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Tender Specification of 01Xlong Range Air Defence

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SECRET ANNEX A TENDER NO: 06.06.0000.275.07.229.19 DATED: 11 FEBRUARY 2020 TENDER SPECIFICATION FOR PROCUREMENT OF 04 X AUTOMATED WAREHOUSE MANAGEMENT SYSTEM (AWMS) FOR 201 MAINTENANCE UNIT, BANGLADESH AIR FORCE (201MU BAF) PART 1: GENERAL INFORMATION AND BIDDER’S RESPONSIBILITIES Introduction 01. Bangladesh Air Force (BAF) has planned to procure 04X Automated Warehouse Management System in the financial year 2019-2020. The AWMS will be installed at existing Warehouse of 201 MU BAF site at Dhaka Cantonment. The AWMS shall have the ability to receive and issue all types of items automatically for better inventory management. The offered AWMS should satisfactorily operate in the climatic conditions of Bangladesh. The AWMS system shall allow accommodating all types of aircraft and radar spares which size and shapes are within limit of try of AWMS. 02. For better understanding and to evaluate, all the prospective bidders on the same platform, the tender specification has been divided into three parts: a. Part-1: General Information and Bidder’s Responsibilities. b. Part-2: Technical Specification (Essential and Optional Requirement). c. Part-3: General Terms and Conditions. 03. In Part-2, there are essential criteria and optional items. Bidders failing to comply with essential criteria will be disqualified. However, Bidder has to quote price of all the optional items, but BAF may take some or all optional items as per the requirement. Price of optional features/items will not be considered for determining financial competitiveness. 04. Prospective bidders are to comply with the requirements and terms and conditions of the tender specification mentioned in Part-1, Part-2 and Part-3 of the tender specification. In order to help the bidders to participate, compliance sheet has been prepared and attached as annex B to this tender specification. The bidders are requested to provide the detailed explanation of the technical matters wherever necessary and cross-reference to relevant pages of their offer/original supporting documents. The bidder is also to provide performance/technical data, specific figures and information as asked against each clause/condition. 05. Prospective bidders are to submit their offer in the double envelops system as per the DGDP’s rule: a. Technical Offer. b. Financial Offer. A-1 SECRET SECRET 06. Bidders qualifying in technical offer will only be eligible for evaluation of financial offers. On completion of technical evaluation, final selection of bidder will be done on the basis of financial competitiveness. BAF reserves the right to accept or reject any/all offers without assigning any reason. 07. Bidders shall quote all main equipment as mentioned in Part-2 in foreign currency (USD/EURO) on FOB basis. Eligibility of the Bidders 08. The bidder is to participate in the tender through their local agent enlisted in the Directorate General of Defense Purchases (DGDP) in Bangladesh. A bidder is to be a reputed manufacturer of Automated Warehouse system or authorized by the manufacturer. If the bidder is a manufacturer, then the bidder is to submit an authentication certificate mentioning that they are the original manufacturer of offered AWMS (mentioning brand and model). If a bidder is not a manufacturer, then the bidder is to mention the name and address of the manufacturer and must submit a manufacturer’s authorization certificate along with the offer to establish that they are authorized to participate in the tender process. 09. Bidder should have experience of selling and installation of minimum 100 to 200 units of AWMS all over the world. Installation of AWMS in any Armed Forces may be given preference. 10. Bidder is to provide the list of customers with contact details along with the quotation to whom the similar AWMS or better Warehouse Management System have been supplied in Bangladesh. The bidder will also submit performance feedback report from minimum 05 reputed customers. 11. The Local Agent should have also experience of installation of at least 10 to 15 units of AWMS in Bangladesh. 12. The bidder must provide Original Equipment Manufacturers (OEM) certificates of the AWMS and all other items at the time of delivery (if any) and the same is to be shown to the pre-shipment inspection (PSI) team. Bidder’s Responsibility. 13. It is the responsibility of bidders to have valid Government Assurance Certificate that there is no restriction from the respective Government to export the offered AWMS and its associated equipments to Bangladesh and export permit for Bangladesh will be issued to bidder if contract is awarded. 14. Bidders are to submit full specification & relevant documents in English, latest brochures for the offered AWMS along with the offer. The information in the brochure needs to be self-explanatory and must support and validate the information mentioned in A-2 SECRET SECRET the tender specification. Deviation or variation of information between the brochure and formally offered documents would be treated as non-compliance. 15. Bidder is to comply with all the clauses of this tender specification. The bidder is to submit full specification and relevant documents, latest brochures of the AWMS along with the offer. The information in brochures needs to be self-explanatory and must support and validate the information mentioned in the tender specification. Deviation or variation of information between the brochure and formally offered documents would be treated as non-compliance. 16. The bidders are to provide the detailed explanation of the technical and cross reference to relevant pages of their offer/original supporting documents. The bidder is to provide performance/ technical data, specific figures and information as asked against each condition of tender specification. In addition, the bidder is to mention compliance/ non-compliance against each condition. BAF preserves the right to reject those offers which merely mention ‘Complied/Agreed’ without highlighting required information/data/figures/graphs as asked against each condition. 17. The bidder may request for clarifications on any issue relating to the information contained in the tender specification from Air Headquarters (Directorate of Supply) in writing with an information copy to DGDP and apply for a pre-bid meeting at DGDP/ BAF (if felt necessary) on pre-agreed schedule from the Directorate of Supply and DGDP. 18. Pre-Bid Meeting. A bidder may attend a pre-bid meeting at the Directorate of Supply, Air Headquarters within 05 (five) weeks from the day of floating the tender by DGDP. In that case, bidders are to submit necessary information and bio-data including photographs and passport information of the team to Air Headquarters (Directorate of Supply) at least 04 weeks before the presentation for arranging necessary security clearance. Bidders may also visit the selected AWMS installation site for preparation of their offers/ proposals with prior permission and on pre-agreed schedule from the Directorate of Supply, Air Headquarters. The purpose of the meeting will be to clarify issues about the project with particular attention to site preparation and preliminary assessment for installation of new AWMS at that site. He is to clarify different operational and technical aspect of the AWMS. 19. Site Survey. The supplier may conduct a site survey at the selected AWMS site to assess/determine precisely the actions required to be done for the installation of the new AWMS and its ancillary equipment. During the site survey, the supplier is to keep in mind that the new AWMS is to meet the technical and operational requirement mentioned in the tender specification. The supplier is also to carry out a survey of the area to find out the obstacles to install the AWMS in order to determine the appropriate height of the existing Warehouse. All site preparation activities are to be accomplished by the supplier prior to AWMS installation at the site (including power supply, communications, cable runs, hard surface pads, interference mitigation, etc). Expenditure for the site survey is to be borne by the bidder. To visit the site with foreign/local experts, the bidder needs to obtain security clearance from BAF. In this regard, the bidder is to apply to DGDP/BAF for necessary security clearance as per regulation. A-3 SECRET SECRET 20. Evaluation Procedure. A bid proposal submitted by the bidder will be evaluated primarily on the basis of (but not only) the following elements (not in any priority order). In addition to hard copy, bidders are to submit the authenticated soft copy of the compliance sheet: a. Compliance to eligibility criteria for bidding. b. Financial competitiveness. c. Responsiveness and compliance with the Technical Specifications and General Terms & Conditions. d. Bidders’ international standard certification. e. The lowest bidder will be determined from the technically accepted bidders as per the quoted price of the AWMS including essential spares, training etc which are mandatory to quote. 21. Additional Features Offered by the Bidders. The bidders may suggest and/or offer features for the system additionally supplied in this tender schedule. In this case, bidders have to explain the detailed advantage of that/those features of the system. Such additional offers will be considered as additional feature. BAF may accept or reject the additional feature offered by bidder. Price of offered additional feature will not be considered for determination of lowest bidder. 22. Acceptance/Rejection of Bid. BAF reserves the right to accept or reject any offer or to annul the tender process and reject all bids at any time prior to signing of the contract. A-4 SECRET SECRET PART-2: TECHNICAL SPECIFICATION ESSENTIAL REQUIREMENTS Technical Specification 23. Make and Model. The bidder is to mention the make and model of their offered AWMS which must be tested one and not modified. The system must be newly manufactured for BAF after signing the contract. 24. User's Name.
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