> > click here to continue 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H The Scout and Guide Association of Croatia / Savez izviđača Hrvatske < We want to welcome you to (SiH) has the pleasure to welcome you to the 16th European Guide Conference, the 23rd European Scout Conference and the > Croatia and our beautiful 16th European Guide and Scout Conference. This third bulletin contains more detailed information needed for plan- seaside coast! ning and organising your trip. 2 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Date and Venue 4 Conference fee 5 Accommodation 6 • Student Dormitory Campus 6 • Alternative accommodation 7 Dietary Requirements 6 Visa 8 Transport 9 • Plane 9 • To and from the airport 9 • Direct Bus Line 9 • Public Transport: Bus, Train and Ferry 9 • Uber, Bolt (Taxify) and Taxi 9 • Other airports 9 Contents of this Bulletin • Car 9 • Distances from the venue: 9 • Nextbike 10 General 11 Conference Rules 12 < Personal Safety 12 Hangout spot 13 Sustainable development 14 > Excursion offer 14 Advice on packing 14 Requests for delegates 15 Exhibition area 15 Joint Conference Secretariat 15 3 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Date < 24-28 August 2019 The Conferences will start on Saturday, 24 August 2018, with preparatory sessions, networking and check-in, followed by the Opening Ceremony, but you may book your accommodation from the Friday depending on your > travel arrangements. The Conferences will end on Wednesday, 28 August 2018, with departure on Thursday. Venue The Campus of the University of Split http://www.unist.hr/studiranje-u-splitu/kampus 4 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Conference fee More than 50 delegates took advantage of the early-bird fee and have already registered. The regular registration fee of € 560 applies from 1 May. NB: Delegates needing visas to travel to Croatia need to register NOW to allow time to process your visa applications (see later). Registration should be completed as soon as possible. Registration will be possible until 16 August, but accommodation is limited, and available on a “First-come, first-served” basis. If registration is required after the 16 August, please enquire with the host team. The conference fee includes: • Attendance at the conferences • Opening and Closing Ceremonies • Saturday-Wednesday: lunch and dinner (except for one free evening) • Coffee breaks • International Evening • Croatian Evening • Interpretation (English/French) • Official conference documents < • Transportation between Split Airport and the Conference venue on arrival and departure days only (other transfers should be arranged by yourselves) • A contribution to the conference participation solidarity fund > • A contribution to the conference organisational costs of WAGGGS and WOSM Conference registration will be handled online through the Conference website which will be an integral part of the main joint communication channel – https://16egsc.europak-online.net. Regular updates from the planning teams, as well as cultural and historical information about Split, and Croatia more generally is available on the FaceBook page: (@16thEGSC). Please like and share this page to promote the Conference to your members. 5 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Accommodation Student Dormitory Campus The University Campus is newly built and located 3 kilometres east from the centre of the town. It is connected to the centre by bus. Some of the rooms (looking towards south) have a beautiful view of the sea and the Dalmatian islands. All rooms are equipped with a shower, toilet, towels, bed sheets and Wi-Fi, but none of the available rooms have air-con- ditioning. Also, there are six rooms adapted for the disabled. Laundry facilities are available at the dormitory building. Facilities of the Campus include a gym, two outdoor sports grounds, restaurants, small meeting rooms, a bank, a convenience store, a coffee shop, a self-service restaurant, a pastry shop and parking. Information about booking Campus meeting rooms and accom- modation – such as for delegation meetings, or other meetings - will be explained in detail in the following bulletins. Be aware that the accommodation capacities are limited, at the Franjo Tuđman Student Dormitory on the Campus of the University of Split. Please, check out if there are any news at the website. Price per person per room per night with breakfast (book here): Twin - €30 per person Single - €35 per person Breakfast includes beverages (tea, coffee, juices); bakery products, < cereals and hot dishes (sausages, eggs, etc). Additionally, it is possible to make your accommodation booking from the 22 to > 30 August, for additional daily cost. If you require extra beds, (e.g. for children) these can be requested when booking, but numbers are limited, and are standard sized single beds. The charge for this is €24 per night, meals are not included for the additional person, but may be ordered at €6 for breakfast, €8 for lunch, and €7 for dinner per additional person. If Dietary Requirements you require a cot for a smaller child, please mention this in your comments in the registra- Please notify upon registration of any dietary requirements tion, and we will try to source one for you. (coeliac, allergies, vegetarian, vegan, Halal, Kosher) 6 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Alternative accommodation The Conference is during one of the busiest times of the year for Split, and so accommodation can be difficult to find. Therefore, as an alterna- tive to the Campus accommodation, the host team have arranged for alternative accommodation at the President and Radisson hotels to be available at your own cost, with “Scout-friendly” arrangements. In order to book one of these options, please follow the links, and use the dis- count codes below: Hotel President: The Hotel President is a beautiful four-star hotel, convenient for the campus, the Old Town and the beach. It has the usual amenities, such as parking, free WiFi, airport shuttle bus, bar and restaurant. Review (click here) Click here to book: Use the discount code “EGSC2019” Radisson Hotel: The Radisson Hotel is a resort hotel, with a private beach, wellness centre, bars and restaurant. It is also very well located for the campus. Review (click here) < Click here to book: Click on “BOOK NOW” and enter the check-in and check-out dates as well as number of rooms and number of people. Click on “SELECT RATE TYPE” > and use the Promotional Code “SCOUT” and click on BOOK NOW. If you have any problems, you can contact the hotel directly at: [email protected] Delegates who choose alternative accommodation are responsible for their booking as well as for related transportation to and from the Conference venue. 7 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Visa Obtaining a visa is the responsibility of the individual participant and/or their member organisation. Support letters will be issued by the host organisation on request only and can only be done once the participant is registered (please send your request to the Conference secretariat: [email protected] The process must begin well in advance of the conference date. Requirements for issuing a visa are: < • Application at least 3 months prior to the event • Valid passport with an expiry date at least 3 months after > the visa expiration, which was issued in the last 10 years Check below which documents or visas are needed to enter Croatia: Link to the Croatian Ministry of Foreign and European Affairs - visa sys- tem and Diplomatic Missions (click here). Link to the Croatian Ministry of Foreign and European Affairs online visa request system (click here). 8 16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference H Transport Plane - Split Airport is 30 kilometres from centre of Split, near Trogir. Bus - Split is well connected by bus with other cities in Croatia and with During the summer flight schedule, Split Airport is directly connected with surrounding countries. Every half an hour a bus leaves from Split to Zagreb. more than 50 international cities. The bus terminal is in the city centre. To and from the airport - The hosts will provide transportation from and Train - There are 3 daily trains from Zagreb to Split. One of these 3 trains to Split airport for participants on arrival days (on 23 and 24 August) and is a night train which has a sleeping car service. Budapest is connected to departure days (29 and 30 August 2019). If your arrival/departure day is Split with a direct train which goes 2 times per week. on other days you are responsible for your own transport to the venue or Car - Driving time from the University campus to the city centre is approxi- airport: mately 15 minutes, depending on the traffic. Direct Bus Line - Transfer of passengers to/from Split is organised in coop- Split is well connected by modern motorway with Zagreb and Rijeka. Travel eration with PLESO PRIJEVOZ. For more information click here. time to Zagreb on the motorway is 4 hours. In a similar time it is possible to reach Slovenia, in around 5 hours, the borders with Hungary or Bosnia-Her- Public Transport - Close to Split Airport there is a bus stop for lines No. 37 zegovina is just 1 hour away. Montenegro and The Republic of Northern (Split – Trogir; Trogir – Split) and No. 38 (Split Airport – Kastel Stari – Split; Macedonia are also easy to reach by car. There is a parking at the venue.