CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER(MM) REGIONAL STORES KUJU AREA SUPPLYORDER REGD. WITH A/D. No.RSK/CCL/1203/WEI/LTE/Load Cell/E&M Items/Topa/13-14/10113044 Dt. 03.8..13 To M/s Weighright Engineering Industries Tagore Path, Bijulia, Ramgarh Cantt. Sub: Supply of Load Cell for weight bridget of 50 M.T. Capacity of Topa Project. Ref.: 1.Your Quotation WREI/PR-71/SUIP/RS/PP-57/2013-14/05 dt. 9.4.13. 2. Our open Tender No. RS/Kuju/CCL/Pur/12-34/3079 dt. 4.3.13 due on 9.4.13. Dear Sir, With reference to above, you are requested to supply the under noted Load Cell of Topa project for Kuju Area as per following terms & conditions. S N Mat. Code Description QNTY Unit price Total Compression type 23T capacity Load Cell suitable for 50 MT capacity 1 27471280479 02 Nos. 41620.00 83240.00 electronic Road weigh bridge
83240.00 (Rs. Eighty seven thousand four hundred two) only.
VAT @ 5% ( +) 4162.00
Total rs. 87402.00
TERMS & CONDITIONS: 1. Price: FOR destination basis. 2. Packing forwarding/Freight & Insurance : Nil 3. Discount: Nil 4. Road permit: Nil 5. Delivery: Within 30 days from the date of receipt of order. However early delivery is preferable 6.CONSIGNEE: Depot Officer, Regional Stores Kuju Area. 7. Paying Authority: A. F. M (K) Kuju Area. 8. Mode of dispatch : By Road. 9. Payment: 100% payment will be made within 21 days through E payment from the date of receipt and acceptance of materials or submission of bills, whichever is later through E- payment. Please indicate your Bank particulars or as per NIT. 10. ED & Cess: Nil. 11. Sales Tax: J. VAT extra @ 5%. 12. Security Deposit: Not applicable.. 13. SUBMISSION OF BILL & Documents: Bill of 100% value inclusive of all taxes & duties duly stamped & pre-receipted in triplicate should be submitted to the paying Authority along with following documents: i) Receipted Challan. ii) Pre-dispatch inspection certificate if any. iii) Guarantee Warranty certificate. iv) Maker’s test-cum inspection certificate if any. v) Any other document required as per order duly authenticated. A copy of Bill along with all documents submitted to paying authority should also be endorsed to the consignee. 14.Guarantee/Warrantee The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 15.Inspection will be carried out at the consignee end by the S.O(E&M} Kuju or his authorized representative after receipt of materials. 16.Identification Mark : The word “CCL KUJU AREA” along with Manufacturer’s distinctive identification mark/symbol as also the part No. must be clearly embossed/punched/engraved on each and every item, as far as practicable, at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this, a tag may be attached in each part/item giving identification mark, part no. description. However, for high precision items where embossing/engraving/punching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identical mark or identification mark be put by Metal Marker. OEM/OES of Equipment, OM of any tendered items or their authorized distributors are exempted from putting ‘CCL’ Identification Mark. 17. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter of the Material Management division. 18. LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 19. LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and /or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order. CCL should have the right : a) To recover from the successful tender as agreed liquidated damages, a sum of 0.5% (half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10% (ten percent). Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of similar description without canceling the supply order in respect of the consignment not yet due for supply or b) To cancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also c) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause(a) above. d) To forfeit the security deposit fully or partly Whenever under this contract, a sum money is recoverable from and payable by the suppliers, CCL, shall be entitled to recover such by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful in this or any contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 20. Risk Purchase Clause:- If you failed to supply the stores within the stipulated delivery period the materials will be procured from somewhere else then you will have to pay the differences of cost arising out of this. The different amount mat be deducted. 21. In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract.
22. PRICE FALL CLAUSE: [a}The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. (b) In the event of price coming down, you shall promptly supply such information to enable the company to amend the contracted rates for subsequent supplies. {c} If at any time during the said period the contractors reduce the sale price of such store or sale such store to any other organization at a price lower than the price chargeable under this contract the contractor shall forthwith notify such reduction of sale prices to the consignee concerned under the intimation to the General Manager(Kuju) and the price payable under the contract for the store supplied after the date of coming into force of such reduction of sale shall stand correspondingly reduced. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of stores in our company. We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement; otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above.
You are requested to kindly acknowledge receipt and acceptance of order within 10(ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms & conditions shall be as per N.I.T. Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area.
Copy to: 1. G.M. (K), Kuju Area. 2. AFM (K), Kuju Area 3. P.O. Topa. 4. S.O. (E&M), CCL, Kuju Area. . 5. Sr. F.O., R/S Kuju. 6. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 7. C.S.K, R/S Kuju. 8. Master/Main File R/S Kuju This is with ref. to AFM (K) concurrence vide Dy. No. 1154 dt. 23.7/29.7.13 for Rs. 87402.00, fund certified by Sr. Manager.(C&B) vide No 32/26 Dt. 28.7.13 and approved by G.M. (K) vide Dy. No .1081 Dt 29.7.13
.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER(MM) REGIONAL STORES KUJU AREA SUPPLYORDER REGD. WITH A/D. No.RSK/CCL/1203/WEI/LTE/Load Cell/E&M Items/Karma/13-14/10113045 Dt. 03.8..13 To M/s Weighright Engineering Industries Tagore Path, Bijulia, Ramgarh Cantt. Sub: Supply of Load Cell for weight bridget of 50 M.T. Capacity of Karma Project. Ref.: 1.Your Quotation WREI/PR-71/SUIP/RS/PP-57/2013-14/05 dt. 9.4.13. 2. Our open Tender No. RS/Kuju/CCL/Pur/12-34/3079 dt. 4.3.13 due on 9.4.13. Dear Sir, With reference to above, you are requested to supply the under noted Load Cell of Karma project for Kuju Area as per following terms & conditions. S N Mat. Code Description QNTY Unit price Total
1. 27471280482 Digitizer 50 M.T. capacity 01 No. 46000.00 46000.00 micro controller base six segment digital display. 2. 27471280479 Load cell compression type 23 06 41620.00 249720.00 T capacity with four core SWG Nos. 12 mtrs. cable height 67mm. 295720.00 (Rs. Three lacs. ten thousand five hundred six) only. J.VAT @ 5% (+) 14786.00
Total Rs. 310506.00
TERMS & CONDITIONS: 1. Price: FOR destination basis. 2. Packing forwarding/Freight & Insurance : Nil 3. Discount: Nil 4. Road permit: Nil 5. Delivery: Within 30 days from the date of receipt of order. However early delivery is preferable 6. CONSIGNEE: Depot Officer, Regional Stores Kuju Area. 7. Paying Authority: A. F. M (K) Kuju Area. 8. Mode of dispatch: By Road. 9. Payment: 100% payment will be made within 21 days through E payment from the date of receipt and acceptance of materials or submission of bills, whichever is later through E- payment. Please indicate your Bank particulars or as per NIT. 10. ED & Cess: Nil. 11. Sales Tax: J. VAT extra @ 5%. 12. Security Deposit: Security Money shall be @ 10% of the total order value (landed) i.e Rs. 310506.00. You are requested to deposit Security Money i.e. Rs.31051/- within two weeks (15 days) from the date of receipt of order, failing which order may be cancelled and E.M.D. will be forfeited. 13. SUBMISSION OF BILL & Documents: Bill of 100% value inclusive of all taxes & duties duly stamped & pre-receipted in triplicate should be submitted to the paying Authority along with following documents: vi) Receipted Challan. vii) Pre-dispatch inspection certificate if any. viii) Guarantee Warranty certificate. ix) Maker’s test-cum inspection certificate if any. x) Any other document required as per order duly authenticated. A copy of Bill along with all documents submitted to paying authority should also be endorsed to the consignee. 14.Guarantee/Warrantee The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 15.Inspection will be carried out at the consignee end by the S.O(E&M} Kuju or his authorized representative after receipt of materials. 16.Identification Mark : The word “CCL KUJU AREA” along with Manufacturer’s distinctive identification mark/symbol as also the part No. must be clearly embossed/punched/engraved on each and every item, as far as practicable, at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this, a tag may be attached in each part/item giving identification mark, part no. description. However, for high precision items where embossing/engraving/punching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identical mark or identification mark be put by Metal Marker. OEM/OES of Equipment, OM of any tendered items or their authorized distributors are exempted from putting ‘CCL’ Identification Mark. 17. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter of the Material Management division. 18. LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 20. LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and /or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order. CCL should have the right : e) To recover from the successful tender as agreed liquidated damages, a sum of 0.5% (half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10% (ten percent). Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of similar description without canceling the supply order in respect of the consignment not yet due for supply or f) To cancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also g) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause(a) above. h) To forfeit the security deposit fully or partly f} Whenever under this contract, a sum money is recoverable from and payable by the suppliers, CCL, shall be entitled to recover such by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful in this or any contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 20. Risk Purchase Clause:- If you failed to supply the stores within the stipulated delivery period the materials will be procured from somewhere else then you will have to pay the differences of cost arising out of this. The different amount mat be deducted. 21. In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract. 22. PRICE FALL CLAUSE: [a}The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. (c) In the event of price coming down, you shall promptly supply such information to enable the company to amend the contracted rates for subsequent supplies. {c} If at any time during the said period the contractors reduce the sale price of such store or sale such store to any other organization at a price lower than the price chargeable under this contract the contractor shall forthwith notify such reduction of sale prices to the consignee concerned under the intimation to the General Manager(Kuju) and the price payable under the contract for the store supplied after the date of coming into force of such reduction of sale shall stand correspondingly reduced. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of stores in our company. We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement; otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above.
You are requested to kindly acknowledge receipt and acceptance of order within 10(ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms & conditions shall be as per N.I.T.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area.
Copy to: 1. G.M. (K), Kuju Area. 2. AFM (K), Kuju Area 3. P.O. Karma Ptoject. 4. S.O. (E&M), CCL, Kuju Area. . 5. Sr. F.O., R/S Kuju. 6. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 9. C.S.K, R/S Kuju. 10. Master/Main File R/S Kuju This is with ref. to AFM (K) concurrence vide Dy. No. 1153 dt. 23.7/29.7.13 for Rs. 310506.00, fund certified by Sr. Manager.(C&B) vide No 32/25 Dt. 28.7.13 and approved by G.M. (K) vide Dy. No .1082 Dt 29.7.13
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER(MM) REGIONAL STORES KUJU AREA AEMDMENT REGD. WITH A/D. No.RSK/CCL/1203/WEI/LTE/Load Cell/E&M Items/Karma/13-14/10113045(A) Dt. 07.8..13 To M/s Weighright Engineering Industries Tagore Path, Bijulia, Ramgarh Cantt. Sub:This Office supply order No. RSK/CCL/1203/WEI/LTE/Load Cell/E&M/Items/karma/ 13-14/10113045 dt. 3.8.13.
Dear Sir, The subject supply order is hereby amended to the following extent only: Security money clause be read as follow in place of existing entry: Security Money: Security money shall be 10% of landed order value i.e. 310506.00. Earnest money deposit Rs. 6210.00 submitted along with offer has been adjusted in security money. You are requested to deposit balance money Rs.26840.00( Rs. twenty six thousand eight hundred forty} towards security deposit in the form of Bank draft/Banker’s cheque payable Kuju/Bank guarantee of any scheduled Bank within 15 days of receipt of subject supply order. Security money shall be refunded within 30 days after satisfactory execution of the contract. For unsatisfactory performance and/or contractual failure the security money shall be forfeited.
All other terms & conditions of supply order shall remain unchanged.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area.
Copy to: 1. G.M. (K), Kuju Area. 2. AFM (K), Kuju Area 3. P.O. Karma Project. 4. S.O. (E&M), CCL, Kuju Area. . 5. Sr. F.O., R/S Kuju. 6. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 7. C.S.K, R/S Kuju. 8. Master/Main File R/S Kuju
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER (MM) REGIONAL STORES KUJU AREA SUPPLY ORDER REGD. WITH A/D. No. RSK/CCL/778/Veenapee/RC/S.F. Cable/Area/13-14/10013046 Dt. 05.8.13 To M/s Veenapee Sales Corpn., 32, Ezra Street, 6th Floor, Room No. 611 Kolkota-700001. Sub : Supply of Shot Firing Cable for Kuju Area against BCCL R/C. REF: BCCL R/C. No. BCCL/Pur/300000/Shot Firing Cable/09-10/63 dt. 25.9.2010 valid upto 24.9.2013. Dear Sir, With reference to above, you are requested to supply the under noted Shot Firing Cable for Kuju Area as per following terms and conditions: SN 11 Digit Code Description Qnty Rate Amount 1. 94093480855 Shot Firing Cable “Ranga Uttam Brand” as per 10,000 1144.90 114490.00 specifification mentioned below : mtrs.9100 per coil ISI marked & DGMS approved multi shot Rolls) one of 100 firing cable twin core (Parallel twins) to be Roll of 100 mtr. used in coal mines. mtrs. Conductor :-Electrolytic grade bright copper, plain annealed conforming to IS 8130/1984 nominal cross section area 1(One) Sq.mm. minimum Nos. of wires-seven. Insulation: PVC-“A” compound confirming to IS 5831/84 Colour-White. Conforming IS:- The cable will strictly conform to IS 5950/1984, latest amendment if any. Type-1 Roll length- 100 mtr. The cable will bear ISI & DGMS make Tolerance- +/-5%- (Rs. One lac fourteen thousand four hundred ninety) only. Total 114490.00 TERMS & CONDITIONS 3. CONSIGNEE: Depot Officer, Regional Stores, Central Coalfields Limited, Kuju Area, KUJU – 825 316. 4. PAYING AUTHORITY: AFM (K), Kuju Area. 3. PAYMENT: 100% Payment will be made within 21days of receipt and acceptance of the materials or submission of bills, whichever is later through-E- payment. 4. DELIVERY: Supplies to be completed within 30 days from the date of issue of supply order. 5. Execise Duty: Nil. 6. PRICE : - F.O.R. Destination basis and shall remain firm till the completion of supplies in all respect of all orders placed within the validity as per of R/C. 7 P&F and F& I Charge : Nil 8 Pre-despatch Inspection: Inspection shall be carried out by SO{E&M} Kuju or his authorized representative on receipt of materials at consignee’s end. 9 Sales Tax : Inclusive. 10. RoadPermit: Ifrequired, 11.SecutyDeposit: Notapplicable. 12.Price Certificate: Seller will certify on the body of each & every Bill that prices charged are not more than the prices applicable to other Govt. Deptt./Undertaking including CIL & its subsidiaries & DGS&D 13. SUBMISSION OF BILL & Documents: 100% bill with taxes & duties stamped and pre-receipted shall be submitted in triplicate to the paying authority with the following documents: i) Consignment note ii) Challan. iii) One copy of Bill. iv) Pre dispatch inspection certificate by CMPDIL.. v) Copy of warranty certificate in Original. Vi) Lowest price certificate vii) Any other document required as per order duly authenticated. A set of above documents should be submitted to the consignee and to this office as well. 14. Guarantee/Warrantee. The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may under the condition provided for by the contract and under proper use arise due to faulty materials, design or workmanship and fitment to the machine shall function properly on indented equipment and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 15. Identification Mark : The Make/identification Mark of the manufacturer must be clearly embossed/engraved/punched/tagged (if punching/embossing/engraving is not possible) on each of the item at a visible place which is not subject to normal wear & tear for convenience of identification at any time. 16. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter of the material Management division. 17. RISK PURCHASE ; In the event of failure of supplier to delivery or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order. Central Coalfields Limited have the right purchase the stores from elsewhere after due notice to the defaulting supplier at the risk and cost of the defaulting supplier. It is mentioned clearly that in the event of failure of the supplier as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other suppliers pending at CCL and also in any other subsidiary company/Coal Ltd. 18. LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and/or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order, CCL should have the right : a} To recover from the successful supplier as agreed liquidated damages, as sum of o.5%(half percent) of the price of any stores which the successful supplier has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%(ten percent). b) Or to purchase elsewhere after due notice to the successful supplier on the account and at the risk of the defaulting supplier the stores not supplied or other of similar description canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion hereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also. d) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause (a) above. e) To forfeit the security deposit fully or partly. f) Whenever under this contract, a sum of money is recoverable from and payable to the suppliers CCL, shall be entitled to recover such sum by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful supplier in this or contract should this sum be not sufficient to cover the full amount recoverable, the successful supplier shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 19. Force Majeure: If the execution of the contract/supply order is delayed beyond the period stipulated in the contact/supply order as a result of outbreak of hostilities, declaration of an embargo or blockage or fire, flood, acts of nature or any other contingency beyond the supplier’s control due to act of God, then the CCL may allow such additional time by extending the delivery period as the considers to be justified by the circumstances of the case and its decision in this regard shall be final. If and when additional time is granted by the purchase, the contract/supply order shall be read and understood as if it had contained from its inception the delivery date as extended. Power failure will not be considered as a force majeure conditions (a) The successful bidder will advise, in the event of his having to resort to this clause, by a registered letter, duly certified by the local chamber of commerce, o statutory authorities, the beginning and end of the causes of the delay, within 15 days of the occurrence and cession of such force majeure condition. In the event of delay last out of force majeure, CCL will reserve the right to cancel the contract, and provisions governing termination of contract as stated in the bid documents will apply. (b) For delay arising out of force majeure, the bidder will not claim any extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the bidder shall be liable to pay extra cost provided it is mutually established that the force majeure conditions did actually exist. 20. PRICE FALL CLAUSE: The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. If the supplier at any time during the period of contract reduces the sale price, sells or offers to sell such store to any other organization at a price lower than the priced chargeable under this contract, the suppliers shall forthwith notify such reduction of sale price to the undersigned and the price payable under the contract for stores supplied after the date of coming in force of such reduction in sale price shall stand correspondingly reduced. All other terms and condition shall be governed as per Rate Contract concluded between you and CCL
Yours faithfully,
Chief Manager MM) Regional Stores, Kuju Area Copy to: 1. G.M. (K), Kuju Area. 2. AFM (K), Kuju Area 3. S.O. (E&M), CCL, Kuju Area. 5. Sr. F.O., R/S Kuju 6. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 7. C.S.K, R/S Kuju. 8. Master/main file, RS/Kuju 9. M/s. Retro India, G-1/37, Karni Industrial Area, Pugal Road, Bikaner (Raj.). This is with ref. to AFM (K) concurrence vide Dy. No. 1198 Dt. 27.7.13 for Rs. 114490.00, fund certified by Sr. F.O (C&B) vide dy.no. Cost 32/21 dt. 28.7.13 & approved by G.M(K) vide dy.no. 989 Dt 29.7.13
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM]. REGIONAL STORES KUJU AREA SUPPLYORDER REGD. WITH A/D
NO.RSK/CCL/556/GMMCO/DA/HEMM-Sps/Pundi/13-14/10013047 Dt. 8.8.2013 To M/s GMMCO Limited, PLOT NO-593, CHESHIRE HOME ROAD,, DIPATOLI, Ranchi-834001 Sub: Supply of spares 20-71 P/L of Pundi Project for Kuju Area against D.A. Ref: Ref: Model D.A No. CM (Excv-Pur)/III/GMMCO/Depot Agreement-price list/90 R/713 Dt. 11.02.13 Valid up to 31.12.13. Dear Sir, Formal supply order is hereby placed to you for supply of genuine HEMM spares procured from OEM as per price, terms & conditions mentioned below:
SN Mat. Code Description Part No. Qnty. Rate Amount 1. 13624050892 Hose Assy. 81018694 02 Nos. 4929.00 9858.00 2. 11609982406 Hose Assy 81018696 01 Nos. 3845.00 3845.00 3. 11609982397 Hose Assy 81018695 01Nos. 3313.00 3313.00 4 13624110303 Hose Assy 9069179 02Nos. 6475.00 12950.00 5. 13624990134 Hose Assy 9069185 01Nos. 9999.00 9999.00 6. 13624990521 Hose Assy 9069181 02Nos. 7089.00 14178.00 7. 13624990075 Hose Assy 9069184 01Nos. 7318.00 7318.00 8. 13624990099 Hose Assy 9012005 01Nos. 4791.00 4791.00 9. 13624990403 Hose Assy 81007541 01Nos. 8057.00 8057.00 10. 13624990493 Hose Assy 81010143 01Nos. 6474.00 6474.00 11. 13624992473 Hose Assy 15004226 01Nos. 95992.00 95992.00 12. 13624990553 Hose Assy 81012302 01Nos. 26242.00 26242.00 13. 13624990656 Hose Assy 81012372/9252186 01Nos. 65651.00 65651.00 14. 13624110303 Hose Assy 81019798 01Nos. 20644.00 20644.00 15. 13624990565 Hose Assy 81012303 01Nos. 26242.00 26242.00 16. 13624990774 Hose Assy 81012297 01Nos. 22762.00 22762.00 17. 13624990683 Hose Assy 81012298 01Nos. 19712.00 19712.00 18. 13624990541 Hose Assy 81012296 01Nos. 27844.00 27844.00 19. 13624993949 Hose Assy 81012295 01Nos. 28861.00 28861.00 20. 13624990324 Hose Assy 81012299 01No 29322.00 29322.00 21. 13624990703 Hose Assy 9064177 01No 2875.00 2875.00 22. 13624090962 Hose Assy 81012875 01No 2944.00 2944.00 23. 13624990181 Hose Assy 9064180 01No 1329.00 1329.00 24. 13624113326 Hose Assy 15004221 01No 3445.00 3445.00 25. 13624990474 Hose Assy 9064174 02 Nos. 1662.00 3224.00 26. 13624990644 Hose Assy 9235859 01No 1689.00 1689.00 27. 13624990201 Hose Assy 9064176 01No 4137.00 4137.00 28. 11609999174 ‘O’ Ring 9264303 10 Nos. 528.00 5280.00 29. 13604990104 ‘O’ Ring 3D2824 10 Nos. 92.00 920.00 30. 13604990104 ‘O’ Ring 9033676 10 Nos. 351.00 3510.00 31. 13604990064 ‘O’ Ring 7M8485 10 Nos. 107.00 1070.00 32 11609999071 ‘O’ Ring 3J1907 10 Nos. 54.00 540.00 33. 11609991702 ‘O’ Ring 3K0360 20 Nos. 66.00 1320.00 34. 13604990128 ‘O’ Ring 3J3754 03 Nos. 49.00 147.00 476125.00 Disc. @ 2.63% 12522.08 ( Rs Five lacs. forty one thousand seven hundred twenty) only 463602.92 Depot Surcharge @ 11590.07 2.5%(+) 475192.99 VAT @ 14% (+) 66527.01 Total Rs. 541720.00
TERMS & CONDITIONS: 5. Price: Ex-Depot Ranchi. 2. Sales Tax: J. VAT Extra @ 14%.as applicable at the time of supply. Present rate is @ 14%. 3. Excise Duty: Inclusive in Unit [price @ 12.36% on assessable value. How ever Kuju Area CCL, will avail CENVAT CREDIT as such you are requested to please submit excisable invoice in the name of consignee 4. Consignee: Depot Officer, Regional Stores Kuju Area. 5. Paying Authority: A. F. M (K) Kuju Area. 6. Terms Payment: 100% payment towards order value including all taxes & duties will be made against delivery of ordered materials through account payee cheque. For this you are requested to raise proforma Invoice for 100% order value inclusive of all terms & conditions & duties for ordered materials available at your depot to consignee which will be valid for 3 months from the date of receipt of supply order. Delivery of material will be taken within 30 days from the date of P.I. against 100% payment in line with existing D.A. 7. Delivery Schedule: Within 7 days for fast moving items(off the shelf) & 21 days for spares ordered in a module. For break down/emergency spares it will be 60 days. In case of rehabilitation spares it will be 75 days. Delivery schedule will be counted from the date of receipt of supply order at your end. 8. Inspection: Inspection will be carried out by the S.O.(Excv) Kuju or his Authorized representative 9. Depot Surcharge: D.S. @ 2.5% of list price (exclusive of all taxes, duties & levies will be paid to seller if ordered items are supplied within the delivery schedule. Further no depot surcharge will be paid in case of rehabilitation spares/overhaul spares even if it is supplied within the delivery schedule. 10. Inspection: Inspection will be carried out by the S.O.(Excv) Kuju or his Authorized representative 11. Price Certificate: You will furnish certificate on the body of the bill to effect that the price charged are not higher than what has been charge to Government Deptt., DGS&D, PSUs including subsidiaries of CIL & other organization during the peydency of execution of contract. 12. Guaranty/Warranty: Materials shall be guaranted for a period of 12 months for date of fitment or 18 months from the date of receipt and acceptance at consignee end which ever is earlier.
13. SUBMISSION OF BILL & Documents: Bill of 100% value inclusive of all taxes & duties duly stamped & pre-receipted in triplicate should be submitted to the paying Authority along with following documents: xi) Receipted Challan. xii) Pre-dispatch inspection certificate if any. xiii) Guarantee Warranty certificate. xiv) Maker’s test-cum inspection certificate if any. xv) Any other document required as per order duly authenticated. A copy of Bill along with all documents submitted to paying authority should also be endorsed to the consignee. 13. JURIDICTION ; The court of law Ramgarh District in Jharkhand state only will have the jurisdiction to deal with & decide any legal matter or dispute whatsoever arising out of our contract.
All other terms and conditions shall be governed as per depot agreement concluded between you and CCL.
Yours faithfully
. Chief Manager (MM), Regional Stores, Kuju Area
Copy to : 1. G.M (K), Kuju Area. 2. G.M (Excv.),CCL, Ranchi. 3. A.F.M. [K], C.C.L., Kuju Area. 4. P.O. Pundi Project 5 S.O. [X], C.C.L., Kuju Area. 6. Sr. Manage [F]. R/S, Kuju. 7. C.S.K. R/S, Kuju. 8. Computer I/C, R/S, Kuju. 9. Master/Main file-R/S, Kuju
This is with ref. To AFM (K) concurrence vide No. 1151 dt.23.7/27.7.13 for Rs. 541720.00 fund certified by Sr. Manager (C&B) vide dy. no. Cost 05/43 dt. 27.7.13 & approved by G.M (K) dy.No. 1079 Dt. 29.7.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM]. REGIONAL STORES KUJU AREA AMENDMENT REGD. WITH A/D
NO.RSK/CCL/556/GMMCO/DA/HEMM-Sps/Pundi/13-14/10013047(A) Dt. 31.8.2013 To M/s GMMCO Limited, PLOT NO-593, CHESHIRE HOME ROAD,, DIPATOLI, Ranchi-834001 Sub: Office supply order No. RSK/CCL/556/GMMCO/DA/HEMM-Sps/Pundi/13- 14/10013047 dt. 8/16.8.13.
Dear Sir,
The subject supply order is hereby amended to the following extent: 1. Rate : The unit price of item sl.no. 15 may please be read Rs. 24791.00 in place of existing entry. 2. Extended Value: Extended value of Item sl.no. 25 may please be read as Rs. 3324.00 in place of existing entry. 3. Part No.: Part no. of item sl.no. 34 may please be read as 3J7354 in place of existing entry.
The total purchase value will be changed accordingly.
All other terms & conditions of the supply order shall remain unchanged.
Yours faithfully
. Chief Manager (MM), Regional Stores, Kuju Area
Copy to : 3. G.M (K), Kuju Area. 4. G.M (Excv.),CCL, Ranchi. 3. A.F.M. [K], C.C.L., Kuju Area. 4. P.O. Pundi Project 5 S.O. [X], C.C.L., Kuju Area. 6. Sr. Manage [F]. R/S, Kuju. 7. C.S.K. R/S, Kuju. 8. Computer I/C, R/S, Kuju. 9. Master/Main file-R/S, Kuju
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM]. REGIONAL STORES KUJU AREA]
SUPPLY ORDER REGD. WITH A/D
NO. RSK/CCL/1061/MRM/DA/HEMM-Sps/Pundi/13-14/10013048 Dt 08.08.13 To. M/s MRM Marketing Pvt. Ltd., 2nd Floor Amravati Complex, Circular Road, Lalpur Ranchi-834001 Sub: Supply of spares for RDC 1171 Drill of Pundi Project against D.A. . Ref.: Model D. A No. CM (Excv-Pur)/III/ACI-MRM/Model Depot Agreement/87R/1321 Dt. 08.03.13 valid up to 23.03.2014. Please arrange to supply the under noted genuine Drill Spares procured from OEM (M/s. Atlas Copco(I)
Ltd] for Kuju Area as per following terms & conditions:
SN 11 Digit Code Description Part No. Qnty. Rate Amount 1. 11441120079 Check valve 70089800 01 No. 5568.00 5568.00 2. 11430998178 Packing 70668017 04 Nos. 556.00 2224.00 3. 11430996103 Hose 97113443 04 Nos. 4458.00 17832.00 4. 11430996202 Hose 70156310 01 No. 7808.00 7808.00 5. 11430998221 Hose 70088307 01 No. 12403.00 12403.00 6. 11430993124 Hose 94080512 02 Nos. 14663.00 29326.00 7 11430996561 Bit sub 70574595 01 No. 14591.00 14591.00 8. 11430997206 Rod sub 94052644 01 No. 22781.00 22781.00 9. 11406000612 Bush 70769650 01 No. 10525.00 10525.00 10. 11430998181 MCB 32 Amp. 70611975 01 No. 499.00 4799.00 11. 11406000648 MCB 57834921 01 No. 425.00 425.00 12. 11430998193 MCB 16 Amp. 70690912 01 No. 557.00 557.00 13. 11406000663 Selector switch 70569959 01 No. 1441.00 1441.00 14. 11430998201 Selector switch 70559711 01 No. 788.00 788.00 15. 11406000651 Oil level gauge 58277353 01 No. 3030.00 3030.00 129798.00 [Rs. One lac fifty one thousand six hundred sixty nine only] D/S @ 2.5% + 3244.95 133042.95 VAT @ 14% + 18626.01 151668.96 R/Off (+) 0.04 Total Rs. 151669.00 TERMS & CONDITIONS: 6. Consignee: Depot Officer, Regional Stores Kuju Area. 7. Paying Authority: A. F. M (K) Kuju Area. 3. Terms Payment: 100% Payment of price of spares including taxes & other levies as legally applicable will be made within 21 days of receipt and acceptance of the materials or submission of bills, whichever is later through-E- payment. 4.Delivery Schedule : Within 7 days for fast moving items(off the shelf) & 21 days for modular spares/kits. For break down/emergency spares it will be 90 days for indigenous items & 120 days for imported items. In case of rehabilitation spares it will be 120 days. Delivery schedule will be counted from the date of receipt of supply order at your end. 5. Basic Price : As per OEM’s valid price list and prices are Ex stock. Distributor (Seller) location. All other Govt. duties & taxes as imposed by Govt. from time to time will be applicable extra on basic price indicated in valid price list. 6. Excise Duty: Excise Duty included in price. Present rate is 12.36% on assessed value and is payable only on submission of buyer’s copy of Excise cum tax invoice drawn in the name of CCL Kuju Area. Any increase in E.D. beyond stipulated delivery period will have to be born by you. However financial benefit accrued owing to decrease in E.D. beyond the stipulated delivery period must be passed on to CCL Kuju Area. For non excisable items you will furnish the following certificate in Invoice/Tex Invoice.” We hereby certify that Excise Duty is not payable/has not bear paid by us or our vender. In case of Excise/CENVAT Invoice for Excisable items is not provided, excise amount at applicable rate shall be deducted from your/seller bill. CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 7.Depot Surcharge : D/S. @ 2.5% excluding all taxes & duties, levies will be paid to seller if ordered items are supplied within the delivery schedule. Further no Depot Surcharge will be paid in case of rehabilitation spares/overhaul spares even if it is supplied within the delivery schedule. 8. Submission of Bill : The duly stamped pre-receipted final bill in triplicate as per terms of the D.A. must be submitted to paying authority along with following documents. a) Pre-dispatch inspection note if applicable. b) Challan in triplicate. c) Manufacturers Test certificate & Guarantee/Warranty certificate. d) Price Certificate, covering 100% value of the supplied material including 100% E.D & concessional CST (VAT) as applicable. e) The seller shall furnish Excise cum Tax invoice as per excise rule to enable Kuju Area, CCL to avail CENVAT Credit. 9. Price Payable : The prices of the spare parts is exclusive of sales tax/VAT and other taxes As legally leviable. 10. Additional Service: You will provide after sales service is envisaged in D.A. 11. Price: Ex- Depot Ranchi. 12. L.D. Clause: As per D.A. 13. VAT: Shall be paid extra @ 14%. 14. Inspection: Will be carried out by the S.O (X), Kuju Area or his representative. 15. Identification Marks : The make/symbol/identification mark of manufacturer and part No. should be clearly embossed/engraved/punched or other wise legibly indicated, wherever possible, on each & every item at a visible place which is not subject to near & tear. 16. Price certificate : You will have to certify on the body of each bill that prices charged by their for ordered items are the lowest prices applicable to any other person/organization, Pvt. Co.,Govt. Deptt. Undertaking or Central/State Govt. including DGS&D. 16. Price Fall Clause: As per D.A. 17. Warranty: As per D.A. 18. L.D. Clause: As per D.A. 19. Force Majeure Condition: As per D.A.
All other terms and conditions of supply will be governed by general Terms & conditions of D.A.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to: 1. G.M.(K),Kuju Area 2. A.F.M. [K], C.C.L., Kuju Area. 3. S.O. [EXCV], C.C.L., Kuju Area. 4. P.O. Pundi Project. 5. Sr. F.O. R/S, Kuju. 6. C.S.K. R/S, Kuju. 7. Computer I/C, R/S, Kuju. for incorporating material code & entry in system also 8. Master/Main file-R/S, Kuju. 9. M/s. Atlas Copco (I) Ltd.,Rohini 4th Floor, 56 Circular Road, Lalpur, Ranchi-834001. This is with ref. To AFM (K) concurrence vide No. 1176 Dt24.7/29.7.13 for Rs. 151669.00 fund certified by Sr. Manager (C&B) vide Dy. No. 05/42 dt.29.7.13 & approved by G.M (K) vide Dy. No. 1087dt. 29.7.2013.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM]. REGIONAL STORES KUJU AREA SUPPLYORDER REGD. WITH A/D NO.RSK/CCL/515/BEML/DA/HEMM-Sps/Pundi/13-14/10013049 Dt. 8.8.13 To M/s Bharat Earth Movers Limited, 206/D1,”Bhagirathi” (Bihind NCC Campus) Rameshwaram Colony, Bariatu Road,Ranchi-834009.(Jharkhand Sub: Supply of spares for BH-60T Dumper of Pundi Project for Kuju Area against D.A.. Ref: D/A No. CM(Excv-Pur)/III/BEML/Depot Agreement/90R/7459 Dt. 31.12.12 Valid upto 31.12.13.. Dear Sir, Please supply following spares for BH 60T Dumpers running at our Pundi Project as per the terms and conditions mention here in. SN Mat. Code Description Part No. Qnty. Rate Amount 1. 11698000225 Hose Assy. 955BR02129 4+4=8 No 2690.00 21520.00 2. 11612111102 Hose Assy. 955BR02056 02 Nos. 600.00 1200.00 3. 11612111181 Hose Assy. 955BR02167 02 Nos. 2490.00 4980.00 4. 11612111865 Hose Assy. 955BR02064 02 Nos. 3700.00 7400.00 5 11612114702 Seal kit brake valve VE 7029 02 Nos. 43310.00 86620.00 6. 11602000789 Driveshaftassy.(Rear) 955E102142 04 Nos. 107940.00 431760.00 7. 11602992847 Packing 5660211980 02 Nos. 60.00 120.00 8. 11698000213 Hose Assy. 955BR02112 04 Nos. 2770.00 11080.00 9.. 11698000252 Hose Assy. 955BR02161 02 Nos. 1430.00 2860.00 10. 11698000284 Hose Assy. 955HS02483 04 Nos. 1920.00 7680.00 11. 11698000316 Hose Assy. 955HS02515 04 Nos. 3190.00 12760.00 12. 11698000296 Hose Assy. 955HS02491 02 Nos 880.00 1760.00 13. 11698000304 Hose Assy. 955HS02507 02 Nos 530.00 1060.00 14. 11612110683 Valve chuck PB 8338 02 Nos 17170.00 34340.00 15. 11698000387 Hose Assy. 955HS02726 02 Nos. 2430.00 4860.00 16. 11698000237 Hose to right brake 955BR02137 02 Nos. 4900.00 9800.00 17. 11601000016 Hose to L.H. Brake 955BR02153 02 Nos. 2790.00 5580.00 18. 11698000343 Hose 955HS02604 02 Nos. 1440.00 2880.00 19. 11698000351 Hose 955HS02612 04 Nos. 760.00 3040.00 20. 11601000427 Seal kit stg. cyl. 955HC00017 04 Nos. 17700.00 70800.00 22. 11698000419 Hose 955SS02165 02 Nos. 446.00 892.00 23. 11612116942 Hose 955SS02081 04 Nos. 680.00 2720.00 24. 11612116871 Hose 955SS02098 02 Nos. 520.00 1040.00 25. 11698001138 Hose 955SS02276 02 Nos. 8590.00 17180.00 26. 11698001126 Hose 955SS02251 02 Nos. 3300.00 6600.00 756332.00 D/S. @ 2.5% 18908.30 (Rs. Nine lacs. ninety three thousand eight) only. 775240.30 E/D. @ 12.36% (+) 95819.70 871060.00 VAT @ 14% (+) 121948.40 993008.40 R/Off (-) 0.40 Total Rs. 993008.00
TERMS & CONDITIONS: 1. Consignee: Depot Officer, Regional Stores Kuju Area. 2.Paying Authority: A. F. M (K) Kuju Area. 3.Delivery : For identified Fast moving items : Delivery should be effected ex-stock i.e. off the shelf delivery i.e. within 7 days from the date of receipt of supply order. For slow moving items/Sub assemblies & maintenance kit for normal periodic maintenance delivery should be effected within 3 months for indigenous items from the date of receipt of order/firm projection & 6 months for imported items from the date of receipt of order.
4. Rehabitation Modules: Delivery should be effected within 6 months for indigenous items & 9 months for imported items, supply should be 1 lot or in lots as mentioned in supply order.If delivery is delayed beyond delivery period of order the seller will obtain clearance in writing from D.D.O. before effecting delivery. 5. Terms Payment: 100% payment towards order value including all taxes & duties will be made against delivery of ordered materials through account payee cheque. For this you are requested to raise proforma Invoice for 100% order value inclusive of all taxes & duties for ordered items available at your depot to consignee at least 10 days in advance enabling consignee to arrange payment & collection of parts from Ex- Sellers Depot. The seller shall submit bill in triplicate duly receipted, along with relevant documents whenever applicable to purchaser giving full details of dispatch particulars at the time of collection of materials for adjustment of payment. 6. Inspection: Inspection will be carried out by the S.O.(Excv) Kuju or his Authorized representative. 7. Depot Surcharge : D.S. @ 2.5% will be payable on fast moving items if supplied off the shelf on first demand i.e. within 7 days from the date of receipt of supply order. For sub-assemblies, maintenance kit for normal periodic maintenance Depot charge @ 2.5% will be paid if supplied within the stipulated delivery period. No Depot surcharge will be paid on rehabilitation Module/Overhaul spares even if it is supplied within the delivery schedule.
8. Execise Duty & Cess: Excise Duty shall be paid extra at the legally leviable rate at the time of supply within the delivery period. Excise duty will be paid on submission of buyer’s copy of Excise cum tax Invoice. Present rate is 12.36%. Any increase in taxes & duties beyond stipulated delivery period will be to your account. CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 9. Submission of Bill: The duly stamped pre-receipted final bill in triplicate as per terms of the D.A. must be submitted to paying authority along with following documents. a) Pre-despatch inspection note if applicable. b) Challan in triplicate. c) Manufacturers Test certificate & Guarantee/Warranty certificate. d) Price Certificate. 10.Price:Ex-Depot Ranchi
: All other terms and condition shall be governed as per depot agreement concluded between you and CCL.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to : 1. G.M (K), Kuju Area. 2. G.M (X), CCL, Ranchi 3. A.F.M. [K], C.C.L., Kuju Area. 4. P.O. Pundi Project. 5. S.O. [X], C.C.L., Kuju Area 6. Sr. Manage [F]. R/S, Kuju. 7. C.S.K. R/S, Kuju. 8. Computer I/C, R/S, Kuju. 9. Master/Main file-R/S, Kuju This is with ref. to AFM (K) concurrence vides No. 1228 Dtd.01.8/02.8.13 for Rs.1249052.00 fund certified by Sr. Manager(C&B) vide dy No. Cost 05/45 dt. 01.8.13 & approved by G.M (K) vide dy.no. 1228 dt. 01.8/02.8.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM] REGIONAL STORES KUJU AREA] .SUPPLYORDER REGD. WITH A/D. NO.RSK/CCL/1478/GITI/E&M items/LTE/Area/13-14/10113050 Dt 9.8.13 To M/s. General Insulating Tape Industries 32, Ezra Street, 6th Floor, Room No. 615 ( South Block) Kolkata..
Sub: Supply of Flat cable, 4Sq.mm copper 3 core 1.1KV for Kuju Area against L.T.E.No. RSK/CCL/Pur/12-13/1018 dt. 13.2.13 open on dt. 20.3.13. Ref: Your quotation No. GITI/CCL/11/12-13 dt. 01.3.13 .
Dear Sir, Please arrange to supply the under noted Submersible cable of Kuju Area as per following terms and conditions. S N Mat. Code Description Qty Rate Amount 1. 94093991021 Flat cable 4Sq. mm Copper 3 core 1.1KV, ISI 250 Mtrs. 99.00 24750.00 Marked MAKE : MESCAB C.S.T @ 2% (+) 495.00 (Rs. Twenty five thousand two hundred forty five) only. Total Rs. 25245.00 TERMS & CONDITIONS:- 8. Price: FOR destination basis & firm price till completion of supplies. 9. Packing forwarding/Freight & Insurance : Nil 3.ED & Educational Cess: Nil. 4. Discount: Nil 5. Sales Tax: CST extra @ 2% against C Form. 6. Road permit: If required the same will be provided by the consignee. 7. Delivery: Within 60 days from the date of receipt of order. However early supply will be preferred. 8.CONSIGNEE: Depot Officer, Regional Stores Kuju Area. 9. Paying Authority: A. F. M (K) Kuju Area. 10. Mode of dispatch : By Road. 11. Payment: 100% payment will be made within 21 days through E payment from the date of receipt and acceptance of materials or submission of bills, whichever is later through E-payment. Please indicate your Bank particulars or as per NIT. 12. Security Deposit: Not applicable. 13. . .ED & Educational Cess : E.D. & Cess shall be paid extra at the legally leviable rate at the time of supply within the delivery period. Excise duty will be paid on submission of Original buyer’s copy of invoice. Present rate is nil or not applicable in case it becomes payable, the same shall be borne by you. 14. SUBMISSION OF BILL & Documents: Bill of 100% value inclusive of all taxes & duties duly stamped & pre-receipted in triplicate should be submitted to the paying Authority along with following documents: xvi) Receipted Challan. xvii) Pre-dispatch inspection certificate if any. xviii) Guarantee Warranty certificate. xix) Maker’s test-cum inspection certificate if any. xx) Any other document required as per order duly authenticated. A copy of Bill along with all documents submitted to paying authority should also be endorsed to the consignee 15.Guarantee/Warrantee The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL.
Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 16.Inspection will be carried out at the consignee end by the S.O(E&M} Kuju or his authorized representative after receipt of materials. 17.Identification Mark : The word “CCL KUJU AREA” along with Manufacturer’s distinctive identification mark/symbol as also the part NO. must be clearly embossed/punched/engraved on each and every item, as far as practicable, at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this, a tag may be attached in each part/item giving identification mark, part no. description. However, for high precision items where embossing/engraving/punching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identical mark or identification mark be put by Metal Marker. OEM/OES of Equipment, OM of any tendered items or their authorized distributors are exempted from putting ‘CCL’ Identification Mark. 18.Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter of the Material Management division. 19. LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 20. LIQUIDATED DAMAGE CLAUSE : : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and/or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order, CCL should have the right : a} To recover from the successful tenderer as agreed liquidated damages, as sum of o.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%(ten percent). b) Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or other of similar description canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion hereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also. d)To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause (a) above. e)To forfeit the security deposit fully or partly. f) Whenever under this contract, a sum of money is recoverable from and payable by the suppliers CCL, shall be entitled to recover such sum by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful tenderer in this or contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 21. Risk Purchase Clause:- If you failed to supply the stores within the stipulated delivery period the materials will be procured from somewhere else then you will have to pay the differences of cost arising out of this. The different amount mat be deducted. 22. In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract. 23. PRICE FALL CLAUSE: [a}The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. (d) In the event of price coming down, you shall promptly supply such information to enable the company to amend the contracted rates for subsequent supplies. {c} If at any time during the said period the contractors reduce the sale price of such store or sale such store to any other organization at a price lower than the price chargeable under this contract the contractor shall forthwith notify such reduction of sale prices to the consignee concerned under the intimation to the General Manager(Kuju) and the price payable under the contract for the store supplied after the date of coming into force of such reduction of sale shall stand correspondingly reduced. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of stores in our company. We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement; otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above. You are requested to kindly acknowledge receipt and acceptance of order within 10 (ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms & conditions shall be as per N.I.T.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area. Copy to: 1. G.M. (K), Kuju Area. 2. AFM (K), Kuju Area. 3. S.O (E&M), Kuju Area. 4. P.O. Kuju Project. 5. Sr. F.O., R/S Kuju. 6. C.S.K, R/S Kuju. 7. Computer Inch. R/S Kuju: for incorporating material code & entry in system also 8. Master/ Main File R/S Kuju. This is with ref. to AFM (K) concurrence vide Dy. No. 1152 Dt 23.7/29.7.13 for Rs.25245.00 fund certified by Sr. F. O (C&B) Vide No. Cost 32/24 Dt..29.7.13 and approved by GM (K) vide Dy. No. 1083 Dt. 29.7.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER (MM) REGIONAL STORES KUJU AREA SUPPLY ORDER REGD. WITH A/D. No. RSK/CCL/Pur/1262/GMG/RC/HEMM-Sps/Area/13-14/10013051 Dt. 10.8.13 To M/s GMG Techno Trades (P) Ltd., S-14,M.I.D.C. Industrial Area, Hingna Road, Nagpur-440016(Maharashtra) Sub : Supply of BH-60T Dumper for HEMM of Pundi Project of Kuju Area against R/C. REF: 1.Rate Contract no. MM(P)/III/HEMM/RC/Parking Brakes/12/246 dtd. 22.3.13 valid up to 21.03.2015. 2. Rate Contract no MM(P)/III/HEMM/RC/Cal. Brake Parts/13/81 dt. 2.713 valid up to 01.07.2014 Dear Sir, With reference to above, you are requested to supply the under noted HEMM spares of Pundi Project for Kuju Area as per following terms and conditions: S.N. Mat. Code Description Part No. Qnty. Rate Amount 1. 11698001185 Over haul kit 955BR03069 04 Nos. 58330.00 233320.00 2. 11698001217 Seal kit BF1836/MPS 02 Nos. 7609.00 15218.00 3936 MAKE : Carliste 248538.00 Rs. Two Lacs. Fifty six thousand forty four) only CST @ 2% (+) 4970.76 253508.76 Insp. Fee @ 1% 2535.08 (+) 256043.84 R/Off (+) 0.16 256044.00
TERMS & CONDITIONS 10. CONSIGNEE: Depot Officer, Regional Stores, Central Coalfields Limited, Kuju Area, KUJU – 825 316. 11. PAYING AUTHORITY: AFM (K), Kuju Area. 3. PAYMENT: 100% Payment will be made within 90 days of receipt and acceptance of the materials or submission of bills, whichever is later through-E- payment. 4. DELIVERY: Supplies to be completed within 90 days from the date of issue of supply order. 5. Execise Duty: The supplier will have to submit original buyer’s copy of excise cum tax invoice drawn in the Name of CCl, Kuju Area, depicting Excise duty, Edu. Cess for secondary & higher education separately along with self attested copy of following import documents. 1. Principal’s Invoice/packing list. 2. Bill of Lending/Airway Bill. 3. Bill of entry. 4. Certificate of origin. 5. Certificate from seller’s auditor certifying that they have paid custom duty as per prevailing custom rates & refund if any shall be passed on to CCL Kuju Area. The supplier shall provide clear linkage of items as per order with documents furnished for acceptance by CCL Kuju Area. It will be the seller’s responsibility to get foresaid documents verified with original document at consignee’s end as well as paying Authority’s end’ original documents submitted for verification will be returned immediately after making endorsement of materials received on it. CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 6. PRICE : - F.O.R. Destination basis and shall remain firm till the completion of supplies in all respect of all orders placed within the validity as per clause No. 4 of R/C. 7 Freight & Insurance : Nil 8 Pre-despatch Inspection: Will be carried out by M/s. CMPDIL/CCL’s Nominated agency. Inspection fee @ 1% of FOR Destination price plus service tax will be paid extra. Final Inspection shall be carried out by SO{X} Kuju or his authorized representative on receipt of materials at consignee’s end. 9 Sales Tax : C.S.T extra as applicable at the time of supply. Present rate is @ Rs.2% against concessional Form ‘C.’ 10 Road Permit : If required, the road permit shall be obtained from the consignee. 11 Security Money :- As per clause of R/C. 12.Price Certificate: Seller will certify on the body of each & every Bill that prices charged are not more than the prices applicable to other Govt. Deptt./Undertaking including CIL & its subsidiaries & DGS&D 13. SUBMISSION OF BILL & Documents: 100% bill with taxes & duties stamped and pre- receipted shall be submitted in triplicate to the paying authority with the following documents: i) Consignment note ii) Challan. iii) One copy of Bill. iv) Pre dispatch inspection certificate by CMPDIL.. v) Copy of warranty certificate in Original. Vi) Lowest price certificate vii) Any other document required as per order duly authenticated. A set of above documents should be submitted to the consignee and to this office as well. 14. Guarantee/Warrantee. The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 3000 working hours or 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may under the condition provided for by the contract and under proper use arise due to faulty materials, design or workmanship and fitment to the machine shall function properly on indented equipment and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 15. Identification Mark : The Make/identification Mark of the manufacturer must be clearly embossed/engraved/punched/tagged (if punching/embossing/engraving is not possible) on each of the item at a visible place which is not subject to normal wear & tear for convenience of identification at any time. 16. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter of the material Management division.
17. RISK PURCHASE ; In the event of failure of supplier to delivery or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order. Central Coalfields Limited have the right purchase the stores from elsewhere after due notice to the defaulting supplier at the risk and cost of the defaulting supplier. It is mentioned clearly that in the event of failure of the supplier as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other suppliers pending at CCL and also in any other subsidiary company/Coal Ltd. 18. LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and/or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order, CCL should have the right : a} To recover from the successful supplier as agreed liquidated damages, as sum of o.5%(half percent) of the price of any stores which the successful supplier has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%(ten percent). b) Or to purchase elsewhere after due notice to the successful supplier on the account and at the risk of the defaulting supplier the stores not supplied or other of similar description canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion hereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also. g) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause (a) above. h) To forfeit the security deposit fully or partly. i) Whenever under this contract, a sum of money is recoverable from and payable by the suppliers CCL, shall be entitled to recover such sum by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful supplier in this or contract should this sum be not sufficient to cover the full amount recoverable, the successful supplier shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 19. Force Majeure: If the execution of the contract/supply order is delayed beyond the period stipulated in the contact/supply order as a result of outbreak of hostilities, declaration of an embargo or blockage or fire, flood, acts of nature or any other contingency beyond the supplier’s control due to act of God, then the CCL may allow such additional time by extending the delivery period as the considers to be justified by the circumstances of the case and its decision in this regard shall be final. If and when additional time is granted by the purchase, the contract/supply order shall be read and understood as if it had contained from its inception the delivery date as extended. Power failure will not be considered as a force majeure conditions (a) The successful bidder will advise, in the event of his having to resort to this clause, by a registered letter, duly certified by the local chamber of commerce, o statutory authorities, the beginning and end of the causes of the delay, within 15 days of the occurrence and cession of such force majeure condition. In the event of delay last out of force majeure RSK/CCL/Pur/1262/GMG/RC/HEMM-Sps/Area/13-14/10013051 Dt. 10.8.13 , CCL will reserve the right to cancel the contract, and provisions governing termination of contract as stated in the bid documents will apply. (b) For delay arising out of force majeure, the bidder will not claim any extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the bidder shall be liable to pay extra cost provided it is mutually established that the force majeure conditions did actually exist. 20. PRICE FALL CLAUSE: The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract.
If the supplier at any time during the period of contract reduces the sale price, sells or offers to sell such store to any other organization at a price lower than the priced chargeable under this contract, the suppliers shall forthwith notify such reduction of sale price to the undersigned and the price payable under the contract for stores supplied after the date of coming in force of such reduction in sale price shall stand correspondingly reduced. All other terms and condition shall be governed as per Rate Contract concluded between you and CCL
Yours faithfully,
Chief Manager MM) Regional Stores, Kuju Area
Copy to: 4. G.M. (K), Kuju Area. 5. AFM (K), Kuju Area 6. C.M..(P),Purchase Deptt. CCL, Ranchi. 7. S.O. (Excv), CCL, Kuju Area. 8. CMPDIL CCL, Ranchi. 9. P.O. Pundi Project. 7. Sr. F.O., R/S Kuju 8. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 9. C.S.K, R/S Kuju. 10. Master/main file, RS/Kuju This is with ref. to AFM (K) concurrence vide Dy. No. 1228 Dt. 01.08/2.8.13 for Rs. 1249052.00, fund certified by Sr. Manager.(C&B) vide No 05/45 Dt. 02.08.13 and approved by G.M. (K) vide Dy. No Nil Dt 02.08.13.
CENTRAL COALFIELDS LIMITED REGIONAL STORES KUJU AREA SUPPLY ORDER REGD. WITH A/D. No. RSK/CCL/528/BLCL/RC/Lub-HEMM/Area/13-14/10013052 Dt. 13.08.13 To M/s Balmer Lowrie & Co. Limited SBU Grease & Lubricants P-43, Hide Road Exten. Kolkata 700088. SUB: Supply of Lubricant for Kuju Area against R/C. REF: Rate Contract no CCL/ DCMM (P)/Lubricants/RC/2010/29 Dt 26.05.11& amdt. of even no. 29(B) dt. 05.08.13 valid up to 30.9.2013.. Dear Sir, With reference to above, you are requested to supply the under noted Lubricants of Kuju Area as per following terms and conditions 1. 92030250324 Trans. Oil SAE 30/Ultra Balmerol Protomac ULT 2100 Ltrs. 85.99 180579.00 30 30 2. 92030250721 Multigrade engine oil Balmerol Protomac PMG 1050 Ltrs. 88.67 93103.50 20W40 3. 92030250196 Automotive Gear oil HP90 Balmeril HP 90 (Spl.) 5250 Ltrs. 98.41 516852.50 4. 92030250947 S. Pride 50 (SAEVG50) Balmerol PRD50 420 Ltrs. 91.91 38602.20 5. 92030250354 EP2 Grease (Lithium Balmerol Liprex EP2 2912 Kg.s 103.90 302556.80 Base) 1131494.00 E.D. @ 12.36% (+) 163161.43 (Rs. Fourteen Lacs. Seventy five thousand nine hundred seven) only. 1294655.43 VAT @ 14% (+) 181251.76 1475907.19 R/Off(-) 0.19 Total Rs. 1475907.00 TERMS & CONDITIONS 12. CONSIGNEE: Depot Officer, Regional Stores, Central Coalfields Limited, Kuju Area, KUJU – 825 316. 13. PAYING AUTHORITY: AFM (K), Kuju Area. 14. PAYMENT: As per clause No. 15 of R/C.100% Payment will be made against submission of P.I. for which you will submit P.I. to the paying authority/consignee within 03 to 04 days from the date of receipt of order. 15. DELIVERY: As per clause No. 10 of R/C. i.e. completed within 03 weeks of receipt of order. 16. SUBMISSION OF BILL: Your bill for adjustment of advance received by you against P.I. duly stamped & pre-receipted in triplicate along with excise gate pass/excise cum tax invoice should be sent to the paying authority for adjustment of advance, & a copy of the bill should be forwarded to the consignee for their needful . 17. PRICE: Door delivery basis, by road on freight paid basis. 18. EXCISE DUTY; E.D. will be paid @ 14.42% extra. 19. INSPECTION: S.O. (X), CCL, Kuju Area or his authorized representative. 20. L.D Clause: As per R/C. clause. 21. VAT: Shall be paid extra @ 14%
PRICE CERTIFICATE: As per clause of R/C. 12. PRICE VARIATION CLAUSE; The above prices are based on IOC’s base oil price of SN 500 & BS 150 ruling during the quarter July 2013 to Sept. 2013. All other terms and condition shall be governed as per Rate Contract concluded between you and CCL
Yours faithfully,
Chief Manager MM) Regional Stores, Kuju Area Copy to: 10. G.M. (K), Kuju Area. 11. AFM (K), Kuju Area 12. C.M.M.(P),Purchase Deptt. CCL, Ranchi. 13. S.O. (Excv), CCL, Kuju Area. . 5. Sr. F.O., R/S Kuju 6. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 7. C.S.K, R/S Kuju. 8. Master/Main File R/S Kuju 9. M/s Balmer Lowrie & Co. Ltd., 2nd Floor Roshpa Tower, Main Road Ranchi834001. This is with ref. to AFM (K) concurrence vide Dy. No. 1274 Dt. 6.8.13 for Rs. 7886053/- fund certified by Sr. Manager.(C&B) vide No 60/05 Dt. 6.8.13 and approved by G.M. (K) vide Dy. No 1168 Dt 6.8.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER(MM) REGIONAL STORES KUJU AREA
SUPPLYORDER REGD. WITH A/D. No.RSK/CCL/566/IOC//RC/LUB-HEMM/Area/13-14/10013053 Dt. 13.8.13 To M/s Indian Oil Corporation Limited., Ranchi Division Office, 2nd Floor’s Mart Bahu Bazar Chowk, Old H.B. Road, Ranchi-834001 (Jaharkhand Sub: Supply of Lubricants of CMPDIL, Orla against R/C. Ref.: R/C No. CCL/DCMM (P)/Lubricant/RC/2010/27 Dt. 26.05.2011 & Amdt. No.CCL/DCMM (P)/Lubricant/RC/2010/27’B’ dt. 5.8.13 valid upto 30.9.2013.
Dear Sir,
With reference to above, you are requested to supply the under noted Lubricants to CMPDIL Orla for Kuju Area as per following terms & conditions. S.N Mat. Code Description Qnty Rate Amount
1. 92030250457 Servo Trans C$SAE 30 5250 Ltrs. 87.08 457170.00
2. 92030250263 Servo Ultra KB 10 10500 Ltrs 81.14 851970.00
3. 92030250563 Servo Hydrex 100 5250 Ltrs 95.95 503737.50
4. 92030250883 Servo Hydrex 68 3150 Ltrs 95.08 299502.00
5. 92030251014 Servo Hydrex th 46 1050 Ltrs 91.71 96358.50
6. 92030250718 S.S.HLP 68 6300 Ltrs 83.98 529074.00
TOTAL 2737812.00
(Thirty five lacs. seventy one thousand one hunred sixty nine) E.D. 14.42% (+) 394792.49 only. 3132604.49
VAT @ 14% (+) 438564.62
3571169.11
R/Off(-) 0.11
3571169.00
TERMS & CONDITIONS: 1. Consignee: Depot Officer, Regional Stores Kuju Area. 2. Paying Authority: A. F. M (K) Kuju Area. 3. Payment: As per R/C. clause No. 15 of R/C, 100% payment will be made against submission of P.I.for which you will submit P.I. to the paying authority/Consignee within 3/4 days from the date of receipt of order. 4. DELIVERY: As per clause No. 10 of R/C. i.e. within 03 weeks of receipt of order. 5. SUBMISSION OF BILL: Your bill for adjustment of advance received by you against P.I. duly stamped & pre-receipted in triplicate along with excise gate pass/excise cum tax invoice should be sent to the paying authority for adjustment of advance, & a copy of the bill should be forwarded to the consignee for their needful . 6. PRICE: Door delivery basis, by road on freight paid basis. 7 EXCISE DUTY; E.D. will be paid @ 14.42% extra. 8 INSPECTION: S.O. (X), CCL, Kuju Area or his authorised representative. 9. L.D Clause: As per R/C. clause. 10 VAT: Shall be paid extra @ 14%. 11. PRICE CERTIFICATE: As per clause of R/C. 12. PRICE VARIATION CLAUSE; The above prices are based on IOC’s base oil price of SN 500 & BS 150 ruling during the quarter July 2013 to Sept.13
All other terms and condition shall be governed as per Rate Contract concluded between you and CCL.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to: 1. G.M. (K), Kuju Area 3. A.F.M. [K], C.C.L., Kuju Area. 4. S.O. [Excv], C.C.L., Kuju Area. 5. C.M.M.(P), Purchase Deptt. CCL, Ranchi 6. Sr. F.O. R/S, Kuju. 7. C.S.K. R/S, Kuju. 8. Computer I/C, R/S, Kuju. for incorporating material code & entry in system also 9. Master/Main file-R/S, Kuju. This is with ref. to AFM (K) concurrence vide Dy. No. 1274 Dt. 6.8.13 for Rs. 7886053/- fund certified by Sr. Manager.(C&B) vide No 60/05 Dt. 6.8.13 and approved by G.M. (K) vide Dy. No 1168 Dt 6.8.13.
CENTRAL COALFIELDS LIMITED REGIONAL STORES KUJU AREA SUPPLY ORDER REGD. WITH A/D. No.RSK/CCL/565/HPC/RC/Lub-HEMM/Area/12-13/10013054 Dt. 13.8.13 To M/s Hindustan Petroleum Co. Limited. Burmamines Station Road, Near Star Talkies, Jamshedpur (JHD) SUB: Supply of Lubricant of Kuju Area against R/C. REF: Rate Contract no CCL/ DCMM (P)/Lubricants/RC/2010/28 26.05.11& amdt. of even no. 28(B) dt. 05.08.13 valid up to 30.09.2013.. Dear Sir, With reference to above, you are requested to supply the under noted Lubricant to Kuju Area as per following terms & conditions
SN. 11 Digit Code Description Qnty. Rate Value 1. 92030250457 HP Power glide C-430 4200 Ltrs. 87.08 365736.00 2. 92030250263 Hydrex X3-10W KB 8400 Ltrs. 81.14 681576.00 3. 92030250563 HP Power Fluid LTP 100 5250Ltrs. 95.95 503737.50 4. 92030251014 HP power Fluid TH 46 1050 Ltrs. 91.77 96358.50 5. 92030250718 Enclo HLP 68 6300 Ltrs. 83.98 529074.00 2176482.00 (Rs. Twenty eight Lacs. Thirty eight thousand nine hundred seventy E.D. @ 14.42% (+) 313848.70 seven) only. 2490330.70 VAT @ 14% (+) 348646.29 2838976.99 R/Off (+) 0.01 Total Rs. 2838977.00
TERMS & CONDITIONS 22. CONSIGNEE: Depot Officer, Regional Stores, Central Coalfields Limited, Kuju Area, KUJU – 825 316. 23. PAYING AUTHORITY: AFM (K), Kuju Area. 24. PAYMENT: As per R/C. clause No. 15 of R/C, 100% payment will be made against submission of P.I.for which you will submit P.I. to the paying authority/Consignee within 3/4 days from the date of receipt of order. . 25. DELIVERY: As per clause No. 10 of R/C. i.e. within 03 weeks of receipt of order. 26. SUBMISSION OF BILL: Your bill for adjustment of advance received by you against P.I. duly stamped & pre-receipted in triplicate along with excise gate pass/excise cum tax invoice should be sent to the paying authority for adjustment of advance, & a copy of the bill should be forwarded to the consignee for their needful . 27. PRICE: Door delivery basis, by road on freight paid basis. 28. EXCISE DUTY; E.D. will be paid @ 14.42% extra. 29. INSPECTION: S.O. (X), CCL, Kuju Area or his authorised representative. 30. L.D Clause: As per R/C. clause. 31. VAT: Shall be paid extra @ 14%. 32. PRICE CERTIFICATE: As per clause of R/C. 12. PRICE VARIATION CLAUSE; The above prices are based on IOC’s base oil price of SN 500 & BS 150 ruling during the quarter July 2013 to Sept. 2013. All other terms and condition shall be governed as per Rate Contract concluded between you and CCL
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to: 1. G.M. (K), Kuju Area. 2. AFM (K), Kuju Area 3. C.M.M.(P),Purchase Deptt. CCL, Ranchi. 4. S.O. (Excv), CCL, Kuju Area. . 5. Sr. F.O., R/S Kuju. 6. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 7. C.S.K, R/S Kuju. 8. Master/Main File R/S Kuju This is with ref. to AFM (K) concurrence vide Dy. No. 1274 dt. 6.8.13 for Rs. 7886053.00, fund certified by Sr. Manager.(C&B) vide No 60/05 Dt. 6.8.13 and approved by G.M. (K) vide Dy. No 1168 Dt 6.8.13
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM]. REGIONAL STORES KUJU AREA SUPPLYORDER REGD. WITH A/D NO.RSK/CCL/515/BEML/DA/HEMM-Sps/Pundi/13-14/10013055 Dt. 14.8.13 To M/s Bharat Earth Movers Limited, 206/D1,”Bhagirathi” (Bihind NCC Campus) Bariatu Road,Ranchi-834009.(Jharkhand Sub: Supply of HYD. pump for BH35-II Dumper of Topa Project Kuju Area Ref:1. BEML\MRP\HYD PUMP\BH35-II\1769 Dtd.02.08.13. 2.Tender Equiry No. RSK/CCL/Pur/13-14/20 dt. 26.7.2013 open on 13.8.13.
Dear Sir, Please supply following spares for BH 35-II Dumpers running at our Topa Project as
per the terms and conditions mention here in.
SN Mat. Code Description Part No. Qnty. Rate Amount 1. 11602993816 Hyd. 787HS02665 02 Nos. 125140.00 250280.00 PumpAssy.(Dowty) (Rs. Three lacs. twenty thousand five hundred eighty five) E/D. @ 12.36% (+) 30934.60 only 281214.60 VAT @ 14% (+) 39370.04 320584.64 R/Off (-) 0.36 Total Rs. 320585.00
TERMS & CONDITIONS: 1.Basis of Price: Ex-Depot Ranchi.
2.Consignee: Depot Officer, Regional Stores Kuju Area. 3.Paying Authority: A. F. M (K) Kuju Area. 4.Delivery : Within 2 months from the date of receipt of order 5. Terms Payment: 100% payment will be made by A/c. payee cheque through RTGS within 21 days from the date of receipt & acceptance of materials at consignee’s end or submission of bill whichever is earlier. 6. Inspection: Inspection will be carried out by the S.O.(Excv) Kuju or his Authorized representative. 7. Execise Duty & Cess: Excise Duty shall be paid extra at the legally leviable rate at the time of supply within the delivery period. Excise duty will be paid on submission of buyer’s copy of Excise cum tax Invoice. Present rate is 12.36%. Any increase in taxes & duties beyond stipulated delivery period will be to your account. CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 8..Guarantee/Warranty The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL.
Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 9.PRICE FALL CLAUSE: The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. If the supplier at any time during the period of contract reduces the sale price, sells or offers to sell such store to any other organization at a price lower than the priced chargeable under this contract, the suppliers shall forthwith notify such reduction of sale price to the undersigned and the price payable under the contract for stores supplied after the date of coming in force of such reduction in sale price shall stand correspondingly reduced. 10.LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 11.LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and /or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order. CCL should have the right : a) To recover from the successful tender as agreed liquidated damages, a sum of 0.5% (half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10% (ten percent). b) Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of similar description without canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also d) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause(a) above. e) To forfeit the security deposit fully or partly f) Whenever under this contract, a sum money is recoverable from and payable by the suppliers, CCL, shall be entitled to recover such by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful in this or any contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 12. Submission of Bill: The duly stamped pre-receipted final bill in triplicate as per terms of the D.A. must be submitted to paying authority along with following documents. a) Pre-despatch inspection note if applicable. b) Challan in triplicate. c) Manufacturers Test certificate & Guarantee/Warranty certificate. d) Price Certificate.
All other terms and condition shall be governed as per concluded between you and CCL.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to : 1. G.M (K), Kuju Area. 2. G.M (X), CCL, Ranchi 3. A.F.M. [K], C.C.L., Kuju Area. 4. P.O. Pundi Project. 5. S.O. [X], C.C.L., Kuju Area 6. Sr. Manage [F]. R/S, Kuju. 7. C.S.K. R/S, Kuju. 8. Computer I/C, R/S, Kuju. 9. Master/Main file-R/S, Kuju This is with ref. to certified by Sr. Manager(C&B) vide dy No. Cost 04/40 dt. 24.7.13 for Rs. 131328.00 & B/C. No. 05/46 dt. 1.8.13 for Rs.131328.00 & Rs. B/C.No. 05/48 dt. 14.8.13 for Rs. 57929.00, Concurred AFM(K) & approved by G.M (K) dt. 14.8.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM]. REGIONAL STORES KUJU AREA SUPPLYORDER REGD. WITH A/D NO.RSK/CCL/515/BEML/DA/HEMM-Sps/Topa/13-14/10013056 Dt. 18.8.13 To M/s Bharat Earth Movers Limited, 206/D1,”Bhagirathi” (Bihind NCC Campus) Rameshwaram Colony, Bariatu Road,Ranchi-834009.(Jharkhand Sub: Supply of spares for HEMM for Kuju Area against D.A.. Ref: D/A No. CM(Excv-Pur)/III/BEML/Depot Agreement/90R/7459 Dt. 31.12.12 Valid upto 31.12.13.. Dear Sir, Please supply following spares for filters of Kuju Area as per the terms and conditions mention here in.
SN Mat. Code Description Part No. Qnty. Rate Amount 1. 11602993965 Floating Seal Assy 778AX03128 01 NO 49410.00 49410.00 2. 11602003914 Packing 778AX06209 0 NOS 7370.00 22100.00 3. 11602003922 Packing 778AX62129 03 NOS 7930.00 23790.00 4. 11213000074 ‘O’ Ring CHS0105490 03 NOS 3940.00 11820.00 5 11602003934 Oil Seal 778AX92091 03 NOS 24420.00 73260.00 6. 11213000062 ‘O’ Ring CHS0105380 03 NOS 2640.00 10560.00 7. 11202996019 ‘O’ Ring 0700213634 04 NOS 145.00 870.00 8. 15525990652 ‘O’ Ring 0700212434 06 NOS 32.00 192.00 9.. 11213062769 ‘O’ Ring CHS0105220/070015220 06 NOS 970.00 5820.00 10. 11602994012 ‘O’ Ring 07002-11823 06 NOS 350.00 2100.00 11. 11602003946 ‘O’ Ring CHS0105305 03 NOS 1910.00 5730.00 12. 11213000042 ‘O’ Ring 778AX62137 01 NO 630.00 630.00 TOTAL 206292.00 D/S. @ 2.5% 5157.30 (Rs. Two lacs. seventy thousand eight hundred forty six) only. 211449.30 E/D. @ 12.36% (+) 26135.13 237584.43 VAT @ 14% (+) 33261.82 270846.25 R/Off (-) 0.25 GRAND TOTAL RS. 270846.00
TERMS & CONDITIONS: 1.Basis of Price: Ex-Depot Ranchi. 2.Consignee: Depot Officer, Regional Stores Kuju Area. 3.Paying Authority: A. F. M (K) Kuju Area. 4.Delivery : Within 2 months from the date of receipt of order 5. Terms Payment: 100% payment will be made by A/c. payee cheque through RTGS within 21 days from the date of receipt & acceptance of materials at consignee’s end or submission of bill whichever is earlier. 6. Inspection: Inspection will be carried out by the S.O.(Excv) Kuju or his Authorized representative. 7. Execise Duty & Cess: Excise Duty shall be paid extra at the legally leviable rate at the time of supply within the delivery period. Excise duty will be paid on submission of buyer’s copy of Excise cum tax Invoice. Present rate is 12.36%. Any increase in taxes & duties beyond stipulated delivery period will be to your account. CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. . Depot Surcharge : D.S. @ 2.5% will be payable on fast moving items if supplied off the shelf on first demand i.e. within 7 days from the date of receipt of supply order. For sub-assemblies, maintenance kit for normal periodic maintenance Depot charge @ 2.5% will be paid if supplied within the stipulated delivery period. No Depot surcharge will be paid on rehabilitation Module/Overhaul spares even if it is supplied within the delivery schedule.
8..Guarantee/Warranty The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 9.PRICE FALL CLAUSE: The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. If the supplier at any time during the period of contract reduces the sale price, sells or offers to sell such store to any other organization at a price lower than the priced chargeable under this contract, the suppliers shall forthwith notify such reduction of sale price to the undersigned and the price payable under the contract for stores supplied after the date of coming in force of such reduction in sale price shall stand correspondingly reduced. 11.LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and /or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order. CCL should have the right : a) To recover from the successful tender as agreed liquidated damages, a sum of 0.5% (half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10% (ten percent). b) Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of similar description without canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also d) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause(a) above. e) To forfeit the security deposit fully or partly f) Whenever under this contract, a sum money is recoverable from and payable by the suppliers, CCL, shall be entitled to recover such by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful in this or any contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase.
12. Submission of Bill: The duly stamped pre-receipted final bill in triplicate as per terms of the D.A. must be submitted to paying authority along with following documents. a) Pre-despatch inspection note if applicable. b) Challan in triplicate. c) Manufacturers Test certificate & Guarantee/Warranty certificate. d) Price Certificate. All other terms and condition shall be governed as per depot agreement concluded between you and CCL.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to : 1. G.M (K), Kuju Area. 2. G.M (X), CCL, Ranchi 3. A.F.M. [K], C.C.L., Kuju Area. 4. P.O. Topa Project. 5. S.O. [X], C.C.L., Kuju Area 6. Sr. Manage [F]. R/S, Kuju. 7. C.S.K. R/S, Kuju. 8. Computer I/C, R/S, Kuju. 9. Master/Main file-R/S, Kuju This is with ref. to AFM (K) concurrence vides No. 1424 Dtd.17.813 for Rs.270846.00 fund certified by Sr. Manager(C&B) vide dy No. Cost 05/15 dt. 18.8.13 & approved by G.M (K) vide dy.no. Nil dt. 18.8.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER (MM) REGIONAL STORES KUJU AREA SUPPLYORDER REGD. WITH A/D. No.RSK/CCL/1477/JF&S/LTE/ /Safety Items/Kuju/13-14/10113057 Dt. 19.8..13 To M/s Jharkhand Fire & Safety, D.T. 1277,Dhurwa,Ranchi-834004 (JHD) Sub: Supply of Infra Rayed Pyrometer of Kuju Collery. Ref.: 1.Your Quotation Nil dt. Nil. 2. Tender Enquiry No. RS/Kuju/CCL/Pur/12-13/803 dt. 17.10.12 due on 21.11.12. Dear Sir, With reference to above, you are requested to supply the under noted Safety Items of Kuju Colliery for Kuju
Area as per following terms & conditions.
S N Mat. Code Description QNTY Unit price Total
1. 94095250171 Infra Rayed Pyrometer 01 No. 18500.00 18500.00
18500.00 (Rs. Nineteen thousand four hundred twenty five) only. J.VAT @ 5% (+) 925.00
Total Rs. 19425.00
TERMS & CONDITIONS:
33. Price: FOR destination basis. 34. Packing forwarding/Freight & Insurance : Nil 3. Discount: Nil 4. Road permit: Nil 5. Delivery: Within 30 days from the date of receipt of order. However early delivery is preferable 6.CONSIGNEE: Depot Officer, Regional Stores Kuju Area. 7. Paying Authority: A. F. M (K) Kuju Area. 8. Mode of dispatch : By Road. 9. Payment: 100% payment will be made within 21 days through E payment from the date of receipt and acceptance of materials or submission of bills, whichever is later through E-payment. Please indicate your Bank particulars or as per NIT.
10. ED & Cess: Not payable in case it becomes payable, the same shall be borne by you. 11. Sales Tax: J. VAT extra @ 5%.
12. Security Deposit: Nil. 13.LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations.
14. SUBMISSION OF BILL & Documents: Bill of 100% value inclusive of all taxes & duties duly stamped & pre-receipted in triplicate should be submitted to the paying Authority along with following documents: xxi) Receipted Challan. xxii) Pre-dispatch inspection certificate if any. xxiii) Guarantee Warranty certificate. xxiv) Maker’s test-cum inspection certificate if any. xxv) Any other document required as per order duly authenticated. A copy of Bill along with all documents submitted to paying authority should also be endorsed to the consignee. 15.Guarantee/Warrantee The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 16.Inspection will be carried out at the consignee end by the S.O(Safety} Kuju or his authorized representative after receipt of materials. 17.Identification Mark : The word “CCL KUJU AREA” along with Manufacturer’s distinctive identification mark/symbol as also the part No. must be clearly embossed/punched/engraved on each and every item, as far as practicable, at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this, a tag may be attached in each part/item giving identification mark, part no. description. However, for high precision items where embossing/engraving/punching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identical mark or identification mark be put by Metal Marker. OEM/OES of Equipment, OM of any tendered items or their authorized distributors are exempted from putting ‘CCL’ Identification Mark. 18. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter of the Material Management division. 19. LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 20. LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and /or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order. CCL should have the right : i) To recover from the successful tender as agreed liquidated damages, a sum of 0.5% (half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10% (ten percent). Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of similar description without canceling the supply order in respect of the consignment not yet due for supply or j) To cancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also k) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause(a) above. l) To forfeit the security deposit fully or partly e) Whenever under this contract, a sum money is recoverable from and payable by the suppliers, CCL, shall be entitled to recover such by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful in this or any contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 21. Risk Purchase Clause:- If you failed to supply the stores within the stipulated delivery period the materials will be procured from somewhere else then you will have to pay the differences of cost arising out of this. The different amount mat be deducted. 22. In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract. 23. PRICE FALL CLAUSE: [a}The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. (e) In the event of price coming down, you shall promptly supply such information to enable the company to amend the contracted rates for subsequent supplies. {c} If at any time during the said period the contractors reduce the sale price of such store or sale such store to any other organization at a price lower than the price chargeable under this contract the contractor shall forthwith notify such reduction of sale prices to the consignee concerned under the intimation to the General Manager(Kuju) and the price payable under the contract for the store supplied after the date of coming into force of such reduction of sale shall stand correspondingly reduced. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of stores in our company. We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement; otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above.
You are requested to kindly acknowledge receipt and acceptance of order within 10(ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms & conditions shall be as per N.I.T.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area.
Copy to: 1. G.M. (K), Kuju Area. 2. Chief Manager (Finance)(P&P)CCL, Ranchi 3. AFM (K), Kuju Area 4. P.O. Kuju Colliery. 5. S.O. (Safety), CCL, Kuju Area. . 6. Sr. F.O., R/S Kuju. 7. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 8. C.S.K, R/S Kuju. 9. Master/Main File R/S Kuju Fund to the extent of Rs. 0.20 lakh has been certified under P7M Head by CM(Fin.) P&P vide No. ‘ BGT/PP/CB/13-14/P&M/Kuju/51/119 dt. 17.7.13 & approved by DT (O) vide dy.no. 2784 dt. 15.7.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER (MM) REGIONAL STORES KUJU AREA SUPPLY ORDER REGD. WITH A/D. No. RSK/CCL/ 798/HECL/LTE/HMM-Sps/Pundi/13-14/10113058 Dt. 24.8.13 To M/s Heavy Engineering Corporation Ltd. Ranchi-834004(India) Sub : Supply of Spares for EKG5A shovel of Pundi Project.. REF: Your quotation No. HMB/MKTG/D.3/3.0196/CCL/13-14/742 dt. 29.7.2013
Dear Sir, With reference to above, you are requested to supply the under noted HEMM Spares for Pundi Project of Kuju Area as per following terms and conditions SN Mat. Code Description Qnty Rate Amount 1. 15501006093 Isolator with Shunt coil Pt.No. 5530900190 01 NO. 850000.00 850000.00 E/D. & Cess @ 12.36% (+) 105060.00 955060.00 (Rs. Ten lacs eighty eight thousand seven hundred sixty eight) VAT @ 14%(+) 133708.40 1088768.40 R/Off (-)0.40 0.40 Total Rs. 1088768.00
TERMS & CONDITIONS 35. CONSIGNEE: Depot Officer, Regional Stores, Central Coalfields Limited, Kuju Area, KUJU – 825 316. 36. PAYING AUTHORITY: AFM (K), Kuju Area. 3. PAYMENT: 100% Payment will be made 21 days of receipt and acceptance of the materials or submission of bills, whichever is later through-E- payment. Please indicate your Bank Particulars or as per NIT. 4. DELIVERY: Within two Months from the date of receipt of. However, earliest delivery will be highly appreciated. 5. Execise Duty & Cess: Excise Duty shall be paid extra at the legally leviable rate at the time of supply within the delivery period. Excise duty will be paid on submission of buyer’s copy of Invoice. Present rate is 12.36%. Any increase in taxes & duties beyond stipulated delivery period will be to your account. In case of imported items the bidder will have to submit original buyer’s copy of excise cum tax invoice drawn in the Name of CCl, Kuju Area, depicting Excise duty, Edu. Cess for secondary & higher education separately along with self attested copy of following import documents. 1. Principal’s Invoice/packing list. 2. Bill of Lending/Airway Bill. 3. Bill of entry. It will be the seller’s responsibility to get foresaid documents verified with original document at consignee’s end as well as paying Authority’s end’ original documents submitted for verification will be returned immediately after making endorsement of materials received on it. CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 6. PRICE : Ex-Works, Ranchi. 7. Packing, Forwarding&Insurance: Nil. 8. Freight: Nil 9. Inspection: - Inspection will be carried out by SO{Excv.} Kuju or his authorized representative on receipt of materials at consignee’s end. 10. Sales Tax : J. VAT will be paid extra as applicable at the time of supply. Present rate is 14% 11. Road Pwermit : If required, the road permit shall be obtained from the consignee. 12. Security Money :-Not applicable as the firm is registered with NSIC. 13.LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations.
14. SUBMISSION OF BILL & Documents: 100% bill with taxes & duties stamped and pre-receipted shall be submitted in triplicate to the paying authority with the following documents: i) Receipted challan. ii) Pre-dispatch Inspection certificate by CMPDIL, if any. iii) Guarantee/Warranty certificate.
iv) Maker’s test-cum-Inspection certificate if any. v) Any other document required as per order duly authenticated. A set of above documents should be submitted to the consignee and to this office as well. 14. Guarantee/Warrantee. The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier.
The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remely such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 16. Identification Mark : The word “CCL KUJU AREA” along with Manufacturer’s distinctive identification mark/symbol as also the part no. must be clearly embossed/punched/engraved on each and every item, as far as practicable, at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this, a tag may be attached in each part/item giving identification mark, part no. description. However, for high precision items where embossing/engraving/punching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identical mark or identification mark be put by Metal Marker. OEM/OES of Equipment, OM of any tendered items or their authorized distributors are exempted from putting ‘CCL’ Identification Mark. 17. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter of the material Management division. 18. RISK PURCHASE ; In the event of failure of supplier to delivery or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order. Central Coalfields Limited have the right purchase the stores from elsewhere after due notice to the defaulting supplier at the risk and cost of the defaulting supplier. It is mentioned clearly that in the event of failure of the supplier as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other suppliers pending at CCL and also in any other subsidiary company/Coal Ltd. 19. LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and/or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order, CCL should have the right : a} To recover from the successful supplier as agreed liquidated damages, as sum of o.5%(half percent) of the price of any stores which the successful supplier has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%(ten percent). b) Or to purchase elsewhere after due notice to the successful supplier on the account and at the risk of the defaulting supplier the stores not supplied or other of similar description canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion hereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also. j) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause (a) above. k) To forfeit the security deposit fully or partly. l) Whenever under this contract, a sum of money is recoverable from and payable to the suppliers CCL, shall be entitled to recover such sum by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful supplier in this or contract should this sum be not sufficient to cover the full amount recoverable, the successful supplier shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase.
20. Force Majeure: If the execution of the contract/supply order is delayed beyond the period stipulated in the contact/supply order as a result of outbreak of hostilities, declaration of an embargo or blockage or fire, flood, acts of nature or any other contingency beyond the supplier’s control due to act of God, then the CCL may allow such additional time by extending the delivery period as the considers to be justified by the circumstances of the case and its decision in this regard shall be final. If and when additional time is granted by the purchase, the contract/supply order shall be read and understood as if it had contained from its inception the delivery date as extended. Power failure will not be considered as a force majeure conditions (a) The successful bidder will advise, in the event of his having to resort to this clause, by a registered letter, duly certified by the local chamber of commerce, o statutory authorities, the beginning and end of the causes of the delay, within 15 days of the occurrence and cession of such force majeure condition. In the event of delay last out of force majeure, CCL will reserve the right to cancel the contract, and provisions governing termination of contract as stated in the bid documents will apply.
(b) For delay arising out of force majeure, the bidder will not claim any extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the bidder shall be liable to pay extra cost provided it is mutually established that the force majeure conditions did actually exist. 21. PRICE FALL CLAUSE: The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. If the supplier at any time during the period of contract reduces the sale price, sells or offers to sell such store to any other organization at a price lower than the priced chargeable under this contract, the suppliers shall forthwith notify such reduction of sale price to the undersigned and the price payable under the contract for stores supplied after the date of coming in force of such reduction in sale price shall stand correspondingly reduced. 22.INTERCHANGEABILITY OF PARTS: In case of spares, if against any item, it becomes necessary to supply the spare parts bearing a part no. other than specified in the supply order, the supplier will furnish the following certificate to the consignee before arranging supply of spares bearing different Part Number under advice to this office. “The changed part nos are exact replacement of the parts ordered and are suitable for and will fit in the machinery in the existing fittings for which they are intended” This order is also governed by the General Terms & conditions of the supply of stores enclosed with the NIT and all the terms and conditions thereof will be applicable unless otherwise specified in this order. The supplier shall warrant that the items supplied under this contract/supply order: (a) Is new, unused and or current design not likely to be discontinued or become obsolete in near future. (b) Is in accordance with the Contract Specification. (c) Shall have no defects arising out of design, materials and workmanship. 23. In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of store in our company. We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement, otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above.
You are requested to kindly acknowledge receipt and acceptance of order within 10 (ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms and condition shall be governed as per Rate Contract concluded between you and CCL
Yours faithfully,
Chief Manager MM) Regional Stores, Kuju Area
Copy to: 14. G.M. (K), Kuju Area. 15. AFM (K), Kuju Area 16. P.O. Pundi Project 17. S.O. (Excv), CCL, Kuju Area. 5. Sr. F.O., R/S Kuju 6. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 7. C.S.K, R/S Kuju. 10. Master/Main File R/S Kuju This is with ref. to AFM (K) concurrence vide Dy. No. 1406 Dt. 14.8/21.8.13 for Rs. 1088768.00, fund certified by Sr. Manager.(C&B) vide No 05/52 Dt. 21.8.13 and approved by G.M. (K) vide Dy. No 1302 Dt 22.8.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM] REGIONAL STORES KUJU AREA] .SUPPLY ORDER REGD. WITH A/D
NO.RSK/CCL/541/CISL/OEM/HEMM Sps/Pundi/13-14/10113059 Dt 24.8.13 To M/s Cummins India Limited, Parts Depot, Plot No. 43, Near Imam Kothi, Old H.B. Road, Kokar Ranchi (JH)
Sub: Supply of spares for HEMM of Pundi Project of Kuju Area . Ref: 1. Your quotation No. 16302134 dt. 20.4.13 2 . Enquiry No. RSK/CCL/Pur/13-14/01 Dt 16.4.13 . Dear Sir, Please arrange to supply the under noted spares for BH60M Dumper of Pundi Project to Kuju Area as per following terms and conditions. S N 11 Digit Code Description Qty Rate Amount 1. 11698000762 Fan Assy./Fan Engine Pt.No. 5278263 01 No. 127008.82 127008.82 127008.82 Surcharge @ 3.33% (+) 4229.39 (Rs. One lac. Forty Nine thousand six hundred twelve) only. 131238.21 VAT @ 14% (+) 18373.34 149611.56 R/Off (+) 0.44 149612.00
TERMS & CONDITIONS:- 37. Price : FOR Ex-Works, Ranchi Depot 38. Packing forwarding/Freight & Insurance : Nil 39. Surcharge : @ 3.33%. 40. ED & Educational Cess : Excise Duty inclusive in price. Present rate is @12.36% on assessable value and is payable only on submission of buyer’s copy of Excise Cum Tax Invoice drawn in the name of CCL Kuju Area. Excise Duty will be paid on submission of original buyer’s copy of Invoice. Any increase in taxes & duties beyond stipulated delivery period will be to your account. In case of imported items too bidder will have to submit original Buyer’s copy of excise cum tax invoice drawn in the name of CCL, Kuju Area, depicting excise duty, Edu. Cess for secondary & higher education separately along with self attested copy of following import document: 1. Principal’s Invoice/Packing list. 2. Bill of landing/Airway Bill. 3. Bill of entry. It will be the seller’s responsibility to get foresaid documents verified with original document at consignee’s end as well as paying Authority’s end, Original documents submitted for verification will be returned immediately after making endorsement of materials received. on it CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 5.Discount : Nil 6.Sales Tax : VAT extra as applicable at the time of supply. Present rate is @ 14%. 7.Road permit : If required the same will be provided by the consignee. 8.Delivery :- Within 30days from the date of receipt of supply order. 9.CONSIGNEE: Depot Officer, Regional Stores Kuju Area. 10Paying Authority: A. F. M (K) Kuju Area. 11.Mode of dispatch : By Road. 12. Payment: 100% payment will be made against delivery for this you are requested to submit your P.I. at early possible date for arranging payment. 13. Security Money : Nil
14. SUBMISSION OF BILL & Documents: 100% bill with taxes & duties stamped and pre- receipted shall be submitted in triplicate to the paying authority with the following documents : i) Receipted challan. ii) Pre-dispatch Inspection certificate by CMPDIL, if any. iii) Guarantee/Warranty certificate. iv) Maker’s test-cum-Inspection certificate if any. v) Any other document required as per order duly authenticated. A set of above documents should be submitted to the consignee and to this office as well. 15.Guarantee/Warrantee The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remely such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL.
Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 15. Inspection will be carried out at the consignee end by the SO(X} Kuju or his authorized representative after receipt of materials. 16. Identification Mark : The word “CCL KUJU AREA” along with Manufacturer’s distinctive identification mark/symbol as also the part NO. must be clearly embossed/punched/engraved on each and every item, as far as practicable, at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this, a tag may be attached in each part/item giving identification mark, part no. description. However, for high precision items where embossing/engraving/punching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identical mark or identification mark be put by Metal Marker. OEM/OES of Equipment, OM of any tendered items or their authorized distributors are exempted from putting ‘CCL’ Identification Mark. 17. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter. of the material Management division. 18. LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 19. RISK PURCHASE ; In the event of failure of supplier to delivery or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order. Central Coalfields Limited have the right purchase the stores from elsewhere after due notice to the defaulting supplier at the risk and cost of the defaulting supplier. It is mentioned clearly that in the event of failure of the supplier as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other suppliers pending at CCL and also in any other subsidiary company/Coal Ltd. 20. LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and/or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order, CCL should have the right : a} To recover from the successful tenderer as agreed liquidated damages, as sum of o.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%(ten percent). b) Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or other of similar description canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion hereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also.
m) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause (a) above. n) To forfeit the security deposit fully or partly. o) Whenever under this contract, a sum of money is recoverable from and payable by the suppliers CCL, shall be entitled to recover such sum by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful tenderer in this or contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 21. Force Majeure:If the execution of the contract/supply order is delayed beyond the period stipulated in the contact/supply order as a result of outbreak of hostilities, declaration of an embargo or blockage or fire,flood,acts of nature or any other contingency beyond the supplier’s control due to act of God, then the CCL may allow such additional time by extending the delivery period as the considers to be justified by the circumstances of the case and its decision in this regard shall be final. If and when additional time is granted by the purchase, the contract/supply order shall be read and understood as if it had contained from its inception the delivery date as extended. Power failure will not be considered as a force majeure conditions. (a) The successful bidder will advise, in the event of his having to resort to this clause, by a registered letter, duly certified by the local chamber of commerce, o statutory authorities, the beginning and end of the causes of the delay, within 15 days of the occurrence and cession of such force majeure condition . In the event of delay last out of force majeure, CCL will reserve the right to cancel the contract, and provisions governing termination of contract as stated in the bid documents will apply. (b) For delay arising out of force majeure, the bidder will not claim any extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the bidder shall be liable to pay extra cost provided it is mutually established that the force majeure conditions did actually exist. 22. PRICE FALL CLAUSE: The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. If the supplier at any time during the period of contract reduces the sale price, sells or offers to sell such store to any other organization at a price lower than the priced chargeable under this contract, the suppliers shall forthwith notify such reduction of sale price to the undersigned and the price payable under the contract for stores supplied after the date of coming in force of such reduction in sale price shall stand correspondingly reduced. 23.INTERCHANGEABILITY OF PARTS: In case of spares, if against any item, it becomes necessary to supply the spare parts bearing a part no. other than specified in the supply order, the supplier will furnish the following certificate to the consignee before arranging supply of spares bearing different Part Number under advice to this office. “The changed part nos are exact replacement of the parts ordered and are suitable for and will fit in the machinery in the existing fittings for which they are intended” This order is also governed by the General Terms & conditions of the supply of stores enclosed with the NIT and all the terms and conditions thereof will be applicable unless otherwise specified in this order. The supplier shall warrant that the items supplied under this contract/supply order: (a) Is new, unused and or current design not likely to be discontinued or become obsolete in near future
(b) Is in accordance with the Contract Specification. (c) Shall have no defects arising out of design, materials and workmanship. 24.In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of store in our company. We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement; otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above.
You are requested to kindly acknowledge receipt and acceptance of order within 10 (ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms & conditions shall be as per N.I.T.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area.
Copy to: 9. G.M. (K), Kuju Area. 10. AFM (K), Kuju Area. 11. S.O, {X} Kuju Area. 12. P.O. Pundi Project. 13. Sr. F.O., R/S Kuju. 14. C.S.K, R/S Kuju. 15. Computer Inch. R/S Kuju: for incorporating material code & entry in system also 16. Master/ Main File R/S Kuju. This is with ref. to AFM (K) concurrence vide Dy. No. 1511 Dt 23.8.13 for Rs.149612.00 fund certified by Sr. F. O (C&B) Vide No. Cost 06/54 Dt.. 23.8.13 and approved by GM (K) vide Dy. No. Nil Dt. 23.8.13
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM] REGIONAL STORES KUJU AREA] .SUPPLY ORDER REGD. WITH A/D
NO.RSK/CCL/962/EEPL/E&M Sps/LTE/Pundi/13-14/10113060 Dt 28.8.13 To M/s Electroteknica Engineering Pvt. Ltd. 9, Prantik Pally, Kolkata-700042 Sub: Supply of spares for Electroteknica Field switch VCB 3.3 KV of Pundi Project . Ref: 1. Your quotation No.477/EEPL/AR dt. 31.7.13 due on 5.8.13. 2. Your letter N. 477/EEPL/AR dt. 20.8.13. 3. Tender Enquiry No. RSK/CCL/Quotation/13-14/13 dtd. 15.7.13 due on 5.8.13. Dear Sir, Please arrange to supply the under noted spares for Electroteknica Field Switch to Pundi Project for Kuju Area as per following terms and conditions. S N Mat. Code Description Qty Rate Amount
1. 20909000013 Shunt trip coil Assy. 110V DC 03 Nos. 2873.00 8619.00 FS/B/0001 2. 20909000001 Electric release/closing coil Assy. 02 Nos. 2873.00 5746.00 110V FS/B/0002 3. 20909000021 Side operated manual mechanism 01 No. 77350.00 77350.00 with catch FS/B/0008 4. 20909000033 Only catch for side operated manual 01 No. 18785.00 18785.00 mechanism FS/B/0009 5. 20909000045 Vacuum Interrupter 3.3/6.6 KV 03 Nos. 70495.00 211485.00 FS/B/0016 6. 20909000057 Push to trip arrangement for D/O 02 Nos. 1680.00 3360.00 VCB, FS/B/0034 7. 20909000069 HTCT 3.3KV 200/5A FS/B/0040 03 Nos. 19723.00 59169.00 8. 20909000072 Control PT 30VA, prim 110V. 02 Nos. 5880.00 11760.00 FS/B/0043 9. 20909000084 Auxiliary contactor FS/B/0049 03 Nos. 3745.00 11235.00 10. 20909000092 Rectifier capacitor FS/B/0050 01 No. 5863.00 5863.00 11. 20909000104 Sensitive ELR FS/B/0058 02 Nos. 12000.00 24000.00 12 20909000112 P.T. Seitch 3.3KV 3 Amps. 03 Nos. 2640.00 7920.00 FS/B/0059 13. 20909000124 Motor Protection relay FS/B/0061 01 No. 72000.00 72000.00 14. 20909000136 Over current relay FS/B/0062 02 Nos. 24000.00 48000.00 565292.00 P&F @ 1% on basic 5652.92 (Rs. Five lacs. Eighty eight thousand seventeen) only. (+) Freight @ 1% on 5652.92 basic (+) 576597.84 CST @ 2% on basic 11418.90 (+)
588016.74 R/Off 0.26 (+) Total Rs. 588017.00 TERMS & CONDITIONS:- 41. Price : FOR destination basis & firm till completion of supplies. 42. Discount : Nil 43. Packing forwarding : @ 1% on maximum basic price
Freight: @ 1% on maximum basic. price.
5. ED & Educational Cess Nil. If applicable the same will be borne by the firm. 6.Sales Tax : C.S.T. extra as applicable at the time of supply. Present rate is @ 2%.against issuance of form ‘C’ 7.Road permit : If required the same will be provided by the consignee. 8.Delivery :- Within 02 months from the date of receipt of supply order. However immediate supply highly appreciated. 9.CONSIGNEE: Depot Officer, Regional Stores Kuju Area. 10Paying Authority: A. F. M (K) Kuju Area. 11.Inspection: Inspection will be carried out by SO{E&M} Kuju or his authorized representative on receipt of materials at consignee’s end. 12. Payment: 100% Payment will be made within 21 days of receipt and acceptance of the materials or submission of bills, whichever is later through-E- payment. Please indicate your Bank Particulars or as per NIT. 13. Security Money : Nil 14. SUBMISSION OF BILL & Documents: 100% bill with taxes & duties stamped and pre- receipted shall be submitted in triplicate to the paying authority with the following documents : i) Receipted challan. ii) Pre-dispatch Inspection certificate by CMPDIL, if any. iii) Guarantee/Warranty certificate. iv) Maker’s test-cum-Inspection certificate if any. v) Any other document required as per order duly authenticated. A set of above documents should be submitted to the consignee and to this office as well. 15.Guarantee/Warrantee The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL.
Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 18. Identification Mark : The word “CCL KUJU AREA” along with Manufacturer’s distinctive identification mark/symbol as also the part NO. must be clearly embossed/punched/engraved on each and every item, as far as practicable, at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this, a tag may be attached in each part/item giving identification mark, part no. description. However, for high precision items where embossing/engraving/punching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identical mark or identification mark be put by Metal Marker. OEM/OES of Equipment, OM of any tendered items or their authorized distributors are exempted from putting ‘CCL’ Identification Mark.
19. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter. of the material Management division. 18. LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 19. RISK PURCHASE ; In the event of failure of supplier to delivery or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order. Central Coalfields Limited have the right purchase the stores from elsewhere after due notice to the defaulting supplier at the risk and cost of the defaulting supplier. It is mentioned clearly that in the event of failure of the supplier as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other suppliers pending at CCL and also in any other subsidiary company/Coal Ltd. 20. LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and/or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order, CCL should have the right : a} To recover from the successful tenderer as agreed liquidated damages, as sum of o.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%(ten percent). b) Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or other of similar description canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion hereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also. p) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause (a) above. q) To forfeit the security deposit fully or partly. r) Whenever under this contract, a sum of money is recoverable from and payable by the suppliers CCL, shall be entitled to recover such sum by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful tenderer in this or contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 21. Force Majeure: If the execution of the contract/supply order is delayed beyond the period stipulated in the contact/supply order as a result of outbreak of hostilities, declaration of an embargo or blockage or fire, flood, acts of nature or any other contingency beyond the supplier’s control due to act of God, then the CCL may allow such additional time by extending the delivery period as the considers to be justified by the circumstances of the case and its decision in this regard shall be final. If and when additional time is granted by the purchase, the contract/supply order shall be read and understood as if it had contained from its inception the delivery date as extended. Power failure will not be considered as a force majeure conditions. (a) The successful bidder will advise, in the event of his having to resort to this clause, by a registered letter, duly certified by the local chamber of commerce, o statutory authorities, the beginning and end of the causes of the delay, within 15 days of the occurrence and cession of such force majeure condition . In the event of delay last out of force majeure, CCL will reserve the right to cancel the contract, and provisions governing termination of contract as stated in the bid documents will apply. (b) For delay arising out of force majeure, the bidder will not claim any extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the bidder shall be liable to pay extra cost provided it is mutually established that the force majeure conditions did actually exist. 22. PRICE FALL CLAUSE: The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. If the supplier at any time during the period of contract reduces the sale price, sells or offers to sell such store to any other organization at a price lower than the priced chargeable under this contract, the suppliers shall forthwith notify such reduction of sale price to the undersigned and the price payable under the contract for stores supplied after the date of coming in force of such reduction in sale price shall stand correspondingly reduced. 23.INTERCHANGEABILITY OF PARTS: In case of spares, if against any item, it becomes necessary to supply the spare parts bearing a part no. other than specified in the supply order, the supplier will furnish the following certificate to the consignee before arranging supply of spares bearing different Part Number under advice to this office. “The changed part nos are exact replacement of the parts ordered and are suitable for and will fit in the machinery in the existing fittings for which they are intended” This order is also governed by the General Terms & conditions of the supply of stores enclosed with the NIT and all the terms and conditions thereof will be applicable unless otherwise specified in this order. The supplier shall warrant that the items supplied under this contract/supply order: (d) Is new, unused and or current design not likely to be discontinued or become obsolete in near future (e) Is in accordance with the Contract Specification. (f) Shall have no defects arising out of design, materials and workmanship. 24.In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of store in our company. We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement; otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above. You are requested to kindly acknowledge receipt and acceptance of order within 10 (ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms & conditions shall be as per N.I.T.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area. Copy to: 17. G.M. (K), Kuju Area. 18. AFM (K), Kuju Area. 19. S.O, {E&M Kuju Area. 20. P.O. Pundi Project 21. Sr. F.O., R/S Kuju. 22. C.S.K, R/S Kuju. 23. Computer Inch. R/S Kuju: for incorporating material code & entry in system also 24. Master/ Main File R/S Kuju. This is with ref. to AFM (K) concurrence vide dy.no. 1413 dt. 16/18.8.13 fund certified by Sr. F.O(C&B) vide dy.No. Cost 32/25 Dt.. 19.8.13 and approved by GM (K) vide Dy. No. 1273 Dt. 20.8.13
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER(MM) REGIONAL STORES KUJU AREA
SUPPLYORDER REGD. WITH A/D. No.RSK/CCL/566/IOC//RC/LUB-HEMM/CMPDIL/13-14/10013061 Dt. 26.8.13 To M/s Indian Oil Corporation Limited., Ranchi Division Office, 2nd Floor’s Mart Bahu Bazar Chowk, Old H.B. Road, Ranchi-834001 (Jaharkhand Sub: Supply of Lubricants of CMPDIL, Orla for Kuju Area against R/C. Ref.: R/C No. CCL/DCMM(P)/Lubricant/RC/2010/27 Dt. 26.05.2011 & Amdt. No.CCL/DCMM(P)/Lubricant/RC/2010/27’B’ dt. 5.8.13 valid upto 30.9.2013. Dear Sir,
With reference to above, you are requested to supply the under noted Lubricants to CMPDIL Orla for Kuju
Area as per following terms & conditions.
S.N Mat. Code Description Eq.Gr./Brand of the Qnty Rate Amount
firm
1. 92030251002 Hyd. oil HLP 68 S.S. HLP 68 1680 83.98 141086.40
Ltrs.
E.D. @ 14.42% (+) 20344.65
161431.05
(Rs. One Lac eighty four thousand thirty one) only. J. VAT @ 14% (+) 22600.34
184031.39
R/Off (-) 0.39
Total Rs. 184031.00
TERMS & CONDITIONS: 1. Consignee: Depot Officer, Regional Stores Kuju Area. 2. Paying Authority: A. F. M (K) Kuju Area. 3. Payment: As per R/C. clause No. 15 of R/C, 100% payment will be made against submission of P.I.for which you will submit P.I. to the paying authority/Consignee within 3/4 days from the date of receipt of order. 4. DELIVERY: As per clause No. 10 of R/C. i.e. within 03 weeks of receipt of order. 5. SUBMISSION OF BILL: Your bill for adjustment of advance received by you against P.I. duly stamped & pre-receipted in triplicate along with excise gate pass/excise cum tax invoice should be sent to the paying authority for adjustment of advance, & a copy of the bill should be forwarded to the consignee for their needful . 6. PRICE: Door delivery basis, by road on freight paid basis. 7 EXCISE DUTY; E.D. will be paid @ 14.42% extra. 8 INSPECTION: S.O. (X), CCL, Kuju Area or his authorized representative. 9. L.D Clause: As per R/C. clause. 11 J. VAT: Shall be paid extra @ 14%. 11. PRICE CERTIFICATE: As per clause of R/C. 12. PRICE VARIATION CLAUSE; The above prices are based on IOC’s base oil price of SN 500 & BS 150 ruling during the quarter July 2013 to Sept.13
All other terms and condition shall be governed as per Rate Contract concluded between you and CCL.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to: 1. G.M. (K), Kuju Area 10. A.F.M. [K], C.C.L., Kuju Area. 11. S.O. [Excv], C.C.L., Kuju Area. 12. C.M.M.(P), Purchase Deptt. CCL, Ranchi 13. Incharge, CMPDIL, Drilling Camp, Orla, Topa. 14. Sr. F.O. R/S, Kuju. 15. C.S.K. R/S, Kuju. 16. Computer I/C, R/S, Kuju. for incorporating material code & entry in system also 17. Master/Main file-R/S, Kuju. This is with ref. to AFM (K) concurrence vide Dy. No. 1379 Dt. 13/22.8.13 for Rs. 1107813/- and approved by G.M. (K) vide Dy. No 1310 Dt 22.8.13. CMPDIL has deposited a cheque of Rs. 1116356.40 to AFM(K) vide C/R.No. 1506 dt. 17.6.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER(S} REGIONAL STORES KUJU AREA SUPPLY ORDER REGD. WITH A/D. No.RSK/CCL/565/HPC/RC/Lub-HEMM/CMPDIL/13-14/10013062 Dt. 26.8.13 To M/s Hindustan Petroleum Co. Limited. Burmamines Station Road, Near Star Talkies, Jamshedpur (JHD) SUB: Supply of Lubricant of CMPDIL, Orla against R/C. REF: Rate Contract no CCL/ DCMM (P)/Lubricants/RC/2010/28 26.05.11& amdt. of even no. 28(B) dt. 05.08.13 valid up to 30.09.2013.. Dear Sir,
With reference to above, you are requested to supply the under noted Lubricant to CMPDIL, Orla as per following terms & conditions
SN. 11 Digit Description Qnty. Rate Value Code 5. 92030250718 Hyd. oil HLP 68 2310 83.98 193993.80 Ltrs. 193993.80 (Rs. Two Lacs. fifty three thousand forty three) only. E.D. @ 14.42% (+) 27973.90 221967.70 VAT @ 14% (+) 31075.47 253043.17 R/Off (- 0.17 ) Total 253043.00 Rs.
TERMS & CONDITIONS 44. CONSIGNEE: Depot Officer, Regional Stores, Central Coalfields Limited, Kuju Area, KUJU – 825 316. 45. PAYING AUTHORITY: AFM (K), Kuju Area. 46. PAYMENT: As per R/C. clause No. 15 of R/C, 100% payment will be made against submission of P.I.for which you will submit P.I. to the paying authority/Consignee within 3/4 days from the date of receipt of order. . 47. DELIVERY: As per clause No. 10 of R/C. i.e. within 03 weeks of receipt of order. 48. SUBMISSION OF BILL: Your bill for adjustment of advance received by you against P.I. duly stamped & pre-receipted in triplicate along with excise gate pass/excise cum tax invoice should be sent to the paying authority for adjustment of advance, & a copy of the bill should be forwarded to the consignee for their needful . 49. PRICE: Door delivery basis, by road on freight paid basis. 50. EXCISE DUTY; E.D. will be paid @ 14.42% extra. 51. INSPECTION: S.O. (X), CCL, Kuju Area or his authorised representative. 52. L.D Clause: As per R/C. clause. 53. VAT: Shall be paid extra @ 14%. 54. PRICE CERTIFICATE: As per clause of R/C. 12. PRICE VARIATION CLAUSE; The above prices are based on IOC’s base oil price of SN 500 & BS 150 ruling during the quarter July 2013 to Sept. 2013. All other terms and condition shall be governed as per Rate Contract concluded between you and CCL
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to: 1. G.M. (K), Kuju Area. 2. AFM (K), Kuju Area 3. C.M.M.(P),Purchase Deptt. CCL, Ranchi. 4. Incharge, CMPDIL, Drilling Camp, Orla, Topa. 5. S.O. (Excv), CCL, Kuju Area. . 6. Sr. F.O., R/S Kuju. 7. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 8. C.S.K, R/S Kuju. 9. Master/Main File R/S Kuju This is with ref. to AFM (K) concurrence vide Dy. No. 1379 dt. 13/22.8.13 for Rs. 1107813.00, and approved by G.M. (K) vide Dy. No 1310 Dt 22.8.13 CMPDIL has deposited a cheque of Rs. 1116356.40 to AFM(K) vide C/R.No. 1506 dt. 17.6.13.
REGIONAL STORES KUJU AREA
SUPPLY ORDER REGD. WITH A/D. No. RSK/CCL/528/BLCL/RC/Lub-HEMM/CMPDIL/13-14/10013063 Dt. 26.08.13 To M/s Balmer Lowrie & Co. Limited SBU Grease & Lubricants P-43, Hide Road Exten. Kolkata 700088. SUB: Supply of Lubricant for CMPDIL Orla against R/C. REF: Rate Contract no CCL/ DCMM (P)/Lubricants/RC/2010/29 Dt 26.05.11& amdt. of even no. 29(B) dt. 05.08.13 valid up to 30.9.2013.. Dear Sir, With reference to above, you are requested to supply the under noted Lubricants of CMPDIL, Orla as per following terms and conditions 1. 92030250721 Multigrade engine oil Balmerol Protomac 3780 Ltrs. 88.67 335172.60 20W40 PMG20W40 2. 92030250196 Automotive Gear oil Balmerol HP 90 (Spl.) 1050 Ltrs. 98.41 103330.50 HP90 3. 92030250354 M.PGrease with MOS- Balmerol Moly ML 546 Kg.s 138.67 75713.82 2(Lithium Base) 514216.92 E.D. @ 14.42% (+) 74150.07 (Rs. Six Lacs. Seventy thousand seven hundred thirty eight) only. 588366.99 VAT @ 14% (+) 82371.37 670738.36 R/Off(-) 0.36 Total Rs. 670738.00 TERMS & CONDITIONS 55. CONSIGNEE: Depot Officer, Regional Stores, Central Coalfields Limited, Kuju Area, KUJU – 825 316. 56. PAYING AUTHORITY: AFM (K), Kuju Area. 57. PAYMENT: As per clause No. 15 of R/C.100% Payment will be made against submission of P.I. for which you will submit P.I. to the paying authority/consignee within 03 to 04 days from the date of receipt of order. 58. DELIVERY: As per clause No. 10 of R/C. i.e. completed within 03 weeks of receipt of order. 59. SUBMISSION OF BILL: Your bill for adjustment of advance received by you against P.I. duly stamped & pre-receipted in triplicate along with excise gate pass/excise cum tax invoice should be sent to the paying authority for adjustment of advance, & a copy of the bill should be forwarded to the consignee for their needful . 60. PRICE: Door delivery basis, by road on freight paid basis. 61. EXCISE DUTY; E.D. will be paid @ 14.42% extra. 62. INSPECTION: S.O. (X), CCL, Kuju Area or his authorized representative. 63. L.D Clause: As per R/C. clause. 10.VAT: Shall be paid extra @ 14%. 11.PRICE CERTIFICATE: As per clause of R/C. 12. PRICE VARIATION CLAUSE; The above prices are based on IOC’s base oil price of SN 500 & BS 150 ruling during the quarter July 2013 to Sept. 2013.
All other terms and condition shall be governed as per Rate Contract concluded between you and CCL
Yours faithfully,
Chief Manager MM) Regional Stores, Kuju Area Copy to: 1. G.M. (K), Kuju Area. 2. AFM (K), Kuju Area 3. C.M.M.(P),Purchase Deptt. CCL, Ranchi. 4. S.O. (Excv), CCL, Kuju Area. . 5. Sr. F.O., R/S Kuju 6. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 7. C.S.K, R/S Kuju. 8. Master/Main File R/S Kuju 9. M/s Balmer Lowrie & Co. Ltd., 2nd Floor Roshpa Tower, Main Road Ranchi834001. This is with ref. to AFM (K) concurrence vide Dy. No. 1379 Dt. 13/22.8.13 for Rs. 1107813/- and approved by G.M. (K) vide Dy. No 1310 Dt 22.8.13. CMPDIL has deposited a cheque of Rs. 1116356.40 to AFM(K) vide C/R.No. 1506 dt. 17.6.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM] REGIONAL STORES KUJU AREA] .SUPPLYORDER REGD. WITH A/D. NO.RSK/CCL/1464/NIT/LTE/E&M Sps/Area/13-14/10113064 Dt 28.8.13 To M/s New India Trading Main Road, Ramgarh Cantt. Dist. Ramgarh (Jharkhand} Sub: Supply of Bearing for Kuju Area . Ref: 1. Your quotation NoNIT/CCL/Kuju/0001/13-14 dt. 05.4.13 . Enquiry No. RSK/CCLPUR/12-13/13082 Dt 4.3.13 due on 9.4.13 Dear Sir, Please arrange to supply the under noted Bearings for Feeder Breaker of Kuju Area as per following terms and conditions. S N. Mat. Code Description Qty Rate Amount 1. 27488510215 Bearing block SN524 04 Nos. 4400.00 17600.00 2. 10101511143 Bearing block SN 520 04 Nos. 2600.00 10400.00 3. 40201000134 Bearing block SN 517 04 Nos. 1400.00 5600.00 4. 10101511131 Bearing block SN 516 04 Nos. 1300.00 5200.00 5. 17402520599 T. Roller bearing 22224K with sleeve 01 Nos. 11020.00 11020.00 & check nut 6. 17402520954 T. Roller bearing 22220K with sleeve 04 Nos. 5920.00 23680.00 & check nut. 7. 17402521018 T. Roller bearing 22217K with sleeve 04 Nos. 4400.00 17600.00 & check nut. 8. 17402520962 T. Roller bearing 22216K with sleeve 04 Nos. 3785.00 15140.00 & check nut. MAKE – Item sl.no. 1 to 4 ‘MMS’ and item sl.no. 5 to 8 ‘NBC’ 106240.00 (Rs. One lac eleven thousand five hundred fifty two) only. J. VAT. @ 5% (+) 5312.00 Total Rs. 111552.00 TERMS AND CONDITIONS: 64. Price: FOR destination and Firm till execution of the contract. 65. Packing forwarding : Nil 66. Freight & Insurance: Nil. 67. Excise Duty &Cess:- Excise Duty inclusive in price and is payable only on submission of buyer’s copy of Excise Cum Tax Invoice drawn in the name of CCL Kuju Area. In case of imported items too bidder will have to submit original Buyer’s copy of excise cum tax invoice drawn in the name of CCL, Kuju Area, depicting excise duty, Edu. Cess for secondary & higher education separately along with self attested copy of following import document: 1. Principal’s Invoice/Packing list. 2. Bill of landing/Airway Bill. 3. Bill of entry. It will be the seller’s responsibility to get foresaid documents verified with original document at consignee’s end as well as paying Authority’s end, Original documents submitted for verification will be returned immediately after making endorsement of materials received. on it CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 68. Discount : Nil 6. Sales Tax : J. VAT extra as applicable at the time of supply within the delivery period. Present rate is @ 5%. Any increase in J. VAT beyond stipulated delivery period will be absorbed by you. However any decrease in J. VAT beyond stipulated delivery period will have to be passed on to Kuju Area, CCL. 7. Road permit : If required the same will be provided by the consignee. 8. Delivery : Within 02 Months will be provided by consignee from the date of receipt of order. However immediate supply will be highly appreciated. 9. CONSIGNEE: Depot Officer, Regional Stores Kuju Area. 10. Paying AuthoritA.F.M (K) Kuju Area. 11. Mode of dispatch : By Road. 12. Payment: 100% payment will be made within 21 days through E payment from the date of receipt & acceptance of materials or submission of bill whichever is later. Please indicate your Bank particulars. 13. SUBMISSION OF BILL & Documents: Bill of 100% value inclusive of all taxes & duties duly stamped & pre-receipted in triplicate should be submitted to the paying Authority along with following documents: xxvi) Receipted Challan. xxvii) Pre-dispatch inspection certificate if any. xxviii) Guarantee Warranty certificate. xxix) Maker’s test-cum inspection certificate if any. xxx) Any other document required as per order duly authenticated. A copy of Bill along with all documents submitted to paying authority should also be endorsed to the consignee 14. Guarantee/Warrantee The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 15. Inspection will be carried out at the consignee end by the SO(E&M) Kuju or his authorized representative after receipt of materials. 16. Identification Mark : The work CCL along with Manufacturer’s distinctive identification mark/symbol as also the part no. must be clearly embossed/punched/engraved on each and every item, as far as practicable at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this a tag may be attached in each part/item giving indentification mark, part no. description. However, for high precision item where embossing/engraving/purching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identification mark or Indentification mark be put by Metal Marker. OEM/OES of equipments, OEM of any tendered items or their authorized distributors are exempted from putting CCL Indentification Mark. 17. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter. 18. Price fall clause : The prices charged for stores supplied under this contract by you shall in on events exceed the lowest price at which you sale the store of identical description to any other organization/Govt.Deptt,including DGS&D during the period of contract. (f) In the event of price coming down, you shall promptly supply such information to enable the company to amend the contracted rates for subsequent supplies. (g) If at any time during the said period the contractors reduce the sale price of such store or sale such store to any other organization at a price lower than the price chargeable under this contract the contractor shall forthwith notify such reduction of sale prices to the consignee concerned under the intimation to the General Manager(Kuju) and the price payable under the contract for the store supplied after the date of coming into force of such reduction of sale shall stand correspondingly reduced. 19. LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 20. Security Money Security Money shall be 10% of the total order value (landed) i.e Rs. 111552.00 You are requested to deposit Security Money i.e. Rs.11155.00 - within two weeks (15 days) from the date of receipt of order, failing which order may be cancelled.
21. Liquidated Damage Clause :- In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and/or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order, CCL should have the right : a} To recover from the successful tenderer as agreed liquidated damages, as sum of o.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%(ten percent). b) Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or other of similar description canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion hereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also. d)To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause (a) above.
e)To forfeit the security deposit fully or partly. f) Whenever under this contract, a sum of money is recoverable from and payable by the suppliers CCL, shall be entitled to recover such sum by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful tenderer in this or contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 22..ENTERCHANGEABILITY OF PARTS: In case of spares, if against any item, it becomes necessary to supply the spare parts bearing a part no. other than specified in the supply order, the supplier will furnish the following certificate to the consignee before arranging supply of spares bearing different Part Number under advice to this office. “The changed part nos are exact replacement of the parts ordered and are suitable for and will fit in the machinery in the existing fittings for which they are intended” This order is also governed by the General Terms & conditions of the supply of stores enclosed with the NIT and all the terms and conditions thereof will be applicable unless otherwise specified in this order. The supplier shall warrant that the items supplied under this contract/supply order: (g) Is new, unused and or current design not likely to be discontinued or become obsolete in near future. (h) Is in accordance with the Contract Specification. {c) Shall have no defects arising out of design, materials and workmanship. 23. In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of store in our company. We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a taken of acceptance and acknowledgement, otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above.
You are requested to kindly acknowledge receipt and acceptance of order within 10 (ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms & conditions shall be as per N.I.T.
Yours Faithfully
Chief Manager (MM) Regional Stores, Kuju Area Copy to: 25. G.M. (K), Kuju Area. 26. AFM (K), Kuju Area. 27. S.O (E&M), Kuju Area.. 28. Sr. F.O., R/S Kuju. 29. C.S.K, R/S Kuju. 30. Computer Inch. R/S Kuju: for incorporating material code & entry in system also 31. Master/ Main File R/S Kuju. This is with ref. To AFM (K) concurrence vide Dy. No. 1403 Dt. 14/24.8.13 for Rs. 89511.00.fund certified by Vide No. Cost 22/12 Dt 23.8.13 & 28.3.13 and approved by GM (K) vide Dy. No.1340 Dt 24.8.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM] REGIONAL STORES KUJU AREA] .SUPPLYORDER REGD. WITH A/D. NO.RSK/CCL/1365/JUCPL/LTE/E&M-Sps/Area/13-14/10113065 Dt 28.8.13 To M/s J. Umashankar & Co. Pvt. Ltd., 67A Netaji Subhas Road Kolkata-700001. Sub: Supply of Bearing for Kuju Area . Ref: 1. Your quotation No. 018/CCL/Kuju/JUCO/2012-13PB dt. 15.3.13 . Enquiry No. RSK/CCLPUR/12-13/3022 Dt 13.2.13 due on 19.3.13
Dear Sir,
Please arrange to supply the under noted Bearings for Feeder Breaker of Kuju Area as per following terms and conditions. S 11 Digit Mar. Description Qty Rate Amount N. Code 1. 17040252119 D.R. Roller Bearing 02 Nos. 13271.00 26542.00 24024/24024BDI 2. 10101510298 D.R. Roller bearing 02 Nos. 30607.00 61214.00 24034/24034BDI MAKE – ‘NTN’ 87756.00 (Rs. Eighty nine thousand five hundred eleven) only. C.S.T. @ 2% (+) 1755.12 R/Off (-) 89511.00 TERMS AND CONDITIONS: 69. Price: FOR destination and Firm till execution of the contract. 70. Packing forwarding : Nil 71. Freight & Insurance : Nil. 72. Excise Duty &Cess:- Excise Duty inclusive in price and is payable only on submission of buyer’s copy of Excise Cum Tax Invoice drawn in the name of CCL Kuju Area. In case of imported items too bidder will have to submit original Buyer’s copy of excise cum tax invoice drawn in the name of CCL, Kuju Area, depicting excise duty, Edu. Cess for secondary & higher education separately along with self attested copy of following import document: 1. Principal’s Invoice/Packing list. 2. Bill of landing/Airway Bill. 3. Bill of entry. It will be the seller’s responsibility to get foresaid documents verified with original document at consignee’s end as well as paying Authority’s end, Original documents submitted for verification will be returned immediately after making endorsement of materials received. on it CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 5. PRICE : FOR destination and firm till execution of the contract. 6. Packing, Forwarding&Insurance: Nil. 7. Freight: Nil 8. Inspection: - Inspection will be carried out by SO{E&M} Kuju or his authorized representative on receipt of materials at consignee’s end. 9. Sales Tax : CST @ 2% extra against issuance of declaration form ‘C’. Any increase in taxes & duties beyond stipulated delivery period will have to be born by you. 10. Road Permit : If required, the road permit shall be obtained from the consignee. 11. Security Money:-Nil 12. LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations.
28.8.13 13. Consignee: Depot Officer, Regional Stores, Kuju. 14. Paying Authority: Area Finance Manager (K), Kuju Area. 15. Payment: 100% payment will be made within 21 days through E payment from the date of receipt & acceptance of materials or submission of bill whichever is later. Please indicate your Bank particulars. 16. Delivery : Within 60 days from the date of receipt of order. However immediate supply will be highly appreciated. 17 Mode of Dispatch: By Road. 17. SUBMISSION OF BILL & Documents: 100% bill with taxes & duties stamped and pre- receipted shall be submitted in triplicate to the paying authority with the following documents: i) Receipted challan. ii) Pre-dispatch Inspection certificate by CMPDIL, if any. iii)Guarantee/Warranty certificate. iv) Maker’s test-cum-Inspection certificate if any. v) Any other document required as per order duly authenticated. A set of above documents should be submitted to the consignee and to this office as well. 19. Guarantee/Warrantee. The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remely such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 20. Identification Mark : The word “CCL KUJU AREA” along with Manufacturer’s distinctive identification mark/symbol as also the part no. must be clearly embossed/punched/engraved on each and every item, as far as practicable, at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this, a tag may be attached in each part/item giving identification mark, part no. description. However, for high precision items where embossing/engraving/punching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identical mark or identification mark be put by Metal Marker. OEM/OES of Equipment, OM of any tendered items or their authorized distributors are exempted from putting ‘CCL’ Identification Mark. 21. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter of the material Management division. 22. RISK PURCHASE ; In the event of failure of supplier to delivery or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order. Central Coalfields Limited have the right purchase the stores from elsewhere after due notice to the defaulting supplier at the risk and cost of the defaulting supplier. It is mentioned clearly that in the event of failure of the supplier as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other suppliers pending at CCL and also in any other subsidiary company/Coal Ltd. 23. LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and/or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order, CCL should have the right :
a} To recover from the successful supplier as agreed liquidated damages, as sum of o.5%(half percent) of the price of any stores which the successful supplier has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%(ten percent). b) Or to purchase elsewhere after due notice to the successful supplier on the account and at the risk of the defaulting supplier the stores not supplied or other of similar description canceling the supply order in respect of the consignment not yet due for supply or
c) To cancel the supply order or a portion hereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also. s) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause (a) above. t) To forfeit the security deposit fully or partly. u) Whenever under this contract, a sum of money is recoverable from and payable by the suppliers CCL, shall be entitled to recover such sum by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful supplier in this or contract should this sum be not sufficient to cover the full amount recoverable, the successful supplier shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase.
24. Force Majeure: If the execution of the contract/supply order is delayed beyond the period stipulated in the contact/supply order as a result of outbreak of hostilities, declaration of an embargo or blockage or fire, flood, acts of nature or any other contingency beyond the supplier’s control due to act of God, then the CCL may allow such additional time by extending the delivery period as the considers to be justified by the circumstances of the case and its decision in this regard shall be final. If and when additional time is granted by the purchase, the contract/supply order shall be read and understood as if it had contained from its inception the delivery date as extended. Power failure will not be considered as a force majeure conditions (a) The successful bidder will advise, in the event of his having to resort to this clause, by a registered letter, duly certified by the local chamber of commerce, o statutory authorities, the beginning and end of the causes of the delay, within 15 days of the occurrence and cession of such force majeure condition. In the event of delay last out of force majeure, CCL will reserve the right to cancel the contract, and provisions governing termination of contract as stated in the bid documents will apply. (b) For delay arising out of force majeure, the bidder will not claim any extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the bidder shall be liable to pay extra cost provided it is mutually established that the force majeure conditions did actually exist. 25. PRICE FALL CLAUSE: The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. If the supplier at any time during the period of contract reduces the sale price, sells or offers to sell such store to any other organization at a price lower than the priced chargeable under this contract, the suppliers shall forthwith notify such reduction of sale price to the undersigned and the price payable under the contract for stores supplied after the date of coming in force of such reduction in sale price shall stand correspondingly reduced. 26.INTERCHANGEABILITY OF PARTS: In case of spares, if against any item, it becomes necessary to supply the spare parts bearing a part no. other than specified in the supply order, the supplier will furnish the following certificate to the consignee before arranging supply of spares bearing different Part Number under advice to this office. “The changed part nos are exact replacement of the parts ordered and are suitable for and will fit in the machinery in the existing fittings for which they are intended”
This order is also governed by the General Terms & conditions of the supply of stores enclosed with the NIT and all the terms and conditions thereof will be applicable unless otherwise specified in this order. The supplier shall warrant that the items supplied under this contract/supply order:
(a) Is new, unused and or current design not likely to be discontinued or become obsolete in near future. (b) Is in accordance with the Contract Specification. (c) Shall have no defects arising out of design, materials and workmanship.
27. In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of store in our company.
We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement, otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above.
You are requested to kindly acknowledge receipt and acceptance of order within 10 (ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms and condition shall be governed as per N.I.T. concluded between you and CCL
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to: 32. G.M. (K), Kuju Area. 33. AFM (K), Kuju Area. 34. S.O (E&M), Kuju Area.. 35. Sr. F.O., R/S Kuju. 36. C.S.K, R/S Kuju. 37. Computer Inch. R/S Kuju: for incorporating material code & entry in system also 38. Master/ Main File R/S Kuju. This is with ref. To AFM (K) concurrence vide Dy. No. 1403 Dt. 14/24.8.13 for Rs. 89511.00.fund certified by Vide No. Cost 22/12 Dt 23.8.13 & 28.3.13 and approved by GM (K) vide Dy. No.1340 Dt 24.8.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM]. REGIONAL STORES KUJU AREA
SUPPLY ORDER REGD. WITH A/D
NO.RSK/CCL/589/L&T/DA/HEMM-Sps/Topa/13-14/10013066 Dt 29.08.2013 To M/s Larsen & Toubro Limited, C/O Golden Camp, Plot No. 568 & 573, Kokar Area, P.S. Sadar, Hazaribagh Road, Ranchi 834001. Sub: Supply of spares for CK 300D Topa Project against D.A. Ref :D.A. no.MM(P)/III/L&T/DA/1505 Dt. 02.08.12 valid up to 30.09.2013. Dear Sir, Please arrange to supply the under noted Spares for CK-300 D Shovel of Kuju Area for Kuju Area as per following terms & conditions: SN Material Code Description Part No. Qnty. Rate Amount 1. 15555995542 Pinion B06455158 02Nos. 186980.00 373960.00 2. 15555990224 Pin L11430941 02Nos. 10895.00 21790.00 3. 15555996182 Pin G11430914 01Nos. 10315.00 10315.00 4. 15555996194 Pin L01730944 01Nos. 10910.00 10910.00 5. 15555996293 Pin B30030963 02Nos. 14045.00 28090.00 6. 15555995926 Pin D01430925 02Nos. 30280.00 60560.00 7. 15555996246 Bush V03028705 02Nos. 2125.00 4250.00 8. 15555996214 Bush K03528761 04Nos. 2655.00 10620.00 520495.00 J. VAT @ 14%[+] 72869.30 893364.30 [Five lacs ninety three thousand three hundred sixty R/O [-] 0.30 four.) only Total Rs. 593364.00
TERMS & CONDITIONS: 73. Consignee: Depot Officer, Regional Stores Kuju Area. 74. Paying Authority: Area Finance. Manager (K) Kuju Area. 75. Payment: 100% value of ordered material including all taxes, duties, etc. will be made through account payee cheque against collection/delivery of material. For this you will have to raise proforma invoice 15 day in advance for the value of material available Ex- stock indicating unit & extended price, taxes, Depot Surcharge. 4.L.D. Clause: As per Depot Agreement. 5. Delivery:. Within 121 days from the date of receipt of order ( Firm projection.} 6. Execise Duty: Excise Duty Inclusive & will be paid on submission of buyer’s copy of Invoice drawn in the Name of CCL, Kuju Area, depicting Excise duty, Edu. Cess for secondary & higher education separately. CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 7.Sales Tax : J. VAT extra as applicable at the time of supply within the delivery period. Present rate is @ 14%. Any increase in J. VAT beyond stipulated delivery period will be absorbed by you. However any decrease in J. VAT beyond stipulated delivery period will have to be passed on to Kuju Area, CCL. 8. Depot Surcharge : D.S. extra @ 2.5% on the Ex-Depot price excluding all taxes & duties will be paid to the firm if ordered material is supplied within the delivery period. 9. Submission of Bill : The duly stamped pre-receipted final bill in triplicate as per terms of the D.A. must be submitted to paying authority along with following documents. a) Pre-despatch inspection note if applicable. b) Challan in triplicate. c) Manufacturers Test certificate & Guarantee/Warranty certificate. d) Prrice Certificate, covering 100% value of the supplied material including 100% E.D & concessional CST (VAT) as applicable. e) The seller shall furnish Excise cum Tax invoice as per excise rule to enable Kuju Area, CCL to avail CENVAT Credit. A copy of final bill along with all relevant documents be endorsed to consignee for needful action at their end. 10. Inspection: Inspection will be carried out by the S.O. [Excv], Kuju or his authorized representative. 11. Price: Ex- Depot Ranchi. All other terms and condition shall be governed by as per Depot Agreement concluded between & CCL.
Yours faithfully,
Chief Manager (MM} Regional Stores Kuju Area. Copy to: 1. G.M (K), Kuju Area 2. A.F.M. [K], C.C.L., Kuju Area. 3. S.O. [EXCV], C.C.L., Kuju Area. 4. P.O. Topa Project 5. Dy. Manager (F), R/S, Kuju. 6. C.S.K.[R] R/S, Kuju. 7. Computer I/C, R/S, Kuju. for incorporating material code & entry in system also 8. Master/Main file-R/S, Kuju. This is with reference to AFM (K) vide Dy. No.1469 Dt.22.08/27.08.13 for Rs. 593364.00 fund certified by Sr. F.O (C&B) Vide No. Cost 06/55 dt 26.08.13 and approved by GM (K) Vide Dy.No. 1366 Dt. 27.08.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM]. REGIONAL STORES KUJU AREA SUPPLYORDER REGD. WITH A/D NO.RSK/CCL/515/BEML/DA/HEMM-Sps/Area/13-14/10013067 Dt. 30.8.13 To M/s Bharat Earth Movers Limited, 206/D1,”Bhagirathi” (Bihind NCC Campus) Rameshwaram Colony, Bariatu Road,Ranchi-834009.(Jharkhand Sub: Supply of spares for HEMM for Kuju Area against D.A.. Ref: D/A No. CM(Excv-Pur)/III/BEML/Depot Agreement/90R/7459 Dt. 31.12.12 Valid upto 31.12.13.. Dear Sir, Please supply following spares for filters of Kuju Area as per the terms and conditions
mention here in.
SN Mat. Code Description Part No. Qnty. Rate Amount 1. 11602993029 Engine main kit 41Z9900472 14 Nos. 4390.00 61460.00 D/S. @ 2.5% 1536.50 (Rs. Eighty thousand six hundred ninety two) only. 62996.50 E/D. @ 12.36% (+) 7786.36 70782.86 VAT @ 14% (+) 9909.60 80692.46 R/Off (-) 0.46 Total Rs. 80692.00
TERMS & CONDITIONS: 1.Basis of Price: Ex-Depot Ranchi. 2.Consignee: Depot Officer, Regional Stores Kuju Area. 3.Paying Authority: A. F. M (K) Kuju Area. 4.Delivery : 50% of ordered quantity in first phase i.e. within 2 months from the date of receipt of supply order and balance 50% Qnty. in 2nd phase 2 months thereafter. 5. Terms Payment: 100% payment will be made by A/c. payee cheque through RTGS within 21 days from the date of receipt & acceptance of materials at consignee’s end or submission of bill whichever is earlier. 6. Inspection: Inspection will be carried out by the S.O.(Excv) Kuju or his Authorized representative. 7. Execise Duty & Cess: Excise Duty shall be paid extra at the legally leviable rate at the time of supply within the delivery period. Excise duty will be paid on submission of buyer’s copy of Excise cum tax Invoice. Present rate is 12.36%. Any increase in taxes & duties beyond stipulated delivery period will be to your account. CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 8. Depot Surcharge : D.S. @ 2.5% will be payable on fast moving items if supplied off the shelf on first demand i.e. within 7 days from the date of receipt of supply order. For sub- assemblies, maintenance kit for normal periodic maintenance Depot charge @ 2.5% will be paid if supplied within the stipulated delivery period. No Depot surcharge will be paid on rehabilitation Module/Overhaul spares even if it is supplied within the delivery schedule. 9..Guarantee/Warranty The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 10.PRICE FALL CLAUSE: The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. If the supplier at any time during the period of contract reduces the sale price, sells or offers to sell such store to any other organization at a price lower than the priced chargeable under this contract, the suppliers shall forthwith notify such reduction of sale price to the undersigned and the price payable under the contract for stores supplied after the date of coming in force of such reduction in sale price shall stand correspondingly reduced. 11.LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and /or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order. CCL should have the right : a) To recover from the successful tender as agreed liquidated damages, a sum of 0.5% (half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10% (ten percent). b) Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of similar description without canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also d) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause(a) above. e) To forfeit the security deposit fully or partly f) Whenever under this contract, a sum money is recoverable from and payable by the suppliers, CCL, shall be entitled to recover such by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful in this or any contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 12. Submission of Bill: The duly stamped pre-receipted final bill in triplicate as per terms of the D.A. must be submitted to paying authority along with following documents. a) Pre-despatch inspection note if applicable. b) Challan in triplicate. c) Manufacturers Test certificate & Guarantee/Warranty certificate. d) Price Certificate.
All other terms and condition shall be governed as per depot agreement concluded between you and CCL. Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to : 1. G.M (K), Kuju Area. 2. G.M (X), CCL, Ranchi 3. A.F.M. [K], C.C.L., Kuju Area. 4. S.O. [X], C.C.L., Kuju Area 5. Sr. Manage [F]. R/S, Kuju. 6. C.S.K. R/S, Kuju. 7. Computer I/C, R/S, Kuju. 8. Master/Main file-R/S, Kuju This is with ref. to AFM (K) concurrence vides No. 1405 Dtd.14/24.813 for Rs.1843810.00 fund certified by Sr. Manager(C&B) vide dy No. Cost 01/12 dt. 14.5.13 & 23.8.13 & approved by G.M (K) vide dy.no. 1341dt. 24.5.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM]. REGIONAL STORES KUJU AREA SUPPLYORDER REGD. WITH A/D NO.RSK/CCL/515/BEML/OEMHEMM-Sps/Area/13-14/10013068 Dt. 29.8.13 To M/s Bharat Earth Movers Limited, 206/D1,”Bhagirathi” (Bihind NCC Campus) Bariatu Road,Ranchi-834009.(Jharkhand Sub: Supply of spares for filters for Kuju Area Ref:1. Your quotation No. BEML\MRP\Engine filter/1719 Dtd.11.7.13. 2.Tender Equiry No. RSK/CCL/quotation/13-14/09 dt. 27.6.2013 open on 26.7.13.
Dear Sir, Please supply the following spares for filters of Kuju Area as per the terms and
conditions mention here in.
SN Mat. Code Description Part No. Qnty. Rate Amount 1. 15513990206 Engine maint kit 51Z9900906/ 130 Nos. 9340.00 1214200.00 51Z9900906A 2. 11602992997 A.C. Element 53Z1200016 15 Nos. 5200.00 78000.00 1292200.00 (Rs. Sixteen lacs. fifty five thousand one hundred eighty E/D. @ 12.36% (+) 159715.92 four) only 1451915.92 VAT @ 14% (+) 203268.22 1655184.14 R/Off (-) 0.14 Total Rs. 1655184.00
TERMS & CONDITIONS: 1.Basis of Price: Ex-Depot Ranchi. 2.Consignee: Depot Officer, Regional Stores Kuju Area. 3.Paying Authority: A. F. M (K) Kuju Area. 4.Delivery : Delivery is to be made in three phase of item sl.no. 1 and two phase of item sl.no. 2 in interval of 2 months but within 06 months. 5. Terms Payment: 100% payment will be made by A/c. payee cheque through RTGS within 21 days from the date of receipt & acceptance of materials at consignee’s end or submission of bill whichever is earlier. 6. Inspection: Inspection will be carried out by the S.O.(Excv) Kuju or his Authorized representative. 7. Execise Duty & Cess: Excise Duty shall be paid extra at the legally leviable rate at the time of supply within the delivery period. Excise duty will be paid on submission of buyer’s copy of Excise cum tax Invoice. Present rate is 12.36%. Any increase in taxes & duties beyond stipulated delivery period will be to your account. CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 8..Guarantee/Warranty The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost.
If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 9.PRICE FALL CLAUSE: The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. If the supplier at any time during the period of contract reduces the sale price, sells or offers to sell such store to any other organization at a price lower than the priced chargeable under this contract, the suppliers shall forthwith notify such reduction of sale price to the undersigned and the price payable under the contract for stores supplied after the date of coming in force of such reduction in sale price shall stand correspondingly reduced. 10.LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 11.LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and /or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order. CCL should have the right : a) To recover from the successful tender as agreed liquidated damages, a sum of 0.5% (half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10% (ten percent). b) Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of similar description without canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also d) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause(a) above. e) To forfeit the security deposit fully or partly f) Whenever under this contract, a sum money is recoverable from and payable by the suppliers, CCL, shall be entitled to recover such by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful in this or any contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 12. SUBMISSION OF BILL & Documents: 100% bill with taxes & duties stamped and pre- receipted shall be submitted in triplicate to the paying authority with the following documents: i) Receipted challan. ii) Pre-dispatch Inspection certificate by CMPDIL, if any. iii)Guarantee/Warranty certificate. iv) Maker’s test-cum-Inspection certificate if any. v) Any other document required as per order duly authenticated. A set of above documents should be submitted to the consignee and to this office as well.
All other terms and condition shall be governed as per NIT. . Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area Copy to : 1. G.M (K), Kuju Area. 2. G.M (X), CCL, Ranchi 3. A.F.M. [K], C.C.L., Kuju Area. 4. S.O. [X], C.C.L., Kuju Area 5. Sr. Manage [F]. R/S, Kuju. 6. C.S.K. R/S, Kuju. 7. Computer I/C, R/S, Kuju. 8. Master/Main file-R/S, Kuju This is with ref. to AFM (K) concurrence vides No. 1405 Dtd.14/24.8.13 for Rs.1843810.00 fund certified by Sr. Manager(C&B) vide dy No. Cost 01/12 dt. 14.5.13 & approved by G.M (K) vide dy.no. 1341dt. 24.5.13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM] REGIONAL STORES KUJU AREA] .SUPPLYORDER REGD. WITH A/D. NO.RSK/CCL/1413/THCMCL/HEMM-Sps/OEM/Karma\13-14/10013069 Dt29-03-13. To M/s. Tata Hitachi Construction Machinery Co.Ltd., Tata Motors Premises Jamshedpur-831010(Jharkhand). Sub: Supply of spares for TATA Hitachi shovel of Karma Project. Ref: 1. Your quotation No. TELCON/JSR/13-14/006 dt. 19.8.13 . 2. Tender Enquiry No. RSK/CCL/Qtn./24 dt. 19.8.13 due on 9.9.13. Dear Sir, Please arrange to supply the under noted HEMM Spares for Karma Project of Kuju Area as per following terms and conditions. S N Mat. Code Description & Part No. Qty Rate Amount 1. 15530000403 Controller 4377228 01 No. 102287.00 102287.00 2. 15530001474 Motor Assy. 9153158/4614911 01 No. 42310.00 42310.00 3. 15511010391 Stopper 4197147 04 Nos. 701.00 2804.00 4. 15513010574 Rubber 4197145 04 Nos. 550.00 2200.00 5. 15511010479 Stopper 4189018 02 Nos. 333.00 666.00 6. 15530001427 Rubber 4405310 04 Nos. 765.00 3060.00 7. 15530001439 Stopper Rubber 4405312 02 Nos. 314.00 628.00 8. 15530001415 Stopper 4399721 02 Nos. 344.00 688.00 9. 15550290683 Clamp Hose 4504491 04 Nos. 199.00 1196.00 10. 15530001351 Cleaner Pre. 4090405 01 Nos. 19689.00 19689.00 11. 15530001395 Muffler 4385675 01 No. 23234. 23234.00 12. 15530001454 Bracket 7033139 01 No. 10176.00 10176.00 13. 15530001363 Clamp 4190587 01 No. 2277.00 2277.00 14. 15511011731 Adopter 4191974 01 No. 1033.00 1033.00 15. 15530001371 Pipe 4192946 01 Nos. 2591.00 2591.00 16. 15513012194 Pipe 4192947 01 No. 3673.00 3673.00 17. 15511014126 ‘O’ Ring A811075 02 Nos. 218.00 436.00 18. 15530000502 Cable Control 4373846 01 Nos. 2989.00 2989.00 19. 15530001383 Controller 4341505 01 Nos. 12075.00 12075.00 20. 15530001403 Control cable 4386463 01 No. 1670.00 1670.00 21. 15530001462 Pipe suction 8069336 01 No. 18489.00 18489.00 22. 15550290419 ‘O’ Ring 966993 32 Nos. 145.00 4640.00 23. 15511014675 O’ Ring 4187308 04 Nos. 55.00 220.00 24. 15550290375 O’ Ring 4508805 01 No. 150.00 150.00 25. 15511012683 O’ Ring 4506429 03 Nos. 65.00 195.00 26. 15517035283 O’ Ring A811050 01 Nos. 188.00 188.00 27. 15550290407 O’ Ring 4506424 03 Nos. 67.00 201.00 28. 15511011873 O’ Ring 9509180 18 Nos. 102.00 1836.00 29. 15530001442 O’ Ring 4506418 08 Nos. 90.00 720.00 30. 15550290387 O’ Ring 4187328 22 Nos. 77.00 1694.00 31. 15511015975 O’ Ring 971489 05 Nos. 103.00 515.00 32. 15511017674 O’ Ring 964255 01 No. 90.00 90.00 33. 15511017322 ‘O’ Ring 984338 01 No. 86.00 86.00 34. 15530001486 ‘O’ Ring 957366 25 Nos. 80.00 2000.00 35. 15530000482 Switch start TDo2886/4448303 01 No. 6536.00 6536.00 36. 15550240079 Bushing TDo3095 02 Nos. 8435.00 16870.00 37. 15550290067 Bushing TD02687 02 No. 1400.00 2800.00 38. 17003562163 Manifold TB00689 01 No. 2428.00 2428.00 39. 15530001498 Manifold TC00943 01 No. 1394.00 1394.00 40. 15550060133 Coupling 4067834/4712342 04 nos. 5684.00 22736.00 319470.00 J VAT @ 14% (+) 44725.80 (Rs. Three lacs. sixty four thousand one hundred ninety six) only. 364195.80 R/Off (+) 0.20 Total Rs. 364196.00
TERMS & CONDITIONS:- 76. Price: Ex-Showroom, Jamshedpur. 1. Packing forwarding/Freight & Insurance : Nil 4. Discount: Nil 5. Sales Tax: J. VAT extra as applicable at the time of supply within the delivery period. Present rate is @ 14%. Any increase in J. VAT beyond stipulated delivery period will be absorbed by you. However any decrease in J. VAT beyond stipulated delivery period will have to be passed on to Kuju Area, CCL. . 6. Road permit: If required the same will be provided by the consignee. 7. Delivery: Within 30 days from the date of receipt of order. However early supply will be preferred. 8.CONSIGNEE: Depot Officer, Regional Stores Kuju Area. 9. Paying Authority: A. F. M (K) Kuju Area. 10. Mode of dispatch : By Road. 11. Payment: 100% payment will be made within 21 days through E payment from the date of receipt and acceptance of materials or submission of bills, whichever is later through E- payment. Please indicate your Bank particulars or as per NIT. 12. Security Deposit: Not applicable. 13. .ED & Educational Cess Excise Duty Inclusive & will be paid on submission of buyer’s copy of Invoice drawn in the Name of CCL, Kuju Area, depicting Excise duty, Edu. Cess for secondary & higher education separately. CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 14. SUBMISSION OF BILL & Documents: Bill of 100% value inclusive of all taxes & duties duly stamped & pre-receipted in triplicate should be submitted to the paying Authority along with following documents: xxxi) Receipted Challan. xxxii) Pre-dispatch inspection certificate if any. xxxiii) Guarantee Warranty certificate. xxxiv) Maker’s test-cum inspection certificate if any. xxxv) Any other document required as per order duly authenticated. A copy of Bill along with all documents submitted to paying authority should also be endorsed to the consignee 15.Guarantee/Warrantee The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL.
Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for Imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 16.Inspection will be carried out at the consignee end by the S.O(Excv.} Kuju or his authorized representative after receipt of materials. 17.Identification Mark : The word “CCL KUJU AREA” along with Manufacturer’s distinctive identification mark/symbol as also the part NO. must be clearly embossed/punched/engraved on each and every item, as far as practicable, at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this, a tag may be attached in each part/item giving identification mark, part no. description. However, for high precision items where embossing/engraving/punching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identical mark or identification mark be put by Metal Marker. OEM/OES of Equipment, OM of any tendered items or their authorized distributors are exempted from putting ‘CCL’ Identification Mark. 18.Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter of the Material Management division. 19. LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 20. LIQUIDATED DAMAGE CLAUSE : : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and/or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order, CCL should have the right : a} To recover from the successful tenderer as agreed liquidated damages, as sum of o.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%(ten percent). b) Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or other of similar description canceling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion hereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also. d)To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause (a) above. e)To forfeit the security deposit fully or partly. f) Whenever under this contract, a sum of money is recoverable from and payable by the suppliers CCL, shall be entitled to recover such sum by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful tenderer in this or contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 21. Risk Purchase Clause:- If you failed to supply the stores within the stipulated delivery period the materials will be procured from somewhere else then you will have to pay the differences of cost arising out of this. The different amount mat be deducted. 22. In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract. 23. PRICE FALL CLAUSE: [a}The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. In the event of price coming down, you shall promptly supply such information to enable the company to amend the contracted rates for subsequent supplies. {c} If at any time during the said period the contractors reduce the sale price of such store or sale such store to any other organization at a price lower than the price chargeable under this contract the contractor shall forthwith notify such reduction of sale prices to the consignee concerned under the intimation to the General Manager(Kuju) and the price payable under the contract for the store supplied after the date of coming into force of such reduction of sale shall stand correspondingly reduced. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of stores in our company. We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement; otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above.
You are requested to kindly acknowledge receipt and acceptance of order within 10 (ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms & conditions shall be as per N.I.T.
Yours faithfully,
Chief Manager (MM) Regional Stores, Kuju Area. Copy to: 1. G.M. (K), Kuju Area. (i) AFM (K), Kuju Area. (j) S.O (EXCV.), Kuju Area. (k) P.O. Karma Project. (l) Sr. F.O., R/S Kuju. (m) C.S.K, R/S Kuju. (n) Computer Inch. R/S Kuju: for incorporating material code & entry in system also (o) Master/ Main File R/S Kuju. This is with ref. to AFM (K) concurrence vide Dy. No. 1580 Dt 30.8/3.9.13 for Rs.364196.00 fund certified by Sr. F. O (C&B) Vide No. Cost 06/57 Dt..02.09.13 and approved by GM (K) vide Dy. No. Nil Dt. 03.9..13.
CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER [MM]. REGIONAL STORES KUJU AREA
SUPPLY ORDER REGD. WITH A/D NO.RSK/CCL/589/L&T/DA/HEMM-Sps/Pundi/13-14/10013070 Dt 30.8.2013 To M/s Larsen & Toubro Limited, C/O Golden Camp, Plot No. 568 & 573, Kokar Area, P.S. Sadar, Hazaribagh Road, Ranchi 834001. Sub: Supply of spares for CK 300 shovel of Pundi Project against D.A. Ref :D.A. no.MM(P)/III/L&T/DA/1505 Dt. 02.08.12 valid up to 30.09.2013. Dear Sir, Please arrange to supply the under noted Spares for CK-300 Shovel for Pundi Project of Kuju Area as per following terms & conditions: SN Material Code Description Part No. Qnty. Rate Amount 1. 15555001864 Harness A-5 pin U20347244 01 No. 3660.00 3660.00 2. 15555007598 Harness B-30 pin V20347245 01 No. 53855.00 53855.00 3. 15555001931 Harness C-3 pin W20347246 01 No. 9285.00 9285.00 4. 15555007586 Harness G A20347249 01 No. 3300.00 3300.00 5. 15555001904 Harness LT Cab V20847219 01 No. 34475.00 34475.00 to control panel 6. 15555992836 Current U20241835 03 No. 24420.00 73260.00 transformer 7. 15555992812 POT transformer T20241834 02 No. 17310.00 34620.00 8. 15555000422 Rubber bush P20046008 08 Nos. 35.00 280.00 9. Distance piece W20029202 04 Nos. 50.00 200.00 10. 15555994961 Washer E20045401 04 Nos. 40.00 160.00 11. Hardened washer S20028738 04 Nos. 40.00 160.00 12. Loader break L20441812 01 No. 135645.00 135645.00 switch 348900...00 J. VAT @ 14%[+] 48846.00 [Three lacs ninety seven thousand seven hundred forty Total Rs. 397746.00 six) only
TERMS & CONDITIONS: 1.Consignee: Depot Officer, Regional Stores Kuju Area. 2. . Paying Authority: Area Finance. Manager (K) Kuju Area. 3Payment: 100% value of ordered material including all taxes, duties, etc. will be made through account payee cheque against collection/delivery of material. For this you will have to raise proforma invoice 15 day in advance for the value of material available Ex-stock indicating unit & extended price, taxes, Depot Surcharge. 4.L.D. Clause: As per Depot Agreement. 5. Delivery:. Within 121 days from the date of receipt of order ( Firm projection.} 6. Execise Duty: Excise Duty Inclusive & will be paid on submission of buyer’s copy of Invoice drawn in the Name of CCL, Kuju Area, depicting Excise duty, Edu. Cess for secondary &higher education separately.
CCL Kuju Area will avail CENVAT credit on admissible inputs and capital goods. The Excise Cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. 7.Sales Tax : J. VAT extra as applicable at the time of supply within the delivery period. Present rate is @ 14%. Any increase in J. VAT beyond stipulated delivery period will be absorbed by you. However any decrease in J. VAT beyond stipulated delivery period will have to be passed on to Kuju Area, CCL. 8. Depot Surcharge : D.S. extra @ 2.5% on the Ex-Depot price excluding all taxes & duties will be paid to the firm if ordered material is supplied within the delivery period. 9. Submission of Bill : The duly stamped pre-receipted final bill in triplicate as per terms of the D.A. must be submitted to paying authority along with following documents. a) Pre-despatch inspection note if applicable. b) Challan in triplicate. c) Manufacturers Test certificate & Guarantee/Warranty certificate. d) Prrice Certificate, covering 100% value of the supplied material including 100% E.D & concessional CST (VAT) as applicable. e) The seller shall furnish Excise cum Tax invoice as per excise rule to enable Kuju Area, CCL to avail CENVAT Credit. A copy of final bill along with all relevant documents be endorsed to consignee for needful action at their end. 10. Inspection: Inspection will be carried out by the S.O. [Excv], Kuju or his authorized representative. 11. Price: Ex- Depot Ranchi. All other terms and condition shall be governed by as per Depot Agreement concluded between & CCL.
Yours faithfully,
Chief Manager (MM} Regional Stores Kuju Area. Copy to: 1. G.M (K), Kuju Area 2. A.F.M. [K], C.C.L., Kuju Area. 3. S.O. [EXCV], C.C.L., Kuju Area. 4. P.O. Pundi Project 5. Dy. Manager (F), R/S, Kuju. 6. C.S.K.[R] R/S, Kuju. 7. Computer I/C, R/S, Kuju. for incorporating material code & entry in system also 8. Master/Main file-R/S, Kuju. This is with reference to AFM (K) vide Dy. No.1470 Dt.22.08/24.08.13 for Rs. 397746.00 fund certified by Sr. F.O (C&B) Vide No. Cost 06/53 dt 24.08.13 and approved by GM (K) Vide Dy.No. 1346 Dt. 24.08.13.