Central Coalfields Limited
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Central Coalfields Limited Office of the General Manager, B&K Area Area Purchase Cell ; B&K Area Office, Kargali, PO: Bermo, Dist: Bokaro, PIN: 829104 Email: [email protected], Fax: 06549-220938, M: 8987784725 Ref: CCL/B&K/APC/Carbon Brush Holder/LTE/14-15/52 Date:08.01.2015 LIMITED TENDER ENQUIRY (Two-Bid) 1. M/s J.J. Carbon Products, 118P & 119P., New Ancillary Area ,Tupudana, Hatia , Ranchi ‐834003 2. M/s Kisan Enterprises, II‐D/101, Industral Area , Bokaro Steel City 827014 3. M/s Standard Electro System Pvt. Ltd., II‐D/102, Industrial Area Bokaro Steel City 827014 4. M/s Hindustan Facing Industry Pvt. Ltd., 40/5 Gariahat Road (South) Kolkata ‐700031 5. M/s R. Traders , Om Bhawan, PO Dhansar, Dist. Dhanbad828106 Important: Apart from above firms , other firms for the tendered item can also participate if fulfilling the criteria given below. Dear Sirs, Sub : Tender for procurement ofCarbon Brusher &Carbon Brush Holderfor EKG‐5A Shovel of B&K Area Kargali. Submission of Tender In Two‐ Bid System ( Techno –Commercial & Price‐ Bid) Estimated Amount Rs.57298 ( Rs. Fifty Two Thousand Two Hundred Ninety EightOnly) Opening date of sale of Document 13/01/2015 Closing Date of Sale of Document 18/01/2015 Last date of submission of Offer Up to 3.00 PM on 19/01/2015 Due date for opening of Tender At 04.00 PM on 19/01/2015 1. Sealed Tenders are invited for supply of material as indicated in the Schedule of requirement – Annexure “A”. 2.The tender to be submitted in a single envelope containing two separate envelopes properly sealed. Envelope-I should contain Techno-Commercial Bid and Envelope-II should contain Price Bid. 3. Cost Of Tender Document : Rs. Not applicable Exemption of Tender Fee : Government ( State or Central) department / undertakings and ancillary of CCL for the tendered item/s valid on the date of tender opening are exempted from payment of tender fee and tender documents will be issued to them free of cost. These firms shall however have to submit self attested copies of registration certificate along with their offer. If the tender is supported with notarized copy of valid NSIC certificate for the tendered item/s, the tender fee would be exempted. 4 Earnest Money Deposit :Rs. Not applicable Separate Demand Drafts for (1) Cost of Tender Document and (2) Earnest Money Deposit as mentioned above to be submitted in Techno-Commercial Bid of the Tender (Part-I) in favour of “Central Coalfields Limited” B&K Areapayable at State Bank of India , Phusro Bazar . Tender Documents can be downloaded from web and can be submitted to the office of S.O.(MM),B&K Area, Kargali, P.O Bermo, Dist. Bokaro, Pin-829104 with details as stated in this tender with tender fee and EMD etc.For unsuccessful tenderer, EMD shall be refunded immediately after finalization of the tender. EMD shall be forfeited if any tenderer withdraw their offer before finalization of the tender or fails to submit order acceptance within 15 days from the date of order. The offers submitted shall be considered valid only when accompanied by EMD or relevant documentary evidence for exemption of EMD . In case of non submission of the EMD as detailed above the tender shall be treated as non- responsive. Contd.P/2 P/2 Exemption of EMD : The following tenderer / firms are eligible for exemption of EMD: State/Central GovernmentOrganizations/Public Sector Undertakings/CCL Ancillaries for the tendered items/Valid DGS&D / NSIC registered (for the tendered items) firms. The DGS&D / NSIC registrations should be valid on the date opening of the tender. The firms should submit self-authenticated duly attested by NOTARY PUBLIC copy of DGS&D / NSIC registration certificates along with the techno commercial bid. The firms should submit self- attested registration certificates along with the techno- commercial bid.OEM/OES/OM/OPM OR THEIR AUTHORIZED DEALERS/DISTRIBUTORS AND THEIR SOLE-SELLING AGENTS are exempted from submitting EMD. 5.The Material are required within 30 days from the date of order. However, early supply is acceptable . All tendered items are required in one lot . 6.Tenders must be submitted in a sealed envelope. The sealed envelope should contain further two separate sealed envelopes:- Envelope–I : Techno-Commercial Bid & Envelope-II : Price Bid. All envelopes must be super scribed with the tender number and the date and time of opening and put in the Tender Box provided for this purpose or may be submitted by post / courier. The Tender box is available in the office of the Area Purchase Cell , B&K Area, Kargali . 7.The rate shall normally be quoted on FOR-destination basis. The quotations should indicate rate per unit, discount if any, total price and delivery terms. The rate of taxes and duties applicable should also be quoted . 8.The prices quoted must be firm till delivery and offers made must remain open for acceptance for 180 days from the due date of opening of the tender. The prices offered should be given preferably both in words and figures . 9.The printed terms and condition of the tenderers shall not be considered. Tenderers are requested to submit their offer complete in all respect maintaining serial no. of items, terms and condition as per tender document along with all supporting documents failing which offers may not be considered & no further clarification on technical and commercial aspects may be entertained. 10.Payment terms, Price Fall Clause, Liquidated Damages Clause, Force Majeure Clause, Price Certificate Clause and Inspection Clause, Guarantee/Warrantee Clause, Fitment Guarantee shall be as per General Terms and Conditions of the tender . 11. Sample of items wherever necessary should be submitted free of cost along with the quotation for inspection by this office. Sample must be labeled with the tenderers name, address and this office tender enquiry number and due date for opening the tender. 12. The packing of all the materials quoted shall conform to the requirement of the carriers . 13. Supply order, if placed , will be subject to General Terms and Conditions of the tender . 14. The tenderer shall quote the specification given. They are , however , at liberty to quote for any other alternative , which in their opinion, will serve the purpose. The materials shall conform to relevant IS Specification and in its absence to appropriateBSS/VDE/DIN. 315. Firms who are manufacturer should submit their complete and valid NSIC/DGS&D Registrationcertificate with the list of items attached . They should also submit self-attested copy of valid BIS license /DGMS approval for offered items, if any . 16. No deviation is acceptable to our tender document terms and conditions . Offers with terms and conditions which are in deviation are liable for rejection without making any back reference to the tenderer. Offers as asked for must be submitted complete in all respects. 17. Self-attested copies of supply order/orders(not less than six months old or more than seven years old on the dateof opening of tender) from subsidiaries of CIL/Govt. Organizations/PSU for the quoted item/items of higher specification,if any, should besubmitted along with the offer. List of such orders with supply details and performance report , if any , should be furnished along with the offer. 18. Consignee Address: Depot Officer, Regional Stores (B&K Area), Central Coalfields Limited, Jarangdih , PO: Jarangdih , Dist: Bokaro, PIN: 829113 19. Paying Authority : Area Finance Manager, CCL, B&K Area, PO: Bermo, Dist: Bokaro , PIN: 829104 Contd.P/3 P/3 General terms and conditions for submission of offers: 1) The complete offer should be typed in the letter head of the tenderer ( Hand written quotation will be summarily rejected). If firm’s letter heads are not sufficient to accommodate technical and pricing detail preferably bigger papers to be used. Such sheets along with other pages of the offer should be signed and stamped by company’s authorized signatory . 2) Offers erased and over written anywhere , will be summarily rejected unless corrections are authenticated with the tenderer’s signature. Tenderers must submit single sealed envelope containing the following :-Envelope-I : properly sealed containing Techno-commercial Bid & Envelope-II: properly sealed containing Price Bid Envelope-I should contain (i) Techno-commercial offer (ii) Self-Attested photocopy of TIN Registration (iii) ) Self-Attested photocopy of PAN Card (iv) Copies of past supply orders of the quoted items/items of higher specification(not less than six months old or more than seven years old on the dateof opening of tender) if any, from subsidiaries of CIL/Govt. Organizations/PSU (v) Tender Document (NIT) signed with seal on all pages (vi) Declaration by the tenderer that they have not been banned or de-listed by any Govt. or quasi-Govt. agencies or PSUs (vii) E- Mandate duly filled-in and signed with seal and certified by Banker , enclosed as Annexure-“B” (viii) Check-List duly filled-in and signed with seal , enclosed as Annexure-“C” (ix) Any other document insupport of their offer . Techno-commercial terms &conditions part of the offer should include Rate of Excise Duty applicable , CST/JVAT, Packing & forwarding , Freight and Insurance Charges etc. Envelope-II should contain Price part of the offer. This must indicate Basic Rate per Unit and Total Unit Price (Landed) .CCL will avail Input Tax Credit (ITC) as per VAT rules. The set-off of ITC will be considered while evaluation of tenders for comparison and ascertaining the L-1 status. Excise Duty will be payable against documentary evidence.CENVET INVOICE will be required for supplies for availing CENVET credit in case ED is paid . 3) Firm price should be quoted on FOR Destination Stores basis and should remain valid till completion of delivery.