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2004 OBA Tournament Host Checklist

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2004 OBA Tournament Host Checklist 1425 Bishop Street North, Unit 16 Cambridge, ON, N1R 6J9 (519) 740-3900, Fax: (519) 740-6311 www.baseballontario.com [email protected] 2004 OBA Tournament Host Checklist Final date for you to notify all applicants to 1. your tournament of their acceptance or Date 35 days before your tournament start date. rejection and all refunds to rejected teams should be made at this time also. (OBA Tournament Rules) Final date for the OBA Tournament Chair to 2. receive your tournament schedule for approval. Date 21 days before your tournament start date. (OBA Tournament rules) 3. Final date for you to send the schedule of Date 14 days before your tournament start date. tournament games to each participating team. (OBA Tournament Rules) 4. Tournament Day Your tournament start date. Reporting Abuse (OBA Constitution P2-15) 5. Final date for you to notify the OBA Tournament Chair of any team not fulfilling Date 2 days after your tournament finish date. its commitment in your tournament (OBA Tournament Rules) 6. Final date for you to send your OBA Sign-In Date 10 days after your tournament finish date. Sheets, team rosters and Convenors Report to the OBA Tournament Chair at the address below. Allan Ebert, OBA Tournament Chair 667 Esser Cr, Sarnia, Ontario N7S 5J1 (t) 519-542-5861 (f) 519-542-5752 email: [email protected] K:\Documents Server\Tournaments\Hostchecklist Revised 4/1/04 1425 Bishop Street North, Unit 16 Cambridge, ON, N1R 6J9 (519) 740-3900, Fax: (519) 740-6311 www.baseballontario.com [email protected] MEMORANDUM DATE: MARCH 1, 2004 TO: HOSTS OF ALL INTERNATIONAL TOURNAMENTS FROM: ALLAN EBERT, OBA TOURNAMENT CHAIR SUBJECT: TEAMS FROM OUTSIDE THE PROVINCE Please ensure that all teams from out side the province of Ontario meet the following requirements: 1. The team has permission from its association to play in your tournament 2. All players on the team meet the age requirements for OBA tournaments 3. All players on the team have proof of age 4. All players will observe the safety standards of the OBA tournaments which include a. Helmets will have two flaps and a chin strap (chin straps for Bantam and younger only) b. Metal spikes are allowed at all series from minor bantam to senior c. Helmets with facemasks are allowed. Thank-you! 1425 Bishop Street North, Unit 16 Cambridge, ON, N1R 6J9 (519) 740-3900, Fax: (519) 740-6311 www.baseballontario.com [email protected] MEMORANDUM DATE: MARCH 1, 2004 TO: OBA TOURNAMENT CONTACTS FROM: ALLAN EBERT, OBA TOURNAMENT CHAIR SUBJECT: SUGGESTED GAME CONVENOR’S DUTIES The following list of suggested responsibilities for the Game Convenor may be helpful, especially to new convenors. The order may be changed to accommodate your situation. 1. Know who the umpires are and whether or not they are umpiring a game elsewhere. Know whom to contact if the umpires don’t arrive. Know who the scorekeepers are and whether or not hey are keeping score elsewhere. Know whom to contact if the scorekeepers don’t arrive. Know who is on the protest committee. 2. Make sure you have all the equipment you will need: Score sheets Line-up cards Baseballs Pencils/pens Clipboard You may also be responsible for providing umpires’ equipment, brush and counter. 3. Arrive early. You should arrive 1 hour before the first game if you are responsible for checking coaching cards and roster sheets. 4. As soon as both teams arrive, introduce yourself to the managers and answer all questions about special tournament rules or offer to find the answer if unsure. 5. Give each tam a line-up card to be filled out and returned to you as soon as possible. 6. Conduct the flip for “home” team with the team travelling the furthest distance having the call. 7. Assign home team’s scorekeeper as the official scorekeeper (if tournament doesn’t provide one). 8. Assign each team a dugout. 9. Collect the line-up cards. Give the top copy of the line-up cards to the scorekeeper. Before each game, give each coach an up-to-date record of all pitching records. Convenorsduties Revised MARCH 2004 10. 5 minutes before the game, call the umpires, coaches and captains to home plate for introductions. 11. Handle any problems (not handled by the umpires), which may occur during the game. Call for the protest committee if a proper protest is lodged. 12. At the end of the game: Give each team a copy of the OBA score sheet (include a record of the pitching) Make sure each team knows where and when their next game is, and If one of the teams is finished playing, thank them for coming; check that they didn’t have any problems or concerns. 13. If the umpires have had any problems, i.e.: ejections, remind them to file a written report wit the Series Chair as soon as possible. If there is any reportable physical contact with an umpire, call IMMEDIATELY to the Series Chair to report the incident and how it was handled. File a written report to the Series Chair including the umpire’s reports as soon as possible. 14. Complete the following: Fill in the draw sheet Take the score sheets and pitching records to the tournament office. WHEN IT IS ALL OVER AND YOU HAVE COMPLETED ALL OTHER DUTIES: TAKE A FEW MINUTES TO COMPLETE THE CONVENOR’S REPORT AND SEND IT TO THE SERIES CHAIR. FAX IT IMMEDIATE TO THE TOURNAMENT CHAIR AT 519-542-5752. Convenors of First Game 1. Have each player and coach sign the OBA sign-in form. Ask the manager to print each player’s name beside his/her signature. 2. Check the roster for each player who signs in. Make sure that: The roster is for the correct age group The roster is for the current year The roster is stamped by the OBA Registrar and/or the Affiliated Association Registrar. A player may sign-in late. In this case, use the sign-in sheet or any sheet, which can be handed in with the original sign-in sheet. Keep a copy of each team’s roster. If you have any questions on any of the above, please call the office at 519-740-3900 or email at [email protected]. Convenorsduties Revised MARCH 2004 1425 Bishop Street North, Unit 16 Cambridge, ON, N1R 6J9 (519) 740-3900, Fax: (519) 740-6311 www.baseballontario.com [email protected] ONTARIO BASEBALL ASSOCIATION UMPIRE REPORT 1. Umpires Name: Card No.: 2. Name of offending player/coach: Team Name: 3. Game Date: Other Team: 4. Number and position of above player/coach: 5. Tournament & Series (ie Oshawa - Junior): Circumstances and reasons for ejection: (Give detailed description stating players involved, inning of occurrence and action taken.) In your opinion, under the circumstances was the conduct of the player or coach: (check one ) Routine Offensive Very Offensive Time/Date of this report: Mailed from: Name and number of other umpires on duty: Umpires Signature: Action taken: Return with Convenors Report K:\Documents Server\UMP\Umpire forms\Umpire Report.doc BASEBALL ONTARIO UMPIRES SIGN-IN SHEET DATE: LOCATION: LEVEL OF TOURNAMENT: TOURNAMENT HOST: UMPIRE’S NAME (PLEASE PRINT) CARD LEVEL SIGNATURE NUMBER K:\Documents Server\UMP\Umpire forms\Umpire Report.doc OBA PLAYER SIGN-IN FORM FOR TOURNAMENTS (EACH PLAYER MUST REGISTER BEFORE PLAYING) TEAM: TEAM: PLAYER'S NAME NO. SIGNATURE PLAYER'S NAME NO. SIGNATURE Coach Convenor Roster Roster Coach Convenor Signature Signature Received: Received: Signature: Signature: : : I certify that the above information is correct. I certify that the above information is correct. Coach's Name Coach's Signature Coach's Name Coach's Signature Manager's Name Manager's Signature Manager's Name Manager's Signature THIS FORM MUST BE RETURNED TO THE OBA TOURNAMENT CHAIR: Allan Ebert, 667 Esser Cr., Sarnia, N7S 5J1 OBA PLAYER SIGN-IN FORM FOR TOURNAMENTS (EACH PLAYER MUST REGISTER BEFORE PLAYING) TEAM: TEAM: PLAYER'S NAME NO. SIGNATURE PLAYER'S NAME NO. SIGNATURE Roster Coach Convenor Roster Coach Convenor Received: Signature: Signature: Received: Signature: Signature: I certify that the above information is correct. I certify that the above information is correct. Coach's Name Coach's Signature Coach's Name Coach's Signature Manager's Name Manager's Signature Manager's Name Manager's Signature T-SIGNIN.FRMREVISED 3 May 2004 THIS FORM MUST BE RETURNED TO THE OBA TOURNAMENT CHAIR: Allan Ebert, 667 Esser Cr., Sarnia, N7S 5J1 1425 Bishop Street North, Unit 16 Cambridge, ON, N1R 6J9 (519) 740-3900, Fax: (519) 740-6311 www.baseballontario.com [email protected] THE APPROVED PLAYING RULES OF ROOKIE BALL Q3-1 REGULATIONS All OBA Rules & Regulations pertaining to membership, territorial rights, registration, players signing, fees, insurance, classification, OBA Play-offs, and tournaments shall apply as stated in the current version of the Constitution of the OBA as amended each year at its Annual Meeting. The Approved Playing Rules of Rookie Ball apply to both Junior and Senior Rookie Ball. Q3-2 DIAMOND LAYOUT a) The pitching machine is placed directly in front of home plate at a distance of 44 ft. b) An 8 ft. diameter safety circle shall be marked off directly in front of home plate and its centre shall be 44 ft. from home plate. No player is permitted to enter the safety circle, which is considered a dead ball area. Enter means that any part of the body enters the safety circle. c) Electrical cord must run along or under the ground from the pitching machine to the electrical source. Q3-3 PLAYING RULES a) A team shall comprise of a minimum of 10 players and a maximum of 25 players, all signed to team rosters of the series and classification of the team entered.
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