Annual Report 2008-09
Department of Premier and Cabinet
David Bartlett, MP PREMIER
Dear Premier
In accordance with the requirements of Section 36(1) of the State Service Act 2000 and Section 27 of the Financial Management and Audit Act 1990, I enclose for presentation to Parliament the 2008-09 Annual Report of the Department of Premier and Cabinet.
Yours sincerely
Rhys Edwards Secretary 24 October 2009
Department of Premier and Cabinet - Annual Report 2008-09 1
The Department of Premier and Cabinet (DPAC) is a central agency of the Tasmanian State Government. The Department is responsible to the Premier and the Minister for Local Government and the Minister for Veteran Affairs, as portfolio ministers, and also provides support to the Minister assisting the Premier on Climate Change and other members of Cabinet.
The Department provides a broad range of services to the Cabinet, other members of Parliament, Government agencies and the community. The Department works closely with the public sector, the community, local government, the Australian Government and other state and territory governments.
The Department also provides administration support to the State Service Commissioner and the Tasmania Together Progress Board, each of which is separately accountable and reports directly to Parliament.
Department of Premier and Cabinet - Annual Report 2008-09 2 Content Secretary’s report 5 Departmental overview 6 Governance 7 Output Group structure 8 Corporate Plan summary 10 Output Group 1 Support for Executive Decision Making 22 Output 1.1 Strategic Policy and Advice 23 Output 1.2 Climate change 26 Output 1.3 Social inclusion 29 Output Group 2 Government Processes and Services 31 Output 2.1 Management of Executive Government processes 32 Output 2.2 Principal and Subordinate Legislation 38 Output 2.3 Tasmanian Government Courier 40 Output 2.4 Corporate support to Ministerial and Parliamentary Offices and the Office of the Governor 41 Output 2.5 Representation in Canberra 42 Output Group 3 Electronic services for Government Agencies and the Community 44 Output 3.1 ICT Policy Development and Implementation 45 Output 3.2 Management and ongoing development of Service Tasmania 48 Output 3.3 Management of TASINET and Networking Tasmania 51 Output 3.4 Information Systems Management 54 Output Group 4 State Service management 57 Output 4.1 State Service Employment and Management 58 Output 4.2 Support for the State Service Commissioner 60 Output Group 5 Support for the Tasmania Together Progress Board 61 Output 5.1 Support for the Tasmania Together Progress Board 62 Output Group 6 Community development 66 Output 6.1 Women Tasmania 68 Output 6.2 Disability Bureau 70 Output 6.3 Seniors Bureau 71 Output 6.4 Office of Aboriginal Affairs 72 Output 6.5 Multicultural Tasmania 74 Output 6.6 Office of Children and Youth Affairs 75 Output Group 7 Development of Local Government 78 Output 7.1 Development of Local Government 79 All Output Groups - Corporate Services 84 Corporate Services 85 Supporting whole of Government initiatives 88 Contribution to Tasmania Together benchmarks 89 Disability Action Plan 107 Carbon Emission Reduction Plan 109 Departmental Information 111 Freedom of Information (FOI) 112
Department of Premier and Cabinet - Annual Report 2008-09 3 Legislation administered 114 Departmental Publications 117 Our People and Policies 121 Financial Resources Summary 135 Asset Management, Pricing and Risk Management Policies 136 Contributions and Grants 137 Government Procurement 157 Financial Statements 161 Appendix 230 Jim Bacon Foundation 233 Tsuneichi Fujii Fellowship Trust 236 Abbreviations 243 Compliance Index 245 Contacting the Department 248
Department of Premier and Cabinet - Annual Report 2008-09 4 Secretary’s report
This year has been an extremely eventful one for the Department of Premier and Cabinet (DPAC). The unfolding global financial crisis has impacted substantially on the Australian and Tasmanian economies and the Government has had to respond rapidly to the changing economic circumstances and our declining tax revenue base. The framing of the 2009-10 Budget was one of the most difficult in decades and a new Interim Fiscal Strategy was announced over the forward estimates period. This year also saw the outbreak of H1N1 Influenza A 09 (Human Swine Influenza). DPAC played a central role through our participation in the National Pandemic Emergency Committee (NPEC), the work of our Office of Security and Emergency Management and our preparation of the Tasmanian Action Plan for the Human Influenza Pandemic. Intergovernmental relations has been extremely active with five Council of Australian Government (COAG) meetings during the year including the April 29 meeting in Hobart, the first time a COAG meeting has been held in Tasmania for 15 years. The Policy Division together with the State Protocol Office worked very hard to make this event a success. The Executive Division has been busy implementing initiatives outlined in the Premier’s 10 Point Plan to improve trust in Government, including the introduction of a Lobbying Code of Conduct and online register as well as providing the Government’s response to the Parliamentary Joint Select Committee on Ethical Conduct. The Government’s Tasmanian Framework for Action on Climate Change was released and several of its initiatives focus on better integrating the impact of climate change into government decision-making. The Community Development Division’s many achievements included implementation of the Government’s Disability Framework for Action 2005-2010 to ensure all agencies are addressing their responsibilities to people with disability. In the concessions area, improvements to the application process for the Seniors Card saw more than 2000 cards processed by Service Tasmania from February to June 2009 and the Government’s Concessions Guide was redesigned to make it easier for Tasmanians to identify their entitlements. The Government was pleased to announce the appointment of the inaugural Social Inclusion Commissioner for Tasmania, Prof David Adams. Prof Adams’s first priority is to produce a social inclusion strategy for Tasmania that provides examples of action that can be taken by government, business and the community to ensure all Tasmanians have the same opportunities in life. The Social Inclusion Unit will help prepare the Government’s response. On the industrial relations front, the Public Sector Management Office (PSMO) completed a major negotiation for the new Tasmanian State Service Award including translation into new classification models. PSMO also work with agencies on the People Directions project, which aims to position the State Service as a preferred employer. Our Pulse Check staff survey revealed the need to indentify and communicate a clear and shared sense of purpose. Our Strategic Plan delivers this by identifying the strategies and actions we need to implement to achieve the Government’s vision for Tasmania. Another of the initiatives from Pulse Check was a Leadership Development Program aimed at improving our leadership capabilities. The rollout of both Office Communication Server (OCS), which delivers voice and video calls and instant messaging, and the TRIM electronic management system has improved the way in which we communicate, capture and share information within DPAC. TMD and the Inter-Agency Policy and Projects Unit (IAPPU) have delivered OCS, while Corporate Services has phased in TRIM, which means staff can now directly access filed documents and work on the documents concurrently with other staff. Thank you to my Executive, the Departmental Leadership Group and all staff in the Department for the hard work, professionalism and commitment in what has been a very demanding but rewarding year.
Rhys Edwards Secretary
Department of Premier and Cabinet - Annual Report 2008-09 5 Departmental overview
Vision A respected and valued agency that leads an accountable, professional and collaborative public service.
Purpose The Department supports the Premier and Cabinet in achieving the Government’s vision for Tasmania. We do this by working collaboratively and initiating, developing and coordinating innovative, strategic policy advice; leading whole-of-government initiatives and programs; and providing best practice services to support the machinery of government.
Values Professional We aim for excellence and act with integrity and impartiality. Accountable We are focussed on achievement, open to questioning and responsible for our actions. Collaborative We respect and value the expertise of others and seek to work in partnership. Forward looking We plan so we can be responsive to future needs. Connected to the community We seek to understand and engage with the community and communities of interest. Supportive We seek to provide a family friendly and flexible workplace that fosters mutual respect and open communication.
Goals Goal 1 To lead the development of comprehensive policy advice and whole-of-government coordination to implement government priorities. Goal 2 To provide comprehensive, timely and accurate services that support the machinery of government. Goal 3 To deliver contemporary customer and client-focussed services. Goal 4 To develop a challenging and supportive workplace.
Department of Premier and Cabinet - Annual Report 2008-09 6 Governance
Ministers The Department of Premier and Cabinet reports to the following: Premier, David Bartlett MP Minister for Local Government, Jim Cox MP Minister Assisting the Premier on Climate Change, Lisa Singh MP Minister for Veterans’ Affairs, Graeme Sturges MP The Department also provides direct support to all other members of government.
The Department The termination of Ms Paula Wriedt (September 2008) and resignation of Ms Alison Ritchie (June 2009) resulted in changes to Ministerial portfolios during 2008-09. As a result, the Department of Premier and Cabinet now provides support to the following Ministerial portfolios created in April 2009: Minister Assisting the Premier on Climate Change Minister for Veterans’ Affairs. The Department’s organisation structure is shown on page 9. The Department supports two independent bodies; the Tasmania Together Progress Board and the Office of the State Service Commissioner.
Related trusts and boards Any information noted in this report for Output 4.3: Support for the State Service Commissioner or Output 5.1: Support for the Tasmania Together Progress Board is for administrative purposes only as both bodies report independently to Parliament. Matters pertaining to the Local Government Board are reported by the Local Government Division in the section entitled Activity 2008-09. Various sections within this report covering financial or human resources include information from ministerial and parliamentary offices. Unless noted otherwise, all other information pertains only to the Department of Premier and Cabinet. Appended to this annual report are the annual reports of the Fujii Trust, pursuant to the provisions of the Tsuneichi Fellowship Trust Act 1985, and the Jim Bacon Foundation pursuant to the provisions of the Jim Bacon Foundation Act 2004.
Department of Premier and Cabinet - Annual Report 2008-09 7 Output Group structure
Output Group/Output Responsible Minister 1. Support for Executive Decision Making David Bartlett MP, Premier 1.1 Strategic Policy and Advice Lisa Singh MP, Minister 1.2 Climate Change Assisting the Premier on 1.3 Social Inclusion Climate Change Graeme Sturges MP, Minister for Veteran Affairs 2. Government Processes and Services 2.1 Management of Executive Government Processes 2.2 Principal and Subordinate Legislation David Bartlett MP, Premier 2.3 Tasmanian Government Courier
2.4 Corporate Support to Ministerial and Parliamentary Offices and Office of the Governor 2.5 Representation in Canberra 3. Electronic Services for Government Agencies and the Community 3.1 Information and Communications Technology (ICT) Policy Development and Implementation 3.2 Management and Ongoing Development of David Bartlett MP, Premier Service Tasmania 3.3 Management of TASINET and Networking Tasmania 3.4 Information Systems Management 4. State Service Management 4.1 State Service Employment and Management David Bartlett MP, Premier 4.2 Support for the State Service Commissioner Parliament of Tasmania 5. Tasmania Together Progress Board Parliament of Tasmania 5.1 Support for Tasmania Together Progress Board 6. Community Development 6.1 Women Tasmania – Policy Advice and Community Services 6.2 Disability Bureau – Policy Advice and Community Services 6.3 Seniors Bureau – Policy Advice and Community David Bartlett MP, Premier Services 6.4 Aboriginal Bureau – Policy Advice and Community Services 6.5 Multicultural Tasmania – Policy Advice and Community Services 6.6 Children and Youth Affairs – Policy Advice and Community Services 7. Development of Local Government Jim Cox MP, Minister for 7.1 Development of Local Government Local Government
Department of Premier and Cabinet - Annual Report 2008-09 8 Organisation chart
Department of Premier and Cabinet - Annual Report 2008-09 9 Corporate Plan summary
This report outlines the progress against the initiatives and priorities in the DPAC Corporate Plan 2008-09. Overall substantial progress has been made against most of the priorities.
Summary of status Status No. Completed 16 Ahead of schedule 1 On track 54 Behind schedule – minor issues 6 Behind schedule – major issues 0 Total 77
Output 1.1 Strategic policy and advice Priority Status Progress Lead and support whole-of-government strategic policy development. Particular priorities included: literacy and numeracy policy Completed Early years and schooling literacy and development numeracy policy has been developed jointly with the Department of Education.
The draft, revised policy was referred review of State Coastal Policy Completed to the Resource Planning and
Development Commission (RPDC)
for statutory assessment in June 2009.
Completed The new policy completed in August review of the State Policy for the 2009 following approval by both Protection of Agricultural Land houses of Parliament.
Completed The Nation Building and Jobs Plan develop planning measures to Facilitation Act 2009 became effective facilitate projects funded under on 27 April 2009. the Nation Building – Economic Stimulus Package
Completed The Aboriginal Lands Amendment Act amendments to the Aboriginal 2008 was approved by Parliament in Lands Act 1995. November 2008.
Department of Premier and Cabinet - Annual Report 2008-09 10 Provide advice and support to the Premier and Cabinet, including: preparation of Cabinet On track Preparation of 118 Cabinet advisories. Advisories provision of secretariat On track Secretariat support provided to the management co-ordination and ICoC (12 meetings) and CPCs (three support to Infrastructure meetings). Committee of Cabinet (ICoC) and Cabinet Policy Committees (CPCs) New working arrangements review of working arrangements Completed developed and established. for ICoC and CPCs.
Lead intergovernmental relations including: managing and coordinating On track COAG (six meetings), CAF (five COAG and CAF meetings) and related activities. representing the Tasmanian Completed Participation in meetings and Government on five COAG related activities out of session. Most working groups and six sub- working groups are expected to be groups disbanded post 30 June 2009. negotiation of national On track Collaborated with other agencies in agreements and national negotiation of six national agreements partnership agreements and 25 national partnerships. Ongoing oversight of Tasmania’s accountability and reporting commitments under these partnerships. establish and implement a robust On track Full review of the Policy division’s planning framework to support a planning framework, objectives and strategically focussed, inclusive values was undertaken. and productive working environment.
Output 1.2 Climate change Priority Status Progress Facilitate the reduction of the On track Emissions inventory for all Government’s carbon emissions. government agencies completed. Energy efficiency audit of 25 key government buildings completed and implementation of energy efficiency measures begun. All Tasmanian Government agencies have prepared Emissions Reduction Plans and commenced implementation. Agency reporting of emissions for 2008-09 currently underway.
Department of Premier and Cabinet - Annual Report 2008-09 11 Oversee the passing of the Climate Completed Climate Change (State Action) Act Change (State Action) Bill 2008. 2008 enacted in December 2008. Establish the Tasmanian Climate Action Completed Tasmanian Climate Action Council Council. established and all council members appointed. Two meetings held to date and will meet quarterly. Undertake a major analysis of the On track Consultants appointed and currently Tasmanian economy to identify emission conducting analysis. reduction opportunities across industry Final report expected in the later half sectors using a modelling approach of 2009. developed by Princeton University. Establish a climate change community Completed First funding round of the grants program. ClimateConnect community grants program opened in November 2008. Successful grant recipients for the first round announced.
Output 1.3 Social inclusion Priority Status Progress Develop a social inclusion strategy. On track Premier released the Social Inclusion Strategy for Tasmania Consultation Paper on 30 October 2008. Social Inclusion Unit (SIU) conducted more than 40 forums across the State and received 87 submissions. Independent report from the Social Inclusion Commissioner for Tasmania will be presented to the Government, which will respond in the second half of 2009. Develop a homelessness plan. On track SIU, in partnership with Housing Tasmania, commenced consultations with the community, business and government sectors to develop a five-year homelessness plan for Tasmania 2010-2014. The plan will be released for comment in the second half of 2009. Work with Tasmanian Government On track SIU progressed strategies to engage agencies to deliver programs that agencies in the social inclusion increase social inclusion and participation agenda including partnership with: of disadvantaged Tasmanians. the Department of Education to establish Social Inclusion Community Liaison Officers in Tasmanian communities the Department of Health and Human Services to develop food
Department of Premier and Cabinet - Annual Report 2008-09 12 security programs and social enterprises the Tasmanian Early Years Foundation for the continuation of the Kids Come First framework. SIU will utilise these partnerships in preparing the Government’s response to the Social Inclusion Commissioner’s report. Appoint a Social Inclusion Commissioner Completed Premier announced the appointment for Tasmania. of the Social Inclusion Commissioner for Tasmania on 23 December 2008. Work with the Stronger Communities On track SIU continued to work with the Taskforce to progress recommendations Stronger Communities Taskforce to from The State of Our Community Report obtain expert advice as part of the 2007. development of the social inclusion agenda and related programs. The Social Inclusion Commissioner consulted with the taskforce in preparing his report to government. Commissioner’s report and government’s response will respond to the recommendations of The State of Our Community Report.
Output 2.1 Management of Executive Government Processes Priority Status Progress Provide input into the establishment of On track Awaiting report of the parliamentary an Ethics Commission. Committee. Lead communications and marketing On track Communication and marketing strategies to support key DPAC strategies developed as planned and initiatives such as climate change, social required. inclusion, and public sector health and well being etc. Review portfolio services workflow and On track One new position created. staffing. Workflow is being addressed as part of the Phase 2 TRIM (electronic records information management system) project Review ambassadorial visits program. Behind schedule – Discussions on-going. minor issues Support Cabinet and Executive On track Continuing support. government processes.
Department of Premier and Cabinet - Annual Report 2008-09 13 Output 2.2 Principal and Subordinate Legislation Priority Status Progress Draft legislation to meet the On track Met the Government's Legislative Government’s Legislative Program. Program for 2008-2009. Meet obligations under the contracts for On track Obligations met. the printing of legislation and the Tasmanian Government Gazette. Further develop the Legislative Drafting On track Expecting further developments to and Automatic Consolidation System – be delivered in early 2010. EnAct.
Output 3.1 ICT Policy development and implementation Priority Status Progress Implement IT Transformation Project to Completed IT Strategic Plan developed for improve the way government as a whole consideration by the Government. delivers and manages ICT services, Provided support for, and evaluation including the unified communications of, the implementation of unified trial, utilising Microsoft Office communications. Communications Server (OCS). Developed and evaluated a pilot website portal to support secure access to government information. Address requirements of National On track Tasmanian Government Identity and Identity Security Strategy (COAG Access Management Toolkit commitment). developed. Implementation support for the toolkit provided to agencies. Develop Client Update Service. On track Contractor selected to build the Client Update Service prototype. Implementation planning for the Client Update Service progressed with agencies. Progress and implement a range of On track New version of the eGovernment whole-of-government frameworks website released. including project management, web Development of a new version of publishing and interoperability. the Project Management Guidelines progressed. Training provided in the application of the Gateway Review Methodology. Web Publishing Framework reviewed. Range of Better Practice Forums conducted. Four interoperability standards approved by the IASC.
Department of Premier and Cabinet - Annual Report 2008-09 14 Output 3.2 Management and ongoing development of Service Tasmania Priority Status Progress Progress the replacement of the On track Procedural Information Management procedural information system (QUEST). System (PIMS) Project commenced. System specifications developed and tenders invited from shortlisted companies in June 2009. Development work commencing in early 2009-10. Undertake a feasibility assessment for a Completed A feasibility assessment resulted in customer contact service. this component being removed from the QUEST replacement project, primarily due to budgetary constraints. Develop an interface between new Completed Interface developed and tested in Motor Registry System (MRS) and 2008-09. Transaction Recording and Charging Final product implemented in June System (TRACS) and develop and 2009 and working effectively. execute service level agreements with client agencies. Develop a Business Continuity Plan Completed BCP endorsed by the Service (BCP) in the event of an Influenza Tasmania Board in December 2008. pandemic. Promote the use of electronic payments. On track All opportunities taken to highlight availability of electronic channels and raise awareness by client agencies, partners and customers. Revenue and receipt guidelines developed to promote the availability of electronic options on notices issued by agencies. Build customer intelligence to identify Behind schedule – Several activities being developed to their expectations of Service Tasmania. minor issues enhance understanding of the needs and wishes of the Tasmanian community in interacting with government via Service Tasmania.
Department of Premier and Cabinet - Annual Report 2008-09 15 Output 3.3/4 Management of TASINET and Networking Tasmania / Information systems management Priority Status Progress Negotiate and manage the ongoing On track Negotiations are continuing as part relationship with Aurora in the of the National Broadband Network commercialisation of the Tasmanian project. optic fibre cable. Implement the new mobile telephone Complete Whole-of-government Mobile arrangements which support the Telephony and Associated Services increasing use of mobile voice and data tender completed in 2008. services. Work with other government agencies On track Agency liaison ongoing. on evaluating and implementing shared enterprise storage solutions.
Output 4.1 State Service employment and management Priority Status Progress Finalise negotiation of Public Sector On track The new Tasmanian State Service Wages Agreement and coordinate Award covering general sector /oversee implementation, including State employees was registered in Service Reform Agenda. November 2008. Each Agency will fully implement the new classification structures by 5 March 2009. Work commenced on State Service Reform through People Directions projects specifically, Workforce Planning and HR Capability. Coordinate and finalise negotiation of On track Custodial Officers Agreement has been other agreements (Allied Health. finalised. Professionals, Custodial Officers, Allied Health Professionals and Legal Ambulance Officers and Legal Officers). Practitioners Agreements are subject to ongoing negotiations. Salaried Medical Practitioners offer will be finalised by government by 30 September 2009. Ambulance Officers have been subject to ongoing discussions in relation to career restructuring from the last Agreement. Negotiations are to recommence with HACSU on Ambulance Officers from October 2009 in relation to the 2009 Agreement.
Department of Premier and Cabinet - Annual Report 2008-09 16 Research wages policy and process and On track Research papers identifying options recommend appropriate changes. prepared. Develop and implement senior executive On track Ministerial Direction on revised processes, structure contracts and across Senior Executive Service agency leadership development. arrangements was prepared and anticipated to be released in early 2009-10. Launch People Directions Framework Behind schedule – People Directions Framework and implement associated priority minor issues including website launched. projects. Priority projects, specifically HR Capability and Workforce Profile significantly progressed. Implement HR capability program On track Program outline finalised with including Industrial Relations and endorsement from Australian Human Advocacy project as a priority. Resource Institute (AHRI). Core course content under development with Industrial Relations module prioritised. Evaluate and continue Mentoring On track The Mentoring Program has involved Program. over 60 participants. Further programs will now be offered by the Tasmanian Training Consortium (TTC) as part of their 2009-10 calendar to state and local government and private sector members. The evaluation of the program has been positive and in addition to programs within the TTC calendar it can be taken up by TTC member organisations as part of a leadership program or a team building/group approach. Amend Tasmanian State Service Act 2000 On track Amendments finalised including in relation to Code of Conduct and Cabinet endorsement. other ministerial requirements associated Drafting instructions forwarded to with flexible employment practises. Office of Parliamentary Counsel for drafting. Develop a workforce profile for the Ahead of schedule Workforce profiles for State Service State Service and agency level and and individual agencies developed provide leadership in developing and forwarded to Heads of Agency. strategies that address employment Workforce Planning and issues. Demographics Network group established to progress strategies. Develop and implement Health and On track Project structures implemented. Wellbeing Program Key stakeholders briefed including agencies and public sector unions. Agency audit survey developed for initial gap analysis.
Department of Premier and Cabinet - Annual Report 2008-09 17 Output 5.1 Support for the Tasmania Together Progress Board Priority Status Progress Prepare the 2008 Progress Report for Completed Progress Report tabled in Parliament Parliament. in August 2008. Launch the second annual Snapshot of Completed Second annual Snapshot of Progress Progress 2008. launched in January 2009. Increase community awareness of On track Major statewide promotion campaign Tasmania Together in regional Tasmania held for the 2009 Tasmania Together through local media outlets and within Youth Challenge targeted at schools schools. and students. Further work required to target regional media. Progress the consolidating of Tasmania On track Reports provided to a number of Together linkages to local council decision councils proposing links to Tasmania making, with a focus on incorporating Together for their strategic plans. goals and benchmarks into five-year strategic plans. Develop new partnership agreements On track New partnership agreements signed with community and business with Sustainable Living Tasmania and organisations. the Tasmanian Early Years Foundation. Substantial progress on developing new Behind schedule – Draft benchmarks on a number of benchmarks arising from the 34 post minor issues qualitative post five-year review tasks five-year review tasks. completed but a new survey vehicle had to be developed due to cancellation of the DPAC community survey. Preliminary work underway on other post five-year review tasks. Encourage coalitions of interest between On track Gathered and analysed information government and non-government from community organisations and organisations to progress priority government agencies on activities benchmarks that are underperforming. related to priority benchmarks identified by the Tasmania Together Progress Board. A number of priority benchmarks identified for possible coalitions of interest. Further work required on future directions for coalitions of interest.
Department of Premier and Cabinet - Annual Report 2008-09 18 Output Group 6 Community development
Priority Status Progress Support the Premier’s Disability On track Joint steering committee formed Advisory Council (PDAC) to work and draft discussion paper collaboratively with the Social Inclusion developed for its consideration in Unit, Housing Tasmania and the late June 2009. PDAC to provide Premier’s Disability Advisory advice to Government to ensure Committee (PDAC) to investigate the the Common Ground model and impact of homelessness on people other responses to homelessness with disability and provide advice on identified in the State effective responses homelessness plan support the social inclusion of people with disability who experience homelessness. Assist all State Government agencies On track All agencies have completed first- to complete their first-stage disability stage disability action plans. These action plans and support the were launched by the Premier on implementation and monitoring of 3 December 2008. agency action plans Coordinate the Government’s On track Support provided to the Premier response to the COAG Indigenous in preparation for the July 2009 Reform Agenda COAG meeting, which focused on its Closing the Gap commitments in relation to Indigenous disadvantage. This included analysis and coordination of the Government’s contribution to the Overcoming Indigenous Disadvantage: Key Indicators 2009 report. Research the framework for an On track Preliminary research and Aboriginal representative consultative framework planning complete. mechanism for government. Comprehensive interpretation of data required, with the intention of scoping preferred consultative models by the end of 2009. Encourage private businesses to On track New Creating Connections and provide humanitarian entrants with Opportunities (CCO) project work place experience in the commenced to help newly arrived Tasmanian workforce through a humanitarian entrants in Tasmania promotional campaign in partnership gain work experience in the private with the Department of Immigration sector. and Citizenship. Statewide publicity campaign underway to raise awareness.
Contribute to the work of the Kids Completed Tasmanian Early Years Foundation, Comes First Reference Group, in in partnership with the Social consultation with the Social Inclusion Inclusion Unit, agreed to an Unit, Policy Division and the allocation of $150,000 to continue
Department of Premier and Cabinet - Annual Report 2008-09 19 Tasmanian Early Years Foundation, by to support the work of the Kids assisting with the development of Comes First Project in 2009-10. Children and Family Centres (CFCs) in identified disadvantaged areas in Tasmania.
Output 7.1 Development of Local Government Priority Status Progress Develop and implement Stronger On track All funding under the program Councils, Better Services. allocated and projects at various stages of completion. Review and revise the operations and Completed Amendments to the Local functions of the Local Government Government Act 1993 to change the Board. composition and role of the Board passed both Houses of Parliament and received Royal Assent. Review and revitalise the Partnership On track Evaluation of the Partnership Agreements Program. Agreements Program completed in December 2008 and recommendations currently being implemented. Develop policies and programs to assist On track Local Government Division provides in managing change for the sector that is policy advice on local government sustainable, supportive of communities, matters to the Premier and the encourages cooperation and ensures its Minister for Local Government, and long-term viability. contributes to national policy on local government. It also provides policy advice and executive support to the Premier’s Local Government Council and the Local Government Board.
Organisational development, corporate priorities and whole-of-department programs Priority Status Progress Develop a leadership program for DPAC On track DPAC leadership program was senior staff. implemented in March 2009 and 22 senior managers, including the executive team, participated. Develop a workforce planning strategy Behind schedule – Department is represented on a that promotes DPAC as an employer of minor issues whole–of- government working choice and incorporates and supports group looking at workforce planning whole-of-government employment issues. initiatives. Focus on workforce planning shifted throughout the year to implementing the new Tasmanian State Service Act, and supporting employment budget strategies.
Department of Premier and Cabinet - Annual Report 2008-09 20 Provide technical support and piloting On track Microsoft Office Communicator initiatives for the IT Transformation (OCS) was fully rolled out across Project in conjunction with TMD. DPAC by January 2009, and an OCS release two also completed. Phones being migrated from the PABX services to OCS phones to minimize ongoing PABX service costs. Implement the DPAC Carbon Emission Behind schedule – DPAC Carbon Emission Reduction Plan Reduction Plan and support the minor issues revised to incorporate the findings of Government’s climate change initiatives. the Parsons Brinckerhoff Tasmanian Government Greenhouse Gas Inventory Project, which measured Tasmanian Government greenhouse gas emission levels. The DPAC Carbon Emission Reduction Plan is available on the DPAC website. Review and improve corporate policies On track Review of the Government Members and processes, and the communication Handbook commenced. mechanisms for DPAC and Ministerial Draft opposition members and Parliamentary support staff. information resource currently out for consultation and due to be released in the first half of 2009-10. Develop and implement a strategic On track TRIM rolled out across the approach to information management Department and an extensive including the roll out of TRIM across the training program implemented. department. TRIM provides a single authoritative source for departmental documents, and will form the basis for the Department’s information management framework. Continue to implement the DPAC Behind schedule – First government agency to Disability Action Plan minor issues implement a disability action plan. Implemented initiatives including engagement of staff with disability, review of web accessibility and building access audits. The DPAC Disability Action Plan is available on the DPAC website.
Department of Premier and Cabinet - Annual Report 2008-09 21 Output Group 1 Support for Executive Decision Making
The objective of this Output Group is to provide services to assist the Premier and Cabinet to make informed decisions and progress high-priority whole-of-government initiatives. This Output Group is delivered through the Policy Division, the Social Inclusion Unit and the Tasmanian Climate Change Office. This group’s Outputs are: 1.1 Strategic policy and advice 1.2 Climate change 1.3 Social inclusion
Department of Premier and Cabinet - Annual Report 2008-09 22 Output 1.1 Strategic Policy and Advice
Overview
This Output facilitates the Premier and Cabinet making informed decisions about the development and implementation of the Government's priorities through the provision of high-quality strategic advice and the support and implementation of whole-of-government priorities. This Output also manages and coordinates intergovernmental relations, including Tasmania's contribution to the Council of Australian Governments (COAG), the Council for Australian Federation (CAF), Australian Government Parliamentary Committee inquiries and international treaties.
Key activities
Key activities delivered under this Output include: providing high-quality, strategic advice to the Premier and Cabinet on matters of State and national significance leading and supporting the development and implementation of whole-of-government policies managing and coordinating intergovernmental relations, in particular, the State’s involvement in COAG and CAF managing and resolving urgent and immediate priority issues for the Premier.
Summary of the year’s performance
One of the Policy Division’s highest priorities in 2008-09 was continuing to lead and coordinate Tasmania’s involvement in intergovernmental relations, particularly through COAG and CAF, in the context of an expanding and rapidly progressing national policy agenda. In response to the Commonwealth Government’s Nation Building – Economic Stimulus Package, the Division developed legislation to help facilitate timely planning approvals for school and social housing infrastructure projects funded under the package.
The Division progressed the reviews of two State policies, completed a review of planning and development arrangements for Hobart’s waterfront and developed amendments to the Aboriginal Lands Act 1995 which were approved by Parliament in November 2008.
Early years policy was also a major focus of effort, including extensive research and planning for up to 30 child and family centres (CFCs) across the State. The Division also continued to lead and coordinate the Government’s contribution to its partnerships with the University of Tasmania and Volunteering Tasmania.
The Division continued to provide high-quality policy advice to the Premier and Cabinet on all proposals submitted to Cabinet throughout the year.
Department of Premier and Cabinet - Annual Report 2008-09 23 Other major achievements
Inter-governmental relations – COAG and CAF The Department led and coordinated, with the Department of Treasury and Finance (DTF) and relevant line agencies, the preparation of advice to the Premier and Treasurer on Tasmania’s position for five COAG meetings and six CAF meetings. This included preparatory work and advice to government on the Inter-Governmental Agreement (IGA) on Federal Financial Relations leading to the signing of six national agreements and 25 national partnerships. Advice was also provided on other matters considered by COAG including microeconomic reform, energy efficiency, transport and early childhood development.
Review of State Policies The Department led the progression of a new draft State Policy on the Protection of Agricultural Land (PAL), following the review of the 2000 policy. The Governor formally made the State Policy on the Protection of Agricultural Land 2009 a Tasmanian Sustainable Development Policy to come into operation in July 2009, subject to the approval of both Houses of Parliament. A revised draft State Coastal Policy was developed following a comprehensive review of the 1996 policy. The Division assumed the lead role in progressing the draft policy through the statutory process. The Premier referred the draft policy and supporting documentation to the RPDC in June 2009 for full assessment, including public consultation, which is expected to take up to 12 months.
Review of arrangements for planning and development of Hobart’s waterfront In partnership with the Department of Justice, the Department provided advice and support to the secretaries of DPAC, Department of Treasury and Finance and Justice in the review of planning and development of Hobart’s waterfront. The review investigated options for obtaining a clear separation of the statutory planning and development functions, re-engaging the Hobart City Council, achieving greater transparency and opportunity for community input, clarifying a role for the Government Architect and increasing consistency in the processes adopted for developing key sites. The Premier released the review report in October 2009 and endorsed its findings.
Amendments to the Aboriginal Lands Act 1995 Amendments to the Aboriginal Lands Act 1995 were developed to protect the privacy of sensitive enrolment records provided to the Tasmanian Electoral Commissioner as part of the process of establishing the Aboriginal Land Council of Tasmania Electors Roll. The amendments, approved by Parliament in November 2008, enabled the Electoral Commissioner to conduct an election for the Council, the results of which were announced in mid-June 2009.
Research into factors surrounding elder abuse The Department conducted substantial research and analysis into the range of factors associated with elder abuse in response to submissions to the Government from key advocacy groups. The research report, intended to inform consideration of an appropriate service delivery response, has been referred to the Department of Health and Human Services.
Development of planning legislation to support the Nation Building – Economic Stimulus Package The Department developed the Nation Building and Jobs Plan Facilitation Act 2009 to help Tasmania meet the timeframes specified in the National Partnership Agreement for Social Housing and School Infrastructure Projects funded under the Commonwealth Government’s Nation Building – Economic Stimulus Package.
Department of Premier and Cabinet - Annual Report 2008-09 24 Establishment of the Tasmanian Veterans’ Advisory Council In consultation with the Minister for Veterans’ Affairs, the Department developed the administrative arrangements required to establish the Tasmanian Veterans’ Advisory Council (TVAC). This included the preparation of terms of reference and detailed procedures for member recruitment and ongoing operation. The Department is also providing support to the Minister in relation to the process for selecting TVAC members. The Council will be formally established in August 2009.
Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Actual Target
Final advisories delivered to Cabinet Office by deadline % 96 95 95 95
Department of Premier and Cabinet - Annual Report 2008-09 25 Output 1.2 Climate change
Overview
This Output facilitates the activities of the Tasmanian Climate Change Office (TCCO), which are to coordinate the development and implementation of government policy and initiatives relating to the reduction of Tasmania's greenhouse gas emissions and adaptation to climate change. This Output includes support for the Tasmanian Climate Action Council.
Key activities
Key activities delivered under this Output include: providing strategic leadership on reducing greenhouse gas emissions using an evidence-based approach to policy making acting to reduce the Tasmanian Government’s greenhouse gas emissions building relationships across government to provide a coordinated approach to emissions reduction and adaptation efforts in priority sectors driving or facilitating climate change actions within government and the community stimulating innovative and creative responses to climate change and empowering others to take action.
Summary of the year’s performance
In July 2008, the Premier launched the Tasmanian Framework for Action on Climate Change, which sets out the State’s climate change policy and key priority areas for action to reduce greenhouse gas emissions and adapt to the likely impacts of climate change. In December 2008, the Tasmanian Government’s Climate Change (State Action) Act 2008, was enacted. This Act sets a legislated emissions reduction target of at least 60 per cent below 1990 levels by 2050. The Act also establishes an independent expert council, the Tasmanian Climate Action Council, to monitor the State’s progress towards the legislated target and to advise the Premier on climate change responses. The full membership of the Council was announced in early 2009 and includes two community representatives selected via a nomination process, and has since established a community-based coalition of interest to ensure the views and ideas of the broader Tasmanian community can be inclusively considered in its advice to the Tasmanian Government. TCCO delivered the immediate priority actions from the Tasmanian Framework for Action on Climate Change, and is finalising another key component of the framework, the Wedges Analysis Project.
Department of Premier and Cabinet - Annual Report 2008-09 26 Major achievements
Legislated emissions reduction target for Tasmania The Climate Change (State Action) Act 2008 was successfully passed by the Parliament and enacted in December 2008. This Act sets a legislated emissions reduction target of at least 60 per cent below 1990 levels by 2050. Tasmania was the second state in Australia to set a legislated emissions reduction target. The TCCO has commissioned an independent analysis of the emissions reduction opportunities that exist across the Tasmanian economy to provide an evidence-based approach to developing new actions to enable the State to meet this reduction target. This analysis is currently underway and expected to be completed later in 2009. It will be used to inform interim targets under the legislation.
Establishing an expert Tasmanian Climate Action Council The Climate Change (State Action) Act 2008 also established the Tasmanian Climate Action Council to provide independent advice to government on its response to climate change and its progress towards its emissions reduction target. Membership of the Tasmanian Climate Action Council was finalised in March 2009 and includes two community representatives selected via a nomination process. The Council held its first meeting in March 2009 and has met twice to date. The Council is currently establishing a Community Coalition of Interest to help provide broader input from the Tasmanian community into Council deliberations and advice. The Council has introduced a quarterly Council Meets Community event. These free public events provide an opportunity for a Council member to present on a topic of their expertise and allow for a networking experience for those working on climate change. A Council communiqué is published after each meeting.
Implemented the Framework for Reducing the Tasmanian Government’s Greenhouse Gas Emissions The TCCO commissioned consultants Parsons Brinkerhoff to develop an inventory of the Government’s greenhouse gas emissions. This inventory was completed for the baseline year 2006-07. Agency reporting on emissions for 2008-09 is currently underway. All Tasmanian Government agencies have developed and started implementation of emissions reduction plans and TCCO runs a program of cross-agency workshops to help agencies implement emissions reduction actions across their operations. The Government also completed energy efficiency audits for 25 key government buildings and many agencies housed in these buildings started to implement energy efficiency measures identified in the audits.
Introducing Climate Change Impact Statements for Cabinet decisions The Government has now developed and introduced mandatory climate change impact statements for all policies and proposals considered by Cabinet. Where policies may have climate change implications, Climate Change Impact Statements provide the Cabinet with information about the potential greenhouse gas emissions impact and potential climate change risks and benefits raised by the proposed policy.
Department of Premier and Cabinet - Annual Report 2008-09 27 Establishing strategic partnerships to deliver innovative climate change responses The Tasmanian Government established three key climate change partnerships: Local Government Partnership on Climate Change, which will make Tasmania the first state to commit to emissions audits for all of its local councils Greening Australia Partnership, to provide on-ground research into biodiverse carbon options for land restoration in the Ouse-Shannon River catchment areas Sustainable Living Tasmania Partnership, to support the provision of energy efficiency and climate change advice and practical, on-ground action to the Tasmanian community.
Improving energy efficiency in low-income households In April 2009 the TCCO completed a project in partnership with Housing Tasmania to demonstrate energy efficiency measures in low-income households. Energy efficiency training was delivered to 110 personnel working with public housing and low-income tenants and insulation was installed in 120 public houses. As a result of this demonstration project, installation of insulation and retrofitting to improve energy efficiency has become a recurrent program to be managed by Housing Tasmania.
New community grants program The Tasmanian Government launched the new ClimateConnect community grants program in November 2008 to assist not-for-profit community groups to undertake innovative and targeted on- ground emissions reduction and energy conservation projects in their local communities. The program provides up to $50,000 grant funding through a competitive grant process. The first funding round was finalised in May 2009. From 40 applications received, 10 projects were selected for funding.
Earn Your Stars marketing and web campaign and presentations on climate change The Tasmanian Government launched its Earn Your Stars campaign in July 2008 to encourage Tasmanian’s to take action to reduce their greenhouse gas emissions. The campaign included television advertising and the launch of the Earn Your Stars website. In addition to the Earn Your Stars campaign, in 2008 the Government delivered a climate change themed regional show exhibit, taking practical information about climate change to over 60,000 Tasmanians. The TCCO also provided over 100 presentations on climate change to groups throughout Tasmania.
Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Target Target
The percentage of key components of the Tasmanian Framework for Action on Climate Change % N/A N/A 90 100 delivered on time.
Department of Premier and Cabinet - Annual Report 2008-09 28 Output 1.3 Social inclusion
Overview
This Output facilitates activities that will develop innovative solutions to overcome social disadvantage and ensure that they deliver practical results in the Tasmanian community. The primary activities include undertaking research, analysing data, facilitating cross-agency and cross-sectoral cooperation, and leading community engagement and consultation to develop evidence-based policy and create whole-of- community responses to complex social issues.
Key activities
Key activities delivered under this Output include: research and data analysis on key factors that affect social inclusion, including homelessness, literacy and numeracy skills, access to transport, volunteering and income support development of evidence-based policy on social inclusion including consultation policy advice and support for the Social Inclusion Commissioner, the Premier and Cabinet inter-agency collaboration and engagement about the delivery of programs and services that have an affect on an individual’s ability to participate in the community administration of the Family Assistance Program, which provides funding to the community sector.
Summary of the year’s performance
The first Social Inclusion Commissioner for Tasmania, Professor David Adams, was appointed in December 2008. Professor Adams’ work will focus on three levels of reform; meeting basic needs, early intervention and prevention, and structural reform. These reforms will have an impact across the State, be sustainable and improve links between services and programs. Professor Adams’ work program includes the development of a social inclusion strategy, which will be submitted to the Government in the second half of 2009. During statewide consultations on the Social Inclusion Strategy Consultation Paper, SIU staff met with organisations and individuals at more than 40 forums and received 87 submissions that will inform the development of the Commissioner’s Social Inclusion Strategy. SIU collaborated with other State Government agencies on social inclusion priority areas including homelessness, and adult literacy and numeracy.
Major achievements
Appointment of the Social Inclusion Commissioner for Tasmania Professor David Adams was appointed as Tasmania’s first Social Inclusion Commissioner on 23 December 2008. Professor Adams’ work will focus on three levels of reform: meeting basic needs; early intervention and prevention, and structural. These reforms will have an impact across the State, be sustainable and improve links between services and programs. Professor Adams’ work program includes the development of a social inclusion strategy, which will be submitted to the Government in the second half of 2009.
Department of Premier and Cabinet - Annual Report 2008-09 29 Consultation on the Social Inclusion Strategy Consultation Paper The Social Inclusion Strategy Consultation Paper was released in October 2008. Over 40 forums were held across the State, including twelve community forums at Neighbourhood Houses and visits with special interest groups. The Unit also received 87 submissions to the paper. Feedback and information from the consultation process will inform the development of the Government’s social inclusion strategy.
Review of Housing Tasmania’s work on rent setting SIU provided comments to Housing Tasmania in January 2009 on the work being undertaken on rent setting in Tasmania, poverty benchmarks, Tasmania’s socio-economic conditions and concessions available to Tasmanians. SIU also presented the information to the KPMG working group comprising representatives from the Department of Health and Human Services, KPMG and key community sector organisations.
Establishment of Common Ground Tasmania Common Ground is a supportive housing model that combines affordable accommodation with on-site support services including health, education and employment support. It accommodates people who were formerly homeless along with a mix of people on low incomes. Common Ground Tasmania was established and the first Common Ground Tasmania housing development was announced on 2 April 2009. The $10 million A Place to Call Home Hobart project is a partnership between Commonwealth, State and local government for a 45-unit supported housing development in Hobart.
Establishment of the Coordination of Integrated Service Delivery Inter-Departmental Committee The Department established the Coordination of Integrated Service Delivery Inter-Departmental Committee (IDC) to identify opportunities to co-locate projects that complement one another and that together, will result in improved delivery of services and information. These projects include Children and Family Centres (CFCs), Learning and Information Network Centres (LINCs) and Gateway Services. The integration of these projects will minimise infrastructure costs and provide appropriate distribution of services across the State. It will also streamline and reduce duplication of consultation processes.
Other major initiatives In his address to Parliament on 3 March 2009, the Premier announced a number of new programs to support the government’s social inclusion agenda including the establishment of the Community Transport Trust, the implementation of the Supporting Tasmanian Volunteers Program and financial support for the Emergency Relief Program. The SIU carried out the preliminary development for these initiatives in preparation for implementation in 2009-10.
Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Actual Target
Percentage of key components of the social % N/A N/A 100 100 inclusion agenda completed on time.
Note: The key components of the social inclusion agenda are listed in the Corporate Plan Summary.
Department of Premier and Cabinet - Annual Report 2008-09 30 Output Group 2 Government Processes and Services
This Output Group supports government processes and services. It includes six outputs: 2.1 Management of Executive Government Processes 2.2 Principal and Subordinate Legislation 2.3 Tasmanian Government Courier 2.4 Corporate support to Ministerial and Parliamentary Offices and the Office of the Governor 2.5 Representation in Canberra 2.6 Support for the Stolen Generations Assessor.
Department of Premier and Cabinet - Annual Report 2008-09 31 Output 2.1 Management of Executive Government processes
Overview
This Output provides administrative support for Executive Government bodies such as Cabinet and the Executive Council, coordination of State protocol, support for emergency management issues such as pandemics, counter-terrorism and natural disasters, communications policy and advice, and other matters.
Key activities
Key activities delivered under this Output include: preparation, scrutiny and processing of documents advice to Ministers and departments on machinery of government procedures and administrative policy (including whole-of-government communications) management of official visits, State receptions and functions, coordination of the honours and award nomination processes participation in national counter-terrorism and emerging management processes communications and marketing support to all departmental offices.
Summary of the year’s performance
The focus for the Executive Division for the year was ensuring the ongoing coordination and support of the machinery of government. Major issues the Division was actively involved in included addressing elements of the government’s 10 Point Plan, including investigating the establishment of an integrity commission, and coordinating the whole-of-government’s response to the outbreak of H1N1 Influenza 09 (Human Swine Influenza).
Major achievements
Cabinet Office The Cabinet Office provided support for 44 Cabinet meetings, processed 507 submissions and recorded 546 decisions. Eleven meetings were conducted outside Hobart including two in Launceston and one each in Devonport, Huonville, Oatlands, Rosny, Smithton, St Helens, Swansea, Queenstown and Wynyard.
Executive Council The Executive Council met 29 times and dealt with 307 matters.
Department of Premier and Cabinet - Annual Report 2008-09 32 Official visits The State hosted 13 visits this financial year (in chronological order): Mr Lionel Majesté-Larrouy, Consul General of France accompanied by Honorary Consul Mrs Dianne Bye His Excellency Mr Alexander Blokhin, Ambassador of the Russian Federation accompanied by his wife, Mrs Valentina Blokhina and Mr Yaroslav Eremin, Protocol Attaché His Excellency Mr Stefano Starace Janfolla, Ambassador of Italy accompanied by his wife, Mrs Marcia Starace Janfolla and Hononary Consul, Mr Luigi Bini His Excellency Mr Tammam Sulaiman, Ambassador of Syria accompanied by his wife, Mrs Isis Saeed and Mr Jawdat Ali, Embassy Counsellor Mr Stuart Gill, Consul General of the United Kingdom Mr Michael Thurston, Consul General of the United States accompanied by his wife, Mrs Sabine Thurston and Mr Justin Kolbeck, Political/Economic OfficerVice-Consul His Excellency Mr Yuval Rotem, Ambassador of Israel accompanied by his wife, Mrs Miri Rotem His Excellency Mr Daniel Woker, Ambassador of Switzerland accompanied by his wife, Mrs Myriam Woker and Professor Margaret Otlowski, Honorary Consul His Excellency Mr Takaaki Kojima, Ambassador of Japan accompanied by his wife, Mrs Kojima, Mr Naoki Semmyo, Second Secretary and Mr Peter Shelley, Honorary Consul His Excellency Dr Woosang Kim, Ambassador of the Republic of Korea accompanied by his wife, Mrs Moon Young Kwon, Mr Damon Thomas, Honorary Consul and Mr Hee Sup Lee, Minister-Counsellor His Excellency Lt Gen Masud Uddin Chowdhury, High Commissioner of Bangladesh Mr Shen Weilian, Consul General of China accompanied by his wife, Madam Luo Guizhu, Ms Tang Ting, Vice Consul, Assistant to Consul General and Mr Chen Di, Consul Mr Susumu Hasegawa, Consul General of Japan, accompanied by Mr Hiroaki Sato, Vice Consul and Mr Peter Shelley, Honorary Consul. In addition to these official visits, assistance was given in organising several unofficial visits to the State. Visitors are provided with extensive briefings on the State’s primary and secondary industries, and appropriate calls are included in itineraries with both government and private enterprise. Every effort is made to ensure the State and its economy benefit from official visits by diplomats and members of the consular corps.
Frank MacDonald Memorial Prize Trip The Frank MacDonald Memorial Prize is an annual essay competition open to Tasmanian year nine students. Six students, accompanied by two teachers, were chosen to travel to Turkey, Belgium and France during April and May 2009. They joined Jim Cox MP, Minister for Local Government and Police and Emergency Management, and his wife Elaine; the Hon Greg Hall MLC; Fiona Birkett; three representatives from the Returned and Services League (RSL); and tour leader Sharni Driessen. The travellers were part of the official delegation attending commemorations and events on the Gallipoli Peninsula on Anzac Day. The delegation included His Royal Highness the Duke of Kent KG GCMG GCVO ADC; the Hon Stephen Smith MP, Minister for Foreign Affairs, Australia; His Excellency the Hon. Sir Anand Satyanand GNZM QDO, Governor General of New Zealand; Lieutenant General David Hurley AO DSC, Vice Chief of Defence Force, Australia; the Hon Judith Collins, Minister of Veterans’ Affairs, New Zealand; and the Australian Ambassador to Turkey, His Excellency Mr Peter Doyle.
Department of Premier and Cabinet - Annual Report 2008-09 33 The itinerary for Anzac Day included the Dawn Service at Anzac Cove, the Lone Pine commemorations, the New Zealand commemoration at Chunuk Bair and the Turkish 57th Regiment celebrations. Messrs Cox, Hall and Cargill participated in official wreath-laying ceremonies during the day. The party then travelled through Belgium and France visiting significant battle sites on the Western Front and participating in a Last Post ceremony at the Menin Gates, Ypres, and the Reviving of the Flame ceremony at L’Arc de Triomphe. The Memorial Prize travellers established a high profile, with many members of the official delegation and number of foreign journalists spending time with the students.
Official functions The State Protocol Office organised eight functions associated with a variety of events and special occasions. Assistance and advice in arranging events was provided to government and external agencies. Official functions included: cocktail reception to welcome the Naval Association of Australia’s Triennial National Conference reception to welcome home Australia’s Olympians from the Beijing 2009 Olympic Games Children’s Week Morning Tea long service awards afternoon receptions in Hobart and Launceston State Reception to welcome the Governor-General, Her Excellency Ms Quentin Bryce AC Hobart Cup cocktail reception cocktail reception to welcome the Victorian District 9810 Rotary Conference being held in Hobart official dinner hosted by the Premier on the eve of the Council of Australian Government’s meeting being held in Tasmania.
Department of Premier and Cabinet - Annual Report 2008-09 34 Portfolio Services Unit Changes to Ministerial portfolios required the Portfolio Services Unit to revise its administrative support processes to ensure the high-quality and effective flow of information/material between the Department and the various Ministerial offices. The following Ministerial portfolios were created and are now provided with support by the Department: Minister Assisting the Premier on Climate Change Minister for Veterans’ Affairs. Other Portfolio Services Unit activities included: co-ordinating Ministerial correspondence, information for Parliamentary sittings and Community Regional Forums, Ministerial event packages and the Department’s input into new local government partnership agreements updating the Department’s templates and making the available via the intranet revising administrative processes in line with the move towards information management through the TRIM system secondment of a staff member to assist with an inquiry of the Parliamentary Standing Committee of Public Accounts.
Office of Security and Emergency Management The Office of Security and Emergency Management provides whole-of-government management and coordination support for security and emergency management policy issues as well as supporting strategies to prevent, prepare for, respond to and recover from acts of terrorism, natural disasters and other emergencies. This includes working collaboratively with the Department of Police and Emergency Management (DPEM) and other government agencies to ensure the State is effectively managing the priorities of the Government in relation to security and emergency management. Priority activities included: clarifying the role of the State Government agencies in supporting local government to mitigate the impact of natural disasters through appropriate land use planning working with the Migrant Resource Centre to strengthen relationships between emergency services and recently migrated culturally and linguistically diverse communities supporting the Council of Australian Government’s review of hazardous materials adding explosives to the Security Sensitive Dangerous Substances Act 2005 to manage risks posed to the Tasmanian community by high-consequence materials building the Tasmanian Emergency Information Service (TEIS) to support the response to, and recovery from large-scale emergencies continuing to provide support for State representatives of the National Counter Terrorism Committee and the Australian Emergency Management Committee finalising the State’s disaster relief and recovery arrangements working with relevant agencies to develop a whole-of-government spatial information decision support system for large-scale emergencies working with DPEM to establish a whole-of-government emergency website reviewing the arrangements for the construction of buildings in bushfire prone areas. Following the devastating Victorian bushfires, the Office has conducted consultations with industry and relevant State Government agencies and provided advice on:
Department of Premier and Cabinet - Annual Report 2008-09 35 an appropriate definition of a bushfire prone area for the purposes of applying the relevant Australian Building Standard a draft planning scheme schedule that can be referred to the Resource Planning and Development Commission for consideration and incorporation into all planning schemes the processes and resources required to ensure that assessing bushfire risk does not unreasonably hold up development in the State. The Office has also supported the Government’s response to the outbreak of H1N1 Influenza 09 (Human Swine Influenza). This included: activation of the TEIS to answer 1800 FLU DOC calls from the public. A total of 4,128 calls were received from 27 April to 9 June 2009. management of the government web-portal for pandemic influenza (www.pandemic.tas.gov.au). The website received 20,719 visits and 751,889 hits from 27 April to 10 June 2009. support sourcing volunteers from across government. Volunteers have been trained and employed to support 1800 FLU DOC and contact tracing operations. Further support may be required for the operation of flu clinics. support for the operation of a whole-of-government coordination facility and for the Department’s input into State and national decision making.
Communications and Marketing Unit Significant achievements during the year included: redevelopment of the presentation and content of the Tasmanian Government’s classified advertising to improve its effectiveness in attracting job seekers and communicating the values of the State Service as an employer evaluation of the Tasmanian Government Style Guide and Logo Policy in conjunction with government agencies and the endorsement by Cabinet of recommended changes to be reflected in a new policy document establishment of an Internal Communications Working Group to develop an internal communications strategy addressing information sharing and cross-agency interaction within the Department delivery of the Australia Day 2009 program in Tasmania, including a backyard barbecue launch in the oldest backyard in Australia hosted by Premier David Bartlett MP and Prime Minister Kevin Rudd; the Official Australia Day Lunch; the Visions Australia and Aussie of the Month programs for primary school students; and a local government grant program development of a new interactive People Directions website (www.people.tas.gov.au) and the redevelopment of the eGovernment (www.egovernment.tas.gov.au) website, in addition to further enhancement of the Earn Your Stars (www.climatechange.tas.gov.au) website and the Department’s intranet, iPac.
Department of Premier and Cabinet - Annual Report 2008-09 36 Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Target Target
Number of meetings of Cabinet supported. Number 42 45 40 40 Number of meetings of Executive Council Number 29 30 27 27 supported. Number of official visits to Tasmania managed. Number 13 13 13 15 Number of official functions organised. Number 9 12 8 8
Department of Premier and Cabinet - Annual Report 2008-09 37 Output 2.2 Principal and Subordinate Legislation
Overview
This Output provides advice on legislative matters, drafting of new legislation and amendments, an up-to-date electronic database of Tasmanian legislation, and the printing of gazettes and legislation. This Output is provided by the Office of Parliamentary Counsel.
Key activities
Key activities delivered under this Output include: a service to the Government for drafting new legislation and amendments to existing legislation and advice in relation to legislative matters maintenance of an up-to-date electronic database of Tasmanian legislation management of contracts for the printing of legislation and the Tasmanian Government Gazette.
Summary of the year’s performance
During 2008-09, 72 acts of Parliament were passed and 185 statutory rules were notified in the gazette. The Tasmanian Legislation Website (EnAct) was maintained as a definitive source of Tasmanian legislation. New legislation was drafted and amendments made to existing legislation, specifically: Taxi and Luxury Hire Car Industries Act 2008 Climate Change (State Action) Act 2008 Education and Training (Tasmanian Skills Institute) Act 2008 Education and Training (Tasmanian Polytechnic) Act 2008 Education and Training (Tasmanian Academy) Act 2008 Audit Act 2008 Water Legislation Amendment Act 2008 Wills Act 2008 Racing Regulation Amendment (Governance Reform) Act 2008 Nation Building and Jobs Plan Facilitation (Tasmania) Act 2009 Tote Tasmania (Sale) Act 2009 Gaming Control Amendment Act 2009 Partnership Amendment Act 2009 Heavy Vehicle Road Transport Act 2009 Taxi Industry Regulations 2008 Legal Profession Regulations 2008 Occupational Licensing (Electrical Work) Regulations 2008 Wellington Park Regulations 2009 Dangerous Substances (Safe Handling) Regulations 2009.
Department of Premier and Cabinet - Annual Report 2008-09 38 Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Actual Target
Number of hits per year on the Tasmanian Number 14 12 12 12 legislation website (EnAct) (million)
Department of Premier and Cabinet - Annual Report 2008-09 39 Output 2.3 Tasmanian Government Courier
Overview
This Output includes a courier service providing incoming and outgoing mail facilities to government and regional offices.
Key activities
Services provided by the Government couriers include: transportation of all mail and small parcels between government departmental offices sorting of incoming and outgoing mail liaison with Australia Post and third-party mail houses management of contracts for North and North-West mail delivery.
Summary of the year’s performance
The Tasmanian Courier continued to provide a reliable service to government and Ministerial offices including Parliament House. The end of leases for the courier vehicles during the year was an opportunity to consider the type of vehicle best suited for the purpose. Commercial model vehicles have now been leased and have proven to have better occupational health and safety provisions, improved fuel efficiency and higher greenhouse ratings.
Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Target Target
Number of regular delivery/collection points. Number 328 325 325 325
Department of Premier and Cabinet - Annual Report 2008-09 40 Output 2.4 Corporate support to Ministerial and Parliamentary Offices and the Office of the Governor
Overview
This Output facilitates the financial, human resources, information systems, records and asset management services provided to support the Ministerial and Parliamentary offices and the Office of the Governor and other Outputs of the Department.
Key activities
Key activities delivered under this output include: financial management human resources management information systems management records management asset management facilitation of the corporate planning programs of the Department.
Summary of the year’s performance
The Corporate Services Division continued to work in close consultation with the Premier’s Office and opposition offices to ensure a high-level of service was being provided and information was available as required.
Major achievements
Communicating with Government and Non-Government Members of Parliament A review commenced of the Government Member’s Handbook. The handbook outlines the entitlements for Ministers and non-Ministerial members of the Government and their staff. The aim is to update the handbook to reflect changes to awards and conditions of employment, as well as to clarify responsibilities between government agencies and houses of Parliament. A similar resource was drafted for members of opposition parties, as recommended by the Parliamentary Standing Committee of Public Accounts following an inquiry into certain television advertisements by the Tasmanian Greens. The draft information package has been prepared for web publishing, and is due for release in the first half of 2009-10. Other major achievements are covered in Corporate Services on page 85.
Department of Premier and Cabinet - Annual Report 2008-09 41 Output 2.5 Representation in Canberra
Overview
This Output promoted Tasmanian Government interests and priorities to Australian Government departments, Ministerial offices, national industry associations, the media and other organisations in Canberra. It also identified Australian Government grant programs and other funding opportunities of potential benefit to Tasmania.
Major achievements
The Tasmanian Government Office (TGO) met with a number of Australian Government officials and other stakeholders in Canberra to promote Tasmanian Government interests in areas including: climate change Swine Flu equine influenza national broadband network global financial crisis infrastructure policy and funding social inclusion initiatives COAG housing forestry local government.
Closure of Canberra Office The TGO was established in 1999 to facilitate engagement with the Australian Government, in particular when there was a Liberal/National Party Coalition Government and a Tasmanian Labour Government. The Premier announced at Budget Estimates hearings in 2008 that the State would review the future of the TGO in Canberra in light of substantial positive change in Commonwealth/State relations following the election of the Rudd Government. John Ramsay and Associates was selected to review the role of the TGO. Following a wide-ranging consultation process, Mr Ramsay forwarded his report to the Department on 16 January 2009. The major findings were: Tasmanian departments and Ministerial offices derived only limited value from the information and services provided to them by the TGO and considered that they were able to access the same information through other means. Departments and offices generally did not think Canberra-based representation was required as a key component of Tasmania’s strategy to engage the Commonwealth Government. Departments and offices generally wished to pursue outcomes directly and not through a third party such as the TGO, an approach made easier by the political alignment of the State and Commonwealth governments, combined with the immediacy of communication. The most feasible and lowest cost option moving forward would be to absorb the TGO functions within existing departmental and Ministerial offices, supplemented by consultancy services if required. On 27 February 2009, the Government announced it intended to close the TGO, effective 1 July 2009.
Department of Premier and Cabinet - Annual Report 2008-09 42 Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Target Target
Number of reports to State agencies on TGO activities relating to Tasmanian Government Number 86 106 38 N/A interests and priorities in Canberra. Number of information advices forwarded to State agencies on Australian Government policies Number 3776 3915 2856 N/A and initiatives. Number of subscriptions by Tasmanian organisations and individuals to the TGO’s Number 732 1478 2137 N/A Funding Alert Service.
Department of Premier and Cabinet - Annual Report 2008-09 43 Output Group 3 Electronic services for Government Agencies and the Community
This Output Group provides electronic services for government agencies and the community. It includes four Outputs: 3.1 ICT Policy Development and Implementation 3.2 Management and Ongoing Development of Service Tasmania 3.3 Management of TASINET and Networking Tasmania 3.4 Information Systems Management.
Department of Premier and Cabinet - Annual Report 2008-09 44 Output 3.1 ICT Policy Development and Implementation
Overview
This Output reports on the activities of the Inter-Agency Policy and Projects Unit (IAPPU), which operates under the direction of the Inter-Agency Steering Committee (IASC). The IASC role is to provide corporate leadership and governance for whole-of-government policies, strategies and projects in information management, information systems and project management. IAPPU is responsible for coordinating the development and implementation of whole-of-government information systems, telecommunications and information management strategies and policies aimed at improving and modernising the operations of government in Tasmania.
Key activities
IAPPU manages a number of cross-government and whole-of-government projects; provides support to government agencies through developing appropriate methodologies, guidelines and standards; maintains a high-quality project management framework; and offers project management advisory and review services to other government agencies. Key activities delivered through IAPPU include: eGovernment program - aims to improve the way government works, generating more effective and efficient outputs and better outcomes for the community Interoperability Program - aims to improve whole-of-government efficiency, effectiveness, and agility by developing common standards and guidelines as a way to build the capacity for interoperability between Tasmanian Government agencies Better Practice Program - captures, shares and implements better practice ideas to improve the way government does business For more detail, see www.egovernment.tas.gov.au/about
Summary of the year’s performance
The IT Transformation Project was a major focus for the year, specifically the development of an IT strategy for consideration by government and the support and evaluation of the implementation of unified communications. A number of whole-of-agency projects also reached critical milestones including the release of the Identity and Access Management Toolkit, redevelopment of the eGovernment website, and development and support of a range of standards and guidelines for the various frameworks to support improving and modernising the operations of government.
Department of Premier and Cabinet - Annual Report 2008-09 45 Major achievements
IT Transformation Project The Department led the IT Transformation Project, with the overall objective to improve the way government as a whole delivers and manages IT services. An IT Strategic Plan was developed for consideration by government. Support was provided for, and evaluation undertaken of, the implementation of unified communications within a number of agencies. A pilot website portal to support secure access to government information was developed and evaluated.
Identity Security Program The Identity Security Program sought to ensure the consistency and security of processes for the collection, use and transfer of electronic and non-electronic identity information for both employees and clients of the Tasmanian Government, with particular reference to the requirements of the National Identity Security Strategy. An Identity and Access Management Toolkit was released and IAPPU worked with the Department of Health and Human Services to support the implementation of an identity and access management solution for staff.
Client Update Service The Department progressed the development of the Client Update Service, which will make it easier for clients of the Tasmanian Government to notify of changes to their personal details. A contractor was engaged to develop a prototype service and implementation planning for the service was progressed with agencies.
Interoperability Program Work continued on whole-of-government business, information and technology interoperability through the Interoperability Program. The IASC approved a strategy for Internet Protocol version 6 (IPv6) migration, an assessment of the National Government Information Licensing Framework, a Revenue and Receipt Document Guideline, a Web Services Technical Standard, and an Email Address and Username Standard.
Microsoft Licensing and Purchasing The current arrangement for licensing of Microsoft products across government was reviewed. A process was initiated to aggregate all Tasmanian Government Microsoft licenses under a single agreement. The Commonwealth Government’s new licensing arrangements were examined for potential mutual benefit.
Other achievements Other achievements include: Identified and supported whole-of-government better practice activities and the sharing of learning, particularly in those areas related to the current agenda of the IASC, through the Better Practice Program. Delivered 10 Better Practice seminars. Managed and re-tendered the contract for the whole-of-government provision of best practice ICT research from an external service provider. Promoted, developed and supported the Tasmanian Government Project Management Framework and associated project management tools, including provision of a fee-based advisory and review service for project management within the Tasmanian Government. Updated components of the Project Management Guidelines.
Department of Premier and Cabinet - Annual Report 2008-09 46 Supported government agencies implementing the Tasmanian Government Information Security Framework and progressed revision of information and classification standards. Supported the operations of the IASC including a number of whole-of-government sub- committees of the IASC. Provided policy advice and support in the development of a number of responses by the Tasmanian Government to Commonwealth Government reviews and initiatives related to the provision of telecommunications services, and in particular the development of the National Broadband Network. Supported the Tasmanian Spatial Information Council in the development of the Strategic Plan for Spatial Information, and contributed to the range of activities being progressed through the Tasmanian Government Spatial Committee.
Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Actual Target
Number of unique visits to eGovernment 1 Number N/A 95,630 93,500 100,000 website . Average number of attendees per information 2 Number 88 85 58 60 seminar .
Notes: 1. Unique visits to eGovernment website reflects the number of clients who visited the site (and who viewed at least one page) and refers to the number of different physical persons who reached the site. 2. Attendees per information seminar is below target as some of the seminars had a limitation on the number attending.
Department of Premier and Cabinet - Annual Report 2008-09 47 Output 3.2 Management and ongoing development of Service Tasmania
Overview
This Output, through the Service Tasmania Unit, develops services to be delivered by three lead agencies responsible for Service Tasmania shops, phone services and Service Tasmania Online, and supports the Service Tasmania Board.
Key activities
Key activities delivered under this Output include: Providing the Tasmanian community with convenient one-stop access to government services via Service Tasmania shops, over the telephone and over the Internet. The generic types of services available via Service Tasmania are: o paying government bills o purchasing government information o finding government information o applying for government licences, permits, grants and assistance o making bookings and appointments o notifying changes in circumstance (eg change of address) o providing feedback and comments, and seeking help.
Managing the provision of consistent, high-quality customer service, identifying and implementing new service delivery opportunities, undertaking marketing activities, and ensuring appropriate budgetary control. Working closely with State Government agencies to identify and develop new services, and forming partnerships with Commonwealth and local government to deliver services.
Summary of the year’s performance
Service Tasmania continued to deliver services to the Tasmanian community on behalf of a wide range of Commonwealth, State and local government agencies. Services were delivered via the three Service Tasmania channels – over the phone (via the one number for government and electronic bill payment facilities), over the counter (via a statewide network of 27 shops) and over the internet (via Service Tasmania Online). Customers are able to access more than 540 separate services in Service Tasmania shops, with many existing services being reviewed or improved. Thirty-seven different bills can be paid online or over the phone. Customers continue to be able to contact the one number for government to obtain assistance, information and resources, or to obtain contact details for relevant staff or agencies. Significant changes were implemented in relation to the funding model for Service Tasmania shops. New processes and transactional recording software now allow agencies to be invoiced retrospectively based on actual transactions (frequency and duration). After a two-year transitional phase, the new model will take full effect in 2009-10. Customer satisfaction in relation to Service Tasmania remains high. The most recent customer survey (completed in early 2008-09) found that 96 per cent of respondents were either very satisfied or quite satisfied with Service Tasmania.
Department of Premier and Cabinet - Annual Report 2008-09 48 Major achievements
Continued delivery of services across three channels Customers are able to access more than 540 separate services in Service Tasmania shops, with many existing services being reviewed or improved. Thirty-seven different bills can be paid online (via Service Tasmania Online) or over the phone. Customers continue to be able to contact the One Number for Government to obtain assistance, information and resources, or to obtain contact details for relevant staff or agencies.
Procedural Information Management System (PIMS) Project Work continued on a project to replace the existing online help system used by Service Tasmania officers. This project will ensure the online source of detailed operational and transactional information is more efficient, user-friendly and reliable when dealing directly with customers. The successful tenderer will develop the new system in 2009-10.
Motor Registry System (MRS) The new Motor Registry System (a project of the Department of Infrastructure, Energy and Resources) underwent extensive testing and was rolled out in August 2008. Service Tasmania implemented an additional interface in June 2009 so that MRS transactions could be easily and accurately recorded and timed for agency billing purposes.
Whole-of-government Change of Address System Customers continued to take advantage of the whole-of-government change of address system, which requires only one form to notify 14 different government services of new address details. In 2008-09, more than 5,600 forms were processed within the Service Tasmania Unit.
Personal Information Cards During 2008-09, 3,650 Personal Information Cards were issued, and in June 2009 the total number issued since the card was launched in November 2003 passed 10,000.
Serve You Right Summit 2009 Service Tasmania hosted the annual Serve You Right Summit in May 2009, during which more than 30 representatives from government service delivery organisations around Australia met in Hobart to share their knowledge and expertise.
Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Target Target
Number of services provided over the counter by 1 Number 500 550 544 560 Service Tasmania Number of bill payment services provided over 2 Number 70 37 37 40 the phone by Service Tasmania Number of bill payment services provided over 2 Number 70 37 37 40 the Internet by Service Tasmania Notes: 1. The total number of services available over the counter in Service Tasmania shops includes financial transactions and customer interactions (provision of information, processing of forms). The slight decrease between 2007-08 and 2008-09 can be attributed solely to a recent review of counting
Department of Premier and Cabinet - Annual Report 2008-09 49 methodology, and not to any services being withdrawn from shops. The new methodology will be applied to all future service counts. 2. Telephone and Internet bill payment options reduced in number during 2007-08 due to the decision of several local councils to seek alternative service providers. Tasmanian Government bill payment options were not affected.
Department of Premier and Cabinet - Annual Report 2008-09 50 Output 3.3 Management of TASINET and Networking Tasmania
Overview
This Output manages the Government's fixed and mobile telephone services (TASINET) and the outsourced government wide-area data services contract Networking Tasmania. The Telecommunications Management Division (TMD) provides this Output.
Key activities
Key activities delivered under this Output include: Management of the TASINET voice communications system providing integrated fixed and mobile telephone services to all agencies including: contract management voice mail help desk switchboard services including the Service Tasmania One Number for Government phone service to the public directory services through the Government Directory Service comprehensive billing and reporting information new installations moves and changes. Contract management of the outsourced Networking Tasmania II (NT II) Agreements that encompass quality assurance, benchmarking, strategic management and consultancy.
Summary of the year’s performance
TMD was significantly involved in the successful bid to pilot the National Broadband Network (NBN) in Tasmania. Negotiations are underway with the Australian Government. During the year, TMD assisted in the implementation of a unified communications trial within the Department as part of the IT Transformation Project. The focus for Networking Tasmania II (NT II) contract has been on consolidating the three-supplier arrangement, with the newer suppliers offering previously unavailable services such as dark fibre and other niche offerings not normally available from Telstra.
Department of Premier and Cabinet - Annual Report 2008-09 51 Major achievements
TMD provides a range of IT support and services to agencies.
Networking Tasmania II The NT II arrangements establish an integrated data network for use by Tasmanian Government agencies and other eligible customers. They cover managed network services, connection services, Internet gateway and filtering services and government directory services. Total expenditure in 2008-09 under the NT II arrangements was $12.6 million. Regular reporting processes indicate that: the NT II network has continued to exceed the required service delivery metrics of high availability with minimal severe outages there have been minimal security incidents due to implementation of virus scanning and filtering at the Internet gateway, however, there have been increased attempts to attack the network, particularly through phishing and other Internet scams maintaining and improving security is an ongoing process.
This year has been one of consolidation onto a three-supplier arrangement, with the newer suppliers offering previously unavailable services such as dark fibre and other niche offerings not normally available from Telstra.
Throughout the year there has been: growth in the number of services. Growth has continued in the number of permanent data connections, non-permanent data connections, mobile data devices, mobile phones, and fixed phones. growth in bandwidth. Bandwidth to standard sites (non-CBD offices and service locations) continued to grow. Large sites require gigabit services to support Storage Area Network applications and related uses. growth in the number of mobile services. As well as the growth in mobile voice and data services, Telstra’s NextG 3G network was increasingly used as a carriage mechanism for the provision of fixed services in difficult locations. growth in Internet. Internet usage is expected to leap again over the next year, especially after the addition of many more devices by the Department of Education. The ongoing challenge for NT II is that most agencies now have long-term policies or major projects which assume ubiquitous access to fixed and mobile high-bandwidth (>2Mbps) services by government sites, government officers, non-government service providers and government clients.
Government Contact Centre TMD’s Government Contact Centre is responsible for providing the telephone information channel for Service Tasmania, support services to TASINET and call centre services to other agencies. In conjunction with the DPAC Office of Security and Emergency Management, the Government Contact Centre has created the Tasmanian Emergency Information Service (TEIS), a call centre facility available on demand for any agency to utilise in response to an emergency situation. Any agency may activate the TEIS, which operates as a complementary service to, but not a replacement for, traditional emergency services. In April 2009, the Department of Health and Human Services activated the TEIS as a response mechanism for the outbreak of the N1H1 influenza virus (Swine Influenza). The TEIS operated on a 24/7 basis utilising staff resources from TMD and DHHS.
Department of Premier and Cabinet - Annual Report 2008-09 52 Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Target Target
Average charged by TMD per fixed phone service 1 $ 518 600 508 500 per year (management, rental and calls) Average charged by TMD per mobile phone $ N/A 350 493 500 service per year (management, rental and calls) 2 Percentage of calls from the public answered by the Government Contact Centre within % N/A 80 80 80 20 seconds
Notes: 1. The reduction in this performance indicator reflects reduced usage of fixed phone services. 2. The projected increase in charges reflects the increased usage of mobile phones, in particular features such as data services. TMD works with State Government agencies to deliver an efficient and value for money service.
Department of Premier and Cabinet - Annual Report 2008-09 53 Output 3.4 Information Systems Management
Overview
The Computing Services and Human Resources (HR) Systems business units of TMD provide the services associated with this Output.
Key activities
Services provided as part of this Output include: facilities management of agencies’ computing systems including shared services provision of HR IT services including payroll to most agencies applications support for some computer systems consultancy services including performance monitoring and operations reviews services and infrastructure to support reduction in physical servers through replacement with virtualisation software business continuity services integration and project management of new installations.
Summary of the year’s performance
The major focus for the year was centralising the data centres and implementing changes to the Empower system to accommodate the new Tasmanian State Service Award requirements. The centralising of data centre facilities reduces replication of small facilities in each agency. By concentrating the management skills required to run these facilities, agencies receive a higher quality of data centre service. TMD provides system administration and technical support services to the Tasmanian Government’s HR and Payroll system, Empower. TMD was directly responsible for the re-organisation of the HR system to support the new wages agreement, which came into effect in early 2009.
Department of Premier and Cabinet - Annual Report 2008-09 54 Major achievements
Computing Services The Tasmanian Government has been investing in government data centres for the use of all agencies since 2005. TMD manages two data centre facilities in Hobart (34 Bathurst Street and 2 Salamanca Square) that provide approximately 80 standard data room cabinets (racks) of server space at capacity. Approximately 60 racks of the available space is being utilised by a variety of government agencies. The use of new server virtualisation technologies allow for more efficient use of traditional server equipment by creating multiple virtual servers without increasing the number of physical servers. TMD negotiated a whole-of-government contract for VMWare virtualisation software in 2008, this increased business functionality without the need for additional physical servers and assisted in minimising the carbon footprint of the data centres. In December 2008 the Department of Education relocated a substantial portion of its IT infrastructure to the TMD data centre at the Salamanca Square site. TMD has worked closely with the Department to ensure the data facility is appropriate to its needs. In conjunction with the data centre, the TMD data centre at 34 Bathurst Street has been upgraded with improved uninterruptible power supply (UPS) systems, improved air-conditioning systems and back-up optic-fibre links to the Salamanca Square site.
Empower HR Systems In 2008-09 a substantial volume of work was required to adapt the Empower HR System to fully cater for the changes under the new Public Service Wages Agreement (PSWA). Extensive communication with, and cooperation from, agencies was required to ensure that standard coding and job classification descriptors were used. In addition to the PSWA work, advancements were also made in the following areas of HR: Version 9 upgrade - Agencies are gradually migrating to the latest version of the Empower software. TMD is working with all agency HR staff to facilitate the migration to remove historical inefficiencies caused by supporting multiple versions of the system. Electronic Data Transfer Systems - TMD has been working throughout 2008-09 with agencies and the Retirement Benefits Fund (RBF) to automate the transfer of employee data between government agencies and RBF in a secure and efficient manner. Occupational Health and Safety (OH&S) module - OH&S functionality within Empower will be improved with the introduction of a new software module. Initial project planning and costing has begun at TMD in conjunction with the software vendor.
TMD has been working with government agencies and the Empower software vendor to enhance the current system functionality in the following areas: online reporting and data entry via an improved employee self-service portal development of training and development module for Empower system (completed) development of OH&S module for Empower system (in progress).
TMD commissioned an independent review of the Empower HR System in 2007 and will continue to periodically evaluate the functionality of the Government’s HR system.
Department of Premier and Cabinet - Annual Report 2008-09 55 Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Target Target
Number of computer servers managed by TMD Number 172 200 N/A N/A for other government departments.
Department of Premier and Cabinet - Annual Report 2008-09 56 Output Group 4 State Service management
This Output Group supports agencies in managing employment and industrial relations in the State Service and supports the State Service Commissioner. It includes two Outputs: 4.1 State Service Employment and Management 4.2 Support for the State Service Commissioner.
Department of Premier and Cabinet - Annual Report 2008-09 57 Output 4.1 State Service Employment and Management
Overview
This Output provides employment policy, program delivery support and advice and advocacy on a wide range of State Service employment management and industrial relations issues, to support the Minister in the role of administering the State Service Act 2000. The Public Sector Management Office provides this Output.
Key activities
The key activities that were delivered under this Output in 2008-09 included: establishing and implementing a strategic HR Direction (People Directions) with projects involving: o establishing State Service attributes o Right Job, Right Person o HR Capability program. delivery of a range of training and development programs by the Training Consortium Industrial Relations advocacy and negotiation services involving agreement negotiations for general State Service in 2008 and disputes resolution development and delivery of employment policy and programs closely aligned to People Directions and Reform Agenda in the Tasmanian State Service Award commencing the Healthy@Work initiative in 2009 with the first project involving the Global Corporate Challenge.
Summary of the year’s performance
The launch of the People Directions website and major programs commenced in conjunction with agencies was a significant step in addressing future State Service people management requirements. The finalisation of the new Tasmanian State Service Award and Health and Human Services Award was critical in introducing flexible and contemporary conditions to facilitate the future needs of the State Service workforce. Similarly the Healthy@Work initiative commenced with partial sponsorship of participants in the Global Corporate Challenge. Employment policy focussed on workforce planning and management strategies to address the effect of the economic budget crisis on the workforce. The focus of The Training Consortium was on leadership programs such as, Leadership in Action, the Public Sector Management Program and development of an HR Capability Program.
Department of Premier and Cabinet - Annual Report 2008-09 58 Major achievements
The major achievements in 2008-09 were to finalise the framework within which HR policies and programs would be developed. The first steps involved negotiating Awards that reflected conditions that were flexible and aligned to the future workforce needs. The following initiatives were also considered critical: developing State Service attributes introducing a Healthy@Work program for the State Service establishing the Workforce Planning Network with all agencies and completing a demographic profile for the State Service developing an HR Capability program focussed on enhancing people management skills continuing to assist agencies in implementing: • leadership programs • supervisory and management programs • introduction to State Service programs. co-ordinating and managing the Public Sector Management Program for the State Service, Local Government and Commonwealth Government.
Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance Measure Measure Actual Actual Actual Target
Number of leadership development programs delivered by The Training Consortium (Tasmania Number 29 20 25 25 1 Together Goal 3)
Proportion of State Service employees with access to flexible leave options (Tasmania Together % 90 90 90 95 2 Goal 9.2.1)
3 Proportion of project milestones met on time % N/A 100 90 100
Notes: 1. This includes a range of programs including Leadership in Action, specific sessions for agencies and ongoing programs on The Training Consortium (TTC) calendar including those directly connected to the People Directions Theme of HR Capability and Leading and Managing for the Future. 2. The opportunities were enhanced with the introduction of the new Tasmanian State Service Award and Health and Human Services Award 2008. 3. Projects were reassessed with reprioritisation of resources and involved projects covering People Directions and Healthy@Work.
Department of Premier and Cabinet - Annual Report 2008-09 59 Output 4.2 Support for the State Service Commissioner
Overview
This Output provides support to the State Service Commissioner, whose functions as an independent statutory officer include: reviewing employment decisions evaluating employment practices and procedures of State Service agencies establishing procedures for the investigation and determination of breaches of the Code of Conduct the issuing of directions which relate to any of the Commissioner’s functions under the State Service Act 2000 statutory functions under the State Service Act 2000. Activities within this Output assist the State Service Commissioner to perform his/her statutory obligations and functions as specified in the State Service Act 2000. Consistent with the Commissioner’s statutory obligations, further evaluation of employment practices within State Service agencies will be conducted during 2010. Details on each activity will be available in the State Service Commissioner’s Annual Report at www.ossc.tas.gov.au
Department of Premier and Cabinet - Annual Report 2008-09 60 Output Group 5 Support for the Tasmania Together Progress Board
This Output Group encapsulates the executive support provided by the Department of Premier and Cabinet to the Tasmania Together Progress Board. The Output for this group is: 5.1 Support for the Tasmania Together Progress Board.
Department of Premier and Cabinet - Annual Report 2008-09 61 Output 5.1 Support for the Tasmania Together Progress Board
Overview
This Output provides support to enable the Tasmania Together Progress Board to fulfil its legislative responsibilities and requirements and to: monitor and report publicly on progress towards achieving the Tasmania Together goals and benchmarks carry out research and collect data relating to the goals and benchmarks coordinate the development, refinement and revision of the goals and benchmarks promote the goals and benchmarks in the broader community develop coalitions of interest within and between various sectors of the community with respect to Tasmania Together. The Board has established an online benchmark reporting system to provide up-to-date information on Tasmania Together benchmarks. The Board also publishes biennial progress reports to Parliament and releases an annual snapshot of progress. It refines and develops new benchmarks. The Board also enters into partnerships with community and business organisations that agree to work towards achieving the benchmarks.
Key activities
Key activities delivered under this Output include: providing support to enable the Tasmania Together Progress Board to fulfil its legislative roles and responsibilities promoting community engagement through the development of partnership agreements with business and community organisations and promotion of coalitions of interest raising public awareness of Tasmania Together (TT) through a range of promotional activities including a schools-based competition, annual headline indicator reporting and media opportunities developing the TT benchmark database, including the regular updating of the Online Benchmark Reporting System developing linkages between local council strategic planning and TT.
Summary of the year’s performance
Consolidation was the focus of 2008-09 for the Tasmania Together Progress Board. Initiatives designed to raise awareness of TT and significantly improve access to its substantial database became an integral part of the Board’s workload. Progress reports are now only one component of the Board’s efforts to inform the community on progress, an up-to-date report on each benchmark in now available on line through Online Benchmark Reports (www.ttbenchmarks.com.au). The second annual Snapshot of Progress, showing how Tasmania is performing at a glance, was distributed to households across the State in January 2009. Informing the public remains a key goal for the Board. Awareness of TT continues to grow. The second Tasmania Together Youth Challenge was held throughout all schools in the State. The Challenge encourages students from kindergarten to year 12 to express their views of the future through mediums including art, writing, song, research and multimedia.
Department of Premier and Cabinet - Annual Report 2008-09 62 The Board’s website was upgraded and a regular bi-monthly e-newsletter distributed widely with a new theme based on TT goals and benchmarks each time. The work of refining and developing new benchmarks continued throughout the year. A number of incomplete benchmarks arising from the five-year review of TT were finalised for Parliamentary consideration. Surveys were conducted on a range of qualitative issues such as quality of life and government accountability that will eventually form the basis for new benchmarks. Most partnerships with the business and community sectors were revised and two new agreements signed throughout the year. The Board’s focus on community engagement was strengthened by a joint collaboration with Local Government on developing linkages between council strategic planning and the goals and benchmarks in TT.
Major achievements
Releasing the 2008 Progress Report Under the Tasmania Together Progress Board Act 2001, the Board is required to table a progress report on the goals and benchmarks in TT in Parliament every two years. The 2008 Progress Report was tabled in August 2008 and received widespread media coverage. Aspects of the report were also debated in Parliament the day after its release. The 2008 report was the first to be closely based on the data and format of the Online Benchmark Reports. This provided a more efficient and informative process for the production of the 2008 Progress Report.
Developing the benchmarks in Tasmania Together A number of incomplete benchmarks were included in the revised Tasmania Together document when it was endorsed by Parliament in late 2006. Nineteen of those benchmarks have now been completed following the development of baseline data and targets by the Board. The benchmarks are yet to be considered by Parliament. The Board has also made significant progress toward developing a range of new benchmarks, including a set of benchmarks focussing on qualitative social issues identified during the last five-year review of TT. A survey questionnaire on issues such as perceptions of social inclusion, quality of life and government accountability has been developed and initial data collected in February 2009. A survey of the community will be held every February and August and the data used to provide baseline and trend series data for five new benchmarks.
Extending the Tasmania Together Partners Program with community and business organisations The focus of the Tasmania Together Partners Program has been to update all partnership agreements following Parliamentary approval of the revised Tasmania Together document, which contained new goals and benchmarks following the first five-year review. Eleven partnerships were finalised in 2008- 09 bringing the total number of renewed agreements to 19. A number of agreements were either close to being completed or awaiting feedback from organisations at the end of the financial year. The Board also developed two new agreements throughout the year, with Sustainable Living Tasmania and the Tasmanian Early Years Foundation. Discussions are underway with a number of community organisations to develop further agreements.
Increasing levels of cooperative and collaborative activity in the community Throughout 2008-09, the Board further refined its list of priority benchmarks for future action. The priority benchmarks are poorly performing measures of progress with a high degree of public support and conducive to establishing coalitions of interest. The Board wrote to a range of business and community stakeholders, as well as existing coalitions, seeking feedback on their contribution to progress the priority benchmarks and their willingness to participate in a coalition of interest if one was to be established. The feedback was collated and considered by the Board. The list of priority
Department of Premier and Cabinet - Annual Report 2008-09 63 benchmarks was narrowed down to five areas requiring further action. They include; domestic violence, school retention, child abuse, school literacy and numeracy, and levels of discrimination.
Increase community awareness of the goals and benchmarks A range of activities were undertaken in 2008-09 to increase the level of community awareness of TT. The 2008 Snapshot of Progress was delivered to most homes throughout the State. The snapshot provides a summary of progress on a range of high-level or headline indicators across all the goals in TT. It was also distributed through Service Tasmania shops, Online Access Centres and State Libraries. The Board also held the second Tasmania Together Youth Challenge. A major TV advertising campaign was implemented to encourage students to participate and promotional material sent to all schools.
Developing the data management system for Tasmania Together The Online Benchmark Reports provide up-to-date information on all of TT’s benchmarks as soon as new data becomes available. The online reports measure progress against targets and include graphs, explanations of measures, sources and comments from the Board. Target audiences include tertiary institutions, State Government agencies, Local Government, business and community organisations. Considerable time and effort was expended in 2008-09 updating and refining the Online Benchmark Reports. For the first time, the Online Benchmark Reports formed the basis for information and design of the biennial Progress Report, released in August 2008. All future progress reports will rely heavily on a simple download of data from this system.
Linkages with local government A strategic focus of the Board is to encourage much greater local engagement with TT. Local government is the grassroots level of government that has a direct impact on all the goals, and many of the benchmarks, in TT. The Local Government Engagement Project identified and targeted all councils in the process of reviewing their five-year strategic plans, encouraging them to make direct linkages to the TT goals and benchmarks. The Board developed specific TT linkages with strategic plans for the Kingborough, Devonport, Flinders Island, Central Coast and Circular Head councils. Given the importance of local government, further effort will be made in 2009-10 to engage councils.
Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Actual Target
Level of community awareness of Tasmania 1 % 41 47 53 Together as a percentage 56
Number of partnerships between the Board and 2 Number 29 27 28 30 non-government organisations
3 Number of new benchmarks developed Number 26 15 15 15 Notes: 1. Each year the Tasmania Together Progress Board commissions a survey on the level of awareness of Tasmania Together in the broader community. The highest level of awareness was achieved during the five-year review in 2005-06 (53 per cent). Awareness has been steadily increasing since the level declined following the five-year review.
Department of Premier and Cabinet - Annual Report 2008-09 64 2. Partnership agreements between the Board and non-government organisations basically outline the priority goals and benchmarks and corresponding action agreed to between the parties. 3. Measures new benchmarks approved by the Board, largely as a result of the first five-year review of Tasmania Together.
Department of Premier and Cabinet - Annual Report 2008-09 65 Output Group 6 Community development
The Community Development Output Group brings together a number of interrelated Outputs that have a particular focus on improving the quality of life of all Tasmanians, building community capacity and achieving whole-of-government outcomes that benefit socially excluded Tasmanians. This work is informed by statewide community advisory structures and mechanisms.
The Community Development Division Outputs support: women; people with disabilities; seniors; Aboriginal people; migrants and refugees; and children and young people. As a whole, the Division aims to build the capacity of Tasmanians to work together in addressing common interests.
This Community Development Division is comprised of the following Outputs :
6.1 Women Tasmania – Policy Advice and Community Services
6.2 Disability Bureau – Policy Advice and Community Services
6.3 Seniors Bureau – Policy Advice and Community Services
6.4 Aboriginal Affairs – Policy Advice and Community Services
6.5 Multicultural Tasmania – Policy Advice and Community Services
6.6 Children and Youth Affairs – Policy Advice and Community Services
Department of Premier and Cabinet - Annual Report 2008-09 66 Key activities
Key activities delivered under this Output include: policy and strategy (including responsibility for specific areas of inter-governmental relations, policy management, legislation and whole-of-government policies) business management (including reporting, budget and financial management, portfolio support and services) community sector development (including regional development, grant management, programs, projects and community events) community engagement (including through statewide community advisory structures and mechanisms).
Summary of the year’s performance
A major focus for the Community Development Division in 2008-09 was reviewing its activities to align with the Government’s social inclusion agenda. This complemented an internal review of the Division that is anticipated to be finalised in the first half of 2009-10. Support was provided to the Premier in preparation for the 2 July 2009 COAG meeting, which focused on its Closing the Gap commitments in relation to Indigenous disadvantage. This included a lead responsibility in representing the Government in the COAG Working Group on Indigenous Reform (and associated whole-of-government liaison), and analysis and coordination of the Government’s contribution to the Overcoming Indigenous Disadvantage: Key Indicators 2009 report. The Division supports a number of Ministerial councils and advisory committees, and provides portfolio support in the policy areas for which it is responsible. Through community sector development activities (including grant programs, support programs, projects and events), the Division has a particular focus on benefiting socially excluded Tasmanians. It supports the Tasmanian Early Years Foundation and the Jim Bacon Foundation.
Department of Premier and Cabinet - Annual Report 2008-09 67 Output 6.1 Women Tasmania
Major achievements
Women Tasmania works across areas of policy including women and work; leadership and decision- making; women and safety; information services; and Women's Development Program outreach services to regional, rural and remote areas of Tasmania.
International Women’s Day Women Tasmania coordinated a two-week program of events to promote 2009 International Women’s Day (IWD). Partnership events were organised with the Royal Hobart Hospital Research Foundation, Clifford Craig Medical Research Trust and SIDS and Kids Tasmania to celebrate IWD and raise funds and support medical research. Events included the International Women’s Day breakfast and the Material Girl 2009 art exhibition and competition.
National Aboriginal and Torres Strait Islander Women’s Gathering Tasmania hosted the two-day National Aboriginal and Torres Strait Islander Women’s Gathering (NATSIWG) in May 2008. In the lead-up to the 2009 gathering, consultations were held with Tasmanian Aboriginal women on Flinders Island, Cape Barren Island and in Burnie, Hobart and Launceston, to identify key themes and select two Tasmanian Aboriginal women to attend the gathering.
Supporting women’s economic and social inclusion Activities undertaken to support women’s economic and social inclusion include: delivered a work and study introductory program in partnership with a registered training organisation, with the aim of preparing participants for entering the workforce or continued study released the second edition of Aboriginal cards (Tasmanian Aboriginal Artists Cards Project) during NAIDOC week assisted the West Tamar region in coordinating Weathering the Storm, an event aimed at imparting new skills to women and their families implemented two food sustainability projects in north-west Tasmania.
Women in Business Micro-credit Program Sixteen new businesses were established in the 2008-09 financial year. These included: water cartage, specialised sewing service, small-scale agriculture, mixed organic farm, home and garden maintenance, a laundromat, taxi service, outdoor furniture manufacture and fashion design. As at 30 March 2009, 85 loans had been approved and 21 loans had been fully repaid. Overall $237,737 had been loaned to women. Four regional networks were funded under the 2009 round of the Women’s Development Small Grants Program to provide support and training to women micro- entrepreneurs. Tasmania was successful in securing combined State and Commonwealth funding of $20,000 to undertake an Australia-wide research study on models of integrated business support and loans programs for low-income women micro-entrepreneurs. The research has been contracted to the University of Tasmania’s Institute for Regional Development.
Department of Premier and Cabinet - Annual Report 2008-09 68 Tasmanian Women’s Council The Tasmanian Women’s Council provides advice to government on issues of importance to women, and consults with Tasmanian women on issues referred to it by the Premier. Membership of the previous council expired on 31 December 2008. The key achievements of the outgoing council were providing advice in relation to human rights, environmental issues, paid parental leave, demographic change and women’s workforce participation, and strategies to create stronger communities in which women are full participants. A new 12-member council was appointed in 2009 and will focus its advice on supporting the Tasmanian Government’s social inclusion strategy.
Women’s Development Small Grants Program Women’s Development Small Grants Program support projects that promote social inclusion for groups of women who have limited access to social and economic resources, develop women’s skills and knowledge through programs, projects and services, and build the connection of women to the community. A total of 83 incorporated community organisations were successful in the 2009 funding round, 36 organisations shared funding of $34,628 in southern Tasmania, 22 organisations received $30,023 in northern Tasmania, 16 organisations received $23,449 in north-west Tasmania and nine organisations received $11,900 for projects of statewide benefit.
2008 Tasmanian Honour Roll of Women Twenty-eight women were inducted into the Tasmanian Honour Roll of Women. The Honour Roll recognises outstanding accomplishments and the contribution of women to the Tasmanian community. A database of the Honour Roll is available on the Women Tasmania website at www.women.tas.gov.au
Department of Premier and Cabinet - Annual Report 2008-09 69 Output 6.2 Disability Bureau
Major achievements
Implementation of the Disability Framework for Action The Disability Bureau’s major purpose is to provide leadership and advice to government around the implementation of the Government's Disability Framework for Action 2005-2010. The Bureau promotes whole-of-government approaches and works to ensure that all government agencies are addressing their responsibilities to people with disability in accordance with the principles and intent of the Government’s Disability Framework for Action 2005-2010. It provides support to the Premier’s Disability Advisory Council (PDAC) and an Inter-departmental Committee (IDC). All Tasmanian Government agencies completed their first stage disability action plans, which were launched by the Premier on 3 December 2008. Disability action plans identify initiatives to promote disability awareness and remove barriers for people with disability in accessing services, buildings and facilities, information and employment opportunities. Disability action plans will be updated annually.
Premier’s Disability Advisory Council
Members of the Premier's Disability Advisory Council were involved in consultations with agencies during the development of their disability action plans and subsequently reviewed and provided feedback on the first iteration of the plans. At the PDAC meeting on 25 November 2008 the Premier proposed that PDAC receive regular reports from all agencies, at the highest level, through agency Secretaries attending meetings of PDAC on a rotating basis. Three Secretaries provided presentations to the April 2009 meeting and it is intended that at least two Heads of Agency will report at each future PDAC meeting.
Companion Card Program In 2008-09 companion cards were issued to 194 eligible Tasmanians, bringing the total number of cardholders to 966 since the program was launched in December 2006. Cardholders are able to use their cards at 95 community venues and activities around the State and at over 2000 organisations across Australia. A marketing campaign begun in May 2009 to promote the program to potential cardholders and affiliates is expected to increase numbers in the next financial year.
National Disability The Disability Bureau also represented the Government on the National Disability Strategy Commonwealth, State and Territory Government Reference Group.
Department of Premier and Cabinet - Annual Report 2008-09 70 Output 6.3 Seniors Bureau
Major achievements
The Seniors Bureau develops policy and strategic plans to promote the improved health and wellbeing of older Tasmanians. This involves promoting positive ageing, providing advice on issues that affect quality of life and supporting consultative mechanisms that ensure the participation of older Tasmanians in developing relevant government policy.
Time to Be Living Well – Tasmanian Plan for Positive Ageing: Second Five-Year Plan The Time to be Living Well: Tasmanian Plan for Positive Ageing – Second Five-Year Plan was released in August 2007 and outlines more than 100 State Government initiatives and strategies that support and enhance the quality of life of older Tasmanians.
Seniors Card Access to the Seniors Card has been improved since 16 February 2009 through the capacity to make an application over the counter at any of Tasmania’s 27 Service Tasmania shops. Issuing through Service Tasmania is fast and easy with immediate access to the discounts and benefits provided by more than 670 participating businesses in Tasmania as well as interstate. More than 2,000 cards have been processed by Service Tasmania since February. The biannual Seniors Card Directory of Saving was launched in December 2008. At the same time, a web-based application for potential business partners was also launched. This convenient online application process has resulted in a greater take up of businesses to the Seniors Card Program.
Seniors Week Seniors Week, 1- 7 October 2008, included 397 registered events and a number of unregistered events. Southern Tasmania continued to host the highest number of events (187), followed by the North West (119), and the North (89). There were two statewide events. A greater diversity of events was achieved for Seniors Week 2008 by encouraging new organisations to register events, and inviting organisations to host events requested by older people in feedback from the previous year.
Local Government involvement in Seniors Week increased from 13 councils and 22 events in 2007, to 14 councils organising 45 events in 2008. Local Councils also provide venues for community groups to host events, and were distribution points for Seniors Week programs.
Six State Government agencies, through 43 business units, held 121 Seniors Week events in 2008. The Department of Education contributed significantly to the program with 29 of its units (State Libraries, Online Access Centres and Adult Education) organising 85 events. In 2007, State Government agencies organised 96 Seniors Week activities. Government business enterprises (GBEs) organised seven Seniors Week events in 2008, compared to 15 activities in 2007.
Advisory and advocacy groups The Seniors Bureau provided support to the Positive Ageing Consultative Committee (PACC) and to the Council on the Aged (COTA), which is funded through the Department.
Department of Premier and Cabinet - Annual Report 2008-09 71 Output 6.4 Office of Aboriginal Affairs
Major achievements
The Office of Aboriginal Affairs (OAA) advances Aboriginal affairs across the State. The office undertakes its role by being the primary resource for advice to government on policy issues affecting Tasmania’s Aboriginal and Torres Strait Islander population. OAA provides advice on the community view to government in regard to policies, legislation and programs that affect Tasmania’s Aboriginal and Torres Strait Islander population. The office also seeks to assist Tasmania’s Aboriginal and Torres Strait Islander population to achieve social, cultural and economic outcomes and promote greater understanding and acceptance of Aboriginal culture. OAA is responsible for administering the Aboriginal Lands Act 1995.
Employment
In 2008-09, the Division assisted in the employment of nine Aboriginal people in the Tasmanian Government. Four Aboriginal people secured permanent full-time positions, including an Aboriginal police officer that graduated from the Tasmanian Police Academy with the distinction of the Commander’s Award. Five Aboriginal people secured contract or short-term employment opportunities during the same period.
Three Aboriginal identified positions were approved by the State Service Commissioner in 2008-09. These positions can only be filled by Aboriginal people or Torres Strait Islanders.
Eligibility for Aboriginal and Torres Strait Islander programs and services
Implementation of the whole-of-government Policy on the Eligibility for Aboriginal and Torres Strait Islander Specific Programs and Services delivered by the Tasmanian Government commenced on 1 July 2006. The policy clarifies the definition of Aboriginality for the purposes of establishing eligibility and access to Aboriginal and Torres Strait Islander specific programs and services provided by the Tasmanian Government.
The Division provided advice and assistance to government agencies regarding eligibility of clients accessing these programs and services with 392 applications considered during 2008-09.
COAG Working Group on Indigenous Reform (WGIR)
The Division has taken lead responsibility in representing government on this working group which is focused on the COAG target of closing the gap in Indigenous disadvantage within a generation. This representation has included active participation on many sub-groups in the development of agreements and strategies to be taken forward in 2009-10. Much of the work undertaken by the WGIR throughout 2008-09 was ratified by COAG at its 2 July 2009 Closing the Gap meeting in Darwin. The Division provided support to the Premier in preparation for this meeting.
Department of Premier and Cabinet - Annual Report 2008-09 72 Aboriginal family violence The 2002 ya pulingina kani Good To See You Talk report has been the foundation of government and community commitment to addressing the issue of family violence. Work continues in this area through a whole-of-government approach encompassing ya pulingina kani, Safe at Home and Tasmania’s COAG Indigenous Partnerships Project. The emphasis is on developing partnerships to achieve better outcomes for the Aboriginal community on family violence and creating new ways in which the three tiers of government can work with the Aboriginal community to more effectively deliver services.
Other achievements Continued to facilitate the issuing of permits under the relevant legislation for Aboriginal cultural activities for mutton birding, fishing activities, gathering of swan and mutton bird eggs and the collection of echidna quills from dead echidna. Provided advice and assistance in relation to Aboriginal heritage protection processes and cultural practices. Participated in the Overcoming Indigenous Disadvantage Working Group and was responsible for the analysis and coordination of the Government’s contribution to the Overcoming Indigenous Disadvantage: Key Indicators 2009 report. Represented the Government on the Standing Committee of Aboriginal and Torres Strait Islander Affairs (SCATSIA) and the SCATSIA Working Group to support the Ministerial Council on Aboriginal and Torres Strait Islander Affairs (MCATSIA) and the Parliamentary Secretary at the July 2008 MCATSIA meeting in Perth. Provided support and assistance to Women Tasmania in preparing for the 2008 Gathering held in Hobart and in the preparation for the 2009 Gathering in Brisbane.
Department of Premier and Cabinet - Annual Report 2008-09 73 Output 6.5 Multicultural Tasmania Major achievements Multicultural Tasmania: provides policy advice to government on issues related to multicultural affairs and immigration increases community awareness and appreciation of the different cultures in Tasmania and the benefits they bring to the community encourages the existing community to be open and accepting of new arrivals to the State.
Community engagement project Through Multicultural Tasmania, the Division engages with leaders of emerging communities through one-to-one meetings or by attending events and functions hosted by the communities. It also interacts with established culturally diverse communities by providing administrative support to and ex-officio membership of the Tasmanian Advisory Council on Multicultural Affairs and by attending meetings of the peak advocacy body Multicultural Council of Tasmania, which is funded through the Department. The Division also attends events hosted by communities throughout the year.
Other achievements Initiated the Creating Connections and Opportunities (CCO) project to assist newly arrived humanitarian entrants to Tasmania gain work experience in the private sector. This project will be implemented in 2009-10. A statewide publicity campaign has commenced to raise awareness of the CCO project and to invite businesses to attend information dinners in Hobart and Launceston to hear from others who have already benefited from providing work experience or employment to humanitarian entrants. Completed the Tasmanian Multicultural Youth Leadership project that enabled young Australians from different cultural and religious backgrounds to develop their leadership skills and be more job-ready by taking on the responsibilities of managing the International Wall of Friendship. Provided grants for projects that increased community awareness of cultural diversity and assisted emerging communities to settle in Tasmania. Examples include the Community Chigwell Garden, which enabled humanitarian entrants to learn about the type of vegetables to be grown in Tasmania in order to supplement their family budgets; and the Winter Warmers Workshops, which taught humanitarian entrants how to stay warm without consuming excessive amounts of electricity. Worked with the Department of Immigration and Citizenship to promote the message of Harmony Day by holding a breakfast for private businesses to increase their understanding and appreciation of the benefits of cultural diversity and the employment potential of humanitarian entrants. Guest speakers included two former African refugees. Increased the number (37 to 48) of State Government agencies and Local Councils in the Multicultural Liaison Officer Network, which facilitates culturally appropriate government services to the community. Increased the number (2 to 5) of Partnership Agreements with Local Councils that included actions relevant to the culturally and linguistically diverse community. Produced approximately 6,000 copies of the Multicultural Calendar, which is based on multicultural themes and distributed in Tasmania, around Australia and overseas. Represented the Government on the Standing Committee on Immigration and Multicultural Affairs (SCIMA), the Working Party on Settlement Issues and the Research Advisory Committee. Supported the Parliamentary Secretary at the Ministerial Council on Immigration and Multicultural Affairs (MCIMA) at its meeting in Perth, Western Australian on 4 July 2008.
Department of Premier and Cabinet - Annual Report 2008-09 74 Output 6.6 Office of Children and Youth Affairs
Major achievements
The Office of Children and Youth Affairs (OCYA) supports children and young people (age zero to 25) in Tasmania by: being a resource for and adviser to the Government on policy issues and practices affecting Tasmania's children and young people assisting with information about programs, services and issues working to improve access by young people to government decision making.
Tasmanian Early Years Foundation The Division provides administrative support to the Tasmanian Early Years Foundation. This year the Foundation implemented an annual grant program that attracted 87 applications from government and non-government organisations across Tasmania, of which 26 projects were funded to a total of $313,883. The Foundation also instigated the inaugural Tasmanian Early Years Foundation Achievement Awards, the Parenting in the Early Years Conference and supported professional development opportunities for early years professional to support the development and implementation of Child and Family Centres in Tasmania.
Tasmanian Youth Parliament The Division provided a $12,000 grant and developed a tripartite deed between the State Government, YMCA Australia and the Tasmanian Youth Government Association to deliver the 2009 Tasmanian Youth Parliament as an official recognition of the capacity of young people to coordinate and deliver a program. Grant programs provided: $90,000 in grants of up to $5,000 for 22 initiatives from around the State through the Children and Youth Advisory Services grant program $76,000 to nine councils to increase the participation of children and young people in their local communities through the Innovate. Include. Develop Grant Program $80,556 in National Youth Week funding to organisations across Tasmania to assist them to run events for young people during National Youth Week in 2009. This comprised State Government funding of $55,781, a contribution of $11,000 from the Australian Government and Beyond Blue: the National Depression Initiative contributed $13,775.
Other achievements OCYA continues to provide support to the Youth Network of Tasmania (YNOT) and the Tasmanian Youth Forum (TYF), which are funded through the Department. A new model youth consultative mechanism for the State Government was piloted in 2008-09. The Tasmanian Youth Forum pilot broadened its membership to include representation from local government youth committees and non-government organisations. The membership has increased from 15 members in 2007 to more than 50 members in 2008, enhancing its capacity to provide a voice for young Tasmanians. The TYF held a youth accommodation and homelessness forum in Launceston in December 2008 and the members also participated in a consultation coordinated through the Social Inclusion Unit and OCYA on the development of the Social Inclusion Strategy for Tasmania. The biennial state youth Develop, Empower, Network, Inspire, Motivate (DENIM) conference attracted up to 80 young Tasmanians, including young people from King and Flinders Island, Aboriginal young people from Cape Barren Island and young people from culturally linguistic backgrounds. Twenty-seven of these young people were able to attend due to donations and
Department of Premier and Cabinet - Annual Report 2008-09 75 registration and travel sponsorship from OCYA, community organisations and politicians from the three tiers of government. The Children and Young People in Tasmania online resource was further developed to provide access to statistics, qualitative research and other information to a cross section of audiences, including young people, policy makers, program planners and service providers at a state, regional and local level. OCYA convened the annual Local Government Youth Forum, which develops networking and professional development opportunities for council youth staff and elected representatives. Fifty-seven participants, representing 21 councils attended the forum, including staff involved in the areas of youth participation, youth health, youth services, community development and youth arts. OCYA represented the Government on the Ministerial Council on Education, Employment, Training and Youth Affairs (MCEETYA) Taskforce.
Measuring performance
Performance measure Unit of 2006-07 2007-08 2008-09 2009-10 measure Actual Actual Actual Target Number of Australian Government agencies, Local Governments and State Government departments Number 59 120 135 143 with actions initiated by and relevant to the Community Development Division1 Representation of women on government boards % 36 37 38 38 and committees as a percentage. Total number of new Seniors Cards and new Number 5 281 4 569 6 401 6 700 Companion Cards issued2 Total number of new businesses registered with the Seniors Card program and number of new Number 143 40 166 50 Companion Card affiliates registered3 Number of Aboriginal people issued licenses to practise cultural activities including hunting, fishing Number 153 165 131 140 and gathering4 Number of Aboriginal identified positions in the State Service that are filled by Aboriginal people or Number 68 77 60 65 Torres Strait Islanders (TT Goal 7.2.1)5 Percentage of local governments with youth % 79 83 86 90 advisory committees (TT Goal 8.2.1) Number of early childhood initiatives funded by the Number na 40 26 20 Tasmanian Early Years Foundation6
Notes: 1. This measure combines a number of performance measures previously reported separately. The benefit in combining the measures into one is that it presents an overview of the work undertaken within the Output Group with all spheres of government. Included in the measure are: the number of State Government agency Disability Action Plans supported – 2008-09 target revised from 10 to nine and 2009-10 target 12 (includes the Tasmanian Polytechnic, the Tasmanian Skills Institute and the Tasmanian Academy)
Department of Premier and Cabinet - Annual Report 2008-09 76 the number of local governments that commit to development of a positive ageing strategy as a Partnership Agreement Schedule the number of local governments and State Government departments, units, branches and government businesses coordinating or holding Seniors Week activities the number of Multicultural Liaison Officers in State Government agencies and local governments (2008-09 target revised up from 41 to 48 and 2009-10 target 52 the number of Partnership Agreements with Local Government that include actions relevant to the culturally and linguistically diverse community (2008-09 target revised up from four to five and 2009-10 target six). 2. This performance measure was previously reported separately. The benefit of combining the measures into one is that it shows the overall take-up rates of support programs managed under this Output Group as the: number of new Seniors Cards issued. The number significantly increased this year as the first of the baby boomers became eligible for the card number of Companion Cards issued. The 2008-09 actual for Companion Cards is likely to be 950. A proactive marketing campaign commenced late in the 2008-09 financial year is expected to have a positive impact on applications for the Companion Card in 2009-10. 3. This performance measure was previously reported separately. The benefit of combining the measures into one is that it shows Tasmanian business' participation in community programs under this Output Group as the: number of new businesses registered with the Seniors Cards program. 161 businesses registered with the program during the year as a direct result of publishing the bi-annual Seniors Card Directory of Saving number of Companion Card affiliates registered. The target for the number of affiliates registered to accept the Companion Card has been increased for 2009-10 as the marketing campaign commenced in May 2009 is expected to have an impact over the coming financial year. 4. Previously reported as the number of Aboriginal people practising cultural activities including hunting, fishing and gathering (TT Goal 7), 2008-09 target adjusted to reflect the actual number of licenses issued at May 2009. 5. The 2009-10 target for this measure has been adjusted following a review of the records of approvals for all agencies, resulting in a number of out-of-date approvals being deleted. 6. The grant structure was revised for 2008-09 resulting in more funding allocated per project, with fewer projects funded overall.
Department of Premier and Cabinet - Annual Report 2008-09 77 Output Group 7 Development of Local Government
This Output Group coordinates the activities of the Local Government Division. The division’s role is to build a robust local government sector and a strong partnership between the State Government and local government. The Division develops and maintains a policy and legislative framework for matters relevant to local government. It provides executive support to the Premier’s Local Government Council and the Local Government Board and manages key programs such as the partnership agreements program. This Output Group is comprised of one Output: 7.1 Development of Local Government.
Department of Premier and Cabinet - Annual Report 2008-09 78 Output 7.1 Development of Local Government
Overview
This Output coordinates the activities of the Local Government Division, which contributes to the wellbeing of local communities by promoting a sustainable and vibrant local government sector and supporting the strong partnership between the State Government and local government. It does this by developing and maintaining a policy and legislative framework for matters relevant to local government, contributing to the effectiveness of the Premier's Local Government Council (PLGC), providing executive support to the Local Government Board, and managing the partnership agreements program between the State Government and local government.
Key activities
Key activities delivered under this Output include: developing and implementing a clear policy and legislative framework for local government in Tasmania consulting and working with the Local Government Association of Tasmania (LGAT) in relation to issues facing local government in Tasmania developing programs and policies that support best-practice service delivery by local government , including in partnership with the State Government managing the partnership agreements program and developing, monitoring and reviewing bilateral, regional, statewide and tripartite partnership agreements providing policy advice and executive support to the Premier’s Local Government Council (PLGC) and the Local Government Board providing policy advice to the Premier and the Minister for Local Government on local government matters contributing to national policy on local government facilitating and providing professional development services for elected members and council staff.
Summary of the year’s performance
The Local Government Division made significant progress against its priorities under the Department’s corporate plan. The Stronger Councils, Better Services project was developed and is now being implemented and will provide ongoing benefits to Tasmanian councils. As part of that project, amendments to the Local Government Act 1993 relating to the role of the Local Government Board were passed by Parliament in early 2009. The Division continued to develop policy and administer relevant legislation, providing assistance to councils and members of the public and preparing amendments to legislation as required. Seven new partnership agreements were signed in 2008-09, including two statewide agreements. In addition, the partnership agreements program was evaluated and strengthened. As a result of the evaluation of the program, future agreements will be shorter, sharper and more targeted, with simplified and streamlined reporting requirements.
Department of Premier and Cabinet - Annual Report 2008-09 79 Major achievements
Sustainable councils The Division implemented the Stronger Councils, Better Services project, which was developed through the PLGC in 2007-08. Under the Shared Services Grants Program, $96,600 was provided to nine councils in three regions to implement four collaborative projects. A further $70,000 was allocated for the implementation of nationally consistent, long-term financial and asset management planning frameworks for Tasmanian councils. Work on the development of the frameworks will be finalised in early 2009-10. A grant of $33,400 was provided to the Local Government Association of Tasmania (LGAT) to develop a comprehensive training program for Councillors to assist them in carrying out their responsibilities under the Land Use Planning and Approvals Act 1993.
Partnership with Local Government The partnership agreements program is an effective way for the State Government and local government to build better communities around the State. Through bilateral and regional agreements, councils and State agencies work together on a wide range of issues including economic development, community safety, roads and transport, sport and recreation, multicultural issues, arts and culture, land management, natural resource management, tourism, education, health and community services, and community development in relation to ageing, disability, and youth. These arrangements lead to improved communication, more effective working relationships, better- informed decision-making and significant improvement in services. The Australian Government is also involved through the Tripartite Partnership Agreement for Population Ageing in Tasmania, which concludes in August 2009.
Statewide partnership agreements The new Statewide Partnership Agreement on Climate Change was signed in December 2008 and will see all Tasmanian councils undertake an audit of their greenhouse gas emissions. The agreement will also guide collaborative activities on land-use planning as well as community consultation and education around climate change. The updated Statewide Partnership Agreement on Communication and Consultation was signed at the same time and promotes and facilitates effective collaboration between the State Government and local government .
Bilateral partnership agreements New bilateral agreements were signed with the Glenorchy City, King Island, Meander Valley, Break O’Day and Dorset Councils. Bilateral agreements with 11 Tasmanian councils were being implemented at the end of 2008-09.
Department of Premier and Cabinet - Annual Report 2008-09 80 Evaluation of the partnership agreements program The 10-year evaluation of the partnership agreements program was completed in 2008-09 and its recommendations are now being implemented. The evaluation recommended changes to the role and objectives, management and administration, and communications of the program. As a result of the evaluation, the partnership agreements program will have a more strategic approach and there will be a stronger focus on regional and statewide agreements. Future partnership agreements will align more clearly with the strategic directions of the State Government and local government. Future partnership agreements will be shorter and more targeted as a result of the evaluation and will focus on achieving concrete, measurable outcomes.
Dog control legislation A package of legislative reforms to improve dog control has been developed in consultation with LGAT and other key stakeholders. Legislation including restricted breed provisions, stronger controls on dangerous dogs and compulsory micro-chipping of dogs was tabled in Parliament and is expected to be debated in late 2009.
Measuring council performance The Division assists councils to assess and measure their performance through the collection and collation of key performance indicator data for the Measuring of Council Performance in Tasmania – Key Performance Indicators Report. The ninth report, dealing with data from the 2007-08 financial year, was compiled and released early in 2009.
Main Street Makeover Program The Main Street Makeover program, which commenced in 2005, was designed to build proud and vibrant communities by re-creating main streets and community hubs in small towns across Tasmania. The program concluded in February 2009 and no new grants were made during 2008-09. A number of main street makeover projects are ongoing and will be administered by the Division in accordance with signed deeds of agreement until they are completed.
Premier’s Local Government Council (PLGC) The Division provides secretariat functions for the PLGC and the associated officials committee. The PLGC met five times during the year. This included two special meetings convened by the Premier in response to the First Home Owner Boost and the Nation Building and Jobs Plan, which required urgent and coordinated action. The support provided to the PLGC contributed to the following major achievements in 2008-09: the signing of two statewide partnership agreements, on communication and consultation and on climate change the establishment of a joint working group to investigate the introduction of compulsory voting in local government elections in Tasmania involvement in the WomenCan program, aimed at increasing the number of women nominating for and being elected to Tasmanian councils, in conjunction with Women Tasmania, LGAT and the Australian Local Government Women’s Association the implementation of the Stronger Councils, Better Services initiative the development and introduction of the Nation Building and Jobs Plan Facilitation (Tasmania) Act 2009. The PLGC continues to function as a high-level forum for communication between local government and the State Government and for discussion of issues of mutual interest.
Department of Premier and Cabinet - Annual Report 2008-09 81 Local Government Board The Division provides the Local Government Board with executive and administrative support. During 2008-09, the Board released reports and recommendations on its reviews of the following five joint authorities: Copping Refuse Disposal Site Joint Authority Dulverton Regional Waste Management Authority Cradle Coast Authority Southern Tasmanian Councils Authority Southern Waste Strategy Authority. During 2008-09 the operations and functions of the Local Government Board were reviewed as part of the Stronger Councils, Better Services project. As a result, amendments to the Local Government Act 1993 were prepared, aiming to make the Board more strategic and expertise-based. Both houses of Parliament passed the amendments in early 2009. In May 2009, the Minister for Local Government requested that the Board investigate the benefits and impacts of a voluntary merger between the Break O’Day and Glamorgan-Spring Bay Councils. This review began on 3 July 2009 and will take up the majority of the Board’s time in 2009-10. The Board will also produce a set of guiding principles to assist any future review on voluntary mergers. It is intended that the amendments to the Act will be commenced by proclamation in the first half of 2010 once the current Board has completed its work.
Other achievements In addition to these major achievements, the Division: provided support to the Minister for Local Government, including preparation of documentation to support participation in Local Government and Planning Ministers’ Council meetings managed compliance with the Local Government Act 1993 and associated regulations provided training and printed support materials relating to council and councillor performance and responsibilities consulted with LGAT on potential amendments to local government meeting and general regulations and prepared amendments to the meeting regulations implemented the recommendations of the review of councillor allowances provided ongoing advice to the water and sewerage project team within the Department of Treasury and Finance continued the implementation of the Australian Government-initiated Inter-governmental Agreement on Local Government Relations provided advice and information to assist the divestment of the Southern Regional Cemetery Trust, which took effect in September 2008 administered and provided assistance to councils and the public on legislation including: Burial and Cremation Act 2002 Dog Control Act 2000 Launceston Flood Protection Act 1977 Local Government Act 1993 Local Government (Highways) Act 1982 Local Government (Savings and Transitional) Act 1993 Ockerby Gardens Helipad Act 1999 Local Government (Building and Miscellaneous Provisions) Act 1993.
Department of Premier and Cabinet - Annual Report 2008-09 82 The Local Government (Building and Miscellaneous Provisions) Act 1993 ceased to be administered by the division on 30 June 2009 when the sections for which the division was responsible were repealed under the water and sewerage reforms.
Measuring performance
Unit of 2006-07 2007-08 2008-09 2009-10 Performance measure measure Actual Actual Actual Target
Number of new bilateral, regional and state-wide 1 Number 6 1 7 7 partnership agreements signed Number of partnership agreements being 2 Number 19 11 14 22 implemented Number of Local Government Board reviews completed Number N/A 2 5 2 Notes: 1. The target represents the number of partnership agreements between the State Government and the local government sector that will be signed during 2009-10. Work will also continue with other councils and local government authorities on the development of new agreements, implementation of existing agreements, and review of expired agreements. 2. This represents the number of partnership agreements that are under implementation throughout 2009- 10. The target is an improvement on the 2008-09 year as agreements generally last for two to three years.
Department of Premier and Cabinet - Annual Report 2008-09 83 All Output Groups Corporate Services
Corporate Services provides corporate support and services to all Output Groups of the Department including the Office of the Governor, and Ministerial and Parliamentary offices.
Department of Premier and Cabinet - Annual Report 2008-09 84 Corporate Services
Overview
The Corporate Services Division provides internal services to support the Department of Premier and Cabinet, and Ministerial and Parliamentary Support Offices, specifically in the area of finance, human resources, information management, information technology, asset management and planning.
Key activities
The key activities that are delivered under this Output include: financial management human resources management information systems management records management asset management facilitation of the corporate planning programs of the Department provision of advice to the Secretary on corporate matters.
Summary of the year’s performance
The major focus for 2008-09 was implementing the new Tasmanian State Service Award, and improving financial reporting and information management. The new Award involved the translation of the majority of DPAC staff to the new Award classification structure, as well as changes to certain employee entitlements. A new performance management and development system was developed which integrates the new Award’s approach to salary progression. New financial reports were developed during the year to improve the quality of information to the Department’s executive. An upgrade of the finance system (Finance One) and the HR Empower System was also completed which will enable further improved reporting and information management. The Department’s electronic records management system (TRIM) was rolled out to all desktops, and a pilot of the new Microsoft Office Communicator Server (OCS) was successfully undertaken and rolled out to all employees. The Corporate Services Division also played a primary support role in the Department’s response to the global financial crisis and had carriage for overseeing and implementing a number of budget management strategies.
Department of Premier and Cabinet - Annual Report 2008-09 85 Major achievements
Implementing the Tasmanian State Service Award The new Tasmanian State Service Award came into effect in November 2008. The Performance Management and Development (PMD) program was reviewed for consistency with the new Award. The new program provides a mechanism to assess employee performance, to identify the tasks that employees need to undertake over the coming year, to develop plans to further develop their skills and potential, and to reward performance. In DPAC all administrative, clerical and professional staff were translated to the new general stream classification bands.
Supporting the IT Transformation Project DPAC completed a pilot of the new Microsoft Office Communicator server (OCS) in August 2008. The system was fully rolled-out across DPAC by January 2009. Microsoft OCS integrates telephones, email, instant messaging, video conferencing, diary functions and presence management (providing information on the availability of staff, whether they are in a call, in a meeting or off-line). The majority of the PABX services were also migrated to OCS to minimize ongoing PABX service costs.
Information Management Strategy During the year the Department commenced development of an information management framework with the first step of rolling out the Department’s electronic records management system (TRIM) to all desktops. The aim of the rollout was to increase the capture of information in our records system, to improve our access and sharing of agency business information as well as improving our compliance with records management requirements. This is particularly important for retention of corporate knowledge and to support business continuity. This was an extensive project with a staged rollout and involved significant training of all staff. The next phase of the project is to increase general knowledge and compliance with records management practices across the Department, and to identify and implement electronic document management processes.
Influenza Pandemic Plan Corporate Services released the draft Influenza Pandemic Preparedness Handbook in March 2009, which outlines the processes to be implemented in the case of a pandemic. These processes were implemented in May 2009 following the outbreak of the H1N1 Influenza A 09 (Swine Influenza). As at 30 June the impact on DPAC business has been minimal. The Department is monitoring staff absence and continuing to emphasis safe workplace practices to minimise the spread of the virus. Influenza vaccination is offered to all DPAC, Ministerial and Parliamentary support staff. During the year 248 staff participated in the program.
Department of Premier and Cabinet - Annual Report 2008-09 86 Improvement to the financial management system The Department’s Finance One system was upgraded to version 11.4 during 2008-09. Government House also benefited from this upgrade as their accounting ledger is managed through the Department’s Finance One system. The upgraded version is an enhanced system that provides a more stable base for Finance One modules. Other improvements to Finance One include: an improved interface for users more efficient system administration enhanced system controls enhanced enquiry and reporting functionality.
Review of corporate services policies and business processes A review commenced of all Corporate Services processes and policies with the aim of placing Corporate Services as a contemporary and valued service delivery division. A complete list of polices was developed and a template for developing policies and guidelines was prepared. The work undertaken during the year will form the basis for a major review of Corporate Services functions and services in 2009-2010.
Other major achievements Corporate Services Division also
Implemented the DPAC Carbon Reduction Emission Plan
Implemented DPAC Disability Action Plan including undertaking an accessibility audit of all buildings
Developed the 2008-09 Corporate Plan and supported a new strategic planning process.
Department of Premier and Cabinet - Annual Report 2008-09 87 Supporting whole of Government initiatives
DPAC proactively develops and implements a range of initiatives and plans to support whole of Government priorities. The following pages detail the Department’s activities to support: Tasmania Together Disability Action Plan Carbon Emission Reduction Plan.
Department of Premier and Cabinet - Annual Report 2008-09 88 Contribution to Tasmania Together benchmarks
As of June 2009, the Department of Premier and Cabinet had the Lead Agency responsibility for those Tasmania Together benchmarks listed below and is an active contributor to a range of other benchmarks. The Department’s activity to further advance Tasmania towards achieving these benchmarks is detailed below. A complete list of the benchmarks which this Department has lead agency responsibility follows.
SUPPORTING INITIATIVE WHAT HAS BEEN ACHIEVED THIS YEAR BENCHMARK
1.1.1 Activities
The cost of food, Family Assistance In 2007-08 $350,000 was granted under the Family Assistance Program to community organisations Program to provide emergency relief and preventative support programs to Tasmanians in need, along with electricity, practical social policy research into areas associated with emergency relief. housing, Ongoing analysis of data and other information relating to income security and the cost of living was transport and Advice to State and undertaken to ensure that the cost of government services was affordable. health as a Australian Government Tasmania participates in the Council of Australian Governments and the Council of the Australian percentage of Federation, which are developing and implementing policy strategies to address the cost of living for income for low- Australians. Tasmania also provided a response to the Australian Government’s Green and White At School, On Time, income earners Papers on Homelessness. Ready for Work The Tasmanian Government Concessions Guide, which outlines the range of State concessions available to Tasmanian’s, was issued. The Guide assists those on low incomes in identifying and accessing 1.1.2 Social Inclusion concessions for which they are eligible. The Tasmanian Government Concessions Project commenced. The aim of this project is to enable Proportion of customers to more easily access information about concessions to which they may be entitled. A households new website at www.concessions.tas.gov.au has been implemented and the project will continue in where primary 2009-10 to further enhance accessibility of concessions information. source of income During 2007-08, the Government submitted responses to the Senate Inquiry into Affordable Housing is government and the National Youth Commission’s Inquiry into Youth Homelessness. pensions or
Department of Premier and Cabinet - Annual Report 2008-09 89 DPAC allowances. At School, On Time, Ready for Work is a whole-of-government, whole-of-community response to the issue of non-attendance at school. A range of initiatives have been funded, including phone intervention, school and community partnerships, the co-pilots mentoring scheme, an awareness raising campaign, support to the Home and School support Service operated by the Salvation Army 1.1.3 and a breakfast program trial with Australian Red Cross. These programs focus on schools in areas Proportion of with a high proportion of families on low incomes. persons living in The Social Inclusion Unit progressed work on a Tasmanian Homelessness Plan, adult and community households that literacy and numeracy, and the development of a whole-of-government and whole-of-community social inclusion strategy for the State. The strategy will provide opportunities for the most could not obtain disadvantaged Tasmanians to participate in the social, economic and civic life of their community. The $2,000 within a Social Inclusion Commissioner for Tasmania was appointed in December 2008. The Commissioner week for will provide a strong voice for socially excluded and disadvantaged. something Contribution towards benchmark important. The achievement of progress under this Goal has been affected by factors outside the control of the Department including the price of fuel, drought and the downturn in international economies. They are issues that are being considered at a national level and by all states and territories. The Tasmanian Social Inclusion Strategy will help to generate solutions to benefit Tasmanians who often face multiple challenges, including poverty, geographic isolation, inter-generational disadvantage, poor education, disability, physical and mental health issues and other barriers. The Strategy will therefore impact across a number of Tasmania Together goals, including Goal 1 (standard of living), Goal 3 (education), Goal 4 (health), Goal 5 (supportive communities), Goal 6 (arts and cultural participation), Goal 8 (civic participation) and Goal 9 (work opportunities).
5.3.1 Guidelines for State Activities agency management of Per capita volunteer activity Whole-of-Government Guidelines for State Agency Management of Volunteer Activity was released. voluntary Contribution towards benchmark participation in The contribution of volunteers is crucial to the development and strengthening of our communities. The community and Whole-of-Government Guidelines for State Agency Management of Volunteer Activity have been developed as part service activities of the partnership agreement between the Tasmanian Government and Volunteering Tasmania, and are in a 12-month intended to improve the management of volunteer activity in the public sector.
Department of Premier and Cabinet - Annual Report 2008-09 90 period. The Guidelines reflect the principles of the National Standards for Involving Volunteers in Not-for-Profit Organisations published by Volunteering Australia and are intended to assist Tasmanian Government agencies that operate volunteer programs to manage their relationship with volunteers and to deliver volunteer services.
5.5.3 Activities Participation of National Youth Week Over $66,000 was allocated from the National Youth Week (NYW) grants program to 55 young people in organisations, to host 68 events. This year Beyond Blue: the National Depression Initiative provided over community $15,000 to the Tasmanian Government to contribute to events, activities and promotion throughout groups. the week. During NYW 09 organisations contributed to the success of NYW events and activities, including 65 organisations that registered as official participants. From the 89 events that were organised and registered, over 270 activities were made available to young people. Over 600 young people were involved in planning and developing 2009 NYW events, including dance parties, arts and crafts, festivals, sporting activities, survey, ceremonies, community projects, competitions, workshops events and activities. There was a good overall attendance at NYW events and activities, with nearly 12,000 young people attending events across the State, as well as over 2,000 community members.
Contribution towards benchmark NYW is a call to action for young people to get involved and more importantly have fun regardless of resources, skills or abilities. NYW gives young people (12-25 years) an opportunity to express their ideas and views, raise issues of concern to them, act on issues that affect their lives, showcase their talents, express their individuality and diversity and celebrate their contribution to the community.
Activities Children and Young The development of an online resource about children and young people in Tasmania (CAYPIT) People in Tasmania resulted from the review of the Young People in Tasmania (YPIT) Report. The previous YPIT hard-copy (CAYPIT) report provided a statistical and demographic profile of young people in Tasmania. The CAYPIT online resource improves the format and content by providing up-to-date links to relevant statistical and qualitative data and reports in an easily accessible format. It has been designed to inform a cross
Department of Premier and Cabinet - Annual Report 2008-09 91 section of audiences, including youth, policy makers, program planners and service providers at a State, regional and local level. The CAYPIT online resource covers a broad range of topics including
education, health and wellbeing and population demographics. The resource has been expanded to include a profile of Information Communications Technology (ICT) and additional youth related topics will be developed on emerging issues such as body image and youth homelessness. This resource will continue to benefit from feedback provided from organisations in the community and children and youth sectors.
Contribution towards benchmark CAYPIT is designed to facilitate statistics, qualitative research and other information to a cross section of audiences, including young people, policy makers, program planners and service providers at a State, regional and local level. The resource can be used in the development of effective participation initiatives and assist young people to participate in an informed capacity.
Activities Tasmanian Youth Forum A pilot of the Tasmanian Youth Forum (TYF), was launched in September 2007 to build on and extend the positive work of the former Tasmanian Youth Consultative Committee. The Forum pilot has broadened membership to include representation from local government youth committees and non-government organisations. TYF identified four key priority areas for its work in 2008, education health, community and rights, and produced a pilot evaluation report to inform the further development of the Forum. TYF held a youth accommodation and homelessness forum in Launceston in December 2008, which produced a communiqué on TYF’s position. TYF also participated in a consultation coordinated through the Social inclusion Unit and Office of Children and Youth Affairs on the development of the Social Inclusion Strategy for Tasmania. The Forum participated in a national link up with over 1,000 young people for the inaugural Australian Youth Forum (AYF) youTHINK Forum, with the Australian Government Youth Minister the Hon Kate Ellis to inform policy directions at a national level. Contribution towards benchmark Tasmanian Youth Forum is as a forum for young people to advise government on issues that are of concern to them. It provides government agencies with access to a representative group of young people in Tasmania for the purposes of obtaining input to government projects and consultations and provides a mechanism to harness young people’s enthusiasm and ideas relating to policy development and improved service delivery
Department of Premier and Cabinet - Annual Report 2008-09 92 for young people. TYF promotes social inclusion for young people by aligning projects with the recommendations of the Government’s Stronger Communities Taskforce and Social Inclusion Strategy.
Youth Network of Activities Tasmania DEMIN Youth The Youth Network of Tasmania (YNOT), the peak body for the non-government youth sector, Conference convened the Develop, Empower, Network, Inspire, Motivate (DENIM) youth conference. The conference is for all young people aged from 12-24 who are, or want to be involved in their community. It is a chance for young people to get together and initiate projects, learn skills, hear from dynamic presenters and engage in workshops. From the three regions, the 85 delegates that attended the conference represented 26 local government areas. Twenty workshops were offered with a third of these workshops being facilitated or co-facilitated by young people. The main issues that young people focussed on during the conference included homelessness, youth voice, gay rights, peer pressure, language, alcohol and drugs. Delegates included young people from King Island, Flinders Island, recently arrived refugees from Bhutan other culturally and linguistically diverse groups and young Aboriginal Tasmanians. In total 27 young people attended the conference due to additional donations and sponsorship from all tiers of government, Colony 47, St Vincent de Paul and Northern Youth Consultative Committee. Contribution towards benchmark The conference provides a way of reaching out to marginalised youth in Tasmania by providing them with the opportunity to participate fully in the community.
Tasmanian Multicultural Activities Youth project Multicultural Tasmania, in partnership with the Australian Government, private business and community organisations, initiated the Tasmanian Multicultural Youth project to provide an opportunity for young people to enhance their leadership skills through involvement with older migrants in the management of the International Wall of Friendship community organisation. Contribution towards benchmark The Tasmanian Multicultural Youth project provides an opportunity for young people from diverse backgrounds and religions to develop skills and confidence to integrate into the broader Tasmanian society with the support of the older migrants.
Department of Premier and Cabinet - Annual Report 2008-09 93 6.3.1 Promotion and support of Activities multicultural events in Number of Tasmania $38,000 was provided to migrant communities and other organisations to support projects that multicultural increase awareness and appreciation of the different cultures in Tasmania and the benefits they bring events in Multicultural grants to the community. programs Tasmania. The 2008 Multicultural Tasmania Calendar was produced. Contribution towards benchmark The publication of the Multicultural Tasmania Calendar and support of programs to raise awareness of the different cultural events in Tasmania and assists in promoting the value of Tasmania’s diverse community.
7.2.1 Aboriginal and Torres Activities Strait Islander Fixed-term In 2008-09, from the Aboriginal and Torres Strait Islander Fixed-term Employment Register, nine Number of Employment Register Aboriginal people secured positions in the State Government, four on a permanent full-time basis, Aboriginal and five on contract or short-term employment. A further three Aboriginal identified positions were identified approved by the State Service Commissioner. positions in the DPAC has a dedicated Aboriginal Employment and Career Development program. A strong focus is State Service that the recruitment of young Aboriginal people and Torres Strait Islanders into the Tasmanian State are filled by Sector through traineeships and cadetships. Assistance is provided on an individual case management Aboriginal people basis and includes: or Torres Straight career pathway planning and advice Islanders. understanding the State Service selection process support in gaining essential prerequisites for positions preparation and tailoring of resumes and written applications interview practice. Mentoring, issues resolution and career development opportunities are also provided for Aboriginal people once they have secured employment within the Tasmanian Government.
Department of Premier and Cabinet - Annual Report 2008-09 94 7.3.1 Aboriginal land program Activities
Hectares of land The Tasmanian Aboriginal community currently has ownership or management rights of approximately 55,617 hectares of land. All but 10.4 hectares of this land is freehold. The 10.4 owned or hectares relates to a 40-year lease for larapuna (Eddystone Point). managed by the Aboriginal Contribution towards benchmark community. The 2005 benchmark is 77,300 hectares. 55,617 hectares of land (as at 30 June 2009) represents 71.95 per cent of that total.
7.4.1 Activities
Percentage of The Tasmanian Aboriginal Centre is recognised as the appropriate agency for handling all repatriation Tasmanian matters for Tasmania. Aboriginal Of the 37 collections of Tasmanian Aboriginal cultural property held in overseas collections, three cultural property had been repatriated by 30 June 2009. collections Contribution towards benchmark repatriated. The 2005 benchmark is 25 per cent of 37 known overseas collections returned. Three collections represent 8.11 per cent of that benchmark.
8.1.1 Support for the Tasmania Activities Together Progress Board Proportion of The Government continued to provide executive and secretariat support to the Tasmania Together Progress Board. people who think there are The Government has consulted widely with all spheres of government, business and the community on the development of a social inclusion strategy for Tasmania. opportunities to have a real say During November and December 2008, public forums were held in Zeehan, Burnie, East Devonport, Consultation for the George Town, Ravenswood, St Helens, Geeveston, Gagebrook, Clarendon Vale, Risdon Vale, West on important development of a social Moonah, Dunalley and Campbell Town during which members of the community were invited to issues. inclusion strategy for give feedback on the development of a social inclusion strategy for Tasmania. Tasmania
Department of Premier and Cabinet - Annual Report 2008-09 95 During January 2009 more forums were held in a number of Local Government areas including the Central Highlands/Southern Midlands, Flinders Island, and Cape Barren Island. Forums have also been held at men’s and women’s minimum security at Risdon Prison, Ashley Detention Centre and with peak bodies and organisations representing the multicultural and Aboriginal communities, as well as the disability, seniors, youth and women cohort groups. Public responses have also been encouraged via the distribution of A Social Inclusion Strategy for Tasmania – A Consultation Paper and associated brochure among local government and community organisations and through advertisements in the media and on the DPAC website. The Stronger Communities Taskforce also conducted community consultations in the Derwent Valley and Brighton Local Government areas in late 2008 regarding community capacity building and social capital in those areas. This will provide additional input to the development of the social inclusion strategy. Contribution towards benchmark The Tasmania Together Progress Board is an independent statutory authority established to promote Tasmania Together to the broader community. Tasmania Together is the community’s 20-year social, environmental and economic plan for the State’s development and was developed through extensive community consultation, providing opportunities for all Tasmania’s to have a say in the future of their State.
8.1.2 Support to Community Activities Groups Proportion of Support continued to be provided for a range of consultative committees and peak community bodies including the Positive Ageing Advisory Committee, the Tasmanian Advisory Council on people Multicultural Affairs, the Youth Network of Tasmania and the Tasmanian Youth Forum, Tasmanian participating in a Women’s Council, Premier’s Local Government Council and the Premier’s Disability Advisory decision making Council. process. Contribution towards benchmark
The Department’s ongoing support to these groups gives a voice to community groups and provides a mechanism for them to provide feedback to government.
Activities Stronger Communities The Stronger Communities Taskforce’s The State of Our Community Report 2007: Starting the Taskforce conversation was tabled in Parliament in March 2008. The Taskforce's report profiles successful community development programs operating in the community, business and government sectors.
Department of Premier and Cabinet - Annual Report 2008-09 96 The Taskforce’s recommendations have been taken into account, and its input sought and incorporated into the development of a social inclusion strategy for Tasmania. Contribution towards benchmark The Stronger Communities Taskforce provides advice to the Premier on strategies to strengthen Tasmanian communities and increase community connection and social inclusion. Activities 8.1.3 The Tasmanian Electoral Commission conducts local government elections in Tasmania on behalf of Proportion councils. Tasmanian local government elections are conducted by a non-compulsory postal ballot. participating in The Government works with the Tasmanian Electoral Commission in raising pre-election awareness Local through major media campaigns. Government Contribution towards benchmark elections. Since the introduction of universal postal voting in 1998, the level of participation in local government elections has remained fairly steady at between 55 and 60 per cent.
In 2008 the Premier announced his intention to implement compulsory voting in local government elections. Where full compulsory voting is utilised in other jurisdictions the participation rate is approximately 85 per cent. The Government is currently progressing development of this policy with the intention of having this reform in place for the 2011 local government elections. Introduction of compulsory voting would ensure that this goal is met. Activities 8.1.4 YMCA Youth Parliament The YMCA Youth Taskforce delivered the 2008 YMCA Youth Parliament Program and facilitated the Involvement in development and debate of a range of bills for the 33 young people who participated in the event. community Eight Youth Bills were passed in 2008 Youth Parliament and 135 Youth Motions were also passed. action to To ensure the continuing success of the YMCA Youth Parliament, DPAC negotiated a partnership agreement between YMCA Australia and the Tasmanian Youth Government Association (TYGA) to improve or deliver the 2008 Youth Parliament. protect local services or Contribution activities. The YMCA Youth Parliament is part of a national youth development program that provides young Tasmanians with a forum for expressing ideas, concerns and expectations regarding the future of the State.
This event has been held since 1988 and is the second longest running Youth Parliament in Australia.
Department of Premier and Cabinet - Annual Report 2008-09 97 Activities Children and Youth Advisory Services Funding The $100,000 Children and Youth Advisory Services (CAYAS) Funding Program, formerly the Youth Advisory Services Funding Program (YAS) provides grants of up to $5,000 for projects to provide
information and opportunities for children (six - 12 years) and young people (12 - 25 years). In 2008- 09, the funding program introduced expanded funding opportunities for: o projects for both children aged six to 12 years and young people aged 12 to 25
o projects that promote social inclusion for marginalised children and young people.
22 projects were funded in a diverse range of areas such as sexual and reproductive health, self harm prevention, promoting healthy body image, responding to drug and alcohol issues and developing websites. Many projects focused on disadvantaged and isolated young people.
Contribution towards benchmark The CAYAS program has a strong focus on projects that promote social inclusion and projects that actively involve young people in addressing issues at a local level and build on existing strengths. Tasmanian Early Years Foundation Activities
The Foundation’s second annual grants program provided grants of under $10,000 and grants over $10,000 to help communities improve the learning and developmental outcomes of Tasmanian children. Twenty-six projects were successful with a total funding of up to $313,883. Initiatives funded included projects to supporting children to transition from child care to school, engage children in early literacy and numeracy, kitchen gardens promoting healthy eating, support for geographically and isolated families and music therapy as a developmental tool to assist parents caring for young children. To assist in the supporting the community in grant writing, the Foundation, in partnership with the Tasmanian Community Fund conducted three grant-writing workshops across the State. The Foundation has been a strong advocate for the establishment of Child and Family Centres in Tasmania by way of its learning and development program that focuses on professional development needs for key staff across sectors, including early childhood health, education, care and advocacy. The Foundation held a keynote speaker forum in July 2008 titled Early Childhood Education and Care: What can we learn from the international scene? The Forum featured international early-childhood education experts, Professor Philip Gammage, Professor Christine Pascal and Professor Tony Bertram.
Department of Premier and Cabinet - Annual Report 2008-09 98 In October 2008 the Foundation held its inaugural Tasmanian Early Years Achievement Awards to recognise the very important contributions of individuals in the community who assist young children and their families. In November 2008 the Foundation sponsored a study tour to South Australia for government and non-government early years professionals to visit child and family centres. The aim of the study tour was to gain a stronger understanding of the range of models operating as children’s centres in Adelaide communities and to exchange ideas with policy, planning and service delivery personnel. The group included staff from the Department of Education, Department of Health and Human Services, Department of Premier and Cabinet, the community sector and local government. In April 2009 the Foundation hosted a series of workshops across Tasmania by Dr Margy Whalley, a UK specialist in the development and management of child and family centres. The aim of the workshops was to support the professional development of staff in the implementation of the first eight of the 30 child and family centres announced in March 2009. In May 2009 the Foundation, in partnership with Mission Australia, NiFTeY and Good Beginnings, held the Parenting in the Early Years Conference where early years experts discussed teen parenting, the importance of engaging fathers and strategies to deal with behavioural issues in children. Up to 200 early years professionals from across Tasmania attended the conference. The Foundation’s Research Committee finalised its research project - Building the Evidence - an Outcomes Based Framework and published a final report Outcomes in the Early Years: the State of Tasmania’s Young Children, illustrating its findings and recommendations. Contribution towards benchmark
Each grant project aims to provide children with the best possible start in life as a foundation for a healthy, happy and positive future, thereby strengthening communities’ capacity to improve local services and activities.
The speakers’ forums promote the importance of the early years and provide opportunities for professional development within the sector, thereby increasing community action to improve local services and activities. The learning and development program promotes the importance of the early years and provides opportunities for professional development within the sector, thereby increasing community action to improve local services and activities. The objective of the research project was to develop an outcome based framework of indicators that would assist TEYF to prioritise projects and initiatives and contribute to policy development and planning for all tiers of government.
Department of Premier and Cabinet - Annual Report 2008-09 99 8.2.1 Local Government Youth Activities Services Survey Percentage of Since 1998 the Local Government Youth Services Survey has been distributed to councils to collect councils with information about the services, programs, facilities and issues that affect young people in each local young advisory government area (LGA). In 2009 this biennial survey was redeveloped to gather information about committees children aged zero to 12. The Survey will be distributed to councils early in the 2009-10 financial year to gain information about children and young people for the 2007-08 and 2008-09 periods. Contribution towards benchmark The Local Government Youth Services Survey Report provides a valuable tool to assist policy and planning for councils and for the State Government.
Innovate. Include. Activities Develop. Local The Innovate. Include. Develop. Local Government Funding program (formerly the Local Government Funding Government Seed Funding program) provides $76,000 in grants to encourage local councils to program increase youth participation. In 2008-09, the funding program introduced expanded funding opportunities for: initiatives for children (six-12 years) and young people (12-25 years) projects that link models of participation that encourage children and young people to become involved in their local community learning, training, research and development projects funding for one or two year projects. The grant program also supports the implementation of youth initiatives required under State and Local Government Partnerships Agreements. Nine councils were funded through the Innovate. Include. Develop. Local Government Funding Program for 2008-09. Contribution towards benchmark The Innovate. Include. Develop. Local Government Funding program continued to assist councils to increase youth participation and planning by funding the development of youth policies and youth participatory structures. The majority of councils have youth advisory mechanisms and youth policies to assist them with youth participation and development. At the end of the financial year, 25 out of 29 councils (86 per cent) had youth advisory mechanisms (and 25 out of 29 councils (86 per cent) had a youth policy or strategy.
Department of Premier and Cabinet - Annual Report 2008-09 100 Local Government Activities Partnership Agreements The Department continued to be involved in evaluating or re-negotiating issues to be included in Partnership Agreements with Central Highlands, Glamorgan Spring Bay, George Town, West Coast, Northern Midlands and Circular Head Councils. The partnership agreements promote councils reviewing and developing their youth policies and participatory mechanisms. Contribution towards benchmark The aim of the partnership agreements program is to find better ways of serving Tasmanian communities by the two levels of government (State and local government) working together. Partnership agreements are part of the State Government's broader agenda of developing partnerships with the community to find new opportunities for economic and social development.
Local Government Youth Activities Forums More than 50 participants attended the ninth annual Local Government Youth Forum (the Forum) in November 2008, coordinated by the Office of Children and Youth Affairs. Twenty-one councils were represented at the Forum as well as the Youth Network of Tasmania, the Local Government Association of Tasmania and the Tasmanian Youth Forum. Participants included youth development officers, deputy mayors, alderman, councillors, general managers and community services managers. Contribution towards benchmark The annual Local Government Youth Forum supports the exploration and development of youth participation mechanisms at the local government level. It provides an important opportunity for councils to showcase their youth initiatives and to share effective approaches to youth participation among the local government youth sector.
8.3.1 Regional community Activities forums Number of State The Premier announced in late 2007-08 a new program of regional forums. The forums complement the sitting of Parliament scheduled for the North and North-West. Government Regional Contribution towards Benchmark Community Community forums provide communities with the opportunity to have their say on issues direct to Forums. government. They help to establish better connections between government, councils and the community.
Department of Premier and Cabinet - Annual Report 2008-09 101 8.3.2 Activities Ministerial and This indicator is about Parliamentary processes, information on the indicator is merely provided by the agency review Department of Premier and Cabinet on the basis of data supplied from Parliament. The only activity managed through the by the Department is the seeking of this information. Parliamentary The activity itself (ie scrutiny of Ministers and relevant agencies) is managed by the members of Parliament. process The activity is measured by: the hours of sitting time per week of the House of Assembly that are set aside for non-government business the percentage of Questions without Notice in the House of Assembly that are asked by non- government members the hours of sitting time the House of Assembly devoted to the scrutiny of agency and GBE budgets by estimates and GBE Scrutiny Committees the hours of sitting time the Legislative Council was devoted to the scrutiny of agency and GBE budgets by estimates and GBE Scrutiny Committees.
8.4.1 Customer survey report Activities
Level of Gauging of customer satisfaction with Service Tasmania services through customer survey. Five customer surveys have been conducted since 1999. Results to date have been very high, with overall satisfaction with customer satisfaction consistently measuring above 93 per cent. The most recent customer survey government was conducted in June 2008, with 96 per cent of respondents reporting that they were very satisfied services provided or quite satisfied with Service Tasmania. The methodology has been enhanced (and the sample size through Service increased) since the first telephone survey in 1999, and the most recent survey included respondents Tasmania. who completed face-to-face, online and telephone-based surveys. Contribution towards benchmark Service Tasmania is a customer-focused approach to delivering government services over the counter, online and over the phone. It aims to make it easier for Tasmanians, especially in rural and regional areas, to do their everyday business with government.
Department of Premier and Cabinet - Annual Report 2008-09 102 8.4.2 Provision of government Activities services through Service Number of Tasmania Service Tasmania operates a network of 27 shops across Tasmania, including many shops in rural and regional areas. The shops operate on the principle that any service available in Hobart and Service Tasmania Launceston is also available at any other Service Tasmania shop in the State. over the counter, Almost 550 discrete services are offered through Service Tasmania shops. These include State, over the phone Commonwealth and local government services. Forty-three different bill types can be paid over the and online phone or online. government Service Tasmania operates the One Number for Government (1300 13 55 13), which provides services provided centralised access to all areas of government. This service provides call resolution services on behalf to communities. of a range of agencies and business units, and a forms by phone service for customers to obtain application and information forms. Service Tasmania also offers a range of over-the-phone bill
payment services to customers that are available 24 hours a day, seven days a week. Service Tasmania Online (www.service.tas.gov.au) is a resource discovery site and a gateway to a comprehensive range of services across the three tiers of government. The Service Tasmania Online site is available 24 hours a day, seven days a week. In addition to an extensive range of government information and documentation, customers can access online bill payment services, application forms, and the Ask Service Tasmania help desk function. Work continues with the overall aim of increasing the number of customer services available through Service Tasmania’s three service delivery channels (over the counter, over the phone and over the Internet). A new funding model for Service Tasmania shops was implemented during 2007-08. This funding model reflects new financial arrangements for the delivery of services in Service Tasmania shops and the development and implementation process has involved all Tasmanian Government agencies. Arrangements and agreements with Tasmanian Government client agencies, as well as local and Australian Government partnerships, have been monitored and, where possible, developed to include new and/or enhanced services. Discussions with client agencies in relation to formulating new service level agreements (which will apply for a three-year period) will be finalised in early 2009. Contribution towards benchmark
Service Tasmania continues to provide a full range of government services to the community. Service Tasmania regularly gauges customer satisfaction and perception in the Tasmanian community.
Department of Premier and Cabinet - Annual Report 2008-09 103 8.4.3 Service Tasmania Activities
People who feel Service Tasmania aims to make it easy for all Tasmanians to access government services, particularly in rural and regional areas. Service Tasmania Online, available 24 hours a day, seven days a week, can comfortable be used for payments, enquiries, document downloads and research. The phone channel can be used contacting for payments and to request advice, information and documentation. Messages can be left outside someone in business hours. The Service Tasmania network of 27 shops provides over-the-counter service to government for communities across Tasmania. The Ask Service Tasmania online form facility also exists for customers information. to email their enquiries. Contribution towards benchmark The community is the primary beneficiary of government services and services needs to be structured to ensure that members of the community are comfortable accessing them, and can be informed about services and support to which they are entitled.
8.4.4 Delivery of government Activities services through Service Proportion of Tasmania outlets, A range of ways for people to contact Service Tasmania was provided through shops, online and people who have telephone services and over the phone. difficulty online. Service Tasmania is also involved in the ongoing management of an Access and Equity Strategy and the accessing Government’s Disability Action Plan, and provided support to the Early Years Inter-Departmental government Committee to identify locations for new Child and Family Centres in areas of need around Tasmania. services. Child and Family Centres These centres will improve the accessibility of early learning and support services for children and families by providing one-stop-shops in central locations for a variety of related services.
Contribution towards benchmark Social inclusion Service Tasmania is committed to the continuation of its three-channel service delivery model. Customers continue to have a choice in the way they interact with government via Service Tasmania, and can use the phone channel, the shop network or the Internet to complete transactions, pay bills, or to obtain information and documentation. It is the ongoing aim of Service Tasmania to work with agencies to continually increase the range of services that are available online and over the phone, particularly for those customers who are unable or unwilling to attend a Service Tasmania shop. Service accessibility is a key issue for social inclusion and DPAC will work with all spheres of government and the community sector to improve accessibility to services for socially excluded individuals and communities.
Department of Premier and Cabinet - Annual Report 2008-09 104 Companion Card program Activities: Metro became an affiliate to the Companion Card Program in March 2008. Catching a bus is an important way for cardholders to participate in Tasmanian community life. At 30 June 2008, there were 767 registered cardholders and 95 affiliated businesses, including state and local government, and is generously supported by the private sector. Contribution towards benchmark The Companion Card is for people who, due to their disability, require life-long attendant care to participate at most community facilities and events. Cardholders present their card when purchasing a ticket at participating organisations, to enable them to receive a ticket for their companion carer at no extra charge.
Disability Framework for Activities Action 2005-2010 Each Government Agency prepared a Disability Action Plan (DAP). Representatives of the disability sector were invited to meet and share information with the DAP inter-departmental committee. These introductions have been helpful in connecting people with disability with government. Contribution towards benchmark As a primary deliverer of services to the community it is important that government services recognise and support the varying needs of members of the community.
12.4.1 Established the Activities Tasmanian Climate Levels of Change Office The Climate Change (State Action) Act 2008 commenced operation on 1 December 2008. The Act greenhouse gas sets a greenhouse gas emissions reduction target of 60 per cent below 1990 levels by 2050. It also emissions provides for the establishment of interim targets and the Tasmanian Climate Action Council. (megatonnes) for The priorities identified in the Framework for Action for Reducing the Tasmanian Government’s 2010 (8.6 Mt Greenhouse Gas Emissions are being implemented by government agencies. An inventory of the CO2-e) Government’s emissions and a new emissions monitoring and reporting system have been established. Emissions Reduction Plans have been developed by agencies. The Tasmanian Climate Action Council has been established and met twice during the year. Initiatives identified in the Tasmanian Framework for Action on Climate Change are being implemented. These include the establishment of the Partnership Agreement on Climate Change with local
Department of Premier and Cabinet - Annual Report 2008-09 105 government, and a wedges analysis of the Tasmanian economy to identify emissions reduction opportunities and to introduce Climate Change Impact Statements for Cabinet decisions. The Department coordinated the State Government’s position in the development of national climate policy under COAG. The new ClimateConnect community grants program has been developed and launched, and the first funding round of the program has been finalised. Contribution towards benchmark The release of the State and Territory Greenhouse Gas Inventories in June 2009 revised Tasmania’s emissions figures to 8.5 megatonnes of carbon-dioxide equivalent (Mt CO2-e) for 2007. As a result Tasmania Together indicator 12.4.1 Levels of greenhouse gas emissions (megatonnes) for 2010 (8.6 Mt CO2-e) has been achieved ahead of time. The benchmark figures may be revised once interim emissions reduction targets are established under the Climate Change (State Action) Act 2008.
12.4.2 Earn Your Stars campaign Activities Number of A community awareness campaign was developed to increase community understanding about Tasmanian climate change and what individuals, businesses and government can do to tackle the climate change businesses problem. The first stage of the Earn Your Stars campaign, launched by the Premier in July 2008, participating in consists of a television advertisement and website (www.climatehchange.tas.gov.au) the AGO’s The Department has recently commenced work to provide targeted information about climate Greenhouse change, greenhouse gas emissions reduction and the Commonwealth Government’s proposed Challenge Plus Carbon Pollution Reduction Scheme to Tasmania small and medium enterprises. greenhouse gas The ClimateConnect community grants program was established to provide grants to community abatement organisations to help them reduce their greenhouse gas emissions and improve energy efficiency. program Over the past year, the Tasmanian Climate Change Office has provided over 100 presentations on climate change to a wide variety of organisations including large businesses, small and medium enterprises, peak bodies, trade unions, local government and community groups. Contribution towards benchmark The Commonwealth Government announced the cessation of the Greenhouse Challenge Plus Program in its 2009-10 budget. The Department assists in raising awareness about climate change and encourage government, business and community members to take action to reduce their greenhouse gas emissions.
Department of Premier and Cabinet - Annual Report 2008-09 106 Disability Action Plan
The Disability Framework for Action 2005-2010 (DFA) sets out the Government’s vision of Tasmania as an inclusive and caring community. It provides a whole of government approach to addressing the needs of people with disability in the design and delivery of all government policies, programs, services and facilities. The DFA compliments Tasmania Together, the community’s 20-year social, environmental and economic plan.
Consistent with the objective to ensure that action to implement the DFA is taken by all government agencies, DPAC prepared a Disability Action Plan which was launched on the International Day of Disabled Persons, 3 December 2008.
This plan included measures to address issues identified in the framework as important to people with disability. The DPAC Disability Action Plan is located on the DPAC website. The following changes resulting from the implementation of the action plan have been identified within the reporting process as the most significant changes.
Employment The Department trialled the filling of all fixed-term vacancies of up to 12 months from entry level to level 6 (A & C) and equivalent through an approved disability employment register. Three paid employees and four work placements worked in the Department. The success of each placement varied. The trial increased the number of placements of people with disability in genuine short-term vacancies. The key insights from the trial relate to the workplace’s inability and inexperience to manage employees with particular disabilities. In particular: managers lack of knowledge and awareness of disability issues and a capacity to manage difficult disability issues employment challenges relating to the employee’s work readiness and fitness for work level of support required from the employment provider general staff knowledge and awareness of disability issues.
DPAC is addressing these issues by sharing the experiences with other managers to make future placements successful. Following an approach made to The Training Consortium (TTC) a whole-of- government panel of trainers to provide training to support the employment of people with disabilities is being finalised for implementation in early 2009-10.
Accessibility The Department undertook a major audit of all offices and facilities including regional electorate offices to assess accessibility issues. Overall the Department’s offices comply with legislative requirements, however the audit made a number of recommendations where improvements can be made to office layout and design to improve accessibility for people with disability. The most significant change from the Audit was the attention to the height of reception areas and the restriction these pose for wheelchair bound clients and staff, as well door width, circulation space around entrances, some light switching heights and tactile ground indicators around building entrances. Since the Audit a toilet for people with a disability has been installed on the ground floor, 15 Murray Street, Hobart.
Department of Premier and Cabinet - Annual Report 2008-09 107 Information and communication The Department’s role and influence at a whole-of-government level, particularly through communications and marketing, has allowed the Department to pursue and implement initiatives that not only support DPAC’s Disability Action Plan but also support other government agencies. In particular: review of the Whole-of-Government Communications Policy including Special Needs Guidelines and Tasmanian Government Captioning Policy update of the whole-of-government photo library to include people with disability review current internal and public websites to ensure they are accessible. This was supported by training through Vision Australia and guidelines for website accessibility are being developed. The most significant change through these initiatives is the improved accessibility of the department’s websites, and increased general awareness of people with disability in this and in whole-of-government communication processes. This is significant, as it has built the consideration of the needs of people with disability into the general principles for web design. The increased number of images of people with disability also ensures that through general government publications and promotion, people with disability are represented.
Attitudes and awareness The Disability Action Plan (DAP) was developed by an agency-wide working group. In developing the plan, the working group members increased their awareness of the needs of people with disability, and learned to consider how people with disability may be disadvantaged through various policies, processes and attitudes. Through the consultation process the working group gained a greater understanding of the breadth and depth of issues facing people with disability. The working group members are active champions of the Disability Action Plan and through their commitment lead initiatives in the three major areas of employment, accessibility and communication.
Provision of high quality services The Department provides internal services to support departmental staff, as well as leading initiatives to support all government departments. An example of this is the development of a support structure and knowledge/reference base for users of voice-to-text software, in particular the Dragon Naturally Speaking software. This software is voice recognition software particularly used by people with physical injuries or disability who are unable to use keyboards. Through TMD, the Department is now an authoritative adviser to users of voice-to-text software throughout the Tasmanian Government.
Consultative relationships and processes Representatives from the disability sector were involved in the development of the DAP, to ensure that the plan had the right focus and the proposed actions were realistic and would deliver meaningful outcomes. The most significant change has been in the increased appreciation of the needs of the sector, and the commitment to continue to consult with a representative from the sector in future iterations of the Plan. Continued consultation demonstrates the commitment of the department to maintaining the relevance of the Plan, and that the actions are meaningful and will deliver substantial change for people with disability.
Department of Premier and Cabinet - Annual Report 2008-09 108 Carbon Emission Reduction Plan
The Parsons Brinckerhoff Tasmanian Government Greenhouse Gas Inventory Project, measured Tasmanian Government greenhouse gas emission levels. The table below summarises DPAC’s greenhouse gas emission levels. The table below shows the department’s energy usage and distanced travelled during the past 12 months. The department is reviewing its data collection process to ensure that comparable data over time can be used to monitor trends.
Building Actual 2009 1 Energy Executive Building 840,612 kWh TGIO Building 158,847 kWh Henty House 81,675 kWh 10 Murray St 322,288 kWh St Johns Street 180,823 kWh Total for all sites2 4,363,970 kWh Travel Decrease in KM travelled by air 938,360 km Decrease in kL of fuel used in g-plated cars 329 kL (unleaded, diesel and LPG)
Notes 1. data does not yet include energy use for air conditioning. 2. includes Parliament House and Government House which are outside the scope of this Plan.
The Department’s Carbon Emission Reduction Plan was revised in January 2009 to incorporate the findings of the Parsons Brinckerhoff Report. The report indicated that the major issue for the Department is emissions from transport. In the past six months the number of vehicles in the department has reduced, however the major source of emissions is from air travel. Initiatives are being implemented to reduce air travel such as the State’s commitment to the Australian Government’s Telepresence system which will allow for COAG related meetings to be held through specialised video conferencing facilities. A summary of the major achievements for the year include:
Travel Implemented a car diary system to facilitate easier booking of vehicles and reduce the number of g- plated vehicles. Promoted events such as Walk to Work Day and healthy lunchtime activities to promote walking as an alternative to using vehicles. Set up desktop video conferencing to allow staff to talk with colleagues face to face without having to travel. Commenced planning for a Telepresence system with the Australian Government to reduce the need for interstate travel for COAG related meetings. The system will be implemented in 2009-10.
Department of Premier and Cabinet - Annual Report 2008-09 109 Reducing waste Through the Whole-of-Government Communications Policy encouraged the use of recycled paper particularly for letterhead and business cards. Rolled out an electronic records management system to all desktops to reduce the need to print paper, particularly emails. Rolled out the HR Empower System across the Department so that payslips can be accessed electronically rather than printed.
Use less energy Reduced the number of printers across the Department. Investigated options for more efficient lighting in the Executive Building including installing new lighting systems, and changing the automatic switch off time for lights from 6.00pm to 5.30pm.
Raising awareness and commitment to reducing emissions Set up a Department-wide working group to assist implementation of the Carbon Emission Reduction Plan. Developed guidelines for divisional/workplace star teams. Developed the Earns Your Stars @ Work brand for DPAC initiatives. Implemented the Earns Your Stars @ Work site in the Department’s intranet with tips and competitions to reduce emissions. Developed promotional material including Earn Your Stars @ Work lanyards and pens. Built the Carbon Emission Reduction Plan into the divisional business planning process. DPAC is meeting the TCCO’s requirements for entry of data into the Tasmanian Government Greenhouse Inventory (TASGGI) for ongoing data monitoring and reporting, and incorporating Climate Change Impact Statements in Cabinet Minutes. The Plan will be reviewed during 2009-10.
Department of Premier and Cabinet - Annual Report 2008-09 110 Departmental information
Information about the legislation we administer, freedom of information requests and publications.
Department of Premier and Cabinet - Annual Report 2008-09 111 Freedom of Information (FOI)
Number of requests 1. Total number of FOI requests (for information or to amend) received in the 65 financial year. 2. Number of requests transferred to another agency, authority or council. 7 3. Number of requests withdrawn by the applicant. 0 4. Number of FOI requests resolved by means outside of the Act (eg under 1 Departmental policy). 5. Numbers of requests determined during the financial year (not including those 59 transferred or withdrawn or resolved by other means but including no information held). 6. Number of requests determined that were requests for personal information about 4 the applicant. 7. Number of requests determined that were requests to amend personal information 0 about the applicant. Outcome of requests (i) Outcomes of Requests for Information Number of determinations where the information requested was provided in full. 24 Number of determinations where the information requested was provided in part with 18 the balance refused/claimed as exempt. Number of determinations where all the information requested was refused/claimed as 5 exempt. Number of determinations in respect of which no information relevant to the request 12 held by agency.
(ii) Outcome of Requests to Amend Personal Information (s37) Number of requests to amend personal information granted as requested. N/A Number of requests to amend personal information refused but notation of request N/A made.
Reasons for refusal/exemptions used Number of times where the following sections were invoked as reasons for not supplying information under the Act: S8 information in records prior to the Act. 0 S9 information available for purchase or is otherwise publicly available 1
S20 request would unreasonably divert agency resources (voluminous) 2
S22 information requested was not in possession of agency 13 S24 Cabinet information 2 S27 internal working information 6 S28 law enforcement information 5
Department of Premier and Cabinet - Annual Report 2008-09 112 S29 information affecting legal proceedings 8 S30 information affecting personal privacy (of a third person) 8 S31 information relating to trade secrets of undertakings 3 S32 information relating to trade secrets of agency 0 S32A information relating to certain commercial persons 2 S33 information obtained in confidence. 2 Time to make decisions (a) Number of requests determined within the following timeframes: 41 1 – 30 days more than 30 days. 18 (b) Number of those requests that took more than 30 days to decide involved a 9 negotiated extension under s17(6). Reviews Internal reviews Internal reviews requested in this financial year. 7 Internal reviews determined in this financial year. 7 External reviews Ombudsman external reviews requested in this financial year. 3 External reviews determined in this financial year. 1 Original decisions upheld in full. 1 Original decisions upheld in part. 0 Original decisions reversed in full. 0 Charges Total amount of charges collected. 0 Number of requests where charges were to be waived/reduced. N/A
Department of Premier and Cabinet - Annual Report 2008-09 113 Legislation administered
Legislation administered by the Department of Premier and Cabinet is listed below. All legislation, including any amending acts, is available at the Tasmanian legislation website www.thelaw.tas.gov.au Premier Aboriginal Land Council Elections Act 2004 Aboriginal Lands Act 1995 Administrative Arrangements Act 1990 Administrative Arrangements (Miscellaneous Amendments) Act 1990 Anglican Church of Australia Constitution Act 1973 Anglican Church of Australia (All Saints Church) Act 1989 Anglican Church of Australia (Stanley Parsonage) Act 1984 Australia Acts (Request) Act 1985 Australia Acts (Request) Act 1999 Baptist Union Incorporation Act 1902 Church of England (Rectory of St. James the Apostle) Act 1980 Churches of Christ, Scientist, Incorporation Act 1980 Churches of Christ Tasmania Act 1978 Coastal and Other Waters (Application of State Laws) Act 1982 Constitution Act 1934 Constitution (State Employees) Act 1944 Constitution (Validation of Taxing Acts) Act 1991 Constitutional Powers (Coastal Waters) Act 1979 Crown Servants' Reinstatement Act 1970 Daylight Saving Act 2007 Ex-Servicemen's Badges Act 1967 Glebe Lands Act 1865 Governor of Tasmania Act 1982 except in so far as it relates to the superannuation entitlements of the Governor (see Department of Treasury and Finance under the Treasurer) Hobart Hebrew Congregation Act 1958 Jim Bacon Foundation Act 2004 Legislation Publication Act 1996 Legislative Council Elections Act 1999 Native Title (Tasmania) Act 1994 Parliament House Act 1962 Parliamentary (Disclosure of Interests) Act 1996 Parliamentary Privilege Acts 1858, 1885, 1898 and 1957 Parliamentary Salaries, Superannuation and Allowances Act 1973 except in so far as it relates to the superannuation entitlements of members of Parliament (see Department of Treasury and Finance under the Treasurer). Police Service Act 2003 in so far as it relates to the office of Commissioner of Police (otherwise see Department of Police and Emergency Management under the Minister for Police and Emergency Management). Presbyterian Church Acts 1896 and 1908
Department of Premier and Cabinet - Annual Report 2008-09 114 Presbyterian Church of Australia Acts 1901 and 1971 Public Accounts Committee Act 1970 Public Works Committee Act 1914 except in so far as it relates to the conditions precedent to commencing public works (see Department of Treasury and Finance under the Treasurer). Roman Catholic Church Property Act 1932 Standard Time Act 1895 State Coastal Policy Validation Act 2003 State Policies and Projects Act 1993 except Part 4 and section 46 in so far as that section relates to Part 4 (see Department of Justice under the Minister for Planning and Workplace Relations). State Policies and Projects (Validation of Actions) Act 2001 State Service Act 2000 State Service (Savings and Transitional Provisions) Act 2000 Statutory Authorities Act 1962 Stolen Generations of Aboriginal Children Act 2006 Subordinate Legislation Committee Act 1969 Tasmania Together Progress Board Act 2001 Tasmanian Early Years Foundation Act 2005 Tsuneichi Fujii Fellowship Trust Act 1985 Tsuneichi Fujii Fellowship Trust (Winding –Up) Act 2008 Uniting Church in Australia Act 1977 Year 2000 Information Disclosure Act 1999
Minister assisting Climate Change (State Action) Act 2008 the Premier on Climate Change
Minister for Burial and Cremation Act 2002 Local Dog Control Act 2000 Government Launceston Flood Protection Act 1977 Local Government Act 1993 Local Government (Highways) Act 1982 Local Government (Savings and Transitional) Act 1993 Ockerby Gardens Helipad Act 1999
New and Climate Change (State Action) Act 2008 amended An Act for certain measures to help the State address legislation the challenges of climate change and contribute to the broader national and international response to those challenges and for related purposes.
Department of Premier and Cabinet - Annual Report 2008-09 115 Repealed No Acts were repealed legislation
Other changes The termination of Ms Paula Wriedt (September 08) and resignation of Ms Alison Ritchie (June 09) resulted in changes to Ministerial portfolios during 2008-09. Specifically for the Department of Premier and Cabinet the following Ministerial portfolios were created in April 2009, which the Department now provides support to: Minister Assisting the Premier on Climate Change Minister for Veterans’ Affairs.
Department of Premier and Cabinet - Annual Report 2008-09 116 Departmental publications
The following publications were produced by the various operating units of the Department of Premier and Cabinet during 2008-09 and are available from: the noted STORS website address (URL) appropriate divisional DPAC websites linked from www.dpac.tas.gov.au or by contacting: Library and Information Services Level 6, 15 Murray Street Hobart Tasmania 7000 Telephone: (03) 6233 3070 Email: [email protected] Title Division Date Annual report 2007-08 DPAC 2008 www.stors.tas.gov.au/au-7-0020-00433 Annual report guidelines: good practice guidelines LGD 2008 www.stors.tas.gov.au/au-7-0020-00437 ClimateConnect grant application coversheet Tasmanian Climate 2008 www.stors.tas.gov.au/au-7-0020-00466 Change Office ClimateConnect grant application form Tasmanian Climate 2008 www.stors.tas.gov.au/au-7-0020-00465 Change Office ClimateConnect guidelines Tasmanian Climate 2008 www.stors.tas.gov.au/au-7-0020-00462 Change Office ClimateConnect program overview Tasmanian Climate 2008 www.stors.tas.gov.au/au-7-0020-00463 Change Office Comments on the national aviation policy statement green paper: Flight Policy 2009 path to the future : submission by the Tasmanian Government www.stors.tas.gov.au/au-7-0020-00503 Corporate Plan 2008-2009 DPAC 2008 www.stors.tas.gov.au/au-7-0020-00435 DPAC Disability Action Plan 2007-2010 DPAC 2008 www.stors.tas.gov.au/au-7-0020-00479 Funding Available for Positive Ageing [brochure] (2009) Community 2009 www.stors.tas.gov.au/au-7-0020-00469 Development Governments in Partnership: Progress Report to Parliament on State-Local LGD 2008 Government Partnership Agreements, November 2008 www.stors.tas.gov.au/au-7-0020-00440 Human Influenza Pandemic: Employment Management Guidelines 2009 PSMO 2009 www.stors.tas.gov.au/au-7-0020-00516
IT Transformation Project: Project Business Plan-- v.1.0 - 25 July 2008 DPAC 2008 www.stors.tas.gov.au/au-7-0020-00436 Measuring Council Performance in Tasmania 2006-2007 LGD 2008 www.stors.tas.gov.au/au-7-0020-00434 Multicultural Tasmania Calendar 2009 Community 2008 www.stors.tas.gov.au/au-7-0020-00441 Development Outcomes in the Early Years: The State of Tasmania’s Young Children 2009: A TEYF 2009 Report on the Tasmanian Early Years Foundation’s Outcomes Framework www.stors.tas.gov.au/au-7-0020-00504
Department of Premier and Cabinet - Annual Report 2008-09 117 Title Division Date
The Partnership Agreements Program: The First Ten Years, The Next Ten Years: LGD 2008 report, December 2008 www.stors.tas.gov.au/au-7-0020-00495 People Directions: Delivering Quality Services for Tasmanians PSMO 2009 www.stors.tas.gov.au/au-7-0020-00508
Positive ageing grant application program 2009 [includes application, Community 2009 guidelines, brochure, evaluation form] Development www.stors.tas.gov.au/au-7-0020-00475 Productivity Commission: Inquiry into Gambling: submission from the Policy 2009 Tasmanian Government www.stors.tas.gov.au/au-7-0020-00507 Productivity Commission issues paper - Inquiry into Paid Maternity, Policy 2008 Paternity and Parental Leave [Tasmanian Government response], August 2008 www.stors.tas.gov.au/au-7-0020-00494 Review of Planning and Development of Hobart's Waterfront: Report from the Executive 2008 Secretaries of Premier and Cabinet, Treasury and Justice, 29 September 2008 www.stors.tas.gov.au/au-7-0020-00480 [Revised] Draft State coastal policy 2008 Policy 2009 www.stors.tas.gov.au/au-7-0020-00505 Second partnership agreement between the State Government and LGD 2008 Glenorchy City Council www.stors.tas.gov.au/au-7-0020-00425 Second partnership agreement between the State Government and the LGD 2008 King Island Council www.stors.tas.gov.au/au-7-0020-00498 Second statewide partnership agreement on communication and LGD 2008 consultation between the State Government and the Local Government Association of Tasmania on behalf of Tasmanian Councils www.stors.tas.gov.au/au-7-0020-00454 Seniors Card Directory 2009-2010 CDD 2008 www.stors.tas.gov.au/au-7-0020-00438
Shout. Share. Live. Unite. National Youth Week 2008 Tasmanian Report OCYA 2008 www.stors.tas.gov.au/au-7-0020-00497 A Social Inclusion Strategy for Tasmania: A Consultation Paper SIU 2008 www.stors.tas.gov.au/au-7-0020-00432 State Policy on the Protection of Agricultural Land 2009 Policy 2009 www.stors.tas.gov.au/au-7-0020-00506 Statewide partnership agreement on climate change between the State LGD 2008 Government and the Local Government Association of Tasmania on behalf of Tasmanian Councils www.stors.tas.gov.au/au-7-0020-00453 Stronger Councils, Better Services shared services grants program: LGD 2008 guidelines and application form www.stors.tas.gov.au/au-7-0020-00473 Tasmania Together 2020 Government Activity Report, 2006-07 Policy 2008 www.stors.tas.gov.au/au-7-0020-00451 Tasmanian Community Survey: Results February 2007-August 2008 DPAC 2008 www.stors.tas.gov.au/au-7-0020-00430
Department of Premier and Cabinet - Annual Report 2008-09 118 Title Division Date
Tasmanian Framework for Action on Climate Change Tasmanian Climate 2008 www.stors.tas.gov.au/au-7-0020-00419 Change Office Tasmanian Government Concessions Guide 08-09 DPAC 2008 www.stors.tas.gov.au/au-7-0020-00406 Tasmanian Government email address and username standards. Version: IAPPU 2008 1.0, 8 September 2008 Government Services Division www.stors.tas.gov.au/au-7-0020-00428 Tasmanian Government interchange of client information standard. Version IAPPU 2008 1.0, 11 July 2008 Government Services www.stors.tas.gov.au/au-7-0020-00474 Division Tasmanian Government revenue and receipt document guidelines. Version: IAPPU 2008 1.0, 12 December 2008 Government Services www.stors.tas.gov.au/au-7-0020-00442 Division Tasmanian Government submission to the inquiry of the Joint Select Executive Division 2008 Committee of the Tasmanian Parliament into ethical conduct, standards and integrity of elected Parliamentary representatives and servants of the State. www.stors.tas.gov.au/au-7-0020-00472
Department of Premier and Cabinet - Annual Report 2008-09 119 Websites
The code-base and underlying infrastructure of the sites listed below are maintained by Corporate Services.
www.budget.tas.gov.au/ Government www.climatechange.tas.gov.au Tasmanian Office of Climate Change www.communications.tas.gov.au/ Communications and Marketing Unit http://companioncard.dpac.tas.gov.au Community Development Division www.dpac.tas.gov.au/ Department www.earlyyears.org.au/ Community Development Division www.egovernment.tas.gov.au/ Inter-Agency Policy and Projects Unit www.govhouse.tas.gov.au Government House http://humaninfluenzapandemic.dpac.tas.gov.au Office of Security and Emergency Management www.jimbaconfoundation.tas.gov.au/ Community Development Division www.jobs.tas.gov.au/ Public Sector Management Office www.linkzone.tas.gov.au/ Community Development Division www.media.tas.gov.au/ Government Communications Office http://www.ossc.tas.gov.au/ Office of the State Service Commissioner www.people.tas.gov.au/ Public Sector Management Office www.premier.tas.gov.au/ Government Communications Office http://psmo.dpac.tas.gov.au Public Sector Management Office www.publicinfo.tas.gov.au/ Communications and Marketing Unit http://siu.dpac.tas.gov.au Social Inclusion Unit tasmaniatogether.tas.gov.au Tasmania Together www.thelaw.tas.gov.au/ Office of Parliamentary Counsel www.tmd.tas.gov.au/ TMD www.ttbenchmarks.com.au Tasmania Together www.ttc.tas.gov.au/_security/index.htm Training Consortium
Department of Premier and Cabinet - Annual Report 2008-09 120 Our people and policies
The following pages provide an overview of the Department’s staffing profile and employment policies including: staffing information employee statistics for the Department of Premier and Cabinet and Ministerial and Parliamentary Support human resource related activities superannuation certificate.
Department of Premier and Cabinet - Annual Report 2008-09 121 Staffing information
As at 30 June 2009, the Department employed 519 (484.7 FTEs) employees including staff in the Ministerial and Parliamentary Support offices. This includes Tasmanian State Servants (TSS) and non-State Servants (non-TSS) and excludes casual employees. The figures are presented below in two groups, Departmental, and Ministerial and Parliamentary Support Offices.
Department of Premier and Cabinet Headcounts FTE’s Non- Non- TSS Total TSS Total TSS TSS Community Development Division 40 0 40 38.9 0.0 38.9 Corporate Services Division 48 0 48 44.9 0.0 44.9 Executive Division 27 0 27 24.7 0.0 24.7 Government Courier Services 9 0 9 9.0 0.0 9.0 Inter-Agency Policy and Projects Unit 17 0 17 16.6 0.0 16.6 Local Government Division 14 0 14 13.4 0.0 13.4 Office of Climate Change 5 0 5 5.0 0.0 5.0 Office of Parliamentary Counsel 17 0 17 14.9 0.0 14.9 Office of Security and Emergency 4 0 4 4.0 0.0 4.0 Management Office of the State Service Commissioner 5 0 5 5.0 0.0 5.0 Policy Division 24 0 24 21.7 0.0 21.7 Public Sector Management Office 17 0 17 17.0 0.0 17.0 Service Tasmania Unit 9 0 9 8.2 0.0 8.2 Social Inclusion Unit 6 0 6 5.0 0.0 5.0 Tasmania Together Progress Board 5 0 5 4.6 0.0 4.6 TMD 89 0 89 82.2 0.0 82.2 Leave Without Pay (LWOP) 14 0 14 12.1 0.0 12.1 Total 350 0 350 327.2 0.0 327.2 LWOP figures are included for consistency with the Tasmanian State Service staffing figures. The FTEs increased during the year from 315.3, to 327.2. The main reasons for the growth are: transfer of two Security Officers from Department of Justice for security of 15 Murray 2.0 Street support for the Health and Wellbeing Program initiative announced in last year’s budget 1.0 support for the Unified Communications System team in TMD, TASINET call centre to 6.7 meet increasing demand and filling of long term vacancies to support Empower (HR System) additional Parliamentary Counsellor to cover the long term leave of the Chief 0.8 Parliamentary Counsellor support for the COAG Nation Building and Jobs Plan. 1.0 Total 11.5
Department of Premier and Cabinet - Annual Report 2008-09 122
Employee Statistics - Department of Premier and Cabinet
DPAC employees by gender and employment status
DPAC has a relatively even gender profile with marginally more women employed than men, with the majority employed on a permanent basis.
DPAC employees by full- time/part-time employment
Nineteen per cent of the DPAC workforce is employed on a part-time basis, with the majority of these women.
Department of Premier and Cabinet - Annual Report 2008-09 123 DPAC employees by salary range
The average (full-time) salary is $72,032. The average salary for men is $79,837 and the average salary for women is $66,593.
DPAC employee profile by age
The age profile of DPAC staff mirrors the national trend with a significant number of employees between 45-60 years.
DPAC average sick leave
The average amount of sick leave taken is consistently under seven days per year, per employee. The increase for 2008-09 is considered primarily due to the influenza pandemic.
DPAC leave liability Recreation and Long Service 2007 2008 2009 Leave (as at 30 June) Leave liability per employee Average no. of days rec leave per 15.3 15.8 15.1 has remained relatively employee constant over the past three Employees with > 20 days rec 70 80 91 years. leave Average no. of days LSL per 27.0 27.6 24.3 employee
Department of Premier and Cabinet - Annual Report 2008-09 124 Employees with >100 days LSL 1 6 5 DPAC staff movements Staff movements 2006-07 2007-08 2008-09 No. of employees on fixed-term 10 8 3 transfers to DPAC as at 30 June No. of employees on fixed-term transfers out of DPAC as at 30 10 7 4 June No. of new appointments – 38 39 28 permanent No. of new appointments – fixed- 27 34 15 term No. of resignations 21 21 14 No. of retirements 3 3 4
Employee statistics - Ministerial and Parliamentary Offices
Headcounts FTEs Non- Non- TSS Total TSS Total TSS TSS Government Offices 0 14 14 0.0 12.5 12.5 Legislative Council Offices 1 2 3 1.0 2.0 3.0 Liberal Opposition Offices 1 15 16 1.0 12.9 13.9 Ministerial Drivers 17 0 17 17.0 0.0 17.0 Ministerial Offices 28 76 104 27.5 72.1 99.6 Tasmanian Greens Offices 0 12 12 0.0 9.1 9.1 Leave Without Pay (LWOP) 0 3 3 0.0 2.4 2.4 Total 47 122 169 46.5 111 157.5
Ministerial and Parliamentary Support - Employees as at 30 June 2009 by FTEs and headcounts
Department of Premier and Cabinet - Annual Report 2008-09 125 Ministerial and Parliamentary Support - Employees by gender and employment status Ministerial Offices have a high proportion of fixed-term employees as many are employed for the term of Government.
Ministerial and Parliamentary Support – Employees by full- time/part-time employment
Ministerial and Parliamentary Support - Employee profile by age
Ministerial and Parliamentary Support staff have a lower age profile than the Department generally.
Department of Premier and Cabinet - Annual Report 2008-09 126 Ministerial and Parliamentary Support - Employees by salary range
The average (full-time) salary is $69,232. The average salary for men is $77,677 and the average salary for women is $63,659. (Salary excludes Ministerial Driver and other allowances).
Ministerial and Parliamentary Support - Average Sick leave
Ministerial and Parliamentary Recreation and Long Service Support - Leave liability Leave 2007 2008 2009 (As at 30 June) Average no. of days rec leave per 18.0 18.1 17.8 employee Employees with > 20 days rec 51 49 56 leave Average no. of days LSL per 15.5 19.2 19.9 employee Employees with >100 days LSL 0 3 2
Ministerial and Parliamentary Staff movements 2006-07 2007-08 2008-09 Support - Staff movements No. of employees on secondment 27 27 30 into M&PS as at 30 June No. of new appointments 45 52 27 No. of resignations 20 33 21
Department of Premier and Cabinet - Annual Report 2008-09 127 Human resources activities
Recruitment policies and programs The Department aims to be an employer of choice by offering current and prospective employees challenging and rewarding employment opportunities and by applying contemporary employment practices. Recruitment practices and procedures are conducted in accordance with the State Service Act 2000, including the State Service Commissioner's Directions. During the year, the Department continued to provide family friendly employment options through a variety of flexible working arrangements including part-time employment, flexible working hours, working from home, leave without pay and access to the State Service Accumulated Leave Scheme (SSALS). A number of employees were also able to access the agency’s working from home policy for short periods either to assist them in their return to work from injury or illness, to investigate the potential for improved service delivery, or to test the Department’s pandemic readiness for off-site service delivery.
Human Resource Management Information System Implementation of the latest version of the Human Resources Management Information System (Empower, Version 9 Service Pack 2) was completed and resolved a range of system issues, including the accurate production of the 2009 Payment Summaries, and to take advantage of the latest enhancements in Empower and Employee Self Service (ESS). Major enhancements include advanced searching, work pattern matching, and the ability to return workflow to employees in ESS.
Staff Development The Department of Premier and Cabinet is committed to making DPAC a challenging and supportive place to work and a place that develops and fosters its people. The Performance Management and Development (PMD) program was reviewed following the implementation of the Tasmanian State Service Award 2008 which provides for performance based salary increases for the first time in the public sector. The new program provides a mechanism to assess employee performance, identify the tasks that employees need to undertake over the coming year, develop plans to further develop their skills and potential, and reward performance. The intent of the PMD program is to: integrate corporate, division and individual planning and performance management identify the standards of performance expected from employees improve communication at all levels provide regular documented feedback on performance to all employees identify and address under performance recognise and reward effective and high performance. The PMD process is fundamental to ensuring staff in DPAC are given every opportunity to develop their skills and potential to deliver on the Department’s goals. PMD will now operate on a financial year basis with all PMD discussions and reports to be concluded by July of each year. This will enable effective and fair assessment of the work performance of all employees and enable appropriate development strategies to be developed and implemented before the employee reaches their next salary progression point. During the year the department’s leadership group participated in a leadership development program aimed at improving our leadership capability and related skills.
Department of Premier and Cabinet - Annual Report 2008-09 128 Workplace diversity The Department's Workplace Diversity Plan aims to achieve a harmonious and productive workplace. The plan features: an overall Department of Premier and Cabinet Workplace Diversity statement definition of workplace diversity assignment of responsibilities for raising staff awareness of the program and principles of workplace diversity how the workplace diversity program will be achieved creation of related policies and procedures including: o grievance policy and procedures o recruitment and promotion procedures o occupational health and safety strategies o marketing the counselling service. In addition, the Department established an inter-divisional representative committee to develop a disability action plan. More information about this plan is on page 107.
Internal grievance procedures The Agency’s grievance policy and procedure incorporates the principles of natural justice and is designed to address grievances at the earliest possible stage to avoid an escalation to a formal grievance process. It is expected that through consultation, cooperation and discussion, amicable resolutions will be achieved. The grievance policy and procedures also formally recognise the important role of workplace behaviour contact officers and the need for appropriate record keeping. During 2008-09, there were no formal internal grievances lodged.
Public access to agency decision-making Members of the public are able to seek input into the Department's decision-making process either by invitation to comment on government policy development or by direct contact with the Minister and/or the Secretary of the Department. The Department website details the functions and purpose of each unit of the Department and the contact officers and addresses for sub-branches. The Department maintains the Tasmanian Government Directory, an online telephone and email address listing for most government employees and organisations enabling easy access to employees within the Department and the wider State Service.
Department of Premier and Cabinet - Annual Report 2008-09 129 Public interest disclosures Issues of public interest can be brought to the attention of the Agency in accordance with the Department's Public Interest Disclosures Guidelines, which are available to the public via the agency website at www.dpac.tas.gov.au/ No public interest disclosures were lodged during the reporting period.
Occupational health and safety strategies The Department of Premier and Cabinet (DPAC) is committed to providing a workplace that is safe and healthy and promotes health and wellbeing for all employees, contractors and consultants. The objective is to minimise the risk of death or injury to DPAC employees, consultants and contractors through: safe workplaces safe and healthy work systems staff being aware of, understanding, supporting and committed to the health and safety of themselves and other employees complying with legislative requirements relating to health and safety of staff in the workplace. The major potential risks identified for DPAC staff are: stress related to work pressures, work load and demanding timeframes repetitive strain injury injury related to inappropriate, faulty or misused office furniture and equipment minor accidents and sprains from slippery or uneven surfaces virus infection (such as common colds and influenza incidents related to the use of government motor vehicles. The major issues and drivers setting the occupational health and safety priorities for the Department are: release of the Health and Wellbeing Survey for whole-of-government and for DPAC which will highlight areas for future attention support for initiatives arising from the Premier’s Physical Activity Council impact of contagious illnesses such swine flu on employees. As at 30 June the Department was finalising an OH&S strategic plan which includes the following strategies: implement a system to plan, document and verify methods of managing hazards and associated risks through the Influenza Pandemic Preparedness Plan, ensure preventative measures and support systems are in place in response to an outbreak of an infectious disease provide training/retraining for all elected members, workplace responsible officers, employee safety representatives and supervisors develop a DPAC/MPS health and wellbeing strategy based on the results of the Health and Wellbeing Survey refine and develop an annual wellbeing program which incorporates initiatives such as a healthy lunchtime program, and Global Corporate Challenge to support the Employee Health and Wellbeing Strategy and Premier’s Physical Activity Council initiatives.
Department of Premier and Cabinet - Annual Report 2008-09 130 Performance measures
The following measures are indicators of the Department’s (including Ministerial and Parliamentary Support) success in actively providing a safe and healthy work environment: Measure June 2009
Average no of sick leave days per employee 5.54
No of incidents reported 66
No of hazards reported 56
No of workers’ compensation claims 8
Average no of days lost per claim 13.61
Participation in OHS health and wellbeing activities 258 (49.7 per cent)
No of First Aid Officers 28
No of Contact Officers 4
Participation in flu vaccine program (no of employees) 248 (47 per cent)
Average sick leave days for flu vaccinated employees compared with non 2.77/ 5.54 vaccinated employees (excluding long term illnesses)
Participation in Global Corporate Challenge (no of employees) 224
Number of Healthy@Work activities held 15
Department of Premier and Cabinet - Annual Report 2008-09 131 Occupational health and safety - Statistics
Average number of Year Days working days lost per claim 2006-07 22.40 2007-08 27.41
Number of claims by 2004-05 2005-06 2006-07 2007-08 2008-09 year of injury 11 9 7 12 8
Total estimated cost of 2004-05 2005-06 2006-07 2007-08 2008-09 claims by year of injury $63,982 $28,845 $27,712 $43,304 * $12,313 *This includes the settlement of a long term claim
Average estimated cost 2004-05 2005-06 2006-07 2007-08 2008-09 of claims by year of injury $5,817 $3,205 $3,959 $3,608 $1,539
Contributions paid 2006-07 2007-08 2008-09 Standard contribution $116,559 $110,664 $136,786 Less 26 weeks excess $26,226 $20,326 $24,786 Contribution paid $90,333 $93,338 $112,000
Department of Premier and Cabinet - Annual Report 2008-09 132 Superannuation certificate
I, Rhys David Michael Edwards, Secretary, Department of Premier and Cabinet, hereby certify that the Department of Premier and Cabinet has met its obligations under the Commonwealth Superannuation Guarantee (Administration) Act 1992 in respect of those employees of the Department who are members of the following complying superannuation schemes to which this Department contributes:
AMP Retirement Savings Account Asgard Super Service Australian Ethical Retail Superannuation Fund Australian Government Employees Superannuation Trust Fund Australian Mutual Provident Society Mobile Superannuation Fund Australian Mutual Provident Society Superannuation Fund AXA Australia Staff Superannuation Plan Bendzulla Family Superannuation Fund Bretos Project Mgmt Superannuation Fund Colonial First State Rollover & Super Fund Comet Superannuation Fund ComSuper First Super Pty Ltd Hesta Super Fund Host Plus Superannuation Fund ING Masterfund Leesong Superannuation Fund Lifetrack Superannuation Fund Mentor Super Master Trust Fund MLC Superannuation Fund Nulis Nominess (Australia) Ltd Parklands Superannuation Fund Perpetual Trustees Nominees Superannuation Fund Prince Super Fund Quadrant Superannuation Scheme REI Superannuation Fund STA Superannuation Fund
Department of Premier and Cabinet - Annual Report 2008-09 133 Tasplan Super Telstra Super Pty Ltd The Spectrum Plan The Super Media Pty Ltd Superannuation Fund Tilbury Superannuation Fund UniSuper Limited Westpac Personal Superannuation Fund
These are the only complying superannuation schemes (other than those established under the provisions of the Retirement Benefits Act 1993 and the Public Sector Superannuation Reform Act 1999) to which this Department makes employer superannuation contributions.
Rhys Edwards Secretary Department of Premier and Cabinet 30 June 2009
Department of Premier and Cabinet - Annual Report 2008-09 134 Financial resources summary
In 2008-09, on a cash basis, the Outputs of the Department of Premier and Cabinet and Ministerial and Parliamentary Support were funded as follows: $'000 Opening Balance 12,795
Receipts: Consolidated Fund: Recurrent Services 81,682 Reserved by Law 741 Works and Services 250 Total Consolidated Fund 82,673
Other Receipts Proceeds from sale of assets/equipment …. Grants 19,622 Special Capital Investment Fund 1,702 Departmental revenue not paid into Consolidated Fund 29,185 GST collections and input tax credits 6,411 Other cash receipts 1,112 Total Other Receipts 58,032
Less: Transfer to the Consolidated Fund (8) TOTAL SOURCE OF FUNDS 153,492
Less: Closing Balance Approved provisions …. Other (6,606) Total Closing Balance (6,606)
TOTAL FUNDING OF OUTPUTS 146,886
Full details are shown in the Financial Statements.
Department of Premier and Cabinet - Annual Report 2008-09 135 Asset management, pricing and risk management policies
Major capital projects There were no major capital works undertaken during 2008-09.
Asset management policies The Department, excluding TMD, records heritage items and purchases of equipment, furniture and fittings with a value greater than $10,000 as assets. Purchases of these items valued at less than $10,000 are recorded as expenses. For business purposes, TMD maintains an asset recognition threshold of $1,000. Assets are recognised and valued on an individual basis, as follows: Non-current physical assets are valued in accordance with AASB 116, Property, Plant and Equipment, and Treasurer's Instructions. Minor equipment and other non-current assets are valued at cost. Heritage assets are valued on a fair value basis. The written-down book value of assets is determined by depreciating them over the period of their expected useful economic life, using the straight-line method. The useful economic life is three to five years, depending on the asset and depreciated in the year of acquisition or from the time the asset is ready for use. Heritage assets are not depreciated.
Pricing policies for goods and services The Department’s pricing policy is based on full cost recovery. Full cost includes direct salaries, employer superannuation contributions, payroll tax, all operating expenditure, rental, fringe benefits tax, provision for annual and long service leave entitlements and in some cases provision for capital reinvestment. TMD charges for telecommunications and computing services and receives no government appropriation from the Consolidated Fund. The Office of the Parliamentary Counsel charges for drafting services as follows: Full costs are charged when: the instructing agency is off budget, a statutory authority or a government business enterprise the legislation being drafted is part of a major project which will result in direct financial return to the State non-consolidated external funding is available it is a major review of legislation or subordinate legislation instructions are provided without adequate lead time.
The Training Consortium (TTC), incorporated within the Public Sector Management Office, charges on a full cost recovery basis for training services. Service Tasmania receives funding from government departments, Government Business Enterprises, other external organisations such as Marine and Safety Tasmania (MAST), local government, Australian Government agencies and the private sector for services delivered through Service Tasmania shops.
Risk management policies As part of the Department’s risk management strategy the following activities were undertaken during 2008-09 purchased insurance where it was indicated that it would minimise risk reduced the cost of insurance premiums by retaining a significant part of each risk required all landlords and building managers of premises leased and occupied to minimise risk to buildings from the elements and from intrusion maintained a process for the handling of confidential documents maintained budgetary control through regular monitoring and reporting.
Department of Premier and Cabinet - Annual Report 2008-09 136 Contributions and grants
The Department received requests for financial assistance from a variety of organisations within the community. Allocation of funding is made from funds appropriated to the Department for specific grant programs or to fund grants of a miscellaneous nature that do not readily fall within the responsibility of other government agencies. The amounts noted below are GST exclusive. The Premier and Ministers often receive requests for financial assistance from a variety of organisations within the community. A specific allocation is made from the funds appropriated to the Department to meet some of these requests, which are generally of a miscellaneous nature and do not readily fall within the responsibility of other government agencies. The amounts noted are GST exclusive where applicable.
Summary
$ Family Assistance Program 510,000 Sundry Grants – Premier 634,000 Sundry Grants – Aboriginal Affairs 254,000 Sundry Grants – Children and Youth Affairs 477,000 Sundry Grants – Climate Change 463,000 Sundry Grants – Multicultural Tasmania 78,000 Sundry Grants – Seniors Bureau 144,000 Sundry Grants – Social Inclusion 139,000 Sundry Grants – Women Tasmania 115,000 Main Street Makeover Program 1,029,000 Urban Renewal and Heritage Program 664,000 University Scholarships 125,000 Other Contributions and Grants 1,528,000 Total 6,160,000
Family Assistance Program ORGANISATION $ Anglicare Tasmania 100,000 Gran’s Van Association 20,000 Hobart City Mission 25,000 Launceston City Mission 45,000 Loui’s Van 20,000 The Returned Serviceman’s League 100,000 The Salvation Army 100,000 The Society of St Vincent de Paul 100,000 Total 510,000
Department of Premier and Cabinet - Annual Report 2008-09 137 SUNDRY GRANTS – Premier ORGANISATION $ PURPOSE 48 Hour Charity Run 1,000 Towards the 2009 J Boag and Son 48 Hour Charity Relay Run Achieving Reconciliation Tasmania 875 Towards lunch in the Parliamentary Reception Room Asthma Foundation 1,000 Towards their appeal Australian Axeman's Hall of Fame 4,000 Towards the Australian Axeman's Hall of Fame Crosscut Sawing Expo Australian Breastfeeding Association - Northern 2,000 Towards the purchase of a trailer Tasmania Group Australian Tenpin Bowling Seniors Association 1,500 Towards the National Championships in Tasmania Adelaide Beauty Point Bowls & Community Club 5,000 Towards painting of the clubrooms Bicheno Tennis Club 5,000 Towards resurfacing and fencing the tennis court Brewery to Brewery Charity Run 2,000 Towards assistance for the run Brighton Bowls Club 9,189 Towards upgrading the facilities in the clubrooms Buckland Community Group 2,500 Towards the provision of a community/tourist notice board Campbell Town Area Community Services Board 6,000 Towards the provision of outside power for Inc - Campbell Town Community Shed their machinery Charles Bobongie 500 Towards attendance at the Charanke Multicultural Music Festival in Tokyo Chudleigh Agricultural and Horticultural Society 5,000 Towards the purchase of a new shed Circular Head Agricultural Society Inc 250 Towards this year's country show Circular Head Agricultural Society Inc. -Circular 5,000 Towards the 100th year celebrations Show Head Agricultural and Pastoral Society Claremont Guides 3,000 Towards the purchase of a heat pump for the guide hall Claremont RSL Club 500 Towards the donation of an electric chair for Don Nugent, a member of the club. Claremont Volunteer Fire Brigade 3,000 Towards equipment to provide in-house staff training Colony47 1,000 Towards Christmas Lunch Donation Colony47 2,500 Towards costs associated with the Central Men’s Shed Cradle Coast Authority -Advocate Fit Club 20,000 Towards improving the health and well-being of people in the Cradle-Coast region Cranbrook Country Fair 2,000 Towards the costs of staging the annual fair
Dame Marjorie Parker Child Care Centre 2,000 Towards the purchase of two new computers Deloraine Bowls Club 7,000 Towards paving and landscape costs Deloraine House 600 Towards the purchase of a TV and DVD/video recorder Deloraine Little Athletics 5,000 Towards upgrading and purchasing new equipment Derby Community Development Association 4,000 Towards a basketball half-court for Derby Park
Department of Premier and Cabinet - Annual Report 2008-09 138 SUNDRY GRANTS – Premier ORGANISATION $ PURPOSE Derwent Sea Scouts 3,382 Towards constructing a concrete hardstand to improve access to trailable boats leaving from or returning to the boatshed Derwent Valley Community House Management 12,000 Towards the development of a future plan for Committee the Derwent Valley Community House Derwent Valley Sport and Recreation Centre 5,000 Towards the cost of portable staging for the centre Derwent Valley Wine Society 7,000 Towards start up costs Devonport City Council -Imaginarium Science 2,000 Towards sponsorship of quality early resources Centre for the Centre Duke of Edinburgh Awards in Australia 10,000 Towards the Duke of Edinburgh Awards Dunalley Neighbourhood House Inc 1,500 Towards the purchase of 3 computers to run computer courses for the community East Cost Motocross 3,000 Towards the purchase of a generator Eastern Shore Community Association 500 Towards the Philip Brown Fun Day at Howrah Primary School Ellendale Hall Committee 2,500 Towards a wood heater for the hall and child- proof fence Eskleigh Foundation Inc 5,000 Towards the establishment of a mens' shed for the Northern Midlands area Evatt Foundation Launceston Festival of Ideas 7,400 Towards the Festival of ideas 2008 Filipino Communities Council of Tasmania 500 Towards hosting their National Filipino Conference Foodbank Tasmania 10,000 Towards a market survey to form the basis of a business plan to the State Government and corporate donors Fusion Australia 5,000 Towards replacement of water pipes at Poatina Golf club Glamorgan/Spring Bay Council 1,000 Towards a Seniors Week concert Glenorchy City Council - Goodwood Community 3,000 Towards producing Goodwood Then and Now Precinct Go! Highlands 9,000 Towards running costs of the community bus Golf Tasmania 4,000 Towards the purchase of honour boards Great Lake Community Centre 3,000 Towards repayment of debt to the Council Herdsman's Cove Primary School 399 Towards a freezer for the school kitchen HMAS Duchess Association 3,000 Towards the HMAS DUCHESS reunion HMAS Quiberon 2,000 Towards the 50th Anniversary celebration of the commissioning of HMAS Quiberon Hobart Yoga & Meditation Centre 4,000 Towards the installation of a new heating system Huon FM 2,000 Towards refurbishment of the radio station Invermay Bowls and Community Club 4,000 Towards a new heating system Jasmine Cameron 350 Towards assistance with accommodation costs while undertaking work experience with Warner Brothers Studios in Los Angeles
Department of Premier and Cabinet - Annual Report 2008-09 139 SUNDRY GRANTS – Premier ORGANISATION $ PURPOSE Jordan River Service Inc - Pete's Community Shed 7,500 Towards the continued operation of the Workshed Kalang Riding for the Disabled Association 2,000 Towards the costs associated with horse feed Kingborough Community Garden and Shed 3,000 Towards developing a new multi-purpose community complex Kingston Beach Regatta Association 500 Towards the organisation of "A day on the beach" Rotary Club of Latrobe 2,000 Towards the Rotary Club's Hospitality Pavilion at Agfest in May 2009. Lachlan Community Hall Association 3,000 Towards upgrading their hall Latrobe Speedway Pty Ltd 10,000 Towards sponsorship for the 2008-09 Speedway Season Launceston Cycling Classic Inc 5,000 Towards the Launceston Cycling Classic Inc Launceston Pacing Club Inc 1,500 Towards the running of the "Premier's Blue Bonnet" Lindisfarne R&SLA Sub Branch and Citizens Club 8,000 Towards the development of Anzac Park for a Vietnam Memorial Garden Lions Club of New Norfolk Inc 10,000 Towards a vehicle to tow a trailer/passenger unit to various events Lions Club of Hobart Town 1,500 Towards Circus Quirkus Lions Club of New Norfolk Inc 10,000 Towards the cost of purchasing a new building Lions Club of Smithton-Circular Head Inc 500 Towards sealing the pavement at the yard of the SES headquarters. Longford Baptist Church 10,000 Towards the cost of replacing Liffey Bridge Malahide Golf Club 5,000 Towards the cost of a new sprinkler system Mathinna Community 3,000 Towards the cost of repairs to St Georges Anglican Church Mountain Heights School 3,000 Towards the purchase of a new school bus Ms Ruth Langford 3,467 Towards travel to attend World Indigenous Women and Wellness Conference in Calgary, Canada National Heart Foundation of Australia 15,000 Towards the Heart Foundation Annual Doorknock New Norfolk Bowls Club 5,000 Towards the installation of a lift for disability and wheelchair access New Norfolk Golf Club 10,000 Towards refurbishments to their kitchen facilities New Norfolk Primary School 2,000 Towards the cost of carving a wooden sculpture for the school garden. New Town Cricket Club 4,000 Towards upgrading net facilities at New Town oval North Hobart Cricket Club 4,000 Towards the purchase of new equipment North Hobart Football Club 1,500 Towards a second computer Oatlands District Football Association 3,000 Towards public liability insurance costs for th teams competing in this year's competition Oenghus Inc Youth Services 1,500 Towards the Ready Set GO Programme Orford Bowls Club 5,000 Towards repayment of debt
Department of Premier and Cabinet - Annual Report 2008-09 140 SUNDRY GRANTS – Premier ORGANISATION $ PURPOSE Ouse Country Club 2,500 Towards the purchase of a surround mower to maintain the lawns Ouse District High School 2,000 Towards the purchase of a water cooler and television for the school's new fitness centre. Parklands High School - EMUsicians Primary School 5,000 Towards the cost of the Band's proposed major Band tour to Hobart in October Penguin Bowls Club 5,000 Towards their annual bowls classic pairs Tournament Queenstown Senior Citizens Club 1,700 Towards the repairs to the club Rosebery Neighbourhood Centre 2,990 Towards the purchase of a heat pump for the child care centre Rotary Club of Central Launceston Inc 1,500 Towards Circus Quirkus Rotary Club of Claremont 4,000 Towards the purchase of a BBQ trailer Rotary Club of Hobart Inc 1,500 Towards the Annual Magic Show Rotary International District 9830 Inc 8,000 Towards two teams per year given the beneficial nature of the Exchange Program - District D1170 Devon, England Royal Hobart Regatta 10,000 Towards staging of the 171st Royal Hobart Regatta Salvation Army 30,000 Towards the Red Shield Appeal Sandy Bay Senior Citizens Club 2,000 Towards the replacement of indoor bowls mats Scamander Skate Park 3,000 Towards the completion of the skatepark and surrounding landscaping, shelter and seating School of Agricultural Science, Cradle Coast Campus 500.00 Towards the UTAS Cradle Coast Science Fair 2008 Scottsdale RSL 4,000 Towards a life-size sculpture of Simpson and his donkey Sea Rescue Tasmania Inc 25,000 Towards the replacement costs of their rescue vessel SecondBite 10,000 Towards a food collections service in Tasmania (one-off grant) Southern Tasmanian Axemen's Association 1,250 Towards the Bacon Memorial Jigger Board Event at the 2009 Royal Hobart Regatta Southern Youth Taskforce (for Tasman District 14,000 Towards rural school projects School - $7000 and Dover/Geeveston District School -$7000l). Sports Carnivals Association of Tasmania 11,500 Towards junior cycling events at each of the Latrobe, Launceston, Devonport and Burnie Carnivale and Rosebery, Hobart and St Helens Carnivals Sports Carnivals Association of Tasmania 3,000 Towards support for Maiden running events at this year's series Sports Carnivals Association of Tasmania 1,200 Towards support of junior wood-chopping events at the 2008 Christmas Carnivals Series Spring Bay Bowling Club 3,000 Towards sanding and polishing the community hall floor
Department of Premier and Cabinet - Annual Report 2008-09 141 SUNDRY GRANTS – Premier ORGANISATION $ PURPOSE Spring Bay Education Group 500. Towards hosting a Grey Water Dry Gardening information workshop St Andrews Society 500 Towards hosting their 'Highland Gathering' event at Richmond St Helens and St Mary's Ambulance Volunteers 2,400 Towards the purchase of additional pagers for Units both units St Helens Athletics Club 6,000 Towards the Annual Athletic Carnival St Helens Bowls Club Inc 4,500 Towards completion of extension to the building St Helens Rotary Club 5,000 Towards the cost of rebuilding Kirwan’s Beach Jetty St Michaels Association Inc 10,000 Towards the installation of a solar grid-feed system Stringalong Club 2,400 Towards programme costs Swansea Bicheno Community Bank (Freycinet 2,000 Towards maintenance costs of running four Coast) community cars T3 Events - Schools Triathlon Challenge 4,000 Towards the Schools Triathlon Challenge Tasman Bowls Club -Tasman Ex-Servicemen's Club 3,000 Towards upgrade of the clubrooms Tasmanian Associazione Abruzzese 5,000 Towards assisting the earthquake victims of L'Aquila Tasmanian Craft Fair 7,000 Towards sponsorship of the 'Premier's Award for Excellence' Tasmanian Pacing Club 1,500 Towards the running of the Premier's Breeders Plate Tasmanian Pensioners Union 6,000 Towards continued support with clerical assistance Tasmanian Racing Club 1,500 Towards the Premier's Plate on 3 May 2009 Tasmanian Special Children's Christmas Party 1,500 Towards the 13th Tasmanian Special Children's Christmas Party Tasmanian Wood Design Centre 2,000 Towards the Tasmanian Wood Design Collection Biennial Tasmanian Wood Design Centre 6,000 Towards the Tasmanian Wood Design Prize Tasmanian Working Sheepdog Association Inc 20,000 Towards hosting the Australian Sheepdog Championships and the final Trans-Tasman event Taste of the North West Inc 2,000 Towards the inaugural Taste of the North West The Australian Lung Foundation 2,500 Towards the Breath of Life Music Festival to be held at Reece High School in 2010 The Royal Humane Society of Australasia Inc 500 Towards the Society's activities in 2008-09 The Society for Multiply Disabled People of Tas Inc 500 Towards the musical production of The Savannah Story The Way Christian Church 4,000 Towards the Taroona High School Renovation Blitz Timber Communities Australia Bruny Island Branch 2,500 Towards the Bruny Island Easter Community Carnival University of Tasmania 2,500 Towards the completion of the layout of a book regarding prisoners of war in WW1 University of the Third Age 5,877 Towards the installation of a hearing aid loop system in the Adult Education building in Kingston.
Department of Premier and Cabinet - Annual Report 2008-09 142 SUNDRY GRANTS – Premier ORGANISATION $ PURPOSE Valley of Adventure - Greater Esk Tourism Inc 1,437 Towards the purchase of office equipment Vietnam Veterans Association of Australia 2,000. Towards the Aussie flags for Anzac Day project West Coast Heritage Ltd 5,559 Towards a publication project, "Re-Visioning the West" Wynyard High School - Wynyard Men's Shed 3,500 Towards the construction costs of a veranda Zeehan Neighbourhood House 2,000 Towards the purchase of furniture for users of the House TOTAL 634,368
SUNDRY GRANTS – Aboriginal Affairs ORGANISATION $ PURPOSE Tasmanian Aboriginal Centre Inc 30,000 Towards the Aboriginal Home Buyers Assistance Scheme for 2008-09
Aboriginal Land Council of Tasmania 224,000 Towards ongoing ALCT operational and land management budget for 2008-09
TOTAL 254,000
SUNDRY GRANTS – Children and Youth Affairs ORGANISATION $ PURPOSE Children and Youth Advisory Services Grants Centacare 3,700 Towards Kid's Talk
Circular Head Council 3,913 Towards Co-Pilots Male Mentoring Program
Dorset Council 5,000 Towards promotional materials for the Dorset Party Safe Team. Edge Radio 99.3fm 4,461 Towards the School of Rock Online Engagement Project
George Town Council and Port Dalrymple School 5,000 Towards Body Bits and Health Tips
GP North Headspace Northern Tasmania 4,660 Towards Space Rox- a weekly music groul that teaches young people with mental health issues breathing and relaxation techniques Huon Valley Council Youth Service 4,555 Towards 'Youth Web' to provide relevant information about services offered and the promotion of upcoming events Kingborough Community and Garden Shed Inc. 3,583 Towards a schools mentoring program
LIFT - Central Coast Youth Council 4,245 Towards a Website and Promotional Material for young people in the Central Coast area
Department of Premier and Cabinet - Annual Report 2008-09 143 SUNDRY GRANTS – Children and Youth Affairs ORGANISATION $ PURPOSE Meenah Mienne (My Dream, My Art) 4,724 Towards 'My Art My Self' art card pamphlets
Mission Australia 5,000 Towards 'Stay on Track', promoting awareness of depression MST Workplace Solutions 2,000 Towards Internet safety, security and awareness for young people Northern Suburbs Community Centre 4,000 Towards Feeling Great 'Promoting positive body image'
Oenghus Inc. Youth Services 2,400 Towards The Oenghus Service Guide 4 Young People Red Cross 4,500 Towards 15 Save-A-Mate 'No Cover Charge' Programs RSPCA 5,000 Towards RSPCA Humane Education Sorell Council 5,000 Towards improving literacy and developing positive community connections St Giles Inc 2,970 Towards a program that provides information, fun and an emotionally safe environment for children who have siblings with a disability Tasmanian Deaf Society (Tasdeaf) 4,500 Towards the Accessible Youth and Information Centre (AYIC) West Tamar Council 2,000 Towards Reach Workshops at Riverside High School Working It Out Inc 4,395 Towards 'Designs on Young People"
Youth and Family Focus Inc 2,078 Towards an Information Cube containing relevant and appropriate information young people Total – Children and Youth Advisory Services Grants 87,684 Innovate. Include. Develop. Local Government Grant Program Break O’Day Council 8,300 Towards a review and renew of the Break O’Day Youth Policy Central Coast Council 10,000 Towards 2009 Central Coast Schools Leadership Camp Devonport City Council 4,000 Towards Mayor’s Youth Advisory Council Workshops Dorset Council 5,800 Towards Party Safe
George Town and West Tamar Councils 14,565 Towards Lead Inspire Grow
Glenorchy City Council 6,400 Towards Our Kids – Our Community Early Years Strategy Kingborough Council 8,380 Towards Conversations in Kingborough – Transport Project
Department of Premier and Cabinet - Annual Report 2008-09 144 SUNDRY GRANTS – Children and Youth Affairs ORGANISATION $ PURPOSE Sorell Council 7,810 Towards the Youth Direction and Youth Advisory Group
Total – Innovate. Include. Develop 75,555
Youth Network of Tasmania Grants
Youth Network of Tasmania 222,817 Towards the Youth Network of Tasmania (YNOT) annual core funding and the Tasmanian Youth Forum
Youth Network of Tasmania 4000 Towards the Develop, Empower, Network, Inspire, Motivate (DENIM) Conference in May 2009
Total - Youth Network of Tasmania Grants 222,817
National Youth Week Grants - Tasmanian Councils and Non-Government Organisations
Break O'Day 2000 Towards Maximum Volume 2
Brighton 2000 Towards Speed Art Day
Burnie City Council 6000 Towards Make a Move - Road Trip
Burnie City Council 3000 Towards NYW event funded by Beyond Blue
Central Highlands 775 Towards Pool Fun Day and BBQ
Circular Head Council 1980 Towards y' engage
Clarence City Council 1500 Towards NYW event funded by Beyond Blue
Derwent Valley 1804 Towards National Youth Week 2009 - Derwent Valley
Devonport City Council 2000 Towards Devonport's Making a Move
FEWCHA - Dorset Youth Advisory Group - 2000 Towards a Live Band Event Special Committee, Dorset Council
Flinders Island Council 2000 Towards Flinders Council National Youth Week Activities
George Town Council - 2CYC 2000 Towards 8Fest
Glamorgan Spring Bay Council 1500 Towards Activities Day in Hobart
Glenorchy City Council 1000 Towards NYW event funded by Beyond Blue
Glenorchy City Council 2000 Towards Make a Move Youth Event 2009 - Music, Media, Movement and More
Glenorchy Library and Online Access Centre - 580 Towards Blogging and Social Networking Auspiced by GCC Workshop
Huon Valley Council Youth Services 2,000 Towards NYW event funded by Beyond Blue
Department of Premier and Cabinet - Annual Report 2008-09 145 SUNDRY GRANTS – Children and Youth Affairs ORGANISATION $ PURPOSE
Huon Valley Council Youth Services 1000 Towards Youth Moving Forward
Kentish Council 2000 Towards the Kentish Interactive - Robo City, Domino Central and Quantum Shift Central and Quantum shift
King Island Youth Access Group 1982 Towards King Island Youth Access Group - NYW 2009 Taiko Drumming Workshop; and King Island Wipeout
Kingborough Council 2000 Towards Street Play
Latrobe Council 2000 Towards the Arty Farty Party
Meander Valley Council 1982 Towards Talking Puppets and 'Cycling into the Future' Expo
Mission Australia 2000 Towards NYW event funded by Beyond Blue
MST Workplace Solutions 2000 Towards Launch Yourself 'Youth Expo'
Northern Midlands Council 1550 Towards a Longford Skate and Family Fun Day
Northern Suburbs Community Centre 1950 Towards the It's all about you' youth carnival
Sorell Council Youth Services 2000 Towards Mix it up
Spring Bay Online Access Centre 800 Towards Daytime LAN Party
St John's Ambulance 1694 Towards Youth Volunteers Forum and Thank You
Tasmanian Deaf Society (Tasdeaf) 900 Towards Open Day to Youth Access Centre
The Youth Network Advisory Group - Clarence 2000 Towards The Bellerive Boardwalk Youth Week City Council Youth Services Festival
Ulverstone Community House Inc 1400 Towards Make a Move at Ulverstone Community House
UNYA Tasmania 1000 Towards the State Conference 2009
Waratah-Wynyard Council 2000 Towards Skate and Create Camp
West Tamar Council 160 Towards the Youngens Versus Oldies - Basketball Match
West Tamar Council 2000 Beyond Blue funding for NYW
West Tamar Council, The Tailrace Centre, 6000 Towards Big Day In Newstead College, Launceston College
Youth Network of Tasmania (YNOT) 500 Towards Tasmanian Youth Forum (TYF) On the Move Challenge
YMCA 12000 Towards Youth Parliament 2009
Total - National Youth Week Grants - Tasmanian Councils and Non-Government Organisations 85,056
Department of Premier and Cabinet - Annual Report 2008-09 146 SUNDRY GRANTS – Children and Youth Affairs ORGANISATION $ PURPOSE
National Youth Week Grants - Tasmanian Senior Schools and Colleges
Campbell Town District High School 150 Towards The Sizzle Games
Claremont College 150 Towards a Long Lunch
Clarence High School 150 Towards a Welcome Brunch
Guilford Young College 150 Towards Make a Move Fun Fest
Hilliard Christian School 150 Towards A Australian
Huonville High School 150 Towards Discover, Learn and Play
New Town High School 150 Towards Bands and BBQ
North West Christian School 150 Towards the Incredible Race
Penguin High School 150 Towards the Launch of transition from primary to high school
Rosny College 150 Towards an Evening Youth Expose
The Hutchins School 150 Towards Hutchins has Talent
Wynyard High School 150 Towards "Make a Move Road Trip" BBQ
Total - National Youth Week Grants - Tasmanian Senior Schools and Colleges 1,800
TOTAL 476,913
SUNDRY GRANTS – Multicultural Tasmania ORGANISATION $ PURPOSE African Cultural Festival Organising Committee 900 Towards the African Cultural Festival 2008-09
Australia Japan Society (Tas) Inc 500 Towards Ikenbana (Flower Arranging) demonstration
Centacare - IHSS Volunteers 900 Towards Garden - Education and Support
Circular Head International Friendship Group 900 Towards supporting Multiculturalism Project
Estia Greek Festival 11,000 Towards staging the 2009 Estia Greek Festival
Department of Premier and Cabinet - Annual Report 2008-09 147 SUNDRY GRANTS – Multicultural Tasmania ORGANISATION $ PURPOSE Glenorchy Library and Online Access Centre 625 Towards Your Future: Connections, Pathways, Choices
Kingborough Council 900 Towards What a Wonderful World
Launceston Workplace Learning Inc 900 Towards Parent Information for Career Support
LuzViMinda 900 Towards the 10th Filipino National Conference
LuzViMinda 3,000 Towards staging the Filipino Fiesta 2009
Migrant Resource Centre 5,000 Towards the Tasmanian Multicultural Youth project
Tasmanian Karen Community 900 Towards celebrating Karen New Year with the community
Multicultural Council of Tasmania 40,000 Towards the annual operation of MCOT
Philippine – Australia Community of Tasmania Inc 900 Towards Philippine Independence Day 2009
Polish Senior Citizens Club 305 Towards the equipment project
Sierra Leone Liberia Union 900 Towards Celebrate Sierra Leone and Liberian Independence days
St Aloysius Catholic College 900 Towards a Cultural Diversity Booklet
Sustainable Living Tasmania 500 Towards Winter Warmers Workshops
Polytechnic Tasmania – Launceston City Campus 840 Towards developing a foreign language fiction collection
Zimbabwe Tasmania Association 600 Towards Independence Day celebrations
TOTAL 78,000
SUNDRY GRANTS – Seniors Bureau ORGANISATION $ PURPOSE Council of the Ageing (Tas) Inc (COTA) 91,532 Towards core funding
Alzheimer's Australia Tas 2,490 Towards Photograph my World
Department of Premier and Cabinet - Annual Report 2008-09 148 SUNDRY GRANTS – Seniors Bureau ORGANISATION $ PURPOSE Australian Italian Club Inc 2,000 Towards the preparation of a new museum commemorating the journey of fleeing refugees by giving them the skills to correctly upload photos for editing and printing images for the museum.
Break O'day health 2,496 Positive Ageing Small Grants Program
Council of the Ageing (Tas) Inc 1,000 Towards Wednesday Words
Cygnet Community Arts Council 2,500 Towards a series of classes and workshops for people over 50 to interpret life experiences through the artistic medium of dance
Devonport Online Access Centre 1,560 Towards Stretch Yourself: Computers and Tai Chi
Glamorgan Spring Bay Council 2,500 Towards the Glamorgan Spring Bay Council Seniors Week Program 2008
Go Highlands Inc 2,500 Towards the Great Lake Adult Education Project
Huon Linc - sponsored by STEPS Employment and 2,315 Towards Huon Valley - Feel Good Live Longer Training Solutions
Jordan River Service Inc 2,206 Towards Keeping in touch
Kentish Council 1,500 Towards Music Therapy
King Island Council 2,500 Towards the Italian Choir Initiative
Kingborough Council 2,500 Positive Ageing Small Grants Program
MADE (Mature Artists Dance Experience) 2,500 Towards the PANE Project
Meander Valley Centre for Health and Well-Being 1,500 Towards the World's Worst Choir Project Inc
Migrant Resource Centre 2,000 Towards the Italian Choir Initiative
North West Christian School 2,500 Towards a Friendship Scheme - to create relationships between senior citizens and school students
Ravenswood neighbourhood House Inc 2,500 Towards the Time of my Life Project
Riverside Senior Citizens Club 800 Towards the purchase of Yellow Indoor Bowls for those who have difficulty seeing.
Salamanca Arts Centre 2,500 Towards hosting a two day theatre workshop and performance facilitated by Tasmanian Director, Neil Cameron
Shoreline Combined Probus Club Inc 500 Towards a combined bowls day
Southern Beaches Regional Arts 2,500 Towards a senior's group art exhibition 'New art/old stories - a show of wisdom'
Southern Cross Care (Tas) Inc 638 Towards the AA Lord Homes Resident's Committee - Easy Craft Project
Southern Midlands Council 2,495 Towards the Southern Midlands Community Shed feasibility and research project
Department of Premier and Cabinet - Annual Report 2008-09 149 SUNDRY GRANTS – Seniors Bureau ORGANISATION $ PURPOSE St Helens Neighbourhood House Assoc Inc 1,500 Towards the Pit stop Program
Toosey Aged & Community Care 1,500 Towards History Untold - recording the stories of persons over 90 within the Longford Rural District
U3A Clarence Inc 1,000 Positive Ageing Small Grants Program
TOTAL 144,032
SUNDRY GRANTS – Social Inclusion ORGANISATION $ PURPOSE Common Ground 136,363 Towards support for homeless Tasmanians
Tasmanian Association of Community Houses 2,727 Towards a Key Note Speaker for the Tasmanian Association of Community Houses conference.
TOTAL 139,090
SUNDRY GRANTS – Women Tasmania ORGANISATION $ PURPOSE Anglicare Tasmania 1,500 Towards 1-2-3 Magic for King Island
Annie Kenney Young Women's Refuge 800 Towards Socially Inclusive Educational Group Empowerment Program
Aspire - A Pathway to Mental Health Inc 1,050 Towards emotional strength building for women
Aspire: A Pathway to Mental Health 2,000 Towards Emotional Strength building for women
Association for Children with Disability Tasmania 800 Towards Mother's Camp 2009
Beauty Point Early Learning Centre 1,000 Towards Mums and Bubs club
Break O' Day Business Enterprise Centre 2,000 Towards Micro Enterprise Support Program
Break O' Day Health Resource Association Inc 1,500 Towards Get Out and Get Going
Community Potential Foundation: Business and 2,000 Towards Women on the Net Employment
Caroline House 600 Towards the Women leaving prison project
Centacare Tasmania: Roman Catholic Trust 1,400 Towards Baraka: a new entrant women program Corporation of the Archdiocese of Hobart
Circular Head Rural Health Services Inc 2,000 Towards Empowering Young Mums to overcome isolation
Claremont College School Association 1,000 Towards a reading program for the children of young mothers
Department of Premier and Cabinet - Annual Report 2008-09 150 SUNDRY GRANTS – Women Tasmania ORGANISATION $ PURPOSE Clarendon Vale Neighbourhood Centre 1,400 Towards Taking Control
Colony 47 Inc 1,000 Towards the Kitchen Coach Program
Community Potential Foundation Ltd 2,000 Towards the Micro Enterprises Support Program
Community Potential Foundation Ltd 2,000 Towards Micro Enterprise Support Program
Derwent Valley Council 900 Towards Malunna Energetic
Devonport Community House 1,335 Towards Help me, help you
Dorset E Centre Inc 1,175 Towards Netcraft/Craftnet
Family Based Care Assoc (Northern Region) Inc 900 Towards connecting women - community, craft and culture for respite hose homes program
Hobart Women's Health Centre 955 Towards Autism Awareness
Hobart Women's Shelter Inc 1,000 Towards Keeping Women in Touch
Huon Valley Council 940 Towards Young Mums Rock!
Jireh House Association Inc 1,000 Towards gift linen packs for clients
Karinya Young Women's Service 1,000 Towards Unique and Gorgeous
Kingborough Women's Club Inc 360 Towards Spend time with friends
Local Government Managers Association 2,000 Towards Inspiring Women in Local Government
Malangenna Child Care Centre 765 Towards a domestic violence support package
May Shaw Health Centre Inc 1,500 Towards Mothers - Understanding your Teenager
Mersey Level Aboriginal Corporation 1,963 Towards Aboriginal Mersey Leven Women
Midway Point Neighbourhood Centre 900 Towards information and education sessions for young mothers
Migrant Resource Centre 1,000 Towards Making Connections: African Women in Southern Tasmania
Migrant Resource Centre - North Tasmania Inc 1,000 Towards empowering Future
Miner's Cottage Co-operative Society Lts (Golden 1,050 Towards Opportunities for Women Courses gate gallery)
Mission Australia 1,520 Towards a First Aid Course for mentors and mentees in the Parents Staying Connected program
Mt Faulkner Primary School Association Inc 500 Towards Learn and Have Fun
Nexus Inc 1,000 Towards Connected to Community
Northern Midlands Council (Campbell Town 1,560 Towards training off volunteer lifeguards Swimming Pool)
Northern Suburbs Community Centre Inc 1,000 Towards "Grow" and Glow Mowbray Centre
Department of Premier and Cabinet - Annual Report 2008-09 151 SUNDRY GRANTS – Women Tasmania ORGANISATION $ PURPOSE Northern Suburbs Community Centre Inc 1,000 Towards Turn the page - Our history Rocherlea Centre
Palawa Aboriginal Corporation 1,000 Towards Grannies
Penguin Club of Australia Inc 850 Towards managing the dynamics of personal interactions
Philippines-Australia Community of Tas Inc 500 Towards Cultural sharing
Playgroup Tasmania 2,000 Towards Mother and baby supported playgroup
Ravenswood Neighbourhood House Inc 600 Towards Man I feel like a woman
Relationship Counselling and Mediation Services Inc 1,000 Towards enterprising for Craft Fair
Rotary Club Ulverstone West 726 Towards Rotary Youth Leadership Awards
Salvation Army (Tas) Property Trust 2,000 Towards the Safe from the Start brochure
Sids and Kids Tasmania 2,000 Towards the undertaking of a Women's International Day Event
Smithton Lions Club 1,500 Towards Plus One
Speak Out Association of Tasmania 1,800 Towards menopause awareness for women with an intellectual disability
St Helens Neighbourhood House Assoc Ins 1,370 Towards East Coast Ante Natal Class
St Vincent de Paul Society 1,500 Towards GIRL Mentoring Program
Stompin (Youth Dance Company) 1,645 Towards Club Belle Voix
Swanston St Children's Centre 800 Towards Women and Children's Sensory Garden
Tasmania Regional Arts Flinders Island Branch 2,000 Towards Island Women - Painting our World
Tasmanian Environment Centre 2,000 Towards Tasmanian Women Coolin It Sustainable Living Tasmania
Tasmanian Regional Arts 6,000 Material Girl Art Competition
Tasmanian Regional Arts 2,000 Towards Material Girl Rural and Regional Tour
Tasmanian Riding for the Disabled Association Inc 1,000 Towards Coach/Whip Training
Tasmanian Sudden Infant Death Society Inc 2,000 Towards SIDS and Kids Safe Sleeping workshops
Tasmanian Women in Agriculture Inc 2,000 Towards Boot the Drought
The NILS Network Tasmania 7,000 Towards the 2nd instalment grant for Women in Business loan Scheme admin Costs 2008--0
The Salvation Army - Oakleigh Accommodation 2,000 Towards healthy and affordable cooking Service
Department of Premier and Cabinet - Annual Report 2008-09 152 SUNDRY GRANTS – Women Tasmania ORGANISATION $ PURPOSE Ulverstone Community House 1,500 Towards parent connections
Unions Tasmania 600 Towards International Women's Day
Uniting Care Family Services - PYPS 735 Towards Supporting pregnant women
Volunteer Ambulance Officers Association of 1,187 Towards it's not all lights and sirens Tasmania Incorporates
Volunteering Tasmania 1,000 Towards Volunteer Management Resource Kits
Waratah-Wynyard Council 2,000 Towards Mining women of Waratah
Warrane Mornington Neighbourhood Centre Inc 750 Towards a Senior First Aid Update
West Moonah Community Action Group 1,000 Towards Play babies
Wyndarra Centre Inc 960 Towards Show and Tell
Youth Futures Inc 2,000 Towards Wi$e Women - Financial Literacy Program
Zeehan Neighbourhood House 400 Towards Somer House Development
TOTAL 115,100
Tasmanian Climate Change Grants ORGANISATION $ PURPOSE Eco Tasmania Inc 32,400 Towards Working it out together – a community based approach to reducing greenhouse gas emissions
Geeveston Community Centre 33,055 Towards the Climb It Challenge Project
Greening Australia 206,000 Towards a research grant
Local Government Association of Tasmania 36,000 Towards the agreement on climate change
Mersey Natural Resource Management Group 40,909 Towards Tree-riffic the Carbon Friendly Way
Sustainable Living Tasmania 99,297 Towards Rural Rides
Tasmanian Centre for Global Learning 15,660 Towards Sustainable Schools Direct Assistance Initiative
TOTAL 463,320
Department of Premier and Cabinet - Annual Report 2008-09 153 Mainstreet Makeover ORGANISATION $ PURPOSE Central Coast Council 25,000 Ulverstone: Planning and preparation of the Ulverstone CBD master plan
Circular Head Council 83,000 Smithton: Traffic management Improvement links with Dismal Swamp
Derwent Valley Council 79,999 New Norfolk: of High Street in New Norfolk as part of the spatial plan for New Norfolk
Derwent Valley Council 171,485 Maydena: Landscape architecture and plans. Supports the Maydena Hauler.
Dorset Council 50,000 Bridport: Survey, design, and on-ground works to enhance the safety, functionality and aesthetic appeal of Bridport’s commercial centre
Huon Valley Council 140,000 Huonville: Planning and preparation for stage 1 of the redevelopment of the Huon river foreshore area
Kentish Council 83,000 Sheffield: Revitalise the town centre and improve aesthetics; the safety of pedestrians; and accessibility of disabled.
Kingborough Council 166,667 Margate: Installation of traffic calming features, improvements to parking, plant trees, definition of entry and exit points, installation of signage and interpretation panels, and creation of the first stage of a village green for Margate
Sorell Council 166,667 Removal of power poles and overhead power lines in Sorell’s main street
Southern Midlands Council 18,000 Further improvements to the visual amenity of the main street and enhance the heritage theme at Oatlands
Waratah-Wynyard Council 45,000 Wynyard: Further development of civic space at two sites, the former service station on Goldie Street and the former information centre on Riverview Terrace.
TOTAL 1,029,000
Urban Renewal and Heritage Fund ORGANISATION $ PURPOSE Dorset Council 164,000 Bridport: Development of an outdoor viewing area and an active edge to the village green in Bridport:
West Coast Council 250,000 Queenstown: renew the footpath and kerbing and install veranda posts in a section of the town centre
West Coast Council 250,000 Rosebery: renew the footpath and kerbing within the town centre of Rosebery.
TOTAL 664,000
Department of Premier and Cabinet - Annual Report 2008-09 154 University Scholarships ORGANISATION $ PURPOSE University of Tasmania 125,000 Towards the University's Scholarship Programs, the Tasmanian Scholarships Program and the Premier of Tasmania Timor Lest Scholarship
TOTAL 125,000
Other contributions and grants ORGANISATION $ PURPOSE
Australia Day Grants 9,000 Towards Australia Day event costs for local municipalities
Jim Bacon Foundation 50,000 Government contribution to the Foundation for 2007-08
Brighton Council 40,000 Local Government Stronger Councils, Better Services Grant
Latrobe Council 32,600 Local Government Stronger Councils, Better Services Grant
Local Government Association of Tasmania 100,363 Local Government Stronger Councils, Better Services Grant
Northern Midlands Council 24,000 Local Government Stronger Councils, Better Services Grant
Red Cross 1,022,000 Towards the Victorian Bushfire appeal
Tasmanian Electronic Commerce Centre 300,000 Towards operating expenses of the Centre
TOTAL 1,578,000
Review of grant programs Under Treasurer’s Instruction 709 released in August 2008, grant programs are to be reviewed every 12 months, and the findings of the review are to be included in the Department’s Annual Report. The following is a summary of those grant programs reviewed during the reporting period.
Family Assistance Program The Family Assistance Program was established in 1992-93 and each year funds five community sector organisations: Anglicare Tasmania, The Salvation Army (Tasmania), the St Vincent de Paul Society (Tasmania), Hobart City Mission and Launceston City Mission. The three objectives of the Program are to increase:
provision of direct emergency relief to Tasmanian families suffering financial hardship provision of preventative support programs that are ancillary to the provision of emergency relief practical social policy research in agreed areas associated with emergency relief.
Department of Premier and Cabinet - Annual Report 2008-09 155 In 2008-09, the Social Inclusion Unit (SIU) reviewed three aspects of the Program’s administrative processes in accordance with Treasurer’s Instructions 709. The SIU commissioned Crown Law to draft new Grant Deeds to ensure the terms and conditions of the grant are set out in a legally binding agreement and to ensure that it dealt appropriately with the provisions of GST, as recommended by KPMG in its review of the Department’s Goods and Services Tax.
In addition the SIU negotiated new Approved Purposes with the five recipient organisations to broaden the scope of the services able to be funded under the Program to the Government’s priorities for social inclusion.
The SIU intends to review other aspects of the Program in 2009-10.
Food vans In 2008, the Government granted recurrent funding to three food van organisations Loui’s Van operated by St Vincent de Paul Society (Tasmania) in greater Hobart; Gran’s Van in Devonport; and City Mission Outreach Trailer and Mission Beat in Launceston. The objectives of the grants are to assist with the provision of food and beverage services and outreach to other services, information and social contact to Tasmanians.
The Unit intends to review the Food Vans Program’s administrative processes in accordance with the revised Treasurer’s Instructions 709 during 2009-10.
ClimateConnect The ClimateConnect program is a new program developed in 2008. The overarching objective of the ClimateConnect Program is to assist local communities, households and individuals work together to find climate change solutions. This key objective aligns with the Resilient and Adaptive Communities priority area identified in the Tasmanian Framework for Action on Climate Change. The Program offers grants of up to $50,000 to Tasmanian not-for-profit community groups to undertake practical on-ground activities that: Reduce greenhouse gas emissions Conserve energy Encourage others to act; and Promote new ideas to help tackle climate change and reduce costs to communities over time. The Program’s first funding round closed on 30 January 2009. Ten projects were selected for funding under the first round. A review of the ClimateConnect program objectives and guidelines will be undertaken in September, prior to opening the program’s second funding round in late 2009.
Shared Services Program The Shared Services Grants Program was a component of the Stronger Councils, Better Services initiative. It aimed to increase the resource-sharing, regional capacity and innovative service delivery of councils and council-owned bodies. Four collaborative projects were funded through the Shared Services Grants Program initiative. Two of these four projects have been completed. It is expected the remaining projects will be completed in September 2009 and that a review of the program will be undertaken in late 2009.
Department of Premier and Cabinet - Annual Report 2008-09 156 Government procurement
In 2008-09, the Department awarded thirteen contracts (six contractors and seven consultancies) with a value over $50,000 (excluding GST). The following table summarises the level of participation by local businesses with regard to contracts, tenders and/or quotation processes with a value of $50,000 or over (excluding GST).
Summary of participation by local business 2007-08 2008-09 Total number of contracts awarded. 15 13 Total number of contracts awarded to Tasmanian suppliers. 10 6 Total value of contracts awarded. $8,051,937 $2,093,558 Total value of contracts awarded to Tasmanian suppliers. $922,437 $680,378 Total number of tenders called and written quotation 6 10 processes run. Total number of bids and/or written quotations received. 70 58 Total number of bids and/or written quotations received 27 13 from Tasmanian businesses.
During the 2008-09 financial year, four exemptions were granted in accordance with the Government Procurement Guidelines. Five contracts were extended. A panel of preferred marketing service providers are appointed to April 2010, to provide services to the Department of Premier and Cabinet and the Department of Health and Human Services. The panel includes the following suppliers: Clemenger Tasmania Pty Ltd Corporate Communications (Tas) Pty Ltd Red Jelly Gray Matters Advertising Helen Bryen: Designer Futago Blue Box.
Department of Premier and Cabinet - Annual Report 2008-09 157 Contracts in 2008-09 with a value of $50,000 or over Contractor Location Description Period Total value ($) Alphawest Ltd Hobart Preparation and delivery of Nov 08 79,005 TAS TRIM Desktop user training to program Jun 09
Clemenger Hobart Production distribution and Nov 2004 443,298 Tasmania Pty Ltd TAS marketing of the Seniors Card to Directory of Savings and its the Nov 2008 Supplement. Clemenger Hobart Climate change campaign. Mar 2008 132,054 Tasmania Pty Ltd TAS to Dec 2008 Clemenger Hobart Advertising and promotional Apr 2008 77,067 Tasmania Pty Ltd TAS services for Seniors Week to 2008. Oct 2008 Clemenger Hobart Advertising and promotional Mar 2009 65,268 Tasmania Pty Ltd TAS services for Seniors Week to 2009. Oct 2009 Corporate Hobart Seniors Card Directory Jul 2008 81,213 Communications TAS 2009-10 to Jan 2009 Corporate Express Hobart Provision of new photocopiers Feb 2008 650,000 Australia Ltd TAS and their support and to (Konica Minolta) maintenance. Dec 2012 Deloitte Touche Hobart Internal audit services. Jan 2008 135,000 Tomatsu TAS to Dec 2010 Empower Kent Town Human Resources System Sep 2005 286,527 SA Support. to Perpetual Prologic Pty Ltd North Purchase of software licences Apr 2008 137,437 Hobart and technical support for to TAS INGRES database. Apr 2010 Red Jelly Hobart TAS Government Concessions Guide May 2008 81,123 2008-09. to Nov 2008 Red Jelly Hobart TAS Government Concessions Guide Apr 2009 84,903 2009-10. to Jun 2009 SAIC Pty Ltd Carlton Provision of system support for Jan 2006 350,000 VIC the EnAct Legislation System. to Jun 2009 TCM Pty Ltd Moonah TMD Data Centre UPS and Jan 2009 271,090 TAS Ancillary Upgrade Works. to Jan 2009
Department of Premier and Cabinet - Annual Report 2008-09 158
Consultancy contracts in 2008-09 with a value of $50,000 or over Consultant Location Description Period Total value ($) Croger and Associates Sandy Bay Assistance with IT Sept 2008 102,100 Pty Ltd TAS Transformation Project. to Jun 2009 McLennan Magasanik South Tasmanian Government Nov 2008 216,000 Associates Melbourne Greenhouse Gas Emissions to VIC Reduction Wedges Program. Dec 2009 Millward Brown Pty St Kilda VIC Conduct and report on the May 2007 102,000 Ltd Tasmanian Community to Survey. Aug 2008 OBS Pty Ltd Melbourne Develop and consult on Nov 2008 53,980 VIC software for Sharepoint. to Dec 2008 Oceana Consulting Pty Geilston Bay Review of Premier’s Office Sept 2008 54,609 Ltd TAS staffing and management to arrangements. Jan 2009 Parsons Brinkerhoff Sydney Tasmanian Government Mar 2008 285,000 Aust Pty Ltd NSW Greenhouse Gas Emissions to Inventory, Reduction, Aug 2009 Monitoring and Reporting Program. Profile Management Sydney Services to promote the Mar 2004 540,000 Consultants Pty Ltd NSW interests of the Tasmanian to Government in Canberra. Dec 2009 Profile Management Sydney Recruitment for the Oct 2008 55,000 Consultants Pty Ltd NSW Secretary of the Department to of Economic Development. Feb 2009 Evan Rolley Castle Provide advice on Social Jul 2008 45,540 Forbes Bay Inclusion and homelessness to Tas issues. Jun 2010 TeleResources Frenchs Consultancy Services - Oct 2008 101,000 Engineering Pty ltd Forest National Broadband to NSW Network for Australia. Jun 2009
Department of Premier and Cabinet - Annual Report 2008-09 159
Common use contracts Contract Contractor Location Period Total value ($) Networking Tasmania II Telstra Melbourne Jun 2007 30,000,000 Corporation VIC to May 2010 Networking Tasmania II Broadband Hobart TAS Jun 2007 300,000 Wireless Pty Ltd to trading as BBW May 2010 Telecom Networking Tasmania II Aurora Energy Pty Hobart TAS Jun 2007 1,500,000 Ltd to May 2010 Mobiles Optus Mobile North Ryde Jun 2008 300,000 Telecommunications & NSW to Service (MTAS) Apr 2011 Mobiles Telstra Sydney Jun 2008 12,000,000 Telecommunications & Corporation NSW to Service (MTAS) Apr 2011 Whole of Government IBM Limited Sydney Jan 2008 720,000 Lotus Notes Licensing NSW to Agreement Dec 2010 VMWare, Server Alphawest Ltd Hobart TAS Apr 2008 1,022,500 Visualisation Software. to Apr 2011 Business & ICT Gartner North Sydney Oct 2008 502,600 Consultancy Services. Australasia Pty Ltd NSW to Sept 2011 Public policy training Nous Group Pty Melbourne VIC May 2009 150,000 workshops Ltd to Apr 2012
Department of Premier and Cabinet - Annual Report 2008-09 160
Financial statements
The Department of Premier and Cabinet’s financial statements for 2008-09 including: Income statement Balance sheet Cash flow statement Statement of recognised income and expense Notes to and forming part of the financial statements Certification of financial statements Independent audit report.
Department of Premier and Cabinet - Annual Report 2008-09 161
DEPARTMENT OF PREMIER AND CABINET
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2009
Department of Premier and Cabinet - Annual Report 2008-09 162 Table of contents
Department of Premier and Cabinet Income Statement for the year ended 30 June 2009 164
Department of Premier and Cabinet Balance Sheet as at 30 June 2009 165
Department of Premier and Cabinet Cash Flow Statement for the year ended 30 June 2009 166
Department of Premier and Cabinet Statement of Recognised Income and Expense for the year ended 30 June 2009 167
Notes to and forming part of the Financial Statements for the year ended 30 June 2009 168
Department of Premier and Cabinet - Annual Report 2008-09 163 Department of Premier and Cabinet Income Statement for the year ended 30 June 2009
2009 2009 2008 Notes Budget Actual Actual $’000 $’000 $’000 Revenue and other income Revenue from Government Appropriation Revenue - recurrent 2.8(a), 6.1 65,753 67,423 60,000 Appropriation Revenue – works and services 2.8(a), 6.1 250 250 249 Appropriation Carried Forward under section 8A(2) of the Public Account Act 1986 2.8(a), 6.1 - 185 223 Revenue from Special Capital Investment Funds 6.2 1,204 1,693 1,520 Grants 2.8(b), 6.3 30 424 51 Sale of goods and services 2.8(c), 6.4 28,228 29,044 27,322 Other revenue 2.8(d), 6.5 - 1,102 917 Total income 95,465 100,121 90,282
Expenses Employee benefits 2.9(a),7.1 33,181 37,989 33,239 Superannuation 7.1 3,679 3,686 3,211 Depreciation and amortisation 2.9(b),7.2 1,054 889 810 Cost of goods sold - 376 606 Loss on sale of non-financial assets 2.9(g), 7.3 - 5 31 Supplies and consumables 2.9(h), 7.4 39,070 34,427 33,058 Grants and subsidies 2.9(c), 7.5 3,693 6,160 3,843 Transfers to Service Tasmania lead agencies 2.9(h) 10,640 10,520 10,423 Other transfer payments 2.9(h), 7.6 - 2,493 2,098 Other expenses 2.9(h), 7.7 5,008 4,176 3,671 Total expenses 96,325 100,721 90,990
Net surplus/(deficit) attributable to the State (860) (600) (708)
This income statement should be read in conjunction with the accompanying notes.
Budget information refers to original estimates and has not been subject to audit.
Explanations of material variances between budget and actual outcomes are provided in Note 4.1 of the accompanying notes.
Department of Premier and Cabinet - Annual Report 2008-09 164
Department of Premier and Cabinet Balance Sheet as at 30 June 2009 2009 2009 2008 Notes Budget Actual Actual $’000 $’000 $’000 Assets
Financial assets Cash and deposits 2.10(a), 2.1 3,037 4,695 3,684 Receivables 2.10(b), 8.1 1,943 4,063 4,208 Other financial assets 2.10(c), 8.2 2,724 1,090 1,083 Non-financial assets Inventories 2.10(d), 8.3 - 137 408 Plant, equipment and leasehold improvements 2.10(e), 8.4 1,991 2,483 2,555 Infrastructure 2.10(e), 8.5 1,115 1,188 1,270 Intangibles 2.10(f), 8.6 - 327 189 Other non financial assets 2.10(g), 8.7 2558 2,967 3,070 Total assets 13,368 16,950 16,467
Liabilities
Financial liabilities Payables 2.11(a), 9.1 1,343 2,795 2,646 Other financial liabilities 2.11(e), 9.2 2,835 1,502 1,967 Non-financial liabilities Employee benefits 2.11(c), 9.3 7,382 9,346 8,030 Total liabilities 11,560 13,643 12,643
Net assets 1,808 3,307 3,824
Equity Reserves 97 180 97 Accumulated funds 1,711 3,127 3,727 Total Equity 11.1 1,808 3,307 3,824
This Balance Sheet should be read in conjunction with the accompanying notes. Budget information refers to original estimates and has not been subject to audit. Explanations of material variances between budget and actual outcomes are provided in Note 4.2 of the accompanying notes.
Department of Premier and Cabinet - Annual Report 2008-09 165 Department of Premier and Cabinet Cash Flow Statement for the year ended 30 June 2009 2009 2009 2008 Notes Budget Actual Actual Cash flows from operating activities $’000 $’000 $’000 Inflows Inflows Inflows (Outflows) (Outflows) (Outflows) Cash inflows Appropriation receipts – recurrent 65,753 67,423 60,185 Appropriation revenue – capital 250 250 249 Receipts from Special Capital Investment Fund 1,204 1,702 1,520 Grants 30 422 51 Sale of goods and services 28,308 29,185 26,660 GST receipts 4,772 6,411 6,153 Other cash receipts - 1,104 915 Total cash inflows 100,317 106,497 95,733
Cash outflows Employee benefits (36,780) (40,637) (35,614) GST payments (4,772) (6,404) (6,124) Supplies and consumables (39,073) (36,669) (34,068) Other cash payments (19,341) (20,982) (20,056) Total cash outflows (99,966) (104,692) (95,862)
Net cash from (used by) operating activities 12.2 351 1,805 (129)
Cash flows from investing activities
Cash inflows Proceeds from the disposal of non-financial assets - - 8 Total cash inflows - - 8
Cash outflows Payments for acquisition of non-financial assets (517) (794) (703) Total cash outflows (517) (794) (703)
Net cash from (used by) investing activities (517) (794) (695) Net increase (decrease) in cash held (166) 1,011 (824) Cash and cash equivalents at the beginning of the reporting period 3,203 3,684 4,508 Cash and cash equivalents at the end of the reporting 12.1 3,037 4,695 3,684 period
This Cash Flow Statement should be read in conjunction with the accompanying notes. Budget information refers to original estimates and has not been subject to audit. Explanations of material variances between budget and actual outcomes are provided in Note 4.3 of the accompanying notes.
Department of Premier and Cabinet - Annual Report 2008-09 166 Department of Premier and Cabinet Statement of Recognised Income and Expense for the year ended 30 June 2009
2009 2008 $’000 $’000 Income and expenses recognised directly in equity Increase in Asset revaluation reserve 83 - 83 -
Net surplus/(deficit) for the period (600) (708)
Total recognised income and expense for financial year (517) (708)
This Statement of Recognised Income and Expense should be read in conjunction with the accompanying notes.
Department of Premier and Cabinet - Annual Report 2008-09 167 Notes to and forming part of the Financial Statements for the year ended 30 June 2009
NOTE 1 ADMINISTERED FINANCIAL STATEMENTS 171 1.1 Schedule of Administered Income and Expenses 171 1.2 Schedule of Administered Assets and Liabilities 172 1.3 Schedule of Administered Cash Flows 173 1.4 Schedule of Recognised Administered Income and Expenses 173
NOTE 2 SIGNIFICANT ACCOUNTING POLICIES 174 2.1 Objectives and Funding 174 2.2 Basis of Accounting 174 2.3 Reporting Entity 175 2.4 Functional and Presentation Currency 175 2.5 Changes in Accounting Policies 175 2.6 Administered Transactions and Balances 176 2.7 Activities Undertaken Under a Trustee or Agency Relationship 177 2.8 Income 177 2.9 Expenses 177 2.10 Assets 179 2.11 Liabilities 180 2.12 Leases 181 2.13 Judgements and Assumptions 181 2.14 Foreign Currency 182 2.15 Budget Information 182 2.16 Rounding 182 2.17 Departmental Taxation 182 2.18 Goods and Services Tax 182
NOTE 3 DEPARTMENTAL OUTPUT SCHEDULES 183 3.1 Output Group Information 183 3.2 Reconciliation of Total Output Groups Net Result to Income Statement 193 3.3 Reconciliation of Total Output Groups Net Assets to Balance 193 3.4 Administered Output Schedule 194 3.5 Reconciliation of Total Administered 195 3.6 Reconciliation of Total Administered Output Groups Net Assets to Schedule of Administered Assets and Liabilities 195
NOTE 4 EXPLANATIONS OF MATERIAL VARIANCES BETWEEN BUDGET AND ACTUAL OUTCOMES 196 4.1 Income Statements 196 4.2 Balance Sheet 198 4.3 Cash Flow Statement 199
NOTE 5 EVENTS OCCURING AFTER BALANCE DATE 200
Department of Premier and Cabinet - Annual Report 2008-09 168 NOTE 6 INCOME 200 6.1 Revenue from Government 200 6.2 Revenue from Special Capital Investment Funds 200 6.3 Grants 201 6.4 Sale of Goods and Services 201 6.5 Other Revenues 201
NOTE 7 EXPENSES 202 7.1 Employee Benefits 202 7.2 Depreciation and Amortisation 202 7.3 Gains/Losses on Sale of Non-financial Assets 203 7.4 Supplies and Consumables 203 7.5 Grants and Subsidies 204 7.6 Other Transfer Payments 206 7.7 Other Expenses 205
NOTE 8 ASSETS 207 8.1 Receivables 207 8.2 Other Financial Assets 207 8.3 Inventories 207 8.4 Plant, Equipment and Leasehold Improvements 208 8.5 Infrastructure 209 8.6 Intangibles 210 8.7 Other Non Financial Assets 210
NOTE 9 LIABILITIES 211 9.1 Payables 211 9.2 Other Financial Liabilities 211 9.3 Employee Benefits 211
NOTE 10 COMMITMENTS AND CONTINGENCIES 212 10.1 Schedule of Commitments 212 10.2 Contingent Assets and Liabilities 213
NOTE 11 EQUITY AND MOVEMENTS IN EQUITY 214 11.1 Reconciliation of equity 214 11.2 Asset revaluation reserve by class of asset 214
NOTE 12 CASH FLOW RECONCILIATION 215 12.1 Cash and Deposits 215 12.2 Reconciliation of Operating Surplus (Deficit) to Net Cash From Operating Activities 215 12.3 Acquittal of Capital Investment and Special Capital Investment Funds 216 12.4 Financing Facilities 217
Department of Premier and Cabinet - Annual Report 2008-09 169 NOTE 13 FINANCIAL INSTRUMENTS 218 13.1 Risk Exposures 218 13.2 Categories of Financial Assets and Liabilities 220 13.3 Net Fair Values of Financial Assets and Liabilities 221
NOTE 14 NOTES TO ADMINISTERED STATEMENTS 222 14.1 Explanations of Material Variances between Budget and Actual Outcomes 222 14.2 Administered Appropriation Revenue 223 14.3 Administered Grants Revenue 223 14.4 Other Administered Revenues 223 14.5 Tasmanian Community Forest Agreement 223 14.6 Stolen Generations of Aboriginal Children 223 14.7 Reconciliation of Administered Equity 224 14.8 Administered Cash and Deposits 224 14.9 Reconciliation of Administered Operating Surplus (Deficit) to Net Cash Provided by Administered Operating Activities 224 14.10 Financial Instruments (Administered) 224
NOTE 15 TRANSACTIONS AND BALANCES RELATING TO A TRUSTEE OR AGENCY ARRANGEMENT 226
Department of Premier and Cabinet - Annual Report 2008-09 170
Notes to and forming part of the financial statements for the Year Ended 30 June 2009
Note 1 Administered Financial Statements
1.1 Schedule of Administered Income and Expenses 2009 2009 2008 Notes Budget Actual Actual $’000 $’000 $’000 Revenue and other Income Revenue from Government Appropriation revenue – recurrent 2.8(a), 14.2 15,000 15,000 9,000 Reserved by Law 14.2 - - 5,000 Grants revenue 2.8(b), 14.3 - 19,200 - Other revenue 2.8(e), 14.4 - 8 16 Total income 15,000 34,208 14,016
Expenses Transfers to the Consolidated Fund 14.4 - 8 16 Tasmanian Community Forest Agreement 2.9(c), 14.5 22,200 41,400 13,875 Stolen Generation of Aboriginal Children 2.9(c),14.6 - - 5,000 Total expenses 22,200 41,408 18,891
Net deficit attributable to the State (7,200) (7,200) (4,875)
This Schedule of Administered Income and Expenses should be read in conjunction with the accompanying notes.
Budget information refers to original estimates and has not been subject to audit.
Explanations of material variances between budget and actual outcomes are provided in Note 14.1(a) of the accompanying notes.
Department of Premier and Cabinet - Annual Report 2008-09 171 1.2 Schedule of Administered Assets and Liabilities 2009 2009 2008 Notes Budget Actual Actual $’000 $’000 $’000 Assets Financial Assets Cash and deposits 2.10(a), 14.8 4,940 1,911 9,111 Total assets 4,940 1,911 9,111
Net assets 4,940 1,911 9,111
Equity Accumulated funds 4,940 1,911 9,111 Total Equity 14.7 4,940 1,911 9,111
This Schedule of Administered Assets and Liabilities should be read in conjunction with the accompanying notes. Budget information refers to original estimates and has not been subject to audit. Explanations of material variances between budget and actual outcomes are provided in Note 14.1(b) of the accompanying notes.
Department of Premier and Cabinet - Annual Report 2008-09 172 1.3 Schedule of Administered Cash Flows 2009 2009 2008 Notes Budget Actual Actual Cash flows from operating activities $’000 $’000 $’000 Inflows Inflows Inflows (Outflows) (Outflows) (Outflows) Cash inflows Appropriation receipts - recurrent 15,000 15,000 9,000 Reserved by law – Stolen Generation - - 5,000 Grants - 19,200 - Other cash receipts - 8 16 Total cash inflows 15,000 34,208 14,016
Cash outflows Tasmanian Community Forest Agreement (22,200) (41,400) (13,875) Stolen Generation of Aboriginal Children Ex gratia payments - - (5,000) Transfers to Consolidated Fund - (8) (16) Total cash outflows (22,200) (41,408) (18,891) Net cash from (used by) operating activities 14.9 (7,200) (7,200) (4,875) Net increase (decrease) in cash held (7,200) (7,200) (4,875) Cash at the beginning of the reporting period 12,140 9,111 13,986 Cash at the end of the reporting period 14.8 4,490 1,911 9,111
This Schedule of Administered Cash Flows should be read in conjunction with the accompanying notes. Budget information refers to original estimates and has not been subject to audit. Explanations of material variances between budget and actual outcomes are provided in Note 14.1(c) of the accompanying notes.
1.4 Schedule of Recognised Administered Income and Expenses 2009 2008 $’000 $’000
Net surplus/(deficit) for the financial year (7,200) (4,875)
Total recognised income and expense for the financial year (7,200) (4,875)
This Schedule of Recognised Administered Income and Expenses should be read in conjunction with the accompanying notes.
Department of Premier and Cabinet - Annual Report 2008-09 173 NOTE 2 Significant Accounting Policies
2.1 Objectives and Funding The Department of Premier and Cabinet provides the services, other than those provided by the House of Assembly and the Legislative Council, to support Ministers and non-Ministerial Members of the House of Assembly. In addition, there are some shared services provided to Members of the Legislative Council. The Department also provides a range of services to support the Premier, the Minister for Local Government and the Cabinet. The Department has an important role in whole-of-government policy co- ordination, issues management, inter-governmental relations, information technology and telecommunications and public sector management. The Department delivers a range of outputs to support the activities of other public sector organisations. These services encompass project management, information resource management, inter-agency human resource management issues and across government telecommunication and computing services. The Department also includes the Community Development Division, Local Government Division, the Tasmanian Climate Change Office and the Social Inclusion Unit. The Department also supports the Office of the State Service Commissioner, the Tasmania Together Progress Board and the Local Government Board. Department activities contributing toward these outcomes are classified as either controlled or administered. Controlled activities involve the use of assets, liabilities, revenues and expenses controlled or incurred by the Department in its own right. Administered activities involve the management or oversight by the Department on behalf of the Government of items controlled or incurred by the Government. The Department is funded by a mixture of Parliamentary appropriations and retained revenues. It provides the following services on a fee-for-service basis: training services; legislation drafting; project management services; and telecommunications and computing services. The financial report encompasses all funds through which the Department controls resources to carry on its functions. In the process of preparing accrual based reports for the Department as a single entity, all material intra- entity transactions and balances have been eliminated.
2.2 Basis of Accounting The Financial Statements are a general purpose financial report and have been prepared in accordance with: the Treasurer’s Instructions issued under the provisions of the Financial Management and Audit Act 1990; and Australian Accounting Standards issued by the Australian Accounting Standards Board. In particular AAS 29 “Financial Reporting by Government Departments” has been applied except for those changes outlined in Note 2.5 below. The financial statements were signed by the Secretary on 12 August 2009. Compliance with the Australian Accounting Standards (AASBs and AASs) may not result in compliance with International Financial Reporting Standards (IFRS), as the AASBs and AASs include requirements and options available to not-for-profit organisations that are inconsistent with IFRS. The Department is considered to be not-for-profit and has adopted some accounting policies under AASBs and AASs that do not comply with IFRS. The Financial Statements have been prepared on an accrual basis and, except where stated, are in accordance with the historical cost convention. The accounting policies are generally consistent with the previous year except for those changes outlined in Note 2.5.
Department of Premier and Cabinet - Annual Report 2008-09 174 2.3 Reporting Entity The financial statements include all the controlled activities of the Department. The financial statements consolidate material transactions and balances of the Department and entities included in its output groups. Material transactions and balances between the Department and such entities have been eliminated.
2.4 Functional and Presentation Currency These financial statements are presented in Australian dollars, which is the Department’s functional currency.
2.5 Changes in Accounting Policies a) Impact of new and revised Accounting Standards In the current year, the Department has adopted all of the new and revised Accounting Standards and interpretations issued by the Australian Accounting Standards Board (AASB) that are relevant to its operations and effective for the current annual reporting period. These include: AASB 2008-10 Amendments to Australian Accounting Standards: Reclassification of Financial Instruments permits the reclassification of certain non-derivative financial assets. The Department does not intend on reclassifying its financial assets in the current period, accordingly there will be no financial impact. AASB 2007-9 Amendments to Australian Accounting Standards arising from the Review of AASs 27, 29 and 31 – The primary focus of this Standard has been on relocating, where necessary, the requirements in AASs 27, 29 and 31, substantively unamended (with some exceptions), into topic- based Standards. The Standard will not have a material financial impact on the Financial Statements. AASB Interpretation 14 AASB 119 the Limit on a Defined Benefit Asset, Minimum Funding Requirements and their Interaction - The interpretation clarifies when refunds or reductions in future contributions in relation to defined benefit assets should be regarded as available and provides guidance on the impact of minimum funding requirements on such assets. It also gives guidance on when a MFR might give rise to a liability. The Interpretation will not have a material financial impact on the Financial Statements b) Impact of new and revised Accounting Standards yet to be applied The Department has determined there is no effect of the revised Standard on the Department’s Financial Statements. The following new standards have been issued by the AASB and are yet to be applied: AASB 2007-6 Amendments to Australian Accounting Standards Arising from AASB 123 – revised Standard to be applied in reporting periods beginning on or after 1 January 2009. Eliminates the option of expensing borrowing costs directly attributable to the construction or production of qualifying assets, instead requiring capitalisation. The transitional provisions apply for prospective application as a result there will be no retrospective financial impact on the 2009 Financial Statements. AASB 2007-8 Amendments to Australian Accounting Standards Arising from AASB 101 - revised Standard to be applied in reporting periods beginning on or after 1 January 2009. The Standard will not have a financial impact on the Financial Statements but will require a number of changes in disclosures. AASB 2007-10 Further Amendments to Australian Accounting Standards arising from AASB 101 revised Standard to be applied from reporting periods beginning on or after 1 January 2009. This Standard changes the term “general purpose financial report” to “general purpose Financial Statements” and the term “financial report” to “Financial Statements”, where appropriate, in Australian Accounting Standards (including Interpretations) and the Framework to better align with IFRS terminology. The Standard will not have a financial impact on the Financial Statements.
Department of Premier and Cabinet - Annual Report 2008-09 175 AASB 2008-3 Amendments to Accounting Standards arising from AASB 3 and AASB 127 - revised Standard to be applied to annual reporting periods beginning on or after 1 July 2009. The focus of the Standard is to reduce alternatives in accounting for subsidiaries in consolidated Financial Statements and in accounting for investments in the separate Financial Statements of a parent. The Standard will not have a material financial impact on the Financial Statements. AASB 2008-5 Amendments to Australian Accounting Standards arising from the Annual Improvements Project – revised Standard to be applied from reporting periods beginning on or after 1 January 2009. The amendments to some Standards result in accounting changes for presentation, recognition or measurement purposes, while some amendments that relate to terminology and editorial changes are expected to have no or minimal effect on accounting. The Standard will not have a material financial impact on the Department’s Financial Statements. AASB 2008-6 Further Amendments to Australian Accounting Standards arising from the Annual Improvements Project - revised Standard to be applied from annual reporting periods beginning on or after 1 July 2009. This Standard amends AASB 1 and AASB 5 to include requirements relating to a sale plan involving the loss of control of a subsidiary. The amendments require all the assets and liabilities of such a subsidiary to be classified as held for sale and clarify the disclosures required when the subsidiary is part of a disposal group that meets the definition of a discontinued operation. The Standard will not have a financial impact on the Financial Statements. AASB 2008-7 Amendments to Australian Accounting Standards – Cost of an Investment in a Subsidiary, Jointly Controlled Entity or Associate – revised Standard to be applied from reporting periods beginning on or after 1 January 2009. The Standard removes the requirement to deduct dividends declared out of pre-acquisition profits from the cost of an investment in a subsidiary, jointly controlled entity or associate and to include recognising a dividend from a subsidiary, jointly controlled entity or associate, together with other evidence, as an indication that the investment in the subsidiary, jointly controlled entity or associate may be impaired. The Standard will not have a financial impact on the Financial Statements. AASB 2008-13 Amendments to Australian Accounting Standards arising from AASB Interpretation 17 – Distributions of Non-cash Assets to Owners - revised Standard to be applied from annual reporting periods beginning on or after 1 July 2009. The amendments are in respect of the classification, presentation and measurement of non-current assets held for distribution to owners in their capacity as owners and the disclosure requirements for dividends that are declared after the reporting period but before the Financial Statements are authorised for issue, respectively. The Standard will not have a material financial impact on the Department’s Financial Statements. c) Voluntary changes in accounting policy The capitalisation threshold for TMD plant, equipment and computer hardware assets has been revised from $5,000 to $1,000 per item. No comparatives are required as 2007-08 purchases with a value between $1,000 and $5,000 were expensed. Departmental and TMD plant, equipment, computer hardware, leasehold improvements and infrastructure assets with a value equal to or greater than $50,000 are subject to a revaluation process. This has changed from the previous revaluation threshold of $10,000 for Departmental assets and $5,000 for TMD assets.
2.6 Administered Transactions and Balances The Department administers, but does not control, certain resources on behalf of the Government as a whole. It is accountable for the transactions involving such administered resources, but does not have the discretion to deploy resources for the achievement of the Department’s objectives.
Administered assets, liabilities, expenses and revenues are disclosed in note 1 to the Financial Statements.
Department of Premier and Cabinet - Annual Report 2008-09 176 2.7 Activities Undertaken Under a Trustee or Agency Relationship Transactions relating to activities undertaken by the Department in a trust or fiduciary (agency) capacity do not form part of the Department’s activities. Trustee and agency arrangements, and transactions/balances relating to those activities, are neither controlled nor administered. Fees, commissions earned and expenses incurred in the course of rendering services as a trustee or through an agency arrangement are recognised as controlled transactions. The Department holds monies in a trustee capacity on behalf of the Jim Bacon Foundation and the Tasmanian Early Years Foundation. The Tsuneichi Fujii Fellowship Trust was wound-up on 26 June 2009 and the balance of Trust monies was transferred to the University of Tasmania Foundation. As the Department performs only a custodial role in respect of these monies, and because the monies cannot be used for achievement of the Department’s objectives, transactions and balances relating to a trustee arrangement are not recognised as departmental revenues, expenses, assets or liabilities in these financial statements. A summary of transactions is provided in Note 15.
2.8 Income Income is recognised in the Income Statement when an increase in future economic benefits related to an increase in an asset or a decrease of a liability has arisen that can be measured reliably. a) Revenue from Government Appropriations, whether recurrent or capital, are recognised as revenues in the period in which the Department gains control of the appropriated funds. Except for any amounts identified as carried forward in Note 6.1 and 14.2, control arises in the period of appropriation. b) Grants Grants payable by the Australian Government are recognised as revenue when the Department gains control of the underlying assets. Where grants are reciprocal, revenue is recognised as performance occurs under the grant. Non-reciprocal grants are recognised as revenue when the grant is received or receivable. Conditional grants may be reciprocal or non-reciprocal depending on the terms of the grant. c) Sales of Goods and Services Amounts earned in exchange for the provision of goods are recognised when the significant risks and rewards of ownership have been transferred to the buyer. Revenue from the provision of services is recognised in proportion to the stage of completion of the transaction at the reporting date. The stage of completion is assessed by reference to surveys of work performed. d) Other revenue Revenue from charges for services provided and other recoveries is recognised when an increase in future economic benefit relating to an increase in an asset or a decrease in a liability has arisen and can be reliably measured.
2.9 Expenses Expenses are recognised in the Income Statement when a decrease in future economic benefits related to a decrease in asset or an increase of a liability has arisen that can be measured reliably. a) Employee Benefits Employee benefits include, where applicable, entitlements to wages and salaries, annual leave, sick leave, long service leave, superannuation and other post-employment benefits.
Department of Premier and Cabinet - Annual Report 2008-09 177 b) Depreciation and Amortisation All applicable Non-financial assets having a limited useful life are systematically depreciated over their useful lives in a manner that reflects the consumption of their service potential. Depreciation is provided for on a straight line basis, using rates which are reviewed annually. Major depreciation periods are: Minor Computing Equipment 3 years Major Computing Equipment 5 years Office Plant and Equipment 5 years Leasehold Improvements 10 years Infrastructure 10 years Heritage assets are not depreciated. All intangible assets having a limited useful life are systematically amortised over their useful lives reflecting the pattern in which the asset’s future economic benefits are expected to be consumed by the Department. Intangibles (software) are amortised over 3 years. c) Grants and Subsidies Grants and subsidies expenditure is recognised to the extent that: the services required to be performed by the grantee have been performed; or the grant eligibility criteria have been satisfied. A liability is recorded when the Department has a binding agreement to make the grant but services have not been performed or criteria satisfied. Where grant monies are paid in advance of performance or eligibility, a prepayment is recognised. d) Impairment – Financial Assets Financial assets are assessed at each reporting date to determine whether there is any objective evidence that there are any financial assets that are impaired. A financial asset is considered to be impaired if objective evidence indicates that one or more events have had a negative affect on the estimated future cash flows of that asset. An impairment loss, in respect of a financial asset measured at amortised cost, is calculated as the difference between its carrying amount, and the present value of the estimated future cash flows discounted at the original effective interest rate. All impairment losses are recognised in the Income Statement. An impairment loss is reversed if the reversal can be related objectively to an event occurring after the impairment loss was recognised. For financial assets measured at amortised cost and available-for-sale financial assets that are debt securities, the reversal is recognised in profit or loss. For available-for-sale financial assets that are equity securities, the reversal is recognised directly in equity. e) Impairment – Non Financial Assets All non-financial assets are assessed to determine whether any impairment exists. Impairment exists when the recoverable amount of an asset is less than its carrying amount. Recoverable amount is the higher of fair value less costs to sell and value in use. The Department’s assets are not used for the purpose of generating cash flows; therefore value in use is based on depreciated replacement cost where the asset would be replaced if deprived of it. All impairment losses are recognised in the Income Statement. An impairment loss in respect of goodwill is not reversed. In respect of other assets, impairment losses recognised in prior periods are assessed at each reporting date for any indications that the loss has decreased or no longer exists. An impairment loss is reversed if there has been a change in the estimates
Department of Premier and Cabinet - Annual Report 2008-09 178 used to determine the recoverable amount. An impairment loss is reversed only to the extent that the asset’s carrying amount does not exceed the carrying amount that would have been determined, net of depreciation or amortisation, if no impairment loss had been recognised. f) Contributions provided Contributions provided free of charge by the Department, to another entity, are recognised as an expense when fair value can be reliably determined. g) Gain (Loss) from the Sale of Non-financial Assets Gains or losses from the sale of Non-financial assets are recognised when control of the asset has passed to the buyer. h) Other Expenses Expenses from acquisition of supplies and services are recognised when the obligation to pay can be reliably measured, usually at the time of supply of such supplies and services. Transfers to Service Tasmania lead agencies relate to recoveries by lead agencies (Department of Education, TMD and Department of Primary Industries and Water) for delivery of services to Service Tasmania.
2.10 Assets Assets are recognised in the Balance Sheet when it is probable that the future economic benefits will flow to the Department and the asset has a cost or value that can be measured reliably. a) Cash and Deposits Cash means notes, coins any deposits held at call with a bank or financial institution, as well as funds held in the Special Deposits and Trust Fund. Deposits are recognised at amortised cost, being their face value. b) Receivables Receivables are recognised at amortised cost, less any impairment losses, however, due to the short settlement period, receivables are not discounted back to their present value. c) Other Financial Assets Tax assets are recognised when the related transactions occur and are measured at the nominal amount. Accrued revenues are recognised at the end of the reporting period and are measured at the nominal amount. d) Inventories Inventories held for distribution are valued at cost adjusted, when applicable, for any loss of service potential. Inventories acquired for no cost or nominal consideration are valued at current replacement cost. Inventories are measured at the lower of cost and current replacement cost. e) Plant, Equipment, Leasehold Improvements and Infrastructure (i) Valuation basis Heritage assets are recorded at fair value. All other Non-current physical assets, including work in progress, are recorded at historical cost less accumulated depreciation and accumulated impairment losses. Cost includes expenditure that is directly attributable to the acquisition of the asset. The costs of self-constructed assets includes the cost of materials and direct labour, any other costs directly attributable to bringing the asset to a working condition for its intended use, and the costs of dismantling and removing the items and restoring the site on which they are located. Purchased software that is integral to the functionality of the related equipment is capitalised as part of that equipment.
Department of Premier and Cabinet - Annual Report 2008-09 179 When parts of an item of plant, equipment and leasehold improvements have different useful lives, they are accounted for as separate items (major components) of plant and equipment. (ii) Subsequent costs The cost of replacing part of an item of plant, equipment and any leasehold improvement is recognised in the carrying amount of the item if it is probable that the future economic benefits embodied within the part will flow to the Department and its costs can be measured reliably. The carrying amount of the replaced part is derecognised. The costs of day-to-day servicing of plant, equipment and leasehold improvements are recognised in profit or loss as incurred. (iii) Asset recognition threshold The asset capitalisation threshold adopted by the Department for all classes of assets is $10,000, with the exception of assets held by TMD. For business purposes TMD has adopted a recognition threshold of $1,000. Items purchased that are valued at less than the asset capitalisation threshold of their class of asset are charged to the Income Statement in the year of purchase (other than where they form part of a group of similar items which are material in total). (iv) Revaluations The Department has adopted a revaluation threshold of $50,000 for all Departmental plant, equipment, computer hardware, leasehold improvements and infrastructure assets. These assets meeting the revaluation threshold of $50,000 are reviewed annually to consider whether revaluation is required. Revaluation is on a fair value basis. Until revaluation occurs, such assets will continue to be reported at cost. The Department’s heritage assets (furniture) are revalued on a 3 yearly basis. They were revalued by Gowans Auctions (Auctioneers and Valuers) in June 2009. Heritage assets are reported at fair value. Details of the revaluation are in Note 8.4. f) Intangibles An intangible asset is recognised where: it is probable that an expected future benefit attributable to the asset will flow to the Department; and the cost of the asset can be reliably measured. Intangible assets held by the Department are valued at fair value less any subsequent accumulated amortisation and any subsequent accumulated impairment losses where an active market exists. Where no active market exists, intangibles are valued at cost less any accumulated amortisation and any accumulated impairment losses. Intangible assets for the Department are not revalued due to software having a limited useful life. g) Other Non Financial Assets Prepayments are recognised when they occur and are measured at the nominal amount.
2.11 Liabilities Liabilities are recognised in the Balance Sheet when it is probable that an outflow of resources embodying economic benefits will result from the settlement of a present obligation and the amount at which the settlement will take place can be measured reliably. a) Payables Payables, including goods received and services incurred but not yet invoiced, are recognised at amortised cost, which due to the short settlement period, equates to face value, when the Department becomes obliged to make future payments as a result of a purchase of assets or services. b) Provisions A provision arises if, as a result of a past event, the Department has a present legal or constructive obligation that can be estimated reliably, and it is probable that an outflow of economic benefits will be
Department of Premier and Cabinet - Annual Report 2008-09 180 required to settle the obligation. Provisions are determined by discounting the expected future cash flows at a rate that reflects current market assessments of the time value of money and the risks specific to the liability. Any right to reimbursement relating to some or all of the provision is recognised as an asset when it is virtually certain that the reimbursement will be received. c) Employee benefits Liabilities for wages and salaries and annual leave are recognised when the employee becomes entitled to receive a benefit. Those liabilities expected to be realised within 12 months are measured as the amount expected to be paid. Other employee entitlements are measured as the present value of the benefit at 30 June 2009, where the impact of discounting is material, and at the amount expected to be paid if discounting is not material. A liability for long service leave is recognised, and is measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date. d) Superannuation The Department does not recognise a superannuation liability for the accruing superannuation benefits of employees. This liability is held centrally and is recognised within the Finance-General Division of the Department of Treasury and Finance. e) Other Financial Liabilities Revenue in advance and Discounts held are recognised at the time of receipt and treated as revenue in the period to which they relate. Payroll tax liability is a liability for payroll on-costs calculated on employee benefits liabilities for wages and salaries annual leave and long service leave and is recognised when the employee becomes entitled to receive these benefits. The liability expected to be realised within 12 months is measured as the amount expected to be paid. The liability due in more than 12 months is measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date.
2.12 Leases The Department has entered into a number of operating lease agreements for buildings and office equipment, where the lessors effectively retain all the risks and benefits incidental to ownership of the items leased. Equal instalments of lease payments are charged to the Income Statement over the lease term, as this is representative of the pattern of benefits to be derived from the leased property. The Department is prohibited by Treasurer’s Instruction 502 Leases from holding finance leases.
2.13 Judgements and Assumptions In the application of Australian Accounting Standards, the Department is required to make judgements, estimates and assumptions about carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances, the results of which form the basis of making the judgements. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimates are revised if the revisions affect only that period, or in the period of the revisions and future periods if the revisions affect both current and future periods. Judgements made by the Department that have significant effects on the financial statements are disclosed in the relevant notes to the financial statements. The Department has made no assumptions concerning the future that may cause a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.
Department of Premier and Cabinet - Annual Report 2008-09 181 2.14 Foreign Currency Transactions denominated in a foreign currency are converted at the exchange rate at the date of the transaction. Foreign currency receivables and payables are translated at the exchange rates current as at balance date.
2.15 Budget Information Budget information refers to original estimates as disclosed in the 2007-08 Budget Papers and is not subject to audit.
2.16 Rounding All amounts in the Financial Statements have been rounded to the nearest thousand dollars unless otherwise stated. Where the result of expressing amounts to the nearest thousand dollars would result in an amount of zero, the financial statement will contain a note expressing the amount to the nearest whole dollar.
2.17 Departmental Taxation The Department is exempt from all forms of taxation except Fringe Benefits Tax, Payroll Tax and the Goods and Services Tax (GST).
2.18 Goods and Services Tax Revenue, expenses and assets are recognised net of the amount of Goods and Services Tax, except where the GST incurred is not recoverable from the Australian Taxation Office. Receivables and payables are stated inclusive of GST. The net amount recoverable, or payable, to the ATO is recognised as an asset or liability within the Balance Sheet. In the Cash Flow Statement, the GST component of cash flows arising from operating, investing or financing activities which is recoverable from, or payable to, the Australian Taxation Office is, in accordance with the Australian Accounting Standards, classified as operating cash flows.
Department of Premier and Cabinet - Annual Report 2008-09 182 NOTE 3 Departmental Output Schedules
3.1 Output Group Information Comparative information has not been restated for external administrative restructures. Budget information refers to original estimates and has not been subject to audit.
(I) Ministerial and Parliamentary Support Output Group Output Group 1 – Support For Members of Parliament 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Revenue from Appropriation 18,665 20,117 18,516 Other revenue1 - 475 441 TOTAL 18,665 20,592 18,957
EXPENSES Employee benefits Salaries and wages2 10,073 12,383 11,207 Other employee related expenses3 329 99 123 Reserved by Law – Ministerial Salaries and Allowances4 708 741 695 Superannuation 1,128 1,170 1,041 Depreciation and amortisation 17 15 36 Supplies and consumables Consultants5 21 80 12 Property services6,7 2,067 2,374 2,129 Maintenance7 260 123 65 Communications 436 431 419 Information technology 281 219 330 Travel and transport8 1,921 1,250 1,211 Advertising and Promotion8 - 137 48 Other supplies and consumables8 625 344 511 Other transfer payments - 13 - Other expenses2,3,8 825 1,555 1,437 TOTAL 18,691 20,934 19,264
NET RESULT (26) (342) (307)
EXPENSE BY OUTPUT 1.1 Support for Ministers 15,097 17,074 15,813 1.2 Support for other Members of Parliament 3,594 3,860 3,451 TOTAL 18,691 20,934 19,264
Net Assets Total assets deployed for Output Group 1 562 497 Total liabilities incurred for Output Group 1 (3,141) (2,676) Net assets deployed for Output Group 1 (2,579) (2,179)
Notes: (Variations between 2009 Budget and Actual) 1 Recoveries from other sources to cover services provided. 2 Unbudgeted final staff payments for leave and other entitlements on termination of services, in accordance with contracts of employment; revised staffing arrangements following the creation of a new Ministry late in the 2007-08 financial year and the reestablishment of a ninth Ministerial Office, unbudgeted salary expenses recovered from other sources and implementation of the Tasmanian State Service Award. 3 Recasting of expenses between Other employee related expenses and Other expenses in the Financial Statements. 4 Additional salaries payable to Ministers of the Crown in accordance with provisions of the Parliamentary Salaries, Superannuation and Allowances Act 1973 5 The engagement of a consultant to review Ministerial office structures and associated matters; 6 Rent increases in accordance with accommodation lease agreements and establishment of new Electorate Offices 7 Recasting of expenses between Property services and Maintenance. 8 Recasting of expenses between Travel and transport, Other supplies and consumables and Other expenses in the Financial Statements.
Department of Premier and Cabinet - Annual Report 2008-09 183 (II) DEPARTMENTAL OUTPUT GROUPS Output Group 1 – Support for Executive Decision Making 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Revenue from Appropriation1 12,167 10,039 6,664 Other revenue - 92 7 TOTAL 12,167 10,131 6,671 EXPENSES Employee entitlements Salaries and wages2,3 4,376 4,361 2,983 Other employee related expenses2 102 299 62 Superannuation3 469 456 314 Depreciation and amortisation4 193 12 6 Grants and Transfer Payments5 350 1,112 Supplies and consumables Consultants6 1,068 458 107 Property services7 542 600 466 Maintenance7 131 64 16 Communications 78 78 80 Information technology1 234 148 187 Travel and transport8 260 200 181 Advertising and promotion1,3 511 115 116 Other supplies and consumables1,8 1,536 393 631 Other transfer payments - 1,483 1,249 Other Expenses1,2,3,8 2,478 480 304 TOTAL 12,328 10,259 6,702
NET RESULT (161) (128) (31)
EXPENSE BY OUTPUT 1.1 Strategic Policy and Advice 6,679 5,599 5,379 1.2 Climate change1 2,430 2,358 939 1.3 Social inclusion1 3,219 2,302 383 TOTAL 12,328 10,259 6,702
Net Assets Total assets deployed for Output Group 1 120 169 Total liabilities incurred for Output Group 1 (975) (761) Net assets deployed for Output Group 1 (855) (592)
Notes: (Variations between 2009 Budget and Actual) 1. Delay in establishing the Office of the Chief Scientist and appointment of the Social Inclusion Commissioner and deferral of a number of planned Social Inclusion activities. 2. Recasting of expenses between Salaries and wages, Other employee related expenses and Other expenses in the Financial statements. 3. Recasting Public Sector Health and Wellbeing Program expenses between Salaries and wages, Other employee related expenses, Advertising and promotion and Other expenses in the Financial Statements. 4. A number of agency assets fully depreciated. 5. Recasting of Climate Change and Social Inclusion related grants between Grants and transfer payments and Other expenses in the Financial Statements. 6. Lesser demand for consultancy services associated with Climate Change and Social Inclusion activities. 7. Recasting of expenses between Property services and Maintenance in the Financial Statements. 8. Recasting of expenses between Travel and transport, other supplies and consumables and Other expenses in the Financial Statements.
Department of Premier and Cabinet - Annual Report 2008-09 184 Output Group 2 – Government Processes and Services 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Revenue from Appropriation3,4, 5, 6,7, 8,9 10,634 12,372 11,534 Grants1 - 108 18 Sale of goods and services 2 268 174 38 Other revenue 2 - 76 332 TOTAL 10,902 12,730 11,922
EXPENSES Employee benefits Salaries and wages3, 4,645 5,603 5,161 Other employee related expenses3 99 61 209 Superannuation3 531 597 546 Depreciation and amortisation 50 36 23 Grants and transfer payments4,10 825 1,790 1,223 Supplies and consumables Consultants5 174 392 327 Property services6 779 821 939 Maintenance 44 31 7 Communications 108 123 126 Information technology7 427 493 850 Travel and transport8,11 411 459 394 Advertising and promotion9,11 810 331 525 Other supplies and consumables10,11 1,731 1,437 1095 Other transfer payments10 - 126 92 Other expenses3,9,10,11 357 607 526 TOTAL 10,991 12,907 12,043
NET RESULT (89) (177) (121)
EXPENSE BY OUTPUT 2.1 Management of Executive Government Processes ,3,4, 5, 6, 7, 8,9,10 5,983 7,494 7,764 2.2 Principal and Subordinate Legislation 2,936 3,196 1,933 2.3 Tasmanian Government Courier 629 649 611 2.4 Corporate Support to Ministerial and Parliamentary Offices and the Office of the Governor 1,040 1,287 1,160 2.5 Representation in Canberra 403 281 348 2.6 Support for the Stolen Generations Assessor - - 227 TOTAL 10,991 12,907 12,043
Net Assets Total assets deployed for Output Group 2 789 893 Total liabilities incurred for Output Group 2 (2,215) (2,123) Net assets deployed for Output Group 2 (1,426) (1,230)
Notes: (Variations between 2009 Budget and Actual) 1. Nation Australia Day Council program. 2. Recasting of revenue between Sales of Goods and Services and Other revenue. 3. Transfer of Security Offices from the Department of Justice to the Department of Premier and Cabinet; revised staffing arrangements within the Department and implementation of the Legal Practitioners Agreement and Tasmanian State Service Award. 4. A State Government contribution to the Victorian Bushfires Appeal ($1.022mil). 5. Costs associated with the Tasmanian National Broadband Network submission, Social Inclusion – Homelessness consultancy, recruitment of Secretary, Department of Economic Development and Tourism appointment, Microsoft Unified Communications Pilot. 6. Unbudgeted rent commitments for 15 Murray St accommodation and rent increases in accordance with accommodation lease agreements. 7. Upgrading of Departmental IT facilities and the office communications and records management systems. 8. Additional expenses relating to the Frank MacDonald Memorial Prize overseas visit. 9. Reduced expenses associated with communication and marketing strategies to promote departmental and whole-of-government initiatives. 10. Recasting of expenses between Grants and transfer payments, Other supplies and consumables and Other transfer payments in the Financial Statements. 11. Recasting of expenses between Travel and transport, Advertising and promotion, Other supplies and consumables and Other expenses in the Financial Statements.
Department of Premier and Cabinet - Annual Report 2008-09 185 Output Group 3 – Electronic Services for Government Agencies and the Community 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Revenue from Appropriation 12,563 12,481 11,349 Section 8a Carry Forward Revenue1 - 185 223 Sale of goods and services 26,990 27,593 26,245 Other revenue2 - 357 42 TOTAL 39,553 40,616 37,859
EXPENSES Employee entitlements Salaries and wages3,4 6,770 7,663 6,650 Other employee related expenses4 323 144 134 Superannuation3,4 887 768 665 Depreciation and amortisation 782 816 741 Cost of goods sold5 - 376 606 Grants and transfer payments 300 300 - Supplies and consumables Consultants 354 331 98 Property services6 1,194 1,486 1,188 Maintenance6 20 110 101 Communications 15,581 15,095 14,676 Information technology 2,167 2,049 1,397 Travel and transport7 187 110 95 Advertising and promotion7 84 35 110 Other supplies and consumables7 334 523 642 Transfers to Service Tasmania lead agencies 10,390 10,270 10,190 Other transfer payments7 - 121 7 Other expenses7 692 692 576 TOTAL 40,065 40,889 37,876
NET RESULT (512) (273) (17)
EXPENSE BY OUTPUT 3.1 ICT Policy Development and Implementation 2,987 3,098 2,249 3.2 Management and Ongoing Development of Service Tasmania 12,064 11,541 11,505 3.3 Management of TASINET and Networking Tasmania 20,297 20,454 18,725 3.4 Information Systems Management 4,717 5,796 5,397 TOTAL 40,065 40,889 37,876
Net Assets Total assets deployed for Output Group 3 10,175 10,580 Total liabilities incurred for Output Group 3 (5,546) (5,325) Net assets deployed for Output Group 3 4,629 5,255
Notes: (Variations between 2009 Budget and Actual) 1. Expiration of funding carried forward under Section 8A(2) of the Public Account Act 1986 for participation in the national Document Verification Service, in accordance with the Inter-Governmental Agreement on Identity Security 2. Transfer of Client Update Service Project funding from the Department of Infrastructure, Energy and Resources to the Department of Premier and Cabinet. 3. Revised staffing arrangements within the Department, including IAPPU and TMD, assuming of responsibility for the Client Update Service Project and implementation of the Tasmanian State Service Award. 4. Recasting of expenses between Salaries and wages, Other employee related expenses, Superannuation and Other expenses in the Financial statements. 5. Accounting for software on sold to other agencies 6. Relocation of the Inter Agency Policy and Projects Unit (IAPPU) to Salamanca Square and rent increases in accordance with accommodation lease agreements. 7. Recasting of expenses between Travel and transport, Advertising and promotion, Other supplies and consumables, Other transfer payments and Other expenses in the Financial Statements.
Department of Premier and Cabinet - Annual Report 2008-09 186 Output Group 4 – State Service Management 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Revenue from Appropriation 2,517 2,732 2,656 Sale of goods and services1 951 1,272 1,034 Other revenue - 11 30 TOTAL 3,468 4,015 3,720
EXPENSES Employee entitlements Salaries and wages2,3 1,649 2,033 1,852 Other employee related expenses3 81 34 20 Superannuation2,3 185 203 194 Depreciation and amortisation 10 5 3 Supplies and consumables Consultants 3 3 78 Property services4 282 334 326 Maintenance 16 9 2 Communications 54 34 38 Information technology 174 89 89 Travel and transport5 93 33 34 Advertising and promotion5 11 39 14 Other supplies and consumables5,6 852 998 1,089 Other expenses2,3,5 115 201 206 TOTAL 3,525 4,015 3,945
NET RESULT (57) - (225)
EXPENSE BY OUTPUT 4.1 State Service Employment and Management2,4,6 2,324 2,935 2,759 4.2 Support for the State Service Commissioner 1,201 1,080 1,186 TOTAL 3,525 4,015 3,945
Net Assets Total assets deployed for Output Group 4 253 303 Total liabilities incurred for Output Group 4 (736) (821) Net assets deployed for Output Group 4 (483) (518)
Notes: (Variations between 2009 Budget and Actual) 1. Increased revenue from training activities. 2. Additional staff resources to address public sector employment issues and implementation of the Tasmanian State Service Award. 3. Recasting of expenses between Salaries and wages, Other employee related expenses, Superannuation and Other expenses in the Financial statements. 4. Unbudgeted rent commitments and increased property rental costs in accordance with lease agreements. 5. Recasting of expenses between Travel and transport, Advertising and promotion, other supplies and consumables and Other expenses in the Financial Statements. 6. Additional expenses associated with increased training activities.
Department of Premier and Cabinet - Annual Report 2008-09 187 Output Group 5 – Tasmania Together Progress Board 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Revenue from Appropriation 922 901 1,179 Other revenue - TOTAL 922 901 1,179
EXPENSES Employee entitlements Salaries and wages 386 385 462 Other employee related expenses 9 5 3 Superannuation1 64 53 65 Depreciation - - - Supplies and consumables Consultants 4 14 33 Property services2 48 65 60 Maintenance 4 1 - Communications 14 8 13 Information technology 12 4 68 Travel and transport1 27 9 9 Advertising and promotion 90 99 215 Other supplies and consumables1 217 22 28 Other expenses1 46 202 211 TOTAL 921 867 1,167
NET RESULT 1 34 12
EXPENSE BY OUTPUT 5.1 Support for Tasmania Together Progress Board 921 867 1,167 TOTAL 921 867 1,167
Net Assets Total assets deployed for Output Group 5 35 39 Total liabilities incurred for Output Group 5 (104) (140) Net assets deployed for Output Group 5 (69) (101)
Notes: (Variations between 2009 Budget and Actual) 1. Recasting of expenses between Superannuation, Travel and transport, Other supplies and consumables and Other expenses in the Financial Statements. 2. Increased property rental costs in accordance with lease agreements.
Department of Premier and Cabinet - Annual Report 2008-09 188 Output Group 6 – Community Development
2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Revenue from Appropriation 6,162 6,695 6,331 Grants1 30 317 33 Sales of goods and services 19 4 5 Other revenue2 - 91 65 TOTAL 6,211 7,107 6,434
EXPENSES Employee entitlements Salaries and wages3 2,537 2,887 2,458 Other employee related expenses3 12 32 39 Superannuation3 281 308 261 Depreciation and amortisation 2 3 - Grants and transfer payments 1,014 1,068 1,100 Supplies and consumables Consultants5 150 3 - Property services4 282 669 684 Maintenance 23 22 8 Communications 88 119 109 Information technology 88 63 118 Travel and transport5 124 96 81 Advertising and promotion5 104 184 235 Other supplies and consumables5 1,325 321 312 Other transfer payments - 750 750 Other expenses3,5 200 299 248 TOTAL 6,230 6,824 6,403
NET RESULT (19) 283 31
EXPENSE BY OUTPUT 6.1 Women Tasmania - Policy Advice and Community Services 1,450 1,430 1,455 6.2 Disability Bureau – Policy advice and Community Services 451 549 459 6.3 Seniors Bureau – Policy Advice and Community Services 844 1,125 894 6.4 Aboriginal Affairs – Policy Advice and Community Services1 841 931 851 6.5 Multicultural Tasmania – Policy Advice and Community Services 620 711 639 6.6 Children and Youth Affairs – Policy Advice and Community Services 2,024 2,078 2,105 TOTAL 6,230 6,824 6,403
Net Assets Total assets deployed for Output Group 6 235 201 Total liabilities incurred for Output Group 6 (634) (517) Net assets deployed for Output Group 6 (399) (316)
Department of Premier and Cabinet - Annual Report 2008-09 189 Notes: (Variations between 2009 Budget and Actual) 1 Commonwealth grants for Community Development projects including Healing Workshops (Aboriginal Affairs), Micro Credit Research (Women Tasmania), Diverse Australia program (Multicultural Tasmanian) and National Youth Week Activities (Children and Youth Affairs). 2 Contributions, sponsorship and advertising for Community Development projects including a Multicultural calendar, National Youth Week activities, Seniors Card Directory and Seniors Week activities. 3 Additional staff resources to address Community Development employment issues and implementation of the Tasmanian State Service Award. 4 Unbudgeted accommodation rent commitments and increased property rental costs in accordance with lease agreements. 5 Recasting of expenses between Consultants, Travel and transport, Advertising and promotion, Other supplies and consumables and Other expenses in the Financial Statements.
Department of Premier and Cabinet - Annual Report 2008-09 190 Output Group 7 – Development of Local Government 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Revenue from Appropriation 2,123 2,086 1,771 TOTAL 2,123 2,086 1,771
EXPENSES Employee entitlements Salaries and wages1 1,071 1,231 1,157 Other employee related expenses1 11 28 24 Superannuation 134 131 125 Depreciation and amortisation - 2 1 Grants and transfer payments2 - 197 - Supplies and consumables Consultants 10 8 1 Property services 151 164 190 Maintenance 13 5 3 Communications 25 23 26 Information technology 58 55 59 Travel and transport2 123 46 26 Advertising and Promotion2 23 7 9 Other supplies and consumables2 206 46 37 Other expenses2 295 140 163 TOTAL 2,120 2,083 1,821
NET RESULT 3 3 (50)
EXPENSE BY OUTPUT 7.1 Development of Local Government 2,120 2,083 1,821 TOTAL 2,120 2,083 1,821
Net Assets Total assets deployed for Output Group 7 86 101 Total liabilities incurred for Output Group 7 (283) (280) Net assets deployed for Output Group 7 (197) (179)
Notes: (Variations between 2009 Budget and Actual) 1 Additional staff resources to address Local Government employment issues and implementation of the Tasmanian State Service Award. 2 Recasting of expenses between Grants and transfer payments, Travel and transport, Advertising and promotion, Other supplies and consumables and Other expenses in the Financial Statements.
Department of Premier and Cabinet - Annual Report 2008-09 191 Capital Investment Program 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Revenue from special capital investment funds 1 250 250 249 TOTAL 250 250 249 EXPENSE BY OUTPUT Maintenance - - 16 Transfers to Service Tasmania lead agencies 250 250 233 TOTAL 250 250 249
NET RESULT - - -
EXPENSE BY PROJECT Service Tasmania Shops Capital Investment 1 250 250 249 TOTAL 250 250 249
Infrastructure Fund 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Grants 1 1,204 1,693 1,520 TOTAL 1,204 1,693 1,520 EXPENSES Grants and transfer payments1 1,204 1,693 1,520 TOTAL 1,204 1,693 1,520 NET RESULT - - -
EXPENSE BY PROJECT Main Street Makeover Program 1,204 1,029 1,520 Urban Renewal and Heritage Fund1 - 664 - TOTAL 1,204 1,693 1,520
Net Assets Total assets deployed for Infrastructure Fund - - Total liabilities incurred for Infrastructure Fund (9) - Net assets deployed for Infrastructure Fund (9) -
Notes: (Variations between 2009 Budget and Actual) 1. New projects approved under the Urban Renewal and Heritage Fund.
Department of Premier and Cabinet - Annual Report 2008-09 192 3.2 Reconciliation of Total Output Groups Net Result to Income Statement 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 Total net result of Output Groups (860) (600) (708)
Reconciliation to net surplus (deficit) - - -
Net surplus (deficit) (860) (600) (708)
3.3 Reconciliation of Total Output Groups Net Assets to Balance Sheet 2009 2008 Actual Actual $'000 $'000 Total net assets deployed for Output Groups (1,388) 140
Reconciliation to net assets Assets unallocated to Output Groups 4,695 3,684 Liabilities unallocated to Output Groups - -
Net assets 3,307 3,824
Department of Premier and Cabinet - Annual Report 2008-09 193 3.4 Administered Output Schedule Budget information refers to original estimates and has not been subject to audit.
Output Group – Administered Items 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 REVENUE Revenue from Appropriation 15,000 15,000 9,000 Reserved by Law - - 5,000 Grants and other transfer payments 1 - 19,200 - Other Revenue - 8 16 TOTAL 15,000 34,208 14,016
EXPENSES BY OUTPUT Stolen Generations Fund - - 5,000 Tasmanian Community Forest Agreement 1 22,200 41,400 13,875 Transfer to the Consolidated Fund - 8 16 TOTAL 22,200 41,408 18,891
NET RESULT (7,200) (7,200) (4,875)
Notes: (Variations between 2009 Budget and Actual) 1. Delay in receipt of grant from the Australian Government.
Department of Premier and Cabinet - Annual Report 2008-09 194 3.5 Reconciliation of Total Administered Output Groups Net Result to Administered Schedule of Income and Expenses 2009 2009 2008 Budget Actual Actual $'000 $'000 $'000 Total net result of Output Groups (7,200) (7,200) (4,875)
Reconciliation to net surplus (deficit) - - -
Net surplus (deficit) (7,200) (7,200) (4,875)
3.6 Reconciliation of Total Administered Output Groups Net Assets to Schedule of Administered Assets and Liabilities 2009 2008 Actual Actual $'000 $'000 Total net assets deployed for Output Groups 1,911 9,111
Reconciliation to net assets Assets unallocated to Output Groups - - Liabilities unallocated to Output Groups - -
Net assets 1,911 9,111
Department of Premier and Cabinet - Annual Report 2008-09 195 NOTE 4 Explanations of material Variances between Budget and Actual Outcomes The following are brief explanations of material variances between Budget estimates and actual outcomes. Variances are considered material where the variance exceeds the greater of 10 per cent of Budget estimate and $500,000.
4.1 Income Statement Note Budget Actual Variance Variance $’000 $’000 $’000 % Appropriation revenue - recurrent (a) 65,753 67,423 1,670 3 Appropriation Carried Forward under section 8A(2) of the Public Account Act 1986 (b) - 185 185 100 Revenue from Special Capital Investment Funds (c) 1,204 1,693 489 41 Grants (d) 30 424 394 1,313 Sales of goods and services (e) 28,228 29,044 816 3 Other revenue (f) - 1,102 1,102 100 Employee benefits (g) 33,181 37,989 4,808 14 Cost of goods sold (h) - 376 376 100 Supplies and consumables (i) 39,070 34,427 (4,643) (12) Grants and subsides (j) 3,693 6,160 2,467 67 Other transfer payments (i) - 2,493 2,493 100 Other expenses (i,j) 5,008 4,176 (832) (17)
Notes to Income Statement variances (a) Variations are primarily due to: additional salaries payable to Ministers of the Crown in accordance with the provisions of the Parliamentary Salaries, Superannuation and Allowances Act 1973; additional staff related costs following the creation of a new Ministry late in the 2007 08 financial year and the reestablishment of a ninth Ministerial Office, including staffing restructures within Ministerial and Parliamentary Support offices and payment of unattached Ministerial staff and unbudgeted final payments to staff on termination of services; the engagement of a consultant to review Ministerial office structures and associated matters; expenses associated with the conduct of Regional Forums and Cabinet Meetings; expenses associated with regional sittings of Parliament; expenses associated with the establishment of new Electorate Offices and greater than estimated costs relating to the operation of Electorate Offices in support of government and non-government members; the transfer of two Security Officer positions from the Department of Justice to the Department of Premier and Cabinet in June 2008; the State Government contribution to the Victorian Bushfires Appeal, following the tragic and devastating bushfires that occurred in February 2009; a grant to the RSL to assist with costs it bears in providing services to returned service men and women and their families, and recognising the extremely important work that the RSL does across the community; expenses relating to financial modelling and business case advice to underpin the Tasmanian Government's response to the Australian Government's Request for Proposals to roll-out and operate a National Broadband Network for Australia; and unbudgeted property expenses relating to Level 4, 15 Murray Street, Hobart following the relocation of TMD to Salamanca Square. (b) Funding carried forward under Section 8A(2) of the Public Account Act 1986 for participation in the national Document Verification Service, in accordance with the Inter-Governmental Agreement on Identity Security. (c) Approval of funding for new projects through the Urban Renewal and Heritage Fund (d) Commonwealth grants for Community Development projects including Healing Workshops (Aboriginal Affairs), Micro Credit Research (Women Tasmania), Diverse Australia program (Multicultural Tasmanian) and National Youth Week Activities (Children and Youth Affairs) and a National Australia Day Council grant towards Australia Day activities. (e) Increased TMD business activity, including VMWare WoG licences and support, shared services redevelopment, Data Centre growth, OCS business development, and communications management; Tasmanian Training Consortium training services; and legislation drafting fees. (f) Salary reimbursements and other fees and recoveries for services provided, commissions received and contributions, sponsorship and advertising for Community Development projects including a Multicultural calendar, National Youth Week activities, Seniors Card Directory and Seniors Week activities. (g) additional staff related costs following the creation of a new Ministry late in the 2007-08 financial year and the reestablishment of a ninth Ministerial Office, including staffing restructures within Ministerial and Parliamentary Support offices and payment of unattached Ministerial staff; transfer of Security Offices from the Department of Justice to the Department of Premier and Cabinet; revised staffing arrangements within the Department; unbudgeted final payments to staff on termination of services; implementation of the Legal Practitioners Agreement and Tasmanian State Service Award; and increased Fringe Benefits Tax liability.
Department of Premier and Cabinet - Annual Report 2008-09 196 (h) Reflects the value of VMWare software on sold by TMD to other agencies. (i) Reflects recasting of expenses between Supplies and consumables, Other transfer payments and Other expenses in the Financial Statements (j) Reflects the State Government contribution to the Victorian Bushfires Appeal, following the tragic and devastating bushfires that occurred in February 2009; a grant to the RSL to assist with costs it bears in providing services to returned service men and women and their families, and recognising the extremely important work that the RSL does across the community; and the recasting of Climate Change and Social Inclusion grants between Other expenses and Grants and subsidies.
Department of Premier and Cabinet - Annual Report 2008-09 197 4.2 Balance Sheet Note Budget Actual Variance Variance $’000 $’000 $’000 % Receivables (a) 1,943 4,063 2,120 109 Other financial assets (a) 2,724 1,090 (1,634) (60) Plant, equipment and leasehold improvements (b,c) 1,991 2,483 492 25 Intangibles (b,c) - 327 327 100 Payables (d) 1,343 2,795 1,452 108 Other financial liabilities (a) 2,835 1,502 (1,333) (47) Employee benefits (e) 7,382 9,346 1,964 27
Notes to Balance Sheet variances (a) Redistribution between Receivables, Accrued revenue and Revenue in advance due to the timing of the issue of invoices by TMD for services provided. (b) Reset of the capitalisation threshold for TMD assets from $5,000 to $1,000. For budget purposes Plant, equipment and leasehold improvements, Infrastructure and Intangibles are grouped. (c) Additional TMD creditors for new services in 2008-09. (d) Higher than estimated leave balances for Departmental staff and salary increases in accordance with the Tasmanian State Service Award.
Department of Premier and Cabinet - Annual Report 2008-09 198 4.3 Cash Flow Statement Note Budget Actual Variance Variance $’000 $’000 $’000 % Appropriation revenue - recurrent (a) 65,753 67,423 1,670 3 Revenue from Special Capital Investment Funds (b) 1,204 1,702 498 41 Grants received (c) 30 422 392 1,307 Sale of goods and services (d) 28,308 29,185 877 3 GST receipts (e) 4,772 6,411 1,639 34 Other cash receipts (f) - 1.104 1,104 100 Employee benefits (g) (36,780) (40,637) (3,857) 10 GST payments (h) (4,772) (6,404) (1,632) 34 Supplies and consumables (i) (39,073) (36,669) 2,404 (6) Other cash payments (i,j) (19,341) (20,982) (1,641) 8
Notes to Cash Flow Statement variances (a) Variations are primarily due to: additional salaries payable to Ministers of the Crown in accordance with the provisions of the Parliamentary Salaries, Superannuation and Allowances Act 1973; additional staff related costs following the creation of a new Ministry late in the 2007-08 financial year and the reestablishment of a ninth Ministerial Office, including staffing restructures within Ministerial and Parliamentary Support offices and payment of unattached Ministerial staff and unbudgeted final payments to staff on termination of services; the engagement of a consultant to review Ministerial office structures and associated matters; expenses associated with the conduct of Regional Forums and Cabinet Meetings; expenses associated with regional sittings of Parliament; expenses associated with the establishment of new Electorate Offices and greater than estimated costs relating to the operation of Electorate Offices in support of government and non-government members; the transfer of two Security Officer positions from the Department of Justice to the Department of Premier and Cabinet in June 2008; the State Government contribution to the Victorian Bushfires Appeal, following the tragic and devastating bushfires that occurred in February 2009; a grant to the RSL to assist with costs it bears in providing services to returned service men and women and their families, and recognising the extremely important work that the RSL does across the community; expenses relating to financial modelling and business case advice to underpin the Tasmanian Government's response to the Australian Government's Request for Proposals to roll-out and operate a National Broadband Network for Australia; and unbudgeted property expenses relating to Level 4, 15 Murray Street, Hobart following the relocation of TMD to Salamanca Square. (b) Approval of funding for new projects through the Urban Renewal and Heritage Fund (c) Commonwealth grants for Community Development projects including Healing Workshops (Aboriginal Affairs), Micro Credit Research (Women Tasmania), Diverse Australia program (Multicultural Tasmanian) and National Youth Week Activities (Children and Youth Affairs) and a National Australia Day Council grant towards Australia Day activities. (d) Increased TMD business activity, including VMWare WoG licences and support, shared services redevelopment, Data Centre growth, OCS business development, and communications management; Tasmanian Training Consortium training services; and legislation drafting fees. (e) Reflects actual level of input tax credits received and GST received on services provided. (f) Salary reimbursements and other fees and recoveries for services provided, commissions received and contributions, sponsorship and advertising for Community Development projects including a Multicultural calendar, National Youth Week activities, Seniors Card Directory and Seniors Week activities. (g) Additional staff related costs following the creation of a new Ministry late in the 2007 08 financial year and the reestablishment of a ninth Ministerial Office, including staffing restructures within Ministerial and Parliamentary Support offices and payment of unattached Ministerial staff; transfer of Security Offices from the Department of Justice to the Department of Premier and Cabinet; revised staffing arrangements within the Department; unbudgeted final payments to staff on termination of services; implementation of the Legal Practitioners Agreement and Tasmanian State Service Award; and increased Fringe Benefits Tax liability (h) Reflects actual level of GST paid on purchases of goods and services and payment of GST to the Australian Taxation Office. (i) Reflects recasting of expenses between Supplies and consumables and Other cash payments in the Financial Statements (j) Reflects the State Government contribution to the Victorian Bushfires Appeal, following the tragic and devastating bushfires that occurred in February 2009; a grant to the RSL to assist with costs it bears in providing services to returned service men and women and their families;
Department of Premier and Cabinet - Annual Report 2008-09 199 NOTE 5 Events Occurring After Balance Date No events have occurred after the reporting date for which a financial effect has not been recognised.
NOTE 6 Income
6.1 Revenue from Government Revenue from Appropriation includes revenue from appropriations, including appropriations carried forward under section 8A(2) of the Public Account Act 1986, and from Items Reserved by Law.
The Budget information is based on original estimates and has not been subject to audit.
2009 2009 2008 Budget Actual Actual $’000 $’000 $’000 Recurrent Appropriation 65,045 66,682 59,305 Works and Services Appropriation 250 250 249 Appropriation Carried Forward under section 8A(2) of the Public Account Act 1986 taken up as revenue in the current year - 185 223 65,295 67,117 59,777 Item Reserved by Law: Parliamentary Salaries, Superannuation and Allowances Act 1973 708 741 695 Total Revenue from Government 66,003 67,858 60,472
Section 8A(2) of the Public Account Act 1986 allows for an unexpended balance of an appropriation to be transferred to an account in the Special Deposits and Trust Fund for such purposes and conditions as approved by the Treasurer. In the initial year, the carry forward is recognised as a liability, Revenue Received in Advance. The carry forward from the initial year is recognised as revenue in the reporting year, assuming the conditions of the carry forward are met and the funds are expended.
6.2 Revenue from Special Capital Investment Funds Funding for major infrastructure projects is provided through Special Capital Investment Funds. The Department is allocated funding for specific projects from the Special Capital Investment Funds as part of the Budget process.
2009 2008 Actual Actual $’000 $’000 Economic and Social Infrastructure Fund 1,693 1,520 Total Revenue from Special Capital Investment Funds 1,693 1,520
Details of total Special Capital Investment Funds revenues and expenses are provided as part of note 3 Departmental Output Schedules. Details for each project are at Note 12.3.
Department of Premier and Cabinet - Annual Report 2008-09 200
6.3 Grants 2009 2008 Actual Actual $’000 $’000 Grants from Australian Government Specific grants 424 51 Total 424 51
Total 424 51
6.4 Sale of Goods and Services 2009 2008 Actual Actual $’000 $’000 TASINET charges 18,348 17,661 Network Tasmania (NT) contract management 1,971 1,872 Computing Services 2,734 2,644 Human Resource Systems 1,324 1,283 Oracle licensing 580 599 Information Technology Policy 189 144 Legislation drafting 169 31 Training services 1,276 1,034 Service Tasmania transaction fees and contributions 2,033 2,002 Other 420 52 Total 29,044 27,322
6.5 Other Revenues 2009 2008 Actual Actual $’000 $’000 Carbon Emissions Offsets revenue 85 - Transfers from other agencies 407 49 Other 610 868 Total 1,102 917
Department of Premier and Cabinet - Annual Report 2008-09 201 NOTE 7 Expenses
7.1 Employee Benefits
Employee Benefits 2009 2008 Actual Actual $’000 $’000 Wages and salaries (including fringe benefits and non-monetary components) 32,790 28,890 Annual leave 2,740 2,242 Long service leave 969 683 Sick leave 756 616 Other post-employment benefits 23 194 Recruitment 86 232 Training and conferences 353 194 Other employee expenses 272 188 Sub Total 37,989 33,239
Superannuation 3,686 3,211 Total 41,675 36,450 Superannuation expenses relating to defined benefits schemes relate to payments into the Superannuation Provision Account (SPA) held centrally and recognised within the Finance-General Division of the Department of Treasury and Finance. The amount of the payment is based on an employer contribution rate determined by the Treasurer, on the advice of the State Actuary. The current employer contribution is 11 per cent of salary. Superannuation expenses relating to the contribution scheme are paid directly to the superannuation fund at a rate of nine per cent of salary. In addition, departments are also required to pay into the SPA a “gap” payment equivalent to two per cent of salary in respect of employees who are members of the contribution scheme.
7.2 Depreciation and Amortisation
2009 2008 Actual Actual $’000 $’000 Depreciation of plant, equipment and leasehold improvements 604 555 Depreciation of infrastructure assets 175 195 Total 779 750
Amortisation of Intangibles -Software 110 60 Total 110 60 Total 889 810
Department of Premier and Cabinet - Annual Report 2008-09 202 7.3 Gains/Losses on Sale of Non-financial Assets 2009 2008 Actual Actual $’000 $’000 Plant and equipment Proceeds from sales - 8 Written down value of disposed assets (5) (39) Total (5) (31)
7.4 Supplies and Consumables 2009 2008 Actual Actual $’000 $’000 Advertising and promotion 947 1,271 Building and infrastructure maintenance 205 218 Communications 15,909 15,488 Consultants 1,289 656 Contractors, training fees, and expenses 1,184 1,185 Entertainment 137 192 Information technology 3,120 3,098 Materials and supplies 266 229 Meetings/committee expenses 309 227 Minor equipment purchases and maintenance 306 342 Other property services 872 572 Printing and information 1,610 804 Rent 5,642 5,410 Travel and transport 2,202 2,031 Other supplies and consumables 429 1,335 Total 34,427 33,058
Department of Premier and Cabinet - Annual Report 2008-09 203 7.5 Grants and Subsidies 2009 2008 Actual Actual $’000 $’000 Family Assistance Program 510 350 Main Street Makeover Program 1,029 1,520 Sundry Grants – Aboriginal Affairs 254 254 Sundry Grants – Children and Youth Affairs 477 505 Sundry Grants – Multicultural Tasmania 78 76 Sundry Grants – Premier 634 737 Sundry Grants – Seniors Bureau 144 142 Sundry Grants – Social Inclusion 139 - Sundry Grants – Tasmanian Climate Change Office 463 - Sundry Grants – Women Tasmania 115 105 Urban Renewal and Heritage Fund 664 - University Scholarships 125 125 Other Grants and Contributions 1,528 29 Total 6,160 3,843
Family Assistance Program This item provides special funding for six welfare organisations undertaking programs to support Tasmanian families. The funding is available for emergency relief, as well as preventative and support programs or research designed to reduce the need for emergency relief. Grants under this program are not available to meet administrative overheads. Funding under this program is designed to supplement other available funding sources. Recipient organisations are expected to maintain their efforts to secure funding from other sources. This program was funded under Output 1.3 – Social Inclusion.
Social Inclusion Grants A one-off establishment grant to Common Ground was funded through Output 1.3 – Social Inclusion. Common Ground is a supportive housing model that combines affordable accommodation with on-site support services, including health, education and employment.
Main Street Makeover Program Funding is provided from the Special Capital Investment Fund, through the Economic and Social Infrastructure Fund, for the Main Street Makeover program which enables councils to increase the number of towns in Tasmania with improved streetscapes that will encourage visitors to spend more time in the vicinity and to enhance local communities.
Urban Renewal and Heritage Program The Urban Renewal and Heritage Fund was established to cover a range of urban renewal and heritage infrastructure projects to assist with restoration of built heritage and for renewal of urban areas in various communities around Tasmania.
Tasmanian Climate Change Office The Climate Connect program is to assist local communities, households and individuals work together to fund climate change solutions. This program was funded under Output 1.2 – Climate Change.
Sundry Grants – Aboriginal Affairs This program provides grants to: the Tasmanian Aboriginal Centre Inc, to assist Aboriginal first home buyers and Aboriginal charitable institutions with the payment of stamp duty costs; the Aboriginal Land Council of Tasmania, to assist with the management of land returned to the Aboriginal community; and This grants program is funded under Output 6.4 - Aboriginal Affairs - Policy Advice and Community Services.
Department of Premier and Cabinet - Annual Report 2008-09 204 Sundry Grants –Children and Youth Affairs This sundry grants program was developed to assist with the implementation of the Government’s Youth Policy initiative. There are six components to the program: the establishment of a variety of additional youth advisory services; the provision of seed funding for Local Government youth services to be offered by small councils; the provision of funding for the National Youth Week; the provision of funding for the Tasmanian Youth Forum; the provision of funding for the YMCA Youth Parliament and the provision of funding for the Youth Network of Tasmania (YNOT). This grants program is funded under Output 6.6 - Children and Youth Affairs – Policy Advice and Community Services.
Sundry Grants – Multicultural Tasmania This program provides grant assistance to groups and organisations to assist Tasmania's culturally diverse community to access government services and foster respect for, and understanding of, cultural diversity in Tasmania. This grants program is funded under Output 6.5 - Multicultural Tasmania – Policy Advice and Community Services.
Sundry Grants - Premier A discretionary grants program is maintained to allow the Premier to meet requests received to provide limited financial assistance to groups or individuals. These grants are designed to support valued community and cultural activities with national, statewide or local significance. This grants program is funded under Output 2.1 - Management of Executive Government Processes.
Sundry Grants – Seniors Bureau This program provides grant assistance to the Council of the Ageing to assist seniors in the community. This grants program is funded under Output 6.3 - Seniors Bureau – Policy Advice and Community Services.
Sundry Grants - Women Tasmania The annual Women's Development Small Grants program provides small, non-recurrent grants to individuals and organisations to undertake projects that will promote equality of opportunity for women and enhance their social and economic well being. Priority for funding is given to women with limited access to social and economic resources and to projects of benefit to a large number of women or to groups of women with special or particular needs. This grants program is funded under Output 6.1 - Women Tasmania – Policy Advice and Community Services.
University Scholarships The Tasmania Scholarships Program offers financial assistance on the basis of merit to qualified people wishing to study at the University of Tasmania. The Program is a key element in activities by the University to capitalise on the potential of Tasmania to become a national and international higher education destination. The Tasmania Scholarships Program is designed to encourage local students to stay in the State and to attract top national and international students to the University of Tasmania. This item provides for a contribution by the State Government to the Tasmania Scholarships Program. The program is funded under Output 2.1 – Management of Executive Government Processes.
Other Grants and Contributions Other contributions and grants have been provided as follows: Australia Day Grants (9k) Local Government Stronger Councils, Better Services (197k) Tasmanian Electronic Commerce Centre ($300k) Victorian Bushfire Appeal (1,022k)
Department of Premier and Cabinet - Annual Report 2008-09 205 7.6 Other Transfer Payments 2009 2008 $’000 $’000 Transfers to other Agencies 1,693 1,298 Transfer to Jim Bacon Foundation 50 50 Transfer to Tasmanian Early Years Foundation 750 750 Total 2,493 2,098
7.7 Other Expenses 2009 2008 $’000 $’000 Audit fees – External 70 53 Audit fees – Internal 57 - Ex gratia payment 55 - Operating lease costs 1,158 1,116 Payroll Tax 2,515 2,191 Sitting fees 208 221 Workers’ compensation premiums 113 90 Total 4,176 3,671
Department of Premier and Cabinet - Annual Report 2008-09 206 NOTE 8 Assets
8.1 Receivables 2009 2008 $’000 $’000 Receivables (inclusive of GST) 4,063 4,208 Total 4,063 4,208
Sales of goods and services (inclusive of GST) 4,040 4,184 Other Receivables 23 24 Total 4,063 4,208
Settled within 12 months 4,063 4,208 Settled in more than 12 months - - Total 4,063 4,208
8.2 Other Financial Assets 2009 2008 $’000 $’000 Tax assets 376 401 Accrued revenue 714 682 Total 1,090 1,283
Settled within 12 months 1,090 1,283 Settled in more than 12 months - - Total 1,090 1,283
8.3 Inventories 2009 2008 $’000 $’000 Communications equipment 137 408 Total 137 408
Settled within 12 months 137 408 Settled in more than 12 months - - Total 137 408
Department of Premier and Cabinet - Annual Report 2008-09 207 8.4 Plant, Equipment and Leasehold Improvements a) Carrying Amount 2009 2008 $’000 $’000 Heritage furniture assets At fair value 245 162 Total 245 162
Plant and equipment At cost 115 331 Less: accumulated depreciation (93) (295) Total 22 36
Computer hardware At cost 2,506 3,125 Less: accumulated depreciation (1,872) (2,498) Total 634 627
Leasehold Improvements At cost 1,953 1,908 Less: accumulated depreciation (371) (178) Total 1,582 1,730
Total Plant, Equipment and Leasehold Improvements 2,483 2,555
The latest revaluations of the Heritage furniture assets as at 10 June 2009 were performed independently. The valuer was Gowans Auctions (Auctioneers and Valuers with 30 years experience). The valuations were based on fair market value. Other Plant, Equipment and Leasehold Improvement assets were reviewed in accordance with departmental policy for revaluation Note 2.10(e)(iv). None of these assets were revalued in 2008-09.
Department of Premier and Cabinet - Annual Report 2008-09 208 b) Reconciliation of Movements Reconciliations of the carrying amounts of each class of plant, equipment and leasehold improvements at the beginning and end of the current and previous financial year are set out below. Carrying value means the net amount after deducting accumulated depreciation and accumulated impairment losses. Plant, Equipment and Leasehold Improvements Heritage Plant and Computer Leasehold furniture equipment hardware improvements Total 2009 $’000 $’000 $’000 $’000 $’000
Carrying value at 1 July 162 36 627 1,730 2,555
Additions - 2 402 45 449 Disposals - - - - - Work in progress at cost - - - - - Revaluation 83 - - - 83 Depreciation - (16) (395) (194) (605) Carrying value at 30 June 245 22 634 1,581 2,483
Heritage Plant and Computer Leasehold furniture equipment hardware improvements Total 2008 $’000 $’000 $’000 $’000 $’000
Carrying value at 1 July 162 57 649 1,760 2,628
Additions - 12 351 1,908 2,271 Disposals - (16) (19) - (35) Work in progress at cost - - - (1,760) (1,760) Prior year adjustment - - 6 - 6 Depreciation (17) (360) (178) (555) Carrying value at 30 June 162 36 627 1,730 2,555
8.5 Infrastructure a) Carrying Amount 2009 2008 $’000 $’000 Infrastructure TMD Data Centre at cost 1,776 1,714 Less: accumulated depreciation (588) (444) Total 1,188 1,270
Total Infrastructure 1,188 1,270 Infrastructure assets were reviewed in accordance with departmental policy for revaluation Note 2.10(e)(iv). No infrastructure assets were revalued in 2008-09.
Department of Premier and Cabinet - Annual Report 2008-09 209 b) Reconciliation of movements
Infrastructure 2009 2008 $’000 $’000 Carrying amount at start of year 1,270 1,451 Additions 97 - Disposals/transfers (4) - Depreciation expense (175) (181) Carrying amount at end of year 1,188 1,270
8.6 Intangibles a) Carrying Amount 2009 2008 $’000 $’000 Software at cost 2,006 1,824 less accumulated amortisation (1,679) (1,635) Total 327 189
Intangible assets for the Department are not revalued due to software having a limited useful life. Note 2.10(f). b) Reconciliation of Movements Intangibles 2009 2008 $’000 $’000 Carrying amount at start of year 189 80 Additions 248 169 Amortisation expense (110) (60) Carrying amount at end of year 327 189
8.7 Other Non Financial Assets 2009 2008 $’000 $’000 Prepayments 2,967 3,070 Total 2,967 3,070
Settled within 12 months 2,967 3,070 Settled in more than 12 months - - Total 2,967 3,070
Department of Premier and Cabinet - Annual Report 2008-09 210 NOTE 9 Liabilities
9.1 Payables 2009 2008 $’000 $’000 Creditors 2,140 2,151 Accrued expenses 655 495 Total 2,795 2,646
Due within 12 months 2,795 2,646 Due in more than 12 months - - Total 2,795 2,646 Settlement is usually made within 28 days.
9.2 Other financial liabilities 2009 2008 $’000 $’000 Revenue Received in Advance: Other revenue received in advance 971 1,181 Appropriation carried forward from current and previous years under Section 8A(2) of the Public Account Act 1986 - 185 971 1,366
Other liabilities Payroll tax liability 531 451 Discounts held - 150 531 601 Total 1,502 1,967
Due within 12 months 1,244 1,758 Due in more than 12 months 258 209 Total 1,502 1,967
9.3 Employee benefits 2009 2008 $’000 $’000
Accrued salaries 595 410 Annual leave 3,040 2,749 Long service leave 5,678 4,837 Provision for SSALS1 33 34 Total 9,346 8,030
Due within 12 months 4,351 3,919 Due in more than 12 months 4,995 4,111 Total 9,346 8,030
Note State Service Accumulated Leave Scheme (SSALS)
Department of Premier and Cabinet - Annual Report 2008-09 211 NOTE 10 Commitments and Contingencies
10.1 Schedule of Commitments 2009 2008 $’000 $’000 By Type
Operating Lease commitments Operating leases 13,322 12,330 Total operating lease commitments 13,322 12,330
Rental Commitments Rent for Crown owned properties 3,109 3,064 Rent for Crown leased properties 12,660 18,036 Total other commitments 15,769 21,100
By Maturity
Operating lease commitments One year or less 3,573 2,864 From one to five years 6,567 6,975 More than five years 3,182 2,491 Total operating lease commitments 13,322 12,330
Rental commitments One year or less 2,628 3,087 From one to five years 10,513 12,349 More than five years 2,628 5,664 Total other commitments 15,769 21,100
Properties Property lease payments are determined by the price per square metre of the leased area as agreed in the lease documents. Terms of leases are set for specific periods with options to extend in most instances. The normal period of a lease is four years with a four year option, although periods may vary. Leases contain provision for price rates to be adjusted in accordance with market rates. Adjustments are normally made after each two years of the agreement. Lease agreements do not contain provision for purchase on cessation. Lease agreements have been reviewed for make good provisions. No contingency provision is required as potential costs are considered immaterial.
Motor Vehicles The Government Motor Vehicle fleet is managed by SG Fleet Australia Pty Ltd. Lease payments vary according to the type of vehicle and where applicable the price received for replaced vehicles. Lease terms are for a maximum of two years or specified kilometres between 40,000 kms and 150,000 kms, whichever occurs first, with no change to the lease rate. No restrictions or purchase options are contained in the lease agreements.
Department of Premier and Cabinet - Annual Report 2008-09 212 Equipment Photocopiers Lease payments are determined at time of lease agreement and are paid quarterly. Lease terms are for four or five years with no change to the lease rate. No restrictions or purchase options are contained in the lease agreements. Water Coolers Lease payments are determined at time of lease agreement and are paid yearly. Lease terms are for one year with no change to the lease rate. No restrictions or purchase options are contained in the lease agreements.
Other Rental Commitments Other rental commitments are on properties either Crown owned or Crown leased and the rent is paid to the Department of Treasury and Finance. Crown owned or Crown leased property rental payments are determined by the Valuer-General on a price per square metre basis. Terms of the agreement are not fixed. Adjustment payments are normally made after a three-year period.
10.2 Contingent Assets and Liabilities Contingent assets and liabilities are not recognised in the Balance Sheet due to uncertainty regarding the amount or timing of the underlying claim or obligation. a) Quantifiable contingencies A quantifiable contingent asset is a possible asset that arises from past events and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not wholly within the control of the entity. A quantifiable contingent liability is a possible obligation that arises from past events and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not wholly within the control of the entity; or a present obligation that arises from past events but is not recognised because: it is not probable that an outflow of resources embodying economic benefits will be required to settle the obligation.
2009 2008 $’000 $’000 Quantifiable contingent liabilities Potential make good on lease 242 42 Total quantifiable contingent liabilities 242 42
Quantifiable contingent assets Lease hold improvement – make good 85 24 Total quantifiable contingent assets 85 24
Department of Premier and Cabinet - Annual Report 2008-09 213 NOTE 11 Equity and Movements in Equity
11.1 Reconciliation of equity Accumulated funds Asset Revaluation Total Equity Reserves 2009 2008 2009 2008 2009 2008 $’000 $’000 $’000 $’000 $’000 $’000
Balance at 1 July 3,727 4,435 97 97 3,824 4,532
Net surplus/deficit (600) (708) - - (600) (708) Revaluations - - 83 - 83 - Balance at 30 June 3,127 3,727 180 97 3,307 3,824
Note that accumulated funds include both contributed capital on formation of the Department and accumulated surpluses or deficits in subsequent years. a) Nature and purpose of reserves
Asset Revaluation Reserve The Asset Revaluation Reserve is used to record increments and decrements on the revaluation of Non- current assets, as described in accounting policy Note 2.10(e).
11.2 Asset revaluation reserve by class of asset The balance within the Asset Revaluation Reserve for the following class of assets is: 2009 2008 Actual Actual $’000 $’000
Heritage furniture 180 97 Total Asset Revaluation Reserve 180 97
Department of Premier and Cabinet - Annual Report 2008-09 214 NOTE 12 Cash Flow Reconciliation
12.1 Cash and deposits Cash and deposits includes the balance of the Special Deposits and Trust Fund Accounts held by the Department, and other cash held, excluding those accounts which are administered or held in a trustee capacity or agency arrangement.
2009 2008 $’000 $’000 Special Deposits and Trust Fund Balance T520 Department of Premier and Cabinet Operating Account 3,993 2,799 T631 Telecommunications Management Division Operating Account 128 487 T816 Department of Premier and Cabinet Service Tasmania Account 568 392 Total 4,689 3,678
Other Cash Held Petty Cash 6 6 Total 6 6
Total Cash and Cash Equivalents 4,695 3,684
12.2 Reconciliation of Operating Surplus (Deficit) to Net Cash from Operating Activities 2009 2008 $’000 $’000 Net Operating surplus (deficit) (600) (708) Depreciation and amortisation 889 810 Loss on disposal of non-financial assets 5 31 Decrease (increase) in Receivables 145 (1,977) Decrease (Increase) in Prepayments 102 (557) Decrease (Increase) in Accrued Revenue (32) 1,546 Decrease (Increase) in Inventories 271 (402) Decrease (Increase) in Tax Assets 25 45 Increase (decrease) in Employee Benefits 1,316 808 Increase (decrease) in Creditors (11) 846 Increase (decrease) in Accrued Expenses 160 (735) Increase (decrease) in Provisions and Other Liabilities (465) 164 Net cash provided (used) by operating activities 1,805 (129)
Department of Premier and Cabinet - Annual Report 2008-09 215 12.3 Acquittal of Capital Investment and Special Capital Investment Funds The Department received Works and Services Appropriation funding and revenues from the Economic and Social Infrastructure Fund to fund specific projects. Cash outflows relating to these projects are listed below by category. Budget information refers to original estimates and has not been subject to audit.
a) Project expenditure
2009 2009 2008 Budget Actual Actual $’000 $’000 $’000 Capital Investment Program Service Tasmania Shop funding 250 250 249 Total 250 250 249
Special Capital Investment Funds Economic and Social Infrastructure Fund Main Street Makeover Program 1,204 1,029 1,520 Urban Renewal and Heritage Fund - 664 - 1,024 1,693 1,520
Total Project Expenditure 1,254 1,943 1,769
b) Classification of cash flows The project expenditure above is reflected in the Cash Flow Statement as follows.
2009 2008 Actual Actual $’000 $’000 Cash Outflows Grants 1,693 1,520 Maintenance - 16 Transfers to Service Tasmania lead agencies 250 233 Total Cash Outflows 1,943 1,769
Department of Premier and Cabinet - Annual Report 2008-09 216 12.4 Financing Facilities As at 30 June 2009 the Department of Premier and Cabinet had a Tasmanian Government Card facility limit of $2,110,000 consisting of 114 Tasmanian Government Cards. Balance outstanding as at 30 June 2009 was $13,119. 2009 2008 Actual Actual $’000 $’000 Westpac Purchasing Card Credit limit on issued cards 1,866 1,165 Unused credit limit available for issue 244 841 Total 2,110 2,006
Department of Premier and Cabinet TMD has a Westpac operating bank account with an overdraft facility limit of $500,000. During the 2008-2009 the facility was utilised on one occasion on the 30th June 2009, due to a timing issue causing delay in Treasury transferring funds back to TMD at end of year. This caused an overnight overdraft of $300,339.91. TMD's actual book bank balance at the 30th of June 2009 was a debit balance of $128,496. 2009 2008 Actual Actual $’000 $’000 Westpac TMD Operating account Amount unused 200 500 Amount used 300 - Total 500 500
Total Financing Facilities 2,610 2,506
Department of Premier and Cabinet - Annual Report 2008-09 217 NOTE 13 Financial Instruments
13.1 Risk Exposures a) Risk management policies The Department has exposure to the following risks from its use of financial instruments: 1) credit risk; 2) liquidity risk; and 3) market risk. The Head of Agency has overall responsibility for the establishment and oversight of the Department’s risk management framework. Risk management policies are established to identify and analyse risks faced by the Department, to set appropriate risk limits and controls, and to monitor risks and adherence to limits. b) Credit risk exposures Credit risk is the risk of financial loss to the Department if a customer or counterparty to a financial instrument fails to meet its contractual obligations. The credit risk on financial assets of the Department, which have been recognised in the Balance Sheet, is generally the carrying amount net of any Provision for impairment. The Department has a debt management policy with processes surrounding the raising of debts payable to the Department and the management of outstanding debts. The Department does not have a significant exposure to credit risk as departmental receivables are mainly from other government entities. The Department does not consider a need to have a provision for impairment. The Department’s maximum exposures to credit risk at reporting date in relation to each class of recognised financial assets is the carrying amount of those assets as indicated in the Balance Sheet. The Department does not have any significant exposure to credit risk.
The following tables analyse financial assets that are past due but not impaired.
Analysis of financial assets that are past due at 30 June 2009 but not impaired
Past due 30 Past due 60 Past due 90 Total days days days $’000 $’000 $’000 Receivables 360 41 24 425
Analysis of financial assets that are past due at 30 June 2008 but not impaired
Past due 30 Past due 60 Past due 90 Total days days days $’000 $’000 $’000 Receivables 646 92 113 851
Department of Premier and Cabinet - Annual Report 2008-09 218 c) Liquidity risk Liquidity risk is the risk that the Department will not be able to meet its financial obligations as they fall due. The Department’s approach to managing liquidity is to ensure that it will always have sufficient liquidity to meet its liabilities when they fall due. The Department does not have any significant exposure to liquidity risk. The Department has policies in place to manage liabilities as they fall due. The Department’s budget policy enables the identification of issues and initiatives that have a budgetary impact and where appropriate to seek adequate funding to meet commitments as they arise. The following tables detail the undiscounted cash flows payable by the Department by remaining contractual maturity for its financial liabilities. It should be noted that as these are undiscounted, totals may not reconcile to the carrying amounts presented in the Balance Sheet:
2009 Maturity analysis for financial liabilities Undiscounted Carrying 1 Year 2 Years 3 Years 4 Years 5 Years > 5 Years Total Amount $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 Financial liabilities Payables 2,795 - - - - - 2,795 2,795 Other financial liabilities 1,502 - - - - - 1,502 1,502 Total 4,297 - - - - - 4,297 4,297
2008 Maturity analysis for financial liabilities Undiscounted Carrying 1 Year 2 Years 3 Years 4 Years 5 Years > 5 Years Total Amount $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 Financial liabilities Payables 2,646 - - - - - 2,646 2,646 Other financial liabilities 1,967 - - - - - 1,967 1,967 Total 4,613 - - - - - 4,613 4,613
d) Market risk Market risk is the risk that the fair value of future cash flows of a financial instrument will fluctuate because of changes in market prices. The primary market risk that the Department is exposed to is interest rate risk. The Department manages a number of accounts under the Public Account Act 1986 and in accordance with the Financial Management and Audit Act 1990, including the Treasurer’s Instruction. The Department does not have any significant exposure to interest rate risk.
Sensitivity Analysis of Department’s Exposure to possible Changes in Interest Rates. The Department has performed a sensitivity analysis relating to its exposure to interest rate risk as at balance date. The Department operates a collection account and an expenditure account, no interest is applied to these accounts, Receivables are mainly from other government entities with credit terms of 30 days. Interest is not applied to other agencies on overdue amounts.
Department of Premier and Cabinet - Annual Report 2008-09 219 The Department’s accounts payable policy and procedures is to pay accounts within 30 days unless other trading terms have been agreed. This is deemed to provide no interest rate risk to the Department. The Department does not have financial leases or financial guarantees. As at 30 June 2009 and 30 June 2008 the Department did not have interest bearing financial instruments and no significant exposure to changes in interest rates. A change in the variable rate of 100 basis points would not have an effect on the Department’s profit and loss or equity.
13.2 Categories of Financial Assets and Liabilities 2009 2008 $'000 $'000 Financial assets Loans and receivables Cash at bank 6 6 Cash in Special Deposits and Trust Fund 4,689 3,678 Receivables 4,063 4,208 Tax assets 376 401 Accrued Revenue 714 682 Total 9,848 8,975
Financial Liabilities Financial liabilities measured at amortised cost Payables 2,795 2,646 Revenue in advance 971 1,366 Payroll tax liability 531 451 Discounts held - 150 Total 4,297 4,613
Department of Premier and Cabinet - Annual Report 2008-09 220 13.3 Net Fair Values of Financial Assets and Liabilities 2009 2008 Total Net fair Total Net fair carrying value carrying value amount amount $’000 $’000 $’000 $’000 Financial assets Cash at bank 6 6 6 6 Cash in Special Deposits and Trust Fund 4,689 4,689 3,678 3,678 Receivables 4,063 4,063 4,208 4,208 Other financial assets 1,090 1,090 1,083 1,083 Total financial assets 9,848 9,848 8,975 8,975
Financial Liabilities Payables 2,795 2,795 2,646 2,646 Other financial liabilities 1,502 1,502 1,967 1,967 Total financial liabilities 4,297 4,297 4,613 4,613
Financial Assets The net fair values of cash and non-interest bearing monetary financial assets approximate their carrying amounts.
Financial Liabilities The net fair values of accrued expenses, discounts held, provision for payroll tax and revenue in advance are based on their carrying amounts. The net fair values for trade creditors are approximated by their carrying amounts.
Department of Premier and Cabinet - Annual Report 2008-09 221 NOTE 14 Notes to Administered Statements The Department assumed administrative responsibility for the Tasmanian Community Forest Agreement on 1 July 2006. In 2007-08 the Department provided support for The Office of the Stolen Generations Assessor, which was established to oversee the implementation of the Stolen Generations of Aboriginal Children Act 2006. The Act became operational on 15 January 2007.
14.1 Explanations of Material Variances between Budget and Actual Outcomes The following are brief explanations of material variances between budget estimates and actual outcomes. Variances are considered material where the variance exceeds the greater of 10 per cent of budget estimate and $500,000. a) Schedule of Administered Income and Expenses Note Budget Actual Variance Variance $’000 $’000 $’000 % Grants revenue (a) - 19,200 19,200 100 Tasmanian Community Forest Agreement Payments (a) 22,200 41,400 19,200 86
Notes to Income Statement variances (a) Grant from the Australian Government expected in 2007-08 not received and distributed until 2008-09.
b) Schedule of Administered Assets and Liabilities Note Budget Actual Variance Variance $’000 $’000 $’000 % Cash and deposits (a) 4,940 1,911 (3,029) (61) Accumulated Funds (a) 4,940 1,911 (3,029) (61)
Notes to Balance Sheet Variances (a) Cash and equity balance differ due to timing of distribution of funding in accordance with provisions of the Tasmanian Community Forest Agreement.
c) Schedule of Administered Cash Flows Note Budget Actual Variance Variance $’000 $’000 $’000 % Grants revenue (a) - 19,200 19,200 100 Tasmanian Community Forest Agreement Payments (a) 22,200 41,400 19,200 86
Notes to Cash Flow Statement variances (a) Grant from the Australian Government expected in 2007-08 not received and distributed until 2008-09.
Department of Premier and Cabinet - Annual Report 2008-09 222 14.2 Administered Appropriation Revenue Administered Revenue from Appropriations includes revenue from appropriations, including appropriations carried forward under section 8A of the Public Account Act 1986, and from Items Reserved by Law. The Budget information is based on original estimates and has not been subject to audit. 2009 2009 2008 Budget Actual Actual $’000 $’000 $’000 Recurrent Appropriation 15,000 15,000 9,000 Items Reserved by Law - Stolen Generations of Aboriginal Children Act 2006 - - 5,000 Total Administered Appropriation Revenue 15,000 15,000 14,000
14.3 Administered Grants Revenue 2009 2008 Actual Actual $’000 $’000 Tasmanian Community Forest Agreement Grants from Australian Government 19,200 - Total 19,200 -
14.4 Other Administered Revenues 2009 2008 Actual Actual $’000 $’000 Revenue for transfer to the Consolidated Fund 8 16 Total 8 16
14.5 Tasmanian Community Forest Agreement 2009 2008 Actual Actual $’000 $’000 Transfers to other agencies 41,220 13,875 Other grants and transfers 180 - Total 41,400 13,875
14.6 Stolen Generations of Aboriginal Children 2009 2008 Actual Actual $’000 $’000 Ex-gratia payments - 5,000 Total - 5,000
Department of Premier and Cabinet - Annual Report 2008-09 223 14.7 Reconciliation of Administered Equity 2009 2008 $’000 $’000 Balance at 1 July 9,111 13,986
Net surplus/(deficit) (7,200) (4,875) Balance at 30 June 1,911 9,111
Note that accumulated funds include both contributed capital on formation of the Department and accumulated surpluses or deficits in subsequent years.
14.8 Administered Cash and Deposits Administered Cash and Deposits includes the balance of the Special Deposits and Trust Fund Accounts held by the Department, and other cash held, which are administered. 2009 2008 $’000 $’000 Special Deposits and Trust Fund Balance T116 – Tasmanian Community Forest Agreement Fund 1,911 9,111 Total Cash and Deposits 1,911 9,111
14.9 Reconciliation of Administered Operating Surplus (Deficit) to Net Cash Provided by Administered Operating Activities 2009 2008 $’000 $’000 Net operating surplus (deficit) (7,200) (4,875) Net cash from (used by) operating activities (7,200) (4,875)
14.10 Financial Instruments (Administered) a) Risk management policies The Department has exposure to the following risks from its use of financial instruments: credit risk; liquidity risk; and market risk. The Head of Agency has overall responsibility for the establishment and oversight of the Department’s risk management framework. Risk management policies are established to identify and analyse risks faced by the Department, to set appropriate risk limits and controls, and to monitor risks and adherence to limits.
Department of Premier and Cabinet - Annual Report 2008-09 224 b) Credit risk exposures Credit risk is the risk of financial loss to the Department if a customer or counterparty to a financial instrument fails to meet its contractual obligations. The credit risk on financial assets of the Department, which have been recognised in the Balance Sheet, is generally the carrying amount net of any Provision for impairment. The Department has a debt management policy with processes surrounding the raising of debts payable to the Department and the management of outstanding debts. The Department did not have Administered Receivables as at 30 June 2008 or 30 June 2009. The Department’s maximum exposures to credit risk at reporting date in relation to each class of recognised financial assets is the carrying amount of those assets as indicated in the Balance Sheet. The Department does not have any significant exposure to credit risk. c) Liquidity risk Liquidity risk is the risk that the Department will not be able to meet its financial obligations as they fall due. The Department’s approach to managing liquidity is to ensure that it will always have sufficient liquidity to meet its liabilities when they fall due. The Department does not have any significant exposure to liquidity risk. The Department has policies in place to manage liabilities as they fall due. The Department’s budget policy enables the identification of issues and initiatives that have a budgetary impact and where appropriate to seek adequate funding to meet commitments as they arise. The Department did not have any administered financial liabilities as at 30 June 2008 or 30 June 2009. d) Market risk Market risk is the risk that the fair value of future cash flows of a financial instrument will fluctuate because of changes in market prices. The primary market risk that the Department is exposed to is interest rate risk. The Department manages a number of accounts under the Public Account Act 1986 and in accordance with the Financial Management and Audit Act 1990, including the Treasurer’s Instruction. The Department does not have any significant exposure to interest rate risk.
Sensitivity Analysis of Department’s Exposure to possible Changes in Interest Rates. The Department has performed a sensitivity analysis relating to its exposure to interest rate risk as at balance date. The Department operates a collection account and an expenditure account, no interest is applied to these accounts, The Department did not have any administered financial liabilities as at 30 June 2008 or 30 June 2009. The Department’s accounts payable policy and procedures is to pay accounts within 30 days unless other trading terms have been agreed. As the Department did not have any accounts payable as at 30 June 2008 or 30 June 2009 there is no interest rate risk to the Department. The Department does not have financial leases or financial guarantees. As at 30 June 2008 and 30 June 2009 the Department did not have interest bearing financial instruments and no significant exposure to changes in interest rates. A change in the variable rate of 100 basis points would not have an effect on the Department’s profit and loss or equity.
Department of Premier and Cabinet - Annual Report 2008-09 225 NOTE 15 Transactions and Balances Relating to a Trustee or Agency Arrangement
Account/Activity Opening Net transactions Closing balance balance during 2008-09 $’000 $’000 $’000
T471 Jim Bacon Foundation Account 384 42 426 T730 Tsuneichi Fujii Fellowship Account 142 (142) - T472 Tasmanian Early Years Foundation Account 1,923 497 2,420
This represents the balance of accounts held in the Special Deposit and Trust Fund in a Trustee Capacity or under an agency arrangement. These funds do not form part of the Department’s assets.
Department of Premier and Cabinet - Annual Report 2008-09 226
CERTIFICATION OF FINANCIAL STATEMENTS:
The accompanying financial statements of the Department of Premier and Cabinet are in agreement with the relevant accounts and records and have been prepared in compliance with Treasurer’s Instructions issued under the provisions of the Financial Management and Audit Act 1990 to present fairly the transactions for the year ending 30 June 2009 and the financial position as at end of the year.
At the date of signing, I am not aware of any circumstances which would render the particulars included in the financial statements misleading or inaccurate.
Rhys Edwards Secretary
12 August 2009
Department of Premier and Cabinet - Annual Report 2008-09 227
Department of Premier and Cabinet - Annual Report 2008-09 228
Department of Premier and Cabinet - Annual Report 2008-09 229 Appendix
Additional information forming part of this Annual Report;
Jim Bacon Foundation
Tsuneichi Fujii Fellowship Trust
Abbreviations
Compliance Index
Contact details
Department of Premier and Cabinet - Annual Report 2008-09 230 Jim Bacon Foundation Statement of Receipts and Expenditure for year ended 30 June 2009
2008-09 2007-08 Total Total $’000 $’000
Opening Balance of Investment as at 1 July 384 332 Receipts: Interest on Investment 22 30 Contribution from Government 50 50 Donations 24 11 Event Revenue 3 9
Total Receipts 99 100
Expenditure: Scholarships 30 35 Donations 15 8 Production Expenses – Printed Materials 7 - Event Expenses 3 1 Communications 1 1 Administration Expenses 1 3 Total Expenditure 57 48
Closing Balance of Investment as at 30 June 426 384
Notes: Interest received is derived from investments through Tasmanian Public Finance Corporation. As at 30 June 2009 the Trust had accrued interest of $1,075 (2007-08, $2,343) which is not included above. Other than the Investment balance of $426,383 and Accrued interest of $1,075, the Foundation had no other material assets or liabilities.
Department of Premier and Cabinet - Annual Report 2008-09 231 Certification of Statement of Receipts and Expenditure
The accompanying statement of receipts and expenditure is in agreement with relevant accounts and records and has been prepared in accordance with the Tasmanian Early Years Foundation Act 2005 to present fairly the transactions for the year ended 30 June 2009.
At the date of signing, we are not aware of any circumstances that would render the particulars of the statement of receipts and expenditure misleading or inaccurate.
Michael Kent Carol Cartledge Chair Executive Officer August 2009 August 2009
Department of Premier and Cabinet - Annual Report 2008-09 232 Jim Bacon Foundation
The Jim Bacon Foundation was established in 2004 under the provisions of the Jim Bacon Foundation Act 2004.
The Foundation’s members are: Mr Michael Kent (Chair); Mrs Honey Bacon; Ms Marguerite Scott (representing the Secretary of the Department of Premier and Cabinet); Ms Wendy Sawford (representing the Secretary of the Department of Treasury and Finance; and An Executive Officer.
The Foundation provides funding to non-government organisations that provide direct and practical support to people undergoing treatment for cancer and their families. It has also established a Scholarship Program in conjunction with the University of Tasmania for students studying the care and treatment of cancer, political science or visual arts.
Under the scholarship program scholarships to the value of $30,000 were awarded to four people under the Jim Bacon Foundation Scholarships. The Scholarships, which are administered through the University of Tasmania, were awarded to: Frances Bevan and Benjamin Atkins (Political Science); Annette Gibson (Visual Arts); and Lucy Apps (Care and Treatment of Cancer).
Department of Premier and Cabinet - Annual Report 2008-09 233
Department of Premier and Cabinet - Annual Report 2008-09 234
Department of Premier and Cabinet - Annual Report 2008-09 235 Tsuneichi Fujii Fellowship Trust
Pursuant to the provisions of the Tsuneichi Fujii Fellowship Trust Act 1985, the Trust submits its Annual Report and Accounts that cover the period from 1 July 2008 to 30 June 2009.
Background
The Trust was established under the Tsuneichi Fujii Fellowship Trust Act 1985 as the result of a $50,000 gift from the late Mr Tsuneichi Fujii, the then President of the Fujii Keori Company in Osaka, to assist in promoting co-operation, goodwill and further understanding between Tasmania and Japan.
Composition
The Trust, constituted as a body corporate, consists of five members:
Secretary, Department of the Premier and Cabinet (Chair); Secretary, Department of Treasury and Finance (Deputy Chair); and three other persons appointed by the Minister as being suitable to further the objects of the Trust.
Membership Ex-officio members:
Chair Mr Rhys Edwards Secretary Department of Premier and Cabinet
Deputy Chair Mr Don Challen Secretary Department of Treasury and Finance
Ministerial appointments Mr Don Blew Emeritus Professor Coleman O’Flaherty Mr Peter Shelley
Function
The income of the Trust shall be employed by the Trust for the purpose of making grants or loans to persons or organisations, or in accordance with agreements entered into with persons or organisations, in pursuance of the objectives of the Trust.
Department of Premier and Cabinet - Annual Report 2008-09 236 Objectives
Educational Exchanges
The financing of studies, research, instruction and other educational activities in Tasmania and Japan. The financing of visits between Tasmania and Japan of students, trainee teachers, teachers and academics.
Cultural Exchanges
The financing of visits and interchanges between Tasmania and Japan of leaders and experts in fields of specialised knowledge or skill and other influential or distinguished persons. The financing of tours of Japan by creative and performing artists and athletes from Tasmania, individually or in groups, in any field of the arts, sport or other forms of personal or collective attainment.
Scientific Exchanges
The financing of visits and interchanges between Tasmania and Japan of persons skilled and knowledgeable in any area of scientific learning and endeavour. The financing of tours of Japan, either individually or in groups, of such persons.
Trade and Business Exchange
The financing of visits and interchanges between Tasmania and Japan of persons engaged in trading and business enterprises who wish to establish or further any trade business with Japan.
Participation in Fairs and Expositions
The promotion of participation in fairs and expositions in Japan where Tasmanian achievements in economy, trade, manufacturing and/or primary industry may be demonstrated.
Interchange of Publications and Products
Financing the interchange between Tasmania and Japan of scientific, technical and scholarly books, literary works, critical works, periodicals and Government publications, and the reproduction and translation of such writings.
Financing the interchange of handcrafts and samples of manufacturing and primary industry products.
Other Projects and Purposes
The financing of other projects and purposes consistent with the abovementioned objects.
Activities
The Trust is in the final stages of wind-up, in accordance with the Tsuneichi Fujii Fellowship Trust (Winding- up) Act 2008.
The Trust has transferred its balance of funds to the University of Tasmania Foundation to setup and maintain the Tsuneichi Fujii Scholarship. The scholarship will be perpetual and will be consistent with the objectives of the Trust.
This will be the last Annual Report prepared for the Tsuneichi Fujii Fellowship Trust.
Department of Premier and Cabinet - Annual Report 2008-09 237 Finance
The Tsuneichi Fujii Fellowship Account was established with funds provided by the late Mr Tsuneichi Fujii, whose initial gift of $50,000 was invested by the Department of Treasury and Finance on behalf of the Tasmanian Government, for the purpose of utilising the interest yielded to finance fellowship awards under the Fellowship Trust. At 1 July 2008, the amount of net accumulated interest was some $92,043.59. At 26 June 2009, additional interest of some $7,578.18 had been received.
On 25 June 2009, the Trust balance of $149,621.77 was transferred to the University of Tasmania Foundation. The Trust Account had a nil balance as at 26 June 2009. The Trust will not enter into any further transactions.
A copy of the Trust’s Financial Statement for the period 1 July 2008 to 26 June 2009, as verified by the Auditor-General, is shown as an attachment to this report.
Rhys Edwards Chair, Tsuneichi Fujii Fellowship Trust
3 July 2009
Department of Premier and Cabinet - Annual Report 2008-09 238 Tsuneichi Fujii Fellowship Trust Final Statement of Receipts and Expenditure for the period 1 July 2008 to 26 June 2009
2007–08 2008–09 Actual Actual $’000 $’000 $’000
133 Opening Balance as at 1 July Consisting of: Endowment 50 Accumulated Interest (Net) 92 142 ______Receipts 10 Interest on Investment 8 ______143 Total Receipts 150 ______
Less Expenditure - Fellowship Award - - Administration Expenses - - Transfer Funding to University of Tasmania 150 ______- Total Expenditure 150 ______142 Closing Balance as at 26 June - ______Note:
The Tsuneichi Fujii Fellowship Trust (Wind-up) Act 2008 received Royal Assent on 17 April 2008. The Tsuneichi Fujii Fellowship Trust is in the process of wind-up. The balance of Trust monies has been transferred to the University of Tasmania Foundation. The University of Tasmania Foundation will introduce a new scholarship program that continues to apply the original Objectives of the Tsuneichi Fujii Fellowship Trust. There will be no financial transactions for the Trust after 26 June 2009. No further financial statements will be prepared for the Trust beyond 2008-09.
Department of Premier and Cabinet - Annual Report 2008-09 239 Certification of Statement of Receipts and Expenditure
The accompanying statement of receipts and expenditure are in agreement with relevant accounts and records and have been prepared in accordance with the Tsuneichi Fujii Fellowship Trust Act 1985 to present fairly the transactions for the year ended 26 June 2009.
At the date of signing, we are not aware of any circumstances that would render the particulars of the statement of receipts and expenditure misleading or inaccurate.
Rhys Edwards Andrea Ramondino Chair Secretary 30 June 2009 29 June 2009
Department of Premier and Cabinet - Annual Report 2008-09 240
Department of Premier and Cabinet - Annual Report 2008-09 241
Department of Premier and Cabinet - Annual Report 2008-09 242 Abbreviations
ABS Australian Bureau of Statistics AEIFRS Australian Equivalents to International Financial Reporting Statements ALCT Aboriginal Land Council of Tasmania AM Members in the Order of Australia AO Officer in the Order of Australia APEC Asia-Pacific Economic Cooperation CAF Council for the Australian Federation CAYPIT Children and young people in Tasmania COAG Council of Australian Governments COTA Council on the Ageing DHHS Department of Health and Human Services DPAC Department of Premier and Cabinet EnAct Tasmanian Legislation website ESS Employee Self Service FOI Freedom of information FTE Full-time Equivalent GBE Government Business Enterprise GST Goods and Services Tax HR Human Resources IAPPU Inter Agency Policy and Projects Unit IASC Inter-Agency Steering Committee ICT Information and Communications Technology IDC Inter departmental committee ISSN International Standard Serial Number LGAT Local Government Association of Tasmania LWOP Leave Without Pay MAST Marine and Safety Tasmania MCATSIA Ministerial Council of Aboriginal and Torres Strait Islanders Affairs MCEETYA Ministerial Council on Education, Employment, Training and Youth Affairs MCIMA Ministerial Council for Immigration and Multicultural Affairs MCOT Multicultural Council of Tasmania NDA National Disability Services NILS No Interest Loan Scheme Network Pty Ltd Non-TSS Non Tasmanian State Servants NRM Natural Resource Management NT Networking Tasmania NYW National Youth Week OAA Office of Aboriginal Affairs OAM Medal of the Order of Australia OCS Office Communications Service OCYA Office of Children and Youth Affairs OH&S Occupational Health and Safety OSSC Office of the State Service Commissioner
Department of Premier and Cabinet - Annual Report 2008-09 243 PACC Positive Ageing Consultative Committee PLGC Premier's Local Government Council PMD Performance Management and Development PSMO Public Sector Management Office PSUWA Public Sector Unions Wages Agreement RSL Returned and Services League of Australia SCOT Standing Committee on Treaties SIU Social Inclusion Unit SSALS State Service Accumulated Leave System TACMA Tasmanian Advisory Council on Multicultural Affairs TCCO Tasmanian Climate Change Office TEIS Tasmanian Emergency Information Service TGO Tasmanian Government Office TMD Telecommunications Management Division TSS Tasmanian State Service TRRA Tasmanian Relief and Recovery Arrangements TT Tasmania Together TTC The Training Consortium TYCC Tasmanian Youth Consultative Committee WAN Wide Area Network WIN Women's Information Network YNOT Youth Network of Tasmania
Department of Premier and Cabinet - Annual Report 2008-09 244 Compliance Index
This index identifies compliance with the statutory disclosure requirements for annual reporting of the: Financial Management and Audit Act 1990 State Service Act 2000 Freedom of Information Act 1991 Public Interest Disclosures Act 2002 State Service Regulations 2001 various Treasurer's Instructions and whole of government directions.
Requirement Section Page
Aids to Access Table of Contents 3 Compliance Index Appendix 245 List of Abbreviations Appendix 244 Strategic Planning An overview of agency's strategic plan including its aims, The Department/ 6-10 functions and related programs Strategic Planning Head of Agency Performance A report on the performance of the functions and Annual Report 5-229 powers of the Head of Agency under any written law Statutory Offices A report by any statutory office holder employed in or Not applicable - attached to the Department except where required to report under any other Act Statutory/ Non Statutory Bodies and Companies A list of names of companies Not applicable - Major Initiatives Details of major initiatives taken by the Department to The Department/ 10-21 develop and give effect to government policy Strategic Planning Major Changes Details of any major changes which have taken place in The Department/ 7 relation to the programs, aims, functions or organisational Overview structure of the agency Organisational Structure Organisational chart as at the end of the reporting year Organisational Structure 9 showing administrative structure A description of the relationship between the organisational The Department/ 8-9 structure and the program management structure of the Output Structure agency
Department of Premier and Cabinet - Annual Report 2008-09 245 Requirement Section Page
Performance Information A narrative summary together with quantitative measures Activity 2008-09 5-110 where relevant, of the functions and targets of programs or operating Units projects Economic and other factors that have affected the The Department/ 5, 10-21 achievement of operational objectives Strategic Planning
Legislation Administered A list of legislation administered by the Department Departmental Information/ 114 Legislation Administered Key Contacts List of contact officers and points of public access in relation The Department/ 249 to services proved by the Department Departmental Contact Community Awareness Details of activities to develop community awareness of the Activity 2007-08 5-110 Department and the services it provides Operating Units Agency Publications A list of major documents or publications produced by the Departmental Information/ 117-119 Department Departmental Publications Whole of Government Policies Supporting whole of - Carbon Emission Reduction Plan Government Corporate 107 - Disability Action Plan Initiatives 109 Freedom of Information Freedom of Information details Freedom of Information 112 Public Interest Disclosures The location of procedures for public interest disclosures Human Resources 130 Information/ Activities Asset Management Statement of pricing policies of goods and services Financial Information/ 136 Information on major capital projects Asset Management and Risk 136 Statement of risk management policies, activities or initiatives Management Policies 136 Statement of asset management policies, strategies and 136 initiatives Human Resources Management Details of recruitment policies and programs, including Human Resources 128-130 statistical information Information/ Activities Information relating to employee training and development 128 activities Description of department workplace diversity programs, 129 including statistical information Summary of internal grievance procedures 129 Outline of occupational health and safety strategies 130 Outline of processes available against decisions made by the 129 agency
Department of Premier and Cabinet - Annual Report 2008-09 246 Requirement Section Page
Certification by the relevant agency manager relating to 133-134 contributions to non-RBF superannuation funds Government Procurement A narrative statement in the introduction by the Secretary Secretary's Report 5 regarding the Department's support for local business Table summarising Department support for local business, Financial Information/ 157 including the number of procurement contracts awarded, Government Procurement the number of tenders called and the number of bids received and the extent of local participation in procurement activities Detailed information on all contracts awarded, including 157 consultancy contracts, including a description of the contract, the total value of the contract and the name and locality of contractors Any other matters deemed relevant by the Head of Agency Contributions and Grants 137 Financial Statements Financial statements of the Department including statements DPAC financial statements 162 of any public body not required to report under any other Jim Bacon Foundation 231 Act, together with the audit opinion on those statements Financial Statement Tsuneichi Fujii Fellowship 236 Trust Financial Statement
Department of Premier and Cabinet - Annual Report 2008-09 247 Contacting the Department
Phone (03) 62705 633 (Office of the Secretary)
Facsimile (03) 6223 8609
Mailing Address Department of Premier and Cabinet GPO Box 123 HOBART Tasmania 7001
Email [email protected] Website www.dpac.tas.gov.au
Office Address Telephone Facsimile Aboriginal Affairs Level 6 6232 7082 6233 4506 (Office of) 144 Macquarie Street Hobart Tasmania 7000
Cabinet Office and Level 4, Executive Building 6270 5659 6233 2201 Executive Council 15 Murray Street Secretariat Hobart Tasmania 7000
Children and Youth Level 8 6232 7050 6233 7695 Affairs (Office of) 144 Macquarie Street Hobart Tasmania 7000
Corporate Services Levels 5 and 6, Executive 62705 482 6233 2769 Division Building 15 Murray Street Hobart Tasmania 7000
Courier Service Basement Level 6233 6179 6233 5685 Franklin Square Hobart Tasmania 7000
Level 1 6336 2230 1 Civic Square Launceston Tasmania 7250 Community Development Level 8 6232 7089 6233 9421 Division 144 Macquarie Street Hobart Tasmania 7000
Disability Bureau 140-142 Macquarie Street 62327086 6233 9242 Hobart Tasmania 7000
Department of Premier and Cabinet - Annual Report 2008-09 248 Office Address Telephone Facsimile
Executive Division Level 7, Executive Building 6270 5633 6223 8609 15 Murray Street Hobart Tasmania 7000
Public Sector Management 2 Salamanca Square 6232 7040 6233 2412 Office Hobart Tasmania 7000
Inter Agency Policy and Level 8 6270 5687 6233 2678 Projects Unit 144 Macquarie Street Hobart Tasmania 7000
Local Government Level 14 6232 7025 6233 5602 Office 39 Murray Street Hobart Tasmania 7000
Multicultural Tasmania Level 2 1 800 066 782 6233 2683 144 Macquarie Street 6233 3439 Hobart Tasmania 7000
Parliamentary Counsel Level 11 6233 2223 6233 3335 (Office of) AMP Building 86 Collins Street Hobart Tasmania 7000
Policy Division Level 7, Executive Building 6270 5631 6233 2242 15 Murray Street Hobart Tasmania 7000
Secretary Level 7, Executive Building 6270 5633 6223 8609 (Office of the) 15 Murray Street Hobart Tasmania 7000
Seniors Bureau Level 4 6237072 6233 4164 144 Macquarie Street Hobart Tasmania 7000
Service Tasmania Unit Level 7 6232 7148 6233 6534 144 Macquarie Street Hobart Tasmania 7000
Social Inclusion Unit Level 8 6232 7093 6233 9421 144 Macquarie Street Hobart Tasmania 7000
Department of Premier and Cabinet - Annual Report 2008-09 249 Office Address Telephone Facsimile
State Protocol Office Level 6, Executive Building 6270 5667 6233 3345 15 Murray Street Hobart Tasmania 7000
State Service Commissioner Level 2 6232 7007 6233 2693 (Office of the) 144 Macquarie Street Hobart Tasmania 7000
Tasmanian Climate Change Level 4, Executive Building 6216 4213 Office 15 Murray Street Tasmania 7000
Tasmania Together Level 7 6232 7016 6233 5952 Progress Board 144 Macquarie Street Hobart Tasmania 7000
The Training Consortium Level 9 6232 7261 6233 6600 144 Macquarie Street Hobart Tasmania 7000
TMD 2 Salamanca Place 6270 5583 6233 7222 Hobart Tasmania 7000
Women Tasmania London Chambers 1 800 001 377 6233 8833 140-142 Macquarie Street 6232 7108 Hobart Tasmania 7000
53 St John Street 1 800 001 377 6336 2331 Launceston Tasmania 7250 6336 2347
22/2 Spring Street 1 800 001 377 6434 6460 Burnie Tasmania 7320 6434 6458
Department of Premier and Cabinet - Annual Report 2008-09 250