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Download Info Pack INFO PACK ～Prearrival/Arrival Guide～ 2021 This guide provides you with information on how to prepare to come to Japan and IUJ, what to expect when you get here and to help you settle in quickly and easily. It is a useful reference for your entire time at IUJ and we encourage you to read it thoroughly now - before you need the information - so that you know where information is when questions arise. International University of Japan Office of Student Services 777 Kokusai-cho, Minami Uonuma-shi, Niigata 949-7277 JAPAN 国際大学 学生センター事務室 〒949-7277 新潟県南魚沼市国際町 777 番地 Tel: +81(0)25-779-1103 Fax: +81(0)25-779-1180 (81 is the country code. Use the "0" if dialing from inside of Japan) E-mail: [email protected] URL: https://www.iuj.ac.jp/oss Web version is available at https://www.iuj.ac.jp/admis/arrival-guide/ Table of Contents: INFO PACK ~Prearrival/Arrival Guide~ 2021 Section I: Coming to IUJ Special Info on COVID-19 .1 I-1 Preparing to Come to Japan (For International Students) 1 (1) Passport and Student Visa Application Procedures/ Brief Timeline 1 (2) Sending Luggage to IUJ (Customs Considerations) 3 (3) Dorm Room Allocation 3 (4) Bringing Money and Setting up a Bank Account 3 (5) Credit Cards and E-Money 4 (6) Scholarships After Arrival and Japanese Language Studies 4 (7) Lists you need to bring/prepare before Departure to Japan 6 (8) Items you should NOT bring in Japan 6 I-2 Arrival in Japan 7 (1) Travel Dates and Timing 7 (2) Immigration Procedures as You Enter the Country 8 (3) Lost Luggage 10 (4) Luggage Transport Service (Narita/Haneda Airport Arrival Lobby) 10 (5) How to Get to IUJ from Narita/Haneda Airport 11 (6) Timetable of Joetsu Shinkansen to Urasa Station 13 (7) Shinkansen Stops 13 (8) Arriving in Urasa 14 (9) Getting into Your Dorm Room 15 (10) Settling into the Area 15 (11) Registration for Address and National Health Insurance 16 (12) Social Security and Tax Number System – nicknamed “My Number” 16 (13) “My Number” and Sending/Receiving Money in Japan 16 Section II: Campus Information II-1 IUJ Administration and Services 17 (1) Office of Student Services (OSS) 17 Dorm Director & Dorm Staff 17 Social Media 17 (2) IUJ Counseling Services 18 (3) Office of Academic Affairs (OAA) 18 The Language Program 18 (4) JICA Joint Project Office (JJPO) 19 (5) Matsushita Library & Information Center (MLIC) 19 (6) Office of General Affairs (OGA) 19 The Accounting Office 19 (7) Office of Admissions & Career Support (OACS) 20 Admissions 20 Career Support Services 20 (8) Office of Top Global University Project 20 (9) President’s Office 21 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - i - II-2 Campus Facility 22 (1) IT Services 22 (2) Library Services 23 (3) IUJ School Bus Services 23 (4) Gymnasium and Sport Facilities 23 (5) School Shop (Baiten) 24 (6) Cafeteria (Shokudo) 24 (7) Snack Lounge 24 II-3 Campus Communications & Cards 25 (1) E-mail 25 (2) Telephone 25 (3) Student ID 25 II-4 Campus Clubs, Organizations and Events 26 (1) Student Body 26 (2) Graduate Student Organization (GSO) and its Executive Council 26 (3) The Mentor Program 26 (4) Flea Market Team 26 (5) GSIR/GSIM Councils 27 (6) Dorm Floor Representative 27 (7) Buddy System 27 (8) “Houses” and House Tournament Champions 27 (9) Sports 27 (10) Clubs 28 (11) Major Events 28 (12) Off Campus Events 29 (13) Keep Informed and Active 29 Section III: Dormitory Information (1) Dormitories 30 (2) Single Student Dormitories (SD1, SD2, SD3) 30 (3) Married Student Apartments (MSA) 30 (4) Dorm Room Details 31 (5) Non-Smoking policy 31 (6) Public Facilities Available in the Dorms 32 (7) Dormitory Fees and Program Expenses Payments 32 (8) Dorm Guide 32 Section IV: Other IV-1 Health Care 33 Compulsory Health Examinations 33 Translation Service for Medical Assistance 33 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - ii - IV-2 Immigration Matters 33 (1) Resident Registration System 34 (2) The Proxy Visa Transaction 34 (3) Procedures of Application for Dependent Visa 35 (Spouse and Child/Children ONLY) IV-3 Money and Banking Facilities, Services 39 (1) Opening a Daishi Hokuetsu Bank Account 39 (2) Daishi Hokuetsu Bank Services and Banking Hours 39 (3) Wire Transfer - “Furikomi” 39 IV-4 Driving in Japan 40 (1) Owning a Vehicle 40 (2) International Driver’s License 40 IV-5 IUJ Life 42 (1) Location 42 (2) Climate 42 (3) Living Expenses (estimated) 43 (4) Part-time Jobs 44 (5) Public Transportation 44 Railways 44 Student Discount for travel (Gakuwari) 44 “Seishun 18” Pass 44 Buses 44 Taxis 44 (6) Tipping Customs 45 (7) Drinking Water 45 (8) Places of Worship 45 (9) Japan Travel Guide 46 (10) Off Campus Living Information 46 (11) Child Care Information 46 (12) Assistance Services 48 Appendix ・ IUJ Campus Map 49 ・ IUJ Map 50 ・ Urasa Map 51 ・ Muikamachi Map 52 ・ Koide Map 53 International University of Japan INFO PACK ~Prearrival/Arrival Guide~ Table of Contents - iii - Section I: Coming to IUJ This section will help you prepare to travel, come to campus and settle in. It assumes you will arrive at Narita or Haneda Airport. Special Info on COVID-19 International University of Japan (IUJ) is preparing to welcome our incoming students per the September arrival schedule. Thinking that some may not be able to arrive on time, IUJ will prepare online orientations and courses, additional reading materials, and on-demand video information and resources to help start off fall term as smoothly as possible. Please check the “September Arrival Schedule” (https://www.iuj.ac.jp/oss-f/september/septemberplan.pdf) for updates every day. Please watch your IUJ Email every day as well as of September 1. I-1 Preparing to Come to Japan (For International Students) In order to come to Japan as an international student of IUJ, you need to obtain a passport and apply for a Student Visa in your own country. Here are some guidelines. (1) Passport and Student Visa Application Procedures You need to have a passport issued by your government that will remain valid throughout your stay in Japan (renewals are possible through your embassy in Japan once you arrive). Be sure to allow plenty of time if you are applying for a passport for the first time. Prior to your departure, you need a Student Visa for Japan in your passport. For this application, you need to obtain a Certificate of Eligibility (CoE) which is issued in Japan by the Ministry of Justice, Government of Japan. In accordance with this certificate, you can receive a Student Visa, and earn the status of “Student”: PhD: a 3-years or 3-years 3-months student visa Master’s (2 years): a 2-years or 2-years 3-months student visa Master’s (1 year): a 1-year or 1-year 3-months student visa Exchange students: a 6-months or 1-year student visa IUJ can assist (most of) you to obtain your initial Certificate of Eligibility (CoE) which is used to secure this Student Visa. After that, we provide information and directions on how to manage immigration matters. However, all students are responsible for obtaining their own visa and for ensuring it remains valid through their graduation. Failing to do so can result in deportation and forced withdrawal from IUJ. How do you prepare your CoE? Please refer to the link below or scan the QR code. https://www.iuj.ac.jp/admis/visa/ Note: To those ALREADY RESIDING IN JAPAN: Please follow the special instructions sent under separate cover for changing your current visa or extending your Student Visa for IUJ. International University of Japan INFO PACK pg. 1 International University of Japan INFO PACK pg. 2 (2) Sending Luggage to IUJ (Customs Considerations) If you need to send personal belongings from your country before you fly to Japan, please mail them directly to your IUJ dormitory room. The Dorm Staff will put your item in your room as a special service. This is a one-time service for newly entering students only. To help avoid any customs problems, please mail boxed items to yourself in a “door-to- door” delivery service. IUJ will notify you of your room assignment before you depart for Japan. In this way, customs problems can be avoided. For the details of each procedure, please contact the post office or a delivery company. Notes: The Japanese Customs Office in Tokyo is more than 200 kilometers away from IUJ and traveling such distances is costly. If your luggage is left in storage at the Japanese Customs Office for an extended period of time without customs clearance, you will be charged expensive storage fees per day for each piece of luggage by the customs office. Delivery Payments The entire cost of the shipment should be paid in full while in your country using your country’s currency, as COD (cash on delivery) freight costs in Japan are probably higher. (3) Dorm Room Allocation Entering students reside on campus in SD1, 2, or 3. To help the staff with dorm room allocation, please fill in the information at the following site. See the section “Dorm Room Request.” Please do so by August 10, if possible. https://www.iuj.ac.jp/oss/september-schedule/ (4) Bringing Money and Setting up a Bank Account All IUJ students must have a Daishi Hokuetsu Bank account for money transactions with IUJ. IUJ’s Accounting Office will help you set up a bank account at the bank after you arrive.
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