Site-Specific Guide University of the Arts London
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Site-Specific Guide University of the Arts London Contents: PRE-DEPARTURE • Student Centre • Important Phone Numbers • Students’ Union • Essential Links • Academic Calendar • Your UAL Email Account • Online Enrolment EVERYDAY LIFE • Passport and Visa • Housing • Budgeting for Your Trip • Sports Clubs • Societies ARRIVAL • Health and Wellness • Airport Pick-up • Living in London • Local Transportation ACADEMICS • Weather • University of the Arts London • Teaching Style – Important STAYING IN TOUCH Differences • Time Difference • Assessment (Grading) • Computers and Internet • Attendance • Libraries and Academic HOW TO SPEAK BRITISH Support Services ENGLISH • Moodle THINGS TO DO IN LONDON Please see your Pre-Departure Guide - All Programs for additional important pre-departure information. PRE-DEPARTURE Important Phone Numbers ** PROGRAM THESE EMERGENCY NUMBERS INTO YOUR CELL PHONE** ASA Office in Boston, MA University of the Arts London Academic Studies Abroad 272 High Holborn 72 River Park Street London, WC1V 7EY Suite 104 http://www.UAL.ac.uk Needham, MA 02494 Tel: UAL Study Abroad Office: +44 (0) 20 7514 2249 Tel: 617-327-9388 Contact: Aisling Clafferty ([email protected]) 24-hour Emergency Cell: 413-221-4559 Email: [email protected] ASA Site Director Web: www.academicstudies.com Vickie Hyman Email: [email protected] Cell phone: - From the U.S. dial: 011 44 7447 840 064 - In the UK dial: 0 7447 840 064 ** See helpful dialing instructions below. ** U.S. Embassy in London Additional Emergency Numbers http://london.usembassy.gov/ (Local numbers, as dialed in the UK) 24 Grosvenor Square, W1A 1AE Police, Fire, Ambulance: 999 (tube: Bond Street) Campus Emergencies: 2222 Tel: 020 7499 9000 Department of Health: 020 7210 4840 Nightline (a free and confidential service offering support to students): 020 7631 0101 In an emergency, please contact your ASA Site Director immediately. It is of utmost importance that you notify your Site Director of any problems, issues, or concerns that you encounter while you’re abroad. Telephone Dialing Instructions International Dialing Code: 011 Country Code: 44 -Within the UK: Dial the local number as is, including the beginning 0. -How to Call London from the U.S.: Dial 011 44 plus the local number, but be sure to drop the first 0 of the local number. For example, if the number you’re trying to call is (0) 770-231-1021, then you would dial 011-44-770-231-1021. -How to Call the U.S. from London: 001 + area code and number LONDON Site-Specific Guide, Page 1 Essential Links Here are some websites that are ESSENTIAL to check out before you go! These links have important info and helpful tips about academics, living in London, getting around London, goings-on at the university, and more. http://www.arts.ac.uk/assessment/index.html -Academics! -Types of assessment (grading) -Marks and criteria -Submission (project/assignment) requirements and deadlines http://moodle.arts.ac.uk -Outline timetables (class schedules) can be accessed via the Moodle VLE (Virtual Learning Environment), which will be available from 1st August 2013 at the above link. (Your personalized timetable will be available on Moodle, once you have completed Online Enrolment through Student Self Service – more information on this is below.) http://commonplace.arts.ac.uk/study-tips -Study Tips and Support -Making an Online Portfolio -Tips for Making Presentations -Glossary of Terms/University Jargon http://commonplace.arts.ac.uk/getting-around -London transport and getting around the city http://commonplace.arts.ac.uk/new-arrivals -Advice for new students http://www.suarts.org/get-involved -The Students’ Union is there to help you settle into life at UAL and get involved on campus through Societies and Clubs. We strongly recommend you take advantage of this opportunity!! For more info visit the link above! http://showtime.arts.ac.uk/showtime/ -This is the university’s own online gallery, featuring up and coming artists and designers. Really cool stuff! Your UAL Email Account By now, you should have set up your UAL email account using instructions emailed to you by ASA. It is extremely important to CHECK THIS EMAIL ADDRESS REGULARLY BOTH BEFORE YOU GO AND DURING THE SEMESTER because LONDON Site-Specific Guide, Page 2 instructions for Online Enrolment and other important messages will be sent there. • You can log into your UAL Email Account here: http://outlook.com/owa/lcc.arts.ac.uk • Your username is your UAL Student ID # and your password is DD/MM/YYYY (including the forward slashes). Once you have logged in, you can change your password. Online Enrolment Enrolment is the process by which you officially become a matriculated student at UAL. You’ll complete Online Enrolment before departure, as well as Face-to-Face Enrolment after arrival. You will not be able to attend class if both these steps aren’t completed. IMPORTANT: You will receive an email to your UAL email account, inviting you to complete Online Enrolment. The SUBJECT LINE of this email will be “UAL Essential Info: Enrol Online.” It is crucial you find this email and follow the instructions for Online Enrolment prior to departure. (NOTE: If during Online Enrolment you are asked to make tuition or accommodation payments, please ignore and forward the request to ASA.) Then, you will complete final step of Enrolment after arrival, which is Face-to- Face Enrolment. For Study Abroad Students, this usually takes place on UAL’s Study Abroad Welcome Day. Be sure to BRING YOUR PASSPORT to Welcome Day, as it is required for Enrolment. Once you have fully enrolled, your personalized Timetable (class schedule) will become available to you in Moodle. You will also be sent an “iCal” link which you will be able to subscribe to on your calendar systems on your computer, tablet and phone. Note that as student groups fill up, it may be necessary for the Timetables to change slightly to accommodate the balancing of group sizes, so check your Timetables regularly in case of any changes. Passport and Visa All students must have a passport that is valid for at least 6 months beyond the day you plan to return to the U.S. LONDON Site-Specific Guide, Page 3 Obtaining your Standard Visitor Visa: If you are studying in the UK for one Semester or a Summer program, you will need to pack the following documents in your carry-on. When you arrive at immigration you will see the option to go through eGates (electronic-only kiosks) or see an immigration officer (an actual person), BOTH options are fine. If you see an immigration office they will ask to see the below documents. If you go through the eGates, you will not have to present the documents. 1. “Standard Visitor Visa Letter” from UAL and “Standard Visitor Visa Letter” from ASA (addressed “TO: The UK Border Agency.”) Both will be E- MAILED to you prior to departure. 2. Valid passport that does not expire for at least 6 months after the day you plan to leave the UK. Check your passport’s expiration date! 3. Proof of funding for your stay in the UK. Your Standard Visitor Visa Letter from ASA confirms that you have met your financial obligations with regard to tuition (course fees) and accommodation for the full term of your studies. However, you must also provide proof that you have enough money to live on during your stay: minimum of £1,334 for each month of your stay in the UK; present traveler’s checks OR bank statements from you or your parents. 4. Round trip plane ticket. (You will not be allowed to enter the UK on a one-way ticket.) 5. Air Tickets/Boarding Pass/Flight Itinerary. When you enter into the UK it is likely you will be funneled into the eGates which are electronic immigration kiosks designed so that you don’t necessarily see an immigration officer (a live person) when you land in the UK. You will not receive a stamp in your passport showing the day you entered the UK which is vital information for your UK university to enroll you in courses. So, you must keep your air tickets, boarding pass, or flight itinerary because your university will need to see it. Documenting your exact entry dates into the UK is part of your host university’s process of finalizing your registration before you can begin your courses. Don’t be surprised if an Immigration officer asks you: 1. What is the purpose of your visit to the UK? 2. Where are you studying in the UK? 3. Have you got a letter from the University? 4. Where are you living in the UK? 5. How much money have you got to study in the UK? LONDON Site-Specific Guide, Page 4 Every time you leave and re-enter the UK during your semester abroad, you may be asked to present the above-listed Visa documents when you re-enter. Don’t discard those documents! For complete details about getting your Standard Visitor Visa and the paperwork you need to bring, follow this link and select Student Visa Info for the United Kingdom. What should I do if I lose my passport? Contact the local police, the U.S. Embassy, and your Site Director immediately. Having a photocopy of your passport on hand will make it MUCH easier to have it replaced. U.S. Embassy: http://www.usembassy.org.uk/cons_new/how_to_find_us.html Budgeting for your Trip The currency in Britain is the pound sterling (£), which is divided into 100 pence. The banknotes are worth £50, £20, £10 and £5; the coins £2, £1, 50p (50 pence), 20p, 10p, 5p, 2p, 1p. Exchange rates fluctuate, so check http://www.xe.com/ucc/convert.cgi for today’s exchange rate.