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Policy Committee Wednesday, 16 May 2018 at 10:30 County Hall, West Bridgford, Nottingham, NG2 7QP

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Policy Committee Wednesday, 16 May 2018 at 10:30 County Hall, West Bridgford, Nottingham, NG2 7QP Policy Committee Wednesday, 16 May 2018 at 10:30 County Hall, West Bridgford, Nottingham, NG2 7QP AGENDA 1 Minutes of last meeting held on 28 March 2018 5 - 10 2 Apologies for Absence 3 Declarations of Interests by Members and Officers:- (see note below) (a) Disclosable Pecuniary Interests (b) Private Interests (pecuniary and non-pecuniary) 4 Update on the Work of East Midlands Councils 11 - 28 5 The D2N2 Local Enterprise Partnership, The City of Nottingham and 29 - 38 Nottinghamshire Economic Prosperity Committee and the Midlands Engine Partnership 6 Under -16 Home to School Transport Policy and Post-16 Transport 39 - 82 Policy Statement 7 Corporate Risk Management Policy 83 - 86 8 Deprivation of Liberty Safeguards Policy 87 - 102 9 Early Years Provision in Nottinghamshire County Council Owned 103 - Properties - Occupational Costs 112 10 Proposals for the Future of The Mill Adventure Base 113 - 120 11 Operational Decisions Annual Review Quarterly Update November 121 - 2017 - February 2018 126 Page 1 of 137 12 Royal Air Force Centenary (RAF100) - Bomber Command Memorial 127 - 130 13 Attendance at Local Government Association Annual Conference 131 - and Exhibition 2018 132 14 Work Programme 133 - 138 15 EXCLUSION OF THE PUBLIC The Committee will be invited to resolve:- “That the public be excluded for the remainder of the meeting on the grounds that the discussions are likely to involve disclosure of exempt information described in paragraph 3 of the Local Government (Access to Information) (Variation) Order 2006 and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.” Note If this is agreed, the public will have to leave the meeting during consideration of the following items. EXEMPT INFORMATION ITEMS 16 Operational Decisions Annual Review Quarterly Update November 2017 - February 2018 - Exempt Appendix Information relating to the financial or business affairs of any particular person (including the authority holding that information); Notes (1) Councillors are advised to contact their Research Officer for details of any Group Meetings which are planned for this meeting. (2) Members of the public wishing to inspect "Background Papers" referred to in the reports on the agenda or Schedule 12A of the Local Government Act should contact:- Customer Services Centre 0300 500 80 80 (3) Persons making a declaration of interest should have regard to the Code of Conduct and the Council’s Procedure Rules. Those declaring must indicate Page 2 of 137 the nature of their interest and the reasons for the declaration. Councillors or Officers requiring clarification on whether to make a declaration of interest are invited to contact Keith Ford (Tel. 0115 977 2590) or a colleague in Democratic Services prior to the meeting. (4) Councillors are reminded that Committee and Sub-Committee papers, with the exception of those which contain Exempt or Confidential Information, may be recycled. (5) This agenda and its associated reports are available to view online via an online calendar - http://www.nottinghamshire.gov.uk/dms/Meetings.aspx Page 3 of 137 minutes Meeting POLICY COMMITTEE Date Wednesday 28 March 2018 (commencing at 10.30 am) membership Persons absent are marked with `A’ COUNCILLORS Mrs Kay Cutts MBE (Chairman) Reg Adair (Vice- Chairman) Chris Barnfather Bruce Laughton Joyce Bosnjak Philip Owen Richard Butler John Peck JP John Cottee Mike Pringle Samantha Deakin Alan Rhodes Kate Foale Stuart Wallace Stephen Garner Muriel Weisz Glynn Gilfoyle Jason Zadrozny Richard Jackson OTHER COUNCILLORS IN ATTENDANCE Nicki Brooks Kevin Greaves Jim Creamer Diana Meale OFFICERS IN ATTENDANCE Anthony May Chief Executive David Pearson Adult Social Care & Health Jonathan Gribbin Colin Pettigrew Children and Families Adrian Smith Place Derek Higton Steve Keating Nicola McCoy-Brown Carl Bilbey Resources Angie Dilley Keith Ford Jayne Francis-Ward Nigel Stevenson Page 4 of 137 1 1 MINUTES The Minutes of the last meeting held on 14 February 2018, having been previously circulated, were confirmed and signed by the Chairman. 2 APOLOGIES FOR ABSENCE None. 3 DECLARATIONS OF INTEREST BY MEMBERS AND OFFICERS None. 4 REPLACEMENT OF THE ORCHARD SPECIAL SCHOOL AND NEWARK DAY CENTRE RESOLVED: 2018/020 1) That approval be given to replace the Orchard Special School and the Newark Day Centre and to undertake the relevant consultation and/or engagement with service users, detailed design and enabling works and legal agreements. 2) That approval be given to the temporary relocation of the Newark Day Centre to Woods Court in Newark to enable the construction works to be undertaken. 3) That further reports be presented to the relevant Committee. 5 PROPOSALS FOR THE FUTURE OF SIR JOHN ROBINSON HOUSE RESOLVED: 2018/021 That, subject to the findings pf the feasibility study into the commercial use of Sir John Robinson House concluding that a European Union bid for funding is appropriate, authority be delegated to the Corporate Director of Place, in consultation with the Chair of Policy Committee, to consider and finalise any such bid. 6 DEVELOPMENT OF THE COUNTY HALL CAMPUS RESOLVED: 2018/022 That the commissioning of up to £25,000 of appropriate technical expertise to undertake a market assessment and feasibility study for the commercial use of a potential new build on the County Hall campus be approved. The requisite number of Members requested a recorded vote and it was ascertained that the following 11 Members voted ‘For’ the motion:- Reg Adair Chris Barnfather Richard Butler John Cottee Mrs Kay Cutts MBE Stephen Garner Richard Jackson Page 5 ofBruce 137 Laughton Philip Owen Stuart Wallace 2 Jason Zadrozny The following 7 Members voted ‘Against’ the motion:- Joyce Bosnjak Kate Foale Glynn Gilfoyle John Peck Mike Pringle Alan Rhodes Muriel Weisz Councillor Samantha Deakin abstained from the vote. 7 REVISION TO THE ADULT SOCIAL CARE CHARGING POLICY RESOLVED: 2018/023 That the amendments to the Adult Care Charging Policy (‘Contributions towards a Personal Budget Guidance’ Version 5), as stated in paragraphs 10 and 16 of the report, be approved. 8 GYPSY, ROMA AND TRAVELLER (GRT) COMMUNITY POLICY RESOLVED: 2018/024 1) That Members agree and approve the Policy Statement within the report in regard to its commitment to working with the GRT community. 2) That the work programme to support the Policy Statement, as detailed within the report, be ratified. 9 REVIEW OF THE COUNTY COUNCIL’S STATEMENT OF COMMUNITY INVOLVEMENT RESOLVED: 2018/025 That the Statement of Community Involvement (SCI) – Second Review be adopted as Council policy as a formal replacement for the SCI – First Review, adopted in 2013. 10 STATEMENT OF ACOUNTS 2017/18 – ACCOUNTING POLICIES RESOLVED: 2018/026 That the proposed 2017/18 accounting policies be approved. 11 BETTER BROADBAND FOR NOTTINGHAMSHIRE (BBFN) PROGRAMME RESOLVED: 2018/027 1) That, based on the results of the evaluation process, the Better Broadband for Nottinghamshire Contract 3 be awarded to BT PLC, subject to satisfactory completion of contract finalisation activities. 2) That the required staffing resourcePage 6to of deliver 137 the Better Broadband for Nottinghamshire programme be approved. 3 3) That the Capital Programme be varied to reflect the additional Department for Digital, Culture, Media & Sport funding. 4) That authority be delegated to the Corporate Director, Place and Chair of the Policy Committee to approve a bid submission for the European Agricultural Fund for Rural Development funding, subject to the Fund’s criteria meeting County Council objectives. 12 LINDHURST DEVELOPMENT SCHEME UPDATE RESOLVED: 2018/028 1) That the Corporate Director for Place be authorised to consider, in consultation with the Chair of Policy Committee, future options for Phase 2 of the scheme and provide a further report to Policy Committee on future proposals. 2) That the Service Director for Investment and Growth (or their nominee to act as a deputy) be nominated to act as the Council’s representative and for the Corporate Director, Place to act as the authorised signatory for the purposes of the roles provided for in the Collaboration Agreement. 13 INFORMATION GOVERNANCE FRAMEWORK AND KEY POLICIES Following discussions, Members requested that as well as the proposed e- learning course for Members, some cross-party training sessions also be arranged. RESOLVED: 2018/029 1) That the Information Governance Framework, Information Rights Policy. Information Compliance Policy and the Information Security Policy, be approved, as recommended by Governance and Ethics Committee. 2) That authority be delegated to the Monitoring Officer to make any minor drafting changes which may be required from time to time (for example, arising from changes to the Council’s structure, job roles, scheme of delegation or new legislation) and which do not result in substantive changes to the policies. 14 HEALTH IN ALL POLICIES During discussions, Members suggested that an update on this issue be submitted to a future meeting of the Health and Wellbeing Board. RESOLVED: 2018/030 1) That the Local Government Association (LGA)’s Health in all Policies approach be adopted. 2) That an LGA facilitated workshop focused on implementation of that approach be organised by Public Health, in conjunction with Democratic Services. Page 7 of 137 4 15 BUSINESS INTELLIGENCE STRATEGY RESOLVED: 2018/031 That the Business Intelligence Strategy be agreed. 16 USE OF URGENCY PROCEDURES RESOLVED: 2018/032 That no further information or actions were required in relation to the use of the Council’s urgency procedures in the last monitoring period of July 2017 – January 2018. 17 APPOINTMENTS TO OUTSIDE BODIES RESOLVED: 2018/033 1) That the Transport for the North Board be added to the Council’s approved outside body list. 2) That Councillor John Ogle, a Vice-Chair of the Finance and Major Contracts Management Committee, be appointed as the Council’s Co-opted Member on this Board. 3) That a substitute representative from the Nottinghamshire County Council Conservatives and Mansfield Independent Forum Group be nominated (to be agreed by that Group’s Business Manager).
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