Lniphnee Pertormance Review Of Record: Office of ('o#nputinç' Activities Photocop ring for Educational Uses Published the of Weekly by University Pennsylvania Report of the Provost's Task Force on the Study of Ad,,,:ssions Volume 24, Number 25 March 28, 1978

Annenberg Friends Contribute Funds, Support The Annenherg Preservation Committee, a student organi/ation headed by undergraduate Ray (Ireenherg, and the Friends of the Zellerhach Theater are helping the Annenherg Center meet its $125.000 fundraising goal and ensure the continuance of a professional theater season here next year. Approximately $500 collected by the Annenherg Preservation Committee during the student sit-in March 2-6 which was in part sparked h' the proposal to limit or curtail professional theater at Annenherg was presented to Annenhcrg Center Managing Director Stephen Goff last week. The committee is now offering for sale "Save the Center" t-shirts ($3) and buttons ($I). One dollar from every sale will go to the Annenberg Center. The committee is also arranging a special Penn All-Star Revue performance in May to benefit the Center. Another group. Friends of the Zellerhach Theater, headed by Diana Dripps and trustee Robert Trescher, will sponsor a gala benefit performance of Much Ado About Nothing, which they are Book fro,n the University of Pennsylvania Press edition of calling "Much Ado About Something." Seats will sell for $50 and jacket The Gentleman. $100. and anonymous donors have agreed to match funds raised Country from the special event. "Lost" Comedy to Premiere In addition, all funds raised by both groups will he applicable to a A Country Gentleman, a comedy written and banned n 1669 and challenge grant which may be awarded by the National Endowment considered lost for more than 3(X) years will hac its world for the Arts. NEA will announce its decision in August. Goff said premiere Thursday. March 30. in a production by Nc York's Classic Theater. Trustees Statement on Agreements of the Sit-In The Restoration manuscript was discovered titlelcs. dateless The executive board ofthe trustees endorses the view ofthe Faculty and anonymous -by University of Pennsylvania Professor Arthur Senate and the administration that implementation of the I-I. "Joe" Scouten and Cornell University Professor Robert I). agreements reached in the recent sit-in requires, in many cases, Flume in 1973 at the Folger Library in Washington. l).C. consultation and review by established University committees and Suppressed because it contained a scandalous attack on a bodies. Some trustees have reservations about the agreements and member of the court of King Charles. the play, written by Sir wish to express their views to the executive board and to the Robert Howard and George Villiers. the Second Duke of, administration. Furthermore, it is quite clear that some of the Buckingham, was withdrawn in rehearsal and not published until agreements require trustee review and approval. issued by the University of Pennsylvania Press in 1976. While it is appropriate to proceed as quickly as possible with the "There was a challenge lately intended for the Duke of' review process, thoughtful and orderly implementation requires Buckingham upon Sr William Coventrys account the occasion that a realistic view of the deadlines be set. was a new play to be acted on Saturday last called the Country But the King hath prevented all, and the play is not -Eveeulive Board of the Trustees gentleman... acted," wrote Samuel Pepys in his diary on March 2. 1669. The Country Gentleman will play at the Loretto Playhouse. 20 Nominations Invited for Associate Provost Bleeker Street. New York, for three weekends. Thursdays through Applications or nominations are invited from within the University Sundays, at 8 p.m.. March 30-April 2, April 6-9 and April 13-16. for the of associate The associate will position provost. provost on Governance have major responsibility for academic planning, academic SAC Resolution University The resolution was unanimous/i members budgeting and faculty appointments and promotions. A qualified following adopted by of March JO, candidate should possess strong scholarly attainments. Past the Senate Advisory Committee present at the meeting experience as an administrator, while helpful, is not indispensable; 1978. Other faculty members in attendance concurred. but an interest in and likely capacity foradministration is essential. The Senate Advisory Committee (SAC) believes that changes in Nominations of and applications from women and minorities are governance ought to be made through the orderly processes that are encouraged. Send suggestions and resumes to Prof. Clifton available on this campus. With this principle in mind. SAC offers, Cherpack, Chairman of the Search Committee, do Mrs. Mary on behalf of the Faculty Senate, the following responses to the Jack, Office of the Provost, 102 College Hall/CO. issues raised by the recent sit-in: I. SAC supports the reestablishment of a Task Force on Rabin to Speak Here University Governance to be constituted along the lines of the Former Israeli Prime Minister Yitzhak Rabin will speak at 8 p.m., original task force. The task force should be charged to take as its Wednesday, March 29, in Irvine Auditorium, as part of the starting point the recommendations of the 1970 task force. It Connaissance Lecture series. should consider the new problems of governance posed by the Rabin was prime minister of Israel from 1974 to 1977 and prospect of a shrinking University. Israel's ambassador to the United States from 1968 to 1973. 2. The steering committee of the University Council should The lecture is sponsored by Connaissance, a student group review the specific proposals ofthe agreement reached the weekend which presents programs of political interest. (Continued)

(continued) A Day for Cats 1978 and determine which should be referred to the of March 4-5. The Small Animal of the School of Medicine task force and which to committees. Hospital Veterinary appropriate will a for cat breeders and cat owners 3. In the interim. SAC the students to the present day-long symposium encourages pursue on 15. more extensive contacts with the administration that were Saturday, April Five faculty members and two veterinarians in private practice contemplated in the agreements. will discuss such topics as ocular problems in cats, feline leukemia 4. SAC intends to invite undergraduate and graduate leaders to virus, feline viral respiratory disease and gastrointestinal parasites. meet with it to discuss common problems. This is the first time that a university veterinary school has Senate Advisorv Committee Members presented for the public a program on diseases and care of cats. Jean Alter (romance languages) The symposium, to be held in the auditorium of the Annenberg Ralph D. Amado (physics) School, will cost $15 including luncheon at the Faculty Club. For Peter A. Cassileth (hematology-oncology) information, call M. Josephine Deubler, V.M.D., Ext. 8862. Peter J. Conn (English) Helen C. Davies (microbiology) Irving B. Kravis (economics), chairman Regulation for Dropping Students' Names Janice Madden science) (regional from Class Rolls Seymour J. Mandelbaum (city and regional planning) Ann R. Miller (sociology) The Council of Undergraduate Deans has recommended that Daniel Perimutter (chemistry & biochemical engineering) instructors be permitted to drop from their rolls the names of students who do not attend the week classes. The or Current Members Senate during first of Former Senate Chairmen of of this would be to make course available on Administration purpose procedure space Committee to other students who wish to the Herbert Callen register during drop-add period. (physics) Forms for reporting the names of non-attending students will be Alexander (law) Capron mailed to departmental offices. Please note that, in order to be Jean Crockett (finance) useful, these forms must be returned promptly to the departmental Larry Gross (communications) office at the end of the first week. If have or need Leech you any questions Noyes (law) additional contact Mrs. Office Peter C. Nowell copies, please Margaret Campbell, (pathology) of the Ext. 6433. Paul Taubman Registrar, (economics) -Patricia McFate, Vice-Provost Michael Wachter (economics) for Undergraduate Studies and University Life Walter D. Wales (physics) Editor's note: The Senate Advisory Committee will meet House Position March 29 with and Community Wednesday, undergraduate, professional House, a freshman in the is student Community project Quadrangle, graduate representatives. offering a residential position for faculty members or graduate fellows for the 1978-79 academic year. The faculty/graduate fellow Women Administrators to Meet College serves as a liaison between the faculty and the students of What makes a successful leader? How do you make the most of Community House and is responsible for organizing informal your staff? On what resources can administrators in higher coffee hours between faculty and students. For more information, education draw? contact Raza Shah, assistant director of the Quadrangle, Ext. 8696. Women college and university administrators will discuss these and other questions, April 10 and II at Women Administrators in Transition: a Conference on Leadership and Personnel Manage- Personnel Action and Time Report ment. Sponsored by the College of General Studies and HERS Form Submissions Services), Mid-Atlantic the (Higher Education Resource region, I am to remind business administrators, budget ad- conference will meet at the Inn. writing University City Holiday ministrators and all others who Personnel Action Forms include Janis 1. Somerville; process Speakers University Secretary and Time Forms of their responsibilities concerning the E. Schein, associate of at Wharton; Report Virginia professor management preparation and timely submission of these forms. This reminder is Karen Farber, director of personnel at the University of Pittsburgh; necessitated because of an ever number of late Time at Cornell's School of increasing and Jennie Fancy, assistant professor Forms and Personnel Action Forms, and because proper Industrial and Labor Relations. Report attention is not being given to account for sick leave for non- The conference is designed for women who are new to I ask that: administration, are or are from a exempt personnel. Specifically, changing positions moving I. Time Forms be submitted on a timely basis. to an administrative The conference fee is $95, and Weekly Report faculty post. While the absolute deadline of these forms in the payroll office is registration deadline is April 3. For further information, contact 10:00 a.m. each unless otherwise noted, those Hall/CN, Monday, Michele Steege, College of General Studies, 210 Logan who can are asked to submit their forms beginning on 222-1474. departments Friday. In order to insure timely receipt by the payroll office, all departments who can do so should hand-carry completed forms to Juvenile Justice Conference Set payroll. Juvenile Justice: What is the Status? will be answered in a 2. Personnel Action Forms for new appointments, changes and conference sponsored by students from the School of Social Work, terminations be submitted as soon as a change becomes known. Friday, April 7. at the University Museum. While there are published deadlines regarding the submission of Workshops will focus onjuvenile law, police and social work, the these documents, please note that these are the last dates upon impact of sentencing procedures on the juvenile justice system, which such documents can be received to produce a proper family court services and the special needsoftruant and delinquent paycheck for an employee. If all departments submit forms on the youth. Speakers include Paul Lerman, professor ofsocial workand deadline date, it becomes virtually impossible, because of staff and sociology at Rutgers University; Dr. Louise Shoemaker, dean of processing requirements, to produce a computer-generated check the School of Social Work, and Dr. Samuel Sylvester, associate for each employee. Action or Time professor of social work. In almost all instances, late Personnel Report For information, call Ext. 5511. Forms dejnand that a check be produced manually. The associated

2 ALMANAC March 28, 1978

with the evaluation. An comments and paperwork required to update earnings and withholdings data the employee agrees employee's on an accompanying paper may be submitted also, whether the places an onerous burden on the payroll group. signature form is signed or not. 3. Sick leave data for non-exempt employees be properly 9. Upon completion of the performance review, the supervisor or unit indicated on the Time Report Form on a timely basis. Failure to administrator retains one copy, the employee is given a copy, and the reflect sick leave is not to the University but accurately costly only original is sent to the personnel officer designated to monitor reviewsfor the also to those whose annual are less than the employees earnings employee's unit. The original will be forwarded to the employee's central FICA tax for both FICA maximum, since sick pay is exempt from personnel file by the personnel officer. The copies held in office files or in the employee and employer. central personnel file may be examined by the subject employee upon limited to authorized Your prompt attention to these matters will enable us to serve request. Access to performance records otherwise is officers when in with relevant you better and will be appreciated. University personnel required conjunction in -Alfred F. Beers. personnel transactions. At all times and every respect, employee review forms shall be afforded confidential treatment. Associate Comptroller performance Grant Deadlines Employee Performance Review

The /ollosving bulletin was sent to deans, directors, department heads and National Science Foundation business administrators by Gerald L. Robinson, executive director of 4/7 Science for Citizens (SFC) feasibility studies (preliminary personnel relations, on February 22. 1978. proposals). 4/8 Program for science resources: manpower, funding and output Purpose analyses.* The employee performance review program provides for periodic appraisal 4/15 Human cell biology proposals (target date). of non-faculty personnel. The review process is designed to encourage Science for Citizens Forums, conferences and workshop constructive dialogue between employee and supervisor, to clarify job 5/I responsibilities, and to assure the recording of job performance and career proposals (final proposals).* development data as part of each individual's employment history at the 5/I Ethics and Values in Science and Technology (EVIST) University. (Preliminary proposals). Procedure 6/I Antarctic research proposals. I. Performance reviews of full-time and permanent part-time weekly 6/I U.S.-Latin American cooperative science program proposals. paid personnel will be conducted starting the month of March each year. hired is reviewed to the end of The performance of newly employees prior National Institutes of Health the 90-day probation period, in conformance with University policy. 4/I National Heart, Lung and Blood Institute minority hyperten- 2. The performance review is conducted by an employee's immediate sion research summer (letters of intent). supervisor in all cases. Where there is also a unit supervisor, that individual development program Institute of Dental Research-determine the participates in the review as well. After completing the performance review 5/24 National form, the evaluation is discussed with the employee and the form is signed microbiological, immunological, biochemical constituents in by the employee and the reviewer(s). dental plaque and saliva from tube-fed humans (R FP-N I DR-4-78- 3. The basis for a performance review is a clear understanding of an 6R). employee's job assignment. It is the responsibility of each supervisor to " National Institute of Arthritis, Metabolism and Digestive the duties an is to Prior to the review, specify employee expected perform. Diseases requests applications-Title "Characterization of Animal the and the discuss the duties of the When supervisor employee job. Models for Diabetes Research" deadline dates). and share an of an (regular supervisor employee understanding job responsibilities, " National for studies of the evaluation can be achieved. Eye Institute-applications sought objective in health and disease modern 4. The performance review form provides for consideration of the human visual system using techniques following: of psychophysics and physiological optics (regular deadlines). .4. Job performance " National Institute of Allergy and Infectious Diseases--studies on B. individual factors respirator disease agents (regular deadlines). C. Overall appraisal of employee in relation to position " National Institute of General Medical Sciences-research center D. Objectives for the future grant applications in following special areas: I) anesthesiology, 2) The reviewer determines the rating and marks the form appropriate trauma and burns, 3) biomedical engineering, 4) pharmacol- accordingly: ogy! toxicology, 5) genetics, 6) molecular pathology (letter of intent Satisfactorr-performance meets standards required; quality and to submssion of full proposal). quantity of work are completely acceptable and satisfactory; required prior Needs improvement-performance is barely adequate; meets some Human requirements; substantial improvement is needed; Office of Development Unsatisfactory-performance does not meet minimum standards. 4/21 Rehabilitation long-term training projects.* An exceptional rating may be recorded by checking the blank provided, writing in the rating which applies, and, under "comments." noting the Department of Agriculture reason(s) that rating has been entered. 4/IS Plant biology and human nutrition.* 5. In sections A and B, particular factors are included for evaluation. under as indicated above. Add any other noteworthy aspects "comments." The National Foundation-March of Dimes to the with Supervisors are strongly urged support ratings assigned specific Announcement of new for of research in social remarks. program support and behavioral sciences. concern-first three of 6. In section C, an employee's overall performance is evaluated. If the Principal years overall rating is "unsatisfactory" or "needs improvement." then another life.* performance review is scheduled. This reevaluation is conducted within two months of the initial review, allowing time for the employee to demonstrate Human Growth Foundation improvement. Insufficient improvement in performance by the time of the 4/15 Clinical and basic research in mechanisms of statural growth second review constitutes grounds for termination. of children.* 7. Section D provides for recording future performance objectives. The to all and is notlimited setting of performance objectives applies employees Additional information is available from the Office of Research to employees with specific problems. For all employees the review provides Administration, 409 Franklin Building, Ext. 7295. a shared opportunity to clarifygoals, to identify skills needing development, -Alton E. Paddock and to expand job know-how and the scope of responsibilities. 8. The performance review form is signed and dated by the reviewer(s) Brochure available in ORA. and the employee. Signing the review form does not necessarily mean that 3 ALMANAC March 28. 1978

the fair use doctrine. Several misconceptions about these guidelines have for Educational Uses developed and should he dispelled. Photocopying Although some have read the guidelines as imposing limits upon educational photocopying, in fact they prohibit nothing. They purport to state the minimum of the fair use doctrine and announce a The enactment ofa new federal Copyright Act has prompted a number of only protection "safe harbor" within which a teacher is assured of protection against claims questions from menthers of the University community. One of the areas of of infringement. The guidelines acknowledge that there may he allowable interest and importance to the University is photocopying for particular that which is set forth; do not to state educational uses. The following article was prepared at tot' request by photocopying beyond they purport where the fair use ends. Professor Robert Gorinan ofour Law School to give guidance in this area. privilege Although some have treated the guidelines as though they have the status It is based on a statement that has been prepared by the Association of of legislation, that is not true, either. The text of the act, strengthened in A,nerican Law Schools. Readers should note that this article is limited in committee deliberations, explicitly adverts to "teaching (including multiple It does not, for instance, deal with photocopying and other forms of scope. copies forclassroom use)"as a classicsituation in which the fair use doctrine by libraries and archives, as to which there are specific reproductions applies. This is the statutory text Congressmen had before them when they provisions in the new Copyright Act. A more general discussion will appear voted, and it is the statutory text which the courts will construe. The extent in an article by Professor Gorman in the April issue of the University of to which the privately developed "guidelines" will pre-empt other Pennsylvania Law Review. "reasonable" interpretations of fair use is a judicial question. regarding the application of the new Copyright Act in specific Questions A teacher should consider the potential consequences of an incorrect situations should he addressed to ml' office. General information may he decision. If the teacher elects not to photocopy in circumstances obtained from the Office of Research Administration. constituting fair use, students must find the material in the library or -Stephen B. Burbank, elsewhere. for student access to limited materials will General Counsel Techniques increasing vary; the question of permissible library photocopying for "reserve" purposes raises issues not addressed here. The enactment of a new federal Copyright Act, effective January I. 1978. If a teacher decides to photocopy for classroom use, the possible legal sanctions for an incorrect decision must he As a rule, a has produced much misunderstanding among teachers regarding the appreciated. general of to permissible amount of photocopying for educational purposes. copyright infringer is liable for damages, measured by the loss profits the Only copyrighted works are protected by the act. This elemental point is the copyright owner and any additional profits acquired by infringer. there will not he to the teacher often overlooked. Court opinions, legislative hearings and other govern- Since in the academic setting generally profits ment documents are not copyrighted, and may he freely photocopied. The or school, damages will he measured by the likely loss in sales of the same is true of works for which the copyright has expired, and of works copyrighted work, normally an uncertain figure. For this reason, the act which prior to January 1978 were sold or disseminated without proper permits the copyright owner to sue for "statutory damages" in lieu of actual is to enter an award between $250 notice of copyright. damages, and the court given discretion and $10,000 he increased to $50,000 for willful violations). If, There is a danger, however, of acting unlawfully when one photocopies (which may without permission works which are covered by the act. The act applies to however, a teacher had reasonable grounds to believe that the photocopying all "original works of authorship" in written (or other tangible) form, from was a fair use, he is not liable for statutory damages (although he may he the moment the work is created, whether it was created before or after liable for actual damages). In all cases, the court may issue an order against educational future January I. 1978 and whether or not it has been published. the teacher or the institution barring infringements. But even copyrighted materials may he photocopied without permission Without regard to legal implications, a teacher should be sensitive to the from, or payment to, the copyright owner, if it is a "fair use." a doctrine dictates of good practice and courtesy in the use of copyrighted material. recogniied by American courts for nearly a century and a half whose Authors and copyright owners apprecate notification that uses are being principal purpose is to protect the public interest in the dissemination of made of their work. It is common for the copyright owner to permit knowledge. This doctrine is endorsed in the text of the act, which explicitly substantial photocopying for educational purposes. provided that the notice is refers to the allowable reproduction of copyrighted works for purposes such author and copyright owner are identified and proper copyright as "criticism, comment, news reporting, teaching (including multiple copies affixed. for classroom use), scholarship, or research." Congress appreciated the impossibility of announcing in a statute an Appendix exact quantitative measure that would distinguish copying which is a fair The following guidelines should he read and interpreted in light of Professor use from copying which is an infringement. Rather, the act provides factors Gorman's discussion. -Stephen B. Burbank to he considered: "I. the purpose and character of the use, including whether such is of a Guidelines commercial nature or is for nonprofit educational purposes; I. for Teachers 2. the nature of the copyrighted work; Single Copying A be made of of the or for a teacher at 3. the amount and substantiality of the portion used in relation to the single copy may any following by his or her individual for his or her research or use in copyrighted work as a whole; and request scholarly or to teach a class: 4. the effect of the use upon the potential market for or value of the teaching preparation A. A from a book; copyrighted work." chapter B. An article from a or The making of a single copy of copyrighted material for a teacher's periodical newspaper; C. A short short or short whether or not from a personal use in teaching, scholarhip or research will almost always be a fair story, essay poem collective work; use. More difficult questions arise when multiple copies are made for book, distribution to students. Perhaps all that can be said is that the risk of D. A chart, graph, diagram, drawing, cartoon or picture from a or infringement increases in proportion to (i) the amount of copyrighted periodical, newspaper. material which is and (ii) the extent that the photocopying photocopied II. for Classroom Use replaces what would otherwise be a purchase of copies of the work from Multiple Copies trade sources by (or for) the students. Thus, the making of multiple Multiple copies (not to exceed in any event more than one copy per pupil for photocopies of an entire or of a substantial part of an article will raise in a course) may be made by or for the teacher giving the course serious question as to whether such a use is "fair." while the reproduction of classroom use or discussion provided that: five pages of an article of 25 or 30 pages will generally be regarded as A. The copying meets the tests of brevity and spontaneity as defined privileged. A teacher should try to avoid making multiple photocopies of below; and, copyrighted material which is not truly important for that teacher's B. Meets the cumulative effect test as defined below; and, pedagogical needs. In any event, students receiving such photocopied C. Each copy includes a notice of copyright. material should be charged no more than is necessary to cover the cost of photocopying and processing. Definitions During congressional deliberations on the act, a group of educational Brevity associations and commercial publishers developed a set of guidelines which i. Poetry: (a) A complete poem if less than 250 words and if printed on purport to announce the minimum reach of the fair use doctrine as applied not more than two pages or. (b) from a longer poem, an excerpt of not more to educational photocopying. The guidelines are set forth in an appendix to than 250 words. this article. In the report by the House committee submitting the copyright ii. Prose: (a) Either a complete article, story or essay of less than 2.500 to "reasonable" construction of bill, these guidelines were said constitute a words, or (b) An excerpt from any prose work of not more than 1.000 words

4 ALMANAC March 28, 1978

substitution may occur whether of various works or or 10 percent of the work, whichever is less, but in any event a minimum of copies excerpts 500 words. therefrom are accumulated or are reproduced and used separately. B. There shall he no of or from works intended to he [Each of the numerical limits stated in "i" and "ii" above may be expanded copying "consumable" in the course of or of 1 hese include to permit the completion of an unfinished line of a poem or of an unfinished study teaching. workbooks. exercises, standardized tests and test booklets and answer prose paragraph.] material. iii. Illustration: One chart, graph, diagram, drawing. cartoon or picture sheets and like consumable not: per book or per periodical issue. C. Copying shall of books, or iv. "Special" works: Certain works in poetry, prose or in "poetic prose" a. substitute for the purchase publisher's reprints which often combine language with illustrations and which are intended periodicals. sometimes for children and at other times for a more general audience fall h. he directed by higher authority: teacher from short of 2.500 words in their entirety. Paragraph "ii" above notwithstan- c. he repeated with respect to the same item by the same ding, such "special works" may not be reproduced in their entirety: term to term. cost of the however, an excerpt comprising not more than two of the published pages I). No charge shall he made to the student beyond the actual of such special work and containing not more than 10 percent of the words photocopying. found in the text thereof, may be reproduced. Spun taneili i. The copying is at the instance and inspiration of the individual teacher. and OF RECORD ii. The inspiration and decision to use the work and the moment of its use for maximum teaching effectiveness are so close in time that it would be Office of Activities unreasonable to expect a timely reply to a request for permission. Computing Cumulative Effect The following memorandum was sent to of material is one course in the school in which i. The copying the for only deans, directors and department the copies are made. chairmen by Provost Eliot Stellar on Not more than short article, or two ii. one poem, story, essay excerpts March 14, 1978. may he copied from the same author, nor more than three from the same collectie work or volume one class term. periodical during and review, and I have iii. There shall not be more than nine instances of such multiple copying After extensive consultation my colleagues for one course during one class term. decided to abolish the Office of Computing Activities. This action [The limitations stated in "ii" and "iii" above shall not apply to current has resulted in a total reduction of $115,625 in the indirect costs news periodicals and newspapers and current news sections of other allocated to the responsibility centers for the second round of periodicals.] budgeting. You should proceed immediately to establish ap- mechanisms for of computing services by I II propriate procurement Ill. Prohibitions As to and Above your faculty, staff, and students from one of the on-campus Notwithstanding any of the above, the following shall be prohibited: computer facilities (David Rittenhouse Laboratory. Engineering. A. shall not be used to create or to or substitute for Copying replace Medicine, Wharton) or the UNICOLL Corporation. anthologies, compilations or collective works. Such replacement or

Changes and Additions to 1977-78 Faculty & Staff Telephone Directory

White Pages Beason, Eleanor A, Mrs8212 Adm Asst, Gov't Study Ctr-SPUP/Bl Bomar, Horace4644/45 Dir, Energy Office-P-211 FBA/16 Civan, Mortimer M, Dr8773 Prof of Physiol-A-303 Rich/G4 Cole, Diane J5274 Editor, Almanac-513 FB/l6 Cuozzo, Ronald7886 Bus Adm, Cl Studies & Small Animal Hosp-210E Vet! H! Fish, R David8725 Res Spec, Physiol-A-205 Rich/G4 Grilikhes, Sandra B7027 Hd Annenberg Lib-ASC/C5 Haydar, Adrian F6038 Asst Prof Arabic Studies-843 WmsH/CU Hesbacher, Peter T, Dr4303 Asst Prof Psych-133 S 36th/l7 Innes, Nita5887 Sec. Wh Exec MBA Prog-204 Vance/CS Johnson, Stanley E, Rev8456 Univ Chaplain-HH/CM 7540 Home-3805 Locust 19104 Karsch, Carol7414 Student Teach Placement-C-29 Educ/Cl Lambertsen, Christian J, Dr8692 Dir Env Med & Prof Pharm & Exp Ther-14 Med Labs/ G2 Lee, Chuan-Shue8692 Statistician, Env Med-l4 Med Labs/G2 Nicosia, Santo V, Dr6485 Asst Prof Ob-Gyn-307 Med Labs/G3 Schoemaker, Paul, Dr5451 Asst Prof Mgt-W-196 DH/CC Stevens, John K, Dr5219/7536 Asst Prof Physiol-D-306 Rich/G4 Whitley, Lucy8692 Prog Anal, Env Mcd- 14 Med Labs/ G4 Yellow Pages Alumni Relations Asst: Doris S Cochran-Fikes 7811 EH/B2 Student Life, Off of Prog Coord: Nancy Ballard 7583 HH/CM Budg Asst: Linda Smith 6533 2nd Fl., HH/CM Phila Transnational Project5392 E-49 DH/CC Dir: Norman D Palmer 7662 E-130 DH/CC

Professors Emeritus Warren, Dr Reid S, Jr-Elec Eng & Sci-45 Server Lane, Springfield, Pa 19064 (omitted from directory) Chambers, Dr Carl C-Provost's Office-Estero Woods Village, Apt 202, Estero, Fla 33928 Brainerd, John G, Dr-Provost's Office-The Crosslands, Apt. 227, Kennett Square, Pa 19348

Report of the Provost's Task Force on the Study of Admissions

With the appointment of Lee Stetson as director of admissions, the the task force met in formal sessions 12 times" and its members conducted publication of the Report of the Task Force on Admissions is particularly 35 interviews, including two with the entire admissions office staff (see timely. The report contains important recommendations for the future references 15-17, 19-31,35.37,38.40.44,45.47,48.50-54,56,58.60,64.66). direction of the admissions office, and I urge the University community to Introduction itself with its contents. acquaint its well-defined the task force did not address itself to - Patricia McFate, Vice-Provost Following charge,' questions of admissions policy per se but, rather, conducted research to for Undergraduate Studies and University Life understand how the admissions office structure supports the implementa- tion of the University's present undergraduate admissions policy (the McGill report2 and its subsequent modification 4). More specifically, effort Preface was focused on answering the question, "is the present operation of the admissions office for achieving our admissions objectives, or is The Task Force on the Study of Admissions was appointed by the appropriate there another structural mode which may be more effective?" provost as an advisory body charged with the following responsibilities:' A review of past documentation 2-s generated on campus since the (I) to examine thoroughly of the McGill in 1967 reveals that (a) the structure of the admissions office, consideringsuch items as publication report great majority opinion our can be successful careful market analysis of size, organization, and management, and present policy only through the student and vigorous conduct of effective (b) the function of the undergraduate admissions process, prospective population recruitment based thereon. Further, the growing philosophical considering University goals and procedures; strategies trend in these reports is to urge that greater stress be placed on enrolling or (2) to evaluate its findings and to make recommendations for the students as to them. For in a 1973 structure and function of the admissions office that will lead to the matriculating opposed selecting example, allocation at most efficient and effective use of and resources and the proposal.6 Schell pointed out that admissions resource manpower was then in the of 70 for better fulfillment of its mission; Pennsylvania neighborhood percent selecting (i.e., and on selectioncommittee) with (3) to define the place of the admissions office in relation to other processing evaluating applications, sitting only 30 percent expended on enrolling or matriculating students; he offices within the University structure; and recommended that the selecting process be streamlined to allow for (4) based upon its deliberations, to preparea written report to the vice- reallocation of admissions office resources more toward 30 for for studies and life. percent provost undergraduate University and 70 for 1978. In to There were members, members, and resource selection percent enrollment by repeated attempts ex-officio personnel this model the admissions office staff have been associated with the task force, as follows: implement directly, frustrated by leadership turnover, misunderstanding of their purpose by Members some segments of the University community, and the financial exigencies forced on all facets of during the 1973-77 period. Joseph Bordogna Frederick G. Kempin University operations Alexander H. Ill Thaddeus R. It is interesting to note, however, that the model recommended by Schell Coy, Maciag 5. 7. 8 David K. Hildebrand Norman Oler and others- while not directly implemented, has been slowly evolving in the several in the of increased student, and alumni Alice Kelley Kenneth W. Taber past years way faculty, involvement in the admissions process; there have been some success stories Ex-officio Members and significant experience has been garnered-but stress in the admissions Eleanor J. Carlin D. Bruce Johnstone office has mitigated against overall coordination of theseefforts. It is on this Vincent Conti H. Michael Neiditch facet of the admissions process that the Task Force on the Study of James E. Davis Malinda Murray Admissions decided to focus and make recommendations. In particular,we F. Andrew Geiger Gilberto Ramon addressed ourselves to formulating a model based on reorientation of the John N. Hobstetter William G. Owen admissions office effort toward the management of a large "University-wide Matthew J. Stephens admissions staff" comprised of alumni, students, faculty, development Resource Personnel officers, public relations officers, and friends of the University (e.g., Admissions Office Staff Gretchen A. Wood members of the Board of Overseers). The task force believes that recruitment must be viewed as a for all Paul 0. Gaddis (management(coordination of recruiting undergraduate priority program of admissions office)and admissions activities) University-affiliated personnel, not just the staff of the admissions office. Of course, the normal of an Gerald L. RobinsonGeorge S. Koval exacerbating difficulty implementing effective admissions is financial and social (personnel practices)(financial aid) policy today's radicallychanging milieu. Financially, budget cuts in the admissions office and the failure The members of the task force met regularly in committee and obtained radically to shift emphasis from selecting to matriculating have severely input from the other participants through documented interviews. All told, hampered the ability of the admissions office staffto coordinate the efforts

6 ALMANAC March 28, 1978

of a "University family recruiting team." Also, continually rising tuition is the natural identification of alumni secondary school committees (the hampering the ability of prospectise students to afford a Pennsylvania principal alumni admissions support mechanism) with geographical education. Socially, the changing demographic scene and the reduction in location. total numbers of high school graduates available for matricualtion portend Small Communities. The success of this program in enhancing both the problems for future enrollments. For example, of the 2.500 high schools quality and socioeconomic diversity of the student body prompts the contacted by the admissions office each year, only 200 represent those from question of its being expanded to a broader geographic base...say, into which the hulk of our matriculants come and these are located in regions South Jersey and portions of Ohio. where the country's population has begun its decline. As another example, Recommendation 2. Geographic expansion of the Small Communities 1976 talented data in the most recent COFH E report' on thestudent market show to Program should he studied careful/v as a means for adding be the threshold year for maximum number of high school graduates: from students to the freshman class. here on it's all downhill. Doermann indicates specifically that the annual Minorities Recruitment. The special need to identify high potential number of high school graduateseach year will decrease 15 percent by 1984, minorities candidates has not waned; rather, the pool is becoming more 22 percent by 1990. Furthermore, two statements by Doermann are rather viable and can therefore add greater substance to the student body.16 chilling: Recommendation 3. The admissions office should continue its Colleges that attempt to raise tuition faster than fami/v incomes rise minorities efforts with vigor, placing more emphasis on searching out andcolleges wishing to raise dramatically themeasured verbal aptitude students with leadership as well as academic ability. Closer ties with their students are like/l- to these moves are of entering find unexpectedly local and national minorities identification programs encouraged. difficult unless they are also willing to decrease enrollment, or Alumni Involvement. During the course of the task force's work, alumni somehow are able to broaden and strengthen their applicant pool. interest became apparent.M They are eager to assist in all facets of the admissions Their interaction to be weakly coordinated, The number students to the tuition at process. appears of prosperous enough par full however, and there is confusion about where coordination derives. This private colleges andacademically able to do satisfactory work at P0051 situation is exacerbated by long delays in information flow and a puzzling of them is a relative/t- small portion of the total high school graduate * view of the time-consuming alumni interview process. The members of the population. The ,nanv colleges that plan to expand by enrolling more task force firmly support the use of alumni in recruiting prospective students this kind will not succeed; the applicant pool is too small. of students and stress the need for effective coordination and communication Thus, following on the work of preceding University of Pennsylvania in any system developed. admissions study groups and believing that the admissions office has a Recommendation 4. The recently established Alumni Council on primary role in the enhancement of student quality at Pennsylvania and in Admissions should he supported vigorous/v and its activities helping to represent to the outside world what the University is, the task coordinated careful/v through the Admissions Office. Specific tasks force submits the following recommendations aimed at establishing the which hare real impact upon selection and enrollment of students organizational structure and operational procedures through which a should he assigned direct/v to alumni groups. coordinated University-wide admissions process may develop and flourish. Interview Procedure. indicates that the admissions office Findings and Recommendations Experience interview is for the most not in the Regional Organization. The present distribution of regional (i.e., part perfunctory, important great of cases. and the number geographic) effort in the admissions office is region I (N.J.. N.Y.. New majority significantly time-consuming, given large Ill of of In addition, students and their England), region II (Commonwealth of Pennsylvania), region (rest applicants. prospective parents, believing because it is advertised in world). Datau indicate that the bulk of region 111 matriculants comes from the interview to be a necessity University become frustrated when admissions office have Baltimore, Washington, and Florida. Also, recent census figures43 show publications, appointments two-month lead times and in cases are to obtain. Thus, that between 1970 and 1975 the number of people living in the 16 states of many impossible rather than interview the student, he or she should be invited to the South (the so-called "Sun Belt") grew by 5.3 million; this total is almost a prospective interview at million more than the combined growth in the rest of the country. These people Pennsylvania. Recommendation S. The admissions interview facts, coupled with the fact that the dip in prospective student applications present of.rice process 12 should he terminated and with visits by in the state of New York is predicted to be greaterthan in most otherareas, replaced campus prospective studied and students or in groups) to 'interview"faculty, students, and make it imperative that our present regional structure be q'singlv the alumni to determine meets their career interests and realigned. While the specific realignment should be chosen by if Pennsylvania talents. There area number models this admissions office, the following is one possible example: of of processpresently working on Recommendation 1. The regional distribution of Admissions Office successfully campus. Procedure. The man-hours exerted the effort should be revised, perhaps along thefollowing lines: Application Reading many by admissions office staff in and each could Delaware Valley reading summarizing application be members and interested alumni. The released time PennferDel. Maryland. Ohio spread among faculty thus made available would be to better use in recruiting activities. New York, New England put would not be a new experience for many faculty Washington and South through Eastern Seaboard. Selected Gulf Reading applications States members, since many already do so at the graduate level. Recommendation 6. An Admissions Faculty Selected Midwest States. Pacific Coast. Foreign Qffice/ Application Committee should be should be This "expansion" of regional units from three to five suggests, at first Reading appointed. Representation the schools with each school thought, a corresponding expansion in staff size; however, the proposed from five undergraduate reading and, with to it. To be the deans of the schools change would yield regional units of more compact, focused size applications pertinent effective, services, each must consider this as a committee assignment, and application of state-of-the-art automated office support activity major admissions should the task. regional unit could conceivably be administered by one person instead of office staff guide reading An associated with the recommendation two, as at present. Additionally, a very human tangible accrues from the organizational problem foregoing is the fact that admissions must leave the admissions office to identification of each region through a single executive-high school applications be read in the homesor offices of membersof the readingcommittee. personnel, prospective students and their parents, and alumni feel more faculty However, this is the case with the admissions staff. In order comfortable with the "top" person in the region rather than his already present interacting of members or her "assistant." for this not to pose a real problem, the number faculty reading should be modest on the order of 20). An interesting change in admissions office structure has been proposed applications (say Selection Procedure. The recommendation is based on the by William 0. Owen.3' Though not recommendedat this time, the proposal following belief that the of the admissions staff should be conserved to deal is documented here for further study by the admissions office. Mr. Owen energies more with the difficult cases. challenges the concept of the regional structure by suggesting that Recommendation 7. The selection of students for admission should be stress be placed on programmatic distribution of effort based entirely on a cooperative procedure conductedjointly by admissions officers and what he calls "pockets of potential": e.g., high quality student program, faculty members. Their responsibilities should be organizedalong the diversity student program, minorities student program, etc. The task force following lines: finds this idea intriguing (indeed, some special programs alreadyexist in the (I) The formal process of selection should be conducted with a slate admissions office, but in addition to the regional set up) but believes it committee composed of the chiefadmissions officeras chairman, hisor difficult to implement to the exclusion of the regional structure because of her assistant for operations, and a number of faculty members-at *Compared to the national average of 12 percent, 43 percent of University least one of whom should be from a university school in which the of Pennsylvania students receive over $4,000ofsupport annually from their applicants under consideration at a given meeting have expressed families.63 primary interest.

ALMANAC March 28, 1978 7

(2) The operation of the 5/ale committee should he overseen careful/v Recommendation II. The application form should he reviewed hr the entire admissions staff with the following responsibilities thorough/v to determine where length and complexity can he assigned specifically to the admissions officers: reduced and a study should be conducted to assess the value of (a) Specification, prior to slate committee meetings, of tactical putting application forms in the hands of selected alu,nni and high decisions with regard to particular secondary schools, regions. school counselors for distribution. Office. The office of special admissions programs. Relationship of Financial Aid Office to Admissions (is) Identification, prior to slate committee meetings, of unusually financial aid, headed by a director who reports to the provost through the talented and/or otherwise interesting students who can he vice-provost for undergraduate studies and University life (VPUSUL), admitted with little or no review. appears to be in control of the many complicated and sensitive facets of its (c) Review, subsequent to slate committee meetings, all slate operation. Interaction between the VPUSUL and the director seems of of decisions prior to their implementation with prerogative to act as effective, with both parties content with the reporting line authority. aid and admissions office is advocate for reconsideration decisions. Interaction between the office of financial the of need attention. The members Implementation of this recommendation offers the faculty the opportunity also good, but there are some problems which not been able define well to to become more closely involved in the admissions process while of the task force have to these problems enough into form of a recommendation but are indeed simultaneously relieving the admissions officers from actually having to sit put the they important to list here for consideration the involved: in on the lengthy slate meetings--yet sustaining their important influence enough by parties on selection. The time saved for the admissions officers can then be spent (I) There seems to be no clear-cut agreement on the kind of admissions data the financial aid office needs, to the data available in the more effectively on continued personal interaction with high school compared administrators, counselors, and teachers: alumni: and the prospective admissions office files. students themselves. (2) The time between class selection and notification of admission in is so brief that it creates strain on the careful Note: The above speaks directly to the freshman selection process. A mid-April great determination of financial aid specific procedure for selection of upperc lass students is not recommended, packages. Whereas the although the members of the task force do reali7e that there are differences (3) socioeconomically disadvantaged (SE) designation on the slate committee's for each involved. For example, while admissions officers can go into high schools appears computerized printout the selection detailed determination of SE naturally to recruit freshmen, they cannot enter four-year colleges in the applicant during process, status is not done the financial aid office until the is same fashion to recruit upperclassmen. On the other hand, it is conceivable by applicant SE determination for slatecommittee is that a strong recruitment program could be developed for two-year colleges, admitted. Apparently, purposes the admissions office alone without the benefit of the where a greater proportion of prospective high-quality upperclass done grossly by confidential statement, the most facet of the decision applicants may exist in the near future, as costs for private baccalaureate parent's important identification asa minorities candidate. Determination ofSEstatus education continue to escalate. Upperclass recruitment and admissions are being the financial aid office is, of course, based on need. Thus, the obviously areas for special study, perhaps by the University Council by solely is one in which some SE cases be missed and Committee on Admissions and Financial Aid. In any case, this task force current situation might before accurate financial need is determined. leaves the specifics of upperclass (i.e., transfer) admission to the chief possibly rejected There is a commitment to financial aid matters in the admissions admissions officer with the suggestion that the philosophy of the freshman (4) office of I staff this effort seems redundant. recruitment, selection, and matriculation procedures portrayed above be 1/3 persons: entities the followed. The Workload and the Budget. As with all campus during past several the admissions office has workload Automated Word Processing. Amongall campus entities. the admissions years, experienced increasing with limited resources. For from 1966 to 1976 the workload office probably possesses the most efficient word processing system. This example, as follows:i4 being the case, enhancement of the system could provide increased changed Recruitment contacts increased from 35.000 to 75.000 communications efficiency between the office and its correspondents. (I) per year. increased from 8.000 to 11.000 Recommendation 8. The word processing system in the admissions (2) Applications per year. Matriculants transfer) increased from 1,700 to 2.600 office should he enhanced to bring it to peak efficiency. The (3) (freshman plus enhancement should include both equipment modification and staff per year. (4) Admissions office staff size remained constant at 35 persons. training. Resources expended here can reap significant benefits in overall performance ofadmissions and reduction infuture operating The change in major budget factors (all dollar figures below in round costs. numbers) during the same period can be summarized as follows:14 Computerized Data Processing. Computer handling of admissions data (I) Budget increased from $230,000 to $655,000 per year. has improved steadily during the past several years, but lacks interactive, (2) Admissions office staff costs (with staffsize constant) increased from on-line The task force believes the time is for but this cost was 81 of the total capability. optimal reviewing $188,000 to $510,000 per year, percent data processing procedures in the admissions office and effecting an budget in 1966 and less (78 percent) of the total budget in 1976. improved approach based on solid experience. In particular, experience at (3) Employee benefits increased from $10,000 to $77,000 per year. other universities indicates that the size of support staff can be reduced (4) Mail plus telephone plus printing/duplicating costs increased from significantly if interactive, on-line operation is available. $21,000 to $98,000 per year. 14. 35 Recommendation 9. A committee composed offaculty members and With regard to the salary levels of the present admissions officers, study students with expertise in computerized data processing should be has indicated their appropriateness when compared to such salaries at peer appointed to review present procedures and make recommendations institutions. for improvement. Special emphasis should he placed on integrating Thus, it appears to the task force that the admissions office, in its present the word processing system with the computerized admissions data, structure, has coped with escalating costs as well as other campus units on implementing interactive on-line operation, and on ensuring that have; it has kept its staff constant while significantly increasing workload the computerized data bases the admissions office andfinancial and suffering severe inflationary costs. This situation has wreaked its toll, of 3 5-1 aid office are compatible. however, on the well-developed plans for more effective recruitment Admissions Publications and the Application Form. The improvement in coordinated from the admissions office. It is interesting to note, though, these documents during the past four years has been impressive-they are that while budget cuts in the admissions office forced canceling of its been visually exciting and presented with care. Even so, the members of the task recruitment and publications activities, these acticities have picked up themselves... force believe certain recruiting and cost improvements can be effectively in varying degree by the undergraduate schools increasing in the but in pursued at this time. Three items in particular are of importance to a great school recruitment budgets process, yielding great payoffs in return. Thus no one knows what the total many interested parties: (I) making the bulletin or bulletin-like material student numbers and quality available more readily to prospective students, (2) making the application cost of admitting undergraduates to Pennsylvania really is. an less massive and foreboding65 (there are 30 different pieces of paper in each Recommendation 12. The admissions office should conduct its own costs applicant's file, and a large part of the admissions office workload is based analysis total cost ofthe admissions process, including of the Alumni Council on on handling and organizing these papers), and (3) allowing some and those of other participants-the schools, etc. applications to be distributed through the hands of selected alumni Admissions, the alumni, force believe the admissions office has recruiters and high school counselors. While members of the task probably best it could with the structure and resources it has had in recent Recommendation 10. Modification of the admissions publications done the package should be pursued with the goal of getting bulletin-like years, we also believe that not enough attention has been paid to creating efficiencies and material into the hands of prospective students at the earliest new administrative structure which might produce greater of successful admissions stories possible date. coordination of activities. From knowledge

8 ALMANAC March 28, 1978

the University. around the country it is almost a tenet that admissions can be successful student body, the development office, andfriends of and short and long-term only through the coordinated efforts of the entire campus community--- Apprising the deans faculties of admissions staff, students, faculty, administration, and alumni. And it is recruitment and enrollment trends. to the the this background which has prompted most of the recommendations in this The head of admissions should report provost through sit as a member the administrative staff report. Likewise, a vigorous, innovative admissions team should have every VPUSUL and of provost's the selected as head of opportunity to argue effectively and at the highest level of University To carry out the above tasks effectively, person administration for the structure and resources it may need to carry out its admissions should have experience in both academic and management goals. In this sense, the members of the task force believe the budget of the pursuits. admissions office should be a separate line item at a hierarchical level. In This job description, in addition to identifying the kind of person desired as view of the difficult admissions market place predicted for the next decade head of admissions, also summarizes the task force's feelings about the (as described above in the introduction), an outstanding admissions process nature and significance of the admissions office. is akin to scholarly survival for a private university. Budgeting for so Along with the chief admissions officer, his or her principal associates important a function should not be encumbered by placing it amongstudent should possess talent for making innovative changes in the admissions services, where it sits today. process, particularly along the lines articulated in this report. Very Line. As result of the Admissions Officers, Titles, and the Reporting a specifically, these "associate admissions officers" must include in their evolving change in Unviersity administrative structure during the past career tools both marketing and research analysis. several years, a conscious elimination of the title "dean" from all but Recommendation 14. The associate admissions officers (known as academic/ scholarly (i.e., faculty-type) administrative appointments has regional and program directors in the current structure) should he taken place. The last remaining such title outside a school is "dean of responsible for: admissions." Thus with a new leader for the admissions team being sought. Identifying market topography of region or program pool. there is a desire on the part of the administration for a title change. Recruiting relative to that topography. Normally, this issue would not be of great importance; after all, many Helping develop, organize, and train alumni recruiters. admissions heads in other great institutions do not bear the title of "dean," Conducting analyses of secondari schools associated with region the more common title being "director." However, the situation at or program, vie/ding parameters meaningful for selection. Pennsylvania, resulting from the budget tensions of recent years, revolves Spending time in thefield after selection to secure matriculants and to around the belief that eliminating the title of "dean" is tantamount a to begin recruiting juniors. reduction in importance. The members of the task forcedo not subscribe to Reviewing slate committee decisions. this belief, but certainly understand the sensitivity of the issue. Another facet of evolving university administrative structure has been the Summary work a establishment in the provost's office of a principal assistant for un- In presenting this report, the task force ends its by noting and the dergraduate education, namely, the vice-provost for undergraduate studies unanimity of opinion, both among previous reports persons and University life (VPUSU L). Upon the appointment of the VPUSULand recently interviewed, concerning the need for vigorous recruiting. The charging her with responsibility for overseeing all undergraduate affairs, the exigencies of today related to high tuition and decreasing pool sue forcethe present dean of admissions was asked by the provostto report to him via the task force to view recruiting by the entire University family as the only way VPUSUL-a practice reminiscent of 10 years ago when the dean of to meet our high educational aspirations at the undergraduate level. admissions used to report to the provost through the vice-president (and Experience has shown the best recruiting device to beanenthusiastic friend an later vice-provost) for student affairs. In so doing, however, the provost has of the University -a faculty member, an alumnus, a student, em- made it clear that he has not deferred his responsibility for final decisions ployee In this sense, effective coordination of the recruiting effort with regard to admissions policy and operation. This move of the provost to must be identified as the most important task of the admissions office. The structure his personal office such that his vice-provost oversees the day-to- selection process, no matter how elegantly conceived and carried out, is day operations of theadmissions office can be classified as normal executive meaningless if there is little of value from which to select. management procedure; it is unfortunate, however, that the move has been interpreted by some as another indication of downgrading the position of References the head of admissions. considered five In addressing the issue of "title." the task force I. Letter from E. Stellar appointing members of Task Force on the Study possibilities: of Admissions, 8 July 1976. dean of admissions 2. "Admissions Policy for the Undergraduate Schools of the University director of admissions of Pennsylvania," a Report of the University Council Committee on executive director admissions of Undergraduate Admissions and Financial Aid. Dan M. McGill, assistant vice-provost for admisisons chairman. I August 1967. associate vice-provost for admissions. 3. "Recruitment of Undergraduates for the University of Pennsylvania." Intense discussion 14.46 no decision on this matter. votes on yielded Specific a Report by the Subcommittee on Recruiting of the University director of admissions" and "associate for "executive vice-provost Council Committee on Undergraduate Admissions and Financial admissions" produced split decisions. Thus, no specific recommendation Aid, Norman S. Fink, chairman, 28 September 1971. to be the can be made on the title. This difficulty in agreeing on a title given 4. Letter from Martin Meyerson, president of the University of head of admissions reflects a much and much more serious problem deeper Pennsylvania, to Peter T. Seely, dean of admissions, re admissions than a over definitions. The resulted from the desire disagreement difficulty ideas, 30 May 1972. to ensure that the in and the of the task force members University general 5. "An Addendum to the Admissions Policy for the Undergraduate administration in that the head of admissions a particular recognize plays Schools of the University of Pennsylvania." a report of the University must be critical role in the educational mission of the University and given Council Committee on Undergraduate Admissions and Financial commensurate with that role. authority and responsibilty Aid. Thomas H. Wood, chairman, I August 1972. the of the admissions officers, there was no W. Concerning responsibilities 6. "Undergraduate Enrollment: Prospectus for Progress," by Kent In the consultative committee on the search disagreement. fact, provost's Schell, University of Pennsylvania Admissions Office, 5 May 1973. for the head of admissions reviewed the 4.46. 49 job description proposed 7. "Report of the Subcommittee on Recruitment to the University by the task force for the chief admissions officer and the following Council Committee on Undergraduate Admissions and financial was formulated. joint description Aid," John Douglas Minyard, chairman. 5 February 1974, University Recommendation 13. The head admissions should be of responsible of Pennsylvania. from the for: 8. "Report on Recruitment of Undergraduate Applicants students. Recruiting, selecting, and matriculating undergraduate Council Committee on Undergraduate Admissions and Financial Establishing an admissions process consistent with the educational Aid," Robert F. Evans, chairman (aside from minor revisions, this the the several 7 policy formulated by faculties of undergraduate report is substantially identical to the Minyard Report, reference schools. above), I April 1974. Developing and implementing effective recruitment strategies. 9. Letter from M.J. Stephens to PA. McFate re Ivy League Policy on admissions roles Securing and coordinating the supportive Financial Aid. 10 August 1976. provided by the undergraduate deans, the faculty, the alumni, the 10. Letter from PA. McFate to M.J. Stephens re financial aid, I 1976. *Editor's note: Lee Stetson has been appointed director ofadmissions. effective July 1. September "Annotations from 'Admissions for the Undergraduate 1978. See Almanac, February 21. 1978. II. Policy

9 ALMANAC March 28, 1978

Schools of the University of Pennsylvania' (the Mc(iill report. I Work Group (Jon C. Strauss, Patricia A. Mc Fate. Donald C. Carroll. Franklin 30 November 1976. August 1967. reference 2 above)." by Joseph Bordogna in memo to lindsay. Joseph Bordogna). Members of the Task Force on the Study of Admissions. 18 October 43. "Mobile Americans: They're Still Heading South in large Numbers." 1976. p. 89. U.S. News & World Report, 6 December 1976. 12. "Enrolling the Class of 1979: Second Annual Report on the Student 44. Report of meeting with Expanded Admissions Staff (Admissions Market at Twenty-Three Private Institutions," Consortium on Office staff plus FAS liaison person. Gretchen A. Wood, and Director Financing Higher Education (COHFE). October 1976. of Alumni Council on Admissions. H. Michael Neiditch) by Joseph 13. "The Future Market for College Education," by Humphrey Bordogna. 8 December 1976. Doermaun in A Role for Marketing in College Admissions. College 45. Notes on interview with John F. Flowers. Director of Admissions Entrance Examination Board, New York, 1976. Region Ill, by Joseph Bordogna. 8 December 1976. 14. Provost's Task Force on Study of Admissions meeting notes: 17 46. Memo to Provost Eliot Stellar re head of admissions job description. September 1976, I October 1976,8 October 1976, 15 October 1976.22 by Joseph Bordogna. 9 December 1976. October 1976. 29 October 1976, 12 November 1976, 19 November 47. Report of meeting with Stanley E. Johnson. Dean of Admissions, in 1976, 3 December 1976. 17 December 1976, 18 February 1977, 30 his office re discussion of previous studies and reports in his files, by March 1977. Joseph Bordogna, 13 December 1976. 48. Notes on interview with Karen A. Benucci, new Director of 15. Notes on telephone discussion with Robert F. Giegengack, associate telephone Admissions, Hordogna. IS December 1976. professor of geology, by Joseph Bordogna, 22 September 1976. Upperclass by Joseph members of Provost's Consultative Committee on Search 16. Report 01 meeting with entire admissions office staff by Joseph 49. Memo to from 20 Bordogna on 14 September 1976. for Head of Admissions Joseph Bordogna rejob description. 1976. 17. Notes on interview with Eliot Stellar, provost, by task force. I October December 1976. 50. Notes on interview with F. Andrew Geiger. Director of Recreation 20 December 18. Memo to Task Force on Study of Admissions re "Remarks about and Intercollegiate Athletics, by Joseph Bordogna. Admissions Strategy" from Norman Oler. I October 1976. 1976. 19. Notes on interview with Patricia A. McFate, vice-provost for SI. Notes on interview with William G. Owen, vice-president for undergraduate studies and University life, by task force. 8 October development and University relations, by Joseph Bordogna, 21 1976. December 1976. 20. Notes on interview with Becky G. Collins, director of upperclass 52. Notes on interview with Malinda Murray, School of Nursing, by admissions, by Kenneth W. Taber. 12 October 1976. Joseph Bordogna. 21 December 1976. 21. Notes on interview with Eleanor J. Carlin, chairman. SAM P physical 53. Notes on interview with Beverly Sanders, director of Minority therapy department, by Alice Kelley, October 1976. Recruitment Program, by Joseph Bordogna, 21 December 1976. 22. Notes on interview with Vincent Conti, assistant dean, FAS Academic 54. Notes on interview with Vartan Gregorian, dean of FAS, by Kenneth Advising Services, by Alice Kelley, October 1976. W. Taber, 26 December 1976. 23. Notes on interview with C.A. Brest, vice-dean of admissions, by task 55. Minutes of the University Council Committee on Undergraduate force, 15 October 1976. Admissions and Financial Aid re report by chairman. Provosts's Task 24. Notes on interview with D. Bruce Johnstone, director of the office of Force on Study of Admissions. 6 January 1977. the president, by Frederick G. Kempin, 18 October 1976. 56. Notes on interview with Vartan Gregorian, dean of FAS, by Alice 25. Notes on interview with F. Andrew Geiger, director of recreation and Kelley, 7 January 1977. intercollegiate activities, by David K. Hildebrand. October 1976. 57. Memo to members of Task Force on Study of Admissions re 26. Notes on interview with C.A. Brest, vice-dean of admissions, by admission publications, by Joseph Bordogna, II January 1977. Alexander Coy. III. 22 October 1976. 58. Notes on interview with Robert F. Duvall. FAS associate develop- 27. Notes on interview with Karen Benucci by Alexander H. Coy. Ill, 22 ment officer, by Josephy Bordogna. 13 January 1977. October 1976. 59. Letter to Joseph Bordogna from Elliott Mossman, chairman. Faculty 28. Notes on interview with George S. Koval, director of financial aid, by Senate Committee on Administration re job description for head of task force, 22 October 1976. admissions, 20 January 1977. 29. Notes on interview with Paul 0. Gaddis, vice-president for 60. Notes on telephone discussion with alumnus Clifford Campbell, management, by Frederick G. Kempin. 25 October 1976. former member of admissions staff, now vice-president of enrollment 24 30. Notes on interview with Matthew J. Stephens, vice-dean and director planning at Point Park in Pittsburgh, by Joseph Bordogna, of Wharton undergraduate division, by Thaddeus R. Maciag, 27 January 1977. October 1976. 61. "The Applicant as V.I.P.," Almanac, 25 January 1977. p. 6, 31. Notes on interview with Betsy Linton, former assistant for admissions 62. Memo from PA. McFate to S.F. Johnson and CL. Barnes. Jr. re region Ill, by Alexander H. Coy, Ill. 28 October 1976. proposed admissions-publications program for 1977-78. 26 January 32. "Technology in the Office: Word Processing." by Paul Chau. 1977. Pennsylvania Triangle, October 1976, pp. 7-Il. 63. Memo to members of Task Force on Study of Admissions re 33. Memo to Members of Task Force on Study of Admissions re admissions publications, by Joseph Bordogna. I February 1977. "Alternative Selection Procedures." by David K. Hildebrand. I 64. Notes on interviews with alumni: (I) Mr. Richard A. Eliasberg, leader November 1976. in secondary school committee work in Baltimore area and president and Dr. and Mrs. 34. Letter to Joseph Bordogna from Kim M. Morrisson. Assistant Vice of First Federated Life Insurance Company, (2) in school committee Provost for Undergraduate Studies and University Life re title of head Thomas Newmann (DDS), leaders secondary of admissions office, 9 November 1976. work in Northern New Jersey, by Joseph Bordogna-reported in 35. Notes on interview with Gerald L. Robinson. Executive Director of notes of task force meeting on 18 February 1977; see also Mr. 1977. Personnel Services, by Norman 01cr. II November 1976. Eliasberg's letter to Joseph Bordogna dated 31 January 36. Memo to Members of Task Force on Study of Admissions from 65. Notes on discussion about application form with CL. Barnes, Jr., I Joseph Bordogna forwarding Carol Black's Historical Sketch of C.A. Brest. V. Clark. SE. Johnson. J. L. Woneland, by J. Bordogna, Minority Recruitment at Pennsylvania, 16 November 1976. March 1977. 37. Notes on interview with John L. Wineland, Director of Admissions 66. Notes on interview with Douglas Landon. Wharton graduate associate director of admissions at Region I. by Joseph Bordogna. 17 November 1976. admissions officer and former 38. Notes on interview with H. Michael Neiditch, Director of Alumni Brown University. 30 March 1977. dean of Council on Admissions, by Norman 01cr, undated. 67. Admissions office reports and data files made available by Admissions: 39. Memo to Members of Task Force on Study of Admissions re "Title of admissions for use of Provost's Task Force on Study of 1976. of the Consortium on Education the head of the A0," by Alexander H. Coy. III, 19 November a. Reports Financing Higher 40. Notes on interview with Gretchen A. Wood, Assistant to Dean of FAS (COFHE): Cost Study of Recruitment (January 1975), Analysis of'74 for Liaison with Admissions Office, by Joseph Bordogna, 22 Student Market (September 1975), Advanced Placement Candidates November 1976. Enrollment Data (May 1976). Financing Undergraduate Aid (May 41. Memo to Members of Task Force on Study of Admissions from 1976). Data on Joseph Bordogna re list of schools which Pennsylvania's September b. American Council on Education Research-Summary 1976 non-matriculants are attending. 29 November 1976. Entering Freshmen, Fall 1975. 42. Memo to file re report on Task Force work to Student Services Budget c. Comparative study of merit scholars currently enrolled.

10 ALMANAC March 28, 1978

mammalian cells in d. Five-year statistics of northeast prep school applicants, admits, and induced damage and repair in cultured (master's degree matrics. biochemistry or molecular biology, expertise in mammalian cell-culture to research for e. Commonwealth statistics (by target schools: by counties: by public, techniques): (d) is responsible principal investigator research in instrumentation retrieval, mathematics or private, and parochial schools: by Philadelphia: by five-county area). conducting physics f. Region I statistical data. (bachelor's degree in science, one to three years' experience with junior in electron SI 0.050-SI 4.325. g. Region Ill statistical data. professional standing microscopy). h. ATP summary report -highlights of 1975 freshman class (test data, Senior Staff Writer (3/7/78). high school record, college plans, etc.). Senior Systems Programmer (3/21/78). materials, coordinates i. Comparative review of recent ivy recruitment travel. Staff Writer II develops and prepares printed project and coordinator. Bachelor's j. Hammerherg study-preliminary view of University of Pennsylvania with designer, photographer production with work in and of applicant pool. degree course English journalism, knowledge k. 1959-1975 chart of applicants, admits, matrics, and yield for each typographical techniques and demonstrated writing skills. $11,525-$1 6,125. undergraduate school. I. Eastern group admissions directors (EGAD) full enrollment figures. Part-Time 1975 (44 Private Eastern Colleges). m. EGAD survey of staffing and responsibilities. Computer Programmer writes programs to generate auditory stimuli, uses n. Transfer statistics. 1971-1975. speech synthesis facility. Two years' experience, knowledge of Fortran. LISP and real time o. Five-year statistical analysis by region of the number of schools from interfacing programs. Hourly wages. which Penn receives matriculants. Conference Coordinator (March-August 1978) involves organi/ing conferences and Master's in health related field. p. Staff responses to the September 1975 COFHE Study. writing report. degree 51.200 month. q. Analysis of where the admitted but not attending student chose to go. Nurse Consultant in the of the r. Five-year study by region of all the schools from which we have at least participates delivery Philadelphia one matriculant. Corporation for Aging's In-Home Services program. Bachelor's or master's degree in nursing, preferably in community health. Salary to be determined. Nurse Practitioner I reviews in-home service requests identified by in-home coordinators and makes recommendations regarding home care needs. Openings Bachelor's or master's degree in nursing in the field of community health. Thefollowing listings are condensed from the Personnel Office's Bulletin of $11,515-$16.125. March 23. Dates in parentheses refer to the Almanac issue in which a Project Practitioner II develops health guidelines and procedures, acts as complete job description appeared. Bulletin boards in 13 locations liaison with health community, supervises I HS staff and nurse consultants. throughout the campus list full descriptions. Those interested should Master's degree in public health nursing, experience in administration, contact Personnel Services. Ext. 7285. The University of Pennsylvania is an program development and supervision. Salary to he determined. equal opportunity employer. The two figures in salary listings show Staff Nurse performs medical tests on drug-abusing patients participating minimum starting salary and maximum starting salary (midpoint). An in research programs. Registered nurse, experience and training in asterisk (5) before a job title indicates that the department is considering psychiatric nursing. Salary to be determined. promoting from within. Support Staff Administrative!Professional Accounts Payable Clerk (3j7/78). statement and balance sheet, Accountant I prepares monthly operating Administrative Assistant I (two positions) (a) acts as secretary reception- reconciles computer reports with general ledger. Bachelor's degree in ist, does budget work, supervises staff (BA.. M.A. degrees, five years' accounting, familiarity with data processing operations. $9,275-$1 3,000. experience): (b) coordinates arrangements for three external training Administrative Coordinator (2/21/78). programs, has budget responsibility (excellent typing). $7,150-59.150. Assistant General Counsel (I / 17/78). Admissions Assistant (2/28/78). Assistant Health Physicist (2/21/78). Cashier (2/7/78). Associate Development Officer 1(3/21/78). Clerk III (3/21/78). Associate Development Officer Ill is responsible to the senior vice- Clerk IV responsible to business administrator for coordinating, organiz- president for coordinating the planning and execution of fund raising ing, monitoring and controlling matters pertaining to personnel and payroll and activities. Bachelor's degree, five years' experience in public relations management. High school graduate, some business or college courses fund-raising. $22,000-$31,375. preferred. $6,700-58.575. Associate Director for Maintenance Operations has primary departmental Facilities Coordinator (3/21/78). responsibility for budget development, operations systems and Histology Technician 11(3/21/78). maintenance functions of residential buildings. Master's degree in business Junior Accountant (3/21/78). administration or equivalent combination of education and experience; five Receptionist greets visitors, answers inquiries, has general receptionist years' experience in residence or closely related field. Salary to be duties. High school graduate. $5,400-56,925. determined. Recorder, Book Invoice (3/21/78). *Director of Field Programs assists in the development and improvement of Research Laboratory Technician I assists in mastitis laboratory work, accounting system methodology. Bachelor's degree with extensive course including milk culturing, media preparation, cell counting. Knowledge of work in accounting, three to five years' experience in financial management bacteriological laboratory techniques and safety precautions, ability to and administration. $16,625-$23,725. interpret cultures. $6,775-58,675. Director, Small Animal Hospital (1/31/78). Research Laboratory Technician 11(2/21/78). Fiscal Coordinator (3/21/78). Research Laboratory Technician Ill (7 positions) (a) involves ordering Junior Research Specialist (two positions) (a) concerned with biochemical supplies, protein preparation and determination, and gel electrophoresis physiology or endocrinology involving work with isotopes, enzymes, (B.S. in chemistry or biology); 5(b) maintains laboratory, assists and protein and steroid biochemistry and assays (bachelor's degree in conducts experiments (experience in biochemical analyses, using enzymatic biochemistry or biology); (b) participates in study of effects of prostaglan- and spectrophotometric techniques); (c) performs chemical assays using din synthesis on cell lipids, membrane phospholipids in smooth muscle spectrophotometers (college graduate); (d) prepares protein solutions, (bachelor's or master's degree in chemistry or biochemistry, experience in measures gas ligand and ion binding, performs enzyme assays (bachelor's lipid chemical techniques and radioisotopes). $9,275-$13,000. degree in science, preferably in biochemistry, physical chemistry); (e) tests Manager, Levy Tennis Pavilion (3/21/78). pulmonary functions, analyzes blood gases and pH, assists with fiberpotic Program Director (3/21/78). bronchoscopies (B,S. in biology or chemistry); (f) prepares tissue cultures Programmer Analyst 1(3/7/78). and reagents, works with radioisotopes (college graduate in science Research Specialist I (four positions) (a) provides aid to investigator in preferably in biology); (g) performs experiments involving electrical scientific research and assists in research project by instructing others stimulation of nerves in anesthetized animals (bachelor's degree in (bachelor's degree in immunology, one to three years' experience in chemistry, biology or related science, basic experience in electronics). immunology with at least junior professional standing); (b) abstracts data $8,625-$11,050. from emergency department and files rescue forms, does library research, Secretary II (five positions) $6,225-S7,975. writes reports (bachelor's degree, registered nurse, experience in research or Secretary III (seven positions) $6,770-$8,575. emergency care); (c) performs cellular and biochemical assays of radiation Secretary IV maintains records of dean's memoradum file, handles travel

ALMANAC March 28, 1978 II

and arrangements. coordinates Leon Lecture arrangements and administers Ingenious Response to Imperialism. Les Maitres Fous Changing, Center budget. High school graduate, able to take dictation. $7,700-$9.850. March 29. 7 and 9:30 p.m., Studio Theater. Annenberg (students but the Best will be shown the Secretary. Medical/Technical $7,150-$9.150. with ID.. $1; others. $2). §Nothing by 6:30 Vance Hall B-I,and March 31. Secretary, Medical/Technical involves typing letters, manuscripts, grant Wharton Film series. March 30. p.m.. E-9. of Wim Wender's films, of the requests, filing, budget and travel arrangements. Degree preferred. previous II am., Dietrich Hall. §Two Kings secretarial experience. $7,150-$9.150. Road (March 30. 7:30 p.m.; March 31, 4 p.m.) and Alice in the Cities Senior Admissions Assistant (two positions) (a) (3/21/78): (b) works on (March 31, 7:30 p.m.), will be screened by International Cinema Series 4. Wim Wenders, public relations materials, supervises work-study students (high school International House's Hopkinson Hall ($1.50, matinee $1). answer graduate). $7.700-$9.850. a leading director of the "new German cinema," will discuss and Stack Attendent (three positions) (2 21, 78). questions about his work. March 31,9:30 p.m., co-sponsored by Annenberg Stockkeeper 11(3/21/78). Cinematheque. § Penn Union Council presents three showings of The Student Records Assistant (2/21/78). Rocky Horror Picture Show, March 31, 8, 10 and midnight, in Irvine Supervisor, Accounting (3/21/78). Auditorium ($1). Veterinary Anesthesia Technician I (3 21, 78). Part-Time Bookkeeper (one dan week) acts as secretary to the annual membership campaign. responsible for cash advances, travel reimbursements. High school graduate, bookkeeping skills. Salary to be determined. Laboratory Technician must be capable of doing semi-independent investigations in the areas of skin cancer and aging. Experience in small animal surgery, photographic dark-room techniques and tumor biology, thorough knowledge of histologic techniques for light microscopy and transmission electron microscopy. Hourly wages. Receptionist 00 hours! week)records and tabulates research data, confirms appointments with patients by phone. Previous secretarial/ clerical experience. Hourly wages. Secretary (two positions) (a) provides general assistance to research coordinator (typing, bookkeeping experience, preferably experience related to psychological research): (b) (live months only) arranges scheduling of academic and clinical functions at school, develops fall activities with program director, types annual reports and routine correspondence (typing skills). Salary to be determined. Typist (two positions) (a) (minimum six months, three to four hours/dan average) transcribes dictation, correspondence, minutes. reports, prepares rough and finished copy in IBM memory typewriter (good speller, typing 65 w.p.m.): (b) types a variety of non-complex materials, cuts stencils, proofreads (high school graduate, clerical and typing abilities). Salary lobe determined.

Things to Do

Editor's note: Please refer to calendar in this issuefor events in April.

Lectures The DUMAND Project is discussed by Professor Frederick Reines, University of California, in a Goodspeed-Richards Memorial Lecture, sponsored by the physics department, March 29,4 p.m., David Rittenhouse Laboratory. Auditorium A2 (tea, 3:30 p.m., faculty lounge 2E 17). § Metin Kunt, visiting professor at Columbia University and professor of Ottoman history, Bogazici University, Istanbul, Turkey, traces the Transformation of Ottoman Provincial Administration ca. 1600, March 30,4p.m., Williams Hall, fourth floor, east lounge, sponsored by the Middle East Center and the Oriental studies department. § The Health Services Research Seminar series examines The Health Belief Model: Recent Formulations and Empirical with Marshall Becker, of Health Analysis Ph.D., professor, Department Mixed Bag Behavior and Health Education, School of Public Health, University of Morris Arboretum begins a six-part course on plant families at the Morris, March 30, 4:30 p.m., Colonial Penn Center, Boardroom. §The Michigan, April 4, and has two workshops April I on basic pruning and rose pruning. ninth in the President's Lecture series features Contemporary Music-the Call CH 7-5777. §The Organic Theater Company's production of Ray Expressive Revival with composers George Crumb, George Rochberg and Bradbury's The Wonderful Ice Cream Suit is performed at the Theater of Richard Wernick, of music at Penn, March 30, 4 p.m., Harrison professors the Annenberg School March 29 (preview March 28) through April 16. Box Auditorium, Museum. abuse-its history and ritual- University § Spouse office: Ext. 6791. § Strategic Imperative: Stepping Out to Step Up is the is the for a lecture in four Chanvari: Honor and topic playlets, Community theme for the fifth annual conference of the Whitney M. Young, Jr., lecture in 17th and Geneva, Zemon Davis, Century Lyon performed by Nancy series, March 31, University Museum, sponsored by the Black MBA at Princeton currently with the Ph.D., history professor University, Association of the Wharton School. § The Faculty Club serves a pre-theater Institute for Advanced Studies, March 30, noon, Houston Hall, Harrison- dinner buffet 5, followed by the Annenberg School's The Wonderful Room, the Women's Studies and April Smith-Penniman sponsored by Program Ice Cream Suit. Reservations: Ext. 4618. the history department. § William Hinton, author of Fanshen, a documen- tary of a village in the early years of the Chinese revolution, reports on his Ext. 5274 1977 Revisit to a Chinese Village, March 31, 8p.m., Stiteler Hall, Room B- ALMANAC: 515 Franklin Building (16) 6, sponsored by the Penn Committee of the U.S-China People Friendship Editor Diane Cole Association. Associate Editor Marilyn Ackerman Films Editorial Assistant Gordon Schonfeld Annenberg School's Exploratory Cinema series reviews "Anthropological Design Jane Whitehouse Exploration: Adaptation and Transformation" with Tobriand Cricket: An

12 ALMANAC March 28, 1978