Township of Asphodel-Norwood Council Meeting Agenda Tuesday May 26, 2020 1:00 p.m. 1-855-703-8985 (Toll Free) | Webinar ID: 871 5758 5769 Meeting Live Stream Access through h www.antownship.ca
Page No.
VISION STATEMENT: ASPHODEL-NORWOOD IS A SAFE, GROWING COMMUNITY; RICH IN HERITAGE, OFFERING A RURAL LIFESTYLE
CALL TO ORDER
MOMENT OF SILENT REFLECTION
DECLARATION OF PECUNIARY INTEREST
APPROVAL OF THE AGENDA
Recommendation: “THAT the Township of Asphodel-Norwood Council meeting agenda for May 26, 2020 be approved as circulated or amended.”
MINUTES & NOTES OF MEETINGS
Council Meeting Minutes of May 12, 2020 ...... 5
Recommendation: “THAT the Council meeting minutes from the regular meeting of Council on May 12, 2020 be adopted as presented and / or amended.”
BUSINESS ARISING FROM THE MINUTES
CONSENT AGENDA
Correspondence – For Information
C1 Councillor Walsh ...... 12 Re: Council Liaison Report for April 1 – May 19, 2020
C2 Deputy Mayor Burtt ...... 13 Re: Council Liaison Report for May 7 – May 19, 2020
C3 County of Peterborough ...... 14 Re: County Council Regular Meeting Minutes from May 6, 2020
Page 1 of 123 Township of Asphodel-Norwood Council Meeting Agenda Tuesday May 26, 2020 1:00 p.m. 1-855-703-8985 (Toll Free) | Webinar ID: 871 5758 5769 Meeting Live Stream Access through h www.antownship.ca
“THAT the Council of the Township of Asphodel-Norwood receives Correspondence items C1 through C3 for information.”
Reports
R1 Ed Whitmore, Chief Building Official / Planning Coordinator ...... 21 Re: 2020 First Quarter Building Permit Report
R2 Shane Smith, By-law Enforcement Officer ...... 23 Re: 2020 1st Quarter By-law Report
R3 Darryl Payne, Fire Chief / CEMC ...... 25 Re: 2020 First Quarter Fire Department Report
R4 Greg Hartwick, Manager of Community Centre / Parks / Facilities ...... 30 Re: 2020 Parks, Recreation, and Facilities First Quarter Update
R5 Candice White, CAO/Clerk/Treasurer ...... 32 Re: 2020 1st Quarter Financial Variance Report
R6 Jeff Waldon, Manager of Public Works & Environmental Services ...... 72 Re: Asphodel-Norwood Transfer Station Inspection Results
R7 Kyle Beacock, Water/Wastewater Operations Manager...... 80 Re: 2020 1st Quarter Water and Wastewater Report “THAT the Council of the Township of Asphodel-Norwood receives reports R1 through R7 for information.”
“THAT the Council of the Township of Asphodel-Norwood approves the Consent Agenda as circulated / amended.”
DELEGATIONS/PRESENTATIONS None.
STAFF & COMMITTEE REPORTS
R8 Candice White, CAO/Clerk/Treasurer ...... 82 Re: 6714382 Canada Limited/Grandwood Homes Inc. – Amended Site Plan Agreement (Previous Owner Mac’s Convenience)
R9 Ed Whitmore, Chief Building Official / Planning Coordinator ...... 106 Re: Merger Agreement - Hucklebug
Page 2 of 123 Township of Asphodel-Norwood Council Meeting Agenda Tuesday May 26, 2020 1:00 p.m. 1-855-703-8985 (Toll Free) | Webinar ID: 871 5758 5769 Meeting Live Stream Access through h www.antownship.ca
R10 Candice White, CAO/Clerk/Treasurer ...... 113 Re: Extension to Interim Integrity Commissioner Appointment
R11 Candice White, CAO/Clerk/Treasurer ...... 115 Re: Extension to Interest and Penalty Relief for Property Taxes
R12 Candice White, CAO/Clerk/Treasurer ...... 116 Re: Management Action List
CORRESPONDENCE – For Action None.
COUNCIL LIAISON REPORT
CAO/CLERK/TREASURER LIST
GENERAL BUSINESS
NOTICE OF MOTION None.
CLOSED SESSION None.
BY-LAWS
2020-26 ...... 119 Being a By-Law to authorize the execution of a Site Plan Agreement Amendment between 6714382 Canada Limited, Grandwood Homes Inc. and The Corporation of the Township of Asphodel-Norwood
Page 3 of 123 Township of Asphodel-Norwood Council Meeting Agenda Tuesday May 26, 2020 1:00 p.m. 1-855-703-8985 (Toll Free) | Webinar ID: 871 5758 5769 Meeting Live Stream Access through h www.antownship.ca
2020-27 ...... 120 Being a By-Law to Authorize the execution of a Merger Agreement between Hucklebug Preschool Inc. and The Corporation of the Township of Asphodel-Norwood (Corporation)
CONFIRMING BY-LAW
2020-28 ...... 123 Being a By-Law to confirm the proceedings of the regular meeting of the Council of the Township of Asphodel-Norwood held on May 26, 2020
FUTURE MEETING SCHEDULE
Date Meeting Name Location Time Peterborough County June 3 TBD 9:30 a.m. Council Meeting Asphodel-Norwood June 9 Electronic 1:00 p.m. Council Meeting Asphodel-Norwood June 23 Electronic 1:00 p.m. Council Meeting Peterborough County June 24 TBD 9:30 a.m. Council Meeting Asphodel-Norwood July 28 TBD 1:00 p.m. Council Meeting Peterborough County August 5 TBD 9:30 a.m. Council Meeting Asphodel-Norwood August 25 TBD 1:00 p.m. Council Meeting Peterborough County August 26 TBD 9:30 a.m. Council Meeting
ADJOURNMENT
Recommendation: “THAT the meeting held on May 26, 2020 be adjourned at ______p.m. with Council to meet for a regular meeting on June 9, 2020 or at the call of the Chair.”
Page 4 of 123 Township of Asphodel-Norwood Council Meeting Minutes Tuesday May 12, 2020 2020-07
The Council of the Township of Asphodel-Norwood convened an electronic Council meeting on May 12, 2020 with the following persons in virtual attendance:
Council: Mayor Bonneau Deputy Mayor Burtt Councillor Archer Councillor Warr Councillor Walsh
Staff: Candice White, CAO/Clerk/Treasurer Melanie Hudson, Administrative Assistant/Deputy Clerk Kyle Beacock, Water/Wastewater Operations Manager Jeff Waldon, Manager of Public Works & Environmental Services
CALL TO ORDER
Mayor Bonneau called the meeting to order at 1:00 p.m.
MOMENT OF SILENT REFLECTION
Mayor Bonneau invited all in attendance to pause for a moment of silent reflection in preparation for the meeting ahead as a gesture of respect and contemplation; and wished everyone well and to be safe in the days to come.
DECLARATION OF A PECUNIARY INTEREST
Mayor Bonneau advised members that anyone having a pecuniary interest in any matter before this Council could declare that interest now or at the time the matter arises.
No declarations were made.
APPROVAL OF THE AGENDA
111/20 Moved by: Councillor Warr Seconded by: Councillor Walsh “THAT the agenda for the regular meeting of Council for the Township of Asphodel- Norwood held on May 12, 2020 be approved as circulated.” Carried
MINUTES & NOTES OF MEETINGS
Council Meeting Minutes & Public Meeting Minutes of April 28, 2020 112/20 Moved by: Deputy Mayor Burtt Seconded by: Councillor Archer “THAT the Council meeting minutes from the regular meeting of Council on April 28, 2020 and the public meeting minutes of April 28, 2020 be adopted as presented.” Carried
BUSINESS ARISING FROM THE MINUTES
None.
Page 5 of 123 Township of Asphodel-Norwood Council Meeting Minutes Tuesday May 12, 2020 2020-07
CONSENT AGENDA
Correspondence – For Information
C1 Asphodel-Norwood Cultural & Heritage Committee Re: 2020 Budget
C2 Peterborough & the Kawarthas Economic Development (PKED) Re: 2020 First Quarter Metrics
C3 County of Peterborough Re: County Council Regular Meeting Minutes from March 4, 2020
C4 County of Peterborough Re: County Council Special Meeting Minutes from March 23, 2020
C5 County of Peterborough Re: County Council Regular Meeting Minutes from April 22, 2020 113/20 Moved by: Councillor Walsh Seconded by: Deputy Mayor Burtt “THAT the Council of the Township of Asphodel-Norwood receives Correspondence items numbered C1 through C5 for information.” Carried
Minutes
Asphodel-Norwood Public Library Board Re: Meeting Minutes of May 16, 2019, June 20, 2019, September 19, 2019, October 21, 2019, November 18, 2019, December 9, 2019, January 13, 2020, and February 10, 2020 113/20 Moved by: Councillor Walsh Seconded by: Deputy Mayor Burtt “THAT the Council of the Township of Asphodel-Norwood receives and approves the Asphodel-Norwood Public Library Board meeting minutes for May 16, 2019, June 20, 2019, September 19, 2019, October 21, 2019, November 18, 2019, December 9, 2019, January 13, 2020, and February 10, 2020 as presented.” Carried
Asphodel-Norwood Cemetery Board Re: Meeting Minutes of August 19, 2019, October 21, 2019, November 18, 2019, and December 16, 2019 113/20 Moved by: Councillor Walsh Seconded by: Deputy Mayor Burtt “THAT the Council of the Township of Asphodel-Norwood receives and approves the Asphodel-Norwood Cemetery Board meeting minutes for August 19, 2019, October 21, 2019, November 18, 2019, and December 16, 2019 as presented.” Carried
113/20 Moved by: Councillor Walsh Seconded by: Deputy Mayor Burtt “THAT the Council of the Township of Asphodel-Norwood approves the Consent Agenda as circulated.” Carried
DELEGATIONS & PRESENTATIONS None.
Page 6 of 123 Township of Asphodel-Norwood Council Meeting Minutes Tuesday May 12, 2020 2020-07
STAFF & COMMITTEE REPORTS
R1 Kyle Beacock, Water/Wastewater Operations Manager Re: Clean Water Wastewater Fund (CWWF) Project Completion Update 114/20 Moved by: Councillor Walsh Seconded by: Deputy Mayor Burtt “THAT the Council of the Township of Asphodel-Norwood receives this report regarding the Clean Water Wastewater Fund (CWWF) Project Completion Update for information.” Carried
R2 Jeff Waldon, Manager of Public Works & Environmental Services Re: Mill Street Bridge Update 115/20 Moved by: Councillor Archer Seconded by: Councillor Walsh “THAT the Council of the Township of Asphodel-Norwood receives this report regarding the Mill Street Bridge Update for information.” Carried
R3 Jeff Waldon, Manager of Public Works & Environmental Services Re: Digital Speed Sign and Black Cat Purchase 116/20 Moved by: Councillor Warr Seconded by: Councillor Walsh “THAT the Council of the Township of Asphodel-Norwood receives this report regarding the 2020 purchase of a Black Cat radar detection solution and the future purchase of a digital speed sign for information.” Carried
R4 Candice White, CAO/Clerk/Treasurer Re: RED Funding – Norwood Library Community Hub Project Update 117/20 Moved by: Councillor Walsh Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood receives this report regarding the RED Funding – Norwood Library Community Hub Project Update for information.” Carried
R5 Candice White, CAO/Clerk/Treasurer Re: Telecommunication Tower Policy 118/20 Moved by: Deputy Mayor Burtt Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood receives this report regarding the Telecommunication Tower Policy for information; AND FURTHER THAT the Council of the Township of Asphodel-Norwood adopts the attached Telecommunication Tower Policy as presented.” Carried
R6 Candice White, CAO/Clerk/Treasurer Re: Pre-Servicing Agreement – Norwood Park Phase 3 119/20 Moved by: Councillor Warr Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood receives this report regarding the Pre-Servicing Agreement – Norwood Park Phase 3 for information; AND FURTHER THAT the Council of the Township of Asphodel-Norwood authorizes the Mayor and the Clerk to execute a Pre-Servicing Agreement with DPH Developments Inc. for Norwood Park Phase 3.” Carried
Page 7 of 123 Township of Asphodel-Norwood Council Meeting Minutes Tuesday May 12, 2020 2020-07
R7 Candice White, CAO/Clerk/Treasurer Re: Management Action List from Council 120/20 Moved by: Councillor Walsh Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood accepts this report with the revisions suggested by the CAO/Clerk/Treasurer and Council.” Carried
CORRESPONDENCE – For Action
C6 Township of Mapleton Re: Resolution to Request the Province of Ontario Review the Farm Property Class Tax Rate Programme in Light of Economic Competitiveness Concerns between Rural and Urban Municipalities 121/20 Moved by: Deputy Mayor Burtt Seconded by: Councillor Warr “THAT the Council of the Township of Asphodel-Norwood receives Correspondence item C6 with support.” Carried
C7 City of Hamilton Re: Request to Regulate and Enforce Odour and Lighting Nuisances related to the Cultivation of Cannabis Plants 122/20 Moved by: Councillor Walsh Seconded by: Deputy Mayor Burtt “THAT the Council of the Township of Asphodel-Norwood receives Correspondence item C7 for information.” Carried
C8 Town of Grimsby Re: Support for Commercial Rent Assistance Program 123/20 Moved by: Councillor Warr Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood receives Correspondence item C8 for information.” Carried
COUNCIL LIAISON REPORT
Councillor Warr
• Reported that the Asphodel-Norwood Cultural & Heritage Committee has begun posting newspaper articles from the Norwood Register on the Asphodel-Norwood Historical Society’s Facebook page and the response has been very favourable, reaching over 2,000 people since May 3, 2020
Deputy Mayor Burtt
• Shared highlights from the County Council meeting held electronically on May 6, 2020 as: o The County of Peterborough has engaged the services of MNP LLP to conduct a Service Delivery and Organizational Review. Invited Council members to read the initial findings report to read about the process, opportunities, and next steps to find efficiencies in all the departments o The County Sign By-law Committee presented a very comprehensive report and have asked for feedback from Township staff by June 20, 2020
Page 8 of 123 Township of Asphodel-Norwood Council Meeting Minutes Tuesday May 12, 2020 2020-07
o PKED and the Peterborough Chamber of Commerce have provided a number of links for business assistance and support amid COVID-19, including a free gift card program • The annual reports from the Trent Conservation Source Protection Committee are available and can be shared with members of Council if desired • Cancelled reservation to attend the annual AMO conference scheduled for August 17 - 19, 2020 but anticipates most content will be available online
Councillor Walsh
• Advised the Asphodel-Norwood Cemetery Board recently met electronically to finalize rates for all cemetery services. Once finalized, they will be published and made readily available for anyone in need of cemetery services within Asphodel- Norwood. Confirmed the Board will share cemetery meeting dates with staff moving forward for advertisement on the Asphodel-Norwood Community Calendar
Mayor Bonneau
• Confirmed the Asphodel-Norwood Public Library Board will be having their first electronic meeting since the outbreak of COVID-19 via Zoom on May 25, 2020 at 6:30 p.m.
CAO/CLERK/TREASURER LIST
• Delivered a COVID-19 update: o Staff is diligently working towards finalizing a reopening plan for the Asphodel-Norwood Transfer Station in the month of May. Residents are encouraged to look to the website, social media, and community bulletin boards for more information. There will be strict regulations in place when the Transfer Station does reopen o There is no timeline to reopen the municipal office at this time, but a reopening plan has been established which includes installing a service window in the entrance vestibule to allow for safe customer service transactions. Further details to follow o The Asphodel-Norwood Fire Department lifted the open-air burn ban earlier in the week and office staff have been busy preparing burn permits since that time. Residents are encouraged to read By-law 2016-79 as it is being strictly enforced and to contact the Fire Chief for inspections prior to burning o Following the provincial government’s recent news release regarding greenspaces and walking trails, any impact to Township owned playgrounds and parks will be addressed at the next Municipal Control Group meeting as the provincial declaration of emergency has been extended o As Asphodel-Norwood shares a body of water with Otonabee-South- Monaghan and Trent Hills; a systematic, collaborative, approach is required to reopen any Township boat launches. This topic will be discussed at both the next Mayor/CAO/OPP meeting and the Municipal Control Group meeting; and Council can expect a status update these have taken place o Other departments are moving forward status quo, utilizing a team- approach to allow for physical distancing. A procedural policy is being drafted for departmental staff to follow with respect to PPE expectations when reopening is permitted. The Building/Planning/By-law department continues to alternate staff days in the office to process permit applications electronically, respond to By-law concerns/infractions, and conduct inspections on non-occupied dwellings
• Confirmed the location of the sign recognizing the 200th Anniversary for the Township of Asphodel with Council as Westwood Park. When the sign is installed,
Page 9 of 123 Township of Asphodel-Norwood Council Meeting Minutes Tuesday May 12, 2020 2020-07
photos will be taken and shared with residents via the Township website and social media • Discussed if Township Committees should be meeting electronically in the same manner as Township Boards are doing amid COVID-19; but Council did not wish to apply any pressure to hold meetings during this time as most Committees are event based and their mandate has been significantly narrowed following the many event cancellations • Wished congratulations to Melanie Hudson on completing the two-year Municipal Administration Program through the AMTCO • The 2019 financial audit remains ongoing as staff has been able to satisfy the auditor’s requirements and requests electronically; but an on-site visit is still required to complete the audit and file the Financial Information Return (FIR)
GENERAL BUSINESS
• Deputy Mayor Burtt inquired about the funding available through the Connecting Links program for municipal roads that connect with provincial highways. CAO/Clerk/Treasurer White confirmed that Asphodel-Norwood is not a connecting link municipality (and as such, wouldn’t qualify for the funding), and that the Ministry of Transportation is not accepting any more applications to the program
• Mayor Bonneau expressed a heartfelt thanks to all Township staff on behalf of Council for their hard work and efforts during these challenging times
NOTICE OF MOTION None.
CLOSED SESSION None.
BY-LAWS
124/20 Moved by: Councillor Walsh Seconded by: Deputy Mayor Burtt “THAT the By-law to authorize the execution of a Pre-Servicing Agreement between DPH Developments Inc. and The Corporation of the Township of Asphodel-Norwood be read a first, second, and third time and finally passed and numbered By-Law 2020-24.” Carried
CONFIRMING BY-LAW
125/20 Moved by: Councillor Walsh Seconded by: Councillor Warr “THAT the By-Law to confirm the proceedings of the regular meeting of the Council of the Township of Asphodel-Norwood held on May 12, 2020 be read a first, second, and third time and finally passed and numbered By-Law 2020-25.” Carried
FUTURE MEETING SCHEDULE
Date Meeting Name Location Time May 20 Peterborough County TBD 9:30 a.m. Council Meeting
Page 10 of 123 Township of Asphodel-Norwood Council Meeting Minutes Tuesday May 12, 2020 2020-07
May 25 Asphodel-Norwood Public Electronic 6:30 p.m. Library Board Meeting May 26 Asphodel-Norwood TBD 1:00 p.m. Council Meeting June 3 Peterborough County TBD 9:30 a.m. Council Meeting June 9 Asphodel-Norwood TBD 1:00 p.m. Council Meeting June 23 Asphodel-Norwood TBD 1:00 p.m. Council Meeting June 24 Peterborough County TBD 9:30 a.m. Council Meeting July 28 Asphodel-Norwood TBD 1:00 p.m. Council Meeting
ADJOURNMENT
126/20 Moved by: Deputy Mayor Burtt Seconded by: Councillor Archer “THAT the meeting held on May 12, 2020 be adjourned at 2:01 p.m. with Council to meet for a regular meeting on May 26, 2020 at 1:00 p.m. or at the call of the Chair.” Carried
______Rodger Bonneau, Mayor
______Candice White, Clerk
Page 11 of 123 C1
Barry Walsh- Council Liaison Report-April 1 – May 19,2020
• April 28th- Cemetery Board Zoom Meeting o New cemetery caretaker, Dave Leeper needs to safely meet Emma and sign Caretaker Contract o Board was advised by Barry that they will receive $2,275.16 as part of distribution of Development charge funds o Emma provided a financial update and also advised that going forward the Township office staff would manage the accounting aspect of Cemetery board financial records. This will provide for an automated process. o Board was advised that Cemetery bylaws were approved by BAO and then adopted by council o Columbarium Update: Leeder Monuments are not deemed an essential service due to COVID-19 which will delay construction till possibly the fall o Initial discussion took place in regards to new 2020 pricing and Niche pricing based upon local cemetery pricing reviews, BAO Care and Maintenance fees th o Next meeting, May 12 –via Zoom
• May 12th- Cemetery Board Zoom Meeting o Caretaker contract has been signed o Passed motion to use Development charges towards payment of Columbarium construction year 1 payment o Reviewed and approved 2020 pricing for Graves, Internment fees, corner posts, vault storage, disinterment’s and current niche, winter burials and Saturday/Sunday openings o Pricing for new columbarium was proposed for review o Discussed signage at Cemetery regarding COVID-19 and social distancing, max 5 people- to be taken care of by Township staff o Confirmed Legion Decoration Days is second Sunday in September th o Next meeting- June 16 @ 6:30- Cemetery walkabout
Page 12 of 123 C2
Council Liaison Report; May 7 – May 20, 2020 Submitted by Deputy Mayor Lori Burtt
May 7 and 14: Municipal Control Group (MCG) Zoom meetings #8 & 9. Reviewed each department’s response/effects to Covid 19. -AN Fire Department - Fire Ban rescinded. -following Provincial and Public Health guidelines - boat launch/marina, transfer station re- opening details, office staff protocol/team review, building department to allow permits to be issued, library curbside pickups.
Peterborough County Council Notes: May 20, 2020 Here is the meeting link if you wish to view the recorded meeting - https://www.youtube.com/watch?v=KiD47D3Pewk&list=PLENXGCHDrhTikmFr0XNwRGP7 wjaamDcei&index=3 Highlights include: Peterborough County Forest Management Plan for 2020-2029. This is a very detailed report regarding this plan that council will review and will be brought back at next council meeting for approval. The documents can be accessed at https://peterboroughcounty.civicweb.net/document/261721 under staff reports 9(a). Microsurfacing tender approved to Millar Paving in the amount of $3,906,173.27 (including HST) Transportation Master Plan Update awarded to Paradigm Transportation Solutions Limited – details in staff reports 9(c) Award of Tender Supply of Sodium Chloride to K+S Windsor Salt Ltd. in the amount of $1,881,224 (including HST) and entered into a three-year agreement with K+S Windsor Limited. The County of Peterborough requested Bid submissions on behalf of the following agencies: Township of Asphodel- Norwood, Township of Douro-Dummer, Township of HavelockBelmont-Methuen, Township of Otonabee-South Monaghan, Township of Selwyn, Municipality of Trent Lakes, City of Peterborough, City of Kawartha Lakes, County of Northumberland, County of Haliburton, Township of Center Hastings, Municipality of Marmora and Lake, Trent University, and Sir Sandford Fleming College. The Request for Proposal (RFP) for an Integrity Commissioner was released later than expected and submissions are due on June 9, 2020. Council approved an extension of the interim appointment of Aird & Berlis LLP for an additional ninety (90) days to allow more time for the RFP process and appointment of a new Integrity Commissioner. Received verbal reports from Peterborough Public Health Board, and Warden/Mayor Economic Recovery Task Force.
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ÿÿÿ ÿ Page 20 of 123 R1
TOWNSHIP OF ASPHODEL-NORWOOD
REPORT TO COUNCIL
Date: May 26, 2020
From: Ed Whitmore, CBCO Chief Building Official – Planning Coordinator
Re: 2020 First Quarter Building Permit Report ______
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives the attached 2020 First Quarter Building Permit Report for information.”
BACKGROUND AND COMMENTS
The 2020 First Quarter Building Permit Report is attached for information.
The first quarter of 2020 has produced two new dwelling units and over $700,000.00 dollars in permit value. Surprisingly, the construction value is only down $299,139.00 over last year.
Prepared by: Ed Whitmore, CBO/Planning Coordinator
Reviewed by: Candice White, CAO/Clerk/Treasurer
Page 21 of 123 Page 22 of 123 R2
TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: May 26, 2020
From: Shane E. Smith, By-law Enforcement Officer
Re: 2020 1st Quarter By-law Report
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives this 2020 1st Quarter By-law Report for information.”
COMMENTS
The following is a report of by-law related activities for the 1st quarter of 2020:
6 new by-law related files were opened and are summarized below:
Quantity Type of File 1 Clean & Clear 1 Zoning 1 Property Standards 2 Parking 1 Misc.
4 of the new files were addressed with voluntary compliance gained. 2 files remain open with compliance actions ongoing.
Overall 2020 Summary to date
Files carried over from 2019 3 Files opened in 2020 6 Files closed in 2020 4 Total Files Open 5
Prepared by: Shane E. Smith, By-law Enforcement Officer/Building Inspector
Reviewed by: Ed Whitmore, CBCO
Page 23 of 123 R2
Reviewed by: Candice White, CAO/Clerk/Treasurer
Page 24 of 123 R3
TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: May 26, 2020
From: Darryl Payne, Fire Chief/CEMC
Re: 2020 First Quarter Fire Department Report
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives this report regarding the 2020 First Quarter Fire Department Report for information only.”
BACKGROUND AND COMMENTS
1. Summary of First Quarter Incidents by Month
January
Response Type Number of Percent Incident Staff Personnel Average Incidents of Total hours Hours Total Response Time Vehicle Collision 4 4.71 1h 28m 0.78% 12.3 07:17
Asphyxia, Respiratory 4 4.71 0h 33m 5.18% 3.8 04.59 Condition Chest Pains or suspected Heart 2 2.35 0h 24m 4.02% 4 04:54 Attack Alcohol or Drug Related 1 1.18 0h 33m 2.19% 7 07:07
Accident or illness Related 2 2.35 0h 30m 3.43% 7.5 07:12 Cuts/Falls/Fainting Other Medical/Resuscitator 5 5.88 1h 31m 6.38% 4.6 06:06
Assisting other Fire Departments: Mutual 1 1.18 0h 40m 1.71% 1 13.59 Aid Assisting other Fire Departments: Auto 2 2.35 10h 55m 0.83% 10 21:21 Aid 1
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Other Public Service 1 1.18 2h 9m 1.93% 5 00:16
Call Cancelled On Route 2 2.35 0h 13m 1.33% 5.5 04:11
Sub Totals for January 24 28.24 18h 56m 27.79% 6.4 08:37
February
Response Type Number of Percent Incident Staff Personnel Average Incidents of Total hours Hours Total Response Time CO False Alarm- Equipment 1 1.18 0h 19m 0.81% 1 04:00 Malfunction Vehicle Collision 1 1.18 0h 25m 2.36% 7 05:33 Water Ice Rescue 1 1.18 0h 59m 2.53% 1 14:00
CPR Administered 1 1.18 0h 57m 1.93% 5 18:16
Asphyxia, Respiratory 6 7.06 1h 38m 8.65% 3.3 08.25 Condition Chest Pains or suspected Heart 5 5.88 1h 38m 4.84% 2.8 09:05 Attack Accident or illness Related 1 1.18 0h 18m 0.51% 4 03:01 Cuts/Falls/Fainting Other Medical/Resuscitator 4 4.71 1h 21m 3.64% 5 10:06
Assisting other Fire Departments: Auto 2 2.35 2h 4m 2.41% 7 12:16 Aid
Assistance to Police 1 1.18 0h 29m 1.07% 5 14:36
Sub Totals for February 24 28.24 10h 17m 30.29% 4 09.25
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March
Response Type Number of Percent Incident Staff Personnel Average Incidents of Total hours Hours Total Response Time
Fire 1 1.18 5h 16m 1.62% 21 04:36
Open Air Burning/Unauthorized 3 3.53 11h 33m 2.32% 17.3 17:54 controlled Burning Authorized Controlled Burning-Complaint 2 2.35 1h 12m 3.08% 1 13:28
Vehicle Collision 1 1.18 0h 27m 0.86% 5 12:30 Water Ice Rescue 1 1.18 2h 59m 2.53% 1 11:00
Asphyxia, Respiratory Condition 16 18.82 6h 36m 18.55% 3 06:59 Chest Pains or suspected Heart 3 3.53 0h 36m 4.45% 3 09:17 Attack Vital Signs Absent, DOA 1 1.18 0h 34m 2.49% 7 04:33 Alcohol or Drug Related 1 1.18 0h 28m 0.86 5 08:09
Other Medical/Resuscitator 2 2.35 20h 47m -2.05% 2 07:02
Assisting other Fire Departments: Mutual 1 1.18 0h 2m 0.34% 4 01:49 Aid Assisting other Fire Departments: Auto 3 3.35 0h 32m 3.98% 3 05:47 Aid Assistance to Other Agencies 1 1.18 0h 16m 2.23% 7 06:27
Other Response 1 1.18 7h 27m 0.67% 5 23:34
Sub Totals for March 37 43.53 58h 45m 41.92% 5.5 0:20
Subtotals for the 85 100 87h 58m 100% 5.3 06:03 2020 First Quarter
3
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2. Call Comparisons from previous years
Year First Second Third Fourth Total Quarter Quarter Quarter Quarter 2015 51 57 59 57 224 2016 57 71 77 74 279 2017 67 68 77 87 299 2018 76 60 89 82 307 2019 71 79 84 84 318 2020 85 - - - 85
3. Highlights for First Quarter a. The structure fire on County Road 45 in March had the greatest impact in the Township of Asphodel-Norwood but quick response and firefighting activities contained the fire to the original building affected by the fire. b. Township personnel assisted the Ontario Fire Marshall with the fire cause investigation. c. Adjacent businesses were “Open for Business” the next day and had no long term adverse effects from the fire.
4. Training and Special Events Calendar for 2020 First Quarter
Month Date Event January 02 Maintenance on Department Vehicles 08 Regular Maintenance at each Station 15 Officers Meeting 22 Health and Safety - Globalized WHMIS and Harassment 29 Station and Apparatus Maintenance February 02 SRU(Special Rescue Unit) Ice/Water Training 05 BLS Recertification (Red Cross) for Fire Department 12 N95 medical mask Fit Testing for Fire Department 19 Communications 26 Station and Apparatus Maintenance March 01 SRU (Special Rescue Unit) High Angle Rescue Training 04 Critical Stress and Post Traumatic Stress Disorder Awareness 05 Critical Stress and Post Traumatic Stress Disorder Awareness 07 EOETA Recruit Instruction Vehicle Extrication 08 Volunteer Community Service – Women’s Day 25 Station and Apparatus Maintenance
4
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CONCLUSIONS from First Quarter report:
1. Incident Report Conclusions a. Total number of calls for the first quarter of 2020 is 85 b. The majority of the first quarter incidents were less than 1 hour in duration c. Call volumes are continuing to increase
2. Training and Special Event Conclusions a. Regular training schedule was continuing as planned by department b. Specialized events such as the mandatory BLS Recertification was fulfilled by instructor John Bowker c. Critical Stress and Post Traumatic Stress Disorder Awareness was instructed by Brian Wilson a retired Peterborough Fire Fighter who specialized in the field. d. With the Covid-19 Pandemic becoming known and increasing in magnitude the N95 medical mask fit testing assured personnel safety for firefighters
FINANCIAL IMPACT
• The 2020 budget has been sufficient for the volume of incidents and training for the first quarter of 2020
Prepared by: Darryl Payne, Fire Chief/CEMC
Reviewed by: Candice White, CAO/Clerk/Treasurer
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TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: May 26, 2020
From: Greg Hartwick / Manager of Community Centre / Parks / Facilities
Re: 2020 Parks, Recreation, and Facilities First Quarter Update
RECOMMENDATION :
“THAT the Council of the Township of Asphodel-Norwood receives this report regarding 2020 Parks, Recreation, and Facilities First Quarter Update for information only.”
BACKGROUND:
Public Skating: Public skating was a success in the first quarter with an increase in the number of individuals attending. With the closure of the Community Centre due to COVID-19, eleven dates that had been sponsored were cancelled. Staff plan to reach out to these sponsors to re-book a date in the upcoming season at no charge.
Capital Expenditures: Ice re-surfacer tender awarded to Resurfice Corporation.
Ice Rentals: Rentals were strong in the first quarter with all tournaments played and the Norwood Skating Club’s annual carnival taking place prior to closing the Community Centre. Minor sports hockey teams wrapped up their season with the exception of two teams who had their season ending with out of town tournaments cancelled.
Staffing: All part time Community Centre personnel were laid off at the end of March following ice removal and cleanup.
Rentals: Three weddings that were booked for this summer have cancelled but rebooked for the same time in 2021.
Parks: Local businesses continued purchasing hanging baskets for their store fronts in 2020. A noticeable change will be seen in the downtown area this summer as additional hanging baskets will be hung on existing poles on Highway #7 and County Road 45.
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FINANCIAL IMPACT: None
Prepared by: Greg Hartwick
Reviewed by: Candice White, CAO/Clerk/Treasurer
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TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: March 26, 2020
From: Candice White, CAO/Clerk/Treasurer
Re: 2020 1st Quarter Financial Variance Report
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives the 2020 1st quarter financial variance report for information.”
BACKGROUND
This report demonstrates to council a year to date financial position after the first 3 months of operations, broken down by department. The budget variance process provides council with a snapshot of the current financial position of the municipality after each quarter. The 3rd and 4th quarter variance reports will also include a year-end forecast that will assist in the preparation of the 2019 budget.
In summary the Township is in a sustainable financial position following the first quarter of operations. Most of the budgeted capital projects occur later in the year so it’s premature to get an accurate picture of the capital expenditures for 2020 at this time.
Department Percentage of Budget Spent Overall
Council & Library 10% Administration 30% Facilities 6% Fire 21% Police/Cons. Authority 17% Building/Animal Control/By-law 77% Transportation 23% Environmental Services -13% Recreation 24% Parks 11% Planning/Economic Development 13%
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The Environmental Services Department is showing a negative percentage due to currently maintaining a surplus. This is common for this department in the first quarter of the year.
The Norwood Water, Norwood Sewer and Trentview Estates Water systems are also in a viable financial position after the first quarter of operations with reporting a surplus.
The GL breakdowns per department are attached for Council’s review.
Prepared by: Candice White, CAO/Clerk/Treasurer
Page 33 of 123 2020 1st Quarter Variance ‐ Council/Library
2019 YTD 2020 YTD 2020 % of Budget Account # Account Name Actual Actual Budget Spent Notes 10‐1100‐5100 COUNCIL MEMBER FEES 61,340.70 17,959.29 70,997.18 25%
Changing demographic of Council 10‐1100‐5110 OTHER PAYROLL COSTS 5,321.34 1,629.63 5,500.00 30% members & cell phone honorarium 10‐1100‐5141 MEETING EXPENSES 0.00 0.00 750.00 0% 10‐1100‐5199 ELECTIONS 1,221.12 1,221.12 0.00 0% 10‐1100‐5211 TELEPHONE 642.23 86.60 800.00 11% 10‐1100‐5217 BOOKS/PUBLICATIONS 0.00 0.00 1,000.00 0% 10‐1100‐5300 MILEAGE 140.76 0.00 0.00 0% 10‐1100‐5400 CONFERENCES & SEMINARS 10,532.33 997.25 15,000.00 7% 10‐1100‐5510 DONATIONS 550.00 200.00 2,500.00 8% 10‐1100‐5800 MISCELLANEOUS EXPENSE 2,180.36 203.52 250.00 81% 10‐1100‐5220 ACCIDENT INSURANCE 1,285.00 1,285.00 1,285.00 100% 10‐7500‐5310 LIBRARY CONTRIBUTION 138,761.00 0.00 144,127.00 0% 10‐1100‐5510 COMMUNITY CARE GRANT 1,500.00 1,500.00 1,500.00 100% 10‐1100‐5510 YOUTH INITIATIVE 0.00 0.00 800.00 0% 10‐1200‐5246 INTEGRITY COMMISSIONER 500.00 0.00 2,500.00 0% Total Expenses 223,974.84 25,082.41 247,009.18 10%
10‐1100‐5900 TRF TO RESERVE ‐ ELECTION 0.00 0.00 7,000.00 0% 10‐1100‐5900 TRF TO RESERVE‐WORKING FUNDS 0.00 0.00 0.00 0% 10‐1100‐4900 TRANSFER FROM RESERVE 0.00 0.00 0.00 0% 10‐1100‐4900 TRANS. FROM RES. (GEN. GOVT) 0.00 0.00 0.00 0% 10‐1100‐4900 TRANS. FROM RES. (LIBRARY) 0.00 0.00 0.00 0% Total Capital 0.00 0.00 7,000.00 0%
Net Surplus/Deficit 223,974.84 25,082.41 254,009.18 10%
Page 34 of 123 2020 1st Quarter Variance ‐ Administration
% of 2019 YTD 2020 YTD Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐1200‐4210 NSF CHEQUE FEES ‐450.00 0.00 ‐450.00 0% 10‐1200‐4212 PHOTOCOPYING FEES ‐123.29 ‐10.00 ‐100.00 10% 10‐1200‐4213 COMMISSIONING CHARGES ‐660.00 ‐225.00 ‐600.00 38% 10‐1200‐4215 TAX CERTIFICAT/BUILDING COMPLIANCE ‐5,640.00 ‐840.00 ‐5,200.00 16% 10‐1200‐4220 ADMINISTRATION FEE ‐ MISC. ‐855.00 ‐850.00 ‐1,000.00 85% 10‐1200‐4222 MARRIAGE LICENSE/CEREMONY ‐2,100.00 ‐100.00 ‐1,800.00 6% 10‐1200‐4225 BURIAL PERMIT FEES ‐425.00 0.00 ‐300.00 0% 10‐1200‐4310 BANK INTEREST REVENUE ‐66,974.24 ‐23,500.23 ‐50,000.00 47% 10‐1200‐4320 PENALTIES AND INTEREST ON TAXES ‐57,310.96 ‐7,028.98 ‐50,000.00 14% 10‐1200‐4390 INTEREST ‐ MISC. ‐193.67 0.00 ‐1,000.00 0% 10‐1200‐4410 MOBILE CANTEEN LICENCE FEES ‐1,600.00 0.00 ‐1,600.00 0% 10‐1200‐4430 BINGO AND LOTTERY LICENCE FEES ‐3,882.95 0.00 ‐3,000.00 0% 10‐1200‐4500 OTHER REVENUE ‐4,030.37 0.00 ‐1,500.00 0% 10‐1200‐5000 HISTORICAL SOCIETY ‐7,830.97 0.00 ‐5,500.00 0% Total Revenue ‐152,076.45 ‐32,554.21 ‐122,050.00 27% 10‐1200‐5110 SALARIES & WAGES 291,625.35 84,313.40 297,062.42 28% 10‐1200‐5111 OTHER PAYROLL COSTS 76,861.68 24,016.14 83,221.46 29% 10‐1200‐5112 SEVERANCE/RETIREMENT COSTS 0.00 0.00 0.00 0% 10‐1200‐5130 MEMBERSHIPS 4,481.23 3,380.05 4,500.00 75% 10‐1200‐5140 CONFERENCES & SEMINARS 3,269.14 206.55 4,000.00 5% 10‐1200‐5141 COMPUTER TRAINING 0.00 0.00 2,500.00 0% 10‐1200‐5150 MILEAGE 1,088.28 0.00 1,000.00 0% 10‐1200‐5160 HEALTH AND SAFETY COMMITTEE 0.00 0.00 2,000.00 0% 10‐1200‐5165 STAFF TRAINING 1,809.30 0.00 3,500.00 0% 10‐1200‐5190 STAFF RECRUITMENT 0.00 0.00 0.00 0% 10‐1200‐5210 OFFICE SUPPLIES 4,868.68 2,616.38 8,400.00 31% Cheques ‐ $1400 10‐1200‐5211 TELEPHONE 6,614.25 668.15 4,000.00 17% Switched Providers
Page 35 of 123 2020 1st Quarter Variance ‐ Administration % of 2019 YTD 2020 YTD Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐1200‐5212 WEBSITE 9,952.33 914.94 9,500.00 10% Annual Fees 10‐1200‐5219 INTERNET ‐ TOWN HALL 0.00 0.00 960.00 0% 10‐1200‐5213 COMPUTER EXPENSES 10,067.55 10,703.78 11,500.00 93% Annual Keystone + computer upgrades 10‐1200‐5214 OFFICE FURNITURE 1,017.54 0.00 2,000.00 0% 10‐1200‐5215 POSTAGE 10,315.08 5,117.84 11,000.00 47% Folder lease/copier lease/usage/New postage 10‐1200‐5216 Off. Equip. MAINT & RENTAL FEES 7,935.60 1,490.69 9,000.00 17% machine 10‐1200‐5217 BOOKS/ PUBLICATIONS 144.67 0.00 200.00 0% 10‐1200‐5218 MARRIAGE LICENSE FORMS 960.00 0.00 1,000.00 0% 10‐1200‐5220 INSURANCE ‐ GEN PROPERTY & LIABILIT 32,790.36 35,947.84 36,600.17 98% 10‐1200‐5223 OFFICE REPAIRS & MAINTENANCE 131.24 0.00 1,500.00 0% 10‐1200‐5230 TAX WRITE OFFS ‐ MUNICIPAL 15,893.43 0.00 15,000.00 0% 10‐1200‐5231 TAX PENALTY AND INTEREST W/O 0.00 460.34 0.00 0% 10‐1200‐5242 LEGAL FEES 8,025.04 0.00 10,000.00 0% 10‐1200‐5243 INSURANCE DEDUCTIBLES 4,502.65 0.00 5,000.00 0% 10‐1200‐5244 BANK CHARGES 3,794.45 1,142.65 3,800.00 30% 10‐1200‐5245 BANK INTEREST 168.85 0.00 200.00 0% 10‐1200‐5270 MEETING / KITCHEN SUPPLIES 534.37 42.63 450.00 9% 10‐1200‐5300 APPRECIATION NIGHT EXPENSE 3,330.70 0.00 3,200.00 0% 10‐1200‐5311 COMMUNITY SERVICE EXPENDITURES 183.50 0.00 200.00 0% 10‐1200‐5410 ANNUAL AUDIT 34,852.80 0.00 35,000.00 0% 10‐1200‐5411 ASSET MANAGEMENT 17,020.94 5,754.83 15,000.00 38% Levels of Service 10‐1200‐5412 HUMAN RESOURCES REVIEW 2,500.00 0.00 0.00 0% 10‐1200‐5500 SUNDRY 1,069.56 78.28 500.00 16% 10‐1200‐5520 ADVERTISING & PROMOTION 10,288.19 1,699.67 11,000.00 15% 10‐1200‐5700 WRITE OFF‐PRIOR YR ACCT REC ‐46.62 500.00 0.00 0% 10‐1200‐6000 HISTORICAL SOCIETY 460.07 0.00 5,500.00 0%
Page 36 of 123 2020 1st Quarter Variance ‐ Administration % of 2019 YTD 2020 YTD 2020 Budget Account # Account Name Actual Actual Budget Spent Notes 10‐1200‐5412 MARKET SALARY REVIEW 7,696.36 0.00 18,213.00 0% 19‐1200‐5213 ELECTRONIC DOCUMENTS PROJECT 0.00 0.00 300.00 0% Total Expenses 574,206.57 179,054.16 616,807.05 29% Net Suprlus/Deficit 422,130.12 146,499.95 494,757.05 30%
Page 37 of 123 2020 1st Quarter Variance ‐ Facilities 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐1400‐4230 MEDICAL CENTRE RENT ‐13,988.60 ‐2,930.58 ‐14,076.00 21% 10‐1400‐4231 REIMBURSE UTILITIES: MED CTR ‐4,800.00 ‐1,000.00 ‐12,000.00 8% Receive at year end 10‐1410‐4230 NORWOOD TOWN HALL ‐ RENT ‐6,642.62 ‐1,083.60 ‐5,000.00 22% 10‐1480‐4020 LEASE REVENUE ‐16,180.80 ‐4,126.11 ‐16,504.43 25% GC Duke Lease 10‐1480‐4500 REIMBURSE UTILITIES: LEASE ‐249.63 0.00 ‐320.00 0% 8% of heat/hydro DONATIONS ‐ TOWN HALL 0.00 0.00 0.00 0.00 Total Revenue ‐41,861.65 ‐9,140.29 ‐47,900.43 19%
10‐1480‐5200 F/T SALARIES & WAGES 12,685.92 2,895.84 12,938.64 22% 10‐1480‐5210 PAYROLL COSTS 3,731.27 950.90 4,007.10 24%
MEDICAL CENTRE 10‐1400‐5111 OTHER PAYROLL COSTS 2,160.53 566.22 2,137.07 26% 10‐1400‐5115 PT WAGES 10,901.15 2,847.67 9,837.36 29% 10‐1400‐5211 TELEPHONE 3,911.14 762.87 4,000.00 19% 10‐1400‐5221 HEAT/WATER 6,689.35 1,014.26 6,000.00 17% 10‐1400‐5222 HYDRO 4,895.80 894.78 6,000.00 15% 10‐1400‐5223 REPAIRS/MTCE 5,522.55 773.89 4,000.00 19% 10‐1400‐5460 CONTRACT SERVICE ‐ DOCTOR 25,000.00 0.00 25,000.00 0% TOWN HALL 10‐1410‐5111 OTHER PAYROLL COSTS 2,146.66 514.16 3,177.94 16% 10‐1410‐5115 PT WAGES 23,383.26 5,925.69 24,975.91 24% 10‐1410‐5221 HEAT/WATER 5,938.26 1,381.58 6,000.00 23% 10‐1410‐5222 HYDRO 3,960.91 870.65 4,500.00 19% 10‐1410‐5223 BUILDING REP/MTCE TOWN HALL 9,339.95 1,049.39 9,000.00 12% 10‐1410‐5227 SECURITY EXPENSE 219.80 0.00 220.00 0% WESTWOOD 10‐1480‐5224 WATER UPGRADE & TESTING 6,971.58 64.11 10,000.00 1% 10‐1480‐5221 HEAT 3,524.44 1,031.64 4,500.00 23%
Page 38 of 123 2020 1st Quarter Variance ‐ Facilities 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐1480‐5222 HYDRO 577.37 0.00 1,200.00 0% 10‐1480‐4600 BUILDING REP/MTCE 0.00 5.38 12,500.00 0.00 Total Expenses 131,559.94 21,549.03 149,994.02 14%
19‐1450‐5260 CAPITAL ‐ PROP. IMPROVE. LIBRARY 3,622.66 0.00 71,952.70 0% RED Funding Project 10‐1480‐4011 GRANT REVENUE ‐ RED FUNDING 0.00 0.00 ‐21,585.81 0% RED Funding Project 10‐1480‐4900 TRANSFER FROM RES: FACILITIES 0.00 0.00 ‐39,682.73 0% Development Charges‐Library 19‐1480‐5500 PURCHASE OF LAND/PROPERTIES 0.00 0.00 0.00 0% 10‐1480‐5900 TRANSFER TO RESERVES 0.00 0.00 0.00 0%
10‐1400‐5900 TRANSFER TO RESERVES 52,000.00 0.00 16,500.00 0% Westwood Lease with GC Duke
19‐1200‐5260 CAP.‐PROP. IMPROVE. TOWN HA 18,392.78 369.75 49,850.00 1% Ramp replacement, podium, flag pole Generator, accessible doors, flooring 19‐1400‐5260 CAP.‐PROP. IMPROVE. MED. CENTRE 6,121.02 0.00 55,500.00 0% in bathroom/lobby 10‐1400‐4900 TRANS FROM RES: MED. CENTRE 0.00 0.00 ‐20,000.00 0% 10‐1410‐5900 TRANS FROM RES: TOWN HALL 0.00 0.00 0.00 0% 10‐1450‐4900 TRANSFER FROM RESERVE 0.00 0.00 0.00 0% Total Capital 80,136.46 369.75 112,534.16 0%
Net Surplus/Deficit 169,834.75 12,778.49 214,627.75 6%
Page 39 of 123 2020 1st Quarter Variance ‐ Fire 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent 10‐2100‐4050 CAPITAL DONATION ‐397.88 0.00 ‐500.00 0% 10‐2100‐4271 INSPECTION & INFORMATION FEES ‐400.00 ‐80.00 ‐500.00 16% 10‐2100‐4272 FIRE SERVICE/OTONABEE 0.00 0.00 ‐3,000.00 0% 10‐2100‐4273 FIRE SERVICE/DUMMER 0.00 0.00 ‐5,000.00 0% 10‐2100‐4274 FIRE SERVICE ‐ MTO 0.00 0.00 ‐5,000.00 0% 10‐2100‐4276 INSURANCE & ACCIDENT CLAIMS ‐28,620.00 0.00 ‐5,000.00 0% 10‐2100‐4280 OTHER ‐ FIRE ‐6,348.43 ‐900.00 ‐1,000.00 90% 10‐2100‐4900 TRANSFER FROM RESERVES 0.00 0.00 0.00 0% Total Revenues ‐35,766.31 ‐980.00 ‐20,000.00 5%
10‐2100‐5110 FIRE FULL TIME WAGES 68,058.17 14,517.94 60,552.84 24% 10‐2100‐5111 OTHER PAYROLL COSTS 18,751.54 3,728.70 19,830.00 19% 10‐2100‐5112 OFFICERS HONOURARIUM 4,765.00 0.00 5,600.00 0% 10‐2100‐5113 FIRE FIGHTING & CLEANUP 41,252.05 2,060.09 43,000.00 5% 10‐2100‐5114 FIREFIGHTER INSURANCE 5,068.30 5,068.30 5,500.00 92% 10‐2100‐5130 MEMBERSHIPS 2,645.54 2,554.59 3,000.00 85% 10‐2100‐5140 CONFERENCES & SEMINARS 332.84 0.00 700.00 0% 10‐2100‐5141 MEETINGS & PRACTICES 15,909.96 767.31 19,000.00 4% 10‐2100‐5148 STAFF TRAINING 13,752.18 7,000.56 12,500.00 56% 10‐2100‐5160 HEALTH & SAFTEY 54.00 0.00 100.00 0% 10‐2100‐5170 UNIFORMS & CLOTHING 1,129.76 0.00 1,000.00 0% 10‐2100‐5209 BOOKS/PUBLICATIONS 238.60 0.00 400.00 0% 10‐2100‐5210 OFFICE SUPPLIES 1,717.59 514.63 1,800.00 29% 10‐2100‐5211 TELEPHONE 3,226.19 652.34 4,500.00 14% 10‐2100‐5212 INTERNET 854.16 214.53 850.00 25% 10‐2100‐5213 COMPUTER EXPENSES 320.54 0.00 300.00 0% 10‐2100‐5220 PROPERTY/LIABILITY INSURANCE 11,227.98 12,200.00 12,106.00 101% 10‐2100‐5246 HASTINGS CONTRACT 0.00 0.00 2,500.00 0% 10‐2100‐5340 DISPATCH/COMM/EMERGENCY 19,383.57 6,551.59 21,960.00 30% 10‐2100‐5400 SMALL EQUIPMENT & TOOLS 2,823.31 0.00 3,000.00 0% 10‐2100‐5402 PERSONAL PROTECTIVE EQUIP 2,302.15 620.52 3,000.00 21% 10‐2100‐5403 CLASS A & B FOAM 2,671.20 2,671.20 3,000.00 89%
Page 40 of 123 2020 1st Quarter Variance ‐ Fire 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent 10‐2100‐5404 SUPPLIES & SERVICES 3,793.20 439.01 3,500.00 13% 10‐2100‐5410 EQUIPMENT REPAIRS & MAINT. 10,573.33 3,743.61 12,000.00 31% 10‐2100‐5500 INSURANCE ‐ VEHICLES 7,747.00 8,000.00 8,000.00 100% 10‐2100‐5510 VEHICLES REPAIRS & MAINTENANCE 12,101.50 5,358.83 13,000.00 41%
10‐2100‐5521 GAS 6,732.79 702.47 5,000.00 14% 10‐2100‐5522 DIESEL 0.00 0.00 1,500.00 0% 10‐2100‐5700 WRITE OFF ‐ PRIOR YR ACCT REC 4,566.16 0.00 0.00 0% 10‐2100‐5800 OTHER 0.00 0.00 0.00 0% FIRE PREVENTION 10‐2110‐5111 FIRE PREVENTION ‐ OTHER PAYROLL 574.36 145.34 800.00 18% 10‐2110‐5115 FIRE PREVENTION ‐ WAGES 10,141.56 1,582.50 9,000.00 18% 10‐2110‐5210 FIRE PREVENTION ‐ MATERIALS 1,920.89 0.00 2,500.00 0% ASPHODEL HALL 10‐2121‐5221 HEAT ‐ ASPHODEL 3,886.11 994.56 3,000.00 33% 10‐2121‐5222 HYDRO 1,657.58 392.00 2,000.00 20% 10‐2121‐5223 BUILDING REPAIRS/MTCE ‐ ASPHODEL 503.43 22.89 3,000.00 1% 10‐2121‐5227 SECURITY EXPENSE 565.78 0.00 500.00 0% NORWOOD HALL 10‐2122‐5221 HEAT ‐ NORWOOD 1,744.54 463.10 4,000.00 12% 10‐2122‐5222 HYDRO 2,480.30 640.75 2,500.00 26% 10‐2122‐5223 BUILDING REPAIRS/MTCE ‐ NORWOOD 2329.06 107.97 2,000.00 5% 10‐2500‐5210 SUPPLIES & SERVICES 36.62 0.00 100.00 0% 10‐2500‐5400 PLAN EXERICES COSTS 66.44 0.00 1,000.00 0% 10‐2500‐5420 REIMBURSEMENT OF UTILITIES TO PW 0.00 0.00 600.00 0% Total Expenses 287,905.28 81,715.33 298,198.84 27%
10‐2100‐4580 SALE OF ASSETS 0.00 0.00 0.00 0% 10‐2100‐4280 GRANT FUNDING: EFFICIENCY 0.00 0.00 ‐82,800.00 0% 10‐2100‐4900 TRANSFER FROM RESERVE 0.00 0.00 ‐11,000.00 0% 19‐2100‐5260 CAPITAL 0.00 0.00 0.00 0% 19‐2100‐5400 CAPITAL ‐ EFFICENCY FUNDING 0.00 1,774.69 82,800.00 0%
Page 41 of 123 2020 1st Quarter Variance ‐ Fire 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent 19‐2100‐5260 CAPITAL ‐ PROPERTY 0.00 0.00 11,000.00 0% 19‐2100‐5500 CAPITAL ‐ VEHICLES 11,403.74 0.00 0.00 0% 10‐2100‐5900 TRANSFER TO RESERVES (Vehicles) 0.00 0.00 80,000.00 0% 10‐2100‐5900 TRANSFER TO RESERVES (Fire Equip) 0.00 0.00 3,600.00 0% 19‐2100‐5400 CAPITAL ‐ EQUIPMENT 13,057.11 0.00 28,000.00 0% 10‐2121‐5900 TRANSFER TO RESERVE (UNFUNDED CAPITAL) 5,000.00 0.00 5,000.00 0.00 Total Capital 29,460.85 1,774.69 116,600.00 2% Net Surplus/Deficit 281,599.82 82,510.02 394,798.84 21%
Page 42 of 123 2020 1st Quarter Variance ‐ Policing/Conservation Authority 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Budget 2020 Budget Spent Notes Policing 10‐2200‐4010 RIDE PROGRAM GRANT ‐5,159.64 0.00 ‐5,000.00 0% 10‐2200‐4250 RECOVERED OPP FINES ‐3,945.50 ‐1,230.00 ‐3,000.00 41% 10‐2200‐4810 OPP CREDIT ‐ PREVIOUS YEAR 0.00 0.00 ‐1,000.00 0% TRANSFER FROM RESERVES 0.00 0.00 0.00 0% Total Revenue: Policing ‐9,105.14 ‐1,230.00 ‐9,000.00 14% Cons. Authority 10‐2300‐4010 GRANTS‐PROVINCIAL CONS. AUTH. 0.00 0.00 0.00 0% Total Revenues ‐9,105.14 ‐1,230.00 ‐9,000.00 14%
Policing 10‐2200‐5112 POLICE SERVICES BOARD ‐ COSTS 0.00 0.00 100.00 0% 10‐2200‐5120 RIDE PROGRAM OFFICER COSTS 8,048.04 2,212.80 5,000.00 44% 10‐2200‐5246 CONTRACT SERVICES 640,171.04 108,621.00 656,110.00 17% Total Expenses: Policing 648,219.08 110,833.80 661,210.00 17% Cons. Authority 10‐2300‐5246 REQUISITION CONS. AUTHORITY 41,598.00 8,610.50 44,301.00 19% 10‐2300‐5411 SOURCE WATER PROTECTION EXP 18,500.00 0.00 18,500.00 0% Total Expenses: Cons. Authority 60,098.00 8,610.50 62,801.00 14% Total Expenses 708,317.08 119,444.30 724,011.00 16%
Net Surplus/Deficit 699,211.94 118,214.30 715,011.00 17%
Page 43 of 123 2020 1st Quarter Variance ‐ Building/Bylaw/Animal Control 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes By‐Law 10‐2510‐4500 SIGN REVENUE ‐1,550.00 ‐25.00 ‐1,500.00 2% 10‐2440‐4100 POSTAGE RECOVERY 0.00 0.00 ‐100.00 0% 10‐2440‐4150 ADMIN FEE 0.00 0.00 ‐750.00 0% 10‐2440‐4200 CANNABIS GRANT ‐15,000.00 0.00 0.00 0% 10‐2400‐4480 OTHER LICENCES:TAXI etc. ‐350.00 ‐350.00 ‐300.00 117% 10‐2400‐4500 GRANT FUNDING: EFFICIENCY 0.00 0.00 ‐6,500.00 0% Total By‐law Revenue ‐16,900.00 ‐375.00 ‐9,150.00 4% Building 10‐2410‐4221 BUILDING/PLUMBING PERMITS ‐162,991.05 ‐8,182.45 ‐100,000.00 8% 0.00 10‐2410‐4900 TRANSFER FROM RESERVE 0.00 0.00 ‐26,451.14 0% 10‐2410‐4500 OTHER REVENUE ‐ EFFICIENCY 0.00 0.00 ‐10,500.00 0% Total Building Revenue ‐162,991.05 ‐8,182.45 ‐136,951.14 6%
Animal Control 10‐2430‐4010 LIVESTOCK & POULTRY RE‐IMBURSE ‐3,689.90 ‐1,350.00 ‐5,000.00 27% 10‐2430‐4213 ADMINISTRATIVE CHARGES ‐180.00 ‐30.00 ‐400.00 8% 10‐2430‐4250 FINES 0.00 0.00 0.00 0% 10‐2430‐4440 DOG LICENSES ‐7,395.00 ‐5,970.00 ‐7,500.00 80% Total Animal Control Revenue ‐11,264.90 ‐7,350.00 ‐12,900.00 57% Total Revenue ‐191,155.95 ‐15,907.45 ‐159,001.14 10%
Building 10‐2410‐5110 FULL TIME WAGES 78,827.73 19,420.93 84,283.55 23% 10‐2410‐5115 WAGES ‐ EFFICIENCY FUNDING ‐ PT 0.00 0.00 9,000.00 0% Summer Student 10‐2410‐5111 PAYROLL COSTS ‐ EFFICIENCY FUNDING 0.00 0.00 1,500.00 0% Summer Student 10‐2410‐5111 OTHER PAYROLL COSTS 24,361.74 6,134.23 28,917.86 21% 10‐2410‐5130 MEMBERSHIPS 899.56 695.63 1,000.00 70% 10‐2410‐5140 TRAINING 1,874.39 60.00 4,000.00 2% 10‐2410‐5150 MILEAGE 1,530.11 0.00 2,500.00 0% 10‐2410‐5170 BOOT ALLOWANCE/UNIFORMS 274.70 0.00 750.00 0% 10‐2410‐5210 OFFICE SUPPLIES 422.53 176.81 400.00 44%
Page 44 of 123 2020 1st Quarter Variance ‐ Building/Bylaw/Animal Control 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐2410‐5211 TELEPHONE 142.02 20.60 500.00 4% 10‐2410‐5213 COMPUTER EXPENSE 831.38 831.99 900.00 92% 10‐2410‐5215 POSTAGE 66.58 0.00 200.00 0% 10‐2410‐5242 LEGAL 30.43 0.00 2,000.00 0% 10‐2410‐5288 PERMIT FEE REFUND 577.18 0.00 1,000.00 0% 10‐2410‐5700 WRITE OFF ACCT REC 0.00 2,600.00 0.00 0% 109,838.35 29,940.19 136,951.41 22% Animal Control 10‐2430‐5110 FULL TIME WAGES 1223.43 316.56 1,371.83 23% 10‐2430‐5111 PAYROLL COSTS 399.72 99.89 1,527.57 7% 10‐2430‐5120 SALARIES & WAGES ‐ CONTRACTS 2,033.87 395.20 3,000.00 13% 10‐2430‐5150 MILEAGE 771.97 87.14 1,500.00 6% 10‐2430‐5210 SUPPLIES & DOG TAGS 0.00 1.07 200.00 1% 10‐2430‐5211 TELEPHONE EXPENSE 220.68 45.02 240.00 19% 10‐2430‐5215 POSTAGE 308.85 0.00 750.00 0% 10‐2430‐5246 POUND FEES 600.00 0.00 2,000.00 0% 10‐2430‐5330 COMPENSATION FOR ANIMALS 3,733.70 0.00 5,000.00 0% 10‐2430‐5700 WRITE OFF ACCT REC 720.00 500.00 700.00 71% 10,012.22 1,444.88 16,289.40 9%
By‐Law 10‐2440‐4400 CANNABIS EXPENSES 1,963.17 0.00 0.00 0% 10‐2440‐5110 FULL TIME WAGES 11,001.80 2,849.16 12,346.43 23% 10‐2440‐5111 OTHER PAYROLL COSTS 3,587.90 900.34 4,582.72 20% 10‐2440‐5140 TRAINING 110.43 0.00 400.00 0% 10‐2440‐5150 MILEAGE 133.18 0.00 500.00 0% 10‐2440‐5210 OFFICE SUPPLIES 26.98 0.00 200.00 0% 10‐2440‐5215 POSTAGE 112.15 0.00 800.00 0% 10‐2440‐5242 LEGAL FEES 0.00 0.00 5,000.00 0% 10‐2440‐5500 SUNDRY 6,261.19 87.51 100.00 88% 10‐2510‐5300 SIGN EXPENSE 340.80 0.00 500.00 0%
Page 45 of 123 2020 1st Quarter Variance ‐ Building/Bylaw/Animal Control 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐2440‐5213 EFFICIENCY FUNDING 0.00 0.00 6,500.00 0% Paperless Inspections 21,574.43 3,837.01 30,929.15 12%
Total Expenses 141,425.00 35,222.08 184,169.96 19% Net Surplus/Deficit ‐49,730.95 19,314.63 25,168.82 77%
Page 46 of 123 2020 1st Quarter Variance ‐ Transportation % of 2019 YTD 2020 YTD Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐3100‐4012 REVENUE ROADS ‐2,574.83 0.00 0.00 0% 10‐3100‐4500 GRAVEL SALES ‐ OTHER ‐18,866.75 0.00 ‐12,000.00 0% 10‐3100‐4510 CULVERTS & OTHER ‐4,600.00 0.00 ‐2,400.00 0% 10‐3100‐4580 OTHER ‐ PUBLIC WORKS 0.00 0.00 ‐1,000.00 0% 10‐3300‐4119 OTHER DEPT. WAGE REVENUE 0.00 0.00 0.00 0% 10‐3013‐5100 REIMBURSEMENT FROM FIRE 0.00 0.00 ‐1,800.00 0% Utilities and Diesel Total Revenues ‐26,041.58 0.00 ‐17,200.00 0%
10‐3013‐5111 PAYROLL COSTS: CARETAKER 311.08 59.07 455.54 13% 10‐3013‐5115 CARETAKER WAGES 3,184.89 807.06 3,202.64 25% 10‐3013‐5221 HEAT 5,582.69 1,741.32 6,000.00 29% 10‐3013‐5222 HYDRO 6,379.97 1,932.58 7,500.00 26% 10‐3013‐5228 WATER BILLING 2,061.44 376.79 2,500.00 15% 10‐3013‐5223 BUILDING MTCE/SERVICES 6,255.41 72.04 4,800.00 2% 10‐3013‐5225 MATERIALS & SUPPLIES 2,798.16 188.03 2,500.00 8% 10‐3013‐5440 TOOLS 6,953.49 1,332.67 7,000.00 19% 10‐3100‐5110 FULL TIME WAGES 384,420.66 101,220.60 410,236.52 25% 2% CPI and correlating step increases 10‐3100‐5111 OTHER PAYROLL COSTS 131,073.53 36,469.25 139,793.36 26% 10‐3100‐5115 PT SALARIES & WAGES 24,658.34 6,003.75 26,651.66 23% 10‐3100‐5116 OVERTIME 27,330.75 12,948.53 21,000.00 62% 10‐3100‐5130 MEMBERSHIPS 974.26 861.95 1,100.00 78% 10‐3100‐5140 TRAINING & SEMINARS 4,767.76 2,620.33 7,700.00 34% 10‐3100‐5160 HEALTH & SAFETY 388.10 81.35 500.00 16%
10‐3100‐5170 CLOTHING & BOOT ALLOWANCE 2,831.61 120.04 2,975.00 4% 10‐3100‐5190 EMPLOYEE RECRUITMENT 0.00 0.00 0.00 0% 10‐3100‐5210 OFFICE SUPPLIES 327.60 63.05 300.00 21% 10‐3100‐5211 TELEPHONE 3,385.39 523.72 2,800.00 19% 10‐3100‐5212 WEBISTE INTERNET EXPENSES 854.16 214.53 855.00 25% 10‐3100‐5213 COMPUTER EXPENSES 153.61 0.00 300.00 0% 10‐3100‐5220 INSURANCE ‐ LIABILITY 24,702.73 26,530.00 26,522.00 100%
Page 47 of 123 2020 1st Quarter Variance ‐ Transportation % of 2019 YTD 2020 YTD Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐3100‐5240 SURVEY EXPENSE 6,072.53 0.00 10,000.00 0% 8th Line Road Allowance 10‐3100‐5243 INSURANCE DEDUCTIBLE 0.00 0.00 1,000.00 0% 10‐3100‐5248 PIT ‐ ALL COSTS 2,457.43 2,593.36 5,000.00 52% Need to strip some topsoil Mandatory Road Needs Study ‐ $7500, Mill Street Dam and 10‐3100‐5270 CONSULTING 0.00 0.00 12,500.00 0% Spillway Inspection 10‐3100‐5280 OTHER ‐ MISCELLANEOUS 0.00 0.00 200.00 0% 10‐3100‐5700 WRITE OFF ‐ PRIOR YR ACCT REC 0.00 805.28 0.00 0%
10‐3112‐5300 MATERIALS ‐ BRUSHING 1,933.44 0.00 0.00 0% $0 with purchase of boom mower for loader 10‐3112‐5350 MATERIALS ‐ TREES 8,018.39 0.00 9,000.00 0% 10‐3114‐5300 MATERIALS ‐ CULVERTS 6,052.27 885.31 6,000.00 15% 10‐3115‐5300 MATERIALS ‐ CATCH BASINS 3,691.38 0.00 4,000.00 0% 10‐3122‐5300 MATERIALS ‐ DUST CONTROL 68,746.23 0.00 70,000.00 0% 10‐3123‐5300 MATERIALS ‐ GRAVEL RESURFACING 49,198.46 0.00 48,000.00 0% 10‐3131‐5300 MATERIALS ‐ PATCHING 2,372.37 610.92 2,000.00 31% 10‐3132‐5300 MATERIALS ‐ SWEEPING 8,390.24 633.39 9,000.00 7% 10‐3141‐5300 MATERIALS ‐ SAFETY DEVICES 24,413.25 1,335.77 22,000.00 6% 10‐3150‐5300 MATERIALS ‐ SIDEWALKS 632.56 0.00 2,500.00 0% 10‐3210‐5246 CONTRACTS ‐ SNOWPLOWING SIDEWALKS 0.00 0.00 0.00 0% 10‐3220‐5300 MATERIALS ‐ SANDING & SALTING 83,829.58 54,380.03 82,000.00 66%
10‐3500‐5222 STREETLIGHTS HYDRO (ALL) 18,841.55 1,126.15 18,000.00 6% 10‐3500‐5223 STREETLIGHTS MAINTENANCE (ALL) 7,642.94 2,798.40 4,000.00 70%
10‐3600‐5220 INSURANCE ‐ VEHICLES 5,070.00 5,370.00 5,369.00 100% 10‐3600‐5521 FUEL ‐ GAS 13,308.32 2,706.84 12,500.00 22% 10‐3600‐5522 FUEL ‐DIESEL 53,033.41 11,258.41 50,500.00 22% 10‐3600‐5523 OIL & LUBRICANTS 2,968.17 208.15 4,000.00 5% 10‐3600‐5530 VEHICLE LICENSES 7,550.00 51.00 8,000.00 1% 10‐3600‐5550 GPS SYSTEM 814.08 1,800.74 2,300.00 78% Annual support and software fee ‐ GPS/Mesh 10‐3600‐5110 F/T PAYROLL: MAINTENANCE 250.83 0.00 0.00 0%
Page 48 of 123 2020 1st Quarter Variance ‐ Transportation % of 2019 YTD 2020 YTD Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐3600‐5111 F/T PAYROLL COSTS: MAINTENANCE 52.32 0.00 0.00 0% 10‐3615‐5510 2006 INTERNATIONAL R&M 7,124.60 3,888.85 2,500.00 156% 10‐3616‐5510 2010 TRUCK R&M 5,822.56 474.47 9,000.00 5% 10‐3617‐5510 2011 SINGLE PLOW TRUCK R &M 12,539.18 2,310.16 6,000.00 39% 10‐3618‐5510 2012 INTERNATIONAL PLOW R&M 7,770.57 735.46 8,500.00 9% Plumbing/apparatus for water tank 10‐3623‐5510 2006 DODGE PICKUP R&M 40.67 0.00 0.00 0% Divested 10‐3624‐5510 2008 DODGE 2WD R&M 679.14 219.87 1,500.00 15% 10‐3625‐5510 2008 DODGE 4WD R&M 647.21 0.00 0.00 0% Divested 10‐3711‐5510 2014 JD LOADER 1,842.62 2,759.74 4,000.00 69% 10‐3712‐5510 2001 VOLVO EXCAVATOR R&M 4,365.65 4,268.64 5,000.00 85% 10‐3713‐5510 2003 JD HOE R&M 3,760.07 1,101.76 5,000.00 22% 10‐3714‐5510 2007 VOLVO GRADER R&M 36,164.06 611.03 10,000.00 6% 10‐3721‐5510 1996 STEAMER R&M 608.52 182.44 500.00 36% 10‐3722‐5510 2001 BRUSHHEAD R&M 300.19 0.00 1,000.00 0% 10‐3730‐5510 2015 ONE TON 1,653.51 1,592.70 4,000.00 40% 10‐3723‐5510 2015 KUBOTA TRACTOR R&M 1,671.00 633.38 2,500.00 25% 10‐3731‐5510 2017 SKID STEER 2,483.80 1,564.19 3,000.00 52% Total Expenses 1,102,208.73 301,073.10 1,125,060.72 27%
10‐3100‐4030 GRANT FUNDING: FORMULA ‐140,613.00 0.00 ‐171,313.00 0% 10‐3100‐4030 GRANT FUNDING: MAIN STREET REV ‐41,280.56 0.00 0.00 0% 10‐3100‐4030 GRANT FUNDING: WELLINGTON 0.00 0.00 0.00 0% 10‐3100‐4011 PROVINCIAL GRANT ‐ GAS TAX ‐255,758.44 0.00 ‐124,651.58 0% 10‐3100‐4030 GRANT FUNDING: EFFICIENCY 0.00 0.00 ‐77,600.00 0% 19‐3100‐4580 SALE OF ASSETS ‐ VEHICLES 0.00 0.00 ‐20,000.00 0% Sale of 2006 Tandem 19‐3100‐5200 CAPITAL CONSTRUCTION 34,700.50 0.00 37,500.00 0% Guard Rails, Railway Crossings 19‐3100‐5200 CAPITAL CONSTRUCTION 336,945.89 0.00 136,000.00 0% Surface Treatment Plan 19‐3100‐5200 CAPITAL CONSTRUCTION 30,621.61 0.00 50,000.00 0% Asphalt Plan ‐ Queen St 19‐3100‐5200 CAPITAL CONSTRUCTION 4,630.08 0.00 150,000.00 0% Mill Street Bridge 19‐3100‐5200 CAPITAL CONSTRUCTION: STREETLIGHTS 0.00 0.00 16,000.00 0% Decorative lights on West side of Cty Rd 45 19‐3100‐5250 CAPITAL CONSTRUCTION ‐ SIDEWALKS 135,211.13 1,827.91 150,000.00 1% Elm Street and Baker St to Mapleview
Page 49 of 123 2020 1st Quarter Variance ‐ Transportation % of 2019 YTD 2020 YTD Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 19‐3100‐5100 CAPITAL CONSTRUCTION: SPRING ST. 0.00 0.00 0.00 0% 19‐3100‐5350 CAPITAL CONSTRUCTION: FLORA 0.00 0.00 0.00 0% 19‐3100‐5200 CAPITAL CONSTRUCTION: WELLINGTON 0.00 0.00 0.00 0% Snow blower $113,000, Boom mower $140,000, Snow 19‐3100‐5400 CAPITAL EQUIPMENT 0.00 9,768.96 267,600.00 0% blower for skid steer $9,600, $5,000 Black Cat 19‐3100‐5400 CAPITAL ‐ EFFIENCY FUNDING 0.00 0.00 77,600.00 0% Portable Generator, LED Program 19‐3100‐5500 CAPITAL VEHICLES 0.00 265,484.72 260,000.00 102% Snow Plow Truck Grader ‐ $100,000 (2025), Backhoe (2023) ‐ $28,000, Pick up ‐ 10‐3600‐5900 TRANSFER TO RESERVE (ROAD EQUIP) 0.00 0.00 265,000.00 0% $20,000 (2021), Excavator $117,000 (2021) 10‐3100‐4900 TRANSFER TO RESERVE (ROAD CONST) 0.00 0.00 0.00 0% 10‐3100‐4900 TRANSFER FROM RESERVE (ROAD CONST) 0.00 0.00 ‐150,000.00 0% 2019 Double Payment of Gas Tax Mill Street Bridge 10‐3100‐4900 TRANSFER FROM RESERVE (DEV. CHAR) 0.00 0.00 ‐337,600.00 0% $262,000 (equipment), $75,000 (sidewalks) 10‐3100‐4900 TRANSFER FROM RESERVE (CAP. VEH.) 0.00 ‐260,000.00 ‐260,000.00 0% Snow Plow 10‐3100‐4900 TRANSFER FROM RESERVE (WORK FUND) 0.00 0.00 0.00 0% Total Capital 104,457.21 17,081.59 268,535.42 6% Net Surplus/Deficit 1,180,624.36 318,154.69 1,376,396.14 23%
Page 50 of 123 2020 1st Quarter Variance ‐ Environmental Services 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐4400‐4250 DISPOSAL BAG TAG FEES ‐70,046.50 ‐26,930.50 ‐70,000.00 38% 10‐4500‐4250 TIPPING FEES ASPHODEL/NORWOOD ‐40,484.00 ‐5,656.00 ‐29,000.00 20% 10‐4500‐4300 OTHER REVENUE ‐2,646.51 0.00 ‐500.00 0% Mattress/Battery Refunds 10‐4520‐4255 TIRE REVENUE 248.96 0.00 0.00 0% 10‐4520‐4260 SCRAP METAL REVENUE ‐1,964.49 0.00 ‐2,500.00 0% 10‐4600‐4200 RECYCLING BLUE BOXES ‐1,608.00 ‐350.00 ‐1,000.00 35% 10‐4520‐4265 WEEE PROGRAM ‐927.53 ‐3,114.09 ‐2,000.00 156% 10‐4520‐4270 BOTTLE COLLECTION ‐535.80 ‐238.00 ‐500.00 48% Total Revenues ‐117,963.87 ‐36,288.59 ‐105,500.00 34%
10‐4400‐5111 OTHER PAYROLL COSTS 0.00 0.00 100.00 0% 10‐4400‐5119 INTERDEPT. LABOUR 0.00 0.00 500.00 0% 10‐4510‐5229 PROPERTY TAX 2,017.70 0.00 2,100.00 0% 10‐4400‐5246 GARBAGE COLLECTIONS CONTRACT 65,607.60 11,961.04 76,000.00 16% 10‐4400‐5800 OTHER 0.00 0.00 900.00 0% 10‐4510‐5400 CONSULTING FEES 13,635.84 0.00 19,500.00 0% 10‐4520‐5110 FT LANDFILL SITE LABOUR 4,228.64 995.28 4,312.88 23% 10‐4520‐5111 OTHER PAYROLL COSTS 4,000.80 1,230.66 5,240.04 23% 10‐4520‐5115 PT WAGES 10,765.51 117.55 16,660.56 1% 10‐4520‐5116 OVERTIME 1,777.83 0.00 1,400.00 0% Stats 10‐4520‐5119 PW LABOUR COST 0.00 2,494.54 2,000.00 125% 10‐4520‐5120 CONTRACT SERVICES (N) 1,246.56 223.88 1,400.00 16% Johnny on the spot 10‐4520‐5211 TELEPHONE 63.68 12.21 150.00 8% 10‐4520‐5225 MATERIALS & SUPPLIES (N) 2,430.53 430.37 4,500.00 10% 10‐4520‐5229 PROPERTY TAX 9,391.18 0.00 9,000.00 0% 10‐4520‐5280 TRANSFER STATION BINS 23,652.73 2,611.80 24,000.00 11% 10‐4520‐5300 OTHER PAYROLL COSTS 25.00 0.00 0.00 0% 10‐4520‐5400 CONSULTING FEES (N) 10,069.13 0.00 17,000.00 0% 10‐4520‐5510 DONATIONS ‐ BOTTLE COLLECTION 535.80 0.00 500.00 0% 10‐4520‐5520 ADVERTISING & PROMOTION 0.00 0.00 7,500.00 0% 10‐4600‐5240 PLC COSTS (CAMPGROUNDS) 0.00 0.00 1,520.00 0% 10‐4600‐5400 BLUE BOXES & COMPOSTERS 2,010.06 0.00 2,500.00 0% Total Expenses 151,458.59 20,077.33 196,783.48 10%
Page 51 of 123 2020 1st Quarter Variance ‐ Environmental Services 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐4520‐4900 TRANSFER FROM RESERVE 0.00 0.00 0.00 0% 19‐4520‐5260 CAPITAL ‐ PROPERTY IMPROVEMENTS 0.00 0.00 12,000.00 0% 10‐4520‐5900 TRANSFER TO RESERVE 37,500.00 0.00 25,000.00 0% Total Capital 37,500.00 0.00 37,000.00 0%
Net Surplus/Deficit 70,994.72 ‐16,211.26 128,283.48 ‐13%
Page 52 of 123 2020 1st Quarter Variance ‐ Community Centre/Recreation
2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐7210‐4200 FEES: BALL HOCKEY ‐3,138.08 ‐575.14 ‐3,000.00 19% 10‐7230‐4273 ICE RENTALS ‐ MINOR HOCKEY ‐79,990.39 ‐19,027.07 ‐75,000.00 25% 10‐7230‐4274 ICE RENTALS ‐ HIGH SCH & ACADEMY ‐4,429.00 ‐1,387.00 ‐4,600.00 30% 10‐7230‐4275 ICE RENTALS ‐ ADULT ‐22,416.62 ‐20,636.02 ‐22,000.00 94% 10‐7230‐4276 ICE RENTALS ‐ OUTSIDE MIN. HOCKEY ‐37,345.50 ‐3,335.00 ‐28,000.00 12% 10‐7240‐4271 PUBLIC SKATING ‐6,032.29 ‐1,692.74 ‐5,300.00 32% 10‐7240‐4277 ICE RENTALS ‐ FIGURE SKATING ‐20,197.00 ‐6,300.00 ‐17,500.00 36% Dropped Fri. Night Rental 10‐7240‐4278 ARENA ‐ OFF SEASON RENTAL ‐4,093.02 0.00 ‐4,000.00 0% 10‐7250‐4020 CANADA DAY REVENUE ‐4,781.05 0.00 ‐4,500.00 0% 10‐7300‐4213 BANK MACHINE FEES ‐648.00 ‐272.70 ‐550.00 50% 10‐7300‐4580 OTHER REVENUE ‐5,055.20 ‐175.99 0.00 0% 10‐7310‐4271 BALL PARK USER FEES (N) ‐1,263.00 0.00 ‐1,200.00 0% 10‐7310‐4272 BALL DIAMOND RENTALS ‐2,370.29 0.00 ‐1,800.00 0% 10‐7330‐4272 MULTI PURPOSE ROOM RENTAL ‐14,404.71 ‐2,120.00 ‐15,000.00 14% 10‐7340‐4272 BOARDROOM RENTAL ‐439.00 ‐52.00 ‐500.00 10% 10‐7350‐4015 GRANT ‐ STUDENT WAGES 0.00 0.00 0.00 0% 10‐7350‐4216 ADVERTISING ‐ SIGNS, LOGOS, OLYMPIA ‐10,995.74 ‐367.43 ‐9,800.00 4% 10‐7352‐4270 SKATE SHARPENING REVENUE ‐2,920.50 ‐1,041.00 ‐2,000.00 52% 10‐7360‐4270 VENDING MACHINE ‐9,341.95 ‐1,845.39 ‐7,300.00 25% 10‐7360‐4500 CONCESSION REVENUE ‐77,364.91 ‐29,148.29 ‐75,000.00 39% 10‐7370‐4500 BAR SALES ‐21,177.89 ‐1,446.46 ‐15,500.00 9% 10‐7350‐4300 SOLAR PANEL REVENUE 0.00 0.00 ‐10,000.00 0% Total Revenues ‐328,404.14 ‐89,422.23 ‐302,550.00 30%
10‐7210‐5300 MATERIALS & COSTS 1,228.62 0.00 1,500.00 0% 10‐7250‐5800 CANADA DAY EXPENSES 4,032.17 0.00 4,000.00 0% 10‐7300‐5110 FULL TIME WAGES 54,911.33 12,922.44 56,067.44 23% 10‐7300‐5111 OTHER PAYROLL COSTS 16,154.73 4,116.56 17,364.09 24% 10‐7300‐5115 PART TIME WAGES 0.00 0.00 0.00 0%
Page 53 of 123 2020 1st Quarter Variance ‐ Community Centre/Recreation 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐7300‐5119 PW LABOUR EXPENSE 0.00 0.00 600.00 0% 10‐7300‐5130 MEMBERSHIPS 689.31 488.45 750.00 65% 10‐7300‐5140 CONFERENCES & SEMINARS 1,138.05 0.00 2,200.00 0% 10‐7300‐5148 STAFF TRAINING 994.19 859.57 1,700.00 51% 10‐7300‐5160 HEALTH & SAFETY 482.35 252.37 1,200.00 21% Panic Banic 10‐7300‐5170 UNIFORMS 690.43 0.00 1,500.00 0% 10‐7300‐5210 ADMINISTRATION SUPPLIES 740.61 285.59 1,450.00 20% 10‐7300‐5213 COMPUTER EXPENSES 25.44 0.00 400.00 0% 10‐7300‐5218 MISCELLANEOUS EXPENSE 0.00 0.00 100.00 0% 10‐7300‐5247 PW DEPT. MACHINE TIME 0.00 0.00 600.00 0% 10‐7300‐5320 ADVERTISING 493.53 0.00 1,700.00 0% 10‐7300‐5400 SMALL TOOLS & EQUIPMENT 1,352.22 430.80 2,200.00 20% 10‐7300‐5410 MECHANICAL EQUIPMENT 6,722.20 0.00 7,000.00 0% 10‐7300‐5520 GAS AND OIL 640.48 0.00 1,300.00 0% 10‐7310‐5223 BALL BUILDING 655.97 0.00 400.00 0% 10‐7310‐5225 MATERIALS & SUPPLIES ‐ BALL PARK 1,328.01 0.00 1,500.00 0% 10‐7350‐5110 WAGES & SALARIES: OPERATORS 63,305.76 20,527.00 56,125.85 37% 10‐7350‐5111 OTHER PAYROLL COSTS 12,480.16 3,894.71 13,347.99 29% 10‐7350‐5115 PT SALARIES & WAGES: ATTENDANTS 22,804.25 5,252.45 30,284.80 17% 10‐7350‐5116 OVERTIME 2,152.38 1,644.97 2,200.00 75% Stat holidays 10‐7350‐5210 SUPPLIES 3,516.25 699.34 5,000.00 14% 10‐7350‐5211 TELEPHONE 2,540.23 472.31 2,200.00 21% 10‐7350‐5220 INSURANCE 44,647.37 47,370.00 47,372.00 100% 10‐7350‐5221 UTILITIES ‐ GAS 12,659.16 4,675.54 15,000.00 31% 10‐7350‐5222 ELECTRIC 87,042.67 17,453.38 90,000.00 19% 10‐7350‐5228 WATER BILLING 6,808.80 1,473.32 6,000.00 25% 10‐7350‐5223 BUILDING REPAIRS & MAINTENANCE 21,159.90 1,335.27 21,500.00 6% 10‐7350‐5224 GARBAGE DISPOSAL COSTS 2,526.33 466.20 2,400.00 19% 10‐7350‐5225 CLEANING SUPPLIES 8,550.09 2,642.83 8,000.00 33% 10‐7350‐5226 GRASS CUTTING/GROUNDS MAINT 709.44 0.00 1,400.00 0% 10‐7350‐5227 ALARM FEES 219.80 0.00 220.00 0% 10‐7350‐5240 SERVICES 5,401.87 992.59 6,000.00 17%
Page 54 of 123 2020 1st Quarter Variance ‐ Community Centre/Recreation 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐7350‐5400 WATER TREATMENT CONTRACT 2,991.72 747.93 3,100.00 24% 10‐7350‐5610 OLYMPIA REPAIR & MAINTENANCE 4,053.11 1,361.36 3,500.00 39% 10‐7350‐5620 PROPANE FUEL ‐ OLYMPIA 2,805.62 921.96 2,500.00 37% 10‐7350‐5700 WRITE OFF ‐ PRIOR YR ACCT REC 0.00 3,082.55 0.00 0% 10‐7351‐5410 ICE PLANT REPAIRS 1,639.40 161.03 3,500.00 5% 10‐7351‐5420 ICE PLANT MAINTENANCE 6,722.32 994.08 12,500.00 8% Compressor #1 Overhaul 10‐7352‐5223 SKATE SHARPENING R/M 154.14 0.00 250.00 0% 10‐7360‐5115 P/T WAGES & SALARIES: CANTEEN 29,742.44 9,962.03 25,000.00 40% 10‐7360‐5210 CANTEEN SUPPLIES 60,603.33 20,348.91 60,000.00 34% 10‐7360‐5111 OTHER PAYROLL COSTS/CANTEEN 1,912.07 1,338.51 2,890.08 46% 10‐7365‐4200 SPLASHPAD EXPENSES 7,461.76 0.00 7,500.00 0% Rebuild 2 features 10‐7370‐5111 OTHER PAYROLL COSTS/LOUNGE 561.19 86.91 521.14 17% 10‐7370‐5115 P/T WAGES & SALARIES: LOUNGE 4,283.23 550.29 4,095.75 13% 10‐7370‐5210 LOUNGE SUPPLIES 9,554.41 476.11 7,200.00 7% 10‐7300‐5220 VEHICLE INSURANCE 436.00 500.00 500.00 100% 10‐7300‐5510 R&M VEHICLE 768.37 0.00 850.00 0% Total Expenses 522,493.21 168,787.36 544,489.14 31%
10‐7350‐5900 TRANSFER TO RESERVE 5,000.00 0.00 0.00 0% Ice Resurfacer 10‐7351‐5900 TRANSFER TO RESERVE 25,000.00 0.00 25,000.00 0% Cap Equipment (Ice Plant) Replace 20 tables, 2 new nets, new blinds in hall, new 19‐7300‐5400 CAPITAL EQUIPMENT 48,552.44 0.00 14,950.00 0% canteen grill, new podium 19‐7300‐5400 CAPITAL EQUIPMENT 0.00 0.00 96,000.00 0% Propane Ice Resurfacer with Laser Level 19‐7300‐5400 CAPITAL EQUIPMENT 17,995.70 0.00 0.00 0% 19‐7300‐5400 CAPITAL EQUIPMENT: EFFICIENCY 0.00 0.00 40,000.00 0% Dehumidifer 10‐7300‐4580 GRANT FUNDING: EFFICIENCY 0.00 0.00 ‐40,000.00 0% Dehumidifer 10‐7350‐4900 TRANSFER FROM RESERVE (CAP. EQUIP) 0.00 0.00 ‐92,000.00 0% Ice resurfacer 10‐7300‐4900 TRANSFER FROM RESERVES (DEV CH) 0.00 0.00 0.00 0% 10‐7300‐4900 TRANSFER FROM RESERVES (BALL BLDG) 0.00 0.00 0.00 0% 10‐7300‐4900 TRANSFER FROM RESERVES (BALL HOCKEY) 0.00 0.00 0.00 0%
Page 55 of 123 2020 1st Quarter Variance ‐ Community Centre/Recreation 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐7300‐5218 MASTER RECREATION PLAN 13,094.66 0.00 50,000.00 0% Master Rec Plan Initiatives Total Capital 109,642.80 0.00 93,950.00 0% Net Surplus/Deficit 303,731.87 79,365.13 335,889.14 24%
Page 56 of 123 2020 1st Quarter Variance ‐ Parks 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐7100‐4025 FEDERAL GRANT ‐ STUDENT WAGES ‐3,920.00 0.00 ‐4,000.00 0% 10‐7100‐4050 DONATIONS: PARKS 0.00 0.00 0.00 0% 10‐7100‐4060 HANGING BASKET PROGRAM ‐750.00 ‐40.00 ‐800.00 5% 10‐7100‐4272 ASPHODEL PARK RENTAL ‐238.97 0.00 ‐225.00 0% 10‐7130‐4050 DONATIONS: MILL POND 0.00 0.00 0.00 0% 10‐7100‐4580 OTHER REVENUE 0.00 0.00 ‐6,000.00 0% Efficiency Funding Total Revenues ‐4,908.97 ‐40.00 ‐11,025.00 0% 10‐7100‐5111 OTHER PAYROLL COSTS 7,722.17 1,267.88 8,052.91 16% 10‐7100‐5115 PT SALARIES & WAGES 825.59 0.00 1,000.00 0% 10‐7100‐5119 FT SALARIES & WAGES 37,804.54 3,981.12 38,550.72 10% All Staff 10‐7100‐5116 OVERTIME 627.27 0.00 650.00 0% 10‐7100‐5210 OFFICE SUPPLIES/EQUIPMENT 39.66 0.00 500.00 0% 10‐7100‐5218 MISCELLANEOUS EXPENSE 0.00 0.00 300.00 0% 10‐7100‐5220 PARKS INSURANCE 5,857.29 5,900.00 5,900.00 100% 10‐7100‐5223 REPAIRS & MAINTENANCE 2,430.58 492.88 2,700.00 18% 10‐7100‐5225 PARKS ‐ WASHROOM FACILITIES 2,947.98 0.00 3,450.00 0% 10‐7100‐5226 GRASS CUTTING ‐ PARKS/FACILITIES 11,482.70 0.00 16,500.00 0% 10‐7100‐5230 TREE MAINTENANCE 2,391.36 0.00 1,800.00 0% 10‐7110‐5223 CENOTAPH PARK 0.00 0.00 500.00 0% 10‐7130‐5229 PROPERTY TAX 386.33 0.00 400.00 0% 10‐7100‐5521 FUEL: GAS 2,150.07 175.79 2,500.00 7% 10‐7100‐5300 HANGING BASKET PROGRAM 1,405.31 0.00 3,800.00 0% $65/planter (larger) 19‐7100‐5260 PARKS/TRAILS PROMOTION 0.00 0.00 1,000.00 0% 10‐7100‐5900 TRANSFER TO RESERVES 0.00 0.00 0.00 0% Total Expenses 76,070.85 11,817.67 87,603.63 13% 10‐7100‐5900 TRANSFER TO RESERVES 0.00 0.00 10,000.00 0% 10‐7100‐4900 TRANSFER FROM PARKLAND RES. 0.00 0.00 0.00 0% 10‐7100‐4900 TRANSFER FROM DEVELOPMENT CHARGES ‐18,500.00 0.00 ‐16,400.00 0% Norwood Park 19‐7100‐4051 DONATIONS: PARKS CAPITAL 0.00 0.00 0.00 0% 19‐7100‐5260 CAPITAL ‐ PROPERTY IMPROVEMENTS 39,156.55 0.00 27,650.00 0% Approved Parks Plan 19‐7100‐5260 CAPITAL ‐ EFFICIENCY FUNDING 0.00 0.00 6,000.00 0% Hanging Baskets 19‐7100‐5260 CAPITAL ‐ MILL POND TRAILS 0.00 0.00 0.00 0%
Page 57 of 123 2020 1st Quarter Variance ‐ Parks 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes Total Capital 20,656.55 0.00 27,250.00 0% Net Surplus/Deficit 91,818.43 11,777.67 103,828.63 11%
Page 58 of 123 2020 1st Quarter Variance ‐ Planning/Economic Development 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes
10‐8600‐4050 DONATIONS ‐ BEAUTIFICATION/EDBAC ‐255.00 0.00 ‐250.00 0% 10‐8600‐4100 SHOWCASE A‐N REVENUE ‐7,102.69 0.00 ‐6,000.00 0% 10‐8600‐4200 COMMUNITY GUIDE REVENUE ‐5,843.54 0.00 ‐6,000.00 0% 10‐8600‐4051 OTHER REVENUE ‐750.00 0.00 ‐100.00 0% Total Economic Development Revenue ‐13,951.23 0.00 ‐12,350.00 0%
10‐8100‐4213 ZONING/WORK ORDER REQUESTS ‐5,885.00 ‐880.00 ‐4,500.00 20% 10‐8100‐4222 ZONING APPLICATIONS ‐8,550.00 ‐2,850.00 ‐4,000.00 71% 10‐8100‐4223 MINOR VARIANCE APPLICATIONS ‐925.00 0.00 0.00 0% 10‐8100‐4224 SUBDIVISION/CONDO APPLICATION FEE ‐10,000.00 0.00 ‐10,000.00 0% 10‐8100‐4280 PARKLAND FEE 0.00 0.00 ‐5,000.00 0% 10‐8100‐4281 DEVELOPMENT CHARGE FEE ‐284,990.49 ‐5,750.00 ‐80,000.00 7% 10‐8100‐4500 PLANNING REVENUE ‐ OTHER ‐2,500.00 0.00 ‐1,200.00 0% 10‐8100‐4900 TRANSFER FROM RESERVE (DEV CH) ‐3,195.26 0.00 ‐20,000.00 0% Growth Plan 10‐8100‐4900 TRANSFER FR RES (PLANNING DOCS) 0.00 0.00 0.00 0% 10‐8100‐4900 TRANSFER FR RES (REBRANDING) ‐32,129.94 0.00 ‐10,000.00 0% Economic Dev Reserve Total Planning Revenue ‐348,175.69 ‐9,480.00 ‐134,700.00 7%
Total Revenues ‐362,126.92 ‐9,480.00 ‐147,050.00 6%
Economic Development 10‐8600‐5225 BEAUTIFICATION/EDBAC EXPENSES 12.21 0.00 250.00 0% 10‐8600‐5300 SHOWCASE A‐N EXPENSES 3,536.37 0.00 4,000.00 0% 10‐8600‐5400 COMMUNITY GUIDE EXPENSES 0.00 0.00 5,000.00 0% Marketing/Communication/S.C. parade 10‐8600‐5320 PROMOTION EXPENSES 8,817.30 0.00 20,000.00 0% bursaries/banners 10‐8600‐5320 REBRANDING 32,129.94 3,093.46 20,000.00 0% Total 44,495.82 3,093.46 49,250.00 6%
Planning 10‐8100‐5110 PLANNING ‐ SALARIES 42,449.04 9,946.32 43,128.80 23% 10‐8100‐5111 OTHER PAYROLL COSTS 12,512.10 3,137.74 13,642.13 23%
Page 59 of 123 2020 1st Quarter Variance ‐ Planning/Economic Development 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 10‐8100‐5140 CONFERENCES & SEMINARS 0.00 0.00 0.00 0% 10‐8100‐5150 MILEAGE 464.58 132.66 300.00 44% 10‐8100‐5210 OFFICE SUPPLIES 140.93 0.00 200.00 0% 10‐8100‐5211 TELEPHONE 410.55 61.82 450.00 14% 10‐8100‐5215 POSTAGE 99.74 0.00 200.00 0% 10‐8100‐5242 LEGAL FEES 4,918.44 0.00 10,000.00 0% 10‐8100‐5250 DEVELOPMENT CHARGES STUDY 0.00 0.00 0.00 0% 10‐8100‐5251 MINOR VARIANCES 0.00 0.00 600.00 0% 10‐8100‐5252 ZONING BY‐LAW APPLICATIONS 989.19 171.36 1,500.00 11% 10‐8100‐5256 PLANNING DOCUMENT UPDATES 3,195.26 6,418.51 50,000.00 13% Growth Plan 10‐8100‐5320 ADVERTISING 0.00 0.00 0.00 0% 10‐8100‐5900 TRANSFER TO RES. (DEV CHARGES) 284,990.49 0.00 80,000.00 0% Total 307,721.28 9,922.09 156,892.13 6%
Total Expenses 352,217.10 13,015.55 206,142.13 6%
Net Surplus/Deficit ‐9,909.82 3,535.55 59,092.13 6%
Page 60 of 123 2020 1st Quarter Variance ‐ Norwood Water 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 20‐4310‐4200 USAGE CHARGE ‐399,003.22 ‐112,819.87 ‐443,507.49 25% 20‐4310‐4210 SHUT OFF FEE ‐525.00 ‐300.00 ‐500.00 60% 20‐4310‐4320 INTEREST ON ACCTS ‐1,886.42 ‐670.35 ‐2,000.00 34% 20‐4310‐4800 MISCELLANEOUS INCOME ‐4,099.22 ‐525.00 ‐2,000.00 26% 20‐4310‐4215 WATER METER FEE ‐14,100.00 ‐325.00 ‐6,000.00 5% Re‐imbursement 20‐4310‐4220 HOOK UP FEE ‐35,300.00 ‐750.00 ‐10,000.00 8% Total Revenues ‐454,913.86 ‐115,390.22 ‐464,007.49 25%
20‐4310‐5010 ADMINISTRATIVE WAGES 61,933.29 15,049.02 73,389.68 21% 20‐4310‐5111 OTHER PAYROLL COSTS 20,102.82 4,671.56 20,000.00 23% 20‐4310‐5116 OVERTIME 1,050.29 0.00 2,500.00 0% 20‐4310‐5119 OTHER DEPT. LABOUR 6,654.14 0.00 1,000.00 0% 20‐4310‐5120 OPERATIONAL EXPENSE 27,450.09 2,789.72 26,675.00 10% PUSI (Jan‐Oct 1), MESH 20‐4310‐5120 DWQMS 0.00 0.00 2,200.00 0% 20‐4310‐5121 BILLING & COLLECTION EXPENSE 1,108.74 0.00 2,200.00 0% 20‐4310‐5125 CHEMICAL COSTS 11,515.91 1,801.73 9,500.00 19% 20‐4310‐5127 LAB SUPPLIES 1,058.81 321.97 1,200.00 27% 20‐4310‐5130 MEMBERSHIPS 324.00 334.00 400.00 84% 20‐4310‐5140 TRAINING & DEVELOPMENT 1,117.62 0.00 2,500.00 0% 20‐4310‐5145 HEALTH & SAFETY 179.04 0.00 400.00 0% 20‐4310‐5210 OFFICE SUPPLIES 299.40 32.74 350.00 9% 20‐4310‐5213 COMPUTER EXPENSES 53.43 0.00 500.00 0% 20‐4310‐5214 PHONE 825.32 115.53 720.00 16% 20‐4310‐5230 INTERNET 1,289.73 239.25 1,560.00 15% 20‐4310‐5216 ALARMING 482.37 431.47 560.00 77% 20‐4310‐5218 MISC. EXPENSE 609.16 206.50 1,000.00 21% 20‐4310‐5219 NATURAL GAS ‐ GENERATOR 1,448.88 419.63 1,600.00 26% 20‐4310‐5220 FUEL 1,164.43 244.05 1,500.00 16% 20‐4310‐5221 INSURANCE‐LIABILITY/PROPERT 6,536.63 7,000.00 7,000.00 100% 20‐4310‐5222 ELECTRIC CHARGES 11,371.02 2,496.93 13,000.00 19%
Page 61 of 123 2020 1st Quarter Variance ‐ Norwood Water 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 20‐4310‐5226 CLOTHING/BOOT ALLOWANCE 175.66 182.36 200.00 91% 20‐4310‐5229 PROPERTY TAX 2,298.30 0.00 2,400.00 0% 20‐4310‐5240 COMPLIANCE SAMPLING 5,873.59 906.67 6,500.00 14% 20‐4310‐5262 MAINTENANCE ‐ DISTRIBUTION 558.61 0.00 9,000.00 0% 20‐4310‐5263 REPAIRS ‐ WATER DISTRIBUTION 6,510.48 761.59 9,000.00 8% 20‐4310‐5325 CONSULTING FEES 0.00 0.00 5,000.00 0% 20‐4310‐5700 WRITE OFF ACCT RECEIVABLE ‐2.23 0.00 500.00 0% 20‐4310‐5410 MAINTENANCE ‐ EQUIPMENT 3,184.93 795.71 5,500.00 14% 20‐4310‐5420 SMALL EQUIPMENT & TOOLS 0.00 773.95 1,000.00 77% 20‐4310‐5247 PW DEPT MACHINE TIME 0.00 0.00 2,000.00 0% 20‐4310‐5510 R&M VEHICLE 327.83 0.00 500.00 0% 20‐4310‐5550 REIMBURSEMENT OF FEES 87.77 0.00 100.00 0% Total Expenses 175,590.06 39,574.38 211,454.68 19%
20‐4310‐4030 CAPITAL GRANT (CWWF) ‐28,000.00 0.00 0.00 0% 20‐4310‐4030 CAPITAL GRANT (WELLINGTON) 0.00 0.00 0.00 0%
Watermain behind Cty Rd 45 20‐4310‐4030 CAPITAL GRANT (ICIP) 0.00 0.00 ‐262,700.00 0% businesses & Elm St Extension 20‐4310‐4030 CAPITAL GRANT (SCF) ‐19812.91 0.00 0.00 0% 20‐4310‐4030 EFFICIENCY FUNDING 0.00 0.00 ‐13,800.00 0% 20‐9999‐5110 CAPITAL ‐ WAGES FULL TIME 6,430.20 0.00 0.00 0% CWWF 20‐9999‐5111 CAPITAL ‐ PAYROLL COSTS 2,293.99 0.00 0.00 0% CWWF 20‐9999‐5200 CAPITAL EXPENDITURE (SCF) 0.00 0.00 0.00 0% 20‐9999‐5200 CAPITAL EXPENDITURE (TOWER) 0.00 0.00 68,250.00 0% 20‐9999‐5200 CAPITAL EXPENDITURE (CWWF) 55,408.65 0.00 0.00 0% 20‐9999‐5200 CAPITAL EXPENDITURE (WELLINGTON) 0.00 0.00 0.00 0% 20‐9999‐5200 CAPITAL EXPENDITURE (ICIP) 0.00 0.00 355,000.00 0% Industrial Drive Design & 20‐9999‐5200 CAPITAL EXP. (COMM. EC DEV) 0.00 0.00 5,000.00 0% Tender Prep 20‐9999‐5400 CAPITAL EQUIPMENT 10,554.81 3,550.31 6,000.00 59% Water Meters 20‐9999‐5600 CAPITAL ‐ WATER METER WARRANTY 28,432.61 10,184.17 31,000.00 33% 200 meters
Page 62 of 123 2020 1st Quarter Variance ‐ Norwood Water 2019 YTD 2020 YTD % of Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 20‐9999‐5800 CAPITAL EFFICIENCY FUNDING 0.00 0.00 13,800.00 0% GIS Mapping 20‐4310‐5900 TRANSFER TO RESERVES 35,300.00 0.00 10,000.00 0% Hook up fee revenue 20‐4310‐5900 TRANSFER TO RESERVES 138,713.64 0.00 20,000.00 0% 20‐9999‐5300 UNFUNDED CAPITAL 50,002.81 0.00 50,002.81 0% 20‐4310‐4900 TRANSFER FROM RESERVES 0.00 0.00 ‐30,000.00 0% Water Tower allocation in 19 Net Capital 279,323.80 13,734.48 252,552.81 5% Surplus/Deficit 0.00 ‐62,081.36 0.00 0%
Page 63 of 123 2020 1st Quarter Variance ‐ Norwood Sewer % of 2019 YTD 2020 YTD Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 30‐4100‐4200 USAGE CHARGE ‐452,168.30 ‐127,925.09 ‐501,105.62 26% 30‐4100‐4220 HOOK UP FEE 0.00 0.00 ‐1,300.00 0% 30‐4100‐4320 INTEREST ON ACCTS 0.00 0.00 0.00 0% 30‐4100‐4800 MISC REVENUE ‐30.00 0.00 0.00 0% Total Revenues ‐452,198.30 ‐127,925.09 ‐502,405.62 25%
30‐4100‐5110 ADMINISTRATIVE WAGES 62,302.82 15,049.02 73,389.68 21% 30‐4100‐5111 PAYROLL COSTS 18,477.82 4,671.65 20,000.00 23% 30‐4100‐5116 OVERTIME 125.40 0.00 500.00 0% 30‐4100‐5119 PW LABOUR EXPENSE 243.96 0.00 500.00 0% 30‐4100‐5120 OPERATIONAL EXPENSE 24,722.11 5,789.72 26,675.00 22% MESH 30‐4100‐5121 BILLING & COLLECTION EXPENSE 1,108.74 0.00 2,200.00 0% 30‐4100‐5125 CHEMICAL COSTS 7,811.99 0.00 7,800.00 0% 30‐4100‐5126 FUEL 1,164.41 244.05 1,500.00 16% 30‐4100‐5127 LAB SUPPLIES 723.61 0.00 1,000.00 0% 30‐4100‐5140 TRAINING & DEVELOPMENT 47.62 0.00 1,000.00 0% 30‐4100‐5145 HEALTH & SAFETY 1,916.58 0.00 2,200.00 0% 30‐4100‐5210 OFFICE SUPPLIES 304.03 65.24 350.00 19% 30‐4100‐5213 COMPUTER EXPENSES 0.00 0.00 500.00 0% 30‐4100‐5214 PHONE/INTERNET 4,442.71 0.00 5,000.00 0% 30‐4100‐5216 ALARMING 421.29 421.29 750.00 56% 30‐4100‐5220 FUEL ‐ DIESEL 0.00 0.00 500.00 0% 30‐4100‐5221 UTILITIES ‐ GAS 2,022.38 433.65 2,400.00 18% 30‐4100‐5222 ELECTRIC CHARGES 64,757.25 12,655.47 80,000.00 16% 30‐4100‐5225 INSURANCE & LIABILITY 6,536.63 7,000.00 7,000.00 100% 30‐4100‐5226 CLOTHING/BOOT ALLOWANCE 175.66 182.36 200.00 91% 30‐4100‐5229 PROPERTY TAX 2,999.58 0.00 3,200.00 0% 30‐4100‐5240 COMPLIANCE SAMPLING 7,107.19 886.34 6,500.00 14% 30‐4100‐5243 INSURANCE DEDUCTIBLE 5,000.00 0.00 5,000.00 0% 30‐4100‐5246 SEPTAGE HAULING & SPREADING 29,135.16 0.00 26,000.00 0% 30‐4100‐5247 PW DEPT. MACHINE TIME 0.00 0.00 500.00 0%
Page 64 of 123 2020 1st Quarter Variance ‐ Norwood Sewer % of 2019 YTD 2020 YTD Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 30‐4100‐5262 MAINTENANCE ‐ COLLECTION 19,785.26 196.73 8,000.00 2% 30‐4100‐5255 MAINTENANCE ‐ PUMPING STNS 10,881.02 0.00 9,000.00 0% 30‐4100‐5325 CONSULTING FEES 0.00 0.00 0.00 0% 30‐4100‐5380 MISC. EXPENSE 749.81 185.23 1,200.00 0% 30‐4100‐5385 FACILITIES MAINTENANCE 887.35 0.00 1,000.00 0% 30‐4100‐5420 SMALL EQUIPMENT & TOOLS 1,178.53 648.46 2,500.00 0% 30‐4100‐5510 R&M VEHICLE 35.33 0.00 500.00 0% 30‐4100‐5550 MAINTENANCE ‐ EQUIPMENT 6,504.59 0.00 5,200.00 0% 30‐4100‐5700 WRITE‐OFF ACCT REC 0.00 0.00 500.00 0% Total Expenses 281,568.83 48,429.21 302,564.68 16%
30‐9999‐4040 GRANT FUNDING ‐ WELLINGTON 0.00 0.00 0% 0% 30‐9999‐4040 GRANT FUNDING ‐ EFFICIENCY 0.00 0.00 ‐67,600.00 0% 30‐4100‐5900 TRANSFER TO RESERVE 33,860.54 0.00 60,000.00 0% 30‐4100‐5450 BORROWING COSTS 73,298.63 0.00 70,698.08 0% 30‐4100‐5451 LOAN REPAYMENT 57,142.86 0.00 57,142.86 0% 30‐4100‐4900 TRANSFER FROM RESERVE 0.00 0.00 0.00 0% 30‐9999‐5200 CAPITAL CONSTRUCTION: ‐ WELLTON 0.00 0.00 0.00 0% 30‐9999‐5200 EFFICIENCY FUNDING 0.00 14,442.19 11,600.00 0% VFD Compressors 30‐9999‐5200 EFFICIENCY FUNDING 0.00 0.00 41,700.00 0% Upgrade, Transfer Switch at 30‐9999‐5200 EFFICIENCY FUNDING 0.00 0.00 14,300.00 0% GIS Mapping 30‐9999‐5400 CAPITAL EXPENDITURE 6,327.44 5,016.77 12,000.00 42% Belmont Pump, Digest Blower Total Capital 170,629.47 19,458.96 199,840.94 10% Net surplus/deficit 0.00 ‐60,036.92 0.00 0%
Page 65 of 123 2020 ‐ 1st Quarter Variance ‐ Trentview Estates % of 2019 YTD 2020 YTD Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 40‐4320‐4200 USAGE CHARGE ‐7,663.73 ‐1,860.70 ‐9,234.00 20% 40‐4320‐4201 ADMIN FLAT CHARGE ‐23,503.07 ‐8,747.37 ‐28,695.19 30% 40‐4320‐4203 PIPE CHARGE ‐12,806.55 ‐2,850.04 ‐6,000.00 48% 40‐4320‐4210 SHUT OFF FEE 0.00 0.00 0.00 0% 40‐4320‐4220 HOOK UP FEE 0.00 0.00 0.00 0% 40‐4320‐4320 INTEREST ON ACCTS ‐55.03 ‐14.37 ‐60.00 24% 40‐4320‐4800 MISC. INCOME 0.00 0.00 0.00 0% Total Revenue ‐44,028.38 ‐13,472.48 ‐43,989.19 31%
40‐4320‐5110 ADMINISTRATIVE WAGES 4,726.70 1,165.92 4,860.07 24% Manager/Admin support 40‐4320‐5111 PAYROLL COSTS 1,394.67 358.92 1,439.12 25% 40‐4320‐5116 OVERTIME WAGES 0.00 0.00 0.00 0% 40‐4320‐5120 OPERATIONAL EXPENSE 1,576.26 302.23 2,000.00 15% Sampling/Vehicle 40‐4320‐5121 BILLING & COLLECTION EXPENSE 199.23 0.00 500.00 0% 40‐4320‐5211 TELEPHONE 796.94 146.87 900.00 16% 40‐4320‐5220 INSURANCE 2,800.00 3,000.00 3,000.00 100% 40‐4320‐5246 WATER PURCHASE ‐ HASTINGS 12,479.06 1,322.45 16,000.00 8% 40‐4320‐5248 PIPE CONNECTION EXPENSE 12,500.85 1,659.03 6,000.00 28% 40‐4320‐5212 ELECTRIC 4,510.80 993.47 5,000.00 20% 40‐4320‐5216 ALARMING 421.29 421.29 420.00 100% 40‐4320‐5262 MAINTENANCE ‐ DISTRIBUTION 274.80 0.00 2,300.00 0% 40‐4320‐5263 REPAIRS ‐ WATER DIST. 18.07 0.00 750.00 0% 40‐4320‐5265 FUEL ‐ GENERATOR 0.00 0.00 500.00 0% 40‐4320‐5119 PW LABOUR EXPENSE 0.00 0.00 120.00 0% 40‐4320‐5247 PW MACHINE TIME 0.00 0.00 0.00 0% 40‐4320‐5410 SUPPLIES/SMALL EQUIPMENT 139.33 0.00 200.00 0% 40‐4320‐5700 WRITE OFF ACCT REC 0.00 3.48 0.00 0% TRANSFER TO RESERVE 2,190.38 0.00 0.00 0% Total Expenses 44,028.38 9,373.66 43,989.19 21%
Page 66 of 123 2020 ‐ 1st Quarter Variance ‐ Trentview Estates % of 2019 YTD 2020 YTD Budget Account # Account Name Actual Actual 2020 Budget Spent Notes 40‐4320‐5950 CAPITAL EQUIPMENT 0.00 0.00 0.00 0% 40‐4320‐4900 TRANSFER FROM RESERVES 0.00 0.00 0.00 0% Total Capital 0.00 0.00 0.00 0% Surplus/Deficit 0.00 ‐4,098.82 0.00 0%
Page 67 of 123 2020.04.24 8.0 9759 Township Of Asphodel-Norwood 05/21/2020 11:36AM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2020 - From Period 1 To Period 3 Ending MAR 31,2020
Previous Year Total Current Year To Date Account Description Actual Budget Actual Budget Committed Total Budget
Fund: 50 Library
Category: 7???
7400 LIBRARY SERVICE Revenue 50-7400-4015 LIBRARY SERVICE GRANT 8,593.00 8,593.00 0.00 2,148.28 0.00 8,593.00 50-7400-4040 MUNICIPAL CONTRIBUTION 138,761.00 138,761.00 0.00 36,031.78 0.00 144,127.00 50-7400-4050 DONATIONS 1,765.75 100.00 100.20 25.03 0.00 100.00 50-7400-4051 DONATIONS - CRAFTS/MISC. 333.05 100.00 100.00 25.03 0.00 100.00 50-7400-4052 DONATIONS - SPECIFIC BOOKS 32.60 200.00 2.10 49.97 0.00 200.00 50-7400-4210 MEMBERSHIP DUES 75.00 100.00 0.00 25.03 0.00 100.00 50-7400-4212 PHOTOCOPYING FEES 487.05 250.00 3.36 62.53 0.00 250.00 50-7400-4213 BOOK REPLACEMENT FEES 84.28 50.00 0.00 12.47 0.00 50.00 50-7400-4215 LIBRARY FINES 444.36 300.00 20.00 75.00 0.00 300.00 50-7400-4220 FUND RAISING 135.00 1,000.00 0.00 250.03 0.00 1,000.00 50-7400-4230 RENTAL INCOME 2,398.74 1,250.00 42.47 250.03 0.00 1,000.00 50-7400-4500 SALES 461.15 250.00 24.25 62.53 0.00 250.00 50-7400-4800 OTHER REVENUE 2,027.19 2,000.00 430.99 437.53 0.00 1,750.00 Total Revenue 155,598.17 152,954.00 723.37 39,455.24 0.00 157,820.00
Expense 50-7400-5111 PAYROLL COSTS 13,827.44 15,500.00 3,185.95 3,925.03 0.00 15,700.00 50-7400-5115 PART TIME WAGES 75,215.65 76,000.00 17,154.60 19,300.03 0.00 77,200.00 50-7400-5130 MEMBERSHIPS 190.00 200.00 0.00 49.97 0.00 200.00 50-7400-5140 CONFERENCES & SEMINARS,TRAINING 1,190.90 1,250.00 544.91 312.47 0.00 1,250.00 50-7400-5150 MILEAGE 69.47 250.00 175.33 62.53 0.00 250.00 50-7400-5180 VOLUNTEER RECOGNITION ACTIVITIES 0.00 100.00 0.00 25.03 0.00 100.00 50-7400-5210 OFFICE SUPPLIES 815.81 600.00 254.06 212.53 0.00 850.00 50-7400-5211 TELEPHONE 1,244.78 1,400.00 236.35 349.97 0.00 1,400.00 50-7400-5214 FURNITURE 209.68 200.00 0.00 49.97 0.00 200.00 50-7400-5215 POSTAGE 169.95 75.00 131.15 49.97 0.00 200.00 50-7400-5216 COPIER EXPENSE 0.00 100.00 0.00 25.03 0.00 100.00 50-7400-5217 SUBSCRIPTIONS 204.12 250.00 0.00 62.53 0.00 250.00 50-7400-5218 MISCELLANEOUS EXPENSE 189.36 250.00 40.69 62.53 0.00 250.00 50-7400-5220 INSURANCE 1,037.05 1,000.00 1,100.00 274.97 0.00 1,100.00 50-7400-5240 PROGRAM EXPENSES 2,969.09 3,750.00 496.95 1,062.47 0.00 4,250.00 50-7400-5241 AUDIT 0.00 1,000.00 0.00 250.03 0.00 1,000.00 50-7400-5247 PRINTING EXPENSE 295.25 500.00 0.00 124.97 0.00 500.00 50-7400-5300 BOOK & MATERIALS 9,737.69 10,000.00 1,776.35 2,500.03 0.00 10,000.00 50-7400-5301 SPECIFIC BOOKS/ MATERIALS 0.00 200.00 0.00 49.97 0.00 200.00 50-7400-5302 VIDEO TAPES 0.00 250.00 29.96 62.53 0.00 250.00 50-7400-5303 BOOK POOL MEMBERSHIPS 450.00 450.00 600.00 112.50 0.00 450.00 50-7400-5304 E-RESOURCES 1,975.10 2,400.00 1,450.20 600.00 0.00 2,400.00 50-7400-5311 FUND RAISING EXPENDITURES 76.46 100.00 114.99 25.03 0.00 100.00 50-7400-5320 ADVERTISING 0.00 200.00 0.00 49.97 0.00 200.00 50-7400-5410 BOOK REPAIRS 18.99 50.00 0.00 12.47 0.00 50.00 50-7400-5850 BAG TAGS EXPENSE 1,750.00 1,750.00 1,750.00 437.53 0.00 1,750.00 Total Expense 111,636.79 117,825.00 29,041.49 30,050.06 0.00 120,200.00
Page 1 2020.04.24 8.0 9759 Township Of Asphodel-Norwood 05/21/2020 11:36AM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2020 - From Period 1 To Period 3 Ending MAR 31,2020
Previous Year Total Current Year To Date Account Description Actual Budget Actual Budget Committed Total Budget
Dept Excess Revenue Over (Under) Expenditures 43,961.38 35,129.00 (28,318.12) 9,405.18 0.00 37,620.00
7401 LIBRARY TECHNICAL SERVICES Revenue 50-7401-4014 SOLS CONNECTIVITY GRANT 839.40 900.00 839.40 225.00 0.00 900.00 Total Revenue 839.40 900.00 839.40 225.00 0.00 900.00
Expense 50-7401-5212 INTERNET 180.06 500.00 122.11 124.97 0.00 500.00 50-7401-5213 COMPUTER - HARDWARE & SUPPLIES 1,225.46 1,600.00 0.00 274.97 0.00 1,100.00 50-7401-5218 CONNECTIVITY GRANT EXPENSE 854.16 900.00 214.52 225.00 0.00 900.00 50-7401-5246 TECHNICAL CONTRACT 6,451.60 7,500.00 1,017.60 1,875.00 0.00 7,500.00 50-7401-5400 COMPUTER SOFTWARE 1,156.13 1,550.00 0.00 387.47 0.00 1,550.00 Total Expense 9,867.41 12,050.00 1,354.23 2,887.41 0.00 11,550.00
Dept Excess Revenue Over (Under) Expenditures (9,028.01) (11,150.00) (514.83) (2,662.41) 0.00 (10,650.00)
7402 LIBRARY SPECIAL PURPOSE Revenue 50-7402-4010 Miscellaneous Grant Revenue 3,143.15 0.00 0.00 0.00 0.00 0.00 50-7402-4014 ONTARIO SUMMER WORKS GRANT 1,200.00 0.00 0.00 0.00 0.00 0.00 Total Revenue 4,343.15 0.00 0.00 0.00 0.00 0.00
Expense 50-7402-5111 PAYROLL COSTS 586.17 0.00 867.16 0.00 0.00 0.00 50-7402-5114 WAGES - ONT. SUMMER WORKS 1,426.88 0.00 0.00 0.00 0.00 0.00 50-7402-5810 Miscellaneous Grant Expenditures 948.87 0.00 793.83 0.00 0.00 0.00 Total Expense 2,961.92 0.00 1,660.99 0.00 0.00 0.00
Dept Excess Revenue Over (Under) Expenditures 1,381.23 0.00 (1,660.99) 0.00 0.00 0.00
7411 LIBRARY - NORWOOD BRANCH Expense 50-7411-5111 PAYROLL COSTS 507.00 529.00 101.01 160.03 0.00 640.00 50-7411-5115 PART TIME WAGES 5,219.91 4,800.00 1,380.78 1,230.00 0.00 4,920.00 50-7411-5221 HEAT 1,532.67 2,000.00 536.93 499.97 0.00 2,000.00 50-7411-5222 ELECTRIC CHARGES 2,102.29 2,000.00 353.29 499.97 0.00 2,000.00 50-7411-5223 BUILDING REPAIRS & MAINTENANCE 2,124.38 800.00 122.27 337.50 0.00 1,350.00 50-7411-5225 MATERIALS & SUPPLIES 36.08 250.00 7.11 62.53 0.00 250.00 50-7411-5226 ELEVATOR MAINTENANCE 1,454.56 1,500.00 444.12 375.00 0.00 1,500.00 50-7411-5228 SECURITY MONITORING 219.80 220.00 219.80 55.03 0.00 220.00 Total Expense 13,196.69 12,099.00 3,165.31 3,220.03 0.00 12,880.00
Dept Excess Revenue Over (Under) Expenditures (13,196.69) (12,099.00) (3,165.31) (3,220.03) 0.00 (12,880.00)
7412 LIBRARY - WESTWOOD BRANCH Expense 50-7412-5111 PAYROLL COSTS 355.92 380.00 57.54 127.50 0.00 510.00 50-7412-5115 PART TIME WAGES 3,669.55 3,600.00 786.13 982.50 0.00 3,930.00 50-7412-5221 HEAT 3,683.20 3,500.00 1,039.98 874.97 0.00 3,500.00 50-7412-5222 ELECTRIC CHARGES 1,132.72 1,900.00 342.12 475.03 0.00 1,900.00 50-7412-5223 BUILDING REPAIRS & MAINTENANCE 2,826.50 1,750.00 198.57 787.50 0.00 3,150.00
Page 2 2020.04.24 8.0 9759 Township Of Asphodel-Norwood 05/21/2020 11:36AM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2020 - From Period 1 To Period 3 Ending MAR 31,2020
Previous Year Total Current Year To Date Account Description Actual Budget Actual Budget Committed Total Budget
50-7412-5224 WATER SAMPLING 359.21 500.00 186.15 124.97 0.00 500.00 50-7412-5225 MATERIALS & SUPPLIES 16.26 250.00 74.27 62.53 0.00 250.00 50-7412-5228 SECURITY MONITORING 683.82 0.00 0.00 87.47 0.00 350.00 Total Expense 12,727.18 11,880.00 2,684.76 3,522.47 0.00 14,090.00
Dept Excess Revenue Over (Under) Expenditures (12,727.18) (11,880.00) (2,684.76) (3,522.47) 0.00 (14,090.00)
Category Excess Revenue Over (Under) Expenditures 10,390.73 0.00 (36,344.01) 0.27 0.00 0.00
Category: 9???
9999 LIBRARY CAPITAL Expense 50-9999-5261 PROPERTY IMPROVEMENT W/W 2,544.00 2,000.00 0.00 0.00 0.00 0.00 Total Expense 2,544.00 2,000.00 0.00 0.00 0.00 0.00
Dept Excess Revenue Over (Under) Expenditures (2,544.00) (2,000.00) 0.00 0.00 0.00 0.00
Category Excess Revenue Over (Under) Expenditures (2,544.00) (2,000.00) 0.00 0.00 0.00 0.00
Page 3 2020.04.24 8.0 9759 Township Of Asphodel-Norwood 05/21/2020 11:36AM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2020 - From Period 1 To Period 3 Ending MAR 31,2020
Previous Year Total Current Year To Date Account Description Actual Budget Actual Budget Committed Total Budget
REPORT SUMMARY
50-7400 LIBRARY SERVICE 155,598.17 152,954.00 723.37 39,455.24 0.00 157,820.00 50-7401 LIBRARY TECHNICAL SERVICES 839.40 900.00 839.40 225.00 0.00 900.00 50-7402 LIBRARY SPECIAL PURPOSE 4,343.15 0.00 0.00 0.00 0.00 0.00 Fund 50 Total Revenue 160,780.72 153,854.00 1,562.77 39,680.24 0.00 158,720.00
50-7400 LIBRARY SERVICE 111,636.79 117,825.00 29,041.49 30,050.06 0.00 120,200.00 50-7401 LIBRARY TECHNICAL SERVICES 9,867.41 12,050.00 1,354.23 2,887.41 0.00 11,550.00 50-7402 LIBRARY SPECIAL PURPOSE 2,961.92 0.00 1,660.99 0.00 0.00 0.00 50-7411 LIBRARY - NORWOOD BRANCH 13,196.69 12,099.00 3,165.31 3,220.03 0.00 12,880.00 50-7412 LIBRARY - WESTWOOD BRANCH 12,727.18 11,880.00 2,684.76 3,522.47 0.00 14,090.00 50-9999 LIBRARY CAPITAL 2,544.00 2,000.00 0.00 0.00 0.00 0.00 Fund 50 Total Expenditure 152,933.99 155,854.00 37,906.78 39,679.97 0.00 158,720.00
Fund 50 Excess Revenue Over (Under) Expenditures 7,846.73 (2,000.00) (36,344.01) 0.27 0.00 0.00
Report Total Revenue 160,780.72 153,854.00 1,562.77 39,680.24 0.00 158,720.00 Report Total Expenditure 152,933.99 155,854.00 37,906.78 39,679.97 0.00 158,720.00
Report Excess Revenue Over (Under) Expenditures 7,846.73 (2,000.00) (36,344.01) 0.27 0.00 0.00
Page 4 R6
TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: May 26, 2020
From: Jeff Waldon, Manager of Public Works and Environmental Services
Re: Asphodel-Norwood Transfer Station Inspection Results
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives this report regarding the Asphodel-Norwood Transfer Station Inspection Results for information.”
BACKGROUND
On May 30, 2019 the Ministry of Environment, Conservation and Parks (MOECP) completed an announced inspection on the Transfer Station site, located at 187 County Road 40 in Norwood. The 4 hour inspection was a full review of the site operations which relate to its usage for transferring waste and recyclable materials.
There were no required actions or non-compliance findings reported. It was recommended as a best practice that detailed information in regards to different waste quantities collected each day be included in the annual reports completed by the Townships consultant. This documentation would prove compliance is being achieved with daily quantity limits as defined in the Townships Environmental Compliance Approval (ECA). The best practice has been relayed to the Townships environmental consultant to be included in the 2020 annual reporting submitted to the MOECP.
Unfortunately, shortly after the inspection was completed, the inspecting officer went on an unexpected leave of absence before the report was completed, hence the delay in the report.
Prepared by: Jeff Waldon, Manager of Public Works and Environmental Services
Reviewed by: Candice White, CAO/Clerk/Treasurer Non-Hazardous WasteTransfer Processing Inspection Report
Ministry of the Environment, Conservation and Parks Ministère de l’Environnement, de la Protection de la nature et des Parcs
Non-Hazardous WasteTransfer Processing Inspection Report
Client: The Corporation of the Township of Asphodel-Norwood Mailing Address: 4440 Highway 7, Asphodel-Norwood, Ontario, Canada, K0L 2V0 Physical Address: 4440 Highway 7, Asphodel-Norwood, Township, County of Peterborough, Ontario, Canada, K0L 2V0 Telephone: (705)639-5343, Extension: 205, FAX: (705)930-0598, email: [email protected] Client #: 4702-9HZQCF, Client Type: Municipal Government Inspection Site Address: Norwood Waste Disposal Site Address: Lot: Part 19, Concession: 8-9, Parts 153 154 155-161-168-170 Reference Plan11, Geographic Township: ASPHODEL, Asphodel-Norwood, Township, County of Peterborough District Office: Peterborough LIO GeoReference: Zone: , UTM Easting: , UTM Northing: , Latitude: 44.3896, Longitude: -77.9911 Site #: 8545-5AJV8F Contact Name: Jeff Waldon Title: Manager of Public Works and Environmental Services Contact Telephone: (705)639-5492 ext Contact Fax: Last Inspection Date: 2017/08/17 Inspection Start Date: 2019/05/30 Inspection Finish Date: 2019/05/30 Region: Eastern
1.0 INTRODUCTION
The purpose of this inspection was to assess the solid non-hazardous waste transfer station at this location to determine if it is in compliance with Environmental Compliance Approval A680053 (herein referred to as "Approval A680053"), the Environmental Protection Act, and other relevant environmental legislation. The Site is also currently used for the landfilling of a single waste stream (contaminated used animal bedding materials) from a local commercial enterprise.
The Site is used as a waste transfer/processing site for the collection of wastes destined for disposal by landfilling, and for the collection of wastes destined for recycling. The collected waste and recyclable waste are normally transferred from this Site to larger centralized facilities in/near the City of Peterborough. The waste collected for transfer is dropped off by the waste generator.
Approval A680053 was issued as a Certificate of Approval along with Notice No. 1 and Notice No. 2 under that Approval. Notice No. 3 was issued as an Environmental Compliance Approval in keeping with changes to Legislation.
This solid non-hazardous waste transfer station is currently operated by the Corporation of the Township of Asphodel-Norwood, the holder of Approval A680053, and is known as the Norwood Waste Disposal Site.
The Inspection was limited to the waste transfer/processing operation located at this Site. This Site is located within the County of Peterborough, and many aspects of waste management within the County of Peterborough are managed in a coordinated and cooperative manner with the County and individual Townships.
The inspection was performed by Sarah Bellamy, Environmental Officer, Ministry of the Environment, Conservation
Page 1 Non-Hazardous WasteTransfer Processing Inspection Report
and Parks, on May 30, 2019, with assistance from Mr. Jeff Waldon, Manager of Public Works and Environmental Services, Corporation of the Township of Asphodel-Norwood.
Ministry files contain the "2018 Annual Monitoring Report, Norwood Waste Disposal Site, Part Lot 19, Concession 9, Norwood, Ontario, Report for Township of Asphodel-Norwood" (herein referred tot as the "2018 Annual Report"). The 2018 Annual Report includes a letter report dated March 30, 2011, (herein referred to as the "2011 Operation Summary"), prepared by Cambium Environmental, in support of an Approval Amendment, and summarizes site Operations along with proposed site operations.
2.0 INSPECTION OBSERVATIONS
Certificate of Approval Number(s): Yes No C of A Number(s): A680053 Notice No. 3, issued to The Corporation of the Township of Asphodel-Norwood on January 10, 2012, to add condition 34 through 39, to accept additional waste at the transfer station (as listed) along with related operational requirements.
A680053 Notice No. 2, issued to The Corporation of the Township of Asphodel-Norwood on June 3, 2008, to add condition 30 through 33, to approve the installation of an organics collection system along with related operational requirements.
A680053, issued to The Corporation of the Township of Asphodel-Norwood on December 23, 2004, to add condition 18 through 29, to include requirements and information regarding Site Capacity, Service Area, Waste Type, Burning, Cover Material, Legal Survey, Certificate of Prohibition, Signs, Monitoring, and Closure Plan. Would be considered Notice No. 1, but this is not stated.
A680053, issued to The Corporation of the Village of Norwood on March 21, 1994, to include requirements and information regarding the site as stipulated in conditions (1) through (17). Note that condition (13) states that any previously issued Approvals for the Site under No. A340502 are hereby revoked and replaced.
2.1 SITE OPERATION:
Specifics:
The inspection was limited to a review of the Site operations which relate to use of the Site as a Transfer/Processing Site.
Inspection Observations
There is a locked gate and sign providing details about landfill operations, at the access point on County Road 40. The access also includes parking for trail users for the trails which lie adjacent to the landfill. The gate will prevent vehicle access but allows trail users entry (walk, bike). A long lane way leads to the landfill Site, which is fenced and has a locked gate.
The landfill Site includes a main lane way for users in a loop. As the Site is entered a deposit area for clean wood waste and green waste (leaves, brush) is located on the right. Beyond that also on the right is an area with collection bins for segregated "Blue Box" materials for recycling (7 bins at the time of the inspection), beyond that also on the right is a "donation" bin (clothes, small household), and then an enclosed shipping container used to store Electronic waste items for recycling.
The lane way then loops around, so travel is back toward the gate, and leads to an elevated area for depositing or "tipping" waste into six segregated large roll off style bins. The attendants building is elevated and is at the east end (starting point) for the waste transfer deposit area. The attendants building bears a sign indicating the fee charged for various waste types. A battery deposit area is adjacent to the attendants building.
There are individual large roll off bins to the left identified for household domestic waste (two bins), bulky item waste bin for large items such as carpet, furniture etc.(one bin), then there is a waste tire storage area (pile).
On the right there is an area for residents to place bottles which are eligible for a deposit return (with the deposit collected to support local charities), then a construction/demolition (C& D) waste bin (one bin), which has a sign to clarify acceptable versus unacceptable materials. Then there is a "spare" bin area used for special waste streams
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geared to recycling markets (one bin), or used for heavy waste influx (i.e. after a flood), then there is a scrap metal bin (one bin).
Beyond the bin tipping area on the right there is a shipping container used to accumulate and store waste mattresses (kept dry), as these are currently directed for recycling.
Generally the Site was organized and tidy.
APPROVED SITE OPERATION DETAILS AND AMENDMENTS (RELATED TO THE TRANSFER STATION)
Wastes Eligible to be Received for Landfilling/Burning
In accordance with ECA A680053 (issued on December 23, 2004 and considered to be Notice No.1) condition 19 and 20, which state:
"19. Waste received at the Site shall be limited to bulk refuse items generated in the Township of Asphodel-Norwood and not suitable for collection under the current curbside collection program."
"20. Burning of waste at the Site is prohibited, except for the burning of clean wood and brush in accordance with the Ministry Guideline "Burning at Landfill Sites" and in a supervised and controlled manner as described in Section 3.3 of Item No. 13 of Schedule "A".
The amendment in Notice No. 2, acknowledges a reduction in landfilling volumes. Currently only contaminated bedding (a bulk quantity item) from a local commercial animal rearing operation is landfilled, while other bulky items are placed in bins for Transfer.
Clean wood and brush can be burned at this Site. At the time of the inspection, a large pile of wood waste was observed near the entrance to the Site. No waste material was observed in the pile. Wood waste is burned when the general fire risk is low (ie. in winter with snow cover), otherwise wood waste is hauled off-site and may be transferred for Municipal composting.
Site Use as Transfer Station and Revision
In accordance with ECA A680053 (issued on January 10, 2012, Notice No.3) which states:
III. The following Conditions are hereby added as follows:
Transfer Station
34. The Site is approved to accept additional waste at the transfer station as follows: a. receipt, storage and transfer of maximum of 30 cubic metres per day of waste electrical and electronic equipment; b. receipt, storage and transfer of maximum of 15 cubic metres per day of plastic wrap; c. receipt, storage and transfer of maximum of 60 cubic metres per day of construction and demolition materials and bulky items; d. receipt and segregation of household items in the Re-use Centre .
35. Incoming waste shall be inspected by competent personnel, prior to being accepted at the Site, to ensure that the Site is approved to accept that type of waste.
36. If any incoming waste is known to, or is discovered to, contain unacceptable waste, the load shall not be accepted at the Site.
37. If any unacceptable waste is discovered on site, that waste shall be immediately segregated, characterized and disposed of, as soon as possible, in accordance with the Act and Ontario Regulation 347.
38. The Owner shall ensure that all waste is stored in properly labelled containers and confined to segregated areas.
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39. Waste electrical and electronic equipment (WEEE) shall be collected and stored in enclosed, dry containers in an orderly manner which prevents breakage and release of hazardous materials from the components; any broken materials shall be placed in separate containers.
The Transfer Station waste streams include large bulky items (including segregated mattresses), construction/demolition waste, domestic waste (brought by the generator), scrap metal, used tires, electronic items for recycling, and Blue Box designated recyclable items such as glass and plastic.
The waste quantities per day listed above are not exceeded. Bins are generally approximately 30 - 40 cubic meters and are filled over a period of time, not in a single day.
Waste arriving at the site is inspected and the attendant ensures waste is placed in the designated segregated area, which is labelled. A shipping container has been provided for electronic waste to meet the storage requirements for that waste stream.
The re-use centre for household items in good condition has not been developed to date.
Organics Collection/Transfer
In accordance with ECA A680053 (issued on June 3, 2008, Notice No.2)
30. The Corporation of the Township of Asphodel-Norwood shall promptly take all necessary steps to contain and clean up any spills which result from the operation of the organic collection system. All spills shall be immediately reported to the Ministry's Spills Action Centre at (416) 325-3000 or 1-800-268-6060 and shall be recorded in a written log or an electronic file format, referred to in Condition 32 of this Provisional Certificate of Approval, as to the nature of the spill or upset, and the action taken for clean-up, correction and prevention of future occurrences.
31. The Corporation of the Township of Asphodel-Norwood shall ensure that all bins used for emptying the underground containers, as described in Item (15) of Schedule "A", properly contain all organic material placed inside.
32. The Corporation of the Township of Asphodel-Norwood shall retain a record of the following information at the Township Office or at a location approved by the District Manager: i) Date the containers are emptied; ii) Approximate volume transferred to the collection truck per load; and iii) A record of any spills that occur during emptying and a description outlining any remediation measures that were implemented.
33. The organics collection program shall be operated and maintained in such a manner that does not pose a danger or health risk to the environment or public.
The organics collection system has not been installed or implemented to date, and relates to collection of household organic material referred to as "wet" waste, which would have likely been transferred for composting.
Signs
In accordance with ECA A680053 (issued on December 23, 2004 and considered to be Notice No.1) condition 26, which states:
26. A sign shall be installed and maintained at the main entrance/exit to the Site on which is legibly displayed the following information: a. the name of the Site and Owner ; b. the number of the Certificate; c. the name of the Operator; d. the normal hours of operation; e. the allowable and prohibited waste types;
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f.the telephone number to which complaints may be directed; g. a twenty-four (24) hour emergency telephone number (if different from above); and h. a warning against dumping outside the Site.
A sign is located at the road entrance which includes all of the required information.
2.2 FINANCIAL ASSURANCE:
Specifics:
Not applicable. The landfill site is currently owned by the Municipality; therefore, financial assurance is not required.
2.3 SITE SERVICE AREA:
Specifics:
The Site service area is the Township of Asphodel-Norwood, in accordance with ECA A680053 (issued on December 23, 2004 and considered to be Notice No.1) condition 19, which states "Waste received at the Site shall be limited to bulk refuse items generated in the Township of Asphodel-Norwood and not suitable for collection under the current curbside collection program."
This amendment reflected a reduction in landfilling quantities. Subsequent Amendments to the ECA A680053 added materials and waste streams to be accepted at the site.
Waste is brought to the site and accepted, which is generated by residents and businesses in The Township of Asphodel-Norwood.
2.4 APPROVED SITE CAPACITY:
Specifics:
In accordance with ECA A680053 (issued on January 10, 2012, Notice No.3) which states:
34. The Site is approved to accept additional waste at the transfer station as follows: a. receipt, storage and transfer of maximum of 30 cubic metres per day of waste electrical and electronic equipment; b. receipt, storage and transfer of maximum of 15 cubic metres per day of plastic wrap; c. receipt, storage and transfer of maximum of 60 cubic metres per day of construction and demolition materials and bulky items; d. receipt and segregation of household items in the Re-use Centre .
The waste quantities per day listed above are not exceeded. Bins are generally approximately 30 - 40 cubic meters and are filled over a period of time, not in a single day.
Mr. Waldon confirmed that at the time of disposal invoices including waste types and quantities are created and copies are retained. Records are transferred to Township administrative staff, who log information related to waste types and quantities to a spreadsheet for tracking purposes.
It is recommended that information related to waste types and waste quantities received each day at the transfer station, be included in Annual Reports to document compliance with daily quantity limits.
3.0 REVIEW OF PREVIOUS NON-COMPLIANCE ISSUES
During a previous inspection (July 20, 2016) it was noted that the constructed facilities (raised transfer tipping area, and other collection bins) were not installed in locations consistent with the site plan accompanying the "2011 Operation Summary."
Action items from this inspection were addressed, which included an acknowledgement that an update to the Design and Operation Report was warranted.
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A revised Design and Operation Report, prepared by GHD, dated October 10, 2018, was provided upon request on May 30, 2019, and includes an accurate site plan. An e-mail dated June 14, 2019 clarified that the submitted Report is currently a DRAFT Report.
An inspection on August 17, 2017, did not identify any non-compliance issues.
4.0 SUMMARY OF INSPECTION FINDINGS (HEALTH/ENVIRONMENTAL IMPACT)
Was there any indication of a known or anticipated human health impact during the inspection and/or review of relevant material, related to this Ministry’s mandate? No Specifics:
Was there any indication of a known or anticipated environmental impact during the inspection and/or review of relevant material ? No Specifics:
Was there any indication of a known or suspected violation of a legal requirement during the inspection and/or review of relevant material which could cause a human health impact or environmental impairment ? No Specifics:
Was there any indication of a potential for environmental impairment during the inspection and/or the review of relevant material ? No Specifics:
Was there any indication of minor administrative non-compliance? No Specifics:
5.0 ACTION(S) REQUIRED
None identified.
6.0 OTHER INSPECTION FINDINGS
It is recommended that information related to waste types and waste quantities received each day at the transfer station, be included in Annual Reports to document compliance with daily quantity limits.
7.0 INCIDENT REPORT
Not Applicable
8.0 ATTACHMENTS
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PREPARED BY: Environmental Officer: Name: Sarah Bellamy District Office: Peterborough District Office Date: 2019/06/17 Signature
REVIEWED BY: District Supervisor: Name: Courtney Redmond District Office: Peterborough District Office Date: 2019/06/18
Signature:
File Storage Number: SI PB AN CO9 610, Concession 9, Lot 19, Asphodel-Norwood, Norwood Waste Disposal Site (& Transfer Site)
Note: "This inspection report does not in any way suggest that there is or has been compliance with applicable legislation and regulations as they may apply to this facility. It is, and remains, the responsibility of the owner and/or the operating authority to ensure compliance with all applicable legislative and regulatory requirements"
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TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: May 26, 2020
From: Kyle Beacock, Water/ Wastewater Operations Manager
Re: 2020 1st Quarter Water and Wastewater Report
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives this report for the 2020 1st Quarter Water and Wastewater systems for information.”
QUARTERLY WATER/ WASTEWATER UPDATES:
Township staff provides council with quarterly reports for the Water and Wastewater systems for the village of Norwood. These reports will primarily contain information regarding flows but other pertinent information will be provided as needed. The following report covers from January 1st to March 31st, 2020.
WATER PRODUCED:
The below table shows the amount of treated water produced at the water plant for the 1st quarter of 2020.
Month: Jan Feb Mar Treated 22,468 21,478 26,169 Water m3
Below are the treated water flows for the same months in 2019. The flows for the first quarter of 2020 were up an average of 6,919m3/month. Increase in flows compared to 2019 are attributed to three significant leaks that were repaired in late April and early May, flows have dropped on average about 6 l/s since these leaks were located and repaired.
Month: Jan Feb Mar Treated 16,696 15,361 17,301 Water m3 R7
WASTEWATER TREATED
The table below is the volume of wastewater that has been treated at the Wastewater Treatment Plant (WWTP) for the 1st Quarter of 2020.
Month: Jan Feb Mar Treated 21,129 15,690 27,581 Effluent m3
The table below shows the volume of wastewater treated at the WWTP for the same months in 2019.
Month: Jan Feb Mar Treated 16,082 14,366 15,981 Effluent m3
Flows were up an average of 5,990m3/month this year over last year for the same quarterly time frame, this increase can be attributed to the freeze thaw conditions we experienced this winter and early melt. We also discovered another manhole that was leaking considerably close to one of the water leaks repaired. We fixed 4 leaks in the sanitary collection system in January and there are two more leaks to repair that should help decrease infiltration into the system
COPPER RESIDUALS AT THE WWTP INFLUENT.
The table below shows the copper residuals at the WWTP in the raw water. The average copper residual for the period in the table below is 0.244 mg/l. Comparatively for the previous quarter of 2019 the average copper residual at the WWTP was 0.248 mg/l. The average copper concentration has decreased slightly in this quarter.
The average copper concentrations for sludge samples collected in the first quarter of 2020 was 1554 mg/kg. The compliance limit for land application is 1700 mg/kg.
Date: Copper Residuals WWTF Raw. Jan 2020 0.335 mg/l Feb 2020 0.188 mg/l Mar 2020 0.211 mg/l
Prepared by: Kyle Beacock, Water and Wastewater Operations Manager
Reviewed by: Candice White, CAO/Clerk/Treasurer R8
TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: May 26, 2020
From: Candice White, CAO/Clerk/Treasurer
Re: 6714382 Canada Limited/Grandwood Homes Inc. – Amended Site Plan Agreement (Previous Owner Mac’s Convenience)
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives this report regarding 6714382 Canada Limited/Grandwood Homes Inc. – Amended Site Plan Agreement (Previous Owner Mac’s Convenience); AND FURTHER THAT the Council of the Township of Asphodel-Norwood authorizes the Mayor and Clerk to execute a Site Plan Agreement Amendment with 6714382 Canada Limited/Grandwood Homes Inc. for the proposed development on the site known as 4293 and 4309 Highway 7.”
BACKGROUND AND COMMENTS
Originally, a Site Plan Agreement was entered into on October 19, 2012, for the development of the property known as 4293 and 4309 Highway 7, within the urban area of Norwood. At that time, the lands were under the ownership of John David Stewart and David James Stewart. The lands were to be developed as a Mac’s Convenience Store and Shell gas outlet. The property changed hands and an amended Site Plan Agreement was entered into with Mac’s Convenience Stores Inc. on February 11, 2014 for the same proposed development.
During 2019, the lands sold to 6714382 Canada Limited and Grandwood Homes Inc. Due to that change in ownership the development of this site has been resurrected and with that comes the requirement to amend the site plan control agreement to ensure that all legal provisions have been addressed. The development of the site is for a very similar project as detailed in the plans attached to the amendment document.
The amendment document will revise or add the appropriate language to the agreement to address the following changes: 1) The new owners 2) New wording to satisfy MTO 3) Approval of a no parking zone for the entire property frontage on Hwy 7 (MTO requirement) 4) Updated site plans dated June 17, 2015. (knowingly these plans are in small print, we do have a larger set in the office should Council wish to view it) R8
The amendment document and the agreement is attached for Council’s consideration.
A By-law to formally adopt the agreement is included in the by-law section of this agenda.
Prepared by: Candice White, CAO/Clerk/Treasurer Site Plan Agreement Amendment No. 2
BETWEEN:
6714382 Canada Limited Grandwood Homes Inc.
-and-
The Corporation of the Township of Asphodel-Norwood
CONSIDERATION
In consideration of the mutual covenants and agreements contained in the Agreement and for other good and valuable consideration, the receipt and sufficiency of which is expressly acknowledged, the Parties agree as follows:
1. The OWNERS in the agreement will be amended from Mac’s Convenience Stores Inc. to 6714382 Canada Limited and Grandwood Homes Inc.
2. Section 21 (a) shall be replaced with: Notice to the Owners shall be addressed to 6714382 Canada Limited and Grandwood Homes Inc., 14 Cardico Drive, 2nd Floor Stouffville, ON L4A 2G5, and shall be deemed effective notice
3. Section 26 shall be amended by replacing the 30th day of June 2015 with the 31st day of December 2022.
4. Section 32 will be added to state the following: The Owner specifically acknowledges that no building occupancy will be permitted until such time as all Highway 7 road work is completed and a written confirmation is received by the Township from the Ministry of Transportation of Ontario stating that all road works has been completed to their satisfaction.
5. Schedule 1 shall be replaced with the Site Plan prepared by D.M. Wills Associates Limited dated June 17, 2015 and is hereby attached to this amendment.
6. Schedule 2 shall be replaced with the Removals and Erosion Control Plan prepared by D.M. Wills Associates Limited dated June 17, 2015 and is hereby attached to this amendment.
7. Schedule 3 shall be replaced with the Site Servicing and Grading Plan prepared by D.M. Wills Associates Limited dated June 17, 2015 and is hereby attached to this amendment.
8. Schedule 4 shall be replaced with the Site Details and General Notes Plan prepared by D.M. Wills Associates Limited dated June 17, 2015 and is hereby attached to this amendment.
9. Schedule 5 shall be replaced with the Garbage Enclosure Details Plan prepared by D.M. Wills Associates Limited dated June 17, 2015 and is hereby attached to this amendment.
All other terms, conditions and provisions shall remain as provided for in the Agreement.
The Parties have executed the Amending Agreement No. 2 on the dates set out below.
______Date Mayor, Rodger Bonneau
______Clerk, Candice White We have the authority to bind the corporation
The Owner agrees to and accepts the within terms, conditions and provisions for the amendment of the Agreement.
______Date Per:
______Per: We have the authority to bind the corporation
R9
TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: May 26, 2020
From: Ed Whitmore, CBCO CBO/Planning Coordinator
Re: Merger Agreement – Hucklebug
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood authorizes the Mayor and Clerk to execute a Merger Agreement between Hucklebug Preschool Inc. (Applicant) and the Corporation of the Township of Asphodel-Norwood.”
BACKGROUND AND COMMENTS
The purpose of the merger agreement is to satisfy a condition of consent application B- 51-19. On November 12, 2019 Council authorized Township staff to submit a Municipal Appraisal Form to the County of Peterborough Land Division for the aforementioned application. The County of Peterborough Land Division approved consent B-51-19 on December 6, 2019. The decision included a condition that a merger agreement be entered into between the applicant, the owner and the Township.
The agreement will have two parcels of land merge together on title and become one parcel; the agreement will be registered on title.
Attached please find;
1. Joel S. Moldaver letter 2. Acknowledgement and Direction 3. Merger Agreement
Prepared by: Ed Whitmore, CBO/Planning Coordinator
Prepared by: Candice White, CAO/Clerk/Treasurer
R10
TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: May 26, 2020
From: Candice White, CAO/Clerk/Treasurer
Re: Extension to Interim Integrity Commissioner Appointment
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives this report regarding an Extension to the Interim Integrity Commissioner Appointment as information; AND FURTHER THAT the Council of the Township of Asphodel-Norwood appoints Mr. John Mascarin of Aird & Berlis as the acting Integrity Commissioner for the Township of Asphodel-Norwood in the interim; AND FURTHER THAT the Council of the Township of Asphodel-Norwood hereby acknowledges that this appointment will terminate on August 11, 2020.”
BACKGROUND AND COMMENTS
Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2017 made the appointment of an Integrity Commissioner mandatory. This legislation ensures the public has access to an Integrity Commissioner by either appointing their own or making arrangements with an Integrity Commissioner of another municipality.
During 2017, The Township of Asphodel-Norwood participated in a RFP process with the County of Peterborough, Selwyn Township, Township of Cavan-Monaghan, Township of Douro-Dummer and the Township of North Kawartha to request proposals from qualified consultants to act as the Integrity Commissioner. The successful proponent was Mr. Robert J. Swayze. The Township of Asphodel-Norwood appointed Mr. Swayze on May 8, 2017.
In late 2019/early 2020 staff from the County of Peterborough, Selwyn Township, Township of Cavan-Monaghan, Township of Douro-Dummer, Township of North Kawartha and the Township of Asphodel-Norwood agreed to approach their Council’s to request approval to release another RFP to secure alternative proposals for Integrity Commissioner services due to an overall dissatisfaction in the level of service provided.
The Council of the Township of Asphodel-Norwood adopted the following motion at the February 11, 2020 meeting of Council:
R10
47/20 Moved by: Councillor Walsh Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood authorize staff to participate in the County of Peterborough’s Request for Proposal (RFP) to engage the services of an alternate Integrity Commissioner; AND FURTHER THAT the Council of the Township of Asphodel-Norwood appoints John Mascarin as the acting Integrity Commissioner for the Township of Asphodel-Norwood in the interim.” Carried
Due to COVID-19 the County of Peterborough has been unable to release the RFP for Integrity Commissioner services, therefore Mr. John Mascarin has requested that each Council adopt an additional motion to authorize an extension.
Staff is requesting that Council authorize a 90-day extension set to expire on August 11, 2020. (90 days from the original interim appointment date).
Prepared by: Candice White, CAO/Clerk/Treasurer R11
TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: May 26, 2020
From: Candice White, CAO/Clerk/Treasurer
Re: Extension to Interest and Penalty Relief for Property Taxes
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives this report regarding an Extension to Interest and Penalty Relief on Property Tax Accounts for information; AND FURTHER THAT the Council of the Township of Asphodel-Norwood waives penalty and interest for past due 2020 property tax payments until July 1, 2020.”
BACKGROUND
During a special meeting of Council on April 7, 2020 Council approved waiving penalty fees on unpaid property tax accounts for the months of April, May and June.
This motion included all tax accounts including those in arrears.
Since that motion, monthly pre-authorized tax payments have continued with no patterns of concern to report. The cash flow position for the Township remains strong.
That being said, the second interim tax payment is due May 27, 2020, which will be a stronger indicator of how property owners are coping with the financial impacts of the COVID-19 pandemic.
Staff is recommending that Council approve extending tax penalty and interest relief for an additional month (until July 1, 2020) for the 2020 property tax payments only with penalty and interest being applied to arrear accounts on June 1, 2020 as per Council’s previous motion.
FINANCIAL IMPACT
The estimated cost of the recommendation is approximately $2,500.00.
Prepared by: Candice White, CAO/Clerk/Treasurer R12
TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: May 26, 2020
From: Candice White, CAO/Clerk/Treasurer
Re: Management Action List from Council
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood accepts this report with the revisions suggested by the CAO/Clerk/Treasurer and Council.”
Prepared by: Candice White, CAO/Clerk/Treasurer
Management Action List from Council
Action Required Assigned to Date for Completion Completed Welcome Night - Postponed
1 Digital Speed Sign Report Jeff 12-May X
2 RED Funding - Library Courtyard Design/Laneway Candice 12-May X
3 Mill Street Bridge Update Jeff 12-May X
4 Final Telecommunications Policy Ed/Candice 12-May X
5 Final CWWF Project Update Kyle/Candice 12-May X
6 Pre-Servicing Agreement - NP Phase 3 - Onsite Works Candice 12-May X
7 1st Quarter Fire Darryl 26-May Consent
8 1st Quarter Parks & Rec Greg 26-May Consent
9 1st Quarter Building/Planning Ed 26-May Consent
10 1st Quarter By-law Shane 26-May Consent
11 1st Quarter Variance Candice 26-May Consent
12 1st Quarter Water/Wastewater Kyle 26-May Consent
13 Norwood Transfer Station Inspection Results Jeff 26-May Consent
14 Merger Agreement - Hucklebug Ed 26-May
15 Integrity Commissioner Extension Candice 26-May
16 Circle K Site Plan Agreement Amendment Candice 26-May
17 Extension Penalty and Interest Relief Candice 26-May
18 COVID-19 Financial Update Candice 9-Jun
19 Township Wide Fire Route Review Darryl/Greg/Ed 9-Jun
20 Fence Viewers Candice 9-Jun
21 DWQMS - Risk Assessment Management Review Kyle 9-Jun
22 Surface Treatment Tender Results Jeff 23-Jun
23 Water/Wastewater Recruitment Candice/Kyle 23-Jun
24 Master Recreation Plan Presentation Mehak-Kelly Assoc. 23-Jun
25 Draft Growth Plan Candice 23-Jun
26 Site Plan Control Agreement - BGS Condos Ed/Candice 23-Jun
27 Condo Development Agreement - BGS Ed/Candice 23-Jun
28 Development Charges By-law Review Ed 23-Jun
29 Pay Equity/Compensation Review Candice 25-Aug
30 Bridge/Dam Plan Jeff 22-Sep
31 Service Delivery Review Candice 8-Dec 2020
Fill Regulation Jeff July ATV Regulation Jeff ZBLA - Carter Ed Merger Agreement - Carter Ed/Candice ZBLA Warner/Mapleview Ed ZBLA - McIntyre Ed Sanitary Station Agreement Kyle Merger Agreement - Barclay Ed/Candice Doctor Recruitment & Retention Reserve Candice Satellite Education Centre - Fleming/Trent Etc. Candice Full Time Working Conditions Policy - Draft - Cannabis Candice Fire Hall Location Study Candice Document Retention Bylaw Candice CIP Program Review Candice Forced Road Plan Jeff Fall 2020 E-Scooter Report Candice/Jeff Alcohol Policy Greg/Candice Menzies - Preliminary Development Agreement Candice Merger Agreement - Hucklebug Ed THE CORPORATION OF THE TOWNSHIP OF ASPHODEL-NORWOOD
BY-LAW NUMBER 2020-26 ______
Being a By-law to authorize the execution of a Site Plan Agreement Amendment Between 6714382 Canada Limited, Grandwood Homes Inc. and The Corporation of the Township of Asphodel-Norwood
WHEREAS 6714382 Canada Limited and Grandwood Homes Inc. have represented to the Municipality that lands described in Schedule A of the Site Plan Control Agreement are owned by them as stated in the Transfer of Ownership documentation provided to the Municipality, and further warrant that all municipal taxes levied against the lands have been paid and will be paid as the same falls due;
AND WHEREAS pursuant to the provisions of The Planning Act, the Municipality has designated the property as an area for site plan control;
AND WHEREAS the parties desire to enter into a Site Plan Control Agreement Amendment in regards to certain on-site features of the development of the said property and all the provisions of services thereto;
AND WHEREAS Mac’s Convenience Stores Inc. entered into an amended Site Plan Control Agreement with the Municipality on February 11, 2014 and have subsequently sold the said property to 6714382 Canada Limited and Grandwood Homes Inc. thus requiring amendments to the Amended Agreement;
AND WHEREAS the Corporation of the Township of Asphodel-Norwood deems it desirable to enter into a Site Plan Control Agreement Amendment with 6714382 Canada Limited and Grandwood Homes Inc.;
NOW THEREFORE the Corporation of the Township of Asphodel-Norwood enacts as follows:
1. That the Mayor and the Clerk be authorized to sign and affix the seal of the Corporation to the Site Plan Agreement Amendment with 6714382 Canada Limited and Grandwood Homes Inc.
2. A copy of the said amendment is attached hereto and forms part of this By-law.
3. That this By-law shall come into force and effect upon final passing thereof.
Read a first, second and third time and finally passed in open Council this 26th day of May, 2020.
______Mayor, Rodger Bonneau
______Clerk, Candice White THE CORPORATION OF THE TOWNSHIP OF ASPHODEL-NORWOOD
BY-LAW NUMBER 2020-27 ______
Being a By-law to Authorize Entering into a Merger Agreement between Hucklebug Preschool Inc. (Applicant) And Hucklebug Preschool Inc. (Owner) And The Corporation of the Township of Asphodel-Norwood (Corporation)
WHEREAS the applicant is the registered owner of the lands more particularly described in Schedule “A” attached hereto, located in the Township of Asphodel-Norwood.
WHEREAS the applicant has applied to the County of Peterborough Land Division Office for a consent to sever one (1) parcel thereform being Part 2 on Reference Plan 45R- 16969, Part of Lot 84, Plan 3, in the Geographic Village of Norwood, in the Township of Asphodel-Norwood, in the County of Peterborough.
AND WHEREAS the Consent File No. is B-51-19.
AND WHEREAS the Corporation has required as a condition of the granting of the severance, aforementioned, that the applicant and the owner covenant and agree that: The severed parcel, legally described as Part 2, Reference Plan 45R-16969, being Part of Lot 84, Plan 3, in the Geographic Village of Norwood, in the Township of Asphodel- Norwood, and the abutting land, legally described as Lot 83, Plan 3, in the Geographic Village of Norwood, in the Township of Asphodel-Norwood, being all of PIN 28217-0104, and identified by property roll number 15-01-020-002-21700, shall be considered as one lot, shall not dealt with separately and shall not be furthered severed.
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the sums paid by each of the parties hereto to each other, the receipt and full sufficiency of which is hereby acknowledged by each of the applicant and the owner and the Corporation, the said parties hereby covenant and agree as follows:
1. THAT the agreement applies to the lands described in Schedule “A” attached hereto.
2. THAT Part 2, Reference Plan 45R-16969, being Part of Lot 84, Plan 3, in the Geographic Village of Norwood, in the Township of Asphodel-Norwood, is hereinafter referred to as the severed lands.
3. THAT the applicant and the owner covenant and agree with the Corporation that they will not apply for any further severances with respect to severed and retained lands.
4. THAT the applicant and the owner covenant and agree to register the within agreement on title at the Land Registry Office at their sole expense prior to the registration or delivery of any other document and prior to the issuance of Certificate of Consent to Sever and in default thereof the Consent to Sever shall be deemed to have been refused.
5. THAT the parties acknowledge that this agreement is intended to be registered prior to the registration of the deed with respect to the severed parcel. Accordingly, the parties agree that if the severed parcel is not conveyed pursuant to the current severance application, this agreement shall be terminated and of no further force or effect.
6. THAT the terms of this agreement may be enforced in a court of law by the Municipality against the Applicant and the Owners and their respective heirs, executors, administrators, successors, and assigns.
THE CORPORATION OF THE TOWNSHIP OF ASPHODEL-NORWOOD
BY-LAW NUMBER 2020-27 ______
7. THAT the agreement shall enure to the benefit of and shall be binding upon the applicants and the purchaser and their respective heirs, executors, administrators, successors, and assigns.
8. A copy of the said agreement is attached hereto and forms part of this By-law.
Passed in open Council this 26th day of May, 2020.
______Mayor, Rodger Bonneau
______Clerk, Candice White
THE CORPORATION OF THE TOWNSHIP OF ASPHODEL-NORWOOD
BY-LAW NUMBER 2020-27 ______
Schedule “A”
Description of Severed Parcel:
PT LT 84 PL 3 NORWOOD AS IN R152645 TOWNSHIP OF ASPHODEL-NORWOOD, COUNTY OF PETERBOROUGH Being All of PIN 28217-0105 (LT)
Description of Parcel being merged with Severed Parcel:
LT 83 PL 3 NORWOOD TOWNSHIP OF ASPHODEL-NORWOOD, COUNTY OF PETERBOROUGH Being All of PIN 28217-0104 (LT)
THE CORPORATION OF THE TOWNSHIP OF ASPHODEL-NORWOOD
BY-LAW NUMBER 2020-28
Being a By-Law to confirm the proceedings of the regular meeting of the Council of the Township of Asphodel-Norwood held on May 26, 2020
WHEREAS Section 5 (1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the powers of a municipal corporation are to be exercised by its Council; and
WHEREAS Subsection 5 (3) of the said Municipal Act provides that the powers of every Council are to be exercised by By-law; and
WHEREAS it is deemed expedient that the proceedings of the Council of the Township of Asphodel-Norwood at this meeting be confirmed and adopted by By-law;
NOW THEREFORE the Council of the Township of Asphodel-Norwood enacts as follows:
1. The action of the Township of Asphodel-Norwood in respect of each recommendation contained in the municipal Council agenda in camera and any reports of committees and of local boards and commissions and each motion and resolution passed and other action taken by the Council of the Township of Asphodel-Norwood at this meeting is hereby adopted and confirmed as if such proceedings were expressly embodied in this By-law.
2. The Mayor and the appropriate officials of the Township of Asphodel-Norwood are hereby authorized and directed to do all things necessary to give effect to the action of the Township of Asphodel-Norwood referred to in the preceding section.
3. The Mayor, or in the absence of the Mayor, the Deputy Mayor, and the Municipal Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Asphodel- Norwood.
ENACTED and PASSED on the 26th day of May, 2020.
______Rodger Bonneau, Mayor
______Candice White, Clerk