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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H

The Scout and Guide Association of / Savez izviđača Hrvatske < We want to welcome you to (SiH) has the pleasure to welcome you to the 16th European Guide Conference, the 23rd European Scout Conference and the > Croatia and our beautiful 16th European Guide and Scout Conference. This third bulletin contains more detailed information needed for plan- seaside coast! ning and organising your trip.

2 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Date and Venue 4 Conference fee 5 Accommodation 6 • Student Dormitory Campus 6 • Alternative accommodation 7 Dietary Requirements 6 Visa 8 Transport 9 • Plane 9 • To and from the airport 9 • Direct Bus Line 9 • Public Transport: Bus, Train and Ferry 9 • Uber, Bolt (Taxify) and Taxi 9 • Other airports 9 Contents of this Bulletin • Car 9 • Distances from the venue: 9 • Nextbike 10 General 11 Conference Rules 12 < Personal Safety 12 Hangout spot 13 Sustainable development 14 > Excursion offer 14 Advice on packing 14 Requests for delegates 15 Exhibition area 15 Joint Conference Secretariat 15

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Date < 24-28 August 2019 The Conferences will start on Saturday, 24 August 2018, with preparatory sessions, networking and check-in, followed by the Opening Ceremony, but you may book your accommodation from the Friday depending on your > travel arrangements. The Conferences will end on Wednesday, 28 August 2018, with departure on Thursday.

Venue The Campus of the http://www.unist.hr/studiranje-u-splitu/kampus

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Conference fee More than 50 delegates took advantage of the early-bird fee and have already registered. The regular registration fee of € 560 applies from 1 May. NB: Delegates needing visas to travel to Croatia need to register NOW to allow time to process your visa applications (see later). Registration should be completed as soon as possible. Registration will be possible until 16 August, but accommodation is limited, and available on a “First-come, first-served” basis. If registration is required after the 16 August, please enquire with the host team. The conference fee includes: • Attendance at the conferences • Opening and Closing Ceremonies • Saturday-Wednesday: lunch and dinner (except for one free evening) • Coffee breaks • International Evening • Croatian Evening • Interpretation (English/French) • Official conference documents < • Transportation between Split Airport and the Conference venue on arrival and departure days only (other transfers should be arranged by yourselves) • A contribution to the conference participation solidarity fund > • A contribution to the conference organisational costs of WAGGGS and WOSM Conference registration will be handled online through the Conference website which will be an integral part of the main joint communication channel – https://16egsc.europak-online.net. Regular updates from the planning teams, as well as cultural and historical information about Split, and Croatia more generally is available on the FaceBook page: (@16thEGSC). Please like and share this page to promote the Conference to your members.

5 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Accommodation Student Dormitory Campus The University Campus is newly built and located 3 kilometres east from the centre of the town. It is connected to the centre by bus. Some of the rooms (looking towards south) have a beautiful view of the sea and the Dalmatian islands. All rooms are equipped with a shower, toilet, towels, bed sheets and Wi-Fi, but none of the available rooms have air-con- ditioning. Also, there are six rooms adapted for the disabled. Laundry facilities are available at the dormitory building.

Facilities of the Campus include a gym, two outdoor sports grounds, restaurants, small meeting rooms, a bank, a convenience store, a coffee shop, a self-service restaurant, a pastry shop and parking. Information about booking Campus meeting rooms and accom- modation – such as for delegation meetings, or other meetings - will be explained in detail in the following bulletins.

Be aware that the accommodation capacities are limited, at the Franjo Tuđman Student Dormitory on the Campus of the University of Split. Please, check out if there are any news at the website.

Price per person per room per night with breakfast (book here): Twin - €30 per person Single - €35 per person Breakfast includes beverages (tea, coffee, juices); bakery products, < cereals and hot dishes (sausages, eggs, etc). Additionally, it is possible to make your accommodation booking from the 22 to > 30 August, for additional daily cost. If you require extra beds, (e.g. for children) these can be requested when booking, but numbers are limited, and are standard sized single beds. The charge for this is €24 per night, meals are not included for the additional person, but may be ordered at €6 for breakfast, €8 for lunch, and €7 for dinner per additional person. If Dietary Requirements you require a cot for a smaller child, please mention this in your comments in the registra- Please notify upon registration of any dietary requirements tion, and we will try to source one for you. (coeliac, allergies, vegetarian, vegan, Halal, Kosher)

6 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Alternative accommodation The Conference is during one of the busiest times of the year for Split, and so accommodation can be difficult to find. Therefore, as an alterna- tive to the Campus accommodation, the host team have arranged for alternative accommodation at the President and Radisson hotels to be available at your own cost, with “Scout-friendly” arrangements. In order to book one of these options, please follow the links, and use the dis- count codes below:

Hotel President: The Hotel President is a beautiful four-star hotel, convenient for the campus, the Old Town and the beach. It has the usual amenities, such as parking, free WiFi, airport shuttle bus, bar and restaurant. Review (click here) Click here to book: Use the discount code “EGSC2019”

Radisson Hotel: The Radisson Hotel is a resort hotel, with a private beach, wellness centre, bars and restaurant. It is also very well located for the campus. Review (click here)

< Click here to book: Click on “BOOK NOW” and enter the check-in and check-out dates as well as number of rooms and number of people. Click on “SELECT RATE TYPE” > and use the Promotional Code “SCOUT” and click on BOOK NOW. If you have any problems, you can contact the hotel directly at: [email protected]

Delegates who choose alternative accommodation are responsible for their booking as well as for related transportation to and from the Conference venue.

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Visa Obtaining a visa is the responsibility of the individual participant and/or their member organisation. Support letters will be issued by the host organisation on request only and can only be done once the participant is registered (please send your request to the Conference secretariat: [email protected] The process must begin well in advance of the conference date.

Requirements for issuing a visa are: < • Application at least 3 months prior to the event • Valid passport with an expiry date at least 3 months after > the visa expiration, which was issued in the last 10 years Check below which documents or visas are needed to enter Croatia: Link to the Croatian Ministry of Foreign and European Affairs - visa sys- tem and Diplomatic Missions (click here). Link to the Croatian Ministry of Foreign and European Affairs online visa request system (click here).

8 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Transport Plane - is 30 kilometres from centre of Split, near . Bus - Split is well connected by bus with other cities in Croatia and with During the summer flight schedule, Split Airport is directly connected with surrounding countries. Every half an hour a bus leaves from Split to Zagreb. more than 50 international cities. The bus terminal is in the city centre.

To and from the airport - The hosts will provide transportation from and Train - There are 3 daily trains from Zagreb to Split. One of these 3 trains to Split airport for participants on arrival days (on 23 and 24 August) and is a night train which has a sleeping car service. Budapest is connected to departure days (29 and 30 August 2019). If your arrival/departure day is Split with a direct train which goes 2 times per week. on other days you are responsible for your own transport to the venue or Car - Driving time from the University campus to the city centre is approxi- airport: mately 15 minutes, depending on the traffic. Direct Bus Line - Transfer of passengers to/from Split is organised in coop- Split is well connected by modern motorway with Zagreb and Rijeka. Travel eration with PLESO PRIJEVOZ. For more information click here. time to Zagreb on the motorway is 4 hours. In a similar time it is possible to reach Slovenia, in around 5 hours, the borders with Hungary or Bosnia-Her- Public Transport - Close to Split Airport there is a bus stop for lines No. 37 zegovina is just 1 hour away. Montenegro and The Republic of Northern (Split – Trogir; Trogir – Split) and No. 38 (Split Airport – Kastel Stari – Split; Macedonia are also easy to reach by car. There is a parking at the venue. Split – Kastel Stari – Split Airport). For more information click here. (Please notify the host team of your intention to bring a car). Taxi - Taxis are available during Split Airport operating hours in front of the terminal. The regular price for a trip between the airport and the Confer- Ferry - During the summer season Split is connected by ferry lines to ence venue is about €30 to €35. Telephone: +385 (0)21 895 237 and Pescara in Italy.

Uber or Bolt (Taxify) - Uber or Bolt can be used in Croatia. You can down- Distances from the venue: load the app, set up an account using PayPal or a credit card and start • Main airport - 22 km arranging trips. Your credit card is debited automatically after the journey is • Alternative airports - 150 km (Zadar), 245 km (Dubrovnik) completed. < • Main bus station - 2,6 km Other airports • Main railway station - 2,7 km is 250 kilometres from Split and it takes around 3 hours • Ferry lines - 3,2 km > by car to reach Split. Dubrovnik Airport is also well connected with Europe • Bank/ ATM - 0,1 km (2 minutes) like Split airport. is 150 kilometres from Split. Zadar Airport is • Exchange office - 0,2 km (3 minutes) mainly served by low-cost airlines such as . If you require a visa and • Shopping centre - 0,5 km (5 minutes) you plan to drive to Split from Dubrovnik, your visa should be of a “Mul- • Beach – 1.4 km (20 minutes) tiple-entry” type, as Dubrovnik is part of an exclave, and driving to Split requires you to cross the border to Bosnia and Herzegovina, then again into Croatia.

9 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Transport Nextbike bike bike sharing system is the greenest, healthiest and econom- ically most convenient means of public transport. We are fully compliant with ISO standards, EU directives and the long-term plans of local commu- nities in terms of sustainable development. We are proud of our numerous business partners who together are promoting corporate social responsibil- ity in their day-to-day activities.

For participants staying in Split for a longer period we recommend the 7 days option.

Where can you find them? Nextbikes can be found all over Split and even on Campus where the Conference will be held.

Visit Nextbike web and find more information about them. • https://www.nextbike.hr/en/zagreb/ • https://www.nextbike.hr/en/zagreb/information/

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General Whilst credit cards (Diners, AMEX, Visa and MasterCard) are widely accept- Split, Croatia’s second largest town, reigns as the economic and cultural ed, they are not accepted everywhere. The local currency is the Croatian < centre of the Dalmatian Coast. Split lies on the Adriatic coast, central Kuna, and it is advisable that you have Kuna for bars, taxis and – most , on the Split (Marjan) peninsula. Although surrounded by sea as importantly – for The Scout Shop! When we visit Klis, we plan to have a a peninsula, Split also borders with surrounding mountains, including variety of vendors of domestically produced food and drink, and those will > , Kozjak and Marjan. It is the second largest Croatian cargo harbour, likely be cash-only. Usually the best conversion rates are obtained within but also one of the largest passenger harbours on the Mediterranean. Croatia from “Mjenjačnica” of which there are many in Split but be sure to take a receipt! Exchange rates vary but are typically between HRK 7,2 - 7,4 Split has a Mediterranean climate, characterised by dry and very hot sum- to the Euro. mers and cool, but moderate and humid winters. Average temperature of the warmest month of the year is 22°C, and the coldest 4°C. Although peak Useful online information about Split (click here) summer temperatures are often around 35°C. Weather (click here)

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Conference Rules Personal Safety For everyone to have an enjoyable, safe and productive Conference, please Croatia is a very safe country, and Split receives over half a million visitors respect the following rules: per year, with a very low level of crime. However, we live in an imperfect 1. Clean as you go. If it is your mess, clean it up. This applies everywhere, in World, so it is sensible everywhere to pay attention to your personal safety the accommodation, working areas, everywhere. Volunteers will be on and your belongings, especially when outside the campus. hand to direct you to recycling/waste receptacles if needed. During the Summer, Split becomes a party destination city for people from 2. Alcohol is to not to be consumed in the working areas of the Conference. around the World, and certain parts of the city during the Conference will be particularly lively. We recommend that if you go into Split during your < 3. Smoking is not allowed indoors on campus. free time, that you go as a group, and if you ask some of the locals from 4. Due to limited space, Family members may not enter the Plenary rooms the Hosting team, they will offer advice on the best parts of the city to go during meetings. to (or avoid – according to your preference). > 5. No open fires please, ANYWHERE! Every effort is being made to ensure a safe experience whilst on campus, 6. We will be a large, visible group. Whilst Croatia is a tolerant country, and on the organised events, however the organisers cannot be liable for walking around the city in only swimsuits is not acceptable. Let’s be any loss or injuries however arising from the participation of this event. an example. 7. The accommodation rules state that there should be no loud parties. Don’t be too noisy when people may be trying to sleep (or work!).

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Hangout spot There are a few venues that we would like to recommend, in the case you stant Wi-Fi connection and a video projector will make it possible for a wish to have a nice private hangout spot. More will be listed in the next single person, or groups to spend quality time relaxing, hanging out, par- bulletin. tying, presenting, eating… There are 32-34 seats or space for 40-42 people The first one that we recommend is “European Scout Club (EU-S-Club)” standing for cocktail parties, depending on the scouts’ expectations. The host team from SIH have partnered with the local historical association Owing to local laws, the precondition for use of the facilities is membership “Collegium Split through history” (CSKP) in their headquarters (Arhiđakono- in CSKP, which is free. Once you fill in the required form you get a member- va 3) which will host the EU-S-Club during the time of the Conference. The ship card with which you can use the premises of the Club during your stay < EU-S-Club is situated in the middle of what at one point was the centre of in Split. the whole world, right next to the mausoleum of the Roman Emperor Dio- If you wish, you can recommend that place to Guides and Scouts from > cletian, today known as St. Dujes Cathedral. your National Association who are coming to Split. Through this tempo- In the lovely, air-conditioned space, with its specific stone interior, CSKP rary membership they can get to know Split better. On the Facebook page has its activities. Its purpose is to contribute to the preservation of Split’s (https://www.facebook.com/collegium.split/) you can find more about heritage. During this summer, and in particular during the time of the CSKP. Conference, the premises of CSKP will provide an excellent venue for Scouts For reservations and information during the Conference we kindly ask you and Guides. to contact Edi Perić ([email protected]). About 40 m2 of social space with a well- equipped kitchen, 2 toilets, con- Welcome!

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Sustainable development Excursion offer WAGGGS and WOSM’s commitment to sustainable development and the If you are interested in tours and new experiences in Split area, you should protection of the environment is clear. Our respective partnerships with consider the following excursions. A paradise of beaches, seaside activities, TheGoals.org, UN Environment and WWF, the on-going work to achieve river rafting, mountain trips and so much more!Click and check it out. the UN Sustainable Development Goals and the recent campaign Scouts #MakeItHappen for the World Scouts Jamboree or the education for sus- Advice on packing tainable development through the Unlock Leadership for Change pro- • Uniforms should be worn at the Opening and Closing Ceremonies gramme of WAGGGS are all recent examples of how our movements are moving towards more sustainable practices. • For the visit to Klis Fortress, the path is uneven and rocky, so Please ensure that you bring suitable boots/walking shoes! Also, as there may < The European Guide and Scout Conference is no different and we are be some walking in the dark, so please pack flashlights, whether hand counting on you to help us lower our environmental impact at this event. held or head-mounted. Klis is in the hills, so rain is a possibility, we Consider offsetting your carbon footprint for your travel to the Confer- suggest that you pack a waterproof jacket and/or an umbrella! > ence, travel by train or road if you still have a chance, bring your own water • Please check with your airline what is allowed in your hand luggage, bottle, refuse single use plastics and use bikes or public transport while at and what is allowed in the cabin luggage. The organisers cannot be the Conference are some of the many ways that you can #MakeItHappen. held liable for any losses from your failure to abide by airline rules! A green challenge and mini-activities about environmental awareness will be offered at the conference to further our reflection and commitment, working together to make European Guiding and Scouting exemplary.

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Requests for delegates Joint Conference Secretariat • We kindly ask you to bring a water bottle to stay hydrated during Staff and volunteers at the Joint Conference Secretariat are available the Conference, in order for us to reduce the consumption of plastic should you have questions or face problems when registering for the packaging. Conference. • Bring your national “desk” flag with you for the international evening. You can reach • Please, use this link to fill in data about your arrival time in Split, as well Maher (WAGGGS), as your expected departure time from Split after the event: Rupert (WOSM) and https://sih1952.typeform.com/to/OgbQlW Tomislav (Host Team - SiH) by email at [email protected] < Exhibition area If you need space for display and exhibition, please send details at We eagerly look forward to welcoming you to Split and our conferences. [email protected] (How much space? Which infrastructure: Yours in Guiding and Scouting, table, chairs, pin-wall, electricity, Wi-Fi, etc.) The Scout and Guide Association of Croatia / Savez izviđača Hrvatske

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference