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City of St. Albert January 7 & 8, 2016 Council Meeting

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City of St. Albert January 7 & 8, 2016 Council Meeting CITY OF ST. ALBERT JANUARY 7 & 8, 2016 COUNCIL MEETING AGENDA (Council Strategic Planning and Priorities Meeting) 9:00 A.M., ST. ALBERT INN – HERITAGE ROOM January 7, 2016: 1. Adoption of Agenda 2. Move into Committee of the Whole & Relax the Rules 3. Highlights of 2016 – 2018 Corporate Business Plan and Budget January 8, 2016: 4. Move out of Committee of the Whole 5. Council Policy C-CG-02, City of St. Albert Strategic Plan 6. Adjournment Special Council Meeting Agenda January 7/8, 2016 File 175-2-2016/Page 1 of 1 CITY COUNCIL AGENDA REPORT Subject: COUNCIL STRATEGIC PLANNING Recommendation(s): 1. That Council move into Committee of the Whole. 2. That Council move out of Committee of the Whole. 3. That Administration update and bring back to Council by February 1, 2016, City Council Policy C-CG-02, City of St. Albert Strategic Plan. Attachment(s): 1. Agenda – Council Strategic Planning & Priorities Meeting – Jan 7 and 8, 2016 2. City Council Policy C-CG-02, City of St. Albert Strategic Plan 3. Cultivating Our Future – St. Albert’s Community Vision 4. Cultivating Our Future – City of St. Albert Strategic Plan (DRAFT) Originating Department(s): Legislative Services Author(s): H. Fredeen City Manager Signature: Date: City Council Agenda January 7 & 8 / Page 1 File No.: B06 ATTACHMENT 1 Agenda Council Strategic Planning & Priorities Meeting – January 7th, 2016 9:00 – 5:00 p.m. (St. Albert Inn – Heritage Room) Agenda Item Time Full Breakfast 8:00 – 9:00 a.m. All participants to arrive at the St. Albert Inn between 8:00 – 9:00 a.m. (60 minutes) for a full breakfast and informal networking. Welcome from Mayor, Legislative Process and Overview of Agenda (Presenters: Mayor Crouse and Paul Edginton) Outcome – All participants to understand the expectations for the day. 9:00 – 9:15 a.m. (15 minutes) The Mayor will welcome all participants, go through the required legislative process and provide an overview of the agenda and expectations for the day. Highlights of the 2016-18 Corporate Business Plan and Budget (Presenter: Mike Dion) Outcome – Council to reflect on the items approved during the 2016 -18 9:15 – 9:30 a.m. budget cycle. (15 minutes) Administration will provide a quick refresher of the operating business cases and capital charters that were approved during the 2016-18 business planning and budget cycle. Our Strategic Framework (Presenter: Paul Edginton) Outcome – Council to receive an update of the strategic framework, progress achieved to-date and an update on the initiatives required moving forward to align and measure all planning activities. 9:30 – 10:15 a.m. Administration will provide a brief presentation of “Our Strategic (45 minutes) Framework”. The presentation will provide an overview of progress achieved to-date and provide an update on the work required to strategically align and measure all planning activities across the entire framework. City of St. Albert Strategic Plan (Presenter: Paul Edginton) Outcome – Council to receive an update on the City of St. Albert Strategic Plan and reflect on how the major strategic initiatives align in support of the Community Vision. 10:15 – 11:00 a.m. (45 minutes) Administration will provide a brief presentation of the Community Vision and the process used to embed it within the City of St. Albert Strategic Plan. An overview of how all major strategic initiatives align to the strategic plan will also be provided to assist in setting context. ATTACHMENT 1 Agenda Council Strategic Planning & Priorities Meeting – January 7th, 2016 9:00 – 5:00 p.m. (St. Albert Inn – Heritage Room) Agenda Item Time Environmental Scanning (Presenter: Paul Edginton) Outcome – Council to discuss the external influencers that may impact the community and identify possible challenges and opportunities. 11:00 – 12:00 p.m. Council will conduct a PESTLE (Political, Economic, Social, (60 minutes) Technological, Legal and Environmental) analysis to better understand the community’s external macro environment with the purpose of setting context for discussions throughout the retreat. 12:00 – 12:45 p.m. Lunch (45 minutes) Taxation - Non Residential Property Tax Options (Presenter: Greg Dahlen) Outcome – Council to provide insight on a Non-Residential Property Tax strategy. 12:45 – 2:15 p.m. Administration will provide Council with a quick refresher of the “Non- (90 minutes) Residential Property Tax Options” item that was presented to SCoW in September 2015. Council will receive a variety of plausible non- residential tax-related strategies that may assist in accelerating the change in property tax split away from the residential class of property and provide insight on a strategy moving forward. Community Growth - 10 Year Capital Plan (Presenter: Mike Dion) Outcome – Council to provide insight on the implementation of the 10 year capital plan. 2:15 – 3:30 p.m. (75 minutes) Administration will provide a brief overview of the 10 year capital plan to set the stage for a Council discussion to determine the proper timing of how projects will be implemented and identify project synergies. Community Growth - Badger Lands Area Structure Plan (ASP) (Presenter: Gilles Prefontaine) Outcome – Council to provide insight into what they envision for the Badger Lands Area Structure Plan (ASP). 3:30 - 5:00 p.m. (90 minutes) Administration will provide Council with a brief overview of the proposed Badger Lands Area Structure Plan (ASP) to set the stage for a Council discussion on what they envision. A number of visual charts of the existing land will be available to add context to the discussion. ATTACHMENT 1 Agenda Council Strategic Planning & Priorities Meeting – January 8th, 2016 9:00 – 5:00 p.m. (St. Albert Inn – Heritage Room) Agenda Item Time Full Breakfast 8:00 – 9:00 a.m. All participants to arrive at the St. Albert Inn between 8:00 – 9:00 a.m. (60 minutes) for a full breakfast and informal networking. Welcome from Mayor, Legislative Process and Overview of Agenda (Presenters: Mayor Crouse and Paul Edginton) Outcome – All participants to understand the expectations for the day. 9:00 – 9:15 a.m. (15 minutes) The Mayor will welcome all participants, go through the required legislative process and provide an overview of the agenda and expectations for the day. Community Growth - Downtown Redevelopment (Presenter: Gilles Prefontaine, Adryan Slaght and Teaka Broughm) Outcome – Council to provide insight into the growth plan for the City’s downtown. 9:15 – 11:00 p.m. Administration will provide Council with a brief presentation of the City’s (105 minutes) downtown densities and targets to set the stage for a Council discussion around the City’s current downtown growth plan, how the proposed growth plan update may impact the existing plan and explore what needs to happen to achieve density targets. At the conclusion, Council will be presented important items to consider for further discussion. Community Growth - Ray Gibbon Drive (Presenter: Gilles Prefontaine) Outcome – Council to provide insight into the future expansion of Ray Gibbon Drive and identify a strategy for Administration to move forward. 11:00 – 12:00 p.m. (60 minutes) Council will discuss the future build out of Ray Gibbon Drive and identify a strategy to assist Administration in moving forward. Specific topics for discussion will include the current state of the roadway, boundaries, joint advocacy and short versus long term alternatives. 12:00 – 12:45 p.m. Lunch (45 minutes) ATTACHMENT 1 Agenda Council Strategic Planning & Priorities Meeting – January 8th, 2016 9:00 – 5:00 p.m. (St. Albert Inn – Heritage Room) Agenda Item Time Community Growth – Infrastructure Funding (Presenter: Gilles Prefontaine and Mike Dion) Outcome – Council to provide insight on a preferred front ending funding strategy for infrastructure. 12:45 – 2:15 p.m. Administration will provide Council with a quick refresher of the “Off-site (90 minutes) Levy Review” item that was presented to Council on October 19th, 2015. Council will discuss the sequencing of the future Off-site Developer Infrastructure Projects (formerly known as Off-Site Levy Projects) and provide direction on a preferred front ending strategy. Intermunicipal Advocacy (Presenter: Patrick Draper) Outcome – Council to provide insight into several intermunicipal advocacy items. 2:15 – 3:15 p.m. Council will discuss intermunicipal advocacy developments in 2016 and (60 minutes) provide direction to Administration on how they would like to proceed with the following items: MGA review, Capital Region Growth Plan Update, the Inter-municipal Affairs Committee (IAC), Metro Mayor’s Alliance and the St. Alberta / Edmonton Regional Transit initiative. Identify Council Priorities (Presenter: Paul Edginton) Outcome – Council to identify their major priorities to inform the development of the 2017-19 business plan and budget. 3:15 – 4:45 a.m. Council will identify their major priorities and any changes to the City of (90 minutes) St. Albert Strategic Plan based on the dialogue throughout the retreat. These priorities are required to provide specific direction for the upcoming 2017-19 business planning and budget cycle. Retreat Debrief (Presenter: Paul Edginton) Outcome – All participants to debrief the two-day retreat. 4:45 – 5:00 p.m. (15 minutes) Council will debrief their discussions, specific items requiring action and their overall thoughts with the two-day retreat. ATTACHMENT 2 C-CG-02 City of St. Albert CITY COUNCIL POLICY City of St. Albert Strategic Plan AUTHORITY APPROVED REVISED REVISED REVISED City Council Res. No. mm dd Res. No. mm dd Res. No. mm dd Res. No. mm dd C155-2005 04 18 C353-2006 07 04 C188-2012 03 19 C35-2015 02 02 C156-2007 03 18 C46-2013 02 04 C120-2008 02 19 C44-2014 02 03 C460-2008 07 21 C286-2014 05 26 C590-2008 10 20 C366-2014 07 14 C427-2009 07 13 C367-2014 07 14 C64 - 2010 02 01 C369-2014 07 14 Purpose To articulate the community’s long term outcomes, goals and strategies, that inform the development of the City’s action plans and supporting budget.
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