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INFO PACK ～Prearrival/Arrival Guide～ 2018

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INFO PACK ～Prearrival/Arrival Guide～ 2018 This guide provides you with information on how to prepare to come to Japan and IUJ, what to expect when you get here and to help you settle in quickly and easily. It is a useful reference for your entire time at IUJ and we encourage you to read it thoroughly now - before you need the information - so that you know where information is when questions arise. International University of Japan Office of Student Services 777 Kokusai-cho, Minami Uonuma-shi, Niigata 949-7277 JAPAN 国際大学 学生センター事務室 〒949-7277 新潟県南魚沼市国際町 777 番地 Tel: +81(0)25-779-1103 Fax: +81(0)25-779-1180 (81 is the country code. Use the "0" if dialing from inside of Japan) E-mail: [email protected] URL: http://www.iuj.ac.jp/oss Web version is available at http://www.iuj.ac.jp/admis/arrival-guide/ Table of Contents: INFO PACK ~Prearrival/Arrival Guide~ 2018 Section I: Coming to IUJ I-1 Preparing to Come to Japan (For International Students) 1 (1) Passport and Student Visa Application Procedures 1 (2) Personal Needs – Prescriptions, Toiletries, etc. 2 (3) Bringing Electrical Items from Home 4 (4) International Driver’s License 4 (5) Travel Insurance 4 (6) Sending Luggage to IUJ (Customs Considerations) 4 (7) Dorm Room Allocation 5 (8) Bringing Money and Setting up a Bank Account 5 (9) Credit Cards 6 (10) Using Your Own Mobile Phone 6 (11) Passport-sized Photos 6 (12) Scholarships After Arrival and Japanese Language Studies 7 I-2 Arrival in Japan 8 (1) Travel Dates and Timing 8 (2) Immigration Procedures as You Enter the Country 8 (3) Residence Card 10 (4) Lost Luggage 11 (5) Customs Inspection 12 (6) Exchanging Money 13 (7) Luggage Transport Service (Narita/Haneda Airport Arrival Lobby) 13 (8) Leaving Narita/Haneda Airport 14 (9) Directions From Narita Airport to IUJ - Narita Express 14 (10) Another Option from Narita - Keisei Skyliner Express 14 (11) Directions From Haneda Airport to Tokyo – Keikyu Airport Limited Express 15 (12) Another Option from Haneda – Haneda Express (Monorail) 15 (13) Transferring to the Bullet Train – Joetsu Shinkansen “Toki” or “Max Toki” 15 (14) Arriving in Urasa 16 (15) Transport Schedule 17 (16) Timetable of Joetsu Shinkansen to Urasa Station 19 (17) Shinkansen Stops 19 (18) Sumimasen - Getting Help Along the Way 19 (19) Alternative Route to IUJ: Using Niigata Airport 20 (20) Getting into Your Dorm Room 21 (21) Settling into the Area 22 (22) Registration for Address and National Health Insurance 22 (23) Social Security and Tax Number System – nicknamed “My Number” 23 (24) “My Number” and Sending/Receiving Money in Japan 23 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - i - Section II: Campus Information II-1 IUJ Administration and Services 24 (1) Office of Student Services (OSS) 24 Dorm Director & Dorm Staff 24 IUJ School Counselor 24 Alumni Relations 24 (2) Office of Academic Affairs (OAA) 25 The Language Program 25 (3) Matsushita Library & Information Center (MLIC) 25 (4) Office of General Affairs (OGA) 26 The Accounting Section 26 (5) Office of Admissions & Career Support (OACS) 26 Admissions 26 Career Support Services 26 (6) Office of Top Global University Project 27 (7) President’s Office 27 II-2 Campus Facility 28 (1) Computer Services 28 (2) Library Services 29 (3) IUJ School Bus Services 29 (4) Gymnasium and Sport Facilities 29 (5) School Shop (Baiten) 30 (6) Cafeteria (Shokudo) 30 (7) Snack Lounge 30 II-3 Campus Communications & Cards 31 (1) Notice boards 31 (2) E-mail 31 (3) Mailboxes – Mail Delivery 31 (4) Faxes 32 (5) Telephone 32 (6) Student ID 32 II-4 IUJ Emergency Procedures 33 (1) Fire 33 (2) Earthquakes 34 (3) Lightning Storms 35 (4) Medical Emergency Procedures -119 35 (5) Automated External Defibrillator (AED) 36 (6) Helping a Victim – accident or sickness 36 II-5 Campus Clubs, Organizations and Events 37 (1) Student Body 37 (2) Graduate Student Organization (GSO) and its Executive Council 37 (3) The Mentor Program 37 (4) Flea Market Team 37 (5) GSIR/GSIM Councils 38 (6) Dorm Floor Representative 38 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - ii - (7) Buddy System 38 (8) “Houses” and House Tournament Champions 38 (9) Sports 38 (10) Clubs 39 (11) Major Events 39 (12) Off Campus Events 40 (13) Keep Informed and Active 40 Section III: Dormitory Information (1) Dormitories 41 (2) Single Student Dormitories (SD1, SD2, SD3) 41 (3) Furnished Units in Off-Campus Apartments – “SD4” 41 (4) Married Student Apartments (MSA) 42 (5) Public Facilities Available in the Dorms 42 (6) Dorm Room Details 43 (7) Guest Rooms on Campus 43 (8) Dormitory Fees and Program Expenses Payments 44 (9) Dorm Guide 44 Section IV: Other IV-1 Health Care 45 (1) Institutional Forms of Health Care 45 (2) Compulsory Health Examinations 45 (3) Hospital, Clinics and Dentists Contact Information 45 (4) The National Health Insurance (NHI) 45 (5) Accident Insurance and Individual Compensation Insurance 46 (6) Insurance in Case of Emergency 47 (7) Emergency Support Insurance 47 (8) Travel Insurance 47 (9) Receiving Medical Assistance 47 IV-2 Immigration Matters 50 (1) Resident Registration System 50 (2) The Proxy Visa Transaction 50 ① Re-entry Permit: “Sai-Nyukoku” 51 ② Work Permit: “Shikaku-gai Katsudo” (Part-time Work) 52 ③ Visa Extension 52 (3) Procedures of Application for Dependent Visa 54 (Spouse and Child/Children ONLY) (4) Immigration Office 58 IV-3 Money and Banking Facilities, Services 59 (1) Opening a Hokuetsu Bank Account 59 (2) Hokuetsu Bank Services and Banking Hours 60 (3) Other Bank Options 60 (4) Using IUJ Services for your Banking 60 (5) Wire Transfer - “Furikomi” 60 (6) Bank Fees for Transferring Money Overseas To and From Japan 61 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - iii - (7) Using the Post Office to Send Money to Overseas 61 IV-4 Driving in Japan 62 (1) Owning a Vehicle 62 (2) International Driver’s License 62 (3) Do Not Drink and Drive 63 (4) Seat-Belts 63 (5) Driving in the Winter 64 (6) Alternative to Driving 64 IV-5 IUJ Life 65 (1) Location 65 (2) Climate 65 (3) Public Holidays and Business Closings 66 (4) Living Expenses (estimated) 66 (5) Part-time Jobs 67 (6) Postal Services 68 (7) Telephone 68 (8) Mobile Phone - “Keitai Denwa” 68 (9) Public phones/fax 69 (10) Instant Photo Booths 69 (11) Electricity - Voltage 69 (12) Public Transportation 69 Railways 69 Student Discount for travel (Gakuwari) 70 “Seishun 18” Pass 70 Buses 70 Taxis 71 (13) Buying Clothes in Japan 71 (14) Tipping Customs 71 (15) Drinking Water 72 (16) Places of Worship 72 (17) Travel to Tokyo 73 (18) Travel to Niigata-City 73 (19) Japan Travel Guide 73 (20) Off Campus Living Information 74 (21) Child Care Information 74 (22) Helpful Telephone Numbers 76 Help Lines 76 Medical Consultation (9 languages) 76 Travel Help Lines (English assistance) 76 Telephone Consultation Services 76 Appendix ・ IUJ Campus Map 77 ・ IUJ Map 78 ・ Urasa Map 79 ・ Muikamachi Map 80 ・ Koide Map 81 ・ Communicating in Japanese while traveling to IUJ 82 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - iv - Section I: Coming to IUJ This section will help you prepare to travel, come to campus and settle in. It assumes you will arrive at Narita or Haneda Airport. (For alternative arrival options including Niigata Airport, see page 20.) I-1 Preparing to Come to Japan (For International Students) In order to come to Japan as an international student of the International University of Japan (IUJ), you need to obtain a passport and apply for a Student Visa in your own country. Here are some guidelines. (1) Passport and Student Visa Application Procedures You need to have a passport issued by your government that will remain valid throughout your stay in Japan (renewals are possible through your embassy in Japan once you arrive). Be sure to allow plenty of time if you are applying for a passport for the first time. Prior to your departure, you need a Student Visa for Japan in your passport. For this application, you need to obtain a Certificate of Eligibility (CE) which is issued in Japan by the Ministry of Justice, Government of Japan. In accordance with this certificate, you can receive a Student Visa, and earn the status of “Student”: PhD: a 3-year or 3-years 3-months student visa Master’s (2 years): a 2-year or 2-years 3-months student visa Master’s (1 year): a 1-year or 1-year 3-months student visa Exchange students: a 6-month or 1-year student visa IUJ can assist (mostly) you to obtain your initial Certificate of Eligibility which is used to secure this Student Visa. We provide information and directions on how to manage immigration matters. However, all students are responsible for obtaining their own visa and for ensuring it remains valid through their graduation. Failing to do so can result in deportation and forced withdrawal from IUJ. IUJ Assisted Application Process ・ After you are accepted to IUJ, we will send you documents to submit to IUJ for visa support. ・ Once we receive your IUJ admission procedure documents and all your related application documents for the visa process, IUJ will submit the necessary documents to the Immigration Office of the Japanese Ministry of Justice asking for your “Certificate of Eligibility.” Be sure all your documents are clear and professionally presented. We will contact you by e-mail if we find missing document(s) or have any question(s) about the documents.
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