Please ask for: Michelle Rowbottom Telephone: 01482 615059 Fax: 01482 613110 Email: [email protected] Text phone: 01482 300349 Date: Tuesday, 25 March 2014
Dear Councillor,
West Area Committee
The next meeting of the West Area Committee will be held at 18:30 on Wednesday, 02 April 2014 in The Calvert Centre, Calvert Lane, Kingston Upon Hull, Hull, HU4 6BH.
The Agenda for the meeting is attached and reports are enclosed where relevant.
Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972.
Yours faithfully,
Democratic Services Officer for the Chief Executive
Legal and Democratic Services, Hull City Council, The Guildhall, AlfredPage Gelder 1 of 130Street, Hull, HU1 2AA www.hullcc.gov.uk DX: 11934 HULL 1 Tel: 01482 300300
West Area Committee
To: Membership: Councillors P Allen, S Baker, A Bell, S Hull, D Kirk, E. Mann, C Thomas, H R Clay and K Woods.
Officers: Jane Price, Area Director for Riverside, West and Wyke Jane Redpath, Community Manager for West Michelle Rowbottom, Democratic Services Officer (5)
Public Set: Reference Library Inspector Duncan Collins, Pickering Road Police Station, Hull, HU4 6TE
Alerts: Councillor J Hewitt, Portfolio Holder for Customer and Neighbourhood Services Chief Executives Office, Kingston upon Hull City Council Guildhall Reception Press Office Group Secretariats Tom Clay, Political Assistant Viking Radio – [email protected] Yorkshire Post – [email protected] & [email protected] & [email protected] Radio Humberside – [email protected] Hull Daily Mail – [email protected] & [email protected] KCFM Radio – [email protected]
Agenda only: [email protected] Kevin Beaton, Head Teacher Sydney Smith School Derek Jennings, 15 Chatham Street, Hull HU3 6TT,Chair of Governors at Sydney Smith
Page 2 of 130
West Area Committee
18:30 on Wednesday, 02 April 2014
The Calvert Centre, Calvert Lane, Kingston Upon Hull, Hull, HU4 6BH
A G E N D A PROCEDURAL ITEMS
1 Apologies
To receive apologies for those Members who are unable to attend the meeting.
2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discolseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct.
Members Code of Conduct - Part D1 of the Constitution)
3 Public Questions There will be a period of no more than 15 minutes during which written questions may be submitted by members of the public. Unwritten questions will be taken only at the discretion of the Chair. Questions will be answered at the meeting if possible, otherwise written replies will be sent. If required, decisions will be taken under the relevant agenda item below. As the agenda is to be considered in accordance with the Council's formal committee procedures rather than a public forum, the public present will not be able to participate in the Committee's discussions on the following items. Matters may be raised further at Forums.
4 Minutes of the meeting held on 26th February 2014 7 - 18 To confirm the minutes as a true and accurate record.
NON-EXEMPT ITEMS
Page 3 of 130
5 Changes to Library Services in West Area for 2014/15 and 19 - 22 2015/16 To receive an update on changes to the library services in the West of the City.
6 Bus Stop on Anlaby Road near Meadowbank Road 23 - 32 To receive details of the consultation carried out into the relocation of a bus stop on Anlaby Road.
7 Highways Performance 33 - 34 To consider Highways Performance in the West of the City.
8 Annual Enforcement Review 2014 - Feb 2014 35 - 50 To enable the Area Committee to be consulted as requested by Planning Committee.
9 West Area Investment Plan 2014/2015 51 - 54 To receive details of Housing Investment proposed for properties in the West of the City.
10 Whitelees Court Sheltered Remodelling Update 55 - 58 To receive details of the remodelling proposed for Whitelees Court Sheltered Accommodation.
11 School Performance in West Area 59 - 64 To receive details of ongoing action to improve performance in Schools in the West Area.
12 Update on the changes to Children’s Centre operations within 65 - 74 the West Area To receive an update on changes to the operation of Children's Centres in the West Area.
13 Services provided by Voluntary Organisations in the West Area 75 - 78 To receive details of the services provided by Voluntary Organisations in the West Area.
14 Area Director’s Briefing 79 - 82 To receive a briefing on issues in the area.
15 West Area Funds Report 83 - 110 To receive and approve Area Spend from Area Budgets.
Page 4 of 130
16 Work Programme 2013-14 West Area Committee 111 - 112 To consider and add to the Work Programme for the Area Committee.
17 Resolution List - April 2014 113 - 130 To receive an update on recommendations arising from previous meetings of the Area Committee.
EXEMPT ITEMS
18 No Exempt Items THERE ARE NO EXEMPT ITEMS ON THIS AGENDA
Page 5 of 130
Page 6 of 130 West Area Committee
26th February 2014
PRESENT:-
Councillor C. Thomas (Chair), Councillor P. Allen, Councillor S. Baker, Councillor D. Kirk, Councillor E. Mann, Councillor K. Woods
IN ATTENDANCE:-
J. Price (Area Director, Riverside, West and Wyke), J. Redpath (Community Manager, West Area Team), M. Rowbottom (Democratic Services Officer), A. Walker (Assistant Head of Service, Sport, Leisure and Heritage) – Minutes 117 and 118, M. Alford (Assistant Head of Service Library Services) – Minute 119, A. King (Strategic Resources Manager – Property and Assets) – Minute 121, R. Townend (Team Manager – Network Management) – Minute 122, L. Carr (City Neighbourhood and Housing Manager) – Minute 123
APOLOGIES:-
Councillor A. Bell, Councillor H. Clay, Councillor S. Hull
Minute Description/Decision Action No. By/Deadline PROCEDURAL ITEMS 114. DECLARATIONS OF INTEREST
No declarations of interest were made in respect of the items that follow below.
115. PUBLIC QUESTIONS
The Chair confirmed that the Portfolio Holder with responsibility for Public Health had been invited to attend the meeting but had confirmed that he was unavailable.
Public Questions were submitted as follows:
A Member of the public stated that there was a problem with cars and vans parking on a grassed area on Saltash Road.
The chair confirmed that she had spoken to the member of the Area Director public and that, in conjunction with officers from Network (Riverside/West Management, it may be possible to find a solution to the problem and Wyke); City and she confirmed that a site visit would be arranged between Streetscene Ward Members, officers and the resident. Manager
A member of the public asked whether it was proposed to continue with the drainage scheme at Costello Playing Fields now that the green cycle project was not progressing at this location.
Councillor K. Woods, Ward Councillor confirmed that funding was still available and that this work would now be progressed. Page 7 of 130 1 116. MINUTES OF THE MEETING HELD ON WEDNESDAY 22nd JANUARY 2014
Agreed – That with the amendment of minute 106 (i) to clarify “that residents would be charged for receiving a different sized blue bin not for the replacement of an existing bin”, the minutes of this Committee held on 22nd January 2014, having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair.
NON-EXEMPT ITEMS Non-Key Decisions 117. GREEN SPORTS ROUTES PROJECT – COSTELLO STADIUM
The Assistant Head of Service, Sport, Leisure and Heritage presented a briefing paper which updated Members on the Green Sports Routes project and the introduction of a cycle track at Costello Stadium and Park. The introduction of a cycle track would increase sporting facilities, boost sports participation and assist in making the current facility more sustainable.
Members raised issues on: (i) the suggestion that a pre- application hearing be held to consider the plans for the cycle route at an early stage; (ii) what the benefits would be to the Stadium of this additional facility operating from this site; (iii) the need to ensure that the cost of maintenance and staffing was included in the running costs as facilities such as the BMX track and Tennis Courts had not been maintained in the past; (iv) how the City Council would fund its contribution to the construction of the facility; (v) whether there was likely to be any free use of the facility; (vi) the need to ensure that consideration is given to the provision of additional parking at the stadium as parking is a problem in this area when events were held at the Stadium currently; (vii) their view that the alternative means of accessing the Stadium, via the removable fencing on Boothferry Road, should be used , especially when there was an event to be held, as this would impact less on residents in the area; (viii) the need for consultation with residents living close to the new proposed site for the cycle route.
Members were informed that: (i) the plans for the proposed cycle route were being drawn up to ensure that the facility would be affordable; (ii) a bid for funding would then be submitted to Sport England and British Cycling; (iii) the timing of the Planning Application for the facility was not yet known; (iv) it was expected that the cycle track would increase the number of visitors to the Costello Stadium, although there were no plans to make changes to the changing facilities at the stadium; (v) use of the cycle track would be charged for and therefore income would be generated resulting in the overall subsidy for the Stadium from the Council being less; (vi) the City Council would ensure that funding for maintenance of the track was available, although the track was unlikely to need much maintenance due to the nature of its construction therefore costsPage should 8 of 130 be minimal; (vii) the 2 predicted number of visits, 32,500, was ambitious but, having spoken to cities with similar facilities, the number of visits was likely to increase gradually to the predicted level; (viii) the City Council‟s contribution would be funded from £80,000 Capital contribution and £40,000 from prudential borrowing; (ix) free use would be considered as this would promote the facility and hopefully lead to better use of the cycle route; (x) consideration was being given to how additional parking could be funded at the Stadium to ensure there was adequate provision especially when events were being held.
Agreed –
(a) That officers ensure that, when progressing with the bid and (a-b) City planning application for the green sports route project, the Culture, Leisure future parking provision at Costello Stadium is adequate and and Heritage can accommodate any increase in visitor numbers; Manager (b) That officers ensure that adequate consultation is carried out with park users, to establish how the green sports route will impact on the current use of the park, and that the residents of Costello View be consulted as the proposed site for the facility would be close to these properties.
118. SPRINGHEAD GOLF COURSE UPDATE
The Assistant Head of Service, Sport, Leisure and Heritage presented a briefing paper which updated Members on the recommendation from Cabinet to cease to operate Springhead Golf Course, from 31st March 2014, and to progress with a preferred option for the operation of the site which was to seek a partner to operate the facility as a not for profit/community use leisure facility.
Members confirmed that: (i) they endorsed the ongoing work with Groundwork to enable this organisation to operate the Springhead Golf Course and expected that the City Council would be flexible in its approach to the lease arrangements to ensure that a mutually agreed position was reached; (ii) they wished to thank the club members, residents and officers for the progress made so far in reaching an agreement around the future operation of the site; (iii) they wished to be kept informed of the timelines for final agreement for the operation of the golf course moving to Groundwork as the new golf season would be starting soon and members would need to know about payment of their fees; (iv) they wished to be assured that responsibility for the drainage at the Springhead Golf Course would remain with the City Council as this was important to mitigating flood risk to properties in the area; (v) they wished to receive details of the working arrangements, once they were agreed, with Groundwork for the operation of Springhead Golf Course, including the lease arrangements.
Members were informed that: (i) Council officers were continuing Page 9 of 130 3 to meet with Groundwork to discuss issues requiring clarification i.e. grounds maintenance arrangements; staffing structures and the impact on current staffing and property and lease arrangements; (ii) work was ongoing to produce the Heads of Terms which would formalise the arrangements with Groundwork and their agreement to these would then be sought; (iii) the decision to transfer the operation of the golf course would be made on a Leader‟s Decision Record although the timeframe for this was not yet known.
Agreed –
(a) That the update is noted and Members endorse the (a-d) City Council‟s continued work with Groundwork to enable this Culture, Leisure organisation to operate the Springhead Golf Course in the and Heritage future; Manager (b) That Members thank the club members, residents and officers for the work they have carried out to enable the proposal to have progressed this far; (c) That West Area Committee wish to be assured that the responsibility for drainage at Springhead Golf Course remains with the City Council and that the Council is prepared to be flexible with the lease arrangements to ensure that a mutually agreed position is reached; (d) That West Area Committee Members request details of the working arrangements, once they are agreed, with Groundwork for the operation of Springhead Golf Course, including the lease arrangements.
119. UPDATE ON ANLABY PARK LIBRARY
The Assistant Head of Service, Library Services presented a briefing paper which provided an update on progress to date on the development of a community management model for Anlaby Park Library.
Members raised issued on; (i) whether the group would have to use NPS to commission repairs in the future; (iii) that Members‟ thanks be passed to the officers for their support to the group in achieving the Charitable Incorporated Organisation status, although they were disappointed with the length of time that it had taken for the review of the condition of the building to be carried out; (iii) what ongoing support would be provided to the group.
Members were informed that: (i) a feasibility study of the library building was to be undertaken by NPS so that agreement could be sought on the repairs needed to the library building to ensure it was wind and watertight when it was handed over to the Group; (ii) the lease for the use of the building in the future was with legal services; (iii) the group would not be responsible for works to the building should subsidence occur; (iv) the City Council would provide training and ensure regular supplies of library books stocks to the group once it took over the operation of the library. Page 10 of 130 4
Agreed – That Members of the West Area Committee thank the City Customer Anlaby Park Community Library for their ongoing commitment Services and hard work in continuing to run the facility and maintaining Manager the community use.
120. HULL CITY COUNCIL BUDGET REPORT 2014/15
Members received details of the Leaders Budget proposals for 2014/15.
The Chair confirmed that she had requested that the budget proposals be received by Members of the West Area Committee to enable the area impact to be considered and that she had had asked that a number of questions be answered and the responses received be detailed in the minutes. These being, what would the budget impact be on: (i) the Customer Service Centre restructure and the digital agenda; (ii) Leisure Services Changes – charges/spend; (iii) Community Transport and Route Support; (iv) Voluntary Organisations Grants – are any proposed cuts for the groups in the West; (v) Community Safety – what is proposed.
(i) The Customer Service Centre restructure and the digital agenda - the budget proposals assume the progression of the digital agenda to help modernise service delivery and encourage greater customer self service. The Customer Service Centre restructure and the digital agenda are closely linked as the development of digital, web based, self service facilities should drive channel migration i.e. customers moving to use on-line self service is becoming increasingly commonplace in everyday life from applying for Tax discs to home banking and applying for jobs and citizens are increasingly exposed to this technology and method of contacting organisations. As self service increases the Customer Service Centre offer and back office processes can be reviewed and savings made, however, it is recognised that effective self service facilities need to be in place prior to making these changes, and hence savings from a CSC restructure are not included until 2015/16, allowing 2014/15 to drive the digital agenda to make necessary changes to service access and delivery. In pursuing this approach it is recognised that there will always be some customers who are genuinely unable to use such services and a safety net provision will be factored in for such cases. (ii) Leisure Services Changes – charges/spend - The Service is currently in the process of reviewing the charges for public admissions and those charges made to clubs, schools and organisations using the Council‟s leisure facilities. Where possible new charges have been benchmarked against comparable charges in neighbouring or similar facilities to ensure that prices are competitive and consistent with other facilities. The charges for schools are published alongside all thePage Councils 11 of 130 Schools Services and 5 have been calculated to achieve full cost recovery. The charges for sports clubs and social organisations have been calculated at full cost recovery. A concessions policy will be in place for qualifying organisations. Public admissions for „pay and play‟ are being reviewed and increased, in line with other benchmarked services. A number of Tonic Card memberships are available and provide value for money admission for regular usage of facilities. Cabinet will set a balanced budget for the Council as part of the annual budget setting process on 24th February and this will dictate the overall requirement to increase the Leisure Services budget. New tariffs will be published at facilities and on the Council‟s website in March 2014. Changes to the current charges and to the charging policy are likely to be implemented on 1st April 2014. Each of the sports clubs and social organisations that regularly use Leisure Services facilities has received correspondence to let them know that fees are currently being reviewed; the first correspondence of this nature was dispatched in December 2013. Each facility is also displaying a notice in the public area to advise customers that fees are being reviewed. In both cases the customer is offered the opportunity to feedback comments to the Service. An Equalities Impact Assessment is in the process of being completed. (iii) Community Transport and Route Support - No response received. (iv) Voluntary Organisations Grants – are any cuts proposed for the groups in the West – Adult Social Care has contract with a number of voluntary sector organisations. Cabinet of 16th December 2013 received a report on VCS Community Involvement Services and agreed to a re-commissioning approach for the VCS services contracted by Adult Social Care. The process of accreditation (a precursor to the tendering) has begun including consultation with providers and users of services and the actual invitations to tender are in progress. There are no services specific to the West Area in the scope of the ASC commissioning from the VCS. (v) Community Safety – what is proposed? – Year one of the Community Safety Review has concluded and a saving of £213k has been made by removal of a number of posts which will be lost by the end of the financial year. No direct impacts on service delivery will arise from Year 1. Year two of the process will be commenced in the latter part of the financial year 2014/15 in agreement with HR, staff associations and Union colleagues, as there are many interdependencies with the next phase not least of which will be the issues faced by some of our partners and changes to national delivery especially that of the Probation Services.
Agreed – That the questions raised by the Chair, around the impact of budget proposals on services in the West of the City, be included within the minutes and be distributed to Members of the West Area Committee. Page 12 of 130 6
121. PRIORITY SCHOOLS BUILDING PROGRAMME
The Strategic Resources Manager, Property and Assets presented a briefing paper which informed Members of issues in relation to Hull‟s successful bid to the Priority Schools Building Programme (PSPB) to rebuild or significantly remodel six primary schools, and a number of actions including entering into a Memorandum of Understanding with the Education Funding Agency (EFA).
Members raised issues on: (i) whether any improvement works were planned for St Thomas More Primary School as there had been problems with this building; (ii) their concerns about increasing the size of primary schools in the West area and the view that some parents preferred their children to attend primary schools with a smaller intake; (iii) how consultation was being carried out on the principle of increasing pupil numbers at primary schools in the West area.
Members were informed that: (i) the briefing should be read in conjunction with the attached briefing note which outlined the reason that there was a need to increase the number of primary school places; (ii) St. Thomas More Primary School was a diocese school and therefore they were responsible for the maintenance of the building, although all schools in the city had been put forward for improvement works only 12 schools had been eligible; (iii) pupil projection data indicated that an additional 600 primary school places were needed and, for those schools that were academies, they would be responsible for carrying out the statutory consultation themselves; (iv) consideration had been given to which schools could increase their pupil admission numbers, e.g. those that currently had an intake of 40 and could increase to 60 or 90; (v) increasing pupil admission numbers would bring these schools up to the same size as Bricknell Primary School and Eastfield Primary School; (vi) the City Council would have to provide a new build school in the West of the City if it didn‟t increase pupil numbers in existing schools; (viii) Askew Avenue School was being renovated but the pupil intake numbers at this school would remain the same as they were currently; (ix) the schools that would be subject to building works to enable pupil admission numbers to increase would remain open and operational throughout the building phase and temporary entrances would be created to ensure pupil safety.
Agreed – That the update on the Priority Schools Building City Manager Programme is noted and Members request that Ward Members Learning and be consulted and kept informed of progress with the designs for Skills; City the schools in their Wards. Manager Property and Assets Page 13 of 130 7 122. HULL PARKING STRATEGY
The Team Manager, Network Management presented a briefing paper which outlined the intention to establish a Parking Strategy for use throughout the City that would cover the provision of parking both on street and off street within the council owned car parks along with its management and enforcement.
The officer explained that he was consulting with the Area Committees during February and March, prior to Cabinet making a decision on the Parking Strategy, but that he was unable to release the Strategy until such time as it had been through the Council‟s process. However, he was able to share details of the content of the Strategy.
Members were informed that the Hull Parking Strategy would bring together all existing policies and that the briefing note outlined the charges proposed for resident parking permits and the discretion around allowing discounts to be applied when possible.
The Committee expressed its concerns about the process which officers had to follow in preparing reports for Cabinet decision, which had resulted in the Area Committee being unable to receive the Strategy to this meeting and that they were therefore, unable to feed in their ideas and suggestions and to influence the development of the Strategy.
Agreed – That Members of the West Area Committee note that Town Clerk; the process officers have to follow in preparing reports for Chief Executive Cabinet decision means that Members have been unable to receive the Hull Parking Strategy to this meeting of West Area Committee and have therefore been unable to feed into and influence the development of the Strategy and they request that their concerns around this process, that impacts on both Area Committees and Scrutiny Commissions, be passed to the Monitoring Officer and the Chief Executive.
123. AREA TEAM REVIEW
The City Neighbourhood and Housing Manager presented a briefing note which set out the implications of the decision of Cabinet held on 27th January 2014 to implement agreed savings of £267,000 from the Area Team staffing budget.
The Chair stated that she was concerned that the Area Committee had not been allowed to receive the options put to Cabinet, prior to a decision being made on a way forward on the Area Team Review, she added that it would have been useful for Area Committees to be made aware of all the options to be considered by Cabinet and that they were able to input their views on the options. The Committee requested that these concerns be passed to the Town Clerk to be noted. Page 14 of 130 8 Members raised issues on: (i) the list of roles within the area teams and which roles or duties would no longer be carried out with fewer resources being available in the Area Team; (ii) their concern about there not being a Neighbourhood Co-ordinator for every ward as these staff had good local knowledge and this would be difficult to maintain if staff were expected to cover more than one area; (iii) the West Area had needed resources, in recent years, to deal with illegal encampments and wanted to be assured that resources would still be available to deal with these in the future; (iv) whether these proposals would achieve the maximum savings for this financial year; (v) the acceptance that some Wards generated more work than others and that careful consideration should be given to which wards operated under a team and how the Council‟s partners worked with current area teams.
Members were informed that: (i) Cabinet of 27th January 2014 agreed to savings from the Area Teams staffing budget of £267,000; (ii) consultation would be held with Members, at Area and Ward Level, to establish what the local programme of work was and allocate resources accordingly; (iii) each Ward would still have a named person for Members to contact; (iv) Members‟ feedback, received previously, had been taken into consideration; (v) Members concerns were understood but it was necessary to reduce costs in all services and this would impact on delivery of services; (vi) resources would still be available to ensure that incidents, such as illegal encampments were dealt with; (vii) the proposals would include more resources at Community Manager level; (viii) savings would be achieved for the 2014/15 financial year but it was not possible to say what savings would be required for future years from this service area; (ix) Area Team resources would be managed within three teams and the appointed Managers for each team would work with the City Manager to build the team; (x) there was a project ongoing which would consider alignment and which wards worked together currently to agree the best fit in the future.
Agreed – (a) That Members of the West Area Committee are concerned (a) Town Clerk that they were not able to receive the options put to Cabinet, prior to a decision being made on a way forward on the Area Team Review, as they feel that it was important that Area Committees were made aware of all the options to be considered by Cabinet and were able to input their views on the options, and they request that their concerns are passed to the Town Clerk to be noted; (b) That the Chair will liaise with the City Neighbourhood and (b) City Housing Manager, on the most appropriate means of Neighbourhood consultation with Ward Members to enable Ward Members and Housing to put forward their views on resource allocations under the Manager new structure for Area Teams.
Page 15 of 130 9 124. WEST AREA HOUSING PERFORMANCE THIRD QUARTER (INCLUDING STAR SURVEY)
The Area Director (Riverside, West and Wyke) presented a briefing paper which informed Members of the performance of the Housing Services and shared the results from the STAR satisfaction survey.
Members raised issues on the statistics, for appointments made and kept (%) and the need for clarification on how this was calculated as Members felt that the figures did not give a clear picture of performance being achieved.
Agreed – That the Community Manager will seek an explanation Area Director of how the statistics, for appointments made and kept (%), is (Riverside, West worked out as Members feel that the figures do not portray a and Wyke) clear picture of performance.
125. COMMUNITY SAFETY BRIEFING
The Area Director (Riverside, West and Wyke) presented a briefing paper which updated Members on community safety activities in the West Area and included an update on the ward priorities set in March 2013 and, following the ward conferences, identified the new priorities confirmed in January 2014.
Agreed - That the update on Community Safety activities in the West Area is noted.
126. AREA DIRECTORS BRIEFING
The Area Director presented a briefing note which advised Members on all aspects of the operation of the Area Team and on significant issues occurring in the area.
Agreed – That the update on aspects of the Area Team operation in the West Area is noted.
127. URGENT ITEM
Agreed – That the West Area Funds Report is accepted as an urgent item to enable Members of the West Area Committee to consider the recommendations around area fund spend prior to the end of the financial year.
128. WEST AREA FUNDS REPORT
The Community Manager presented a briefing note which advised Members of the budget for the West Area in relation to ward budgets, Pickering Community First, Community Based Grants, Housing Area Based Spend, Estate Management Environmental Works including the West Area Enhanced Environmental Work (including fencing) budgets.
Page 16 of 130 10
Agreed – (a) That the budget balance for each ward in paragraphs 5.1, (a-g) Area 5.2 and 5.3 is noted; Director (b) That an amount of £26,677 from the Boothferry Ward (Riverside, West Budget (Capital) to the Trustees of the Anlaby Park and Wyke) Community Library is approved, subject to funding being returned from CSF157 Eastfield Fencing Project; (c) That an amount of £48,000 from Boothferry Ward Budget (Capital) for a pedestrian crossing on Pickering Road is approved, subject to funding being returned from CSF157 Eastfield Fencing Project; (d) That the allocation of £2,479.90 from Section 106 applications 79585/51, 79585/79 and 79585/3, to be used to purchase a playground roundabout for Wymersley Park is approved; (e) That an amount of £803.52 is approved from the West Area Based Spend Budget for notice boards to erected in the Boothferry Estate multi-storey blocks; (f) That an amount of £990.00 is approved from the West Area Based Spend Budget for the erection of fencing in Ashby Road; (g) That the expenditure from the West Estate Management and Enhanced Environmental Works (including fencing) is noted.
129. WORK PROGRAMME
The Democratic Services Officer presented the work programme for future meetings of the West Area Committee.
Agreed – That the Work Programme for future meetings is noted.
130. WEST AREA COMMITTEE RESOLUTION LIST
The Democratic Services Officer presented the resolution list which outlined action taken against previous resolutions made by the Committee.
Agreed – That the Chair, in consultation with the Area Director Area Director (Riverside, West and Wyke), will review the resolution list and (Riverside, West remove any actions that are completed. and Wyke)
131. LA GOVERNOR APPOINTMENT – ST THOMAS MORE
Members received a report which outlined an applicant for reappointment to an LA Governor appointment at St Thomas More School.
Agreed – That the report is noted.
132. EXCLUSION OF THE PRESS AND PUBLIC
Page 17 of 130 11 Agreed - That, in accordance with the provisions of Section 100(A)(4) of the Local Government Act, 1972, the public (including the Press) be excluded from the meeting for the following item of business, minute 133, on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972 as it contains information relating to an individual and the public interest test in maintaining the exemption outweighs the public interest in disclosing the information.
133. APPENDIX TO THE LA GOVERNOR APPOINTMENT REPORT
Members received details of the applicant for reappointment to the LA Governor appointment at St. Thomas More School for consideration.
Agreed – That Ms. L. Dyas is reappointed as Authority Governor City Learning for St Thomas More Primary School. and Skills Manager
6.30pm-8.00pm Published on 28th February 2014
26.02.14
Page 18 of 130 12
Briefing Paper to the West Area Committee Wards:
2 April 2014
Changes to Library Services in West Area for 2014/15 and 2015/16
Briefing Paper of the City Customer Services Manager
1. Purpose of the Paper and Summary
1.1 This paper provides an update on proposed changes to library provision in the West Area to achieve a budget reduction of £415k as part of the £48m savings the Council is required to achieve over the next two years.
2. Background
2.1 The Council has budget savings of £48m to achieve during 2014/15 and 2015/16. The Library Service has been tasked with saving £415k to assist in achieving the £48m.
2.2 The savings are to be achieved over two years with £95k to be achieved in 2014/15 and the remaining £320k in 2015/16.
3. The Budget Proposals
3.1 A summary of the budget proposals presented in the Leaders Budget Statement can be found at Appendix 1.
3.2 The £95k savings to be achieved in 2014/15 are to be achieved by: - reducing language and literacy provision – it is hoped external funding can be secured to continue this delivery - proposal to withdraw the mobile library. The consultation survey has finished and a series of focus groups will be held. An Equality Impact Assessment has also been undertaken and will continue to be informed by the ongoing consultation. Eight areas of the City have been identified as being disadvantaged by the withdrawal of the mobile library, these are: - Gower Road (Boothferry Estate) - National Avenue/Bricknell Avenue - The Thorpes (Orchard Park) - Anchor Road/Oxenhope Road
Author: Page 19 of 130 Status: Date: 25/03/2014 Page 1 of 2 - North Bransholme/Kingswood - Maurice Avenue/Woodhall Street - Bilton Grange - Victoria Dock The library Service is seeking to develop small library access points as a means of alternative provision for these areas. In addition, residents will also have the opportunity to apply to use the Library Link housebound service. - reduction in the number of librarians and managers which will be achieved through a restructuring exercise - reduction in the revenue stock fund – external funding has been secured to continue providing the resources and to extend the range offered
3.3 The proposed savings for 2015/16 are also detailed in Appendix 1. The detail of those savings is subject to consultation, which will take place during the course of 2014/15, in readiness for implementation from 1 April 2015. Consultation will be undertaken with residents and key stakeholders during 2014.
4. Conclusion
The Library Service budget saving that is most likely to impact on the West Area is the withdrawal of the mobile library which will particularly affect residents on Boothferry Estate. In order to mitigate the impact of this the library Service is seeking to develop a small library access point in order to ensure residents not able to travel to a static library have access to library resources.
Andy Brown City Customer Services Manager
Contact Officer : Michelle Alford Telephone No. : 616849
Officer Interests: None
Author: Page 20 of 130 Status: Date: 25/03/2014 Page 2 of 2 APPENDIX 1
Cumulati Impact ve SERVICE AREA Division SAVING DESCRIPTION on 14/15 Impact £000s on 15/16 £000s
Library Service - Non-capitalised stock C1-City Customer Services Library service -15 -15 fund savings - External Funding
Library Service - Reduction in opening C1-City Customer Services Library service 0 -98 hours
Library Service - Review Service C1-City Customer Services Library service 0 -62 Provision & Site model
C1-City Customer Services Library service Library Service - Staffing Reduction -35 -95
Library Service - Withdraw mobile C1-City Customer Services Library service library and reduce language & literacy -45 -85 service
Library Service Partnership Working / C1-City Customer Services Library service 0 -39 External Funding
Make changes to Library Link C1-City Customer Services Library service 0 -21 (Housebound Service Delivery)
C1-City Customer Services Library service Total -95 -415
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Report to the West Area Committee Wards Boothferry 2 April 2014
Bus Stop on Anlaby Road near Meadowbank Road Results of Consultation Regarding Possible Relocation of Bus Stop
Report of the City Streetscene Manager
1. Purpose of the Report and Summary
1.1. Following the receipt of a request from a local resident to relocate the bus stop on Anlaby Road near Meadowbank Road, a possible alternative location was identified for the bus stop and the local residents in the immediate vicinity of the bus stop have been consulted.
1.2. This report outlines the results of the consultation and seeks the Committee’s decision regarding the location of the bus stop.
2. Recommendations
2.1. That the Committee notes the results of the consultation.
2.2. That the bus stop is not relocated and remains at its current location as supported by the local residents.
2.3. That the resident requesting the relocation of the bus stop be informed of the Committee’s decision
This is a non-key decision TDT/726 17 March 2014
3. Area Committee Impact
3.1. There is a possibility that whichever option the Committee decides to progress, further correspondence could be received from residents of Anlaby Road and Meadowbank Road area.
Page 23 of 130 4. Background
4.1. During a Boothferry Ward patch walk in April 2013, the occupant of a property close to the bus stop on Anlaby Road near Meadowbank Road raised concerns about the bus stop. The resident requested that the bus stop be relocated away from the front of the residential properties.
4.2. Records show the bus stop in question on Anlaby Road, west of the junction with Meadowbank Road, has been in its current location for over 40 years and the shelter has been in situ since the contract was awarded to JC Decaux in 1997.
4.3. The request has been investigated and the site was visited by the Bus Stop Advisory Group (BSAG) in July 2013 to consider the request to relocate the stop. The Bus Stop Advisory Group comprises of representatives from the local bus operators and the Council’s Highway’s department. Although the group felt that from a traffic management perspective, there was no need to relocate the bus stop, a potential alternative location was identified should the local Members wish to accede to the request from the local resident.
5. Issues for Consideration
5.1. There is a high frequency of bus services operating along this route, serving the Anlaby Road community, including Meadowbank Road, Cardigan Road and Roslyn Road. There are a total of 16 services per hour and 210 per day between the hours of 06:00 – 24:00 that serve the stop.
5.2. Although it is not possible to determine when the bus stop and shelter was originally installed, records held indicate that the bus stop has been in its current location for over 40 years.
5.3. Like all bus shelters within the city, the shelter at the bus stop is provided by JC Decaux, as part of a 20-year contract, which was awarded in 1997. Bus shelters are on the public highway, which means advertising consent is required for shelters, which display advertising panels. When shelter locations are agreed, an application for consent to display advertising is submitted in accordance with the Authority’s planning procedures. The shelter on Anlaby Road is an advertising shelter, which would have followed this procedure.
5.4. It is recommended practice that bus stops should be located no more than 300 metres apart and be arranged to be within 400 metres (that is 5 minutes’ walk) of every individual dwelling. In real practice, bus stops are installed closer together than these guidelines, to make buses easily accessible and in response to request from bus users.
5.5. During a patch walk on 9 April 2013, the resident of a property near the bus stop on Anlaby Road to the west of Meadowbank Road complained Page 24 of 130 about issues associated with people waiting at the bus stop and the loss of privacy. The resident has requested that the bus stop be relocated away from the current location and suggested that the bus stop should be relocated further along Anlaby Road, where there are retail units and no houses. The location in front of the retail units, to the east of Meadowbank Road, is not deemed to be a suitable location for a bus stop from a traffic management perspective. The presence of the zebra crossing, the loading requirements for the shops and the proximity to the roundabout junction with Boothferry Road severely restrict any scope to relocate the bus stop to this part of Anlaby Road.
5.6. The Bus Stop Advisory Group visited the bus stop location in July 2013 to consider the request to relocate the stop. The Group felt that the bus stop location is well established and the road layout is designed to tie in with the bus stop at the current location. The parking lay-by to the east of the bus stop and the start of the bus lane etc are all designed with the current bus stop location in mind; from a bus flow and accessibility point of view, there is no need to relocate the bus stop. However, a potential alternative location was identified, should the local Members wish to accede to the request from the local resident.
5.7. The alternative location proposes to revert the eastern half of the parking lay-by (that is between the current bus stop and Meadowbank Road) back to footway and install a bus boarding area and shelter at this location. This option would also require work to the road markings and bus lanes. The estimated cost for the work would be approximately £10,000. The cost of any scheme to relocate the bus stop would need to be funded from ward budgets as a ward priority scheme.
5.8. Following further correspondence from the resident, a site meeting was held with a Ward Councillor in October 2013. Subsequently, a consultation exercise was carried out regarding the possible relocation of the bus stop.
6. Options and Risk Assessment
6.1. Option 1 – Do nothing
6.1.1. This option would be to retain the bus stop at its current location.
6.1.2. This option would not address the concerns of the resident who requested the bus stop to be relocated.
6.1.3. This option would satisfy the concerns expressed by the 5 respondents to the consultation.
6.1.4. This option would incur no further costs to the Council.
Page 25 of 130 6.2. Option 2 – Relocate the Bus Stop as Consulted
6.2.1. This option would implement the relocation of the bus stop as shown on the Public Notice in Appendix B.
6.2.2. Implementation of this option would be subject to obtaining the necessary planning approval.
6.2.3. This option would address the concerns of the resident who requested the bus stop to be relocated.
6.2.4. This option would not address the concerns raised by the 5 respondents to the consultation.
6.2.5. To implement this option would cost approximately £10,000 and this funding would need to be allocated from ward budgets.
7. Consultation
7.1. A consultation exercise has been completed to obtain the views of the residents most likely to be affected by the possible relocation of the bus stop.
7.2. The consultation comprised of posters, as shown in Appendix B, being displayed at the existing bus stop. The same poster was also distributed to the properties on Meadowbank Road and Cardigan Road up to Morris Road, and along both sides of Anlaby Road from the roundabout to the railway bridge. The deadline for submitting any comments was 28 February 2014.
7.3. The results of the consultation regarding the bus stop relocation are summarised below: o A total of 230 posters were delivered. o 5 responses were received in total. o Out of the 5 responses received, 4 were against the relocation and 1 requested additional work to the area should the scheme go ahead.
7.4. The various comments received in response to the consultation are summarised in Appendix C. Generally, the respondents are concerned about the adverse impact the relocation could have on the operation of the Meadowbank Road junction, noting that the existing location is well established and relocating the stop a few metres away is not the best use of funds
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8. Monitoring Officer Assurance Statement
8.1 The Council as Highway Authority has powers under s 115 (b) (iii) of the Highways Act 1980 to place amenities such as bus stops on the public highway. However, the Council has a duty under the Traffic Management Act 2004 to secure the expeditious movement of traffic on their network. The location of bus stops must take account of this duty notwithstanding a neighbouring resident's objections.
9. Section 151 Officer Assurance Statement
9.1. The Section 151 Officer notes the contents of the report and has no further comments
10. Comments of Head of Human Resources
10.1. There are no HR implications in this report.
11. Comments of Overview and Scrutiny
11.1. This report has not been subject to scrutiny. (Ref. Sc4122)
12. Conclusions
12.1. There are many routes in Hull with bus stops outside people’s houses. Some of these routes have bus stops that are closer to the front of properties and have more frequent bus services. This particular bus stop has been at its current location for over 40 years.
12.2. The responses to the consultation process indicate that there is concern about the negative impacts of relocating the bus stop closer to the Meadowbank Road junction. Some residents suggest that the money should be spent on other urgent priorities instead.
12.3. To relocate the bus stop as shown in Appendix B, it will be necessary to obtain advertising consent for the relocation of the advertising shelter. The planning process could generate objections and there is the potential that planning permission may be refused.
12.4. Any work required as a result of the decision of this Committee would have to be funded from ward budgets, as a ward priority scheme.
Andy Burton, City Streetscene Manager
Contact Officer: Kerry Ryan Telephone No. : 331149
Page 27 of 130 Officer Interests: None
Background Documents:
TDT/726 17 March 2014
Page 28 of 130 Appendix A Implications Matrix I have informed and sought advice from HR, N/a Legal, Finance, Overview and Scrutiny and the Climate Change Advisor and any other key stakeholders i.e. Portfolio Holder, Area Committee etc prior to submitting this report for official comments
Is this report proposing an amendment to the No budget or policy framework?
Value for money considerations have been N/a accounted for within the report
The report is approved by the relevant Corporate N/a Director
I have included any procurement/commercial N/a issues/implications within the report
I have liaised with Communications and N/a Marketing on any communications issues
I have completed and Equalities Impact N/a Assessment and the outcomes are included within the report
I have included any equalities and diversity N/a implications within the report
Any Health and Safety implications are included N/a within the report
Any human rights implications are included within N/a the report
I have included any community safety N/a implications and paid regard to Section 17 of the Crime and Disorder Act within the report
I have liaised with the Climate Change Advisor N/a and any environmental and climate change issues/sustainability implications are included within the report
I have included information about how this report N/a contributes to City/Council/ Area priorities within the report
Page 29 of 130 Appendix B: Public Notice used for Consultation
Page 30 of 130 Appendix C: Summary of Response to Public Consultation
Respondent Comments / Concerns 1. Concerns with cars pulling in and out of Meadowbank Road From Anlaby Road when the bus stops at the stop. (against the relocation) Believes this is a waste of council money, at a time when authorities are makings cuts in services. Stop has been in place for over 30 years. 2. The stop has been in place for over 46 years. From of Meadowbank Rd. There are more urgent items to spend money on in these hard (against the relocation) economic times. There is a high level of traffic which access Meadowbank Road to the one-way system and people crossing the road at the Meadowbank junction will not be able to see any vehicles coming from behind stationary buses.
3. Concerns with pedestrian and driver safety with the proposed From Cardigan Rd. location of the stop. (against the relocation) Traffic regularly overtake slowing down and stationary vehicles at the bus stop, vehicles which do this under the proposed scheme will not have a clear view of traffic at the Meadowbank Road junction.
4. Request for the parking bays to have the same parking From Anlaby Road restrictions as the present parking bays. The area of Meadowbank Road junction is very busy especially at peak times of the day with local schoolchildren. The proposed bus stop location will reduce the visibility for all pedestrians crossing Meadowbank Road. Asks if a light controlled crossing across Meadowbank Road could be installed as part of the scheme.
5. The proposed bus stop relocation reduces safety for From Meadowbank Rd. children, pedestrians and vehicles at the Meadowbank (against the relocation) junction. Exposes properties on southern end of Meadowbank Road to the noise and Anti Social impacts. Pedestrians using the Zebra crossing will have their view restricted when there are buses stationary at the stop. Driver’s exiting Meadowbank Road will have their view restricted when buses are stationary at the stop. The proposed location of the stop is too close to the Pedestrian crossing. The shelter will obstruct the view for pedestrians and drivers. . The money can be spent elsewhere. The proposal for the stop does not meet its objectives to reduce the impact on residents. The relocation moves the stop closer to 6 premises to be exposed to noise and ASB. Remove the trees and allow the stop to be near to the shops.
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Page 32 of 130 Kingston upon Hull City Council Streetscene Services – Transport and Asset Management Quarterly Performance Report – April 2014
West Area
Capital Programme Schemes Carriageways Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme 675 Boothferry Willerby Road westbound (Spring Apr-13 Jan-14 £200,000 Works currently on site Bank West - Ainthorpe Grove) 687 Pickering Lulworth Avenue - Concrete Bay Jun-13 Mar-14 £23,500 COMPLETE Replacement 697 Pickering Henry Boot Way (roundabout) - Jul-13 Mar-14 £22,000 Works currently on site - w/c 17/03/2014 replacing damaged block paved over-run area with tarmac.
Carriageways Micro Surfacing / Surface Dressing Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme 660 Pickering Vincent Close Mar-13 Jan-13 - COMPLETE
Footways Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme 720 Pickering Benedict Road (Various Locations) Nov-13 Feb-14 £50,000 Scheme Complete 721 Boothferry Hamlyn Drive (West Side) Nov-13 Feb-14 £17,000 Works currently on site 748 Derringham Kilnwick Ave - Footway Recycle Jan-14 May-14 £30,500 Allocated to engineer January 2014
Footways Slurry Sealing Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme 673 Derringham Moorhouse Road Mar-13 Jan-14 - COMPLETE 673 Pickering Anlaby Park Road North (east) Mar-13 Jan-14 - COMPLETE
Street Lighting Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme
Integrated Transport Schemes Scheme Ward Scheme Details Consultatio TRO Req. Entered Target for Estimate Current Position No. n Required Programme completion of value scheme Date 343 Derringham Moorhouse Road – One Way Yes Yes Jul-10 Jan-14 £10,000 Scheme Complete System 500 Boothferry Brooklands Road Area / Kirklands Yes Yes Feb-12 Oct-13 £7,000 Parking survey results Road - Investigate Controlled passed to Ward Parking Zone Members. Scheme not to be progressed at present time 639 Derringham Hotham Road South - TRO No No Jan-13 Jun-14 £15,000 TRO to be advertised April / May 2014 641 Derringham Hotham Road South - Layby No No Jan-13 Jun-14 £12,000 To go ahead as (between Priory Rd - Wold Rd) consultation - will be put inwhen TRO TDT/639 confirmed 707 Boothferry / Willerby Road - Cycle Yes Yes Sep-13 Mar-14 £100,000 Currently being Derringham lanes/parking bays/bus stop designed improvements. 723 Boothferry Calvert Lane Housing Yes Yes Oct-13 Mar-14 £6,000 TRO's to be Development - Proposed TRO's progressed
726 Boothferry Anlaby Road nr Meadowbank Rd - Yes No Nov-13 Mar-14 £10,000 Consultation Relocation of bus stop completed regarding relocation. Result reported to Committee in April 2014
750 Derringham County Road South (o/s 115 - 133) Yes Yes Feb-14 May-14 £4,000 Allocated to engineer - Waiting Restrictions February 2014 751 Pickering Anlaby Park Road South / Sirius No No Feb-14 Aug-14 - Allocated to engineer Academy - Zebra Request February 2014
Page 33 of 130 Kingston upon Hull City Council Streetscene Services – Transport and Asset Management Quarterly Performance Report – April 2014
West Area
Area Schemes Scheme Ward Scheme Details Consultatio TRO Req. Entered Target for Estimate Current Position No. n Required Programme completion of value scheme Date
Potential Schemes Being Investigated Prior to Entering the Capital Programme Carriageways Scheme Ward Scheme Details Estimate Current Position No. value
Footways Scheme Ward Scheme Details Estimated Current Position No. Value
Street Lighting Scheme Ward Scheme Details Estimated Current Position No. Value
Integrated Transport Schemes Scheme Ward Scheme Details Estimated Current Position No. Value
Area Schemes Scheme Ward Scheme Details Consultatio TRO Estimated Value Current Position No. n Required Required
20th March 2014
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Report to the Planning Committee Wards All 18th February 2014
Enforcement Annual Review
Report of the City Planning Manager.
1. Purpose of Report and Summary
1.1 This report is the annual review of the planning enforcement service for 2014. It provides an overview on how the Service operates with an emphasis on case types and trends, caseload management, priorities and procedures.
2. Recommendations
2.1 That Members note the report and support the work priorities in Table 1.
3. Area Committee Impact
3.1 The annual enforcement report covers the entire city but there is a greater level of enforcement activity within the City Centre thus meaning Riverside as an area committee receives a proportionately larger amount of planning enforcement resource than other area committees.
4. Background
4.1 An annual report has been prepared for Planning Committee since 2008 which outlines the work carried out by the enforcement section. The report presents statistics related to the level and type of cases dealt with, highlights other areas of work, and future changes. The information is used to indicate how the service can best be developed to respond to priorities and pressures, this is particularly important given the current restructuring needs and requirement to save a further £244k from the City Planning budget for 2015/16..
4.2 The enforcement section deals mainly with breaches of planning control and the planning enforcement system is embedded within the Town and Country Planning Act 1990. Carrying out work without planning permission, or not in accordance with approved plans, is not an offence. The underlying principle is that the local planning authority may issue an enforcement notice where it appears that there has been a breach of planning control and that it is expedient to issue the notice, having regard to the provisions of the development plan and to any other material considerations. In other words
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enforcement is discretionary and decisions follow the same principles used to determine whether planning permission should be granted.
4.3 The service mainly deals with reports of unauthorised works rather than working on a pro-active basis, although systems have been set up to monitor planning conditions and compliance with s.106 agreements attached to planning permissions. Responsibility for the latter was transferred to the Development Delivery team in April, 2013 as part of a restructure of the Planning service which reduced the service cost by £102k.
4.4 Other areas of work relate to the control of unauthorised advertisements, listed buildings, protected trees and high hedge complaints under the Anti- social Behaviour Act. Unauthorised display of adverts, and unauthorised works to protected trees or to listed buildings are offences liable to prosecution.
4.5 Where works have not been resolved and it is necessary to reduce harm to the area a formal notice can be served. This includes planning enforcement notices, listed building enforcement notices, breach of condition notices and notices to require improvements to the appearance of land (s.215).
4.6 The use of S.215 notices is becoming more frequent, especially across the city centre with regard to directing spend associated with the Greening the City budget.
5. Issues for Consideration
Statistics
5.1 Tables and graphs are provided at Appendix 1 as follows:-
Table A – Numbers of enforcement cases received 2009 to 2013. Table B – Numbers of enforcement cases received per month 2012-2013. Table C - Reasons for cases being closed 2012 to 2013. Table D - Enforcement Cases 2013 by type Table E – Enforcement Notices Issued 2013
Enforcement Cases
5.2 Table A (number of enforcement cases reported):
- The number of cases received increased from 380 in 2012 to 417 in 2013. - Up to 2011 there had been a steady year on year increase reaching 493 in 2011. - The indication is that the economic down turn has continued to affect enforcement cases in the same way that planning applications have been decreasing. - In terms of ongoing cases efforts were made in 2013 to reduce the number of outstanding cases, with numbers reduced from 170 to around 130.
5.4 Table B (number of cases received per month): Page 36 of 130
- Typically more cases are received across the Spring and Summer months compared to Winter. - However in 2012 there were fluctuations across the year, with more cases than normal being received in the Winter, and this has continued in 2013. - The fluctuating receipt of cases makes it difficult to plan resources to deal with any peaks and troughs.
5.5 Table C (reasons cases are closed):
- Monitoring of reasons for why cases are closed started in mid-2011. - A high percentage of cases are resolved informally. - There are also a high numbers of cases which are either permitted development, not development, or there is no breach of a planning permission. A review of those cases will be carried out across 2014 to assess how the service can be delivered more efficiently.
5.6 Table D (Cases received by type):
- The percentage of different types of case remains similar each year and does not indicate any need for review.
5.7 Table E (Enforcement Notices Issued):
- Thirty eight enforcement notices were served (26 enforcement notices, 10 s215 notices and 2 high hedge notices). - There was a lot of success in achieving compliance, with twenty out of the twenty five where compliance became due carrying out the required works, and one other being done in default.
Other Areas of Work
5.8 In addition to ongoing complaints about breaches of planning regulations the enforcement section have taken the lead role in a number of other projects.
(i) Development and Condition monitoring
- Procedures for identifying planning approvals to be monitored are now in place. - A review of the procedure is currently being undertaken pending imminent staff reductions.
(ii) HIMO’s and Article 4 Directions
- The enforcement section has taken the lead role in collating and appraising evidence to identify whether there is a need to seek Article 4 Directions. - In October 2013 a non-immediate Article 4 Direction was confirmed which removes permitted development rights to change from a single dwellinghouse to a small house in multiple occupation within parts of the Avenues, Wyke and Newland Wards. - A review of that Direction is required to be submitted to Council after six months. Page 37 of 130
- Requests for a Direction to control car parking in front gardens in the Avenues and Pearson Park Conservation Area was also collated and appraised with Wyke Area Committee agreeing to a non-immediate Direction in December 2013. This was served on 9th January 2014 and residents are currently being formally consulted about it. - There are now 20 Article 4 Directions in place removing specified permitted development rights for houses within the Avenues, Garden Village, Boulevard and Coltman Street Conservation Areas. These generated 27 enforcement cases in 2013, nineteen within the Avenues and Pearson Park Conservation Area, six in the Boulevard Conservation Area, and two in the Coltman Street Conservation Area.
(iii) Licensing Responsible Authority.
- The Local Planning Authority is a responsible authority under the Licensing Act. - Enforcement Officers attend a responsible authority working group each month which includes Council Officers, the Police, Fire Brigade, and HM Customs and Excise Officers. The meetings identify problem properties and co-ordinate action where appropriate. Planning enforcement action is occasionally part of that approach. - The enforcement section also view all new licence applications and advise applicants of the need for planning permission where licensing hours would exceed hours restricted by planning conditions. - In conjunction with that a map has been prepared to show all late night uses and opening hours within Princes Avenue, Newland Avenue and Chanterlands Avenue. The map will be displayed at Planning Committee when applications in that area are being determined, and kept updated.
Changes during 2013
5.10 A number of changes to the planning system aimed at simplifying the planning process were introduced in 2013. These have the potential to increase enforcement cases, and include:
- relaxations for householder permitted development to allow larger extensions; - temporary changes of use for specified development; - more permitted development rights for micro-generation equipment (solar panels etc).
Resources and Pressures
5.11 Across 2013 there were three main aims. The principal focus was to reduce the number of reported cases being dealt with at any one time, and to ensure that action is pursued promptly following service of notices to achieve a swift resolution. The other aim was to continue to develop pro-active monitoring of development as it progresses. These aims were achieved.
5.12 In 2014 the aim will be to maintain caseloads at the current level. Changes to staff resources and responsibilities are likely to have an effect on what can be delivered and will need to be kept under review.
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5.13 There are a number of ongoing projects which the enforcement team will either be taking a lead role in or contributing to. This includes the HMO Article 4 Direction, the Avenues Hard Surfaces Article 4Direction, Beverley Road Conservation Area Management Plan, direct action against derelict buildings within the City Centre, and a number of legal cases related to non- compliance with enforcement notices. It is expected this will include some default work for which there is a current budget.
5.14 The table below summarises the main work areas and how these can be achieved over the next year.
Table 1 Enforcement Work Pressures and Priorities
Work Area Aim Requirements Progress / Risks 1. General complaints Continue to improve Maintain current Continued focus on response to ongoing resource level and work commitments and complaints. agreed priorities for resource priorities. action. Prioritise complaints Monitor reasons cases Breaches in the city received for locations are closed and centre are in a highly within the city centre implement procedures visible location and to deal with them therefore need quickly whilst investigating and continuing to focus on resolving as a priority priorities. due to their impact being proportionately much greater than in other parts of the city. 2. Development and Review the operation Continue to allocate Development Condition Monitoring of the system to specific sites to monitoring assists in monitor sites during individual officers. the council’s aims of construction to ensure Develop links with DC improving the built as approved, in officers as part of the environment and light of support staff process and develop increase public reductions. the databases to confidence. The manage it. development slowdown has limited its impact but there is still a risk of resource implications. Reductions in support staff may affect its operation. 3. Links with UDC / (i) To ensure effective To strengthen links Elements of the Heritage/Strategy / delivery of enforcement with UDC to liaise over Heritage Strategy may building control on to support identified how to deliver identified result in significant, Article 4 Directions actions from the actions. concentrated periods (Conservation Areas). Buildings at Risk and Identify suitable of enforcement work. Listed Building training related to Essential that EO’s are Reviews. Listed Buildings. conversant with Listed (ii) To develop Monitor enforcement Building legislation. programmes of activity generated by Ensure proposed enforcement action to Article 4 Directions. actions are supported support the need to Support need for UDC by other assistance, eg address inappropriate to be adequately external grant funding development identified staffed for repairs. through Conservation Area Character Appraisals. (iii) Contribute to Page 39 of 130
Beverley Road Conservation Area Management Plan 4. Transfer of To develop procedures Lead officer to liaise Procedures need to be responsibilities from for dealing with with Flood Risk agreed, although in Environment Agency to unauthorised work Manager, Environment practice unlikely to local authorities for which affects the flow Agency and create significant enforcement of non- of non main Streetscene. additional work after main watercourses. watercourses. that time. 5. Article 4s for Houses Confirmed and came Lead officer to assess 6 month review in Multiple Occupation into force in October evidence and prepare requirement may not 2013. Review and reports. provide sufficient report to Council after evidence to fully 6 months. assess impact. 6. City Centre untidy Progress action to To progress through Withdrawal of funding. buildings achieve improvements lead officer. to properties identified in Greening the City report.
6. Options and Risk Assessment
Option 1: support the priorities within the report.
Positives: the report outlines the current areas of work and performance within the Planning Enforcement Service. The priorities identified responds to pressures to develop a strong enforcement service in light of service restructures, service pressures and changes in legislation.
Risks: any significant changes to the emphasis of the priorities is likely to have resource implications which will need to be managed within existing budgets and the need for them to be assessed against policies and priorities of the Council. If changes are proposed it is recommended that more detailed assessments are carried out prior to their implementation.
Option 2: To not support the priorities
Positives: all prioritisation responsibilities delegated to the City Planning Manager meaning no resources needed to prepare future enforcement reports.
Risks: no clear rationale for prioritisation of enforcement priorities making it difficulty to qualify and quantify workloads and lack of focus to where resource is directed.
The preferred option is Option 1.
7. Consultation There has been no consultation carried out in relation to this.
8. Monitoring Officer Assurance Statement
8.1 The report raises no immediate legal issues. The ability to enforce against breaches of planning control is contained in the Town and Country Planning Act 1990. As the report points out, enforcement is discretionary,
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but is often necessary to control development and ensure compliance with local policies. Separate legislation provides powers to enforce against unauthorised works to listed buildings and the removal of trees, important tools that assist in protecting the city’s heritage. The Council’s Enforcement Policy Statement supports stronger and more responsive planning enforcement and is consistent with the National Planning Policy Framework. The recommendation at paragraph 2 of this report is supported.
9. Section 151 Officer Assurance Statement
9.1 The City Treasurer notes the annual review of the planning enforcement service for 2014
10. Comments of Head of Human Resources
10.1 The HR City Manager has considered this report and there appears to be no HR impact.
11. Comments of Overview and Scrutiny
11.1 This report has not been subject to scrutiny. (Ref.Sc4061)
12. Conclusion
12.1 Significant changes have been introduced into the planning system. However enforcement remains an important part of that. The number of cases being reported has increased from 2012, and there is a move towards more proactive development management and condition discharge. It is essential that resources and procedures are maintained to ensure that the service can respond to the demands placed upon it. This mirrors expectations to respond to the Council’s aims of improving the environment and quality of living by ensuring that developments are built as approved, and to improve the management of the City’s historic assets.
Alex Codd, City Planning Manager
Contact Officer: Graham Varley Telephone No.: Ext. 2332
Officer Interests: None (Note – this must be none)
Background Documents: - None.
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Implications Matrix
Author: Name: Graham Varley Service Area: Economic Development and Regeneration Contact details: Ext 2332 Background Papers: None Is this a Key Decision: No If yes, is it in the Forward Plan? Will further decisions be required? No If yes please outline the timetable: Is this report proposing an amendment to the No budget or policy framework? Have the financial (including capital) implications No been agreed with the Head of Corporate Planning and Finance? Have value for money considerations been Yes accounted for? Has the report been approved by the relevant N/A CST/HoS? Has the relevant Cabinet Member been Yes, changes made in relation to city consulted and any comments documented? centre cases Has Overview and Scrutiny been consulted? No Have Area Committees been consulted? No Have the legal implications been agreed with the Yes – once commented on this report Head of Legal and Democratic Services? Are there any procurement/commercial No issues/implications? Have communications issues been cleared by No Communications and Marketing? Has an Equalities Impact Assessment been No carried out in relation to the subject of the report? Are there any equalities and diversity No implications? Are there any community safety implications? No Has regard been paid to Section 17 of the Crime and Disorder Act? Are there any environmental and climate change No issues/sustainability implications? Are there and Health and Safety implications? No Are there any human rights implications? No How does this report contribute to The planning enforcement work helps to Council/LAA/Area priorities? deliver the Council’s aims of improving the environment and quality living by ensuring that developments are built as approved and breaches of planning control which affect the living conditions of residents are dealt with.
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APPENDIX A
Table A: Numbers of Enforcement Cases received 2009 – 2013
Table B: Numbers of Enforcement Cases received per month 2013
Table C: Reasons for Cases being closed 2013
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Table D: Cases by Type 2013
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 1 Breaches of 1 4 3 9 2 7 3 1 9 5 4 1 49 condition 2 Extensions/building 11 8 7 21 11 7 19 10 20 18 18 10 160 work/windows 3 Businesses from 8 2 7 3 1 2 3 0 1 2 2 2 33 home/vehicle sales and repairs 4 C/U to flats/HIMO’s 2 2 1 0 0 2 1 5 1 2 0 2 18 5 Untidy 0 4 4 5 1 5 9 2 1 6 2 1 40 gardens/land/derelict buildings 6 Fences/walls/gates 1 1 1 1 2 0 3 2 4 2 2 2 21 7 Adverts 3 4 2 1 0 4 2 0 0 2 7 2 27 8 Works to Listed 1 1 0 0 0 3 1 1 1 2 1 2 13 Buildings 9 Trees 2 0 2 2 2 0 0 0 0 1 0 1 10 10 C/U, satellite dishes 6 6 3 2 4 2 7 1 8 2 2 3 46 & Other Total 35 32 30 44 23 32 49 22 45 42 38 26 418
Table E: Enforcement Notices Issued 2013
Address Date Requirement Notes Served 1 Saltshouse 2/1/13 Remove sheds from front Complied. Rd garden. 127 28/1/13 Remove derelict garage. Complied (garage repaired) Westcott Street.
181-183 8/3/13 Provide refuse bin enclosure Complied. Spring Bank as per planning approval
204-208 8/3/13 Remove water tank off roof of Complied Newland building Ave
96 Park 8/3/13 Replace windows Appeal dismissed. Compliance due Avenue by 20/8/14.
241 8/3/13 Replace unauthorised shop Complied. Beverley Rd front
118 Spring 8/3/13 Remove satellite dish Compliance due 18/6/13. Quotes for Page 44 of 130
Bank default work being sought. 391-393 13/3/13 Replace unauthorised Appeal against refusal of planning Beverley windows permission dismissed. Compliance Road due by 25/3/14. 33 Princes 25/3/13 External alterations. Work to the property being carried Rd out. 234 5/4/13 Install opaque glazing in Complied. Saltshouse dormer window as per Rd planning condition. 14 – 16 8/4/13 Maintain opening hours as per Complied. Cottingham condition Rd 372 12/4/13 Replace unauthorised upvc Appeal dismissed. Complied. Beverley Rd windows. 51-59 12/4/13 Carry out works to front and New notice now served requiring Anlaby Rd replace missing roof tiles demolition (for New York Hotel) 5 Ella Street 29/4/13 Remove raised canopy and Complied screens from roof of building. Site of 114 22/4/13 Cease use for display of Appeal dismissed. Compliance was Holderness vehicles for sale due by 29/12/13. Extension Rd requested. 42 Ella 1/5/13 Remove timber frame and Revised planning application Street canopy from side of house. submitted – decision pending. 356 – 358 13/5/13 Replace unauthorised window Appeal dismissed. Compliance due Beverley by 14/4/14. Road Star and 17/5/13 Remove first floor doorway Complied. Garter, 48 Portland St Lambert 5/6/13 Demolish derelict building. Complied. Street Methodist Hall 580 5/6/13 Replace windows as per Appeal dismissed. Compliance due Beverley Rd planning approval 1st March 2014. 61 Princes 5/6/13 Remove canopy from front Complied. Avenue forecourt 98 Beverley 5/6/13 Remove replacement windows Compliance due 7/7/14 Rd 100 Park 5/7/13 Remove or repair derelict Complied. Grove garage. 22 Raglan St 19/6/13 Remove waste and rubble Complied. from front garden. 117 Princes 21/6/13 Remove rubble from rear Compliance was due by 27/7/13. Ave garden. Quotes for default work being sought. 22 17/7/13 Remove satellite dish from Complied. Marlborough front of house. Avenue
Page 45 of 130
28 Cresswell 2/7/13 Clear vegetation and rubbish Work carried out in default. Close from front garden 164/166 20/9/13 Replace unauthorised Appeal pending. Spring Bank windows 380 24/9/13 Cut back overgrown Complied. Beverley Rd vegetation and remove waste material from the site. 44 Beverley 22/11/13 Improvements to external Compliance due 2nd April 2014. Road appearance. 194 2/12/13 Remove metal storage Compliance due 13th March 2014. Saltshouse containers from garden Rd 55 Newland 25/10/13 Remove timber and bamboo Complied. Ave screen 68 Salisbury 28/11/13 Replace concrete roof tiles Compliance due 10/4/14. Revised Street planning application received. 117 Princes 28/11/13 Replace unauthorised Compliance due 9/7/14 Ave windows 31 28/11/13 Remove extraction system Compliance due 9/2/14 Cottingham Rd 57 Main Rd, 28/11/13 Reduce height of fence Complied Bilton 59 Ormonde Reduce height of hedge. Appeal decision varied height Ave required. Complied. 260A 24/7/13 Reduce height of hedge Complied Boothferry Rd
Page 46 of 130
Briefing Note to the West Area Committee Wards: None 2nd April, 2014
Subject: Planning Enforcement Update
Briefing Note of the: City Planning Manager.
1. Purpose of the Briefing Note.
1.1 A review of the work of the Planning Enforcement section is reported to Planning Committee annually. The report provides an overview on how the service operates with an emphasis on case load types and trends, caseload management, priorities and procedures.
1.2 The 2013 annual review has been referred by Planning Committee to all Area Committees to give them the opportunity to identify, if they wish, any properties within their area they feel should be investigated with a view to taking enforcement action if necessary. The report will then be revised to include the Area Committee comments and taken back to Planning Committee in June 2014 for re-assessment.
1.3 The briefing note has been requested to accompany the report referred from Planning Committee. The note identifies enforcement action in each Ward across the West Area in 2013.
2. Issues for Consideration
2.1 Boothferry Ward
17 cases were reported in 2013. These have all been dealt with. Of those:- Planning permission not required – 4 No breach of planning permission – 6 Resolved through negotiation – 3 No action justified – 4. Enforcement notices served – 0. Cases currently being investigated: Page 47 of 130 5 Spinney Walk – installation of CCTV camera.
2.2 Derringham
9 cases were reported. These have all been dealt with. Of those:- Planning permission not required – 1 No breach of planning permission – 3 Resolved through negotiation – 1 No action justified – 4 Enforcement notices served – 0 Cases currently being investigated:
2.3 Pickering
10 cases reported. One is ongoing. Of those:- Planning permission not required – 2 No breach of planning permission – 2 Resolved through negotiation – 2 No action justified – 2 Retrospective planning application approved – 1 Enforcement notices served – 0 Cases currently being investigated: - Christopher Pickering Primary School – school not allowing use of pupil drop off area; - Adjoining Hessle Road flyover – advert on scaffold tower; - 24 Sibelius Road – take-away opening beyond hours permitted by planning condition; - 140 Saltash Road – pigeon loft.
2.4 If further properties are identified this does not imply that enforcement action will be taken. All cases must be assessed on their own merits and action would only be taken if it is in the public interest. The decision to take enforcement action is delegated to the City Planning Manager but Planning Committee can discuss priorities within the context of the annual review.
2.5 Only properties where there are potential breaches of planning control can be investigated.
2.6 Any potential new cases identified by Members will be reported back to Planning Committee in June and assessed against the priorities.
3. Consultation
3.1 There has been no consultation in relation to this case.
Page 48 of 130 4 Council Priorities
4.1 The annual enforcement review assesses enforcement workload and priorities to ensure resources are directed towards the most urgent cases and to assist the Council in its aims of improving the Quality of Life, to ensure a higher quality environment. However these powers need to used carefully to ensure they are only served where absolutely necessary in the public interest and to ensure resources are available to support them.
5. Conclusions and Next Steps
5.1 There were no cases within West which needed an enforcement notice to be served in 2013. Enforcement notices are always a last resort and cases will be resolved informally wherever possible. In some cases no action is taken if a breach is minor and does not harm the area. This is reflected in the cases reported in the West Area across 2013.
5.2 The annual enforcement review has been referred by Planning Committee to all area committees to see if they want to raise specific cases, or types of case, which they feel should be a priority within their area. Those comments will be incorporated into the annual review for submission back to Planning Committee in June.
Alex Codd, City Planning Manager.
Contact Officer : John Benson / Graham Varley Telephone No. Ext 2319 / 2332
Page 49 of 130
Page 50 of 130
Briefing Note Wards All West Area Committee 2nd April 2014
West Area Investment Plan 2014/2015 1. Purpose of the Report
1.1 To advise the Area Committee of the proposed capital work planned for delivery by the Housing Investment Service and partners during 2014/15.
2. Background
2.1 The HRA Budget for 2014/15 as set out in the Hull City Council Budget Report 2014/15 was approved by Council on the 27th of Feb 2014. The total approved 2014/15 HRA Capital programme is £50.19m.
2.2 The affordability of different standards of delivery and capital budget funding requirements continues to be modelled annually through a thirty year business plan assessment. Following the assessment the HRA Capital Programme is developed in line with approved investment priorities as outlined in The Stock Investment and Asset Management Strategy 2010-2015. These priorities are outlined in Appendix K of the recent Budget Report approved by Council.
2.3 Appendix 1 attached outlines the current standard of work included to maintain the fabric of existing HRA dwellings and costed in the HRA capital programme.
2.4 Appendix 2 summarises the resulting programmes of work within the West Area for 2014/2015.
2.5 This summary address schedule includes new work programmes and known slippage address’s from 2013/14 work programmes but excludes further potential slippage from 2013/14 elemental programmes not completed by the end of the current financial year. The programme is also subject to survey and tenant refusals.
2.6 Customers will be informed before any work starts in their homes and supported throughout the delivery in accordance with the agreed access procedure.
Mark Robinson Assistant Head of Service Housing Investment Service
Contact Officer: Helen Michie
Telephone No. : 2431 Officer Interests: None
Page 51 of 130
Appendix 1
HRA Capital Programme Investment Priorities The table below summarises the current standard of work included to maintain the fabric of existing HRA dwellings costed in the HRA cap
Table 1 Included Items Excluded Items Health and Safety Asbestos removal Legionella preventative measures Fire alarms/emergency lighting renewals Smoke alarm replacements
Decent Homes and Essential planned programmes No planned bathrooms on Planned Renewals only to prevent elemental age and Improvements failure; No renewable energy Boiler replacements (15 years improvements e.g.P V’s average) unless supported by Rewires external funding Electric to gas heating Minimal environmental upgrades to low-rise properties improvements or work to where possible (small residual improve layout and programme targeting previous security refusals) Minimal planned 30 year planned kitchen improvements to replacements communal areas Planned roofing ( pre-emptive planned programmes 50 years +lifecycle) Single to double glazing (small residual programme) Controlled entry renewal and other electrical renewal Lift replacement /repair Structural/thermal cladding for non traditional properties or to support Regeneration programmes Other works to maintain minimum decency including bathrooms, door replacements and some heating replacements where items fail Essential structural repairs
Page 52 of 130
Appendix 2 Summary Address Schedule 2014/15 Planned Programme for West Area External Repainting Periodic Inspections (cont) BIRDSALL AVENUE 13 SOUTH LODGE 1 BRANTINGHAM WALK 37 STRENSALL ROAD 1 BURNBY CLOSE 27 WEST LODGE, 1 CORONATION ROAD NORTH 101 WILLERBY ROAD 1 CORONATION ROAD SOUTH 15 WYMERSLEY ROAD 6 DATCHET GARTH 12 Total 65 EVERINGHAM WALK 6 FERNHILL ROAD 29 ANLABY PARK ROAD NORTH 12 GARROWBY WALK 11 ANLABY PARK ROAD SOUTH 6 GRANTCHESTER CLOSE 20 ASHBY ROAD 6 HANLEY ROAD 32 BANTOCK GARTH 7 HOTHAM DRIVE 13 BURCOTT GARTH 1 incs 1 block felt roof HOTHAM ROAD SOUTH 7 CHERRY HINTON COURT, 1 only HOUGHTON WALK 15 DELIUS CLOSE 2 HUNSLEY AVENUE 32 DUDLEY WALK 9 incs 3 KILNWICK AVENUE 25 ELGAR ROAD 51 blocks LUCIAN WALK 3 GERSHWIN AVENUE 3 MELTONBY AVENUE 25 GOWER ROAD 6 incs 1 block REEDHAM GARTH 6 IRELAND WALK 4 incs 1 block SALTASH ROAD 108 LASHBROOK GARTH 15 SANDYCROFT CLOSE 17 NEWSHAM GARTH 8 SAWSTON AVENUE 9 NETHERTON ROAD 27 incs 1 block WYMERSLEY ROAD 69 NOVELLO GARTH 6 incs 1 block Total 632 PORTSMOUTH WALK 5 QUILTER AVENUE 6 incs 1 block Periodic Inspections ROKEBY AVENUE 2 incs 1 block incs 4 AMPLEFORTH GROVE 1 SIBELIUS ROAD 31 blocks ASHBY ROAD 7 SULLIVAN ROAD 2 incs 1 block BEMPTON GROVE 4 SURREY GARTH 20 incs 2 BETHUNE AVENUE 1 SWANAGE WALK 4 blocks BRIGG DRIVE, 1 WALSALL GARTH 12 CALVERT ROAD 6 Total 246 COUNCIL AVENUE 9 COUNTY ROAD SOUTH 1 DARTMOUTH WALK 1 Window Replacements DAYTON ROAD 3 BENEDICT ROAD 1 Communal HACKNESS GROVE 1 BETHUNE AVENUE 1 * HANLEY ROAD 1 DELIUS CLOSE 1 HAROME GROVE 1 GOSPORT WALK 1 Communal* HOTHAM ROAD SOUTH 1 Total 4 KILNWICK AVENUE 3 LAKESIDE GROVE 1 PARK LANE EAST 1 External Wall Insulations RIVER GROVE 2 DAYTON ROAD 8 ROSEDALE GROVE 3 FLAXTON ROAD 1 SANDYCROFT CLOSE 2 STRENSALL ROAD 8 SCALBY GROVE 2 Total 17 SEGRAVE GROVE 2 SIBELIUS ROAD 1 Structural WorkPage 53 of 130 SIBELIUS ROAD 1 Total 1 * Replacement of communal windows in block
Planned Heating External Doors AMPLEFORTH GROVE 1 ANLABY PARK ROAD SOUTH 1 ANLABY PARK ROAD NORTH 1 ARCON DRIVE 1 ANLABY PARK ROAD SOUTH 2 ASHBY ROAD 3 ASHBY ROAD 2 CALVERT ROAD 1 ASKEW AVENUE 7 CRISPIN CLOSE 2 AYLESBURY GROVE 4 DARTMOUTH WALK 1 BENEDICT ROAD 2 DAYTON ROAD 3 BOOTHFERRY ROAD 2 DELIUS CLOSE 3 BRANTINGHAM WALK 2 ELGAR ROAD 2 BURNBY CLOSE 1 FERNHILL ROAD 5 CALVERT ROAD 9 HANLEY ROAD 1 COUNCIL AVENUE 8 HELMSLEY GROVE 1 DARTMOUTH WALK 1 HILARY GROVE 2 DAYTON ROAD 5 IRELAND WALK 2 EAST GROVE 13 KILNWICK AVENUE 1 ELGAR ROAD 2 LASHBROOK GARTH 1 GARROWBY WALK 1 LOCKTON GROVE 2 GLOUCESTER STREET 1 LULWORTH AVENUE 1 GOSPORT WALK 2 NETHERTON ROAD 1 GOWER ROAD 1 NEWSHAM GARTH 1 HANLEY ROAD 3 RIDGEWAY ROAD 3 HELMSLEY GROVE 1 ROCHESTER AVENUE 4 HESSLE ROAD 17 ROSEDALE GROVE 2 HUNSLEY AVENUE 1 SALTASH ROAD 1 KILNWICK AVENUE 3 SEGRAVE GROVE 1 LAKESIDE GROVE 13 SNAINTON GROVE 1 LASHBROOK GARTH 1 SULLIVAN ROAD 2 LYMINGTON GARTH 1 TAUNTON ROAD 1 MELTONBY AVENUE 2 WILLERBY ROAD 2 NOVELLO GARTH 2 WYMERSLEY ROAD 1 PICKERING VIEW 4 Total 53 PRIORY GROVE 6 RIDGEWAY ROAD 1 RIVER GROVE 2 ROKEBY AVENUE 1 ROSEDALE GROVE 2 SALTASH ROAD 2 SANDYCROFT CLOSE 1 SCALBY GROVE 5 SEGRAVE GROVE 2 SHROPSHIRE CLOSE 3 SNAINTON GROVE 1 ST JOSEPH DRIVE 2 STRENSALL ROAD 1 VALENTINE CLOSE 1 VINCENT CLOSE 3 WEST GROVE 1 WILLERBY ROAD 4 WOLD ROAD 1 WYMERSLEY ROAD 5 YORKSHIRE CLOSE 2 Total 161
Page 54 of 130
Briefing Note to the West Area Committee Wards 2nd April 2014 Derringham, Boothferry
Whitelees Court Sheltered Remodelling Update
Briefing Paper of the Assistant City Manager Strategy and Renewal on behalf of the City Neighbourhoods and Housing Manager
1. Purpose of the Report and Summary
1.1 To update the West Area Committee on the final designs for the remodelling of Whitelees Court, and the progress of the relocation of residents in advance of the works.
2. Background
2.1 Following the Cabinet decision to proceed with the refurbishment and conversion of three of the sheltered schemes, detailed designs for the first scheme, Whitelees Court, have been developed.
2.2 The Sheltered Team, the sheltered wardens, the Extra Care Team, occupational therapists, the Police, the Fire Authority, the Area Teams and Ward Members have been consulted on the plans and the final designs have been produced to reflect feedback from all parties, where feasible, and are appended to this report.
3. Issues for Consideration
3.1 As shown on the attached plans there will be five different types of flat created when Whitelees Court is remodelled. In contrast all converted flats in Cherry Hinton Court will be the same as they can all be created by combining 2 bedsits into one flat. This is not possible at Whitelees Court due to its layout resulting in the creation of the following five conversion types:
Type 1 Flats 3, 4, 11, 12, 23, 24 - The 6 existing 1 bed flats will remain the same but will undergo maintenance work and will have wet rooms installed in the bathrooms (Flats 3 and 23 already have wet rooms installed).
Type 2 Flats 1, 2, 14, 15, 16, 17 – These 6 flats will be created from bedsits that are in rows of 3 so each flat will comprise of 1.5 bedsits.
Type 3 Flats 6, 8, 9, 18, 20, 21 – These 6 flats will follow the preferred conversion of 2 bedsits into 1 flat and will represent all flats at Cherry Hinton Court.
Page 55 of 130 Type 4 Flats 7, 10, 19, 22 – These 4 flats have been created by connecting to space in the hall this was necessary to maximise the number of Type 3 conversions.
Type 5 Flat 5 – This flat was created from a bedsit that was located between a stairwell and the communal lounge. As there was no other space to increase its size it has been extended into the lounge. The lounge will be remodelled to ensure it is still a useable space for residents.
3.2 The conversion will see all 6 existing flats improved and convert the 26 bedsits into 17 X 1 bed flats creating a total of 23 X 1 bed flats at Whitelees Court.
3.3 One of the main changes since members were last consulted is the location of the mobility scooter storage/charging rooms. The preferred location was the communal bathrooms located on the first and second floor as they are no longer needed. Unfortunately, the structural surveyor has advised that the first floor cannot take the weight so the guest room will become the second scooter room instead. The guest room is conveniently located near the lift so is viable for use by residents on the second floor.
3.4 It has been agreed that one flat will be converted as a benchmark to enable all interested parties to have the opportunity to view the flat and provide further feedback before the main works commence. The benchmark flat (Flat 9) will be completed in April and will be ready to be viewed in early May 2014.
3.5 Once this final consultation has taken place any changes will be fed into the final plan and work will commence on the full scheme which is predicted to be completed by December 2014.
3.6 Future plans and reports for Cherry Hinton Court will be presented to West Area Committee nearer the start date.
Decanting
3.7 The relocation of all residents is on target for the first week of April 2014. The following arrangements have been made for the 16 residents:
11 residents to be temporarily relocated to Cherry Hinton Court 2 have moved into Housing Association accommodation. 1 has moved into a residential home, and 2 residents have moved into Council bungalows.
4.0 Conclusions
4.1 The designs for the first sheltered remodelling scheme, Whitelees Court, are complete. Upon completion of the works to the benchmark flat members of the West Area Committee will have the opportunity to view and provide feedback on the completed flat which will inform the construction issue designs for the scheme.
Garry Taylor Report of the Assistant City Manager Strategy & Renewal on behalf of the City Neighbourhoods and Housing Manager
Page 56 of 130 Contact Officer: Richard Oxley Project Officer Funding and Appraisals Telephone No: 612937 Officer Interests: None
Appendices Appendix 1 Final Conversion Plan Whitelees Court
Page 57 of 130
Page 58 of 130
Briefing Paper to the West Area Committee Wards: All Wednesday 2 April 2014
School Performance in West Area
Briefing Paper of the of City Learning and Skills Manager on behalf of Corporate Director for Adult, Children and Family Services
1. Purpose of the Paper and Summary
To update the West Area Committee on school performance and action being taken to improve performance and achieve a ‘good’ Ofsted rating
2. Background
a) The current framework for Ofsted inspections of schools was introduced in September 2012. Based on the most recent inspections of all schools, 73% of schools in the West Area are good or outstanding, compared with 64% in Hull and 78% in England.
b) The national test results for 2013 show an overall improvement in pupil outcomes in schools in the West Area.
c) Many schools in Hull have formed new, formal partnerships in response to the government’s agenda to promote sector-led, school-to-school support. This applies to all schools, regardless of whether they are academies or local authority maintained schools. The partnerships that schools in the West area have joined are mentioned in Appendix 1.
Vanessa Harvey-Samuel, City Learning and Skills Manager on behalf of John Readman, Corporate Director of Adult, Children and Family Services
Contact Officer: Ken Sainty Telephone No. : 616255
Officer Interests: None
Background Documents: - None Author: Page 59 of 130 Status: Date: 25/03/2014 Page 1 of 5
Appendix 1
West Area Schools
Ainthorpe Primary
2013 Key Stage 2 results Reading, writing and mathematics combined – 63%, same as in 2012, above the floor standard of 60% but below the national average of 75%
The school is now an academy and is sponsored by the David Ross Education Trust (DRET). The school’s current priorities are: improve the quality of teaching to good or better in order to raise attainment and ensure that all groups of pupils make consistently good progress over time raise attendance and reduce differences between different groups of pupils improve leadership and management by taking further action to develop the knowledge, understanding and skills of middle leaders so that all play a fully effective part in improving pupils’ outcomes in the areas they are responsible for
Christopher Pickering Primary
2013 Key Stage 2 results Reading, writing and mathematics combined – 76%, above the floor standard and the national average (in 2012 Bethune Park 91% and Tilbury 69%)
The school is joining the Inspire, Create and Achieve (ICA) Academy Trust, formed by 11 Hull schools, which has worked closely with LA officers on the new primary curriculum. The school also took part in a mathematics project run jointly by the LA and the National Centre for Excellence in Teaching of Mathematics (NCETM). Current school priorities are: increase rates of progress in writing across the school. further develop pupils’ mathematical skills improve of the quality of teaching and learning so that it is consistently good and a greater proportion of teaching becomes outstanding extend opportunities in EYFS for children to practise their early reading, writing and counting when working outdoors. further develop subject/middle leadership
Eastfield Primary
2013 Key Stage 2 results Reading, writing and mathematics combined – 88%, 1% higher than in 2012 and well above the floor standard and the national average.
The school is a leading member of the Hull Collaborative Teaching School that now provides much of the training and school-to-school support for Hull schools. Current school priorities are: Further raise standards, particularly for the more able and pupil premium pupils to embed outstanding achievement overall (2013/14 focus on increasing percentage of level 5 reading and therefore percentage attaining exceeding progress in reading)
Author: Page 60 of 130 Status: Date: 25/03/2014 Page 2 of 5
Further ensure marking promotes accelerated progress. Improve quality of handwriting across the school (particularly in EYFS and KS1) Review the school’s curriculum in light of the new National Curriculum for September 2014 Improve the quality of handwriting across the school, particularly in the Early Years Foundation Stage and Key Stage 1
Priory Primary
2013 Key Stage 2 results Reading, writing and mathematics combined – 75%, 3% higher than in 2012, above the floor standard and matching the national average.
The school is now an academy and a member of the ICA Academy Trust and it’s current priorities are: increase the progress in maths across KS2, with an increase in the % of children achieving two levels of progress in maths at the end of KS2 and 3 levels progress to be nearer the national average of 28% from 17% in 2013 focus further on grammar and spelling in English lessons to ensure better attainment in spelling, punctuation, grammar and writing particularly across KS2 review the teaching of guided reading across the school to ensure a high number of Level 5 in reading at the end of KS2 improve presentation and handwriting across the school
Rokeby Primary
2013 Key Stage 2 results Reading, writing and mathematics combined – 82%, 15% higher than in 2012 and above the floor standard and the national average.
The school’s current priorities are: higher achievers across the school language and communication (Talk of the Town Project) mental maths and maths problem solving
St Thomas More RC Primary
2013 Key Stage 2 results Reading, writing and mathematics combined – 68%, 7% higher than in 2012 and above the floor standard but below the national average.
The school took part in the NCETM project mentioned above and is also taking part in the Achievement for All programme, which has 3 key aims: improve the achievement and progress of children with SEN and disabilities improve the engagement of parents of children with SEND improve the wider outcomes of children with SEND
Author: Page 61 of 130 Status: Date: 25/03/2014 Page 3 of 5
Wold Primary
2013 Key Stage 2 results Reading, writing and mathematics combined – 72%, 1% lower than in 2012 and above the floor standard but below the national average.
The school is now an academy and is sponsored by the David Ross Education Trust (DRET). Current school priorities are: improve the outcomes of pupils undertaking the Y1 phonics screening improve pupils outcomes in Maths across KS1 and KS2 improve the attainment of SEND pupils and pupils in receipt of the pupil premium implement Curriculum 2014 across the school
Sirius Academy
2013 Key Stage 4 results 5 A*-C GCSEs including English and mathematics – 65%, 1% higher than in 2012 and above the floor standard and the national average.
The academy is sponsored by Hull College and was last inspected on 13-14 March 2014. The judgement is subject to moderation. The current priorities are: provide improved guidance to 6th form students so that retention rates improve focus on spelling, punctuation and grammar improve the literacy skills, especially writing, of Hearing Impaired children
Sydney Smith
2013 Key Stage 2 results Reading, writing and mathematics combined – 34%, 5% higher than in 2012 but below the floor standard and the national average.
The school was inspected by Ofsted in January 2014 and judged to be good in all areas, removing it from special measures. The priorities as the school moves to closure in July 2014 are: improve the proportion of teaching that is outstanding further improve students’ achievement in mathematics, so that it matches that in English, by monitoring teachers’ planning and students’ work in mathematics even more frequently, ensuring that the marking of students’ work is rigorous and implementing existing plans to offer even more sessions for mathematics
Bridgeview
The school’s current priorities are: ensure that all teaching moves to consistently good or outstanding continue to implement and monitor the behaviour curriculum continue the development of productive working with other agencies, including Health and Social Care ensure a full complement of governors
Author: Page 62 of 130 Status: Date: 25/03/2014 Page 4 of 5
Ganton
The school’s current priorities are: develop the internal communication team, including specialist teaching assistants further develop the outdoor provision in the primary school Continue peer mentoring and coaching programme to ensure a higher percentage of teachers are consistently outstanding. Continue work on post 14 curriculum to ensure ‘I can’ statements reflect challenge and progression to meet the needs of students.
Other schools of interest to West Area Committee
Francis Askew (Riverside)
2013 Key Stage 2 results Reading, writing and mathematics combined – 70%, 6% lower than in 2012 and above the floor standard but below the national average.
The school is joining the ICA Academy Trust. It’s current priorities are: raise attainment in reading and mathematics improve behaviour and attendance further develop the PE curriculum
Kelvin Hall (Wyke)
2013 Key Stage 4 results 5 A*-C GCSEs including English and mathematics – 59%, 10% higher than in 2012 and above the floor standard and matching the national average.
The school is a member of the West Hull Co-operative Trust with Sydney Smith and four Hull primary schools.
The school is also taking part in the regional Pathfinder project which is aimed at schools that are on a trajectory to become good at their next Ofsted inspection. The school has identified the following priorities: close the gap between free school meal students and non-FSM students improve the number of students who make expected progress in English and mathematics
Author: Page 63 of 130 Status: Date: 25/03/2014 Page 5 of 5
Page 64 of 130
Report to the West Area Committee 2nd April 2014
Update on the changes to Children’s Centre operations within the West Area
Briefing Note of the Assistant Head of Service - Early Help and Intervention
1. Purpose of the this briefing note
1.1 This briefing note outlines the outcome of a review of Children’s Centres within the West Area, the development of the Hub and Cluster model of delivery and the overall impact this had had to date.
2. Recommendations
2.1 That the content of this briefing note is noted.
3. Impact on overall provision
3.1 A comprehensive service review of the operation of Hull’s Children’s Centres was required In order to make an overall budget saving of £1m over two years 2013/14 and 2014/15.
3.2 Following consultation, proposals where agreed at Cabinet to meet the required budget saving. These proposals included:-
To implement a system of voluntary contributions for activities notwithstanding no parent /child should be excluded from services because of financial hardship.
A circa 50% reduction in activities and day care budgets for each cluster.
Funding from the Children’s Centre budgets for the provision of free safety equipment will cease from 31/04/14 except for those in exceptional need.
Crèche subsidy will reduce and be fixed at 50% of actual cost in order to support parents into training and employment.
Author: Page 65 of 130 Status: Date: 25/03/2014 Page 1 of 2
4. The specific impact on Children’s Centre provision within the West Area
4.1 Within the West Area, the Priory Children’s Centre is now the main Hub site and the Ainthorpe and Windmill Children’s Centres are Cluster Centres.
4.2 The Priory Children’s Centre retains a full programme of activity and the Early Help Coordination Team also operates from this site and work closely with Children’s Centre Staff.
4.3 The Windmill Children Centre opening hours have not been reduced and a varied programme of activity has been retained.
4.4 The Ainthorpe Children’s Centre opening hours are being reduced down from the current 28 hours per week (open half day Mon – Weds and all day Thurs-Fri), to 16 hours per week (open half day Tues and Fri, all day Thurs).
4.5 Please see attached copies of the current activity programmes for the centres.
Briefing Note of the Assistant Head of Service - Early Help and Intervention
Author: Page 66 of 130 Status: Date: 25/03/2014 Page 2 of 2 Telephone 305770 for further details. E Mail: [email protected] We are open Monday to Thursday 8.30am to 5pm Friday 8.30am to 4.30pm
Monday 10.00am to 11.30am Pre-School Playtime – For 18mths to 4 years
£1 per family contribution Tuesday 10.00am to 12.00pm 9.00am to 12.00pm Child Health Clinic New Horizons Jobshop Have your baby weighed and get advice from the Drop in for help looking for employment Health Visiting Team 1.00pm to 2.00pm 9.00am to 4.00pm Why Weight? Fareshare – Collection fortnightly. See Reception Free Weight loss programme for availability and how to become a member. 1.00pm to 4.00pm Midwife Clinic – Appointment Only Wednesday 10.00am to 11.00am Infant Massage 5 week programme – Booking Essential £2 Voluntary Contribution Thursday 10.00am to 11.30am 12.00pm to 12.30pm Babbling Babies 12.30pm to 1.00pm For 0 to 18mths Aqua Tots at Albert Avenue pools £1 per family voluntary contribution Swim a song for aged 5 and under Call 614826 for more information 9.00am to 4.00pm Midwife Clinic – Appointment Only 1.00pm to 3.00pm Breastfeeding Support at Priory Children’s Centre 11.00am to 12.00pm Help support and advice for new mums or mums to be rd Weaning Talk – 3 Thursday of the month
Friday 9.00am to 4.00pm 1.30pm to 3.00pm
Midwife Clinic – Appointment Only Friday Fun - For 0 to 5 years £1 per family
Coordinator: Heather Barnes
Page 67 of 130 Search: Priory Childrens Centre
Children’s Centres are a place where families can access quality services designed to give families and children the best start in life. A range of support and guidance is available, ranging from sessions and groups, training courses to general family support. We hope you find this timetable useful, and join us in some of our exciting activities!
We aim to provide services that best suit your needs. If you have something in mind that you would like to see at your local Children’s Centre, please get in touch and let us know!
Please note when at sessions, all children must be accompanied by an adult
Family Support Volunteering Opportunities Safety Equipment
Children’s Behaviour Learn new skills Home Safety Checks
Parenting Improve your confidence Safety Gate
He lp with 2 year Funding Boost your chances of Fireguards for childcare gaining employment Corner Covers Help with anything that Training opportunities Blind Cords affects your family life
Coordinator: Heather Barnes
Page 68 of 130
Telephone 351420 for further details. E Mail: [email protected] We are open Tuesday 8.30am to 12.30pm Thursday 8.30am to 4.30pm & Friday 12.30pm to 4.30pm
Monday 9.30am to 11.30am Parent & Toddler Group – call 07909 080657 to
book. (Term Time Only) First Child £1.50. Each additional child 50p Tuesday 9.30am to 11.00am Little Learners – Play and Learn. EYFS focused activities for 2 to 5 years (Term Time Only) £1 voluntary contribution
Wednesday 9.30am to 11.30am
Parent & Toddler Group – call 07909 080657 to book. (Term Time Only) First Child £1.50. Each additional child 50p
Thursday 9.00am to 4.00pm 10.15am to 11.15am Midwife Clinic – Appointment Only Baby Bounce at Fred Moore Library Tel: 331229 for details 9.00am to 4.00pm (Term Time Only) Fareshare – Collection fortnightly. See Reception for availability and how to become a member.
Friday 9.30am to 11.30am 1.00pm to 3.00pm Parent & Toddler Group – call 07909 080657 to Child Health Clinic book. (Term Time Only) Have your baby weighed and get advice from the First Child £1.50. Each additional child 50p Health Visiting Team
Coordinator: Heather Barnes
Page 69 of 130
Search: Ainthorpe Children and Young People’s Centre Telephone 445014 for further details. E Mail: [email protected] We are open 8.30am- 4.30pm Monday to Friday
Monday 9.00am to 4.00pm 9.00am to 11.30am Midwife Clinic – Appointment Only Happy Mondays Play Group
(Term Time Only) £1 voluntary contribution Tuesday 9.30am to 12.00pm 6.30pm to 7.30pm Gardening Club – (Term Time Only) Zumba - Bricknell Primary School Hall £4
Wednesday 9.00am to 4.00pm 1.30pm to 3.00pm Midwife Clinic – Appointment Only Infant Massage Rolling 5 week programme 9.30am to 11.00am Booking Essential Music and Movement £2 voluntary contribution For 0 to 18mths £2 per family voluntary contribution
9.00am to 11.30am Childminders Group £2 per family voluntary contribution Thursday 1.30pm to 3.00pm Playtime For 0 to 5 years £2 per family voluntary contribution Friday 9.30am to 10.30am Zumba (Term Time Only) £4
Coordinator: Heather Barnes
Page 70 of 130
Search: Bricknell Children’s Centre
The Windmill Children’s Centre The Compass Building AAccttiivviittyy Burnham Road Hull, HU4 7EB Tel: (01482) 331290 TTiimmeettaabbllee
Toddler Time Health Visitor Baby Clinic Monday Gipsyville Library Baby weighing with a Health Visitor 10:30am – 11:30am 1:00pm – 2:00pm For under 5’s Weaning Party (2nd Monday of the month) Term time only 2:00pm -3:00pm Money Talks Tuesday - Support around housing/ tenancy, debt, job seeking, training and charity applications. Tuesday Citizens Advice Bureau* Baby Massage* 9:30am – 12:30pm 1:30pm – 2:30pm Visual Impairment, Sign Language & Diversity* Call 331290 for next course 9:30am – 12:30pm £1.00 per family Quids in Financial Drop In 12:30pm-1:30pm Skills 4 Communities Appointments* 1:00pm – 3:00pm Wednesday Busy Babies Play session for babies 0-18 months including Breastfeeding Support. £1 per family 10:30am – 12:00pm Thursday Why Weight Ready Steady Go! 10:00am – 11:00am 1:15pm – 2:45pm Free weekly weight loss sessions Active play for confident walkers upwards English* - Crèche available with baby corner 9.30am - 11.30am £1 per family Call 331290 to book your place Friday Coffee Time with Toy Library Little Chatterboxes 9:00am – 10:30am Gipsyville Library Pop in for a cuppa and a chat, meet new 1:15pm – 2:45pm parents and get involved with your Children’s Play session for children 18 months – 5 yrs Centre! with baby corner. £1 per family Fortnightly Grant Surgery* 09:00am – 12:00pm Call 331290 to book your place *Booking only. Call 331290 to book an appointment
Search: Page 71 of 130 The Windmill Children’s Centre
Part of the Priory Group of Children’s Centres
The Windmill Children’s Centre The Compass Building AAccttiivviittyy Burnham Road Hull, HU4 7EB Tel: (01482) 331290 TTiimmeettaabbllee
The Windmill Children’s Centre works alongside parents, carers and the local community to improve the learning, social and emotional development and health of children aged 0-5 years. Our services include:
. Family Support . Stay & Play Sessions
. Child Health Clinic . Training Courses
. Volunteer Scheme . Fareshare Food Scheme
. Toy Library . Parent Action Group
. Home Safety Scheme . Midwife Clinic
. Weaning Parties . Financial/ Employment Support
. Citizens Advice Bureau . Grant Surgery
*** Please note when at sessions, all children must be accompanied by an adult ***
Search: Page 72 of 130 The Windmill Children’s Centre
Part of the Priory Group of Children’s Centres
The Windmill Children’s Centre The Compass Building AAccttiivviittyy Burnham Road Hull, HU4 7EB Tel: (01482) 331290 TTiimmeettaabbllee
Toddler Time Health Visitor Baby Clinic Monday Gipsyville Library Baby weighing with a Health Visitor 10:30am – 11:30am 1:00pm – 2:00pm For under 5’s Weaning Party (2nd Monday of the month) Term time only 2:00pm -3:00pm Money Talks Tuesday - Support around housing/ tenancy, debt, job seeking, training and charity applications. Tuesday Citizens Advice Bureau* Baby Massage* 9:30am – 12:30pm 1:30pm – 2:30pm Visual Impairment, Sign Language & Diversity* Call 331290 for next course 9:30am – 12:30pm £1.00 per family Quids in Financial Drop In 12:30pm-1:30pm Skills 4 Communities Appointments* 1:00pm – 3:00pm Wednesday Busy Babies Play session for babies 0-18 months including Breastfeeding Support. £1 per family 10:30am – 12:00pm Thursday Why Weight Ready Steady Go! 10:00am – 11:00am 1:15pm – 2:45pm Free weekly weight loss sessions Active play for confident walkers upwards English* - Crèche available with baby corner 9.30am - 11.30am £1 per family Call 331290 to book your place Friday Coffee Time with Toy Library Little Chatterboxes 9:00am – 10:30am Gipsyville Library Pop in for a cuppa and a chat, meet new 1:15pm – 2:45pm parents and get involved with your Children’s Play session for children 18 months – 5 yrs Centre! with baby corner. £1 per family Fortnightly Grant Surgery* 09:00am – 12:00pm Call 331290 to book your place *Booking only. Call 331290 to book an appointment
Search: Page 73 of 130 The Windmill Children’s Centre
Part of the Priory Group of Children’s Centres
The Windmill Children’s Centre The Compass Building AAccttiivviittyy Burnham Road Hull, HU4 7EB Tel: (01482) 331290 TTiimmeettaabbllee
The Windmill Children’s Centre works alongside parents, carers and the local community to improve the learning, social and emotional development and health of children aged 0-5 years. Our services include:
. Family Support . Stay & Play Sessions
. Child Health Clinic . Training Courses
. Volunteer Scheme . Fareshare Food Scheme
. Toy Library . Parent Action Group
. Home Safety Scheme . Midwife Clinic
. Weaning Parties . Financial/ Employment Support
. Citizens Advice Bureau . Grant Surgery
*** Please note when at sessions, all children must be accompanied by an adult ***
Search: Page 74 of 130 The Windmill Children’s Centre
Part of the Priory Group of Children’s Centres
Briefing Paper to the West Area Committee Wards: Boothferry, Derringham and Pickering 2nd April, 2014
Services provided by Voluntary Organisations in the West Area
Briefing Paper of the City Neighbourhoods and Housing Manager
1. Purpose of the Paper and Summary
To update the West Area Committee about the services provided in the West Area by voluntary organisations.
2. Background
The Area Team have contacted voluntary organisations in the West Area to ascertain what services and support is being offered to communities.
3. Voluntary Organisations
3.1 The Anlaby Park Live at Home Scheme is volunteer led support offering services and assistance to help older people lead independent active lives. Anlaby Park Live at Home Scheme offers a befriending service either in the home or at group activities such as craft clubs, exercise classes and events to help older people from becoming isolated. Referrals for this service can be made directly to the scheme co-ordinator and benefits residents from the Boothferry, Derringham and Pickering Wards. The project also offers the chance for local residents to volunteer for the project.
3.2 The Anlaby Park Community Library are compiling final plans for the delivery of support and services to the community are being compiled by the Anlaby Park Community Library group. Once the Lease Agreement has been signed by the group and details confirmed, the group will advise the West Area Team accordingly. Details of the support being offered will be reported to the West Area Committee in the Area Director’s regular briefing report.
3.3 Pickering and Newington Development Association (PANDA), part-funded through the Community Based Grants, offer a comprehensive service to local jobseekers and those in need of debt advice at a number of venues in the west area, including: Author: Page 75 of 130 Status: Date: 25/03/2014 Page 1 of 3
Debt/money management advice Job advice including help with the new Universal Job Match requirements including posting on-line cv’s Links to local volunteering opportunities
This initiative supports the city’s ambitions, raise aspirations and help people out of poverty.
Tuesdays 9 am – 12 noon 1 – 4 pm Priory Children’s Centre Gipsyville Library Work Club Priory Road Gipsyville Library
Wednesdays 9 am – 12 noon 1 – 4 pm Calvert Centre Windmill Children’s Centre Calvert Lane
Fridays 9 am – 12 noon 1 – 4 pm Gipsyville Library Work Club Gipsyville Library Work Club Gipsyville Library Gipsyville Library
3.4 Services offered through the Children’s Centres in the West Area.
3.4.1 FareShare is a national charity supporting communities to relieve food poverty and food waste. There are two FareShare sessions run fortnightly from the Ainthorpe Children’s Centre and the Windmill Children’s Centre between 9.00 am to 4.00pm on Thursdays.
3.4.2 ‘Money Talks Tuesdays’ are held at the Windmill Children’s Centers’ and are offering the following services:
Citizens Advice Bureau Appointments – 9.30am – 12.30pm (appointment required) Support with Housing, Employment, Debt, Welfare benefits, immigration, family law, consumer rights
Quids in Financial Advice Drop-in – 12.30pm – 1.30pm Support for Tenancy related issues, such as debt, benefits and housing (for those in social housing)
Skills4Communities Appointments – 1.00pm – 3.00pm Employment and Training Advice and Support
3.5 Baptist Church, Hotham Road South
3.5.1 The church supports the Hull Food Bank and is a drop off point for residents to donate food for the bank. A member of the church takes the food to the bank on a weekly basis. Author: Page 76 of 130 Status: Date: 25/03/2014 Page 2 of 3
3.5.2 The church supports residents suffering from economical hardship regardless of their religious beliefs and will ask church members to donate food and clothing. The church recently provided clothing and toys for two babies in the Derringham Ward.
4. Next steps
The work detailed within this briefing reflects the aims of the West Area Team and contributes to the priority actions of the Hull City Plan to ensure the continued provision of voluntary services needed to maintain the quality of life of the whole community.
Laura Carr City Neighbourhoods and Housing Manager
Contact Officer: Jenny Boughen Telephone No. : 616986
Officer Interests: None
Background Documents: - None
Author: Page 77 of 130 Status: Date: 25/03/2014 Page 3 of 3
Page 78 of 130
Briefing Paper to the West Area Committee Wards: Boothferry, 2 April 2014 Derringham and Pickering
Area Director’s Briefing
Briefing Paper of the City Neighbourhoods and Housing Manager
1. Purpose of the Paper and Summary
1.1 To advise members on all aspects of the operation of the Area and on significant issues occurring in the area.
2. Background
2.1 The briefing continues the series of updates given to the West Area Committee.
3. Issues for Consideration
3.1 Area Updates
3.1.1 Fit, Fun and Healthy The Council’s Sports Development team has secured funding from Sports England to provide activities for 40 to 65 year age group and the West Area Team has been asked to consult residents on what type of activity they would prefer. The activities will be held at Peter Pan Park, Pickering Park and Wymersley Park. Ward newsletters, facebook and public notice boards are being used to consult with residents.
3.2 Boothferry
3.2.1 Dunston Road Tenfoot Clean-up The Neighbourhood Coordinator has liaised with Barratt Homes regarding the clearance of flytipping and unsightly windblown litter that runs along the northern boundary of the new development and the Dunston Road tenfoot. Contractors have been brought in to clean up the area and long- term there will be a management company that will take care of future issues.
Author: Page 79 of 130 Status: Date: 25/03/2014 Page 1 of 4 3.2.2 Anlaby Park Live at Home Scheme The Anlaby Park Live at Home Scheme have managed to secure new premises on Calvert Lane and are hoping to be moved by the end of March, beginning of April. The scheme’s current premises at Whitelees Court are to be refurbished and reassigned to flats and will no longer be available as an office. Once the scheme has settled in their new premises, there will be new sessions being made available.
3.2.3 Lomond Road Gating Scheme The residents of Lomond Road have been coordinating a gating scheme to help reduce incidences of flytipping in the tenfoot. There is one remaining resident who needs to sign to agree to the scheme before the gates can be erected. The Neighbourhood Coordinator and the Boothferry Police Community Support Officer are working with the residents to bring the gating scheme to a successful conclusion.
3.3 Derringham
3.3.1 Planting Trees Work has started to plant 1,000 trees on the Council owned grassed area rear of Coventry Road. The project follows consultation with residents as to what they wanted to see on the grassed area. The planting work is being undertaken by conservation volunteers.
3.3.2 Bowling Pavilion The refurbishment of the Bowling Pavilion at Wymersley Park, has now been completed and is available for use by the bowling club, Youth Services and Sports Development. A formal opening involving a range of sporting activities in the park is planned for Friday 30 May.
3.3.3 Traffic Survey – Hotham Road The residents of Hotham Road South have been consulted on the proposed building of a lay-by and changes to parking restrictions to ease traffic congestion. The Transport Development Team used a new style questionnaire which asked residents not only for their comments on the proposal but to make other suggestions as to possible solutions. Residents have suggested a one way system, traffic calming schemes and permit parking scheme. The results of the survey are being analysed.
3.3.4 Free Family Cycling Training Free family cycle training is being provided as part of the ward priority to encourage more people to cycle and improve road safety. The training sessions will be held on Saturday 22 March and Saturday 12 April, each with 15 places. The sessions are being advertised in the ward newsletter and on public notice boards and places allocated on a first come first served basis.
Author: Page 80 of 130 Status: Date: 25/03/2014 Page 2 of 4
3.3.5 Parking Banner Three banners specifically designed as part of the ward priority to improve road safety outside schools have been produced and given to the schools to hang from the entrance gates. The banners ask parents to park elsewhere.
3.4 Pickering
3.4.1 Summergroves Open Space Planting Funding to install deterrent planting on Summergroves Open Space, to help reduce burglaries in the immediate area, has been agreed. Planting works will commence shortly.
3.4.2 Wiltshire Road Nature Area Consultation is to be carried out with residents local to the area of green space between Wiltshire Road and Summergroves residential estate with regards to a community nature project in partnership with Yorkshire Wildlife Trust.
3.4.3 Shire Street Bollard Scheme Consultation is to be carried out with residents local to the Shire Streets with regards to a proposed bollard scheme to help protect the large end ten foot from ongoing fly tipping issues.
3.4.4 Private land to rear of Graham Avenue A letter has been sent out to all residents local to the private land to the rear of Graham Avenue advising them of recent waste removal work undertaken, whilst offering information on how to report flytipping and a reminder of the current support with funding for resident gating schemes to help protect the area in the future.
3.4.5 Litter Bins In response to resident requests, a further fifteen litter bins have been installed across the ward. This is in addition to six more litter bins which have replaced damaged ones.
3.4.6 Grit Bins In response to resident requests, a further ten grit bins have been installed across the ward.
3.4.7 Clean Up Operations Due to the success and positive response from residents of previous clean up operations in the ward, funding has been secured from ward budgets to hold two further clean up operations. The clean up days will be held in the Gipsyville area (including the Shire Streets) and Boothferry North.
Author: Page 81 of 130 Status: Date: 25/03/2014 Page 3 of 4
3.4.8 Priory Park on street parking A meeting with a representative from Henry Boot and local ward members is to be held to consider concerns over on street parking and increased traffic when further units are built.
4. Next steps
The work detailed within this briefing reflects the aims of the West Area Team and contributes to the priority actions of making the city a world class visitor destination, and enhancing the wellbeing and the community safety of residents and visitors. The work also enhances and supports the delivery of the Plan and helps to ensure the continued provision of key services needed to maintain the quality of life of the whole community.
Laura Carr City Neighbourhoods and Housing Manager
Contact Officer: Leslie Adams Telephone No. : 616996
Officer Interests: None
Background Documents: - None.
Author: Page 82 of 130 Status: Date: 25/03/2014 Page 4 of 4
Report to the West Area Committee Wards Boothferry, Derringham and Pickering 2nd April 2014
West Area Funds Report
Report of the City Neighbourhoods and Housing Manager
1. Purpose of the Report and Summary
1.1 To advise Members on the funding available for West Area in relation to the Ward Budgets, Section 106, Pickering Community First and Community Based Grants, seeks approval of funding from the West Ward Budget and advises on expenditure from the West Area Based Spend, Estate Management and Enhanced Environmental Works (including fencing) Budgets.
2. Recommendations
2.1 That the budget balance for each ward in paragraphs 5.1, 5.2 and 5.3 is noted.
2.2 That an additional £12,500 be approved for the Pickering Road pedestrian crossing from the Boothferry capital ward budget in paragraph 5.1.2.
2.2 That an amount up to £19,058.94 is approved for works to street lighting on Taunton Road from the Pickering capital ward budget in paragraph 5.3.1.
2.3 That the budget balance for Pickering Community First in paragraph 5.4 is noted.
2.4 That the budget balance for Community Based Grants for West 2013/14 in paragraph 5.5 is noted.
2.5 That the West Area Based Spend in paragraph 5.6 is noted.
2.6 That the West Area Estate Management and Enhanced Environmental Works (including Fencing) in paragraph 5.7 is noted.
This is a non-key decision.
3. Area Committee Impact
3.1 This report is to be considered by West Area Committee.
Author: Tracey Butterworth/Amy Lowe Page 83 of 130 Status: Draft version Date: 02.04.2014 Page 1 of 9
4. Background
4.1 The process for considering applications for funding from the Ward Budget was previously determined by this Committee. The procedure requires that funding requests (i) of more than £10,000; (ii) that affect more than one ward; (iii) applications for Section 106 funding; or (iv) where unanimous agreement cannot be reached by relevant ward councillors be considered by the West Area Committee.
4.2 Different arrangements exist for Community First, where decisions are made by a Community Based Panel; administration of the panel is done by PANDA (Pickering and Newington Development Association). The Community Based Grants are also awarded by a panel comprising ward councillors, and representatives from West Area team, Neighbourhood Policing team, NHS, and Job Centre Plus. The Estate Management Environmental Works Budget and the West Area Enhanced Environmental Work (including fencing) Budget were delegated to the West Area Community Manager to spend on issues that are detrimentally affecting individual Council House tenants. The decision on allocating the Housing Area Based Spend Budget is retained by the Area Committee.
5. Issues for Consideration
5.1 Funds available to Boothferry Ward 2013/2014
Funds Amount available to Amount remaining spend in 2013/2014
£ £ Ward budget (revenue) 8,081.00 365.68 Ward budget (capital) 71,148.03 489.93 Ward Budget previously 2,757.25 157.25 called CSF from last year (capital) Section 106 2,000.00 2,000.00
5.1.1 An amount of £80,000 capital from scheme number CSF157 Eastfield Fencing Project has now been returned to the Boothferry Ward (Capital) budget. The funding has been reallocated as agreed in Minute 128(b)(c) of the West Area Committee of 26th February 2014.
5.1.2 Pickering Road Pedestrian Crossing - An additional amount of £12,500 is allocated towards the cost of the Pickering Road pedestrian crossing.
5.2 Funds available to Derringham Ward 2013/2014
Funds Amount available to Amount remaining spend in 2013/2014
£ £ Ward budget (revenue) 7,745.33 525.48 Ward budget (capital) 44,948.32 485.41
Author: Tracey Butterworth/Amy Lowe Page 84 of 130 Status: Draft version Date: 02.04.2014 Page 2 of 9 Ward Budget previously called CSF from last year (capital) 0 0 Section 106 2,479.90 0
5.3 Funds available to Pickering Ward 2013/2014
Funds Amount available to Amount remaining (if spend in 2013/2014 schemes in this report are approved)
£ £ Ward budget 9,297.15 0 (revenue) Ward budget 71,128.44 0 (capital) Ward Budget 8,968.66 0 previously called CSF from last year (capital) Section 106 32,418.73 0
5.3.1 Improvements to Taunton Road street lighting – an amount up to £19,058.94 to be agreed for improvements to street lighting on Taunton Road. Transport & Asset Management preparing final quotation for early April 2014.
5.4 Pickering Community First 2013/2014
Funds Amount available to Expenditure for this spend in 2013/2014 period 12,732.00 0 Balance 4,696.00 remaining (after previous grants)
5.5 Community Based Grants for West 2013/14
Funds Amount available to Expenditure spend in 2013/14 £17,143.00 PANDA Job & £7,143.00 debt advice project Anlaby Live at £10,000.00 Home Scheme Balance 0 remaining
Author: Tracey Butterworth/Amy Lowe Page 85 of 130 Status: Draft version Date: 02.04.2014 Page 3 of 9
5.6 West Area Based Spend 2013/14
As no further items of expenditure have been identified the balance remains at £1225.48.
5.7 West Area Estate Management and Enhanced Environmental Works (including Fencing)
Wards Addresses Description Costs Derringha Hunsley Avenue Clearance of communal £51.00 m garden
Balance £884.38 remaining
6. Options and Risk Assessment
6.1 In terms of risk, the amounts set out for information are within the total available balances for each of the wards. Each application is considered on its own merit and funding allocated in accordance with the specified criteria for the budgets and the Council’s powers to ensure appropriate use of Council funds. Projects should demonstrate value for money and have a positive impact for the community.
7. Monitoring Officer Assurance Statement
7.1 The allocation of community budget is a discretionary power available to the Council under S 1 of the Localism Act 2011.
8. Section 151 Officer Assurance Statement
8.1 The Section 151 Officer notes the report has no further comments
9. Comments of Head of Human Resources
9.1 There are no HR implications in this report as it refers to the West Area’s funds.
10. Comments of Overview and Scrutiny
10.1 This report has not been subject to scrutiny. (Ref. Sc4085)
11. Conclusions
11.1 The funding identified in this report will contribute to improving the lives of local residents and making their neighbourhoods better places to live and work.
Laura Carr City Neighbourhoods and Housing Manager
Author: Tracey Butterworth/Amy Lowe Page 86 of 130 Status: Draft version Date: 02.04.2014 Page 4 of 9
Contact Officer: Tracey Butterworth & Amy Lowe (Neighbourhood Coordinator) Telephone No. : 616990 Officer Interests: None
Background Documents: -
I. Implications Matrix
II. Ward Budget Criteria – May 2013
Author: Tracey Butterworth/Amy Lowe Page 87 of 130 Status: Draft version Date: 02.04.2014 Page 5 of 9 Implications Matrix
Authors: Name: Tracey Butterworth/Amy Lowe Contact Details: 616990 Background Papers Budget Spreadsheets Community Budget Criteria Is this a Key Decision: No If yes, is it in the Forward Plan? N/A Will further decisions be required? No If yes please outline the timetable Is this report proposing an No amendment to the budget or policy framework? Have the financial (including capital Yes implications been agreed with the Head of Corporate Planning and Finance? Have value for money Yes considerations been accounted for? Has the report been approved by Yes the relevant CST/HoS? Has the relevant Cabinet Member N/A been consulted and any comments documented? Has Overview and Scrutiny been N/A consulted? Have Area Committees been Yes consulted? Have the legal implications been Yes agreed with the Head of Legal and Democratic Services? Are there any No procurement/commercial issues/implications? Have communication issues been N/A cleared by Communications and Marketing? Has an Equalities Impact No Assessment been carried out in relation to the subject of the report? Are there any equalities and No diversity implications? Are there any community safety Yes implications? Has regard been paid to Section 17 of the Crime and Disorder Act? Are there any environmental and No climate change issues/sustainability implications? Are there any Health and Safety No implications? Author: Tracey Butterworth/Amy Lowe Page 88 of 130 Status: Draft version Date: 02.04.2014 Page 6 of 9 Are there any human rights No implications? How does this report contribute to The report supports work to contribute to Council/LAA/Area priorities priorities within ward plans to improve the quality of life for residents at an area level and Hull City Council’s aspirations for the city.
Author: Tracey Butterworth/Amy Lowe Page 89 of 130 Status: Draft version Date: 02.04.2014 Page 7 of 9
Appendix A Ward Budget
Criteria
Background 1. The Ward Budget is an annual citywide sum, which is made available from Hull City Council’s core funds.
1.1 The rules which allow Hull City Council to make funding available for the Ward Budget are contained within Section 1 of Localism Act 2011 under the General Power of Competence provision.
1.2 The annual budget (£1.19 million for 2013/14 - £190k revenue, £1 million capital) is sub- divided into allocations for each ward based upon a centrally agreed formula.
1.3 Decisions regarding the use of the Ward Budget are made by the Area Committee based upon the submission of formal applications. The application process is administered on behalf of the Area Committee by the relevant Area Team. Area Committees may establish a scheme of delegation for the Ward Budget to be agreed by the Area Director in consultation with Ward Members for small projects within individual wards if all ward Members agree. Where it is not possible to secure local agreement of Ward Members as outlined above, the application should be referred to Area Committee for formal consideration.
1.4 Applications for financial support from the Ward Budget can be made from internal Council Departments and from external public, voluntary or community bodies and not for profit social enterprises provided they are properly constituted and are able to satisfy the appropriate rules of grant.
Eligibility Criteria
2. The Ward Budget (CB) has been specifically established to enable Area Committees to support local projects for the benefit of their local communities. The criteria aim to provide Elected Members with flexibility in the deployment of their allocated Ward Budgets within the powers available to them under the Localism Act.
2.1 Each Area Committee can identify its priorities for local action annually. Applications for Ward Budget funding should be able to demonstrate that they contribute to the agreed priorities for the area for that year. Agreed priorities may, therefore, differ from area to area. Elected Members have the power to approve projects if, in their opinion, they address an issue of local need.
2.2 It is acknowledged that local initiatives may not always be confined to the geography of a single Area Committee and may, accordingly, involve communities from adjoining Area Committee areas.
Author: Tracey Butterworth/Amy Lowe Page 90 of 130 Status: Draft version Date: 02.04.2014 Page 8 of 9
2.3 Once a project proposal extends beyond three Area Committee boundaries it ceases to be regarded as a “local initiative” and, accordingly, ceases to be eligible for consideration for Ward Budget support.
2.4 Notwithstanding this, initiatives that do span two or three Area Committees will need to make two / three separate applications and each Area Committee is empowered to make an independent decision on support (or otherwise) based upon its agreed priorities. Support from one Area Committee does not automatically imply support or commitment from another.
2.5 Applications are not eligible for political or religious purposes nor if received from individuals or from profit making enterprises and neither are applications eligible that are demonstrably for the benefit of an individual or private enterprise. An exception to this rule may be made, at the discretion of the Area Committee, where the project is in specific response to an issue of Community Safety subject to advice from the Council’s Legal Services and a specific supporting report from Humberside Police, the Fire and Rescue Service or the Council’s Community Safety officers.
2.6 The Ward Budget can be utilised for either Capital or Revenue expenditure up to the allocation limits for each, but should not be used to create a reliance on year-on-year support. Accordingly, Ward Budget funding support is normally only eligible for individual projects for a maximum of one financial year.
2.7 Wards have the capacity, with the agreement of the relevant Area Committee(s), to exchange capital funding for revenue funding or vice-versa with another ward or wards (either with the same Area, or within a different Area) as long as formal agreement is received from all parties in the form of an Area Committee(s) minute(s) approving the exchange of allocations.
2.8 As outlined earlier in this policy statement, the Ward Budget is provided from Council core resources. Approved projects, therefore, must not be contrary to agreed Council policy and must not be used to fund the active opposition to (or campaigning against) agreed Council policy. Any proposals which aim to do this will be ineligible for funding support.
2.9 All initiatives supported by the Ward Budget must publicise this fact and prominently display Hull City Council’s logo in recognition of this support.
2.10 The Ward Budget is a finite resource. Area Committees have the right, therefore, to refuse applications on the grounds of insufficient available resources or on the grounds that more pressing agreed priorities exist for action within the area (as evidenced by published priorities).
2.11 Area Committee (or local Ward Elected Members in the case of delegated decisions) have the right to refuse applications if they feel that there is insufficient evidence of consultation and / or support from the relevant community / beneficiary group.
2.12 Applicants who are in receipt of a refusal for funding have the right to submit their application for reconsideration if they feel that additional relevant information can be made available.
Author: Tracey Butterworth/Amy Lowe Page 91 of 130 Status: Draft version Date: 02.04.2014 Page 9 of 9
Page 92 of 130 Boothferry - CAPITAL Ward Budget Previous CSF
Projects still current from previous years
Actual Commitment Spend per Project brought forward Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date from prev year 13/14 Commitment Coding Details with Oracle Project Complete Comments CAA10660 to Traffic Services, journal ref WALKERN01TRAFFIC27. Lining to be done once workload permits (as per AC report CSF151 West Area Team Luton Road TRO 09/03/2012 1,735.82 1,735.82 A9022 9103 0000 WEBO Awaiting Lining 16/1/13)
Resident arranging with contractors to begin fencing. Heritage invoice for £1,130.83 sent to Central Payments 12/07/13 Original allocation of £1357.50 included VAT - therefore unspent CSF168 Mr. Freer (Woodgate Rd residents) Woodgate Road Gating Scheme (50%) 13/01/2013 1,130.83 1,130.83 0.00 A9022 9220 0000 WEBO amount returned to budget. Could not achieve 100% agreement for gating Kirklands Road/Patterdale Road Gating scheme 0.00 scheme. Funds returned to budget. 0.00
Total Commitments from prev financial year 2,866.65
Projects 2013/14 - Boothferry Transfer of underspend budget 2012/13 5,623.90
Budget to allocate 2013/14
Actual Spend per Project Amount Awarded Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date £ (Commitment) 13/14 Commitment Coding Details with Oracle Project Complete Comments CSF180 Lomond Road Residents Group Lomond Road Gating Scheme 2,600.00 2,600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance unallocated 13/14 -2,600.00 Total balance unallocated / uncommitted 157.25 Actual Oracle Spend 1,130.83 Outstanding Commitments (allocated) 4,335.82
Page 93 of 130 Derringham - CAPITAL Ward Budget previous CSF
Projects still current from previous years
Actual Commitment Spend per Project brought forward Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date from prev year 13/14 Commitment Coding Details with Oracle Project Complete Comments CAA10576 to Traffic Services, journal ref WALKERL01 TRAFFIC13 £2,000, inv L D Godbold £60 With KWL re signs 15/1/13 Request for more funds see below entry 092 CSF092 West Area Team Moorhouse Road one way scheme 12/11/2010 7,910.00 7,910.00 A9022 9103 0000 WEDE Completed 12/13. Work completed 23 December 2013. CAA10627 to Traffic Services, journal ref WALKERN01 TRAFFIC13 for advert in HDM. Work completed May 2013. £1,445.22 clawed CSF122 West Area Team DNF4 Parking restriction -bend Woodlands RD 20/10/2011 0.00 0.00 A9022 9103 0000 WEDE Completed back into the budget 29/10/13 (njr)
CAA10628 to Traffic Services. Order with CSF124 West Area Team DNF9 H bar, across tenfoot entrance, Danube Rd 20/10/2011 55.00 55.00 0.00 A9022 9103 0000 WEDE YES YES private contractor 14/1/13 - completed April 13 CAA10622 to Traffic Services. Order with private contractor Completed April 2013. As only £65.00 spent balance of £10.00 clawed CSF125 West Area Team DN12 H bar across tenfoot entrance, Willerby Rd 20/10/2011 65.00 65.00 0.00 A9022 9103 0000 WEDE YES YES back into the budget 29/10/13 (njr) Enquires with underground services for identified site. Traffic consulting with CSF160 West Area Team Lay-by Hotham Rd South (partial funding CIB) 20/02/2013 8,763.80 8,763.80 Outstanding residents.Jan 14 CAA10732 to Traffic Services 22/02/13 seeCSF 092 above. Work due to be completed January 2014 (£501.94 PO 723535 raised by CSF092 West Area Team One-way system Moorhouse Rd 20/02/2013 9,620.00 501.94 9,118.06 A9022 9103 0000 WEDE M11-14 Outstanding Sally Leedham)
CAA10731 to Traffic Services 22/02/13 waiting CSF174 West Area Team grasscrete -horseshoe road County Rd South 20/02/2013 6,950.00 6,950.00 0.00 A9022 9103 0000 WEDE M10-14 Completed on traffic engineer. Work completed 27/11/13. 0.00
Total Commitments from prev financial year 33,363.80
Projects 2013/14 - Derringham Transfer of underspend budget 2012/13 42,332.46
Budget to allocate 2013/14
Actual Spend per Project Amount Awarded Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date £ (Commitment) 13/14 Commitment Coding Details with Oracle Project Complete Comments Charge made by Traffic Services for Dryden Linemarking inv no H/7520 period 3-14 against order CAA10690. Looking into how much has CSF164 West Area Team previously been paid on this order. 28/06/2012 357.00 357.00 0.00 Completed Parking restriction Manor Rd.CAA10690 £24,576.69 allocated to project see CIB339/339A and Sect 106. Waiting Cllrs signature. Email sent to Howard Thompson (NPS) with cost codes to carry out the work 16/10/13 and emailed Ann Charlton to ask to A9022 9210 0000 WEDE (Use journal to T9497 njr Project to be completed by CSF177* West Area Team top up refurbishment of pavillion Wymersley Park 09/09/2013 7,156.44 7,156.44 0.00 T9497) M07-14 end of Dec 2013 also see CIB 490 (£944.78) Order delayed due to change of bank account 6/1/14. Offer letter sent 5/2/14. Funding agreement received Provide road safety education through road 27/2/14 returned back to academy due to only CSF178 Wold Academy markings on play ground + street signage 16/12/2013 1,455.22 1,455.22 A9022 9601 0000 WEDE one signature 0.00 0.00 0.00
Page 94 of 130 Balance unallocated 13/14 -8,968.66 Total balance unallocated / uncommitted 0.00 Actual Oracle Spend 15,085.38 Outstanding Commitments (allocated) 27,247.08
Page 95 of 130 Pickering - CAPITAL Ward Budget previous CSF
Projects still current from previous years
Actual Commitment Spend per Project brought forward Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date from prev year 13/14 Commitment Coding Details with Oracle Project Complete Comments CAA10557 to Streetcare 17/12/2010, journal ref CSF098 West Area Team Grit/Salt Bins 14/12/2010 1,815.00 1,815.00 A9022 9324 0000 WEPI COMPLETE MCNAIRN01-PKSGRNS400 £1815.00. CAA10638 to Streetcare, journal ref WELLBURNC01LGMD266 £350 - Chris Powney has advised he will instruct remaining CSF133 West Area Team Further Grit Bins 3 16/11/2011 350.00 350.00 0.00 A9022 9324 0000 WEPI M09-14 COMPLETE £350 to be claimed in period 7. To be used for match funding towards skate park in 2013/14. Received paperwork to process internal order on 23/09/2013. CAA21212 raised to Andrew Wilson in Parks and Gardens on 24/09/13 (njr) 28.11.13 - works 14/12/2011 - WAC commenced on skatepark and due to be CSF134 West Area Team Gower Park Improvements minute number 103. 20,000.00 20,000.00 A9022 9210 0000 WEPI completed 10.12.13 Invoice 435 for £3,795 paid 28/11/12 to Minerva. £5,880.00 clawed back into the budget CSF148 Minerva Gating scheme for Shire Streets 07/03/2012 0.00 0.00 A9022 9220 0000 WEPI COMPLETE 17/10/13 njr
resident request, CAA10676 to Street Lighting CSF152 West Area Team Street light Novello/Bantock 14/03/2012 1,100.00 1,100.00 0.00 A9022 9108 0000 WEPI M06-14 COMPLETE (Journal LEEDHAMS01 TRAFFIC08) Cllr Thomas Request, CAA10675 to Street Lighting, CAA10728 to Traffic Services 04/02/13 replaces CAA10675. Project originally allocated £1,100.00, as only £1,040.00 spent balance of £60.00 clawed back into the budget 28.11.13 CSF154 West Area Team Street light Newsham Garth 14/03/2012 1,040.00 1,040.00 0.00 A9022 9108 0000 WEPI M06-14 COMPLETE njr.
Cllr Allen Request, CAA10674 to Street Lighting, CAA10729 to Traffic Services 04/02/13 replaces CAA10674, journal ref WALKER001 TRAFFIC53,KWL inv no 19495. £840.00 clawed CSF155 West Area Team Street light Reedham Garth 14/03/2012 0.00 0.00 A9022 9108 0000 WEPI COMPLETE back into the budget 28.11.13 njr
CAA10688 TO NPS (1,500), Journals ref MADDISONH01NPS37/41/46, contribution of £16,085 received from Highways journal ref WALKERL001TRAFFIC47.Journal ref MADDISONS01NPS79 £702.50.Chq raised Northern Gas Networks £12,509.03 (CW to collect). Chq raised Yorkshire Water £2,772.66 26/07/13. Chq raised to KCOM £7,290.07 29/07/13, £-6,075.06 NRSWA Planning Group. 28/11/13 - Email to Howard Thompson asking CSF158 West Area Team Parking Schemes for Boothferry Estate 20/03/2012 44,489.16 20,727.31 23,761.85 A9022 9103 0000 WEPI M05-14 for update on budgets. Approved at WAC 19/12/12. PO695463 to Humberside Excavations £1,686 13/02/13.CAA10733 for grass seeding to Streetcare 04/03/13.CAA10737 to Streetcare 25/03/13 for bulbs, Humb Excavations inv no IN000928. Journal ref WELLBURNC01LGMD283. Grass seed journal ref WELLBURNC01LGMD292. £1,500 cfw from previous financial year. As only £200 spent balance of £1,300.00 clawed back into the CSF167 West Area Team Part contribution -mound, Burnham Rd WAC 19/12/12 200.00 200.00 0.00 A9022 9102 0000 WEPI COMPLETE budget 24.9.13 jlc. 28/11/13 - Email to Howard Thompson asking CSF172 West Area Team Boothferry Estate parking schemes 3,212.43 3,212.43 for update on budgets.
Total Commitments from prev financial year 72,206.59
Projects 2013/14 - Pickering Transfer of underspend budget 2012/13 80,286.59
Budget to allocate 2013/14
Actual Spend per Project Amount Awarded Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date £ (Commitment) 13/14 Commitment Coding Details with Oracle Project Complete Comments CSF179 West Area Team Shires Environmental project 8,080.00 8,080.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance unallocated 13/14 -8,080.00 Total balance unallocated / uncommitted 0.00 Actual Oracle Spend 23,417.31 Outstanding Commitments (allocated) 56,869.28
Page 96 of 130 Boothferry - CAPITAL Ward Budget
Projects still current from previous years
Actual Commitment Spend per Project brought forward Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date from prev year 13/14 Commitment Coding Details with Oracle Project Complete Comments CAA10583 to Streetcare, journal ref WELLBURNC01LGMD198/273 for 6 bins, 1 still to be charged and installed (location CIB272 West Area Team 10 Grit Bins 08/04/2011 525.00 175.00 350.00 A9998 9324 0000 WEBO M06-14 identified - with Chris Powney)
Scheme codes given to NPS, payment to Northern Powergrid raised in batch CEWA00085 ref no ENQ5212277 for £1,791.50 plus VAT. Work due to commence 5/2/13. PBS Construction inv no 001540/1. Journal ref MADDISONH01NPS78/79 £2,328.17. PO 695495 PBS Construction inv no 001540/2 £2,313.65. Original amount allocated - £34,500 - part charged 2012/13 - carried forward £17,071.30. (£11,987.33 returned to budget). Although total expenditure came out at £5,083.97 at month M09-14 a credit of £250.00 has been allocated to this project adjusting total expenditure £4,833.97 M05-14, M06- (njr) Returned £250 to budget due to credit as CIB314 West Area Team Arcon Drive Additional Parking 08/04/2011 4,833.97 4,833.97 0.00 A9998 9103 0000 WEBO 14, M09-14 stated above. CAA10661 to Hull Graphics, awaiting internal charge although not likely to be raised. (See Note 1) 29/11/2013 - still not raised. Money CIB333 West Area Team No Parking Sign - Arcon Drive 30/01/2012 0.00 0.00 A9998 9103 0000 WEBO returned to budget. CIB359 West Area Team Chicane - Eco Park 16/03/2012 0.00 0.00 Scheme not now progressing (JBB) CIB360 West Area Team Path widening - Eco Park 16/03/2012 0.00 0.00 Scheme not now progressing (JBB)
CAA10699 to Streetcare, journal ref WELLBURNC01LGMD262/273. Block allocation - awaiting identification of site CIB361 West Area Team 10 No. Litter Bins - Anlaby Park area 20/03/2012 915.00 691.00 224.00 A9998 9324 0000 WEBO M06-14 location - charges will be raised once installed CAA10727 to Streetcare 01/02/13 No further bins to be allocated - Order cancelled (JBB CIB426 West Area Team Litter Bins 30/01/2013 1,085.00 1,085.00 0.00 A9998 9324 0000 WEBO M08-14, M09-14 07/03/14) Funds returned to budget CAA10726 to Streetcare 01/02/13 - Order cancelled (JBB 07/03/14) Funds returned to CIB427 West Area Team Grit Bins 30/01/2013 0.00 0.00 A9998 9324 0000 WEBO budget CIB433 St.Martins Church St. Martins Church Community Hall Heating 21/02/2013 7,685.00 7,685.00 0.00 A9998 9600 0000 WEBO YES YES Cheque raised in batch CEWA00086 11/04/13 Not progressing £7,200 returned back into the CIB434 West Area Team Calvert Lane Bollards 21/02/2013 0.00 0.00 budget 17/10/13 (njr) Original amount £2,563.73. Revised amount £2,300.00, received paperwork to process internal order on 23/09/2013. CAA21210 raised to Ian Cappleman in Traffic on 24/09/13 (njr) Chase up e-mail sent to Ian Cappleman on 29/11/13 (JBB) Works due to be started w/c CIB435 West Area Team Slurry Sealing Sites - Boothferry Ward 14/03/2013 2,300.00 2,300.00 A9998 9103 0000 WEBO 16th December. Payment raised in batch CEWA00086, PAID CIB437 Friends of Peter Pan Park Peter Pan Park - Water boiler 14/03/2013 1,000.00 1,000.00 0.00 YES YES 04/06/13 CAA10741 to Traffic Services 29/05/13. Chase up e-mail sent to Ian Cappleman on 29/11/13 Slurry Sealing Sites - Boothferry Ward (JBB) Works due to be started w/c 16th CIB438 West Area Team (Woodgate Road) 14/03/2013 2,100.00 2,100.00 A9998 9210 0000 WEBO December.
CAA10744 to Streetcare (R Forrester) and PO 705281 to Broxap 03/06/13. Plants ordered November 2013 - awaiting invoice for payment. CIB439 West Area Team Planters 14/03/2013 2,206.00 2,206.00 0.00 A9998 9220 0000 WEBO M05-14, M08-14 £4.00 underspend returned to budget (JBB) 0.00
Total Commitments from prev financial year 22,649.97
Page 97 of 130 Projects 2013/14 - Boothferry Transfer of underspend budget 2012/13 51,290.00
Budget to allocate 2013/14 42,508.00
Actual Spend per Project Amount Awarded Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date £ (Commitment) 13/14 Commitment Coding Details with Oracle Project Complete Comments CAA21251 raised to Parks and Gardend FAO Andrew Wilson on 18/12/13. Signs to be erected by 7/2/14. £60.00 to be charged. CIB447 West Area Team Signage - Brooklands Park 30/05/2013 60.00 60.00 A9998 9210 0000 WEBO Unspent monies returned to budget. Cancelled - scheme no long progressing CIB448 West Area Team Signage - Roslyn Road Tenfoot 15/05/2013 0.00 0.00 (13/12/13)
CAA21252 raised to Parks and Gardens FAO Andrew Wilson on 18/12/13. Springy ordered and should be installed by end of February 2014 (£1,500.00 PO 724349 raised by Andrew CIB449 West Area Team Springies - Brooklands Park Play Area 30/05/2013 1,500.00 1,500.00 0.00 A9998 9210 0000 WEBO M11-14 Wilson) £500 returned to budget (JBB 11/3/14) CIB457 West Area Team TRO - Anlaby Road 0.00 0.00 Not progressing CAA21245 raised to Transportation Support FAO Kerry Ryan on 27/11/13. Consultation ended 28/02/14 - Report to Area Committee CIB473 West Area Team Anlaby Road Bus Stop Move WAC 20/11/2013 10,000.00 10,000.00 A9998 9210 0000 WEBO 2nd April CIB474 West Area Team Outdoor Fitness Equipment - Peter Pan Park WAC 20/11/2013 20,000.00 20,000.00 Awaiting order CAA10746 raised to Parks and Gardens FAO CIB475 West Area Team Drainage at Costello Playing Fields WAC 20/11/2013 30,000.00 30,000.00 A9998 9210 0000 WEBO Andrew Wilson on 3/2/14.
CAA21256 raised to Traffic Services FAO CIB489 West Area Team New Lighting Heads (SBW cycle track) 13/12/2013 5,000.00 5,000.00 A9998 9210 0000 WEBO Darron Gibson and David Baines on 10/01/14
Probe Capital Grants/Contributions - Code Corrections -7,918.90 -7,918.90 0.00 A9998 9601 0000 WEBO M10-14 Probe (Inv 1000184928) Eastfield Primary Project - allocated in a previous year as not progressed money paid back into budget -80,000.00 -80,000.00 0.00 A9998 9601 0000 WEBO M11-14 Debtor 1000183036 Refurbishment of Anlaby Park Library & DDA CIB500 Anlaby Park Community Library works WAC 26/02/2014 26,677.00 26,677.00 CIB501 West Area Team Pedestrian crossing - Pickering Road 48,400.00 48,400.00 CIB506 West Area Team Staple barriers - Rosedale Grove 1,440.00 1,440.00 CIB507 West Area Team Fencing works - Arcon Drive 3,000.00 3,000.00 CIB501A West Area Team Additional funds - Pickering Road Crossing 12,500.00 12,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance unallocated 13/14 -28,150.10 Total balance unallocated / uncommitted 489.93 Actual Oracle Spend -68,742.93 Outstanding Commitments (allocated) 162,051.00
Page 98 of 130 Derringham - CAPITAL Ward Budget
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 13/14 Commitment Coding Details with Oracle Project Complete Comments CAA10517 to Highways. Enquiries re unclaimed funds 25/5/13 further enq 29/11/13 Further reminder 6/1/14. Copy of order CIB206 West Area Team H sign 98 Dayton Rd 08/08/2010 25.00 25.00 0.00 A9998 9103 0000 WEDE M10-14 YES requested 20/1/14 further chase 4/2/14
CAA10568 to Streetcare Enquires with Streetscene re unclaimed monies 25/5/13 CIB252 West Area Team Litter bin - Birdsall Ave, nr Abbey Pub 15/02/2011 351.32 351.32 0.00 A9998 9324 0000 WEDE M10-14 YES further enq 29/11/13. Further reminder 6/1/14 CAA10655 to Streetcare. Enquiries re unclaimed monies 24/5/13-furher enq 29/11/13 CIB329 West Area Team 2 x new pole to display -no public right of way 13/02/2012 102.53 102.53 0.00 A9998 9103 0000 WEDE M10-14 YES further reminder 6/1/14 Approved at Area Committee - 7/3, CAA10662 to NPS, proposals being worked on £605 Design Fees NPS journal ref MADISONH01NPS54. Meeting 10/6/13 to finalise proposal prior to tendering. £75.50 A9998 9201 0000 WEDE (Use planning fee journal ref, £17,715.89 in M06-14 CIB339/339A West Area Team Refurbishment of Wymersley Bowling pavilion 20/02/2012 17,791.39 17,791.39 0.00 T9497) M07-14 Outstanding work due to be completed Feb14 Also see CSF 160 -project out to public CSF160 West Area Team Lay-by Hotham Rd South 20/03/2012 1,186.20 1,186.20 A9998 9103 0000 WEDE Outstanding consultation 17/2 -closing date March 2014 CIB390 West Area Team Parking Restriction bend Danube RD 27/06/2012 262.24 3,237.76 -2,975.52 A9998 9103 0000 WEDE M10-14 Completed CAA10689 CAA10713 to Streetcare 19/11/12 Bench acquired and on work schedule but due to other priorities it is not known when installation will take place. Fitted April 2013-further enq 29/11/13,. Reminder 6/1/14 Copy of order CIB404 West Area Team bench outside shops Priory Rd (Participatory) 29/10/2012 743.00 743.00 0.00 A9998 9324 0000 WEDE M05-14 Completed requested 20/1/14
Approved at Area Committee 21/11, CAA10717 to Traffic 14/12/12. 14/1/13 allocated to engineer Enquiries with providers Parking Restrictions/double yellow lines Hotham of underground services 24/5/13. Going to Road South between Willerby Road and Wold consultation Dec 2013 delayed not going out CIB407 West Area Team Road 21/11/2012 15,000.00 15,000.00 A9998 9103 0000 WEDE outstanding until 17/2 with closing date March 14 Approved at Area Committee 21/11, CAA107189 to Traffic 14/12/12. 14/1 allocated to engineer. Enquiries with provider of underground services 24/5/13. Going to Parking Restrictions/double yellow lines Hotham consultation Dec/Jan 13/14. -delayed going out Road South between Willerby Road and Wold 17/2/ with closing date March14. £85 PO CIB408 West Area Team Road 21/11/2012 5,050.00 85.00 4,965.00 A9998 9103 0000 WEDE M11-14 outstanding 727750 raised by Sally Leedham. CIB429 West Area Team Double Victoriana litter bin o/s 598 Hotham Rd 20/02/2013 480.00 480.00 0.00 A9998 9324 0000 WEDE M05-14 Completed CAA10735 to Streetcare 20/03/13 Completed May 2013 - further enqs 29/11/13. £829.00 clawed back into the budget 13/01/14 CIB432 West Area Team Top Sect 106 fund for fence former Ed Centre 20/02/2013 0.00 0.00 completed (njr) 0.00
Total Commitments from prev financial year 40,991.68
Projects 2013/14 - Derringham Transfer of underspend budget 2012/13 45,303.00
Budget to allocate 2013/14 40,637.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 13/14 Commitment Coding Details with Oracle Project Complete Comments CIB442 West Area Team fit 7 x wooden bollards 182 -186 Priory Rd 11/04/2013 1,665.00 1,665.00 0.00 A9998 9103 0000 WEDE M05-14 Completed CAA10743 to Streetcare 29/05/13
Page 99 of 130 Projects 2013/14 - Derringham Transfer of underspend budget 2012/13 45,303.00 CIB443 West Area Team fit wooden bollard outside 326 Priory Rd 11/04/2013 200.00 200.00 0.00 A9998 9103 0000 WEDE M05-14 Completed CAA10742 to Streetcare 29/05/13 CAA21220 to Streetcare 7/10/13 Reminder CIB446 West Area Team fit wooden bollard outside 247 Wold Rd 26/04/2013 180.00 180.00 0.00 A9998 9103 0000 WEDE M08-14 Completed 29/11/13 and 6/1/14 Original funding CSF174 of £6950 see order CAA10731 22/3/13. CAA21224 raised to Traffic Services FAO Lee Platten on 9/10/13. Work to be completed 27/11/13. reminder sent CIB460 West Area Team top up grasscrete County Road South 03/09/2013 9,887.49 9,887.49 A9998 9103 0000 WEDE Completed 27/1/14 see CSF177, £7156.44 4/9/13 to top original allocation of £25,000 Area Comm March12. Email sent to Howard Thompson (NPS) with cost codes to carry out the work 16/10/13 and emailed Ann Charlton to ask to journal to T9497 njr Work started Nov 2014. Due to be top up of funds to refurbish bowls pavilion A9998 9210 0000 WEDE (Use completed Feb 14 Further remedial work CIB459 West Area Team Wymersley Park 09/10/2013 1,482.72 1,482.72 0.00 T9497) M07-14 2/2/14 required Residents consulted on 3 options and selcted tiger teeth at a cost of £3588. CAA21230 raised to Streetcare FAO Chris Powney 23/10/13 Work planned for New Year. CIB464 West Area Team x fence sports field Springhead Ave 09/10/2013 3,588.00 3,425.85 162.15 A9998 9210 0000 WEDE M08-14 completed January 14Completed 10/1/14 CAA21228 to Streetcare 15/10/13 Reminder CIB465 West Area Team tiger teeth grassed area Wold Rd/Wymersley Rd 09/10/2013 5,089.00 5,089.00 0.00 A9998 9201 0000 WEDE M08-14 Completed November6/1/14 Work completed Offer letter sent 24/10/13 njr Work completed and BACS payment raised in batch CIB471 Willerby Gates two gates in tenfoot 403 to 465 Willerby Rd 24/10/2013 1,419.00 1,419.00 A9998 9601 0000 WEDE CERA00099 10/3/14 CIB472 Priory Academy contribution to climbing equipment 20/11/2013 2,500.00 2,500.00 0.00 A9998 9601 0000 WEDE M08-14 Completed Offer letter sent 27/11/13 njr CAA21244 raised to Streetcare 27/11/13 FAO Chris Powney Reminder 6/1/14 Chase up email 28/1/14 Work to start 30/1/14 and money CIB477 West Area Team 3 wooden bollards o/s 68 Wymersley Road 20/11/2013 895.00 895.00 A9998 9210 0000 WEDE Completed will be taken next period CAA21243 raised to Streetcare 27/11/13 FAO Chris Powney Reminder 6/1/14. Chase up email 28/1/14. Work to start 30/1/14 and CIB479 West Area Team 2 x wooden bollards o/s 321 & 325 Wold Rd 20/11/2013 666.82 666.82 A9998 9210 0000 WEDE Completed money taken next period. Offer letter sent 5/12/13, funding agreement received 3/2/14 BACS payment raised in batch CIB484 Ainthorpe Primary School extend trim trail 27/01/2014 1,500.00 1,500.00 0.00 A9998 9601 0000 WEDE M11-14 CERA00097 4/2/14. see CSF 178 (£1455.22). Offer letter sent 5/2/14. Funding agreement received 27/2/14 Provide road safety education through road returned back to academy due to only one CIB490 Wold Academy marking on play ground + t signage 16/12/2013 944.78 944.78 A9998 9601 0000 WEDE signature CAA21264 raised to Streetcare 30/1/14 FAO CIB485 West Area Team remove 4 wooden bollards Priory Academy 16/12/2013 200.00 200.00 A9998 9210 0000 WEDE Chris Powney
report to West Area Committee re reallocating CIB495 West Area Team play equipment for wheel chair user Wymers Pk 27/01/2014 8,595.10 8,595.10 Sect 106 monis and to procurment for approval CAA10747 raised to Traffic Services 3/2/14 CIB491 West Area Team parking restriction semi cir County Rd S 27/01/2014 4,000.00 4,000.00 A9998 9103 0000 WEDE FAO Tim Binnington CIB498 West Area Team 2 x 'Deer Crossing' road signs on Willerby Rd 04/02/2014 150.00 150.00 CIB499 Friends of Ainthorpe School Pergola for Ainthorpe school 04/02/2014 1,500.00 1,500.00 NPS DESIGN FEES - 06-16-11-3-1062 - Non SLA Work N - investigating with Richard 362.50 -362.50 A9998 9108 0000 WEDE M08-14 Townsend 0.00 0.00 0.00 Balance unallocated 13/14 -3,825.91 Total balance unallocated / uncommitted 485.41 Actual Oracle Spend 39,221.07 Outstanding Commitments (allocated) 46,233.52
Page 100 of 130 Pickering - CAPITAL Ward Budget
Projects still current from previous years
Actual Commitment Spend per Project brought forward Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date from prev year 13/14 Commitment Coding Details with Oracle Project Complete Comments Cost codes sent to Pete Bradshaw. Work did not take place so £284.75 clawed back into the CIB327 West Area Team Vincent Close Fencing 19/12/2011 0.00 0.00 A9998 9210 0000 WEPI YES budget 25/09/13 (njr)
Works to be completed 2013/14. Waller inv no E12126. Journal ref AKAMN01PDC70.Journal M01-14, M02- ref MADDISONH01NPS78/79 CREDIT -£80.20, 14, M03-14, Sangwin Surfacing inv no 13-1-1305/1 M04-14, M05- £12,298.23. PO 704251 Sangwin Surfacing inv 14, M07-14 no 13-1-1305/2 £1,066.09. 28/11/13 - Email to M08-14, M10- Howard Thompson asking for update on CIB354 West Area Team Parking Schemes for Boothferry Estate 20/03/2012 57,157.07 27,731.30 29,425.77 A9998 9103 0000 WEPI 14 budgets.
Installed on Lulworth Garth - 28/11/13 reminded CIB399 West Area Team Litter bin Askew Avenue 19/09/2012 450.00 450.00 0.00 A9998 9324 0000 WEPI M09-14 YES Chris Powney to charge for order. CAA10707
Funding towards skate park to be installed 2013/14. Received paperwork to process internal order on 23/09/2013. CAA21211 raised to Andrew Wilson in Parks and Gardens on 24/09/13 (njr) 28/11/13 - works commenced on skatepark and due to commence 10/12/13. CIB420 West Area Team Gower Park play equipment 16/01/2013 5,000.00 30,000.00 -25,000.00 A9998 9210 0000 WEPI M09-14 PO713427 SMP (Playground) Ltd
works to be comlpeted 2013/14. 28/11/13 - Email to Howard Thompson asking for update on budgets. NPS have charged a total amount of £940.12 for Valentine Close Car Parking Improvements to the Orchard Park and Greenwood Ward, Northern Area Team. CIB421 West Area Team Parking Schemes for Boothferry Estate 19,247.49 19,247.49 JT to be actioned to correct this jlc. 20.1.14
CAA10723 to Streetcare 23/01/13 to be installed 2013. 28/11/13 - Request to Nicky Rawding to return to budget as future grit bins to be funded from central funds. £1,400.00 CIB424 West Area Team Further grit bins round 7(8 grit bins) 16/01/2013 0.00 0.00 A9998 9324 0000 WEPI Cancelled as future gritclawed bins toback be fundedinto the frombudget central 29/11/13 (njr) 0.00
Total Commitments from prev financial year 81,854.56
Projects 2013/14 - Pickering Transfer of underspend budget 2012/13 83,539.00
Budget to allocate 2013/14 69,444.00
Actual Spend per Project Amount Awarded Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date £ (Commitment) 13/14 Commitment Coding Details with Oracle Project Complete Comments CIB445 Probe (HULL) Ltd Target hardening 15/05/2013 1,500.00 1,500.00 0.00 A9998 9601 0000 WEPI YES ONGOING BACS payment in batch CEWA00086 PO708752 to Timberline 10/07/13 £23,186.00, PO708753 to Sutcliffe Play 10/07/13 £3,846.00, PO710166 to Fresh Air Fitness 25/07/13 £18,605.50. PO717210 to Sutcliffe Play 16/10/13 £9,274.98. Spoke to Mike Armstrong on 27/01/14 who advises that the £24,912 (from Friends of Pickering Park) from Y1043 A415 needs increasing into the CIB budget Nigel Foster increased on 20/02/14, comment in cell reference (njr). WAC 19/06/2013 - M06-14, M07- Mitch Upfold to journal £10,000 to A9998 CIB450 West Area Team Pickering Park Adventure Zone extension Min number 19 44,912.00 54,912.48 -10,000.48 A9998 9510/9210 0000 WEPI 14, M08-14 YES 9601 0000 WEPI Offer letter sent 22/10/13, Funding agreement rec'd 29/10/13. BACS payment in batch CIB462 Drum FC Drum FC changing facility 18/10/2013 1,000.00 1,000.00 0.00 A9998 9601 0000 WEPI M08-14 YES CERA00095 20/11/13. CIB504 West Area Team Defensive planting - Jacob Homes 2,947.50 2,947.50 Awaiting approval from members CAA10748 raised to Streetcare 27/2/14 FAO CIB505 West Area Team Defensive planting - Summergroves 26/02/2014 400.00 400.00 A9998 9390 0000 WEPI Chris Powney
CIB508 West Area Team Street Lighting for corner of Pickering Road/HHR 1,310.00 1,310.00 CIB511 West Area Team Street Lighting works for Taunton Road 19,058.94 19,058.94 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance unallocated 13/14 -1,684.44 Total balance unallocated / uncommitted 0.00 Actual Oracle Spend 115,593.78 Outstanding Commitments (allocated) 37,389.22
Page 101 of 130
Page 102 of 130 Boothferry - REVENUE Ward Budget
Projects still current from previous years
Actual Commitment Spend per Project brought forward Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date from prev year 13/14 Commitment Coding Details with Oracle Project Complete Comments CAA10589 to Street Lighting. E-mailed Andrea Piercy re invoices on 15/1/13 Chase up e-mail Darron Gibson 29/11/13 (JBB) Sally Leedham chasing 14/12/13 (JBB) 23/01/14 - Advised by Sally Leedham that the funds will be charged for the work carried out - Sally looking into CIB262 West Area Team Painting street lighting columns 11/03/2011 1,500.00 1,500.00 A0501 5250 0000 WEBO YES again (JBB) CAA10630 to NPS. E-mailed NPS re invoices CIB304 West Area Team Arcon Drive car parking feasibility study 14/10/2011 450.00 450.00 0.00 A0501 5250 0000 WEBO M04-14 YES 15/1/13 Cost codes given to NPS. E-mailed NPS re CIB332 West Area Team 2nd Arcon Drive parking feasibility study 30/01/2012 200.00 200.00 0.00 A0501 5250 0000 WEBO M04-14 YES invoices 15/1/13 2 x Forum Bus Hire sessions, PO673415 to Env Forum. 2nd bus to be used for Conference (March / April 2014). JBB emailed Adam Fowler re charging for one bus CIB377 West Area Team Boothferry Members on the Move 18/07/2012 300.00 300.00 0.00 A0501 4153 0000 WEBO M09-14 YES (29/11/13). Inv. CHEF077 paid 4/12/13. PO706460 to JRB Enterprise 17/06/13, inv no CIB431 West Area Team Dog Waste Bags 21/02/2013 115.00 115.00 0.00 A0501 2750 0000 WEBO YES YES 11689 to Central Payments 10/07/13 0.00
Total Commitments from prev financial year 2,565.00
Projects 2013/14 - Boothferry Transfer of underspend budget 2012/13 2,569.00
Budget to allocate 2013/14 8,077.00
Page 103 of 130 Actual Spend per Project Amount Awarded Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date £ (Commitment) 13/14 Commitment Coding Details with Oracle Project Complete Comments
PO701564 to Westoby's 15/04/13, Westoby's inv no INV38157. Original amount allocated CIB444 West Area Team Paint for County Road Flyover 11/04/2013 133.96 133.96 0.00 A0501 3000 0000 WEBO £150.00 - unused funds returned to budget PO704888 to Westoby's 29/05/13, Westoby's inv no INV39687. Req 683261 to Westoby's 14/11/13 - (awaiting invoice £14.70) Original amount allocated £200 - unused funds returned CIB444A West Area Team Additional Paint for County Road Flyover 10/05/2013 147.19 147.19 0.00 A0501 3000 0000 WEBO M08-14 to budget. CAA10745 to Traffic Services 10/06/13. Chase up e-mail A Lowey 28/01/14 - confirmed works will be done ASAP when weather improves CIB452 West Area Team Yellow road markings o/s 40 Willerby Road 30/05/2013 250.00 250.00 A0501 5250 0000 WEBO (JBB) CAA21202 to Mark Leason, Waste Management 19/10/13 Chase up e-mail Mark Leason 29/11/13 (JBB). Have been charged M07-14, M09- twice for this in M07-14 and M09-14.M10-14 CIB456 West Area Team 2 x Bring Out Your Rubbish Days 09/08/2013 3,200.00 3,200.00 0.00 A0501 2750 0000 WEBO 14, M10-14 YES credit of £3,200.00. Offer letter sent 24/10/13, funding agremeent rec'd 28/11/13. BACS payment raised in batch CIB466 Friends of Anlaby Park Library Friends of Anlaby Park Library Fun Day 18/10/2013 350.67 350.67 0.00 A0501 4900 0000 WEBO M08-14 YES CERA00096 28/11/13. Awaiting good weather for stencilling before CIB476 West Area Team Labour (Minerva) - dog stencilling 20/11/2013 180.00 180.00 placing the order. PO724398 raised to Minerva 10/1/14 - work CIB482 West Area Team Lomond Road 10ft Clean Up 13/12/2013 426.00 426.00 A0501 4153 0000 WEBO carried out 28/1/14 - awaiting invoice CAA21250 to Waste Management FAO Mark Leason 4/12/13 Reminder 6/1/14. Duplicate order requested and sent. Date for clean up CIB483 West Area Team BOYRD - Derringham Bank area 22/11/2013 1,945.00 1,945.00 0.00 A0501 4900 0000 WEBO M10-14 agreed - 5th July.
CIB488 West Area Team Dog Stencilling Paint 13/12/2013 82.50 74.25 8.25 A0501 3000 0000 WEBO M11-14 PO 724836 raised to Arthur Westoby's 17/1/14 CIB496 West Area Team Speed & PV sq. survey - Pickering Road 1,000.00 1,000.00 Members e-mail approvals 16/01/14 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance unallocated 13/14 361.68 Total balance unallocated / uncommitted 365.68 Actual Oracle Spend 6,916.07 Outstanding Commitments (allocated) 3,364.25
Page 104 of 130 Derringham - REVENUE Ward Budget
Projects still current from previous years
Actual Commitment Spend per Project brought forward Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date from prev year 13/14 Commitment Coding Details with Oracle Project Complete Comments CAA10427 to Traffic Services Further enqs CIB118 Speed survey Priory Drive 3/8/2010 300.00 300.00 0.00 M11-14 YES 29/11/13
PO668520 to Alana Ecology. Bat boxes fitted. Liaising with Parks re site to plant wild grasses - sites under review. Chasing up 14.2.13 Need to review Nov 13 Grasses to be included in tree CIB313 West Area Team Biodiversity project DNF 13/02/2012 710.00 710.00 A0501 5250 0000 WEDE OUTSTANDING planting rear of Worcester RD March 14
CAA10656 to NPS NFA too expensive. Project originally allocated £850.00, possible cost will CIB334 West Area Team Review of lighting in Wymersley Park 13/02/2012 850.00 850.00 A0501 5250 0000 WEDE YES now be £340.00 as per email 20.2.14 CAA10716 to Highways 21/11/12. Waiting better weather -14/1/13, Sky High plc inv no 14209. As only £166.67 spent balance of £233.33 clawed back into the budget 25/11/13 CIB410 West Area Team Speed survey -Wymersley Road 19/11/2012 166.67 166.67 0.00 A0501 5250 0000 WEDE YES njr.Further enqs 29/11/13 Joint order with Boothferry. PO706460 to JRB Enterprise 17/06/13. Inv no 11689 to Central West Area Team Dog Poop Bags 18/03/2013 115.00 115.00 0.00 A0501 2750 0000 WEDE YES YES Payments 10/07/13.
CAA10736 to Streetcare 20/03/13, Cancelled CIB436 West Area Team 1 x wooden bollard o/s 326/8 Priory Road 18/03/2013 0.00 0.00 A0501 5250 0000 WEDE due to duplicate order - see CAA10742 CAA10740 to Waste Management 29/05/13. Contribution to purchase of graffiti shield paint for £66.60 clawed back into the budget 25/11/13 CIB440 West Area Team flyover 25/03/2013 0.00 0.00 A0501 5250 0000 WEDE njr.Work to start 6/12/13 0.00
Total Commitments from prev financial year 2,141.67
Projects 2013/14 - Derringham Transfer of underspend budget 2012/13 2,642.00
Budget to allocate 2013/14 7,245.00
Actual Spend per Project Amount Awarded Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date £ (Commitment) 13/14 Commitment Coding Details with Oracle Project Complete Comments CAA10740 to Waste Management 29/05/13. Work to be completed 6/12/13.Work completed CIB440A West Area Team Graffiti paint County Rd flyover - with Boothferry 17/04/2013 280.60 280.60 A0501 5250 0000 WEDE Yes by Comm Payback Jan 14 PO 716203 raised on 07/10/13 to Bob's Bikes CIB458 West Area Team cycle safety checks at Ward Forum 03/09/2013 50.00 50.00 0.00 A0501 4900 0000 WEDE M07-14 Yes further enqs 29/11/13 CAA21223 raised to Waste Management FAO Mark Leason 9/10/13 further enqs 29/11. Been A0501 4900 0000 WEDE The M07-14, M09- charged twice in M07-14 and M09-14. M10-14 CIB461 West Area Team Bring out yur rubbish - Woodlands Rd 04/09/2013 1,300.00 1,300.00 0.00 event was held June 13 14, M10-14 Yes credit of £1,300.00. PO 717074 raised on 15/10/13 to Adam Fowler, The City of Hull & Humber Environment CIB463 West Area Team Hire of bus re ward conference 25 Nov 09/10/2013 150.00 150.00 0.00 A0501 2240 0000 WEDE M09-14 Yes Forum. Inv CHEF186 Req 681074 raised on 22/10/13 to Garrandale CIB467 West Area Team Anti graffiti paint for flyover County Rd 09/10/2013 593.00 593.00 0.00 A0501 3000 0000 WEDE M08-14 Yes Ltd Work due to start 6/12/13 CIB468 West Area Team 1300 LED reflectors for pupils of primary sch 09/10/2013 1,583.00 1,583.00 0.00 A0501 4900 0000 WEDE M09-14 Yes PO 716892 raised on 14/10/13 to Red Zulu Offer letter sent 14/10/13. BACS payment CIB469 West Area Team Probe - targert hardening 09/10/2013 1,500.00 1,500.00 0.00 A0501 4900 0000 WEDE M07-14 Yes raised on 24/10/13 in batch CERA00094.
Page 105 of 130 PO 717883 raised on 24/10/13 to KWL FAO Steve Tutty work to be done Jan 14. Work done and money to be claimed next period CIB470 West Area Team Relocate street sign 2 Garrowby Walk 23/10/2013 125.00 125.00 0.00 A0501 3000 0000 WEDE M11-14 Yes 28/1/14 PO 721161 raised 27/11/13 to Browns Survey due early Jan 2014-delivered. Feb delivery of CIB478 West Area Team Delivery of questionnaire Bristol Road 20/11/2013 25.00 25.00 A0501 5020 0000 WEDE Yes feedback letterl PO 725761 raised 23/01/14 to Browns CIB486 West Area Team Delivery of questionnaire Manor Road 23/01/2014 25.00 25.00 A0501 5020 0000 WEDE Distribution Offer letter sent 3/2/14 Training to be delivered CIB493 West Area Team Cycle Training 27/01/2014 600.00 600.00 A0501 4900 0000 WEDE March/April 2014 Req 689158 raised 3/2/14 to Browns CIB494 West Area Team Delivery of questionnaire Bloomfield Ave 27/01/2014 25.00 25.00 A0501 5020 0000 WEDE Distribution CIB497 West Area Team 3 x banners for school entrance re parking 04/02/2014 239.00 239.00 CIB503 West Area Team Speed survey Priory Road 26/02/2014 224.25 224.25 CIB492 West Area Team Books for Priory Sch library 26/02/2014 500.00 500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance unallocated 13/14 25.15 Total balance unallocated / uncommitted 525.48 Actual Oracle Spend 5,882.67 Outstanding Commitments (allocated) 3,478.85
Page 106 of 130 Pickering - REVENUE Ward Budget
Projects still current from previous years
Actual Commitment Spend per Project brought forward Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date from prev year 13/14 Commitment Coding Details with Oracle Project Complete Comments PO684651 to Minerva. £900 clawed back into CIB382 West Area Team Skips for Minerva gating scheme 19/09/2012 0.00 0.00 A0501 2750 0000 WEPI YES the budget 17/10/13 (njr) PO693680 to CPD, PO 693681 to HIPP, PO693703 to Swift Skips, all 23/01/13, inv no 786049 CPD, Greener Neighbourhoods inv no CIB417 West Area Team Clean up operations Boothferry North & South 16/01/2013 3,624.00 3,624.00 0.00 A0501 2750/3000 0000 WEPI YES YES GNH0024 CAA21241 raised to Andrew Wilson in Parks & Gardens on 21/11/13 (PO 720909 raised by CIB418 West Area Team Gower Park repairs 16/01/2013 1,854.24 1,737.66 116.58 A0501 4900 0000 WEPI M11-14 Andrew Wilson)
28/11/13 - Judith Chicken confirmed she will CIB441 West Area Team Improvements to Pickering Ward flower beds 20/03/2013 940.61 940.61 0.00 A0501 4900 0000 WEPI M09-14 YES raise the order as original request was missed. 0.00
Total Commitments from prev financial year 6,418.85
Projects 2013/14 - Pickering Transfer of underspend budget 2012/13 7,319.00
Budget to allocate 2013/14 8,937.00
Actual Spend per Project Amount Awarded Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date £ (Commitment) 13/14 Commitment Coding Details with Oracle Project Complete Comments PO704887 to Minerva 29/05/13. Minerva inv no CIB451 West Area Team Cawthorne Drive fencing 15/05/2013 310.00 310.00 0.00 A0501 3000 0000 WEPI YES YES 702 sent for payment 10/07/13 PO706256 to Swift Skips, inv nos 707342- 707348 and 707475-707481. PO706254 to Greener Neighbourhoods 14/06/13, inv no CIB453 West Area Team 3 x Pickering Ward clean up operations 11/06/2013 4,431.00 4,431.00 0.00 A0501 2750 0000 WEPI M05-14 YES GNH0044 PO688282 investigating not sure if we have KWL Padlock and 18 keys for Devon Street 60.00 -60.00 M05-14 YES been charged twice relates to CIB368 12-13 CIB480 West Area Team Summergroves Play area fencing 20/11/2013 1,220.00 1,220.00 A0501 3000 0000 WEPI PO 721163 raised to Minerva 27/11/13 CIB481 West Area Team Dog fouling stencilling 20/11/2013 180.00 180.00 0.00 A0501 4153 0000 WEPI M09-14 YES PO 721162 raised to Minerva 27/11/13
CIB487 West Area Team 7 tins of yellow paint to replace West Stock 57.75 51.98 5.77 A0501 3000 0000 WEPI M11-14 PO 724839 raised to Arthur Westoby's 17/1/14 CIB495 West Area Team 3 x Pickering Ward clean up operations 3,238.40 3,238.40
£400 towards lean-up operations swapped with CIB509 West Area Team Clean up operation fro Gipsyville & Shires 400.00 400.00 Derringham for exchange of Pickering Capital. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance unallocated 13/14 -900.15 Total balance unallocated / uncommitted 0.00 Actual Oracle Spend 11,335.25 Outstanding Commitments (allocated) 4,920.75
Page 107 of 130
Page 108 of 130 Section 106 Money
West Area Committee
Boothferry Derringham Pickering
MONEY AVAILABLE
Application Number Legal File Reference Address Money Available Date to be used by Ward To be used for (as specified in the s.106 Notes agreement) 763F 79585/151 Corpus Christi Church Spring Bank West £3,000.00 15/07/2023 Boothferry POS in the vicinity Payments received to date based on agreed instalments.
Total available money Boothferry £3,000 Derringham £0.00 Pickering £0.00
ALLOCATED TO PROJECT / PROJECT MONITORING
Application Number Legal File Reference Area Committee Record Ward Project Target Date to Spend Notes 23284D 79585/253 Area Committee minutes 20.03.13 - Min no 167(b) Pickering 1. Elgar Road 21/03/2022 1. £10,083.01 for public open space; 2. £2,497.72 agreed allocation of funds. playing field paddock area, for childrens play space. to fund a 1.2 metre green bow top fence and 2. Peter Pan Park play equipment replacement. 17175F 79585/275 Area Committee minutes 20.03.13 - Min no 167(e) Pickering Friends of Pickering Park 27/11/2022 £19,838 for POS agreed allocation of funds. to use to improve green space within the park.
Various 79585/37, 51 and 79 Request to Area Committee 26/2/14 Derringham Wheelchair friendly Asap £2,479.9 in total for open space/play provision - roundabout Wymersley Remaining underspend from 3 schemes Park 27320A 79585/33 West Area Committee 167(c) 20th March 2013 Pickering Replacement toddler 01/12/2013 Allocation of £1367.90 equipment 3772Q 79585/140 West Area Committee 7th March, 2012. Derringham Towards conservatory on 24/02/2019 Allocation - £2,397.77 Amount bowling pavilion at spent - nil Remaining allocation Wymersley Park - £2,397.77 24621E 79585/129A West Area Committee 7th March, 2012. Derringham Towards conservatory on 03/11/2021 Allocation - £1,659 Amount bowling pavilion at spent - nil Remaining allocation Wymersley Park - £1,659 30568 79585/247 West Area Committee 7th March, 2012. Derringham Towards conservatory on 18/11/2021 Allocation - £1,507 Amount bowling pavilion at spent - nil Remaining allocation Wymersley Park - £1,507 31111B 79585/216 West Area Committee 7th March, 2012. Derringham Towards conservatory on 22/12/2021 Allocation - £1297.03 Amount bowling pavilion at spent - nil Remaining allocation - Wymersley Park £1297.03 1242P 79585/79 West Area Cttee 1/9/10. Minute 23 Derringham WymersleyPark play area 26/09/2011 Allocation - £11,220.08. Amount spent to date - £10,814.20. Remaining allocation - £405.88 13755W 79585/100 West Area Committee November 17th 2009. Minute Derringham 1.Coronation Rd Education 14/03/2013 Allocation - £20,000. Amount 58 - superseded by West Area Cttee 1/9/10 Minute Centre football pitch spent to date - £20,000. Remaining 23. superseded by West Area Cttee 21/11/12 refurbishment. 2. Outdoor allocation - £nil Minute 99 fitness equipment (£12,500) 26961B 79585/13 West area cttee December 2011. Minute 103A. Derringham Wymersley Park play area 06/02/2014 Allocation - £1,378.92 Amount refurbishment spent - nil Remaining allocation - £1,378.92 3772Q 79585/140 1. West Area Cttee 1/9/10. Minute 23 2. Derringham 1. Wymersley Park play 24/02/2019 Allocation - 1. £403.03 to Wymersely Play Area; 2. West Area Cttee 6/7/11 Minute 30. area 2. £2000 to Coventry Rd planting. Coventry Rd planting Amount spent - £403.03 Remaining allocation - £2000 (Coventry Rd allocation). Planting to start April 2014.
PLANNING PERMISSIONS SUBJECT TO S106 AGREEMENTS - ONGOING MONITORING FOR MONEY DUE DATE (FOR INFORMATION ONLY)
Date of Agreement Legal File No. App No Address For Payment due Date Receipt use by Ward Amount £ Notes 18/04/2006 79585/86 27170A 442 Wold Road Provision/enhancement of 2yrs following commencement of the development Within 5yrs or longer if agreed Derringham £802.20 Payment due 19/1/09. open/play space within the or no later than Requested. Need to vicinity of land situated track current adjacent to 442 Wold Road occupiers as liability may have changed.
22/02/2007 79585/122 28969A adj 791 Hotham Rd Provision or enhancement Built and occupied Sth of open space and/or play and funds requested space in the vicinity but not received - need to chase current owners. 11/06/2009 79585/175 2031Q - allowed on appeal adj Priory Inn, Provision / enhancement of 2 yrs following commencement or no later than Within 10 years Derringham £4,419 Development not Priory Rd POS and/or play space in occupation of 3rd dwelling. started at SV17/9/13. the vicinity 19/03/2009 Unilateral undertaking 1411K - allowed on appeal adj 382 Priory Rd Provision / enhancement of Prior to the occupation of the sixth dwelling Within 10 years Derringham £985 per dwelling and £244 per child Footings underway at POS and/or play space in bedspace (10 dwellings) totalling SV 17/9/13 the vicinity £11,126 toward pos 03/02/2010 79585/208 31087 900 Hessle Road Provision / enhancement of 18 mths following commencement or before Within 10 years Pickering £2,946 Development not POS and/or play space in completion of the 2nd dwelling started at SV 17/9/13. the vicinity 28/09/2010 79585/151 763F Corpus Christi Provision or enhancement By 11/10/10 10 years Boothferry £5404 plus interest. £2K received to date Church, Spring of open space and/or play with instalments Bank West space in the vicinity agreed. 13/10/2011 79585/258 29304B Mayland Avenue, Provision or enhancement Within 2 years of commencement or on Not specified Derringham £1,259 Money requested 71 of open space and/or play occupation 11/11/13 but space in the vicinity ownership has changed to Allon Homes Ltd 08/03/2012 79585/226 29106B 97 Anlaby Pk Rd Provision or enhancement 6 months following commencement or before 10 years Pickering £1,229 Development built Sth of open space and/or play occupation of the dwelling and occupied at SV space in the vicinity 23/9/13 referred to legal services for payment 25/10/13 22/11/2012 79585/265 24176B west of Calvert POS and play space 2 yrs following commencement or no later than 10 years Boothferry £985 per dwelling and £244 per child Development Lane occupation of 75% bedspace (10 dwellings) underway at SV 29/8/13 including approximately 4 units fronting Calvert Lane
30/09/2013 79585/190A 30742C adj 125 Lomond Rd Provision / enhancement of 2 yrs following commencement or no later than Within 10 years Boothferry Development not POS and/or play space in occupation of the dwelling. Page 109 of 130 started at SV 8/11/13. the vicinity
Page 110 of 130 Work Programme 2013-14 West Area Committee
Chair: Councillor Claire Thomas Deputy Chair: Councillor Helena Clay Lead Officer: Jane Price Committee Officer: Michelle Rowbottom Future meetings: 28th May 2014
List Responsible Supporting Reason for this issue being Action/ Date of Agenda Items Officer Portfolio Documents Submitted to the Committee Current Meeting (In Holder and/or position Attendance) Presentation 28th May West Area Jane Price Briefing note To inform the Committee on Councillor 2014 Directors Briefing issues in the West Area J. Hewitt 28th May West Area Funds Jane Price Report To advise the Committee on Councillor April 2014 Report current budget totals and items J. Hewitt for expenditure 28th May Use of Housing Jane Report To get agreement from the Councillor 2014 land by Sirius Redpath Committee for Sirius Academy to J. Black Academy use some land on Netherton Road 28th May Future Council - Laura Carr Report To inform the Committee on the Councillor 2014 Housing Roles details in-conjunction with the J. Black and Structures HRA Business Plan 28th May Hull Local Plan Jennifer Report To consult the Committee on Councillor 2014 Issues and Downs/ proposed changes M. Mancey Options Neville Brown
Page 111 of 130 List Responsible Supporting Reason for this issue being Action/ Date of Agenda Items Officer Portfolio Documents Submitted to the Committee Current Meeting (In Holder and/or position Attendance) Presentation 28th May Springhead Golf Alison Briefing note To update the Committee with Councillor 2014 Course Walker progress made on the agreement T. Geraghty made with Groundwork 28th May Hull Bus Strategy Richard Report To inform the Committee on the Councillor 2014 Review Townend review and get comments for M. Mancey Cabinet report 28th May Hull Parking Richard Report To inform the Committee Councillor 2014 Strategy Townend M. Mancey June Impact of Spring Graham Report To advise the Committee on the Councillor 2014 Bank West Bus Hall results of monitoring and M. Mancey Lane on traffic evaluation results July 2014 Derringham Bank Graham Hall Report To update the Committee on Councillor Roundabout issues of cyclist safety on the M. Mancey roundabout and to include Police road accident statistics TBC Future Council – Tracey Report To update the Committee on the Councillor Community Harsley review J. Hewitt Safety Review TBC Refurbishment of Richard Report To inform the Committee on the Councillor Cherry Hinton Oxley design proposals for Cherry J. Black Court Hinton Court
Page 112 of 130 West Area Committee
Update Summary on Resolutions Passed
Date of Agenda Item Resolutions Actions and responses Target Action by item received Date and Minute No. Part 1 – Issues raised at the meeting held on 26th February 2014 26.2.14 Public Questions Public Questions were submitted as follows: Area Director 115 (Riverside/West A Member of the public stated that there was and Wyke); City a problem with cars and vans parking on a Streetscene grassed area on Saltash Road. Manager (Richard The chair confirmed that she had spoken to Townend; Jane the member of the public and that, in Redpath) conjunction with officers from Network Management, it may be possible to find a solution to the problem and she confirmed that a site visit would be arranged between Ward Members, officers and the resident.
A member of the public asked whether it was proposed to continue with the drainage scheme at Costello Playing Fields now that the green cycle project was not progressing at this location.
Councillor K. Woods, Ward Councillor confirmed that funding was still available and that this work would now be progressed.
Page 113 of 130 1 26.2.14 Green Sports Agreed – (a-b) City Culture, 117 routes Project – (a) That officers ensure that, when Leisure and Costello Stadium progressing with the bid and planning Heritage Manager application for the green sports route (Alison Walker) project, the future parking provision at Costello Stadium is adequate and can accommodate any increase in visitor numbers; (b) That officers ensure that adequate consultation is carried out with park users, to establish how the green sports route will impact on the current use of the park, and that the residents of Costello View be consulted as the proposed site for the facility would be close to these properties.
26.2.14 Springhead Golf Agreed – (a-d) City Culture, 118. Course (a) That the update is noted and Members Leisure and endorse the Council’s continued work Heritage Manager with Groundwork to enable this (Alison Walker) organisation to operate the Springhead Golf Course in the future; (b) That Members thank the club members, residents and officers for the work they have carried out to enable the proposal to have progressed this far; (c) That West Area Committee wish to be assured that the responsibility for drainage at Springhead Golf Course remains with the City Council and that the Council is prepared to be flexible with the lease arrangements to ensure that a mutually agreed position is reached; Page 114 of 130 2 (d) That West Area Committee Members request details of the working arrangements, once they are agreed, with Groundwork for the operation of Springhead Golf Course, including the lease arrangements.
26.2.14 Hull Parking Agreed – That Members of the West Area There is no action to be taken, Town Clerk; 122 Strategy Committee note that the process officers their concerns have been passed Chief Executive have to follow in preparing reports for on as per the minute. (Darryl (Ian Anderson; Cabinet decision means that Members have Stephenson) Darryl been unable to receive the Hull Parking The two reports referred to are Stephenson) Strategy to this meeting of West Area City Wide reports. As will be Committee and have therefore been unable appreciated West Area to feed into and influence the development of Committee is not a Scrutiny the Strategy and they request that their Commission and so the Area concerns around this process, that impacts Committee could only request a on both Area Committees and Scrutiny briefing on whether there were Commissions, be passed to the Monitoring any local issues related to West Officer and the Chief Executive. Area. The Parking Strategy has been deferred for further consideration to June, so the Area Committee may request a written briefing upon whether there are any local implications for West Area Committee arising from the draft strategy. (Ian Anderson)
26.2.14 Area Team Review Agreed – 123. (a) That Members of the West Area (a) In relation to the Area Team (a) Town Clerk Committee are concerned that they were review, I am aware all Area not able to receive the options put to Committees were consulted by Cabinet, prior to a decision being made the City Manager and their Page 115 of 130 3 on a way forward on the Area Team comments informed the Review, as they feel that it was important development of the Cabinet that Area Committees were made aware report (Ian Anderson) of all the options to be considered by Cabinet and were able to input their views on the options, and they request that their concerns are passed to the Town Clerk to be noted; (b) That the Chair will liaise with the City (b) City Neighbourhood and Housing Manager, Neighbourhood on the most appropriate means of and Housing consultation with Ward Members to Manager (Laura enable Ward Members to put forward Carr) their views on resource allocations under the new structure for Area Teams.
26.2.14 West Area Housing Agreed – That the Community Manager will Area Director 124. Performance third seek an explanation of how the statistics, for (Riverside, West Quarter (Including appointments made and kept (%), is worked and Wyke) (Jane Star Survey) out as Members feel that the figures do not Redpath) portray a clear picture of performance.
Part 2 – Issues raised at previous meetings 22.1.14 Public Questions Agreed – 102 (a) That Councillor H. Woods will liaise with (a) Request sent to Councillor (a) Councillor K. the resident of Spring Bank West Woods (Michelle Rowbottom) Woods. regarding the issues he wishes to raise; (b) That the resident of Southern Drive will (b) Written response not sent as (b) City Culture, receive a written response to the written yet but the officer met with Leisure and questions submitted at the meeting residents. A briefing note is to be Heritage Manager regarding the Green Route Cycle Track submitted to the meeting (Alison Walker) at the Costello Playing Fields; scheduled for 26th February (c) That the Head of Streetscene Services 2014. (Alison Walker) (c-d) Head of will request that a Highways Inspector (c) An Inspector has visited the Streetscene Page 116 of 130 4 visit Calvert Lane to inspect the damage site and spoken to the site Services being caused to the grass verge as a manager and reminded them that (Graham Hall) result of contractor vehicles exiting the they need to provide wheel Barratt Homes site and to ensure that washing facilities on site. the wheel wash requirements are being (Graham Hall) adhered to by the contractor; (d) That the Head of Streetscene Services (d) It is difficult to put a sign up will look at the viability of a “no right turn” as it would need to be enforced sign being put in place at the exit to the so the site manager has Barratt Homes site; instructed drivers to turn left and go round the roundabout if they need to access Anlaby Road from the site. (Graham Hall) (e) That the Head of Streetscene Services (e) Response chased – 17.2.14 (e) Head of will liaise with the streetcare team about Streetscene putting in place temporary “no waiting” Services (Doug cones to enable the area of road from Sharp) Patterdale Road to Kirklands Road to be swept and the gullies to be cleaned, and Ward Councillors will be informed of the action to be taken.
22.1.14 Streetscene Agreed – 105 Services (a) That Boothferry Ward Members will (a) Response received and (a) Head of (Highways) – receive details of the Traffic Regulation circulated to Ward Members on Streetscene Quarterly Report Order proposed for Calvert Lane 24th March 2014 Services adjacent to the Barratt Homes (Graham development; Hall/Andy (b) That Pickering Ward Members will (b) Response chased – 17.2.14 Forsey) receive details of the anticipated (b) completion date for the Vincent Close carriageway surfacing works;
Page 117 of 130 5 22.1.14 Waste and Open Agreed – 106 Spaces Quarterly (a) That Members will receive, outside the Information sent to Members 13th (a) Head of Performance meeting, a breakdown of the number of February 2014. (Paul Fincham) Streetscene Update Street Cleansing Service Requests per Services (Doug ward per month for the West Area; Sharp)
22.1.14 Flood Risk Agreed – 107 Management (a) That the West Area Committee will (a) (a) City Economic Update receive details, at the appropriate time, Development and of the Flood Re approach, which will Regeneration provide a fund to support those people Manager (Steve most at risk and/or least able to afford Wragg) insurance cover, through a levy on all home insurance policies, irrespective of risk, to be implemented in Summer 2015;
22.1.14 Census Date – Agreed – 108 Unemployment in (a) That Members will be forwarded, outside (a) Link to Website emailed to (a) City the West Area the meeting, the website link which Members on 28th January 2014. Regeneration and provides Job Seekers Allowance data (Richard Morfitt) Policy Manager split into Wards, month by month, for the (Richard Morfitt) City;
22.1.14 Outcomes of the Agreed – 109 Peoples Panel (a) That Members will receive data from the (a) Agreed to provide in February (a-c) City Survey West Area People’s Panel Survey on those 2015. (Beverley Murray) Regeneration and residents who volunteered in the West Policy Manager Area, in 12 months time, as officers have (b) As per action (c), I will (Beverley recently started to gather this data; provide a copy of each Peoples Murray) (b) That Members of the West Area Panel survey. Members of the Committee, and the West Area Team, West Area Committee and the will receive the results of the Peoples West Area Team can request Panel Survey each time one is results for any of the questions Page 118 of 130 6 completed, and the Chair will decide included. Not all questions will be whether these results will be submitted to relevant at a local level but of the Committee for discussion; course I will provide results for (c) That Members of the West Area any questions of interest. Committee will be provided with a copy of the questionnaire that is submitted to (c). Please see update to action the Peoples Panel; (b) (Beverley Murray)
22.1.14 Area Directors Agreed – 110 Briefing (a) That Members are informed of the (a) Information sent to Members (a) Area Director current situation with regard to the via email on 23rd January 2014 (Riverside, West Tilbury site demolition and the timescales (Tracey Butterworth) and Wyke) (Jane for the Bridgeview Development; Redpath)
22.1.14 West Area Funds Agreed – 111 Briefing (a) That the Boothferry and Pickering Ward (a) Derringham revenue is now (a) Area Director Members agree, in principle, to some available, Pickering capital is (Riverside, West minor exchanges between their ward expected to be resolved by the and Wyke) (Jane Capital and Revenue allocations to end of February. (Jane Redpath) Redpath) enable projects/work to be funded in these wards;
22.1.14 Work Programme Agreed – 112 (a) That the meeting of the West Area (a) Done - Support staff (a) Democratic Committee Scheduled for 21st May 2014 requested to change venue Services Officer at 6.30pm be moved to Wednesday 28th booking and send notification to (Michelle May 2014 at 6.30 pm because of the all attendee’s diaries regarding Rowbottom) timing of the Local and European the change of date. (Michelle Elections on 22nd May 2014; Rowbottom)
93 The Impact of Agreed – 11.12.13 Welfare Reform on (a) Rent Arrears (b) That the West Area Committee request (b) In progress – exact timetable (b)City Page 119 of 130 7 that they be consulted on the review to be is still to be determined (Laura Neighbourhoods carried out on the current age restriction Carr) and Housing policy, which applies to certain homes in Manager (Laura the city, as requested by Cabinet on 25th Carr) November 2013, at the appropriate time;
94. Proposed Closure Agreed – 11.12.13 of Spring Bank (b)That businesses in the area around the (b) The onus is on businesses to (b) Head of West proposed road closure along Spring Bank contact the City Council to Streetscene West be informed that they can apply for request a rebate on their Services a rebate on their business rates, if they business rates if they feel that a (Graham Hall) feel that the road closure has adversely road closure has adversely impacted on their business; affected their business (Graham Hall) 96. Buildings Agreed – 11.12.13 Optimisation – (a) That, with regard to Council owned Members expectations are noted (a-e) City West Area (Hull accommodation in the West Area, by the officer (Liz Clutterbrook) Manager City Council and Members request that consideration is (Property and Public Sector given to the appropriate use or disposal Assets) (Liz Partners) of any buildings, should they be surplus Clutterbrook) to requirements, following completion of the service reviews, as it is their view that empty buildings are a blight on the community, and they request that Members are kept informed of future proposals for any buildings in the West Area; (b) That it is acknowledged that officers are exploring opportunities for the joint occupation of buildings, along with public sector and/or health partners, and that this could produce financial savings, but suggest that the City Council is cautious of entering into agreements with partners Page 120 of 130 8 who may not remain in the agreement in the long term; (c) That Members suggest that the City Council should try, wherever possible, to secure planning permission on land prior to it being considered for sale as this will increase its value; (d) That consideration is given to shared use of a facility, in the Boothferry area, to provide community facilities; (e) That Members agree to inform the officer of any buildings that they are aware of within the West Area that could be disposed of and are not included within any of the ongoing service reviews;
78 Transport Asset Agreed – 20.11.13 Management Plan (a) That West Area Committee is concerned (a-c) All actions are noted and (a-c) City that there is currently a lack of will be actioned. (Graham Hall) Streetscene consultation being carried out with Ward Manager (Andy Councillors prior to highways work Burton) starting and road closures being put in place and they wish to ensure that consultation is carried out before works are commenced in future, and roads that are in the same area not be subject to road repairs at the same time where possible; (b) That, following on from the announcement that Hull had been agreed as the City of Culture for 2017, Members suggest that all major highways works have been completed prior to 2017 and that a plan is in place Page 121 of 130 9 to ensure that access to Events held in the City is not going to be restricted during this period; (c) That plans for highways works in the West of the City be notified to the West Area Committee in future.
79. Leisure Review – Agreed – 20.11.13 Findings of Public (a) That West Area Committee endorses the (a-f) Update to be provided to the (a-f) City Sports, Consultation recommendation that the Council work meeting to be held on 26th Leisure and with Groundworks and the Golf Club to February 2014. (Alison Walker) Heritage Manager allow them to run the Springhead Golf (Alison Walker) Club and notes the proposed closure date of the Springhead Golf Course on 31st March 2014 and requests that consideration is given to extending the closure date to enable the facility to continue to trade until the proposal is finalised; (b) That West Area Committee does not agree with the proposal to close the golf course; (c) That West Area Committee notes that the following issues remain outstanding to be addressed: (i) the future plans for this site should it cease to be used as a golf course; (ii) consideration is given to whether the savings outlined in the report can be realised if the facility is closed; (iii) the pricing structure at the golf course is reviewed and the facility being allowed to operate; (iv) residents and Members concerns about the flood risk that could be caused to homes in the Page 122 of 130 10 Derringham Ward should the golf course be sold and redeveloped; (v) residents desire for the golf course to be protected as a green space is taken into consideration; (d) That West Area Committee requests that details of the proposal to run the golf club, by Groundworks and the golf club, be made available to Derringham Ward Councillors and the Chair of West Area Committee as soon as possible and that the proposal also be made available to the West Area Committee at a date in the future once it is known whether the proposal was or was not accepted and the reasons for this decision; (e) That Cabinet take into account the costs associated with the decommissioning of the golf course, should the facility be closed, and the fact that the City Council would lose £8k of income from the operation of the golf club, when consideration is given to the savings that will be achieved from the closure of the golf course; (f) That West Area Committee do not support the redevelopment of the Springhead Golf Course site if consideration is to be given to its use for building on.
81. Future Council – Agreed – 20.11.13 Customer (a) Enablement and (b) That West Area Committee wishes to (b-c)The self service programme (b-c) City Page 123 of 130 11 Empowerment ensure that there will remain public is progressing but no further Customer Through Digital access to customer services through a specific details to report at this Services Manager First Customer Service Centre in the West of time (28.1.14) (Andy Brown) (Andy Brown) the City which was agreed would be provided at the Gipsyville Multipurpose Centre and had not yet been delivered; (c) That Members be kept informed of progress with the roll-out of self service facilities to the public to ensure they understand how services will be accessed and can answer residents queries;
82. Area Directors Agreed – 20.11.13 Briefing (a) (b) That Members note the work done to (b) The Neighbourhood Co- (a-b) Area establish a gating scheme for houses ordinator has worked on a Director along Spring Bank i.e. Lomond Road, gating scheme for Lomond (Riverside, West Patterdale Road and Kirklands Road and Road and Rosedale. The and Wyke) (Jane note Ward Members view that, although other schemes are to be Redpath) there was not currently 100% agreement discussed in Members from affected residents, they remained briefing 21.2.14. (Jane keen to progress this; Redpath)
63. Sheltered Agreed – 23.10.13 Remodelling (a) That Ward Members will be consulted on (b) The 16 residents of Whitelees (a-b) City the options available to residents Court were visited in the middle Neighbourhoods currently living in this sheltered of September 2013 by a Housing and Housing accommodation, with regard to Liaison Officer from the Manager alternative accommodation during the Renewals Team. The one to one (Richard Oxley; improvement works, and on the details visit was to advise individual Carmen Taylor) around the final designs, as Ward residents of what was happening Members wish to be assured that and why, the timescales involved Page 124 of 130 12 resident do not have to be decanted and also to discuss the housing twice and that the design will be options available to them. Of the appropriate for the residents. 16 residents, 10 no. have opted to move temporarily to Cherry Hinton Court and move back when refurbishment completed, 4 no. want to move permanently and not decant and 2 no. want to move temporarily to ground floor accommodation near to Whitelees as possible and move back when the refurbishment is completed. The report presented to West Area Committee on 23rd October states that decanting of residents at Cherry Hinton Court will commence end of September 2014 and that Whitelees Court refurbishments wouldn’t be completed until beginning of December 2014. Members were concerned that this may require the double decanting of residents. Although decanting residents from Cherry Hinton does start until end of September, the Renewals team would work with those residents who require rehousing permanently first and who do not wish to return to Cherry Hinton following its refurbishment. This would then leave the remaining Page 125 of 130 13 residents who want to temporarily or maybe permanently decant to Whitelees and the original Whitelees residents who will be returning. These residents will not be moved from Cherry Hinton until the refurbishments are completed at Whitelees, therefore, double decanting will not be required. `The timetable for completing the relocation of residents at Cherry Hinton is the end of February 2015, therefore, there is no immediate rush to relocate residents from this scheme before Whitelees Court is ready to be occupied again. (Carmen Taylor)
69. Area Directors Agreed – 23.10.13 Briefing (a) That, with regard to information provided (a) It is critical to the success of (a) Corporate to the Corporate Director, Regeneration future and current bids to the Director, and Partnerships on Lottery bids in the Lottery, that Hull can Regeneration and city, which includes information on the demonstrate a co-ordinated and Partnerships Pickering Park Lottery Bid, Members intelligent approach to its bidding. (Pauline Davis) request feedback on how these bids will The Council are currently be prioritised; working closely with the Heritage Lottery Fund to provide this comfort, and instil a degree of confidence. In preparation for a visit from Dr. Spiers, Head of Heritage Lottery to Hull, Page 126 of 130 14 information has been gathered on council historic, current and potential future bids to the Lottery. This data has been aligned to the timeline and strategic outputs of Hull’s ten year city Plan; bids will therefore not be prioritised, but aligned with the timeline for the City Plan. Current measures, which inform the Council of bids from the Voluntary and Community Sector are being further developed. (Pauline Davis).
(b) That, with regard to the selection of (b) Update included on the (b) City Property Ainthorpe, Eastfield and Wold Primary agenda for the meeting and Assets Schools by the Department for scheduled for 26th February Manager Education, through its Priority School 2014. (Allyson King) (including BSF) Building Programme, as being in need of (Nick urgent refurbishment or new build, the Howbridge) West Area Committee will receive details of the timeframe for Members to be consulted and details of other consultees;
73. Future Council – Agreed – 23.10.13 Streetscene: a (a) Wholly Owned (b) That Members of the West Area (b) All Area Committee’s (b) Head of Limited Company Committee request that the City Council comments will be included in the Streetscene be assured that all activities, and the report to Cabinet. (Andy Burton) Services (Andy proposed frequency of these activities, Burton) are included within the contract prior to these service being transferred to a Page 127 of 130 15 wholly owned limited company for the delivery of Streetscene Services, should this option be agreed, and that checks be carried out with Area Teams to ensure that this is the case;
74. Future Council – Agreed – 23.10.13 Community Safety (a) Review. (b) (c) That a further report be considered by (c) A briefing note will be (b-c) City Safe the Area Committees once the provided by the City Safe and and Early consultation has been completed and Early Interventions Manager Interventions detailed recommendations are available once the consultation has been Manager (Tracey for consideration. completed (Tracey Harsley) Harsley)
40 Public Questions Agreed – 11.9.13 (a) (a-b) This area has been (a-b) Head of (b) That, as part of the investigation into identified as part of the local Streetscene options to improve the safety of this safety schemes programme and Services (Andy junction, the number of accidents and investigations are currently Burton) incidents recorded at this junction be underway by Highways Officers made available to Ward Members. to identify appropriate action. A meeting has taken place with ward Members (Councillors S. Baker and H Woods attending) to explain the situation. It was agreed a further report to the Committee was not necessary but ward members would continue to be kept informed of developments. (Tim Binnington and Richard Mainprize)
Page 128 of 130 16 34. West Area Agreed – Committee Resolution List (b) That an update is sought regarding (b) (b) Portfolio minute 10(f) regarding Members’ Holder concerns around the possible sale of land (Councillor D. on Springhead Avenue being raised with Hale) the Portfolio Holder; (c)That the Area Director obtains a copy of (c) Update included on the (c) Area Director the lease arrangement agreed with the agenda for the meeting (Riverside, West Friends of Anlaby Park but the Committee scheduled for 26th February and Wyke) (Jane would emphasis that they do not wish this 2014. The lease isn’t yet Price/Michelle to delay the process of enabling the group finalised, details will be circulated Alford) to operate the facilities. when it has been. (Michelle Alford) 10 Proposal to Agreed – Relocate the (e) That the West Area Committee suggest (e) NPS had already partly (e) City Property Springhead Medical that discussions take place with the addressed (e)in respect of the and Assets Centre users of the green space, at an early Springhead site and were Manager stage, to establish any impact on them of satisfied that the reduced area (Nick this area of land being sold; left for sports pitches still met FA Howbridge; standards etc. The next stage Terry Garnett – would be to speak to the NPS) secretary of the local FA amateur football league or directly to the clubs which use these pitches…but this is not appropriate whilst the alternative options are still to be explored. (John Haymes) (f) That West Area Committee Members’ (f) (f) DSO – MR concerns with regard to the possible sale (Councillor D. of the land on Springhead Avenue be Hale) raised with the Portfolio Holder.
Page 129 of 130 17 192 Public Questions Agreed – (b) The West Area Committee notes that the (b) Report will be available to the June (b) City introduction of the bus lane on Spring Bank Area Committee in June 2014 as, 2014 Streetscene West affects three Area Committees, and due to the number of road works Manager (Andy request that a report be received to a future on this route, it has not been Burton; Graham meeting of the West Area Committee which possible to monitor the success Hall) considers the impact that the bus lane has of the bus lane. (Graham Hall) Jane Redpath – had on travel times for buses and cars to Added to the Work Programme to add to work enable the Area Committee to monitor its (Jane Redpath) programme. effectiveness and consider whether it wishes to see the bus lane remain in place
181 Council Response Agreed – to Financial (a) (a) (a-c) City Hardship and (b) That data is gathered from voluntary (b)This information is being Customer Impact of Welfare organisations and churches indicating collated and will be included in a Services Manager Benefit Changes what services and support they are report to a future meeting of the Jane Redpath – currently providing e.g. foodbanks, Committee. (Jane Price) Add to work advice, to enable Members to see the full Added to the Work Programme programme. picture of support and advice available in (Jane Redpath) the West Area; 189 West Area Agreed – Committee (a) That, with regard to minute 107, the (d) This has been overtaken by (d) City Resolution List report on the value for money review into plans for the highways Streetscene the Highways Service, which is to be service including the Manager considered by all Area Committees and establishment of the (Graham Hall) due to be completed once the draft Company and the highways capital programme is finalised, restructuring of the service. be added to this Committee’s Work (Graham Hall) Programme.
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