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* * * * NOTICE OF PUBLIC MEETING * * * * CARROLLTON CITY COUNCIL WORKSESSION AND REGULAR MEETING FEBRUARY 6, 2007 CITY HALL, 2ND FLOOR 1945 E. JACKSON ROAD DINNER, PRE-M EETING & WORKSESSION – 5:45 P.M. CARROLLTON, TEXAS REGULAR M EETING – 7:00 P.M. AGENDA * * * * PRE-MEETING / EXECUTIVE SESSION * * * * 1. Mayor and Council reports and information sharing. 2. Receive supplemental staff information and responses to questions. 3. Council will convene in Executive Session pursuant to Texas Government Code: · Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the City Council. · Section 551.072 to discuss certain matters regarding real property. · Section 551.074 to discuss personnel matters. · Section 551.087 to discuss Economic Development. 4. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. * * * * WORKSESSION * * * * 5. Presentation from Denton County Commissioner Ron Marchant Regarding Transportation and Other Related Issues. 6. Briefing on Facility Services Division Competitive Assessment and Recommendation. 7. Discuss Water Conservation and Management Strategies. 8. Discuss Proposed Charter Amendments. 9. Discuss Boards and Commission Banquet Information. INVOCATION by Pastor Timothy Clowers of Grace Church USA.com REGULAR M EETING & WORKSESSION AGENDA – FEBRUARY 6, 2007 PAGE 2 PLEDGE OF ALLEGIANCE PUBLIC FORUM 10. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed a maximum of 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA (*All items marked with a single asterisk are part of a Consent Agenda and require no deliberation by the Council. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately. Contracts and agreements are available in the City Secretary’s Office.) MINUTES *11. Consider approval of the January 9, and January 16, 2007 Minutes. BIDS AND PURCHASES *12. Consider approval of Bid # 07-004 for a Fire Safety Trailer from Surrey Fire Safety House in an amount not to exceed $47,281.00. *13. Consider approval of Bid # 07-002 for Water Tank Inspections and Cleaning from U.S. Underwater Services in an amount not exceed $30,000.00. *14. Consider approval of Bid # 07-009 for Four Replacement Police Motorcycles from Southern Thunder Harley Davidson in an amount not to exceed $27,412.00. *15. Consider approval of the purchase of One Replacement Vehicle for the Fleet Department through an Inter-Local agreement with Houston Galveston Area Council (HGAC) in an amount not to exceed $116,450.00. *16. Consider approval of the purchase of Various HVAC System Replacements for Various Locations through an Inter-Local agreement with Texas Cooperative Purchasing Network in an amount not to exceed $188,582.00. *17. Consider approval of the purchase of One Replacement Vehicle for the Police Department through an Inter-Local agreement with Houston Galveston Area Council (HGAC) in an amount not to exceed $36,126.00. *18. Consider approval of Request for Proposals for Third Party Administration Services for Worker’s Compensation to TriStar for an amount not to exceed $124,500.00. *19. Consider approval of Request for Proposals for Supervisory Control and Data Acquisition Operations System to Prime Controls in an amount not to exceed $45,200.00. REGULAR M EETING & WORKSESSION AGENDA – FEBRUARY 6, 2007 PAGE 3 CONTRACTS AND AGREEMENTS *20. Consider authorizing the City Manager to approve a Contract with RLB Contracting for Dredging and Desilting of Woodlake in an amount not to exceed $1,668,750.00. *21. Consider authorizing the City Manager to approve a Contract with S.J. Louis Construction for the North Transmission Water Line, Segment 4 in an amount not to exceed $2,239,688.77. *22. Consider authorizing the City Manager to approve Change Order #2 with Texas Waterworks for Various Additions to Work at the Rosemeade Aquatic Facility and Thomas Aquatic Facility in an amount of $204,630.70 for a revised contract amount not to exceed $2,750,004.70. ORDINANCES *23. Consider an ordinance Adopting the Proposed Fee Changes for the Indian Creek Golf Course Effective April 1, 2007. *24. Consider an ordinance Adopting the Revised General Design Standards. *25. Consider an ordinance Amending the Special Events Ordinance. RESOLUTIONS *26. Consider a resolution Appointing Members to Various Boards and Commissions. *27. Consider a resolution Accepting the Investment Officer’s Annual Report for Fiscal Year Ended September 30, 2006 as Fulfillment of Chapter 2256 of the Government Code. *28. Consider a resolution Accepting the Amended Investment Policy and Strategies as a Fulfillment of the Public Funds Investment Act Section 2256.00(e) and Repealing Resolution 2966. *29. Consider a resolution Authorizing the City Manager to Enter Into an Inter-Local Agreement with the City of Dallas for Biomedical Communications in an amount not to exceed $45,035.00 per year for 2 consecutive years. *30. Consider a resolution Authorizing the City Manager to Enter Into a Pipeline Crossing Agreement with the Union Pacific Railroad in an amount not to exceed $9,254.00. *31. Consider a resolution Authorizing the City Manager to Acquire an Improved Tract of Land at 1109 S. Main Street for Future Transit Oriented Development Purposes. *32. Consider a resolution Authorizing DART to Exercise Its Right of Eminent Domain to Acquire Various Properties for Future Light Rail Expansion. *33. Consider a resolution Authorizing the City Manger to Acquire Unimproved Tracts of Land at 1399 Jackson Street and 1302 North Main Street for Future Improvement of Hutton Trail and Transit Oriented Development Purposes. REGULAR M EETING & WORKSESSION AGENDA – FEBRUARY 6, 2007 PAGE 4 PUBLIC HEARINGS - CONSENT AGENDA (Items listed under the “Public Hearing Consent Agenda” have received a unanimous recommendation for approval by the Planning & Zoning Commission, and the city has received no written opposition to the cases at the date of the posting of the agenda. However, any person is welcome to speak on any of these agenda items by completing a “Request to Speak” card prior to the meeting. Otherwise, the items will be considered without deliberation. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately.) *34. Hold a public hearing and consider approval of an ordinance Amending the Comprehensive Zoning Ordinance to permit medical and dental laboratories in the (O- 1), (O-2), (O-3) and (O-4) Office Districts. Case No. 01-07ZT1 Medical and Dental Labs in Office Districts/David Sydney. PUBLIC HEARINGS – INDIVIDUAL CONSIDERATION 35. Hold a public hearing and introduce an ordinance for the proposed annexation of the JAMP Management Group Tract (Shops at Prestonwood) property. The 5.158-acre site is located on the west side of Marsh Lane, north of Hebron Parkway. Case No. 01- 07MD1 JAMP Management Group Tract (Shops at Prestonwood) Annexation/Michael Holigan. CERTIFICATE - I certify that the above agenda giving notice of meeting was posted on the bulletin board at the City Hall of Carrollton, Texas on the __2nd_ day of February 2007 at 9:00 a.m. ________________________________________ Ashley D. Mitchell, City Secretary This building is wheelchair accessible. For accommodations or sign interpretive services, please contact City Secretary’s Office at least 72 hours in advance at 972-466-3021. Opportunities and services are offered by the City of Carrollton without regard to race, color, age, national origin, religion, sex or disability. CC MEETING: February 6, 2007 DATE: January 19, 2007 TO: Leonard A. Martin, City Manager FROM: Thomas P. Guilfoy, Director of Managed Competition and Strategic Planning SUBJECT: FACILITY SERVICES DIVISION COMPETITIVE ASSESSMENT AND RECOMMENDATION BACKGROUND: Since 2004, the city of Carrollton’s Facility Services Division (CFSD) has been preparing for Managed Competition. Over the last two years, several internal and external operational and competitive assessments have been completed that identified various strengths and weaknesses in the CFSD operation and recommended changes in systems, work processes, staffing and performance management to improve productivity, service quality, cost-competitiveness and customer satisfaction. In September 2005, a comprehensive internal Managed Competition Feasibility Study was completed. The study found that CFSD was “partially competitive” with best-in-class facility management and maintenance service providers. In response to the study findings, CFSD proposed to re-engineer and restructure their operations to become more competitive. In November 2005, the City Manager directed staff to prepare for a competitive bidding process to determine the “best value” provider. A Request for Bid (RFB #07-001) document for facility services was developed and released in October 2006. The deadline for submission of bids was November 22, 2006. The RFB evaluation team determined that the CFSD bid response provided the best value for the City of Carrollton.
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