Please ask for: Michelle Rowbottom Telephone: 01482 615059 Fax: 01482 613110 Email: [email protected] Text phone: 01482 300349 Date: Tuesday, 25 March 2014 Dear Councillor, West Area Committee The next meeting of the West Area Committee will be held at 18:30 on Wednesday, 02 April 2014 in The Calvert Centre, Calvert Lane, Kingston Upon Hull, Hull, HU4 6BH. The Agenda for the meeting is attached and reports are enclosed where relevant. Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972. Yours faithfully, Democratic Services Officer for the Chief Executive Legal and Democratic Services, Hull City Council, The Guildhall, AlfredPage Gelder 1 of 130Street, Hull, HU1 2AA www.hullcc.gov.uk DX: 11934 HULL 1 Tel: 01482 300300 West Area Committee To: Membership: Councillors P Allen, S Baker, A Bell, S Hull, D Kirk, E. Mann, C Thomas, H R Clay and K Woods. Officers: Jane Price, Area Director for Riverside, West and Wyke Jane Redpath, Community Manager for West Michelle Rowbottom, Democratic Services Officer (5) Public Set: Reference Library Inspector Duncan Collins, Pickering Road Police Station, Hull, HU4 6TE Alerts: Councillor J Hewitt, Portfolio Holder for Customer and Neighbourhood Services Chief Executives Office, Kingston upon Hull City Council Guildhall Reception Press Office Group Secretariats Tom Clay, Political Assistant Viking Radio – [email protected] Yorkshire Post – [email protected] & [email protected] & [email protected] Radio Humberside – [email protected] Hull Daily Mail – [email protected] & [email protected] KCFM Radio – [email protected] Agenda only: [email protected] Kevin Beaton, Head Teacher Sydney Smith School Derek Jennings, 15 Chatham Street, Hull HU3 6TT,Chair of Governors at Sydney Smith Page 2 of 130 West Area Committee 18:30 on Wednesday, 02 April 2014 The Calvert Centre, Calvert Lane, Kingston Upon Hull, Hull, HU4 6BH A G E N D A PROCEDURAL ITEMS 1 Apologies To receive apologies for those Members who are unable to attend the meeting. 2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discolseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct. Members Code of Conduct - Part D1 of the Constitution) 3 Public Questions There will be a period of no more than 15 minutes during which written questions may be submitted by members of the public. Unwritten questions will be taken only at the discretion of the Chair. Questions will be answered at the meeting if possible, otherwise written replies will be sent. If required, decisions will be taken under the relevant agenda item below. As the agenda is to be considered in accordance with the Council's formal committee procedures rather than a public forum, the public present will not be able to participate in the Committee's discussions on the following items. Matters may be raised further at Forums. 4 Minutes of the meeting held on 26th February 2014 7 - 18 To confirm the minutes as a true and accurate record. NON-EXEMPT ITEMS Page 3 of 130 5 Changes to Library Services in West Area for 2014/15 and 19 - 22 2015/16 To receive an update on changes to the library services in the West of the City. 6 Bus Stop on Anlaby Road near Meadowbank Road 23 - 32 To receive details of the consultation carried out into the relocation of a bus stop on Anlaby Road. 7 Highways Performance 33 - 34 To consider Highways Performance in the West of the City. 8 Annual Enforcement Review 2014 - Feb 2014 35 - 50 To enable the Area Committee to be consulted as requested by Planning Committee. 9 West Area Investment Plan 2014/2015 51 - 54 To receive details of Housing Investment proposed for properties in the West of the City. 10 Whitelees Court Sheltered Remodelling Update 55 - 58 To receive details of the remodelling proposed for Whitelees Court Sheltered Accommodation. 11 School Performance in West Area 59 - 64 To receive details of ongoing action to improve performance in Schools in the West Area. 12 Update on the changes to Children’s Centre operations within 65 - 74 the West Area To receive an update on changes to the operation of Children's Centres in the West Area. 13 Services provided by Voluntary Organisations in the West Area 75 - 78 To receive details of the services provided by Voluntary Organisations in the West Area. 14 Area Director’s Briefing 79 - 82 To receive a briefing on issues in the area. 15 West Area Funds Report 83 - 110 To receive and approve Area Spend from Area Budgets. Page 4 of 130 16 Work Programme 2013-14 West Area Committee 111 - 112 To consider and add to the Work Programme for the Area Committee. 17 Resolution List - April 2014 113 - 130 To receive an update on recommendations arising from previous meetings of the Area Committee. EXEMPT ITEMS 18 No Exempt Items THERE ARE NO EXEMPT ITEMS ON THIS AGENDA Page 5 of 130 Page 6 of 130 West Area Committee 26th February 2014 PRESENT:- Councillor C. Thomas (Chair), Councillor P. Allen, Councillor S. Baker, Councillor D. Kirk, Councillor E. Mann, Councillor K. Woods IN ATTENDANCE:- J. Price (Area Director, Riverside, West and Wyke), J. Redpath (Community Manager, West Area Team), M. Rowbottom (Democratic Services Officer), A. Walker (Assistant Head of Service, Sport, Leisure and Heritage) – Minutes 117 and 118, M. Alford (Assistant Head of Service Library Services) – Minute 119, A. King (Strategic Resources Manager – Property and Assets) – Minute 121, R. Townend (Team Manager – Network Management) – Minute 122, L. Carr (City Neighbourhood and Housing Manager) – Minute 123 APOLOGIES:- Councillor A. Bell, Councillor H. Clay, Councillor S. Hull Minute Description/Decision Action No. By/Deadline PROCEDURAL ITEMS 114. DECLARATIONS OF INTEREST No declarations of interest were made in respect of the items that follow below. 115. PUBLIC QUESTIONS The Chair confirmed that the Portfolio Holder with responsibility for Public Health had been invited to attend the meeting but had confirmed that he was unavailable. Public Questions were submitted as follows: A Member of the public stated that there was a problem with cars and vans parking on a grassed area on Saltash Road. The chair confirmed that she had spoken to the member of the Area Director public and that, in conjunction with officers from Network (Riverside/West Management, it may be possible to find a solution to the problem and Wyke); City and she confirmed that a site visit would be arranged between Streetscene Ward Members, officers and the resident. Manager A member of the public asked whether it was proposed to continue with the drainage scheme at Costello Playing Fields now that the green cycle project was not progressing at this location. Councillor K. Woods, Ward Councillor confirmed that funding was still available and that this work would now be progressed. Page 7 of 130 1 116. MINUTES OF THE MEETING HELD ON WEDNESDAY 22nd JANUARY 2014 Agreed – That with the amendment of minute 106 (i) to clarify “that residents would be charged for receiving a different sized blue bin not for the replacement of an existing bin”, the minutes of this Committee held on 22nd January 2014, having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair. NON-EXEMPT ITEMS Non-Key Decisions 117. GREEN SPORTS ROUTES PROJECT – COSTELLO STADIUM The Assistant Head of Service, Sport, Leisure and Heritage presented a briefing paper which updated Members on the Green Sports Routes project and the introduction of a cycle track at Costello Stadium and Park. The introduction of a cycle track would increase sporting facilities, boost sports participation and assist in making the current facility more sustainable. Members raised issues on: (i) the suggestion that a pre- application hearing be held to consider the plans for the cycle route at an early stage; (ii) what the benefits would be to the Stadium of this additional facility operating from this site; (iii) the need to ensure that the cost of maintenance and staffing was included in the running costs as facilities such as the BMX track and Tennis Courts had not been maintained in the past; (iv) how the City Council would fund its contribution to the construction of the facility; (v) whether there was likely to be any free use of the facility; (vi) the need to ensure that consideration is given to the provision of additional parking at the stadium as parking is a problem in this area when events were held at the Stadium currently; (vii) their view that the alternative means of accessing the Stadium, via the removable fencing on Boothferry Road, should be used , especially when there was an event to be held, as this would impact less on residents in the area; (viii) the need for consultation with residents living close to the new proposed site for the cycle route. Members were informed that: (i) the plans for the proposed cycle route were being drawn up to ensure that the facility would be affordable; (ii) a bid for funding would then be submitted to Sport England and British Cycling; (iii) the timing of the Planning Application for the facility was not yet known; (iv) it was expected that the cycle track would increase the number of visitors to the Costello Stadium, although there were no plans to make changes to the changing facilities