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2015 Leaders Guide

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2015 Leaders Guide GREAT LAKES SAILING ADVENTURE 2015 Leaders Guide MICHIGAN CROSSROADS COUNCIL, BSA S S L NN DM AT C FINAL RELEASE 03-19-2015 E L R 2 TABLE OF CONTENTS 1. Crew Orientation and Check-in……………………. 4 2. Cruise Planning…………………………………….. 6 3. Destination Planning……………………………….. 7 4. Boarding and Departing Information……….………7 5. Risk Advisory Statement……………………………8 6. Policies………………………………………………8 7. Youth Protection…………………………………… 9 8. Michigan Laws……………………………………..10 9. Medical Information………………….…………….11 10. Recommended Personal Gear………..……………..13 11. Food Planning ………………………………….…..14 12. Menu Planning……………………………………...16 13. Glossary………………………………………….….17 14. Basic Sailboat Rigging………………………….…..27 15. Emergency Procedures………………………….…..34 16. Code of Conduct……………………………….……37 17. Crew Rotation Worksheet…………………………..38 18. Checkout Report…………………………………….39 Ships Store Visit the Ships Store for unique Great Lakes Sailing Adventure Retriever merchandise, including tee shirts, polo shirts, fleece jackets, hats, duffle bags and more. http://www.sgtradingpost.com/sub_cat.php?sub_category_id=183 3 Great Lakes Sailing Adventure Crew Orientation- Check In UNIT#__________ UNIT LEADERS__________________________________ CRUISE DATE__________________ _____________________________________ Initial when completed ____TOUR AND ACTIVITY PLAN SUBMITTED ____BOAT TOUR o ABOVE DECK ORIENTATION o STOWING GEAR PROCEDURES o GALLEY o COOKING GEAR o FREEZER o HEAD – INSTRUCTIONS ON HOW TO USE o LIFE JACKETS o FIRE EXTINGUISHERS o WATER SUPPLY o SAILS o SAILING TERMS ____HEALTH RE-CHECK MEDICATIONS CHECKED IN ____UNIT ROSTER Fill out customs roster and fax to Canadian customs –If Required CALL IN VERIFY MANIFEST WITH Frank Reigelman – office/mobile – 810-228-7501 ____BUDDY SYSTEM TRAVEL OFF SHORE (MINIMUM OF TWO PEOPLE) CHECKOUT CURFEW ____SAFE SWIM DEFENSE PLAN-FIRST MATE WILL ORIENT ADULT LEADERSHIP No swimming or diving off of boat 4 ____EMERGENCY PROCEDURES o FIRE- EMERGENCY o SEVERE WEATHER- PROCEDURE PROCEDURE o MAN OVER BOARD- o MEDICAL EMERGENCY PROCEDURE o ABANDON SHIP o DONNING IMMERSION PROCEDURE SUITS ____DOCKING PROCEDURES ROLE OF THE CREW – KNOTS – CASTING LINES ____LIFE JACKET USE ____STOVE SAFETY ADULTS IGNITE STOVE AND REMAIN WITH LIT STOVE AT ALL TIMES BURNERS NEED TO BE TURNED OFF WHEN FLAME GOES OUT ____RADIO USE – CAPTAIN, FIRST MATE OR PERSONS AUTHORIZED BY THE CAPTAIN ONLY ____CHARTS AND NAVIGATION- ELECTRONICS ARE “HANDS OFF” ____SLEEPING o CURFEW AT CAPTAINS DISCRETION o APPAREL o QUARTERS-AT CAPTAINS DISCRETION / IF YOUTH ARE ABOVE DECK ADULTS MUST BE AS WELL ____BIKES AND FISHING POLES ARE NOT PERMITTED ____ASSIGNMENT OF THREE CREW ROTATION o GALLEY ABOVE DECK BELOW DECK ____BOAT DRILLS o FIRE DRILL o SEVERE WEATHER DRILL o MAN OVER BOARD DRILL o ABANDON SHIP DRILL ____CODE OF CONDUCT- WE REPRESENT BOY SCOUTS OF AMERICA • ON SHORE: WE ARE GUESTS OF THE COMMUNITIES WE VISIT • VESSEL SAFETY: ORDERS FROM CAPTAIN OR FIRST MATE ARE MANDATORY • INAPPROPRIATE LANGUAGE/BEHAVIOR WILL NOT BE TOLERATED • AS GUESTS OF CANADA (A FOREIGN COUNTRY) WE MUST FOLLOW THEIR LAWS 5 Cruise Planning Timeline All BSA and Retriever forms can be found at www.michiganscouting.org Dec 31 Complete BSA Health and Medical Record, parts A, B and C. Complete BSA Tour and Activity Plan and file online. Complete roster for both the Tour and Activity Plan and the BSA Float Plan Jan13 First Payment to MCC: Weekend $700; Week Cruise $1,900 Jan 31 All participants complete BSA on-line Safety Afloat, Safe Swim Defense, Weather Hazards and Venturing Youth Protection training Mar 17 Second Payment to MCC: Weekend $700; Week Cruise $1,900 Mar 31 All participants complete Scout Swim test Apr 30 All participants have current Passports if plans are to be in Canadian waters May 5 Third Payment to MCC: Weekend $700; Week Cruise $1,900 May 31 Complete BSA Float Plan with the Captain Complete the menu with the First Mate Two weeks before arrival – verify all information is in a binder ready to give the First Mate upon arrival. Arrival Day- Deliver to the First Mate the following items: 1. Proof of BSA membership registration for all participants 2. BSA Health and Medical Record (No. 680-001) for all crew members. Verify that all are signed by parent/guardian and physician and include a photocopy of health insurance card. Download current form here: http://www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx 3. Tour and Activity Plan submitted to Local Council 4. Float Plan approved by the Captain 5. Evidence that all adults have completed Youth Protection Training within the last 2 years 6. Michigan Department of Human Services (DHS) Central Registry Background Check or equivalent form from the adult leaders state of residence 7. Documentation of all participants completing the Scout Swim Test. Download form here: http://www.michiganscouting.org/pubs/MCC_CorpsV_Swim_Classification_Record.pdf 8. Cruise menu approved by the Mate 9. All participants’ passports in a zip lock bag if cruising in Canadian waters 6 Destination Planning Guide for Sail Training Excursions Enclosed are distances and approximate sailing times from "Retriever's" home berth in Straits State Harbor, Mackinaw City, MI to ports and anchorages throughout the northern Great Lakes. This list represents some of the more popular harbors and anchorages available. There are many additional ports and anchorages that groups can plan to overnight. The Captain can provide some additional suggestions for anchorage and harbor locations, in view of current wind and weather conditions. The itinerary of anchorages within the North Channel of Canada may vary once the group has arrived in Canada. Lake Huron Harbors Distance Approximate Sailing Time St. Ignace - 6 miles 1.5 hours Mackinac Island - 6 miles 1.5 hours Cheboygan - 17 miles 3-4 hours Detour - 44 miles 8-9 hours Harbor Island - 52 miles 9-10 hours Sault Ste. Marie - 89 miles 2 days Gore Bay - Canada - 115 miles 2 days Little Current - Canada - 142 miles 2 days Killarney - Canada - 166 miles 2 days Anchorages St. Helena Island - 14 miles 3 hours Government Bay – Les Cheneaux Islands- 30 miles 5-6 hours Drummond Island - 49 miles 9-10 hours Harbor Island - 52 miles 9-10 hours Lime Island - 58 miles 10-11 hours Turnbull Island - 121 miles 2 days Lake Michigan Harbors Distance Approximate Sailing Time Beaver Island - 43 miles 8-9 hours Petoskey - 57 miles 10-11 hours Charlevoix - 58 miles 10-11 hours Washington Island - 93 miles 14-15 hours Traverse City - 99 miles 15-16 hours 7 BOARDING AND DEPARTING INFORMATION WEEKEND CRUISES- Boarding Friday, approximately 6:00 P.M., Disembarking Sunday at approximately 4:00 P.M. Groups also may board the vessel Friday evening at a designated port. WEEK-LONG CRUISES - Boarding Sunday, after NOON, Disembarking the following Saturday, before NOON. Groups may board the boat at Straits State Harbor in Mackinac City. If emergencies should occur and the vessel does not return to the home port, you will be notified by telephone as to where you will board the vessel. Crews must arrive and depart in uniform. Uniforms will be stored in vehicles during voyage. DUTIES ON BOARD SHIP Each group coming aboard the ship will be divided into three crews or “watches”. Each watch will change daily. Example: #1 Watch #2 Watch #3 Watch Crew #1 Galley Below deck Topside Crew #2 Topside Galley Below deck Crew #3 Below deck Topside Galley EXPLANATION OF DUTIES Galley Crew: Prepare and serve meals, wash dishes and clean galley Topside Crew: Helmsman, sail handling, tend mooring lines lookout, Quartermaster and clean topsides Below deck Crew: Clean below deck, heads, stow vessel gear (sails, cleaning equipment, etc.), fill water tank and navigation POLICIES Alcohol– Possession, consumption, or being under the influence of alcohol, including beer, will not be tolerated on the properties of the Boy Scouts of America. Violation will result in immediate removal from camp (no refund) and/or legal prosecution. The Retriever is a Drug & Alcohol Free Zone. Illegal, Immoral or Unacceptable Acts – As a character building organization caring for other people's children in camp, illegal, immoral or other activities generally considered unacceptable by society have no place in the Boy Scouts of America. This includes all forms of hazing and troop initiations. Illegal Drugs – Possession, use of, or being under the influence of illegal drugs, including marijuana and medical marijuana, will not be tolerated on the properties of the Boys Scouts of America. Violation will result in immediate removal from camp (no refund) and/or legal prosecution. Obviously, this would not involve the proper use of prescribed medication by a patient under the care of a physician. These prescription medications, however, will be dispensed by the Camp Health Officer or designated Troop Leader in your site. 8 SMOKING REGULATIONS – Smoking is not permitted on the Retriever in accordance with BSA and Michigan Crossroads Council policy. Smoking will be allowed on shore in designated areas only. YOUTH PROTECTION All adults in camp must have a current certificate of training for Youth Protection prior to coming to camp. One of the most rewarding experiences in Scouting is providing leadership to youth at a BSA camp and the Great Lakes Sailing Adventure is no exception. Few outdoor settings offer such a unique opportunity to serve in responsible positions that combine the teaching of important skills to Boy Scouts, Ventures’, and Varsity Scouts with tremendous personal growth experiences. Part of your adult leadership
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