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Procurement and Retrieval - Meeting the Challenge"

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Procurement and Retrieval - Meeting the Challenge UNCLASSIFIED AD NUMBER AD493137 NEW LIMITATION CHANGE TO Approved for public release, distribution unlimited FROM Distribution authorized to U.S. Gov't. agencies and their contractors; Administrative/Operational Use; 10 JUN 1964. Other requests shall be referred to Bureau of Naval Weapons, Washington, DC. AUTHORITY USNOL ltr, 26 Nov 1969 THIS PAGE IS UNCLASSIFIED NOLTR 64-98 PkOCEEDINGS OF THE 7th MILITARY LIBRARIANS' WORKSHOP "Procurement and Retrieval - Meeting the Challenge" - 0 40 :- =7 - r cOm 1963 No2,3,4 UNITED STATES ,,:,,NAVAL ORDNANCE LABORATORY, WHITE OAK, MARYLAND co I- 0 NOLTR 64-98- PROCEEDINGS OF THE SEVENTH MILITARY LIBRARIANS' WORKSHOP "Procurement and Retrieval - Meeting the Challenge" ABSTRACT: Papers presented at the Workshop on library operation make up the Proceedings. A panel on the Army STINFO program and one on procurement were important contributions to the Work- shop. Two sessions were devoted to library operation - one using computer, the other using automated equipment. Questions and answers at the end of the talks are included. U. S. NAVAL ORDNANCE LABORATORY WHITE OAK, MARYLAND V77 7. NOLTR\64-98 NOLTR 64-98 10 June 1964 PROCEEDINGS OF THE SEVENTH MILITARY LIBRARIANS' WORKSHOP "Procurement and Retrieval - Meeting the Challenge" The Naval Ordnance Laboratory was host to the Seventh Military Librarians' Workshop on 2 - 4 October 1963. These Proceedings are the record of the meeting, including papers presented, and recordings of discussion which followed the talks. The business meeting of the Group, which was held on 4 October, is included in the Proceedings. R. E. 0DENING LAN BECK By directio ii A# NOLTR 64-98 I CONTENTS Page INTRODUCTION .................. .......... 1 PROGRAM COMMITTEE FOR THE SEVENTH MILITARY LIBRARIANS' WORKSHOP ........................... 3 PROGRAM ... ........... 4 ATTENDANCE LIST ................ ...... ........... 7 OPENING COMMENTS ........................ ............ 15 Welcome - Capt. F. Costagliola ........................ 15 NOL Project Management, A. Parker ....... 0...... ... 17 ARMY SCIENTIFIC AND TECHNICAL INFORMATIONi PROGRAM (STINFO) o. .o . .. .....oo o oo...... ......... .o .... 23 LIBRARY COMPUTER PROGRAMSOG Ms...................o. 67 Operations and Services of the Defense Logistics Studies Information Exchange - M. Startzman. ... ... .. .. .. .. 67 The U. S. Naval Postgraduate School SABIRS Program Utilizing the CDC 1604 and the IBM 1401 - Prof. G. Luckett ........... 74 An Automated Circulation Program at a Government R&D Installation - I. Haznedari ....... ... .......... .. ... 82 NWL Library Information Retrieval System for Technical Reports with Computer Programs - M. Craig .............. 93 NWL Library Information Retrieval System for Technical Reports with Computer Programs - J. Martin ............. 98 AUTOMATED LIBRARY PROCESSES ........ o............. 115 Automated Routines in Technical Services - P. Sievers .. .. ... 115 Automated Routines in Technical Services - P. Fasana .. ..... 121 Use of Termatrex for Information Retrieval - -- Lt. Col. F. Favorite . .... .... ....................... 131 Use of the Flexowriter for Producing NOL Accession List3 - C. 1C.Mullinix .................... .... ........ o .., o 136 < )-L-• ->-<'•< _-•b -"•-- -'- • -_J - -_ <[h- " L "" . ."" "> _•< -7< •~~f NOLTR 64-98 CONTENTS (Cont'd) Page Use of the Flexowriter in the Preparation of Catalog and Index Cards - A. Amoss . 138 INFORMATION RETRIEVAL ON THE IBM 1401 - Dr. R. Rich ..... 145 THE FIRST YEAR IN PERSPECTIVE - W. Carlson,........... 155 ACQUISITION OF FOREIGN PUBLICATIONS ................. 161 Acquisition with Little or No Money - M. Anglemyer .......... 162 Acquisition by Gift or Exchange-A. Ball ................. 169 Acquisition through Foreign Dealers - D. Coppola ............ 176 Government Procurement Procedures - M. Kelly .......... 182 BUSINESS MEETING ................................. 195 Discussion of Continuing Projects - C. Hetrick .... .0. ... 195 Summary of Last Year's Workshop - L. Cowgill . ... .. .. .. 199 Summing Up and Plans for Next Year's Workshop - L. Cowgill . 202 iv NOLTR 64-98 INTRODUCTION This report covers papers presented and group discussions at the Seventh Military Librar-ians' Workshop held at the U. S. Naval Ordnhance Laboratory, White Oak, Maryland, on 2 - 4 October 1963. The purpose of the Military Librarians' Workshops, held annually since 1957, is to provide an opportunity for Department of Defense librarians to engage in organized discussions of library practices and to cooperate in the resolution of administrative and technical problems common to Military libraries. The theme of the Workshop was Procurement and Retrieval - Meeting the Challenge. All persons participating in the program were requested to provide copy of their talk for inclusion in the Proceedings. Where papers were submitted, they have been included in the Proceedings. Where papers were not submitted by the speakers, ic was necessary to transcribe the recordings made during the sessions. These recordings required a considerable amount of editing, and I apologize for any errors or discrepancies in transcribing these talks. In the talk given by Lt. Col. Frank Favorite, Armed Forces Pest Control Board, the recording was incomplete, and part of his talk is omitted. At the end of each talk, the meeting was open for discussion by the group. In many instances, questions were inaudible on the recordings. An attempt has been made to interpolate the questions based upon the speakers' replies. I would like to thank the Library Staff and other Laboratory personnel for their cooperation and contribution to the success of the Workshop. Robert L. Nylund and Mrs. June R. Couch of the Library Staff assisted in the preparation of the Proceedings. EVA LIBERMAN Chief, Library Division 1 NOLTR 64-98 PROGRAM COMMITTEE FOR THE SEVENTH MILITARY LIBRARIANS' WORKSHOP Logan 0. Cowgill Chairman Eva Liberman Hostess Program Committee Dwight C. Lyman Chairman Frances Carey Harry F. Cook 0. Willard Holloway Eva Liberman Robert L. Martin 43 nn• mJ •m -m--anlmwnawun -m - - - ~ • l • nn•-~w••••f mw nuunl• -. w ~ u., • u•m NOLTR 64-98 PROGRAM Wednesday, 2 October 1963 0900 Welcome to NOL - Capt. F. Costagliola 0930 Subroc Orientation Program (Film) 1030 Tour of NOL Facilities - Mrs. Noel T. Poplis, Tour Director 1400 Army Scientific and Technical Information Program (STINFO) Peppino Vlannes, Deputy Director, Army Technical Informa- tion, Office of Chief of Research and Development. Panel: Logan 0, Cowgill Frank Wright Paul Olejar Fred Croxton Thursday, 3 October 1963 LIBRARY COMPUTER PROGRAMS 0900 Operations and Services of the Defense Logistics Studies Information Exchange Mrs. Madeline Startzman, Reference L'brarian 0940 U. S. Naval Postgraduate School SABIRS Program Utilizing CDC 1604 and IBM 1401 Professor George R. Luckett, Librarian 1040 An Automated Circulation Program at a Government R&D Installati on I. Haznedari, Chief, Reference and Circulation, Picatinny Arsenal 1120 Description of NWL Li'Urary Information Retrieval System in Use for Technical Reports and Computer Program Marian Craig, Librarian; Jeannette Martin, Mathematician 4 NOLTR 64-98 AUTOMATED LIBRARY PROCESSES 0900 Applying Itek Crossfiler to Preparation of Cross Indexed Catalog Cards Mrs. Patricia Sievers, Chief Technical Services, Research Library, Air Force Cambridge Research Laboratories Automated Routines in Technical Services Paul Fasana, Air Force Cambridge Research Laboratories 0940 Use of Termatrex for Information Retrieval Lt. Col. Frank G. Favorite, Armed Forces Pest Control Board 1040 Use of Flexowriter in Producing NOL Accession Lists Charlotte Mullinix, Catalog Branch, NOL Library 1110 Use of Flexowriter in Preparing Catalog and Index Cards Alice M. Amoss, Librarian, Army Chemical Research and Development Laboratories 1345 Information Retrieval on IBM 1401 Dr. Robert P. Rich, Director of the University/Computing Center, Applied Physics Laboratory, Johns Hopkins University 1500 Mathematics Department - Briefing on NOL Library Computer Program James J. Crockett, Programmer 1915 (Dinner) Guest Speaker: Walter M. Carlson, Director of Technical Information Department of Defense "The First Year in Perspective" Friday, 4 October 1963 ACQUISITION OF FOREIGN PUBLICATIONS 0900 Acquisition with Little or no Money Mary Anglemyer, Military Assistance Institute Acquisition by Gift or Exchange Alice D. Ball, United States Book Exchange 1040 Acquisition through Foreign Dealers Dominick Coppola, Stechert-Hafner, Inc. Government Procurement Procedures Milton W. Kelly, Technical Advisor, Directorate of Procure- ment. Headquarters Air Force Systems Command 5 NOLTR 64-98 1345 Business Meeting Logan Cowgill, Presiding Discussion of Continuing Projects Catherine Hetrick Summary of Last Year's Workshop Logan Cowgill Summing Up and Plans for Next Year's Workshop Logan Cowgill 1350 Navy Libraries at Work (Film) Presented by: Elizabeth Burton, Naval Avionics Facility 6 I:-_ _ _ _ _ __ _ _ _ _ _ _ NOLTR 64-98 ATTENDANCE LIST Alice M. Amoss, Librarian Robert Brown Chemical Research and Development Edgewood Arsenal Laboratories Edgewood, Md. Edgewood Arsenal, Md. Paul J. Burnette, Director Mary Anglemyer Department of the Army Library Military Assistance Institute Washington, D. C. Arlington, Va. Mrs. Elizabeth Burton, Librarian Wilmer H. Baatz Naval Avionics Facility Federal Aviation Agency Indianapolis, Ind. Washington, D.C. F. Lucille Cady, Librarian Alice D. Ball Bureau of Naval Personnel U. S. Book Exchange Washington, D. C.
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