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11934 HULL 1 Tel: 01482 300300 Please ask for: Dorinda Guy Telephone: 01482 613421 Fax: 01482 613110 Email: [email protected] Text phone: 01482 300349 Date: Tuesday, 07 October 2014 Dear Councillor, West Area Committee The next meeting of the West Area Committee will be held at 18:30 on Wednesday, 15 October 2014 in The Sports Centre,Sirius Academy Site, Pickering Road, Hull. The Agenda for the meeting is attached and reports are enclosed where relevant. Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972. Yours faithfully, Democratic Services Officer for the Town Clerk Town Clerk Services, Hull City Council, The Guildhall, AlfredPage Gelder 1 of 220Street, Hull, HU1 2AA www.hullcc.gov.uk DX: 11934 HULL 1 Tel: 01482 300300 West Area Committee To: Membership: Councillors P Allen, A Bell, H R Clay, D Kirk, E. Mann, C Payne, R Payne, C Thomas, and K Woods. Officers: Jane Price, Assistant City Manager, Neighbourhoods Alastair Shaw, Community Manager, Neighbourhoods (West) Dorinda Guy, Democratic Services Officer (5) Public Set: Reference Library Inspector Duncan Collins, Pickering Road Police Station, Hull, HU4 6TE Alerts: Councillor J Hewitt, Portfolio Holder for Neighbourhood and Communities Chief Executives Office, Kingston upon Hull City Council Guildhall Reception Press Office Group Secretariats Tom Clay, Political Assistant Viking Radio – [email protected] Yorkshire Post – [email protected] & [email protected] & [email protected] Radio Humberside – [email protected] Hull Daily Mail – [email protected] & [email protected] KCFM Radio – [email protected] Agenda only: [email protected] Kevin Beaton, Head Teacher Sydney Smith School Derek Jennings, 15 Chatham Street, Hull HU3 6TT,Chair of Governors at Sydney Smith Page 2 of 220 West Area Committee 18:30 on Wednesday, 15 October 2014 The Sports Centre,Sirius Academy Site, Pickering Road, Hull A G E N D A PROCEDURAL ITEMS 1 Apologies To receive apologies for those Members who are unable to attend the meeting. 2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discloseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct. Members Code of Conduct - Part D1 of the Constitution) 3 Minutes of the Meeting Held on 16.7.14. 7 - 14 To approve the minutes as a true and correct record. 4 Public Questions There will be a period of no more than 15 minutes during which written questions may be submitted by members of the public. Unwritten questions will be taken only at the discretion of the Chair. Questions will be answered at the meeting if possible, otherwise written replies will be sent. If required, decisions will be taken under the relevant agenda item below. As the agenda is to be considered in accordance with the Council's formal committee procedures rather than a public forum, the public present will not be able to participate in the Committee's discussions on the following items. Matters may be raised further at Forums. NON-EXEMPT ITEMS Page 3 of 220 5 Housing Lettings Policy Options 2014 15 - 74 To seek the views of the Area Committee on options for the Housing Lettings Policy, in the light of national proposals and local considerations. 6 Hull City Council Library Service Strategy 75 - 106 To provide the Committee with the opportunity to comment on the draft Library strategy and the proposed changes to the Library Service from April 2015. 7 Protocols for s106 Planning Obligations and Community 107 - 132 Infrastructure Levy This report details the Council’s requirements in relation to managing s106 planning obligations and the Community Infrastructure Levy (CIL). 8 Birds Eye Site 133 - 134 To provide Members with an update on the former Birds Eye site. 9 Highways Request List 135 - 138 This paper indicates the requests received for highways works and the protocol for taking these forward. 10 Streetscene Services Highways Report 139 - 150 To provide an update on quarterly performances in the West Area. 11 Hull Parking Policy and Operational Arrangements 151 - 158 The purpose of the paper is to clarify the current operational arrangements and parking policy implemented across the city to ensure consistency of approach, the scope excludes private car parks. The paper advises of a revised approach to parking charges which takes account of the need for flexibility to compete with the private sector and better utilises existing Council owned car parks without compromising the aims of sustainable transport. The paper also advises of a revised approach to charging for resident parking schemes and passes to ensure that the Council’s costs are recovered. 12 Derringham Bank Roundabout - Local Safety Scheme 159 - 162 To provide a summary of the recent Personal Injury Collision (PIC) history and the measures taken to try and address them at the Derringham Bank roundabout. Page 4 of 220 13 Willerby and Derringham Flood Alleviation Scheme 163 - 166 To update the Committee on the progress of the Willerby and Derringham Flood Alleviation Scheme (WADFAS) and explain the impacts on Sand Dyke and the Springhead Golf Course. 14 Waste and Open Spaces Quarterly Performance Report 167 - 172 To provide Members with an update on quarterly performances in the West Area. 15 Ward Budget Decision Making 173 - 180 This report is in response to a request from the Portfolio Holder for Neighbourhoods and Communities to review the delegated decision- making arrangements for Ward Budgets with the aim of minimising delays in implementing local projects and initiatives following the reduction in frequency of Area Committee meetings. 16 West Area Funds 181 - 186 To update Members on the current budget position. 17 Community Safety Briefing 187 - 194 To update Members on Community safety issues and activities within the West Area. 18 West Area Neighbourhood Management Update 195 - 200 To update Members on key and current issues within the West Area. 19 Severe Weather Arrangements 201 - 204 This briefing note outlines the arrangements in the West Area for responding to severe winter weather. 20 Resolution List 205 - 216 To update Members on the progress of outstanding resolutions. 21 Work Programme 217 - 220 To update Members on the Committee Work Programme and to provide further opportunity for Members to suggest future agenda items for discussion. 22 No Exempt Items THERE ARE NO EXEMPT ITEMS ON THIS AGENDA Page 5 of 220 EXEMPT ITEMS Page 6 of 220 West Area Committee 16th July, 2014 PRESENT:- Councillor P. Allen, Councillor A. Bell, Councillor H. Clay, Councillor D. Kirk, Councillor C. Payne, Councillor R. Payne, Councillor C. Thomas, and Councillor K. Woods. IN ATTENDANCE:- Mr and Mrs Creighton (Lead Petitioner) - Minute 3, P Clegg (Education Funding Agency), D. Gower ( Building Schools for the Future) and A. Moore (Galliford Try) - Minute 9, P Thomas (Sustainable Waste Development Officer, Streetscene) - Minute 10, N. Brown (Planning Policy Manager, Economic Development and Regeneration) - Minute 11, J Redpath (Landlord Services Manager, Neighbourhoods and Housing) - Minute 12, Sergeant Campbell (Humberside Police) - Minute 13, J. Price (Assistant City Manager, Neighbourhoods), A. Shaw (Community Manager, Neighbourhoods), and A. Holgate (Committee and Scrutiny Manager). APOLOGIES:- Councillor E. Mann Minute Description/Decision Action No. By/Deadline PROCEDURAL ITEMS 1 DECLARATIONS OF INTEREST No declarations of interest were made in respect of the items that follow below. 2 MINUTES OF THE MEETING HELD ON WEDNESDAY, 28Th MAY, 2014 That with the following amendments and additions the minutes be accepted as a true and correct record: Minute 154 (b), point 2: should read “… in particular concerns relating to the use of the siTe for industrial purposes and would like this to be reconsidered” Minute 155 (b): following “Derringham Ward Members” insert “and the West Area Committee Chair and be open to all Committee Members” Addition: Minute 155 (c): “A copy of the lease be submitted to the Committee Members” The Committee also noted that in relation to minute 158 (a) that this had not been actioned as per the Committee’s intention and Page 7 of 220 that the Committee understood that they held the Executive powers to enable them to take such action. Agreed - a. That the Minutes of the meeting held on the 2nd April, 2014 be accepted as a true and correct record with the inclusion of the amendment noted, and b. That the Town Clerk advise the Committee why no action had b. Town Clerk been taken in relation to minute 158 (a). 3 PETITION – MAINTENANCE AND MODIFICATIONS TO THE ROAD SURFACE ALONG PICKERING ROAD The Committee invited the petitioner to present. The detailed information is included within the petition, but in summary, the petitioners’ concerns were: a. The patching and potholes to the road surface; b. The importance of the road as a major through route in the City; c. The ineffectiveness of the speed bumps and their now inappropriate placement, and d. The vibrations caused by heavy traffic due to the speed bumps and the condition of the road surface; The Committee discussed the following: a. there have been issues with the road for a number of years and requests had been made on two previous occasions for the road to be prioritised in resurfacing schemes; b. following the building of Sirius Academy there is no longer a need for the traffic calming/speed measures to be in place as the road no longer acts as an entrance to the school site; c. concerns that the report provided by the Highways Department does not provide adequate information in order for the Committee to make an informed decision or recommendation, in particular: (i) a lack of proposed alternative options; (ii) no proposed list of city or area wide schemes, and (iii) did not address the concerns detailed within the petition adequately, and d.
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