CLARINGTON BASEBALL ASSOCIATION CONSTITUTION AND BY‐LAWS EFFECTIVE October 25, 2017 Contents Article 1 ......................................................................................................................................................... 4 NAME OF THE ASSOCIATION .................................................................................................................... 4 Article 2 ......................................................................................................................................................... 4 OBJECTIVE OF THE ASSOCIATION ............................................................................................................. 4 Article 3 ......................................................................................................................................................... 4 GENERAL MEMBERSHIP IN THE ASSOCIATION ......................................................................................... 4 ADDITIONAL MEMBERSHIP ROLES ............................................................................................................ 5 Article 4 ......................................................................................................................................................... 5 ANNUAL GENERAL MEETING .................................................................................................................... 5 Article 5 ......................................................................................................................................................... 6 ORDER OF BUSINESS (CBA ANNUAL GENERAL MEETING) ........................................................................ 6 Article 6 ......................................................................................................................................................... 7 CBA EXECUTIVE ......................................................................................................................................... 7 Article 7 ......................................................................................................................................................... 8 DUTIES OF THE EXECUTIVE ....................................................................................................................... 8 Article 8 ....................................................................................................................................................... 10 CONFLICT OF INTEREST ........................................................................................................................... 10 Article 9 ....................................................................................................................................................... 10 PROTECTION OF DIRECTORS AND OFFICERS .......................................................................................... 10 Article 10 ..................................................................................................................................................... 11 FINANCES ................................................................................................................................................ 11 Article 11 ..................................................................................................................................................... 12 FUNDRAISING .......................................................................................................................................... 12 Article 12 ..................................................................................................................................................... 12 SPONSORSHIPS........................................................................................................................................ 12 Article 13 ..................................................................................................................................................... 13 REGISTRATION ........................................................................................................................................ 13 Article 14 ..................................................................................................................................................... 13 CBA RELEASES ‐ ALL PLAYERS .................................................................................................................. 13 Article 15 ..................................................................................................................................................... 14 MANAGERS AND COACHES ..................................................................................................................... 14 Article 16 ..................................................................................................................................................... 15 Page 2 of 19 CBA HOUSE LEAGUE DISCIPLINE ............................................................................................................. 15 Article 17 ..................................................................................................................................................... 15 TOURNAMENTS ....................................................................................................................................... 15 Article 18 ..................................................................................................................................................... 16 CBA BOARD & COMMITTEES................................................................................................................... 16 Article 19 ..................................................................................................................................................... 17 CBA PAST PRESIDENTS ............................................................................................................................ 17 Article 20 ..................................................................................................................................................... 17 UMPIRE OPERATIONS ............................................................................................................................. 17 Article 21 ..................................................................................................................................................... 18 BOUNDARIES ........................................................................................................................................... 18 Appendices .................................................................................................................................................. 19 Page 3 of 19 Article 1 NAME OF THE ASSOCIATION 1. This Association shall be known as the “Clarington Baseball Association” or by the initials “CBA”. Hereinafter references to the ‘Association’ or ‘CBA’ shall be interpreted as representing ‘Clarington Baseball Association’. 2. As a member Association of the following, CBA shall abide by the overarching rules set out by these governing bodies, in addition to the adaptation of these rules specifically for House League play in Clarington Ontario: Eastern Ontario Baseball Association (EOBA) Ontario Baseball Association (Baseball Ontario or OBA) Eastern Ontario Select Baseball Association (EOSBA) Baseball Canada Article 2 OBJECTIVE OF THE ASSOCIATION The objective of the Association shall be as follows: a) To administer and promote organized minor baseball in the Municipality of Clarington; b) To foster and encourage the sport of baseball in general; c) To foster community spirit among members and supporters; d) Promoting sportsmanship and player development; e) And such other complementary purposes not inconsistent with these objects. Article 3 GENERAL MEMBERSHIP IN THE ASSOCIATION Members in the association shall be entitled to one (1) vote per person, per registered player at all Annual General Meetings (AGM) (e.g. a family with 2 players can have both parents attend the AGM, with one representing each player during a vote). 1. General Members General Members in good standing shall be composed of all of the parents or legal guardians of children who are duly registered and who have made full payment of registration fees with the CBA. Page 4 of 19 ADDITIONAL MEMBERSHIP ROLES Additional voting rights are detailed within membership class descriptions. Members with multiple roles may only vote once per motion. There shall be the following classes of membership within the CBA, namely: 2. Executive Members Executive Members in good standing shall be composed of all of the positions listed in Article 6 and all shall have one (1) vote at all Annual General Meetings (AGM) or General Meetings of the members. 3. Team Managers and Coaches Team Managers and Coaches in good standing are those individuals who are acknowledged and sanctioned by the CBA to actively partake in the roles necessary to support the activities of the CBA. 4. Players Players, who are at least 18 years of age else their parent/legal guardian, in good standing, shall be composed of all of the children who are duly registered with the CBA (and have made full payment of the registration fees) and are entitled to participate in the activities of the CBA. 5. Umpires Umpires, who are at least 18 years of age else their parent/legal guardian, in