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INFO PACK ～Prearrival/Arrival Guide～ 2020

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INFO PACK ～Prearrival/Arrival Guide～ 2020 INFO PACK ～Prearrival/Arrival Guide～ 2020 This guide provides you with information on how to prepare to come to Japan and IUJ, what to expect when you get here and to help you settle in quickly and easily. It is a useful reference for your entire time at IUJ and we encourage you to read it thoroughly now - before you need the information - so that you know where information is when questions arise. International University of Japan Office of Student Services 777 Kokusai-cho, Minami Uonuma-shi, Niigata 949-7277 JAPAN 国際大学 学生センター事務室 〒949-7277 新潟県南魚沼市国際町 777 番地 Tel: +81(0)25-779-1103 Fax: +81(0)25-779-1180 (81 is the country code. Use the "0" if dialing from inside of Japan) E-mail: [email protected] URL: https://www.iuj.ac.jp/oss Web version is available at https://www.iuj.ac.jp/admis/arrival-guide/ Table of Contents: INFO PACK ~Prearrival/Arrival Guide~ 2020 Section I: Coming to IUJ I-1 Preparing to Come to Japan (For International Students) 1 (1) Passport and Student Visa Application Procedures 1 (2) Personal Needs – Prescriptions, Toiletries, etc. 2 (3) Bringing Electrical Items from Home 4 (4) International Driver’s License 4 (5) Travel Insurance 4 (6) Sending Luggage to IUJ (Customs Considerations) 4 (7) Dorm Room Allocation 5 (8) Bringing Money and Setting up a Bank Account 5 (9) Credit Cards and E-Money 6 (10) Using Your Own Mobile Phone 6 (11) Passport-sized Photos 6 (12) Scholarships After Arrival and Japanese Language Studies 7 (13) To Do List before Departure to Japan 8 I-2 Arrival in Japan 9 (1) Travel Dates and Timing 9 (2) Immigration Procedures as You Enter the Country 9 (3) Residence Card (RC) 11 (4) Lost Luggage 12 (5) Customs Inspection 13 (6) Exchanging Money 14 (7) Luggage Transport Service (Narita/Haneda Airport Arrival Lobby) 14 (8) Leaving Narita/Haneda Airport 15 (9) Directions From Narita Airport to IUJ - Narita Express 15 (10) Another Option from Narita - Keisei Skyliner Express 16 (11) Directions From Haneda Airport to Tokyo – Keikyu Airport Limited Express 16 (12) Another Option from Haneda – Haneda Express (Monorail) 16 (13) Transferring to the Bullet Train – Joetsu Shinkansen “Toki” or “Max Toki” 16 (14) Arriving in Urasa 17 (15) Transport Schedule 18 (16) Timetable of Joetsu Shinkansen to Urasa Station 20 (17) Shinkansen Stops 21 (18) Sumimasen - Getting Help Along the Way 21 (19) Alternative Route to IUJ: Using Niigata Airport 22 (20) Getting into Your Dorm Room 23 (21) Settling into the Area 23 (22) Registration for Address and National Health Insurance 24 (23) Social Security and Tax Number System – nicknamed “My Number” 24 (24) “My Number” and Sending/Receiving Money in Japan 24 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - i - Section II: Campus Information II-1 IUJ Administration and Services 26 (1) Office of Student Services (OSS) 26 Dorm Director & Dorm Staff 26 IUJ School Counselor 26 Alumni Relations 26 Social Media 26 (2) IUJ Counseling Services 27 (3) Office of Academic Affairs (OAA) 27 The Language Program 27 (4) JICA Joint Project Office (JJPO) 28 (5) Matsushita Library & Information Center (MLIC) 28 (6) Office of General Affairs (OGA) 28 The Accounting Office 29 (7) Office of Admissions & Career Support (OACS) 29 Admissions 29 Career Support Services 29 (8) Office of Top Global University Project 30 (9) President’s Office 30 II-2 Campus Facility 31 (1) IT Services 31 (2) Library Services 32 (3) IUJ School Bus Services 32 (4) Gymnasium and Sport Facilities 32 (5) School Shop (Baiten) 33 (6) Cafeteria (Shokudo) 33 (7) Snack Lounge 33 II-3 Campus Communications & Cards 34 (1) Notice Boards 34 (2) E-mail 34 (3) Mailboxes – Mail Delivery 34 (4) Faxes 35 (5) Telephone 35 (6) Student ID 35 II-4 Campus Clubs, Organizations and Events 36 (1) Student Body 36 (2) Graduate Student Organization (GSO) and its Executive Council 36 (3) The Mentor Program 36 (4) Flea Market Team 37 (5) GSIR/GSIM Councils 37 (6) Dorm Floor Representative 37 (7) Buddy System 37 (8) “Houses” and House Tournament Champions 37 (9) Sports 37 (10) Clubs 38 (11) Major Events 38 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - ii - (12) Off Campus Events 39 (13) Keep Informed and Active 40 Section III: Dormitory Information (1) Dormitories 41 (2) Single Student Dormitories (SD1, SD2, SD3) 41 (3) Married Student Apartments (MSA) 41 (4) Dorm Room Details 42 (5) Public Facilities Available in the Dorms 43 (6) Guest Rooms on Campus 43 (7) Dormitory Fees and Program Expenses Payments 43 (8) Dorm Guide 44 Section IV: Other IV-1 Health Care 45 (1) Institutional Forms of Health Care 45 (2) Compulsory Health Examinations 45 (3) Hospital, Clinics and Dentists Contact Information 45 (4) The National Health Insurance (NHI) 45 (5) Accident Insurance and Individual Compensation Insurance 46 (6) Medical Assistance Plan 46 (7) Travel Insurance 47 (8) Receiving Medical Assistance 48 IV-2 Immigration Matters 50 (1) Resident Registration System 50 (2) The Proxy Visa Transaction 50 ① Re-entry Permit: “Sai-Nyukoku” 51 ② Work Permit: “Shikaku-gai Katsudo” (Part-time Work) 52 ③ Visa Extension 52 (3) Procedures of Application for Dependent Visa 54 (Spouse and Child/Children ONLY) (4) Immigration Office 58 IV-3 Money and Banking Facilities, Services 59 (1) Opening a Daishi Hokuetsu Bank Account 59 (2) Daishi Hokuetsu Bank Services and Banking Hours 59 (3) Other Bank Options 60 (4) Wire Transfer - “Furikomi” 60 (5) Bank Fees for Transferring Money Overseas To and From Japan 60 (6) Using the Post Office to Send Money to Overseas 61 IV-4 Driving in Japan 62 (1) Owning a Vehicle 62 (2) International Driver’s License 62 (3) Do Not Drink and Drive 63 (4) Seat-Belts 63 (5) Driving in the Winter 64 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - iii - (6) Alternative to Driving 64 IV-5 IUJ Life 65 (1) Location 65 (2) Climate 65 (3) Public Holidays and Business Closings 66 (4) Living Expenses (estimated) 66 (5) Part-time Jobs 67 (6) Postal Services 67 (7) Telephone 68 (8) Mobile Phone - “Keitai Denwa” 68 (9) Public Phones 68 (10) Instant Photo Booths 69 (11) Electricity - Voltage 69 (12) Public Transportation 69 Railways 69 Student Discount for travel (Gakuwari) 70 “Seishun 18” Pass 70 Buses 70 Taxis 70 (13) Buying Clothes in Japan 71 (14) Tipping Customs 71 (15) Drinking Water 71 (16) Places of Worship 72 (17) Travel to Tokyo 73 (18) Travel to Niigata-City 73 (19) Japan Travel Guide 73 (20) Off Campus Living Information 73 (21) Child Care Information 74 (22) Assistance Services 76 ON Campus 76 OFF Campus 76 Appendix ・ IUJ Campus Map 77 ・ IUJ Map 78 ・ Urasa Map 79 ・ Muikamachi Map 80 ・ Koide Map 81 ・ Communicating in Japanese while traveling to IUJ: Point to Speak 82 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - iv - Section I: Coming to IUJ This section will help you prepare to travel, come to campus and settle in. It assumes you will arrive at Narita or Haneda Airport. (For alternative arrival options including Niigata Airport, see page 22.) I-1 Preparing to Come to Japan (For International Students) In order to come to Japan as an international student of the International University of Japan (IUJ), you need to obtain a passport and apply for a Student Visa in your own country. Here are some guidelines. (1) Passport and Student Visa Application Procedures You need to have a passport issued by your government that will remain valid throughout your stay in Japan (renewals are possible through your embassy in Japan once you arrive). Be sure to allow plenty of time if you are applying for a passport for the first time. Prior to your departure, you need a Student Visa for Japan in your passport. For this application, you need to obtain a Certificate of Eligibility (CE) which is issued in Japan by the Ministry of Justice, Government of Japan. In accordance with this certificate, you can receive a Student Visa, and earn the status of “Student”: PhD: a 3-years or 3-years 3-months student visa Master’s (2 years): a 2-years or 2-years 3-months student visa Master’s (1 year): a 1-year or 1-year 3-months student visa Exchange students: a 6-months or 1-year student visa IUJ can assist (most of) you to obtain your initial Certificate of Eligibility which is used to secure this Student Visa. After that, we provide information and directions on how to manage immigration matters. However, all students are responsible for obtaining their own visa and for ensuring it remains valid through their graduation. Failing to do so can result in deportation and forced withdrawal from IUJ. IUJ Assisted Application Process ・ After you are accepted to IUJ, we will send you documents to submit to IUJ for visa support. ・ Once we receive your IUJ admission procedure documents and all your related application documents for the visa process, IUJ will submit the necessary documents to the Immigration Office of the Japanese Ministry of Justice asking for your “Certificate of Eligibility.” Be sure all your documents are clear and professionally presented. We will contact you by e-mail if we find missing document(s) or have any question(s) about the documents. But this will slow down the process so please check and double check before sending them to us. ・ As soon as our request for your CE is approved (not guaranteed), the Ministry of Justice will send the Certificate to IUJ and we will forward it to you immediately.
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