CLARINGTON BASEBALL ASSOCIATION CONSTITUTION AND BY‐LAWS
EFFECTIVE October 25, 2017
Contents Article 1 ...... 4 NAME OF THE ASSOCIATION ...... 4 Article 2 ...... 4 OBJECTIVE OF THE ASSOCIATION ...... 4 Article 3 ...... 4 GENERAL MEMBERSHIP IN THE ASSOCIATION ...... 4 ADDITIONAL MEMBERSHIP ROLES ...... 5 Article 4 ...... 5 ANNUAL GENERAL MEETING ...... 5 Article 5 ...... 6 ORDER OF BUSINESS (CBA ANNUAL GENERAL MEETING) ...... 6 Article 6 ...... 7 CBA EXECUTIVE ...... 7 Article 7 ...... 8 DUTIES OF THE EXECUTIVE ...... 8 Article 8 ...... 10 CONFLICT OF INTEREST ...... 10 Article 9 ...... 10 PROTECTION OF DIRECTORS AND OFFICERS ...... 10 Article 10 ...... 11 FINANCES ...... 11 Article 11 ...... 12 FUNDRAISING ...... 12 Article 12 ...... 12 SPONSORSHIPS...... 12 Article 13 ...... 13 REGISTRATION ...... 13 Article 14 ...... 13 CBA RELEASES ‐ ALL PLAYERS ...... 13 Article 15 ...... 14 MANAGERS AND COACHES ...... 14 Article 16 ...... 15
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CBA HOUSE LEAGUE DISCIPLINE ...... 15 Article 17 ...... 15 TOURNAMENTS ...... 15 Article 18 ...... 16 CBA BOARD & COMMITTEES...... 16 Article 19 ...... 17 CBA PAST PRESIDENTS ...... 17 Article 20 ...... 17 UMPIRE OPERATIONS ...... 17 Article 21 ...... 18 BOUNDARIES ...... 18 Appendices ...... 19
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Article 1
NAME OF THE ASSOCIATION 1. This Association shall be known as the “Clarington Baseball Association” or by the initials “CBA”. Hereinafter references to the ‘Association’ or ‘CBA’ shall be interpreted as representing ‘Clarington Baseball Association’. 2. As a member Association of the following, CBA shall abide by the overarching rules set out by these governing bodies, in addition to the adaptation of these rules specifically for House League play in Clarington Ontario: Eastern Ontario Baseball Association (EOBA) Ontario Baseball Association (Baseball Ontario or OBA) Eastern Ontario Select Baseball Association (EOSBA) Baseball Canada
Article 2
OBJECTIVE OF THE ASSOCIATION The objective of the Association shall be as follows:
a) To administer and promote organized minor baseball in the Municipality of Clarington; b) To foster and encourage the sport of baseball in general; c) To foster community spirit among members and supporters; d) Promoting sportsmanship and player development; e) And such other complementary purposes not inconsistent with these objects.
Article 3
GENERAL MEMBERSHIP IN THE ASSOCIATION Members in the association shall be entitled to one (1) vote per person, per registered player at all Annual General Meetings (AGM) (e.g. a family with 2 players can have both parents attend the AGM, with one representing each player during a vote).
1. General Members
General Members in good standing shall be composed of all of the parents or legal guardians of children who are duly registered and who have made full payment of registration fees with the CBA.
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ADDITIONAL MEMBERSHIP ROLES Additional voting rights are detailed within membership class descriptions. Members with multiple roles may only vote once per motion. There shall be the following classes of membership within the CBA, namely:
2. Executive Members
Executive Members in good standing shall be composed of all of the positions listed in Article 6 and all shall have one (1) vote at all Annual General Meetings (AGM) or General Meetings of the members.
3. Team Managers and Coaches
Team Managers and Coaches in good standing are those individuals who are acknowledged and sanctioned by the CBA to actively partake in the roles necessary to support the activities of the CBA.
4. Players
Players, who are at least 18 years of age else their parent/legal guardian, in good standing, shall be composed of all of the children who are duly registered with the CBA (and have made full payment of the registration fees) and are entitled to participate in the activities of the CBA.
5. Umpires
Umpires, who are at least 18 years of age else their parent/legal guardian, in good standing, shall be composed of all of the “Umpires” who are active in the previous season with the CBA (and have made proper payment Aof the OB or CBA for registration fees and have attended the required clinic(s) and completed the annual examination(s)) and are entitled to participate in the activities of the CBA.
6. Immediate Past President
The Immediate Past President in good standing shall have the right of delegates at all Annual Meetings of the CBA, including the right to vote.
Article 4
ANNUAL GENERAL MEETING 1. The Clarington Baseball Association Annual General Meeting (AGM or Annual Meeting) is to be held in the month of October at a time and location to be decided upon by the Executive. 2. Notice of the AGM Meeting is to be provided at least four (4) weeks prior to the date selected.
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3. The purpose of the AGM shall be to: a. Review the minutes of the previous AGM b. To hear and receive reports on all matters relevant to the Association c. To motion and accept organizations for the roles of Accountant, Auditor, Bookkeeper and Legal representative for the CBA d. Elect all Executive members whose roles have expired e. Transact any other business properly brought before the meeting f. Report the financial status of the Association 4. An amendment to the Constitution and By‐laws may only be made at an Annual General Meeting and must be approved by 2/3 of the votes cast in respect of such amendment in order to carry. 5. Amendments to the Constitution and By‐laws must be proposed in writing and submitted to the Secretary by September 1st of each year. 6. Nominations for the Executive will be accepted from the efloor at th Annual General Meeting.
Article 5
ORDER OF BUSINESS (CBA ANNUAL GENERAL MEETING) 1. Welcome 2. President’s Address 3. Minutes of the last Annual General Meeting (AGM) 4. Secretary’s Report 5. Treasurer’s Report 6. Correspondence 7. Committee Reports 8. Amendments 9. General Business 10. Election of Officers and Directors
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Article 6
CBA EXECUTIVE The Executive of the Clarington Baseball Association shall be comprised of the following voting positions, with the associated terms of service:
Role Term Election Year 1. President 2 years Even 2. Vice President 2 years Odd 3. Secretary 2 years Odd 4. Treasurer 2 years Even 5. Registrar 2 years Even 6. Director of Sponsorships 2 years Odd 7. Director of Marketing & 2 years Even Communications 8. Director of Scheduling 2 years Odd 9. Director of Rep 2 years Even 10. Director of Select 2 years Even 11. Director of House League 2 years Odd 12. Director of T-Ball / 4-Pitch (HL) 2 years Odd 13. Director of Blastball 2 years Even
1. The Executive may (subject to ratification by the CBA Board of Directors) appoint additional Directors/Managers to ensure the effective operation of the Association.
Other Directors/Managers/Umpire in Chief (UIC) ‐ Non‐voting members of the Association who carry a portfolio and report directly to an Executive Member(s) and may attend monthly meetings, but are not required, unless specifically requested.
2. To run for President, the candidate must have served on the CBA Board of Directors for at least 1 year. 3. Any CBA Executive member who misses three (3) consecutive meetings without acceptable reason(s) shall relinquish their position within the CBA. Any particulars or special circumstances will be decided by a vote of the CBA Executive (excluding the Executive in question). 4. All Executive members shall be responsible for notifying the Secretary of the CBA twenty‐four (24) hours prior to a scheduled Executive Meeting of his/her inability to attend and the reasons thereto. 5. Executive Meetings shall be held monthly. Should the need arise; additional or special meetings may be scheduled at any time by the President or upon request of three (3) or more Executive members. Notification of meetings shall be delivered to all current executives at least 24 hours in advance. 6. All items, which require a vote, require only a simple majority of the CBA Executive. 7. The President shall vote only to break a tie. 8. All Executive Members of the CBA must produce a valid “police check” or acceptable Offence Declaration every two (2) years in order to remain in good standing with the Executive.
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9. Quorum: A quorum at any meeting of the board shall be a simple majority of the Executive, present in person, at least one of whom must be the President or Vice‐President. 10. Any member of the CBA Executive may be removed from office for conduct detrimental to the CBA, at a meeting of the CBA Board of Directors upon a resolution approved by 2/3 of the votes cast in respect of such resolution. Notice must be given at least 7 calendar days prior to the meeting to all members of the CBA Board of Directors of the intention to bring such a resolution before the meeting.
Article 7
DUTIES OF THE EXECUTIVE 1. President
The President shall be responsible for the overall operations of the Association as outlined and directed by the Executive; he/she shall chair all executive meetings, if present. The president shall have signing authority.
2. Vice‐President
The Vice‐President shall act in place of the President in his/her absence. They will perform such duties from time to time prescribed by the board and / or the president. The vice‐president shall have signing authority.
3. Secretary
The Secretary shall record the minutes of Executive meetings; he/she shall be responsible for preparation of all meeting agendas, receipt of and coordination of all correspondence for any matter to be taken to the Executive and communicating meeting dates/times to all board members and all parties having business at a meeting of the Executive/AGM. Records shall include the annual compilation of the effective Constitution, Board Members directory, Terms of Reference for all Committees, Minutes from each meeting of the Board or Executive, Minutes from meetings of Committees, Financial reports, public statements/media articles/advertisements and other records of the Board for the year. The Secretary shall have signing authority.
4. Treasurer
The treasurer shall manage and record all financial matters (accounts receivable and payable) of the Association; he/she shall issue, upon request any receipts for monies received and shall issue cheques, as per the Constitution and with approval of the Executive, for accounts payable; he/she shall provide a detailed year‐to‐date financial statement for each meeting of the Executive; he/she shall prepare a proposed Budget for approval by the Executive at the November meeting. The treasurer shall coordinate and provide records to facilitate the annual financial audit, and routine bookkeeping. The treasurer shall have signing authority.
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5. Registrar
The registrar shall be responsible for the accurate recording of all players, coaches & coach “police check” or Offence Declaration and officials for the CBA. They will ensure all registration monies have been collected and liaise with the treasurer to ensure monies are deposited into the CBA bank account. Only data from the registrar shall be used for official association communication.
6. Director of Sponsorships
Shall be responsible for actively seeking and maintaining a strong relationship with sponsors for the association. Securing financial obligations of sponsors, delivery of sponsor memorabilia.
7. Director of Marketing & Communications
Responsible for all official association communications to external parties.
8. Director of Scheduling
Responsible for scheduling of all games, practices and events for the association. The Director liaises with the Municipality of Clarington to ensure appropriate permits are obtained.
9. Director of Rep
The Director of Rep will assist pthe Re managers and coaches in dealings; correspondence and OBA Rosters with the EOBA and OBA. The Director of Rep will be responsible for receiving release requests on behalf of the CBA and bringing them forward to the executive as per “Article 13” of our constitution and notifying the parent(s) accordingly (e.g. provision of the Release or notification of the reason for not providing the Release).
10. Director of Select
Shall be responsible for the day‐to‐day operation of the Select baseball program within the CBA, shall recommend to the Executive any policy changes regarding the operation of the Select program.
11. Director of House‐League
Shall be responsible for the day‐to‐day operation of the House League baseball program within the CBA, shall recommend to the Executive any policy changes regarding the operation of the House League program (e.g. team creation, volunteer coordination, etc.).
12. Director of T‐Ball / 4‐Pitch
Shall be responsible for the day‐to‐day operation of the T‐Ball / 4‐Pitch baseball program within the CBA, shall recommend to the Executive any policy changes regarding the operation of the T‐Ball / 4‐Pitch baseball (e.g. team creation, volunteer coordination, etc.).
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13. Director of Blastball
Shall be responsible for the day‐to‐day operation of the Blastball baseball program within the CBA, shall recommend to the Executive any policy changes regarding the operation of the Blastball baseball (e.g. team creation, volunteer coordination, etc.).
Note: The Executive of the CBA will prepare a detailed listing of “members and duties” for each position or committee. The listing shall be updated annually in February and will be attached to the Constitution as an Appendix.
Article 8
CONFLICT OF INTEREST 1. No person who holds a voting position on the CBA Executive shall hold an Executive position or have voting power in any other baseball association, other than those governing organizations seen in Article 1, Item 2, unless written exception is received from the CBA Executive.
2. All Executive members must declare a conflict of interest if he/she stands to gain from any financial decisions made by the CBA.
3. No two signing authorities can be from the same family.
4. The Executive has the right to determine a conflict of interest case.
Article 9
PROTECTION OF DIRECTORS AND OFFICERS Limitation of Liability
1. No director or board member of the CBA shall be liable for the acts, receipts, neglects or defaults of any other director, officer or employee, or for joining in any receipt or other act for conformity, or for any loss, damage or expense happening to the CBA through the insufficiency or deficiency of title to any property acquired by order of the Executive for or on behalf of the CBA, or for the insufficiency or deficiency of any security in or upon which any of the moneys of the CBA shall be invested, or for any loss or damage arising from the bankruptcy, insolvency or tortious act of any person with whom any of the moneys, securities or effects of the CBA shall be deposited, or for any loss; occasioned by any error of judgment or oversight on his part, or for any other loss, damage or misfortune whatever which shall happen in the execution of the duties of his office or in relation thereto unless the same are occasioned by his/her own willful neglect or default.
Indemnity
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2. Every director of the CBA and any other person who has undertaken or is about to undertake any liability on behalf of the CBA, and his/her heirs, executors and administrators and estate and effects, respectively, shall from time to time and at all times be indemnified and save harmless out of the funds of the CBA from and against:
(a) all charges costs and expenses whatsoever that he/she sustains or incurs in or about any action, suit or proceeding that is brought, commenced or prosecuted against him/her for or in respect of any act, deed, matter or thing whatsoever made, done or permitted by him/her in or about the execution of the duties of his/her position; and
(b) all other costs, charges and expenses that he sustains or incurs in or about or in relation to the affairs of the CBA; except such costs, charges or expenses as are occasioned by his/her own willful neglect or default.
Limitation of Indemnity
3. The indemnity provided for in the preceding section:
(a) shall be applicable only if the individual acted honestly and in good faith, in alignment with established constitution, by‐laws and with a view to the best interests of the CBA; and
(b) in the case of criminal or administrative action or proceeding that is enforceable by a monetary penalty, shall be applicable only if the individual had reasonable grounds for believing that his/her conduct was lawful.
Article 10
FINANCES 1. The Association conducts activities and organizes its financial affairs including reporting on a fiscal twelve month period starting on October 1 and ending on September 30 of the following year. 2. Cheques issued by the CBA shall have at least 2 signatures. Signatures for any given cheque cannot include the Payee, this is inclusive of a Payee as a principle within an organization owed funds by the CBA (e.g. the vice‐president cannot sign a cheque payable to his/her self or a company in which he/she works). 3. Wherever and whenever feasible and financially practical, purchases made by the CBA are to be conducted under the following priorities a. Sponsors of the CBA, b. Local merchants, c. Outside suppliers 4. All requests for association equipment must be made through the Equipment Manager. Purchases of routine equipment will be authorized by the Equipment Manager in accordance with the
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approved operating budget set by the Executive. Purchases outside the approved budget will be approved by the Executive by motion. 5. Any costs, which are incurred yearly by the CBA and within the established budget, do not require the approval of the Executive. Examples may include, but are not limited to, legal fees, accounting fees, capital equipment maintenance/repair (e.g. laptops), annual service fees (e.g. software license), website hosting fees, etc. 6. All bills that do not fall into Item 5 need approval by the Executive for payment. 7. ALL teams and committees, who fundraise in any manner or spend any money, MUST submit in writing, a financial statement detailing all income and expenses to the CBA Treasurer prior to the September 30th of the playing year. Additional reporting requirements will be determined by the Treasurer and Director of Select and Director of Rep ball. 8. ALL teams must have a zero balance at the end of the playing season. Monies cannot be carried over to the following season. 9. It shall be the policy of the CBA that at the end of the fiscal year a minimum operating amount of $10,000 shall be available for the purposes of purchasing equipment, etc. prior to registration fees being received. 10. The CBA will approve the budget for the following year no later than the December Executive meeting. 11. Registration amounts for each division for the following year shall be determined in conjunction with the Budget process no later than the December meeting and with the approval of the CBA Executive. 12. Borrowing of funds on behalf of the CBA shall be done only in accordance with By‐Law No. 1, executed annually, and as seen in Attachment 5.
Article 11
FUNDRAISING 1. The CBA Executive will approve all global fundraising campaigns (including but not limited to sponsorships, donations, sales and draws) on an annual basis or as a required basis. 2. All players in the CBA are required to participate in approved global fundraising campaigns. All funds raised go toward the operation of the Association’s baseball program. 3. Any individual team wishing to raise additional funds on an individual basis must apply in writing to the CBA Executive for approval; this can be done to the Secretary for the following meeting of the Executive. Submissions are not to solicit sponsors or to indicate the CBA sanctions the fundraiser.
Article 12
SPONSORSHIPS Sponsorship fees are determined in accordance with our sponsorship policies and procedures, and approved by the CBA Executive.
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Article 13
REGISTRATION 1. All players must be properly registered prior to participating in any CBA tryout, workout, practice or game, etc. 2. Player registration fees for the following year are to be set by the Executive no later than the December meeting. 3. No post‐dated cheques will be accepted. 4. If NSF cheques occur; a $25.00 NSF (non‐sufficient funds) fee will be assessed and added to the monies owing. 5. Family discounts will be offered where there are 3 or more children under the age of 18, registered from the same household. 6. No discounts will be offered in lieu of goods/services provided to the CBA. 7. If a player is injured or decides he/she does not wish to play: a) Prior to April 1st ‐ a full refund minus any fundraising fee will be given. b) From April 1st and before May 1st ‐ a $25.00 dollar administration fee will be charged c) After May 1st ‐ no refund will be given. 8. All applications for refunds must be submitted to the Registrar in writing for approval. Refund cheques after having been approved by the Executive will be issued within a fourteen (14) day period.
Article 14
CBA RELEASES ‐ ALL PLAYERS It is the position of the CBA that a player must play where he/she lives, therefore no releases will be given to a player if there is a position available on the rep team for their age group within the CBA. Exceptions to this rule will be assessed on a case by case basis (process outlined below). If there is a case of shared custody, the deciding factor of where the child plays shall be where the child attends school.
1. Exception Process (Release Request) a) Players wishing to change teams outside of the CBA must request their release in writing to the Director of Rep of the CBA. The release request must outline the reasons for the release and an in person meeting may be requested by the CBA. A release form will only be issued with the approval of the CBA Release Committee. Releases granted will be forwarded to the Secretary. b) If the player wishes to play for a team in another affiliate outside the EOBA, then both a local release (CBA) and an affiliate release (EOBA) would be required. c) If a player has never played OBA baseball, and wishes to play for an association other than where they live, a release is still required as outlined above.
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2. Appeal Process a) If a player requests a release and is denied by the CBA, they can appeal that decision to our affiliate, the EOBA. If the EOBA upholds the decision of the CBA, the player may then appeal to Baseball Ontario.
Article 15
MANAGERS AND COACHES 1. Each (Rep) team should have minimum three (3) coaches who are approved by the CBA. All coaches must have their full NCCP required certification. The CBA will reimburse said coaches for their 2 courses upon proof of successful completion, in accordance with section 3 below. 2. Coaches must inform and provide a copy of any player releases issued, from any other association, to the Secretary, and alignment with current OBA, EOBA, ESOBA rules. 3. Anyone coaching a team within the CBA who attends a NCCP coaching clinic may have the clinic fee paid for by the CBA. Approval should be obtained in advance, and requires that all team registration fees have been submitted in full. Reimbursement will be determined by the Executive based on the existing financial position of the CBA as outlined by the Treasurer. If approved, payment will be made upon submission of proof of successful completion. 4. Managers (inclusive of team business managers) of the CBA teams must submit expenses, with receipts, by September 30th to recover appropriate costs e.g. long distance telephone calls to set up tournaments, postage for mailing registration fees. The maximum amount payable shall not exceed $50.00 dollars. Payments may be restricted based on the current financial position of the CBA as outlined by the Treasurer. 5. The coaching selection committee (as determined by the Executive) will select all managers for Rep and Select teams. House‐League coaches will be determined by the House‐League Director in conjunction with the Registrar. Criteria for selection will be based upon but not restricted to past performance and experience. Length of service and seniority may not be a factor in the final decisions made. 6. Applications, in writing, for the position of Manager (Head Coach) of each (Rep and Select) team must be submitted to the Secretary prior to the date established by the Executive. The Selection Committee must then reply to the applicant(s) within )ten (10 days. The selected Manager must then conduct their try‐out sessions in collaboration with the CBA. At the conclusion of team selection, the Manager may submit his/her proposed coaching staff for approval. Following coaching selection the Manager must submit for approval plans for winter/spring team workouts. 7. Coaching positions (Assistant Coaches) are the responsibility of the Manager and are subject to approval by the CBA Executive. 8. Any registered CBA player may request to graduate up an age level or tryout for a higher level team. These types of requests must be submitted in writing to the Executive. Decisions emade by th
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Executive shall be final. Player development and personal safety shall be the determining factors and each case shall be decided on a without prejudice basis to any other case involving any other player(s). 9. All Managers, Coaches and Assistant Coaches of League teams of the CBA must produce a valid “police check” or appropriate Offense Declaration every two (2) years in order to remain in good standing with the Executive.
Article 16
CBA HOUSE LEAGUE DISCIPLINE 1. Any manager, coach, player or umpire causing bodily contact, not incidental and anticipated within the game of baseball, shall be automatically suspended indefinitely pending a hearing. Continual reports of unsportsmanlike conduct must be reported and may result in a hearing and possible further discipline. 2. If a manager, coach or player is ejected from a game (any and all association, play‐off, exhibition or tournament) the umpire will supply a full report to the Umpire‐in‐Chief, who will forward the information to the CBA Discipline Committee. Pending a final decision by the Discipline Committee, the player, coach or manager will be automatically suspended for a minimum of one (1) additional game. A second ejection shall result in an automatic two (2) game suspension; a third ejection shall result in an automatic hearing before the CBA Discipline Committee.
Article 17
TOURNAMENTS 1. The CBA may pay the registration fees for up to two tournaments for Rep or Select clubs in order to enter provincially sanctioned tournaments. An invoice for tournaments and the costs must be submitted to the Treasurer by the September meeting. Proof must be submitted for any tournament fees paid for by personal cheque. Any submissions made following September 30th (following each season) will not be accepted. Such approvals shall be determined by the Executive based on the existing financial position of the CBA as outline by the Treasurer. 2. Any proposed tournament hosted by the CBA must be requested and approved by the Executive prior to the Annual General Meeting of the Eastern Ontario Baseball Association. 3. The CBA may bid on at least one (1) Ontario Baseball Association Championship Tournament each year. The Executive shall determine the classification(s). 4. The CBA may bid on one (1) or more Eastern Ontario Baseball Association Championship Tournament each year. The Executive shall determine the classification(s). 5. The CBA shall pay the entry fee for any CBA teams qualifying for league/playoff tournament Provincial Championship Tournaments.
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Article 18
CBA BOARD & COMMITTEES 1. The CBA shall appoint elected executive members, and seek volunteers from the general membership to support the role of ‘Chair’ and ‘members’ to committees needed for the appropriate management and strategic initiatives of the association. 2. Each Committee shall be governed by a written Terms of Reference, approved by the Executive. 3. The following are standing Committees of the CBA:
Committee Minimum Membership Rules Committee Vice President, Chair, member(s) Discipline Committee Vice President, Chair, UIC, member(s) Release Committee Vice President, Director of Rep, Chair, member(s) Coaching Selection Committee Determined annually by the Executive
Additional committees may be formed to carry out the activities of the CBA, upon approval of the Executive.
4. The CBA shall appoint elected executive members, and seek volunteers from the general membership to support the following board positions:
a) Equipment Manager
The equipment manager shall be responsible for all association equipment, including but not limited to inventory, budgeting and ordering of new equipment, allocation and delivery. All requests for association equipment must be made through the equipment manager. Purchases will be authorized by the equipment manager and/or the Executive in accordance with the approved operating budget set by the executive. Detailed inventory shall be maintained and reported to the Executive annually or upon request.
b) Umpire‐In‐Chief
The umpire‐in‐chief shall be responsible to train and supply umpires for all scheduled regular, tournament and play‐off games within the jurisdiction of the CBA. They shall ensure all umpires have an understanding of approved association rules and attend appropriate Baseball Ontario clinics. When applicable, he/she shall review and approve umpire submissions for payment. The Umpire‐In‐Chief reports to the Executive. This position includes an honorarium set by the Executive in September of each election year (e.g. the Executive setse th amount prior to the election of the next UIC that will receive it).
c) Director of Player & Coach Development The Director of Player & Coach Development brings forward to the board suggestions, strategies and initiatives to strengthen the skills of players and coaches. Leads approved initiatives and
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chairs committees identified by the board with an aim to improve player/coach skills in the association.
d) Director of Uniforms The Director of Uniforms place and track orders for all uniform needs of the association, following established procurement policies and procedures. Ensure the timely distribution of uniforms.
e) Director of Winter Workouts The Director of Winter Workouts coordinates Rookie, Mosquito and Peewee workouts March through April of each year, including securing supporting resources (e.g. equipment, helpers, etc.). This position works in conjunction with the Director of Player & Coach Development.
f) Director Picture Day The Director of Picture Day coordinates all aspects of the team pictures including but not limited to photographer(s), event location and team schedules. Following the event, ensure the timely distribution of picture packages to the various league Directors (e.g. Director of House League).
g) Tournament Coordinator The Tournament Coordinator organizes all aspects of tournaments to be hosted by the CBA, including but not limited to permits, field schedules, communications/marketing, fee collection, event staffing and concessions.
Article 19
CBA PAST PRESIDENTS Name Served From / Served to
*to be completed when applicable
Article 20
UMPIRE OPERATIONS 1. PAYMENT OF FEES a) The Association shall be responsible for payment of all regular season and playoff umpire fees. b) The umpire‐in‐chief shall prepare an invoice/statement with the following details: i. Date, Level, Park, Time, Umpire and Game Fees c) This invoice shall be submitted to the Treasurer on a biweekly basis. The Treasurer and the Umpire‐in‐Chief will co‐ordinate the payment of the umpires. d) The umpire‐in‐chief and treasurer shall provide payment to the umpires on a bi‐weekly basis, at times and locations determined at the beginning of each season.
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2. UMPIRE CODE OF CONDUCT a) Umpires are to conduct themselves with professionalism at all times. Any umpire who acts in a manner that is determined to be inappropriate will face disciplinary action as determined by the umpire‐in‐chief. b) Umpires are responsible for submitting ejection reports to the Umpire‐in‐Chief within 24 hours of the incident. Umpires who fail to provide such notice will be not be scheduled until the report has been submitted.
3. UNIFORM a) Umpires will be required to wear approved uniforms as indicated in the playing year from the OBA.
4. UMPIRE GAME FEES a) Fees for game officiants will be determined prior to the start of each season, with the approval of the Executive. b) Fees, payment policies including game cancellation fees will be made publically available for the start of each season.
5. SCHEDULING GUIDELINES a) eThe umpir ‐in‐chief shall attempt to schedule, where possible, a junior umpire with a senior umpire. b) HOUSELEAGUE i. Two (2) umpires shall be assigned to all games, with the exception of Rookie‐ball, where one (1) umpire will suffice. ii. For house‐league play‐offs, two (2) umpires will be scheduled on all games. iii. No Umpires will be assigned to house league levels below Minor Rookie‐Ball. c) REP / SELECT i. Two (2) umpires shall be assigned to all games Rookie through Bantam. ii. Three (3) umpires will be scheduled whenever possible for any division above Bantam.
Article 21
BOUNDARIES The boundaries of the CBA are shown on the maps attached as part of Appendix 1.
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35 34 33 303132 29 28 27 26 25 2324 22 192021 18 17 1516 14 13 12 11 10 9 8 7 56 4 23 1
BOUNDARY ROAD ROAD ROAD
CONCESSION ROAD 10 Burketon
COCHRANE CONC.10 ROAD
WOTTEN CONCESSION 3435 33 303132 29 28 27 26 25 24 23 22 21 20 19 18 17 1516 14 13 12 11 10 9 8 7 56 4 3 2 1 BOUNDARY ROAD
ROAD REGIONAL ROAD 20
ROAD 9 ROAD SCHOOL UNION PARK
CONCESSION 9
REGIONAL ROAD 57 ROAD REGIONAL
LONGSAULT ROAD LONGSAULT
MURPHY ROAD MURPHY SCUGOG ROAD
ROAD REGIONAL ROAD 20 CONCESSION ROAD 9 CONCESSION ROAD 10 CONC.10 HIGHWAY 35
HIGHWAY 115
Enfield OLD
TOWNLINE ROADNORTH NORTH WILCOX
ROAD GRASSHOPPER ROAD
ROAD
WOODLEY ORMISTONROAD
CONCESSION 8
ENFIELD LIBERTY ST LIBERTY
HaydonROAD CONCESSION 9
CONCESSION ROAD ROAD 8 ROAD
REGIONAL ROAD 3 BARTON SKELDING ROAD McMILLAN
AKED ROAD
ROAD
CAMBRIAN ROAD ROAD Enniskillen THERTELL ROAD
BEST DARLINGTON-CLARKETOWNLINE ROAD
MOSPORT LIBERTY ST NORTH LIBERTY
HIGHWAY 35/115
CONCESSION 7
MIDDLE
ROAD
LETNERROAD
ROAD
ROAD ROAD
BAKER SCHOOL
ROAD ROAD ROAD
CONCESSION ROAD 7 CONCESSION 8
CONCESSION ROAD 7 THE DELL ROAD
ALLIN ROAD
DAWSON ROAD ROAD
HARRIS
ROAD CONCESSION ROAD 8 ROAD ROAD
Tyrone GIBBS WILLIAM SOLINA Leskard
ROAD MILL ROAD
OAK SCHOOL HOLT
Solina NORTH (ENFIELDROAD)
COLD SPRINGS CAMP ROAD
BROWN ROAD
CONCESSION 6 SCUGOG
REGIONAL ROAD 57
ROAD TOWNLINE RD CONCESSION 7
ROAD
WHITE ROAD
CARSCADDEN
LANGSTAFF
MAYNARD MERCER
ROAD
LEASK ROAD
BETHESDA VANNEST ROADVANNEST
COONEY ROAD
THOMPSON ROAD
CLEMENS ROAD WERRY ROAD ROAD CONCESSION ROAD 6 CEDAR PARK ROAD CEDARPARK Kirby CONCESSION ROAD 7
REGIONAL ROAD 9 (GANARASKA ROAD) OLD
HIGHWAY 407 ROAD
Hampton LOWERY
Kendal NIXON ROAD
SOPER STREET
HIGHWAY 35/115 DARLINGTON-CLARKE CONCESSION 5
CONCESSION 6
COLEROAD
ACRES
HOLT ROAD HOLT
LANGMAID ROAD RUNDLE
REGIONAL ROAD 34 WASHINGTONROAD
BEST LESKARD
REGIONAL ROAD 4 ROAD
MORTON
ROAD
ROAD
ROAD
ANDREWS
ROAD
HILLEN REGIONAL ROAD 4 ROAD CONCESSION ROAD 6 (TAUNTON ROAD)
(TAUNTON ROAD) ROAD
JEWEL
Mitchell STEPHENS MILL
FICES ROAD
ROAD
LIBERTY ROAD34 Corners ROAD
(MAIN STREET) Orono
REGIONAL ROAD 17
AVENUE
OLD SCUGOG ROAD SCUGOG OLD ROAD
CONCESSION 4
REGIONAL ROAD 57
ROAD
ROAD PATTERSON BETHESDA OCHONSKI ROAD CONCESSION ROAD 4 CONCESSION ROAD 4 CONCESSION 5
PEBBLESTONE ROAD HIGHWAY 418 REGIONAL ROAD 18
SHILOH
ROAD
VICKERSROAD
GAMSBY ROAD HENRY CONCESSION ROAD 5 TOWNLINE ROAD CONCESSION ROAD 5 BUTTERY
CRT
ROAD EAST
GLENELGE MEARNS REGIONAL
TRULLS CRAIG CRT CRT MARYLEAH TAUNUS
CRT CRT ROAD BLEWETT ANDELWOOD
TOWNLINE ROADNORTH CRT GAUD ROAD TOOLEY
CONCESSION 3 GATE
REGIONAL ROAD 42 REGIONAL
ROAD
MIDDLE
ROAD
ROAD SQUAIR ROAD
CONCESSION ROAD 3 CONCESSION 4 NASH ROAD ROAD
WALSH ROAD
ROAD LAWRENCE ROAD
ROAD
GILMORE
ROAD BUCKLEY
COVEN
CEDARVALLEY
ROAD CONCESSION ROAD 4 35/115 HIGHWAY CONCESSION ROAD 4
HIGHWAY 2
LAMBS ROAD
Maple PROVIDENCE GROVE COWANVILLE REID
Grove ROAD
STREET NORTH ROAD
ROAD
ROAD
ROAD
GREEN AVENUE CONCESSION 2 Courtice ROAD
ROAD
GIBSON ROAD CONCESSION 3
POLLARD REGIONAL ROAD 57 REGIONAL
ROAD
ROAD ROAD MOFFAT LOCKHARTROAD
STEWART ROAD
ROAD
Bowmanville ROAD MORGANSROAD ROAD CONCESSION STREET GRAHAM
CONCESSION ROAD 3 GILMORE ROAD
CONCESSION ROAD 3
LIBERTY
MAPLE
MEARNS
ROAD
HOLT
BRAGG DRIVE
CT
TRULLS
BELLWOOD
HANCOCK
SOLINA
RUNDLE COURTICE
WILLIAMALLIN
ELLIOTT GOLF COURSE HIGHWAY 2 STREET ARTHUR PRESTONVALE
CONCESSION 1 NEWTONVILLE ROAD
LAMBS BROWVIEW
STAPLETON BASELINE ST S. LIBERTY ROAD REID ROAD Newtonville ROAD McCULLOUGH ROAD CONCESSION 2
HIGHWAY 2 BROWNSVILLE HIGHWAY 2 BrownsvilleROAD HIGHWAY 401
ROAD Newcastle LOVEKIN SKOPS ENERGY DRIVE RICKARD ROAD COURT
CONC.B.F. ROAD
HIGHWAY 401 ROAD Village OVENS Wilmot Creek
ROAD CONCESSION 1
ROAD
ROAD
ROAD
ADAMS
GIFFORD ROAD
ROAD CONCESSION ROAD 1
ROAD
MILL
STREET
ROAD ROAD
RILEY
TOWNLINE ROAD
MORGANS STEPHENSON
LAKESHORE BELLAMY ROADBELLAMY
± JANES ROAD
Lake Ontario EAST
CONCESSION B.F. (B)
ELLIOTT
NICHOLS LANCASTER 0 1 2 4 NEWTONVILLE Kilometers CONC.B.F.(A) Committee Name TERMS OF REFERENCE
MANDATE: What is the committee responsible for doing? Who gave this responsibility?
ACCOUNTABILITY: Who does the committee report in to?
RESPONSIBILITIES: Specifics on what is delivered through the committee (examples from stroke follow) Assist in the review of evaluation data and the identification of successes/progress, areas for improvement and recommend strategies/action plans Develop strategies to address barriers to progress Identify opportunities for collaboration/partnerships Provide advice and guidance to initiatives (OBA, EOBA, ESOBA) Provide advice and guidance on contribution to initiatives Ensure effective communication to stakeholders Supporting consistency in tools such as protocols Establish task teams/working groups as required
CHAIR: The Chair of the {committee} is XXX. The Chair collaborates with the XXX liason
MEMBERSHIP: Chair: XXX or Delegate One each of the following: List membership (e.g. from other committees, board members, community, etc.) XXX *Ad Hoc (as determined by agenda/current issues) Subject matter experts in an area (e.g. scheduling) XXX
COMMUNICATION RESPONSIBILITIES OF MEMBERS: The Chair will provide a report on committee activities at the XXX and XXX Meetings and other relevant groups as indicated. Communication with the other external stakeholders and the public will be facilitated via the established communication channels. Members will provide updates to their relevant stakeholder groups, will facilitate stakeholder input as required and will provide updates at relevant meetings.
MEMBER ROLES: Provide the broad provincial perspective of their sector and serve as a collective body of knowledge and expertise to support and advance the CBA objectives. Attend a minimum of XX meetings per XX. Participate in subcommittee work, as needed.
Version, pagination Share information as needed, including key messages from meetings, with relevant colleagues Representatives will engage stakeholders and colleagues in planning and implementation of the work plan/projects DECISION MAKING AND QUORUM: Members present will make decisions through a consensus process or if not possible, by majority vote.
TERM: All members shall serve a one (1)-year term. Members may, as determined by the Chair, sit for a second term. Members are volunteers. MEETINGS: The Committee will meet four (4) times annually and meetings may include: one (1) face-to-face “annual meeting” of the core committee, ad hoc members and task teams/working groups; and three (3) meetings of the core committee (teleconference, videoconference or face-to-face), Additional meetings, as required, will take place at the call of the Chair. XXXb-Committee will operate on the current XXX calendar, which runs from April 1st to March 31st of each year.
RESOURCES: XXX will provide support for meeting logistics, minute formatting and dissemination.
Version, pagination
CBA Board Members Roles & Responsibilities
Effective: (draft for initial adoption at AGM with updates required for Feb 2018)
Position Voting/signatory Election Year 1. President Yes/Yes Even 2. Vice President Yes/Yes Odd 3. Treasurer Yes/Yes Even 4. Secretary Yes/Yes Odd 5. Registrar Yes Even 6. Director of Sponsorships Yes Odd 7. Director of Marketing & Yes Even Communications 8. Director of Scheduling Yes Odd 9. Director of Rep Yes Even 10. Director of Select Yes Even 11. Director of House League Yes Odd 12. Director of T-Ball / 4-Pitch Yes Odd 13. Director of Blastball Yes Even
Non-voting, annual volunteer positions Position Umpire in Chief Director Player / Coach Development Director of Equipment Director of Uniforms Director – Winter Workouts Director – Picture Day
PRESIDENT Current Appointment Voting Position [name] Key Responsibilities Ensure all Executive and Directors fulfil their responsibilities Be one of the signing officers Hold regular monthly meetings of Executive Votes on motions where a tie has been determined Has an assigned CBA laptop Affiliations Can sit on all other committees as an unofficial member
VICE PRESIDENT Current Appointment Voting Position [name] Key Responsibilities Liaises with President to maintain functionality of league In the absence of the president, acts in place of the president Be one of the signing officers
Affiliations Sits on Release, Discipline and Rules Committees
SECRETARY Current Appointment Voting Position [name] Key Responsibilities Affiliations Attend all meetings of the Executive recording all of the facts and minutes of such meetings. Maintain minutes of meetings and provide Executive & Directors with a copy of the minutes Be custodian of all books, recordings, contracts and order documents belonging to the association Facilitate general correspondence from the public to the appropriate board member(s) and keep on track of all such correspondence Give all notices, bulletins etc. to the Executive regarding any business pertaining to them Ensure every member of the board has access to current copies of the: Constitution, By Laws and playing rules, committee terms of reference, policies and procedures If Secretary is not present, someone to be appointed at meeting to take the minutes Be one of the signing officers Has an assigned CBA laptop
Affiliations Director of Rep – securing copies of all Releases received President – securing and maintaining records
TREASURER Current Appointment Voting Position [name] Key Responsibilities Affiliations Keep full and accurate accounts of all financial matters (accounts receivable and payable, receipts, etc.) Report monthly to the Executive the current financial status’ Deposit all monies or other valuable effects to the credit of the association in such bank or banks as may from time to time be designated by the CBA. Disburse the funds of the CBA under the direction of the CBA Executive and established budgets, including payment of honorariums, reimbursements (e.g. coaching clinics), tournament costs (e.g. convenor) and umpire fees Establish accounting expectations for coaches/teams annually, participate in ongoing coaching meetings/communication to ensure compliance Uses Quickbooks to assist with the in and out of funds - creating reports for individual categories (equipment/registration/umpires etc.) Be one of the signing officers Ensure EOBA Insurance has been obtained for the association members (e.g. players, umpires, etc.) Has an assigned CBA laptop
Specific tasks relating to community bank accounts and coach/team expenses
Coaches/Managers meeting October - after AGM
Topics for discussion: - bank accounts - fundraising - expectations - budgets - Contact info for coaches and managers - Coaches clinics, reimbursement rules - Monthly submissions of expense items - financials
Managers meeting in January - rosters - submitting scores - tournaments - fundraising
Managers meeting in April - financials
All expenses will be done on a monthly basis - items/receipts must be in by the 25 of each month to be processed
Affiliations Directors of Rep and Select establish and report on the compliance of coaches Meets with Coaches to communicate policies/procedures/templates/expectations
REGISTRAR Current Appointment Voting Position [name] Key Responsibilities Affiliations Responsible for the proper registration of all players and coaches (e.g. fee payment, police checks) Establish controls to ensure proof of age as necessary Roster registered players into teams for House League Maintain a listing of all registered players, coaches, team rosters, and be the official source of information with respect to the same.
Affiliations All division Directors (e.g. House League, Select, Rep, etc.) Treasurer, Secretary, Director of Marketing & Communications
DIRECTOR OF SPONSORSHIPS Current Appointment Voting Position [name] Key Responsibilities To actively seek new sponsors for the association To be a liaison with sponsors Liaising with the Director of Marketing & Communications for events that sponsors could be present at Delivery of sponsor plaques after picture date Ensuring payment is made by liaising with Treasurer
Affiliations All division Directors (e.g. House League, Select, Rep, etc.) Treasurer, Director of Marketing & Communications
DIRECTOR OF SCHEDULING Current Appointment Voting Position [name] Key Responsibilities Affiliations Reports on scheduling to division Directors and the CBA Board To help produce all house league regular and playoff schedules To reschedule any games not played on original date scheduled Liaising with the Municipality for field use, permits and scheduling needs
Affiliations All division Directors (e.g. House League, Select, Rep, etc.) Treasurer, Director of Marketing & Communications, Municipality of Clarington
DIRECTOR – HOUSE LEAGUE Current Appointment Voting Position [name] Key Responsibilities Directs the Operations of the House League Recommends to the Executive the number of teams for each age season commencing Distribution of House League playoff schedules Report on House League activities at Executive meetings, Preparation of House League budgets
Affiliations House League Coaches, Treasurer, Director of Scheduling, Director of Marketing & Communications, UIC
DIRECTOR OF REP BASEBALL Current Appointment Voting Position [name] Key Responsibilities To help organise fall tryouts for following season Directs the operation of the Rep program Solicit coaches To liaise with coaches, lead regular coaches meetings Report on Rep activities at Executive meetings Distribution of Rep playoff schedules
Affiliations Rep Coaches, Treasurer, Director of Scheduling, Director of Marketing & Communications, UIC Sits on the Release Committee
DIRECTOR OF SELECT BASEBALL Current Appointment Voting Position [name] Key Responsibilities To help organise fall tryouts for following season Directs the operation of the Select program Solicit coaches To liaise with coaches, lead coaches meeting(s) Recommends to the Executive the number of teams in each division prior to season start Report to board on seasonal aspects of games Should sit in on Coaches interviews as non-voting overseer
Affiliations Select Coaches, Treasurer, Director of Scheduling, Director of Marketing & Communications, UIC
DIRECTOR OF T-BALL, 4-PITCH, Current Appointment ROOKIE 4-PITCH Voting Position [name] Key Responsibilities Directs the operation of Tball/ 4 Pitch / Rookie 4-Pitch programs To liaise with coaches, lead coaches meeting(s) Solicit coaches Recommends to the Executive the number of teams in each division prior to season start Report on all Tball4 Pitch activities at Executive meetings Preparation of Tball/4 Pitch/Rookie 4-Pitch Budgets
Affiliations T-Ball, 4-Pitch, Rookie 4-Pitch Coaches, Treasurer, Director of Scheduling, Director of Marketing & Communications
DIRECTOR OF BLASTBALL Current Appointment Voting Position [name] Key Responsibilities Affiliations Directs the operations of the Blastball program To arrange schedule with Director of Scheduling Build teams from registration database Solicit coaches To liaise with coaches, lead coaches meeting(s) Report on Blastball activities at Executive meetings Preparation of Blastball budgets Arrange season end pizza, juice and medallion handout
Affiliations Blastball Coaches, Treasurer, Director of Scheduling, Director of Marketing & Communications
UMPIRE IN CHIEF Current Appointment Non-Voting Position [name] Key Responsibilities Affiliations Prepare schedule of Umpire assignments Prepare and submit timely detailed billings for officials services for payment to officials Recommends rates for officials to the Executive prior to commencement of season play Facilitate clinics for umpires, umpire mentoring and evaluations Affiliations Umpires, Director of Scheduling, Director of Rep, Director of Select, Director of House League Sits on the Rules Committee
TOURNAMENTS COORDINATOR Current Appointment Non-Voting Position [name] Key Responsibilities Organize and run all events Supply information of up-corning events for publicity to the Director of Marketing & Communication Coordinate with Director of Scheduling for permits, and fields for events Coordinate with the UIC for the provision of needed officials Affiliations Director of Scheduling, Director of Rep, Director of Select, Director of House League, UIC
DIRECTOR OF EQUIPMENT Current Appointment Non-Voting Position [name] Key Responsibilities Ensure sufficient supply of equipment to operate all divisions Prepare equipment budget(s) Purchase equipment as required in accordance with approved budgets Dispense and collect league equipment each season Maintain records on equipment, state of equipment, and it's disposition Evaluate League equipment at the end of each session and arrange for repairs as required Arrange for sale and disposal of worn out or unnecessary equipment Reports on equipment to the CBA Board
Affiliations Coaches and Directors of all divisions
DIRECTOR OF UNIFORMS (HOUSE Current Appointment LEAGUE) Non-Voting Position [name] Key Responsibilities Affiliations To solicit quotations for uniforms by providing necessary information to prospective providers, following established procurement rules and procedures Preparation of uniform budgets Recommends to the Executive vendor(s) for provision of uniforms Ordering of new shirts hats etc. for all leagues Facilitate the distribution of uniforms each season
Affiliations Directors of all divisions, Treasurer, Director of Sponsorships
DIRECTOR OF WINTER WORKOUTS Current Appointment Non-Voting Position [name] Key Responsibilities To secure sufficient volunteers to put on the rookie, mosquito and peewee workouts in March and April Maintain equipment needed to host workouts Arrange facilities for hosting workouts Liaise with Director of Marketing & Communications to promote registration/attendance at workouts Report on workout activities to the CBA Board Prepare budget for workouts
Affiliations Director of Marketing & Communications, Director of House League, Treasurer
DIRECTOR OF PICTURE DAY Current Appointment Non-Voting Position [name] Key Responsibilities Coordinate with photographer on scheduling of teams Follow up on delivery of photographs and ensure coaches receive them
Affiliations Directors of all divisions, Director of Marketing & Communication, Treasurer
DIRECTOR OF PLAYER AND COACH Current Appointment DEVELOPMENT Non-Voting Position [name] Key Responsibilities To ensure coaches have proper accreditation in Baseball Canada courses (Select / Rep) Facilitate proper implementation of Gold Star Program in T-Ball / 4-Pitch / Rookie 4-Pitch Recommend to the Executive activities to support the growth of players and coaches within the CBA Preparation of budgets with respect to development programs or activities annually
Affiliations Coaches and Directors of all divisions, Treasurer
CBA Code of Conduct for Coaches
I will be reasonable when scheduling practices and other events, remembering that young athletes have other interests and obligations.
I will teach my athletes to play fairly and to respect the rules, officials and opponents and encourage them to be good sports.
I will remind my athletes that winning a game or a trophy isn’t the only measure of success.
I will ensure that ALL athletes get appropriate instruction, support and playing time.
I will not ridicule or yell at my athletes for making mistakes or for performing poorly.
I will encourage my athletes, offer constructive criticism, and maintain a positive attitude.
I will remember that athletes play to have fun and must be encouraged to have confidence in themselves.
I will remember that children need a coach they can respect.
I will remember to set a good example as actions speak louder than words.
I will maintain a supportive attitude and I will be generous with praise and set a good example.
I will not use bad language, nor will I harass or heckle athletes, coaches, umpires, other spectators, or Club officials by way of emails, voice messages, text messages (including “tweeting”) and social network postings.
I will demonstrate respect and comply with the umpires’ decisions and decisions of the Discipline Committee. I understand that while I can request an umpire clarify/discuss a ruling, the final decision rests with the Umpire.
I have received, read and agree to follow this Code of Conduct
Name: Signature:
Date:
CBA Code of Conduct for Players
I will participate because I want to, not because my parents or coaches want me to.
I will play fairly and by the rules and in the spirit of the game and I will respect my opponents and my teammates.
I will control my temper and NEVER argue with an umpire – “mouthing off” and fighting can spoil the activity for everybody.
When a call is disputed, I will let the coach handle it.
I will not use bad language, nor will I harass athletes, coaches, umpires, other spectators, or Club officials by way of emails, voice messages, text messages (including “tweeting”) and social network postings.
I will work at achieving my personal best and not to get discouraged if it is not THE best.
I will do my best to be a true team player by being supportive of my team mates and by not criticizing or placing blame on others.
I will remember that winning isn’t everything – that having fun, improving skills, making friends and doing my best are also important.
I will acknowledge all good plays/performances – those of my team and my opponents.
I will remember that coaches and umpires are there to help me.
I will accept their decisions and show them respect.
I will respect and comply with the decisions of the Discipline Committee.
I have received, read and agree to follow this Code of Conduct
Name: Signature:
Date:
CBA Code of Conduct for Umpires
I will officiate by the rules.
I will ensure that I am knowledgeable of the rules.
I will obtain proper training and continue to upgrade my officiating skills.
I will be objective and consistent in officiating the game regardless of my feelings toward a player, a coach or a team.
I will handle all conflicts firmly and with dignity.
I will avoid, or put an end to any situation that threatens the safety of the players.
I will control my temper. Personal criticism of any person by word or gesture is unacceptable.
I will show respect for the participants and their skills.
I will not permit the intimidation of any participant either by word or by action.
I will not tolerate unacceptable conduct toward myself, other officials, players, coaches or spectators.
I will refrain from profanity. Verbal abuse towards players, managers, coaches, officials or spectators will not be tolerated including emails, voice messages, text messages (as well as “tweeting”) and social network postings.
I will generally warn players of unacceptable behaviour before taking further action for a second offence, although I reserve the right to cite or eject a player or coach for a first offence.
I have received, read and agree to follow this Code of Conduct
Name: Signature:
Date:
CBA Code of Conduct for Board Members and Executives
A Board member holds a position of trust and accountability, represents the membership and thereby the community, and is responsible for the governance of the organization.
I will represent the best interests of the members and the organization over and above personal and professional interests I will respect confidentiality of information received in the course of Board meetings and activities: o I understand that Board members are expected to maintain the highest standards of confidentiality regarding information obtained directly or indirectly through their involvement with the organization. This includes information about, Board members, sponsors, other volunteers including team staff (e.g. coaches, managers), member organizations, partners, employees or contractors. o I will avoid inadvertent disclosure of confidential information through casual or public discussion, which may be overheard or misinterpreted. I will comply with the policies and by-laws of the organization, as they relate to my position. This includes conflict of interest and information management policies. I will declare potential conflict of interest and refrain from discussion and voting when applicable I will give recognition to others who contribute to the success of the organization and its activities I will not speak on behalf of the association unless designated by the Director of Marketing & Communication or the appropriate Committee Chair or the Board as a whole I will strive to adopt clear, documented processes and ensure communication and sharing of the same to the Board at all times I will treat staff and fellow Board members with respect and listen to their points of view
I will participate in Board meetings and keep informed about developments and issues relevant to Board operations, which includes:
Making attendance at all meetings of the board a high priority Being prepared to discuss the issues and business on the agenda, and having read all background material relevant to the topics at hand Cooperating with and respecting the opinions of fellow Board members, and leaving personal prejudices out of all board discussions, as well as supporting actions of the Board even when the Board member personally did not support the action taken Putting the interests of the organization above personal interests Representing the organization in a positive and supportive manner at all times and in all places Showing respect and courteous conduct in all board and committee meetings
I have received, read and agree to follow this Code of Conduct
Name: Signature:
Date:
CLARINGTON BASEBALL ASSOCIATION
BY-LAWS No. 1 Borrowing of Funds
EFFECTIVE October 25, 2017
A By-Law respecting the borrowing of money by the Clarington Baseball Association, BE IT ENACTED as a By-Law of Clarington Baseball Association (hereinafter called the “CBA”) as follows:
1. The Executive may from time to time:
(a) borrow money on the credit of the CBA;
(b) issue, sell or pledge securities of the CBA;
(c) charge, mortgage, hypothecate or pledge all or any of the real or personal property of the CBA, present and future, including book debts and unpaid calls, rights, powers, franchises and undertaking, to secure any securities or any money borrowed, or other debt, or any other obligation or liability of the CBA;
The word “securities” as used in this paragraph means bonds, debentures, or other like liabilities of the CBA whether constituting a charge on the property of the CBA or not.
2. The Executive, with a motion approved by no less than 2/3 of voting members, may from time to time authorize any Director or Directors, Officer or Officers, employee of the CBA or other person or persons, whether connected with the CBA or not to make