CENTRAL COALFIELDS LIMITED OFFICE OF THE CHIEF MANAGER(MM) REGIONAL STORES KUJU AREA SUPPLYORDER REGD. WITH A/D. No.RSK/CCL/1203/WEI/LTE/Load Cell/E&M Items/Topa/13-14/10113044 Dt. 03.8..13 To M/s Weighright Engineering Industries Tagore Path, Bijulia, Ramgarh Cantt. Sub: Supply of Load Cell for weight bridget of 50 M.T. Capacity of Topa Project. Ref.: 1.Your Quotation WREI/PR-71/SUIP/RS/PP-57/2013-14/05 dt. 9.4.13. 2. Our open Tender No. RS/Kuju/CCL/Pur/12-34/3079 dt. 4.3.13 due on 9.4.13. Dear Sir, With reference to above, you are requested to supply the under noted Load Cell of Topa project for Kuju Area as per following terms & conditions. S N Mat. Code Description QNTY Unit price Total Compression type 23T capacity Load Cell suitable for 50 MT capacity 1 27471280479 02 Nos. 41620.00 83240.00 electronic Road weigh bridge 83240.00 (Rs. Eighty seven thousand four hundred two) only. VAT @ 5% ( +) 4162.00 Total rs. 87402.00 TERMS & CONDITIONS: 1. Price: FOR destination basis. 2. Packing forwarding/Freight & Insurance : Nil 3. Discount: Nil 4. Road permit: Nil 5. Delivery: Within 30 days from the date of receipt of order. However early delivery is preferable 6.CONSIGNEE: Depot Officer, Regional Stores Kuju Area. 7. Paying Authority: A. F. M (K) Kuju Area. 8. Mode of dispatch : By Road. 9. Payment: 100% payment will be made within 21 days through E payment from the date of receipt and acceptance of materials or submission of bills, whichever is later through E- payment. Please indicate your Bank particulars or as per NIT. 10. ED & Cess: Nil. 11. Sales Tax: J. VAT extra @ 5%. 12. Security Deposit: Not applicable.. 13. SUBMISSION OF BILL & Documents: Bill of 100% value inclusive of all taxes & duties duly stamped & pre-receipted in triplicate should be submitted to the paying Authority along with following documents: i) Receipted Challan. ii) Pre-dispatch inspection certificate if any. iii) Guarantee Warranty certificate. iv) Maker’s test-cum inspection certificate if any. v) Any other document required as per order duly authenticated. A copy of Bill along with all documents submitted to paying authority should also be endorsed to the consignee. 14.Guarantee/Warrantee The supplier shall give a warranty for satisfactory performance of the supplied materials for a period of 12 months from the date of installation & commissioning or 18 months from the date of receipt and acceptance at consignees end whichever is earlier. The supplier shall be responsible for any defect that may, under the condition provided for by the contract and under proper use, arise due to faulty materials, design or workmanship and shall remedy such defect at his own cost. If becomes so necessary for the supplier to renew any defective part, such replacement or renewal shall be made by the supplier without any extra cost to CCL. Defective items will be replaced by new items 100% free of cost on FOR destination basis. Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim for Indigenous goods and within three months from the date of claim for imported goods 100% free of cost up to ultimate consignee’s end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user’s representative and the supplier’s representative. 15.Inspection will be carried out at the consignee end by the S.O(E&M} Kuju or his authorized representative after receipt of materials. 16.Identification Mark : The word “CCL KUJU AREA” along with Manufacturer’s distinctive identification mark/symbol as also the part No. must be clearly embossed/punched/engraved on each and every item, as far as practicable, at a visible place, which is not subjected to normal wear and tear, for convenience of identification any time. Apart from this, a tag may be attached in each part/item giving identification mark, part no. description. However, for high precision items where embossing/engraving/punching is not possible shall be packed separately & packing cover/box/case shall be tagged with the identical mark or identification mark be put by Metal Marker. OEM/OES of Equipment, OM of any tendered items or their authorized distributors are exempted from putting ‘CCL’ Identification Mark. 17. Special Instruction (a) One copy of challan and invoice showing the dispatch details and other document must send to the Staff Officer (MM) Kuju Area to know dispatch particulars and arranging of inspection thereafter of the Material Management division. 18. LOWEST PRICE CERTIFICATE : You shall certify on the body of each bill that the “prices charged are the lowest and is the same as applicable to Government departments/Undertaking including DGS&D, CIL and is subsidiaries”/other organizations. 19. LIQUIDATED DAMAGE CLAUSE : In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and /or specification mentioned in the supply order and in the event of breach of any of the terms & conditions mentioned in the supply order. CCL should have the right : a) To recover from the successful tender as agreed liquidated damages, a sum of 0.5% (half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10% (ten percent). Or to purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of similar description without canceling the supply order in respect of the consignment not yet due for supply or b) To cancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also c) To extend the period of delivery with or without penalty as may be considered fit and proper the penalty, if imposed shall not be more than agreed liquidated damage referred to in clause(a) above. d) To forfeit the security deposit fully or partly Whenever under this contract, a sum money is recoverable from and payable by the suppliers, CCL, shall be entitled to recover such by appropriating in part or in whole for deducting any sum or at any time thereafter may become due to the successful in this or any contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay CCL, on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 20. Risk Purchase Clause:- If you failed to supply the stores within the stipulated delivery period the materials will be procured from somewhere else then you will have to pay the differences of cost arising out of this. The different amount mat be deducted. 21. In case of dispute the decision of General Manager (K), Kuju Area shall be the final binding on both the parties. Also this company will reserve right to cease to operate the contract any time without the reason during the tenure of this contract. 22. PRICE FALL CLAUSE: [a}The price charge for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell or offer to sell the stores of identical description to any other organization during the period of contract. (b) In the event of price coming down, you shall promptly supply such information to enable the company to amend the contracted rates for subsequent supplies. {c} If at any time during the said period the contractors reduce the sale price of such store or sale such store to any other organization at a price lower than the price chargeable under this contract the contractor shall forthwith notify such reduction of sale prices to the consignee concerned under the intimation to the General Manager(Kuju) and the price payable under the contract for the store supplied after the date of coming into force of such reduction of sale shall stand correspondingly reduced. Other terms and condition of the contract including liquidated damage clause will be as per the general terms & conditions of supply of stores in our company. We enclose herewith two copies of supply order. Duplicate copy of the same may please be returned within seven days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement; otherwise it will be presumed that you have accepted the contract as per the terms and conditions stipulation above. You are requested to kindly acknowledge receipt and acceptance of order within 10(ten) days of issue of order. In case no reply is received, it will be presumed that the order has been accepted by you. All other terms & conditions shall be as per N.I.T. Yours faithfully, Chief Manager (MM) Regional Stores, Kuju Area. Copy to: 1. G.M. (K), Kuju Area. 2. AFM (K), Kuju Area 3. P.O. Topa. 4. S.O. (E&M), CCL, Kuju Area. 5. Sr. F.O., R/S Kuju. 6. Computer I/C.R/S, Kuju. For incorporating material code entry in system also. 7. C.S.K, R/S Kuju. 8. Master/Main File R/S Kuju This is with ref. to AFM (K) concurrence vide Dy. No. 1154 dt.