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Board Meeting - MINUTES October 27Th – HNB Office Fredericton, NB

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Board Meeting - MINUTES October 27Th – HNB Office Fredericton, NB Board Meeting - MINUTES October 27th – HNB Office Fredericton, NB Present – Jacques Poitras, Dawn Shaw, Neil Jacobson, Moe Theriault, Mike Rutter, Daniel Roussel, Todd Williams, Scott MacKenzie, Phil Huckins, Todd Pye, Andy Williams, Anita Scott, Mike MacMullin, Luc Martin, Louis Gaudet, Nic Jansen (staff resource) Absent – Chris Green I. WELCOME Todd Pye welcomed everyone and called the meeting to order at 9:00 am. Todd asked for any additional agenda items. The following items were added to the agenda: - Senior Council election – Maurice Theriault - Female Provincial League – updates – Anita Scott Gaudet / MacKenzie Motion to approve agenda. Carried. II. APPROVAL OF PREVIOUS MINUTES Poitras / Martin Motion to approve August 11, 2019 meeting minutes. Carried. III. PRESIDENT REPORT Report submitted and included in e-binder IV. EXECUTIVE DIRECTOR REPORT Report submitted and included in e-binder V. COUNCIL / COMMISSION REPORTS Reports submitted and included in in e-binder VI. ROC REPORTS Reports submitted and included in e-binder. VII. FINANCE COMMITTEE Andy Williams provided the following updates. Committee held first conference call of the year mid-October. Continuing to look at the HNB building, and whether we should be looking at other options. With funding cuts from Hockey Canada, will need to take a close look at expenses. VIII. NEW BUSINESS A. Commission Annual Plans (Female, Elite Hockey, Junior, Development) Female Commission Annual Plan: MacMullin / Shaw Motion to approve Female Commission Annual Plan. Carried. Elite Hockey Annual Plan: Theriault / Martin Motion to approve Elite Hockey Commission Annual Plan. Carried. Task – Louis Gaudet to provide update at semi-annual meeting, regarding the HNB Major Midget franchise model. Junior Commission Annual Plan: Gaudet / Jacobson Motion to approve Junior Commission Annual Plan. Carried. Development Commission Annual Plan: MacMullin / A. Williams Motion to approve Development Commission Annual Plan. Carried. B. National Women’s team game in Moncton – Nic Jansen The National Women’s team will be playing Team USA at the Avenir Centre in Moncton on Tuesday December 17th. HNB staff are working with Hockey Canada on development initiatives that can be held in conjunction with the game. Theriault / Rutter Motion that all eXpenses and two tickets are paid for board members and female commission members to attend the game. Board members and female commission members not attending cannot transfer tickets or eXpenses. Carried. C. ROC Manual – Nic Jansen The ROC Manual has been edited and sent out to all board members. The Constitution Committee is currently reviewing the document, and plan to have a revamped document ready for the 2020-2021 season. Rutter / Scott Motion to approve ROC Manual. Carried. D. Hockey Canada Summer Congress & Winter Congress -updates – Todd Pye Todd provided updates in his report. E. Hockey Canada Operations Meeting – updates – Nic Jansen Nic provided the following updates related to the Hockey Canada Operations meetings that were held Oct 21-23 in Calgary: - QMJHL Gatorade EXcellence Challenge – looking to adjust the number of teams that attend from Atlantic Canada. - Hockey Canada is creating a U16 Gold Medal Pathway work group, that will have representation from all branches. - Workshops on Hockey Canada proposed rule changes - Review IP, Novice, Atom and Peewee Player Pathways - Review Hockey Canada Accredited Schools Policy - Discussion on Hockey Canada Inclusion Policy - HCR 3.0 – will be piloted during 2020-2021 season and fully implemented during 2021- 2022 season. F. Committee appointments update – Todd Pye After Committee appointments were done in August, Bryan Cornish resigned from the Finance Committee. MacMullin / Theriault Motion to approve Louis Gaudet to Finance Committee. Carried. G. Media Requests – Todd Pye In order to have a consistent approach, discussion on whether all media inquiries go through the HNB Office / President. Task – Nic Jansen & Todd Pye to create a ‘draft’ Media Policy, prior to Semi-Annual meeting. H. Senior Council elections – Maurice Theriault Theriault / Gaudet Motion that ROC Chairs and members of ROC’s can approve Senior Council members within Region for the 2019-2020 season. Carried. Task – Constitution committee to work with Senior Council and provide wording for Notice of Motion related to the election of Senior Council members. Carried. I. Female League updates – Anita Scott Request to receive eXtension until November 15th to submit Female Provincial League constitution. J. Strategic Planning workshop – Todd Pye Task – By December 1st, Nic will send out workshop notes and a survey which all board members need to compete. Gaudet Motion to adjourn at 1:19 pm. REPORTS Written V. PRESIDENT’S REPORT Todd Pye Welcome to this year’s Fall Forum. I hope everyone has had an enjoyable summer. Highlights (since June): June: Atlantic Branch Meeting – Team Atlantic July: HNB Strategic Plan – Planning Session HNB Fundraiser – Car sponsorship HNB Committee Review and Potential Nominations HNB Appeals August: HNB Strategic Planning Session Jake Allen Program 34 HNB BOD’s Meeting HNB EHC Meeting HNB Appeals September: HC Summer Congress GNB Sport and Recreation HNB Minor Council Conference Call HNB Regional Meetings (4 of 6) HNB Appeals October: World Girl’s Hockey Weekend HNB Finance Committee Conference Call HNB ACC & Branch Presidents Meeting HC Appeal Hockey Canada Summer Congress Summary: • Discussed and provided comments on Hockey Canada’s (Transgender) Inclusion Policy • Reviewed and recommended acceptance of HC’s Non-sanctioned League Policy. • Reviewed the PeeWee player pathway with the intent of it being implemented in the 2021- 2022 season. • Reviewed and Recommended that the age divisions be renamed. HC to develop a communication plan for the membership. • CJHL Agreement Update – Scott Smith • Allan Cup Update – Tom Renney • CRA/HST Update – Brian Cairo • HC Insurance Update – Todd Jackson • Workshop on the proposed Rule and Regulation Changes – Supported/Not Supported/Further Discussion. • Presentation on Governance and Risk Management – Victor Henriquel • Presentation/Update on Hockey Canada Nominating Committee – Mike Bruni In closing, I would like to thank the HNB BOD’s, the Councils and Commissions, the many volunteers and the HNB staff for their commitment to HNB. Thank you. Yours in hockey, Todd Pye Written VI. EXECUTIVE DIRECTOR’S REPORT Nic Jansen As the 2019-2020 is now underway, I’d like to take the opportunity provide some updates on HNB and Hockey Canada programming: HNB Regional Meetings – Between September 9-17 HNB staff attended Regional Meetings with Minor Hockey Associations and leagues in Bathurst, Fredericton, Saint John, Moncton, Florenceville and Edmundston. Updates were provided on development and administrative matters, and workshops held specific to Strategic Planning, an Atom AA proposal and Novice full-ice playing rules. Administrative Resources – We have created a Constitution Template as well as a Communication Guide. Both resources are available on our website. The Constitution Template can be used by Minor Hockey Associations and Leagues to ensure their policies are up to date, also to get eXamples of best practices when creating new by-laws, regulations, etc. The Communication Guide offers to use tools to guide members in writing press releases, using social media and dealing with crisis management. Strategic Planning – On August 10th-11th a Strategic Planning session was held with the HNB Board. We’re in the process of collecting feedback from all key stakeholders with HNB (Board, Council / Commission members and Minor Hockey Associations). The feedback collected will assist us with the creation of a new Strategic Plan, that’ll be presented at the 2020 Annual General Meeting. Peewee AAA – Technical Director’s – A new initiative this season is Technical Director’s in each of the EDZA’s to work with the Peewee AAA coaches on their seasonal plan, skills checklist, practice plans. The goal is to provide elite level programming using the Hockey Canada LTPD – Learn to Train Peewee Pathway at the Peewee AAA level. This will ensure that players are working on the proper skills and tactics consistently across the province. Partnership with Summit Dodge / Fredericton Nissan - The partnership includes a 2019 Nissan Sentra being the grand prize for the Hockey New Brunswick Annual Fundraiser, as well as Summit Dodge providing Hockey New Brunswick with their company vehicle, a 2019 Dodge Caravan. Community Hockey Programs – We continue to work with Minor Hockey Associations & local municipalities to run Community Hockey programs. Community Hockey is unstructured in the sense that programs are not arranged based on age, or skill. Players are not rostered on one team; as the teams can change from week to week. Confirmed community hockey programs this season are in Miramichi, Acadian Peninsula, West Kent Female as well as a new program in Saint John which will have approXimately 400 members. Rivalry Series Game – The National Women’s Team will be playing an eXhibition game against USA on Tuesday December 17th at the Avenir Centre in Moncton. We are working with Hockey Canada on development initiatives that can be held in conjunction with the game. Saint John District Youth Hockey Association to become members of Hockey New Brunswick and Hockey Canada - The Saint John District Youth Hockey Association accommodates male and female players, and divisions are based on the players school grade (K-2,
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