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Forward Plan of Key Decisions

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Forward Plan of Key Decisions Agenda Item No. 10 Forward Plan of Key Decisions April – July 2016 And key decisions being taken in March Agenda Item No. 10 Explanatory Note The County Council is required to provide a minimum of 28 days’ notice for all key decisions to be taken by the County Council, the Cabinet, the Cabinet Members and by officers under their delegated powers. The Forward Plan also provides information on all forthcoming key decisions over the following four-month period. Key decisions to be taken in the current month are also listed in bold font. The Forward Plan is updated monthly and is available 28 days before the beginning of each month on the County Council’s website www.westsussex.gov.uk. It is also available from County Hall in Chichester, from all Help Points and the main libraries in Bognor Regis, Crawley, Haywards Heath, Horsham and Worthing Key decisions are those which: • Involve expenditure or savings of £500,000 or more (except decisions taken by the Executive Director of Corporate Resources and Services under delegated powers in connection with treasury management) • Will have a significant effect on communities in two or more electoral divisions that change or propose changes to the way local services are used or provided. This will include responses to consultation from Government and other public bodies on matters that directly affects people living or working in West Sussex The following information is provided in each entry into the Forward Plan: Decision The title of the decision, a brief summary and proposed recommendation(s) Decision By Who will take the decision. Decisions taken jointly by two or more Cabinet Members are only listed once and shown under the lead Cabinet Member for that decision. Decision Month The decision will be taken on any working day in the month stated Consultation Names of consultees and/or dates of Select Committee meetings Background What documents relating to the proposed decision are available. Documents Background Who you can contact to obtain background documents (if available) Documents from Author The contact details of the decision report author Equality Impact Indicates whether the decision is required to take account of the Report Required? Equality Act 2010 Contact Who you can contact about the proposed decision If you have any questions about the Forward Plan, please contact Charles Gauntlett on 033022 22524, [email protected] Agenda Item No. 10 Cabinet Leader Total Performance Monitor (This Month) The Monitor details the County Council’s performance in relation to revenue and capital spending, savings, workforce projections, performance and risk by portfolio against the Cabinet’s key priorities. The Leader and Cabinet Member for Finance will be recommended to approve the Total Performance Monitor and any items of financial and performance management within the Monitor. The decision in May will include the Budget Outturn for 2014/15. Decision By Leader and Cabinet Member for Finance Decision Month Monthly Consultation Cabinet Board Previewed by the Performance and Finance Select Committee where possible Background None Documents Background n/a Documents from Author Vicky Chuter, 03302223414 Equality Impact No Report Required? Contact Rosemary Pugh 0330 22 22548 Revised West Sussex Future Plan and Budget 2016/17 (New) The County Council approved the budget for 2016/17 at its meeting on 19 February. Following the preparation of the budget papers two late notifications were received from the Government regarding the Transitional Grant, which was announced as part of the Final Settlement, and the Public Health Grant allocations. These notifications represented net additional funding of £6.169m arising in the Final Settlement and a shortfall of £2.870m in Public Health Grant compared with budget assumptions. County Council resolved that the impact of the funding changes contained in these announcement (including proposals for application of the extra funding and also addressing the shortfall) would be considered by the Performance and Finance Select Committee on 16 March and be subject to debate at the County Council meeting on 15 April. The Leader and the Cabinet Member for Finance will recommend a revised budget to the County Council meeting on 15 April which takes account of the impact of the funding changes on the budget approved by County Council on 19 February. Due to the short timescales involved, a Cabinet Member decision will recommend approval to County Council rather than via a public meeting of the Cabinet. Decision By The Leader and the Cabinet Member for Finance Decision Month April 2016 Consultation Performance and Finance Select Committee – 16 March 2016 Background Final Local Government Finance Settlement 2016/17 Documents Public Health Grant to local authorities 2016/17 and 2017/18 Background Steve Harrison Documents from Author Steve Harrison 0330 2223 391 Equality Impact Yes Report Required? Contact Matthew Evans 0330 2222 538 Agenda Item No. 10 Economy Strategic Economic Plan – Delivery Programme (Moved from March) The Local Enterprise Partnership has secured a Local Growth Funding (LGF) allocation of around £250m. In order to maximise the leverage of these funds to support economic growth in West Sussex the County Council will need to invest significantly in the development of proposals and business cases. A total of £10.9m has been identified in the County Council budget for 2015/16 and 2016/17 to support the development of proposals. This report will recommend a programme of works to be developed by the County Council to maximise the leverage of LGF to most effectively support economic growth in West Sussex. Decision By Leader Decision Month June 2016 (Slipped from March 2016 to align with the Local Enterprise Partnership) Consultation Environmental & Community Services Select Committee 14 January 2015 (Economic Priorities) County Council 30 October 2015 Cabinet Member for Highways and Transport Background Coast to Capital Local Enterprise Partnership Strategic Economic Plan Documents Background http://www.coast2capital.org.uk/strategic-objectives/strategic-economic- Documents from plan#sthash.7PBF63SO.dpbs Author Duncan Barratt, 0330 22 23875, County Hall, Chichester, PO19 1RQ Equality Impact Not required Report Required? Contact Matthew Evans, 033022 22538 Approval of Investment in the Merston Solar Farm (This month)(Moved from February) Approval is sought for West Sussex County Council (WSCC) to invest £2m into a community- owned Solar PV scheme at Merston, near Chichester. The scheme is a 5 megawatts Solar Farm which will be owned and operated by the local community following a local share offer. The proposal is for WSCC to take an equity stake in the Community Benefit Society that would own the solar farm. The Society would be funded in the following manner: • Debt provided by Close Brothers £3.6m • Share Capital (WSCC) £2m Share Capital (raised via share offer by the local community) £0.6m Over the lifetime of the project (25 years), it is expected that the project will yield a total of £1.5m for redistribution as dividend payments to all shareholders. The net income to WSCC, after interest on capital financing costs, is projected to be an estimated £283k. In addition, the project will generate an estimated £4.5m of surplus cash over this period, after dividend and debt charges, which will be made available by the Society for local community projects, such as tackling fuel poverty. Decision By Leader Decision Month March 2016 (slipped due to further scrutiny by Select Committee) Consultation Approval in principle has been given by the YES Programme Strategic Partnership Board. Business Case considered by the Assets Hub on 18 November 2015 and initially considered by the Strategic Capital Investment Board (SCIB) on 9 December 2015. Scheduled for endorsement by SCIB on 19 January 2016. Performance and Finance Select Committee. Background Merston Solar Farm Business Case, Version 9, 2015 Documents Background Tom Coates/Siobhan Walker Documents from Agenda Item No. 10 Author Tom Coates - 0330 22 26458 Siobhan Walker - 0330 22 26456 Equality Impact Yes Report Required? Contact Matthew Evans – 0330 22 22538 Highways and Transport Approval to Procure Real Time Passenger Information Contract (This Month)(Moved from February) This decision seeks Cabinet Member approval to commence procurement of a new Real Time Passenger Information (RTPI) Contract to operate and maintain the existing RTPI System and to provide new RTPI displays as part of the Coast to Capital Local Enterprise Partnership (LEP) programme. The current RTPI Contract has expired and the new contract will seek to make savings on previous spend. Options for the length of the contract are being investigated. The length of contract is likely to be 6 years (life of LEP funding) with potential for a maximum of 4 year extension. Decision By Cabinet Member for Highways and Transport. Decision Month March 2016 Consultation West Sussex County Council Procurement, Legal and Finance. Environmental and Community Services Select Committee – 18 November 2015 Background None Documents Background NA Documents from Author Liz Robbins 0330 222 6383 Equality Impact Yes Report Required? Contact Matthew Evans 0330 22 22 538 Pound Hill and Three Bridges Parking Review Formal Consultation (This month) Following an informal consultation held in mid-2015, proposals to review and extend the current parking scheme in Pound Hill & Three Bridges have been formally advertised alongside other proposals that
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