City of Madison Heights 300 W. 13 Mile Road Regular Council Meeting Agenda September 14, 2020 7:30 P.M
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CITY OF MADISON HEIGHTS 300 W. 13 MILE ROAD REGULAR COUNCIL MEETING AGENDA SEPTEMBER 14, 2020 7:30 P.M. Notice is hereby given that due to precautions being taken to mitigate the spread of the Coronavirus (COVID-19) and protect the public health, a Regular Meeting of the Madison Heights City Council will be held electronically from the City Council Chambers of the Municipal Building at 300 W. 13 Mile Road, Madison Heights, Oakland County, Michigan 48071 on Monday, September 14, 2020, at 7:30 p.m. The meeting is being held in compliance with Governor’s Michigan Executive Order No. 2020-154 effective July 17, 2020 and in effect during any state of emergency or state of disaster arising out of the COVID-19 pandemic, and for 28 days thereafter. Members of the public wishing to participate in the meeting through electronic means will have access to the meeting through the following methods: Video Conferencing: Directions: 1. Enter the web address into your browser - https://us02web.zoom.us/j/84025348468 2. Tap the JOIN icon 3. Enter the meeting ID: 840 2534 8468 OR Telephone Option: Directions: Dial: +19292056099,,84025348468# OR Email Option: Send your public comment through email at: [email protected] and your comment will be read at the meeting. Rules of Procedure: Any member of the public wishing to comment during the Meeting Open to the Public or on any Agenda item will be allowed to do so remotely by electronic or telephonic means set forth above. In order to maintain decorum, the Mayor and/or designee will determine the order of speakers and the appropriate time frame for which comments are allowed. NOTICE: Persons with disabilities needing accommodations for effective participation through electronic means in this meeting should contact the City Clerk at (248) 583-0826 or by email: [email protected] at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations. CITY OF MADISON HEIGHTS 300 W. 13 MILE ROAD REGULAR COUNCIL MEETING AGENDA SEPTEMBER 14, 2020 7:30 P.M. AGENDA: CALL TO ORDER ROLL CALL INVOCATION – MAYOR PRO TEM SOLTIS PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA: 1. Additions 2. Deletions PRESENTATIONS 1. Suicide Prevention Week Proclamation A – PUBLIC HEARINGS: ITEMS ON AGENDA OF INTEREST TO PARTIES IN THE AUDIENCE B - MEETING OPEN TO THE PUBLIC: C – COMMUNICATIONS: 1. Elizabeth Blomenberg – Resignation from the Library Advisory Board D – REPORTS: 1. Director of Public Services – 2020 Oakland County Local Road Improvement Program (LRIP) Cost Participation Agreement 2. Police Chief – Resolution for Supplemental Wage for City Employees Assigned to Active Duty Military 3. Community & Economic Development Director – Resolution in Support of Participation in the Redevelopment Ready Communities Program 4. Director of Public Services – 2020-21 Road Commission for Oakland County Winter Maintenance Agreement E - ITEMS FOR FUTURE PUBLIC HEARINGS: F - BID AWARDS/PURCHASES: 1. Police Chief – Purchase of Cellebrite Data Recovery Software 2. DPS Director – Citywide LED Streetlight Conversion G - ORDINANCES: H - UNFINISHED BUSINESS: MINUTES: 1. Special City Council meeting minutes of 08-24-20 2. Regular City Council meeting minutes of 08-24-20 J - EXECUTIVE SESSION: ADJOURNMENT NOTICE: Persons with disabilities needing accommodations for effective participation through electronic means in this meeting should contact the City Clerk at (248) 583-0826 or by email: [email protected] at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations. DATE: September 10, 2020 TO: City Council FROM: Melissa R. Marsh, City Manager SUBJECT: Agenda Comments for the Regular Council Meeting of Monday, September 14, 2020 The following are my comments for items appearing on the agenda of the Regular Council Meeting of Monday, September 14, 2020. PRESENTATIONS NUMBER 1: SUICIDE PREVENTION WEEK PROCLAMATION Council is scheduled to consider a Proclamation recognizing Suicide Prevention Week for September 6th through the 12th, 2020. C - COMMUNICATIONS: NUMBER 1: ELIZABETH BLOMENBERG – RESIGNATION FROM THE LIBRARY ADVISORY BOARD Elizabeth Blomenberg has submitted her resignation from the Library Advisory Board. Staff recommends Council accept the resignation and declare the seat vacant. D - REPORTS: NUMBER 1: DIRECTOR OF PUBLIC SERVICES – 2020 OAKLAND COUNTY LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) COST PARTICIPATION AGREEMENT For the past four years, the City has successfully participated in Oakland County’s Local Road Improvement Program (LRIP), which is designed to assist local units of government with needed local road improvements. The program is based on a minimum 50%/50% match between the City and County. The City was successful in receiving $192,260 through the program to date. The funds were used to construct much needed repairs to Whitcomb Avenue, Research Park, Tech Row, and East Lincoln Avenue. Oakland County is offering the program again for 2020. We have been awarded the maximum grant amount of $81,493, which is based on the attached formula, for sectional concrete repairs to Whitcomb Avenue, from Barrington to Dequindre. The LRIP grant Agenda Comments September 10, 2020 Page 2 will be applied to our 2020 Sectional Repair project for this street, which will offset a total project cost of $436,000. Funds are budgeted and available for this project and construction is scheduled for summer/fall 2020. Staff and I recommend that City Council approve the Cost Participation Agreement and authorize the Mayor to sign on behalf of the City. NUMBER 2: POLICE CHIEF – RESOLUTION FOR SUPPLEMENTAL WAGE FOR CITY EMPLOYEES ASSIGNED TO ACTIVE DUTY MILITARY Police Officer Stephen Workman currently serves our country as a member of the Michigan Army National Guard. Effective the end of September, he has been involuntarily ordered to active duty in support of the Border Mission of the United States Army for a period of 440 days. In support of our employees who choose to serve their country a significantly less pay, the City Council is being requested to approve a resolution authorizing a payment plan to assist those, including Officer Workman, who are called to active duty military. The last occurrence of an employee being called to active duty was in 2006, when City Council passed a similar resolution. In this particular case, the difference between Officer Workman’s monthly city wage and monthly military wages is approximately $2,919 per month or $35,028 a year. Staff and I recommend City Council approve this resolution and move that full-time employees who are called up to active duty from reserve duty through an order of the Armed Forces will be paid the difference between their base salary and the amount of overall compensation they are receiving on active duty in military. NUMBER 3: COMMUNITY & ECONOMIC DEVELOPMENT DIRECTOR – RESOLUTION IN SUPPORT OF PARTICIPATION IN THE REDEVELOPMENT READY COMMUNITIES PROGRAM In October 2019, City Council approved the City’s participation in the Michigan Economic Development Corporation’s (MEDC) Redevelopment Ready program which is a State initiative to encourage and support local government in adopting best practices that incentivize private investment. The program measures and certifies communities that integrate best practices that promote transparency, predictability and efficiency. At that time, staff submitted the required information to the MEDC for our baseline review. We have now received this baseline review which was attached to the agenda. Obtaining certification as a “Redevelopment Ready Community” is a detailed process, without any direct costs for participation. Based on our baseline assessment, the City is already in alignment with 41 percent of the RRC Best Practices and partially aligned with M:\CITY CLERK\Agenda Comments\2020\200910 comments.docx Agenda Comments September 10, 2020 Page 3 another 44 percent. Achieving this certification will consume a considerable amount of time, and require planning documents and change of policies that will necessitate additional services from outside contractors. Certification through the MEDC’s RRC program will signal to potential developers that Madison Heights has established economic development best practices and will ensure continued access to MEDC economic development programs and additional services. In order to move forward in this process, Staff and I request City Council approve the commitment to provide proper resources to complete tasks towards certification, and understanding the Staff time commitment involved, Staff recommends that the proposed resolution be adopted. NUMBER 4: DIRECTOR OF PUBLIC SERVICES – 2020-21 ROAD COMMISSION FOR OAKLAND COUNTY WINTER MAINTENANCE AGREEMENT Provided for Council’s consideration is the agreement with Oakland County for the City to provide winter maintenance on 14 Mile from Campbell to Dequindre, John R from 14 Mile to the Red Run Drain, and Twelve Mile from Dequindre to Campbell. This contract provides a 2.5% increase from last year, allowing $6,981 per mile of four or five lane road, and $8,610 per mile of six lane road. The total amount of the contract is $40,971. Staff and I recommend that City Council approve the contract and authorize the Mayor and City Clerk to sign on behalf of the City. F - BID AWARDS/PURCHASES: NUMBER 1: POLICE CHIEF – PURCHASE OF CELLEBRITE DATA RECOVERY SOFTWARE The Detective Bureau and Special Investigations Unit are running into multiple cases where they need to obtain cellular phone data from suspects. Currently, electronic devices are sent to the crime lab for analysis however this process can take several months to a year. In order to expedite this process and assist our officers with gaining data and evidence to solve crimes quicker and more efficiently, Staff and I recommend City Council approve the purchase of Cellebrite Data Recovery Software in the amount of $12,700. M:\CITY CLERK\Agenda Comments\2020\200910 comments.docx Agenda Comments September 10, 2020 Page 4 NUMBER 2: CITYWIDE LED CONVERSION In 2015, City Council approved the upgrade of 376 mercury vaper streetlights to LED technology.