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21 Dear Bidder DocuSign Envelope ID: 6209F42B-82B2-4896-94BF-EDB841015540 September 24, 2020 Invitation for Bids (IFB) – Beat 4 Replacement Service Freeway Service Patrol FY 2020 -21 Dear Bidder: MTC SAFE is seeking a Freeway Service Patrol (FSP) Bidder to provide service on Beat 4 from on or about October 12, 2020 through June 30, 2021. Contractors receiving this IFB have passed Step 1 and 2 of the Freeway Service Patrol Request for Qualifications Bid Invitation RFQBI dated June 26, 2016 and were previously prequalified to provide tow services in the as a result of the RFQBI. Scope of Work Bidder shall provide FSP service from on or about October 12, 2020 through June 30, 2021 on Beat 4 on the following roadways: I-880 7th Street to Interstate 238 I-238 Interstate 880 to Interstate 580 The FSP shifts will consist of one (1) 2012 or newer FSP tow truck 0600-1000 hours (AM Shift) and 1500-1900 hours (PM Shift), Monday through Friday. Qualifications To be eligible to submit a bid, the Bidder must meet all of the following requirements: 1. Be an existing FSP FY 2018-21 Bidder that has passed Step 1 and 2 of the RFQBI dated June 26, 2016. 2. Have an established office within 30 minutes driving time (at the speed limit) of Beat 4. 3. Must be in good standing with the FSP program and/or the CHP rotation tow program. 4. Not be on probationary status or have had a written letter of reprimand/cure from the FSP Partners within the last 12 months. MTC SAFE reserves the right to ensure the FSP Contractor meets all above requirements through site inspections or other forms of confirmation during the bid process. DocuSign Envelope ID: 6209F42B-82B2-4896-94BF-EDB841015540 MTC SAFE Freeway Service Patrol Invitation for Bids (IFB) – Beat 4 Replacement Service Freeway Service Patrol FY 2020 -21 Page 2 Bid Submittal/Award Interested Bidders need only to complete and submit Form A, Bid Form, indicating the office location in which the trucks servicing Beat 4 will be staged, parked and maintained, and the FSP Contractor’s proposed hourly rate based on the approximately 1,450 hours to be worked on Beat 4. The hourly rate shall be bid at the $4.00 fuel rate and shall include all labor, equipment, materials, and applicable surcharges such as, taxes, insurance, fringe benefits, as well as indirect costs, overhead and profit allowance. Bids must be submitted no later than Noon on Wednesday, September 30, 2020 either through: a. (Preferably) one electronic Form A, Bid Form submitted as per 1) below; or b. One electronic PDF of Form A, Bid Form to the FSP Procurement Manager, Edward Phillips, by email at [email protected] by the closing date/time for receipt of bids. Proposers may submit a proposal per option (a) or (b) above to satisfy the submission requirement. No faxed proposals will be considered. 1) Electronic proposals must be uploaded to https://mtc.bonfirehub.com/login. 2) Proposals will be received only at the website or email shown above and no later than the date and time indicated. MTC SAFE is not responsible for submissions delayed for any reason. Any proposals received after said date and time or via hard copy cannot be considered and will be returned to the Proposer unopened. 3) Hard copies of proposals will not be accepted at this time. A contract will be recommended for award at an MTC Operations Committee meeting to the Bidder with the lowest responsive and responsible bid, based on the Hourly Rate in Form A, Bid Form. General Conditions MTC SAFE will enter into contract with the FSP Bidder(s) with the lowest responsive and responsible bid, based on the Hourly Rate inserted on Form A, Bid Form. MTC SAFE reserves the right to accept or reject any or all bids submitted, waive minor irregularities in bids, and request additional information from any or all Bidders. Selected Bidders will be required to sign a contract with MTC SAFE substantially identical to Appendix C, Sample Contract and Appendix D, Terms and Conditions of the FSP RFQBI dated June 26, 2016. The most recent version of the FSP Standard Operating Procedures (SOP) are incorporated by reference into the MTC SAFE-Contractor Contract. Successful bidder must provide MTC SAFE with proof of truck purchases within ten (10) days of contract execution. DocuSign Envelope ID: 6209F42B-82B2-4896-94BF-EDB841015540 MTC SAFE Freeway Service Patrol Invitation for Bids (IFB) – Beat 4 Replacement Service Freeway Service Patrol FY 2020 -21 Page 3 Conditions and Scope of Work listed in this IFB, where different, supersede FSP FY 2018-21 RFQBI dated June 26, 2016. MTC SAFE will not reimburse any Contractor for costs related to preparing and submitting a bid. Materials submitted by respondents are subject to public inspection under the California Public Records Act (Government Code § 6250 et seq.). If there are any questions, please contact FSP Project Manager, Giovanni DiFabio at (415) 778- 5233 or [email protected]. Sincerely, Andrew B. Fremier Deputy Executive Director ABF : gd DocuSign Envelope ID: 6209F42B-82B2-4896-94BF-EDB841015540 MTC SAFE Freeway Service Patrol Invitation for Bids (IFB) – Beat 4 Replacement Service Freeway Service Patrol FY 2020 -21 Page 4 Form A : Bid Form Due no later than Noon on Wednesday, September 30, 2020 per instructions described in the IFB. The following items are only required of those FSP FY 2018-21 Bidders that have passed Step 1 and 2 of the RFQBI dated June 26, 2016 Bid Form Cover Letter o Completed and Signed Form A - 1 Price Proposal o Completed and Signed Form A - 2 Beat 4 Vehicle Information o Completed Form A - 3 DocuSign Envelope ID: 6209F42B-82B2-4896-94BF-EDB841015540 MTC SAFE Freeway Service Patrol Invitation for Bids (IFB) – Beat 4 Replacement Service Freeway Service Patrol FY 2020 -21 Page 5 Form A-1 BID FORM COVER LETTER TO: Edward Phillips DATE: MTC SAFE [email protected] FR: BIDDER: BEAT (S): 4 In response to the Request for Qualifications Bid Invitation (RFQBI) for the Freeway Service Patrol (FSP), we the undersigned hereby declare that we have carefully read and examined the RFQBI documents and hereby propose to perform and complete the Work as required in the RFQBI and as indicated in these Proposal Documents. The undersigned agrees to supply the proposed services at the price indicated in its price proposal if its proposal is accepted within 180 days from the date specified in the RFQBI for receipt of proposals. Further, the undersigned agrees to initiate such services within 90 days of notification of award. By signing below, you are certifying that all information submitted to MTC SAFE in this RFQBI is accurate. If awarded a Contract, the undersigned agrees to execute a Contract substantially similar in form to the Contract included in this RFQBI, Appendix C, and to deliver to MTC SAFE prior to execution of the Contract the necessary original Certificates of Insurance and endorsements, as required therein. The undersigned hereby certifies that it will not unlawfully discriminate against any employee or applicant for employment or any motorist intended to be a beneficiary of the FSP service with regard to race, color, religion, sex, national origin, physical or mental disability, marital status, sexual orientation or age. The undersigned acknowledges receipt, understanding and full consideration of all Addenda to the RFQBI. Bidder represents that the following person is authorized to negotiate on its behalf with the MTC SAFE in connection with this RFQBI: Name Title Email Address Phone Bidder Company Name Signature of Authorizing Official DocuSign Envelope ID: 6209F42B-82B2-4896-94BF-EDB841015540 MTC SAFE Freeway Service Patrol Invitation for Bids (IFB) – Beat 4 Replacement Service Freeway Service Patrol FY 2020 -21 Page 6 Form A-2 Price Proposal Bids shall be based on the contract hours listed in Table 2, 2020-2023 Implementation Plan, both of Appendix A, Scope of Work and represent full compensation for all costs relating to providing all services in accordance with Appendix A, Scope of Work. If bidding on more than one Beat, Bidders shall submit a separate price proposal for each bid. Proposed 2020-2021 Implementation Plan Beat # and 44 Description I-880 7th Street to Interstate 238 I-238 Interstate 880 to Interstate 580 Approximate 1,450 Total Hours FY 20120-21 Hourly Rate $ _________ (at assumed fuel price of $4.00*): *The hourly rate shall be increased and decreased by 3% to determine the associated hourly rates for the various fuel price ranges in accordance with Appendix A, Scope of Work Price is firm fixed sums including all labor and materials required to fulfill the requirement as laid forth in Appendix A, Scope of Work of the RFQBI dated June 26, 2016 and all applicable surcharges such as taxes, insurance, and fringe benefits, as well as indirect costs, overhead, and profit allowance. Adjustments shall be made to the contracted hourly rate of the winning bidder if the FSP driver minimum wage increases over the duration of the contract. (Signature of Authorized Official) (Type/Write Name of Authorized Official) (Type or Write Name of Company) DocuSign Envelope ID: 6209F42B-82B2-4896-94BF-EDB841015540 MTC SAFE Freeway Service Patrol Invitation for Bids (IFB) – Beat 4 Replacement Service Freeway Service Patrol FY 2020 -21 Page 7 Form A-3 Beat 4 Vehicle Information Provide proposed vehicle information on all trucks that the specific beat requires. The beat requires one (1) 2012 or newer tow truck. (25,000 mileage limit waived) Please attach quotes for proposed vehicles to this form. Truck 1 Truck 2 Truck 3 Chassis Manufacturer Chassis Model Chassis Year Bed Manufacturer (for tow trucks & flatbeds) Bed Model (for tow trucks & flatbeds) Bed Year (Indicate if bed or is new or refurbished according to allowed specifications) New Refurbished New Refurbished New Refurbished Dealer Name Quoted Price Quoted Delivery Date If you do not currently own all trucks needed for beat service, include an explanation below of how you plan to acquire them.
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