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Executive Committee February 12, 2021

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Executive Committee February 12, 2021 EXECUTIVE COMMITTEE FEBRUARY 12, 2021 Executive Committee Meeting Meeting Date: February 12, 2021 1 EXECUTIVE MANAGEMENT COMMITTEE ROSTER COUNTY MEMBER Los Angeles: Ara Najarian (Chair) 1 vote San Bernardino: Larry McCallon (Vice-Chair) 1 vote Orange: Doug Chaffee (2nd Vice-Chair) 1 vote Riverside: Brian Berkson 1 vote Ventura: Tony Trembley 1 vote EXECUTIVE COMMITTEE MEETING FRIDAY, FEBRUARY 12, 2021 – 10:00 AM RIVERSIDE CONF RM, 12TH FL 900 WILSHIRE BLVD LOS ANGELES, CA 90017 ONLINE ACCESS: HTTPS://METROLINKTRAINS.COM/MEETING IN ACCORDANCE WITH GOV. NEWSOM'S EXEC ORDER N-29-20 SIGNED 3/17/2020 AGENDA DESCRIPTIONS The agenda descriptions are intended to give notice to members of the public of a brief general description of items of business to be transacted or discussed. The posting of the recommended actions does not indicate what action will be taken. The Authority may take any action that it deems to be appropriate on the agenda item and is not limited in any way by the notice of the recommended action. The Chair reserves the right to discuss the items listed on the agenda in any order. A person with a disability may contact the Board Secretary’s office at (213) 452-0255 or via email [email protected] at least 72-hours before the scheduled meeting to request receipt of an agenda in an alternative format or to request disability-related accommodations, including auxiliary aids or services, in order to participate in the public meeting. Later requests will be accommodated to the extent feasible. SUPPORTING DOCUMENTATION The agenda, staff reports and supporting documentation are available from the Board Secretary, located at 900 Wilshire Blvd., Suite 1500, Los Angeles, CA 90017, and on the Metrolink website at www.metrolinktrains.com under About > Agendas & Documents. PUBLIC COMMENTS ON AGENDA ITEMS AND ITEMS NOT ON THE AGENDA Members of the public wishing to address the Board of Directors regarding any item appearing on the agenda or any item not on the agenda, but within the subject matter jurisdiction of the Board, may do so by completing a Speaker’s Form and submitting it to the Board Secretary. All speakers will be recognized by the Chairman and will be considered under Item 5 (Public Comment). When addressing the Board, please state your name for the record. Please address the Board as a whole through the Chair. Please note comments to individual Board members or staff are not permitted when addressing the Board. A speaker’s comments shall be limited to three (3) minutes. Executive Committee Meeting Meeting Date: February 12, 2021 2 1. Call to Order 2. Safety Briefing 3. Pledge of Allegiance 4. Roll Call 5. Public Comment 6. REGULAR CALENDAR 6.A Approval of the Meeting Minutes - January 8, 2021 Executive Committee It is recommended that the Committee approve the Minutes of the January 8, 2021 Executive Committee Meeting. 6.B Adoption of Integrated Digital & Technology Services (IDTS) Policies Recommendation for approval is needed to address recent corrective action findings, modernize policies, and reflect internal realignment. It is recommended that the Committee recommend the Board adopt IDTS Policies (Attachment A) comprising: IDTS-1 – Business Continuity Policy IDTS-2 – Acceptable Use Policy IDTS-3 – Change Management Policy IDTS-4 – Asset Management Policy IDTS-5 – IDTS Security Policy IDTS-6 – IDTS Governance Policy IDTS-7 – IDTS Data Center and Colocation Policy There is no budgetary impact as a result of this report. 6.C Small Business Partnership Policy Consistent with Contract and Procurement Policies approved by the Board in November 2019 and the Recovery Plan “New Normal” Framework approved by the Board in September 2020, staff has developed a Small Business Partnership Policy that allows for the agency to develop and implement a local Small Business Partnership Program (SBPP) that is separate and distinct from Metrolink’s Disadvantaged Business Enterprise (DBE) program and increases access to Metrolink procurements for all businesses. It is recommended that the Committee recommend the Board approve the addition of a Small Business Partnership Policy (Attachment A) to the Procurement and Contracts Policy. There is no budgetary impact as a result of adopting the Small Business Partnership Policy. Executive Committee Meeting Meeting Date: February 12, 2021 3 6.D Promotional Fares for COVID-19 Vaccinated Riders At its meeting on January 8, 2021, the Executive Committee directed staff to research the feasibility of offering free or discounted rides on a temporary basis for those who have been vaccinated against COVID-19. Staff agreed to report back to the Committee at its February meeting. The Committee may receive and file this item. 6.E Metrolink's Locomotive Fleet Modernization Study Update The Metrolink Locomotive Fleet Modernization Study (Fleet Study) is nearing completion. The Fleet Study will provide cost estimates and benefits to modernize Metrolink’s locomotive fleet. Once completed, the Fleet Study will provide a range of options for the overhaul of the MP36 fleet as well as zero emission transition concepts. The results will be used to support Metrolink’s effort for justifying and securing both internal funds and potential external grants which may become available in 2021. Given the recent executive order's issued at the State and Federal level, staff is providing a status update on the Fleet Study. The Committee may receive and file this report. 6.F February Legislative Update Staff will provide an update on current legislative affairs. The Committee may receive and file this report. 6.G Quarterly Compensation Report 2nd Quarter FY21 - October 1, 2020 through December 31, 2020 In compliance with HR Policy No. 2.1, Wage and Salary Administration – Salary Program Administration, staff is required to make quarterly and annual reports to the Board on compensation matters. The Committee may receive and file the report. 6.H External Disadvantaged Business Enterprise (DBE) and Labor Compliance Services This report is an update on the External Disadvantaged Business Enterprise and Labor Compliance Services bench contract. The Committee may receive and file this report. 6.I FY2020-2021 Marketing Update - Quarter Ending December 31, 2020 and Upcoming Q3 2020-2021 Programs and Campaigns Staff is updating the Board on Marketing activities for FY 2020-21 for the Executive Committee Meeting Meeting Date: February 12, 2021 4 Quarter ending December 31, 2020, and upcoming activities in Q3 2020-2021. The Committee may receive and file this report. 7. Chief Executive Officer's Report 8. Committee Members' Comments 9. Chair's Comments 10. ADJOURNMENT Executive Committee Meeting Meeting Date: February 12, 2021 5 ITEM 6.A ITEM ID: 2020-217-0 TRANSMITTAL DATE: February 5, 2021 MEETING DATE: February 12, 2021 TO: Executive Committee FROM: Collette Langston, Board Secretary SUBJECT: Approval of the Meeting Minutes - January 8, 2021 Executive Committee Recommendation It is recommended that the Committee approve the Minutes of the January 8, 2021 Executive Committee Meeting. Prepared by: Collette Langston, Board Secretary Approved by: Noelia Rodriguez, Chief of Staff Don Del Rio, General Counsel Attachment(s) Attachment A - 1.08.21 ECOM Minutes 6 MINUTES OF THE EXECUTIVE COMMITTEE MEETING Friday, January 8, 2021 BOARD MEMBERS/ALTERNATES IN ATTENDANCE VIA ZOOM or TELECONFERENCE: COUNTY MEMBER Los Angeles: Ara Najarian (Chair) 1 vote San Bernardino: Larry McCallon (Vice-Chair) 1 vote Orange: Doug Chaffee (2nd Vice-Chair) 1 vote Riverside: Brian Berkson 1 vote Ventura: Brian Humphrey 1 vote 1 7 STAFF/PRESENTERS: STEPHANIE N. WIGGINS, Chief Executive Officer DON O. DEL RIO, General Counsel MONICA BOULDIN, Director, Marketing and Partnerships LISA COLICCHIO, Director, Special Projects RODERICK DIAZ, Director, Planning and Development JEFFERY DUNN, Director, Government Relations HENNING EICHLER, Market Insights and Analytics Manager DON FILIPPI, Chief, System Safety, Security and Compliance Officer GEOFFREY FORGIONE, Associate General Counsel NOELIA RODRIGUEZ, Chief of Staff COLLETTE LANGSTON, Board Secretary Meeting minutes are prepared in a format that corresponds with the Executive Committee Meeting Agenda, which is incorporated by reference with these minutes. Executive Committee Agendas are available online at www.metrolinktrains.com under the Meetings and Agendas link or from the Board Secretary at (213) 452-0255. 1. Call to Order The January 8, 2021 Executive Committee Meeting was called to order by Chair Najarian who presided over the meeting at 10:04 a.m. at the Metrolink Headquarters Building, Riverside Conference Room, 12th Floor at 900 Wilshire Blvd, Los Angeles, CA 90017. 2. Safety Briefing Don Filippi, Chief, Safety, Security and Compliance Officer conducted the safety briefing. Chair Najarian asked when transportation employees will be eligible for the vaccination to which Mr. Filippi responded that Metrolink employees and contractors are in the Phase 2B category. 3. Pledge of Allegiance Chair Najarian led the group in the pledge of allegiance. 4. Roll Call The Board Secretary called roll and confirmed that a quorum of the Committee was present. 5. Public Comment Chair Najarian called on members of the public who requested to speak. The Board Secretary confirmed no requests were received. 2 8 6. REGULAR CALENDAR 6.A Approval of the Meeting Minutes - December 11, 2020 Executive Committee ACTION: Upon a motion by Director Humphrey and seconded by Vice-Chair McCallon, the Committee approved the minutes. There was no opposition and the motion passed unanimously. 6.B Strategic Business Plan/Short Range Transit Plan (SBP/SRTP) - Final Draft Report Roderick Diaz, Director, Planning and Development, provided a brief background on this item as detailed in the staff report and requested approval of staff’s recommendation. Chair Najarian asked to what extent do we have ambassadors or concierges to assist them passengers on the platforms? Ms. Wiggins responded that this concept was suggested in 2020 by Mary Reimer, Director of Customer Experience for our busiest hubs but unfortunately was put on the back burner because of COVID-19.
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