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1 Potomac and Rappahannock Transportation Commission Board Potomac and Rappahannock Transportation Commission Board Meeting May 4, 2017 MINUTES Members Present Jurisdiction *Richard Anderson Virginia House of Delegates (arrived @ 7:10 p.m.) *Ruth Anderson Prince William County *George Barker Virginia Senate (departed @ 7:30 p.m.) *Maureen Caddigan Prince William County *John Jenkins, Immediate Past Chairman Prince William County *Jeanine Lawson Prince William County *Jackson Miller Virginia House of Delegates *Marty Nohe Prince William County (arrived @ 7:15 p.m.) *Frank Principi, Chairman Prince William County *Jeanette Rishell, Vice Chairman City of Manassas Park *Pamela Sebesky, Secretary City of Manassas *Gary Skinner Spotsylvania County *Bob Thomas Stafford County *Paul Trampe Spotsylvania County Members Absent Matt Kelly, At-Large Member City of Fredericksburg Paul Milde, Treasurer Stafford County Jennifer Mitchell Department of Rail & Public Transportation Alternates Present *Norm Catterton Prince William County (left the table @ 7:15 p.m.) Margaret Franklin Prince William County *Steve Pittard Department of Rail & Public Transportation Alternates Absent Hilda Barg Prince William County Pete Burrus Department of Rail & Public Transportation Pete Candland Prince William County Hector Cendejas City of Manassas Park Todd Horsley Department of Rail & Public Transportation Lorraine Lasch Prince William County Wendy Maurer Stafford County Tim McLaughlin Spotsylvania County Suhas Naddoni City of Manassas Park David Ross Spotsylvania County Laura Sellers Stafford County Donald Shuemaker City of Manassas Park Billy Withers City of Fredericksburg Mark Wolfe City of Manassas *Voting Member 1 **Delineates arrival/departure following the commencement of the PRTC Board Meeting. Notation of the exact arrival/departure time is included in the body of the minutes. Staff and General Public Gina Altis – PRTC Todd Johnson – First Transit Nydia Blake – Prince William County Bob Leibbrandt – Prince William County Nelson Cross – First Transit Doris Lookabill – PRTC James Davenport – Prince William County Betsy Massie – PRTC Rob Dickerson – PRTC Legal Counsel Cynthia Porter-Johnson – PRTC Joyce Embrey – PRTC Bob Schneider – PRTC Althea Evans – PRTC Chuck Steigerwald – PRTC Tom Hickey – VRE Chairman Principi called the meeting to order at 7:00 p.m. The Invocation, Pledge of Allegiance, and Roll Call followed. Approval of the Minutes of the April 6, 2017 PRTC Board Meeting (RES 17-05-01) Commissioner Rishell moved, with a second by Commissioner Skinner, to approve the Minutes, as presented. There was no discussion on the motion. (RISHELL/SKINNER; WITH MAJORITY VOTE, CADDIGAN, LAWSON, AND THOMAS ABSTAINED) Approval of the Agenda (RES 17-05-02) Commissioner Jenkins moved, with a second by Commissioner Rishell, to approve the Agenda, as presented. There was no discussion on the motion. (JENKINS/RISHELL, UNANIMOUS) Citizens’ Time Woodbridge residents Helene Fenwick and Amanda Fenwick addressed the Board about a scheduled OmniLink bus deviation (10 to 15 minute trip), which turned into a two hour trip for Amanda Fenwick. Ms. Helene Fenwick noted that she was promised that the bus video would be reviewed the next day, but it’s now a week later and, to date, she hasn’t been contacted. Chairman Principi asked Helene and Amanda to provide their contact information to Dr. Schneider so that staff can follow up with them first thing in the morning to resolve the issue. Chairman Principi also asked Dr. Schneider to provide the Board with the outcome. Special Items Dr. Schneider and Mr. Steigerwald gave an update on the Strategic Plan Environmental Scan. [Commissioner Richard Anderson and Commissioner Nohe arrived at 7:10 p.m. and 7:15 p.m., respectively; Commissioner Catterton left the table at 7:15 p.m. as a voting member] Consent Agenda (RES 17-05-03) Commissioner Caddigan moved, with a second by Commissioner Skinner, to approve the Consent Agenda, as presented. (CADDIGAN/SKINNER, UNANIMOUS) Jurisdictional Financial Report (RES 17-05-04) Accepted the monthly Jurisdictional Financial Report for the period ended February 28, 2017, as presented. 2 VRE Chief Executive Officer’s Report In Mr. Allen’s absence, VRE Chief Development Officer Tom Hickey gave an update on safety and security initiatives that included staff briefing Keolis mechanical and train operations staff on new Federal Railroad Administration system safety regulations. Ridership for the month March is 89% (93% Manassas Line and 85% on Fredericksburg Line). May is VRE’s Meet the Management month commencing on Wednesday, May 10th at Union Station and followed every Wednesday at the L’Enfant, Crystal City, Alexandria, and Franconia-Springfield VRE Stations. Authorization to Execute an Amendment for the Third Year of the First Option Period for Operating Services for Commuter Rail (RES 17-05-05) Commissioner Skinner moved, with a second by Commissioner Caddigan, to authorize amending the Contract with Keolis Rail Services Virginia, LLC for Operating Services for Commuter Rail by approving up to $15,416,000 for the third year of the first option period, for a total Contract value not to exceed $147,406,557 through June 30, 2018. There was no discussion on the motion. (SKINNER/CADDIGAN, UNANIMOUS) Authorization to Execute an Amendment for the Second Year of the Contract for Maintenance Services for Commuter Rail (RES 17-05-06) Commissioner Skinner moved, with a second by Commissioner Rishell, to authorize the VRE Chief Executive Officer to amend the Contract for Maintenance Services for Commuter Rail with Keolis Rail Services Virginia, LLC by increasing the total Contract authorization by $7,092,267, for a total amount not to exceed $14,344,638 through June 30, 2018. There was no discussion on the motion. (SKINNER/RISHELL, UNANIMOUS) First Transit General Manager’s Report Mr. Johnson recognized the April 2017 Operator-of-the-Month Belen Aranzana and Operator-of-the-Year Zinash Gebru. Mr. Johnson also briefed the Board on how complaints are processed. [Commissioner Pittard arrived and Commissioner Barker departed at 7:30 p.m.] PRTC Executive Director’s Time Mr. Schneider briefed the Board on the following items of interest: One-on-one meetings are taking place with all PRTC staff and will continue with all of the bus operators. A 2017 Baseline Assessment and Security Enhancement occurred whereby TSA visited PRTC to conduct a federal assessment on security and safety resulting in PRTC receiving 96% out of 100%. Kudos to the Director of Operations and Operations Planning Perrin Palistrant and his team; specifically Byren Lloyd, who led the effort. Briefed the Board on the outcome of the Revenue Advisory Board Meeting held on April 28th in Richmond. Recognized Sun Amacker for her five years of service. Briefed the Board on the cash flow issue with Prince William County’s fuel tax account. PRTC awarded an “Outstanding Award for an Implementation Project” for the TIGER Bus Priority Program by The National Capital Chapter of the American Planning Association. 3 Authorization to Enter into a Contract for the Purchase of Diesel Fuel with Mansfield Oil Company (RES 17-05-07) Commissioner Lawson moved, with a second by Commissioner Sebesky, to authorize the Executive Director to award a new contract to Mansfield Oil Company for one year and to exercise four option years if, in the Executive Director’s judgment, doing so would be in PRTC’s interest. (LAWSON/SEBESKY, UNANIMOUS) Authorization for the Executive Director to Execute Wheels-to-Wellness Transportation Provider Contracts (RES 17-05-08) Commissioner Rishell moved, with a second by Commissioner Caddigan, to authorize the Executive Director to enter into federally compliant contracts with IRA C Inc. T/A Yellow Cab of Prince William and NoVA Checker Cab to provide transportation services for the Wheels-to-Wellness program. (RISHELL/CADDIGAN, UNANIMOUS) Chairman’s Comments Chairman Principi asked staff to provide a demonstration of the Computer Aided Dispatch and Automated Vehicle Location (CAD/AVL) System at a future Board meeting as well as show how the data coming from the CAD/AVL System is helping management to make decisions about the efficiency of the bus service. Other Business/Commissioners’ Time Commissioner Skinner announced that the VRE’s Operations Board Recognition Program will take place on Saturday, May 13th at 10:00 a.m. at the VRE Broad Run Station to celebrate the naming of three locomotives after remarkable individuals who have made significant contributions to the VRE system. Among the three individuals to have a locomotive named after them is the Board’s own Maureen Caddigan. Commissioner Sebesky expressed appreciation to Chairman Principi and Dr. Schneider, who attended a work session on Monday evening with the Manassas City Council. Information Items There were no comments. Adjournment There being no further business to come before the Commission, Chairman Principi adjourned the meeting at 8:15 p.m. NEXT MEETING: June 1, 2017, 7:00 p.m. LOCATION: PRTC Transit Center 14700 Potomac Mills Road, 2nd Floor Woodbridge, VA 22192-6811 4 .
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