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DELAWARE RIVER PORT AUTHORITY & PORT AUTHORITY TRANSIT CORP. BOARD MEETING Wednesday, July 18, 2018 9:00 a.m. One Port Center Board Room Camden, NJ John T. Hanson, Chief Executive Officer DRPA BOARD DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, July 18, 2018 at 9:00 a.m. One Port Center, 11th Floor, Board Room Camden, New Jersey ORDER OF BUSINESS 1. Roll Call 2. Public Comment 3. Report of the CEO – July 2018 4. Report of the CFO 5. 2017 Comprehensive Annual Financials 6. 2018 First Quarter Financial Statement and Notes 7. Approval of June 20, 2018 Board Meeting Minutes 8. Monthly List of Previously Approved Payments of June 2018 9. Monthly List of Previously Approved Purchase Orders and Contracts of June 2018 10. Approval of Operations & Maintenance Committee Meeting Minutes of July 10, 2018 11. Adopt Resolutions Approved by Operations & Maintenance Committee of July 10, 2018 DRPA-18-067 Contract No. CB-35-2017, Commodore Barry Bridge Joint Rehabilitation & Bearing Replacement DRPA-18-068 Capital Project Contract Modification DRPA-18-069 Rain Garden Agreement at Ben Franklin Bridge Between DRPA and CCMUA DRPA-18-070 Procurement and Delivery of Highway Rock Salt For DRPA and PATCO Facilities DRPA-18-071 Eight (8) 2019 Ford Interceptor Patrol Vehicles DRPA-18-072 DRPA Application for Grant Funding through FY 2018 US Department of Transportation Better Utilizing Investments to Leverage Development or “BUILD Transportation Discretionary Grant,” for the Reopening of Franklin Square Station on the PATCO Transit Line 12. Approval of Labor Committee Meeting Minutes of July 10, 2018 13. Adopt Resolutions Approved by Labor Committee of July 10, 2018 DRPA-18-073 Approval of Policy #400 Expense Reimbursement for Employees and Board Members 14. Approval of Finance Committee Meeting Minutes of July 11, 2018 15. Adopt Resolutions Approved by Finance Committee of July 11, 2018 DRPA-18-074 Wide Area Network Redundancy DRPA-18-075 Short Term Disability Proposal from Symetra Life Insurance Company 16. Unfinished Business 17. Citizens Advisory Committee Report 18. New Business DRPA-18-076 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000) 19. Adjournment CEO REPORT Report of the Chief Executive Officer Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949 July 18, 2018 To the Commissioners: The following is a summary of recent DRPA activities. The appropriate reports are attached: Chief Executive Officer EXPEDITED PROCUREMENTS On June 25, 2018 DRPA entered into an agreement with United Elevator Company, LLC to provide monthly elevator preventative maintenance and on call services for a period of three (3) years at the Benjamin Franklin Bridge Administrative Building, Betsy Ross Administrative Building and the Walt Whitman Bridge and Administration Building. United Elevator has defaulted on our current Agreement leaving the Authority without these services. We needed to retain replacement elevator repair services for these bridge administration buildings through the end of 2018 while a new RFP is developed and issued by Contract Administration. Consistent with DRPA’s emergency procurement procedures, purchasing received two proposals and Elite Elevator Services pricing is consistent with the Authority’s historical pricing for similar elevator maintenance services. Community Outreach Special “shout out” to our new police officers Falkenstein, Anderson, Lipiec, and Rodriguez, who helped serve dinner for over 200 people at the Cathedral Kitchen in Camden, New Jersey on the night of July 3, 2018. They worked hard in extraordinary heat as the air conditioning system was not functioning. Administrative Supporting Service Members On Friday, June 29, 2018, Chief Executive Officer (CEO) John T. Hanson, Chief Administrative Officer (CAO) Toni P. Brown, and Delaware River Port Authority (DRPA) Sergeant Timothy Hoagland attended the Annual Planning and Awards Meeting (APAM) Luncheon hosted by the New Jersey Committee for Employer Support of the Guard and Reserve (NJ ESGR). The event was held at Rowan University’s Mount Laurel campus. The purpose of the luncheon was to recognize “deserving individuals and organizations” who support military, National Guard and Reserve members and their families. The DRPA and PATCO have a number of employees who serve and/or have served our country in various military branches, and we greatly value their contributions. The photo at left depicts CEO Hanson accepting the “Employer Support of the Guard and Reserve Honors” certificate, “in recognition of exemplary support of National Guard and Reserve member employees”. Accompanying the certificate was a “Statement of Support for the Guard and Reserve” with text including: . “We recognize the Guard and Reserve are essential to the strength of our Nation and the well-being of our communities; . In the highest American tradition, the patriotic men and women of the Guard and Reserve serve voluntarily in an honorable and vital profession. They train to respond to their community and their country in time of need. They deserve the support of every segment of our society; and . If these volunteer forces are to continue to serve our Nation, increased public understanding is required of the essential role of the Guard and Reserve in preserving our national security” The statement of support asks employers, including the DRPA, to pledge to: . “Provide managers and supervisors with the tools they need to effectively manage those employees who serve in the Guard and Reserve; . Appreciate the values, leadership and unique skills Service members bring to the workforce and will encourage opportunities to employ Guardsmen, Reservists, transitioning Service members and Veterans; and . Continually recognize and support our country’s Service members and their families in peace, in crisis and in war”. Photos of these two (2) documents are shown below. For a list of Bridge and Finance actions, see Attachment 1 For a list of Personnel Actions, see Attachment 2 For a list of Contracts and Purchases, see Attachment 3 For the Affirmative Action Report, see Attachment 4 For a list of Legal Statistics, see Attachment 5 ____________________________________________________________ PATCO For PATCO Ridership and Financial Information, See the General Manager’s Report in the PATCO section Attached are reports from the appropriate departments. ____________________________________________________________ Respectfully Submitted, John T. Hanson Chief Executive Officer REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 1 BRIDGE AND FINANCE Activity for the Month of June 2018 Calls for Service: 7,877 Total Arrests: 157 Adults: 154 Juv.: 3 CDS Arrests: 18 DWI Arrests: 35 Arrests: CBB: 1 BFB: 57 PATCO: 81 BRB: 4 WWB:13 Arrests NJ: 124 Arrests PA: 32 Reportable Accidents: CBB: 2 BFB: 4 PATCO: 14 BRB: 0 WWB:12 Non Reportable Accidents: CBB: 0 BFB: 21 PATCO: 15 BRB: 5 WWB:23 Accident with Injuries: CBB: 12 BFB: 12 PATCO: 8 BRB: 12 WWB:12 Incident Type CBB BFB PATCO BRB WWB Total 26 Assist-Routine PD Backup 144 579 533 145 433 1,838 33 MV Stop 239 430 57 262 572 1,564 35X Motorist/Patron Aid 82 136 296 104 167 787 25x Insufficient Funds 3 1 1 777 782 25 Escort 201 16 68 332 621 47 Disabled MV 54 77 4 86 182 406 46 Construction/Trades Backup 43 78 3 21 118 263 86 Removal 102 151 3 257 90 Other PD Assist 20 33 125 14 27 222 88X Parking Viol./Compl. 20 198 218 91 Ped Investigation/Stop 1 14 125 3 3 147 15 MV Accident 12 45 13 6 50 126 84 Check On Subject Well-being 1 10 50 5 66 79 Roadway Hazard/Station Hazard 9 14 19 20 62 33C CV Stop 13 6 40 59 25T Fare Problem 53 2 55 29 Alarm Activation 2 30 1 2 35 25EZ Easy Pass Redirect 1 34 35 12 Suspicious Person/Activity/Event 2 4 15 5 26 78X Toll Evasion/TOS 3 10 8 1 3 25 341F Property Found 20 1 22 8 911 Hang Up/Mis-Dial 9 10 1 20 38 Transport Courtesy 1 10 3 3 1 18 56 Med Emerg/Injury Report 4 13 17 52 Erratic Driver/Unfit Motorist 1 5 1 1 7 15 78 Toll Dispute 4 3 4 11 64 Larceny/Theft 11 11 16 Hit & Run 1 5 5 11 Activity for the Month of June 2018 Calls for Service: 7,877 Total Arrests: 157 Adults: 154 Juv.: 3 CDS Arrests: 18 DWI Arrests: 35 Arrests: CBB: 1 BFB: 57 PATCO: 81 BRB: 4 WWB:13 Arrests NJ: 124 Arrests PA: 32 Reportable Accidents: CBB: 2 BFB: 4 PATCO: 14 BRB: 0 WWB:12 Non Reportable Accidents: CBB: 0 BFB: 21 PATCO: 15 BRB: 5 WWB:23 Accident with Injuries: CBB: 12 BFB: 12 PATCO: 8 BRB: 12 WWB:12 Incident Type CBB BFB PATCO BRB WWB Total 81 General Complaint 1 2 5 2 10 341L Property Lost 10 10 90M OPDA Medical 7 2 9 17X Open/Secured Property 4 2 3 9 101 BOLO 1 7 1 9 12U Unattended Package 8 8 67 EDP (Emotionally Disturbed Person) 1 6 7 17P Permit Premises Entry 2 5 7 98 Panhandling/Soliciting 5 5 97 Traffic Pattern Adjust 1 3 1 5 87 Trespassing 2 2 1 5 74 Suicide Attempt 4 1 5 71 Fight/Disturbance 1 4 5 53 Abandoned Vehicle 1 1 1 2 5 310 Bridge Damage/PATCO Damage 3 1 1 5 101S BOLO Suicidal 4 1 5 70 Animal Complaint 1 1 2 4 65 Vandalism/Criminal Mischief 4 4 34 Suspicious Vehicle 4 4 11 Fire 2 1 1 4 79X Debris Strike 1 2 3 56X Overdose 1 2 3 20 Stolen/Recovered Vehicle 1 1 1 3 96 Slow Traffic 1 1 2 83 Counterfeit 1 1 2 77 Domestic 2 2 69 Juvenile Complaint 2 2 49 Investigate Location Conditions 2 2 Activity for the Month of June 2018 Calls for Service: 7,877 Total Arrests: 157 Adults: 154 Juv.: 3 CDS Arrests: 18 DWI Arrests: 35 Arrests: CBB: 1 BFB: 57 PATCO: 81 BRB: 4 WWB:13 Arrests NJ: 124 Arrests PA: 32 Reportable Accidents: CBB: 2 BFB: 4 PATCO: 14 BRB: 0 WWB:12 Non
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