Request for Proposal For Selection of Bus Operator for Supply, Operation and Maintenance of 100 Electric Buses on Gross Cost Contract (GCC) basis in the cities of Guwahati, Silchar and Jorhat in the State of Assam
Assam State Transport Corporation (ASTC) Government of Assam ASTC, Paltan Bazaar Guwahati, Assam – 781008
DISCLAIMER
This RFP is being issued by Assam State Transport Corporation (hereunder called “ASTC” or the “Purchaser”) for inviting bids for selection of Bus Operator for Supply, Operation and Maintenance of 100 Electric Buses on Gross Cost Contract (GCC) basis in the cities of Guwahati, Silchar and Jorhat in the State of Assam (hereunder “Project”) on such terms and conditions as set out in this RFP document.
The information contained in this RFP or subsequently provided to Bidder(s), whether verbally or in documentary or any other form by or on behalf of ASTC or any of its employees or advisors, is provided to Bidder(s) on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. This RFP is not an agreement and is neither an offer nor invitation by ASTC to the prospective Bidders or any other person. The purpose of this RFP is to provide Bidder(s) with information that may be useful to them in making their technical proposals and financial offers pursuant to this RFP (the “Bid”).
This RFP includes statements, which reflect various assumptions and assessments arrived at by ASTC in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each Bidder may require. This RFP may not be appropriate for all persons, and it is not possible for ASTC, its employees or advisors to consider the investment objectives, financial situation and particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in this RFP may not be complete, accurate, adequate or correct. Each Bidder should, therefore conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this RFP and obtain independent advice from appropriate sources.
Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which depends upon interpretation of law. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. ASTC accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. ASTC, its employees and advisors make no representation or warranty and shall have no liability to any person, including any Bidder under any law, statute, rules or regulations or tort, principles or restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way in this Bidding Process. ASTC also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any Bidder upon the statements contained in this RFP. ASTC may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this RFP. The issue of this RFP does not imply that ASTC is bound to select a Bidder or to appoint the Selected Bidder, as the case may be, for the Project and ASTC reserves the right to reject all or any of the Bidders or Bids without assigning any reason whatsoever.
The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bids including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by ASTC or any other costs incurred in connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and ASTC shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the Bidding Process.
2 | P a g e
Contents of RFP Document
Section I Instruction to Bidders
Section II Draft Concession Agreement
Section III Corrigenda for reference
3 | P a g e Glossary # Terms Definition 1. ASTC Assam State Transport Corporation 2. GCC Gross Cost Contract 3. OEM Original Equipment Manufacturer 4. CCN Change Control Notes/Notice 5. ITS Intelligent Transport System 6. COD Commercial Operation Date 7. CGST Central Goods & Services Tax 8. CPI Consumer Price Index 9. CPI IW Consumer Price Index for Industrial Workers 10. SCOM Supply cum Operation and Maintenance 11. MoHUA Ministry of Housing and Urban Affairs 12. UBS Urban Bus Specification (MoHUA) 13. CMVR Central Motor Vehicle Rules 14. CIRT Central Institute of Road Transport 15. AC Air Condition 16. PwDs Persons with Disabilities 17. DD Demand Draft 18. EMD Earnest Money Deposit 19. ETM Electronic Ticketing Machine 20. EOI Expression of Interest 21. INR Indian National Rupee 22. LoA Letter of Award 23. LoI Letter of Intent 24. LLP Limited Liability Partnership 25. LD Liquidated Damages 26. MIS Management information system 27. O&M Operations and Maintenance 28. OEM Original Equipment Manufacturer 29. PBG Performance Bank Guarantee 30. PAN Permanent Account Number 31. PDF Portable Document Format 32. RFP Request for Proposal 33. SGST State Goods & Service Tax 34. CCTV Close Circuit Television Camera 35. SOW Scope of Work 36. SLA Service Level Agreement 37. SP Service Provider 38. GoA Government of Assam 39. GoI Government of India 40. VTS Vehicle Tracking System
4 | P a g e Definition of Terms
# Term Definition The Agreement entered between the ASTC and the Agency Agreement including all attachments, schedules, annexure thereto and all 1 /contract documents incorporated by reference therein and all amendments, corrigendum /corrigenda, changes thereto The use of the term “Bidder” in the Tender means the Single 2 Bidder Agency offering the proposal. Operator/ 3 Bus Operator Service Provider Authority/ 4 Assam State Transport Corporation (ASTC) Purchaser Offer by the Bidder to fulfil the requirement of the Client under 5 Bid /proposal the RFP/Contract for an agreed price. It shall be a comprehensive technical and commercial response to the Tender All information (whether in written, oral, electronic or other format) which relates to the technical, financial and business affairs, dealers, suppliers, products, developments, operations, processes, data, trade secrets, design rights, know-how, plans, Confidential budgets and personnel of each stakeholder and its affiliates which 6 information is disclosed to or otherwise learned by the other Party in the course of or in connection with this Agreement (including without limitation such information received during negotiations, location visits and meetings in connection with this Agreement); Products, infrastructure and services agreed to be delivered by the Bidder in pursuance of the agreement as defined more elaborately in the RFP Implementation and the Maintenance phases and includes all documents related to the user manual, technical 7 Deliverables manual, design, process and operating manuals, service mechanisms, policies and guidelines (such as security related, etc.), inter alia payment and/or process related etc., source code and all its modifications; The date of commencement of Operations and Maintenance phase 8 Go-live after the successful completion of each Phase (FAT and acceptance of the overall solution by the ASTC) Project Project Implementation as per the testing standards and 9 implementation acceptance criteria prescribed by ASTC or its nominated agencies Request for Proposal/ Written solicitation that conveys to the Bidder, requirements for 10 Tender products/ services that the ASTC intends to buy and implement Document The level of service and other performance criteria which will apply to the Services delivered by the Bidder; Performance and 11 SLA Maintenance SLA executed as part of the Master Service Agreement
5 | P a g e Important Dates
# Particular Details
1 Publication of Bid 27 November, 2019
2 Start date of issuance of RFP document 27 November, 2019 Last date & time for Submission of 3 1 December, 2019 (5:00 PM) Queries 4 Pre-Bid Conference 3 December, 2019 (11:30 AM)
5 Last date for issuance of RFP Document 6 December, 2019 (5:00 PM)
6 Last date for Bid Submission 7 December, 2019 (5:00 PM) Date and time for opening of Technical 7 9 December, 2019 (11:30 AM) bids Date and time for opening of Commercial 8 11 December, 2019 (11:30 AM) bids 9 Declaration of Result 12 December, 2019 (4:00 PM)
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Section I - Instruction to Bidders
7 | P a g e Table of Contents
1. Background information ...... 10 1.1. Fact Sheet ...... 10 2. Instructions to Bidders ...... 11 2.1. General ...... 11 2.2. Eligible Bidders ...... 12 2.3. Bidder to Inform ...... 13 2.4. Fraud and Corrupt Practices ...... 13 2.5. Conflict of Interest ...... 14 2.6. Termination ...... 15 2.7. Compliant Proposals / Completeness of Response ...... 16 2.8. Pre-Bid Meeting & Clarifications ...... 16 2.8.1. Pre-bid Conference ...... 17 2.8.2. Responses to Pre-Bid Queries and Issue of Corrigendum ...... 17 2.8.3. Correspondence ...... 18 2.8.4. Key instructions of the Bid ...... 18 3. Preparation of Proposal...... 20 3.1. Bidder’s authorized signatory ...... 21 3.2. Proposal preparation costs ...... 21 3.3. Language ...... 21 3.4. Proposals received after designated time of submission ...... 21 3.5. Downloadability / Visibility of the uploaded document ...... 22 3.6. Format and Numbering of the uploaded document ...... 22 3.7. Issues in uploading document due to internet connectivity ...... 22 3.8. Deviations, Exclusions and Assumptions ...... 22 4. Eligibility & Evaluation Criteria ...... 22 4.1. Eligibility Criteria ...... 22 4.2. Evaluation ...... 26 4.2.1. Evaluation process ...... 26 4.2.2. Bid Opening ...... 27 4.2.3. Bid Validity ...... 27 4.2.4. Right to Accept Any Bid and To Reject Any or All Bid(s) ...... 27 4.2.5. Notification of award ...... 27 4.2.6. Acknowledgement of Letter of Acceptance (LOA) ...... 27 4.2.7. Signing of Contract ...... 28 4.2.8. Execution of Concession Agreement...... 28 4.2.9. Failure to agree with terms and condition of RFP ...... 28 4.2.10. Laws Governing the Contract ...... 28 4.2.11. Dispute Resolution & Arbitration ...... 28 4.2.12. Proposal Evaluation ...... 29 4.3. Evaluation Criteria ...... 30 4.3.1. Commercial Proposal Evaluation ...... 30 4.4. Successful Bidder Evaluation ...... 30 4.4.1. Award of Contract ...... 30 5. Project Overview ...... 31 5.1. Project Background ...... 31 5.2. Incentive disbursement mechanism under Phase – II of FAME India Scheme ...... 35 5.3. Bidding Mechanism ...... 36
8 | P a g e 5.4. Scope of Work ...... 37 6. Appendix I: Technical Forms ...... 42 6.1. Form 1: Cover Letter ...... 42 6.2. Form 2: Details of the Bidder ...... 44 6.3. Form 3: Technical Documents for Vehicle Manufacturer/ OEM ...... 45 6.4. Form 4: Financial Statements ...... 46 6.5. Form 5: Undertaking for Bus Ownership or Operational Experience47 6.6. Form 6: Vehicle Manufacturing Experience ...... 48 6.7. Form 7: Statement of Deviation from Technical Specifications ...... 49 6.8. Form 8: Power of Attorney for Authorized Signatory to Bid ...... 50 6.9. Form 9: Power Of Attorney Nominating the Lead Member of Consortium ...... 52 6.10. Form 10: Joint Bidding Agreement for Consortium ...... 54 6.11. Form 11: Bank Guarantee for Earnest Money Deposit ...... 55 6.12. Form 12: Performance Bank Guarantee ...... 57 6.13. Form 13: Format for Affidavit for Correctness of Bid ...... 61 6.14. Form 14: Financial Bid Form ...... 62 7. Appendix II: Annexures ...... 63 7.1. Annexure 1: Gross Cost Contract based Subsidy ...... 63 7.2. Annexure 2: Technical Design and Specifications ...... 65
9 | P a g e 1. Background information
Assam State Transport Corporation (“ASTC”), the State owned road Transport Corporation of Assam, invites responses (“Bids”) to this Request for Proposal (“RFP”) from Bus Operators / OEMs (“Bidders”) for Supply, Operation and Maintenance of 100 Electric Buses on Gross Cost Contract (GCC) basis under Phase - II of FAME India Scheme, in the cities of Guwahati, Silchar and Jorhat in the State of Assam.
1.1. Fact Sheet
a. Bids are invited through e-procurement portal of Government of Assam www.assamtenders.gov.in. from eligible, reputed, qualified Bidders with sound technical and financial capabilities for the scope as detailed out in the scope of work described in this RFP. b. Any Contract that may result from this RFP will be issued for a term of 10 years after Final Go-live Acceptance Date (“Term”). c. ASTC reserves the right, with concurrence of the Bidder, to extend the Term of the Project for a period or periods of up to one year with a maximum of two such extensions on the same terms and conditions, subject to ASTC’s obligations at law. d. The Bidder will download the RFP document(s) from the website www.assamtenders.gov.in. Amount of INR 10,000 as tender document fee will have to be paid in the form of Demand draft in favor of ‘Assam State Transport Corporation’ or to following bank account number of ASTC: ASTC Bank Account Details Name of Bank: State Bank of India Name of Payee: Assam State Transport Corporation Account Number: 10281982321 IFSC Code: SBIN0001244 The Demand draft or snapshot of proof of RFP document fee payment should be attached and submitted with the Technical Proposal. e. Along with the Bid, Bidders are required to deposit an amount of INR 1 Crore (Rupees One crore) as Ernest Money Deposit (“EMD”) by means of either (i) Demand draft in favour of Assam State Transport Corporation and payable at Guwahati from any Scheduled commercial bank, or (ii) Bank guarantee in the format prescribed at Appendix I- Form 11. The EMD amount shall be that of the lead bidder in case of a Consortium/ JV. f. The eligibility criteria for Bidders are mentioned in the “Eligibility and Evaluation Criteria” section of this RFP. g. The Bidder shall be selected on the basis of lowest GCC rate (Rs./km per bus) out of the technically eligible bidders defined in this RFP. Proposals received after the deadline mentioned in this RFP will not be entertained. h. On receipt of a Letter of Acceptance (“LoA”) from ASTC, the successful Bidder will furnish a bank guarantee, by way of performance security, equivalent to INR 10 crore on or before the signing of the subsequent
10 | P a g e Contract, typically within 15 days from notification of the LoA, unless specified to the contrary. The performance security amount shall be that of the lead bidder in case of a Consortium/ JV. i. The name, address, and telephone numbers of the nodal officer is: Shri Balin Das, Chief Engineer (A&T), Assam State Transport Corporation, Paltan Bazaar, Guwahati 781008 Phone: +91 8811023706 Email: [email protected] Alternate Email: [email protected]
2. Instructions to Bidders
2.1. General
a) While every effort has been made to provide comprehensive and accurate background information and requirements and specifications, Bidders must form their own conclusions about the solution needed to meet the requirements. Bidders and recipients of this RFP may wish to consult their own legal advisers in relation to this RFP. b) All information supplied by Bidders may be treated as contractually binding on the Bidders. c) No commitment of any kind, contractual or otherwise shall exist unless and until a formal written Contract has been executed by or on behalf of the Purchaser. Any notification of preferred Bidder status by the Purchaser shall not give rise to any enforceable rights by the Bidder. The Purchaser may cancel this RFP at any time prior to a formal written contract being executed by or on behalf of the Purchaser. d) This RFP supersedes and replaces any previous public documentation & communications, and Bidders should place no reliance on such prior communication. e) Proposals should be submitted in the English language only f) Proposals must remain valid for 120 days after the submission date. g) Technical Bids shall be received by the Purchaser on the e-Procurement portal, www.assamtenders.gov.in, before the time and date specified in the RFP. Original copy of the EMD and hard copy of Technical Proposal shall also be submitted to: MD, Assam State Transport Corporation, Paltan Bazaar, Guwahati 781008 h) In the event of the specified date for the submission of Bids being declared a public holiday by the Government of Assam, the Bids will be received up to the appointed time on the next working day. The Purchaser may, at its discretion, extend this deadline for submission of offers by issuing a corrigendum and uploading the same on e-Procurement portal. i) Bids received later that the due time and date mentioned in the RFP will not be considered for this procurement process.
j) Bids received via telex, cable or facsimile will be rejected.
11 | P a g e 2.2. Eligible Bidders
Bids may be submitted as a single entity or as Consortium as described below.
a) Sole Bidder The Sole Bidder must be a company, which has the capabilities to deliver the entire scope of work as mentioned in the RFP. The Sole Bidder cannot bid as a part of any other Consortium Bid under this RFP. Sole Bidder should not be a blacklisted entity by any Government Agency.
b) Consortium Consortium should not have more than 2 members to submit their Bid. One of the member should be the Lead bidder. Each of the members must be a company which has the capabilities to deliver the entire scope of work as mentioned in the RFP. Each member can be a part of only one consortium. None of the members should be a blacklisted entity by any Government Agency.
c) In case of Consortium/ JV:
i. The JV/Consortium shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the parties of the JV/Consortium during the bidding process in the event the JV/Consortium is awarded the contract, during the contract executions ii. The bidder shall not alter the composition of the JV/Consortium till the completion of all the contractual obligations. iii. Wherever required, the Proposal shall contain the information required for each of the member of the JV/Consortium; iv. The Proposal shall be signed by the duly Authorized Signatory of the Lead Member and shall be legally binding on all the members of the JV/Consortium; v. All witnesses and sureties shall be persons of status and probity and their full names and addresses shall be stated below their signature. All signatures in the Proposal documents shall be dated. vi. Any change in composition of the Bidder after the Qualification stage would be at the sole discretion of ASTC and with prior written permission of ASTC.
d) Government-owned enterprises shall be eligible only if they can establish that they are legally and financially autonomous and operate under commercial law, and that they are not a dependent agency of the Employer.
e) Bidders shall provide such evidence of their continued eligibility satisfactory to the Employer, as the Employer shall reasonably request.
12 | P a g e 2.3. Bidder to Inform
The Bidder shall be deemed to have carefully examined the Terms & Conditions, Scope, Service Levels, Specifications, and Schedules of this RFP. If bidder has any doubts/clarifications as to the meaning of any portion of the Conditions or the specifications he shall, before the last date for submission of Pre-Bid Queries, set forth the particulars thereof and submit them to Purchaser in writing in order that such doubt may be removed or clarifications are provided.
2.4. Fraud and Corrupt Practices a) The Bidders and their respective officers, employees, agents and advisers shall observe the highest standard of ethics during the Bidding Process. Notwithstanding anything to the contrary contained in this RFP, the Purchaser shall reject a Bid without being liable in any manner whatsoever to the Bidder, if it determines that the Bidder has, directly or indirectly or through an agent, engaged in corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice (collectively the “Prohibited Practices”) in the Bidding Process. In such an event, the Purchaser shall, without prejudice to its any other rights or remedies, forfeit and appropriate the Bid Security or Performance Security, as the case may be, as mutually agreed genuine pre- estimated compensation and damages payable to the Purchaser for, inter alia, time, cost and effort of the Purchaser, in regard to the RFP, including consideration and evaluation of such Bidder’s Bid. b) Without prejudice to the rights of the Purchaser and the rights and remedies which the Purchaser may have under the [LOI] or the [Agreement], if a Bidder or Service Provider, as the case may be, is found by the Authority to have directly or indirectly or through an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice during the Bidding Process, or after the issue of the LOI or the execution of the Agreement, such Bidder or Service Provider shall not be eligible to participate in any tender or RFP issued by the Purchaser during a period of 2 (two) years from the date such Bidder or Service Provider, as the case may be, is found by the Purchaser to have directly or through an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice, as the case may be. c) For the purposes of this Section, the following terms shall have the meaning hereinafter respectively assigned to them:
i. “Corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence the action of any person connected with the Bidding Process (for avoidance of doubt, offering of employment to or employing or engaging in any manner whatsoever, directly or indirectly, any official of the Purchaser who is or has been associated in any manner, directly or indirectly with the Bidding Process or the LOI or has dealt with matters concerning the Agreement or arising there from, before or after the execution thereof, at any time prior to the expiry of one year from the date such official resigns or retires from or otherwise ceases to be in the service of the
13 | P a g e Purchaser, shall be deemed to constitute influencing the actions of a person connected with the Bidding Process); or (ii) save as provided herein, engaging in any manner whatsoever, whether during the Bidding Process or after the issue of the LOA or after the execution of the Agreement, as the case may be, any person in respect of any matter relating to the Project or the LOA or the Agreement, who at any time has been or is a legal, financial or technical consultant/ adviser of the Purchaser in relation to any matter concerning the Project; ii. “Fraudulent practice” means a misrepresentation or omission of facts or disclosure of incomplete facts, in order to influence the Bidding Process; iii. “Coercive practice” means impairing or harming or threatening to impair or harm, directly or indirectly, any persons or property to influence any person’s participation or action in the Bidding Process; iv. “Undesirable practice” means (i) establishing contact with any person connected with or employed or engaged by Purchaser with the objective of canvassing, lobbying or in any manner influencing or attempting to influence the Bidding Process; or (ii) having a Conflict of Interest; and v. “Restrictive practice” means forming a cartel or arriving at any understanding or arrangement among Bidders with the objective of restricting or manipulating a full and fair competition in the Bidding Process.
2.5. Conflict of Interest a) A Bidder shall not have a conflict of interest that may affect the Bidding Process or the Solution delivery (the “Conflict of Interest”). Any Bidder found to have a Conflict of Interest shall be disqualified. In the event of disqualification, the Purchaser shall forfeit and appropriate the EMD, if available, and as mutually agreed genuine pre-estimated compensation and damages payable to the Purchaser for, inter alia, the time, cost and effort of the Purchaser including consideration of such Bidder’s Bid, without prejudice to any other right or remedy that may be available to the Purchaser hereunder or otherwise. b) The Purchaser requires that the Service Provider provides solutions which at all times hold the Purchaser’s interests paramount, avoid conflicts with other assignments or its own interests, and act without any consideration for future work. The Service Provider shall not accept or engage in any assignment that would be in conflict with its prior or current obligations to other clients, or that may place it in a position of not being able to carry out the assignment in the best interests of the Purchaser. c) Without limiting the generality of the above, a Bidder shall be deemed to have a Conflict of Interest affecting the Bidding Process, if: The Bidder have common controlling shareholders or other ownership interest; provided that this disqualification shall not apply in cases where the direct or indirect shareholding or ownership interest of a Bidder, in the other Bidder. For the purposes of this Clause, indirect shareholding held through one or more intermediate persons shall be computed as follows: i. where any intermediary controlled by a person through management control or otherwise, the entire shareholding held by such controlled intermediary in any other person (the “Subject Person”) shall be taken into account for computing the shareholding of such controlling
14 | P a g e person in the Subject Person; where a person does not exercise control over an intermediary, which has shareholding in the Subject Person, the computation of indirect shareholding of such person in the Subject Person shall be undertaken on a proportionate basis; provided, however, that no such shareholding shall be reckoned under this Sub-clause if the shareholding of such person in the intermediary is less than 26% (twenty six per cent) of the subscribed and paid up equity shareholding of such intermediary; or ii. a constituent of such Bidder is also a constituent of another Bidder; or iii. such Bidder or its Associate receives or has received any direct or indirect subsidy or grant from any other Bidder or its Associate; or iv. such Bidder has a relationship with another Bidder, directly or through common third parties, that puts them in a position to have access to each other’s’ information with regard to this RFP, or to influence the Bid of either or each of the other Bidder; or v. There is a conflict among this and other software solution and services assignments of the Bidder (including its personnel and other members, if any) and any subsidiaries or entities controlled by such Bidder or having common controlling shareholders. The duties of the Service Provider will depend on the circumstances of each case. While providing software implementation and related solutions to the Purchaser for this particular assignment, the Service Provider shall not take up any assignment that by its nature will result in conflict with the present assignment; or vi. A firm hired to provide software solution and services for the implementation of a project, will be disqualified from subsequently providing goods or works or services related to the same project; d) A Bidder eventually appointed to implement the Solutions for this Project, its Associates, affiliates, shall be disqualified from subsequently providing goods or works or services related to the construction and operation of the same Project and any breach of this obligation shall be construed as Conflict of Interest; provided that the restriction herein shall not apply after a period of 12 months from the completion of this assignment; provided further that this restriction shall not apply to software solutions delivered to the Purchaser in continuation of this systems implementation or to any subsequent systems implementation executed for the Purchaser in accordance with the rules of the Purchaser.
2.6. Termination a) The Purchaser may, terminate this Contract in whole or in part by giving the Bidder a prior and written notice indicating its intention to terminate the Contract under the following circumstances:
i. Where the Purchaser is of the opinion that there has been such Event of Default on the part of the Bidder / Bidder’s Team which would make it proper and necessary to terminate this Contract and may include failure on the part of the Bidder to respect any of its commitments with regard to any part of its obligations under its Bid, the Tender or under this Contract.
ii. Where it comes to the Purchaser’s attention that the Bidder (or the Bidder’s Team) is in a position of actual conflict of interest with the interests of the 15 | P a g e Purchaser, in relation to any of terms of the Bidder’s Bid, the Tender or this Contract. iii. Where the Bidder’s ability to survive as an independent corporate entity is threatened or is lost owing to any reason whatsoever, including inter-alia the filing of any bankruptcy proceedings against the Bidder, any failure by the Bidder to pay any of its dues to its creditors, the institution of any winding up proceedings against the Bidder or the happening of any such events that are adverse to the commercial viability of the Bidder. In the event of the happening of any events of the above nature, the Purchaser shall reserve the right to take any steps as are necessary, to ensure the effective transition of the project to a successor agency, and to ensure business continuity.
iv. Termination for Insolvency: The Purchaser may at any time terminate the Contract by giving written notice to the Bidder, without compensation to the Bidder, if the Bidder becomes bankrupt or otherwise insolvent, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Purchaser.
v. Termination for convenience: The Purchaser may at any time terminate the Contract in whole or in part for convenience by giving written notice of sixty (60) days to the bidder. In the event of termination under this para (e), the financial payments, if any, to be paid to the bidder shall be either mutually decided between the Parties or through third party determination/ arbitration at that point of time. b) In the event of termination of this Contract by the Purchaser before the expiry of the term, the Bidder shall be given a period of 30 days to demobilize itself. c) The Bidder may, subject to approval by the Purchaser, terminate this Contract before the expiry of the term by giving the Purchaser a prior and written notice of at least 3 months in advance indicating its intention to terminate the Contract or as mutually agreed to by both the parties.
2.7. Compliant Proposals / Completeness of Response a) Bidders are advised to study all instructions, forms, terms, requirements and other information in the RFP documents carefully. Submission of the bid shall be deemed to have been done after careful study and examination of the RFP document with full understanding of its implications. b) Failure to comply with the requirements of this paragraph may render the Bid non-compliant and the Bid may be rejected. Bidders must: • Include all documentation specified in this RFP; • Follow the format of this RFP and respond to each element in the order as set out in this RFP
2.8. Pre-Bid Meeting & Clarifications 16 | P a g e
2.8.1. Pre-bid Conference
a. Purchaser may hold a pre-bid meeting with the prospective Bidders as per information given in the Fact Sheet. b. The Bidders will have to ensure that their queries for pre-bid meeting should reach the point of contact (Nodal Officer) through email only as mentioned in the Fact Sheet. c. The queries should necessarily be submitted in the following format:
# RFP document Content of RFP requiring Points of reference(s) (Section & clarification(s) clarification page number) 1. 2. 3. 4. 5. 6.
d. Purchaser shall not be responsible for ensuring that the Bidders’ queries have been received by them. Any requests for clarifications post the indicated date and time may not be entertained by the Purchaser.
2.8.2. Responses to Pre-Bid Queries and Issue of Corrigendum
a. The Nodal Officer notified by the Purchaser will endeavour to provide timely response to all queries. However, Purchaser makes no representation or warranty as to the completeness or accuracy of any response made in good faith, nor does Purchaser undertake to answer all the queries that have been posed by the Bidders. b. At any time prior to the last date for receipt of bids, Purchaser may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the RFP by a corrigendum. c. The corrigendum (if any) & clarifications to the queries from all Bidders will be posted on the www.assamtenders.gov.in and emailed to all participants of the pre-bid conference. d. Any such corrigendum shall be deemed to be incorporated into this RFP. e. In order to provide prospective Bidders reasonable time for taking the corrigendum into account, the Purchaser may, at its discretion, extend the last date for the receipt of Bids. f. No further queries (both technical & financial) shall be accepted after the issuance of corrigendum post the pre bid meeting.
17 | P a g e 2.8.3. Correspondence
Bidder requiring any Techno-Commercial clarification of the bid documents may contact by email or phone.
Name Email Contact No. Shri Balin Das, CE [email protected] +91 8811023706
Verbal clarifications and information given by ASTC or its employees or its representatives shall not be entertained in any way.
2.8.4. Key instructions of the Bid
A. Right to Terminate the Process Notwithstanding anything contained in this RFP, the Purchaser reserves the right to accept or reject any Bid and to annul the Bidding Process and reject all Bids at any time without any liability or any obligation for such acceptance, rejection or annulment, and without assigning any reasons thereof. 1) The Authority reserves the right to reject any Bid and appropriate the Bid Security if: i. at any time, a material misrepresentative is made or uncovered, or ii. the Bidder does not provide, within the time specified by the Authority, the supplemental information sought by the Authority for evaluation of the Bid. iii. Such misrepresentative/ improper response shall lead to disqualification of the Bidder. If such disqualification/ rejection occur after the Bids have been opened and the lowest Bidder gets disqualified/ rejected, then the Purchaser reserves the right to: a. invite the remaining Bidders to submit Bids in accordance with terms of RFP and or b. take any such measure as may be deemed fit in the sole discretion of the Purchaser, including annulment of the Bidding Process. 2) In case it is found during the evaluation or at any time before signing of the Agreement or after its execution and during the period of subsistence thereof, that one or more of the pre-qualification conditions have not been met by the Bidder or the Bidder has made material misrepresentation or has given any materially incorrect or false information, the Bidder shall be disqualified forthwith if not yet appointed as the Service Provider either by issue of the LoA or entering into of the Agreement, and if the Bidder has already been issued the LoA or has entered into the Agreement, as the case may be, the same shall, notwithstanding anything to the contrary contained therein or in the RFP, be liable to be terminated, by a communication in writing by the Purchaser to the Bidder, without the Purchaser being liable in any manner whatsoever to the Bidder, as the case may be. In such an event, the Purchaser shall forfeit and appropriate the Bid Security or Performance Security, as the case may be, as mutually agreed genuine pre-estimated compensation and damages payable to the Purchaser for,
18 | P a g e inter alia, time, effort, cost and effort of the Purchaser, without prejudice to any right or remedy that may be available to the Purchaser. 3) The Purchaser reserves the right to verify all statements, information and documents submitted by the Bidder in response to the RFP or the Bidding Documents. Failure of the Purchaser to undertake such verification shall not relieve the Bidder of its obligations or liabilities hereunder nor will it affect any rights of the Purchaser thereunder.
B. RFP document fees a. The Bidder will download the RFP document(s) from the website www.assamtenders.gov.in. Amount of INR 10,000 as tender document fee will have to be paid in the form of Demand draft in favor of ‘Assam State Transport Corporation’ or to following bank account number of ASTC:
ASTC Bank Account Details Name of Bank: State Bank of India Name of Payee: Assam State Transport Corporation Account Number: 10281982321 IFSC Code: SBIN0001244
Demand draft or snapshot of proof of RFP document fee payment should be attached with the Technical Proposal at the time of bid submission.
C. Earnest Money Deposit (EMD) a. Bidders shall submit an EMD in the form of a demand draft OR bank guarantee (in the format specified in Appendix I: Form 11 issued by a scheduled commercial bank in favour of "Assam State Transport Corporation" payable at "Guwahati" and should be valid for 6 months from the last date of submission of the Bid. b. EMD of all unsuccessful Bidders would be refunded by the Purchaser within 2 months of the Bidder being notified as being unsuccessful. The EMD, for the amount mentioned above, of successful Bidder would be returned upon submission of Performance Bank Guarantee as per the format provided in Appendix I: Form 12. c. The EMD amount is interest free and will be refundable to the unsuccessful Bidders without any accrued interest on it. d. Bids not accompanying the EMD or containing EMD with infirmity (ies) (relating to the amount or validity period etc.), mentioned above, shall be summarily rejected. e. The EMD may be forfeited in the event of: • A Bidder withdrawing its Bid during the period of Bid Validity • A successful Bidder fails to sign the subsequent Contract in accordance with this RFP • The Bidder being found to have indulged in any suppression of facts, furnishing of fraudulent statement,
19 | P a g e misconduct, or other dishonest or other ethically improper activity, in relation to this RFP • A Bid contains deviations (except when provided in conformity with the RFP) conditional offers and partial offers.
D. Performance Bank Guarantee (PBG) On receipt of a Letter of Acceptance (“LoA”) from ASTC, the successful Bidder will furnish a bank guarantee, by way of performance security, equivalent to INR 20 crore on or before the signing of the subsequent Contract, typically within 15 days from notification of the LoA, unless specified to the contrary. In case the successful Bidder fails to submit Performance Guarantee within the time stipulated, ASTC may at its sole discretion cancel the LoA without giving any notice and encash the EMD furnished by the Bidder, in addition to any other right available to it under this RFP. The Performance Guarantee furnished by the successful Bidder shall be in the manner prescribed at Appendix III (Form-1). The successful Bidder shall ensure, the Performance Guarantee is valid for 6 years from the date of signing of agreement and during the term of the subsequent Contract (any renewal) and for a period of 60 days beyond all contractual obligations, including warranty terms. ASTC may invoke the Performance Guarantee in the event of a material breach by the successful Bidder leading to termination for material breach.
3. Preparation of Proposal
a. Bidders are required to submit the bid both in online (soft copy) and offline (hard copy) mode. The offline documents are to be submitted in a single cover envelope. It should be duly sealed and signed. Also, a scanned copy of these original documents needs to be submitted online as part of the online bid submission.
b. Bidders should submit their responses as per the formats given in this RFP. Bids needs to be uploaded on the website www.assamtenders.gov.in c. Commercial proposal (GCC rate i.e. Rs/km) shall be submitted only through online mode. d. Only Technical Proposal must be submitted in hard copy.
e. The cover page of Technical and Financial Form should also indicate clearly the name, address, telephone number, E-mail ID and fax number of the Bidder to enable the Bid to be returned unopened in case it is found to be received after the time and date of Bid submission prescribed herein. f. All the pages of the Bid must be sequentially numbered and must contain the list of contents with page numbers. Any deficiency in the documentation may result in the rejection of the Bidder’s Bid.
20 | P a g e g. The authorized representative (or representatives) of the Bidder shall initial in all pages of the Proposal. The Bid shall contain no interlineations or overwriting, except as necessary to correct errors made by the Bidder itself. Any such corrections must be initialled by the authorised signatory of the Bidder.
3.1. Bidder’s authorized signatory
A Bid should be accompanied by an appropriate board resolution and power of attorney in the name of an authorised signatory of the Bidder stating that he/ she is authorised to execute documents and to undertake any activity associated with the Bidder’s Bid.
Please enclose the Power of Attorney in the technical proposal.
3.2. Proposal preparation costs
The Bidder shall be responsible for all costs incurred in connection with participation in the RFP process, including, but not limited to, costs incurred in conduct of informative and other diligence activities, participation in meetings/discussions/presentations, preparation of Bid, in providing any additional information required by Purchaser to facilitate the evaluation process, and in negotiating a definitive contract or all such activities related to the bid process.
Purchaser will in no event be responsible or liable for those costs, regardless of the conduct or outcome of the Bidding Process.
3.3. Language
The Proposal should be filled by the Bidder in English language only. For purposes of Bid evaluation, the English translation shall govern.
3.4. Proposals received after designated time of submission
a) Bids received after the due date and the specified time (including the extended period if any) for any reason whatsoever, shall not be entertained and shall be returned unopened. b) The Bids submitted by telex/telegram/fax/e-mail etc. shall not be considered. No correspondence will be entertained on this matter. c) The Purchaser shall not be responsible for any postal delay or non-receipt/ non-delivery of the documents. No further correspondence on the subject will be entertained. d) The Purchaser reserves the right to modify and amend any of the above- stipulated conditions/criteria depending upon project priorities vis-à-vis urgent commitments.
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3.5. Downloadability / Visibility of the uploaded document
The Bidder shall ensure that the Bid uploaded on the e-procurement portal is clearly visible and downloadable.
3.6. Format and Numbering of the uploaded document
The Bidder shall ensure that the documents uploaded are correctly numbered so that any specific document can be easily and quickly found using the appropriate serial/page no. All documents shall only be uploaded in the formats mentioned here: PDF, MS Office, Compatibility Mode, and JPEG Format. The unsuccessful opening or download ability of documents which are uploaded in any format other than those mentioned above shall not be entitled for any claim whatsoever.
3.7. Issues in uploading document due to internet connectivity
No claims shall be entertained owing to issues of internet connectivity. The Bidders are advised to upload the bid online well in advance of the deadline to avoid difficulties.
3.8. Deviations, Exclusions and Assumptions
All deviations, exclusions and assumptions if unavoidable shall be submitted along with technical proposal.
4. Eligibility & Evaluation Criteria
4.1. Eligibility Criteria
# Eligibility Condition Proof Document Required
a) Bidder must be a single entity or a Bidder shall provide copies of consortium of not more than two the following: companies to submit their Bid. a. Certificate of Incorporation b) Lead bidder and consortium partner (in b. CGST/SGST Registration case of consortium) should be 1. Details incorporated/registered in India under the Companies Act 1956 for at least 5 c. PAN copy years* or LLP Act 2008 or the d. Legal document having Partnership Act 1932. registered to do business in c) In case of a single Bidder, the Bidder India.
22 | P a g e # Eligibility Condition Proof Document Required may be an OEM vehicle manufacturer/ (in case of a consortium the Operator/ Aggregator. above documents for both the d) If the Bid is through a JV/Consortium, companies are to be submitted) then the JV/Consortium may comprise of any combination of an OEM or e. In case of consortium, Power Operator or Aggregator or Financial of Attorney nominating the Institution meeting respective lead member of consortium qualifications for these entities. Lead should be submitted. Member of the Consortium shall be f. In case of consortium, either the OEM or Operator or Consortium Agreement/ Joint Aggregator. Bidding Agreement should be e) Bidders (in case of consortium, both the submitted. members) should be compulsorily registered with the Service Tax Authorities in India. f) No bidder applying individually or as a member of a consortium, can neither submit the bid again as another individual bidder or as a member of another consortium.
OEM: OEM shall satisfy the criteria given in Section 4.1 Eligibility Criteria (Page 23; Point no. 4) and any related corrigendum issued earlier. Operator: Shall have experience in operation of at least 25 Electric/ Diesel/ CNG buses per year in India for at least 2 years in any of the last 4 years immediately preceding the Bid Due Date. Operation Experience must include Planning, managing and monitoring of day to day Bus operations and maintenance. Aggregator: Shall have experience in gathering and organizing OEM, Operator, infrastructure providers etc. for the purposes of operation and maintenance of commercial vehicle services and shall have experience in operation of at least 25 Electric/Diesel/CNG buses per year in India for at least 2 years in any of the last 4 years immediately preceding the
23 | P a g e # Eligibility Condition Proof Document Required Bid Due Date. Financial Institution: As defined under relevant RBI Act.
*In the event of OEM neither a Bidder nor a member of the Consortium, the Bidder shall enter into a back to back agreement with the OEM. The OEM from whom the Bidder is procuring the buses should meet the eligibility criteria of the OEM as specified by DHI and given in Section 4.1 Eligibility Criteria (Page 23; Point no. 4). The Bidder shall submit Documentary evidences (Manufacturer Authorization Form, Manufacture Consent Form) of only one qualified OEM including the requirement under FAME Scheme to support the claim. Similarly, in the event of Operator neither being a Bidder nor a member of the Consortium, the Bidder shall enter into a back to back agreement with the Operator. The Bidder shall submit necessary Documentary evidences of Operator to support the claim. The bidder/lead bidder (in case of consortium/JV) must have minimum Audited financial statements for annual turnover of INR 150 crore (two each of the last four years/CA hundred crore) in any three of the certificate on its Letter Head (CA 2. immediately preceding four financial years membership number should be ending March 31, 2019. clearly mentioned and visible in Last 4 financial years are FY 2015-16, FY the certificate). 2016-17, FY 2017-18, FY 2018-19. Bidder/ lead bidder (in case of consortium/JV) should have a minimum positive net worth of INR 50 crore in Certificate from the Statutory 3. each of the last 4 financial years ending March 31, 2019. Auditor/ CA certificate. Last 4 financial years are FY 2015-16, FY 2016-17, FY 2017-18, FY 2018-19.
a) The OEM vehicle manufacturer shall a) Proof of manufacturing 4. have manufacturing facilities in India and delivery of vehicles having experience of manufacture of b) Required type approval
24 | P a g e # Eligibility Condition Proof Document Required Electric or Diesel / CNG buses over the certificate from the last 4 financial years including the recognized testing agency. financial year of 2018-19. The OEM c) Certificate of shall have an annual manufacturing manufacturing capacity capacity of 400 buses. should be provided by the b) OEM should have completed testing respective State’s and certification requirement under Industries department. Central Motor Vehicle Rules 1989 (CMVR) of at least one (1) Mini/Midi/Standard electric bus (100% battery operated) from the designated testing center in India. i.e., CMVR type- approval of at least one model of electric bus. c) OEM should ensure that at the time of supply of buses, all the buses should satisfy minimum technical eligibility criteria notified under FAME India Scheme Phase II and also should satisfy Phased Manufacturing Programme (Localisation) as notified by DHI from time to time.
The Electric buses deployed needs to ARAI certification with comply to the Statutory requirements as 5. documentary proof should be stipulated in MV Act/ Rules including Homologation. produced The Bidder or Consortium/Joint Venture should have Operation experience or combined Ownership and Operation Relevant documentary proof experience of at least 25 from the concerned authority Electric/Diesel/CNG buses per year in (eg. permit or /an Agreement India for at least 2 years in any of the of operations with a public 6. last 4 years immediately preceding the sector entity/ Government or Bid Due Date. semi Government Operation Experience must include Department/ Private Sector Planning, managing and monitoring of experience) day to day bus operations and/or maintenance. Details of Charging The Bidder shall either by himself or Infrastructure installed along through a sub-contractor, have the with Work order/Certificates 7. experience of setting up charging or tie-ups with service infrastructure. provider for installation of Charging Infrastructure.
Bidder (none of the consortium member) An undertaking duly attested 8. should not be currently blacklisted or by the notary should be
25 | P a g e # Eligibility Condition Proof Document Required banned by any Govt./Govt. Department/ provided. Govt. Agency/ PSU in India for corrupt or fraudulent practices or non- delivery or non-performance in last 5 years immediately preceding the Bid Due Date. Details of bidder/consortium partners As per Appendix I: Form 2 9. including brief description of roles and responsibilities. Power of Attorney PoA authorizing 10. As per Appendix I: Form 8 signatory for signing of the bid In case of consortium, the Power of 11. As per Appendix I: Form 9 Attorney PoA nominating the lead partner Non Blacklisting Self-Certificate The bidder both lead and other than lead partner shall not be under a declaration 12. of ineligibility/banned/black listed by any State/UT or Central Government in India for corrupt and fraudulent practices in last three years. Technical Capacity of any of the Members of JV/Consortium would be taken into account for satisfying the 13. NA Eligibility Criteria, however, the Lead Member shall be solely responsible for satisfying the Financial Capacity.
4.2. Evaluation
4.2.1. Evaluation process
a) The Purchaser will constitute a committee to evaluate the Bid of the Bidders (“Proposal Evaluation Committee”).
b) The Proposal Evaluation Committee constituted by the Purchaser shall evaluate the Bid to the RFP and all supporting documents / documentary evidence. Inability of a Bidder to submit requisite supporting documents / documentary evidence may lead to the Bidder’s Bid being declared non- responsive.
c) The decision of the Proposal Evaluation Committee in the evaluation of responses to the RFP shall be final. No correspondence will be entertained in this regard.
d) The Proposal Evaluation Committee may ask for meetings with the Bidders to seek clarifications on their Bids.
26 | P a g e e) The Proposal Evaluation Committee reserves the right to reject any or all Bids on the basis of any deviations contained in them.
f) Each of the responses shall be evaluated as per the criterions and requirements specified in this RFP.
4.2.2. Bid Opening
ASTC will inform date, time and venue for Bid opening. The Bids submitted up to the last date and time mentioned above will be opened on the mentioned place, time and date by the Nodal Officer or any other officer authorized by the Purchaser, in the presence of the Bidder’s representatives who may be present at the time of opening.
The representatives of the Bidders are advised to carry an identity card or a letter of authority from the Bidding entity to identify their bonafide representatives for attending the opening of the Bid.
4.2.3. Bid Validity
The Bid submitted by the Bidders should be valid for minimum period of 120 days from the last date of submission of the Bid.
4.2.4. Right to Accept Any Bid and To Reject Any or All Bid(s)
ASTC reserves the right to accept or reject any Bid, and to annul the Bidding Process / public procurement process and reject all Bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for ASTC action.
4.2.5. Notification of award
Prior to the expiration of the validity period, ASTC will notify the successful bidder in writing or email, that its proposal has been accepted. In case the tendering process /public procurement process has not been completed within the stipulated period, ASTC, may like to request the bidders to extend the validity period of the bid.
The notification of award will constitute the formation of the contract. Upon the successful bidder's furnishing of Performance Bank Guarantee, ASTC will notify each unsuccessful bidder and return their EMD.
4.2.6. Acknowledgement of Letter of Acceptance (LOA)
Within one (1) weeks from the date of issue of the LOA, the Preferred Bidder shall acknowledge the receipt of LOA.
27 | P a g e 4.2.7. Signing of Contract
Upon the Successful Service Provider complying the terms and conditions of the LoA, the service provider’s agreement shall be signed between the successful bidder and the authority. The terms and conditions of this tender shall constitute the major part of the agreement. Such agreement may have all correspondence (to be discussed and agreed upon separately) between authority and the successful bidder and additional clauses and/or provisions that further explain or clarify provisions of this RFP or certain provisions which Authority may be required to include as per law or being a publicly owned institution, as per its practices. ASTC hereby reserves the right to modify the terms of the service provider agreement. It is clarified that the issuance of the Letter of Acceptance shall be followed by signing of the service provider agreement and the successful bidder shall commence the project on receipt of Letter of Acceptance. The signing of the service provider agreement shall be completed such time as the Authority may specify.
Any and all incidental expenses of execution of the service provider agreement shall be borne by the successful bidder including cost of stamp duty, registration charges and any other incidental costs and charges relating to the agreement.
4.2.8. Execution of Concession Agreement
The Successful Bidder shall execute the Concession Agreement within six (6) Weeks of the issue of LOA or such time as indicated by ASTC.
4.2.9. Failure to agree with terms and condition of RFP
Failure of the successful bidder to agree with the Draft Legal Agreement and Terms & Conditions of the RFP shall constitute sufficient grounds for the annulment of the award, in which event ASTC may award the contract to the next best value bidder or call for new proposals from the interested bidders.
4.2.10. Laws Governing the Contract
This contract shall be governed and interpreted in accordance with the laws of India and the rules of Government of Assam. The Courts of Assam or the place where the contract is to be performed shall have exclusive jurisdiction over all matters arising out of or in respect of the contract.
4.2.11. Dispute Resolution & Arbitration
The Service Provider and the Purchaser shall endeavour their best to amicably settle all disputes arising out of or in connection with the Contract in the following manner:
28 | P a g e a. The Party raising a dispute shall address to the other Party a notice requesting an amicable settlement of the dispute within seven (7) days of receipt of the notice. b. The matter will be referred for negotiation between Nodal Officer of Purchaser/Purchaser and the Authorized Official of the Service Provider. The matter shall then be resolved between them and the agreed course of action documented within a further period of 15 days.
In case any dispute between the Parties, does not settle by negotiation in the manner as mentioned above, the same may be resolved exclusively by arbitration and such dispute may be submitted by either party for arbitration within 20 days of the failure of negotiations. Arbitration shall be held in “Guwahati” and conducted in accordance with the provisions of Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof. Each Party to the dispute shall appoint one arbitrator each and the two arbitrators shall jointly appoint the third or the presiding arbitrator.
The “Arbitration Notice” should accurately set out the disputes between the parties, the intention of the aggrieved party to refer such disputes to arbitration as provided herein, the name of the person it seeks to appoint as an arbitrator with a request to the other party to appoint its arbitrator within 45 days from receipt of the notice. All notices by one party to the other in connection with the arbitration shall be in writing and be made as provided in this tender document.
The arbitrators shall hold their sittings at “Guwahati”. The arbitration proceedings shall be conducted in English language. Subject to the above, the courts of law at “Guwahati” alone shall have the jurisdiction in respect of all matters connected with the Contract/Agreement even though other Courts in India may also have similar jurisdictions. The arbitration award shall be final, conclusive and binding upon the Parties and judgment may be entered thereon, upon the application of either party to a court of competent jurisdiction. Each Party shall bear the cost of preparing and presenting its case, and the cost of arbitration, including fees and expenses of the arbitrators, shall be shared equally by the Parties unless the award otherwise provides.
The Service Provider shall not be entitled to suspend the Service/s or the completion of the job, pending resolution of any dispute between the Parties and shall continue to render the Service/s in accordance with the provisions of the Contract/Agreement notwithstanding the existence of any dispute between the Parties or the subsistence of any arbitration or other proceedings.
4.2.12. Proposal Evaluation
i. Initial Proposal scrutiny will be held and to confirm that Proposals do not suffer from the infirmities detailed below. The proposal will be treated as non-responsive, if a Proposal is found to have been: • Submitted in manner not conforming with the manner specified in the RFP document • Submitted without appropriate EMD as prescribed herein • Received without the appropriate power of attorney
29 | P a g e • Containing subjective/incomplete information • Submitted without the documents requested in the checklist • Non-compliant with any of the clauses stipulated in the RFP • Having lesser than the prescribed validity period.
ii. All responsive Bids will be considered for further processing as below. Assam State Transport Corporation (ASTC) will prepare a list of responsive Service Providers, who comply with all the Terms and Conditions of the Tender. All eligible bids will be considered for further evaluation by a Committee according to the Evaluation process define in this RFP document. The decision of the Committee will be final in this regard.
4.3. Evaluation Criteria
Bidders who meet the eligibility requirements will be further evaluated for Financial proposal (Lowest GCC rate i.e. rate per Kilometer per Bus).
4.3.1. Commercial Proposal Evaluation
a) The Financial Proposal of technically qualified bidders will be opened on the prescribed date in the presence of bidder representatives and ASTC officials.
b) The Financial Proposal provided by the bidders shall be used for evaluation.
4.4. Successful Bidder Evaluation
4.4.1. Award of Contract
a) Based on the rate quoted by the bidders, ASTC shall arrange the bids in the ascending order i.e. L1, L2, L3, _ _ _ and so on (L1 being the lowest quote).
b) The Bidder who has submitted the lowest Rate per kilometer per Bus shall be selected as the L1 and shall be called for further process leading to the award of the assignment.
c) In case L1 Bidder refuses, then the next lowest Bidder, L2 will be called and so forth.
d) In the event that two or more Bidders quote the same Rate (per kilometer per Bus - GCC rate) for the Project, ASTC may:
i. invite fresh Proposals from the Bidders; OR
30 | P a g e ii. Take any such measure as may be deemed fit in its sole discretion, including annulment of the bidding process; OR iii. ASTC may either choose to accept the Proposal of the Preferred Bidder or invite him for negotiations. e) The Contract period shall be for 10 years.
5. Project Overview
5.1. Project Background
Assam State Transport Corporation (ASTC), a State Government undertaking and one of the premier public enterprises of the State with its headquarter in Guwahati, is mainly providing effective and secure public transport system.
ASTC has taken multiple steps to improve the current operating module and infrastructure to match up with the ever-growing demand in the state of Assam and thus keeping the same endeavor, would like to introduce and utilize the modern day advanced tools, technology and techniques to further improve the quality of services. It envisages providing a world-class operational system for managing the transport system for a better and reliable passenger services as well as increase in revenue.
The Assam State Transport Corporation is strongly dedicated to achieve the key objectives to provide best transport services to citizens at reasonable price with the use of modern information technology. The Corporation is now the lifeline of Transport Connectivity of the state as it operates buses even in the rural areas besides operation on highways and city roads.
ASTC intend to use Electric Buses for augmenting clean and green shared mobility across the State of Assam by deploying them on a Gross Cost Contract (GCC) basis through appointment of an Operator. Towards this, the RFP is being hereby published for inviting proposals from eligible Operators /Bus Manufacturers (OEMs) for procurement, operation and maintenance of 100 number of Electric Buses on GCC basis under Phase - II of FAME India Scheme. These buses are proposed to be deployed in the cities of Guwahati, Jorhat and Silchar.
The below table indicates the no. of buses sanctioned for each city.
SL. No. City No. of electric buses Sanctioned 1 Guwahati 50 2 Jorhat 25 3 Silchar 25 *The no. of buses per city may change according to the needs of the Authority as and when required.
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Proposed Bus routes:
1) Intra – city Routes
i. Guwahati
Guwahati
Route length Route details Base station (in km)
Khanapara to Jalukbari via Paltanbazar Khanapara 22
Basistha Mandir to Jalukbari via Basistha 23 Paltanbazar
Kahilipara to Jalukbari via Dispur, Paltanbazar 22 Paltanbazar
Forest Gate to Jalukbari via Chandmari, Forest Gate 18 Church field
Khanapara to Jalukbari via ISBT, NH 37 Khanapara 18
ISBT to Jalukbari via Basistha Chariali, Beltola tiniali, Last Gate, Ganeshguri, ISBT 47 Zoo Road, Chandmari, Kachari
Chandrapur to Jalukbari via Forest Forest Gate 36 Gate, Chandmari, Kachari
ISBT to Kachari via Saukuchi, Serab ISBT 15 bhati, Paltanbazar
ISBT to Kachari via Garchuk, Ganeshpara, Dhirenpara, Ambari, ISBT 13 Bharalumukh
Khanapara to Amingaon via ISBT, Jalukbari Khanapara 20 (May be extended up to Changsari, if possible)
Lalmati to Jalukbari via Hatigaon, Paltanbazar 22 Ganeshguri, Paltanbazar
Khanapara to Khanapara via Sixmile, Ganeshguri, Zoo Road, Hatigaon, Khanapara 30 Narikolbasti, Geeta Mandir, Pathar Kuwari
Forest Gate to Amingaon via Forest Gate 20
32 | P a g e Guwahati
Route length Route details Base station (in km)
Chandmari, Kachari (May be extended up to Changsari, if possible)
Machkhowa to Hajo via Adabari Machkhowa 32
Machkhowa to Soalkuchi via Adabari Machkhowa 32
Soygaon to Adabari Soygaon 47
Byrnihat to Jalukbari via Basistha Khanapara 35 Chariali, Lakhara, Khanapara
Forest Gate to Khanapara via Noonmati, Forest Gate 15 Chandmari, Zoo Road, Ganeshguri
*The routes are tentative and may change from time to time as per the requirements of the Authority
ii. Jorhat
Jorhat Route length Route details Base station (in km) Airport – ISBT ISBT 10 Titabor – ISBT ISBT 25 Elengmora – Baruah Chariali Baruah Chariali 15 RRL – Assam Agriculture University ISBT 12 ISBT – Jorhat Sc. College ISBT 12 Bogijan-Bokial T.E.- Govinpur T.E.- Jorhat 65 Morongi T.E.-Golaghat-Jorhat Moriani T.E.-Titabor-Golaghat Jorhat 55 Borjan T.E. – Kamarbondha=Golaghat Golaghat 35 Jorhat-Mohbondha-Mahima T.E. - Golaghat 50 Golaghat Golaghat-Moromi T.E.-Numaligarh T.E. Bokakhat 42 – Bokakhat Kuthori-Hatikhuli T.E.-Kohora- Bokakhat 60 Bokakhat-Bihora T.E.-Jorhat Mariani-Jorhat-Dergaon-Numaligarh Jorhat 22 Chokihola-Rangajan-Golaghat-Dergaon- Jorhat 55 Jorhat Kazironga-Bokakhat-Dergaon-Jorhat Bokakhat 65 Kazironga-Bokakhat-Numaligarh- Bokakhat 45 Golaghat Dikhowmukh-Gaurisagar-Janji-Teok- Teok 50 Jorhat Barholla-Titabor-Jorhat-Teok Teok 60
33 | P a g e Jorhat Route length Route details Base station (in km) Hulwatung-Amguri-Janji-Jorhat- Amguri 65 Dergaon Simaluguri-Nazira-Dhodar Ali-Amguri- Amguri 65 Janji-Teok Mariani-Titabor-Golaghat-Numaligarh Titabor 52 *The routes are tentative and may change from time to time as per the requirements of the Authority
iii. Silchar
Silchar Route length Route details Base station (in km) Assam University – Sadarghat Flag station 21 Sonai - ISBT ISBT 33 Nagatila – ISBT (via : Sirukandi) ISBT 27 Sadarghat - Silchar Medical College (via Link Road 12 : Premtola) Airport - Silchar Medical College Link Road 30 Duwarbandh-Irongmara-Silchar Silchar 44 Jirighat-Lakhipur-Sonai-Silchar Silchar 45 Jirighat-Lakhipur-Banshkandi-Silchar Silchar 48 Silchar- Kumbhirgram Airport Karimganj 41 Badarpur-Pachgram-Srikona-Silchar Karimganj 32 Katlichera-Lalabazar-Hailakandi Hailakandi 42 Patharkandi-Ramkrishnanagar- Hailakandi 39 Hailakand Udarbond-Silchar-Irongmara- Hailakandi 60 Duwarbond-Hailakandi Dullabhcherra- Nilambazar-Karimganj- Badarpur 65 Badarpur Patharkandi- Nilambazar-Karimganj Karimgang 31 *The routes are tentative and may change from time to time as per the requirements of the Authority
Details about depots available for parking of electric buses:
Name of Parking Depot Area of depot (sq. ft.) No of electric buses to be parked Guwahati Paltan Bazar 140,688 50 Ulubari 154,512 80 Rupnagar, CWS 1,342,656 400
34 | P a g e Name of Parking Depot Area of depot (sq. ft.) No of electric buses to be parked ISBT, Betkuchi 936,000 400 Khanapara 74,880 80 Machkhowa 14,400 50 Baihata Chariali 30,384 20 Jarigod 22,032 20 Mirza 68,832 40 Silchar Debdoot Flag Station 21,600 4 ISBT Silchar 456,336 50 Karimganj 72,000 10 Meherpur Station 249,408 30 Hailakandi 63,504 20 Badarpur 75,888 10 Jorhat ISBT Jorhat 175,826 120 Baruah Chariali 112,750 50 Mariani 57,600 50 Titabor 57,600 80 Dergaon 30,240 50 Teok 20,880 50 Kamargaon 24,768 10 Bokakhat 122,400 40 Golaghat 132,048 40 *The above depots/locations are tentative and may change from time to time as per the requirements of the Authority
5.2. Incentive disbursement mechanism under Phase – II of FAME India Scheme
Maximum demand incentive available from DHI under FAME India Scheme Phase II will be as given below.
SL Maximum Demand Type of Buses No. Incentive available (INR) 1 Standard Bus (length > 10 m to 12 m) 55 Lakhs
35 | P a g e SL Maximum Demand Type of Buses No. Incentive available (INR) 2 Midi Bus (length > 8 m to 10 m ) 45 Lakhs 3 Mini Bus (length > 6 m to 8 m) 35 Lakhs
This amount will be exclusively used for reimbursement to selected operators/bidder/OEMs as the upfront capital cost for bus slots. Only the Authority shall have the right to the subsidy granted by Government of India, no claim by Operator will be considered in this regarding.
The entire subsidy amount received by the Authority (ASTC) under FAME India Scheme Phase II shall be used for further payment to the selected bidder as per following installments.
Percentage of Installment Activity being completed demand incentive to No. be released by DHI After the issue of supply order and 1 signing of the agreement by ASTC with 20% selected bidder; as mobilization advance 2 Delivery of Buses 40% After 6 months of the successful 3 40% commercial operation of Buses
5.3. Bidding Mechanism
Since electric buses under FAME India Scheme need to be deployed only on Operational cost basis i.e., Rate per kilometer basis, the bidding mechanism should be as detailed given below.
1. The bidder shall quote the Gross Cost Contract rate for running of electric bus in Rs/km for the minimum assured run per year and for the specified contract period.
2. While bidding the operator shall consider all expenses like purchase cost of vehicles, cost of operation, electricity, drivers, management of fleet, charging infrastructure, replacement of battery, maintenance of vehicle etc. required to run the buses for contract period and quote certain amount as Rs/km as GCC rate. The operator who quotes minimum rate will be the selected bidder.
3. The subsidy amount will be calculated using the following formula: -
a. It is observed that 50% of the GCC rate quoted by the bidder is because of the capital cost of the bus and remaining 50% is towards meeting the operational expenditure for running the bus including the cost of electricity.
b. Based on this 50% of GCC cost, Net Present Value (NPV) of all future payments, using total minimum assured run in kilometers per month and total contract period, cost of the bus will be calculated
36 | P a g e using 10.5% discount rate, to be compounded on monthly basis. This will be calculated using the following formula.
Cost of Bus =
Where,
a- Monthly equal payment for Capital Cost = 0.5 * L1 GCC Rate * Assured monthly Kilometre run r - Monthly discount rate in decimals n- Contract Period in months
c. Once the cost of the bus is calculated, demand incentive available will be 40% of this estimated cost of the bus. However, this demand incentive will be further limited to maximum incentive applicable for the bus, as stated in Section 5.2. above.
Note:
i. It is assumed that Bidder while arriving the quoted price in terms of Rs/km, will take into account the price of bus net of subsidy. (Actual price of Bus [minus] expected subsidy).
ii. Cost of the Bus arrived using above formula may not be the exact cost of Bus but only calculated price to arrive at the amount of subsidy.
iii. Eligible demand incentives in different scenarios has been explained with examples in Appendix II: Annexure 1.
5.4. Scope of Work
The following outlines the broad areas of scope of work for the Bidder.
a) Supply of buses conforming to the Specifications and Standards set forth and in accordance with the provisions of this RFP. (Urban Bus Specifications - II issued by Ministry of Urban Development, GOI in April 2013, the AIS 052 – Bus Body Code issued by the Automotive Research Association of India (“ARAI”) in 2015, and the Central Motor Vehicles Rules, 1989).
b) Operation and Maintenance of Buses in accordance with the provisions of this RFP.
c) Setting up and operation of Bus Maintenance facilities on the Depot Sites as mentioned in the RFP.
d) Setting up and operation of Parking and charging facility at the specified locations as mentioned in the RFP.
e) Setting up and operation of services from terminals at the specified locations as mentioned in the RFP.
37 | P a g e In addition to the above-mentioned points, the scope of work shall also mean and include the following:
1. Responsibilities during Bus Procurement
The Operator shall before the deployment of buses undertake and complete the following tasks:
a) Procure 100 number of fully built 9-meter Midi AC Electric Buses as per technical specification included in RFP;
b) Prototype approval of Bus to be procured, from the Authority;
c) Ensure Bus Body, Chassis, batteries, charging infrastructure and all other Bus components shall be built as per “Good Industry Practices” and as per the specifications provided in the RFP. The Operator shall not be permitted to make any changes in the specifications until specifically authorised by the Authority in writing;
d) The Contracted Buses shall be pre-installed with ITS including VTS, GPS, CCTV, emergency buttons etc. and other devices as per UBS-II and other Specifications mentioned in the RFP for monitoring of the Contracted Buses through the Command Control Centre;
e) The Operator shall satisfy the Authority regarding the terms of the purchase/manufacture, supply and particularly the cost, being the most competitive as being comparable to market price for same bus sold to other customers;
f) Showcase prototype and adhere to the Bus Delivery Schedule specified in this Agreement;
g) Facilitate the Authority or representatives of the Authority, for inspections and testing with regards to the structure, bus body building and electric battery and related components as per the quality standards as prescribed in the Agreement;
h) Incorporate changes/modifications/alternations suggested in the bus body and or in the Prototype by the Authority or representatives of the Authority during and after inspection and testing and before obtaining the Final Acceptance certificate from the Authority;
i) The ownership of the Contracted Buses shall remain with the Operator throughout the Agreement period. All the Buses shall be registered in the name of Operator;
j) Deploy Contracted Buses and provide training to the manpower as per the Agreement;
k) Provide duly licensed drivers to ensure the continued and uninterrupted Bus Service in accordance with the terms contained herein and as per Applicable Law;
l) Ensure that all drivers, staff and personnel are provided the required
38 | P a g e training on driving, maintenance, safety, behavior and hygiene aspects;
m) At his own cost and expenses procure all Operator Clearances for the purposes of providing Bus Services as per the terms of this Agreement;
n) Establish maintenance facility, equipment and Bus battery charging Infrastructure, at Bus Depot/space or parking space provided by Authority for preventive and routine maintenance of Contracted Buses, charging batteries of the Contracted Buses and for periodic overhaul at its own cost and expense, and staff it with trained professionals for the purposes of maintenance of Contracted Buses.
2. Responsibilities during Operations Period
The Operator, on and after COD, and during the Operations Period shall undertake the following responsibilities:
a) During the Agreement Period, the selected Bus Operator shall operate and maintain the Contracted Buses on the agreed Gross Cost Contract rate;
b) Provide Bus Service within the Bus Service Area (i.e. in the areas and/ or routes in the city), as specified in the Agreement;
c) Each Bus should run the minimum Assured kilometer per month of 5,500 kms.
d) Operate the Contracted Buses in compliance with terms contained herein including but not limited to the routes, frequency and schedules as may be specified by the Authority from time to time on the routes prescribed by the Authority;
e) Ensure Assured Fleet Availability as per the Agreement;
f) Ensure availability of trained, disciplined, duly licensed drivers, maintenance staff and other personnel through pro-active human resource management for continued and uninterrupted Bus Service in accordance with the terms of this Agreement;
g) The Operator shall employ the drivers, maintenance staff and other support staff and such staff shall be in proper uniform as decided by the Authority and follow instruction of the Authority given from time to time. The Operator shall ensure all other measures required for efficient and quality operation and maintenance of Buses;
h) Ensure that all Applicable labour Laws and any other Laws including but not limited to the Minimum Wages Act, 1948 are complied with in relation to appointment, hire, recruitment, of any personnel (whether on temporary, contractual or permanent basis by the operator) required in relation to the operation and maintenance of Bus Service;
i) Develop a training program driving, maintenance, charging, safety, behavior and hygiene aspects; which ensures training to newly recruited drivers, staff and personnel and refresher training to the existing staff already deployed in the operations;
39 | P a g e j) The Operator shall be liable to pay RTO registration charges, fitness and pollution Certificate charges, insurance charges and any other applicable charges/permits/licenses/approvals at the time of Bus registration and thereafter shall bear all charges for remaining years of Agreement; k) The Operator shall be liable to bear all taxes as may be levied under Applicable Law in relation to the Bus Services, save and except those taxes which are the responsibility of the Authority as per the terms of Operator Agreement and Applicable Law; l) Maintain the Contracted Buses in good operable conditions in accordance with Good Industry Practices and Operation and Maintenance Requirements set forth in the Agreement; m) Make available to the Authority a fixed proportion of the Contracted Buses throughout the Contract Period, for maintaining continued and uninterrupted operations of Bus Service as per the terms of this Agreement. This proportion shall be 95% of each Lot of Contracted Buses on a shift basis during the initial three years of the Contract Period and 90% thereafter up-to the end of the Contract Period for each Lot of Contracted Buses, rounded off to the nearest whole number (“Assured Fleet Availability”)$; n) Ensure highest standards of safety and security of passengers and any third person on the Contracted Buses is maintained at all times; o) Maintain Bus Depot/space provided at the Bus Depot/Parking Spaces etc. handed over for the purposes of rendering Bus Services in the Bus Service Area; p) Supply and maintain adequate consumables as required for regular upkeep of Contracted Buses; q) Provide appropriate space on the outside and inside of the Buses and at the Bus Depot for the display of non – motion advertisements; r) Maintain LED display system on Buses, improved passenger responsiveness through PIS, CCTV, GPS etc.; s) Ensure any equipment installed on the Contracted Buses or within the Bus Depot/Parking Space including any monitoring device or equipment that is installed by the Authority is not tampered with in any manner; and that the Authority and its authorised personnel, are allowed to inspect the equipment installed on the Contracted Buses and the Parking Space at any time without any notice in this regard; t) Maintain a detailed daily log of performance of each Bus; u) Redress passenger complaints and issues; v) Submit to Authority, monthly reports in formats as required by the Authority; w) Adverse operating conditions shall not affect Contractual obligations and parameters of performance under the Agreement. Wear and tear of the Contracted Bus due to bad road conditions, rains, flooding of roads, heavy
40 | P a g e traffic etc. shall not be considered an adequate defence on the part of the Operator for not fulfilling his Contractual obligations as per the Agreement;
x) Carry out all activities necessary for the effective implementation of the provisions of this Agreement.
3. Develop, Operate and Maintain Charging infrastructure
a) The Operator shall be responsible for provision, procurement, supply, installation, operation and maintenance of required charging infrastructure of standard specifications for successful operation of the Buses on business lines with “Good Industry Practice” providing acceptable quality services on a sustainable basis.
b) The entire cost of charging infrastructure including cost of charging equipment, required necessary transformer and other civil cost for installation of required charging infrastructure for charging of buses shall have to be incurred by the Operator. However, cost for obtaining of electricity connection of requisite power load shall be borne by the Authority.
c) Charging, parking and Bus Maintenance Spaces shall be provided at selected places en-route after mutual agreement with ASTC. Attempt shall be made to locate these spaces as close to the starting or terminating points of the routes;
d) Operator shall arrange for site level distribution of power to its charging points along with related equipment and infrastructure for charging including other ancillary work required for parking, charging and maintenance.
e) The decision on number of chargers to be provided is left to the Operator according to his solution. The Operator shall bear the cost of the power consumption. Information regarding Electricity Rates applicable may be obtained directly from power suppliers. Operator shall present the best solution in terms of bus, capacity of batteries, charging infrastructure required, charging time etc. looking to the operational requirements of Bus Services;
f) The Operator shall ensure that trained and qualified technical staff shall be available for any solutions, challenges and fine tuning.
______
$Calculation of fleet availability is provided as follows for further clarity:
Fleet availability (in percent) = (Fleet made available for operation / Total Fleet of Contracted Buses) x 100. A Bus to be considered as being available should complete at least 90% of its planned schedule.
41 | P a g e 6. Appendix I: Technical Forms
6.1. Form 1: Cover Letter
(On bidder's letterhead/ Lead Member in case Bidder is a Consortium)
To The Managing Director, Assam State Transport Corporation. Paltan Bazaar, Guwahati – 781008 Assam
Subject: Submission of Bid for Request for Proposal (RFP) for selection of Bus Operator for Supply, Operation and Maintenance of 100 Electric Buses on Gross Cost Contract (GCC) basis in the cities of Guwahati, Silchar and Jorhat in the State of Assam
Dear Sir,
1) Having examined the Instruction to Bidder, Scope of work, terms and conditions, Annexures and contents in the RFP, we undersigned, hereby submit our Bid for the aforesaid project. Our bid is unconditional.
2) We are bidding as Consortium. The names of our Consortium Members are as follows:
OR
We are bidding as a Single Bidder.
3) We acknowledge that the Authority will be relying on the information provided in the Bid and the documents accompanying such Bid for pre-qualification of the Bidder for the aforesaid project, and we certify that all information provided in the Bid/Eligibility and Qualification Submission is true and correct; nothing has been omitted which renders such information misleading; and all documents accompanying such Bid are true copies of their respective originals.
4) We shall make available to the Authority any additional information it may find necessary or require to supplement or authenticate the Qualification statement.
5) We acknowledge the right of the Authority to reject our Bid without assigning any reason or otherwise and hereby waive, to the fullest extent permitted by applicable law, our right to challenge the same on any account whatsoever.
42 | P a g e 6) We understand that you may cancel the Bidding Process at any time and that you are neither bound to accept any Bid that you may receive nor to invite the Bidders to Bid for the Project, without incurring any liability to the Bidders.
7) We undertake that in case due to any change in facts or circumstances during the Bidding Process, we are attracted by the provisions of disqualification in terms of the provisions of this RFP, we shall intimate the Authority of the same immediately.
8) We hereby irrevocably waive any right or remedy which we may have at any stage at law or howsoever otherwise arising to challenge or question any decision taken by the Authority in connection with the selection of selection of the Bidder, or in connection with the selection/ Bidding Process itself, in respect of the above mentioned Project and the terms and implementation thereof.
9) We agree and undertake to abide by all the terms and conditions of the RFP document.
For and on behalf of,
Authorized Signature:
Name Designation:
Bidding Organization / Lead Member:
Date /Place:
Name of non-lead member organization in case it is a JV/consortium:
43 | P a g e
6.2. Form 2: Details of the Bidder
Details to be # Information Sought Furnished
1 Name and address of the bidding Company
Incorporation status of the firm (public limited / 2 private limited, etc.)
3 Year of Establishment 4 Date of registration 5 Details of company registration Name, Address, email, Phone nos. and Mobile 6 Number of Contact Person
Note: All Consortium members should provide in case Bidder is a Consortium/JV
44 | P a g e 6.3. Form 3: Technical Documents for Vehicle Manufacturer/ OEM
Vehicle Manufacturer/ OEM needs to submit the below listed additional documents:
1) Registration Certificate of Factory and License for manufacturing of Buses
2) Registration Certificate of Factory and License for manufacturing of Batteries/Electric System
3) Evidence of bus manufacturing facilities
4) Quality Certificate (from reputed/ recognized Firm) - Certificate No. - Date of
Validity
5) Details of Safety Critical Item, With their Type Approval Certificate No. and Date (wherever applicable)
6) Quality Management System Certification (e.g. ISO: 9001-2000)
7) Quality System Certification (e.g. ISO: 16949-1999)
8) Environment Management Certification(IS0:14001-1996)
9) ARAI accreditation
10) ISO certification
11) ESIC and Employee Provident fund -EPF registration number and
12) Capabilities/Preparedness may be verified through Site visit
45 | P a g e 6.4. Form 4: Financial Statements
I. Annual Turnover & Net worth of the Bidder (Single Applicant)
Year 2016 – 2017 2017 – 2018 2018 – 2019 Turnover (INR) Net Worth (INR)
II. Annual Turnover & Net worth of Both Members (in case of Consortium)
Member 1 Year 2016 – 2017 2017 – 2018 2018 – 2019 Turnover (INR) Net Worth (INR) Member 2 Year 2016 – 2017 2017 – 2018 2018 – 2019 Turnover (INR) Net Worth (INR)
Note: 1. Audited Balance sheet and Profit & Loss account statement of the Bidder (Lead Bidder in case of Consortium) for each of the last 3 audited financial years shall be submitted as supporting evidence.
2. Applicants shall also enclose certificate from its Statutory Auditors stating its total turnover & net worth during each of the past 3 financial years. In case the applicant does not have a Statutory Auditor, it shall provide the requisite certificate from Chartered Accountant Firm/Chartered Accountant that ordinarily audits the annual account of the party.
46 | P a g e 6.5. Form 5: Undertaking for Bus Ownership or Operational Experience
(Bus Operator either as single bidder or part of Consortium shall provide experience statement and evidences.)
I hereby declare that our company/firm has experience of ownership & operation of following no. of Buses through ownership or contractual right.
1. For Ownership experience for required no of Buses (last 3 years): a) Copy of RC books for owned vehicles is to be attached here with. b) RTO ownership certificate. c) Document showing relationship of Bidder with the Associate.
No. of Relationship with Period of No. of Passenger Total the Associate as Ownership Passenger Buses owned per the definition (Year to Buses owned by the provided in Year) by the bidder associate the RFP
2. For Operation experience for required no of Buses:
a) The copy of contract document/Letter of Award/ Letter of Intent. b) Completion certificate I Interim Satisfaction Certificate from the client for respective contract if available. c) Document showing relationship of Bidder with the Associate.
No. of Buses Relationship Period of Client No. of Buses operated Total with the Contract Name operated through the Associate as through associate per the contract by definition the bidder provided in the RFP
47 | P a g e 6.6. Form 6: Vehicle Manufacturing Experience
(Details may be given for all types of Buses supplied by Bidder in past 5 years.)
SL. Contract placed Contract Description Date of Documentary No. by (full name & No. &Date and Completion evidences Address of Quantity of of Delivery (Purchase Authority) Buses (as per Order/Letter Ordered Contract) of Award, Bus or Chassis Purchase Agreement, work Completion certificate)*
* Copy of the documentary evidences, signed by the Authorized Signatory shall be attached.
SIGNATURE AND SEAL OF THE BIDDER/BUS MANUFACTURER
48 | P a g e 6.7. Form 7: Statement of Deviation from Technical Specifications
We hereby state the deviations from the Bus Technical Specifications in our offer. We understand that the Authority has the right to discuss these deviations with us before finalization of Technical Bid and before final bid aware. We understand and accept that in the event of material deviation, our bid is likely to be rejected.
Technical Sl. Specification Deviation Rationale No. Clause proposed thereof Reference and Provision
………………………….. Signature and Seal of the Bidder
49 | P a g e 6.8. Form 8: Power of Attorney for Authorized Signatory to Bid
Know all men by these present, We ...... name of the firm and address of the registered office do hereby irrevocably constitute, nominate, appoint and authorize Mr/Ms...... name, ...... son/daughter/wife of ...... and presently residing at ...... , who is presently employed with us/ the Lead Member of our Consortium and holding the position of ...... , as our true and lawful attorney hereinafter referred to as the "Attorney" to do in our name an on our behalf, all such acts, deeds and things as are necessary or required in connection with or incidental to submission of our Bid for the RFP for selection of Bus Operator for Supply, Operation and Maintenance of 100 Electric Buses on Gross Cost Contract (GCC) basis in the cities of Guwahati, Silchar and Jorhat in the State of Assam, the " Procuring entity/Authority" including but not limited to signing and submission of bids and other documents and writings, participate in Pre-Bid and other conferences and providing information/ responses to the Procuring entity/Authority, representing us in all matters before the Procuring entity/Authority, signing and execution of all contracts including the Contract Agreement and undertakings consequent to acceptance of our bid, and generally dealing with the Procuring entity/Authority in all matters in connection with or relating to or arising out of our bid for the said Project and/ or upon award thereof to us and/or till the entering into of the Contract Agreement with the Procuring entity/Authority.
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.
IN WITNESS WHEREOF WE, ...... , THE ABOVE NAMED PRINCIPAL HAVE EXECUTED THIS
POWER OF ATTORNEY ON THIS ...... DAY OF ...... , 20......
For ......
Signature, name, designation and address
Witnesses:
1.
2.
Notarized 50 | P a g e
Accepted
…………………………………………….. Signature
Name, Title and Address of the Attorney:
Note:
• The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executants and when it is so required, the same should be under common seal affixed in accordance with the required procedure
• Wherever required, the Bidder should submit for verification the extract of the charter documents and documents such as a board or shareholders' resolution/power of attorney in favor of the person executing this Power of Attorney for the delegation of power hereunder on behalf of the Bidder
51 | P a g e 6.9. Form 9: Power Of Attorney Nominating the Lead Member of Consortium
Whereas the Managing Director, Assam State Transport Corporation "the Procuring entity/Authority"), has invited Bids from interested parties for selection of Bus Operator for Supply, Operation and Maintenance of 100 Electric Buses on Gross Cost Contract (GCC) basis in the cities of Guwahati, Silchar and Jorhat in the State of Assam proposed by Transport Department through Commissioner of Transport (COT Whereas, ...... and...... collectively the "Consortium") being Members of the Consortium are interested in bidding for the Project in accordance with the terms and conditions of the Request for Proposal (RFP), and other connected documents in respect of the Project, and Whereas, it is necessary for the Members of the Consortium to designate one of them as the Lead Member with all necessary power and authority to do for and on behalf of the all acts deeds and this as may be necessary in connection with the consortium's bid for the Consortium, Project and its execution.
NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS We, M/s ...... having our registered office at...... M/s...... having our registered office at ...... , and M/s ...... having our registered office at ...... , hereinafter collectively referred to as the "Principals" do hereby irrevocably designate, nominate, constitute, appoint and authorize M/s ...... having its registered office at ...... , being one of the Members of the Consortium, as the Lead Member and true and lawful attorney of the Consortium hereinafter referred to as the "Attorney"). We hereby irrevocably authorize the Attorney with power to sub -delegate to conduct all business for and on behalf of the Consortium and any one of us during the bidding process and, in the event the Consortium is awarded the contract/ contract, during the execution of the Project and in this regard, to do on our behalf and on behalf of the Consortium, all or any of such acts, deeds or things as are necessary or required or incidental to the qualification/ short-listing of the Consortium and evaluation of its bid for the Project, including but not limited to signing and submission of all bids and other documents and writings, participate in bidders and other conferences, respond to queries, submit information/ documents, sign and execute contracts and undertakings consequent to acceptance of the bid of the Consortium and generally to represent the Consortium in all its dealings with the Procuring entity/Authority, and/ or any other Government Agency or any person, in all matters in connection with or relating to or arising out of the Consortium's bid for the Project and/ or upon award thereof till the Contract Agreement is entered into with the Procuring entity/Authority.
AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the powers hereby conferred shall and shall always be deemed to have been done by us/ Consortium.
52 | P a g e IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS...... DAY OF ...... , 20......
For ………………………………… Signature …………………………………. Name & Title
For …………………………………. Signature …………………………………. Name & Title
Witnesses:
1. 2......
Executants
To be executed by all the Members of the Consortium Notes:
• The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executants and when it is so required, the same should be under common seal affixed in accordance with the required procedure.
• Also, wherever required, the Bidder should submit for verification the extract of the charter documents and documents such as a board or shareholders' resolution/ power of attorney in favor of the person executing this Power of Attorney for the delegation of power hereunder on behalf of the Bidder.
53 | P a g e 6.10. Form 10: Joint Bidding Agreement for Consortium
(On requisite stamp paper)
The Bidder bidding as Consortium shall provide a Joint Bidding Agreement between the consortium members specifying the followings:
1) Convey the intent to Consortium Agreement as per clause 2 of Volume of RFP, which would enter into the Contract Agreement and subsequently perform all the obligations of the Operator as per Agreement terms, in case the Project is awarded to the Consortium;
2) Clearly outline the proposed roles and responsibilities, if any, of each member
3) Tenure of Joint Bidding Agreement (at least till bid validity period)
4) Include a statement to the effect that all members of the Consortium shall be liable jointly and severally for all obligations of the Operator in relation to the Project during Contract Period.
5) The role and responsibility of any member must be commensurate with the technical/financial capabilities that such member is contributing towards meeting the qualification criteria. Each consortium member is liable to contribute resources in terms of knowledge, skills & trained manpower commensurate with its role and responsibilities during the contract period.
No change in composition of Consortium shall be permitted during the Bidding Process and during the Contract Period, in case the Project is awarded to the Consortium.
54 | P a g e 6.11. Form 11: Bank Guarantee for Earnest Money Deposit
To,
Whereas <
The conditions of this obligation are: 1. If the Bidder having its bid withdrawn during the period of bid validity specified by the Bidder on the Bid Form; or
2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the period of validity of bid
(a) Withdraws his participation from the bid during the period of validity of bid document; or (b) Fails or refuses to participate in the subsequent Tender process after having been short listed;
We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.
This guarantee will remain in force up to <
NOTHWITHSTANDING ANYTHING CONTAINED HEREIN: I. Our liability under this Bank Guarantee shall not exceed INR <
II. This Bank Guarantee shall be valid up to <
55 | P a g e III. It is condition of our liability for payment of the guaranteed amount or any part thereof arising under this Bank Guarantee that we receive a valid written claim or demand for payment under this Bank Guarantee on or before <
(Authorized Signatory of the Bank)
Seal:
Date:
56 | P a g e 6.12. Form 12: Performance Bank Guarantee
To
Managing Director, Assam State Transport Corporation, Guwahati-781008
WHEREAS:
A. The Managing Director, Assam State Transport Corporation, acting through {...... }, and having its head office at Paribahan Bhawan, Paltan Bazar, Guwahati - 781008 (hereinafter referred to as the “Authority” or, which expression shall, unless excluded by and/or repugnant to the context, mean and include its successors, legal representatives and permitted assigns) of the one part;
AND
{****** Limited}, having its registered office at {insert} represented through its ****** (hereinafter referred to as the “Operator”, which expression shall, unless it be repugnant or contrary to the subject or context thereof, be deemed to mean and include its legal representatives, successors and permitted assigns) of the other part.
The Authority and the Operator are hereinafter collectively referred to as the “Parties” and individually as a “Party”.
B. The Agreement requires the Operator to furnish a Performance Security to the Authority in a sum of Rs ……………………… (Rupees in words only) (the “Guarantee Amount”) as security for due and faithful performance of its obligations, under and in accordance with the Agreement, during the term of the Agreement Period (as defined in the Agreement).
C. We, ……………………… through our Branch at………………………………… (the “Bank”) have agreed to furnish this Bank Guarantee by way of Performance Security.
NOW, THEREFORE, the Bank hereby, unconditionally and irrevocably, guarantees and affirms as follows:
1. The Bank hereby unconditionally and irrevocably guarantees the due and faithful performance of the Operator’s obligations during the Agreement Period, under and in accordance with the Agreement, and agrees and undertakes to pay to the Authority, upon its mere first written demand, and without any demur, reservation, recourse, contest or protest, and without any reference to the Operator, such sum or sums up to an aggregate sum of the Guarantee Amount as the Authority shall
57 | P a g e claim, without the Authority being required to prove or to show grounds or reasons for its demand and/or for the sum specified therein.
2. A letter from the Authority, under the hand of an Officer not below the rank of the Managing Director, that the Operator has committed default in the due and faithful performance of all or any of its obligations under and in accordance with the Agreement shall be conclusive, final and binding on the Bank. The Bank further agrees that the Authority shall be the sole judge as to whether the Operator is in default in due and faithful performance of its obligations during the Agreement Period under the Agreement and its decision that the Operator is in default shall be final, and binding on the Bank, notwithstanding any differences between the Authority and the Operator, or any dispute between them pending before any court, tribunal, arbitrators or any other authority or body, or by the discharge of the Operator for any reason whatsoever.
3. In order to give effect to this Guarantee, the Authority shall be entitled to act as if the Bank were the principal debtor and any change in the constitution of the Operator and/or the Bank, whether by their absorption with any other body or corporation or otherwise, shall not in any way or manner affect the liability or obligation of the Bank under this Guarantee.
4. It shall not be necessary, and the Bank hereby waives any necessity, for the Authority to proceed against the Operator before presenting to the Bank its demand under this Guarantee.
5. The Authority shall have the liberty, without affecting in any manner the liability of the Bank under this Guarantee, to vary at any time, the terms and conditions of the Agreement or to extend the time or period for the compliance with, fulfilment and/ or performance of all or any of the obligations of the Operator contained in the Agreement or to postpone for any time, and from time to time, any of the rights and powers exercisable by the Authority against the Operator, and either to enforce or forbear from enforcing any of the terms and conditions contained in the Agreement and/or the securities available to the Authority, and the Bank shall not be released from its liability and obligation under these presents by any exercise by the Authority of the liberty with reference to the matters aforesaid or by reason of time being given to the Operator or any other forbearance, indulgence, act or omission on the part of the Authority or of any other matter or thing whatsoever which under any law relating to sureties and guarantors would but for this provision have the effect of releasing the Bank from its liability and obligation under this Guarantee and the Bank hereby waives all of its rights under any such law.
6. This Guarantee is in addition to and not in substitution of any other guarantee or security now or which may hereafter be held by the Authority in respect of or relating to the Operator for the fulfilment, compliance and/or performance of all or any of the obligations of the Operator under the Agreement.
58 | P a g e 7. Notwithstanding anything contained hereinbefore, the liability of the Bank under this Guarantee is restricted to the Guarantee Amount and this Guarantee will remain in force until a period of 60 days beyond the Agreement Period and unless a demand or claim in writing is made by the Authority on the Bank under this Guarantee, no later than 6 months from the date of expiry of this Guarantee, all rights of the Authority under this Guarantee shall be forfeited and the Bank shall be relieved from its liabilities hereunder.
8. The Bank undertakes not to revoke this Guarantee during its currency, except with the previous express consent of the Authority in writing, and declares and warrants that it has the power to issue this Guarantee and the undersigned has full powers to do so on behalf of the Bank.
9. Any notice by way of request, demand or otherwise hereunder may be sent by post addressed to the Bank at its above referred Branch, which shall be deemed to have been duly authorised to receive such notice and to effect payment thereof forthwith, and if sent by post it shall be deemed to have been given at the time when it ought to have been delivered in due course of post and in proving such notice, when given by post, it shall be sufficient to prove that the envelope containing the notice was posted and a certificate signed by an officer of the Authority that the envelope was so posted shall be conclusive.
10. This Guarantee shall come into force with immediate effect and shall remain in force and effect for a period of [*] year and [*] months or until it is released earlier by the Authority pursuant to the provisions of the Agreement.
Signed and sealed this ...... day of ...... , 20...... at
SIGNED, SEALED AND DELIVERED For and on behalf of the BANK by:
(Signature)
(Name)
(Designation)
(Code Number)
(Address)
59 | P a g e NOTES: i. The bank guarantee should contain the name, designation and code number of the officer(s) signing the guarantee. ii. The address, telephone number and other details of the Head Office of the Bank as well as of issuing Branch should be mentioned on the covering letter of issuing Branch.
60 | P a g e
6.13. Form 13: Format for Affidavit for Correctness of Bid
(To be given by the Bidder on non-judicial Stamp Paper of Rs. 100/-)
I.…………………...………...... S/o …... Resident of the …………...………………., ……………... (Insert designation) of the ………………………...…... (Insert name of the Bidder), do solemnly affirm and state as under:
1. That I am the authorized signatory of …………..(insert name of company) (hereinafter referred to as “Bidder”) and I am duly authorized by the Board of Directors of the Bidder to swear and depose this Affidavit on behalf of the bidder.
2. That I have submitted information with respect to our eligibility for selection of Bus Operator for Supply, Operation and Maintenance of 100 Electric Buses on Gross Cost Contract (GCC) basis in the cities of Guwahati, Silchar and Jorhat in the State of Assam (hereinafter referred to as “Project”) and I further state that all the said information submitted by us is accurate, true and correct and is based on our records available with us.
3. That I hereby affirm to furnish any information, which may be requested by Authority to verify our credentials/information provided by us under this Bid and as may be deemed necessary by Authority.
4. That if any point of time till the completion of all the contractual obligations, in case Authority requests any further/additional information regarding our financial and/or technical capabilities, or any other relevant information, I shall promptly and immediately make available such information accurately and correctly to the satisfaction of Authority.
5. That I fully acknowledge and understand that furnishing of any false or misleading information by us in Bid shall entitle us to be disqualified from the tendering process for the said Project. The costs and risks for such disqualification shall be entirely borne by us.
6. That, we fully acknowledge and understand that in case any false or misleading information, as furnished by us in our Bid, is found at a later stage after the signing of the Contract Agreement amongst Authority and ………….. (Insert name of organization), it shall entitle DSCL to terminate the said signed Contract Agreement between the Parties. The costs and risks for such termination shall be entirely borne by us.
7. That all the terms and conditions of the Tender Document have been duly complied with.
VERIFICATION: I, the above named deponent, do verify that the contents of points 1 to 7 of this affidavit are true and correct to my knowledge. No part of it is false and nothing material has been concealed. Verified at ………………………, on this …………………. day of………….…….., 2019.
61 | P a g e 6.14. Form 14: Financial Bid Form
(To be submitted Online only)
I. Rate per kilometer per Bus*:
Rate per km per bus (INR) SL. No. No. of Buses Bus Type [with subsidy under FAME II Scheme] 9 meter Midi AC 1 100 Electric
*Only this rate shall be used for evaluation of financial proposal. The above rate shall be exclusive of GST.
Note:
i. Authority does not expect GST to be applicable. If applicable it will be payable at applicable rate over the above Rate upon being satisfied as to its applicability but will not be part of financial evaluation for comparison of bids.
II. Bus Procurement and Charging Infrastructure cost**:
SL Particulars Cost per Unit (INR) Total Cost (INR) No.
1 9 meter Midi AC Electric Bus 2 Charging Equipment Cost of setting up of charging 3 Infrastructure 4 Manpower cost 5 Repair & Maintenance cost 6 Depot setup cost 7 Insurance cost 8 Financing/ Interest cost Other Cost (Water, Electricity 9 and other overhead cost etc. Please specify each head) 10 Profit Any other cost (Please indicate 11 clearly) Estimated Total Project Cost
**This price will NOT be used for evaluation/comparison of financial bids.
62 | P a g e 7. Appendix II: Annexures
7.1. Annexure 1: Gross Cost Contract based Subsidy
Explanatory Note
The Operator/bidder shall quote a rate per km for running of specified electric buses as per the terms of the tender. The Operator/bidder quoting the least price will be eligible to get the bid.
Example: L1 rates quoted in different scenarios have been assumed as given below.
Sl. Rate Length Minimum Total Cost of Bus Amount of No. Quoted by of Bus assured Contract (INR) Incentives L1 Bidder Monthly period 40% of Cost (INR) run (INR)
1 42.60 9 m 6000 km 8 years 84,23,000 33.69 lakhs
2 63.80 12 m 5000 km 10 years 1,59,50,000 48.28 Lakhs
3 58 9 m 6000 km 7 years 1,05,00000 40 Lakhs
For Sl. No 1:
Rate Quoted – Rs. 42.60 per km
Rate towards initial capital cost: 50% of rate quoted = 0.5 X 42.60 = Rs. 21.30
Monthly out go @ 6000 km = 6000 X 21.30 = Rs. 1, 27,800/-
As such, Payment towards capital cost is Rs. 1.278 Lakhs per month for 8 years.
Assuming discount rate @ 10.5%, NPV of all future payment of Rs. 1.278 Lakhs per month for 8 years will be around Rs. 82.77 Lakhs, which will be considered as the cost of the bus.
Using this as the cost of the bus, incentives will be 40% of the cost of the bus, which will be equal to Rs. 33.10 lakhs.
For Sl. No 2: 63 | P a g e
Rate Quoted – Rs. 63.80 per km
Rate towards initial capital cost: 50% of rate quoted = 0.5 X 63.80 = Rs. 31.90
Monthly out go @ 5000 km = 5000 X 31.90 = Rs. 1, 59,500/-
As such, Payment towards capital cost is Rs. 1.595 Lakhs per month for 10 years.
Assuming discount rate @ 10.5%, NPV of all future payment of Rs. 1.278 Lakhs per month for 10 years will be around Rs. 118.20 Lakhs, which will be considered as the cost of the bus.
Using this as the cost of the bus, incentives will be 40% of the cost of the bus, which will be equal to Rs. 47.28 lakhs.
For Sl. No 3:
Rate Quoted – Rs. 58 per km
Rate towards initial capital cost: 50% of rate quoted = 0.5 X 58 = Rs. 29
Monthly out go @ 6000 km = 6000 X 29 = Rs. 1, 74,000/-
As such, Payment towards capital cost is Rs. 1.74 Lakhs per month for 7 years.
Assuming discount rate @ 10.5%, NPV of all future payment of Rs. 1.74 Lakhs per month for 7 years will be around Rs. 103.19 Lakhs, which will be considered as the cost of the bus.
Using this as the cost of the bus, incentives will be 40% of the cost of the bus, which will be equal to Rs. 41.27 lakhs. However since this bus is 9 meter, the maximum incentive permitted is Rs. 40 Lakhs only.
64 | P a g e 7.2. Annexure 2: Technical Design and Specifications
In addition to the Urban Bus Specifications - II issued by Ministry of Urban Development, GOI in April 2013, the AIS 052 – Bus Body Code issued by the Automotive Research Association of India (“ARAI”) in 2015, AIS 153 and the Central Motor Vehicles Rules, 1989, the following Specifications and Designs shall be adhered to by the Operator while procuring the Buses.
1. General
i) These specifications are to outline a bus design that shall be energy efficient, environment friendly, safe and efficient and shall meet the following standards:
a) Excellent passenger comfort; b) Ergonomically designed driver’s work area; c) Ease of repair and maintenance; d) Aesthetically designed interiors and exteriors; e) Ease of boarding and alighting for all passengers; f) Ease of accessibility to persons with disabilities
ii) In view of absence of any prototype/commercial vehicle, the technical specifications provided are suggestive in nature. Further, these specifications are subject to final trial of the Buses and success thereof. Accordingly, the Operator shall comply with all latest applicable Central, State and local laws (including Acts, & Regulations).
iii) The Contracted Bus shall meet all applicable Central Motor Vehicles Rules (CMVR) of India/Government Safety Norms, Emission & other norms applicable at the date of supply. In the event of any conflict between the requirements emanating from these specifications and those as per any statutory/legal requirement, etc. in force, the superior/higher requirements/standard shall prevail.
2. General Design Features of the Bus
i) Contracted Buses shall be designed and manufactured in accordance with the standard specifications & ‘Code of Practice for Bus Body Design and Approval’ (AIS052) hereinafter referred to as the “Bus Code”, as applicable to buses in India/CMVR rules/Assam Motor Vehicle Rules whichever is superior. The Contracted Buses shall be designed to carry commuters in the urban/sub-urban/municipal area with ease of boarding and alighting especially for ladies, senior citizens and Persons with Disabilities (PWDs). The Contracted Buses shall be provided with the wheel chair disabled persons friendly access system.
ii) Bus specification shall fulfill all the requirement as per the FAME2.
iii) The bus design shall be eco‐friendly and energy efficient.
iv) The bus shall be of a proven design suitably modified to the climatic & operational conditions, infrastructure and road conditions as available in the areas of Assam.
65 | P a g e v) The bus design shall meet all statutory requirements applicable for the state of Assam in all respects.
vi) The bus structure shall meet the requirements of structural strength, stability, deflection, vibration etc. amongst others for at least the following main loads: Static Loads, Dynamic loads, Single wheel bump loads, Double wheel bump (diagonally opposite) loads Braking and acceleration loads Front impact loads, Roll over loads, Speed breaker induced loads.
vii) The bus body design shall be a proven design duly evaluated by the agencies authorized as per CMVR / Central Institute of Road Transport, Pune (CIRT) using Finite Element Analysis for the above loads / performance requirements for values for the above loads / conditions / performance parameters as given in subsequent paragraphs.
viii) The bus, loaded to Gross Vehicle Weight (GVW), with crush load and under static conditions, shall not exhibit deflection or deformation that impairs the operation of the steering mechanism, doors, windows, passenger escape mechanisms and service doors.
ix) Bus design would be suitable for daily operation of 16 to 20 hours with peak loading of about 40 passengers (each passenger weighing 68 Kgs on an average and carrying a load of 7kgs each), average journey speed of about 25 Kms per hour with frequent starts/stops, say, after every 500 to 1000 mtrs. The maximum attainable speed of the bus would be in range of 75 (70 ± 5) kmph without Speed Limiter and maximum 50 kmph with speed limiter.
x) Besides meeting the statutory requirements, the Contracted Bus shall be designed with respect to its body and different aggregates/systems/sub- systems to operate satisfactorily in urban transport service for at least 8 years or 6,00,000 kms whichever is later.
xi) The material used in the construction of buses shall be as per Bureau of Indian Standards (BIS) /Automotive Industry Standards (AIS) / specifications and/or other international specifications meeting/surpassing the performance & other requirements as given in the Bus Code. In the absence of the above specifications, Association of State Road Transport Undertakings (ASRTU) specifications could be followed. Wherever Indian standards are not available, internationally acceptable standards may be referred. Specifications/standards followed shall conform to the Specification/Standards as amended /updated or the latest published by the concerned agencies.
xii) Any other provisions/fitments required for safe and efficient operation and/or for fulfilling statutory requirements must be provided in the bus.
xiii) The bus shall be so designed to maintain operational stability requirement as per Bus Code. Interior noise and pass by noise of the vehicle shall confirm to BIS: 12832:1989 or latest and BIS: 3028:1998, 10399: 1998 or latest respectively.
3. Power Train
i) The Contracted Buses shall have adequate horse power to obtain desired performance with respect to its adequacy of power, acceleration levels, etc. 66 | P a g e
ii) The Contracted Bus should be able to operate efficiently at ambient temperatures of approximately 00C to 500C, humidity level from 5% to 100%, and altitude levels of identified cities, generally operating in the climatic condition as prevailing in the area.
iii) The Contracted Bus shall be suitably designed to operate optimally under peak summer heat and dust.
iv) Cooling system: To be provided as per the CMVR norms & ARAI/ CIRT.
v) Other Specifications for body and transmission: Body should be as per specifications given in the RFP, MoUD Guidelines (UBS-II) and bus body code (AIS‐052) and suggestions made by the Authority at the time inspection of Prototype bus.
4. Air conditioning
i) The Contracted Buses shall have AC unit as part of the fully built bus.
ii) Air conditioning system is to be roof mounted.
iii) AC unit must maintain a temperature inside the bus which shall be in the range of 20 degrees Celsius as a minimum and 28 degrees Celsius as the maximum temperature permitted under continuous operation of vehicle for 16 hrs in a day with doors closed and loaded etc. AC capacity should be minimum 28 KW for 9 mtr midi bus.
iv) The relative humidity inside the bus shall be a max of 65% and a minimum of 35%.
v) Ducting for air conditioning shall be so placed such that there is even cooling along the entire length and width of the bus interior.
vi) The noise levels of AC system shall be as required under the Central Motor Vehicle Rules (CMVR)/AIS/any other Indian standards, if any and as applicable for Assam.
vii) In case of AC failure, proper air ventilation will be provided along with additional cabin fans on each side of pillar on both sides of the bus and one fan in driver's cabin.
5. Battery Packs
i) Electrically propelled vehicles must meet and satisfy all requirements of “code of practice for Electric Propulsion system vehicles”, safety and other requirements as per AIS 052, safety and type approval as per AIS 024 and 028, and as per any other applicable standard and procedures; regulatory requirements as per CMVR and any other applicable regulations for operation in the State of Assam.
ii) Battery packs of requisite capacity would be appropriately mounted on to the bus keeping in mind convenience of battery maintenance /charging / replacement etc., safety of system and its maintainability and operation.
67 | P a g e iii) Capacity of the battery packs should be adequate for 200-250 Km. of bus running on single charge with AC and passenger load. The charging time from zero to full charge should be in less than 2 hours.
iv) Battery packs and other components of electrically propelled vehicles should conform to applicable AIS / BIS standards or International Specs / standards in absence of AIS /BIS specs. Battery packs and other components / units of Electric Propulsion system be tested and certified to conform to said standards not more than six months prior to fitment on buses. Battery Packs shall be mounted on the chassis. Detailed drawing indicating location and mounting details of Battery packs /and other subsystems of Electric Propulsion system be provided along with the bid.
v) Make, model, capacity, etc. of each Battery packs and the number of such Battery packs fitted, be submitted along with the bid. Similar details be also submitted for traction controller and other subsystems of the Electric Propulsion system.
vi) All requirements of AIS / BIS / CMVR etc. for Battery packs, Electric Propulsion system / sub-systems and components, etc. be fully met and test certificate for the same be provided.
6. Electric Bus Battery Charging requirements
i) The Electric Buses shall be operated with Single/Multiple Charging throughout the day depending on the solution worked out. The Buses shall be available for charging during night after completion of scheduled trips. The Bus Operator is required to install and operate adequate charging stations at the Depot space provided by the Authority.
ii) Under No circumstances should the performance of the buses suffer in case of low battery charge status.
iii) Authority will make bulk power available at Depots only. Any additional support is not entertained by Authority on account of this.
iv) Bidder shall provide details of his proposed solution in terms of charging time, charging stations requirement, space requirements, scheduling and charging plan etc.
7. Provisions for Persons with disabilities
The Contractor shall provide for ease of accessibility, guidance, anchorage of wheel chairs on-board, positioning of aids etc. system for Persons with Disabilities (PwDs) that meets the requirements as given in the Bus Code and CMVR.
8. Intelligent Transport System (ITS)
i) All the buses to be fitted with CCTV, GPS, emergency buttons and any other ITS device (based on Authority specification) as per industry standard. Further, the Display system should be compatible with the ITS. ii) Electronic route destination display system: Alphanumeric Dual Display Technology colored LED based electronic route display system of high intensity illumination with automatic brightness control along with audio-
68 | P a g e video display system in English and Assamese shall be installed at the front and side of bus as per the following details. a) Front Destination Board
There shall be a display of destination with options in English & Assamese along with route numbers. The display system shall be accommodated within the minimum size specified in the bus code. The display should be fixed type. The pitch of the LEDs shall be optimized to cover the maximum possible area along the length for displaying the maximum number of letters. The display shall be clearly visible in all weathers at a distance of up to 30 meters. b) Side Destination Board
There shall be a scrolling display of destination in English & Assamese alternating with fixed route numbers. Simultaneously, the route number and destination shall be announced so as to be audible to the passengers at the bus stop. The system shall be operated with in- built software for the above purposes, to enable the driver to change the destination when needed. Exterior loudspeakers integrated and synchronized with the display system be fitted, one at the front door and another speaker at the rear door. The display system shall be accommodated within the minimum size specified in the bus code. The pitch of the LEDs shall be optimized to cover the maximum possible area along the length for displaying maximum number of letters. The audio messages and the video display shall be clearly audible/ visible in all weathers at a distance of up to 30 meters. c) Rear Destination Board
There shall be a scrolling display of destination in English & Assamese alternating with fixed route numbers. Simultaneously, the route number and destination shall be announced so as to be audible to the passengers at the bus stop. The system shall be operated with in- built software for the above purposes, to enable the driver to change the destination when needed. Exterior loudspeakers integrated and synchronized with the display system be fitted, one at the front door and another speaker at the rear door. The display system shall be accommodated within the minimum size specified in the bus code. The pitch of the LEDs shall be optimized to cover the maximum possible area along the length for displaying maximum number of letters. The audio messages and the video display shall be clearly audible/ visible in all weathers at a distance of up to 30 meters. d) Inside Display Board (behind the driver partition)
There shall be display of the name of approaching bus stops in Hindi & English alternatively, duly synchronized with announcement system. The system shall be operated with in-built software for above purpose with provision available for driver to trigger the display for each stop. The system should be able to store onboard up to a minimum of 100 messages, of 50 characters each on an average. The messages should be capable of rolling, flashing (fully or selectively) in Assamese/English/symbols as per pre‐programmed system. The
69 | P a g e message shall be visible to all the Passengers standing/sitting up to the last seat of the bus. The micro-processor based announcement shall be made for both current and next bus stop/destination synchronized with the display alternatively in Assamese and English. The illumination system will be of modular display type. The display panel shall have multiple rows for higher coverage. The display shall be mounted behind the driver at an appropriate height for clear visibility to all passengers in the bus from all angles. Present and next stop details shall be highlighted with flashing in modern different commuter-friendly colors. The display time, frequency and sequencing of advertisements/messages shall be programme controlled. The display system shall have the provision of flashing/highlighting information in pre-programmed mode and through an intervention by the driver/conductor.
e) CCTV Cameras
CCTV cameras of hi-resolution shall be installed in the buses. These hi-resolution CCTV cameras will be installed in the front of the passenger compartment & other in the rear of the passenger compartment. Other cameras shall be installed throughout the vehicle is such positions and configuration so as to capture images in all areas, from access doors to passengers seating areas. These cameras should be capable of sending live data over the wireless network (IP) to the centralized control station/center so that same could be used for emergency response system. Or the cameras should be capable of capturing and storing the video footage and transferring it to the main server offline at the completion of the day’s trip.
f) GPS based Tracking Device
GPS Units of approved specifications shall be provided for Electric midibuses. The Contractor shall have to provide the ARAI certificate for this product before initiating the procurement of this product to Authority for approval.
Note: Following BIS Standards shall apply for the equipment:
i) IS 16490: 2016 - LED Destination Board System for Buses
ii) IS 16833: 2018 - CCTV system with an integrated emergency system
iii) The tracking device shall comply to IS 16833:2018 with an integrated emergency system
9. Seats
All passenger seats shall be forward facing only and as per UBS-2 specifications. 10. Interiors
Should be easily washable with proper drainage and adequately sealed to prevent ingress of dust, gases, water. 70 | P a g e
11. Paints
All the structural members of the bus shall be treated for corrosion prevention internally as well as externally and painted wherever required. Polyurethane (PU) paint conforming to BIS: 13213‐1991 or latest/ international standards as applicable shall be used for exteriors painting of the bus including interiors wherever required. Color shade shall match the shades as per BIS: 5‐1978 or latest. Details of paints used, surface treatment & preparation, corrosion prevention treatment, base primer coatings, number of paint coats to be applied etc. shall be supplied.
12. Color scheme
Exterior, interior colour schemes including floor colour and logo/graphics shall be painted as directed by the Authority. Information, on the seats, for their reservation for persons with disabilities, ladies, senior citizens, shall be marked as per the details provided by the Authority.
13. Windows
The window shall be as per the standard specifications and design. The intermediate supporting frame member shall be of adequate size to bear the load of top fixed glass without bending during the life span of the bus. Windows shall have provision of suitable sealing to avoid ingress of dust and water and shall have proper/ efficient drainage system. Windows shall have appropriate beading to minimize vibration. Window frame should be of aluminum with powder coating and sealing with EPDM. Visual light transmittance should be 50% Minimum (CMVR 11(2)). The size and shape of the glasses shall enable even the standees to have maximum outside view without kneeling.
14. Emergency Exit & Escape hatch
i) Emergency exits would be provided in bus as per the provisions of Bus Code – AIS 052 / CMVR. Possibility of using passenger entry/exit gate on near side for said purpose would be explored by manufacturer and confirmed. Details of Emergency exits including their numbers, locations, sizes, markings etc. would be supplied.
ii) In addition to emergency exits, at least one escape hatch would be provided in roof as per bus code. A number of additional hatches may also be provided for facilitating ventilation in the unlikely event of air- conditioner failure.
15. Warranty/Guarantee
The Operator shall obtain necessary warranties on battery, motor along with the complete bus including all the assemblies, sub‐assemblies, fitments, components etc. and to operate & maintain the bus services for the entire duration of the Contract, i.e. 8 years or 6,00,000 kms whichever is later.
16. Quality assurance
71 | P a g e i) The Contractor would use materials including fasteners conforming to relevant Indian/International Standards and would get the same tested before use, meeting requirements of all specified parameters to ensure quality of material specified. However, random sample of materials picked up and duly sealed by representative of the Authority in presence of Contractor, out of purchased lot at works of the Contractor or out of the bus under fabrication/ completed bus and be sent for testing quality of components at CIRT, Pune/ARAI/BIS approved testing laboratories having testing facilities for testing all parameters of specifications of materials/ items. In the event of failure of samples in lab tests, testing would be conducted in same way again from fresh lot. The bidder would replace failed materials by those duly passed in lab tests.
ii) In the event of failure of material/ items in laboratory test, failure of material/ items (removed from completed bus) in laboratory test, acceptance decision about bus be taken by Authority after obtaining compensation/ recoveries of liquidated damages from bus supplier as per system decided by the Authority. Wherever, failure of material on one parameter or more than one parameter, recoveries for complete lot of materials used in bus would be made from manufacturer plus 20% damages thereof.
iii) Completed bus would be subjected to water leakage test conforming to BIS: 11865- 1986 or latest.
17. Other Technical Specifications
Description Specification
Type of Bus 9 Meter Midi AC Electric Bus
Overall length (mm) 9000
Width (mm) (2400 – 2500) ± 50 mm
Overall height (2900 – 3000) ± 50 mm
Floor Height (mm) (850 – 950) ± 50 mm
Fuel option Battery operated
Minimum 200 km with Air conditioned On Range in one full charge status
Time required for full charge Maximum 2 Hrs
Steering system Hydraulic power steering
Suspension system ECAS Front & Rear Fully Air Suspension
72 | P a g e Description Specification
Braking system Disc or Drum Brakes or combination of both with Pneumatic control & ABS
Antilock Brake System (ABS) As per CMVR
Electrical system 24 volt DC
Battery capacity 125 KWH
It should be able to operate efficiently at ambient temperatures of approximately Motor/battery power pack 0°C to 50°C, humidity level from 5% to operational requirements 100%, and altitude levels of up to 500 meters.
Number of seats 31 + Driver
Compatible technology can be used which Power Plant can meet vehicle performance. Steel radial tube-less. Size and Tyres performance as per CMVR Max. turning circle radius As per CMVR mm) In-swing doors (Front & Middle) with Type of doors Electro pneumatically controlled Min. passenger door aperture 750 - 800 (w/o flaps) in mm Min. clear door width (fully 650 ± 50 opened) in mm
Minimum door height in mm 1900
Air conditioning Capacity 28 KW
Other Technical Requirements:
1) Off-board charging system for buses complying IEC 62196-2:2011 or On Board charging system or latest applicable shall be provided. 2) All electrical wiring harness and accessories used on electric bus shall comply necessary automotive safety standards.
3) All units & electrical accessories and wiring harnesses use on the bus shall be so mounted that they are easily accessible and can be removed without disturbing other components. Further these accessories and wiring harnesses shall be well protected to prevent ingress of water.
73 | P a g e 4) The manufacturer shall submit Technical Specification of Components/Systems of Electric Propulsion system and submit the test certificate for these components as per the prescribed standards from the notified testing agencies like CIRT, ARAI, VRDE, etc. at the time of delivery of Prototype bus.
5) Mandatory Certification Compliance and acceptance tests for Safety Components, Batteries, Buses and Requirements for Battery Charging Infrastructure Systems.
6) The manufacturer shall undertake type testing of Traction Batteries fitted on the bus as per following mandatory AIS standard and submit copy of Approved certificate to the Undertaking.
Battery Operated Vehicles - Safety Requirements of Traction Batteries. These batteries for electric propulsion, technology should be compliant to nail penetration test.
74 | P a g e
Section II - Draft Concession Agreement
For
Supply, Operation and Maintenance of 100 Electric Buses on Gross Cost Contract (GCC) basis in the cities of Guwahati, Silchar and Jorhat in the State of Assam
75 | P a g e Table of Contents
1. Article 1: Definitions and Interpretation ...... 85 1.1. Definitions ...... 85 1.2. Interpretation ...... 85 1.3. Measurements and arithmetic conventions ...... 88 1.4. Priority of agreements, clauses and schedules ...... 88 2. Article 2: Scope of the Agreement ...... 90 2.1. Scope of the Agreement ...... 90 3. Article 3: Award of Contract ...... 90 3.1. The Contract ...... 90 4. Article 4: Conditions Precedent ...... 91 4.1. Conditions Precedent ...... 91 4.2. Damages for delay by the Authority ...... 93 4.3. Damages for delay by the Operator ...... 93 4.4. Deemed Termination upon delay ...... 93 5. Article 5: Obligations & Rights of the Operator ...... 94 5.1. Obligations of the Operator ...... 94 5.2. Obligations relating to Project Agreements ...... 97 5.3. Obligations relating to Change in Ownership ...... 99 5.4. Obligations relating to employment of foreign nationals ...... 101 5.5. Obligations relating to employment of personnel ...... 101 5.6. Advertisement and Branding of Buses ...... 103 5.7. Obligations regarding risk of loss or damage ...... 103 5.8. Obligations relating to information ...... 103 5.9. Obligations relating to aesthetic quality ...... 104 5.10. Obligations relating to noise control ...... 104 5.11. Facilities for physically challenged and elderly persons ...... 104 5.12. Obligations relating to charging infrastructure ...... 104 5.13. Rights of the Operator ...... 104 6. Article 6: Obligations & Rights of the Authority ...... 105 6.1. Obligations of the Authority ...... 105 6.2. Rights of the Authority ...... 107 7. Article 7: Representations and Warranties ...... 107 7.1. Representations and warranties of the Operator...... 107 7.2. Representations and warranties of the Authority ...... 109 7.3. Disclosure ...... 110 8. Article 8: Disclaimer ...... 110 8.1. Disclaimer ...... 110 9. Article 9: Performance Security ...... 112 9.1. Performance Security ...... 112 9.2. Appropriation of Performance Security ...... 112 9.3. Release of Performance Security ...... 113 10. Article 10: Land for Depots ...... 114 10.1. Site for the Maintenance Depots ...... 114 10.2. Licence and Right of Way for Depot Sites ...... 114 10.3. Procurement of the Depot Site ...... 115 10.4. Site to be free from Encumbrances ...... 117 10.5. Protection of Site from encroachments ...... 117 10.6. Special/temporary right of way ...... 117
76 | P a g e 10.7. Access to the Authority ...... 117 10.8. Geological and archaeological finds ...... 117 10.9. Felling of trees ...... 118 11. Article 11: Utilities, Associated Roads and Trees ...... 118 11.1. Existing utilities and roads ...... 118 11.2. Shifting of obstructing utilities ...... 118 11.3. New utilities and transport systems ...... 119 12. Article 12: Construction of the Maintenance Depots ...... 119 12.1. Development of Site ...... 119 12.2. Obligations prior to commencement of construction ...... 119 12.3. Maintenance during Construction Period ...... 120 12.4. Drawings ...... 120 12.5. Completion of the Maintenance Depots ...... 121 12.6. [Construction of basic infrastructure Works ...... 122 13. Article 13: Procurement of Buses ...... 122 13.1. Standards and Specifications ...... 122 13.2. Ownership of Buses ...... 123 13.3. Procurement of Buses ...... 123 13.4. Prototype ...... 123 13.5. Tests at Manufacturer’s Plant ...... 124 13.6. Supply of Prototype ...... 124 13.7. Acceptance of Prototypes ...... 124 13.8. Procurement of Buses ...... 125 13.9. Delay in Procurement ...... 125 13.10. Readiness for Commencement of Service ...... 125 13.11. Damage due to accident ...... 126 14. Article 14: Entry into Commercial Service ...... 127 14.1. Inspection by the Authority ...... 127 14.2. Safety Inspection ...... 127 14.3. Damages for delay ...... 128 15. Article 15: Change of Scope ...... 128 15.1. Change of Scope ...... 128 15.2. Procedure for Change of Scope ...... 128 15.3. Payment for Change of Scope ...... 129 15.4. Restrictions on certain works ...... 130 16. Article 16: Operation of Buses ...... 130 16.1. Operations of Buses ...... 130 16.2. Maintenance Depot ...... 131 16.3. Operation Manual ...... 131 16.4. Routes and Schedules ...... 131 16.5. Deployment Plan ...... 133 16.6. Incidents En-Route ...... 133 16.7. Excuse from Performance of Obligations ...... 134 16.8. Advertising on Buses and Maintenance Depots...... 134 16.9. User Fare ...... 135 17. Article 17: Maintenance of Buses ...... 135 17.1. Maintenance Obligations ...... 135 17.2. Maintenance Manual...... 135 17.3. Spares and Consumables ...... 136 17.4. Maintenance Requirements ...... 137
77 | P a g e 17.5. Damages for breach of Maintenance Obligations ...... 137 17.6. De-commissioning due to Emergency ...... 137 17.7. Authority’s right to take remedial measures ...... 137 17.8. Overriding powers of the Authority ...... 138 17.9. Restoration of loss or damage to the Buses ...... 139 17.10. Modifications to the Buses ...... 139 17.11. Operation Assistance ...... 139 17.12. Excuse from performance of obligations ...... 140 17.13. Warranties for defects and deficiencies ...... 140 17.14. Maintenance Depots ...... 141 17.15. Maintenance facilities ...... 142 18. Article 18: Safety Requirements ...... 142 18.1. Safety Requirements ...... 142 18.2. Guiding principles ...... 143 18.3. Obligations of the Operator ...... 143 18.4. Safety measures during construction ...... 143 18.5. Annual Safety Report ...... 143 19. Article 19: Monitoring of Operation and Maintenance ...... 144 19.1. Monthly status reports ...... 144 19.2. Reports of unusual occurrence ...... 144 19.3. Inspection ...... 145 19.4. Tests ...... 145 19.5. Remedial measures ...... 145 19.6. Responsibility of the Operator ...... 146 19.7. Real Time Data Access ...... 146 20. Article 20: Key Performance Indicators ...... 146 20.1. Key Performance Indicators ...... 146 20.2. Reliability ...... 146 20.3. Operation of Buses ...... 147 20.4. Punctuality ...... 147 20.5. Frequency ...... 147 20.6. Safety of Operations ...... 148 20.7. Certification ...... 148 20.8. Monthly Report ...... 149 20.9. Passenger Charter ...... 149 20.10. Damages for failure to achieve key performance indicators...... 149 20.11. Incentive for exceeding to achieve key performance indicators .....149 21. Article 21: Financial Close ...... 149 21.1. Financial Close ...... 150 21.2. Termination due to failure to achieve Financial Close...... 150 22. Article 22: Fee ...... 151 22.1. Fee ...... 151 22.2. Basis of Payment ...... 152 22.3. Payment of Fee ...... 152 22.4. Annual Assured Kilometre ...... 153 22.5. Revision of Fee ...... 153 23. Article 23: Training and Deputation of Government Employees ...... 154 23.1. Training ...... 154 23.2. Content and duration of training ...... 154 23.3. Location of training ...... 155
78 | P a g e 23.4. Annual training programme ...... 156 23.5. Costs of training ...... 156 23.6. Deputation ...... 156 23.7. Terms of deputation ...... 156 24. Article 24: Transfer of Maintenance Depots ...... 157 24.1. Transfer of Maintenance Depots ...... 157 24.2. Provision of Spares upon Termination ...... 157 25. Article 25: Insurance ...... 157 25.1. Insurance during Agreement Period ...... 157 25.2. Insurance Cover ...... 158 25.3. Notice to the Authority ...... 158 25.4. Evidence of Insurance Cover ...... 158 25.5. Remedy for failure to insure ...... 159 25.6. Waiver of subrogation ...... 159 25.7. Operator’s waiver ...... 159 25.8. Application of insurance proceeds ...... 159 25.9. Compliance with conditions of insurance policies ...... 159 26. Article 26: Accounts and Audit ...... 160 26.1. Audited accounts ...... 160 26.2. Appointment of auditors ...... 160 26.3. Certification of claims by Statutory Auditors ...... 161 26.4. Set-off ...... 161 26.5. Dispute resolution ...... 161 27. Article 27: Escrow Account ...... 161 27.1. Escrow Account ...... 161 27.2. Deposit in Escrow Account ...... 162 27.3. Withdrawal During Agreement Period ...... 162 27.4. Withdrawal Upon Termination ...... 163 28. Article 28: Traffic Regulation and Security ...... 164 28.1. Traffic regulation by the Operator ...... 164 28.2. Security ...... 164 29. Article 29: Force Majeure ...... 165 29.1. Force Majeure ...... 165 29.2. Non-Political Event...... 165 29.3. Indirect Political Event ...... 166 29.4. Political Event ...... 167 29.5. Duty to report Force Majeure Event...... 168 29.6. Effect of Force Majeure Event on the Contract ...... 168 29.7. Allocation of costs arising out of Force Majeure ...... 168 29.8. Termination Notice for Force Majeure Event...... 169 29.9. Termination Payment for Force Majeure Event ...... 170 29.10. Dispute resolution ...... 170 29.11. Excuse from performance of obligations ...... 170 30. Article 30: Compensation for Breach of Agreement ...... 171 30.1. Compensation for default by the Operator ...... 171 30.2. Compensation for default by the Authority ...... 171 30.3. Extension of Contract Period ...... 172 30.4. Compensation to be in addition ...... 172 30.5. Mitigation of costs and damage ...... 172 31. Article 31: Suspension of Operator’s Rights ...... 172
79 | P a g e 31.1. Suspension upon Operator Default ...... 172 31.2. Authority to act on behalf of Operator ...... 172 31.3. Revocation of Suspension ...... 173 31.4. Termination ...... 173 32. Article 32: Termination ...... 174 32.1. Termination for Operator Default ...... 174 32.2. Termination for Authority Default ...... 177 32.3. Termination Payment ...... 177 32.4. Certain limitations on Termination Payment ...... 178 32.5. Other rights and obligations of the Authority ...... 179 32.6. Survival of rights ...... 180 33. Article 33: Divestment of Rights and Interest ...... 180 33.1. Divestment requirements upon expiry of the Agreement Period ...... 180 33.2. Inspection and cure ...... 181 33.3. Cooperation and assistance on transfer of Maintenance Depots ...... 181 33.4. Divestment requirements upon Termination ...... 182 33.5. Inspection and cure ...... 183 33.6. Vesting Certificate ...... 183 33.7. Divestment costs etc...... 183 34. Article 34: Defects Liability after Termination ...... 184 34.1. Liability for defects after Termination ...... 184 34.2. Retention in Escrow Account ...... 184 35. Article 35 Assignment and Charges ...... 185 35.1. Restrictions on assignment and charges ...... 185 35.2. Permitted assignment and charges ...... 185 35.3. Substitution Agreement ...... 186 35.4. Assignment by the Government ...... 186 36. Article 36: Change in Law ...... 186 36.1. Increase in costs ...... 186 36.2. Reduction in costs ...... 187 36.3. Protection of NPV ...... 188 36.4. Restriction on cash compensation ...... 188 37. Article 37: Liability and Indemnity ...... 188 37.1. General indemnity ...... 188 37.2. Indemnity by the Operator ...... 189 37.3. Notice and contest of claims ...... 190 37.4. Defence of claims ...... 190 37.5. No consequential claims ...... 191 37.6. Limitation of Liability ...... 192 37.7. Survival on Termination ...... 192 38. Article 38: Rights and Title over Sites ...... 192 38.1. Operator’s rights ...... 192 38.2. Access rights of the Authority and others ...... 192 38.3. Property taxes ...... 192 38.4. Restriction on sub-letting ...... 193 39. Article 39: Dispute Resolution ...... 193 39.1. Dispute resolution ...... 193 39.2. Conciliation ...... 193 39.3. Arbitration...... 194 39.4. Adjudication by a tribunal ...... 194
80 | P a g e 40. Article 40: Disclosure ...... 195 40.1. Disclosure of Specified Documents ...... 195 40.2. Disclosure of Documents relating to safety ...... 195 40.3. Withholding disclosure of Protected Documents ...... 195 41. Article 41: Redressal of Complaints ...... 195 41.1. Complaint Register...... 195 41.2. Redressal of complaints ...... 196 42. Article 42: Miscellaneous ...... 196 42.1. Governing law and jurisdiction ...... 196 42.2. Waiver of immunity ...... 196 42.3. Depreciation ...... 197 42.4. Delayed payments ...... 197 42.5. Waiver ...... 197 42.6. Liability for review of Documents and Drawings ...... 198 42.7. Exclusion of implied warranties etc...... 198 42.8. Survival ...... 198 42.9. Entire Agreement ...... 199 42.10. Severability ...... 199 42.11. No partnership ...... 199 42.12. Third parties ...... 199 42.13. Successors and assigns ...... 200 42.14. Notices ...... 200 42.15. Language ...... 201 42.16. Counterparts ...... 201 43. Article 43: Definitions ...... 201 SCHEDULES ...... 216 SCHEDULE-A ...... 216 SITE OF THE MAINTENANCE DEPOT ...... 216 Annex – I: Site of the Depot [*] ...... 217 [Annex-II: Real Estate Development] ...... 218 Annex - III: Basic Infrastructure works [*] ...... 219 SCHEDULE -B ...... 220 SPECIFICATIONS AND STANDARDS ...... 220 Annex – I ...... 221 SCHEDULE-C ...... 222 APPLICABLE PERMITS ...... 222 SCHEDULE-D ...... 223 PERFORMANCE SECURITY ...... 223 SCHEDULE -E ...... 227 COMPLETION SCHEDULE ...... 227 SCHEDULE-F ...... 228 DESIGN AND DRAWINGS ...... 228 Annex – I: List of Designs and Drawings [*] ...... 229 SCHEDULE-G ...... 230 PROCUREMENT SCHEDULE ...... 230 SCHEDULE-H ...... 231 TESTS ...... 231 Annex – I: Type Tests [*] ...... 233 Annex – II: Routine Tests [*] ...... 234 SCHEDULE-I ...... 235
81 | P a g e OPERATION AND MAINTENANCE REQUIREMENTS ...... 235 SCHEDULE-J ...... 238 DEPLOYMENT PLAN ...... 238 SCHEDULE-K ...... 241 SAFETY REQUIREMENTS ...... 241 SCHEDULE-L ...... 243 MAINTENANCE DEPOTS EQUIPMENT ...... 243 SCHEDULE-M ...... 246 ESCROW AGREEMENT ...... 246 SCHEDULE-N ...... 261 PASSENGER CHARTER ...... 261 SCHEDULE-O ...... 268 STAFFING QUALIFICATIONS ...... 268 SCHEDULE-P ...... 269 VESTING CERTIFICATE ...... 269 SCHEDULE-Q ...... 270 DATA MONITORING SYSTEM ...... 270 SCHEDULE-R ...... 271 PANEL OF CHARTERED ACCOUNTANTS ...... 271 SCHEDULE-S ...... 273 SUBSTITUTION AGREEMENT ...... 273 SCHEDULE-T ...... 283 STATEMENT OF INPUT COST ...... 283 SCHEDULE-U ...... 284 PENALTIES ...... 284 SCHEDULE-V...... 287 EXIT MANAGEMENT ...... 287
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SUPPLY-CUM-OPERATION AND MAINTENANCE AGREEMENT
THIS AGREEMENT is entered into on this {the ……………………… day of...... , 20…..}$
BETWEEN
1 THE [Managing Director] OF [ASTC] represented by [•], and having its offices at [•] (hereinafter referred to as the “Authority” which expression shall, unless repugnant to the context or meaning thereof, include its administrators, successors and assigns) of One Part;
AND
2 {****** Limited, a company incorporated under the provisions of the Companies Act, 2013 and having its registered office at ...... , (hereinafter referred to as the “Operator” which expression shall, unless repugnant to the context or meaning thereof, include its successors and permitted assigns and substitutes) of the Other Part.
WHEREAS:
(A) The Authority had resolved to procure electric Buses through a supply-cum- maintenance contract which will inter alia include setting in accordance with the terms and conditions to be set forth in the supply - cum - maintenance agreement (the “Agreement”).
(B) The Authority had accordingly invited proposals by its Request for Qualification No. ***** (the “Request for Qualification” or “RFQ”) for short listing of bidders and had shortlisted certain bidders including, inter alia, the {the selected bidder/ consortium comprising ………………………………… and ……………………………. (collectively the “Consortium”) with ……………. as the Lead Member}.
(C) The Authority had prescribed the technical and commercial terms and conditions, and invited bids (the “Request for Proposals” or “RFP”) from the bidders shortlisted pursuant to the RFQ for undertaking the Project.
(D) After evaluation of the bids received, the Authority had accepted the bid of the {selected bidder/ Consortium} (the “Selected Bidder”) and issued its Letter of Award No. …….. dated …………. (hereinafter called the “LOA”) to the Selected Bidder requiring, inter alia, the execution of this Agreement within 30 (thirty) days of the date of issue thereof.
{The Selected Bidder has since promoted and incorporated the ……………. as a limited liability company under the Companies Act 2013, and has
83 | P a g e requested the Authority to accept the Operator as the entity which shall undertake and perform the obligations and exercise the rights of the Selected Bidder under the LOA, including the obligation to enter into this Agreement pursuant to the LOA for undertaking the Project.}
(E) {By its letter dated …………., the Operator has also joined in the said request of the Selected Bidder to the Authority to accept it as the entity which shall undertake and perform the obligations and exercise the rights of the Selected Bidder including the obligation to enter into this Agreement pursuant to the LOA. The Operator has further represented to the effect that it has been promoted by the Selected Bidder for the purposes hereof.}
(F) The Authority has {agreed to the said request of the Selected Bidder and the Operator, and the Parties have accordingly} agreed to enter into this Agreement with the Operator for Supply- cum-Operation and Maintenance of Buses and for setting up of the Maintenance Depots at {***} and {***} in {***} on Build, Own, Operate and Transfer (the “BOOT”) basis, subject to and on the terms and conditions set forth hereinafter.
NOW THEREFORE in consideration of the foregoing and the respective covenants and agreements set forth in this Agreement, the sufficiency and adequacy of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:
Note: The provisions in curly parenthesis/brackets, square brackets and blank spaces in this document shall be retained in the draft Agreement and shall be suitably modified/ filled after completion of the bid process to reflect the particulars relating to the selected bidder and other post-bid particulars.
84 | P a g e 1. Article 1: Definitions and Interpretation
1.1. Definitions
The words and expressions beginning with capital letters and defined in this Agreement (including those in Article 43) shall, unless the context otherwise requires, have the meaning ascribed thereto herein, and the words and expressions defined in the Schedules and used therein shall have the meaning ascribed thereto in the Schedules.
1.2. Interpretation
i. In this Agreement, unless the context otherwise requires,
(a) references to any legislation or any provision thereof shall include amendment or re- enactment or consolidation of such legislation or any provision thereof so far as such amendment or re-enactment or consolidation applies or is capable of applying to any transaction entered into hereunder;
(b) references to laws of the State, laws of India or Indian law or regulation having the force of law shall include the laws, acts, ordinances, rules, regulations, bye laws or notifications which have the force of law in the territory of India and as from time to time may be amended, modified, supplemented, extended or re-enacted;
(c) references to a “person” and words denoting a natural person shall be construed as a reference to any individual, firm, company, corporation, society, trust, government, state or agency of a state or any association or partnership (whether or not having separate legal personality) of two or more of the above and shall include successors and assigns;
(d) the table of contents, headings or sub-headings in this Agreement are for convenience of reference only and shall not be used in, and shall not affect, the construction or interpretation of this Agreement;
(e) the words “include” and “including” are to be construed without limitation and shall be deemed to be followed by “without limitation” or “but not limited to” whether or not they are followed by such phrases;
(f) references to “construction” or “building” include, unless the context otherwise requires, investigation, design, developing, engineering, procurement, delivery, transportation, installation, processing, fabrication, testing, commissioning and other activities incidental to the construction, and “construct” or “build” shall be construed accordingly; 85 | P a g e
(g) references to “development” include, unless the context otherwise requires, construction, renovation, refurbishing, augmentation, upgradation and other activities incidental thereto, and “develop” shall be construed accordingly;
(h) any reference to any period of time shall mean a reference to that according to Indian Standard Time;
(i) any reference to “hour” shall mean a period of 60 (sixty) minutes commencing either on the hour or on the half hour of the clock, which by way of illustration means 5.00 (five), 6.00 (six), 7.00 (seven) and so on being hours on the hour of the clock and 5.30 (five thirty), 6.30 (six thirty), 7.30 (seven thirty) and so on being hours on the half hour of the clock;
(j) any reference to day shall mean a reference to a calendar day;
(k) reference to a “business day” shall be construed as reference to a day (other than a Sunday and public holiday) on which banks in Guwahati are generally open for business;
(l) any reference to month shall mean a reference to a calendar month as per the Gregorian calendar;
(m) any reference to “quarter” shall mean a reference to the period of 3 (three) months commencing from April 1, July 1, October 1, and January 1, as the case may be;
(n) references to any date, period or Project Milestone shall mean and include such date, period or Project Milestone as may be extended pursuant to this Agreement;
(o) any reference to any period commencing “from” a specified day or date and “till” or “until” a specified day or date shall include both such days or dates; provided that if the last day of any period computed under this Agreement is not a business day, then the period shall run until the end of the next business day;
(p) the words importing singular shall include plural and vice versa;
(q) references to any gender shall include the other and the neutral gender;
(r) “lakh” means a hundred thousand (100,000) and “crore” means ten million (10,000,000);
(s) “indebtedness” shall be construed so as to include any obligation (whether incurred as principal or surety) for the payment or repayment of 86 | P a g e money, whether present or future, actual or contingent;
(t) references to the “winding-up”, “dissolution”, “insolvency”, or “reorganisation” of a company or corporation shall be construed so as to include any equivalent or analogous proceedings under the law of the jurisdiction in which such company or corporation is incorporated or any jurisdiction in which such company or corporation carries on business including the seeking of liquidation, winding-up, reorganisation, dissolution, arrangement, protection or relief of debtors;
(u) save and except as otherwise provided in this Agreement, any reference, at any time, to any agreement, deed, instrument, licence or document of any description shall be construed as reference to that agreement, deed, instrument, licence or other document as amended, varied, supplemented, modified or suspended at the time of such reference; provided that this Sub-clause (u) shall not operate so as to increase liabilities or obligations of the Authority hereunder or pursuant hereto in any manner whatsoever;
(v) any agreement, consent, approval, authorisation, notice, communication, information or report required under or pursuant to this Agreement from or by any Party shall be valid and effective only if it is in writing under the hand of a duly authorised representative of such Party in this behalf and not otherwise;
(w) the Schedules and Recitals to this Agreement form an integral part of this Agreement and will be in full force and effect as though they were expressly set out in the body of this Agreement;
(x) references to Recitals, Articles, Clauses, Sub-clauses, Provisos or Schedules in this Agreement shall, except where the context otherwise requires, mean references to Recitals, Articles, Clauses, Sub-clauses, Provisos and Schedules of or to this Agreement; reference to an Annex shall, subject to anything to the contrary specified therein, be construed as a reference to an Annex to the Schedule in which such reference occurs; and reference to a Paragraph shall, subject to anything to the contrary specified therein, be construed as a reference to a Paragraph of the Schedule or Annex, as the case may be, in which such reference appears;
(y) the damages payable by either Party to the other of them, as set forth in this Agreement, whether on per diem basis or otherwise, are mutually agreed genuine pre- estimated loss and damage likely to be suffered and incurred by the Party entitled to receive the same and are not by way of penalty (the “Damages”); and
(z) time shall be of the essence in the performance of the Parties’ respective obligations. If any time period specified herein is extended,
87 | P a g e such extended time shall also be of the essence.
ii. Unless expressly provided otherwise in this Agreement, any Documentation required to be provided or furnished by the Operator to the Authority shall be provided free of cost and in three copies, and if the Authority is required to return any such Documentation with their comments and/or approval, they shall be entitled to retain two copies thereof.
iii. The rule of construction, if any, that a contract should be interpreted against the parties responsible for the drafting and preparation thereof, shall not apply.
iv. Any word or expression used in this Agreement shall, unless otherwise defined or construed in this Agreement, bear its ordinary English meaning and, for these purposes, the General Clauses Act, 1897 shall not apply.
1.3. Measurements and arithmetic conventions
All measurements and calculations shall be in the metric system and calculations done to 2 (two) decimal places, with the third digit of 5 (five) or above being rounded up and below 5 (five) being rounded down; provided that the drawings, engineering dimensions and tolerances may exceed 2 (two) decimal places as required.
1.4. Priority of agreements, clauses and schedules
1.1.2 This Agreement, and all other agreements and documents forming part of or referred to in this Agreement are to be taken as mutually explanatory and, unless otherwise expressly provided elsewhere in this Agreement, the priority of this Agreement and other documents and agreements forming part hereof or referred to herein shall, in the event of any conflict between them, be in the following order:
(a) this Agreement; and
(b) all other agreements and documents forming part hereof or referred to herein, i.e. the Agreement at (a) above shall prevail over the agreements and documents at (b) above.
1.1.3 Subject to the provisions of Clause 1.4.1, in case of ambiguities or discrepancies within this Agreement, the following shall apply:
(a) between two or more Clauses of this Agreement, the provisions of a specific Clause relevant to the issue under consideration shall prevail over those in other Clauses;
(b) between the Clauses of this Agreement and the Schedules, the Clauses shall prevail and between Schedules and Annexes, the Schedules shall prevail;
88 | P a g e (c) between any two Schedules, the Schedule relevant to the issue shall prevail;
(d) between the written description on the Drawings and the Specifications and Standards, the latter shall prevail;
(e) between the dimension scaled from the Drawing and its specific written dimension, the latter shall prevail; and
(f) between any value written in numerals and that in words, the latter shall prevail.
89 | P a g e 2. Article 2: Scope of the Agreement
2.1. Scope of the Agreement
The scope of the Agreement (the “Scope of the Agreement”) shall mean and include, during the Term:
(a) supply of buses conforming to the Specifications and Standards set forth in Schedule- B (the “Buses”) and in accordance with the provisions of this Agreement;
(b) Operation and Maintenance of Buses in accordance with the provisions of this Agreement; and
(c) setting up and operation and maintenance of Maintenance Depots [and Real Estate Development], on the Depot Sites specified in Schedule-B, in accordance with the provisions of this Agreement.
(d) Under the FAME (India Faster Adoption and Manufacturing of Electric Vehicles) scheme if any subsidy shall be granted by Government of India, only the Authority (ASTC) shall have right to the grant, no claim by operator shall be consider in this regarding.
3. Article 3: Award of Contract
3.1. The Contract
3.1.1 Subject to and in accordance with the provisions of this Agreement, Applicable Laws and the Applicable Permits, the Authority hereby awards to the Operator the right to procure, supply, Operate and Maintain the Buses and construct, Operate and Maintain the Maintenance Depots for the period specified herein (the “Contract”) for a period of 8 (eight) years from the Appointed Date, and the Operator hereby accepts the Contract and agrees to implement the same subject to and in accordance with the terms and conditions set forth herein.
3.1.2 Subject to and in accordance with the provisions of this Agreement, the Contract hereby granted shall oblige or entitle (as the case may be) the Operator to:
(a) procure, and supply Buses in accordance with the provisions of this Agreement;
(b) Operate and Maintain the Buses in accordance with the provisions of this Agreement;
(c) Right of Way, access and license in respect of Depot Sites for 90 | P a g e performing its Maintenance Obligations;
(d) finance, construct, Operate and Maintain the Maintenance Depots;
(e) perform and fulfil all of the Operator’s obligations under and in accordance with this Agreement;
(f) save as otherwise provided in this Agreement, bear and pay all costs, expenses and charges in connection with or incidental to the performance of the obligations of the Operator under this Agreement; and
(g) neither assign, transfer or sublet or create any lien or Encumbrance on this Agreement nor transfer, sub-lease, sub-license or part possession of the Maintenance Depots and the real estate related thereto including the Depot Site, save and except as expressly permitted by this Agreement.
3.1.3 Subject to and in accordance with the provisions of this Agreement and Applicable Laws, the Contract hereby granted shall, without prejudice to the provisions of Clause 3.1.2, entitle the Operator to undertake development, operation and maintenance of the real estate specified in Schedule-A and to exploit such development for commercial purposes (the “Real Estate Development”) with the right to sub-license any or all parts thereof by means of Project Agreements.
4. Article 4: Conditions Precedent
4.1. Conditions Precedent
4.1.1 Save and except as provided in [Articles 4, 7, 8, 9, 10, 22, 30, 40 and 43], or unless the context otherwise requires, the respective rights and obligations of the Parties under this Agreement shall be subject to the satisfaction in full of the conditions precedent specified in this Clause 4.1 (the “Conditions Precedent”). Provided, however, that a Party may grant waiver from satisfaction of any Condition Precedent by the other Party in accordance with the provisions of Clauses 4.1.2 or 4.1.3, as the case may be, and to the extent of such waiver, that Condition Precedent shall be deemed to be fulfilled for the purposes of this Clause 4.1.1
4.1.2 The Operator may, upon providing the Performance Security to the Authority in accordance with Article 9, at any time after 15 (fifteen) days from the date of this Agreement or on an earlier day acceptable to the Authority, by notice require the Authority to satisfy the Condition Precedent set forth in this Clause 4.1.2 within a period of 90 (ninety) days of the notice, and the Condition Precedent required to be satisfied by the Authority prior to the
91 | P a g e Appointed Date shall be deemed to have been fulfilled when the Authority shall have:
(a) procured for the Operator the Right of Way to the Depot Site in accordance with the provisions of Clause 10.3.1; and
(b) procured all Applicable Permits required to be procured by the Authority as specified in Schedule- C, including those relating to environmental protection and conservation of the Site1
4.1.3 The Conditions Precedent required to be satisfied by the Operator within a period of 120 (one hundred and twenty) days from the date of this Agreement shall be deemed to have been fulfilled when the Operator shall have:
(a) provided Performance Security to the Authority pursuant to Article 9;
(b) executed and procured execution of the Escrow Agreement;
(c) executed and procured execution of the Substitution Agreement;
(d) delivered to the Authority from {the Consortium Members, their respective} confirmation, in original, of the correctness of their representations and warranties set forth in Sub-clauses (k), (l) and (m) of Clause 7.1;
(e) procured all the Applicable Permits specified in Schedule-C unconditionally or if subject to conditions, then all such conditions required to be fulfilled by the date specified therein shall have been satisfied in full and such Applicable Permits are in full force and effect;
(f) executed the Financing Agreements and delivered to the Authority 3 (three) true copies thereof, duly attested by a Director of the Operator;
(g) delivered to the Authority 3 (three) true copies of the Financial Package and the Financial Model, duly attested by a Director of the Operator, along with 3 (three) soft copies of the Financial Model in MS Excel version or any substitute thereof, which is acceptable to the Senior Lenders; and
(h) delivered to the Authority a legal opinion from the legal counsel of the Operator with respect to the authority of the Operator to enter into this Agreement and the enforceability of the provisions thereof;
Provided that upon request in writing by the Operator, the Authority may, in its discretion, waive any of the Conditions Precedent set forth in this Clause 4.1.3. For the avoidance of doubt, the Authority may, in its sole discretion, grant any waiver hereunder with such conditions as it may deem fit.
92 | P a g e 1 In projects where environmental clearance is restricted to small portions of the Site or to the felling of trees, this Condition Precedent may be deleted and such portions may be included, as necessary, in the Appendix specified in Clause 10.3.1. The guiding principle should be that the obligations of the Operator are predictable and not beyond its control.
4.1.4 Each Party shall make all reasonable endeavors to satisfy the Conditions Precedent within the time stipulated and shall provide the other Party with such reasonable cooperation as may be required to assist that Party in satisfying the Conditions Precedent for which that Party is responsible.
4.1.5 The Parties shall notify each other in writing at least once a week on the progress made in satisfying the Conditions Precedent. Each Party shall promptly inform the other Party when any Condition Precedent for which it is responsible has been satisfied. For the avoidance of doubt, the Operator shall, upon satisfaction or waiver, as the case may be, of all the Conditions Precedent, notify the Authority of the occurrence of the Appointed Date.
4.2. Damages for delay by the Authority
In the event that (i) the Authority does not procure fulfilment or waiver of the Condition Precedent set forth in Clause 4.1.2 within the period specified in respect thereof, and (ii) the delay has not occurred as a result of breach of this Agreement by the Operator or due to Force Majeure, the Authority shall pay to the Operator Damages in an amount calculated at the rate of [0.01% (zero point zero one per cent)] of the Performance Security for each day’s delay until the fulfilment of such Conditions Precedent, subject to a maximum of [5% (five per cent)] of the Performance Security.
4.3. Damages for delay by the Operator
In the event that (i) the Operator does not procure fulfilment or waiver of any or all of the Conditions Precedent set forth in Clause 4.1.3 within the period specified in that Clause, and (ii) the delay has not occurred as a result of breach of this Agreement by the Authority or due to Force Majeure, the Operator shall pay to the Authority Damages in an amount calculated at the rate of 0.25% (zero point two five per cent) of the Performance Security for each day’s delay until the fulfilment of such Conditions Precedent, subject to a maximum amount equal to the Bid Security, and upon reaching such maximum, the Authority may, in its sole discretion and subject to the provisions of Clause 9.2, terminate the Agreement. Provided that in the event of delay by the Authority in procuring fulfilment of the Condition Precedent specified in Clause 4.1.2, no Damages shall be due or payable by the Operator under this Clause 4.3 until the date on which the Authority shall have procured fulfilment of the Conditions Precedent specified in Clause 4.1.2.
4.4. Deemed Termination upon delay
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Without prejudice to the provisions of Clauses 4.2 and 4.3, and subject to the provisions of Clause 9.2, the Parties expressly agree that in the event the Appointed Date does not occur, for any reason whatsoever, before 400 (four hundred) days of the date of this Agreement or the extended period provided in accordance with this Agreement, all rights, privileges, claims and entitlements of the Operator under or arising out of this Agreement shall be deemed to have been waived by, and to have ceased with the concurrence of the Operator, and the Agreement shall be deemed to have been terminated by mutual agreement of the Parties. Provided, however, that in the event the delay in occurrence of the Appointed Date is for reasons attributable to the Operator, the Performance Security of the Operator shall be encashed and appropriated by the Authority as Damages thereof.
5. Article 5: Obligations & Rights of the Operator
5.1. Obligations of the Operator
5.1.1 The Operator shall procure the Buses as per the Procurement Schedule provided in Schedule- G hereto for providing the Services in accordance with the Deployment Plan and in accordance with the terms and conditions of this Agreement.
5.1.2 The Operator shall procure at its cost and expense, all Applicable Permits from Government Instrumentalities including but not limited, the certificate of registration, certification of fitness from the relevant RTO having jurisdiction over the Project and shall operate and maintain the Buses in accordance with the terms and conditions of this Agreement.
5.1.3 Subject to and on the terms and conditions of this Agreement, the Operator shall, at its own cost and expense, procure finance for and undertake the design, engineering, procurement, construction and operation of the Maintenance Depots for the maintenance of Buses and shall observe, fulfil, comply with and perform all its obligations set out in this Agreement or arising hereunder.
5.1.4 The Operator shall comply with all Applicable Laws and Applicable Permits (including renewals as required) in the performance of its obligations under this Agreement.
5.1.5 The Operator shall bear the cost associated with electricity and water.
5.1.6 Operations and Maintenance of Bus Depot The Operator shall:
a) maintain Bus Depot or space provided within the Bus Depot including 94 | P a g e maintenance of facilities, charging stations, equipment, installations thereat and ensure availability of skilled personnel and supervisor for regular upkeep, maintenance, cleaning and safe-keeping of Contracted Buses, in accordance with the provisions of this Agreement and the Bus Depot License Agreement; b) bear expenses including costs relating to materials, consumables etc. that may be required from time to time throughout the Agreement Period at the Bus Depot and to ensure that the Bus Depot is exclusively used for the maintenance of the Contracted Buses being operated by the Operator under this Agreement; c) operate and maintain the equipment installed by the Authority at the Control Centre to monitor the movement of Contracted Buses.
5.1.7 The Operator shall ensure at its own cost and expense and keep available at all times, any and all equipment, spare batteries, charging infrastructure, consumables, machines and/or materials that are required for the uninterrupted and continuous operation, management and maintenance of the Bus Service and the implementation of this Agreement. It is clarified that all the costs in respect of such equipment, material and consumables shall be solely borne by the Operator;
5.1.8 The Operator shall maintain ITS on the Contracted Buses to allow the Authority to monitor the Bus Service, as well as any other devices deemed necessary for the smooth operation of the system;
5.1.9 The Operator shall:
(a) maintain the on-board passenger information system, installed on Contracted Buses, and ensure the information is legible to the public at all times;
(b) shall be solely responsible to bear liability on account of any taxes, levies, duties etc. including GST, at all times during the Agreement Period;
(c) be liable for arranging and bearing the costs of recruitment and training of staff and qualified personnel required in relation to the Project;
(d) maintain log books Bus wise and make proper entries related to all maintenance works/ activities pertaining to each Contracted Bus undertaken on regular basis. The Authority shall be free to inspect log books at all times during working hours and the Operator shall make copies of log books available to the Authority or its representative on a quarterly basis and answer all queries to its satisfaction;
(e) provide all information, data, records, documents or information as may be required by the Authority, from time to time; and participate in all the meetings, discussions as directed by the Authority from time to time.
95 | P a g e (f) Make timely payment of all taxes and duties due and payable under Applicable Law.
(g) Shall ensure that it promptly pays any fines or damages that may be imposed for any defaults in compliance with traffic rules or other Applicable Laws in relation to the operation of the Bus Service.
5.1.10 No Alterations or Modifications of the Contracted Buses: The Operator shall a) ensure that there are no alterations in the Contracted Buses or any part thereof made at any point of time including the color of such Contracted Buses without the prior written approval of the Authority; b) ensure that no additional or new equipment, hardware or software is installed or used in the Contracted Buses without prior approval of Authority; c) shall not tamper or interfere with any equipment, instrument or system including the GPS tracking facilities and CCTV surveillance and any other equipment without prior approval of Authority.
5.1.11 Complaints Redressal: The Operator shall a) maintain a complaints register on every Contracted Bus, and shall ensure that the Complaint Register is not tampered with in any manner at any point of time; b) take appropriate action as per the instructions notified by the Authority in relation to any complaint made by the passenger or user of the Contracted Bus or any third person in relation to the Bus Service;
5.1.12 Save and except as otherwise provided in this Agreement or Applicable Laws, as the case may be, the Operator shall, in discharge of all its obligations under this Agreement, conform with and adhere to Good Industry Practice.
5.1.13 The Operator shall, at its own cost and expense, in addition to and not in derogation of its obligations elsewhere set out in this Agreement:
(a) make, or cause to be made, necessary applications to the relevant Government Instrumentalities with such particulars and details as may be required for obtaining Applicable Permits, and obtain and keep in force and effect such Applicable Permits in conformity with Applicable Laws;
(b) procure, as required, the appropriate proprietary rights, licenses, agreements and permissions for materials, methods, processes, know- how and systems used or incorporated into the Buses and Maintenance Depots;
(c) perform and fulfil its obligations under the Financing Agreements;
96 | P a g e (d) make reasonable efforts to maintain harmony and good industrial relations among the personnel employed by it or its Contractors in connection with the performance of its obligations under this Agreement;
(e) ensure and procure that its Contractors comply with all Applicable Permits and Applicable Laws in the performance by them of any of the Operator’s obligations under this Agreement; (f) always act in a manner consistent with the provisions of this Agreement and not omit or cause or fail to do any act, deed or thing, whether intentionally or otherwise, which may in any manner be violative of any of the provisions of this Agreement;
(g) ensure that Users are treated with due courtesy and provided with ready access to services and information;
(h) support, cooperate with and facilitate the Government in the implementation and operation of the Project in accordance with the provisions of this Agreement; and
(i) take all reasonable precautions for the prevention of accidents on or around the Maintenance Depots and provide all reasonable assistance and emergency medical aid to accident victims; and
(j) transfer the Maintenance Depots to the Authority upon Termination of this Agreement, in accordance with the provisions thereof.
5.2. Obligations relating to Project Agreements
5.2.1 It is expressly agreed that the Operator shall, at all times, be responsible and liable for all its obligations under this Agreement notwithstanding anything contained in the Project Agreements or any other agreement, and no default under any Project Agreement or agreement shall excuse the Operator from its obligations or liability hereunder.
5.2.2 The Operator shall submit to the Authority the drafts of all Project Agreements or any amendments or replacements thereto for its review and comments, and the Authority shall have the right but not the obligation to undertake such review and provide its comments, if any, to the Operator within 15 (fifteen) days of the receipt of such drafts. Within 7 (seven) days of execution of any Project Agreement or amendment thereto, the Operator shall submit to the Authority a true copy thereof, duly attested by a Director or any person authorized by the Board of Directors of the Operator, for its record. For the avoidance of doubt, it is agreed that the review and comments hereunder shall be limited to ensuring compliance with the terms of this Agreement. It is further agreed that any failure or omission of the Authority to review and/ or comment hereunder shall not be construed or deemed as acceptance of any such agreement or document by the Authority. 97 | P a g e No review and/or observation of the Authority and/or its failure to review and/or convey its observations on any document shall relieve the Operator of its obligations and liabilities under this Agreement in any manner nor shall the Authority be liable for the same in any manner whatsoever.
5.2.3 The Operator shall not make any addition, replacement or amendments to any of the Financing Agreements without the prior written consent of the Authority if such addition, replacement or amendment has, or may have, the effect of imposing or increasing any financial liability or obligation on the Authority, and in the event that any replacement or amendment is made without such consent, the Operator shall not enforce such replacement or amendment nor permit enforcement thereof against the Authority. For the avoidance of doubt, the Authority acknowledges and agrees that it shall not unreasonably withhold its consent for restructuring or rescheduling of the debt of the Operator. 5.2.4 Notwithstanding anything to the contrary contained in this Agreement, the Operator shall not sub-lease, sub-license, assign or in any manner create an Encumbrance on the Depot Sites, without prior written approval of the Authority, which approval the Authority may, in its discretion, deny if such sub-lease, sub-licence, assignment or Encumbrance has or may have a material adverse effect on the rights and obligations of the Authority under this Agreement or Applicable Laws.
[5.2.5 Notwithstanding anything to the contrary contained in this Agreement, the Operator shall not sub-licence, assign or in any manner create an Encumbrance on any Project Asset forming part of Real Estate Development without prior written approval of the Authority, which approval the Authority may, in its discretion, deny if such sub-licence, assignment or Encumbrance has or may have a material adverse effect on the rights and obligations of the Authority under this Agreement or Applicable Laws; provided that the provisions of this Clause 5.2.5 shall not apply where the Operator grants a sub-licence for a cumulative period, including any renewals thereof, not exceeding 11 (eleven) months. For the avoidance of doubt, it is agreed that if the Authority does not deny the approval required under this C l a u s e 5.2.5 within a period of 60 (sixty) days from the date of receiving a notice along with full particulars and documents from the Operator, the approval shall be deemed to have been granted to the extent such sub-licence, assignment or Encumbrance, as the case may be, is in accordance with the provisions of this Agreement.]
[5.2.6 Notwithstanding anything to the contrary contained in Clause 5.2.5, the Operator shall not sub–licence, assign or in any manner create an Encumbrance on any Project Asset forming part of Real Estate Development at any time prior to the [3rd (third) anniversary] of the Appointed Date. For the avoidance of doubt, the restriction imposed herein shall not apply to assignment under the Substitution Agreement.]
5.2.7 The Operator shall procure that each of the Project Agreements contains
98 | P a g e provisions that entitle the Authority to step into such agreement, in its sole discretion, in substitution of the Operator in the event of Termination or Suspension (the “Covenant”). For the avoidance of doubt, it is expressly agreed that in the event the Authority does not exercise such rights of substitution within a period not exceeding 90 (ninety) days from the Transfer Date, the Project Agreements shall be deemed to cease to be in force and effect on the Transfer Date without any liability whatsoever on the Authority and the Covenant shall expressly provide for such eventuality. The Operator expressly agrees to include the Covenant in all its Project Agreements and undertakes that it shall, in respect of each of the Project Agreements, procure and deliver to the Authority an acknowledgment and undertaking, in a form acceptable to the Authority, from the counter party(s) of each of the Project Agreements, where under such counter party(s) shall acknowledge and accept the Covenant and undertake to be bound by the same and not to seek any relief or remedy whatsoever from the Authority in the event of Termination or Suspension.
5.2.8 Notwithstanding anything to the contrary contained in this Agreement, the Operator agrees and acknowledges that selection or replacement of an O&M Contractor and execution of the O&M Contract shall be subject to the prior approval of the Authority from national security and public interest perspective, the decision of the Authority in this behalf being final, conclusive and binding on the Operator, and undertakes that it shall not give effect to any such selection or contract without prior approval of the Authority. For the avoidance of doubt, it is expressly agreed that approval of the Authority hereunder shall be limited to national security and public interest perspective, and the Authority shall endeavor to convey its decision thereon expeditiously. It is also agreed that the Authority shall not be liable in any manner on account of grant or otherwise of such approval and that such approval or denial thereof shall not in any manner absolve the Operator or its Contractors from any liability or obligation under this Agreement.
5.3. Obligations relating to Change in Ownership
5.3.1 The Operator shall not undertake or permit any Change in Ownership, except with the prior written approval of the Authority.
5.3.2 Notwithstanding anything to the contrary contained in this Agreement, the Operator agrees and acknowledges that:
(a) all acquisitions of Equity by an acquirer, either by himself or with any person acting in concert, directly or indirectly, including by transfer of the direct or indirect legal or beneficial ownership or control of any Equity, in aggregate 25% (twenty five per cent) or more of the total Equity of the Operator; or
(b) acquisition of any control directly or indirectly of the Board of Directors of the Operator by any person either by himself or together
99 | P a g e with any person or persons acting in concert with him, shall constitute a Change in Ownership requiring prior approval of the Authority from national security and public interest perspective, the decision of the Authority in this behalf being final, conclusive and binding on the Operator, and undertakes that it shall not give effect to any such acquisition of Equity or control of the Board of Directors of the Operator without such prior approval of the Authority. For the avoidance of doubt, it is expressly agreed that approval of the Authority hereunder shall be limited to national security and public interest perspective, and the Authority shall endeavour to convey its decision thereon expeditiously. It is also agreed that the Authority shall not be liable in any manner on account of grant or otherwise of such approval and that such approval or denial thereof shall not in any manner absolve the Operator from any liability or obligation under this Agreement. It is further agreed that in the event of any acquisition of shares or control in the Lead Member or its holding company by another overseas entity, which results in a Change in Ownership as set forth in this Clause 5.3.2, the Operator shall inform the Authority of such occurrence within 15 (fifteen) days thereof and seek consent of the Authority under and in accordance with the provisions of this Clause 5.3. In the event the Authority denies its consent to such Change in Ownership, a Change in Ownership in breach of this Clause 5.3 shall be deemed to have occurred.
For the purposes of this Clause 5.3.2:
(i) the expression “acquirer”, “control” and “person acting in concert” shall have the meaning ascribed thereto in the Securities and Exchange Board of India (Substantial Acquisition of Shares and Takeover) Regulations, 2011 or any statutory re-enactment thereof as in force as on the date of acquisition of Equity, or the control of the Board of Directors, as the case may be, of the Operator;
(ii) the indirect transfer or control of legal or beneficial ownership of Equity shall mean transfer of the direct or indirect beneficial ownership or control of any company or companies whether in India or abroad which results in the acquirer acquiring control over the shares or voting rights of shares of the Operator; and
(iii) power to appoint, whether by contract or by virtue of control or acquisition of shares of any company holding directly or through one or more companies (whether situate in India or abroad) the Equity of the Operator, not less than half of the directors on the Board of Directors of the Operator or of any company, directly or indirectly whether situate in India or abroad, having ultimate control of 25% (twenty five per cent) or more of the Equity of the Operator shall constitute acquisition
100 | P a g e of control, directly or indirectly, of the Board of Directors of the Operator.
5.4. Obligations relating to employment of foreign nationals
The Operator acknowledges, agrees and undertakes that employment of foreign personnel by the Operator and/or its Contractors and their sub- contractors shall be subject to grant of requisite regulatory permits and approvals including employment/residential visas and work permits, if any required, and the obligation to apply for and obtain the same shall and will always be of the Operator and, notwithstanding anything to the contrary contained in this Agreement, refusal of or inability to obtain any such permits and approvals by the Operator or any of its Contractors or sub- contractors shall not constitute Force Majeure Event, and shall not in any manner excuse the Operator from the performance and discharge of its obligations and liabilities under this Agreement.
5.5. Obligations relating to employment of personnel
5.5.1 The Operator shall ensure that the personnel engaged by it in the performance of its obligations under this Agreement are at all times properly trained for their respective functions.
5.5.2 The Operator shall, notwithstanding its obligations contained herein for employment and training of staff, undertake capacity building training and workshops for Bus maintenance, Maintenance Depots and other infrastructure operations and maintenance etc., as may be directed by the Authority and in accordance with Article 23 hereto.
5.5.3 The Operator shall ensure that the personnel engaged by it in the performance of its obligations under this Contract are at all times properly trained and possess the requisite skill and qualifications as per Good Industry Practice for undertaking their respective functions as provided in Article 23 of this Agreement.
5.5.4 The Operator agrees that Drivers appointed by it for the performance of Services shall comply with the requirements set forth in Schedule-O. 5.5.5 Prior to engaging any Driver for operating the Buses, under and in accordance with this Contract, the Operator shall ensure that each such Driver receives a combination of classroom instruction and behind-the-wheel instruction as specified in Article 23 sufficient to enable each Driver to operate the Bus in a safe and efficient manner in terms of this Contract.
5.5.6 The Operator shall ensure that each Driver receives refresher training course from time to time during the Contract Period as specified in Clause 23.2.
5.5.7 The Authority may require the Operator to immediately remove any staff
101 | P a g e member/ personnel employed by the Operator for the purpose of the Project, subject to provision of reasonable evidence, who in the opinion of the Authority:
(a) persists in any misconduct;
(b) is incompetent or negligent in the performance of his duties;
(c) fails to conform with any provisions of this Contract; or
(d) persists in any conduct which is prejudicial to the safety and security of the passengers and general public.
5.5.8 The Operator shall be solely and exclusively responsible for all Drivers, employees, workmen, personnel and staff employed for the purposes of implementing the Project. The Operator shall ensure that all personnel and staff are under its continued supervision to provide Bus Service in a safe and efficient manner to the public. Provided however the Authority shall not be liable for payment of any sum or give compensation for any claim (including but not limited to compensation on account of death/ injury/ termination) of such nature to such foregoing personnel and staff of the Operator at any point of time during the Contract Period or thereafter; the Operator undertakes to keep the Authority indemnified in this regard for any claim for payment raised by such foregoing persons.
5.5.9 The Operator shall ensure that all Drivers, personnel and staff wear uniform as approved by the Authority. The Operator shall at its own cost and expense, provide uniforms and shall ensure that Drivers and any other personnel and staff employed by it shall, at all times, wear clean uniforms while on duty or doing any act in relation to the Project.
5.5.10 The Operator shall be responsible for all the costs and expenses for employment of Drivers and other personnel including but not limited to expenses for travel, training of its employees, and payment to vendors engaged by the Operator in connection with the implementation of this Project.
5.5.11 The Operator shall make efforts to maintain harmony and good industrial relations among the labour and personnel employed in connection with the performance of the Operator's obligations under this Contract by exercising supervision and control over the establishment;
5.5.12 The Operator shall be responsible for employing any and all manpower, personnel, labour, etc., as may be required to be deployed by it for implementation of the Project and as such the Operator on an exclusive basis shall be responsible for exercising supervision and control over such manpower, personnel, labour, etc. For all intents and purposes under this Contract, the Operator alone shall be the principal employer in terms of the provisions of the Factories Act, 1948 and the Contract Labour (Regulation 102 | P a g e and Abolition) Act, 1970 in respect of such manpower, personnel, labour, etc. The Authority shall at no point of time be concerned in any manner whatsoever with any employee or labour related issues of such manpower, personnel, labour, etc. of the Operator and shall not have any liability or responsibility towards them. The Operator shall keep the Authority indemnified for all claims that may arise due to Operator's non-compliance with any provisions of this Clause 5.5.12.
5.5.13 The Operator shall be solely and exclusively responsible for all Drivers, employees, workmen, personnel and staff employed for the purposes of implementing the Project. The Operator shall ensure that all personnel and staff are under its continued supervision so as to provide Bus Service in a safe and efficient manner to the public.
5.5.14 Appointment of Operator’s Manager: The Operator shall appoint qualified personnel (“Operations Manager”) to supervise and manage day to day operations and maintenance of the Contracted Buses and to act as a single point contact to manage all the communications and correspondence with Authority.
5.6. Advertisement and Branding of Buses
The Buses or any part thereof shall not be branded in any manner to advertise, display or reflect the name or identity of the Operator or its shareholders, save to the extent as provided in Clause 16.8. The Operator undertakes that it shall not, in any manner, use the name or identity of the Project shareholders to advertise or display its own identity, brand equity or business interests, including those of its shareholders, save and except as may be necessary in the normal course of business. [For the avoidance of doubt, it is agreed that the Operator may, at every Depot, display its own name at a spot where other public notices are displayed for the Users.]
The Authority shall have the absolute right with regards to advertisement and branding of the buses.
5.7. Obligations regarding risk of loss or damage
5.7.1 The Operator shall bear the risk of loss in relation to each Bus for the performance of its Operation and Maintenance Obligations hereunder.
5.7.2 The Operator shall take or cause to be taken all steps necessary under Applicable Laws to protect the Authority against claims by other parties with respect thereto in accordance with the terms and provisions of this Agreement.
5.8. Obligations relating to information
5.8.1 Without prejudice to the provisions of Applicable Laws and this Agreement, upon receiving a notice from the Authority for any information that it may
103 | P a g e reasonably require or that it considers may be necessary to enable it to perform any of its functions, the Operator shall provide such information to the Authority forthwith and in the manner and form required by the Authority.
5.8.2 After receiving a notice from the Authority for reasoned comments on the accuracy and text of any information relating to the Operator’s activities under or pursuant to this Agreement which the Authority proposes to publish, the Operator shall provide such comments to the Authority in the manner and form required by the Authority.
5.9. Obligations relating to aesthetic quality
The Operator shall maintain a high standard in the appearance and aesthetic quality of the Project and achieve integration of the Buses and Maintenance Depots with the character of the surrounding landscape through both appropriate design and sensitive management of all visible elements. The Operator shall engage professional architects, town planners and consultants of repute for ensuring that the design of the Project meets the aforesaid aesthetic standards.
5.10. Obligations relating to noise control
The Operator shall take all such measures as may be necessary in accordance with Applicable Laws and Good Industry Practice to control and mitigate the noise arising from the Buses and the Maintenance Depots and its impact on Users and the neighborhood.
5.11. Facilities for physically challenged and elderly persons
The Operator shall, in conformity with the guidelines issued from time to time by the Ministry of Social Justice and Empowerment, or a substitute thereof, procure a barrier free environment for the physically or visually challenged and for elderly persons using the Buses.
5.12. Obligations relating to charging infrastructure
The Operator agrees that it shall provide for charging infrastructure at each of the Maintenance & Parking Depots as specified in the RFP for minimum [***] Buses and shall provide adequate infrastructure for metering of consumption of electricity at each of the individual charging stations. The Operator agrees that it shall ensure that the charging stations installed at the Maintenance Depots are used only for the purpose of charging of Buses and no other purpose whatsoever.
5.13. Rights of the Operator
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The Operator shall have the right to:
(a) receive Operator Payment from the Authority as per the terms mentioned in this Agreement;
(b) receive support for obtaining required permits and sanctions from the government, or local body and to obtain assistance and support in dutifully carrying out the obligations as provided for in this Agreement as may be within the purview and general jurisdiction of the Authority;
(c) use Depot space subject to the terms of the Depot License Agreement and the terms provided herein; and
(d) Operate and maintain the Contracted Buses on the Routes as per conditions set forth in the Agreement.
6. Article 6: Obligations & Rights of the Authority 6.1. Obligations of the Authority
6.1.1 The Authority shall, at its own cost and expense undertake, comply with and perform all its obligations set out in this Agreement or arising hereunder.
6.1.2 The Authority agrees to provide support to the Operator and undertakes to observe, comply with and perform, subject to and in accordance with the provisions of this Agreement and Applicable Laws, the following:
(a) provide the routes to be undertaken by the Operator as detailed in Clause 16.4 herein and in accordance with the Fleet Plan;
(b) provide land (along with any buildings, constructions or immovable assets, if any, thereon), free from encumbrances, on licence for setting up and operating Maintenance Depots in accordance with the provisions of this Agreement;
(c) provide, or cause to be provided, road connectivity at any location on the boundary of the Maintenance Depots;
(d) provide, or cause to be provided, reasonable support to the Operator in procuring electric transmission lines and sub-station as specified in Schedule-A, at any location situated within 500 m (five hundred meters) of the boundary of the Maintenance Depots.;
(e) upon written request from the Operator, assist the Operator in obtaining access to all necessary infrastructure facilities and utilities, including water and electricity for the Maintenance Depots;
(f) upon written request from the Operator, provide the Operator with competent and trained employees to assist the Operator in carrying out its duties under this Agreement;
105 | P a g e (g) upon written request from the Operator, and subject to the Operator complying with Applicable Laws, provide all reasonable support and assistance to the Operator in procuring Applicable Permits, including environmental for construction and operation of the Maintenance Depots, required from any Government Instrumentality for implementation and operation of the objectives set forth in this Agreement;
(h) not do or omit to do any act, deed or thing which may in any manner be violative of any of the provisions of this Agreement;
(i) support, cooperate with and facilitate the Operator in the implementation and operation of the Project in accordance with the provisions of this Agreement; and
(j) upon written request from the Operator and subject to the provisions of Clause 5.4, provide reasonable assistance to the Operator and any expatriate personnel of the Operator or its Contractors to obtain applicable visas and work permits for the purposes of discharge by the Operator or its Contractors their obligations under this Agreement.
(k) conduct regular inspections of Contracted Buses and the Project at any time during the Operation Period to determine whether the Operator is providing Bus Service in accordance with the provisions of this Agreement;
(l) collect all revenues (from Passenger Fare and seasonal passes) accruing from the Project and deposit them in the Escrow Account;
(m) shall assign Conductors either directly or through Third Party, in each Contracted Bus to collect Passenger Fare and passes and ensure that Conductors perform their duty diligently and honestly;
(n) monitor complaints, public grievances in relation to the Bus Service being undertaken by the Operator under this Agreement;
(o) penalise passengers commuting without ticket, in cash as per the rates determined by it;
(p) regulate and oversee the management, planning, and control activities of the Operator with respect to the routes;
(q) make timely payment of O&M Fee to the Operator in accordance with the terms of this Agreement;
(r) appoint one or more officers of suitable seniority in rank and tenure to act as Authority’s Representative, who would assist in the implementation of the Project and for enabling the resolution of any issues that may arise in the implementation of the Project;
(s) be responsible for marketing/ branding of the Project;
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6.2. Rights of the Authority
In addition to the other rights as specified elsewhere in this Agreement, the Authority shall:
a) have the right to direct Operator to provide additional Bus Service that in the opinion of the Authority are emergency situations;
b) have the right to adjust Fleet Deployment Plan;
c) have the right to levy Damages and/ or Penalty as provided in this Agreement and in the event the Operator fails to make payments of such Penalty within 7 (seven) days of receipt of written notification from the Authority in this regard, the Authority shall have the right to deduct the amount in question from the payment of the O&M Fee and/ or appropriate the same from the Performance Security of the Operator; d) have the right to issue operating instructions or any other advisory instruction/s as deemed necessary to maintain highest standards of Bus Service including safety, functionality and operationality of the Bus Service.
7. Article 7: Representations and Warranties
7.1. Representations and warranties of the Operator
The Operator represents and warrants to the Authority that:
(a) it is duly organized and validly existing under the laws of India, and has full power and authority to execute and perform its obligations under this Agreement and to carry out the transactions contemplated hereby;
(b) it has taken all necessary corporate and other actions under Applicable Laws to authorize the execution and delivery of this Agreement and to validly exercise its rights and perform its obligations under this Agreement;
(c) along with its Associates, it has the financial standing and capacity to undertake the Project in accordance with the terms of this Agreement;
(d) this Agreement constitutes its legal, valid and binding obligation, enforceable against it in accordance with the terms hereof, and its obligations under this Agreement will be legally valid, binding and enforceable obligations against it in accordance with the terms hereof;
(e) it is subject to the laws of India, the State Government of Assam and local laws of Guwahati, Jorhat and Silchar, and hereby expressly and irrevocably waives any immunity in any jurisdiction in respect of this Agreement or matters arising thereunder including any obligation,
107 | P a g e liability or responsibility hereunder;
(f) the information furnished in the Bid and as updated on or before the date of this Agreement is true and accurate in all respects as on the date of this Agreement;
(g) the execution, delivery and performance of this Agreement will not conflict with, result in the breach of, constitute a default under, or accelerate performance required by any of the terms of its Memorandum and Articles of Association {or those of the Selected Bidder/ any member of the Consortium} or any Applicable Laws or any covenant, contract, agreement, arrangement, understanding, decree or order to which it is a party or by which it or any of its properties or assets is bound or affected;
(h) there are no actions, suits, proceedings, or investigations pending or, to its knowledge, threatened against it at law or in equity before any court or before any other judicial, quasi-judicial or other authority, the outcome of which may result in the breach of this Agreement or which individually or in the aggregate may result in any material impairment of its ability to perform any of its obligations under this Agreement;
(i) it has no knowledge of any violation or default with respect to any order, writ, injunction or decree of any court or any legally binding order of any Authority Instrumentality which may result in any material adverse effect on its ability to perform its obligations under this Agreement and no fact or circumstance exists which may give rise to such proceedings that would adversely affect the performance of its obligations under this Agreement;
(j) it has complied with Applicable Laws in all material respects and has not been subject to any fines, penalties, injunctive relief or any other civil or criminal liabilities which in the aggregate have or may have a material adverse effect on its ability to perform its obligations under this Agreement;
(k) it shall at no time undertake or permit any Change in Ownership except in accordance with the provisions of Clause 5.3; and that the {Selected Bidder/ Consortium Members}, together with {its/their} Associates, shall hold not less than (i) 51% (fifty one per cent) of its issued and paid up Equity on the date of this Agreement and a period of [3 (three)] years from the date of COD; and (ii) 26% (twenty six per cent) thereof, or such lower proportion as may be permitted by the Authority during the remaining Term; {and that no Member of the Consortium whose technical and financial capacity was evaluated for the purposes of pre-qualification and short-listing in response to the Request for Qualification shall hold less than 26% (twenty six per cent) of the issued and paid up Equity till [***]; 108 | P a g e
(l) {the Selected Bidder/ Consortium Members and its/their} Associates have the financial standing and resources to fund the required Equity and to raise the debt necessary for undertaking and implementing the Project in accordance with this Agreement;
(m) {the Selected Bidder/ each Consortium Member} is duly organized and validly existing under the laws of the jurisdiction of its incorporation, and has requested the Authority to enter into this Agreement with the Operator pursuant to the Letter of Award, and has agreed to and unconditionally accepted the terms and conditions set forth in this Agreement;
(n) all its rights and interests in the Maintenance Depots shall pass to and vest in the Authority on the Transfer Date free and clear of all liens, claims and Encumbrances, without any further act or deed on its part or that of the Authority, and that none of the Project Assets shall be acquired by it, subject to any agreement under which a security interest or other lien or Encumbrance is retained by any person, save and except as expressly provided in this Agreement;
(o) no representation or warranty by it contained herein or in any other document furnished by it to the Authority or to any Authority Instrumentality in relation to Applicable Permits contains or will contain any untrue or misleading statement of material fact or omits or will omit to state a material fact necessary to make such representation or warranty not misleading;
(p) no sums, in cash or kind, have been paid or will be paid, by it or on its behalf, to any person by way of fees, commission or otherwise for securing the Agreement or entering into this Agreement or for influencing or attempting to influence any officer or employee of the Authority in connection therewith; and
(q) all information provided by the {Selected Bidder/ Consortium Members} in response to the Request for Qualification and Request for Proposals or otherwise, is to the best of its knowledge and belief, true and accurate in all material respects.
7.2. Representations and warranties of the Authority
The Authority represents and warrants to the Operator that:
(r) it has full power and authority to execute, deliver and perform its obligations under this Agreement and to carry out the transactions contemplated herein and that it has taken all actions necessary to execute this Agreement, exercise its rights and perform its obligations,
109 | P a g e under this Agreement;
(s) it has taken all necessary actions under Applicable Laws to authorize the execution, delivery and performance of this Agreement;
(t) it has the financial standing and capacity to perform its obligations under this Agreement;
(u) this Agreement constitutes a legal, valid and binding obligation enforceable against it in accordance with the terms hereof;
(v) it has no knowledge of any violation or default with respect to any order, writ, injunction or any decree of any court or any legally binding order of any Authority Instrumentality which may result in any material adverse effect on the Authority’s ability to perform its obligations under this Agreement;
(w) it has complied with Applicable Laws in all material respects;
(x) it has good and valid right to the Depot Sites, and has power and authority to grant a licence, in respect thereto to the Operator;
(y) upon the Operator submitting the Performance Security and complying with the covenants herein, it shall not at any time during the term hereof, interfere with peaceful exercise of the rights and discharge of the obligations by the Operator, subject to and in accordance with the provisions of this Agreement; and
(z) upon the Operator submitting a written request to this effect with necessary particulars, it shall enable personnel of the Operator to travel on board the Buses for the purpose of discharging the Maintenance Obligations in accordance with the provisions of this Agreement and Good Industry Practice.
7.3. Disclosure
In the event that any occurrence or circumstance comes to the attention of either Party that renders any of its aforesaid representations or warranties untrue or incorrect, such Party shall immediately notify the other Party of the same. Such notification shall not have the effect of remedying any breach of the representation or warranty that has been found to be untrue or incorrect nor shall it adversely affect or waive any right, remedy or obligation of either Party under this Agreement.
8. Article 8: Disclaimer
8.1. Disclaimer
110 | P a g e 8.1.1 The Operator acknowledges that prior to the execution of this Agreement, the Operator has, after a complete and careful examination, made an independent evaluation of the Request for Proposals, Scope of the Agreement, Specifications and Standards, Site, Depot Sites, existing structures, local conditions, physical qualities of ground, subsoil and geology and all information provided by the Authority or obtained, procured or gathered otherwise, and has determined to its satisfaction the accuracy or otherwise thereof and the nature and extent of difficulties, risks and hazards as are likely to arise or may be faced by it in the course of performance of its obligations hereunder. Save as provided in Clause 7.2, the Authority makes no representation whatsoever, express, implicit or otherwise, regarding the accuracy, adequacy, correctness, reliability and/or completeness of any assessment, assumption, statement or information provided by it and the Operator confirms that it shall have no claim whatsoever against the Authority in this regard.
8.1.2 The Operator acknowledges that prior to the execution of this Agreement, the Operator has, after a complete and careful examination, made an independent evaluation of the historical data on passenger volumes, traffic conditions, quality parameters, revenue and cost projections and all information provided by the Authority or obtained, procured or gathered otherwise and has determined to its satisfaction the accuracy or otherwise thereof and the nature and extent of difficulties, risks and hazards as are likely to arise or may be faced by it in the course of performance of its obligations hereunder. The Authority makes no representation whatsoever, express, implicit or otherwise, regarding the accuracy, adequacy, correctness, reliability and/or completeness of any assessment, assumptions, statement or information provided by it and the Operator confirms that it shall have no claim whatsoever against the Authority in this regard.
8.1.3 The Operator acknowledges and hereby accepts the risk of inadequacy, mistake or error in or relating to any of the matters set forth in Clause 8.1.1 and Clause 8.1.2 above and hereby acknowledges and agrees that the Authority shall not be liable for the same in any manner whatsoever to the Operator, the {Selected Bidder/ Members of Consortium} and its Associates or any person claiming through or under any of them.
8.1.4 The Parties agree that any mistake or error in or relating to any of the matters set forth in Clause 8.1.1 and Clause 8.1.2 above shall not vitiate this Agreement or render it voidable.
8.1.5 In the event that either Party becomes aware of any mistake or error relating to any of the matters set forth in Clause 8.1.1 and 8.1.2, such Party shall immediately notify the other Party, specifying the mistake or error; provided, however, that a failure on part of the Authority to give any notice pursuant to this Clause 8.1.4 shall not prejudice the disclaimer of the Authority contained in Clause 8.1.1 and 8.1.2 and shall not in any manner shift to the
111 | P a g e Authority any risks assumed by the Operator pursuant to this Agreement.
8.1.6 Except as otherwise provided in this Agreement, all risks relating to the Agreement shall be borne by the Operator and the Authority shall not be liable in any manner for such risks or the consequences thereof.
9. Article 9: Performance Security
9.1. Performance Security
9.1.1 The Operator shall, for the performance of its obligations hereunder till the expiry of the Contract Period, provide to the Authority no later than 30 (thirty) days from the date of this Agreement, an irrevocable and unconditional guarantee from a Bank for a sum equivalent to Rs. 20 crore in the form set forth in Schedule-D (the “Performance Security”). Until such time the Performance Security is provided by the Operator pursuant hereto and the same comes into effect, the Bid Security shall remain in force and effect, and upon such provision of the Performance Security pursuant hereto, the Authority shall release the Bid Security to the Operator.
9.1.2 Notwithstanding anything to the contrary contained in this Agreement, in the event Performance Security is not provided by the Operator within a period of [60] days from the date of this Agreement, the Authority may encash the Bid Security and appropriate the proceeds thereof as Damages, and thereupon all rights, privileges, claims and entitlements of the Operator under or arising out of this Agreement shall be deemed to have been waived by, and to have ceased with the concurrence of the Operator, and this Agreement shall be deemed to have been terminated by mutual agreement of the Parties.
9.1.3 The Operator shall maintain a valid and binding Performance Security for a period of 60 (Sixty) days beyond the Expiry Date (“Validity Period”).
9.1.4 The Authority shall be entitled to forfeit and appropriate the amount of the Performance Security in whole or in part:
a) in the event the Authority requires to recover any sum due and payable to it by the Operator including but not limited to Damages; and which the Operator has failed to pay in relation thereof; and
b) in relation to Operator’s Event of Default in accordance with the terms contained herein.
9.2. Appropriation of Performance Security
Upon occurrence of an Operator Default or failure to meet any Condition Precedent, the Authority shall, without prejudice to its other rights and remedies hereunder or in law, be entitled to encash and appropriate from the
112 | P a g e Performance Security the amounts due to it for and in respect of such Operator Default or for failure to meet any Condition Precedent. Upon such encashment and appropriation from the Performance Security, the Operator shall, within 15 (fifteen) days thereof, replenish, in case of partial appropriation, to its original level the Performance Security, and in case of appropriation of the entire Performance Security provide a fresh Performance Security, as the case may be, and the Operator shall, within the time so granted, replenish or furnish fresh Performance Security as aforesaid failing which the Authority shall be entitled to terminate this Agreement in accordance with Article 32. Upon such replenishment or furnishing of a fresh Performance Security, as the case may be, the Operator shall be entitled to an additional Cure Period of [120 (one hundred and twenty)] days for remedying the Operator Default or for satisfying any Condition Precedent, and in the event of the Operator not curing its default within such Cure Period, the Authority shall be entitled to encash and appropriate such Performance Security as Damages, and to terminate this Agreement in accordance with Article 32.
9.3. Release of Performance Security
The Performance Security shall remain in force and effect during the Contract Period and shall returned to the Operator upon Termination of this Agreement upon Authority Default within [120 (one hundred and twenty)] days of the Termination Date, without any interest, subject to any deductions which may be made by the Authority in respect of any outstanding dues under the terms of this Agreement.
Similarly, on the performance and completion of the Contract by expiry of its term in all respects the Performance Security shall be returned to the Operator without any interest, provided the Operator is not in default of the terms hereof and there are no outstanding dues of the Authority with the Operator.
2 Calculated at approximately 10% (ten per cent) of the amount specified in the definition of Total Project Cost.
113 | P a g e 10. Article 10: Land for Depots
10.1. Site for the Maintenance Depots
The site for the Maintenance Depots shall comprise the real estate described in Schedule-A and in respect of which Right of Way shall be provided and granted by the Authority to the Operator as a licensee under and in accordance with this Agreement (the “Site”). For the avoidance of doubt, it is hereby acknowledged and agreed that references to the Site shall be construed as references to the real estate required for the Maintenance Depots as set forth in Schedule-A [and includes Real Estate Development].
10.2. Licence and Right of Way for Depot Sites
10.2.1 The Authority hereby grants to the Operator access to the Depot Site for carrying out any surveys, investigations and soil tests that the Operator may deem necessary prior to the Appointed Date it being expressly agreed and understood that the Authority shall have no liability whatsoever in respect of survey, investigations and tests carried out or work undertaken by the Operator on or about the Depot Site pursuant hereto in the event of Termination or otherwise.
10.2.2 In consideration of the license fee of [Re.**** per annum], land lease charges for the Depots in this Agreement and the covenants and warranties on the part of the Operator herein contained, the Authority, in accordance with the terms and conditions set forth herein, hereby grants to the Operator, effective from the dates specified in this Clause 10.2, leave and licence rights in respect of all the land (along with any buildings, constructions or immovable assets, if any, thereon) comprising the Depot Sites mentioned in this RFP at {****, ****} which is described, delineated and shown in Schedule- A hereto (the “Licensed Premises”), on an “as is where is” basis, free of any Encumbrances, to develop, operate and maintain the said Licensed Premises, together with all and singular rights, liberties, privileges, easements and appurtenances whatsoever to the said Licensed Premises, any part thereof belonging to or in any way appurtenant thereto or enjoyed therewith, for the duration of this Agreement and, solely for the purposes permitted under this Agreement, and for no other purpose whatsoever.
10.2.3 The Authority shall provide and grant to the Operator, vacant access, constructive possession and Right of Way to the Depot Site on or prior to the dates specified below:
(a) the Depot Site situated at {****} shall be provided within {***} months of the Appointed Date; and
(b) the Parking Site situated at {***} shall be provided within {***} months of the Appointed Date.
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10.2.4 In the event that the Authority fails to provide the Depot Site on or prior to the date specified in this Clause 10.2, it shall pay to the Operator as Damages, Rs. [1000 (Rupees one thousand)] per day for each day of delay until vacant possession thereof is delivered to the Operator. For the avoidance of doubt, the Parties agree that performance of Maintenance Obligations by the Operator shall be subject to the grant of the license and Right of Way with respect to Depot Sites hereunder and in the event of any delay, the Parties shall, in good faith, determine alternative arrangements thereof.
10.2.5 Notwithstanding the provisions of Clause 10.2.2, the licence granted in respect of the Depot Sites hereunder shall expire in respect of such Depot Sites upon the transfer of the relevant Maintenance Depots under and in accordance with the provisions of Clause 17.14.
10.2.6 The Operator hereby irrevocably appoints the Authority (acting directly or through a nominee) to be its true and lawful attorney, to execute and sign in the name of the Operator, a transfer or surrender of the license granted/ to be granted pursuant hereunder, a sufficient proof of which will be the declaration of any duly authorized officer of the Authority, and the Operator consents to it being registered for this purpose.
10.3. Procurement of the Depot Site
10.3.1 Pursuant to the notice specified in Clause 4.1.2, the Authority Representative and the Operator shall, on a mutually agreed date and time, inspect the Depot Site and prepare a memorandum containing an inventory of the Depot Site including the vacant and unencumbered land, buildings, structures, road works, trees and any other immovable property on or attached to the Depot Site. Such memorandum shall have appended thereto an appendix (the “Appendix”) specifying in reasonable detail those parts of the Depot Site to which vacant possession has not been granted to the Operator. Signing of the memorandum in two counterparts (each of which shall constitute an original), by the authorized representatives of the Parties shall, subject to the provisions of Clause 10.2.2, be deemed to constitute a valid licence and Right of Way to the Operator for free and unrestricted use and development of the vacant and unencumbered Depot Site during the Contract Period under and in accordance with the provisions of this Agreement and for no other purpose whatsoever. For the avoidance of doubt, it is agreed that possession with respect to the parts of the Depot Site as set forth in the Appendix shall be deemed to have been granted to the Operator upon vacant access thereto being provided by the Authority to the Operator.
10.3.2 Without prejudice to the provisions of Clause 10.3.1, the Parties hereto agree that the Authority shall have granted vacant possession and right of way such that the Appendix shall not include more than 10% (ten per cent) of the total area of the Site required and necessary for the Maintenance Depots and
115 | P a g e in the event Financial Close is delayed solely on account of delay in grant of such vacant access and Right of Way, the Authority shall be liable to payment of Damages under and in accordance with the provisions of Clause 4.2.
10.3.3 On and after signing the memorandum referred to in Clause 10.3.1, and until the Transfer Date, the Operator shall maintain a round-the-clock vigil over the Depot Site and shall ensure and procure that no encroachment thereon takes place, and in the event of any encroachment or occupation on any part thereof, the Operator shall report such encroachment or occupation forthwith to the Authority and undertake its removal at its cost and expenses.
10.3.4 The Authority shall make best efforts to procure and grant, no later than 90 (ninety) days from the Appointed Date, the Right of Way to the Operator in respect of all land included in the Appendix, and in the event of delay for any reason other than Force Majeure or breach of this Agreement by the Operator, it shall pay to the Operator, Damages in a sum calculated at the rate of Rs. [100 (Rupees one hundered)] per day for every [500 (five hundred)] square metres or part thereof, commencing from the [91st (ninety first)] day of the Appointed Date and until such Right of Way is procured.
10.3.5 The Operator may, if so requested by the Authority, procure on behalf of the Authority, on the terms and to the extent specified by the Authority, the additional land required for [ancillary buildings and electric sub-stations or for] construction of works specified in Change of Scope Order issued under Article 15, in accordance with this Agreement and upon procurement, such land shall form part of the Depot Site and vest in the Authority; provided that the Operator may, by notice given to the Authority no later than 60 (sixty) days from [the Appointed Date or the date of Change of Scope Order, as the case may be,] require the Authority to initiate and undertake proceedings for acquisition of such land under the provisions of the Applicable Laws and the Authority shall take all such steps as may be reasonably necessary for such land acquisition forthwith; provided further that the cost of land acquired under this Clause 10.3.6 shall be borne by the Authority in accordance with Applicable Laws; provided also that the land to be acquired by the Authority hereunder as a part of the Depot Site shall be deemed to be included in the Appendix referred to in this Clause 10.3 and dealt with in accordance with the provisions thereof. For the avoidance of doubt, it is agreed that the minimum area of land to be acquired for the ancillary buildings, electric sub-stations and approach roads thereof shall conform to the provisions of Schedule-A. It is further agreed that the Authority may, at any time after the Bid Date, suo moto acquire the land required hereunder.
116 | P a g e 10.4. Site to be free from Encumbrances
Subject to the provisions of Clause 10.3, the Depot Site shall be made available by the Authority to the Operator pursuant hereto free from all Encumbrances and occupations and without the Operator being required to make any payment to the Authority on account of any costs, compensation, expenses and charges for the acquisition, possession and use of such Depot Site for the duration of the Contract Period, except insofar as otherwise expressly provided in this Agreement. It is further agreed that the Operator accepts and undertakes to bear any and all risks arising out of the inadequacy or physical condition of the Depot Site.
10.5. Protection of Site from encroachments
During the Contract Period, the Operator shall protect the Depot Site from any and all occupations, encroachments or Encumbrances, and shall not place or create nor permit any Contractor or other person claiming through or under the Operator to place or create any Encumbrance or security interest over all or any part of the Depot Site or the Project Assets, or on any rights of the Operator therein or under this Agreement, save and except as otherwise expressly set forth in this Agreement.
10.6. Special/temporary right of way
The Operator shall bear all costs and charges for any special or temporary right of way required by it in connection with access to the Depot Site. The Operator shall obtain at its cost such facilities on or outside the Site as may be required by it for the purposes of the Project and the performance of its obligations under this Agreement.
10.7. Access to the Authority
The licence, right of way and right to the Depot Site granted to the Operator hereunder shall always be subject to the right of access of the Authority and their employees and agents for inspection, viewing and exercise of their rights and performance of their obligations under this Agreement.
10.8. Geological and archaeological finds
It is expressly agreed that mining, geological or archaeological rights do not form part of the license granted to the Operator under this Agreement, and the Operator hereby acknowledges that it shall not have any mining rights or interest in the underlying minerals, fossils, antiquities, structures or other remnants or things either of particular geological or archaeological interest. Such rights, interest and property on or under the Depot Sites shall vest in and belong to the Authority or the concerned Government Instrumentality. The Operator shall take all reasonable precautions to prevent its workmen or
117 | P a g e any other person from removing or damaging such interest or property and shall inform the Authority and the concerned Government Instrumentality forthwith of the discovery thereof and comply with such instructions as the Authority or the concerned Government Instrumentality may reasonably give for the removal of such property. For the avoidance of doubt, it is agreed that any reasonable expenses incurred by the Operator hereunder shall be reimbursed by the Authority. It is also agreed that the Authority shall procure that the instructions hereunder are issued by the concerned Government Instrumentality within a reasonable period so as to enable the Operator to continue its construction works with such modifications as may be deemed necessary.
10.9. Felling of trees
The Authority shall assist the Operator in procuring the Applicable Permits for felling of trees to be identified by the Operator for this purpose if and only if such trees cause a material adverse effect on the construction, operation or maintenance of the Maintenance Depots, as the case may be. In the event of any delay in felling thereof for reasons beyond the control of the Operator, it shall be excused for failure to perform any of its obligations hereunder if such failure is a direct consequence of delay in the felling of trees. For the avoidance of doubt, the costs and expense in respect of felling of trees shall be borne by the Operator and any revenues thereof shall be paid to the Authority.
11. Article 11: Utilities, Associated Roads and Trees
11.1. Existing utilities and roads
Notwithstanding anything to the contrary contained herein, the Operator shall ensure that the respective entities owning the existing roads, right of way or utilities on, under or above the Depot Site are enabled by it to keep such utilities in continuous satisfactory use, if necessary, by providing suitable temporary or permanent diversions with the authority of the controlling body of that road, right of way or utility, and the Authority shall, upon written request from the Operator, initiate and undertake at the Operator’s cost, legal proceedings for acquisition of any right of way necessary for such diversion.
11.2. Shifting of obstructing utilities
The Operator shall, subject to Applicable Laws and with assistance of the Authority, undertake shifting of any utility including electric lines, water pipes and telephone cables, to an appropriate location or alignment within or outside the Depot Site if and only if such utility causes or shall cause a material adverse effect on the construction, operation or maintenance of the
118 | P a g e Maintenance Depots. The cost of such shifting shall be borne by the Authority or by the entity owning such utility, if the Authority so directs, and in the event of any delay in shifting thereof, the Operator shall be excused for failure to perform any of its obligations hereunder if such failure is a direct consequence of delay on the part of the entity owning such electric lines, water pipes or telephone cables, as the case may be.
11.3. New utilities and transport systems
11.3.1 The Operator shall allow, subject to such conditions as the Authority may specify, access to, and use of the Depot Sites for laying telephone lines, water pipes, electric cables or other public utilities. Where such access or use causes any financial loss to the Operator, it may require the user of the Depot Site to pay compensation or damages as per Applicable Laws. For the avoidance of doubt, it is agreed that use of the Depot Site under this Clause shall not in any manner relieve the Operator of its obligation to maintain the Maintenance Depot in accordance with this Agreement and any damage caused by such use shall be restored forthwith.
12. Article 12: Construction of the Maintenance Depots
12.1. Development of Site
The Authority shall, at its own cost and expense, provide, or cause to be provided road connection between the boundary of the Maintenance Depot(s) and the nearest major road, no later than the [1st (first) anniversary] of the Appointed Date.
12.2. Obligations prior to commencement of construction
Prior to commencement of Construction Works, the Operator shall:
(a) submit to the Authority its detailed design, construction methodology, quality assurance procedures, and the procurement, engineering and construction time schedule for completion of the Maintenance Depots in accordance with the Maintenance Depot Completion Schedule as set forth in Schedule-E;
(b) appoint its representative duly authorized to deal with the Authority in respect of all matters under or arising out of or relating to this Agreement;
(c) undertake, do and perform all such acts, deeds and things as may be necessary or required before commencement of construction under and in accordance with this Agreement, the Applicable Laws and
119 | P a g e Applicable Permits; and
(d) make its own arrangements for quarrying of materials needed for the Maintenance Depot under and in accordance with the Applicable Laws and Applicable Permits.
12.3. Maintenance during Construction Period
During the Construction Period, the Operator shall maintain, at its cost, the existing roads along the alignment of the Maintenance Depots so that their traffic worthiness and safety are at no time materially inferior as compared to their condition 7 (seven) days prior to the date of this Agreement, and shall undertake the necessary repair and maintenance works for this purpose; provided that the Operator may, at its cost, interrupt and divert the flow of traffic if such interruption and diversion is necessary for the efficient progress of Construction Works and conforms to Good Industry Practice. For the avoidance of doubt, it is agreed that the Operator shall at all times be responsible for ensuring safe operation of the existing roads.
12.4. Drawings
In respect of the Operator’s obligations relating to the Drawings of the Maintenance Depot as set forth in Schedule-F, the following shall apply:
(e) The Operator shall prepare and submit, with reasonable promptness and in such sequence as is consistent with the Maintenance Depot Completion Schedule, 3 (three) copies each of all Drawings to the Authority for review. (f) By submitting the Drawings for review to the Authority, the Operator shall be deemed to have represented that it has determined and verified that the design and engineering, including the field construction criteria related thereto, are in conformity with the Scope of the Project, Specifications and Standards, Applicable Laws and Good Industry Practice.
(g) Within 15 (fifteen) days of the receipt of the Drawings, the Authority shall review the same and convey its observations to the Operator with particular reference to their conformity or otherwise with the Scope of the Project and the Specifications and Standards. The Operator shall not be obliged to await the observations of the Authority on the Drawings submitted pursuant hereto beyond the said 15 (fifteen) days period and may begin or continue Construction Works at its own discretion and risk.
(h) If the aforesaid observations of the Authority indicate that the Drawings are not in conformity with the Scope of the Project or the Specifications and Standards, such Drawings shall be revised by the Operator and resubmitted to the Authority for review. The Authority
120 | P a g e shall give its observations, if any, within 7 (seven) days of receipt of the revised Drawings.
(i) No review and/or observation of the Authority and/or its failure to review and/or convey its observations on any Drawings shall relieve the Operator of its obligations and liabilities under this Agreement in any manner nor shall the Authority be liable for the same in any manner.
(j) Within 90 (ninety) days of COD, the Operator shall furnish to the Authority a complete set of as-built Drawings, in 2 (two) hard copies and in its editable digital format or in such other medium and manner as may be acceptable to the Authority, reflecting the Maintenance Depots as actually designed, engineered and constructed, including an as-built survey illustrating the layout of the Maintenance Depots and setback lines, if any, of the buildings and structures.
12.5. Completion of the Maintenance Depots
12.5.1 On or after the Appointed Date, the Operator shall undertake construction of the Maintenance Depots as specified in Schedule-E, and in conformity with the Specifications and Standards set forth in Schedule-B. The [180] day from the Appointed Date shall be the scheduled date for completion of the Maintenance Depots (the “Scheduled Maintenance Depot Completion Date”) and the Operator agrees and undertakes that the Maintenance Depot shall be completed on or before the Scheduled Maintenance Depot Completion Date. [For the avoidance of doubt, it is agreed that the Scheduled Maintenance Depot Completion Schedule and Scheduled Maintenance Depot Completion Date shall not apply to Real Estate Development.]
12.5.2 The Operator shall construct the Maintenance Depot in accordance with the Maintenance Depot Completion Schedule set forth in Schedule-E. In the event that the Operator fails to achieve any Project Milestone within a period of 90 (ninety) days from the date set forth for such Project Milestone in Schedule-E, unless such failure has occurred due to Force Majeure or for reasons attributable to the Authority, it shall pay Damages to the Authority in a sum calculated at the rate of 0.1% (zero point one per cent) of the amount of Performance Security for delay of each day until such Project Milestone is achieved; provided that if any or all Project Milestones or the Maintenance Depot Scheduled Completion Date are extended in accordance with the provisions of this Agreement, the dates set forth in Schedule-E shall be deemed to be modified accordingly and the provisions of this Agreement shall apply as if Schedule-E has been amended as above; provided further that in the event Maintenance Depot Completion is achieved on or before the Scheduled Maintenance Depot Completion Date, the Damages paid under this Clause 12.5.2 shall be refunded by the Authority to the Operator, but without any interest thereon. For the avoidance of doubt, it is agreed that
121 | P a g e recovery of Damages under this Clause 12.5.2 shall be without prejudice to the rights of the Authority under this Agreement, including the right of Termination thereof.
12.5.3 In the event that the Maintenance Depot is not completed and Maintenance Depot Completion does not occur within [270 (two hundred and seventy) days] from the Scheduled Maintenance Depot Completion Date, unless the delay is on account of reasons attributable to the Authority or due to Force Majeure, the Authority shall be entitled to terminate this Agreement.
12.6. [Construction of basic infrastructure Works
12.6.1 The Operator shall provide for charging infrastructure at the Maintenance Depot for all the Buses and shall provide adequate infrastructure for metering of consumption of electricity at the charging stations. The operator will pay land charge (additional charge) for Maintenance Depot and terminal facility at the mentioned locations in the RFP to concerned Authority.
12.6.2 The Operator shall make bulk power (** KVA) available at these mentioned locations. Operator will arrange for site level distribution of power to its charging points along with related equipment and infrastructure for charging including any civil and other ancillary work required for parking, charging and maintenance.
12.6.3 The Operator shall make all arrangement for electricity connection and charging infrastructure.
12.6.4 Operator shall provide the best solution in terms of bus, capacity of batteries, charging infrastructure required, charging time etc. looking to the operational requirements of ASTC.
12.6.5 In the event of Termination occurring prior to completion of basic infrastructure Works, the Authority shall pay to the Operator a sum equal to: (a) 25% (twenty five per cent) of the fair value of the basic infrastructure Works undertaken until the Transfer Date if such Termination occurs on account of a Operator Default or a Non-Political Event, or (b) 50% (fifty per cent) of such fair value if Termination occurs on account of an Authority Default, a Political Event or an Indirect Political Event.]
13. Article 13: Procurement of Buses
13.1. Standards and Specifications
The Operator shall procure and deploy Buses in accordance with the specifications and standards of Buses provided in Schedule-B.
122 | P a g e 13.2. Ownership of Buses
The Operator agrees that it shall be solely responsible for procurement of Buses. Subject to the terms of this Agreement, the Parties agree that during the Contract Period, ownership of Buses shall remain with the Operator and the Operator shall cause all Buses to be registered in the name of the Operator and the Authority shall not exercise any right, title, or interest over any of the Buses, subject to the terms of this Agreement.
However, at the end of the Contract Period, the ownership of the Buses and all the related infrastructure with regards to operation and maintenance of the Buses (including charging infrastructure) shall be transferred to the Authority for a transfer fee of INR 1 (one rupee) which shall be the residual value of the assets without any further considerations.
13.3. Procurement of Buses
The Operator shall procure Buses as per the Procurement Schedule provided in Schedule-G hereto and shall ensure readiness of Buses for commencement of Services (the “Scheduled Commencement of Services”) in accordance with Article 14. The Operator further agrees that prior to procurement of Buses, it shall procure a Prototype Bus for the approval of the Authority in accordance with Clause 13.4.
13.4. Prototype
13.4.1 The Operator shall, no later than 90 (ninety) days from the Appointed Date, provide to the Authority [5 (five)] copies of the Designs and Drawings of the Prototypes, as specified in Schedule-F. Provided that the Operator may, share only the details of the layout of the Prototype and not share any propriety information forming part of Designs and Drawings of the Prototype.
13.4.2 The Authority shall depute a team of experts for undertaking a review of the Designs and Drawings and for submitting a report (the “Design Report”) to the Authority within [15 (fifteen) days] from the date of receiving the Designs and Drawings. For the avoidance of doubt, it is agreed that the review and comments hereunder shall be limited to ensuring compliance with the terms of this Agreement. It is further agreed that any failure or omission of the Authority to review and/ or comment hereunder shall not be construed or deemed as acceptance of any such Designs and Drawings by the Authority.
13.4.3 Pursuant to the Design Report or otherwise, the Operator shall carry out such modifications in the designs as may be necessary for conforming with the Specifications and Standards.
13.4.4 The Authority expressly agrees that it shall, subject to the provisions of this Agreement and Applicable Laws, maintain the confidentiality of Designs and Drawings provided to it by the Operator and shall endeavour to protect the 123 | P a g e Intellectual Property rights of the Operator, if any, therein.
13.5. Tests at Manufacturer’s Plant
13.5.1 Prior to supply of a sample Bus that conforms to the Specifications and Standards (the “Prototype”), the Operator shall carry out, or cause to be carried out, at its own cost and expense, all Tests in accordance with Schedule-H and such other tests that the Operator may consider necessary to demonstrate that the Prototype complies in all respects with the Specifications and Standards. The Operator shall provide to the Authority forthwith, a copy of the Operator’s report on each test containing the results of such test and the action, if any that it proposes to take for compliance with the Specifications and Standards.
13.5.2 The Operator shall, with at least [4 (four)] weeks’ notice to the Authority, convey the date, schedule and type of tests that shall be conducted on the Prototype at the manufacturer’s plant and the Authority shall have the right, but not the obligation, to nominate its representative to witness the tests. It is clarified that all costs incurred on account of the visit of Authority’s representatives to the manufacturer’s plant shall be borne by the Operator.
13.5.3 The Authority’s Representative shall make a report forthwith on the tests witnessed by it and provide a copy thereof to the Parties for review. The Operator shall, prior to dispatch of the Prototype for delivery to the Authority, procure that defects and deficiencies, if any, are rectified and the Prototype conforms with the Specifications and Standards.
13.5.4 In the event of failure of any Test specified in Clause 13.5.1, the Operator shall rectify the defect and conduct repeat Tests, and the procedure specified in this Clause 13.2 shall apply mutatis mutandis to such repeat Tests.
13.6. Supply of Prototype
13.6.1 The Operator shall, no later than [180 (one hundred and eighty)] days from the Appointed Date, procure a Prototype and demonstrate to the Authority, tests and trials to be conducted in accordance with the provisions of Clause 13.4.
13.6.2 In the event that the Operator fails to procure the Prototype within the period specified in Clause 13.4.1, the Authority may recover from the Operator an amount equal to [0.5% (zero point five per cent)] of the Performance Security as Damages for each and every [week], or part thereof, by which the delivery of the Prototype is delayed; provided that such Damages shall not exceed [10% (ten per cent)] of the Performance Security.
13.7. Acceptance of Prototypes
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13.7.1 The Authority shall, no later than [30 (thirty)] days after successful completion of the Tests, communicate its acceptance of the Prototype to the Operator.
13.7.2 Prior to accepting the delivery of Prototype, the Authority may inspect the Prototype in accordance with the provisions of Clause 13.4.
13.7.3 The Parties expressly agree that conducting Tests by the Authority shall not relieve or absolve the Operator of its obligations and liabilities under this Agreement in any manner whatsoever.
13.8. Procurement of Buses
Upon approval of the Prototype Bus in accordance with the provision of Clause 13.7, the operator shall procure the remaining Buses in accordance with the provisions of Schedule -G and shall comply with timelines specified therein. The operator agrees that the Buses shall include the same specifications and standards as the approved Prototype provided in this Article 13.
13.9. Delay in Procurement
13.9.1 In the event the Operator is unable to procure any Bus as per this Article 13, for reasons not attributable to the Authority or due to a Force Majeure Event, the Operator shall pay Damages at the rate of [0.1 % of the Performance Security] for each day of delay for each Bus (whose procurement is delayed) till the date of procurement of such Bus.
13.9.2 If the procurement of any Bus is delayed by a period exceeding [60 (sixty) days] as provided in the Procurement Schedule or if the Damages payable by the Operator for such delay in procurement of Buses amounts to [10% (percent)] of the Performance Security, notwithstanding anything provided in this Agreement, it shall be regarded as an Operator Event of Default.
13.9.3 The Damages payable by the Operator shall become due and payable within [7 (seven)] days of receipt of notice in this regard from the Authority.
13.10. Readiness for Commencement of Service
13.10.1 The Operator agrees that it shall undertake such activities as required under Applicable Law, Applicable Permits and Good Industry Practice for achieving Readiness for Commencement of Services. Without limiting the generality of the foregoing, the such activities shall include:
(a) Joint inspection of Buses with the Authority;
125 | P a g e (b) Certificate of Registration;
(c) Certificate of Fitness;
(d) Payment of taxes;
(e) Insurance of Buses as specified in Article 25; and
(f) Any other readiness related activity to ensure roadworthiness of the Buses.
13.10.2 The Operator shall achieve Readiness for Commencement of Service for each Lot of Buses procured by it in accordance with Article 14, no later than [45 (forty five)] days from the date of procurement of such Lot of Buses, or any extended period as may be agreed upon by the Parties.
13.11. Damage due to accident
13.11.1 The Operator shall be liable for any damage to the Bus on account of accidents. The Operator agrees that it shall undertake repair and rectification of such damaged Bus such that the Bus conforms to the Specifications and Standards, to the satisfaction of the Authority.
13.11.2 The Operator agrees that the Authority shall not be responsible for any liability arising out of any civil or criminal proceedings instituted by affected parties, as a result of such accident of the Bus and the Operator agrees that it shall keep the Authority indemnified against any third- party claims arising from such accidents.
13.11.3 The Operator shall notify the relevant Government Instrumentalities and the Authority of any accidents verbally, within [1 (one)] hour of its occurrence followed by a written notice and in the event, such accident involves any fatality, the Operator shall intimate such accident verbally within 5 (five) minutes of the occurrence of such accident, followed by a written notice. Where any persons involved in the accident have suffered injuries, the Operator shall co-ordinate with the relevant Government Instrumentalities to ensure timely medical help and treatment. The Authority shall provide reasonable assistance support to the Operator on best efforts basis.
13.11.4 In the event of an accident of a Bus leading to its complete destruction, such that the Bus cannot be repaired and operated in normal circumstances, and is rendered inoperable, the Operator shall replace such damaged Bus with a new Bus of such make and model which meets the Specifications and Standards and as acceptable to the Authority. The Operator agrees that any Bus brought as a replacement to a damaged Bus in accordance with this Clause 13.11.4 shall be used in the Service for the remaining Contract Period.
126 | P a g e 14. Article 14: Entry into Commercial Service
14.1. Inspection by the Authority
14.1.1 The Authority may inspect each Bus or any Lot of Buses, in accordance with the provisions of this Clause 14.1, prior to putting such Bus into operation.
14.1.2 The Operator shall notify the Authority, no later than [45 (forty five) days] prior to the date of delivery of the Buses, its delivery schedule. The Authority may, in its discretion, nominate its representative to carry out an inspection on the scheduled date and time.
14.1.3 The Operator shall provide the assistance necessary for the Authority Representative to perform the inspection in accordance with the provisions of this Clause 14.1. For the avoidance of doubt, the Parties expressly agree that such inspection shall be completed within a period of [72 (seventy two)] hours from the time when a Bus is made available for inspection and upon expiry thereof, the Bus shall, subject to satisfactory completion of the safety inspection under Clause 14.4, be deemed to have been approved by the Authority.
14.1.4 The Authority Representative shall submit an inspection report for each Bus specifying the defects and deficiencies that shall be rectified by the Operator in conformity with the Specifications and Standards (the “Punch List”). The Operator shall, no later than [30] days, rectify each item in the Punch List and notify the Authority of the same. The Authority may, in its discretion, inspect the Bus within [30] days thereof and in the event that any defect or deficiency specified in the Punch List shall have remained without rectification thereof, the Operator shall pay to the Authority as Damages, 0.01% (per cent) of the Performance Security for each day of delay until all items of the Punch List are rectified.
14.2. Safety Inspection
14.2.1 The inspection specified in Clause 14.2, shall include a safety inspection in accordance with the provisions of Article 18. In the event that the Authority Representative concludes that the Bus does not conform with the Specifications and Standards, and is, therefore, not safe for entry into service, he shall convey to the Parties forthwith, a report stating in detail the reasons for his findings. The Operator shall, notwithstanding anything to the contrary contained in this Article 14, withdraw the Bus for rectification thereof and present it to the Authority for inspection after the defects or deficiencies have been rectified.
14.2.2 The Project shall be deemed to be complete when the Completion Certificate for the Maintenance Depot and the Buses is issued under the provisions of Clause 13.10 and accordingly, the commercial operation date of the Project
127 | P a g e shall be the date on which such Completion Certificate is issued (“COD”), provided, however, that the entry of Project or part thereof into commercial service shall always be subject to compliance with the provisions of Clause 18.3.
14.3. Damages for delay
Subject to the provisions of Clause 12.5, if COD does not occur prior to the 91st (ninety first) day after the Scheduled Maintenance Depot Completion Date, unless the delay is on account of reasons solely attributable to the Authority or due to Force Majeure, the Operator shall pay Damages to the Authority in a sum calculated at the rate of 0.1% (zero point one per cent) of the amount of Performance Security for delay of each day until COD is achieved.
15. Article 15: Change of Scope
15.1. Change of Scope
15.1.1 The Authority may, notwithstanding anything to the contrary contained in this Agreement, require the provision of upgraded technology or additional works and services in the Buses or at the Maintenance Depots, which are not included in the Scope of the Agreement as contemplated by this Agreement (the “Change of Scope”). Any such Change of Scope shall be made in accordance with the provisions of this Article 15 and the costs thereof shall be expended by the Operator and reimbursed to it by the Authority in accordance with this Article 15.
15.1.2 If the Operator determines at any time that a Change of Scope is necessary for providing safer and improved Buses, including upgradation of any technology thereof, it shall by notice in writing require the Authority to consider such Change of Scope. The Authority shall, within [30 (thirty)] days of receipt of such notice, either accept such Change of Scope with modifications, if any, and initiate proceedings therefor in accordance with this Article 15 or inform the Operator in writing of its reasons for not accepting such Change of Scope or for accepting such Change of Scope without any payment obligations hereunder, as the case may be.
15.2. Procedure for Change of Scope
15.2.1 In the event of the Authority determining that a Change of Scope is necessary, it shall issue to the Operator a notice specifying in reasonable detail the works and services contemplated thereunder (the “Change of Scope Notice”).
15.2.2 Upon receipt of a Change of Scope Notice, the Operator shall, with due
128 | P a g e diligence, provide to the Authority such information as is necessary, together with preliminary Documentation in support of:
(a) the impact, if any, which the Change of Scope is likely to have on the Maintenance Completion Schedule if the works or services are required to be carried out during the Construction Period; and
(b) the options for implementing the proposed Change of Scope and the effect, if any, each such option would have on the costs and time thereof, including a detailed breakdown by work classifications specifying the material and labour costs calculated in accordance with Good Industry Practice.
15.2.3 Upon receipt of information set forth in Clause 15.2.2, if the Authority decides to proceed with the Change of Scope, it shall convey its preferred option to the Operator, and the Parties shall thereupon make good faith efforts to agree upon the time and costs for implementation thereof. Upon reaching an agreement, the Authority shall issue an order (the “Change of Scope Order”) requiring the Operator to proceed with the performance thereof. In the event that the Parties are unable to agree, the Authority may, by issuing a Change of Scope Order, require the Operator to proceed with the performance thereof pending resolution of the Dispute.
15.2.4 The provisions of this Agreement, insofar as they relate to Tests, shall apply mutatis mutandis to any modifications in the Buses undertaken by the Operator under this Article 15.
15.3. Payment for Change of Scope
15.3.1 Within [15 (fifteen)] days of issuing a Change of Scope Order relating to Maintenance Depots, the Authority shall make a part payment to the Operator in a sum equal to [20% (twenty per cent)] of the cost of Change of Scope as agreed hereunder upon furnishing of a bank guarantee by the Operator for an equivalent amount and for a period of [180 (one hundred and eighty)] days, substantially in the form specified in Schedule-D. The Operator shall, after commencement of work, present to the Authority bills for payment in respect of the works and services in progress or completed works and services, as the case may be, supported by such Documentation as is reasonably sufficient for the Authority to determine the accuracy thereof. Within [30 (thirty)] days of receipt of such bills, the Authority shall disburse to the Operator such amounts as are reasonable and after making a proportionate deduction for the advance payment made hereunder, and in the event of any Dispute, final adjustments thereto shall be made under and in accordance with the Dispute Resolution Procedure.
15.3.2 Notwithstanding anything to the contrary contained in Clause 15.3.1, all costs arising out of any Change of Scope Order shall be borne by the
129 | P a g e Operator, subject to an aggregate ceiling of 0.25% (zero point two five per cent) of the Total Project Cost. Any costs in excess of the ceiling shall be reimbursed by the Authority in accordance with Clause 15.3.1.
15.4. Restrictions on certain works
15.4.1 Notwithstanding anything to the contrary contained in this Article 15, the Authority shall not require the Operator to undertake any works or services if such works or services are likely to delay completion of the Maintenance Depots; provided that in the event that the Authority considers such works or services to be essential, it may issue a Change of Scope Order, subject to the condition that the works forming part of or affected by such Order shall not be reckoned for purposes of determining completion of the Maintenance Depots.
15.4.2 Notwithstanding anything to the contrary contained in this Article 15, the cumulative costs relating to all the Change of Scope Orders for provision of works and services in the Maintenance Depots shall not exceed [5% (five percent) of the total project cost] during the Contract Period.
16. Article 16: Operation of Buses
16.1. Operations of Buses
16.1.1 The Operator shall Operate Buses in accordance with the provisions of this Agreement and shall comply with the Operation Standards as provided in Schedule-I of this Agreement.
16.1.2 In addition to the Applicable Permits, the Operator shall ensure that it procures and maintains a valid Certificate of Fitness and pollution control certificate from the relevant Government Instrumentalities for all the Buses throughout the Contract Period in accordance with Applicable Law.
16.1.3 In the event the Operator fails to ensure the security of the Buses and there is any theft of or damage to any component of the Bus including but not limited to any component, spare parts, hardware, software, instruments etc., the Operator shall reinstall or replace, as the case may be, such Bus component, spare, parts, hardware, software, instrument(s) etc. of the same or equivalent quality and specification, after giving prior written notice to the Authority.
16.1.4 The Operator shall, if required, provide and Buses for operating additional Buses. The Parties agree that the maximum number of additional Buses which may be made operational under this sub-clause 16.1.4 shall be subject to [25% (twenty five percent)] of the Buses for the first year from the
130 | P a g e Appointed Date and [50% (fifty percent)] over the Contract Period. Notwithstanding the foregoing, the Parties agree that provision of additional Buses shall be subject to adequate availability of space and infrastructure (in the form of parking space at the Maintenance Depot, Charging Infrastructure etc.) for parking, maintenance and cleaning and charging of Buses.
16.1.5 The Operator shall ensure that the Buses are in accordance with the Specifications and Standards, provide adequate staff including Drivers, and equipped with fully functional mounted devices as specified in this Agreement.
16.2. Maintenance Depot
16.2.1 The Operator shall use the Maintenance Depots, only for the purposes specified in this Agreement.
16.2.2 The Operator shall ensure that the Maintenance Depot is adequately staffed with skilled staff, equipped with requisite equipment, plant & machinery and stocked with consumables, so as to ensure compliance with O&M Standards provided in this Agreement.
16.3. Operation Manual
The Operator shall prepare an operation manual (the “Operation Manual”) for the operation of Buses in conformity with Good Industry Practice and the provisions of this Article 16. The Operator shall provide 10 (ten) copies of a provisional operation manual (the “Provisional Operation Manual”) to the Authority no later than [30] days from the Appointed Date. The Authority may review the Provisional Operation Manual and convey its comments to the Operator within a period of [15] days from the date of receipt thereof. The Operator shall revise the Provisional Operation Manual, as may be necessary, and provide [10] copies of the Operation Manual, accompanied by an electronic copy thereof, no later than the [60] days from the Appointed Date. The Operation Manual shall be revised and updated once every year and the provisions of this Clause 16.3 shall apply, mutatis mutandis, to such revision. For the avoidance of doubt, the Parties expressly agree that until the Operation Manual is provided hereunder, the Provisional Operation Manual shall apply.
16.4. Routes and Schedules
16.4.1 The Parties agree that the Authority shall have the exclusive right to determine Routes, frequency and schedules of the Buses as part of Deployment Plan through the Contract Period. The Authority shall provide the routes for Operation as specified in Schedule-J (the “Operational Routes”). The Operator shall only ply Buses on the Operational Routes,
131 | P a g e unless directed otherwise by the Authority. For the avoidance of doubt, it is clarified that the Authority may amend the Operational Routes with prior notice to the Operator. Provided further that if the Authority amends the Operational Routes pursuant to this Clause 16.4.1, there shall be no reduction in the Annual Assured Bus Kilometers.
16.4.2 In the event the Operator makes any unscheduled or unauthorized trip outside operation hours and beyond the Routes or in violation of any requirement of the Deployment Plan or without specific instructions of the Authority in relation thereof, it shall be liable for payment of Damages at the rate of [0.01]% of the Performance Security. If the Operator is not able to run the Annual Assured Bus Kilometer given by the Authority, the Operator will pay a penalty as per below:
Example: Annual Assured Bus Kilometer = 50,000 km Actual Bus Kilometer run by Operator = 45,000 km
Penalty Amount = (Annual Assured Bus Kilometer – Actual Bus Kilometer run) x GCC rate
= (50,000 - 45,000) x GCC rate.
In case, the Operator has run additional kilometers over and above the Annual Assured Bus Kilometers, then additional payment shall be made by the Authority as below:
Additional payment = Additional kilometer run x GCC Rate
16.4.3 The Authority may after due notification to the Operator, change the route(s)/ frequency/ schedule of the Buses due to any reason whatsoever including but not limited to passenger feedback, special circumstances, festivals and seasonal requirements. In case the Authority makes any such change(s), it shall notify the Operator in writing [5 (five)] days prior to implementation of such change.
16.4.4 Unless directed by the Authority, the Operator shall maintain the frequency of the Buses as specified in the Deployment Plan.
16.4.5 The actual hours of operations in a day are specified in the Deployment Plan. The Parties agree that the hours of operation may be segregated into peak hours and off peak hours of operation and the Authority shall have the exclusive right to determine it.
16.4.6 In the event there is a need for change in route of Bus, the Operator shall inform the Control Centre for monitoring of all activities (“Control Centre”) about it and the same shall be tallied with the change in route length measured by ITS (“Intelligent Transport Systems”) or Odometer reading at
132 | P a g e the end point of the route and the distance so measured shall be reckoned for the purpose of making payment to the Operator.
16.5. Deployment Plan
16.5.1 The Authority shall develop a Deployment Plan containing details including but not limited to number and type of Buses, details of the assured availability during the Contract Period, routes, schedules of Buses including description of Bus Stops, frequency and table of schedule providing Bus headways, based on peak and off peak hour (the “Deployment Plan”), more particularly specified in Schedule-J.
16.5.2 The Operator shall operate the Buses in accordance with the Deployment Plan, and shall at all times ensure that the required frequency of Buses is maintained as specified under the Deployment Plan or as per the instructions of the Authority issued from time to time.
16.5.3 The Operator shall make available Buses at prescribed locations as per the Deployment Plan.
16.5.4 The Authority reserves the right to make changes to the Deployment Plan from time to time with prior notification, of at least [5 (five)] days, of such change to the Operator.
16.5.5 The Authority may review the Deployment Plan if there is delay in completing Bus trips for a continuous period of [1 (one)] month.
16.5.6 The Operator and its employees shall always extend courtesy while interacting with public.
16.5.7Notwithstanding anything to the contrary contained herein, the Parties agree that any amendment to the Operational Routes or the Deployment Plan shall not reduce the Annual Assured Bus Kilometers.
16.6. Incidents En-Route
16.6.1 In case of breakdown of a Bus during normal course of Operations, the Operator shall immediately inform the Control Centre and its maintenance team whereupon the Operator shall ensure speedy tow-away of the affected Bus within 2 (two) hours of breakdown. The Operator shall immediately provide a replacement Bus to complete the route after such Bus failure, failing which it will be deemed as an Operator Event of Default and the Operator shall be liable to pay Damages at the rate of [0.01]% of the Performance Security.
16.6.2 The Operator shall ensure regular communication with Buses throughout the Operation Period by making use of relevant technology as specified in
133 | P a g e this Agreement, more specifically provided in Clause 19.7.
16.6.3 In an unforeseen event involving unruly behavior by passengers or vandalism in or involving the Bus, the Operator shall forthwith intimate the Authority. If the Bus in question is not in a condition to complete the route or go back to the Bus Depot, then the Operator shall arrange to tow-away such Bus within 1 (one) to 3 (three) hours of such occurrence, failing which Operator shall be liable to pay Damages at the rate of [0.01]% of the Performance Security.
16.6.4 The Operator shall, provide first aid to injured on-site and also co-ordinate with the relevant Government Authorities including but not limited to the police to ensure timely medical help to the injured passengers.
16.6.5 If required, the Operator shall extend all cooperation to the Authority including but not limited to filing complaints to the police and or any other investigation undertaken in relation there.
16.7. Excuse from Performance of Obligations
The Operator shall not be considered in breach of its obligations under this Contract if any Bus is not available for Operation on account of event of a Force Majeure Event or breach of any obligation by the Authority. Notwithstanding the foregoing, the Operator agrees that it shall keep the unaffected Buses available for Operations.
16.8. Advertising on Buses and Maintenance Depots
16.8.1 Subject to Applicable Law and in accordance with any instructions issued by the Authority, the Operator may display advertisements at the Maintenance Depot.
16.8.2 The Authority shall display advertisements on the Buses and Maintenance Depot in accordance with any instructions issued by the Authority in regard thereto, and provisions of Applicable Laws.
16.8.3 The Operator shall at all times ensure that no part of the Buses including but not limited to the external and internal color, body of the Buses or any part thereof are damaged due to advertisement stickers or any other form of display material.
16.8.4 Placement of Advertisement
(a) The Authority may place the advertisement inside and outside the Buses at designated slots described, such that it does not obstruct any safety, advisory or other mandatory information;
134 | P a g e (b) The Authority may place the advertisement on the boundary wall of the Maintenance Depot or any other slot identified by the Authority.
16.8.5 The Authority shall be entitled to appropriate entire revenue generated from the display of advertisements on the Buses and at the Maintenance Depot.
16.9. User Fare
16.9.1 On and from the COD till the Transfer Date, the Authority or a third party nominated by the Authority (Authority Nominated Personnel) shall have the right to demand, collect and appropriate User Fare from the Users in accordance with this Agreement.
16.9.2 The Authority or Authority Nominated Personnel shall, in accordance with Clause 16.9.1 above, provide Conductors for collection of ticket revenue, every day prior to commencement of operations for the day, either at the Maintenance Depot or at a specified location and on the time decided by the Authority. In the event the Conductor does not report on time or remains absent, the Operator shall immediately inform the Authority’s Representative or the representative of the Third Party engaged by the Authority, as the case may be, who shall provide a replacement.
16.9.3 The Operator acknowledges and agrees that upon payment of User Fare to the Authority or the Authority Nominated Personnel, any User shall be entitled to use the Buses and the Operator shall not place, or cause to be placed, any restriction on such use, except to the extent specified in any Applicable Law, Applicable Permits or the provisions of this Agreement. It is clarified that the Authority or Authority Nominated Personnel shall collect User Fare from passengers prior to boarding the Bus and the Operator shall have the right to refuse entry to passengers refusing payment of the User Fare.
17. Article 17: Maintenance of Buses
17.1. Maintenance Obligations
17.1.1 The Operator shall maintain all Buses in accordance with the provisions of this Article 17, the Specifications and Standards, the Maintenance Manual and the Maintenance Requirements (the “Maintenance Obligations”).
17.1.2 The Parties agree that for discharging the Maintenance Obligations hereunder, the Operator shall provide its staff, movable equipment, Spares and Consumables, workshop, office space etc. The Parties further agree that the workshop space to be provided hereunder by the Operator for discharging the Maintenance Obligations of the Operator shall be no less than [80 m (hundred meters) long and 20 m (twenty meters) wide], within the Maintenance Depot.
17.2. Maintenance Manual
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The Operator shall prepare a repair and maintenance manual (the “Maintenance Manual”) for the maintenance of Buses in conformity with Good Industry Practice and the provisions of this Article 17. The Operator shall provide 10 (ten) copies of a provisional maintenance manual (the “Provisional Maintenance Manual”) to the Authority no later than [90 days] from the Appointed Date. The Authority may review the Provisional Maintenance Manual and convey its comments to the Operator within a period of [15] days from the date of receipt thereof. The Operator shall revise the Provisional Maintenance Manual, as may be necessary, and provide [50] copies of the Maintenance Manual, accompanied by an electronic copy thereof, no later than the [120] days from the Appointed Date. The Maintenance Manual shall be revised and updated once every year and the provisions of this Clause 17.2 shall apply, mutatis mutandis, to such revision. For the avoidance of doubt, the Parties expressly agree that until the Maintenance Manual is provided hereunder, the Provisional Maintenance Manual shall apply.
17.3. Spares and Consumables
17.3.1 During the Contract Period, the Operator shall, at its own cost and expense, replace and install materials which get consumed or wear out beyond serviceable limits in the normal course of operation of a Bus, including oils, [lubricants], brake blocks and pads, rubber parts and hoses, fuses, light fittings, bulbs, seats, curtains, filters, look out glass, bearings and insulators (the “Consumables”). Save and except as provided in this Agreement, the Consumables shall be replaced or installed, as the case may be, by the Operator when a Bus is brought to a Maintenance Depot in accordance with the provisions of this Agreement.
17.3.2 During the Maintenance Period, the Operator shall, at its own cost and expense, replace any part or equipment of a Bus, which may be defective, damaged or worn out, by a substitute thereof (the “Spares”) for the efficient operation and maintenance of a Bus.
17.3.3 The Parties expressly agree that the Operator shall, supply and install doors, window panes, seats, [gear case], axle-boxes, brake gear components, wind shield, and under-gear piping/cabling at its own cost and expense; provided, however, that if such supply and installation have arisen on account of negligence of Authority staff, accidents, vandalism, arson, riots or natural calamities.
17.3.4 The Operator shall maintain a sufficient inventory of Consumables and Spares for timely repair and maintenance of Buses in conformity with its Maintenance Obligations and shall ensure that upon Termination, hand over such spares and consumables to the Authority with adequate inventory for a period of 6 (six) months.
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17.4. Maintenance Requirements
The Operator shall procure that at all times during the Contract Period, each and every Bus conforms to the maintenance requirements set forth in Schedule-I (the “Maintenance Requirements”).
17.5. Damages for breach of Maintenance Obligations
17.5.1 In the event that the Operator fails to repair or rectify any defect or deficiency in a Bus, as set forth in the Maintenance Requirements and within the period specified therein, it shall be deemed to be in breach of this Agreement and the Authority shall be entitled to recover Damages, to be calculated and paid for each day of delay until the breach is cured, at the rate of 0.01% of the Performance Security. Recovery of such Damages shall be without prejudice to the rights of the Authority under this Agreement, including the right of Termination thereof. For the avoidance of doubt, the Parties agree that the Damages specified in this Clause 17.15.1 shall not be due and payable for and in respect of any day that includes a Non- Available Hour.
17.5.2 The Damages set forth in Clause 17.15.1 may be assessed and specified forthwith by the Authority; provided that the Authority may, in its discretion, demand a smaller sum as Damages, if in its opinion, the breach has been cured promptly and the Operator is otherwise in compliance with its Maintenance Obligations. The Operator shall pay such Damages forthwith and in the event that it contests such Damages, the Dispute Resolution Procedure shall apply.
17.6. De-commissioning due to Emergency
17.6.1 If, in the reasonable opinion of the Authority, there exists an Emergency which warrants de- commissioning of a Bus, the Authority shall be entitled to de-commission the Bus for so long as such Emergency and the consequences thereof warrant; provided that such de- commissioning and particulars thereof shall be notified by the Authority to the Operator without any delay, and the Operator shall diligently carry out and abide by any reasonable directions that the Authority may give for dealing with such Emergency.
17.6.2 The Operator shall re-commission the Bus as quickly as practicable after the circumstances leading to its de-commissioning have ceased to exist or have so abated as to enable the Operator to re-commission the Bus and shall notify the Authority of the same without any delay.
17.7. Authority’s right to take remedial measures
137 | P a g e In the event the Operator does not maintain and/or repair the Bus in conformity with the provisions of this Agreement and the Maintenance Manual, and fails to commence remedial works within [15 (fifteen)] days of receipt of a notice in this regard from the Authority, the Authority shall, without prejudice to its rights under this Agreement including Termination thereof, be entitled to undertake such remedial measures at the risk and cost of the Operator, and to recover its cost from the Operator. In addition to recovery of the aforesaid cost, a sum equal to [20% (twenty per cent)] of such cost shall be paid by the Operator to the Authority as Damages. The Parties agree that the Authority shall not in any manner be liable for any damage to, or deterioration in, a Bus occurring on account of the remedial measures taken hereunder.
17.8. Overriding powers of the Authority
17.8.1 If in the reasonable opinion of the Authority, the Operator is in material breach of its obligations under this Agreement and, in particular, the Maintenance Obligations, and such breach is causing or is likely to cause material hardship to the Authority or render the use of a Bus unsafe for operation, the Authority may, without prejudice to any of its rights under this Agreement including Termination thereof, by notice, require the Operator to take reasonable measures immediately for rectifying or removing such hardship or unsafe condition, as the case may be.
17.8.2 In the event that the Operator, upon notice under the provisions of this Clause 17.8, fails to rectify or remove any hardship or unsafe condition affecting the operation of any Bus, within [15 (fifteen)] days from the date of the notice, the Authority may exercise overriding powers under this Clause 17.8 and take over the performance of any or all the obligations of the Operator to the extent deemed necessary by it for rectifying or removing such hardship or unsafe situation; provided that the exercise of such overriding powers by the Authority shall be of no greater scope and of no longer duration than is reasonably required hereunder; provided further that for any costs and expenses incurred by the Authority in discharge of such obligations, the Authority shall be entitled to recover them from the Operator in accordance with the provisions of Clause 17.7 along with the Damages specified therein.
17.8.3 In the event of a national emergency, civil commotion or any such other event, the Authority may take over the performance of any or all the rights or obligations of the Operator to the extent deemed necessary by it, and exercise such control over the Buses and Maintenance Depots or give such directions to the Operator as may be deemed necessary; provided that the exercise of such overriding powers by the Authority shall be of no greater scope and of no longer duration than is reasonably required in the circumstances which caused the exercise of such overriding power by the Authority. It is agreed that the Operator shall comply with such instructions
138 | P a g e as the Authority may issue in pursuance of the provisions of this Clause 17.8, and shall provide assistance and cooperation to the Authority, on a best effort basis, for performance of its obligations hereunder.
17.9. Restoration of loss or damage to the Buses
Save and except as otherwise expressly provided in this Agreement, in the event that a Bus or any part thereof suffers any loss or damage during the Contract Period from any cause whatsoever, the Operator shall, at its cost and expense, rectify and remedy such loss or damage forthwith so that the Bus conforms to the provisions of this Agreement.
17.10. Modifications to the Buses
The Operator shall not carry out any material modifications to a Bus save and except where such modifications are necessary for the Bus to operate in conformity with the Specifications and Standards, Maintenance Obligations, Good Industry Practice and Applicable Laws; provided that the Operator shall notify the Authority of the proposed modifications along with particulars thereof at least [15 (fifteen)] days before commencing work on such modifications and shall reasonably consider any suggestions that the Authority may make within [15 (fifteen)] days of receiving the Operator’s proposal. For the avoidance of doubt, all modifications made hereunder shall comply with the Specifications and Standards, Applicable Laws, Good Industry Practice and the provisions of this Agreement.
17.11. Operation Assistance
17.11.1 The Operator shall operate the Buses in accordance with Applicable Laws and Good Industry Practice.
17.11.2 The Operator agrees that it shall, for guidance of the operating staff of the Authority, provide an operation manual (the “Operation Manual”) for Buses. The Operator shall provide [50 (fifty)] copies of a provisional operation manual (the “Provisional Operation Manual”) to the Authority along with the delivery of the Prototypes hereunder. The Authority may review the Provisional Operation Manual and convey its comments to the Operator within a period of [15] days from the date of receipt thereof. The Operator shall revise the Provisional Operation Manual, as may be necessary, and provide [50] copies of the Operation Manual, in English and Hindi, no later than the [180] days from the Appointed Date. The Operation Manual shall be revised and updated once every year and the provisions of this Clause 17.11.2 shall apply, mutatis mutandis, to such revision.
17.11.3 The Operation Manual shall include:
(a) instructions to operating staff for operation of the Bus;
139 | P a g e (b) instructions for troubleshooting;
(c) do’s and don’ts for operating staff;
(d) safety precautions to be taken by the operating staff;
(e) rating and layout of equipment;
(f) operating limits of installed systems; and
(g) control and safety features of the Buses.
17.12. Excuse from performance of obligations
The Operator shall not be considered in breach of its obligations regarding availability of the Buses under this Agreement if any Bus is not available for operation on account of any of the following:
(a) an event of Force Majeure;
(b) measures taken to ensure the safe operation of Buses except when unsafe conditions occurred because of failure of the Operator to perform its obligations under this Agreement; or
(c) compliance with a request from the Authority or the directions of any Government Instrumentality,
provided, that any such non-availability and particulars thereof shall be notified by the Operator to the Authority without any delay. Notwithstanding the foregoing, the Operator shall keep every unaffected Bus available for operations.
17.13. Warranties for defects and deficiencies
17.13.1 The Operator warrants that:
(a) all equipment, supplies, plant and machinery at the Maintenance Depots as well as components, parts and systems forming part of a complete Bus including the Spares and Consumables shall be new and of utility-grade quality and in full conformity with the Specifications and Standards, Designs and Drawings, Applicable Permits, Applicable Laws and the other requirements of the Agreement, of suitable quality and fit for the purpose for which they are intended and be free from defects, deficiencies and defective workmanship;
(b) all Buses shall be free from defects, shall comply with all Applicable Laws and Good Industry Practice and will be capable of operating in the manner intended and contemplated in the Specifications and
140 | P a g e Standards, Designs and Drawings, Applicable Permits, Applicable Laws and the Agreement;
(c) the manufacturing, assembly and supply of the Buses shall be performed in accordance with the standards of professional care, skill, diligence and competence generally accepted in the international independent manufacturing industry applicable to engineering and manufacturing and project management practices for manufacturing projects of similar size and type as the Project, when operated in accordance with Good Industry Practice; and
(d) the Buses shall be capable of performing and would continue to perform as per this Agreement.
17.14. Maintenance Depots
17.14.1 For discharging its Maintenance Obligations under and in accordance with the provisions of this Agreement, the Operator shall build and operate maintenance depots in accordance with the provisions of this Article 17 (the “Maintenance Depots”).
17.14.2 The land required for each Maintenance Depot, shall be provided by the Authority to the Operator in accordance with the provisions of Article 10.
17.14.3 The Maintenance Depots shall have provisions for repair and maintenance of at least [25] Buses at a time and parking facility for the entire Fleet of Buses.
17.14.4 The Authority shall provide [** KVA, *-phase] connection for charging of Buses. Subject to Clause 5.2, supply of electricity and water at the Maintenance Depots shall be procured by the Operator at its own expense and the Operator shall provide for a sub- station for step-up and step-down of power within the Maintenance Depots. It is clarified that the distribution of power for the purpose of charging Buses shall be arranged by the Operator and it shall procure Applicable Permits for the same.
17.14.5 The Operator agrees and undertakes to set up and operationalize, subject to the provisions of Clause 17.14.2, each of the Maintenance Depots on or prior to the date specified in Clause 17.14.7, and in the event of delay for any reason except if solely on account of Force Majeure or breach of this Agreement by the Authority, the Operator shall pay Damages to the Authority in a sum equal to [0.01%] of the Performance Security for each day of delay in setting up and operationalizing a Maintenance Depot, and if such delay exceeds [100] days, the Authority shall be entitled to terminate this Agreement forthwith.
17.14.6 Maintenance Depots shall be set up by the Operator on the land to be provided by the Authority at Depots specified in the RFP {***}, {***} in accordance with the provisions of Article 10 (the “Maintenance Depots”).
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17.14.7 The Operator shall set up Maintenance Depots at locations specified in the RFP {***}, {***}, no later than {one month}.
17.14.8 The Operator shall be responsible, at its own cost and expense, for construction, operation and maintenance of all infrastructure inside the Maintenance Depots.
17.15. Maintenance facilities
17.15.1 The Operator shall, at each Maintenance Depot, install and operate the maintenance facilities and equipment necessary for performing its Maintenance Obligations under and in accordance with this Agreement. Such maintenance facilities and equipment shall include:
(a) [Bus washing plant;
(b) portable lifting jacks;
(c) measuring and recording devices;
(d) special tools, jigs & fixtures;
(e) paint shop;
(f) wheel repair shop;
(g) Wi-Fi data retrieval and diagnostic system facilities; and
(h) hardware (2 (two) desktop computers) and software for the Maintenance Management Information System (the “MMIS”).]
17.15.2 The Parties agree that the Maintenance Depots may be set up and operationalized under this Clause 17.14 by procuring the maintenance facilities and equipment in a phased manner; provided, however, that all the facilities and equipment specified in this Clause 17.14 shall be installed and operationalized no later than [90 (ninety) days] after the respective dates specified in Clause 17.1.7.
18. Article 18: Safety Requirements
18.1. Safety Requirements
The Operator shall develop, implement and administer a safety programme for providing a safe environment on or about the Buses and Maintenance Depots, and shall comply with the safety requirements set forth in this Article 18 and Schedule-K (the “Safety Requirements”).
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18.2. Guiding principles
18.2.1 Safety Requirements aim at reduction in injuries, loss of human life and damage to property resulting from accidents on account of the Buses or in the Maintenance Depots, irrespective of the person(s) at fault.
18.2.2 Safety Requirements shall apply to all phases of construction, operation and maintenance with emphasis on identification of factors associated with accidents, consideration of the same, and implementation of appropriate remedial measures.
18.3. Obligations of the Operator
18.3.1 The Operator shall abide by the following to ensure safety of the Buses and Maintenance Depots, human life and property:
(a) instructions issued by the Authority;
(b) applicable Laws and Applicable Permits;
(c) provisions of this Agreement;
(d) relevant standards/guidelines contained in internationally accepted codes; and
(e) good Industry Practice.
18.3.2 The Operator shall impart safety training to its employees and shall at all times be responsible for observance of safety procedures by its staff, Contractors and agents.
18.3.3 The Operator shall be responsible for undertaking all the measures under its control to ensure safe operation of Buses.
18.3.4 The Operator agrees that the Authority shall be entitled to inspect any Bus or Maintenance Depot to verify adherence to Safety Requirements and the Operator shall be obliged to facilitate such inspection and implement the corrective measures identified in such inspection.
18.4. Safety measures during construction
The Operator shall, during construction of the Maintenance Depots, provide an environment for procuring the safety of human life and property in accordance with Applicable Laws and Good Industry Practice.
18.5. Annual Safety Report
143 | P a g e 18.5.1 The Operator shall submit to the Authority before the [31st (thirty first)] May of each Accounting Year, an annual report in [10 (ten)] copies containing, without limitation, a detailed listing and analysis of all accidents occurring on account of the Buses or in the Maintenance Depots during the preceding Accounting Year and the measures taken by the Operator for averting or minimizing such accidents in future (“Annual Safety Report”).
18.5.2 Once in every Accounting Year, a safety audit shall be carried out by the Authority. It shall review and analyse the Annual Safety Report and accident data of the preceding Accounting Year, and undertake an inspection of the Buses and Maintenance Depots. The Authority shall provide a safety report recommending specific improvements, if any, required to be made in the Buses and Maintenance Depots. Such recommendations shall be implemented by the Operator in accordance with Safety Requirements, Specifications and Standards and Applicable Laws.
19. Article 19: Monitoring of Operation and Maintenance
19.1. Monthly status reports
19.1.1 During the Contract Period, the Operator shall, no later than [7 (seven)] days after the end of each month, furnish to the Authority a monthly report stating in reasonable detail the maintenance services performed by the Operator on the Buses and the defects and deficiencies that require rectification. The report shall also include Key Performance Indicators achieved by the Buses and the compliance or otherwise with the Maintenance Requirements, Maintenance Manual and Operation Manual. The Operator shall promptly give such other relevant information as may be required by the Authority.
19.1.2 The monthly report specified in Clause 19.1.1 shall also include a summary of the key operational hurdles and deliverables expected in the succeeding month along with strategies for addressing the same and for otherwise improving the Operator’s operational performance.
19.2. Reports of unusual occurrence
The Operator shall, prior to the close of each day, send to the Authority, by facsimile or e- mail, a report stating the failures, accidents and unusual occurrences relating to the Buses. A weekly and monthly summary of such reports shall also be sent within [3 (three)] days of the closing of each week and month, as the case may be. For the purposes of this Clause 19.2, unusual occurrences on a Bus shall include:
(a) failure of a Bus;
144 | P a g e (b) accidents involving a Bus; and
(c) trouble on a Bus during operation.
19.3. Inspection
The Authority shall be entitled to inspect the Buses after any maintenance for evaluating the compliance of Buses with the Maintenance Obligations. It shall make a report of such inspection (the “Maintenance Inspection Report”) stating in reasonable detail the defects or deficiencies, if any, with particular reference to the Maintenance Obligations and notify the Operator of the same for taking remedial measures in accordance with the provisions of Clause 19.5. For the avoidance of doubt, any inspection undertaken after a Bus is declared available shall be deemed to form part of Available Hours under the provisions of Clause 17.15.
19.4. Tests
For determining that the maintenance of Bus conforms to the Maintenance Obligations, the Authority may require the Operator to carry out, or cause to be carried out, the tests specified by it in accordance with Good Industry Practice. The Operator shall, with due diligence, carry out or cause to be carried out all such tests in accordance with the instructions of the Authority and furnish the results of such tests to the Authority within [15 (fifteen)] days of such tests being conducted. One half of the costs incurred on such tests shall be reimbursed by the Authority to the Operator. Provided, however, that the Authority shall not bear any costs hereunder for and in respect of Tests which have failed.
19.5. Remedial measures
19.5.1 The Operator shall repair or rectify the defects or deficiencies, if any, set forth in the Maintenance Inspection Report or in the test results referred to in Clause 19.3 and furnish a report in respect thereof to the Authority within [15 (fifteen)] days of receiving the Maintenance Inspection Report or the test results, as the case may be.
19.5.2 The Authority shall require the Operator to carry out or cause to be carried out tests, at the cost of the Operator, to determine whether the remedial measures have brought the Buses into compliance with the Maintenance Obligations and Safety Requirements, and the procedure set forth in this Clause 19.5 shall be repeated until the maintenance of Buses conforms to the Maintenance Obligations and Safety Requirements. In the event that remedial measures are not completed by the Operator in conformity with the provisions of this Agreement, the Authority shall be entitled to recover Damages from the Operator at the rate of [0.01]% of the Performance Security.
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19.6. Responsibility of the Operator
19.6.1 It is expressly agreed between the Parties that any inspection carried out by the Authority or the submission of any Maintenance Inspection Report by the Authority as per the provisions of this Article 19 shall not relieve or absolve the Operator of its obligations and liabilities hereunder in any manner whatsoever.
19.6.2 It is further agreed that the Operator shall be solely responsible for adherence to the Key Performance Indicators specified in Article 20.
19.7. Real Time Data Access
The Operator agrees that it shall provide for real time data monitoring and provide the Authority access to the raw feed of the monitoring system pertaining to the performance of the Operator under this Contract as generated by ITS. The Operator shall install the data monitoring system as provided in Schedule-Q hereto. The Operator further agrees to install on board devices to enable the Authority to access real time location and status of the Buses. The Operator agrees that failure to provide access to the monitoring the daily raw feed and the on board device data, then it shall be deemed to be an Operator Event of Default.
20. Article 20: Key Performance Indicators
20.1. Key Performance Indicators
Without prejudice to the obligations specified in this Agreement, the Operator shall operate and maintain every Bus such that it achieves the performance indicators comprising Reliability, Operation, Punctuality, Frequency, Safety, upkeep of Bus and conformity with ISO certification, as specified in this Article 20, Good Industry Practice and Applicable Laws (the “Key Performance Indicators”).
20.2. Reliability
20.2.1 The Parties agree that the average reliability of all Buses in the Fleet shall be measured on a quarterly basis in terms of the number of Breakdowns per [10,000 (ten thousand)] kilometres travelled by the Buses (the “Reliability”).
20.2.2 The Reliability hereunder shall be equal to the quotient of the cumulative distance travelled by all Buses divided by the aggregate number of Breakdown of all such Buses multiplied by [10,000 (ten thousand)].
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20.2.3 The Operator agrees that the Reliability for the Buses determined in accordance with Clause 20.2.2 shall be equal to or more than [1 (one)].
20.3. Operation of Buses
20.3.1 The Operator shall at all times procure that, save and except any damage caused by theft, arson or vandalism:
(a) there are adequate lighting arrangements inside the Buses, in conformity with the Specifications and Standards;
(b) the temperature inside the Buses can be maintained in accordance with Maintenance Requirements;
(c) the Buses are clean, hygienic and free of odour;
(d) seats, windows, doors and all fixtures in the Buses are operational; and
(e) all bus information systems and lighting systems function efficiently, and their availability is no less than [98% (ninety eight per cent)] in a month.
20.4. Punctuality
20.4.1 Punctuality shall be measured on a quarterly basis in terms of the percentage of on-time start of trips to the total number of trips operated on a daily basis (“Start Punctuality”). The total number of trips starting/arriving late during the month will be recorded and subtracted from the number of trips operated to arrive at the on-time trips operated figures separately in each case. 20.4.2 The Operator agrees that the Punctuality for arrival at the respective destination shall be measured on a quarterly basis in terms of the percentage of trips with on-time arrival at destination to the total number of trips operated on a daily basis (“Arrival Punctuality”).
20.4.3 The Parties agree that the Operator may exercise a relaxation equivalent to [5 (five)] minutes, for start of the bus schedule, and [10% (ten percent)] of the subsequent scheduled trip time (subject to a maximum of [15 (fifteen) minutes]) for start of subsequent schedules and arrival of trips.
20.4.4 Subject to the provisions of Clause 20.4.3, the Operator agrees that the Start Punctuality determined in accordance with Clause 20.4.2 shall be equal to or more than [90% (ninety percent)] and the Arrival Punctuality shall be equal to or more than [80% (eighty percent)] respectively.
20.5. Frequency
20.5.1 The frequency of operation of Buses shall be measured on a quarterly basis
147 | P a g e in terms of percentage of the cumulative trips travelled by all Buses to the aggregate number of scheduled trips (“Trip Frequency”) and a percentage of the cumulative Bus Kms operated to the aggregate scheduled Bus Kms (“Bus Kms Frequency”), respectively.
20.5.2 The Operator agrees that the Trip Frequency and the Bus Kms Frequency, as the case may be, determined in accordance with Clause 20.5.1 shall be equal to or more than [94% (ninety four percent)].
20.5.3 The Buses shall be operated continuously such that the first Bus in each direction shall depart no later than [0500 hours] and the last Bus shall terminate not earlier than [2330 hours] at the frequency specified in the Deployment Plan and this Agreement; provided that on Sundays the duration of services may be reduced by [4 (four)] hours.
20.5.4 The Buses in each direction shall be operated such that the difference between arrival time of two Buses at any bus stop shall not exceed [10 (ten)] minutes; provided that such difference may be increased, subject to a maximum of [15 (fifteen)] minutes, depending upon the number of Users in the respective hour.
20.5.5 The average speed of Bus movement from the beginning point to the termination point during any hour of the day, including stops, shall not be less than [15 (fifteen)] kilometres per hour. For the avoidance of doubt, stops at the bus stop shall not be less than [30 (thirty)] seconds each.
20.6. Safety of Operations
20.6.1 The Parties agree that the Safety of Buses in the Fleet shall be measured in terms of inverse of number of accidents per [1,00,000 Kms (One lakh kilometres)] (the “General Safety”) and the number of fatalities per [10,00,000 Kms (Ten lakh kilometres)] (the “Severe Safety”), respectively. The General Safety and Severe Safety shall be calculated in terms of cumulative Bus Kms operated divided by number of accidents multiplied by [1,00,000 (One lakh)] and cumulative Bus Kms operated divided by number of fatalities multiplied by [10,00,000 (Ten lakh)], respectively. 20.6.2 The Operator agrees that the General Safety and the Severe Safety, as the case may be, determined in accordance with Clause 20.6.1 shall be equal to or more than [1 (one)].
20.7. Certification
20.7.1 The Operator shall, prior to 1st Anniversary of the COD, achieve and thereafter maintain throughout the Contract Period, [ISO 9000:2005, ISO 14000:2004, ISO 18000:2007 and ISO 50000:2011] certification or a substitute thereof for the Maintenance Depots, and shall provide certified copies thereof to the Authority forthwith.
20.7.2 In the event of default in obtaining the certification specified in Clause 20.7.1, the Operator shall, within [15 (fifteen)] days thereof, submit to the
148 | P a g e Authority an action plan that sets out the actions proposed to be taken by the Operator for rectifying its deficiencies and obtaining such certification for the Maintenance Depots.
20.7.3 If the period of default in obtaining the ISO certification under this Clause 20.7 shall exceed a continuous period of [15 (fifteen)] months, the Operator shall pay Damages to the Authority in an amount equal to [5% (five per cent)] of the Performance Security.
20.8. Monthly Report
The Operator shall, no later than [7 (seven)] days after the end of each month, furnish to the Authority a report stating the Key Performance Indicators of each Bus as measured on a daily basis. The Operator shall promptly give such other relevant information as may be required by the Authority.
20.9. Passenger Charter
The Operator shall publish and implement a charter articulating the rights and expectations of Users (the “Passenger Charter”) substantially in the form specified in Schedule-N. The Operator shall at all times be accountable and liable to Users in accordance with the provisions of the Passenger Charter and Applicable Laws.
20.10. Damages for failure to achieve key performance indicators
The Operator shall ensure and procure compliance of each of the Key Performance Indicators specified in Article 20 and for repeated shortfall in performance during a quarter, as may be determined by the Authority for reasons to be recorded in writing based on passenger feedback and inspections by the Authority, it shall pay Damages equal to [0.1% (zero point one per cent)] of the Performance Security for such shortfall in any such performance indicator.
20.11. Incentive for exceeding to achieve key performance indicators
The Operator shall ensure and procure compliance of each of the Key Performance Indicators specified in Article 20 and for repeated increase in performance during a quarter, as may be determined by the Authority for reasons to be recorded in writing based on passenger feedback and inspections by the Authority, it shall pay incentive equal to [0.05% (zero point zero five per cent)] of the Performance Security for achievement in any such performance indicator.
21. Article 21: Financial Close
149 | P a g e 21.1. Financial Close
21.1.1 The Operator hereby agrees and undertakes that it shall achieve Financial Close within 180 (one hundred and eighty) days from the date of this Agreement and in the event of delay, it shall be entitled to a further period not exceeding [120 (one hundred and twenty)] days, subject to payment of Damages to the Authority in a sum calculated at the rate of 0.1% (zero point one per cent) of the Performance Security for each day of delay, and for a further period not exceeding [80 (eighty)] days, subject to payment of Damages at the rate specified in Clause 4.3; provided that the Damages specified herein shall be payable every week in advance and the period beyond the said 180 (one hundred and eighty) days shall be granted only to the extent of Damages so paid; provided further that no Damages shall be payable if such delay in Financial Close has occurred solely as a result of any default or delay by the Authority in procuring satisfaction of the Conditions Precedent specified in Clause 4.1.2 or due to Force Majeure. For the avoidance of doubt, the Damages payable hereunder by the Operator shall be in addition to the Damages, if any, due and payable under the provisions of Clause 4.3.
21.1.2 The Operator shall, upon occurrence of Financial Close, notify the Authority forthwith, and shall have provided to the Authority, at least 2 (two) days prior to the Financial Close, 3 (three) true copies of the Financial Package and the Financial Model, duly attested by a Director of the Operator, along with 3 (three) soft copies of the Financial Model in MS Excel version or any substitute thereof, which is acceptable to the Senior Lenders.
21.2. Termination due to failure to achieve Financial Close
21.2.1 Notwithstanding anything to the contrary contained in this Agreement, in the event that Financial Close does not occur, for any reason whatsoever, within the period set forth in Clause 21.1.1 or the extended period provided thereunder, all rights, privileges, claims and entitlements of the Operator under or arising out of this Agreement shall be deemed to have been waived by, and to have ceased with the concurrence of the Operator, and the Agreement shall be deemed to have been terminated by mutual agreement of the Parties. For the avoidance of doubt, it is agreed that in the event the Parties hereto have, by mutual consent, determined the Appointed Date to precede the Financial Close, the provisions of this Clause 21.2.1 shall not apply.
21.2.2 Upon Termination under Clause 21.2.1, the Government shall be entitled to encash the Bid Security and appropriate the proceeds thereof as Damages; provided, however, if Financial Close has not occurred solely as a result of the Government being in default of any of its obligations under Clause 4.1.2, it shall, upon Termination, return the Bid Security forthwith along with the Damages due and payable under Clause 4.2. For the avoidance of doubt, it
150 | P a g e is expressly agreed that if the Bid Security shall have been substituted by Performance Security, the Government shall be entitled to encash therefrom an amount equal to Bid Security.
22. Article 22: Fee
22.1. Fee
22.1.1 In consideration for undertaking the Project, the Authority shall pay the Operator, based on the total distance travelled by each Bus, Operated by the Operator (“Bus Kilometres”) in fulfilment of the Operators obligations under this Agreement ( “Fee”).
22.1.2 The Fee shall be fixed except where varied or adjusted in accordance with this Article 21.
22.1.3 The Parties agree that the Bus Kilometre shall comprise:
(a) Distance travelled by a Bus assigned on a particular Route as per the Deployment Plan;
(b) Distance travelled by a Bus from the Maintenance Depot to the first point of loading passengers at the commencement of its service on a Day;
(c) Distance travelled by a Bus from its last Bus Stop as per the Deployment Plan to the Maintenance Depot at the end of the day’s service; and
(d) Distance travelled by a Bus without passengers which is outside the Deployment Plan but approved by the Authority for meeting specific requirements.
22.1.4 The Operator agrees and acknowledges that a Bus Kilometre for the purpose of payment of Fee, shall not include any Kilometre travelled by the Bus to any maintenance facilities other than the Maintenance Depot provided for by Authority or for any travel not authorized by the Authority. Bus Kilometre shall not include distance travelled by the Bus for charging facility other than that set up by the Operator at the Bus Depot/Parking Space provided for by Authority.
22.1.5 The Operator shall compute and provide to the Authority, for every [month], the total number of kilometres that a Bus has travelled for the period being reckoned for the purpose of raising invoice. Such calculation shall be made using the ITS (GPS) to be installed by the Operator and as approved by the Authority and calibrated with the supervision of the Authority’s Representative using Odometer Reading of each Bus. In the event the Odometer for any Bus is non-functional or does not provide accurate reading, the Fee for such Bus shall be based on the Bus Kilometre for the respective Bus for the preceding working day, multiplied with the Per Kilometre Fee (“PK Fee”).
151 | P a g e 22.2. Basis of Payment
The Operator shall be paid for Bus Kilometre plied by the total number of Buses operational for that particular day, at PK Fee quoted by the Operator in its Bid.
22.3. Payment of Fee
22.3.1 The Operator shall submit an invoice in respect of the Bus Kilometres plied by each Bus put into Commercial Operation every [30 (thirty)] days specifying:
a) Registration number of each Contracted Bus that travelled as part of the Bus Service;
b) Bus Kilometers travelled by each Contracted Bus as part of the Bus Service in the relevant payment period (clearly identifying the Bus);
c) Applicable Kilometer Charge for the period;
The invoice shall also include any cost or Damages or any other charges that the Operator is entitled to recover from the Authority in terms of this Agreement (hereinafter together referred as “Invoice Amount”);
22.3.2 The Authority shall within a period of [15 (fifteen) days] from receipt of the invoice, subject to verification of the invoice against the records that it has in relation to the Bus Service, make the payments. All payments shall be made by the Authority to the Operator after making any tax deductions at source under Applicable Law.
22.3.3 The payment for Bus Kilometre up to Annual Assured Bus Kilometre per Bus deployed shall be calculated as:
Fee = PK Fee x Bus Kilometre x n (where n is the number of Buses)
22.3.4 The subsidy amount received by the Authority (ASTC) under FAME India Scheme Phase II shall be used for further payment to the Operator as per following installments.
Percentage of Installment demand Activity being completed No. incentive to be released by DHI After the issue of supply order and 1 signing of the agreement by ASTC with 20% selected bidder; as mobilization advance 2 Delivery of Buses 40% After 6 months of the successful 3 40% commercial operation of Buses
152 | P a g e 22.4. Annual Assured Kilometre
22.4.1 The Authority agrees that the Deployment Plan shall ensure the average Bus Kilometres scheduled per Bus in a continuous period of [12 (twelve)] calendar months, commencing from the Commercial Operation Date of the respective Buses, will be no less than {66,000} kilometers (the “Annual Assured Bus Kilometre”). The Annual Assured Bus Kilometre shall be subject to review by Authority on 1st April every year. Variation in Annual Assured Bus Kilometre can be made by a maximum of ±10% (ten percent) from the value in previous year or at the time of signing of the Agreement, as the case maybe.
22.4.2 In the event the Operator is unable to run the Annual Assured Bus Kilometre, the Operator shall pay to the Authority a penalty calculated as below.
Example: Annual Assured Bus Kilometer = 50,000 km Actual Bus Kilometer run by Operator = 45,000 km
Penalty Amount = (Annual Assured Bus Kilometer – Actual Bus Kilometer run) x GCC rate
= (50,000 - 45,000) x GCC rate.
22.4.3 The Authority shall make the payments to the Operator within the period specified in Clause 22.3.2. In case of any delay in making the Payment of the Fee to the Operator, the Authority shall pay Damages at the rate of [1% (one percent) above the Bank Rate] per annum calculated for each day’s delay in making the payment subject to maximum of [1 (one)] month of period from the date they become payable to the Operator. It is clarified that any delay of a period exceeding [60 (sixty)] days shall be regarded as an Authority Default.
22.5. Revision of Fee
22.5.1 The Parties agree that the Fee shall be revised every [6 (six)] months on the basis of variation in electricity tariff for the Charging Infrastructure and CPIIW and WPI in accordance with the terms of this Agreement (“Fee Revision”).
22.5.2 The Operator shall submit to the Authority, no later than [30 (thirty)] days prior to the expiry of the aforesaid period of [6 (six)] months, a statement of the input cost of the electricity consumed at the Charging Infrastructure, as provided in Clause 5.12, in the format provided in Schedule-T along with copies of electricity bills clearly segregating the consumption of electricity for the Charging Infrastructure.
22.5.3 The Parties agree that in addition to the provisions of Clause 22.5.2, the Operator shall be entitled to a revision in the PK Fee, to reflect the variation in CPIIW and WPI occurring between the Base Index Date and the Reference Index Date for the relevant Year (the “Indexed Price”).
22.5.4 In the event that the CPIIW and WPI varies by more than [4% (four per cent)] between the Reference Index Date for any Year and the last date preceding
153 | P a g e any month of that Year, the Indexed Price shall be revised to reflect such variation at the commencement of that month, and such Indexed Price shall be the PK Fee until its revision for the following month or Year, as the case may be, in accordance with the provisions of this Clause 22.5.3.
22.5.5 The Parties agree that the formula for revision of fee shall be:
(a) For the 1st revision after COD:
Indexed Fee = Fee * [1 + (.2 * CPI IW) + (0.6 * .4 * WPI) + (.2 * (price per kWh of electricity on the date of submission of the statement - price per kWh of electricity on the Base Index Date)/ price per kWh of electricity on the Base Index Date) / 100)] (b) For subsequent revisions:
Indexed Fee = Fee * [1 + (.2 * CPI IW) + (0.6 * .4 * WPI) + (.2 * (price per kWh of electricity on the date of submission of the statement - price per kWh of electricity on the preceding Fee Revision Date)/ price per kWh of electricity on the preceding Fee Revision Date) / 100)]
22.5.6 Notwithstanding the provisions of Clause 22.5, the Parties agree that the Operator shall be entitled to a revision in Fee in accordance with this Clause 22.5 only if (i) the price per kWh of electricity consumed for the Charging Infrastructure varies by [10% (ten percent)]; and (ii) the CPIIW and WPI varies by more than [4%] within a period of [6 (six)] months from the Fee Revision Date in accordance with provisions of Clause 22.5.1.
22.5.7 The Parties agree that the Fee shall stand revised pursuant to any amendment in accordance with this Clause 22.5 and shall become the base Fee payable to the Operator under this Agreement. For the avoidance of doubt, it is clarified that in the event of any dispute or difference in calculation of the consumption of electricity or the CPIIW and WPI hereunder, the Dispute Resolution Procedure shall apply. 23. Article 23: Training and Deputation of Government Employees
23.1. Training
If the Operator requests the Authority for engaging the Authority’s employees and the Authority agrees to such request in accordance with Clause 6.1.2(f), the Operator shall provide training to the staff of the Authority in accordance with the provisions of this Article 23 (the “Training Obligations”).
23.2. Content and duration of training
23.2.1 The content of training shall comprise transfer of knowledge and skills required for operation and maintenance of Buses and Maintenance Depots,
154 | P a g e as the case may be, and shall be developed by the Operator in consultation with the Authority.
23.2.2 The training specified in this Clause 23.2 shall include on-the-job training at the Maintenance Depots and the Operator shall provide capacity building workshops [and simulation training] to all Drivers.
23.2.3 The duration of training courses shall normally be for a minimum period of [6 (six)] days and a maximum of [24 (twenty-four)] days.
23.2.4 The number of trainees participating in training at any time shall normally be a minimum of [10 (ten)] and a maximum of [20 (twenty)].
23.3. Location of training
23.3.1 Training courses, as may be required by the Authority prior to the Commercial Operation Date, shall be conducted by the Operator at the Maintenance Depots or a location nominated by the Authority.
23.3.2 The Operator shall procure that the following minimum facilities shall be installed and operated at the training premises:
(a) air-conditioned lecture halls; and
(b) any other facilities and infrastructure required for conducting the training in accordance with the provisions of this Agreement.
23.3.3 The driving training simulator to be provided by the Operator shall be a computer controlled visual system showing the road and signals ahead and interfaced with the driver’s controls. The simulator shall include:
(a) A driver’s desk mounted within a motion simulated driving cab;
(b) a driver instructor’s console including a steering wheel, [gear transmission], for inputting information and observing the driver’s technique along with printing facilities for recording the proceedings; (c) adequate margin in design of software and hardware to accommodate minor changes/ addition of features in future, if required;
(d) a design that shall accommodate road/signalling features of the section through video generated graphics for at least [10 kms (5 kms in each direction)]; and
(e) other features in accordance with Good Industry Practice.
23.3.4 A computer based training (CBT) module to be provided by the Operator shall simulate fault finding steps required to be taken by maintenance staff in accordance with Good Industry Practice.
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23.4. Annual training programme
The Operator shall prepare and conduct an annual training programme in consultation with the Authority and convey the same to the Authority, at least [3 (three)] months prior to the commencement of an Accounting Year.
23.5. Costs of training
The Operator shall bear the cost of training, including the faculty and training material.
23.6. Deputation
23.6.1 The Authority may, in accordance with the provisions of this Article 23, and at the request of the Operator, second its maintenance staff on deputation to the Operator for performing its Maintenance Obligations. 23.6.2 The tenure of deputation under this Clause 23.6 shall be for a minimum period of 2 (two) years and a maximum of 7 (seven) years.
23.6.3 Save and except as otherwise provided herein, the conditions of service of the staff on deputation with the Operator, including their promotions and emoluments, shall be governed by the applicable rules of the Authority.
23.7. Terms of deputation
23.7.1 The Authority shall pay the salary and allowances to the staff seconded to the Operator as though such staff was still on the rolls of the Authority.
23.7.2 The Operator shall reimburse to the Authority the salary, allowances and bonus paid by the Authority to the staff on deputation; provided that the medical expenses, if any, shall be borne solely by the Authority.
23.7.3 The Operator shall pay to each staff on deputation, a deputation-cum- performance allowance, in accordance with the applicable rules of the Authority. Travel allowance of such staff shall be paid by the Operator in accordance with its norms. No other incentive or payment shall be made by the Operator to the staff. 23.7.4 The Operator may make available to the staff on deputation, facilities including canteen, rest rooms, personal protective equipment, uniform, conveyance, recreational facilities and housing. [It is clarified that staff on deputation shall be entitled to avail leave as per the leave policy of the Authority and that the Operator shall not be excused from performance of its obligations under this Agreement on account of any leave obtained by the staff on deputation if such leave is as per the entitlement of such staff.]
156 | P a g e 24. Article 24: Transfer of Maintenance Depots
24.1. Transfer of Maintenance Depots
24.1.1 The Maintenance Depots shall, in accordance with the provisions of this Agreement, be transferred to the Authority upon Termination of this Agreement. The Parties expressly agree that for and in respect of the transfers hereunder, the provisions of Article 33 shall apply mutatis mutandis.
24.1.2 Upon transfer of Maintenance Depots hereunder, all equipment, machinery, building, structures, hardware, software and other assets comprising the Maintenance Depots shall vest in the Authority without any Encumbrance.
24.2. Provision of Spares upon Termination
24.2.1 The Operator shall provide to the Authority, free of charge, an inventory of Spares along with the Maintenance Depots transferred under this Article 24. The inventory shall comprise of Spares equivalent to one-half of the average annual consumption of Spares in the Buses and at the Maintenance Depots during the preceding [3 (three)] Years. For this purpose, the Operator shall compute the total consumption of each Spare, during the preceding [3 (three)] Years and divide the same by [3 (three)] for arriving at the average annual consumption, and all fractions shall be rounded off to the nearest whole number.
24.2.2 Without prejudice to the provisions of Clause 24.2.1, the Authority may, in its discretion, require the Operator to provide an additional inventory of Spares, equivalent in all respects to the inventory of Spares specified in Clause 24.2.1, or such proportion thereof as the Parties may by mutual agreement determine.
24.2.3 All Spares provided by the Operator under this Clause 24.2 shall carry a warranty of [30 (thirty)] months from their delivery or [24 (twenty four)] months from the date of its repair or replacement whichever is earlier, as the case may be, free of cost to the Authority. The terms of such warranty shall be determined in accordance with Good Industry Practice.
25. Article 25: Insurance
25.1. Insurance during Agreement Period
The Operator shall effect and maintain at its own cost, during the Agreement Period, such insurances for such maximum sums as may be required under
157 | P a g e this Agreement, Applicable Laws, and such insurances as may be necessary or prudent in accordance with Good Industry Practice. The Operator shall also effect and maintain such insurances as may be necessary for mitigating the risks that may devolve on the Authority as a consequence of any act or omission of the Operator during the Contract Period. The Operator shall procure that in each insurance policy, the Authority shall be a co-insured.
25.2. Insurance Cover
Without prejudice to the provisions contained in Clause 25.1, the Operator shall, during the Agreement Period, procure and maintain Insurance Cover including but not limited to the following:
(a) loss, damage or destruction of the Maintenance Depots, Buses and charging/swapping infrastructure;
(b) comprehensive third party liability insurance for life, goods or property, including injury to or death of personnel of the Authority or others, arising from any accident at the Maintenance Depots or otherwise, caused by a Bus on account of any negligence of the Operator or a defect or deficiency in a Bus;
(c) the Operator’s general liability arising out of the Agreement;
(d) workmen’s compensation insurance; and
(e) any other insurance that may be necessary to protect the Operator and its employees, including all Force Majeure Events that are insurable and not otherwise covered in items (a) to (d) above.
25.3. Notice to the Authority
No later than [45 (forty five)] days prior to Appointed Date, the Operator shall by notice furnish to the Authority, in reasonable detail, information in respect of the insurances that it proposes to effect and maintain in accordance with this Article 25. Within [30 (thirty)] days of receipt of such notice, the Authority may require the Operator to effect and maintain such other insurances as may be necessary pursuant hereto, and in the event of any difference or disagreement relating to any such insurance, the Dispute Resolution Procedure shall apply.
25.4. Evidence of Insurance Cover
All insurances obtained by the Operator in accordance with this Article 25 shall be maintained with insurers on terms consistent with Good Industry Practice. Within [15 (fifteen)] days of obtaining any insurance cover, the Operator shall furnish to the Authority, notarized true copies of the certificate(s) of insurance, copies of insurance policies and premia payment
158 | P a g e receipts in respect of such insurance, and no such insurance shall be cancelled, modified, or allowed to expire or lapse until the expiration of at least [45 (forty five)] days after notice of such proposed cancellation, modification or non-renewal has been delivered by the Operator to the Authority.
25.5. Remedy for failure to insure
If the Operator fails to effect and keep in force all insurances for which it is responsible pursuant hereto, the Authority shall have the option to either keep in force any such insurances, and pay such premia and recover the costs thereof from the Operator, [or in the event of computation of a Termination Payment, treat an amount equal to the Insurance Cover as deemed to have been received by the Operator.]
25.6. Waiver of subrogation
All insurance policies in respect of the insurance obtained by the Operator pursuant to this Article 25 shall include a waiver of any and all rights of subrogation or recovery of the insurers thereunder against, inter alia, the Authority, and its assigns, successors, undertakings and their subsidiaries, affiliates, employees, insurers and underwriters, and of any right of the insurers to any set-off or counterclaim or any other deduction, whether by attachment or otherwise, in respect of any liability of any such person insured under any such policy or in any way connected with any loss, liability or obligation covered by such policies of insurance.
25.7. Operator’s waiver
The Operator hereby further releases, assigns and waives any and all rights of subrogation or recovery against, inter alia, the Authority and its assigns, undertakings and their subsidiaries, affiliates, employees, successors, insurers and underwriters, which the Operator may otherwise have or acquire in or from or in any way connected with any loss, liability or obligation covered by policies of insurance maintained or required to be maintained by the Operator pursuant to this Agreement (other than third party liability insurance policies) or because of deductible clauses in or inadequacy of limits of any such policies of insurance.
25.8. Application of insurance proceeds
The proceeds from all insurance claims, except life and injury, shall be paid to the Operator, and it shall apply such proceeds for any necessary repair, reconstruction, reinstatement, replacement, improvement, delivery or installation of the Buses or Maintenance Depots.
25.9. Compliance with conditions of insurance policies
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The Operator expressly acknowledges and undertakes to fully indemnify the Authority from and against all losses and claims arising from the Operator’s failure to comply with conditions imposed by the insurance policies effected in accordance with this Agreement.
26. Article 26: Accounts and Audit
26.1. Audited accounts
26.1.1 The Operator shall maintain books of accounts recording all its receipts, income, expenditure, payments, assets and liabilities, in accordance with this Agreement, Good Industry Practice, Applicable Laws and Applicable Permits. The Operator shall provide [2 (two)] copies of its Balance Sheet, Cash Flow Statement and Profit and Loss Account, along with a report thereon by its Statutory Auditors, within [90 (ninety)] days of the close of its accounting year to which they pertain and such audited accounts, save and except where expressly provided to the contrary, shall form the basis of payments by either Party under this Agreement. The Authority shall have the right to inspect the records of the Operator during office hours and require copies of relevant extracts of books of accounts, duly certified by the Statutory Auditors, to be provided to the Authority for verification of basis of payments, and in the event of any discrepancy or error being found, the same shall be rectified and such rectified account shall form the basis of payments by either Party under this Agreement.
26.1.2 The Operator shall, within [30 (thirty)] days of the close of each quarter of its accounting year, furnish to the Authority its unaudited financial results in respect of the preceding quarter, in the manner and form prescribed by the Securities and Exchange Board of India for publication of quarterly results by the companies listed on a stock exchange.
26.1.3 On or before the expiry of [2 (two)] months after its accounting year, the Operator shall provide to the Authority, for that accounting year, a statement duly audited by its Statutory Auditors giving summarized information on (a) the bills raised by the Operator for payment by the Authority, (b) the payments received and other revenues derived from the Authority, and (c) such other information as the Authority may reasonably require.
26.2. Appointment of auditors
26.2.1 The Operator shall appoint, and have during the subsistence of this Agreement as its Statutory Auditors, a firm chosen by it from the mutually agreed list of [3 (three)] reputable firms of chartered accountants (the “Panel of Chartered Accountants”), such list to be prepared substantially in
160 | P a g e accordance with the criteria set forth in Schedule-R. All fees and expenses of the Statutory Auditors shall be borne by the Operator.
26.2.2 The Operator may terminate the appointment of its Statutory Auditors after a notice of [45 (forty five)] days to the Authority, subject to the replacement Statutory Auditors being appointed from the Panel of Chartered Accountants.
26.2.3 Notwithstanding anything to the contrary contained in this Agreement, the Authority shall have the right, but not the obligation, to appoint at its cost from time to time and at any time, another firm (the “Additional Auditors”) from the Panel of Chartered Accountants to audit and verify all those matters, expenses, costs, realizations and things which the Statutory Auditors are required to do, undertake or certify pursuant to this Agreement.
26.3. Certification of claims by Statutory Auditors
Any claim or document provided by the Operator to the Authority in connection with or relating to receipts, income, payments, costs, expenses, accounts or audit, and any matter incidental thereto shall be valid and effective only if certified by its Statutory Auditors.
26.4. Set-off
In the event any amount is due and payable by the Authority to the Operator, it may set-off any sums payable to it by the Operator and pay the balance remaining forthwith.
26.5. Dispute resolution
In the event of there being any difference between the findings of the Additional Auditors and the certification provided by the Statutory Auditors, such Auditors shall meet to resolve the differences and if they are unable to resolve the same, such Dispute shall be resolved by the Authority by recourse to the Dispute Resolution Procedure.
27. Article 27: Escrow Account
27.1. Escrow Account
27.1.1 The Authority shall prior to the Appointed Date open and establish an account (“Escrow Account”) with a Bank (“Escrow Bank”) in accordance with this Contract read with the Escrow Agreement.
27.1.2 For the purpose of opening and operating an Escrow Account, the Authority shall enter into an agreement with the Operator and the Escrow Bank (“Escrow Agreement”) in accordance with the format provided in Schedule-
161 | P a g e M to this Contract. The Escrow Agreement shall remain in full force and effect until the Escrow Account is not discharged in accordance with the terms contained thereof.
27.1.3 The Authority shall at all times throughout the Contract Period maintain in the Escrow Account, a balance of at least an amount equivalent to 1 (one) months’ estimated Fee payable to the Operator as a revolving fund and for this purpose, the Authority shall replenish with its own resources, any deficit that may arise in maintaining such balance of funds.
27.2. Deposit in Escrow Account
27.2.1 The Authority shall deposit or cause to be deposited the following inflows and receipts into the Escrow Account:
(a) All the Fee due and payable to the Operator subject to and in accordance with Article 22;
(b) [any deposits by the Authority to maintain an amount equivalent to 1 (one) month’s estimated Fee in the Escrow Account;]
(c) all payments by the Authority including insurance claims, if any, received;
(d) Dues towards Termination Payment to the Operator; and
(e) any other revenues or capital receipts from or in respect of the Project
27.2.2 The Operator shall deposit or cause to be deposited the following in the Escrow Account:
(a) all funds constituting the Financial Package;
(b) all the revenues generated and all the income accruing from the Project towards Authority’s share of revenue including but not limited to the, advertising revenue [and proceeds from the Real Estate Development], rentals, deposits, capital receipts or insurance claims;
(c) all payments to the Authority towards Penalties/ Damages.
Provided that the Senior Lenders may make direct disbursements to the Contractor in accordance with the express provisions contained in this behalf in the Financing Agreements.
27.3. Withdrawal During Agreement Period
27.3.1 The Operator shall, at the time of opening the Escrow Account, give irrevocable instructions, by way of an Escrow Agreement, to the Escrow Bank instructing, inter alia, that deposits in the Escrow Account shall be appropriated in the following order every month, or at shorter intervals as necessary, and if not due in a month then appropriated proportionately in such month and retained in the Escrow Account and paid out therefrom in the month when due::
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(a) all taxes due and payable by the Operator for and in respect of the Project;
(b) all payments relating to construction of the Project, subject to and in accordance with the conditions, if any, set forth in the Financing Agreements;
(c) O&M Expenses, subject to the ceiling, if any, set forth in the Financing Agreements;
(d) O&M Expenses and other costs and expenses incurred by the Authority in accordance with the provisions of this Agreement, and certified by the Authority as due and payable to it;
(e) monthly proportionate provision of Debt Service due in an Accounting Year;
(f) all payments and Damages certified by the Authority as due and payable to it by the Operator;
(g) monthly proportionate provision of debt service payments due in an Accounting Year in respect of Subordinated Debt;
(h) any reserve requirements set forth in the Financing Agreements; and
(i) balance, if any, in accordance with the instructions of the Operator.
27.3.2 The Operator shall not in any manner modify the order of payment specified in Clause 27.3.1, except with the prior written approval of the Authority.
27.4. Withdrawal Upon Termination
27.4.1 Notwithstanding anything to the contrary contained in the Escrow Agreement upon Termination of this Agreement, all amounts standing to the credit of the Escrow Account shall be appropriated in the following order.
(a) all taxes due and payable by the Operator for and in respect of the Project;
(b) 90% (ninety per cent) of Debt Due excluding Subordinated Debt;
(c) all payments and Damages certified by the Authority as due and payable to it by the Operator;
(d) retention and payments relating to the liability for defects and deficiencies set forth in Article 37;
(e) outstanding Debt Service including the balance of Debt Due;
(f) outstanding Subordinated Debt;
(g) incurred or accrued O&M Expenses;
(h) any payments due and payable to the Authority;
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(i) any other payments required to be made under this Agreement; and
(j) balance, if any, in accordance with the instructions of the Operator:
27.4.2 Provided that no appropriations shall be made under Sub-clause (i) of this Clause 27.4.2 until a Vesting Certificate has been issued by the Authority under the provisions of Article 27. The provisions of this Article 27 and the instructions contained in the Escrow Agreement shall remain in full force and effect until the obligations set forth in Clause 27.4.1 have been discharged.
28. Article 28: Traffic Regulation and Security
28.1. Traffic regulation by the Operator
28.1.1 The Operator shall, in consultation with the Authority, regulate the traffic on the Buses in accordance with Applicable Laws [and subject to the supervision and control of the Authority or a substitute thereof empowered in this behalf under the Applicable Laws].
28.1.2 The Operator shall, in consultation with the Authority, evolve and publicise a system based on Good Industry Practice such that no User or category of Users is discriminated against or unduly favoured, as the case may be, in the use of the Buses.
28.1.3 The Operator shall have the right and obligation to manage, operate and regulate the Buses on a common carrier basis providing non-discriminatory services to all persons.
28.2. Security
28.2.1 The Operator acknowledges and agrees that unless otherwise specified in this Agreement it shall, at its own cost and expense, provide or cause to be provided security within the Buses for the prevention of terrorism, hijacking, sabotage and/or similar acts or occurrences; provided that the Authority and the Operator may at any time mutually enter into an agreement to jointly provide security services in the Buses.
28.2.2 The Operator shall abide by and implement any instructions of the Authority for enhancing the security within the Buses. The Operator shall not be entitled to any compensation for disruption of its operations or loss or damage resulting from the Authority’s actions or the actions of any organisation authorised by the Authority other than those resulting from willful or grossly negligent acts or omissions of such organisation. The Authority agrees that it shall cause the relevant organisations to take such actions as reasonably deemed necessary by them, without unduly or unreasonably disrupting the operations of the Buses or interfering with the exercise of rights or fulfilment of obligations by the Operator under this Agreement. The Operator agrees that it shall extend its full support and cooperation to the Authority and to the other organisations authorised by the Authority in the discharge of their obligations thereunder.
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28.2.3 Subject to the rights of the Operator under this Clause 28.2.3, the Authority or any agency duly authorised by it shall be entitled to inspect and search all Buses and to search any person or vehicle entering the Site or departing there from, without unduly or unreasonably disrupting the operations of the Buses.
28.2.4 The Authority agrees that it shall, at the request of the Operator, procure and provide the services of security forces of the Authority on a best effort basis.
28.2.5 The Authority shall ensure and procure that the personnel of the Operator and all its contractors, suppliers, sub-contractors and agents and the Users of the Buses are allowed free ingress and egress from the limits of the Buses without any unreasonable interference by the personnel of the Authority, including the security personnel employed by or on behalf of the Authority.
29. Article 29: Force Majeure
29.1. Force Majeure
As used in this Agreement, the expression “Force Majeure” or “Force Majeure Event” shall mean, save and except as expressly provided otherwise, occurrence in India of any or all of Non-Political Event, Indirect Political Event and Political Event, as defined in Clauses 29.2, 29.3 and 29.4, respectively, if it affects the performance by the Party claiming the benefit of Force Majeure (the “Affected Party”) of its obligations under this Agreement and which act or event (a) is beyond the reasonable control of the Affected Party, and (b) the Affected Party could not have prevented or overcome by exercise of due diligence and following Good Industry Practice, and (c) has Material Adverse Effect on the Affected Party.
29.2. Non-Political Event
A Non-Political Event shall mean one or more of the following acts or events:
(a) act of God, epidemic, extremely adverse weather conditions, lightning, earthquake, landslide, cyclone, flood, volcanic eruption, chemical or radioactive contamination or ionizing radiation, fire or explosion (to the extent of contamination or radiation or fire or explosion originating from a source external to the Depot Sites);
(b) strikes or boycotts (other than those involving the Operator, Contractors or their respective employees/representatives, or attributable to any act or omission of any of them) interrupting supplies and services to the Project for a continuous period of [24 (twenty four)] hours and an aggregate period exceeding [7 (seven)] days in an Accounting Year, and not being an Indirect Political Event
165 | P a g e set forth in Clause 29.3;
(c) any failure or delay of a Contractor but only to the extent caused by another Non- Political Event and which does not result in any offsetting compensation being payable to the Operator by or on behalf of such Contractor;
(d) any delay or failure of an overseas Contractor to deliver the Buses or equipment in India if such delay or failure is caused outside India by any event specified in Sub- clause (a) above and which does not result in any offsetting compensation being payable to the Operator by or on behalf of such Contractor;
(e) any judgment or order of any court of competent jurisdiction or statutory authority made against the Operator in any proceedings for reasons other than (i) failure of the Operator to comply with any Applicable Law or Applicable Permit, or (ii) on account of breach of any Applicable Law or Applicable Permit or of any contract, or (iii) enforcement of this Agreement, or (iv) exercise of any of its rights under this Agreement by the Authority;
(f) the discovery of geological conditions, toxic contamination or archaeological remains on the Site or the Depot Sites that could not reasonably have been expected to be discovered through a site inspection; or (g) any event or circumstances of a nature analogous to any of the foregoing.
29.3. Indirect Political Event
An Indirect Political Event shall mean one or more of the following acts or events:
(h) an act of war (whether declared or undeclared), invasion, armed conflict or act of foreign enemy, blockade, embargo, riot, insurrection, terrorist or military action, civil commotion or politically motivated sabotage;
(i) any political or economic upheaval, disturbance, movement, struggle or similar occurrence which could not have been anticipated or foreseen by a prudent person and which causes the construction or operation of the Project to be financially unviable or otherwise not feasible;
(j) industry-wide or State-wide strikes or industrial action for a continuous period of [24 (twenty-four)] hours and exceeding an aggregate period of [7 (seven)] days in an Accounting Year;
(k) any civil commotion, boycott or political agitation which prevents
166 | P a g e production and assembly of Buses or fulfilment of Maintenance Obligations by the Operator for an aggregate period exceeding [15 (fifteen)] days in an Accounting Year;
(l) failure of the Authority to permit the Operator to continue its construction works, with or without modifications, in the event of stoppage of such works after discovery of any geological or archaeological finds or for any other reason;
(m) any failure or delay of a Contractor to the extent caused by any Indirect Political Event and which does not result in any offsetting compensation being payable to the Operator by or on behalf of such Contractor;
(n) any Indirect Political Event that causes a Non-Political Event; or
(o) any event or circumstances of a nature analogous to any of the foregoing.
29.4. Political Event
A Political Event shall mean one or more of the following acts or events by or on account of any Government Instrumentality:
(p) Change in Law, only if consequences thereof cannot be dealt with under and in accordance with the provisions of Article 36 and its effect, in financial terms, exceeds the sum specified in Clause 36.1;
(q) compulsory acquisition in national interest or expropriation of any Project Assets or rights of the Operator or of the Contractors;
(r) unlawful or unauthorized or without jurisdiction revocation of, or refusal to renew or grant without valid cause, any clearance, licence, permit, authorization, no objection certificate, consent, approval or exemption required by the Operator or any of the Contractors to perform their respective obligations under this Agreement and the Project Agreements; provided that such delay, modification, denial, refusal or revocation did not result from the Operator’s or any Contractor’s inability or failure to comply with any condition relating to grant, maintenance or renewal of such clearance, licence, authorisation, no objection certificate, exemption, consent, approval or permit;
(s) any failure or delay of a Contractor but only to the extent caused by another Political Event and which does not result in any offsetting compensation being payable to the Operator by or on behalf of such Contractor; or
(t) any event or circumstance of a nature analogous to any of the
167 | P a g e foregoing.
29.5. Duty to report Force Majeure Event
29.5.1 Upon occurrence of a Force Majeure Event, the Affected Party shall by notice report such occurrence to the other Party forthwith. Any notice pursuant hereto shall include full particulars of:
(a) the nature and extent of each Force Majeure Event which is the subject of any claim for relief under this Article 29 with evidence in support thereof;
(b) the estimated duration and the effect or probable effect which such Force Majeure Event is having or will have on the Affected Party’s performance of its obligations under this Agreement;
(c) the measures which the Affected Party is taking or proposes to take for alleviating the impact of such Force Majeure Event; and
(d) any other information relevant to the Affected Party’s claim.
29.5.2 The Affected Party shall not be entitled to any relief for or in respect of a Force Majeure Event unless it shall have notified the other Party of the occurrence of the Force Majeure Event as soon as reasonably practicable, and in any event no later than [7 (seven)] days after the Affected Party knew, or ought reasonably to have known, of its occurrence, and shall have given particulars of the probable material effect that the Force Majeure Event is likely to have on the performance of its obligations under this Agreement.
29.5.3 For so long as the Affected Party continues to claim to be materially affected by such Force Majeure Event, it shall provide the other Party with regular [(and not less than weekly)] reports containing information as required by Clause 30.5.1, and such other information as the other Party may reasonably request the Affected Party to provide.
29.6. Effect of Force Majeure Event on the Contract
29.6.1 Upon the occurrence of any Force Majeure Event prior to the Appointed Date, the period set forth in Clause 4.1 for fulfilment of Conditions Precedent and for achieving the Appointed Date shall be extended by a period equal in length to the duration of the Force Majeure Event. 29.6.2 At any time after the Appointed Date, if any Force Majeure Event occurs, the Contract Period shall be extended by a period, equal in length to the period during which the Operator was prevented from performing its obligations.
29.7. Allocation of costs arising out of Force Majeure
168 | P a g e 29.7.1 Upon occurrence of any Force Majeure Event prior to the Appointed Date, the Parties shall bear their respective costs and no Party shall be required to pay to the other Party any costs thereof.
29.7.2 Upon occurrence of a Force Majeure Event after the Appointed Date, the costs incurred and attributable to such event and directly relating to the Project (the “Force Majeure Costs”) shall be allocated and paid as follows:
(a) upon occurrence of a Non-Political Event, the Parties shall bear their respective Force Majeure Costs and neither Party shall be required to pay to the other Party any costs thereof;
(b) upon occurrence of an Indirect Political Event, all Force Majeure Costs attributable to such Indirect Political Event, and not exceeding the Insurance Cover for such Indirect Political Event, shall be borne by the Operator, and to the extent Force Majeure Costs exceed such Insurance Cover, one half of such excess amount shall be reimbursed by the Authority to the Operator; and
(c) upon occurrence of a Political Event, all Force Majeure Costs attributable to such Political Event shall be reimbursed by the Authority to the Operator.
For the avoidance of doubt, Force Majeure Costs may include interest payments on debt, O&M Expenses, any increase in the cost of Construction Works on account of inflation and all other costs directly attributable to the Force Majeure Event, but shall not include loss of income or debt repayment obligations and for determining such costs, information contained in the Financial Package may be relied upon to the extent that such information is relevant.
29.7.3 Save and except as expressly provided in this Article 29, neither Party shall be liable in any manner whatsoever to the other Party in respect of any loss, damage, cost, expense, claims, demands and proceedings relating to or arising out of occurrence or existence of any Force Majeure Event or exercise of any right pursuant hereto.
29.8. Termination Notice for Force Majeure Event
If a Force Majeure Event subsists for a period of [180 (one hundred and eighty)] days or more within a continuous period of [365 (three hundred and sixty five)] days, either Party may in its discretion terminate this Agreement by issuing a Termination Notice to the other Party without being liable in any manner whatsoever, save as provided in this Article 29, and upon issue of such Termination Notice, this Agreement shall, notwithstanding anything to the contrary contained herein, stand terminated forthwith; provided that before issuing such Termination Notice, the Party intending to issue the Termination Notice shall inform the other Party of such intention and grant
169 | P a g e [15 (fifteen)] days’ time to make a representation, and may after the expiry of such [15 (fifteen)] days period, whether or not it is in receipt of such representation, in its sole discretion issue the Termination Notice.
29.9. Termination Payment for Force Majeure Event
29.9.1 If Termination is on account of a Non-Political Event, the Authority shall make a Termination Payment to the Operator in an amount equal to 90% (ninety per cent) of the Debt Due less Insurance Cover.
29.9.2 If Termination is on account of an Indirect Political Event, the Authority shall make a Termination Payment to the Operator in an amount equal to:
(a) Debt Due less Insurance Cover; provided that if any insurance claims forming part of the Insurance Cover are not admitted and paid, then 80% (eighty per cent) of such unpaid claims shall be included in the computation of Debt Due;
(b) 110% (one hundred and ten per cent) of the Adjusted Equity; and
(c) an amount equivalent to the Additional Termination Payment less Insurance Cover; provided that if any insurance claims forming part of the Insurance Cover are not admitted and paid, then 80% (eighty per cent) of such unpaid claims shall be included in computation of the amount payable hereunder.
29.9.3 If Termination is on account of a Political Event, the Authority shall make a Termination Payment to the Operator in an amount that would be payable under Clause 32.3 as if it were an Authority Default.
29.10. Dispute resolution
In the event that the Parties are unable to agree in good faith about the occurrence or existence of a Force Majeure Event, such Dispute shall be finally settled in accordance with the Dispute Resolution Procedure; provided that the burden of proof as to the occurrence or existence of such Force Majeure Event shall be upon the Party claiming relief and/or excuse on account of such Force Majeure Event.
29.11. Excuse from performance of obligations
29.11.1 If the Affected Party is rendered wholly or partially unable to perform its obligations under this Agreement because of a Force Majeure Event, it shall be excused from performance of such of its obligations to the extent it is unable to perform on account of such Force Majeure Event; provided that:
(a) the suspension of performance shall be of no greater scope and of no
170 | P a g e longer duration than is reasonably required by the Force Majeure Event;
(b) the Affected Party shall make all reasonable efforts to mitigate or limit damage to the other Party arising out of or as a result of the existence or occurrence of such Force Majeure Event and to cure the same with due diligence; and (c) when the Affected Party is able to resume performance of its obligations under this Agreement, it shall give to the other Party notice to that effect and shall promptly resume performance of its obligations hereunder.
29.11.2 The Parties agree that the Operator shall develop alternate or standby arrangements for provision of goods and services in accordance with Good Industry Practice and failure on this account shall not excuse the Operator from performance of its obligations hereunder.
30. Article 30: Compensation for Breach of Agreement
30.1. Compensation for default by the Operator
In the event of the Operator being in material default or breach of this Agreement, it shall pay to the Authority by way of compensation, all direct costs suffered or incurred by the Authority as a consequence of such material default or breach, within [30 (thirty)] days of receipt of the demand supported by necessary particulars thereof; provided that no compensation shall be payable under this Clause 30.1 for any default or breach in respect of which Damages are expressly specified and payable under this Agreement.
30.2. Compensation for default by the Authority
In the event of the Authority being in material default or breach of this Agreement at any time after the Appointed Date, it shall pay to the Operator by way of compensation, all direct costs suffered or incurred by the Operator as a consequence of such material default or breach within [30 (thirty)] days of receipt of the demand supported by necessary particulars thereof; provided that no such compensation shall be payable for any material breach or default in respect of which Damages have been expressly specified in this Agreement. For the avoidance of doubt, compensation payable may include interest payments on debt, O&M Expenses, any increase in capital costs on account of inflation and all other costs directly attributable to such material default but shall not include loss of income or debt repayment obligations or other consequential losses.
171 | P a g e 30.3. Extension of Contract Period
Subject to the provisions of Clause 30.5, in the event that a material default or breach of this Agreement set forth in Clause 30.2 causes delay in achieving COD, the Authority shall, in addition to payment of compensation under Clause 30.2, extend the Contract Period, such extension being equal in duration to the period by which COD was delayed.
30.4. Compensation to be in addition
Compensation payable under this Article 30 shall be in addition to, and without prejudice to, the other rights and remedies of the Parties under this Agreement including Termination thereof.
30.5. Mitigation of costs and damage
The affected Party shall make all reasonable efforts to mitigate or limit the costs and damage arising out of or as a result of breach of Agreement by the other Party.
31. Article 31: Suspension of Operator’s Rights
31.1. Suspension upon Operator Default
Upon occurrence of an Operator Default, the Authority shall be entitled, without prejudice to its other rights and remedies under this Agreement including its rights of Termination hereunder, to (a) suspend all rights of the Operator under this Agreement including the Operator’s right to receive Fee, and other payments pursuant hereto, and (b) exercise such rights itself and perform the obligations hereunder or authorize any other person to exercise or perform the same on its behalf during such suspension (the “Suspension”). Suspension hereunder shall be effective forthwith upon issue of notice by the Authority to the Operator and may extend up to a period not exceeding [180 (one hundred and eighty)] days from the date of issue of such notice.
31.2. Authority to act on behalf of Operator
31.2.1 During the period of Suspension, the Authority may, at its option and at the risk and cost of the Operator, remedy and rectify the cause of Suspension. The Authority shall be entitled to make deductions from the Fee for meeting the costs incurred by it for remedying and rectifying the cause of Suspension, and for defraying the expenses on operation and maintenance of Buses.
172 | P a g e 31.2.2 During the period of Suspension hereunder, all assets and liabilities in relation to the operation and maintenance of Buses, including the Maintenance Depots, shall continue to vest in the Operator in accordance with the provisions of this Agreement and all things done or actions taken, including expenditure incurred by the Authority for discharging the obligations of the Operator under and in accordance with this Agreement, shall be deemed to have been done or taken for and on behalf of the Operator and the Operator undertakes to indemnify the Authority for all costs incurred during such period. The Operator hereby licenses and sub- licenses respectively, the Authority or any other person authorised by it under Clause 31.1 to use during Suspension, all Intellectual Property belonging to or licensed to the Operator for and in respect of operation and maintenance of Buses.
31.3. Revocation of Suspension
31.3.1 In the event that the Authority shall have rectified or removed the cause of Suspension within a period not exceeding [90 (ninety)] days from the date of Suspension, it shall revoke the Suspension forthwith and restore all rights of the Operator under this Agreement. For the avoidance of doubt, the Parties expressly agree that the Authority may, in its discretion, revoke the Suspension at any time, whether or not the cause of Suspension has been rectified or removed hereunder.
31.3.2 Upon the Operator having cured the Operator Default within a period not exceeding [90 (ninety)] days from the date of Suspension, the Authority shall revoke the Suspension forthwith and restore all rights of the Operator under this Agreement. For the avoidance of doubt, the Authority shall provide access to the Maintenance Depots and Buses, as the case may be, to enable the Operator to cure the Operator Default hereunder.
31.4. Termination
31.4.1 At any time during the period of Suspension under this Article 31, the Operator may by notice require the Authority to revoke the Suspension and issue a Termination Notice. The Authority shall, within 15 (fifteen) days of receipt of such notice, terminate this Agreement under and in accordance with Article 32 as if it is an Operator Default under Clause 32.1.
31.4.2 Notwithstanding anything to the contrary contained in this Agreement, in the event that Suspension is not revoked within [180 (one hundred and eighty)] days from the date of Suspension hereunder, the Agreement shall, upon expiry of the aforesaid period, be deemed to have been terminated by mutual agreement of the Parties and all the provisions of this Agreement shall apply, mutatis mutandis, to such Termination as if a Termination Notice had been issued by the Authority upon occurrence of an Operator
173 | P a g e Default.
32. Article 32: Termination
32.1. Termination for Operator Default
32.1.1 Save as otherwise provided in this Agreement, in the event that any of the defaults specified below shall have occurred, and the Operator fails to cure the default within the Cure Period set forth below, or where no Cure Period is specified, then within a Cure Period of [120 (one hundred and twenty)] days, the Operator shall be deemed to be in default of this Agreement (the “Operator Default”), unless the default has occurred as a result of any breach of this Agreement by the Authority or due to Force Majeure. The defaults referred to herein shall mean and include the following:
(a) The Performance Security has been encashed and appropriated in accordance with Clause 9.2, and the Operator fails to replenish or provide fresh Performance Security, within a Cure Period of [30 (thirty)] days;
(b) subsequent to the replenishment or furnishing of fresh Performance Security in accordance with Clause 9.2, the Operator fails to cure, within a Cure Period of [120 (one hundred and twenty)] days, the Operator Default for which whole or part of the Performance Security was appropriated;
(c) the Operator fails to supply the Prototypes within the period specified in Clause 13.6;
(d) the Operator is in material breach of the Operation Obligations, Maintenance Obligations or the Safety Requirements, as the case may be;
(e) the Operator has failed to make any payment to the Authority within the period specified in this Agreement;
(f) a material breach of any of the Project Agreements by the Operator has caused a Material Adverse Effect;
(g) the Operator creates any Encumbrance in breach of this Agreement;
(h) the Operator repudiates this Agreement or otherwise takes any action or evidences or conveys an intention not to be bound by the Agreement;
(i) a Change in Ownership has occurred in breach of the provisions of Clause 5.3;
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(j) there is a transfer, pursuant to law either of (i) the rights and/or obligations of the Operator under any of the Project Agreements, or of (ii) all or part of the assets or undertaking of the Operator, and such transfer causes a Material Adverse Effect;
(k) an execution levied on any of the assets of the Operator has caused a Material Adverse Effect;
(l) the Operator is adjudged bankrupt or insolvent, or if a trustee or receiver is appointed for the Operator or for the whole or material part of its assets that has a material bearing on the Project;
(m) the Operator has been, or is in the process of being liquidated, dissolved, wound-up, amalgamated or reconstituted in a manner that would cause, in the reasonable opinion of the Authority, a Material Adverse Effect;
(n) a resolution for winding up of the Operator is passed, or any petition/ application for winding up of the Operator or a corporate insolvency resolution process is admitted by a tribunal or court of competent jurisdiction and a provisional liquidator, receiver or an interim resolution professional is appointed and such order has not been set aside within [90 (ninety)] days of the date thereof or the Operator is ordered to be liquidated or wound up by a tribunal or court except for the purpose of amalgamation or reconstruction; provided that, as part of such amalgamation or reconstruction, the entire property, assets and undertaking of the Operator are transferred to the amalgamated or reconstructed entity and that the amalgamated or reconstructed entity has unconditionally assumed the obligations of the Operator under this Agreement and the Project Agreements; and provided that:
(i) the amalgamated or reconstructed entity has the capability and operating experience necessary for the performance of its obligations under this Agreement and the Project Agreements;
(ii) the amalgamated or reconstructed entity has the financial standing to perform its obligations under this Agreement and the Project Agreements and has a credit worthiness at least as good as that of the Operator as at the Appointed Date; and
(iii) each of the Project Agreements remains in full force and effect.
(o) any representation or warranty of the Operator herein contained which is, as of the date hereof, found to be materially false or the Operator is at any time hereafter found to be in breach thereof;
(p) the Operator submits to the Authority any statement, notice or other document, in written or electronic form, which has a material effect on
175 | P a g e the Authority’s rights, obligations or interests and which is false in material particulars;
(q) the Operator has failed to fulfil any obligation, for which failure Termination has been specified in this Agreement;
(r) the Operator issues a Termination Notice in violation of the provisions of this Agreement; or
(s) the Operator commits a default in complying with any other provision of this Agreement if such default causes a Material Adverse Effect on the Authority and the Operator fails to cure such default in a Cure Period of [*] days.
32.1.2 Without prejudice to any other rights or remedies which the Authority may have under this Agreement, upon occurrence of an Operator Default, the Authority shall be entitled to terminate this Agreement by issuing a Termination Notice to the Operator; provided that before issuing the Termination Notice, the Authority shall by a notice inform the Operator of its intention to issue such Termination Notice and grant [15 (fifteen)] days to the Operator to make a representation, and may after the expiry of such [15 (fifteen)] days, whether or not it is in receipt of such representation, issue the Termination Notice subject to the provisions of Clause 31.4.4.
32.1.3 The Authority shall, if there be Senior Lenders, send a copy of its notice of intention to issue a Termination Notice referred to in Clause 31.4.4 to inform the Lenders’ Representative and grant 15 (fifteen) days to the Lenders’ Representative, for making a representation on behalf of the Senior Lenders stating the intention to substitute the Operator in accordance with the Substitution Agreement. In the event the Authority receives such representation on behalf of Senior Lenders, it shall, in its discretion, either withhold Termination for a period not exceeding 180 (one hundred and eighty) days from the date of such representation or exercise its right of Suspension, as the case may be, for enabling the Lenders’ Representative to exercise the Senior Lenders’ right of substitution in accordance with the Substitution Agreement:
Provided that the Lenders’ Representative may, instead of exercising the Senior Lenders’ right of substitution, procure that the default specified in the notice is cured within the aforesaid period of 180 (one hundred and eighty) days, and upon such curing thereof, the Authority shall withdraw its notice referred to above and restore all the rights of the Operator:
Provided further that upon written request from the Lenders’ Representative and the Operator, the Government shall extend the aforesaid period of 180 (one hundred and eighty) days by such further period not exceeding 90 (ninety) days, as the Authority may deem appropriate.
176 | P a g e 32.2. Termination for Authority Default
32.2.1 In the event that any of the defaults specified below shall have occurred, and the Authority fails to cure such default within a Cure Period of [90] days or such longer period as has been expressly provided in this Agreement, the Authority shall be deemed to be in default of this Agreement (the “Authority Default”) unless the default has occurred as a result of any breach of this Agreement by the Operator or due to Force Majeure. The defaults referred to herein shall mean and include the following:
(a) the Authority commits a material default in complying with any of the provisions of this Agreement and such default has a Material Adverse Effect on the Operator;
(b) the Authority has failed to make any payment to the Operator within the period specified in this Agreement; or
(c) the Authority repudiates this Agreement or otherwise takes any action that amounts to or manifests an irrevocable intention not to be bound by this Agreement. 32.2.2 Without prejudice to any other right or remedy which the Operator may have under this Agreement, upon occurrence of a Authority Default, the Operator shall be entitled to terminate this Agreement by issuing a Termination Notice to the Authority; provided that before issuing the Termination Notice, the Operator shall by a notice inform the Authority of its intention to issue the Termination Notice and grant [15 (fifteen)] days to the Authority to make a representation, and may after the expiry of such [15 (fifteen)] days, whether or not it is in receipt of such representation, issue the Termination Notice.
32.3. Termination Payment
32.3.1 Upon Termination on account of an Operator Default during the Contract Period, the Authority shall pay to the Operator, by way of Termination Payment, an amount equal to:
(a) 60% (sixty per cent) of the Debt Due less Insurance Cover; and
(b) 40% (forty per cent) of the amount representing the Additional Termination Payment:
Provided that if any insurance claims forming part of the Insurance Cover are not admitted and paid, then 80% (eighty per cent) of such unpaid claims shall be included in the computation of Debt Due.
For the avoidance of doubt, the Operator hereby acknowledges that no Termination Payment shall be due or payable on account of an Operator Default occurring prior to COD.
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32.3.2 Upon Termination on account of an Authority Default, the Authority shall pay to the Operator, by way of Termination Payment, an amount equal to:
(a) Debt Due;
(b) 60% (sixty per cent) of the Adjusted Equity; and
[(c) 50% (fifty per cent) of the amount representing the Additional Termination Payment.]
32.3.3 Termination Payment shall become due and payable to the Operator within [60 (sixty)] days of a demand being made by the Operator to the Authority with the necessary particulars, and in the event of any delay, the Authority shall pay interest at a rate equal to [1% (one per cent)] above the Bank Rate on the amount of Termination Payment remaining unpaid; provided that such delay shall not exceed [90 (ninety)] days; provided further that liability of the Authority to make the Termination Payment hereof is subject to the fulfilment of the Divestment Requirements in accordance with the provisions of Article 33 of this Agreement. For the avoidance of doubt, it is expressly agreed that Termination Payment shall constitute full discharge by the Authority of its payment obligations in respect thereof hereunder.
32.3.4 Upon Termination on expiry of the Agreement Period by efflux of time, no Termination Payment shall be due and payable to the Operator; provided that in the event any assets and equipment at the Maintenance Depots, essential for the efficient, economic and safe operation of the Buses, shall have been acquired and installed after the [7th] anniversary of the Appointed Date, with prior written consent of the Authority, which consent shall not be unreasonably denied, a Termination Payment equal to [80% (eighty percent)] of the Adjusted Depreciated Value of such assets and equipment shall be deemed to be Debt Due for the purposes of Termination Payment.
32.3.5 The Operator expressly agrees that Termination Payment under this Article 32 shall constitute a full and final settlement of all claims of the Operator on account of Termination of this Agreement for any reason whatsoever and that the Operator or any shareholder thereof shall not have any further right or claim under any law, treaty, convention, contract or otherwise.
32.4. Certain limitations on Termination Payment
32.4.1 Termination Payment, not being Additional Termination Payment, due and payable under this Agreement shall be limited to the Debt Due and Adjusted Equity, as the case may be, which form part of the Total Project Cost in accordance with the provisions of this Agreement; provided that the amount payable in respect of any Debt Due expressed in foreign currency shall be computed at the Reference Exchange Rate for conversion into the relevant foreign currency as on the date of Termination Payment. For the avoidance
178 | P a g e of doubt, it is agreed that within a period of 60 (sixty) days from COD, the Operator shall notify to the Authority, the Total Project Cost as on COD and its disaggregation between Debt Due and Equity, and only the amounts so conveyed shall form the basis of computing Termination Payment, and it is further agreed that in the event such disaggregation is not notified to the Authority, Equity shall be deemed to be the amount arrived at by subtracting Debt Due from Total Project Cost.
[32.4.2 Additional Termination Payment due and payable in respect of Real Estate Development forming part of Specified Assets shall be limited to the lowest of:
(a) Adjusted Depreciated Value thereof;
(b) the replacement value thereof, as assessed by an Approved Valuer, who shall be selected and appointed by the Authority, within 15 (fifteen) days of Termination, for submitting his assessment within 30 (thirty) days of his appointment hereunder; and
(c) [40% (forty per cent)] of the sum of Total Project Cost, if any.]]
32.5. Other rights and obligations of the Authority
Upon Termination for any reason whatsoever, the Authority shall:
(a) take possession and control of the Buses and Maintenance Depots forthwith;
(b) take possession and control of all materials, stores, implements, plants and equipment on or about the Maintenance Depots;
(c) be entitled to restrain the Operator and any person claiming through or under the Operator from entering upon the Maintenance Depots or any part of the Authority premises; (d) require the Operator to comply with the Divestment Requirements set forth in Clause 33.1; and
(e) succeed upon election by the Authority, without the necessity of any further action by the Operator, to the interests of the Operator under such of the Project Agreements as the Authority may in its discretion deem appropriate, and shall upon such election be liable to the Contractors only for compensation accruing and becoming due and payable to them under the terms of their respective Project Agreements from and after the date the Authority elects to succeed to the interests of the Operator. For the avoidance of doubt, the Operator acknowledges and agrees that all sums claimed by such Contractors as being due and owing for works and services performed or accruing on account of any act, omission or event prior to such date shall
179 | P a g e constitute debt between the Operator and such Contractors, and the Authority shall not in any manner be liable for such sums. It is further agreed that in the event the Authority elects to cure any outstanding defaults under such Project Agreements, the amount expended by the Authority for this purpose shall be deducted from the Termination Payment.
32.6. Survival of rights
Notwithstanding anything to the contrary contained in this Agreement, but subject to the provisions of Clause 32.3.6, any Termination pursuant to the provisions of this Agreement shall be without prejudice to the accrued rights of either Party including its right to claim and recover money damages, insurance proceeds, security deposits, and other rights and remedies, which it may have in law or contract. All rights and obligations of either Party under this Agreement, including Termination Payments and Divestment Requirements, shall survive the Termination to the extent such survival is necessary for giving effect to such rights and obligations.
33. Article 33: Divestment of Rights and Interest
33.1. Divestment requirements upon expiry of the Agreement Period
33.1.1 Upon expiry of the Contract Period, the Operator shall comply with and conform to the following divestment requirements (the “Divestment Requirements”), no later than [15 (fifteen)] days from the date of expiry of the Agreement Period:
(a) deliver forthwith the actual or constructive possession of the Maintenance Depots along with the infrastructure therein, free and clear of all Encumbrances;
(b) cure all the equipment at the Maintenance Depots of any defect or deficiency such that it can continue to be used efficiently and economically in accordance with Good Industry Practice;
(c) deliver and transfer relevant records, reports and Intellectual Property pertaining to the Maintenance Depots including all software and manuals pertaining thereto, and complete ‘as built’ Drawings as on the Transfer Date so as to enable the Authority to operate and maintain the Buses and Maintenance Depots, and execute such deeds of conveyance, documents and other writings as the Authority may reasonably require in connection therewith. For the avoidance of doubt, the Operator represents and warrants that the Intellectual
180 | P a g e Property shall be adequate and complete for the operation and maintenance of the Bus and shall be assigned or licensed to the Authority free of any Encumbrance;
(d) transfer and/or deliver all Applicable Permits in respect of the Maintenance Depots and Depot Sites to the extent permissible under Applicable Laws;
(d) execute such deeds of conveyance, documents and other writings as the Authority may reasonably require for conveying, divesting and assigning all the rights, title and interest of the Operator in respect of the outstanding insurance claims to the extent due and payable to the Authority;
(f) execute such deeds of conveyance, documents and other writings as the Authority may reasonably require for conveying, divesting and assigning all the rights, title and interest of the Operator in the Maintenance Depots; and
(g) comply with all other requirements as may be prescribed or required under Applicable Laws for completing the divestment and assignment of all rights, title and interest of the Operator in the Maintenance Depots and Insurance Cover, free from all Encumbrances, absolutely unto the Authority or to its nominee.
33.2. Inspection and cure
Not earlier than [90 (ninety)] days prior to expiry but not later than [15 (fifteen)] days prior to the effective date of such expiry, the Authority shall verify, after giving due notice to the Operator specifying the time, date and place of such verification and/or inspection, compliance by the Operator with the Maintenance Obligations, and if required, cause appropriate tests to be carried out at the Operator’s cost for this purpose. The Operator shall at its own cost and expense, cure defaults if any, in the Maintenance Obligations and the provisions of Article 32 shall apply, mutatis mutandis, in relation to curing of defects or deficiencies under this Article 33.
33.3. Cooperation and assistance on transfer of Maintenance Depots
33.3.1 The Parties shall cooperate on a best effort basis and take all necessary measures, in good faith, to achieve a smooth transfer of the assets specified in Clause 33.1.1 in accordance with the provisions of this Agreement so as to protect the safety of and avoid undue delay or inconvenience to the users, other members of the public or the lawful occupiers of any part of the Depot Sites.
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33.3.2 The Authority shall have the option to purchase or hire from the Operator at a fair market value and free from any Encumbrance all or any part of the plant and machinery used in connection with the Project but which does not form part of the assets specified in Clause 33.1.1 and is reasonably required in connection with operation of the Maintenance Depots. For the avoidance of doubt, in the event of dispute or difference relating to fair market value, the Dispute Resolution Procedure shall apply.
33.4. Divestment requirements upon Termination
33.4.1 Upon Termination, the Operator shall comply with and conform to the following divestment requirements (the “Divestment Requirements”), no later than [15 (fifteen)] days from the date of Termination:
(a) deliver forthwith the actual or constructive possession of the Buses, free and clear of all Encumbrances;
(b) cure all Buses of all defects and deficiencies so that the Buses are compliant with the Maintenance Obligations; provided that if such defects and deficiencies have arisen on account of accident, vandalism, arson, riot or natural calamity occurring no earlier than [120 (one hundred and twenty)] days prior to such Termination or expiry of the Agreement Period, the Authority shall grant to the Operator such additional time, not exceeding [240 (two hundred forty)] days, as may be reasonably required for repair and rectification thereof;
(c) deliver and transfer relevant records, [Intellectual Property] and reports pertaining to the Buses including all software and manuals pertaining thereto, and complete ‘as built’ Drawings as on the Transfer Date so as to enable the Authority to operate and maintain the Buses, and execute such deeds of conveyance, documents and other writings as the Authority may reasonably require in connection therewith. [For the avoidance of doubt, the Operator represents and warrants that the Intellectual Property shall be adequate and complete for the operation and maintenance of the Bus and shall be assigned or licensed to the Authority free of any Encumbrance];
(e) transfer and/or deliver all Applicable Permits in respect of the Buses, to the extent permissible under Applicable Laws; (f) execute such deeds of conveyance, documents and other writings as the Authority may reasonably require for conveying, divesting and assigning all the rights, title and interest of the Operator in respect of the outstanding insurance claims to the extent due and payable to the Authority;
(g) execute such deeds of conveyance, documents and other writings as
182 | P a g e the Authority may reasonably require for conveying, divesting and assigning all the rights, title and interest of the Operator in the Buses; and
(h) comply with all other requirements as may be prescribed or required under Applicable Laws for completing the divestment and assignment of all rights, title and interest of the Operator in the Buses free from all Encumbrances, absolutely unto the Authority or to its nominee.
33.4.2 Subject to the exercise by the Authority of its rights under this Agreement or any of the Project Agreements to perform or procure the performance by a third party of any of the obligations of the Operator, the Parties shall continue to perform their obligations under this Agreement notwithstanding the giving of any Termination Notice until the Termination of this Agreement becomes effective in accordance with its terms.
33.5. Inspection and cure
Not earlier than [90 (ninety)] days prior to Termination but not later than [15 (fifteen)] days prior to the effective date of such Termination, the Authority shall verify, after giving due notice to the Operator specifying the time, date and place of such verification and/or inspection, compliance by the Operator with the Maintenance Obligations, and if required, cause appropriate tests to be carried out at the Operator’s cost for this purpose. The Operator shall at its own cost and expense, cure defaults if any, in the Maintenance Obligations and the provisions of Article 32 shall apply, mutatis mutandis, in relation to curing of defects or deficiencies under this Article 33.
33.6. Vesting Certificate
The divestment of all rights, title and interest in the assets specified in Clause 33.1.1 shall be deemed to be complete on the date on which all of the Divestment Requirements have been fulfilled, and the Authority shall, without unreasonable delay, thereupon issue a certificate substantially in the form set forth in Schedule-P (the “Vesting Certificate”), which will have the effect of constituting evidence of divestment by the Operator of all of its rights, title and interest in such assets, and their vesting in the Authority pursuant hereto. It is expressly agreed that any defect or deficiency in the Divestment Requirements shall not in any manner be construed or interpreted as restricting the exercise of any rights by the Authority or its nominee on, or in respect of, the Buses and Maintenance Depots on the footing that all Divestment Requirements have been complied with by the Operator.
33.7. Divestment costs etc.
33.7.1 Upon expiry of the Contract Period, the Parties shall bear and pay equally, all costs incidental to divestment of all of the rights, title and interest of the
183 | P a g e Operator in the d Maintenance Depots in favour of the Authority. 33.7.2 In the event of Termination attributable to the Operator, it shall bear and pay all costs incidental to divestment of all of the rights, title and interest of the Operator in the Buses and Maintenance Depots in favour of the Authority upon such Termination.
33.7.3 In the event of Termination attributable to the Authority, it shall bear and pay all costs incidental to divestment of all of the rights, title and interest of the Operator in the Buses and Maintenance Depots in favour of the Authority upon such Termination.
33.7.4 In the event of any dispute relating to matters covered by and under this Article 33, the Dispute Resolution Procedure shall apply.
34. Article 34: Defects Liability after Termination
34.1. Liability for defects after Termination
The Operator shall be responsible for all defects and deficiencies in the Buses and Maintenance Depot for a period of [180 (one hundred and eighty)] days after Termination, and it shall have the obligation to repair or rectify, at its own cost, all defects and deficiencies observed by the Authority in the Buses during the aforesaid period. In the event that the Operator fails to repair or rectify such defect or deficiency within a period of [15 (fifteen)] days from the date of notice issued by the Authority in this behalf, the Authority shall be entitled to get the same repaired or rectified at the Operator’s risk and cost so as to make the Buses conform to the Maintenance Obligations. All costs incurred by the Authority hereunder shall be reimbursed by the Operator to the Authority within [15 (fifteen)] days of receipt of demand thereof, and in the event of default in reimbursing such costs, the Authority shall be entitled to recover the same from the Escrow Account.
34.2. Retention in Escrow Account
34.2.1 Notwithstanding anything to the contrary contained in this Agreement, but subject to the provisions of Clause 34.2.3, a sum equal to [10% (ten per cent)] of the total Fee in respect of the Accounting Year immediately preceding the Transfer Date shall be retained by the Authority for a period of [150 (one hundred and fifty)] days after Termination for meeting the liabilities, if any, arising out of or in connection with the provisions of Clause 34.1.
34.2.2 Without prejudice to the provisions of Clause 34.2.1, the Authority shall carry out an inspection of the Buses and Maintenance Depots at any time between [180 (one hundred and eighty)] and [15 (fifteen)] days prior to the
184 | P a g e Termination and if it determines that the status of the Buses is such that a sum larger than the amount stipulated in Clause 34.2.1 should be retained by the Authority and for a period longer than the aforesaid [180 (one hundred and eighty)] days, the amount so determined, subject to a ceiling equivalent to twice the amount specified in Clause 34.2.1 shall be retained by the Authority for a period not exceeding [240 (two hundred and forty)] days.
34.2.3 The Operator may, for the performance of its obligations under this Article 34, provide to the Authority a guarantee from a Bank for a sum equivalent to the amount determined under Clause 34.2.1 or 34.2.2, as the case may be, and for the period specified therein, substantially in the form set forth in Schedule-D (the “Performance Security”), to be modified, mutatis mutandis, for this purpose, and the Authority shall, without prejudice to its other rights and remedies hereunder or in law, be entitled to encash and appropriate the required amounts from the Performance Guarantee for undertaking the repairs or rectification at the Operator’s risk and cost in accordance with the provisions of this Article 34. Upon furnishing of a Performance Guarantee under this Clause 34.2.3, the retention of funds in terms of Clause 34.2.1 or 34.2.2, as the case may be, shall be dispensed with.
35. Article 35 Assignment and Charges
35.1. Restrictions on assignment and charges
35.1.1 Subject to Clause 35.2, this Agreement shall not be assigned by the Operator to any person, save and except with the prior consent in writing of the Authority, which consent the Authority shall be entitled to decline without assigning any reason.
35.1.2 Subject to the provisions of Clause 35.2, the Operator shall not create nor permit to subsist any Encumbrance, or otherwise transfer or dispose of all or any of its rights and benefits under this Agreement or any Project Agreement to which the Operator is a party except with prior consent in writing of the Authority, which consent the Authority shall be entitled to decline without assigning any reason.
35.2. Permitted assignment and charges
The restraints set forth in Clause 35.1 shall not apply to:
(a) liens arising by operation of law (or by an agreement evidencing the same) in the ordinary course of business of the Operator;
(b) mortgages/pledges/hypothecation of goods/assets, and their related
185 | P a g e documents of title, arising or created in the ordinary course of business of the Operator, and as security only for indebtedness to the Senior Lenders under the Financing Agreements and/or for working capital arrangements for the Project;
(c) assignment of rights, interest and obligations of the Operator to or in favour of the Lenders’ Representative as nominee and for the benefit the Senior Lenders, to the extent covered by an in accordance with the Substitution Agreement as security for financing provided by the Senior Lenders under the Financing Agreements; and
(d) liens or encumbrances required by any Applicable Law.
35.3. Substitution Agreement
35.3.1 The Lenders’ Representative, on behalf of Senior Lenders, may exercise the right to substitute the Operator pursuant to the agreement for substitution of the Operator (the “Substitution Agreement”) to be entered into amongst the Operator, the Authority and the Lenders’ Representative, on behalf of Senior Lenders, substantially in the form set forth in Schedule-S.
35.3.2 Upon substitution of the Operator under and in accordance with the Substitution Agreement, the Nominated Company substituting the Operator shall be deemed to be the Operator under this Agreement and shall enjoy all rights and be responsible for all obligations of the Operator under this Agreement as if it were the Operator; provided that where the Operator is in breach of this Agreement on the date of such substitution, the Authority shall by notice grant a Cure Period of [120 (one hundred and twenty)] days to the Operator for curing such breach.
35.4. Assignment by the Government
Notwithstanding anything to the contrary contained in this Agreement, the Authority may, after giving 60 (sixty) days’ notice to the Operator, assign and/ or transfer any of its rights and benefits and/or obligations under this Agreement to an assignee who is, in the reasonable opinion of the Authority, capable of fulfilling all of the Authority’s then outstanding obligations under this Agreement.
36. Article 36: Change in Law
36.1. Increase in costs
If as a result of Change in Law, the Operator suffers an increase in costs or reduction in net after-tax return or other financial burden, the aggregate
186 | P a g e financial effect of which exceeds Rs. [2 crore (Rupees two crore)] in any Accounting Year, the Operator may so notify the Authority and propose amendments to this Agreement so as to place the Operator in the same financial position as it would have enjoyed had there been no such Change in Law resulting in increased cost, reduction in return or other financial burden as aforesaid. Upon notice by the Operator, the Parties shall meet, as soon as reasonably practicable but no later than [30 (thirty)] days from the date of notice, and either agree on amendments to this Agreement or on any other mutually agreed arrangement:
Provided that if no agreement is reached within [90 (ninety)] days of the aforesaid notice, the Operator may by notice require the Authority to pay an amount that would place the Operator in the same financial position that it would have enjoyed had there been no such Change in Law, and within [15 (fifteen)] days of receipt of such notice, along with particulars thereof, the Authority shall pay the amount specified therein; provided that if the Authority shall dispute such claim of the Operator, the same shall be settled in accordance with the Dispute Resolution Procedure. For the avoidance of doubt, it is agreed that this Clause 36.1 shall be restricted to changes in law directly affecting the Operator’s costs of performing its obligations under this Agreement.
36.2. Reduction in costs
If as a result of Change in Law, the Operator benefits from a reduction in costs or increase in net after-tax return or other financial gains, the aggregate financial effect of which exceeds Rs. [2 crore (Rupees two crore)] in any Accounting Year, the Authority may so notify the Operator and propose amendments to this Agreement so as to place the Operator in the same financial position as it would have enjoyed had there been no such Change in Law resulting in decreased costs, increase in return or other financial gains as aforesaid. Upon notice by the Authority, the Parties shall meet, as soon as reasonably practicable but no later as [30 (thirty)] days from the date of notice, and either agree on such amendments to this Agreement or on any other mutually agreed arrangement:
Provided that if no agreement is reached within [90 (ninety)] days of the aforesaid notice, the Authority may by notice require the Operator to pay an amount that would place the Operator in the same financial position that it would have enjoyed had there been no such Change in Law, and within [15 (fifteen)] days of receipt of such notice, along with particulars thereof, the Operator shall pay the amount specified therein to the Authority; provided that if the Operator shall dispute such claim of the Authority, the same shall be settled in accordance with the Dispute Resolution Procedure. For the avoidance of doubt, it is agreed that this Clause 36.2 shall be restricted to changes in law directly affecting the Operator’s costs of performing its obligations under this Agreement.
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36.3. Protection of NPV
Pursuant to the provisions of Clauses 38.1 and 38.2 and for the purposes of placing the Operator in the same financial position as it would have enjoyed had there been no Change in Law affecting the costs, returns or other financial burden or gains, the Parties shall endeavour to establish a net present value (the “NPV”) of the net cash flow and make necessary adjustments in costs, revenues, compensation or other relevant parameters, as the case may be, to procure that the NPV of the net cash flow is the same as it would have been if no Change in Law had occurred. For the avoidance of doubt, the Parties expressly agree that for determination of NPV, the discount rate to be used shall be equal to the weighted average rate of interest at which the Operator has raised its debt under its Financing Agreements.
36.4. Restriction on cash compensation
The Parties acknowledge and agree that the demand for cash compensation under this Article 36 shall be restricted to the effect of Change in Law during the respective Accounting Year and shall be made at any time after commencement of such year, but no later than [1 (one)] year from the close of such Accounting Year. Any demand for cash compensation payable for and in respect of any subsequent Accounting Year shall be made after the commencement of the Accounting Year to which the demand pertains, but no later than [2 (two)] years from the close of such Accounting Year.
37. Article 37: Liability and Indemnity
37.1. General indemnity
37.1.1 The Operator shall indemnify, defend, save and hold harmless the Authority and its officers, servants, agents, Authority Instrumentalities and Authority owned and/or controlled entities/enterprises, (the “Authority Indemnified Persons”) against any and all suits, proceedings, actions, demands and third party claims for any loss, damage, cost and expense of whatever kind and nature, whether arising out of any breach by the Operator of any of its obligations under this Agreement or any related agreement or on account of any defect or deficiency in the provision of goods and services by the Operator to the Authority or to any person or from any negligence of the Operator under contract or tort or on any other ground whatsoever, except to the extent that any such suits, proceedings, actions, demands and claims have arisen due to any negligent act or omission, or breach or default of this Agreement on the part of the Authority Indemnified Persons.
188 | P a g e 37.1.2 The Authority shall indemnify, defend, save and hold harmless the Operator against any and all suits, proceedings, actions, demands and third party claims for any loss, damage, cost and expense of whatever kind and nature arising out of (a) defect in title and/or the rights of the Authority in the land comprised in the Site and Depot Sites, and/or (b) breach by the Authority of any of its obligations under this Agreement or any related agreement, which materially and adversely affect the performance by the Operator of its obligations under this Agreement, save and except that where any such claim, suit, proceeding, action, and/or demand has arisen due to a negligent act or omission, or breach of any of its obligations under any provision of this Agreement or any related agreement and/or breach of its statutory duty on the part of the Operator, its subsidiaries, affiliates, contractors, servants or agents, the same shall be the liability of the Operator.
37.2. Indemnity by the Operator
37.2.1 Without limiting the generality of Clause 37.1, the Operator shall fully indemnify, hold harmless and defend the Authority and the Authority Indemnified Persons from and against any and all loss and/or damages arising out of or with respect to:
(a) failure of the Operator to comply with Applicable Laws and Applicable Permits;
(b) payment of taxes required to be made by the Operator in respect of the income or other taxes of the Operator’s contractors, suppliers and representatives; or
(c) non-payment of amounts due as a result of materials or services furnished to the Operator or any of its contractors which are payable by the Operator or any of its contractors.
37.2.2 Without limiting the generality of the provisions of this Article 37, the Operator shall fully indemnify, hold harmless and defend the Authority Indemnified Persons from and against any and all suits, proceedings, actions, claims, demands, liabilities and damages which the Authority Indemnified Persons may hereafter suffer, or pay by reason of any demands, claims, suits or proceedings arising out of claims of infringement of any domestic or foreign patent rights, copyrights or other intellectual property, proprietary or confidentiality rights with respect to any materials, information, design or process used by the Operator or by the Operator’s Contractors in performing the Operator’s obligations or in any way incorporated in or related to the Project. If in any such suit, action, claim or proceedings, a temporary restraint order or preliminary injunction is granted, the Operator shall make every reasonable effort, by giving a satisfactory bond or otherwise, to secure the revocation or suspension of the injunction or restraint order. If, in any such suit, action, claim or proceedings, the Maintenance Depots or Buses, as the case may be, or any
189 | P a g e part thereof or comprised therein, are held to constitute an infringement and their use is permanently enjoined, the Operator shall promptly make every reasonable effort to secure for the Authority a licence, at no cost to the Authority, authorising continued use of the infringing work. If the Operator is unable to secure such licence within a reasonable time, the Operator shall, at its own expense, and without impairing the Specifications and Standards, either replace the affected work, or part, or process thereof with non-infringing work or part or process, or modify the same so that they become non-infringing.
37.3. Notice and contest of claims
In the event that either Party receives a claim or demand from a third party in respect of which it is entitled to the benefit of an indemnity under this Article 37 (the “Indemnified Party”) it shall notify the other Party (the “Indemnifying Party”) within [15 (fifteen)] days of receipt of the claim or demand and shall not settle or pay the claim without the prior approval of the Indemnifying Party, which approval shall not be unreasonably withheld or delayed. In the event that the Indemnifying Party wishes to contest or dispute the claim or demand, it may conduct the proceedings in the name of the Indemnified Party, subject to the Indemnified Party being secured against any costs involved, to its reasonable satisfaction.
37.4. Defence of claims
37.4.1 The Indemnified Party shall have the right, but not the obligation, to contest, defend and litigate any claim, action, suit or proceeding by any third party alleged or asserted against such Party in respect of, resulting from, related to or arising out of any matter for which it is entitled to be indemnified hereunder, and reasonable costs and expenses thereof shall be indemnified by the Indemnifying Party. If the Indemnifying Party acknowledges in writing its obligation to indemnify the Indemnified Party in respect of loss to the full extent provided by this Article 37, the Indemnifying Party shall be entitled, at its option, to assume and control the defence of such claim, action, suit or proceeding, liabilities, payments and obligations at its expense and through the counsel of its choice; provided it gives prompt notice of its intention to do so to the Indemnified Party and reimburses the Indemnified Party for the reasonable cost and expenses incurred by the Indemnified Party prior to the assumption by the Indemnifying Party of such defence. The Indemnifying Party shall not be entitled to settle or compromise any claim, demand, action, suit or proceeding without the prior written consent of the Indemnified Party, unless the Indemnifying Party provides such security to the Indemnified Party as shall be reasonably required by the Indemnified Party to secure the loss to be indemnified hereunder to the extent so compromised or settled.
37.4.2 If the Indemnifying Party has exercised its rights under Clause 37.3, the
190 | P a g e Indemnified Party shall not be entitled to settle or compromise any claim, action, suit or proceeding without the prior written consent of the Indemnifying Party (which consent shall not be unreasonably withheld or delayed).
37.4.3 If the Indemnifying Party exercises its rights under Clause 37.3, the Indemnified Party shall nevertheless have the right to employ its own counsel, and such counsel may participate in such action, but the fees and expenses of such counsel shall be at the expense of the Indemnified Party, when and as incurred, unless:
(a) the employment of counsel by such party has been authorised in writing by the Indemnifying Party;
(b) the Indemnified Party shall have reasonably concluded that there may be a conflict of interest between the Indemnifying Party and the Indemnified Party in the conduct of the defence of such action;
(c) the Indemnifying Party shall not, in fact, have employed independent counsel reasonably satisfactory to the Indemnified Party, to assume the defence of such action and shall have been so notified by the Indemnified Party; or
(d) the Indemnified Party shall have reasonably concluded and specifically notified the Indemnifying Party either:
(i) that there may be specific defenses available to it which are different from or additional to those available to the Indemnifying Party; or
(ii) that such claim, action, suit or proceeding involves or could have a material adverse effect upon it beyond the scope of this Agreement:
Provided that if Sub-clauses (b), (c) or (d) of this Clause 37.4.3 shall be applicable, the counsel for the Indemnified Party shall have the right to direct the defence of such claim, demand, action, suit or proceeding on behalf of the Indemnified Party, and the reasonable fees and disbursements of such counsel shall constitute legal or other expenses hereunder.
37.5. No consequential claims
Notwithstanding anything to the contrary contained in this Article 37, the indemnities herein provided shall not include any claim or recovery in respect of any cost, expense, loss or damage of an indirect, incidental or consequential nature, including loss of profit, except as expressly provided in this Agreement.
191 | P a g e 37.6. Limitation of Liability
37.6.1 Notwithstanding anything to the contrary in this Agreement, the liability of one Party towards the other Party for any damages or compensation of any nature whatsoever under this Agreement, save and except Termination Payment, shall not exceed Rs. [100 crore (Rupees one hundred crore)]. For the avoidance of doubt, the limitation hereunder shall not apply to any or all liabilities in respect of third parties. 37.6.2 Except as otherwise provided in this Agreement, neither Party shall be liable to the other Party for any loss of profit or for any other indirect or consequential damages or losses that may be suffered in connection with this Agreement.
37.7. Survival on Termination
The provisions of this Article 37 shall survive Termination.
38. Article 38: Rights and Title over Sites
38.1. Operator’s rights
For the purpose of this Agreement, the Operator shall have rights to the use of the Depot Sites as sole licensee, subject to and in accordance with this Agreement, and to this end, it may regulate the entry and use of the Depot Sites by third parties in accordance with and subject to the provisions of this Agreement.
38.2. Access rights of the Authority and others
38.2.1 The Operator shall allow free access to the Depot Sites at all times for the authorised representatives of the Authority and for the persons duly authorised by any Government Instrumentality to inspect the Maintenance Depots, and to investigate any matter within their authority, and upon reasonable notice, the Operator shall provide to such persons reasonable assistance necessary to carry out their respective duties and functions.
38.2.2 The Operator shall, for the purpose of operation and maintenance of any utility allow free access to the Depot Sites, as the case may be, at all times for the authorised persons and vehicles of the controlling body of such utility.
38.3. Property taxes
38.3.1 All property taxes on the Depot Sites shall be payable by the Authority as
192 | P a g e owner of the Depot Sites; provided, however, that any such taxes payable by the Operator under Applicable Laws for use of the Depot Sites shall not be reimbursed or payable by the Authority. For the avoidance of doubt, the Parties agree that stamp duties, if any, due and payable on the grant of licence comprising this Agreement shall be paid by the Authority. Provided, however, that the Authority may require the Operator to pay such stamp duties, which shall be reimbursed by the Authority to the Operator within [15 (fifteen)] days of receiving the demand therefor.
38.4. Restriction on sub-letting
The Operator shall not sublicense or sublet the whole or any part of Depot Sites, save and except as may be expressly set forth in this Agreement; provided that nothing contained herein shall be construed or interpreted as restricting the right of the Operator to appoint Contractors for the performance of its obligations hereunder including for operation and maintenance of all or any part of the Depot Sites.
39. Article 39: Dispute Resolution
39.1. Dispute resolution
39.1.1 Any dispute, difference or controversy of whatever nature howsoever arising under or out of or in relation to this Agreement (including its interpretation) between the Parties, and so notified in writing by either Party to the other Party (the “Dispute”) shall, in the first instance, be attempted to be resolved amicably in accordance with the conciliation procedure set forth in Clause 39.2.
39.1.2 The Parties agree to use their best efforts for resolving all Disputes arising under or in respect of this Agreement promptly, equitably and in good faith, and further agree to provide each other with reasonable access during normal business hours to all non-privileged records, information and data pertaining to any Dispute.
39.2. Conciliation
In the event of any Dispute between the Parties, either Party may call upon a mutually accepted person to mediate and assist the Parties in arriving at an amicable settlement thereof. Failing mediation by such person or without the intervention of such person, either Party may require such Dispute to be referred to the [Chairman of ***] and the Chairman of the Board of Directors of the Operator for amicable settlement, and upon such reference, the said persons shall meet no later than [7 (seven)] days from the date of reference to discuss and attempt to amicably resolve the Dispute. If such meeting does not take place within the [7 (seven)] day period or the Dispute is not
193 | P a g e amicably settled within [15 (fifteen)] days of the meeting or the Dispute is not resolved as evidenced by the signing of written terms of settlement within [30 (thirty)] days of the notice in writing referred to in Clause 39.1.1 or such longer period as may be mutually agreed by the Parties, either Party may refer the Dispute to arbitration in accordance with the provisions of Clause 39.3.
39.3. Arbitration
39.3.1 Any Dispute which is not resolved amicably by conciliation, as provided in Clause 39.2, shall be finally decided by reference to arbitration by an arbitral tribunal constituted in accordance with Clause 39.3.2. Such arbitration shall be held in accordance with the Rules of Arbitration of the International Centre for Alternative Dispute Resolution, New Delhi (the “Rules”), or such other rules as may be mutually agreed by the Parties, and shall be subject to the provisions of the Arbitration Act. The place of such arbitration shall be Guwahati, and the language of arbitration proceedings shall be English.
39.3.2 There shall be an arbitral tribunal comprising 3 (three) arbitrators, of whom each Party shall select 1 (one), and the third arbitrator shall be appointed by the 2 (two) arbitrators so selected, and in the event of disagreement between the two arbitrators, the appointment shall be made in accordance with the Rules.
39.3.3 The arbitral tribunal shall make a reasoned award (the “Award”). Any Award made in any arbitration held pursuant to this Article 39 shall be final and binding on the Parties as from the date it is made, and the Operator and the Authority agree and undertake to carry out such Award without delay.
39.3.4 The Operator and the Authority agree that an Award may be enforced against the Operator and/or the Authority, as the case may be, and their respective assets wherever situated.
39.3.5 This Agreement and the rights and obligations of the Parties shall remain in full force and effect, pending the Award in any arbitration proceedings hereunder.
39.4. Adjudication by a tribunal
In the event of constitution of a statutory tribunal or other forum with powers to adjudicate upon disputes between the Operator and the Authority, all Disputes arising after such constitution shall, instead of reference to arbitration under Clause 39.3, be adjudicated upon by such tribunal or other forum in accordance with Applicable Laws and all references to Dispute Resolution Procedure shall be construed accordingly.
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40. Article 40: Disclosure
40.1. Disclosure of Specified Documents
The Operator shall make available for inspection by any person, copies of this Agreement, the Maintenance Manual, the Safety Requirements and the Manual of Specifications and Standards (hereinafter collectively referred to as the “Specified Documents”), free of charge, during normal business hours on all working days at the Operator’s Registered Office. The Operator shall prominently display at the Maintenance Depots, public notices stating the availability of the Specified Documents for such inspection, and shall make copies of the same available to any person upon payment of copying charges on a ‘no profit no loss’ basis.
40.2. Disclosure of Documents relating to safety
The Operator shall make available for inspection by any person copies of all Documents and data relating to safety of the Buses, free of charge, during normal business hours on all working days, at the Operator’s Registered Office. The Operator shall make copies of the same available to any person upon payment of copying charges on a ‘no profit no loss’ basis.
40.3. Withholding disclosure of Protected Documents
Notwithstanding the provisions of Clauses 42.1 and 42.2, the Authority shall be entitled to direct the Operator, from time to time, to withhold the disclosure of Protected Documents (as defined herein below) to any person in pursuance of the aforesaid Clauses.
Explanation:
The expression Protected Documents shall mean such of the Specified Documents or documents referred to in Clauses 42.1 and 42.2, or portions thereof, the disclosure of which the Authority is entitled to withhold under the provisions of the Right to Information Act, 2005.
41. Article 41: Redressal of Complaints
41.1. Complaint Register
41.1.1 The Operator shall keep one register (the “Complaint Register”) in every Bus for recording of complaints by passengers and another for recording of complaints by drivers and maintenance staff.
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41.1.2 The Complaint Register shall be securely bound and each page thereof shall be duly numbered. It shall have appropriate columns including the complaint number, date, substance of the complaint and the action taken by the Operator.
41.1.3 Without prejudice to the provisions of Clauses 41.1.1 and 41.1.2, the Authority may, in consultation with the Operator, specify the procedure for making complaints in electronic form and for responses thereto.
41.2. Redressal of complaints
41.2.1 The Operator shall inspect the Complaint Register of every Bus before undertaking any Maintenance, as the case may be, and take prompt and reasonable action for redressal of each complaint. The action taken shall be briefly recorded by the Operator in the Complaint Register.
41.2.2 In the event that a complaint shall require an urgent response from the Operator, the Driver of Buses or any maintenance staff of the Authority, as the case may be, shall inform the Maintenance Depot or the Operational Control Centre forthwith and upon receiving such complaint, the Operator shall dispatch its Prompt Response Team and take such other action as may be necessary.
42. Article 42: Miscellaneous
42.1. Governing law and jurisdiction
This Agreement shall be construed and interpreted in accordance with and governed by the laws of India, and the courts at Guwahati shall have exclusive jurisdiction over matters arising out of or relating to this Agreement.
42.2. Waiver of immunity
Each Party unconditionally and irrevocably:
(a) agrees that the execution, delivery and performance by it of this Agreement constitute commercial acts done and performed for commercial purpose;
(b) agrees that, should any proceedings be brought against it or its assets, property or revenues in any jurisdiction in relation to this Agreement or any transaction contemplated by this Agreement, no immunity (whether by reason of sovereignty or otherwise) from such
196 | P a g e proceedings shall be claimed by or on behalf of the Party with respect to its assets;
(c) waives any right of immunity which it or its assets, property or revenues now has, may acquire in the future or which may be attributed to it in any jurisdiction; and
(d) consents generally in respect of the enforcement of any judgment or award against it in any such proceedings to the giving of any relief or the issue of any process in any jurisdiction in connection with such proceedings (including the making, enforcement or execution against it or in respect of any assets, property or revenues whatsoever irrespective of their use or intended use of any order or judgment that may be made or given in connection therewith).
42.3. Depreciation
For the purposes of depreciation under Applicable Laws, the property representing the capital investment made by the Operator in the Maintenance Depots shall be deemed to be acquired and owned by the Operator. For the avoidance of doubt, the Authority shall not in any manner be liable in respect of any claims for depreciation to be made by the Operator under Applicable Laws.
42.4. Delayed payments
42.4.1 The Parties hereto agree that payments due from one Party to the other Party under the provisions of this Agreement shall be made within the period set forth therein, and if no such period is specified, within [30 (thirty)] days of receiving a demand along with the necessary particulars. Unless otherwise specified in this Agreement, in the event of delay beyond such period, the defaulting Party shall pay interest for the period of delay calculated at a rate equal to [1% (one per cent)] above the Bank Rate, and recovery thereof shall be without prejudice to the rights of the Parties under this Agreement including Termination thereof. 42.4.2 Unless otherwise specified, any interest payable under this Agreement shall accrue on a daily outstanding basis and shall be compounded on the basis of quarterly rests.
42.5. Waiver
42.5.1 Waiver, including partial or conditional waiver, by either Party of any default by the other Party in the observance and performance of any provision of or obligations under this Agreement:
(a) shall not operate or be construed as a waiver of any other or subsequent default hereof or of other provisions of or obligations
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(b) shall not be effective unless it is in writing and executed by a duly authorised representative of the Party; and
(c) shall not affect the validity or enforceability of this Agreement in any manner.
42.5.2 Neither the failure by either Party to insist on any occasion upon the performance of the terms, conditions and provisions of this Agreement or any obligation thereunder nor time or other indulgence granted by a Party to the other Party shall be treated or deemed as waiver of such breach or acceptance of any variation or the relinquishment of any such right hereunder.
42.6. Liability for review of Documents and Drawings
Except to the extent expressly provided in this Agreement:
(a) no review, comment or approval by the Authority of any Project Agreement, Document or Drawing submitted by the Operator nor any observation or inspection of the construction, operation or maintenance of the Project and Buses nor the failure to review, approve, comment, observe or inspect hereunder shall relieve or absolve the Operator from its obligations, duties and liabilities under this Agreement, Applicable Laws and Applicable Permits; and
(b) the Authority shall not be liable to the Operator by reason of any review, comment, approval, observation or inspection referred to in Sub-clause (a) above.
42.7. Exclusion of implied warranties etc.
This Agreement expressly excludes any warranty, condition or other undertaking implied at law or by custom or otherwise arising out of any other agreement between the Parties or any representation by either Party not contained in a binding legal agreement executed by both Parties.
42.8. Survival
42.8.1 Termination shall: (a) not relieve the Operator or the Authority, as the case may be, of any obligations hereunder which expressly or by implication survive Termination hereof; and
(b) except as otherwise provided in any provision of this Agreement expressly limiting the liability of either Party, not relieve either Party of any obligations or liabilities for loss or damage to the other Party
198 | P a g e arising out of, or caused by, acts or omissions of such Party prior to the effectiveness of such Termination or arising out of such Termination.
42.8.2 All rights and obligations surviving Termination shall only survive for a period of [3 (three)] years following the date of such Termination; provided, however, that all obligations of the Operator in relation to licensing, sub- licensing, assignment or transfer of the specified Intellectual Property to the Authority shall survive the Termination in perpetuity.
42.9. Entire Agreement
This Agreement and the Schedules together constitute a complete and exclusive statement of the terms of the agreement between the Parties on the subject hereof, and no amendment or modification hereto shall be valid and effective unless such modification or amendment is agreed to in writing by the Parties and duly executed by persons especially empowered in this behalf by the respective Parties. All prior written or oral understandings, offers or other communications of every kind pertaining to this Agreement are abrogated and withdrawn. For the avoidance of doubt, the Parties hereto agree that any obligations of the Operator arising from the Request for Qualification or Request for Proposals, as the case may be, shall be deemed to form part of this Agreement and treated as such.
42.10. Severability
If for any reason whatsoever, any provision of this Agreement is or becomes invalid, illegal or unenforceable or is declared by any court of competent jurisdiction or any other instrumentality to be invalid, illegal or unenforceable, the validity, legality or enforceability of the remaining provisions shall not be affected in any manner, and the Parties will negotiate in good faith with a view to agreeing to one or more provisions which may be substituted for such invalid, unenforceable or illegal provisions, as nearly as is practicable to such invalid, illegal or unenforceable provision. Failure to agree upon any such provisions shall not be subject to the Dispute Resolution Procedure set forth under this Agreement or otherwise.
42.11. No partnership
This Agreement shall not be interpreted or construed to create an association or partnership between the Parties, or to impose any partnership obligation or liability upon either Party, and neither Party shall have any right, power or authority to enter into any agreement or undertaking for, or act on behalf of, or to act as or be an agent or representative of, or to otherwise bind, the other Party.
42.12. Third parties
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This Agreement is intended solely for the benefit of the Parties, and their respective successors and permitted assigns, and nothing in this Agreement shall be construed to create any duty to, standard of care with reference to, or any liability to, any person not a Party to this Agreement.
42.13. Successors and assigns
This Agreement shall be binding upon, and inure to the benefit of the Parties and their respective successors and permitted assigns.
42.14. Notices
Any notice or other communication to be given by any Party to the other Party under or in connection with the matters contemplated by this Agreement shall be in writing and shall:
(a) in the case of the Operator, be given by e-mail and by letter delivered by hand to the address given and marked for attention of the person set out below or to such other person as the Operator may from time to time designate by notice to the Authority; provided that notices or other communications to be given to an address outside Guwahati may, if they are subsequently confirmed by sending a copy thereof by registered acknowledgement due, air mail or by courier, be sent by facsimile or e- mail to the number as the Operator may from time to time designate by notice to the Authority;
{Attention: Designati on: Address: Fax No: Email:}
(b) in the case of the Authority, be given by e-mail and by letter delivered by hand at the address given below and addressed to the person named below with a copy delivered to the Authority Representative or such other person as the Authority may from time to time designate by notice to the Operator; provided that if the Operator does not have an office in Guwahati it may send such notice by facsimile or e- mail and by registered acknowledgement due, air mail or by courier;
{Name: Designati on: Address: Fax No:
200 | P a g e Email:}; and
(c) any notice or communication by a Party to the other Party, given in accordance herewith, shall be deemed to have been delivered when in the normal course of post it ought to have been delivered and in all other cases, it shall be deemed to have been delivered on the actual date and time of delivery; provided that in the case of e-mail, it shall be deemed to have been delivered on the working day following the date of its delivery.
42.15. Language
All notices required to be given by one Party to the other Party and all other communications, Documentation and proceedings which are in any way relevant to this Agreement shall be in writing and in English language.
42.16. Counterparts
This Agreement may be executed in two counterparts, each of which, when executed and delivered, shall constitute an original of this Agreement.
43. Article 43: Definitions
In this Agreement, the following words and expressions shall, unless repugnant to the context or meaning thereof, have the meaning hereinafter respectively assigned to them:
“Accounting Year” means the financial year commencing from the first day of April of any calendar year and ending on the thirty-first day of March of the next calendar year;
“Additional Auditors” shall have the meaning ascribed to it in Clause 26.2.3;
“Adjusted Depreciated Value” means the amount arrived at after adjusting the depreciated book value of an asset (as stated in the books of account of the Operator) to reflect the variation occurring in WPI between the date of procurement thereof and the Transfer Date;
“Adjusted Equity” means the Equity funded in Indian Rupees and adjusted on the first day of the current month (the “Reference Date”), in the manner set forth below, to reflect the change in its value on account of depreciation and variations in WPI, and for any Reference Date occurring:
(a) on or before COD, the Adjusted Equity shall be a sum equal to the Equity funded in Indian Rupees and expended on the Project, revised to the extent
201 | P a g e of one half of the variation in WPI occurring between the first day of the month of Appointed Date and the Reference Date;
(b) from COD and until the 4th (fourth) anniversary thereof, an amount equal to the Adjusted Equity as on COD shall be deemed to be the base (the “Base Adjusted Equity”) and the Adjusted Equity hereunder shall be a sum equal to the Base Adjusted Equity, revised at the commencement of each month following COD to the extent of variation in WPI occurring between COD and the Reference Date; and
(c) after the 4th (fourth) anniversary of COD, the Adjusted Equity hereunder shall be a sum equal to the Base Adjusted Equity, reduced by 0.56% (zero point five six per cent)3 thereof at the commencement of each month following the 4th (fourth) anniversary of COD and the amount so arrived at shall be revised to the extent of variation in WPI occurring between COD and the Reference Date;
For the avoidance of doubt, the Adjusted Equity shall, in the event of Termination, be computed as on the Reference Date immediately preceding the Transfer Date; provided that no reduction in the Adjusted Equity shall be made for a period equal to the duration, if any, for which the Contract Period is extended, but the revision on account of WPI shall continue to be made;
“Affected Party” shall have the meaning as set forth in Clause 29.1;
“Agreement” or “Supply-cum-Operation and Maintenance Agreement” means this Agreement, its Recitals, the Schedules hereto and any amendments thereto made in accordance with the provisions contained in this Agreement;
“Annual Assured Bus Kilometers” shall have the meaning ascribed to it in Clause 22.4.2;
3 This number shall be substituted in each case by the figure arrived at upon dividing 100 by the number of months comprising the Contract Period. For example, the figure for a 15 year Contract Period shall be 100/180= 0.555 rounded off to two decimal points i.e. 0.56.
“Annual Assured Payment Amount” shall have the meaning ascribed to it in Clause 23.4.3;
“Annual Safety Report” shall have the meaning ascribed to it in Clause 18.5.1;
“Applicable Laws” means all laws, brought into force and effect by GOI or the State Government including rules, regulations and notifications made thereunder, and judgments, decrees, injunctions, writs and orders of any court of record, applicable to this Agreement and the exercise, performance and discharge of the respective rights and obligations of the Parties hereunder, as may be in force and effect during the subsistence of this Agreement;
“Applicable Permits” means all clearances, licences, permits, authorisations, no
202 | P a g e objection certificates, consents, approvals and exemptions required to be obtained or maintained under Applicable Laws in connection with the construction, operation and maintenance of the Buses and Maintenance Depots, as the case may be, during the subsistence of this Agreement;
“Appointed Date” means the date on which Financial Close is achieved and all the Condition Precedents are satisfied or waived, as the case may be, in accordance with the provisions of this Agreement, and such date shall be the date of commencement of the Contract Period;
“Arbitration Act” means the Arbitration and Conciliation Act, 1996 and shall include modifications to or any re-enactment thereof, as in force from time to time;
“Associate” or “Affiliate” means, in relation to either Party {and/or Consortium Members}, a person who controls, is controlled by, or is under the common control with such Party {or Consortium Member} (as used in this definition, the expression “control” means, with respect to a person which is a company or corporation, the ownership, directly or indirectly, of more than 50% (fifty per cent) of the voting shares of such person, and with respect to a person which is not a company or corporation, the power to direct the management and policies of such person, whether by operation of law or by contract or otherwise);
“Authority Default” shall have the meaning set forth in Clause 32.2.1;
“Authority Nominated Personnel” means any person authorized by the Authority to collect User Fare from passengers for using the Bus Service;
“Authority Representative” means such person or persons as may be authorised in writing by the Authority to act on its behalf under this Agreement and shall include any person or persons having authority to exercise any rights or perform and fulfil any obligations of the Authority under this Agreement;
“BOOT” or “Build, Own, Operate and Transfer” shall have the meaning as set forth in Recital (G);
“Bank” means a nationalized bank or a scheduled bank incorporated in India and having a minimum net worth of Rs. 1,000 crore (Rupees one thousand crore). For the avoidance of doubt, scheduled bank shall mean a bank as defined under section 2(e) of the Reserve Bank of India Act, 1934;
“Bank Rate” means the rate of interest specified by the Reserve Bank of India from time to time in pursuance of section 49 of the Reserve Bank of India Act, 1934 or any replacement of such Bank Rate for the time being in effect;
“Base Index Date” means the last date of the month which shall have closed no later than 30 (thirty) days prior to the Bid Date;
“Bid” means the documents in their entirety comprised in the bid submitted by the
203 | P a g e {selected bidder/Consortium} in response to the Request for Proposals in accordance with the provisions thereof and “Bids” shall mean the bids submitted by any and all pre-qualified bidders;
“Bid Date” means the last date on which the Bid may have been submitted in accordance with the provisions of the Request for Proposals;
“Bid Security” means the security provided by the Operator to the Authority along with the Bid in accordance with the Request for Proposals, and which is to remain in force until substituted by the Performance Security;
“Breakdown” means the mechanical failure of a bus that prevents the bus from being operation or impedes the operation so much that it is impossible or dangerous to operate;
“Bus” means bus complying with Standards and Specifications as detailed in Schedule B, procured by the Operator as per the Procurement Schedule, for the purposes of Project;
“Bus Kilometre” means kilometres travelled by each Bus, as per this Agreement or as directed/approved by the Authority;
“Bus Stop” means designated stops as per Schedule [*] along the routes from where passengers board and alight the Bus;
“CPIIW” means the Consumer Price Index for Industrial Workers published by Labour Bureau, Government of India and shall include any index which substitutes the CPIIW, and any reference to CPIIW shall, unless the context otherwise requires, be construed as a reference to the CPIIW published for the period ending with the preceding month;
“Change in Law” means the occurrence of any of the following after the Bid Date:
(a) the enactment of any new Indian law;
(b) the repeal, modification or re-enactment of any existing Indian law;
(c) the commencement of any Indian law, which has not entered into effect until the Bid Date;
(d) a change in the interpretation or application of any Indian law, by a judgment of a court of record which has become final, conclusive and binding, as compared to such interpretation or application by a court of record prior to the Bid Date; or
(e) any change in the rates of any of the Taxes that have a direct effect on the Agreement;
204 | P a g e [“Change in Ownership” means a transfer of the direct and/or indirect legal or beneficial ownership of any shares, or securities convertible into shares or a fresh issue of any of the foregoing, that causes the aggregate holding of the {Selected Bidder/Consortium Members}, together with {its/their} Associates in the total Equity to decline below (i) 51% (fifty one per cent) thereof till the COD and (ii) 26% (twenty six per cent) thereof, or such lower proportion as may be permitted by the Authority during the remaining Contract Period; provided that any material variation (as compared to the representations made by or on behalf of the Operator during the bidding process for the purposes of meeting the minimum conditions of eligibility or for evaluation of its application or Bid, as the case may be,) in the proportion of the equity holding of {the Selected Bidder/ Lead Member} to the total Equity, if it occurs prior to COD, shall constitute Change in Ownership. Any direct and/or indirect transfer of legal or beneficial ownership of any shares, or securities convertible into shares, (i) such that the Consortium Members cease to collectively hold a minimum of 51% (fifty one per cent) of the subscribed and paid-up Equity of the Operator, (ii) the Lead Member cease to hold a minimum of 38% (thirty eight per cent) of such Equity, or (iii) by any Consortium Member whose technical and/or financial capacity was evaluated for the purposes of pre-qualification and short- listing in response to the Request for Qualification, that results, or may result, in such member ceasing to hold Equity less than; (a) 26% (twenty six per cent) of the Equity; or (b) 5% (five per cent) of the total project cost, till the expiry of COD, shall constitute a Change in Ownership;]
“Change of Scope” shall have the meaning as set forth in Clause 15.1;
“Change of Scope Order” shall have the meaning set forth in Clause 15.2;
“Charging Infrastructure” means the infrastructure including the equipment installed by the Operator for the sole purpose of charging Buses at the Maintenance Depots;
“Control Centre” shall have the meaning as set forth in Clause 16.4.6;
“Conditions Precedent” shall have the meaning as set forth in Clause 4.1.1;
{“Consortium” shall have the meaning as set forth in Recital (B);}
{“Consortium Member” means a company specified in Recital (B) as a member of the Consortium ;}
“Consumables” shall have the meaning as set forth in Clause 17.3.1;
“Construction Period” means the period beginning from the Appointed Date and ending on COD;
“Construction Works” means all works and things necessary to complete the Maintenance Depots in accordance with this Agreement;
205 | P a g e “Contract” shall have the meaning as set forth in Clause 3.1.1
“Contractor” means the person or persons, as the case may be, with whom the Operator has entered into any of the construction contracts, the O&M Contract any other material contract for construction, operation and/or maintenance of the Maintenance Depots or the Buses, as the case may be, or matters incidental thereto, but does not include a person who has entered into an agreement for providing financial assistance to the Operator;
“Cure Period” means the period specified in this Agreement for curing any breach or default of any provision of this Agreement by the Party responsible for such breach or default and shall:
(a) commence from the date on which a notice is delivered by one Party to the other Party asking the latter to cure the breach or default specified in such notice;
(b) not relieve any Party from liability to pay Damages or compensation under the provisions of this Agreement; and
(c) not in any way be extended by any period of Suspension under this Agreement; provided that if the cure of any breach by the Operator requires any reasonable action by the Operator that must be approved by the Authority hereunder, the applicable Cure Period shall be extended by the period taken by the Authority to accord its approval;
“Damages” shall have the meaning as set forth in Sub-clause (y) of Clause 1.2.1;
“Debt Due” means the aggregate of the following sums expressed in Indian Rupees outstanding on the Transfer Date:
(a) the principal amount of the debt provided by the Senior Lenders under the Financing Agreements for financing the Total Project Cost (the “principal”) but excluding any part of the principal that had fallen due for repayment [two years] prior to the Transfer Date;
(b) all accrued interest, financing fees and charges payable under the Financing Agreements on, or in respect of, the debt referred to in Sub-clause (a) above until the Transfer Date but excluding (i) any interest, fees or charges that had fallen due one year prior to the Transfer Date, (ii) any penal interest or charges payable under the Financing Agreements to any Senior Lender, and (iii) any pre-payment charges in relation to accelerated repayment of debt except where such charges have arisen due to Authority Default; and
(c) any Subordinated Debt which is included in the Financial Package and disbursed by lenders for financing the Total Project Cost;
206 | P a g e provided that if all or any part of the Debt Due is convertible into Equity at the option of Senior Lenders and/or the Operator, it shall for the purposes of this Agreement be deemed to be Debt Due even after such conversion and the principal thereof shall be dealt with as if such conversion had not been undertaken;
“Debt Service” means the sum of all payments on account of principal, interest, financing fees and charges due and payable in an Accounting Year to the Senior Lenders under the Financing Agreements;
“Depot Sites” shall have the meaning as set forth in Article 10;
“Designs” or “Drawings” means all of the drawings, designs, calculations and documents pertaining to the Buses as set forth in Schedule-F;
“Dispute” shall have the meaning as set forth in Clause 39.1.1;
“Dispute Resolution Procedure” means the procedure for resolution of Disputes as set forth in Article 39;
“Divestment Requirements” means the obligations of the Operator for and in respect of Termination as set forth in Clause 33.1.1;
“Document” or “Documentation” means documentation in printed or written form, or in tapes, discs, drawings, computer programmes, writings, reports, photographs, films, cassettes, or expressed in any other written, electronic, audio or visual form;
“Emergency” means a condition or situation that is likely to endanger the security of the individuals on or about the Maintenance Depots or Buses, as the case may be, or which poses an immediate threat of material damage to any of the Project Assets;
“Encumbrances” means, in relation to the Depot Sites Maintenance Depots or Buses and [Real Estate Development], as the case may be, any encumbrances such as mortgage, charge, pledge, lien, hypothecation, security interest, assignment, privilege or priority of any kind having the effect of security or other such obligations, and shall include any designation of loss payees or beneficiaries or any similar arrangement under any insurance policy pertaining to the Maintenance Depots, or Buses, as the case may be, where applicable herein;
“Equity” means the sum expressed in Indian Rupees representing the paid up equity share capital of the Operator for meeting the equity component of the Total Project Cost, and for the purposes of this Agreement shall include convertible instruments or other similar forms of capital, which shall compulsorily convert into equity share capital of the Operator, and any interest-free funds advanced by any shareholder of the Operator for meeting such equity component.
207 | P a g e “Escrow Account” means an Account which the Operator shall open and maintain with a Bank in which all inflows and outflows of cash on account of capital and revenue receipts and expenditures shall be credited and debited, as the case may be, in accordance with the provisions of this Agreement, and includes the Sub- Accounts of such Escrow Account;
“Escrow Agreement” shall have the meaning set forth in Clause 27.1.2;
“Escrow Bank” shall have the meaning set forth in Clause 27.1.1;
“Escrow Default” shall have the meaning set forth in Schedule-M;
“Failure” shall have the meaning set forth in Clause 17.12.2;
“Fee” shall have the meaning set forth in Clause 22.1;
“Fee Revision” shall have the meaning set forth in Clause 22.5.1;
“Fee Revision Date” means the date of Fee Revision in accordance with Clause 22.5;
“Financial Close” means the fulfilment of all conditions precedent to the initial availability of funds under the Financing Agreements;
“Financial Model” means the financial model adopted by Senior Lenders, setting forth the capital and operating costs of the Project and revenues therefrom on the basis of which financial viability of the Project has been determined by the Senior Lenders, and includes a description of the assumptions and parameters used for making calculations and projections therein;
“Financial Package” means the financing package indicating the total capital cost of the Project and the means of financing thereof, as set forth in the Financial Model and approved by the Senior Lenders, and includes Equity, all financial assistance specified in the Financing Agreements, Subordinated Debt, if any;
“Financing Agreements” means the agreements executed by the Operator in respect of financial assistance to be provided by the Senior Lenders by way of loans, guarantees, subscription to non- convertible debentures and other debt instruments including loan agreements, guarantees, notes, debentures, bonds and other debt instruments, security agreements, and other documents relating to the financing (including refinancing) of the Total Project Cost, and includes amendments or modifications made in accordance with Clause 5.2.3;
“Force Majeure” or “Force Majeure Event” shall have the meaning ascribed to it in Clause 29.1;
“GOI” means the Government of India;
208 | P a g e “Good Industry Practice” means the practices, methods, techniques, designs, standards, skills, diligence, efficiency, reliability and prudence which are generally and reasonably expected from a reasonably skilled and experienced operator engaged in the same type of undertaking as envisaged under this Agreement and which would be expected to result in the performance of its obligations by the Operator in accordance with this Agreement, Applicable Laws and Applicable Permits in reliable, safe, economical and efficient manner;
“Government Instrumentality” means any department, division or sub-division of the Government of India or the State Government and includes any commission, board, authority, agency or municipal and other local authority or statutory body, including Panchayat, under the control of the Government of India or the State Government, as the case may be, and having jurisdiction over all or any part of the Buses or Maintenance Depots as the case may be, or the performance of all or any of the services or obligations of the Operator under or pursuant to this Agreement;
“Guaranteed Safety” shall have the meaning as set forth in Clause 20.6.3;
“Guaranteed Reliability” shall have the meaning as set forth in Clause 20.4.4;
“Indemnified Party” means the Party entitled to the benefit of an indemnity pursuant to Article 37;
“Indemnifying Party” means the Party obligated to indemnify the other Party pursuant to Article 37;
“Indirect Political Event” shall have the meaning as set forth in Clause 29.3;
“Insurance Cover” means the aggregate of the maximum sums insured under the insurances taken out by the Operator pursuant to Article 25, and includes all insurances required to be taken out by the Operator under Clause 25.2 but not actually taken, and when used in the context of any act or event, it shall mean the aggregate of the maximum sums insured and payable or deemed to be insured and payable in relation to such act or event;
“Intellectual Property” means all patents, trademarks, service marks, logos, get- up, trade names, internet domain names, rights in designs, blue prints, programmes and manuals, drawings, copyright (including rights in computer software), database rights, semi-conductor, topography rights, geographical indicators, utility models, rights in know-how and other intellectual property rights, in each case whether registered or unregistered and including applications for registration, and all rights or forms of protection having equivalent or similar effect anywhere in the world;
“Invoice Amount” shall have the meaning as set forth in Clause 22.3.1;
“Key Performance Indicators” shall have the meaning as set forth in Clause 20.1;
209 | P a g e “LOA” or “Letter of Award” means the letter of award referred to in Recital (D);
“Lead Member” shall mean the lead member of the Consortium, and in the event there is no Consortium, the Selected Bidder;
“Lenders’ Representative” means the person duly authorised by the Senior Lenders to act for and on behalf of the Senior Lenders with regard to matters arising out of or in relation to this Agreement, and includes his successors, assigns and substitutes;
“Licensed Premises” shall have the meaning set forth in Clause 10.2.2;
“Maintenance Depots” shall have the meaning as set forth in Clause 17.14;
“Maintenance Depot Completion Date” means the date on which the Completion Certificate or the Provisional Certificate, as the case may be, is issued under the provisions of Article 14;
“Maintenance Depot Completion Schedule” means the Project Milestones set forth in Schedule-E for completion of the Maintenance Depots on or before the Scheduled Maintenance Depot Completion Date;
“Maintenance Inspection Report” shall have the meaning as set forth in Clause 19.3;
“Maintenance Manual” shall have the meaning ascribed to it in Clause 17.2;
“Maintenance Obligations” shall have the meaning as set forth in Clause 17.1.1;
“Maintenance Requirements” shall have the meaning as set forth in Clause 17.4;
“Material Adverse Effect” means a material adverse effect of any act or event on the ability of either Party to perform any of its obligations under and in accordance with the provisions of this Agreement and which act or event causes a material financial burden or loss to either Party; “Non-Political Event” shall have the meaning as set forth in Clause 29.2;
“O&M” means operation and maintenance of the Buses and includes all matters connected with or incidental to such maintenance, and provision of services and facilities in accordance with the provisions of this Agreement;
“O&M Contract” means the maintenance contract that may be entered into between the Operator and the O&M Contractor for performance of all or any of the O&M obligations;
“O&M Contractor” means the person, if any, with whom the Operator has entered into an O&M Contract for discharging O&M obligations for and on behalf of the Operator;
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“O&M Expenses” means expenses incurred by or on behalf of the Operator or by the Authority, as the case may be, for all O&M including (a) cost of salaries and other compensation to employees, (b) cost of materials, supplies, utilities and other services, (c) premia for insurance, (d) all taxes, duties, cess and fees due and payable for O&M, (e) all repair, replacement, reconstruction, reinstatement, improvement and maintenance costs, (f) payments required to be made under any other contract in connection with or incidental to O&M, and (g) all other expenditure required to be incurred under Applicable Laws, Applicable Permits or this Agreement;
“Operation Manual” shall have the meaning as set forth in Clause 17.21.2;
“Operational Route” shall have the meaning as set forth in Clause 17.14;
“Operator Default” shall have the meaning as set forth in Clause 32.1.1;
“Panel of Chartered Accountants” shall have the meaning set forth in Clause 26.2;
“Parties” means the parties to this Agreement collectively and “Party” shall mean any of the parties to this Agreement individually;
“Performance Security” shall have the meaning as set forth in Clause 9.1.1;
“PHPDT” or “Peak Hour Peak Direction Traffic” means the maximum number of Users commuting through the entire length of the busiest section of a Route consisting of [5 (five)] successive bus stops on a Route during a Peak Hour in the direction which is carrying a higher volume of traffic;
“PK Fee” shall have the meaning as set forth in Clause 22.1.5
“PKM” or “Passenger Kilometres” means the cumulative distance travelled by Users on the Buses in a day;
“Political Event” shall have the meaning as set forth in Clause 29.3;
“Project” means the supply, operation and maintenance of Buses and the construction, operation and maintenance of the Maintenance Depots in accordance with the provisions of this Agreement, and includes all works, services and equipment relating to or in respect of the Scope of the Agreement [and shall include Real Estate Development];
“Project Agreements” means this Agreement, construction contracts, [O&M Contract], [all agreements relating to Real Estate Development] and any other material agreements or contracts that may be entered into by the Operator with any person in connection with matters relating to, arising out of or incidental to this Agreement, but does not include any agreement for procurement of components, sub-systems for the Buses and goods and services for the Maintenance Depots;
“Project Assets” means all physical and other assets relating to and forming part
211 | P a g e of the Depot Sites and Maintenance Depots, including:
(a) rights over the Depot Sites in the form of licence, Right of Way or otherwise;
(b) tangible assets such as civil works and equipment including foundations, embankments, electrical systems, communication systems and administrative offices;
(c) all rights of the Operator under the Project Agreements;
(d) financial assets, such as receivables, security deposits etc.;
(e) insurance proceeds; and
(f) Applicable Permits and authorisations relating to or in respect of the Project;
“Project Milestones” means the project milestones set forth in Schedule-E;
“Prompt Response Teams” or “PR Teams” shall have the meaning as set forth in Clause 17.14.1;
“Prototypes” shall have the meaning as set forth in Clause 13.5.1;
“Punch List” shall have the meaning set forth in Clause 14.1.4;
“Re.”, “Rs.” or “Rupees” or “Indian Rupees” means the lawful currency of the
Republic of India;
“Real Estate Development” shall have the meaning set forth in Clause 3.1.3;
“Reliability” shall have the meaning as set forth in Clause 20.2.1;
“Reliability Measurement Unit” shall have the meaning as set forth in Clause 20.4.2;
“Reference Exchange Rate” means, in respect of any one currency that is to be converted into another currency in accordance with the provisions of this Agreement, the exchange rate as of 12.00 (twelve) noon on the relevant date quoted in Guwahati by the State Bank of India, and in the absence of such rate, the average of similar rates quoted in Guwahati by the Bank of India and the Bank of Baroda;
“Reference Index Date” for and in respect of a Year, means the last date of the month which shall have closed no later than 30 (thirty) days prior to commencement of that Year;
“Request for Proposals” or “RFP” shall have the meaning as set forth in Recital (C);
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“Request for Qualification” or “RFQ” shall have the meaning as set forth in Recital (B);
“Right of Way” means the constructive possession of the Depot Sites, together with all way leaves, easements, unrestricted access and other rights of way, howsoever described, necessary for construction, operation and maintenance of the Maintenance Depots [and Real Estate Development], in accordance with this Agreement;
“Safety” shall have the meaning as set forth in Clause 20.6.1
“Safety Measurement Unit” shall have the meaning as set forth in Clause 20.6.2
“Safety Requirements” shall have the meaning as set forth in Clause 18.1;
“Scheduled Maintenance Depot Completion Date” shall have the meaning set forth in Clause 12.5.1;
“Scope of the Project” shall have the meaning as set forth in Clause 2.1;
“Selected Bidder” shall have the meaning as set forth in Recital (D);
“Senior Lenders” means the financial institutions, banks, multilateral lending agencies, trusts, funds and agents or trustees of debenture holders, including their successors and assignees, who have agreed to guarantee or provide finance to the Operator under any of the Financing Agreements for meeting all or any part of the Total Project Cost and who hold pari passu charge on the assets, rights, title and interests of the Operator;
“Site” shall have the meaning set forth in Clause 10.1;
“Spares” shall have the meaning as set forth in Clause 17.3.2;
“Specifications and Standards” means the specifications and standards relating to the quality, quantity, capacity and other requirements for the Buses and Maintenance Depots, as set forth in Schedule-B, and any modifications thereof, or additions thereto, as included in the design and engineering for the Buses submitted by the Operator to, and expressly approved by, the Authority;
[“Specified Assets” means and includes all or any of the following:
(a) all buildings and immovable fixtures or structures forming part of Real Estate Development;
(b) such of the Project Assets which are constructed, acquired or installed after the [5th (fifth)] anniversary of COD, but before the [10th (tenth)] anniversary thereof; and but shall in no case include land;]
213 | P a g e
“State” means the States of India, including a Union Territory, where the Buses are operated and the Maintenance Depots are located and “State Government” means the governments of those States;
“Statutory Auditors” means a reputable firm of chartered accountants acting as the statutory auditors of the Operator under the provisions of the Companies Act, 2013 including any re-enactment or amendment thereof, for the time being in force;
“Subordinated Debt” means the aggregate of the following sums expressed in Indian Rupees or in the currency of debt, as the case may be, outstanding as on the Transfer Date:
(a) the principal amount of debt provided by lenders or the Operator’s shareholders for meeting the Total Project Cost and subordinated to the financial assistance provided by the Senior Lenders; and
(b) all accrued interest on the debt referred to in Sub-clause (a) above but restricted to the lesser of actual interest rate and a rate equal to 5% (five per cent) above the Bank Rate in case of loans expressed in Indian Rupees and lesser of the actual interest rate and six-month LIBOR (London Inter-Bank Offer Rate) plus 2% (two per cent) in case of loans expressed in foreign currency, but does not include any interest that had fallen due one year prior to the Transfer Date; provided that if all or any part of the Subordinated Debt is convertible into Equity at the option of the lenders and/or the Operator’s shareholders, it shall for the purposes of this Agreement be deemed to be Subordinated Debt even after such conversion and the principal thereof shall be dealt with as if such conversion had not been undertaken;
“Suspension” shall have the meaning as set forth in Clause 31.1;
“Taxes” means any Indian taxes including the goods and services tax, excise duties, customs duties, value added tax, sales tax, local taxes, cess and any impost or surcharge of like nature (whether Central, State or local) on the goods, materials, equipment and services incorporated in and forming part of the Project, which are charged, levied or imposed by any Authority Instrumentality, but excluding any interest, penalties and other sums in relation thereto imposed on any account whatsoever. For the avoidance of doubt, Taxes shall not include taxes on corporate income;
“Termination” means the expiry or termination of this Agreement;
“Termination Notice” means the communication issued in accordance with this Agreement by one Party to the other Party terminating this Agreement;
“Termination Payment” means the amount payable by the Authority under and in
214 | P a g e accordance with the provisions of this Agreement, upon Termination and includes Additional Termination Payment. For the avoidance of doubt, it is expressly agreed that the amount payable shall be subject to the limitations specified in Clause 32.3;
“Tests” means the tests as set forth in Schedule-H to determine the conformity of Buses with the provisions of this Agreement;
“Total Project Cost” means the capital cost incurred on construction and financing of the Project, excluding Real Estate Development, and shall be limited to the lowest of:
(a) the capital cost of the Project, as set forth in the Financial Package;
(b) the actual capital cost of the Project upon completion; and
(c) a sum of Rs. ***** crore (Rupees ***** crore); provided that in the event of Termination, the Total Project Cost shall be deemed to be modified to the extent of variation in WPI or Reference Exchange Rate occurring in respect of Adjusted Equity and Debt Due, as the case may be, in accordance with the provisions of this Agreement; provided further that in the event WPI increases, on an average, by more than 6% (six per cent) per annum for the period between the date hereof and COD, the Parties shall meet, as soon as reasonably practicable, and agree upon revision of the amount hereinbefore specified such that the effect of increase in WPI, in excess of such 6% (six per cent), is reflected in the Total Project Cost. For the avoidance of doubt, it is agreed that Total Project Cost shall not include the cost of Specified Assets.
“Training Obligations” shall have the meaning as set forth in Clause 23.1;
“Transfer Date” means the date of completion of the Services under this Agreement or termination of the Agreement by a Termination Notice;
“User” means a person who uses or intends to use the Buses on payment of User Fare or in accordance with the provisions of this Agreement and Applicable Laws;
“User Fare” means the fare payable by users for traveling on the Bus;
“Vesting Certificate” shall have the meaning as set forth in Clause 33.6.
“WPI” means the Wholesale Price Index for all commodities as published by the Ministry of Industry, GOI and shall include any index which substitutes the WPI, and any reference to WPI shall, unless the context otherwise requires, be construed as a reference to the WPI published for the period ending with the preceding month.
215 | P a g e
SCHEDULES SCHEDULE-A (See Clause 10.1)
SITE OF THE MAINTENANCE DEPOT
1 The Depot Site
1.1 Depot Site shall include the land described in Annex-I of this Schedule- A.
1.2 An inventory of the Site including the land, buildings, structures, road works, trees and any other immovable property on, or attached to the Site shall be prepared jointly by the Authority Representative and the Operator, and such inventory shall form part of the memorandum referred to in Clause 10.3.1 of the Agreement.
216 | P a g e Annex – I: Site of the Depot [*]
Note: Through suitable drawings and description in words, the land comprising the Site shall be specified briefly but precisely. In the event there are any buildings or structures on the Site, the same shall be marked in the drawings and briefly described in words.
217 | P a g e
[Annex-II: Real Estate Development]
218 | P a g e Annex - III: Basic Infrastructure works [*]
219 | P a g e SCHEDULE -B (See Clause 12.5.1)
SPECIFICATIONS AND STANDARDS
1. The Operator shall comply with the Bus Specifications (including specifications for ITS) set forth in Annex - I of this Schedule - B for procurement of Buses.
2. Latest bus specifications, currently [Urban Bus Specifications - II issued by Ministry of Urban Development, GOI in April 2013, the AIS 052 – Bus Body Code issued by the Automotive Research Association of India (“ARAI”) in 2015, and the Central Motor Vehicles Rules, 1989], should be followed unless changes are specified in Annex - I to this schedule by the Authority.
3. Bus specification shall fulfill all the requirement as per the FAME2.
220 | P a g e Annex – I
1. Subject to the provisions of this Schedule, procurement of Bus shall conform to Applicable Laws and the latest bus specifications published by Ministry of Urban Development, GOI. An authenticated copy of the latest bus specifications has been provided to the Operator as part of the RFP.
2. Deviations from the aforesaid bus specifications shall be listed out here. Such deviations shall be specified only if they are considered essential in view of project-specific requirements.
221 | P a g e SCHEDULE-C (See Clause 4.1.3)
APPLICABLE PERMITS
I. The following permits shall be obtained by the Operator:
1. [For Buses
(a) Commercial Vehicle Permit (b) Certificate of Registration of Buses (c) Certificate of Fitness (d) Pollution under Control Certification (e) Bus Insurance (f) Customs Clearance Certificate (if needed)
2. For Depot
(a) Permits for Building Plan in accordance with the applicable State Act and by-laws (b) Fire safety clearance from Fire Department (c) Insurance for Depot, Electrical & Civil Infrastructure and other Authority owned assets (d) Customs Clearance Certificate for any testing or maintenance equipment (if needed) (e) Permission of State Government for extraction of boulders from quarry (f) Permission of Pollution Control Board for installation of crushers (g) Permission of State Government for drawing water from nearby river/reservoir (if needed) (h) Clearance of Pollution Control Board for installation of diesel generator sets (i) Permission of State Government for cutting of trees (j) License for use of explosives (if needed) (k) License from Inspector of factories or other competent authority for setting up of Batch Plant (if needed) (l) Clearance of Pollution Control Board for Asphalt Plant (if needed) (m) Any other permits or clearances required under Applicable Laws]
II. The following permits shall be procured by the Authority:
[1. No Objection Certificate from State Transport Department or RTA or from State Transport Undertaking as applicable 2. Stage Carriage Permit 3. Conductor’s License 4. Bus Permits 5. Fare Notification 6. Passenger Tax 7. Applicable Environment Clearance from State Government]
222 | P a g e SCHEDULE-D (See Clause 9.1)
PERFORMANCE SECURITY
Managing Director, Assam State Transport Corporation, Guwahati-781008
WHEREAS:
D. The Managing Director, Assam State Transport Corporation, acting through {...... }, and having its head office at Paribahan Bhawan, Paltan Bazar, Guwahati - 781008 (hereinafter referred to as the “Authority” or, which expression shall, unless excluded by and/or repugnant to the context, mean and include its successors, legal representatives and permitted assigns) of the one part;
AND
{****** Limited}, having its registered office at {insert} represented through its ****** (hereinafter referred to as the “Operator”, which expression shall, unless it be repugnant or contrary to the subject or context thereof, be deemed to mean and include its legal representatives, successors and permitted assigns) of the other part.
The Authority and the Operator are hereinafter collectively referred to as the “Parties” and individually as a “Party”.
E. The Agreement requires the Operator to furnish a Performance Security to the Authority in a sum of Rs ……………………… (Rupees in words only) (the “Guarantee Amount”) as security for due and faithful performance of its obligations, under and in accordance with the Agreement, during the term of the Agreement Period (as defined in the Agreement).
F. We, ……………………… through our Branch at………………………………… (the “Bank”) have agreed to furnish this Bank Guarantee by way of Performance Security.
NOW, THEREFORE, the Bank hereby, unconditionally and irrevocably, guarantees and affirms as follows:
1. The Bank hereby unconditionally and irrevocably guarantees the due and faithful performance of the Operator’s obligations during the Agreement Period, under and in accordance with the Agreement, and agrees and undertakes to pay to the Authority, upon its mere first written demand, and without any demur, reservation, recourse, contest or protest, and without any reference to the Operator, such sum or sums up to an aggregate sum of
223 | P a g e the Guarantee Amount as the Authority shall claim, without the Authority being required to prove or to show grounds or reasons for its demand and/or for the sum specified therein.
2. A letter from the Authority, under the hand of an Officer not below the rank of the Managing Director, that the Operator has committed default in the due and faithful performance of all or any of its obligations under and in accordance with the Agreement shall be conclusive, final and binding on the Bank. The Bank further agrees that the Authority shall be the sole judge as to whether the Operator is in default in due and faithful performance of its obligations during the Agreement Period under the Agreement and its decision that the Operator is in default shall be final, and binding on the Bank, notwithstanding any differences between the Authority and the Operator, or any dispute between them pending before any court, tribunal, arbitrators or any other authority or body, or by the discharge of the Operator for any reason whatsoever.
3. In order to give effect to this Guarantee, the Authority shall be entitled to act as if the Bank were the principal debtor and any change in the constitution of the Operator and/or the Bank, whether by their absorption with any other body or corporation or otherwise, shall not in any way or manner affect the liability or obligation of the Bank under this Guarantee.
4. It shall not be necessary, and the Bank hereby waives any necessity, for the Authority to proceed against the Operator before presenting to the Bank its demand under this Guarantee.
5. The Authority shall have the liberty, without affecting in any manner the liability of the Bank under this Guarantee, to vary at any time, the terms and conditions of the Agreement or to extend the time or period for the compliance with, fulfilment and/ or performance of all or any of the obligations of the Operator contained in the Agreement or to postpone for any time, and from time to time, any of the rights and powers exercisable by the Authority against the Operator, and either to enforce or forbear from enforcing any of the terms and conditions contained in the Agreement and/or the securities available to the Authority, and the Bank shall not be released from its liability and obligation under these presents by any exercise by the Authority of the liberty with reference to the matters aforesaid or by reason of time being given to the Operator or any other forbearance, indulgence, act or omission on the part of the Authority or of any other matter or thing whatsoever which under any law relating to sureties and guarantors would but for this provision have the effect of releasing the Bank from its liability and obligation under this Guarantee and the Bank hereby waives all of its rights under any such law.
6. This Guarantee is in addition to and not in substitution of any other guarantee or security now or which may hereafter be held by the Authority in respect of or relating to the Operator for the fulfilment, compliance and/or performance of all or any of the obligations of the Operator under the Agreement.
224 | P a g e
7. Notwithstanding anything contained hereinbefore, the liability of the Bank under this Guarantee is restricted to the Guarantee Amount and this Guarantee will remain in force until a period of 60 days beyond the Agreement Period and unless a demand or claim in writing is made by the Authority on the Bank under this Guarantee, no later than 6 months from the date of expiry of this Guarantee, all rights of the Authority under this Guarantee shall be forfeited and the Bank shall be relieved from its liabilities hereunder.
8. The Bank undertakes not to revoke this Guarantee during its currency, except with the previous express consent of the Authority in writing, and declares and warrants that it has the power to issue this Guarantee and the undersigned has full powers to do so on behalf of the Bank.
9. Any notice by way of request, demand or otherwise hereunder may be sent by post addressed to the Bank at its above referred Branch, which shall be deemed to have been duly authorised to receive such notice and to effect payment thereof forthwith, and if sent by post it shall be deemed to have been given at the time when it ought to have been delivered in due course of post and in proving such notice, when given by post, it shall be sufficient to prove that the envelope containing the notice was posted and a certificate signed by an officer of the Authority that the envelope was so posted shall be conclusive.
10. This Guarantee shall come into force with immediate effect and shall remain in force and effect for a period of [*] year and [*] months or until it is released earlier by the Authority pursuant to the provisions of the Agreement.
Signed and sealed this ...... day of ...... , 20...... at
SIGNED, SEALED AND DELIVERED For and on behalf of the BANK by:
(Signature)
(Name)
(Designation)
(Code Number)
(Address)
225 | P a g e
NOTES: i. The bank guarantee should contain the name, designation and code number of the officer(s) signing the guarantee. ii. The address, telephone number and other details of the Head Office of the Bank as well as of issuing Branch should be mentioned on the covering letter of issuing Branch.
226 | P a g e SCHEDULE -E (See Clause 12.5.1)
COMPLETION SCHEDULE
1. Project Completion Schedule
During Construction Period, the Operator shall comply with the requirements set forth in this Schedule-E for each of the Project Milestones and Scheduled Completion Date (the “Project Completion Schedule”). Within 15 (fifteen) days of the date of each Project Milestone, the Operator shall notify the Authority of such compliance along with necessary particulars thereof.
2. [The completion timeline of the following essential components, inter alia, of construction of Maintenance Depot shall be periodically reviewed by the Authority:
(a) Structural Work
(b) Electrical Work
(c) IT/Telecom system
(d) Fire safety system
(e) Water supply system
(f) Drainage system]
3. Scheduled Completion Date
The Scheduled Completion Date shall occur on the [180th] day from the Appointed Date. On or before the Scheduled Completion Date, the Operator shall have completed the Maintenance Depot in accordance with this Agreement.
4. Extension of period
Upon extension of any or all of the aforesaid Project Milestones or the Scheduled Completion Date, as the case may be, under and in accordance with the provisions of this Agreement, the Project Completion Schedule shall be deemed to have been amended accordingly.
227 | P a g e SCHEDULE-F (See Clause 13.4)
DESIGN AND DRAWINGS
1 Designs and Drawings
1.1 In compliance of the obligations set forth in Clause 13.1 of this Agreement, the Operator shall furnish to the Authority, free of cost, all Designs and Drawings listed in Annex-I of this Schedule-F; provided that the Designs and Drawings relevant for design review by the Government as specified in Clause 13.1.2, shall be submitted prior to such review.
1.2 For the purposes hereof, Design shall mean and include plans and drawings of the Buses or sub-system or equipment thereof. Provided that the Operator may share only details regarding the layout of the bus and not any other propriety information.
[1.3 All designs shall include maintenance and service manual of the respective sub-systems.
1.4 All designs and drawings shall be supplied in hard copy, in duplicate, and in electronic form. All drawings shall be provided in auto-cad format.
1.5 All designs and drawings shall conform to and refer to the relevant provisions in the Specifications and Standards.
1.6 All designs and drawings shall be in English.
2 Additional Designs and Drawings
If the Authority determines that for discharging its duties and functions under this Agreement, it requires any designs or drawings other than those listed in Annex – I, it may by notice require the Operator to prepare and furnish such designs and drawings forthwith. Upon receiving a requisition to this effect, the Operator shall promptly prepare and furnish such designs and drawings to the Authority, as if such designs and drawings formed part of Annex – I of this Schedule F.]
228 | P a g e Annex – I: List of Designs and Drawings [*]
1 Designs and Drawings
In compliance with the requirement under Article 13.4.1, the Operator shall provide the following Designs and Drawings:
[(i) General schematic Drawings (ii) Bus Offer drawing attached Layout (iii) Front, Rear and both Side Views of the offered design of the Bus]
229 | P a g e SCHEDULE-G
(See Clause 13.3)
PROCUREMENT SCHEDULE
Sl. Lot Type of Number Expected date of receipt Expected date of No. No. Bus of of Buses from the achieving Readiness Buses Appointed Date for Commencement of Bus Service
Appointed Date + 30 1 I Prototype 01 Appointed Date + 30 days days + 30 days
9 meter Appointed Date + 90 2 II Midi AC 50 Appointed Date + 90 days Buses days + 30 days
9 meter Appointed Date + 135 Appointed Date + 3 III Midi AC 25 Buses days 135 days + 30 days
9 meter Appointed Date + 180 Appointed Date + 4 IV Midi AC 25 Buses days 180 days + 30 days
230 | P a g e SCHEDULE-H (See Clause 13.5)
TESTS
1 Tests
1.1 Save and except as otherwise provided in this Agreement, the Operator shall conduct, or cause to be conducted, each of the Tests specified in this Schedule-H.
1.2 The Authority shall conduct, or cause to be conducted, adequate trial runs of Prototypes to determine their compliance with Specifications and Standards, requirements and Safety Requirements.
1.3 Tests to be conducted on the Prototype or its sub-systems, as the case may be, (the “Type Tests”) have been specified in Annex-I of this Schedule-H and routine tests to be carried out on all Buses (the “Routine Tests”) have been specified in Annex-II of this Schedule-H.
1.4 The Operator shall provide the results of all Tests to the Authority for review and comments, if any.
2 Schedule for Tests
2.1 The Operator shall, not later than [*] weeks prior to the likely date of conducting a Type Test, notify the Authority of its intent to conduct the Test and furnish particulars of the equipment and methodology forming part of the Test.
2.2 The Operator shall notify the Authority of its intent to conduct the Type Test, referred to in paragraph 2.1 above, at any time after [*] days from the date of such notice. The notice shall specify the place, date and time of such Test. Upon receipt of such notice, the Authority may, within [*] days of such notice, designate its representative to witness the Test. The Operator shall, whether or not an Authority Representative is designated, conduct the Test in accordance with Article 13 and this Schedule-H.
2.3 The Authority may at any time designate its representative to witness any Routine Test on a Bus and the Operator shall, upon receipt of a notice to this effect, undertake such Routine Test on a mutually agreed date, and in the presence of the Authority Representative.
3 Agency for conducting Tests
Save and except as otherwise specified, all Tests set forth in this Schedule-H shall be conducted by the Operator or such other agency or person as it may specify in consultation with the Authority.
231 | P a g e 4 Tests for Safety certification
Tests for determining the conformity of a Bus with the Safety Requirements shall be conducted in accordance with Good Industry Practice and in conformity with Applicable Laws.
5 Acceptance certificate
Upon successful completion of Tests, the Authority shall issue an Acceptance Certificate for the Prototype in accordance with the provisions of Article 13.
232 | P a g e Annex – I: Type Tests [*]
In addition to the standard Type Tests of ARAI, the following tests shall be conducted for the buses:
Sl. No. Applicable Tests Standard / Regulation
1 Gradeability AIS 003 & AIS 049 2 Pass by noise IS 3028 & AIS 049 3 Coast Down Test IS 14785 & AIS 049 4 Brake, Base line (Part – 3) IS 11852 & AIS 049 5 Brake static (Part - 4) IS 11852 & AIS 049 6 Construction and Functional safety AIS 038 requirements 7 Electrical energy consumption AIS 039 8 Range Test AIS 040 9 Net Power and Max 30 min power test AIS 041 10 Safety requirements of Traction batteries AIS 048 11 EMC AIS 004 (Part 3) & AIS 049
233 | P a g e Annex – II: Routine Tests [*]
[Routine Tests under this Agreement shall include the list of routine tests determined by Government Instrumentality including ARAI from time to time.]
234 | P a g e SCHEDULE-I (See Clause 16.1.1)
OPERATION AND MAINTENANCE REQUIREMENTS
Bus repair and maintenance generally calls for following activities amongst others at varying intervals/ periodicity / Km operated by each bus, requirements varying with bus make, model, etc.:
(a) Daily washing and cleaning of buses
(b) Periodic inspections and rectifications as required.
(c) Preventive Maintenance as prescribed by Bus Manufacturer in form of maintenance schedules at certain time intervals / Km plied such maintenance generally varies with period / Km plied by various sub- systems of a Bus. As an example periodicity of some such maintenance schedules and main activities therein are illustrated as under:
(i) Daily maintenance - fuel, oils / lubricants, coolant, air pressure, air inflation, loose fasteners, fitments etc. - check, top up, tighten, as required.
(ii) Monthly / bi-monthly – [*] /[*] Km operation -All activities of earlier schedules and engine oil / engine filter change, checking for exhaust emission, tyre condition necessary for corrective / preventive actions, engine tuning, etc.
(iii) Quarterly – [*] Km operation - All activities of earlier schedules and brake system maintenance including but not limited to inspection, servicing, brake lining change / replacement, servicing of other brake system items, greasing etc.; vehicle electrical, lighting, alignment, etc.
(iv) Six monthly – [*] Km - All activities of above schedules, and activities related to steering, axles, transmission, tyres, drive line, etc.
(v) Yearly – [*] Km - All above activities and full checking / inspection of bus chassis, bus bodies and their fitments, and taking necessary corrective / preventive actions.
(vi) Bi-annual / annual -Certification of road worthiness of buses - Initial periodicity being after two years for up to certain age then annually.
(vii) Replacement of in-use bus aggregates at about Mean Time between Failures (MTBF) to prevent failures and consequent costs and inconvenience.
235 | P a g e (d) Running repairs upon Driver complaints/ report etc.
(e) Break down repairs on-site of Bus failures.
(f) Towing of failed Bus to a depot workshop and repairing the bus failures.
(g) Accidental vehicles’ towing and or repairs.
(h) Preparation of buses for periodic roadworthiness certification which includes all types of denting / painting of bus bodies / bus body items and operational functionality of chassis items and the bus as a whole.
(i) Bus body and related items repairs / replacements etc. on the basis of periodic inspections / crew reports / general presentation aspects / operational problems reported by commuters / any other stake holders, etc.
(j) Major repairs /calibrations of bus aggregates such as engines, gear box, rear axle etc.
(k) Replacement of failed aggregates with new / serviceable ones.
(l) Removal, dismantling, repairing, assembling and re-fitment of tyres and rims to buses.
(m) Repair, replacement of electrical, electronic, ITS, lighting, etc. items, subsystems etc.
(n) Removal, replacement of items failing due to operational wear and tear, such as brake and clutch lining, etc.
(o) Repair / replacement of seats, upholstery; cleaning, dusting and washing upholstery.
(p) Denting / painting of buses as per requirement.
(q) Reconditioning of Bus aggregates such as engines, transmission, axles, steering system, electrical, etc.
(r) Retrieval of spare parts during / for above processes,
(s) Repair and re-treading of tyres / repair of tubes,
(t) Major accidental repair of buses including chassis, bus body and related items
(u) Acquisition, storage, inventory management, distribution, scrapping and disposal of spares / items / materials / vehicles etc.
(v) Any other activity related to operation and maintenance of buses.
236 | P a g e
(w) Infrastructure and other requirements for repair and maintenance functions of Bus
(i) Bus depot duly equipped with requisite plant and equipment, machinery, tools, jigs and fixtures, etc.
(ii) Other facilities as under:
(A) Washing facilities complete with washing machine, water storage and treatment facilities, etc.
(B) Charging infrastructure,
(C) Service pits / ramps etc.
(D) Painting facilities,
(E) Welding - electric arc and oxy-acetylene gas based.
(F) Tyre repair facilities
(G) Air compressor and air inflation facilities,
(H) Utilities, administrative, accounts, stores, and other related facilities
(I) Breakdown van / recovery / towing vehicle etc.
(iii) Control Centre facilities duly equipped with microprocessors, communications and other related facilities,
(iv) Trained staff for various trades and shifts of work
(v) Documents, schedules, manuals etc. for maintenance activities; specifications of spares, etc.
237 | P a g e SCHEDULE-J (See Clause 16.5)
DEPLOYMENT PLAN
The Authority proposes to operate the Contracted Buses on the routes given below: The below routes are tentative and the Authority may change them from time to time to meet the demands of the citizens.
a) Contracted Buses to be operated at headways of 10-15 minutes during peak hours and 15-20 minutes during off peak hours;
b) Typical speeds for bus operations would be around 15-20 km/hr depending on route conditions;
c) Bus operation hours: 5.00 AM to 11:30 PM.
1) Intra – city Routes
i. Guwahati
Guwahati
Route length Route details Base station (in km)
Khanapara to Jalukbari via Paltanbazar Khanapara 22
Basistha Mandir to Jalukbari via Basistha 23 Paltanbazar
Kahilipara to Jalukbari via Dispur, Paltanbazar 22 Paltanbazar
Forest Gate to Jalukbari via Chandmari, Forest Gate 18 Church field
Khanapara to Jalukbari via ISBT, NH 37 Khanapara 18
ISBT to Jalukbari via Basistha Chariali, Beltola tiniali, Last Gate, Ganeshguri, ISBT 47 Zoo Road, Chandmari, Kachari
Chandrapur to Jalukbari via Forest Forest Gate 36 Gate, Chandmari, Kachari
ISBT to Kachari via Saukuchi, Serab ISBT 15 bhati, Paltanbazar
ISBT to Kachari via Garchuk, Ganeshpara, Dhirenpara, Ambari, ISBT 13 Bharalumukh
238 | P a g e Guwahati
Route length Route details Base station (in km)
Khanapara to Amingaon via ISBT, Jalukbari Khanapara 20 (May be extended up to Changsari, if possible)
Lalmati to Jalukbari via Hatigaon, Paltanbazar 22 Ganeshguri, Paltanbazar
Khanapara to Khanapara via Sixmile, Ganeshguri, Zoo Road, Hatigaon, Khanapara 30 Narikolbasti, Geeta Mandir, Pathar Kuwari
Forest Gate to Amingaon via Chandmari, Kachari Forest Gate 20 (May be extended up to Changsari, if possible)
Machkhowa to Hajo via Adabari Machkhowa 32
Machkhowa to Soalkuchi via Adabari Machkhowa 32
Soygaon to Adabari Soygaon 47
Byrnihat to Jalukbari via Basistha Khanapara 35 Chariali, Lakhara, Khanapara
Forest Gate to Khanapara via Noonmati, Forest Gate 15 Chandmari, Zoo Road, Ganeshguri
*The routes are tentative and may change from time to time as per the requirements of the Authority ii. Jorhat
Jorhat Route length Route details Base station (in km) Airport – ISBT ISBT 10 Titabor – ISBT ISBT 25 Elengmora – Baruah Chariali Baruah Chariali 15 RRL – Assam Agriculture University ISBT 12 ISBT – Jorhat Sc. College ISBT 12 Bogijan-Bokial T.E.- Govinpur T.E.- Jorhat 65 Morongi T.E.-Golaghat-Jorhat Moriani T.E.-Titabor-Golaghat Jorhat 55 Borjan T.E. – Kamarbondha=Golaghat Golaghat 35 Jorhat-Mohbondha-Mahima T.E. - Golaghat 50
239 | P a g e Jorhat Route length Route details Base station (in km) Golaghat Golaghat-Moromi T.E.-Numaligarh T.E. – Bokakhat 42 Bokakhat Kuthori-Hatikhuli T.E.-Kohora- Bokakhat 60 Bokakhat-Bihora T.E.-Jorhat Mariani-Jorhat-Dergaon-Numaligarh Jorhat 22 Chokihola-Rangajan-Golaghat-Dergaon- Jorhat 55 Jorhat Kazironga-Bokakhat-Dergaon-Jorhat Bokakhat 65 Kazironga-Bokakhat-Numaligarh- Bokakhat 45 Golaghat Dikhowmukh-Gaurisagar-Janji-Teok- Teok 50 Jorhat Barholla-Titabor-Jorhat-Teok Teok 60 Hulwatung-Amguri-Janji-Jorhat- Amguri 65 Dergaon Simaluguri-Nazira-Dhodar Ali-Amguri- Amguri 65 Janji-Teok Mariani-Titabor-Golaghat-Numaligarh Titabor 52 *The routes are tentative and may change from time to time as per the requirements of the Authority iii.Silchar
Silchar Route length Route details Base station (in km) Assam University – Sadarghat Flag station 21 Sonai - ISBT ISBT 33 Nagatila – ISBT (via : Sirukandi) ISBT 27 Sadarghat - Silchar Medical College (via : Link Road 12 Premtola) Airport - Silchar Medical College Link Road 30 Duwarbandh-Irongmara-Silchar Silchar 44 Jirighat-Lakhipur-Sonai-Silchar Silchar 45 Jirighat-Lakhipur-Banshkandi-Silchar Silchar 48 Silchar- Kumbhirgram Airport Karimganj 41 Badarpur-Pachgram-Srikona-Silchar Karimganj 32 Katlichera-Lalabazar-Hailakandi Hailakandi 42 Patharkandi-Ramkrishnanagar- Hailakandi 39 Hailakand Udarbond-Silchar-Irongmara- Hailakandi 60 Duwarbond-Hailakandi Dullabhcherra- Nilambazar-Karimganj- Badarpur 65 Badarpur Patharkandi- Nilambazar-Karimganj Karimgang 31 *The routes are tentative and may change from time to time as per the requirements of the Authority.
240 | P a g e SCHEDULE-K (See Clause 18.1)
SAFETY REQUIREMENTS
1. General Safety Requirements
1.1 The Operator shall be responsible for all safety matters related to the performance of the Project and shall manage on behalf of the Authority all safety requirements related to the Bus Service in accordance with all Applicable Laws.
1.2 The Operator shall bear full responsibility for the safety of the Bus Services throughout the Contract Period in accordance with the Contract.
1.3 Without prejudice to the Operator's obligation to ensure the safety of the Bus Service, the Operator shall:
(a) comply with Applicable Laws;
(b) provide all appropriate measures in the providing Bus Service and maintenance of the Project Facilities to ensure, so far as reasonably practicable, the safety of all passengers, contractors, staff and the general public;
(c) consult with Authority and adopt the requirements of the emergency services;
(d) take particular care to ensure safety for all passengers at accesses and exits, while waiting, boarding or alighting and when moving along the Buses; and
(e) have due regard for the safety of third parties, in particular pedestrians and other road users, in the operation and maintenance of Project Facilities.
2. Safety Planning
2.1 The Operator shall participate in any safety and emergency planning forum together with relevant third parties, which shall include, as a minimum, the Authority and the emergency services. This forum will consider and agree the safety matters and safety risks presented by the Project, consult relevant internal and external stakeholders and examine these risks in a thorough manner and plan the appropriate contingencies.
3. Safety Management
3.1 The Operator shall develop safety procedures for the Project and shall implement the safety procedures throughout the Contract Period.
241 | P a g e 4. Applicable Laws
4.1 The Operator shall, after prior consultation with the Authority, implement all alterations to the Bus Service which are required by any Applicable Laws which comes into force after the Effective Date relating to safety. 4.2 The Operator shall comply and shall procure that Sub-Contractors shall comply with the requirements of all relevant Government Authorities
5. Response to Emergencies
5.1 The Operator shall react safely and quickly to emergencies in all aspects of the Project.
5.2 The Operator shall co-operate with relevant Fire Services, Police, and any other Government Instrumentalities wherever necessary.
5.3 The Operator shall develop an Emergency Management Plan that sets out its predetermined actions to providing a response to a major crisis or emergency occurring at Maintenance Depots, and en-Route Buses (“Emergency Management Plan”).
5.4 In developing the Emergency Management Plan, the Operator shall consult with all relevant Government Instrumentalities, emergency services and local authorities.
5.5 All personnel designated to carry out specific responsibilities under the Emergency Management Plan are expected to know and understand the policies and procedures outlined in the Plan. The response to any major crisis or disturbance shall always be conducted within the framework of the Plan.
5.6 The Operator shall ensure that all staff are given clear instructions in line with the Emergency Management Plan, including training to deliver public address announcements in a way that avoids causing alarm and that instils confidence in passengers that the matter is under control.
6. Reporting of Incidents
6.1 The Operator shall comply with all Applicable Laws relating to the reporting of accidents, incidents, fatalities, injuries, and dangerous occurrences. The Operator shall liaise with the Authority in relation to the reporting of any incident and the future measures to be taken to prevent the recurrence thereof.
242 | P a g e SCHEDULE-L (See Clause 17.1)
MAINTENANCE DEPOTS EQUIPMENT
Sl. Equipment No. A 1. Fully automatic three brushes bus washing machine with simultaneous chassis and wheel washing arrangement and complete with waste water treatment and recycling system. 2. [Effluent Treatment Plant (ETP)] 3. Heavy duty vacuum cleaner 4. Fire safety equipment set 5. Air compressor 6. Paint booth complete with environment control, paint drying system, etc. B 7. Lathe machine complete with general tools, jigs and fixtures 8. Radial drilling machine 9. Brake drum turning / re-boring machine 10. Hydraulic press 11. Brake efficiency assessment system 12. Wheel alignment 13. Head light beam aligner C 14. Grease pump (Air operated) 15. Hand held grease pump 16. [Pneumatic combined waste oil extractor and dispenser] D 17. Engine diagnostic system - complete with, sensors, microprocessor and diagnostics software E 18. Pedestal mounted and portable digital, with auto cut-off, tire inflation system 19. Nitrogen tire inflation 20. Tire - wheel rim dismantling and assembling system / tyre changer 21. Wheel balancing equipment
243 | P a g e Sl. Equipment No. F 22. Simulators for Driver training 23. Capacity building /training facilities and equipment G 24. Auto electrical test bench 25. AC gas charger with AC gas cylinders 26. Battery charger auto cut-off system 27. Battery tester 28. Multi-function tester H 29. Hydraulic jack 30. Hydraulic pallet trolley 31. Hydraulic engine lifting crane 32. Battery operated forklift truck 33. Break down relief van I 34. Power cutter 35. Pneumatic impact tools kit 36. Portable electric welding machine 37. Portable gas welding machine 38. Full set of hand tools, including torque wrench, measuring instruments, gauges 39. Riveting tools, hand drills, riveting guns / equipment 40. Sheet metal / tubing / structural items cutting, forming facilities / equipment; plywood and upholstery cutting and fabrication facilities J 41. Work benches, bench vices. Hand drills, jigs and fixtures, clamping devices, 42. Commercial washing machine 43. Washing pumps with guns 44. Complete set of workmen cup boards, rest room facilities 45. Office furniture, cup boards, all other office requirements 46. All utilities- phones, fax, mobile phones, printers, etc. for workshop and other offices
244 | P a g e Sl. Equipment No. 47. Vehicles for officers, checking, attending to alerts /emergencies 48. Safety and security equipment / facilities 49. Water cooler with water filter / purifier 50. Tree plantation / landscaping 51. Room air conditioners, desert coolers, heaters, fans in offices and workshop areas 52. Depot yard lighting - high mast type, search lights, etc. K 53. Storage facilities for: • new materials, spares, aggregates, tyres, oils and lubricants • repairable as above • scrapped and disposable items as above 54. Vehicles for transportation of materials, stores and spares 55. Desk tops and laptops, printers, related hard ware and software; cash counting, safe cash storage and handling equipment L 56. Basic Control Centre equipment including those related to IT, ITS, communication, display, etc. - hardware and software 57. Navigation based operational schedule monitoring system M Other ITS 58. Electronic type passenger Information display boards at Bus Stops etc. 59. Other equipment, facility, tools etc. if any required for O&M of Buses and for other facilities under its control
245 | P a g e SCHEDULE-M (See Clause 27.1)
ESCROW AGREEMENT
THIS ESCROW AGREEMENT is entered into on this the ...... day of 20....
AMONGST
1 ………………….. Limited, a company incorporated under the provisions of the Companies Act, 2013 and having its registered office at ………………… (hereinafter referred to as the “Operator” which expression shall, unless repugnant to the context or meaning thereof, include its successors, permitted assigns and substitutes);
2 …………………………… (name and particulars of Lenders’ Representative) and having its registered office at …………………………… acting for and on behalf of the Senior Lenders as their duly authorised agent with regard to matters arising out of or in relation to this Agreement (hereinafter referred to as the “Lenders’ Representative” which expression shall, unless repugnant to the context or meaning thereof, include its successors and substitutes);
3 ………………………………… (name and particulars of the Escrow Bank) and having its registered office at ……………………… (hereinafter referred to as the “Escrow Bank” which expression shall, unless repugnant to the context or meaning thereof, include its successors and substitutes); and
4 The Governor of *****, represented by [**** and having its principal offices at ******] (hereinafter referred to as the “Authority” which expression shall, unless repugnant to the context or meaning thereof, include its administrators, successors and assigns).
WHEREAS:
(A) The Authority has entered into a Supply cum Operation and Maintenance Agreement dated ………….. with the Operator (the “SCOM Agreement”) for operation of Buses on build, own, operate and transfer basis (“BOOT”), and a copy of which is annexed hereto and marked as Annex-A to form part of this Agreement.
(B) Senior Lenders have agreed to finance the Project in accordance with the terms and conditions set forth in the Financing Agreements.
(C) The SCOM Agreement requires the Operator to establish an Escrow Account, inter alia, on the terms and conditions stated therein.
NOW THEREFORE, in consideration of the foregoing and the respective covenants and agreements set forth in this Agreement, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:
1. DEFINITIONS AND INTERPRETATION
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1.1 Definitions
In this Agreement, the following words and expressions shall, unless repugnant to the context or meaning thereof, have the meaning hereinafter respectively assigned to them:
“Agreement” means this Escrow Agreement and any amendment thereto made in accordance with the provisions contained herein;
“Contract” means the Supply cum Operation and Maintenance Agreement referred to in Recital (C) above and annexed hereto as Annex-A, and shall include all of its Recitals and Schedules and any amendments made thereto in accordance with the provisions contained in this behalf therein;
“Cure Period” means the period specified in this Agreement for curing any breach or default of any provision of this Agreement by the Operator or the Authority, as the case may be and shall commence from the date on which a notice is delivered by the Authority or Operator, to the Operator or the Authority, as the case may be, with either the Operator or the Authority asking the other Party to cure the breach or default specified in such notice;
“Escrow Account” means an escrow account established in terms of and under this Agreement, and shall include the Sub-Accounts;
“Escrow Default” shall have the meaning ascribed thereto in Clause 6.1;
“Parties” means the parties to this Agreement collectively and “Party shall mean any of the Parties to this Agreement individually;
“Payment Date” means, in relation to any payment specified in Clause 4.1, the date(s) specified for such payment; and
“Sub-Accounts” means the respective Sub-Accounts of the Escrow Account, into which the monies specified in Clause 4.1 would be credited every month and paid out if due, and if not due in a month then appropriated proportionately in such month and retained in the respective Sub Accounts and paid out therefrom on the Payment Date(s).
1.2 Interpretation
1.2.1 The words and expressions beginning with capital letters and defined in this Agreement shall have the meaning ascribed thereto herein, and the words and expressions used in this Agreement and not defined herein but defined in the Contract shall, unless repugnant to the context, have the meaning ascribed thereto in the Contract.
1.2.2 References to Clauses are, unless stated otherwise, references to Clauses of this Agreement.
247 | P a g e 1.2.3 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Contract shall apply, mutatis mutandis, to this Agreement.
2. ESCROW ACCOUNT
2.1 Escrow Bank to act as trustee
2.1.1 The Operator hereby appoints the Escrow Bank to act as trustee for the Authority, Lenders’ Representative and the Operator in connection herewith and authorises the Escrow Bank to exercise such rights, powers, authorities and discretion as are specifically delegated to the Escrow Bank by the terms hereof together with all such rights, powers, authorities and discretion as are reasonably incidental hereto, and the Escrow Bank accepts such appointment pursuant to the terms hereof.
2.1.2 The Operator hereby declares that all rights, title and interest in and to the Escrow Account shall be vested in the Escrow Bank and held in trust for the Authority, Lenders’ Representative and the Operator, and applied in accordance with the terms of this Agreement. No person other than the Authority, Lenders’ Representative and the Operator shall have any rights hereunder as the beneficiaries of, or as third party beneficiaries under this Agreement.
2.2 Acceptance of Escrow Bank
The Escrow Bank hereby agrees to act as such and to accept all payments and other amounts to be delivered to and held by the Escrow Bank pursuant to the provisions of this Agreement. The Escrow Bank shall hold and safeguard the Escrow Account during the term of this Agreement and shall treat the amount in the Escrow Account as monies deposited by the Operator or the Senior Lenders’ or the Authority with the Escrow Bank. In performing its functions and duties under this Agreement, the Escrow Bank shall act in trust for the benefit of, and as agent for, the Authority, Lenders’ Representative and the Operator or their nominees, successors or assigns, in accordance with the provisions of this Agreement.
2.3 Establishment and operation of Escrow Account
2.3.1 Within {insert number of days} days from the date of this Agreement, and in any case prior to the Appointed Date, the Operator shall open and establish the Escrow Account with the…………………….. (name of Branch) Branch of the Escrow Bank. The Escrow Account shall be denominated in Rupees.
2.3.2 The Escrow Bank shall maintain the Escrow Account in accordance with the terms of this Agreement and its usual practices and applicable regulations, and pay the maximum rate of interest payable to similar customers on the balance in the said account from time to time.
2.3.3 The Escrow Bank and the Operator shall, after consultation with the
248 | P a g e Lenders’ Representative and the Authority agree on the detailed mandates, terms and conditions, and operating procedures for the Escrow Account, but in the event of any conflict or inconsistency between this Agreement and such mandates, terms and conditions, or procedures, this Agreement shall prevail.
2.4 Escrow Bank’s fee
The Escrow Bank shall be entitled to receive its fee and expenses in an amount, and at such times, as may be agreed between the Parties. Such fee and expenses shall be appropriated from the Escrow Account in accordance with Clause 4.1.
2.5 Rights of the parties
The rights of the Authority, Lenders’ Representative and the Operator in the monies held in the Escrow Account are set forth in their entirety in this Agreement and the Authority, Lenders’ Representative and the Operator shall have no other rights against or to the monies in the Escrow Account.
2.6 Substitution of the Operator
The Parties hereto acknowledge and agree that upon substitution of the Operator with the Nominated Company, pursuant to the Substitution Agreement, it shall be deemed for the purposes of this Agreement that the Nominated Company is a Party hereto and the Nominated Company shall accordingly be deemed to have succeeded to the rights and obligations of the Operator under this Agreement on and with effect from the date of substitution of the Operator with the Nominated Company.
3. DEPOSITS INTO ESCROW ACCOUNT
3.1 Deposit by the Authority
3.1.1 The Authority agrees and undertakes that it shall deposit into and/or credit the Escrow Account with;
(a) Fee in accordance with Article 22 of the agreement wherein the Authority shall at all times throughout the Contract Period maintain in the Escrow Account, a balance of at least an amount equivalent to {2 (two)} months’ estimated Fee;
(b) Any other monies disbursed by the Authority to the Operator;
(c) Damages payable to the Operator;
(d) Termination Payments.
3.2 Deposits by the Operator
3.2.1 The Operator agrees and undertakes that it shall deposit into and/or credit
249 | P a g e the Escrow Account with:
(a) all monies received in relation to the Project from any source, including the Senior Lenders, lenders of Subordinated Debt and the Operator;
(b) all funds received by the Operator from its share-holders, in any manner or form;
(c) any other revenues, rentals, deposits or capital receipts, as the case may be, from or in respect of the Project; and
(d) all proceeds received pursuant to any insurance claims.
3.2.2 The Operator may at any time make deposits of its other funds into the Escrow Account, provided that the provisions of this Agreement shall apply to such deposits.
3.3 Deposits by Senior Lenders
The Lenders’ Representative agrees, confirms and undertakes that the Senior Lenders shall deposit into and/or credit the Escrow Account with all disbursements made by them in relation to or in respect of the Project; provided that notwithstanding anything to the contrary contained in this Agreement, the Senior Lenders shall be entitled to make direct payments to the Contractors under and in accordance with the express provisions contained in this behalf in the Financing Agreements.
3.4 Interest on deposits
The Escrow Bank agrees and undertakes that all interest accruing on the balances of the Escrow Account shall be credited to the Escrow Account; provided that the Escrow Bank shall be entitled to appropriate therefrom the fee and expenses due to it from the Authority in relation to the Escrow Account and credit the balance remaining to the Escrow Account.
4. WITHDRAWALS FROM ESCROW ACCOUNT
4.1 Withdrawals during Contract Period
4.1.1 At the beginning of every month, or at such intervals as the Authority may by written instructions determine, the Escrow Bank shall withdraw amounts from the Escrow Account and appropriate them in the following order by depositing such amounts in the relevant Sub- Accounts for making due payments, and if such payments are not due in any month, then retain such monies in such Sub-Accounts and pay out therefrom on the Payment Date(s):
(a) All payments towards taxes and other statutory levies, payable by the Operator for and in respect of the Project;
(b) all payments relating to construction of the Maintenance Depot and procurement of Buses, subject to and in accordance with the
250 | P a g e conditions, if any, set forth in the Financing Agreements;
(c) O&M Expenses, subject to the ceiling, if any, set forth in the Financing Agreements;
(d) O&M Expenses incurred by the Authority, provided it certifies to the Escrow Bank that it had incurred such expenses in accordance with the provisions of the SCOM Agreement and that the amounts claimed are due to it from the Operator;
(e) monthly proportionate provision of Debt Service due in an Accounting Year;
(f) all payments and Damages certified by the Authority as due and payable to it by the Operator pursuant to the SCOM Agreement;
(g) monthly proportional provision of debt service payments due in an Accounting Year in respect of Subordinated Debt;
(h) any reserve requirements set forth in the Financing Agreements; and
(i) balance, if any, in accordance with the instructions of the Operator.
4.1.2 No later than 60 (sixty) days prior to the commencement of each Accounting Year, the Operator shall provide to the Escrow Bank, with prior written approval of the Lenders’ Representative, details of the amounts likely to be required for each of the payment obligations set forth in this Clause 4.1; provided that such amounts may be subsequently modified, with prior written approval of the Lenders’ Representative, if fresh information received during the course of the year makes such modification necessary.
4.2 Withdrawals upon Termination
Upon Termination of the Contract, all amounts standing to the credit of the Escrow Account shall, notwithstanding anything in this Agreement, shall be appropriated in the following order:
(a) all taxes due and payable by the Operator for and in respect of the Project;
(b) 90% (ninety per cent) of Debt Due excluding Subordinated Debt;
(c) all payments and Damages certified by the Authority as due and payable to it by the Operator pursuant to the SCOM Agreement and any claims in connection with or arising out of Termination;
(d) retention and payments arising out of, or in relation to, liability for defects and deficiencies set forth in Article 34 of the SCOM Agreement;
(e) outstanding Debt Service including the balance of Debt Due;
(f) outstanding Subordinated Debt;
251 | P a g e
(g) incurred or accrued O&M Expenses;
(h) any other payments required to be made under the SCOM Agreement; and
(i) balance
(j) if any, in accordance with the instructions of the Operator:
Provided that the disbursements specified in Sub-clause (j) of this Clause 4.2 shall be undertaken only after the Vesting Certificate has been issued by the Authority.
4.3 Application of insufficient funds
Funds in the Escrow Account shall be applied in the serial order of priority set forth in Clauses 4.1. If the funds available are not sufficient to meet all the requirements, the Escrow Bank shall apply such funds in the serial order of priority until exhaustion thereof.
4.4 Application of insurance proceeds
Notwithstanding anything in this Agreement, the proceeds from all insurance claims, except life and injury, shall be deposited into and/or credited to the Escrow Account and utilized for any necessary repair, reconstruction, reinstatement, replacement, improvement, delivery or installation of the Project, and the balance remaining, if any, shall remain deposited in the Escrow Account.
5. OBLIGATIONS OF THE ESCROW BANK
5.1 Segregation of funds
Monies and other property received by the Escrow Bank under this Agreement shall, until used or applied in accordance with this Agreement, be held by the Escrow Bank in trust for the purposes for which they were received, and shall be segregated from other funds and property of the Escrow Bank.
5.2 Notification of balances
[*] business days prior to each Payment Date (and for this purpose the Escrow Bank shall be entitled to rely on an affirmation by the Authority as to the relevant Payment Dates), the Escrow Bank shall notify the Authority of the balances and any anticipated shortfall in the Escrow Account and Sub-Accounts as at the close of business on the immediately preceding business day. In the event of any such shortfall, the Authority shall meet the same by crediting adequate sums to the Escrow Account from its own financial sources.
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5.3 Communications and notices
In discharge of its duties and obligations hereunder, the Escrow Bank:
(a) may, in the absence of bad faith or gross negligence on its part, rely as to any matters of fact which might reasonably be expected to be within the knowledge of the Authority upon a certificate signed by or on behalf of the Authority;
(b) may, in the absence of bad faith or gross negligence on its part, rely upon the authenticity of any communication or document believed by it to be authentic;
(c) shall, within [*] Business Days after receipt, deliver a copy to the Authority acting through…………………………………………………. (name to be specified by the Authority) of any notice or document received by the Escrow Bank (in its capacity as the Escrow Bank) from the Operator or any other person hereunder or in connection herewith;
(d) shall, within [*] Business Days after receipt, deliver a copy to the Operator of any notice or document received by the Escrow Bank (in its capacity as the Escrow Bank) from the Authority or any entity in connection herewith.
5.4 No set off
The Escrow Bank agrees not to claim or exercise any right of set off, banker’s lien or other right or remedy with respect to amounts standing to the credit of the Escrow Account. For the avoidance of doubt, it is hereby acknowledged and agreed by the Escrow Bank that the monies and properties held by the Escrow Bank in the Escrow Account shall not be considered as part of the assets of the Escrow Bank and being trust property, shall in the case of bankruptcy or liquidation of the Escrow Bank, be wholly excluded from the assets of the Escrow Bank in such bankruptcy or liquidation.
5.5 Regulatory approvals
The Escrow Bank shall use its best efforts to procure, and thereafter maintain and comply with, all regulatory approvals required for it to establish and operate the Escrow Account. The Escrow Bank represents and warrants that it is not aware of any reason why such regulatory approvals will not ordinarily be granted to the Escrow Bank.
6. ESCROW DEFAULT
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6.1 Escrow Default
6.1.1 Authority Default
Following events shall constitute an event of default by the Authority (an “Authority Escrow Default”) unless such event of default has occurred as a result of Force Majeure or any act or omission of the Operator:
(a) the Authority commits breach of this Agreement by failing to deposit any monies into the Escrow Account as provided herein and fails to cure such breach by depositing the same into the Escrow Account within a Cure Period of [*] business days;
(b) the Authority causes the Escrow Bank to transfer funds to any account of the Authority in breach of the terms of this Agreement and fails to cure such breach by depositing the relevant funds into the Escrow Account or any Sub-Account in which such transfer should have been made, within a Cure Period of [*] business days; or
(c) the Authority commits or causes any other breach of the provisions of this Agreement and fails to cure the same within a Cure Period of [*] business days.
6.1.2 Operator Default
Following events shall constitute an event of default by the Operator (an “Operator Escrow Default”) unless such event of default has occurred as a result of Force Majeure or any act or omission of the Authority:
(a) the Operator commits breach of this Agreement by failing to deposit any monies into the Escrow Account as provided herein and fails to cure such breach by depositing the same into the Escrow Account within a Cure Period of [*] business days;
(b) the Operator causes the Escrow Bank to transfer funds to any account of the Operator in breach of the terms of this Agreement and fails to cure such breach by depositing the relevant funds into the Escrow Account or any Sub-Account in which such transfer should have been made, within a Cure Period of [*] business days; or
(c) the Operator commits or causes any other breach of the provisions of this Agreement and fails to cure the same within a Cure Period of [*] business days.
6.1.3 Upon occurrence of an Authority Escrow Default or Operator Escrow Default, as the case may be, the consequences thereof shall be dealt with under and in accordance with the provisions of the Contract.
254 | P a g e 7. TERMINATION OF ESCROW AGREEMENT
7.1 Duration of the Escrow Agreement
This Agreement shall unless terminated earlier by the mutual consent of the Parties or otherwise in accordance with the provisions of this Clause by written notice from the Authority and the Operator to the Escrow Bank, remain in full force and effect for the duration of the Contract.
7.2 Substitution of Escrow Bank
The Authority may after consultation with the Operator, by not less than [*] days prior notice to the Escrow Bank, the Authority, terminate this Agreement and appoint a new Escrow Bank, provided that arrangements are made for transfer of amounts deposited in the Escrow Account to a new Escrow Account established with the successor Escrow Bank. The termination of this Agreement shall take effect only upon coming into force of an Escrow Agreement with the substitute Escrow Bank.
7.3 Closure of Escrow Account
The Escrow Bank shall, at the request of the Authority made on or after the payment by the Authority of all outstanding amounts under the Contract including the payments specified in Clause 4.2, and upon confirmation of receipt of such payments, close the Escrow Account and Sub-Accounts and pay any amount standing to the credit thereof to the Authority. Upon closure of the Escrow Account hereunder, the Escrow Agreement shall be deemed to be terminated.
8. SUPPLEMENTARY ESCROW AGREEMENT
8.1 Supplementary escrow agreement
The Authority and the Operator shall be entitled to enter into a supplementary escrow agreement with the Escrow Bank providing, inter alia, for detailed procedures and documentation for withdrawals from Sub-Accounts pursuant to Clause 4.1.1 and for matters not covered under this Agreement such as the restrictions on withdrawals by the Operator or the Authority in the event of breach of this Agreement or upon occurrence of an Escrow Default, procedures relating to operation of the Escrow Account and withdrawal therefrom, reporting requirements and any matters incidental thereto; provided that such supplementary escrow agreement shall not contain any provision which is inconsistent with this Agreement and in the event of any conflict or inconsistency between provisions of this Agreement and such supplementary escrow agreement, the provisions of this Agreement shall prevail.
9. INDEMNITY
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9.1 General indemnity
9.1.1 The Authority will indemnify, defend and hold the Operator and Escrow Bank, harmless against any and all proceedings, actions and third party claims for any loss, damage, cost and expense arising out of any breach by the Authority of any of its obligations under this Agreement or on account of failure of the Authority to comply with Applicable Laws and Applicable Permits.
9.1.2 The Operator will indemnify, defend and hold the Authority harmless against any and all proceedings, actions and third party claims for any loss, damage, cost and expense arising out of failure of the Operator to fulfil any of its obligations under this Agreement materially and adversely affecting the performance of the Authority’s obligations under the Contract.
9.1.3 The Escrow Bank will indemnify, defend and hold the Authority harmless against any and all proceedings, actions and third party claims for any loss, damage, cost and expense arising out of failure of the Escrow Bank to fulfil its obligations under this Agreement materially and adversely affecting the performance of the Authority’s obligations under the Contract other than any loss, damage, cost and expense, arising out of acts done in discharge of their lawful functions by the Escrow Bank, its officers, servants and agents.
9.2 Notice and contest of claims
In the event that any Party hereto receives a claim from a third party in respect of which it is entitled to the benefit of an indemnity under Clause 9.1 or in respect of which it is entitled to reimbursement (the “Indemnified Party”), it shall notify the other Party responsible for indemnifying such claim hereunder (the “Indemnifying Party”) within [*] days of receipt of the claim and shall not settle or pay the claim without the prior approval of the Indemnifying Party, which approval shall not be unreasonably withheld or delayed. In the event that the Indemnifying Party wishes to contest or dispute the claim, it may conduct the proceedings in the name of the Indemnified Party and shall bear all costs involved in contesting the same. The Indemnified Party shall provide all cooperation and assistance in contesting any claim and shall sign all such writings and documents as the Indemnifying Party may reasonably require.
10. DISPUTE RESOLUTION
10.1 Dispute resolution
10.1.1 Any dispute, difference or claim arising out of or in connection with this Agreement, which is not resolved amicably, shall be decided finally by
256 | P a g e reference to arbitration to a Board of Arbitrators comprising one nominee of each Party to the dispute, and where the number of such nominees is an even number, the nominees shall elect another person to such Board. Such arbitration shall be held in accordance with the Rules of Arbitration of the International Centre for Alternative Dispute Resolution, New Delhi (the “Rules”) or such other rules as may be mutually agreed by the Parties, and shall be subject to the provisions of the Arbitration and Conciliation Act, 1996.
10.1.2 The Arbitrators shall issue a reasoned award and such award shall be final and binding on the Parties. The venue of arbitration shall be Guwahati and the language of arbitration shall be English.
11. MISCELLANEOUS PROVISIONS
11.1 Governing law and jurisdiction
This Agreement shall be construed and interpreted in accordance with and governed by the laws of India, and the Courts at………………………………..shall have jurisdiction over all matters arising out of or relating to this Agreement.
11.2 Waiver of sovereign immunity
The Authority unconditionally and irrevocably:
(a) agrees that the execution, delivery and performance by it of this Agreement constitute commercial acts done and performed for commercial purpose;
(b) agrees that, should any proceedings be brought against it or its assets, property or revenues in any jurisdiction in relation to this Agreement or any transaction contemplated by this Agreement, no immunity (whether by reason of sovereignty or otherwise) from such proceedings shall be claimed by or on behalf of the Authority with respect to its assets;
(c) waives any right of immunity which it or its assets, property or revenues now has, may acquire in the future or which may be attributed to it in any jurisdiction; and
(d) consents generally in respect of the enforcement of any judgment or award against it in any such proceedings to the giving of any relief or the issue of any process in any jurisdiction in connection with such proceedings (including the making, enforcement or execution against it or in respect of any assets, property or revenues whatsoever irrespective of their use or intended use of any order or judgment that may be made or given in connection
257 | P a g e therewith).
11.3 Priority of agreements
In the event of any conflict between the Contract and this Agreement, the provisions contained in the Contract shall prevail over this Agreement.
11.4 Alteration of terms
All additions, amendments, modifications and variations to this Agreement shall be effectual and binding only if in writing and signed by the duly authorised representatives of the Parties.
11.5 Waiver
11.5.1 Waiver by any Party of a default by another Party in the observance and performance of any provision of or obligations under this Agreement:
(a) shall not operate or be construed as a waiver of any other or subsequent default hereof or of other provisions of or obligations under this Agreement; (b) shall not be effective unless it is in writing and executed by a duly authorised representative of the Party; and
(c) shall not affect the validity or enforceability of this Agreement in any manner.
11.5.2 Neither the failure by any Party to insist on any occasion upon the performance of the terms, conditions and provisions of this Agreement or any obligation thereunder nor time or other indulgence granted by any Party to another Party shall be treated or deemed as waiver of such breach or acceptance of any variation or the relinquishment of any such right hereunder.
11.6 No third party beneficiaries
This Agreement is solely for the benefit of the Parties and no other person or entity shall have any rights hereunder.
11.7 Survival
11.7.1 Termination of this Agreement:
(a) shall not relieve the Parties of any obligations hereunder which expressly or by implication survive termination hereof; and
(b) except as otherwise provided in any provision of this Agreement expressly limiting the liability of either Party, shall not relieve either Party of any obligations or liabilities for loss or damage to the other Party arising out of, or caused by, acts or omissions of
258 | P a g e such Party prior to the effectiveness of such termination or arising out of such termination.
11.7.2 All obligations surviving the cancellation, expiration or termination of this Agreement shall only survive for a period of [*] years following the date of such termination or expiry of this Agreement.
11.8 Severability
If for any reason whatever any provision of this Agreement is or becomes invalid, illegal or unenforceable or is declared by any court of competent jurisdiction or any other instrumentality to be invalid, illegal or unenforceable, the validity, legality or enforceability of the remaining provisions shall not be affected in any manner, and the Parties will negotiate in good faith with a view to agreeing to one or more provisions which may be substituted for such invalid, unenforceable or illegal provisions, as nearly as is practicable to such invalid, illegal or unenforceable provision. Failure to agree upon any such provisions shall not be subject to dispute resolution under Clause 10.1 of this Agreement or otherwise.
11.9 Successors and assigns
This Agreement shall be binding on and shall inure to the benefit of the Parties and their respective successors and permitted assigns.
11.10 Notices
All notices or other communications to be given or made under this Agreement shall be in writing and shall either be delivered personally or sent by courier or registered post with an additional copy to be sent by facsimile or e-mail. The addresses for service of each Party, its facsimile number or e-mail, are set out under its name on the signing pages hereto. A notice shall be effective upon actual receipt thereof, save that where it is received after 5.30 (five thirty) p.m. on a business day, or on a day that is not a business day, the notice shall be deemed to be received on the first business day following the date of actual receipt. Without prejudice to the foregoing, a Party giving or making a notice or communication by facsimile or e-mail shall promptly deliver a copy thereof personally, or send it by courier or registered post to the addressee of such notice or communication. It is hereby agreed and acknowledged that any Party may by notice change the address to which such notices and communications to it are to be delivered or mailed. Such change shall be effective when all the Parties have notice of it.
11.11 Language
All notices, certificates, correspondence and proceedings under or in connection with this Agreement shall be in English.
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11.12 Authorised representatives
Each of the Parties shall, by notice in writing, designate their respective authorised representatives through whom only all communications shall be made. A Party hereto shall be entitled to remove and/or substitute or make fresh appointment of such authorised representative by similar notice.
11.13 Original Document
This Agreement may be executed in four counterparts, each of which when executed and delivered shall constitute an original of this Agreement
IN WITNESS WHEREOF THE PARTIES HAVE EXECUTED AND DELIVERED THIS AGREEMENT AS OF THE DATE FIRST ABOVE WRITTEN
SIGNED, SEALED AND SIGNED, SEALED AND DELIVERED DELIVERED
For and on behalf of For and on behalf of ESCROW BANK by: AUTHORITY by:
(Signature) (Signature) (Name) (Name) (Designation) (Designation) (Address) (Address) (Fax No.) (Fax No.)
SIGNED, SEALED AND DELIVERED
For and on behalf of OPERATOR in the presence of:
1. 2.
260 | P a g e SCHEDULE-N (See Clause 20.9)
PASSENGER CHARTER [***] Buses
At your service Our Passenger Charter explains our commitments to you and sets out the targets that these are based upon. It is not legally binding and does not affect your legal rights, which are set under the law. Copies of the Conditions can be obtained from our Customer Service Centre. They can also be viewed online at www.*****.
Contents (1) Introduction (2) Our standards for bus service performance (3) Information and planning for your journey (4) Passengers who require assistance (5) Buying a ticket (6) Your journey (7) Claims for delays and cancellations (8) Listening to your views
1. Introduction We want to give our passengers excellent service! This is a bold statement but its intention is to focus the mind of every employee of the ***** Bus, on what is important - our passengers. We aim to provide you with: (i) Safe, clean, reliable and punctual services (ii) Clean and safe bus stops (iii) Reliable, timely and easy to understand information (iv) Polite, friendly and helpful staff We will also continue to work at improving the integration of our bus services with other transport providers. Inevitably, there will be times when problems occur and we are not able to achieve the standards we aim for. Our Charter explains what we will do for you when this happens.
2. Our standards for bus service performance We will continue to work hard at improving our performance to provide you with a consistently reliable and punctual service.
261 | P a g e 2.1. Punctuality Our target is that [95%] of the buses will arrive at their final destination within [one minute] of the scheduled time.
2.2. Peak time definition Peak buses are any buses departing between 0800 and 1100 hours inclusive, or between 1600 and 1900 inclusive, Monday to Friday only and the aforesaid time definition may be modified from time to time depending on average daily traffic volumes during these hours.
2.3. Reliability Our target is that [99%] of all scheduled services will run. This is measured from Monday to Friday (excluding public holidays). You can view our performance results for the previous four weeks and 12 months on ‘Track Record’ posters displayed on the website of the **** . The method of monitoring our performance is independently audited annually. We do not include disruption caused by matters out of the industry’s control, such as trespass, vandalism and terrorism.
3. Information and planning for your journey We will provide you with accurate and impartial information about the bus services, fares and facilities to help you plan your journey. You can obtain this information in a number of ways.
i. ***** Bus Enquiries - telephone: ………. (24 hours)
****** Bus Enquiries offers you impartial information on bus times and fares for any part of the city, on behalf of all the bus companies.
* Calls are charged at a local rate and may be monitored.
You can also obtain online information about bus times and up-to- the-minute bus- running information by visiting www.*****.
ii. Customer Service Centre – Tel: *****
In addition to the Bus Enquiries, Customer Service Centre also provides information on how our buses services are running. The Customer Service Centre is open 24 hours a day except on national holidays.
*Calls are charged at a local rate and may be monitored.
3.1 At the Maintenance Depots We will display up-to-date timetable posters at all Maintenance Depots and our website ****. These will include the main destinations and connections.
262 | P a g e Timetables and pocket timetables are available in advance of timetable changes. We also provide information on posters and other signages at bus stops about the location of bus stops and other local transport to help you continue your journey.
3.2 Our website We aim to provide as much useful and relevant information as possible on our website to help you plan your journey. This includes real-time bus- running information and pocket timetables to download.
3.3 Engineering work
3.3.1 Planned engineering work From time to time, ***** Buses have to carry out planned engineering and improvement work to maintain the Buses. This can cause alterations to our services, especially on weekends and public holidays. When alterations take place, we will advise you in advance where possible through our published timetables and our website ****. For weekend and public holiday engineering work affecting our services, a poster titled ‘Changes to Bus Times’ will be displayed at each bus stop we serve. Information will also be available from: • Bus Enquiries • Customer Service Centre We will always aim to provide information at least four weeks in advance through these three channels.
3.3.2 Unplanned engineering work Occasionally, ***** Buses have to carry out emergency engineering work at very short notice. When this happens we aim to inform you through Bus Enquiries, our Customer Service Centre, bus stop and on-bus public address announcements, bus stop posters, Teletext and local radio stations.
3.3.3 Bus replacement services When bus services are replaced by a special bus service, for all or part of the journey, it may not be possible for you to take prams or bicycles on these buses. Please enquire on our website **** or contact our Customer Service Centre if you need further advice.
3.3.4 Help and advice during your journey We understand that alterations to services due to engineering work can cause extra problems for customers. Our on-bus staff can help you if you need advice.
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4. Passengers who require assistance We are committed to meeting the travelling needs of our disabled passengers. We recognize that many of our passengers may have special needs which require us to adjust the way we provide our service.
4.1 Advance information and assistance for disabled passengers We advise passengers who would like assistance to contact our Customer Service Centre in advance. Our staff will advise you of the most suitable route for you, taking into account those bus stops along our route which may not be accessible for passengers with disabilities. ▪ Telephone (24 hours): ……………… ▪ Fax: ………………… ▪ Textphone: ………….. ▪ Bus Enquiries textphone: ……………….
4.2 Buses All buses on our network are fully accessible to disabled passengers.
4.3 Reservations of wheelchair spaces Reservations are available to disabled passengers on all of our services that have a designated wheelchair space and/or priority seats.
4.4 On-bus information We are committed to providing important travel information in a variety of ways so that it can be accessed by as wide a group of passengers as possible. All of our buses are equipped with public address systems to provide audible announcements to hearing passengers. All buses are equipped with a passenger information system that uses visual displays to enable hearing- impaired passengers to access information. We recognize that good announcements are essential to visually impaired passengers, so our employees are trained to speak clearly.
4.5 Disability awareness training All our frontline staff and managers receive training in disability awareness.
4.6 Further Information: ***** Bus System Disabled Persons' Protection Policy (DPPP) sets out our full arrangements for passengers with disabilities. It can be supplied in a range of formats (large print, Braille and audio), available from our Customer Service Centre. We have also produced a leaflet containing useful information, called ‘Our Service for Passengers with Impairments’. It is available at our Maintenance Depots and from our Customer Service Centre.
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5. Buying a ticket We will sell you the most appropriate ticket for your journey.
5.1 In the bus • You can pay by cash or pre-paid cards.
6. Your journey
6.1 Getting a seat We operate a ‘walk-on’ service, which means you can board any bus provided you purchase a valid ticket. As a result, we cannot guarantee to provide a seat for you, especially during peak periods or during disruption.
6.2 Security We work very closely with the local authorities to improve security on our buses. We aim to reduce levels of crime, trespass and vandalism and we are investing to achieve this. Initiatives include: • Teams of Travel Safe Officers, trained and coordinated by the Police • Installation of CCTV on Buses • Lighting in buses Security guards at key locations. More information can be found in the Safety and security section of our website.
6.3 Smoking Smoking is not permitted anywhere on the Buses.
6.4 Lost Property Our Lost Property office at …………….. is open from 0730 -1900 Monday to Friday. Telephone the office on …………….... All property found on our services and at our bus stops is forwarded to our Lost Property office. To make an enquiry, complete our Lost Property online form.
6.5 Service disruption Unfortunately, things do sometimes go wrong, causing disruption that cannot always be foreseen or avoided. In these circumstances, we may have to introduce emergency timetables. We will aim to inform you in advance before these timetables come into operation, with notices at bus stops and by other appropriate media. Other causes of disruption include: • Emergency engineering work • Trespass and vandalism
265 | P a g e • Bus breakdowns • Accidents • Security alerts. Under such circumstances we may have to make changes to our services without giving prior warning to protect your safety and that of our staff. We will always try to minimize disruption, keep you informed and provide or recommend alternative means of travel. If a problem occurs after your bus journey has started, we will work hard to get you to your destination bus stop or provide other transport arrangements. If your intended journey is no longer possible, we will do our best to get you back to an appropriate bus stop. All our buses are fitted with public address systems and most of our staff are linked by telephone systems. We aim to let you know what is happening.
7. Listening to your views We carry out and analyse passenger survey research to provide information about what you think of different aspects of our service. We hold regular Meet the Manager events, which enable you to speak directly to managers to put your views to them or ask them questions. Details of Meet the Manager events will be advertised on bus stop posters, in our passenger magazine e-motion, through our Customer Service Centre and also online. We will listen to your views and communicate through correspondence and by telephone. We have a specially trained Customer Service Centre team able to respond to you and we also liaise with passenger representative bodies and user groups that exist to protect your interests.
7.1 Making a comment or complaint We welcome your comments, suggestions, complaints and praise about any aspect of our service. We also welcome comments about our Charter. Senior managers monitor the number and type of complaints and comments that you make. They are also responsible for delivering continuous improvement to customer service. Your feedback can therefore help us to achieve this. If you are commenting on a journey please remember to include your rail tickets and any other details, as this will help us to provide you with a quicker response.
7.2 Further information: We have a full Customer Comments and Complaints Handling Procedure (CCCHP). Copies of our CCCHP can be obtained from our Customer Service Centre or from our website www.*****.
7.3 Contacting our Customer Service Centre Please visit our Contact us section for details.
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7.4 Our promised response times If you write to us, you should hear from us within five working days of us receiving your communication. However, it may take longer to provide a full reply (e.g. if an investigation is required) and if this happens we will send you an acknowledgement within three working days and reply within 10 working days. If a full reply cannot be made within 10 working days we will contact you again to update you.
7.5 If you are unhappy with our reply We will work hard to deal with your concerns to your satisfaction but if you are unhappy with our response please let us know. Alternatively, you can approach the consumer courts or other similar fora set up under Applicable Laws.
267 | P a g e SCHEDULE-O (See Clause 5.5.6)
STAFFING QUALIFICATIONS
1. Drivers:
The Operator to ensure that the driver complies with the following conditions:
(a) Must be a holder of a valid Driving license in accordance with Applicable Laws for at least [5] years preceding the date of employment; (the Operator to submit copies of the licenses of all such Drivers appointed by it to the Authority for its record);
(b) Should possess minimum [eight standard qualifications] and any other educational/ other requirements such as Public Service Vehicle (PSV) badge as prescribed under Applicable Law;
(c) Should possess minimum [3] years’ experience of driving heavy transport vehicles in India;
(d) Should not have been blacklisted from operation of a heavy commercial vehicle and or a transport vehicle;
(e) Should not have any pending cases related to fatal accidents or traffic fines due or have his license suspended at any time during the last [5] years preceding Effective Date;
(f) Should meet all requirements specified under Applicable Laws including without limitation, the Central Motor Vehicle Rules, 1989.
268 | P a g e SCHEDULE-P (See Clause 33.6)
VESTING CERTIFICATE
1. The (the “Authority”) refers to the Contract dated*** (the “Contract”) entered into between the Authority and ………………… (the “Operator”) for ……………………(hereinafter called the ‘Project’).
2. The Authority hereby acknowledges compliance and fulfilment by the Operator of the handback requirements set forth in Article 33 of the Contract on the basis that upon issue of this Vesting Certificate, the Authority shall be deemed to have acquired, and all title and interest of the Operator in or about the Project shall be deemed to have vested unto the Authority, free from any encumbrances, charges and liens whatsoever.
3. Notwithstanding anything to the contrary contained hereinabove, it shall be a condition of this Vesting Certificate that nothing contained herein shall be construed or interpreted as waiving the obligation of the Operator to rectify and remedy any defect or deficiency in any of the Handback requirements and/or relieving the Operator in any manner of the same.
Signed this *** day of ***, 20** at......
AGREED, ACCEPTED AND SIGNED SIGNED, SEALED AND DELIVERED For and on behalf of OPERATOR by: For and on behalf of Authority by: (Signature) (Signature) (Name) (Name) (Designation) (Designation) (Address) (Address)
In the presence of:
1. 2.
269 | P a g e SCHEDULE-Q (See Clause 19.7)
DATA MONITORING SYSTEM
Note: Details of the Data Monitoring System as per requirements of ITS and UBS – II specifications to be inserted.
270 | P a g e SCHEDULE-R (See Clause 26.2)
PANEL OF CHARTERED ACCOUNTANTS
1. Panel of Chartered Accountants
Pursuant to the provisions of Clause 26.2.1 of the Agreement, the Authority and the Operator shall prepare a mutually agreed panel of 5 (five) reputable firms of Chartered Accountants having their registered offices in India (the “Panel of Chartered Accountants”). The criteria for preparing such Panel and the procedure to be adopted in this behalf shall be as set forth in this Schedule-R.
2. Invitation for empanelment
2.1 The Authority shall invite offers from all reputable firms of Chartered Accountants who fulfil the following eligibility criteria, namely:
(a) the firm should have conducted statutory audit of the annual accounts of at least one hundred companies registered under the Companies Act, 1956, or the Companies Act, 2013, of which at least ten should have been public sector undertakings;
(b) the firm should have at least 5 (five) practicing Chartered Accountants on its rolls, each with a minimum experience of ten years in the profession;
(c) the firm or any of its partners should not have been disqualified or black-listed by the Comptroller and Auditor General of India or the Authority; and
(d) the firm should have an office in the State or in an adjacent State with at least 2 (two) practicing Chartered Accountants on its rolls in such State.
2.2 Interested firms meeting the eligibility criteria shall be required to submit a statement of their capability including the bio-data of all the practicing Chartered Accountants on its rolls. In particular, each firm shall be required to furnish year-wise information relating to the names of all the companies with an annual turnover exceeding Rs. 10,00,00,000 (Rupees ten crore) whose annual accounts were audited by such firm in any of the preceding 5 (five) Accounting Years.
3. Evaluation and selection
3.1 The information furnished by each firm shall be scrutinized and evaluated by the Authority and 1 (one) point shall be awarded for each annual audit of the companies specified in Paragraph 2.2 above. (For the avoidance of doubt, a firm which has conducted audit of the annual accounts of any such company for five years shall be awarded five points).
3.2 The Authority shall prepare a list of all the eligible firms along with the points scored by each such firm and 5 (five) firms scoring the highest points
271 | P a g e shall be identified and included in the draft Panel of Chartered Accountants.
4. Consultation with the Operator
The Authority shall convey the aforesaid panel of firms to the Authority for scrutiny and comments, if any. The Operator shall be entitled to scrutinize the relevant records of the Authority to ascertain whether the selection of firms has been undertaken in accordance with the prescribed procedure and it shall send its comments, if any, to the Authority within 15 (fifteen) days of receiving the aforesaid panel.
5. Mutually agreed panel
5.1 The Authority shall, after considering all relevant factors including the comments, if any, of the Operator, finalize and constitute a panel of 5 (five) firms which shall be deemed to be the mutually agreed Panel of Chartered Accountants.
5.2 After completion of every five years from the date of preparing the mutually agreed Panel of Chartered Accountants, or such earlier period as may be agreed between the Authority and the Operator, a new panel shall be prepared in accordance with the provisions of this Schedule-R.
272 | P a g e SCHEDULE-S (See Clause 35.3.1)
SUBSTITUTION AGREEMENT
THIS SUBSTITUTION AGREEMENT is entered into on this the ……………. day of ………… 20….
AMONGST
1 The Governor of *****, represented by [• and having its principal offices at *****] (hereinafter referred to as the “Authority” which expression shall unless repugnant to the context or meaning thereof include its administrators, successors and assigns);
2 [………………. Limited], a company incorporated under the provisions of the Companies Act, 1956 and having its registered office at ………………, (hereinafter referred to as the “Operator” which expression shall unless repugnant to the context or meaning thereof include its successors and permitted assigns and substitutes);
3 (name and particulars of Lenders’ Representative) and having its registered office at …………………., acting for and on behalf of the Senior Lenders as their duly authorised agent with regard to matters arising out of or in relation to this Agreement (hereinafter referred to as the “Lenders’ Representative”, which expression shall unless repugnant to the context or meaning thereof include its successors and substitutes);
WHEREAS:
(A) The Authority has entered into a Supply cum Operation and Maintenance Agreement dated ……………. with the Operator (the “SCOM Agreement”) for e-Buses in the State on build, own, operate and transfer basis (“BOOT”), and a copy of which is annexed hereto and marked as Annex-A to form part of this Agreement.
(B) Senior Lenders have agreed to finance the Project in accordance with the terms and conditions set forth in the Financing Agreements.
(C) Senior Lenders have requested the Authority to enter into this Substitution Agreement for securing their interests through assignment, transfer and substitution of the Contract to a Nominated Company in accordance with the provisions of this Agreement and the SCOM Agreement.
(D) In order to enable implementation of the Project including its financing, construction, operation and maintenance, the Authority has agreed and undertaken to transfer and assign the Contract to a Nominated Company in accordance with the terms and conditions set forth in this Agreement and the SCOM Agreement.
NOW, THEREFORE, in consideration of the foregoing and the respective covenants and agreements set forth in this Agreement, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree
273 | P a g e as follows:
1. DEFINITIONS AND INTERPRETATION
1.1 Definitions
In this Substitution Agreement, the following words and expressions shall, unless repugnant to the context or meaning thereof, have the meaning hereinafter respectively assigned to them: “Agreement” means this Substitution Agreement and any amendment thereto made in accordance with the provisions contained in this Agreement;
“Financial Default” means occurrence of a material breach of the terms and conditions of the Financing Agreements or a continuous default in Debt Service by the Operator for a minimum period of 3 (three) months;
“Lenders’ Representative” means the person referred to as the Lenders’ Representative in the foregoing Recitals;
“Nominated Company” means a company, incorporated under the provisions of the Companies Act, 1956, or the Companies Act, 2013, as the case may be, selected by the Lenders’ Representative, on behalf of Senior Lenders, and proposed to the Authority for assignment/transfer of the Contract as provided in this Agreement;
“Notice of Financial Default” shall have the meaning ascribed thereto in Clause 3.2.1; and
“Parties” means the parties to this Agreement collectively and “Party” shall mean any of the Parties to this Agreement individually.
1.2 Interpretation
1.2.1 References to Lenders’ Representative shall, unless repugnant to the context or meaning thereof, mean references to the Lenders’ Representative, acting for and on behalf of Senior Lenders.
1.2.2 References to Clauses are, unless stated otherwise, references to Clauses of this Agreement.
1.2.3 The words and expressions beginning with capital letters and defined in this Agreement shall have the meaning ascribed thereto herein, and the words and expressions used in this Agreement and not defined herein but defined in the SCOM Agreement shall, unless repugnant to the context, have the meaning ascribed thereto in the SCOM Agreement.
1.2.4 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the SCOM Agreement shall apply, mutatis mutandis, to this Agreement.
2. ASSIGNMENT
2.1 Assignment of rights and title
The Operator hereby agrees to assign the rights, title and interest in the Contract to, and in favour of, the Lenders’ Representative pursuant to and in
274 | P a g e accordance with the provisions of this Agreement and the SCOM Agreement by way of security in respect of financing by the Senior Lenders under the Financing Agreements.
3. SUBSTITUTION OF THE OPERATOR
3.1 Rights of substitution
3.1.1 Pursuant to the rights, title and interest assigned under Clause 2.1, the Lenders’ Representative shall be entitled to substitute the Operator by a Nominated Company under and in accordance with the provisions of this Agreement and the SCOM Agreement.
3.1.2 The Authority hereby agrees to substitute the Operator by endorsement on the SCOM Agreement in favour of the Nominated Company selected by the Lenders’ Representative in accordance with this Agreement. (For the avoidance of doubt, the Senior Lenders or the Lenders’ Representative shall not be entitled to operate and maintain the Project as Operator either individually or collectively).
3.2 Substitution upon occurrence of Financial Default
3.2.1 Upon occurrence of a Financial Default, the Lenders’ Representative may issue a notice to the Operator (the “Notice of Financial Default”) along with particulars thereof, and send a copy to the Authority for its information and record. A Notice of Financial Default under this Clause 3 shall be conclusive evidence of such Financial Default and it shall be final and binding upon the Operator for the purposes of this Agreement.
3.2.2 Upon issue of a Notice of Financial Default hereunder, the Lenders’ Representative may, without prejudice to any of its rights or remedies under this Agreement or the Financing Agreements, substitute the Operator by a Nominated Company in accordance with the provisions of this Agreement.
3.2.3 At any time after the Lenders’ Representative has issued a Notice of Financial Default, it may by notice require the Authority to suspend all the rights of the Operator and undertake the operation and maintenance of the Project in accordance with the provisions of Article 16 and 17 of the SCOM Agreement, and upon receipt of such notice, the Authority shall undertake Suspension under and in accordance with the provisions of the SCOM Agreement. The aforesaid Suspension shall be revoked upon substitution of the Operator by a Nominated Company, and in the event such substitution is not completed within 180 (one hundred and eighty) days from the date of such Suspension, the Authority may terminate the SCOM Agreement forthwith by issuing a Termination Notice in accordance with the provisions of the SCOM Agreement; provided that upon written request from the Lenders’ Representative and the Operator, the Authority may extend the aforesaid period of 180 (one hundred and eighty) days by a period not exceeding 90 (ninety) days. For the avoidance of doubt, the Authority expressly agrees and undertakes to terminate the SCOM Agreement forthwith, upon receipt of a written request from the Lenders’ Representative at any time after 240 (two hundred and forty) days from the date of Suspension hereunder.
3.3 Substitution upon occurrence of Operator Default
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3.3.1 Upon occurrence of an Operator Default, the Authority shall by a notice inform the Lenders’ Representative of its intention to issue a Termination Notice and grant 15 (fifteen) days’ time to the Lenders’ Representative to make a representation, stating the intention to substitute the Operator by a Nominated Company.
3.3.2 In the event that the Lenders’ Representative makes a representation to the Authority within the period of 15 (fifteen) days specified in Clause 3.3.1, stating that it intends to substitute the Operator by a Nominated Company, the Lenders’ Representative shall be entitled to undertake and complete the substitution of the Operator by a Nominated Company in accordance with the provisions of this Agreement within a period of 180 (one hundred and eighty) days from the date of such representation, and the Authority shall either withhold Termination or undertake Suspension for the aforesaid period of 180 (one hundred and eighty) days; provided that upon written request from the Lenders’ Representative and the Operator, the Authority shall extend the aforesaid period of 180 (one hundred and eighty) days by a period not exceeding 90 (ninety) days.
3.4 Procedure for substitution
3.4.1 The Authority and the Operator hereby agree that on or after the date of Notice of Financial Default or the date of representation to the Authority under Clause 3.3.2, as the case may be, the Lenders’ Representative may, without prejudice to any of the other rights or remedies of the Senior Lenders, invite, negotiate and procure offers, either by private negotiations or public auction or tenders for the take over and transfer of the Project including the Contract to the Nominated Company upon such Nominated Company’s assumption of the liabilities and obligations of the Operator towards the Authority under the SCOM Agreement and towards the Senior Lenders under the Financing Agreements.
3.4.2 To be eligible for substitution in place of the Operator, the Nominated Company shall be required to fulfil the eligibility criteria that were laid down by the Authority for shortlisting the bidders for award of the Contract; provided that the Lenders’ Representative may represent to the Authority that all or any of such criteria may be waived in the interest of the Project, and if the Authority determines that such waiver shall not have any material adverse effect on the Project, it may waive all or any of such eligibility criteria.
3.4.3 Upon selection of a Nominated Company, the Lenders’ Representative shall request the Authority to:
(a) accede to transfer to the Nominated Company the right to construct, operate and maintain the Project in accordance with the provisions of the SCOM Agreement;
(b) endorse and transfer the Contract to the Nominated Company, on the same terms and conditions, for the residual Contract Period; and
(c) enter into a Substitution Agreement with the Lenders’ Representative and the Nominated Company on the same terms as are contained in this Agreement.
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3.4.4 If the Authority has any objection to the transfer of Contract in favour of the Nominated Company in accordance with this Agreement, it shall within 15 (fifteen) days from the date of proposal made by the Lenders’ Representative, give a reasoned order after hearing the Lenders’ Representative. If no such objection is raised by the Authority, the Nominated Company shall be deemed to have been accepted. The Authority thereupon shall transfer and endorse the Contract within 15 (fifteen) days of its acceptance/deemed acceptance of the Nominated Company; provided that in the event of such objection by the Authority, the Lenders’ Representative may propose another Nominated Company whereupon the procedure set forth in this Clause 3.4 shall be followed for substitution of such Nominated Company in place of the Operator.
3.5 Selection to be binding
The decision of the Lenders’ Representative and the Authority in selection of the Nominated Company shall be final and binding on the Operator. The Operator irrevocably agrees and waives any right to challenge the actions of the Lenders’ Representative or the Senior Lenders or the Authority taken pursuant to this Agreement including the transfer/assignment of the Contract in favour of the Nominated Company. The Operator agrees and confirms that it shall not have any right to seek revaluation of assets of the Project or the Operator’s shares. It is hereby acknowledged by the Parties that the rights of the Lenders’ Representative are irrevocable and shall not be contested in any proceedings before any court or Authority and the Operator shall have no right or remedy to prevent, obstruct or restrain the Authority or the Lenders’ Representative from effecting or causing the transfer by substitution and endorsement of the Contract as requested by the Lenders’ Representative.
4. PROJECT AGREEMENTS
4.1 Substitution of Nominated Company in Project Agreements
The Operator shall ensure and procure that each Project Agreement contains provisions that entitle the Nominated Company to step into such Project Agreement, in its discretion, in place and substitution of the Operator in the event of such Nominated Company’s assumption of the liabilities and obligations of the Operator under the SCOM Agreement.
5. TERMINATION OF SCOM AGREEMENT
5.1 Termination upon occurrence of Financial Default
At any time after issue of a Notice of Financial Default, the Lenders’ Representative may by a notice in writing require the Authority to terminate the SCOM Agreement forthwith, and upon receipt of such notice, the Authority shall undertake Termination under and in accordance with the provisions of Article 32 of the SCOM Agreement.
5.2 Termination when no Nominated Company is selected
In the event that no Nominated Company acceptable to the Authority is selected and recommended by the Lenders’ Representative within the period
277 | P a g e of 180 (one hundred and eighty) days or any extension thereof as set forth in Clause 3.3.2, the Authority may terminate the SCOM Agreement forthwith in accordance with the provisions thereof.
5.3 Realisation of Debt Due
The Authority and the Operator hereby acknowledge and agree that, without prejudice to their any other right or remedy, the Lenders’ Representative is entitled to receive from the Operator, without any further reference to or consent of the Operator, the Debt Due upon Termination of the SCOM Agreement. For realisation of the Debt Due, the Lenders’ Representative shall be entitled to make its claim from the Escrow Account in accordance with the provisions of the SCOM Agreement and the Escrow Agreement.
6. DURATION OF THE AGREEMENT
6.1 Duration of the Agreement
This Agreement shall come into force from the date hereof and shall expire at the earliest to occur of the following events:
(a) Termination of the Agreement; or
(b) no sum remains to be advanced and no sum is outstanding to the Senior Lenders, under the Financing Agreements.
7. INDEMNITY
7.1 General indemnity
7.1.1 The Operator will indemnify, defend and hold the Authority and the Lenders’ Representative harmless against any and all proceedings, actions and third party claims for any loss, damage, cost and expense of whatever kind and nature arising out of any breach by the Operator of any of its obligations under this Agreement or on account of failure of the Operator to comply with Applicable Laws and Applicable Permits. 7.1.2 The Authority will indemnify, defend and hold the Operator harmless against any and all proceedings, actions and third party claims for any loss, damage, cost and expense arising out of failure of the Authority to fulfil any of its obligations under this Agreement, materially and adversely affecting the performance of the Operator’s obligations under the SCOM Agreement or this Agreement, other than any loss, damage, cost and expense, arising out of acts done in discharge of their lawful functions by the Authority, its officers, servants and agents.
7.1.3 The Lenders’ Representative will indemnify, defend and hold the Operator harmless against any and all proceedings, actions and third party claims for any loss, damage, cost and expense arising out of failure of the Lenders’ Representative to fulfil its obligations under this Agreement, materially and adversely affecting the performance of the Operator’s obligations under the SCOM Agreement, other than any loss, damage, cost and expense, arising out of acts done in discharge of their lawful functions by the Lenders’ Representative, its officers, servants and agents.
7.2 Notice and contest of claims
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In the event that any Party hereto receives a claim from a third party in respect of which it is entitled to the benefit of an indemnity under Clause 7.1 or in respect of which it is entitled to reimbursement (the “Indemnified Party”), it shall notify the other Party responsible for indemnifying such claim hereunder (the “Indemnifying Party”) within 15 (fifteen) days of receipt of the claim and shall not settle or pay the claim without the prior approval of the Indemnifying Party, such approval not to be unreasonably withheld or delayed. In the event that the Indemnifying Party wishes to contest or dispute the claim, it may conduct the proceedings in the name of the Indemnified Party and shall bear all costs involved in contesting the same. The Indemnified Party shall provide all cooperation and assistance in contesting any claim and shall sign all such writings and documents as the Indemnifying Party may reasonably require.
8. DISPUTE RESOLUTION
8.1 Dispute resolution
8.1.1 Any dispute, difference or claim arising out of or in connection with this Agreement which is not resolved amicably shall be decided by reference to arbitration to a Board of Arbitrators comprising one nominee each of the Authority, Operator and the Lenders’ Representative. Such arbitration shall be held in accordance with the Rules of Arbitration of the International Centre for Alternative Dispute Resolution, New Delhi (the “Rules”) or such other rules as may be mutually agreed by the Parties, and shall be subject to provisions of the Arbitration and Conciliation Act, 1996.
8.1.2 The Arbitrators shall issue a reasoned award and such award shall be final and binding on the Parties. The venue of arbitration shall be Guwahati and the language of arbitration shall be English.
9. MISCELLANEOUS PROVISIONS
9.1 Governing law and jurisdiction
This Agreement shall be construed and interpreted in accordance with and governed by the laws of India, and the Courts at Guwahati shall have jurisdiction over all matters arising out of or relating to this Agreement.
9.2 Waiver of sovereign immunity
The Authority unconditionally and irrevocably:
(a) agrees that the execution, delivery and performance by it of this Agreement constitute commercial acts done and performed for commercial purpose;
(b) agrees that, should any proceedings be brought against it or its assets, property or revenues in any jurisdiction in relation to this Agreement or any transaction contemplated by this Agreement, no immunity (whether by reason of sovereignty or otherwise) from such proceedings shall be claimed by or on behalf of the Authority with respect to its assets;
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(c) waives any right of immunity which it or its assets, property or revenues now has, may acquire in the future or which may be attributed to it in any jurisdiction; and
(d) consents generally in respect of the enforcement of any judgment or award against it in any such proceedings to the giving of any relief or the issue of any process in any jurisdiction in connection with such proceedings (including the making, enforcement or execution against it or in respect of any assets, property or revenues whatsoever irrespective of their use or intended use of any order or judgment that may be made or given in connection therewith).
9.3 Priority of agreements
In the event of any conflict between the SCOM Agreement and this Agreement, the provisions contained in the SCOM Agreement shall prevail over this Agreement.
9.4 Alteration of terms
All additions, amendments, modifications and variations to this Agreement shall be effectual and binding only if in writing and signed by the duly authorised representatives of the Parties.
9.5 Waiver
9.5.1 Waiver by any Party of a default by another Party in the observance and performance of any provision of or obligations under this Agreement:
(a) shall not operate or be construed as a waiver of any other or subsequent default hereof or of other provisions of or obligations under this Agreement;
(b) shall not be effective unless it is in writing and executed by a duly authorised representative of the Party; and
(c) shall not affect the validity or enforceability of this Agreement in any manner.
9.5.2 Neither the failure by either Party to insist on any occasion upon the performance of the terms, conditions and provisions of this Agreement or any obligation thereunder nor time or other indulgence granted by a Party to another Party shall be treated or deemed as waiver of such breach or acceptance of any variation or the relinquishment of any such right hereunder.
9.6 No third party beneficiaries
This Agreement is solely for the benefit of the Parties and no other person or entity shall have any rights hereunder.
280 | P a g e 9.7 Survival
9.7.1 Termination of this Agreement:
(a) shall not relieve the Parties of any obligations hereunder which expressly or by implication survive termination hereof; and
(b) except as otherwise provided in any provision of this Agreement expressly limiting the liability of either Party, shall not relieve either Party of any obligations or liabilities for loss or damage to the other Party arising out of or caused by acts or omissions of such Party prior to the effectiveness of such termination or arising out of such termination.
9.7.2 All obligations surviving the cancellation, expiration or termination of this Agreement shall only survive for a period of 3 (three) years following the date of such termination or expiry of this Agreement.
9.8 Severability
If for any reason whatever any provision of this Agreement is or becomes invalid, illegal or unenforceable or is declared by any court of competent jurisdiction or any other instrumentality to be invalid, illegal or unenforceable, the validity, legality or enforceability of the remaining provisions shall not be affected in any manner, and the Parties will negotiate in good faith with a view to agreeing to one or more provisions which may be substituted for such invalid, unenforceable or illegal provisions, as nearly as is practicable to such invalid, illegal or unenforceable provision. Failure to agree upon any such provisions shall not be subject to dispute resolution under Clause 8 of this Agreement or otherwise.
9.9 Successors and assigns
This Agreement shall be binding on and shall inure to the benefit of the Parties and their respective successors and permitted assigns.
9.10 Notices
All notices or other communications to be given or made under this Agreement shall be in writing, shall either be delivered personally or sent by courier or registered post with an additional copy to be sent by facsimile or e- mail. The address for service of each Party, its facsimile number and e-mail address are set out under its name on the signing pages hereto. A notice shall be effective upon actual receipt thereof, save that where it is received after 5.30 (five thirty) p.m. on any day, or on a day that is a public holiday, the notice shall be deemed to be received on the first working day following the date of actual receipt. Without prejudice to the foregoing, a Party giving or making a notice or communication by facsimile or e-mail shall promptly deliver a copy thereof personally, or send it by courier or registered post to the addressee of such notice or communication. It is hereby agreed and acknowledged that any Party may by notice change the address to which such notices and communications to it are to be delivered or mailed. Such change shall be effective when all the Parties have notice of it.
9.11 Language
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All notices, certificates, correspondence and proceedings under or in connection with this Agreement shall be in English.
9.12 Authorised representatives
Each of the Parties shall by notice in writing designate their respective authorised representatives through whom only all communications shall be made. A Party hereto shall be entitled to remove and/or substitute or make fresh appointment of such authorised representative by similar notice.
9.13 Original Document
This Agreement may be executed in three counterparts, each of which when executed and delivered shall constitute an original of this Agreement.
IN WITNESS WHEREOF THE PARTIES HAVE EXECUTED AND DELIVERED THIS AGREEMENT AS OF THE DATE FIRST ABOVE WRITTEN.
THE COMMON SEAL OF OPERATOR has SIGNED, SEALED AND DELIVERED been affixed pursuant to the resolution For and on behalf passed by the Board of Directors of the of AUTHORITY by: Operator at its meeting held on the ……… day of 20…… hereunto affixed in the (Signature) presence of ………, Director, who has (Name) signed these presents in token thereof and (Designation) ………, Company Secretary (Address) / Authorised Officer who has countersigned (Fax No.) the same in token thereof $: (e-mail address)
SIGNED, SEALED AND DELIVERED
For and on behalf of
SENIOR LENDERS by the Lenders’ Representative:
(Signature) (Name) (Designation) (Address) (Fax) (e-mail address)
In the presence of:
1. 2.
$ To be affixed in accordance with the articles of association of the Operator.
282 | P a g e SCHEDULE-T (See Clause 22.5.2)
STATEMENT OF INPUT COST
Period Total Units of Electricity Units Price per kWh of Electricity consumed at consumed at / by electricity on the the Maintenance Depot the Charging Date of Infrastructure Submission of Statement
Name & Designation of the Authorised Signatory:
Date of Submission:
Note 1: Authority may modify the statement depending on specific requirement.
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PENALTIES i. Bus Maintenance and Operations:
Penalties (in INR) Sl. Deficiencies st nd rd No. 1 2 3 violation violation violation
Modification of the design or paintwork of the 1 exterior or interior of the Bus without the 2000 3000 4000 authorization of Authority
Missing bus body panels on the 2 1000 1500 2000 exterior/interior of the Bus
Defective or malfunctioning headlights, rear lights, brake light, turning indicators and 3 1000 1500 2000 parking lights, broken mirrors at the time of Bus Operations
Dirty vehicle (i.e. dusty handrails, seats and floor, litter of any kind on floor, foul odour; 4 dirty windows and glass panels, Spots) 1000 1500 2000 inside or outside, at the time of start of first shift in the morning
Broken/damaged windows, fixed glass, front 5 1500 3000 4000 windshield or rear windshield Fire Extinguisher missing or beyond expiry 6 500 1000 2000 date
7 Malfunctioning passenger door 1000 2000 3000
8 Broken/Loose/Missing Passenger Seat 2000 3000 4000
Loose or missing handrails, roof grab rails 9 500 1000 2000 and/or with Sharp edges Non-working Vehicle Tracking Unit, LED 10 2000 4000 6000 display and CCTV Malfunctioning/ Broken Light in the 11 500 1500 2000 passenger compartment Placing any decorative article/ poster/ advertisement/ stickers/ religious figure/ 12 symbol or political symbol inside or outside 500 1500 2000 the Bus without prior approval of the Authority Damage to driver dash board/cluster board, 13 500 1000 2000 floor, steps, poles etc.
284 | P a g e Penalties (in INR) Sl. Deficiencies st nd rd No. 1 2 3 violation violation violation Defunct Passenger Information system 14 500 1000 2000 inside the bus, and other devices
Deterioration of Bus Speed or AC 15 Performance due to inefficiency/ 2000 3000 4000 malfunctioning of Battery Pack 16 Major rattling noise from body part 1500 3000 5000
ACs not running up to design capacity and 17 1000 2000 3000 /or any stoppages and/or leakages of water
Withdrawal of bus (per day) without 18 1000 2000 4000 Authority’s permission in a calendar month.
Disobedience and misbehavior on the part of 19 500 1000 2000 driver, owner or his representative.
Non-Performance of the schedule trips 20 without valid reasons on one day in a 500 1000 2000 calendar month. Non-Stoppage of bus when hailed by the 21 passengers, checking officials of the 500 1000 2000 Authority without justifiable cause. Non-adherence to the schedule of timings 22 1000 2000 3000 including late running.
Plying on a route not authorized by the 23 2000 4000 8000 permit either with or without conductor.
Passenger/Passengers found travelling 24 without tickets (in case of only Driver 2000 3000 4000 operating the bus) Non-adherence to rectification of defects 25 observed during Inspection of Physical 1000 2000 3000 condition & road worthiness of bus.
26 Non-reporting to on duty Supervisor. 500 1000 1500
Note: i) Beyond three defaults, the Authority shall impose the third default penalty rate. ii) The Authority may add Deficiencies/ violations as and when required with notice to the Operator.
285 | P a g e ii. Bus Procurement:
Sl No. Deficiencies Penalty i. 0.1% of the Performance Security for each day of delay for each Bus till the date of procurement of such bus.
ii. If the procurement of any Bus is delayed by a period exceeding 60 (sixty) days as provided in the Procurement Schedule or if the Damages payable by the Operator Delay in Bus Procurement (as per 1 for such delay in procurement of the Procurement Schedule given) Buses amounts to 10% (percent) of the Performance Security, notwithstanding anything provided in this Agreement, it shall be regarded as an Operator Event of Default which may lead to termination of the Contract.
286 | P a g e SCHEDULE-V
EXIT MANAGEMENT
1. Exit Management process shall be initiated 6 months before the ending of the project contract. In order to align both the parties on transition modalities, the Operator shall submit a detailed Exit Management Plan before 6 months of the ending date of the contract. Exit Management Plan shall include the following but not limited to:
a. Detailed inventory of all licenses, documents, manuals, etc. created under the Project.
b. Method of Transition including roles and responsibilities of both the parties to handover and takeover the charge of project regular activities and support system.
c. Proposal for necessary setup or institution structure required at ASTC level to effectively maintain the project after the end of the contract.
d. Training and handholding of ASTC Staff or designated officers for maintenance of project after the end of the contract.
e. During the exit management period, the Operator shall continue to deliver the Services.
f. Appropriate spares to carry out the operations shall be handed over by the Operator to the Authority.
2. ASTC shall approve the plan after necessary consultation and start preparation for transition.
3. It is to be noted that, at the end of the Contract Period, the ownership of the Buses and all the related infrastructure with regards to operation and maintenance of the Buses (including charging infrastructure) shall be transferred to the Authority for a transfer fee of INR 1 (one rupee) which shall be the residual value of the assets without any further considerations.
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Section III - Corrigenda for reference
[*Note: Since this is a retender of the previous RFP, kindly refer below attached corrigenda issued earlier for further clarification.]
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OFFICE OF THE MANAGING DIRECTOR ASSAM STATE TRANSPORT CORPORATION PALTANBAZAR, PARIBAHAN BHAWAN,GUWAHATI-781038
Phone (MD):- (0361) 2739552(O) Fax: (0361) 2730726 Email:- [email protected]
Ref No.: ASTC/FAMEi/P2/0001/19-20/0560 Dated: 25 October, 2019
Sub: Corrigendum 3 to RFP No.: ASTC/FAMEi/P2/0001/19-20/0560
With reference to the RFP document number ASTC/FAMEi/P2/0001/19-20/0560 dated 23rd September, 2019 related to ‘Selection of Bus Operator for supply, operation and maintenance of 100 electric buses on Gross Cost Contract (GCC) basis in Guwahati, Silchar and Jorhat,’ the following amendments are made with immediate effect:
# RFP Section Existing Clause Amended Clause 1 Section 4.1 Eligibility In case of a single Bidder, the In case of a single Bidder, the Criteria (Page 22; Bidder must be mandatorily Bidder may be an OEM vehicle Point no. 1(c)) an OEM vehicle manufacturer/ Operator/ manufacturer/ Aggregator. operator/aggregator. OEM: OEM shall satisfy the criteria given in Section 4.1 Eligibility Criteria (Page 23; Point no. 4) and any related corrigendum issued earlier.
Operator: Shall have experience in operation of at least 25 Electric/Diesel/CNG buses per year in India for at least 2 years in any of the last 4 years immediately preceding the Bid Due Date. Operation Experience must include Planning, managing and monitoring of day to day Bus operations and maintenance.
Aggregator:
# RFP Section Existing Clause Amended Clause Shall have experience in gathering and organising OEM, Operator, infrastructure providers etc. for the purposes of operation and maintenance of commercial vehicle services and shall have experience in operation of at least 25 Electric/Diesel/CNG buses per year in India for at least 2 years in any of the last 4 years immediately preceding the Bid Due Date.
*In the event of OEM neither a Bidder nor a member of the Consortium, the Bidder shall enter into a back to back agreement with the OEM. The OEM from whom the Bidder is procuring the buses should meet the eligibility criteria of the OEM as specified by DHI and given in Section 4.1 Eligibility Criteria (Page 23; Point no. 4). The Bidder shall submit Documentary evidences (Manufacturer Authorization Form, Manufacture Consent Form) of only one qualified OEM including the requirement under FAME Scheme to support the claim.
Similarly, in the event of Operator neither being a Bidder nor a member of the Consortium, the Bidder shall enter into a back to back agreement with the Operator. The Bidder shall submit necessary Documentary evidences of Operator to support the claim. 2 Section 4.1 Eligibility If the Bid is through a If the Bid is through a Criteria (Page 22; JV/Consortium, then the JV/Consortium, then the Point no. 1(d)) JV/Consortium must JV/Consortium may comprise of mandatorily include an OEM any combination of an OEM or Member and a Bus Operator Operator or Aggregator or Member or a bus dealer Financial Institution meeting
# RFP Section Existing Clause Amended Clause meeting respective respective qualifications for qualifications for these these entities. Lead Member of entities. Lead Member of the the Consortium shall be either Consortium may be either of the OEM or Operator or these two entities. Aggregator.
In the event of OEM neither a Bidder nor a member of the Consortium, the Bidder shall enter into a back to back agreement with the OEM. The OEM from whom the Bidder is procuring the buses should meet the eligibility criteria of the OEM as specified by DHI and given in Section 4.1 Eligibility Criteria (Page 23; Point no. 4). The Bidder shall submit Documentary evidences (Manufacturer Authorization Form, Manufacture Consent Form) of only one qualified OEM including the requirement under FAME Scheme to support the claim.
Similarly, in the event of Operator neither being a Bidder nor a member of the Consortium, the Bidder shall enter into a back to back agreement with the Operator. The Bidder shall submit necessary Documentary evidences of Operator to support the claim.
Financial Institution: As defined under relevant RBI Act. 3 Section 4.1 Eligibility The Bidder or No Change. Criteria (Page 24; Consortium/Joint Venture Point no. 6) should have Operation experience or combined Ownership and Operation experience of at least 25 Electric/Diesel/CNG buses per year in India for at least 2 years in any of the last 4
# RFP Section Existing Clause Amended Clause years immediately preceding the Bid Due Date.
Operation Experience must include Planning, managing and monitoring of day to day bus operations and/or maintenance.
Therefore, the EOI document number ASTC/FAMEi/P2/0001/19-20/0560 dated 23rd September, 2019 and its subsequent corrigenda stands amended accordingly.
No further queries shall be entertained by the Authority beyond this.
Sd/-
(Shri Anand Prakash Tiwari, IPS) Managing Director, ASTC
OFFICE OF THE MANAGING DIRECTOR ASSAM STATE TRANSPORT CORPORATION PALTANBAZAR, PARIBAHAN BHAWAN,GUWAHATI-781038
Phone (MD):- (0361) 2739552(O) Fax: (0361) 2730726 Email:- [email protected]
Ref No.: ASTC/FAMEi/P2/0001/19-20/0560 Dated: 14 November, 2019
Sub: Corrigendum 7 to RFP No.: ASTC/FAMEi/P2/0001/19-20/0560
With reference to the RFP document number ASTC/FAMEi/P2/0001/19-20/0560 dated 23rd September, 2019 related to ‘Selection of Bus Operator for supply, operation and maintenance of 100 electric buses on Gross Cost Contract (GCC) basis in Guwahati, Silchar and Jorhat,’ the following amendments are made with immediate effect:
Activity Existing Dates Amended Dates Last date for Bid Submission 14 November, 2019 till 5 PM 25 November, 2019 till 5 PM Last date for issuance of RFP 13 November, 2019 till 5 PM 24 November, 2019 till 5 PM Document Date and time for opening 15 November, 2019 (11:30 AM) 26 November, 2019 (11:30 AM) of Technical bids Date and time for opening 22 November, 2019 (11:30 AM) 3 December, 2019 (11:30 AM) of Commercial bids Declaration of results 25 November, 2019 (4:30 PM) 4 December, 2019 (4:30 PM)
Content of RFP requiring RFP section Points of clarification Response clarification Assured kilometres for the entire contract As per clauses of assured duration is 5,28,000 km/month (pg. 38, 2(c) kms. In order to …to operate satisfactorily and annual assured bus ensure that the bus in urban transport service km (pg. 152, 22.4.1.)), covers this distance Pg no. 65, for at least 8 years or 6,00,000 kms is beyond during the contract clause 2(x) 6,00,000 kms whichever is assured kilometre running period, the Authority later. for the contract period as have kept 6,00,000 there is mismatch which kms as the warranty needs to clear for the bus keeping some certain kms as a buffer.
As bids will be on operational cost basis It is mentioned that annual different rates are coming assured kilometre is 66000 out for 8 years & 10 years km per bus. Contract of operation. There will be The revised duration period shall be for 8 years a huge difference in cost of the contract period with a provision to extend for 8 years and 10 years is 10 years. it for another 2 years which and hence it will affect the will be at the discretion of overall proposition. the Authority. Request if the year of operation can be fixed.
Therefore, the RFP document number ASTC/FAMEi/P2/0001/19-20/0560 dated 23rd September, 2019 and its subsequent corrigenda stands amended accordingly.
Sd/-
(Shri Anand Prakash Tiwari, IPS) Managing Director, ASTC
OFFICE OF THE MANAGING DIRECTOR ASSAM STATE TRANSPORT CORPORATION PALTANBAZAR, PARIBAHAN BHAWAN,GUWAHATI-781038
Phone (MD):- (0361) 2739552(O) Fax: (0361) 2730726 Email:- [email protected]
Ref No.: ASTC/FAMEi/P2/0001/19-20/0560 Dated: 20 November, 2019
Sub: Corrigendum 8 to RFP No.: ASTC/FAMEi/P2/0001/19-20/0560
With reference to the RFP document number ASTC/FAMEi/P2/0001/19-20/0560 dated 23rd September, 2019 related to ‘Selection of Bus Operator for supply, operation and maintenance of 100 electric buses on Gross Cost Contract (GCC) basis in Guwahati, Silchar and Jorhat,’ the following amendments are made with immediate effect:
Content of RFP requiring RFP section Points of clarification Response clarification Pg no. 64, ‘General Type I bus with As per latest Type II homologation design 31PMS+1D will be amendments of ARAI, certificate required features of offered. Kindly accept. AIS & CMVR the Bus’ The Contractor shall provide for ease of 1) It is not applicable for 1) As per latest accessibility, guidance, 900mm floor height. amendments of ARAI, Pg no. 67, anchorage of wheel chairs Kindly accept. AIS & CMVR ‘Provisions for on-board, positioning of 2) Lift mechanism to be
Persons with aids etc. system for Persons included or clause of 2) No change. As per disabilities’ with Disabilities (PwDs) disability to be deleted as latest amendments of that meets the 900mm floor height do ARAI, AIS & CMVR requirements as given in not have ramps the Bus Code and CMVR In addition to emergency exits, at least one escape hatch would be provided in Escape hatches not Pg no. 70, roof as per bus code. A possible as batteries & AC Emergency exit ‘Emergency number of additional are mounted on roof. windows to be Exit & Escape hatches may also be Ventilation in window will provided. hatch’ provided for facilitating be provided. Kindly ventilation in the unlikely accept. event of air-conditioner failure.
Content of RFP requiring RFP section Points of clarification Response clarification As per latest amendments of ARAI, Overall length (mm) – 9200 mm as per CMVR. AIS & CMVR. 9000mm Kindly accept. Also kindly refer the previous corrigenda issued. As per latest amendments of ARAI, Width (mm) - (2400 – 2320 ± 20 mm as per AIS & CMVR. Pg no. 70, 2500) ± 50 mm CMVR. Also kindly refer the ‘Other previous corrigenda Technical issued. Specifications’ As per latest amendments of ARAI, Overall height - (2900 – 3230 ± 20 mm as per AIS & CMVR. 3000) ± 50 mm CMVR. Also kindly refer the previous corrigenda issued. Type of doors - In-swing As per latest doors (Front & Middle) Inswing or JK door will be amendments of ARAI, with Electro pneumatically provided AIS & CMVR. controlled The Operator shall make bulk power (** KVA) available at these mentioned locations. Authority to make Operator will arrange for available bulk power site level distribution of access at required load/ No change. Pg no. 121, power to its charging capacity at one point on Operator to bear all Point 12.6.2. points along with related the selected maintenance the cost. equipment and depot site(s) including 11 infrastructure for charging KV line and sub-station at including any civil and the cost of the authority. other ancillary work required for parking, charging and maintenance. However, at the end of the Contract Period, the ownership of the Buses and all the related infrastructure with regards Ownership of buses shall to operation and remain with operator/ Pg no. 122, maintenance of the Buses successful bidder post No change. Point 13.2 (including charging contract is over. Buses infrastructure) shall be cannot be transferred. transferred to the Authority for a transfer fee of INR 1 (one rupee) which shall be the residual value
Content of RFP requiring RFP section Points of clarification Response clarification of the assets without any further considerations. Land rental for space provided for Bus/ Maintenance Depots Operator shall provide for & Charging stations as charging infrastructure at below: the Maintenance Depot for Rate all the Buses and shall (Rs. provide adequate Location Per sq. infrastructure for metering What are the additional ft.) of consumption of Pg no. 121, charges? Please specify Guwahati: electricity at the charging Point 12.6.1. the amount as this will Rupnagar stations. The operator will impact cost. CWS & pay land charge (additional 1.5 ISBT charge) for Maintenance Betkuchi Depot and terminal facility
at the mentioned locations ISBT in the RFP to concerned 1 Silchar Authority ISBT 1 Jorhat
Therefore, the RFP document number ASTC/FAMEi/P2/0001/19-20/0560 dated 23rd September, 2019 and its subsequent corrigenda stands amended accordingly.
Sd/-
(Shri Anand Prakash Tiwari, IPS) Managing Director, ASTC
OFFICE OF THE MANAGING DIRECTOR ASSAM STATE TRANSPORT CORPORATION PALTANBAZAR, PARIBAHAN BHAWAN,GUWAHATI-781038
Phone (MD): - (0361) 2739552(O) Fax: (0361) 2730726 Email: - [email protected]
Ref No.: ASTC/FAMEi/P2/0001/19-20/0560 Dated: 21 November, 2019
Sub: Corrigendum 9 to RFP No.: ASTC/FAMEi/P2/0001/19-20/0560
With reference to the RFP document number ASTC/FAMEi/P2/0001/19-20/0560 dated 23rd September 2019 related to ‘Selection of Bus Operator for supply, operation and maintenance of 100 electric buses on Gross Cost Contract (GCC) basis in Guwahati, Silchar and Jorhat,’ the following amendments are made with immediate effect:
RFP Content of RFP Points of Response section requiring clarification clarification Pg. no. Operator shall What are the Land rental for space provided 121, Point provide for additional for Bus/ Maintenance Depots 12.6.1. charging charges? Please & Charging stations as below: infrastructure at specify the the Maintenance amount as this Location Rate Depot for all the will impact cost. (Rs. Buses and shall Per sq. provide adequate ft.) per infrastructure for month metering of Guwahati: 1.5 consumption of Rupnagar electricity at the CWS & charging stations. ISBT The operator will Betkuchi pay land charge ISBT 1 (additional charge) Silchar for Maintenance ISBT 1 Depot and terminal Jorhat facility at the mentioned locations in the RFP Content of RFP Points of Response section requiring clarification clarification RFP to concerned Authority Pg no. 67, The Contractor 1) It is not No change. It will be as per ‘Provisions shall provide for applicable for CMVR. for Persons ease of 900mm floor with accessibility, height. Kindly disabilities’ guidance, accept. anchorage of wheel chairs on-board, 2) Lift positioning of aids mechanism to etc. system for be included or Persons with clause of Disabilities (PwDs) disability to be that meets the deleted as requirements as 900mm floor given in the Bus height do not Code and CMVR have ramps Pg no. 65, …to operate As per clauses Assured kilometres for the clause 2(x) satisfactorily of assured entire contract duration is in urban transport km/month (pg. 5,28,000 kms. In order to service 38, 2(c) and ensure that the bus covers this for at least 8 years annual assured distance during the contract or bus km (pg. period, the Authority have kept 6,00,000 kms 152, 22.4.1.)), 6,00,000 kms as the warranty whichever is 6,00,000 kms is for the bus keeping some Later. beyond assured certain kms as a buffer. kilometre It is mentioned running for the The revised duration of the that annual contract period contract period is 10 years. assured kilometre as there is is 66000 km per mismatch In line with the above bus. Contract which needs to clarification the annual assured period shall be for clear. Km per bus will now stand at 8 years with a As bids will be 52,800 km. provision to extend on operational it for another 2 cost basis years which will be different rates at the discretion of are coming out the Authority. for 8 years & 10 years of operation. There will be a huge difference in cost for 8 years and 10 years and hence RFP Content of RFP Points of Response section requiring clarification clarification it will affect the overall proposition. Request if the year of operation can be fixed
Therefore, the RFP document number ASTC/FAMEi/P2/0001/19-20/0560 dated 23rd September 2019 and its subsequent corrigenda stands amended accordingly.
Sd/-
(Shri Anand Prakash Tiwari, IPS) Managing Director, ASTC
OFFICE OF THE MANAGING DIRECTOR ASSAM STATE TRANSPORT CORPORATION PALTANBAZAR, PARIBAHAN BHAWAN,GUWAHATI-781038
Phone (MD):- (0361) 2739552(O) Fax: (0361) 2730726 Email:- [email protected] Date: 15.10.2019
RESPONSE TO PRE-BID QUERIES
Tender Reference Number: ASTC/FAMEi/P2/0001/19-20/0560, Tender ID: 2019_ASTC_14230_1, “Selection of Bus Operator for supply, operation and maintenance of 100 electric buses on Gross Cost Contract (GCC) basis in Guwahati, Silchar and Jorhat.”
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number)
Section I - Instruction to Bidders & Technical Specifications Pg. no 12 & Consortium should not Request Authority to allow upto 3 3 Consortiums Clause 2.2 (b) have more than 2 members members in consortium, with shall be allowed to submit their Bid either operator or bus aggregator with either or financial institution as a lead operator or bus bidder. aggregator as a 1 lead member. Financial Institution shall not be lead bidder. Page 1 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) Pg no 22 & Clause If the Bid is through a Request authority to not to make Not accepted. 4.1, 1(d) JV/Consortium, then the OEM Mandatory in a consortium, JV/Consortium must instead accept MoU with lead mandatorily include an member and OEM as eligibility OEM Member and a Bus criteria for qualification. 2 Operator Member or a bus dealer meeting respective qualifications for these entities. Lead Member of the Consortium may be either of these two entities. 3 Pg no 22 & Clause If the Bid is through a Authority to allow the Bidder to be Not accepted. 4.1, 1(d) JV/Consortium, then the an Original Electric Bus Lead bidder shall JV/Consortium must Manufacturer (“OEM”), (or) a “Bus be either OEM or mandatorily include an Operator” (or) a “Bus Aggregator” Operator and NOT OEM Member and a Bus (or) a “Financial Institution the Financial Operator Member or a bus (FI)”. Institutions. dealer meeting respective Lead Bidder can be either one of qualifications for these the above. entities. Lead Member of Financial Institutions (FIs): as the Consortium may be defined under relevant RBI Act either of these two entities. (or) as registered under SEBI.
Sub-contracting specific tasks by Bidder by experienced / qualified subcontractors is not to be restricted. However, the Bidder shall submit enough Page 2 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) Documentary Proof (back to back arrangement/ MoU) for undertaking various activities i.e. Manufacturing/ Operation and Maintenance of Bus Services as applicable through Letter of Associations/Tie-up Certificates etc.
In the event of OEM is neither a Bidder nor a member of the Consortium, the Bidder shall enter into a back to back agreement with the OEM. The Bidder shall submit Documentary evidences of OEM including the requirement under FAME Scheme to support the claim. Similarly, in the event of Bus Operator is neither a Bidder nor a member of the Consortium, the Bidder shall enter into a back to back agreement with the Bus Operator. The Bidder shall submit Documentary evidences as given above for Bus Operator to support the claim.
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) 4 Pg no 65 & Clause To operate satisfactorily in Request Authority to change as No Change. 2(x) urban transport service for "To operate satisfactorily in urban at least 8 years or 6,00,000 transport service for at least 8 kms whichever is later. years or 5,00,000 kms whichever is later." as per clauses of assured km/month (Pg.38 2 (c)) and fleet availability (Pg.39 2 (m)).
6,00,000 kms is beyond assured kilometer running for the contract period. 5 Pg no 67 & Clause Capacity of the battery 1) Request for Bus running per Point (1) shall be 5(iii) packs should be adequate charge to be 180 km with 80% accepted. for 200-250 Km. of bus SoC usage i.e.20% contingency. running on single charge This ensures smooth operation for with AC and passenger the full contract period. All OEMs load. to meet given contingency for entire contract period. Point (2) is not 2) Alternatively, Authority may accepted. give 120-130 km/charge with 80% SoC usage-20% contingency with provision of opportunity charging. All OEMs to meet given contingency for entire contract period.
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) The charging time from zero Charging time Pg no 67 & Clause Request for given charging time to 6 to full charge should be in should be less 5(iii) be less than 3 hrs. less than 2 hours. than 2.5 hours The Contractor shall Informing to Authority that Total seating provide for ease of provide for ease of accessibility, capacity of the accessibility, guidance, guidance, anchorage of wheel Bus shall be anchorage of wheel chairs chairs on-board, positioning of 27+D+Wheelchair pg no 67 &Clause on-board, positioning of aids etc. system for Persons with . 7 7 aids etc. system for Persons Disabilities (PwDs) with Wheelchair is with Disabilities (PwDs) compromising total number of mandatory. that meets the seats 27+D+Wheelchair instead requirements as given in of 31+D the Bus Code and CMVR. 8 Pg no 70 & Clause The Operator shall obtain Request to Authority to Delete No Change. 15 necessary warranties on this Clause, since its GCC Tender battery, motor along with the Warranty will not come under the complete bus including scope of Authority. all the assemblies, sub‐assemblies, fitments, components etc. and to operate & maintain the bus services for the entire duration of the Contract, i.e. 8 years or 6,00,000 kms whichever is later. Pg no 71 & Clause Overall length (mm): 9000 Request Authority to allow 9400 Overall length 9 17 mm mm Overall length (mm): 9400 mm
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) Width (mm): Pg no 71 & Clause Width (mm): (2400 – 2500) Request Authority to allow 2600 10 (2400 – 2600) ± 17 ± 50 mm mm Width 50 mm Overall height: Pg no 71 & Clause Overall height: (2900 – Request Authority to allow 3800 11 (2900 – 3800) ± 17 3000) ± 50 mm mm Overall height 50 mm 12 Pg no 71 & Clause Air suspension at front and Request Authority to modify the Accepted. 17 rear. clause as: Suspension system: 'Rubber ended spring suspension at front axle and air suspension at ..'Rubber ended rear axle' spring suspension at front axle and Justification: FRONT Wevellar air suspension at suspension along with Air rear axle'… Suspension in the Rear provides uncompromised passenger comfort especially in the absence of the Front Engine. 13 Pg no 71 &Clause Number of seats: 31 + Request Authority to allow 27+D Total seating 17 Driver with wheel chair provision capacity of the Bus shall be 27+D+Wheelchair . Wheelchair is mandatory. Pg no 72 &Clause Given battery size not enough to OEMs to provide 14 Battery Capacity 125 kwh 17 meet required range. battery capacity Page 6 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) Request Authority to remove the as per range given clause. OEM s to provide requirement battery capacity as per range without affecting requirement. the daily assured km operations. 15 Pg no 161 & The Authority shall always The Authority shall at all times No Change. Clause 27.1.3 throughout the Contract throughout the Contract Period Period maintain in the maintain in the Escrow Account, Escrow Account, a balance a balance of at least an amount of at least an amount equivalent to 2 (two) months’ equivalent to 1 (one) estimated Fee payable to the months’ estimated Fee Operator as a revolving fund and payable to the Operator as for this purpose, the Authority a revolving fund and for shall replenish with its own this purpose, the Authority resources, any deficit that may shall replenish with its own arise in maintaining such balance resources, any deficit that of funds. may arise in maintaining such balance of funds. Request authority to accept this 27.1.3 Clauses as DHI recommended as mentioned in the Final EOI published on 04 June 2019
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) 16 Pg no 229 & Procurement Schedule "Authority to follow delivery No Change. Schedule-G timelines as per FAME-II guidelines to the STUs. M = Date of Issue of LoA i) Delivery of Prototype: M+3 months ii) Delivery of 50% of the buses: M+9 months iii) Delivery of rest of the buses: M+12 months"
Request authority to accept this as Procurement Schedule DHI recommended as mentioned in the Final EOI published on 04 June 2019 for smooth delivery to the Authority 17 29 e) The Contract period shall e) The Contract period shall be for Contract period be for 8 years. 10 years. shall be for 8 years with a provision to extend it for another 2 years which will be at the discretion of the Authority.
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) 18 10 Along with the Bid, Bidders Along with the Bid, Bidders are No change. are required to deposit an required to deposit an amount of amount of INR 1.5 Crore INR 25,00,000/- (Rupees Twenty- (Rupees One crore fifty Five Lakhs Only) as Ernest Money lakhs) as Ernest Money Deposit (“EMD”) Deposit (“EMD”) Higher EMD will increase per KM cost 19 Performance Bank On receipt of a Letter of On receipt of a Letter of No change. Guarantee Acceptance (“LoA”) from Acceptance (“LoA”) from ASTC, the ASTC, the successful successful Bidder will furnish a Bidder will furnish a bank bank guarantee, by way of guarantee, by way of performance security, equivalent performance security, to INR 25 Lakhs on or before the equivalent to INR 20 crore signing of the subsequent on or before the signing of Contract, typically within 15 days the subsequent Contract, from notification of the LoA, typically within 15 days unless specified to the contrary. from notification of the LoA, unless specified to the Higher Performance security contrary. will increase per km cost. 20 5.2. Incentive Subsidy will be released to the No Change. disbursement successful bidder as and when mechanism under received from DHI subject to Phase – II of FAME submission of Subsidy Bank India Scheme Guarantee for the equivalent Page No. 35 Amount with validity for minimum 5 years on reduction at 20% per Page 9 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) annum basis.
This will help authority in arriving at lesser per km cost.
21 Page No. 12 b) Consortium b) Consortium Accepted. Consortium should not Consortium should not have more have more than 2 members than 3 members to submit their to submit their Bid. One of Bid. One of the members should the members should be the be the Lead bidder. Each of the Lead bidder. Each of the members must be a company members must be a which has the capabilities to company which has the deliver the entire scope of work as capabilities to deliver the mentioned in the RFP. Each entire scope of work as member can be a part of only one mentioned in the RFP. Each consortium. None of the members member can be a part of should be a blacklisted entity by only one consortium. None any Government Agency. of the members should be a blacklisted entity by any Government Agency. 22 b. EMD of all unsuccessful EMD of all unsuccessful Bidders To be returned Bidders would be refunded would be refunded by the within one month. Page No. 19 by the Purchaser within 2 Purchaser within 7 days from the months of the Bidder being Bidder being notified as being
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) notified as being unsuccessful. The EMD, for the unsuccessful. The EMD, for amount mentioned above, of the amount mentioned successful Bidder would be above, of successful Bidder returned upon submission of would be returned upon Performance Bank Guarantee as submission of Performance per the format provided in Bank Guarantee as per the Appendix I: Form 12. format provided in Appendix I: Form 12.
23 Page No. 22 Accepted. Necessary c) In case of a single Bidder, the documents from c) In case of a single Bidder, Bidder must be mandatorily an the OEM (eg. the Bidder must be OEM vehicle MAF) to be mandatorily an OEM manufacturer/operator/aggregato obtained & vehicle manufacturer. r. provided by the Operator/ aggregator to the Authority. 24 Page No. 23 If the Bid is through a If the Bid is through a Accepted. JV/Consortium, then the JV/Consortium, then the JV/Consortium must JV/Consortium must mandatorily mandatorily include an include an OEM Member and a OEM Member and a Bus Bus Operator Member or a bus Operator Member or a bus dealer or an Aggregator meeting dealer meeting respective respective qualifications for these
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) qualifications for these entities. Lead Member of the entities. Lead Member of Consortium may be either of these the Consortium may be two entities. either of these two entities. 25 Page No. 23 The bidder/lead bidder (in The bidder/lead bidder (in case of Accepted. case of consortium/JV) consortium/JV) must have must have minimum minimum annual turnover of INR annual turnover of INR 200 150 crore (One hundred and Fifty crore (two hundred crore) in crore) in any three of the any three of the immediately preceding four immediately preceding four financial years ending March 31, financial years ending 2019 Last 4 financial years are FY March 31, 2019. 2015-16, FY 2016-17, FY 2017- 18, FY 2018-19. Last 4 financial years are FY 2015-16, FY 2016-17, Kindly consider for increased FY 2017-18, FY 2018-19. competition 26 Page No. 24 The Bidder or The Bidder or Consortium/Joint Accepted. Consortium/Joint Venture Venture should have Operation should have Operation experience or combined experience or combined Ownership and Operation Ownership and Operation experience of at least 25 experience of at least 50 Electric/Diesel/CNG buses per Electric/Diesel/CNG buses year in India for at least 2 years in per year in India for at least any of the last 4 years
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) 2 years in any of the last 4 immediately preceding the Bid years immediately Due Date. preceding the Bid Due Kindly consider for increased Date. competition 27 Operator Qualification Criteria No change. i. The Minimum Average Annual turnover of Operator of last three (3) years should be more than Rs. 25 Crores. ii. The Net worth of the Operator shall be more than Rs. 5 Crores as on 31st March 2019. Aggregator Qualification Criteria: i. The Aggregator shall have a Minimum Average Annual Turnover (MAAT) of Rs. 25 crores for last 3 Financial Years as per Auditor’s certificate. ii. The Net worth of the Aggregator shall be more than Rs. 5 Crores as on 31st March 2019. Single Bidder shall have minimum Average Annual turnover of 100 crores for the last 3 financial years and shall have minimum Page 13 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) Average Net worth of 100 Crores for the last 3 financial years. In case of consortium, at least 51% of Turnover and Net worth criterion shall be met by Lead member. CA certificate is mandatory. Kindly Consider. 28 Technical Capacity of any of Technical Capacity and Financial Accepted. the Members of Capacity of any of the Members of JV/Consortium would be JV/Consortium would be considered for satisfying considered for satisfying the Page No. 25 the Eligibility Criteria, Eligibility Criteria. however, the Lead Member shall be solely responsible for satisfying the Financial Capacity. 29 m) Make available to the m) Make available to the Authority No Change. Authority a fixed proportion a fixed proportion of the of the Contracted Buses Contracted Buses throughout the throughout the Contract Contract Period, for maintaining Page No. 39 Period, for maintaining continued and uninterrupted continued and operations of Bus Service as per uninterrupted operations of the terms of this Agreement. This Bus Service as per the proportion shall be 95% of each Page 14 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) terms of this Agreement. Lot of Contracted Buses on a shift This proportion shall be basis during the Contract Period. 95% of each Lot of Contracted Buses on a shift basis during the initial three years of the Contract Period and 90% thereafter up-to the end of the Contract Period for each Lot of Contracted Buses, rounded off to the nearest whole number (“Assured Fleet Availability”) $; 30 6.3. Form 3: 2) Registration Certificate of 2) Registration Certificate of Accepted. Technical Factory and License for Factory and License for Necessary Documents for manufacturing of manufacturing of Electric Buses documents from Vehicle Batteries/ Electric System Batteries/ Electric System. the OEM (eg. Manufacturer/ MAF) to be OEM obtained & Page No. 44 provided by the Operator/ aggregator to the Authority.
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) 31 16.8. Advertising 16.8.5 The Authority shall 16.8.5 The Authority shall be No Change. on Buses and be entitled to appropriate entitled to appropriate entire Maintenance entire revenue generated revenue generated from the Depots from the display of display of advertisements on the Page No. 133 advertisements on the Buses and at the Maintenance Buses and at the Depot. The revenue thus collected Maintenance Depot. will be shared between the operator and Authority at 90:10 ratio.
This will help authority in arriving at lesser PER KM Cost 32 27. Article 27: 27.1.3 The Authority shall always No change. 27.1.3 The Authority shall Escrow Account throughout the Contract Period always throughout the 27.1. Escrow maintain in the Escrow Account, Contract Period maintain in Account a balance of at least an amount the Escrow Account, a equivalent to 3 (Three) months’ balance of at least an estimated Fee payable to the amount equivalent to 1 Operator as a revolving fund and (one) months’ estimated Fee for this purpose, the Authority payable to the Operator as shall replenish through an a revolving fund and for irrevocable Letter of Credit, any this purpose, the Authority deficit that may arise in shall replenish with its own maintaining such balance of resources, any deficit that funds. may arise in maintaining This will help authority in arriving Page 16 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) such balance of funds. at lesser PER KM Cost 33 Page No. 151 The Operator shall submit The Operator shall submit an No Change. an invoice in respect of the invoice in respect of the Bus Bus Kilometers plied by Kilometers plied by each Bus put each Bus put into into Commercial Operation every Commercial Operation [15 (Fifteen)] days. every [30 (thirty)] days. This will help authority in arriving at lesser PER KM Cost. 34 Page No. 151 22.3.2 The Authority shall 22.3.2 The Authority shall within No Change. within a period of [15 a period of [7 (Seven) days] from (fifteen) days] from receipt receipt of the invoice, subject to of the invoice, subject to verification of the invoice against verification of the invoice the records that it has in relation against the records that it to the Bus Service, make the has in relation to the Bus payments. Service, make the payments. This will help authority in arriving at lesser PER KM Cost. 35 22.4.3 The Authority 22.4.3 The Authority shall make No Change. shall make the payments the payments to the Operator to the Operator within within the period specified in
the period specified in Clause 22.3.2. In case of any Clause 22.3.2. In case of delay in making the Payment of any delay in making the the Fee to the Operator, the
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) Payment of the Fee to the Authority shall pay Damages at Operator, the Authority the rate of SBI PLR+2% per shall pay Damages at the annum calculated for each day’s rate of [1% (one percent) delay in making the payment above the Bank Rate] per subject to maximum of [1 (one)] annum calculated for month of period from the date each day’s delay in they become payable to the making the payment Operator. It is clarified that any subject to maximum of [1 delay of a period exceeding [60 (one)] month of period (sixty)] days shall be regarded as from the date they an Authority Default. become payable to the Operator. It is clarified that any delay of a period exceeding [60 (sixty)] days This will help authority in arriving shall be regarded as an at lesser PER KM Cost. Authority Default.
36 Page No: 176 32.3. Termination Payment 32.3. Termination Payment No change. 32.3.1 Upon Termination because 32.3.1 Upon Termination of an Operator Default during the because of an Operator Contract Period, the Authority Default during the Contract shall pay to the Operator, by way Period, the Authority shall of Termination Payment, an pay to the Operator, by way amount equal to: of Termination Payment, an (a) 90% (Ninety per cent) of the
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) amount equal to: Debt Due less Insurance Cover; and (a) 60% (sixty per cent) of (b) 70% (Seventy per cent) of the the Debt Due less amount representing the Insurance Cover; and Additional Termination Payment (b) 40% (forty per cent) of the amount representing Shall be as per NITI Aayog. the Additional Termination Payment: 37 Page No: 177 32.3.2 Upon Termination 32.3.2 Upon Termination on No Change. on account of an Authority account of an Authority Default, Default, the Authority shall the Authority shall pay to the pay to the Operator, by way Operator, by way of Termination of Termination Payment, an Payment, an amount equal to: amount equal to: (a) Debt Due; (b) 150% (One Hundred and Fifty (a) Debt Due; per cent) of the Adjusted Equity; (b) 60% (sixty per cent) of and the Adjusted Equity; and c) 115% (One Hundred and Fifteen percent) of the amount [(c) 50% (fifty per cent) of representing the Additional the amount representing Termination Payment.] the Additional Termination Payment.]
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) 38 PENALTIES Penalties shall be reduced by No Change. 1/4th of the present penalties.
This will help authority in arriving at lesser PER KM Cost 39 Page No. 67 iii) Capacity of the battery iii) Capacity of the battery packs No Change. As packs should be adequate should be adequate for 160 Km. of clarified earlier. for 200-250 Km. of bus bus running on single charge with running on single charge AC and passenger load. The with AC and passenger charging time from zero to full load. The charging time charge should be in less than 3-4 from zero to full charge hours. should be in less than 2 hours.
40 Page No. 65 vi) The bus structure shall vi) The bus structure shall meet Accepted. meet the requirements of the requirements of structural structural strength, strength, stability, deflection, stability, deflection, vibration etc. amongst others for vibration etc. amongst at least the following main loads: Static Loads, Dynamic loads, others for at least the Single wheel bump loads, Double following main loads: Static wheel bump (diagonally opposite) Loads, Dynamic loads, loads Braking and acceleration Single wheel bump loads, loads Front impact loads, Roll Double wheel bump over loads, Speed breaker induced (diagonally opposite) loads loads. Braking and acceleration Page 20 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) loads Front impact loads, Front Impact Loads Not Roll over loads, Speed Applicable for Electric Buses. breaker induced loads. 41 Page No. 65 ix) Bus design would be ix) Bus design would be suitable No Change. suitable for daily operation for daily operation of 16 to 20 of 16 to 20 hours with peak hours with peak loading of about loading of about 40 37 Passengers (each passenger passengers (each passenger weighing 68 Kgs on an average weighing 68 Kgs on an and carrying a load of 7kgs each), average journey speed of about 25 average and carrying a load Kms per hour with frequent of 7 kgs each), average starts/stops, say, after every 500 journey speed of about 25 to 1000 mtrs. The maximum Kms per hour with frequent attainable speed of the bus would starts/stops, say, after be in range of 75 (70 ± 5) kmph every 500 to 1000 mtrs. without Speed Limiter and The maximum attainable maximum 50 kmph with speed speed of the bus would be limiter. in range of 75 (70 ± 5) kmph without Speed Limiter and maximum 50 kmph with speed limiter. 42 Page No. 66 vii) In case of AC failure, vii) In case of AC failure, proper No Change. proper air ventilation will air ventilation will be provided be provided along with along with additional cabin fans additional cabin fans on on each side of pillar on both Page 21 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) each side of pillar on both sides of the bus and one fan in sides of the bus and one driver's cabin. fan in driver's cabin. Additional Cabins fans are not required on each pillar as per AIS 052.
43 Page No. 71 Overall height: (2900 – Overall height: 3300 mm As clarified 3000) ± 50 mm Overall length (mm): 8900 mm earlier.
Overall length (mm): 9000 As per UBS II (<=3800 mm) As per UBS II (<=3800 mm) 44 Page No. 71 Range in one full charge: Range in one full charge: As clarified Minimum 200 km with Air Minimum 160 km with Air earlier. conditioned on status conditioned on status 45 Additional clause Proof of concept – The No change. technically qualified bidders are required to conduct trial run of the offered Electric bus or its base model variant for a period of minimum 2-3 days under below conditions, Trial conditions – Vehicle should operate for i. 9m Intracity Bus should
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) be capable of running min of 200 kms + 20% contingency in a day with AC, Passengers/Sand bags (load details will be specified during trials) at traffic conditions 46 Article 16: 16.7 Excuse from The Operator shall not be Changes accepted Page No.: 133 Performance of Obligations considered in breach of its but Payments to obligations under this Contract if be made as per
any Bus is not available for actuals. Operation on account of event of a Force Majeure Event or breach of any obligation by the Authority and Inadequate power supply (Power Cuts) or Grid failures, Traffic Blocks. Notwithstanding the foregoing, the Operator agrees that it shall keep the unaffected Buses available for Operations. Operator shall not be liable for any Liquidated Damages for delay or failure to perform the contract for reasons of force majeure such as the acts of God, acts of public
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) enemy, acts of Government, fires, floods, epidemics quarantine restrictions, strikes, riots, vandalism, freight embargoes, etc., and provided that the contractor shall within 15 days from the beginning of such delay notify the Authority. Any grid failures or inadequate electric power supply shall be considered, and Minimum assure KM payment shall be paid to Operator for the Lost KMs. 47 ii. Bus Penalties: i. 0.1% of the Penalties: i. 0.001% of the No Change. Procurement: Performance Security for Performance Security for each day Delay in Bus each day of delay for each of delay for each Bus till the date Procurement (as Bus till the date of of procurement of such bus. per the procurement of such bus. ii. If the procurement of any Bus Procurement is delayed by a period exceeding Schedule given) ii. If the procurement of any 60 (sixty) days as provided in the Page No.: 285 Bus is delayed by a period Procurement Schedule or if the exceeding 60 (sixty) days as Damages payable by the Operator provided in the for such delay in procurement of Procurement Schedule or if Buses amounts to 0.01% of the the Damages payable by Performance Security, notwithstanding anything the Operator for such delay Page 24 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) in procurement of Buses provided in this Agreement, it amounts to 10% (percent) shall be regarded as an Operator of the Performance Event of Default which may lead Security, notwithstanding to termination of the Contract. anything provided in this Agreement, it shall be regarded as an Operator Event of Default which may lead to termination of the Contract. 48 (c) / Page no. 40 Charging, parking and Bus Request authority to kindly No Change. Maintenance Spaces shall procure and assist in setting up be provided at selected electrical and civil infrastructure places en-route after if intermediate or en-route agreement with ASTC. charging stations are to be setup. Attempt shall be made to locate these spaces as close to the starting or terminating points of the routes; 49 iii / page no. 67 Capacity of the battery Request authority to not limit the Accepted with the packs should be adequate bus running to single charge, and condition that all for 200-250 Km. of bus add intermediate/multiple necessary running on single charge charging option as well to infrastructure and with AC and passenger incorporate facilities/utilities Page 25 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) load. Battery Swap Charging Solution. required for As per DHI, swapping stations are battery swapping The charging time from zero also part of “Charging shall be procured, to full charge should be in Infrastructure for electric installed, less than 2 hours. vehicles- Guidelines & Standards” maintained by dt. Dec’14 2018 for heavy duty bidder. Authority vehicles like Trucks/Buses etc. shall not take any Amendment Requested: - responsibility. Capacity of the battery packs Operator should should be adequate for 200-250 ensure that the Km. of bus running on single or daily Bus multiple charging (in case of operations shall battery swap) with AC and not be affected at passenger load. any cost. And 5mins of battery swapping time per swap per bus between the trips (down time of below 1 hour per day) Rationale: - Battery swappable buses can run more than 250km, provided the interchange/swap operation is done multiple times in a day.
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) 50 17. Other Request authority to let the As specified technical operator decide the type of earlier. specifications / charging solution and parameters page no. 71, 72 related to battery. However, adhering to the operational demand like Assured KM’s per day, Bus Schedule, etc., given by the authority.
Rationale: - Each Battery technology and charging solution(s) are unique and have distinct specifications, which cannot be summoned under a single bracket. Hence, requesting authority once again to let the operator decide the battery and charging technology to be used and judge on the capability to meet the daily required operations.
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) 51 12.6.1 & 12.6.2 / 12.6. Construction of basic Request authority to make No Change. Page no. 121 infrastructure Works available bulk power access at required load/ capacity at one 12.6.1 The Operator shall point on the selected Maintenance provide for charging Depot site(s) including 11 KV line infrastructure at the and sub-station at the cost of the Maintenance Depot for all Authority. the Buses and shall provide Amendment Requested: - adequate infrastructure for The operator will procure all metering of consumption of downstream Electric electricity at the charging Infrastructure from the Step-down stations. The operator will transformer. 1) all equipment and allied pay land charge (additional infrastructure such as LT and HT charge) for Maintenance switch gears. Depot and terminal facility 2) depot level power distribution at the mentioned locations infrastructure including, cabling in the RFP to concerned for making power available at Authority. chargers, required connector etc. 12.6.2 The Operator shall make bulk power (** KVA) available at these mentioned locations. Operator will arrange for site level distribution of power to its charging points along with related Page 28 of 69
RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) equipment and infrastructure for charging including any civil and other ancillary work required for parking, charging and maintenance. 52 17.14.4 / page no. 17.14.4 The Authority shall 140 provide [** KVA, *-phase] connection for charging of Buses. Subject to Clause 5.2, supply of electricity and water at the Maintenance Depots shall be procured by the Operator at its own expense and the Operator shall provide for a sub- station for step-up and step-down of power within the Maintenance Depots. It is clarified that the distribution of power for the purpose of charging Buses shall be arranged by the Operator and it shall
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) procure Applicable Permits for the same
53 13.2 Ownership of However, at the end of the Request authority to take away No Change. buses / page no. Contract Period, the only immovable or civil 122 ownership of the Buses and infrastructure after the end of the all the related contract period. infrastructure with regards All the infrastructure builds or to operation and setup by the authority will be returned to the authority. maintenance of the Buses (including charging infrastructure) shall be transferred to the Authority for a transfer fee of INR 1 (one rupee) which shall be the residual value of the assets without any further considerations. 54 22.1.3 / Page no. Article 22: Fee Request authority to add the No Change. 150 below mentioned point (e) to the 22.1.3 The Parties agree Bus kilometer criteria: - that the Bus Kilometer Amendment Requested: - shall comprise: (e) Distance travelled (Both to and fro) by the Contracted Buses for (a) Distance travelled by a the purpose of any charging / Bus assigned on a Route as battery replacement / battery top
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RFP document reference(s) Content of RFP requiring Response to - Points of clarification (Section & page clarification(s) queries number) per the Deployment Plan; up between the assigned route / schedule and bus (b) Distance travelled by a charging/battery refilling point, at Bus from the Maintenance the end of first trip, before the last Depot to the first point of trip and between shift changeover, loading passengers at the approved by the authority for commencement of its meeting service on a Day; specific requirements. Rationale: - (c) Distance travelled by a In case of Battery swapping Bus from its last Bus Stop technology, the batteries are to be asper the Deployment Plan interchanged / swapped more to the Maintenance Depot frequently, hence the buses will at the end of the day’s have service; and to travel to the charging stations location (which is assigned by the (d) Distance travelled by a authority). Bus without passengers which is outside the Deployment Plan but approved by the Authority for meeting specific requirements.
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RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) 55 Page Number b. Any Contract that may result Contract term 08 years. Request to It shall remain as 08 10, Clause 11 from this RFP will be issued for a make it for 10 years years, with a term of 8 years after Final Go-live provision of Acceptance Date (“Term”). consideration for increasing additional 02 years based on ASTC’s assessment at the end of 08 years. 56 Additional Model concessionaire agreement Request authority to kindly follow It is a model points from Niti Aayog (MCA) Model concessionaire agreement concessionaire from Niti Aayog completely and agreement meant as a Delivery timelines as per DHI EOI. suggestion. 57 Page Number Project Background Request authority to kindly share Some details are 30, Clause the depot wise bus allotment for provided in page 5.1 The below table indicates the no. of enabling Operator to work out number 33 & 34 of buses sanctioned for each city. competitive cost. the RFP.
58 Page Number Project Background Request authority to kindly share Some details are 31, Clause the depot names identified for provided in page 5.1 electric buses along with number number 33 & 34 of of buses planned for depot wise the RFP. allotment for enabling Operator to Page 32 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) work out competitive cost. We would request authority to provide depot such that at least 50 buses can be put together to be cost effective 59 Page d) Operate the Contracted Buses in Request the Authority to confirm Some details are Number, 38 compliance with terms contained the number of depots, frequency, provided in page 5.4. Scope of herein including but not limited to routes, number of buses on routes, number 33 & 34 of Work the routes, frequency and routes Kms, routes origin, routes the RFP. schedules as may be specified by termination and the fleet the Authority from time to time on distribution at each the routes prescribed by the depot/maintenance facility to Authority; enable us to work out the manpower for providing the services. 60 Page Number Responsibilities during Operations Request Authority to calculate total No Change. 39 Period fleet availability of 94% for the first 5.4. Scope of two year, 92% for the subsequent Work m) Make available to the Authority two year and 90% thereafter for a fixed proportion of the Contracted remaining contract period. Request Buses throughout the Contract authority to calculate total fleet Period, for maintaining continued wise availability on yearly basis and uninterrupted operations of (“Assured Fleet Availability”). Bus Service as per the terms of this Agreement. This proportion shall be 95% of each Lot of Contracted Buses on a shift basis during the initial three years of the Contract Period and 90% thereafter up-to Page 33 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) the end of the Contract Period for each Lot of Contracted Buses, rounded off to the nearest whole number (“Assured Fleet Availability”)$; 61 Page Number Responsibilities during Operations Heavy rains, flooding of roads, very Will be considered. 39 Period heavy traffic may impact the Any Force Majure 5.4. Scope of contractual obligations of operator, events shall be Work w) Adverse operating conditions therefore based on operator accordingly treated. shall not affect Contractual request as and when required obligations and parameters of necessary relaxation to be given to performance under the Agreement. the contractor. Wear and tear of the Contracted Bus due to bad road conditions, rains, flooding of roads, heavy traffic etc. shall not be considered an adequate defence on the part of the Operator for not fulfilling his Contractual obligations as per the Agreement; 62 Page Number Scope of the Agreement No. of depots are not mentioned in Some details are 89 The scope of the Agreement (the Schedule B, request Authority to provided in page Clause “Scope of the Agreement”) shall kindly provide the same. number 33 & 34 of number 2.1 mean and include, during the the RFP. Term: (a) supply of buses conforming to the Specifications and Standards set forth in Schedule- B (the “Buses”) and in accordance with Page 34 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) the provisions of this Agreement; (b) Operation and Maintenance of Buses in accordance with the provisions of this Agreement; and (c) setting up and operation and maintenance of Maintenance Depots [and Real Estate Development], on the Depot Sites specified in Schedule-B, in accordance with the provisions of this Agreement. (d) Under the FAME (India Faster Adoption and Manufacturing of Electric Vehicles) scheme if any subsidy shall be granted by Government of India, only the Authority (ASTC) shall have right to the grant, no claim by operator shall be consider in this regarding. 63 Page Number The Contract Request Authority to confirm the The Contract period 89 3.1.1 Subject to and in accordance contract period. As per clause is for 8 years. Clause 3.1. with the provisions of this "Fact Sheet, 1.1.b (page 10)" and Agreement, Applicable Laws and clause No. 4.4.1.e (page 29) the the Applicable Permits, the contract period mentioned is 08 Authority hereby awards to the years whereas as per clause 3.1 Operator the right to procure, (page 89) the contract period supply, Operate and Maintain the mentioned as 16 years. Buses and construct, Operate and Page 35 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) Maintain the Maintenance Depots for the period specified herein (the “Contract”) for a period of 16 (sixteen) years from the Appointed Date, and the Operator hereby accepts the Contract and agrees to implement the same subject to and in accordance with the terms and conditions set forth herein. 64 Page Number Obligations relating to Project We request Authority that No Change. 98 Agreements Operator may select/ replace/ Clause 5.2.8 5.2.8 Notwithstanding anything to sub-contract the of O&M sub- the contrary contained in this contractor. The Operator shall Agreement, the Operator agrees provide the necessary information and acknowledges that selection or to Authority, request Authority to replacement of an O&M Contractor not insist of Authority consent for and execution of the O&M Contract selection/ replacement of O&M shall be subject to the prior sub-contractor. approval of the Authority from national security and public interest perspective, the decision of the Authority in this behalf being final, conclusive and binding on the Operator, and undertakes that it shall not give effect to any such selection or contract without prior approval of the Authority. For the avoidance of doubt, it is expressly agreed that approval of the Page 36 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) Authority hereunder shall be limited to national security and public interest perspective, and the Authority shall endeavor to convey its decision thereon expeditiously. It is also agreed that the Authority shall not be liable in any manner on account of grant or otherwise of such approval and that such approval or denial thereof shall not in any manner absolve the Operator or its Contractors from any liability or obligation under this Agreement. 65 Page Number Advertisement and Branding of Request Authority since the No Change. 102 Buses ownership of buses lies with Clause 5.6. Operator, right of the 5.6. Advertisement and Branding of advertisement and their Buses maintenance inclusive of mounting The Buses or any part thereof shall and dismounting/ removing will not be branded in any manner to remain with Operator. In other advertise, display or reflect the words, Operator shall have name or identity of the Operator or exclusive rights for advertisement its shareholders, save to the extent and the revenue generating from as provided in Clause 16.8. The advertisement. Otherwise Operator undertakes that it shall obligations of Advertisement not, in any manner, use the name mounting, dismounting, or identity of the Project maintenance and any damage to shareholders to advertise or display bus due to advertisement shall be Page 37 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) its own identity, brand equity or in the scope of Authority. business interests, including those of its shareholders, save and except as may be necessary in the normal course of business. [For the avoidance of doubt, it is agreed that the Operator may, at every Depot, display its own name at a spot where other public notices are displayed for the Users.] The Authority shall have the absolute right with regards to advertisement and branding of the buses. 66 Page Number Site for the Maintenance Depots We request the Authority to kindly Some details are 113 The site for the Maintenance confirm for No. of depots, No. of provided in page Clause Depots shall comprise the real buses in each depot to enable us to number 33 & 34 of Number 10.1 estate described in Schedule-A and work out most optimize cost for the RFP. in respect of which Right of Way manpower resources and plant & shall be provided and granted by machinery and tools & equipment. the Authority to the Operator as a licensee under and in accordance with this Agreement (the “Site”). For the avoidance of doubt, it is hereby acknowledged and agreed that references to the Site shall be construed as references to the real estate required for the Maintenance Depots as set forth in Schedule-A Page 38 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) [and includes Real Estate Development]. 67 Page Number Ownership of Buses Ownership of buses shall remain No Change 122 with operator post contract as well. Clause The Operator agrees that it shall be Number 13.2. solely responsible for procurement of Buses. Subject to the terms of this Agreement, the Parties agree that during the Contract Period, ownership of Buses shall remain with the Operator and the Operator shall cause all Buses to be registered in the name of the Operator and the Authority shall not exercise any right, title, or interest over any of the Buses, subject to the terms of this Agreement.
However, at the end of the Contract Period, the ownership of the Buses and all the related infrastructure with regards to operation and maintenance of the Buses (including charging infrastructure) shall be transferred to the Authority for a transfer fee of INR 1 (one rupee) which shall be the residual value of the assets without Page 39 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) any further considerations. 68 Page Number Damage due to Accident Request authority to give more Accepted. 125 realistic time lines, the Operator Clause 13.11.3 The Operator shall notify will inform Authority of any Number the relevant Government accidents within [3 (three)] hour of 13.11 Instrumentalities and the Authority its occurrence and in the event, of any accidents verbally, within [1 such accident involves any fatality, (one)] hour of its occurrence the Operator shall intimate such followed by a written notice and in accident within 02 (Two) hours of the event, such accident involves the occurrence of such accident. any fatality, the Operator shall intimate such accident verbally within 5 (five) minutes of the occurrence of such accident, followed by a written notice. Where any persons involved in the accident have suffered injuries, the Operator shall co-ordinate with the relevant Government Instrumentalities to ensure timely medical help and treatment. The Authority shall provide reasonable assistance support to the Operator on best efforts basis. 69 Page Number Operations of Buses Fleet Deployment plan not Some details are 129 provided in SCHEDULE 1, request provided in page Clause 16.1.1 The Operator shall Operate authority to kindly provide depot number 33 & 34 of Number Buses in accordance with the wise fleet deployment plan. the RFP. 16.1.1 provisions of this Agreement and Page 40 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) shall comply with the Operation Standards as provided in Schedule- I of this Agreement. 70 Page Number Routes and Schedules Request authority that routes, Some details are 130 16.4.1 The Parties agree that the frequency & schedules must be provided in page Clause Authority shall have the exclusive done after due deliberation with number 33 & 34 of Number 16.4 right to determine Routes, the Operator keeping in viewpoints the RFP. frequency and schedules of the like traffic, average speed of bus Buses as part of Deployment Plan etc. Also, additional preparation through the Contract Period. The may have to be done like for Authority shall provide the routes opportunity charging. Therefore, in for Operation as specified in case need arises for installation of Schedule-J (the “Operational additional charger due to change Routes”). The Operator shall only in routes, the same shall be ply Buses on the Operational charged extra. Routes, unless directed otherwise by the Authority. For the avoidance of doubt, it is clarified that the Authority may amend the Operational Routes with prior notice to the Operator. Provided further that if the Authority amends the Operational Routes pursuant to this Clause 16.4.1, there shall be no reduction in the Annual Assured Bus Kilometers. 71 Page Number Routes and Schedules The penalty/ damages percentage Clarification provided 131 shown for unauthorized/ previously. Clause 16.4.2 In the event the Operator unscheduled trip is very high. Page 41 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) Number 16.4 makes any unscheduled or unauthorized trip outside operation Also, no penalty should be hours and beyond the Routes or in imposed on operator incase violation of any requirement of the operator are not able to run the Deployment Plan or without annual assured Kms due to specific instructions of the reasons beyond the control of Authority in relation thereof, it operator like bandhs, morchas, shall be liable for payment of adverse weather, road blocks etc. Damages at the rate of [0.01]% of the Performance Security. If the We request authority to limit the Operator is not able to run the overall liability of the Operator Annual Assured Bus Kilometer under the agreement, either given by the Authority, the through total fines or all other Operator will pay a penalty as per fines or aggregate fines, whether below: the liability arises as a result of Example: single act or a series of act should Annual Assured Bus Kilometer = be limited to a maximum of an 50,000 km amount of equal to 1% of the total Actual Bus Kilometer run by payment received by Operator. Operator = 45,000 km Penalty Amount = (Annual Assured Bus Kilometer – Actual Bus Kilometer run) x GCC rate = (50,000 - 45,000) x GCC rate. In case, the Operator has run additional kilometers over and above the Annual Assured Bus Kilometers, then additional Page 42 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) payment shall be made by the Authority as below: Additional payment = Additional kilometer run x GCC Rate 72 Page Number Routes and Schedules We request authority that any As mentioned earlier. 131 changes in routes must be done Clause 16.4.3 The Authority may after due after due deliberation with the Number 16.4 notification to the Operator, change Operator since additional the route(s)/ frequency/ schedule preparation would have to be done of the Buses due to any reason like for opportunity charging. Also, whatsoever including but not in case need arises for installation limited to passenger feedback, of additional charger due to change special circumstances, festivals in routes, the same shall be and seasonal requirements. In case charged extra. the Authority makes any such change(s), it shall notify the Operator in writing [5 (five)] days prior to implementation of such change. 73 Page Number Deployment Plan Request authority to develop fleet As mentioned earlier. 132 deployment in consultation with Clause 16.5.1 The Authority shall develop Operator. Number 16.5 a Deployment Plan containing details including but not limited to number and type of Buses, details of the assured availability during the Contract Period, routes, schedules of Buses including description of Bus Stops, frequency Page 43 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) and table of schedule providing Bus headways, based on peak and off peak hour (the “Deployment Plan”), more particularly specified in Schedule-J. 74 Page Number Incidents En-Route Request authority to kindly No Change. 132 increase the time limits to 03 Clause 16.6.1 In case of breakdown of a hours for tow-away breakdown Number 16.6 Bus during normal course of vehicle. Also, the damages as Operations, the Operator shall suggested in clause is too high. We immediately inform the Control request authority to limit the Centre and its maintenance team overall liability of the Operator whereupon the Operator shall under the agreement, either ensure speedy tow-away of the through total fines or all other affected Bus within 2 (two) hours of fines or aggregate fines, whether breakdown. The Operator shall the liability arises as a result of immediately provide a replacement single act or a series of act should Bus to complete the route after be limited to a maximum of an such Bus failure, failing which it amount of equal to 1% of the total will be deemed as an Operator payment received by Operator. Event of Default and the Operator shall be liable to pay Damages at the rate of [0.01]% of the Performance Security. 75 Page Number Incidents En-Route Request authority to not levy any No Change. 133 penalty for non-towing of Clause 16.6.3 In an unforeseen event breakdown bus within 1 to 03 Hrs Number 16.6 involving unruly behavior by due to vandalism or riots. passengers or vandalism in or Please note that vandalism or riots Page 44 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) involving the Bus, the Operator is a situation beyond the control of shall forthwith intimate the Operator as well as authority and Authority. If the Bus in question is the bus can be only towed back not in a condition to complete the only after reinstating peace in that route or go back to the Bus Depot, area. then the Operator shall arrange to Also, penalty of 1% of PBG is very tow-away such Bus within 1 (one) high, therefore request authority to to 3 (three) hours of such bring it down to 0.01% with a occurrence, failing which Operator capping of overall penalty of 1% of shall be liable to pay Damages at Operator revenue. the rate of [0.01]% of the Performance Security. 76 Page Number Advertising on Buses and Request Authority since the No Change. 134 Maintenance Depots ownership of buses lies with Clause Operator, the entitlement of Number 16.8 16.8.5 The Authority shall be revenue generated from the display entitled to appropriate entire of advertisements shall also to be revenue generated from the display remain with Operator. of advertisements on the Buses Also, since, the ownership of buses and at the Maintenance Depot. lies with Operator, right of the advertisement and their maintenance inclusive of, mounting and dismounting/ removing will remain with Operator. In other words, Operator shall have exclusive rights for advertisement and the revenue generating from advertisement. Otherwise obligations of Page 45 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) Advertisement mounting, dismounting, maintenance and any damage to bus due to advertisement shall be in the scope of Authority. 77 Page Number Spares and Consumables Request authority that since the No Change. 135 Clause ownership of bus belongs to Number 17.3 17.3.4 The Operator shall maintain Operator, therefore on completion enough inventory of Consumables of project the inventory is of no use and Spares for timely repair and to authority. However, if Authority maintenance of Buses in insists, the contractor shall hand conformity with its Maintenance over spares and consumables to Obligations and shall ensure that the Authority with adequate upon Termination, hand over such inventory for a period of 1 (one) spares and consumables to the months on completion of contract. Authority with adequate inventory for a period of 6 (six) months. 78 Page Number Damages for breach of We request Authority to not to levy No Change. 136 Clause Maintenance Obligations this penalty as in case Operator is Number 17.5 not able to rectify any defect or 17.5.1 In the event that the deficiency in any Bus, the same Operator fails to repair or rectify shall be automatically come under any defect or deficiency in a Bus, non-availability and for the as set forth in the Maintenance damages for not meeting Requirements and within the availability are already pre-scribed period specified therein, it shall be in contract. deemed to be in breach of this Agreement and the Authority shall Therefore, we request Authority to be entitled to recover Damages, to not deduct the double penalty. Page 46 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) be calculated and paid for each day of delay until the breach is cured, at the rate of 0.01% of the Performance Security. Recovery of such Damages shall be without prejudice to the rights of the Authority under this Agreement, including the right of Termination thereof. For the avoidance of doubt, the Parties agree that the Damages specified in this Clause 17.15.1 shall not be due and payable for and in respect of any day that includes a Non- Available Hour. 79 Page Number Authority’s right to take remedial Request Authority that Operator is No Change. 137 measures bound by the contractual Clause obligations and shall operate and Number 17.7 In the event the Operator does not maintained the buses in line with maintain and/or repair the Bus in the contract requirements. The conformity with the provisions of prerogative of maintenance/ repair this Agreement and the shall be remain with the Operator Maintenance Manual, and fails to as per his best ability and commence remedial works within Judgement. No recovery of any [15 (fifteen)] days of receipt of a type need to be levied on Operator notice in this regard from the in relation with this clause. Authority, the Authority shall, without prejudice to its rights under this Agreement including Termination thereof, be entitled to Page 47 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) undertake such remedial measures at the risk and cost of the Operator, and to recover its cost from the Operator. In addition to recovery of the aforesaid cost, a sum equal to [20% (twenty per cent)] of such cost shall be paid by the Operator to the Authority as Damages. The Parties agree that the Authority shall not in any manner be liable for any damage to, or deterioration in, a Bus occurring on account of the remedial measures taken hereunder. 80 Page Number Tests We request Authority that No Change. 144 Operator shall be responsible of Clause For determining that the contractual obligations and Number 19.4 maintenance of Bus conforms to accordingly maintenance of buses the Maintenance Obligations, the shall be carried out by Operator. Authority may require the Operator Authority may conduct any test on to carry out, or cause to be carried the bus the cost of same need to be out, the tests specified by it in bear by Authority only. accordance with Good Industry Practice. The Operator shall, with due diligence, carry out or cause to be carried out all such tests in accordance with the instructions of the Authority and furnish the Page 48 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) results of such tests to the Authority within [15 (fifteen)] days of such tests being conducted. One half of the costs incurred on such tests shall be reimbursed by the Authority to the Operator. Provided, however, that the Authority shall not bear any costs hereunder for and in respect of Tests which have failed. 81 Page Number Remedial measures We request authority to limit the No Change. 144 overall liability of the Operator Clause 19.5.1 The Operator shall repair or under the agreement, either Number 19.5 rectify the defects or deficiencies, if through total fines or all other any, set forth in the Maintenance fines or aggregate fines, whether Inspection Report or in the test the liability arises as a result of results referred to in Clause 19.3 single act or a series of act should and furnish a report in respect be limited to a maximum of an thereof to the Authority within [15 amount of equal to 1% of the total (fifteen)] days of receiving the payment received by Operator. Maintenance Inspection Report or the test results, as the case may be.
19.5.2 The Authority shall require the Operator to carry out or cause to be carried out tests, at the cost of the Operator, to determine whether the remedial measures Page 49 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) have brought the Buses into compliance with the Maintenance Obligations and Safety Requirements, and the procedure set forth in this Clause 19.5 shall be repeated until the maintenance of Buses conforms to the Maintenance Obligations and Safety Requirements. In the event that remedial measures are not completed by the Operator in conformity with the provisions of this Agreement, the Authority shall be entitled to recover Damages from the Operator at the rate of [0.01]% of the Performance Security. 82 Page Number KEY PERFORMANCE INDICATORS We request authority to kindly No Change. 145 Clause – Reliability modified criteria as the reliability Number 20.2 asked as per clause 20.2.3 is very 20.2.1 The Parties agree that the stringent, therefore we request that average reliability of all Buses in reliability with reference to clause the Fleet shall be measured on a 20.2.2 & 20.2.3 shall be equal to quarterly basis in terms of the or more that 0.35 (zero point three number of Breakdowns per [10,000 five). (ten thousand)] kilometres travelled by the Buses (the “Reliability”). 20.2.2 The Reliability hereunder shall be equal to the quotient of the Page 50 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) cumulative distance travelled by all Buses divided by the aggregate number of Breakdown of all such Buses multiplied by [10,000 (ten thousand)]. 20.2.3 The Operator agrees that the Reliability for the Buses determined in accordance with Clause 20.2.2 shall be equal to or more than [1 (one)]. 83 Page Number Punctuality We request the Authority for the No Change. Decision 146 Clause Punctuality factor kindly consider for such occurrences Number 20.4 20.4.1 Punctuality shall be the cases where delay is caused shall be taken as per measured on a quarterly basis in due to traffic jams, morchas, actual events. terms of the percentage of on-time change in routes, adverse weather start of trips to the total number of conditions and conditions which is trips operated on a daily basis beyond the control of Operator and (“Start Punctuality”). The total thereby request authority to number of trips starting/arriving increase the punctuality time by late during the month will be 15 minutes for start of trip and 30 recorded and subtracted from the minutes for subsequent trip time. number of trips operated to arrive Subject to the above the Start at the on-time trips operated Punctuality determined in figures separately in each case. accordance shall be equal to or 20.4.2 The Operator agrees that more than [80%] and the Arrival the Punctuality for arrival at the Punctuality shall be equal to or respective destination shall be more than [70%] respectively. measured on a quarterly basis in terms of the percentage of trips Page 51 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) with on-time arrival at destination to the total number of trips operated on a daily basis (“Arrival Punctuality”). 20.4.3 The Parties agree that the Operator may exercise a relaxation equivalent to [5 (five)] minutes, for start of the bus schedule, and [10% (ten percent)] of the subsequent scheduled trip time (subject to a maximum of [15 (fifteen) minutes]) for start of subsequent schedules and arrival of trips. 20.4.4 Subject to the provisions of Clause 20.4.3, the Operator agrees that the Start Punctuality determined in accordance with Clause 20.4.2 shall be equal to or more than [90% (ninety percent)] and the Arrival Punctuality shall be equal to or more than [80% (eighty percent)] respectively. 84 Page Number Safety of Operations The clause is very stringent and No Change. 147 Clause hence request Number 20.6 20.6.1 The Parties agree that the deletion/amendment Safety of Buses in the Fleet shall be measured in terms of inverse of number of accidents per [1,00,000 Kms (One lakh kilometres)] (the Page 52 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) “General Safety”) and the number of fatalities per [10,00,000 Kms (Ten lakh kilometres)] (the “Severe Safety”), respectively. The General Safety and Severe Safety shall be calculated in terms of cumulative Bus Kms operated divided by number of accidents multiplied by [1,00,000 (One lakh)] and cumulative Bus Kms operated divided by number of fatalities multiplied by [10,00,000 (Ten lakh)], respectively.
20.6.2 The Operator agrees that the General Safety and the Severe Safety, as the case may be, determined in accordance with Clause 20.6.1 shall be equal to or more than [1 (one)]. 85 Page Number Damages for failure to achieve key The penalty percentage mentioned No Change. 148 Clause performance indicators is very high. Therefore, we request Number authority to limit the overall 20.10 The Operator shall ensure and liability of the Operator under the procure compliance of each of the agreement, either through total Key Performance Indicators fines or all other fines or aggregate specified in Article 20 and for fines, whether the liability arises as repeated shortfall in performance a result of single act or a series of during a quarter, as may be act should be limited to a Page 53 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) determined by the Authority for maximum of an amount of equal to reasons to be recorded in writing 1% of the total payment received based on passenger feedback and by Operator. inspections by the Authority, it shall pay Damages equal to [0.1% (zero point one per cent)] of the Performance Security for such shortfall in any such performance indicator. 86 Page Number Incentive for exceeding to achieve We request authority to increase No Change. 148 Clause key performance indicators the percentage of Incentive from Number 0.05% to 0.01%. 20.11 The Operator shall ensure and procure compliance of each of the Key Performance Indicators specified in Article 20 and for repeated increase in performance during a quarter, as may be determined by the Authority for reasons to be recorded in writing based on passenger feedback and inspections by the Authority, it shall pay incentive equal to [0.05% (zero point zero five per cent)] of the Performance Security for achievement in any such performance indicator. 87 Page Number Annual Assured Kilometer Request authority that no penalty As mentioned earlier, 152 Clause should be imposed on operator any event arising out Page 54 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) Number 22.4 22.4.1 The Authority agrees that incase operator are not able to run of Force Majure shall the Deployment Plan shall ensure the annual assured Kms due to be considered and the average Bus Kilometres reasons beyond the control of treated accordingly. scheduled per Bus in a continuous operator like bandhs, morchas, period of [12 (twelve)] calendar adverse weather, road blocks etc. months, commencing from the Commercial Operation Date of the We request authority to limit the respective Buses, will be no less overall liability of the Operator than {66,000} kilometers (the under the agreement, either “Annual Assured Bus Kilometre”). through total fines or all other The Annual Assured Bus Kilometre fines or aggregate fines, whether shall be subject to review by the liability arises as a result of Authority on 1st April every year. single act or a series of act should Variation in Annual Assured Bus be limited to a maximum of an Kilometre can be made by a amount of equal to 1% of the total maximum of ±10% (ten percent) payment received by Operator. from the value in previous year or at the time of signing of the Agreement, as the case maybe. 22.4.2 In the event the Operator is unable to run the Annual Assured Bus Kilometre, the Operator shall pay to the Authority a penalty calculated as below. Example: Annual Assured Bus Kilometer = 50,000 km Actual Bus Kilometer run by Operator = 45,000 km Page 55 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) Penalty Amount = (Annual Assured Bus Kilometer – Actual Bus Kilometer run) x GCC rate = (50,000 - 45,000) x GCC rate. 88 Page Number TRAINING AND DEPUTATION The provision for Simulator and No Change. 154 Clause training room need to be deleted. Number 23 23.3.1 Training courses, as may be TML will make sure to provide required by the Authority prior to adequate training to drivers & the Commercial Operation Date, staffs. shall be conducted by the Operator at the Maintenance Depots or a location nominated by the Authority. 23.3.2 The Operator shall procure that the following minimum facilities shall be installed and operated at the training premises: (a) air-conditioned lecture halls; and (b) any other facilities and infrastructure required for conducting the training in accordance with the provisions of this Agreement. 23.3.3 The driving training simulator to be provided by the Operator shall be a computer controlled visual system showing Page 56 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) the road and signals ahead and interfaced with the driver’s controls. The simulator shall include: (a) A driver’s desk mounted within a motion simulated driving cab; (b) a driver instructor’s console including a steering wheel, [gear transmission], for inputting information and observing the driver’s technique along with printing facilities for recording the proceedings; (c) adequate margin in design of software and hardware to accommodate minor changes/ addition of features in future, if required; (d) a design that shall accommodate road/signalling features of the section through video generated graphics for at least [10 kms (5 kms in each direction)]; and (e) other features in accordance with Good Industry Practice. 23.3.4 A computer based training (CBT) module to be provided by the Operator shall simulate fault Page 57 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) finding steps required to be taken by maintenance staff in accordance with Good Industry Practice. 89 Page Number Security Request authority for security No Change. 163 Clause within the Buses for the prevention Number 28.2 28.2.1 The Operator acknowledges of terrorism, hijacking, sabotage and agrees that unless otherwise and/or specified in this Agreement it shall, similar acts or occurrences, at its own cost and expense, authority in consultation from provide or cause to be provided state police may provide the security within the Buses for the Marshal/Guard/ commando in prevention of terrorism, hijacking, every bus free of charge. sabotage and/or similar acts or occurrences; provided that the Authority and the Operator may at any time mutually enter into an agreement to jointly provide security services in the Buses. 90 Page Number Liability for defects after We request authority that since the No Change. 183 Clause Termination ownership of buses belongs to Number 34.1 Operator, therefore for contracted The Operator shall be responsible buses need of defect liability period for all defects and deficiencies in does not arise. Therefore, request the Buses and Maintenance Depot Authority to suitably amend the for a period of [180 (one hundred clause. and eighty)] days after Termination, and it shall have the obligation to repair or rectify, at its own cost, all defects and deficiencies observed by the Authority in the Buses Page 58 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) during the aforesaid period. In the event that the Operator fails to repair or rectify such defect or deficiency within a period of [15 (fifteen)] days from the date of notice issued by the Authority in this behalf, the Authority shall be entitled to get the same repaired or rectified at the Operator’s risk and cost so as to make the Buses conform to the Maintenance Obligations. All costs incurred by the Authority hereunder shall be reimbursed by the Operator to the Authority within [15 (fifteen)] days of receipt of demand thereof, and in the event of default in reimbursing such costs, the Authority shall be entitled to recover the same from the Escrow Account. 91 Page Number SCHEDULE-U - PENALTIES Most of the penalty mentioned in No Change. 283 schedule U is qualitative type and very subjective in nature and does not have clear cut quantified methodology regarding procedure of imposing penalty. Therefore, these high penalties will be used arbitrarily against
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RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) operator. Moreover, penalties like dirty vehicle, lights malfunctioning, damaged panel/ glass/ seat etc. are very subjective and may happened while bus is in transit.
We request authority to limit the overall liability of the operator under the agreement, either through total fines or all other fines/ penalty, whether the liability arises as a result of single act or a series of act should be limited to a maximum of an amount of equal to 1% of the total payment received by operator or 1% amount of average payment of last three payment periods. 92 Depot Queries As per the attached RFP, we have No Change. to develop the Depot in all respect including Main incoming Power arrangement. Authority will responsible to do the Incoming Power arrangement permission only. We request Authority to provide all civil work of depot.
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RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) Only chargers and its related infra shall be in scope of bidder
Also as per page 33& 34 , it was mentioned that they have ready depot plot for parking of electric buses, please clarify that what are the facilities available at these locations.
Also do we need to develop small depots are various locations or 3 depots only at Guwahati, Jorhat and Silchar.
Some of the points need clarification are- • Authority must provide the space such that we can supply power to charger from S/S in 250 mtr radius area. • Main one point of Water supply must be provided by Authority. • Scope for Depot Parking pad, Compound wall, office buildings etc is not cleared. It should be Authority scope • Requirement of water and sewage drainage system in nearby area, to Page 61 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) connect the depot outlet to same, with necessary permissions. Shall be in Authority scope. 93 Page Number General Design Features of the Bus 1.Front Impact loads mentioned Front Impact loads 65 Clause are not part of UBS-II or CMVR may not be required. Number 2(vi) vi) The bus structure shall meet requirements and not applicable to the requirements of structural Buses. There is no specific test strength, stability, deflection, reference for front impact testing of vibration etc. amongst others for at buses. Request for deletion of this least the following main loads: requirement. Static Loads, Dynamic loads, 2.Other main loads are evaluated Single wheel bump loads, Double as per UBS-II Bus body design type wheel bump (diagonally opposite) approval. loads Braking and acceleration loads Front impact loads, Roll over loads, Speed breaker induced loads. Page Number Air conditioning TML shall provide additional No Change. 66 Clause Hooper type windows on the Number vii) In case of AC failure, proper air pasted side glasses. These would 4(viii) ventilation will be provided along suffice the requirement ensuring with additional cabin fans on each proper air ventilation in case of AC side of pillar on both sides of the failure. Cabin fans are not required bus and one fan in driver's cabin. additionally. One driver Fan shall be provided. 94 Page Number Battery Packs 1. Request the authority to provide As per standards. 66 Clause the additional requirements if Number 5(i) Electrically propelled vehicles must applicable for Assam. Vehicle meet and satisfy all requirements offered against the RFP meets all Page 62 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) of “code of practice for Electric CMVR, Bus Body code Propulsion system vehicles”, safety requirements. and other requirements as per AIS 2. Type approval of Electric buses 052, safety and type approval as is as per AIS 049 standard. per AIS 024 and 028, and as per 3. AIS 024 & 028 are typo errors. any other applicable standard and procedures; regulatory requirements as per CMVR and any other applicable regulations for operation in the State of Assam 95 Page Number Battery Packs 1.As the Tender / RFP requires No Change. 67 Clause eligibility criteria based on DHI- Number 5(iii) Capacity of the battery packs FAME II notification, Min Range should be adequate for 200-250 qualification criteria & test Km. of bus running on single procedure should be as per the charge with AC and passenger guidelines in FAME II only. load. The charging time from zero 2. Based on the routes & schedule to full charge should be in less provided in RFP, minimum 120 than 2 hours. mins opportunity charging shall be allowed to cover 250 kms of bus running in single charge. This may done between trips, shift change over and other appropriate intervals without disturbing the schedules. 3. Charging time should be allowed upto 3 hrs. 96 Page Number Battery Packs 1. Battery packs & other Electric As per standard.
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RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) 67 Clause Battery packs and other Propulsion systems are tested & Number 5(iv) components / units of Electric certified only once by authorized Propulsion system be tested and test agencies for compliance. Only certified to conform to said a major change in design aspect or standards not more than six specification calls for a re- testing. months prior to fitment on buses. Hence, this requirement should be Battery Packs shall be mounted on deleted as we are using proven & the chassis validated systems. 2. Location of Battery pack location should be left at OEM's discretion. This is part of Vehicle design parameters that should not be mandated. 97 Page Number Provisions for Persons with Lift mechanism for Wheel chair As per standard. 67 Clause disabilities shall be provided on the vehicle as Number 7 ramp is not feasible for 900mm The Contractor shall provide for floor height buses. ease of accessibility, guidance, anchorage of wheel chairs on- board, positioning of aids etc. system for Persons with Disabilities (PwDs) that meets the requirements as given in the Bus Code and CMVR. 98 Page Number Side Destination Board External Speakers are not provided No change. 68 Clause on the bus as the system is Number Exterior loudspeakers integrated capable of integrating 4 speakers 8.ii(b) and synchronized with the display which are fitted inside. Same needs system be fitted, one at the front to be jointly discussed for Page 64 of 69
RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) door and another speaker at the placement outside if required. rear door. 99 Page Number Rear Destination Board Exterior loudspeakers integrated No change. 68 Clause and synchronized with the display Number Exterior loudspeakers integrated system be fitted, one at the front 8.ii(c) and synchronized with the display door and another speaker at the system be fitted, one at the front rear door. door and another speaker at the rear door. 100 Page Number Windows Pasted glass windows are provided. No change. 70 Clause Hence the above requirement is Number 13 The window shall be as per the not applicable except requirement standard specifications and design. of Visual light transmittance The intermediate supporting frame should be 50% Minimum (CMVR member shall be of adequate size 11(2)) to bear the load of top fixed glass without bending during the life span of the bus. Windows shall have provision of suitable sealing to avoid ingress of dust and water and shall have proper/ efficient drainage system. Windows shall have appropriate beading to minimize vibration. Window frame should be of aluminum with powder coating and sealing with EPDM. Visual light transmittance should be 50% Minimum (CMVR
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RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) 11(2)). 101 Page Number Emergency Exit & Escape hatch 1.As per AIS 153, Roof Hatches are As per standard. 70 not mandatory for Type 1 buses. Clause In addition to emergency exits, at Hence the requirement should be Number 14(ii) least one escape hatch would be made optional or deleted. provided in roof as per bus code. A 2.Appropriate Hopper type number of additional hatches may windows shall be incorporated in also be provided for facilitating windows for facilitating ventilation ventilation in the unlikely event of in the event of air conditioner air- conditioner failure. failure. 102 Page Number Overall length (mm) Overall Length should be As clarified earlier. 71 Clause considered as 9000 +/- 500 to Number 17 900 enable participation from multiple OEM’s 103 Page Number Overall length (mm) Width should be considered as As clarified earlier. 71 Clause (2300 – 2500) ± 50 mm Number 17 (2400 – 2500) ± 50 mm 104 Page Number Overall height Max 3800mm as per CMVR will be As clarified earlier. 71 Clause provided Number 17 (2900 – 3000) ± 50 mm 105 Page Number Range in one full charge As the Tender / RFP requires As clarified earlier. 71 Clause eligibility criteria based on DHI- Number 17 Minimum 200 km with Air FAME II notification, Min Range conditioned On status qualification criteria & test procedure should be as per the guidelines in FAME II only. 106 Page Number Time required for full charge Max 3 Hrs should be allowed As clarified earlier.
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RFP document reference(s) Content of RFP requiring Sl No Points of clarification Response to queries (Section & clarification(s) page number) 71 Clause Maximum 2 Hrs Number 17 107 Page Number Suspension system ECAS requirement should be made As clarified earlier. 71 Clause optional, as Kneeling option is not Number 17 ECAS Front & Rear Fully Air required for 900mm Floor height Suspension buses. 108 Page Number Battery capacity Capacity of Battery pack should be As clarified earlier. 71 Clause at OEM’s discretion. This should Number 17 125 KWH not be mandated. 109 Page Number Number of seats 31+D shall be provided without As clarified earlier. 71 Clause wheelchair. Number 17 31 + Driver If wheel chair provision is provided with lift mechanism, 27+WC+D can be offered. This proportion shall be 95% of each Lot of Contracted Buses on a Revision requested - As it is a 110 39 shift basis during the initial three new technology 93% for first 3 No Change years of the Contract Period and years recommended 90% thereafter Revision requested - Wheel chair No Change in floor The Contracted Buses shall be arrangement in 900mm floor height but revision is 64 provided with the wheel chair 111 height is not feasible and this will number of seats have disabled persons friendly access also result in reduce number of been clarified in system. seats to 26 from 31 earlier queries.
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Revision requested - 1. It is recommended to revise the iii) Capacity of the battery packs range in single charge from 200- should be adequate for 200-250 250 km to 150 kms with provisions Km. of bus running on single for opportunity charging in As clarified earlier. 112 67 charge with AC and passenger between. This will help to achieve Please refer to that load. The charging time from zero 200kms plus in a single day response. to full charge should be in less operation. than 2 hours. 2. Also charging time less then 2 hours is requested to be revised as per manufacturer's specifications Minimum 200 km with Air conditioned on status
Revision Requested - It is As clarified earlier. recommended to revise the range 113 71 Range in one full charge Please refer to that in single charge from 200-250 km response. to 150 kms with provisions for opportunity charging in between. This will help to achieve 200kms plus in a single day operation. Maximum 2 Hrs
Revision requested - It is As clarified earlier. requested hereby to revise the 114 71 Time required for full charge Please refer to that clauses to " as per manufacturer's response. specification" for AC charging However for DC Fast charging time capping can be asked for.
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ECAS Front & Rear Fully Air Suspension
As clarified earlier. Revision Requested - ECAS is not 115 71 Suspension system Please refer to that required for city application as response. kneeling is not used. This will also has price implications- increases cost 125 KWH
Revision Requested - Battery As clarified earlier. 116 72 Battery capacity capacity should not be restricted. It Please refer to that is requested hereby to revise it to " response. as per manufacturer's specification" Sd/-
Managing Director Assam State Transport Corporation
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OFFICE OF THE MANAGING DIRECTOR ASSAM STATE TRANSPORT CORPORATION PALTANBAZAR, PARIBAHAN BHAWAN,GUWAHATI-781038
Phone (MD):- (0361) 2739552(O) Fax: (0361) 2730726 Email:- [email protected] Date: 22.10.2019
ADDITIONAL RESPONSE TO PRE-BID QUERIES
Tender Reference Number: ASTC/FAMEi/P2/0001/19-20/0560, Tender ID: 2019_ASTC_14230_1, “Selection of Bus Operator for supply, operation and maintenance of 100 electric buses on Gross Cost Contract (GCC) basis in Guwahati, Silchar and Jorhat.”
RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number) Disclaimer …. The issue of this RFP does not Rejecting any Bids without No Change. at page 2 imply that ASTC is bound to assigning any reason and or select a Bidder or to appoint the issuing any notice / Selected Bidder, as the case may opportunity of hearing, being be, for the Project and ASTC an act against the principles 1. reserves the right to reject all or of natural justice and hence any of the Bidders or Bids without ASTC being a State assigning any reason whatsoever. instrumentality should consider to delete the said stipulations from all places envisaged under the subject
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RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number) RFP. Clause 2 at Bidder: The use of the term Definition of “Bidder” as Bidder shall mean page 5 “Bidder” in the Tender means the provided in Clause 2 at page 1. Sole Bidder Single Agency offering the 5 is contradictory to Clause 2. Consortium/ JV proposal. 2.2 at Page 12. As per the 3. Government owned definition at page 5, “Bidder” enterprises can only be a “Single Agency” whereas as per Clause 2.2 at 2. page 12 it can be: 1. Sole Bidder 2. Consortium 3. Joint Venture 4. Government-owned enterprises
Please clarify. Clause 3 at Definition Conflict between Service Service Provider, Bus Operator, page 5 CL. 3: Operator/ Service Provider Provider / Bus Operator as Successful Bidder means the - Bus Operator. defined: same. CL. 12: SP / SI - The bidder who 1. in Clause 3 and as is qualified & successful in the stipulated in Clause 12 bidding process and is given the at page 5 (SP), 4. award of Contract and will be 2. in Glossary at point 37 at referred to as Service Provider page 4, (SP)/Implementation Agency. 3. in Clause 2.4(b) at page 13, 4. in Clause 2.5 at page 14, 5. in Clause 7 at page 24, 6. in Clause 4.2.7 at page Page 2 of 41
RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number) 26, 7. in Clause 4.2.11 & 4.2.12 at page 28 and similarly at various places in the subject RFP. Please clarify whether “Service Provider” is a Bus Operator or a Successful Bidder. Clause 8 at Go-live: The date of Please clarify the context, Go-live shall mean the start page 5 commencement of Operations and relevance of Go-live and date of successful operation of Maintenance phase after the detail out the phases the buses. 5. successful completion of each envisaged in clause 8 at page Phase (FAT and acceptance of the 5 overall solution by the ASTC) Clause 12 at SP / SI : The bidder who is Contrary to Clause 3 at page Service Provider, Implementing page 5 qualified & successful in the 5. Please refer to Pont No. 3 Agency, Bus Operator, bidding process and is given the above and clarify. Successful Bidder means the 6. award of Contract and will be same. referred to as Service Provider (SP)/Implementation Agency Page 6 Note: No request for change of Please note the following Please check corrigendum to be dates shall be entertained by the clauses as envisaged under published at Authority due to strict timelines the subject RFP: assamtenders.gov.in for 7. given by DHI. 1. Clause 2.8.2(e) at Page extension of dates. 17 - In order to provide prospective Bidders reasonable Page 3 of 41
RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number) time for taking the corrigendum into account, the Purchaser may, at its discretion, extend the last date for the receipt of Bids.
2. Clause 2.8.3 at Page 18 - Bidder requiring any Techno- Commercial clarification of the bid documents may contact by email or phone.
3. Clause 2.8.2(e) at Page 17 provides that in order to provide prospective Bidders reasonable time for taking the corrigendum into account, the Purchaser may, at its discretion, extend the last date for the receipt of Bids. Page 4 of 41
RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number)
And in view of our submissions made on 15.10.2019 and the serious conflicts, contradictory clauses and missing FORMATS under the subject RFP, ASTC is required to provide necessary clarification and till then suitably extend the last date of submission of Bids under RFP No. ASTC/ FAMEi/ P2/0001 /19-20/ 0560. Background Assam State Transport The said Clause being Accepted. information Corporation (“ASTC”), the State contradictory to the at Page 10 owned road Transport Definition of “Bidder” Clause Corporation of Assam, invites 2 at page 5 as well as per responses (“Bids”) to this Request point no.2 above, may be for Proposal (“RFP”) from Bus clarified and may be replaced Operators / OEMs (“Bidders”) as under: 8. for Supply, Operation and Maintenance of 100 Electric “Assam State Transport Buses on Gross Cost Contract Corporation (“ASTC”), the (GCC) basis under Phase - II of State-owned road Transport FAME India Scheme, in the cities Corporation of Assam, invites of Guwahati, Silchar and Jorhat responses (“Bids”) to this in the State of Assam. Request for Proposal (“RFP”) from “Bidders” …… Page 5 of 41
RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number)
Clause b at Any Contract that may result from The said clause is in conflict Please refer corrigendum issued Page 10 this RFP will be issued for a term with the term mentioned in on 17 Oct 2019 at 9. of 8 years after Final Go-live the RFP at Clause assamtenders.gov.in. Acceptance Date (“Term”). Clause c at ASTC reserves the right, with Contrary to “TERM” as The contract period is for 08 Page 10 concurrence of the Bidder, to stipulated in Clause (b) at years, with a provision of extend the Term of the Project for Page 10 which states that consideration for increasing a period or periods of up to one any Contract resulting from additional 02 years based on year with a maximum of two such this RFP will be issued for a ASTC’s assessment at the end extensions on the same terms and term of 8 years, it is also of 08 years. conditions, subject to ASTC’s contradictory to Article 3: obligations at law. Award of Contract at page 89 Please refer corrigendum issued 10. which provides that the on 17 Oct 2019 at Contract period shall be 16 assamtenders.gov.in. years.
Please clarify what is the term of Contract as the same is an important factor for consideration and quoting of rates. Clause d at The Bidder will download the RFP Incomplete query. Page 10 document(s) from the website www.assamtenders.gov.in. 11. Amount of INR 10,000 as tender document fee will have to be paid in the form of Demand draft in
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RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number) favour of ‘Assam State Transport Corporation’ or to following bank account number of ASTC…… Clause e at Along with the Bid, Bidders are Earnest Money Deposit 1) EMD: Revised to Rs. 1 crore Page 10 required to deposit an amount of (“EMD”) equivalent to INR INR 1.5 Crore (Rupees One crore 1.5 Crore (Rupees One crore fifty lakhs) as Earnest Money fifty lakhs) as is very high. 2) EMD submission: Modalities Deposit (“EMD”) by means of ASTC should consider to will not change. Hard copy of either (i) Demand draft in favour reduce the EMD to Rs.50 EMD to be submitted. of Assam State Transport Lakhs (Rupees Fifty Lakhs). Corporation and payable at It is worthwhile to mention Guwahati from any Scheduled here that other similar RFP/ commercial bank, or (ii) Bank Tenders also does not require guarantee in the format prospective bidder(s) to prescribed at Appendix I- Form deposit such high EMD. 11. The EMD amount shall be (Reference is drawn to: 12. that of the lead bidder in case of a 1. RFP No. NMMT/ TM/ Consortium/ JV. ENGG/ 09/2019-20 dated 16/09/2019, Navi Mumbai Municipal Transport (NMMT);
2. Bid /Proposal Ref No. 01/DSCL/19- 20/GCC/EB dated 01/07/2019, Dehradun; Please also refer to Office Page 7 of 41
RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number) Memorandum No.FEB.269/2O17/27A dated 21.08.2019 and allow bidders to submit EMD / Security Deposit / PBG as per the mandate envisaged under said Office Memorandum and accordingly amend the clauses of the RFP by issuing appropriate corrigendum. Please note that as per the said Office Memorandum all administrative departments of government of Assam and their subordinate directorates/offices/agencies, PSUs, autonomous bodies, local bodies etc. are directed to stop taking Tender Fees and start collecting Tender processing fees and start using online Bid Security/ Earnest money deposit (EMD) facility with immediate effect in place of requiring bidders to submit physical copies of DD/BC. It has also been stipulated that the said Page 8 of 41
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page number) office memorandum shall come into force with immediate effect and the department shall take all steps to ensure compliance of the said office memorandum. It is stated that the same has been issued with the approval of the Honourable Finance Minister, Govt.of Assam. Please therefore clarify the procedure that is to be followed and whether hard copy of EMD etc. is to be submitted in view of the above or not. Reference is drawn to: 1. Office Memorandum No. FEB.269 / 2O17 / 27A dated 21.08.2019 Clause h at On receipt of a Letter of The Performance Bank 1) PBG: Revised to Rs. 10 Page 10 Acceptance (“LoA”) from ASTC, the Guarantee equivalent to INR crore. successful Bidder will furnish a 20 crore is very high. ASTC 2) PBG submission: As per bank guarantee, by way of should consider to reduce RFP. 13. performance security, equivalent the PBG to Rs.5 Crores 3) EMDs of all unsuccessful to INR 20 crore on or before the (Rupees Five Crores). It is bidders will be returned signing of the subsequent worthwhile to mention here and not encashed by Contract, typically within 15 days that other similar RFP/ ASTC. For the successful Page 9 of 41
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page number) from notification of the LoA, Tenders also does not require bidder the EMD will be unless specified to the contrary. prospective bidder(s) to returned once the Bidder The performance security amount deposit such high submits the PBG. shall be that of the lead bidder in Performance Bank 4) Only one PBG shall be case of a Consortium/ JV. Guarantee. submitted by the Bidder. (Reference is drawn to: 1. RFP No. NMMT/ TM/ ENGG/ 09/2019-20 dated 16/09/2019, Navi Mumbai Municipal Transport (NMMT);
2. NIT No.: 44/ASSCCL/2018 dated 24.01.2019 (Amaravati, Andhra Pradesh); 3. Bid /Proposal Ref No. 01/DSCL/19- 20/GCC/EB dated 01/07/2019, Dehradun; The said clause is also contradictory to the provisions as envisaged under Clause 9 at page 111. Please clarify whether Performance security is to be Page 10 of 41
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page number) accorded before the Agreement i.e within 15 days from notification of the LoA or after i.e. no later than 30 (thirty) days from the date of Agreement. There is No Appendix III (Form-1) as stipulated under clause D at page 20, Please clarify whether, in case the Successful Bidder undertakes to submit the Performance Guarantee as per Clause 9.1 (Schedule-D- reduced amount), within the time stipulated, ASTC may still proceed with the Cancellation and further encash EMD furnished by the Bidder under this RFP ? Please clarify whether ASTC vide the subject RFP has required the Successful Bidder to submit 2 (two) Performance Bank Guarantees of Rs. 20 Crores each, i.e. 1. Rs. 20 Crores PBG within 15 days from Page 11 of 41
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page number) notification of the LoA.
2. Rs. 20 Crores PBG no later than 30 (thirty) days from the date of Agreement. Clause No commitment of any kind, Clause being contrary to No change. 2.1(c) at contractual or otherwise shall principles of natural justice Page 11 exist unless and until a formal and ASTC being a State written Contract has been instrumentality should executed by or on behalf of the consider to delete the said 14. Purchaser. Any notification of stipulations from all places preferred Bidder status by the envisaged under the subject Purchaser shall not give rise to RFP. any enforceable rights by the Bidder... Clause Technical Bids shall be received Terms pertaining to bid Technical and financial bids to 2.1(g) at by the Purchaser on the e- submission are unclear and be submitted online at Page 11 Procurement portal, Clause 2.1(g) at Page 11 is assamtenders.gov.in. www.assamtenders.gov.in, contradictory to Clause 3 at Additionally, only the hard copy before the time and date specified Page 20 as at Clause 3(a) at of the technical bid should be in the RFP. Original copy of the page 20 it is provided that submitted at ASTC’s office. 15. EMD and hard copy of Technical “Bidders are required to Proposal shall also be submitted submit the bid both in online to: MD, Assam State Transport (soft copy) and offline (hard Corporation, Paltan Bazaar, copy) mode. The offline Guwahati 781008 documents are to be submitted in a single cover envelope. It should be duly Page 12 of 41
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page number) sealed and signed. Also, a scanned copy of these original documents needs to be submitted online as part of the online bid submission. And Clause 3(d) at page 20 it is envisaged that “Only Technical Proposal must be submitted in hard copy”.
Please clarify how Bids submission has to be made. Clause 2.1(f) Proposals must remain valid for Please clarify whether EMD EMD will not be forfeited. at Page 11 120 days after the submission of the Bidder will be forfeited date. or not in case ASTC is unable to complete the tendering process /public 16. procurement process within the Bid Validity period and where the Bidder does not extend the validity period of the bid beyond 120 days.
Clause 2.2 Bids may be submitted as a single Please refer to point no. 2 1) Partnership / proprietorship at Page 12 entity or as Consortium as above. Clause 2.2 at Page 12 can be Bidders. described below. is contradictory to Definition 2) Companies registered under 17. a) Sole Bidder of “Bidder” as provided in Companies Act 2013 are The Sole Bidder must be a Clause 2 at page 5. eligible to bid as Bidders. company, which has the Page 13 of 41
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page number) capabilities to deliver the entire Corresponding clause states scope of work as mentioned in the that Sole Bidder must be a RFP. The Sole Bidder cannot bid company. as a part of any other Consortium Bid under this RFP. Sole Bidder It further states that should not be a blacklisted entity Consortium should not have by any Government Agency. more than 2 members to b) Consortium submit their Bid and Each of Consortium should not have more the members must be a than 2 members to submit their company. Bid. One of the member should be Whereas under Clause 4.1 (1) the Lead bidder. Each of the at Page 23 (please refer to members must be a company point 26 below) of RFP it is which has the capabilities to stated that bidder or deliver the entire scope of work as consortium partner can be : mentioned in the RFP. Each 1. Company member can be a part of only one 2. Partnership consortium. None of the members 3. Limited Liability should be a blacklisted entity by Partnership any Government Agency. As entity may be one which c) In case of Consortium/ JV: is registered under i. The JV/Consortium shall Companies Act 1956 or LLP nominate a representative who Act 2008 or the Partnership shall have the authority to Act 1932. conduct all business for and on behalf of any and all the parties of Please therefore clarify the JV/Consortium during the whether partnership / bidding process in the event the proprietorship can also be JV/Consortium is awarded the Bidders or only Companies Page 14 of 41
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page number) contract, during the contract registered under 1956 Act executions can be Bidders under the subject RFP.
Please also clarify whether Companies registered under Companies Act 2013 are eligible to bid as Bidders under RFP or not in view of specific stipulation (in Clause 4.1 (1) at Page 23) that Bidder has to be Company registered under 1956 Act (and no mention of Companies Act 2013).
Clause 2.3 The Bidder shall be deemed to Please refer to pre-bid No Change. No queries were at Page 13 have carefully examined the meeting dated 15.10.2019. raised by your representative Terms & Conditions, Scope, We would like to inform you during the pre bid meeting. Service Levels, Specifications, and that no clarification or Schedules of this RFP. If bidder answers came to be provided has any doubts/clarifications as to our queries. 18. to the meaning of any portion of the Conditions or the Please consider the same to specifications he shall, before the be of vital importance and last date for submission of Pre-Bid provide the requested Queries, set forth the particulars clarifications at the earliest thereof and submit them to as Purchaser in writing in order that ASTC has to take timely Page 15 of 41
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page number) such doubt may be removed or actions and in a manner that clarifications are provided. is lawful. ASTC being a state instrumentality is expected to act fairly and maintain utmost transparency in its actions as such our queries must be taken into consideration and replied duly. Clause Where the Bidder’s ability to ASTC should consider not to No Change. As per RFP. 2.6(iii) at survive as an independent to effectuate transition of the Page 16 corporate entity is threatened or is project to a successor agency lost owing to any reason merely upon the whatsoever, including inter-alia “filing” of any bankruptcy the filing of any bankruptcy proceedings against the proceedings against the Bidder, Bidder or merely upon any failure by the Bidder to pay “institution” of winding up any of its dues to its creditors, the proceedings against the institution of any winding up Bidder. Similarly, ASTC must 19. proceedings against the Bidder or not construe the position of the happening of any such events the Bidder to have become that are adverse to the commercial unviable merely commercial viability of the Bidder. on the occurrence of above In the event of the happening of events and instead continue any events of the above nature, with the Bidder till such time the Purchaser shall reserve the the Bidder is adjudicated by right to take any steps as are an appropriate forum under necessary, to ensure the effective law to be bankrupt or transition of the project to a insolvent. Page 16 of 41
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page number) successor agency, and to ensure business continuity. Please clarify the intent of ASTC and the clause Clause Termination for convenience: Clause is ambiguous and No Change. 2.6(v) at The Purchaser may at any time needs to revised. Page 16 terminate the Contract in whole or in part for convenience by giving written notice of sixty (60) days to the bidder. In the event of 20. termination under this para (e), the financial payments, if any, to be paid to the bidder shall be either mutually decided between the Parties or through third party determination/ arbitration at that point of time. Clause Failure to comply with the All Formats as stipulated No change. 2.7(b) at requirements of this paragraph under RFP are either not For PBG please refer Appendix I Page 15 may render the Bid non-compliant available or misquoted. : Form 12 and the Bid may be rejected. Bidders must: Further, the Disclaimer as • Include all documentation stipulated at page 2 clearly 21. specified in this RFP; states that “This RFP • Follow the format of this includes statements, which RFP and respond to each reflect various assumptions element in the order as set and assessments arrived at out in this RFP by ASTC in relation to the Project.
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page number) Such assumptions, assessments and statements do not purport to contain all the information that each Bidder may require.
The assumptions, assessments, statements and information contained in this RFP may not be complete, accurate, adequate or correct. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. Therefore in view of the above disclaimer, and queries raised herein and details of missing Formats shared herein by the undersigned, ASTC must first provide all necessary details and Formats and make suitable corrections in the subject RFP before proposing any Cancellation to a Bidder for Page 18 of 41
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page number) its failure (assumptuous) to comply with the requirements of the clause 2.7(b) Please provide the requested details & necessary FORMATS (Appendix-III- Form-I etc.). Clause 2.8.4 A. Right to Terminate the Process Rejecting any Bids without No change. These are standard (A) at Page Notwithstanding anything assigning any reason and or clauses as per CVC guidelines. 18 contained in this RFP, the issuing any notice / Purchaser reserves the right to according any opportunity of accept or reject any Bid and to hearing to a Bidder shall annul the Bidding Process and amount to an act against reject all Bids at any time without undertaken in violation of any liability or any obligation for principles of natural justice such acceptance, rejection or and hence ASTC being a annulment, and without assigning State instrumentality should 22. any reasons thereof. consider to suitably modify 1) The Authority reserves the right the said clause to include to reject any Bid and appropriate remedial opportunity the Bid Security if: accorded to a bidder or ------issuance of show cause iii) …….If such disqualification/ notice to a bidder or rejection occur after the Bids have opportunity of hearing being been opened and the lowest afforded to a Bidder to Bidder gets disqualified/ rejected, present its case / then the Purchaser reserves the clarification before taking right to: such drastic steps / rejection Page 19 of 41
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page number) a. invite the remaining Bidders to of Bids and / or appropriate submit Bids in accordance with the Bid Security terms of RFP and or b. take any such measure as may Please clarify as to how be deemed fit in the sole would ASTC (as per clause discretion of the Purchaser, 2.8.4(A)(iii) again invite including annulment of the remaining Bidders to submit Bidding Process. Bids in terms of RFP once rejection occurs after the Bids have been duly opened and the lowest Bidder is disqualified or rejected.
Clause 2.8.4 C. Earnest Money Deposit (EMD) Please note that as per the No change. (C) at Page a. Bidders shall submit an EMD Office Memorandum Hard copy of EMD to be 19 in the form of a demand draft OR No.FEB.269/2O17/27A submitted. bank guarantee (in the format dated 21.08.2019 all specified in Appendix I: Form 11 administrative departments issued by a scheduled commercial of government of Assam and bank in favour of "Assam State their subordinate 23. Transport Corporation" payable at directorates / "Guwahati" and should be valid offices/agencies, PSUs, for 6 months from the last date of autonomous bodies, local submission of the Bid. bodies etc. are directed to stop taking Tender Fees and start collecting Tender processing fees and start using online Bid Security/ Page 20 of 41
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page number) Earnest money deposit (EMD) facility with immediate effect in place of requiring bidders to submit physical copies of DD/BC. It has also been stipulated that the said office memorandum shall come into force with immediate effect and the department shall take all steps to ensure compliance of the said office memorandum. It is stated that the same has been issued with the approval of the Honourable Finance Minister, Govt.of Assam. Please therefore clarify the procedure that is to be followed and whether hard copy of EMD etc. is to be submitted in view of the above or whether the deposits are to be made electronically/ online. Clause 2.8.4 D. Performance Bank Guarantee The clause is required to be As clarified earlier. (D) at Page (PBG) suitably modified. 24. 20 On receipt of a Letter of There is No Appendix III Acceptance (“LoA”) from ASTC, the (Form-1) as stipulated under Page 21 of 41
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page number) successful Bidder will furnish a clause D at page 20, bank guarantee, by way of Please clarify whether, in performance security, equivalent case the Successful Bidder to INR 20 crore on or before the undertakes to submit the signing of the subsequent Performance Guarantee as Contract, typically within 15 days per Clause 9.1 (Schedule-D- from notification of the LoA, reduced amount), within the unless specified to the contrary. time stipulated, ASTC may In case the successful Bidder fails still proceed with the to submit Performance Guarantee Cancellation of Bids and within the time stipulated, ASTC further encash EMD may at its sole discretion cancel furnished by the Bidder the LoA without giving any notice under this RFP ? and encash the EMD furnished by Please clarify whether ASTC the Bidder, in addition to any vide the subject RFP has other right available to it under required the Successful this RFP. Bidder to submit 2 (two) The Performance Guarantee Performance Bank furnished by the successful Guarantees OR only 1 Bidder shall be in the manner Performance Bank prescribed at Appendix III (Form- Guarantee. 1). The successful Bidder shall Please clarify when is the ensure, the Performance Successful Bidder required to Guarantee is valid for 6 years submit the Performance from the date of signing of Bank Guarantees under the agreement and during the term of subject RFP. the subsequent Contract (any renewal) and for a period of 60 days beyond all contractual Page 22 of 41
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page number) obligations, including warranty terms. Clause 3 at a. Bidders are required to submit Clause d at page 20 states As clarified earlier. Page 20 the bid both in online (soft copy) Only Technical Proposal and offline (hard copy) mode. The must be submitted in hard offline documents are to be copy. submitted in a single cover Please clarify in clear terms 25. envelope. It should be duly sealed whether Bid submission is to and signed. Also, a scanned copy be made ONLINE or OFFLINE of these original documents needs to be submitted online as part of the online bid submission. Clause 4.1 Eligibility & Evaluation Criteria. Clause 6.2. in Appendix -1 at 1) Company/Partnership (1) at Page Eligibility Condition at Clause 4.1: serial no. 1. Form 2 wants firm/ LLP can participate 23 a) Bidder must be a single entity Details of the Bidder : Name in the bid. or a consortium of not more than and address of the bidding 2) Please refer to two companies to submit their Company and at serial no. 2 Corrigendum dated 17 Bid. it requires Incorporation Oct 2019 issued at b) Lead bidder and consortium status of public limited / assamtenders.gov.in partner (in case of consortium) private limited entity etc. – 26. should be incorporated/registered Please clarify whether only a in India under the Companies Act Company can be a Bidder 1956 for at least 5 years* or LLP and participate in the subject Act 2008 or the Partnership Act RFP ? 1932. Please refer to point No. 16 (Proof Document Required: a. above and provide suitable Certificate of Incorporation) clarifications. c) In case of a single Bidder, the ASTC must consider, in view Bidder has to be mandatorily an of corrigendum issued in Page 23 of 41
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page number) OEM vehicle manufacturer. similar RFP/ Tenders and d) If the Bid is through a not make it mandatory for JV/Consortium, then the Bidder to comprise of OEM JV/Consortium must mandatorily vehicle manufacturer. include an OEM Member and a It may be clarified that Bus Operator Member or a bus Operator may also be sole dealer meeting respective bidder. Further, to consider qualifications for these entities. any logistic operator having Lead Member of the Consortium more than 300 Buses / may be either of these two Trailers having an annual entities. turnover of over to 75 crores in a consecutive three years can also be a bidder. Reference in this regard is drawn to Corrigendum dated 10.10.2019 bearing no. RSRTC/EB/19-20/310 Clause 4.1 The bidder/lead bidder (in case of Please clarify the reason why It is a typo error. Annual (2) at Page consortium/JV) must have in Clause 4.1 (2) at Page 23 Turnover & Net worth of the 23 minimum annual turnover of INR states that annual turnover Bidder can be in any three of 200 crore (two hundred crore) in of Bidder in any three of the the immediately preceding four any three of the immediately immediately preceding four financial years. preceding four financial years financial years ending March 27. ending March 31, 2019. 31, 2019 i.e. FY 2015-16, FY Last 4 financial years are FY 2016-17, FY 2017-18, FY 2015-16, FY 2016-17, FY 2017- 2018-19, is required whereas 18, FY 2018-19. in Appendix-I Clause 6.4. -I Form 4: in “Financial Statements” Annual Page 24 of 41
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page number) Turnover & Net worth of the Bidder has only been asked for specific 3 years i.e. 2016 – 2017, 2017 – 2018, 2018 – 2019 (instead of any three of the immediately preceding four financial years) Clause 4.1 Bidder/ lead bidder (in case of Please clarify the reason why It is a typo error. The Bidder (3) at Page consortium/JV) should have a ASTC in Clause 4.1 (3) at should have a minimum 23 minimum positive net worth of Page 23 states that Bidder/ positive net worth in each of the INR 50 crore in each of the last 4 lead bidder (in case of last 4 financial years. financial years ending March 31, consortium/JV) should have 2019. a minimum positive net Last 4 financial years are FY worth in each of the last 4 2015-16, FY 2016-17, FY 2017- financial years ending March 18, FY 2018-19. 31, 2019 i.e. FY 2015-16, FY 2016-17, FY 2017-18, FY 2018-19, whereas in 28. Appendix-I Clause 6.4. -II Form 4: in “Financial Statements” Annual Turnover & Net worth of Both Members (in case of Consortium), has only asked for Positive Networth of specific 3 years i.e. 2016 – 2017, 2017 – 2018, 2018 – 2019 (instead of each of the last 4 financial years). Page 25 of 41
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page number) Please clarify why ASTC has asked for Applicants to enclose certificate from its Statutory Auditors stating its total turnover & net worth during each of the past 3 financial years only in place of each of the last 4 financial years).
Clause 4.1 …….. Eligibility Criteria, however, ASTC should consider that Accepted. Please refer to (13) at Page the Lead Member shall be solely for satisfying the Financial Corrigendum dated 17 Oct 2019 25 responsible for satisfying the Capacity i.e. Net Worth / issued at assamtenders.gov.in Financial Capacity. Annual Turnover under Eligibility Criteria, credentials of all members of the consortium should be considered instead of only 29. the Lead Member.
Reference in this regard is drawn to Corrigendum dated 10.10.2019 bearing no. RSRTC/EB/19-20/310, Tender ID No. 2019_RSRTC 164789 1, Rajasthan. Clause b at OEM should ensure that at the FAME India Scheme Phase II No change. 30. Page 10 time of supply of buses, all the Notified on 8.03.2019 buses should satisfy minimum pursuant to S.O. 830 (E) Page 26 of 41
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page number) technical eligibility criteria notified dated 13th March 2015 under FAME India Scheme Phase II and also should satisfy Phased Please clarify the Manufacturing Programme contradiction to Clause 5.4 (Localisation) as notified by DHI (a) at Page 36 from time to time. Supply of buses conforming to the Specifications and Standards set forth and in accordance with the provisions of this RFP. (Urban Bus Specifications - II issued by Ministry of Urban Development, GOI in April 2013, the AIS 052 – Bus Body Code issued by the Automotive Research Association of India (“ARAI”) in 2015, and the Central Motor Vehicles Rules, 1989). Clause 4.2.4 Right to Accept Any Bid and To Clause not sustainable in the No change. at Page 26 Reject Any or All Bid(s): eyes of law, Please modify ASTC reserves the right to accept suitably. or reject any Bid, and to annul the Bidding Process / public 31. procurement process and reject all Bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any Page 27 of 41
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page number) obligation to inform the affected Bidder or Bidders of the grounds for ASTC action. Clause 4.2.7 Upon the Successful Service ASTC is a State No change. at Page 26 Provider complying the terms and Instrumentality and is conditions of the LoA, the service expected to act fairly and provider’s agreement shall be transparently and as such all signed between the successful terms and conditions must bidder and the authority. The be disclosed at this threshold terms and conditions of this as such Clause 4.2.7 at Page tender shall constitute the major 26 does not appropriately part of the agreement. Such stipulates the terms and agreement may have all therefore ASTC must clarify correspondence (to be discussed at this juncture all additional and agreed upon separately) clauses and/or provisions between authority and the that further explain or clarify 32. successful bidder and additional provisions of the RFP. ASTC clauses and/or provisions that should consider not to further explain or clarify modify critical terms of the provisions of this RFP or certain service provider agreement at provisions which Authority may a date subsequent to the be required to include as per law opening and or adjudging of or being a publicly owned a bidder as successful as institution, as per its practices. that shall lead to dispute and ASTC hereby reserves the right to affect the overall working modify the terms of the service under this RFP adversely. provider agreement. It is clarified that the issuance of the Letter of ASTC must therefore provide Acceptance shall be followed by suitable clarification and Page 28 of 41
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page number) signing of the service provider rectifications. agreement and the successful bidder shall commence the project on receipt of Letter of Acceptance. The signing of the service provider agreement shall be completed such time as the Authority may specify. Clause 4.2.9 Failure of the successful bidder to In view of the above where No change. at Page 27 agree with the Draft Legal terms are yet to be certain Agreement and Terms & and crystalized, no failure of Conditions of the RFP shall the successful bidder can be constitute sufficient grounds for assumed or be formed a the annulment of the award, in basis to annulment the which event ASTC may award the award nor can accord the contract to the next best value Purchaser an option to award 33. bidder or call for new proposals the contract to the next best from the interested bidders. value bidder or call for new proposals. ASTC may therefore consider to suitably modify the said clause and delineate now all binding terms that shall govern the parties and the works under the present RFP. Clause Dispute Resolution & Arbitration Please modify suitably to ASTC shall adhere to all 4.2.11 at make the same in line with government rules and 34. Page 27 the Arbitration and regulations. Any necessary Conciliation Act, 1996 read- changes shall be carried out at Page 29 of 41
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page number) with Amending Act of 2015 & the time of signing the final 2019. agreement.
Clause Initial Proposal scrutiny will be No Checklist Provided under As per the forms provided in 4.2.12 at held and to confirm that the RFP. ASTC may provide Appendix I Page 27 Proposals do not suffer from the the requisite Checklist or infirmities detailed below. The clarify the clause. proposal will be treated as non- 35. responsive, if a Proposal is found to have been: - Submitted without the documents requested in the checklist Clause 4.4 d) In the event that two or more No definition of “Preferred The said clause is removed at Page 29 Bidders quote the same Rate (per Bidder” provided in the RFP (Clause 4.4.1 (d) (iii)) kilometer per Bus - GCC rate) for as such it is totally unclear & the Project, ASTC may: ambiguous as to under the iii. ASTC may either choose to corresponding clause how accept the Proposal of the does ASTC choose to accept 36. Preferred Bidder or invite him for the Proposal of the “Preferred negotiations. Bidder” in the event where two or more Bidders quote the same Rate. As no favouritism can exist, ASTC is requested to provide suitable clarification. Clause 5.4 The Operator shall before the At Appendix-1 at 6.5. Form Bidder shall be required to 37. (1) at Page deployment of buses undertake 5: Undertaking for Bus procure because at the end of 36 and complete the following tasks: Ownership or Operational the contract the ownership of Page 30 of 41
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page number) a) Procure 100 number of Experience at page 46 the buses should be transferred fully built 9-meter Midi AC permits to provide details to ASTC. Electric Buses as per relating to ownership of technical specification buses as well as contractual included in RFP; right of buses. i) The ownership of the Please clarify whether Bidder Contracted Buses shall can participate in the subject remain with the Operator Tender by Contracting for throughout the Agreement 100 Buses or shall a bidder period. All the Buses shall be required to procure and be registered in the name of register in its name 100 Operator; buses.
Clause 5.4 Develop, Operate and Maintain Please clarify and specify to As per the RFP. (3) at Page Charging infrastructure what extent costs towards 39 charging infrastructure, cost of charging equipment, transformer and other civil costs for installation for 38. charging of buses shall have to be incurred by the Bidder. Please also clarify the position and status of ASTC qua the said activities.
Appendix 1 - (5) We acknowledge the right of Requiring the Bidder to issue No change. As per the RFP. Clause 5 & the Authority to reject our Bid such a declaration is against 39. Clause 8 at without assigning any reason or the fundamental principles of Page 41 & otherwise and hereby waive, to the law and contrary to the Page 31 of 41
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page number) 42 fullest extent permitted by fundamental right of any applicable law, our right to person or entity. The said challenge the same on any clause is unlawful and account whatsoever. requires to be deleted as (8) We hereby irrevocably waive such a corrigendum is any right or remedy which we may required to be issued by have at any stage at law or ASTC to effectuate such howsoever otherwise arising to change. challenge or question any decision taken by the Authority in connection with the selection of selection of the Bidder, or in connection with the selection/ Bidding Process itself, in respect of the above mentioned Project and the terms and implementation thereof.
Appendix 1 - 6.4. Form 4: Financial Statements Appendix 1 - Clause 6.4 at As clarified earlier, Bidder Clause 6.4 : Page 44 is completely should have a positive net at Page 44 Annual Turnover & Net worth of contradictory to Clause 4.1 worth in each of the last 4 the Bidder (Single Applicant) for (1) at Page 23 relating to financial years. year 2016 – 2017, 2017 – 2018, Eligibility & Evaluation 40. 2018 – 2019 Criteria. ASTC must clarify Annual Turnover & Net worth of and remove all contradictions Both Members (in case of and conflict relating to the Consortium) for year 2016 – 2017, Eligibility and / or 2017 – 2018, 2018 – 2019 Evaluation Criteria and Notes : without removing such Page 32 of 41
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page number) Audited Balance sheet and Profit infirmities no process under & Loss account statement of the the subject RFP can be Bidder (Lead Bidder in case of lawfully undertaken by ASTC Consortium) for each of the last 3 (state instrumentality). audited financial years shall be Corrigendum thus needs to submitted as supporting evidence. be issued and suitable 2. Applicants shall also enclose changes need to be certificate from its Statutory effectuated in the said Auditors stating its total turnover clause. & net worth during each of the Please clarify the reason why past 3 financial years. In case the ASTC in Clause 4.1 (3) at applicant does not have a Page 23 states that Bidder/ Statutory Auditor, it shall provide lead bidder (in case of the requisite certificate from consortium/JV) should have Chartered Accountant a minimum positive net Firm/Chartered Accountant that worth in each of the last 4 ordinarily audits the annual financial years ending March account of the party. 31, 2019 i.e. FY 2015-16, FY 2016-17, FY 2017-18, FY 2018-19, whereas in Appendix-I Clause 6.4. -II Form 4: in “Financial Statements” Annual Turnover & Net worth of Both Members (in case of Consortium), has only asked for Positive Networth of specific 3 years i.e. 2016 – 2017, 2017 – 2018, 2018 – Page 33 of 41
RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number) 2019 (instead of each of the last 4 financial years). Please clarify why ASTC has asked for Applicants to enclose certificate from its Statutory Auditors stating its total turnover & net worth during each of the past 3 financial years only in place of each of the last 4 financial years). Please refer to point no. 26 & 27 and provide suitable clarification
Appendix-1 Relationship with the Associate as Please clarify “Associate” in Associate shall mean the at 6.5. Form per the definition provided in the this clause. consortium/JV partner. 41. 5: at page RFP 46 Appendix-1 Authority does not expect GST to Whereas in Section II, Draft ASTC shall include GST on the Clause 6.14 be applicable. If applicable it will Concession Agreement rate quoted by bidder as per at Form 14: be payable at applicable rate over For Supply, Operation and Clause 6.14, Form 14 and pay Financial the above Rate upon being Maintenance of 100 Electric to the bidder. Thereafter, the Bid Form at satisfied as to its applicability but Buses on Gross Cost bidder is responsibility for all 42. page 61 will not be part of financial Contract (GCC) basis in the the taxes, levies, duties etc. evaluation for comparison of bids cities of Guwahati, Silchar and Jorhat in the State of AssamClause 5.1.8 at page 94 states that: Page 34 of 41
RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number) The Operator shall: (b) shall be solely responsible to bear liability on account of any taxes, levies, duties etc. including GST, at all times during the Agreement Period. Clause 17 at 17. Other Technical Specifications No change. 43. page 71 While considering changes No change. made in other similar tender and referring to tender notice inviting bids (NIT) issued vide no: 44. JKSRTC/GM/P&S/J/265 dated 12-02-2018 corrigendum dated 16-02- 2018 - Range in one full charge may be stipulated as Minimum 100km) Clause 27 & Escrow Account : The Authority As per the provisions of DHI, No change. 27.1.3 at shall at all times throughout the it is required that ASTC must page Contract Period maintain in the replenish with its own 160/161 Escrow Account, a balance of at sources by issuing 3 (three) 45. least an amount equivalent to 1 months revolving Letter of (one) months’ estimated fee Credit to operator, any deficit payable to the Operator as a that may arise in revolving fund and for this maintaining such balance of purpose, the Authority shall funds.
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RFP document Content of RFP requiring Sl reference(s) clarification(s) Points of clarification Response to Queries No. (Section &
page number) replenish with its own resources, Reference in this regard is any deficit that may arise in drawn to Corrigendum dated maintaining such balance of 10.10.2019 bearing no. funds. RSRTC/EB/19-20/310, Tender ID No. 2019_RSRTC 164789 1, Rajasthan. SCHEDULE- Bus Procurement Schedule ASTC is requested to provide Revised as per DHI guidelines. G, Clause reasonable time schedule Please refer corrigendum. 46. 13.3 at page and accordingly modify the 229 clause suitably.
Technical AC capacity should be minimum Please modify it to “as per No change. 47. Specification 28 KW for 9 mtr midi bus. OEM Specifications” Technical Capacity of the battery packs We request to keep the range Please refer the corrigendum Specification should be adequate for 200-250 in single charge to 150 Km issued on 17 Oct 2019 at Km. of bus running on single and time of 75 minutes assamtenders.gov.in 48. charge with AC and passenger should be provided for load. opportunity charging to run 200-250 kms in a day, Please clarify accordingly. Technical Overall length of the bus-9000mm Please modify suitably to Please refer the corrigendum Specification keep the length of Bus upto issued on 17 Oct 2019 at 49. 9400 mm as per the assamtenders.gov.in definition of midi bus in UBS-2 Technical Overall height - (2900 – 3000) ± It should be as per CMVR, Please refer the corrigendum 50. Specification 50 mm Please clarify accordingly. issued on 17 Oct 2019 at assamtenders.gov.in
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Sl.No. Pg.No. Clause Clause Description VECV Remark Our response No. 51 92 4.2 Damages for the Authority shall pay to Revision Request- No Change. delay by the the Operator Damages in an Same penalty rate Authority amount calculated at the should be rate of [0.01% (zero point applicable for both zero one per cent)] of the authority and Performance Security for operator @0.01% each day’s delay until the fulfilment of such Conditions Precedent, subject to a maximum of [5% (five per cent)] of the Performance Security. 52 92 4.3 Damages for the Operator shall pay to the delay by the Authority Damages in an Authority amount calculated at the rate of 0.25% (zero point two five per cent) of the Performance Security for each day’s delay until the fulfilment of such Conditions Precedent, subject to a maximum amount equal to the Bid Security, and upon reaching such maximum, the Authority may, in its sole discretion and subject to the provisions of Clause 9.2, terminate the Agreement. 53 93 5.1.3. Obligations & Subject to and on the terms Key Facts - 1. Life No Change. Rights of the and conditions of this of a depot is Operator Agreement, the Operator approximately 30 As per GCC model shall, at its own cost and years or above 2. and DHI Page 37 of 41
Sl.No. Pg.No. Clause Clause Description VECV Remark Our response No. expense, procure finance for Tender Tenure is 8 guidelines, and undertake the design, years 3. maintenance is the engineering, procurement, Construction and responsibility of construction and operation designing of depot Vendor. Space for of the Maintenance Depots cost will have the same may be for the maintenance of implications on arranged by ASTC Buses and shall observe, final Rate per km under financial fulfil, comply with and which will be consideration. perform all its obligations considerably high set out in this Agreement or Revision Request - arising hereunder. Construction of Maintenance depot should be in the scope of the authority 54 104 6.1.2.d. Obligations of provide, or cause to be Revision Request As No Change. the Authority provided, reasonable per Niti Aayog's support to the Operator in Model Concession procuring electric Agreement (MCA) , transmission lines and sub- it is mandatory for station as specified in the Authority to Schedule-A, at any location provide the electric situated within 500 m (five transmission lines hundred meters) of the and sub-station at boundary of the any location Maintenance Depots.; situated within 500m of the boundary of the Maintenance depots. 55 106 6.2.b. Rights of have the right to adjust Fleet Revision Request- No Change. It will Authority Deployment Plan Please revise it to - be at the discretion Have the right to of ASTC. Page 38 of 41
Sl.No. Pg.No. Clause Clause Description VECV Remark Our response No. adjust the fleet deployment plan "within city limits". These buses are to be used for city bus operations only and not inter city services 56 106 6.2.c. Rights of have the right to levy Revision Request - Accepted. Authority Damages and/ or Penalty as Requesting the provided in this Agreement tenure of 7 days to and in the event the be revised to " Operator fails to make within 15 days of payments of such Penalty receipt of written within 7 (seven) days of notification from receipt of written notification the authority…." from the Authority in this regard, the Authority shall have the right to deduct the amount in question from the payment of the O&M Fee and/ or appropriate the same from the Performance Security of the Operator; 57 111 9.1.1. Performance The Operator shall, for the Revision Request - No Change. Security performance of its Requesting the sum obligations hereunder till to be revised to Rs. the expiry of the Contract 10 Crore Period, provide to the Authority no later than 30 (thirty) days from the date of this Agreement, an irrevocable and Page 39 of 41
Sl.No. Pg.No. Clause Clause Description VECV Remark Our response No. unconditional guarantee from a Bank for a sum equivalent to Rs. 20 crore in the form set forth in Schedule-D (the “Performance Security”). 58 117 11.1. Utilities, Notwithstanding anything to Revision Request It ASTC shall not Associated the contrary contained is requested hereby responsible for Roads and herein, the Operator shall that any activities anything related to Trees ensure that the respective related to depot entities owning the existing construction and maintenance/or its roads, right of way or maintenance of construction. utilities on, under or above road around depot the Depot Site are enabled must be in the by it to keep such utilities in liability of the continuous satisfactory use, Authority if necessary, by providing suitable temporary or permanent diversions with the authority of the controlling body of that road, right of way or utility, and the Authority shall, upon written request from the Operator, initiate and undertake at the Operator’s cost, legal proceedings for acquisition of any right of way necessary for such diversion. 59 118 12.1. Development of The Authority shall, at its Revision Request Roads leading to Site own cost and expense, Considering road Depots etc. are provide, or cause to be connectivity a major within the purview Page 40 of 41
Sl.No. Pg.No. Clause Clause Description VECV Remark Our response No. provided road connection component of bus of PWD etc. between the boundary of the maintenance, it is Maintenance Depot(s) and requested hereby to the nearest major road, no provide proper road later than the [1st (first) connection at the anniversary] of the time of full-fledged Appointed Date. signing off of the operations.
Sd/-
Managing Director Assam State Transport Corporation
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