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1 Minutes of the Ordinary Board Meeting Held on 29.02

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1 Minutes of the Ordinary Board Meeting Held on 29.02 1 MINUTES OF THE ORDINARY BOARD MEETING HELD ON 29.02.2016 AT 1100 HOURS IN THE OFFICE OF THE CANTONMENT BOARD, GOLIBAR MAIDAN, PUNE MEMBERS PRESENT Brig. A K Tyagi President Smt. Kiran Tushar Mantri Vice President Shri. Sanjeev Kumar Member-Secretary Brig. V Rastogi, SEMO Ex-Officio Member Col. Nilesh Dahiya Nominated Member Lt. Col. Ravinder Singh Nominated Member Smt. Roopali Shailendra Bidkar Elected Member Shri. Ashok Dnyaneshwar Pawar Elected Member Shri. Dilip Madhukar Giramkar Elected Member Shri. Atul Vinayak Gaikwad Elected Member Shri. Vivek Mahadev Yadav Elected Member Shri. Vinod M Mathurawala Elected Member Smt. Priyanka Rajesh Shrigiri Elected Member MEMBERS ABSENT Col. C K Rajesh, YSM SM** Nominated Member Shri. Neeraj, GE (N) Ex-Officio Member SPECIAL INVITEES ABSENT Shri. Anil Shirole, Hon’ble M.P. (Lok Sabha) Smt. Vandana Chavhan, Hon’ble M.P. (Rajya Sabha) Shri. Sanjay D Kakade, Hon’ble M.P. (Rajya Sabha) Shri. Dilip Kamble, Hon’ble M.L.A. & Minister of State, Government of Maharashtra At the outset Brig. V Rastogi, SEMO, took oath of office as Ex-Officio Member of the Board. 01. CIRCULAR AGENDA – CONSTRUCTION OF A BUILDING FOR WORKING WOMEN’S HOSTEL IN PUNE CANTONMENT To note Circular Agenda dated 23.02.2016 approving the plans and estimates amounting to Rs. 5,18,44,947/- for construction of a building & services and Rs. 7,20,000/- for provision of furniture for working women’s hostel in Pune Cantonment at site bearing GLR Sy. No. 390/945 admeasuring an area of 0.45 acres, which is classified as Class ‘C’ land under the management of this Board. Necessary proposal be forwarded to the Competent Authority for obtaining sanction. Connected papers are placed on the table. 2 RESOLUTION NO. 1 : Considered and noted. CEO informed that the proposal for construction of working women’s hostel in Pune Cantonment has been already forwarded to the Competent Authority. 02. STATEMENT OF ACCOUNTS FOR THE MONTH OF DECEMBER, 2015 To note the statement of accounts for the month of December, 2015. Amount (in Rs.) Opening balance as on 01. 12.2015 (as 3,49,20,453.52 per Cash Book) Receipts during the month 5,23,65,603.00 Total 8,72,86,056.52 Expenditure during the month 7,10,61,756.00 Closing balance as on 3 1.12 .2015 1,62,24,300.52 Total 8,72,86,056.52 Sub-Head wise income and expenditure statement is enclosed. RESOLUTION NO. 2 : Considered, scrutinized and approved. 03. STATEMENT OF ACCOUNTS FOR THE MONTH OF JANUARY, 2016 To note the statement of accounts for the month of January, 2016 Amount (in Rs.) Opening balance as on 01. 01.2016 (as 1,62,24,300.52 per Cash Book) Receipts during the month 10,29,10,474.36 Total 11,91,34,774.88 Expenditure during the month 6,12,83,341.00 Closing balance as on 3 1.01 .201 6 5,78,51,433.88 Total 11,91,34,774.88 Sub-Head wise income and expenditure statement is enclosed. RESOLUTION NO. 3 : Considered, scrutinized and approved. 04. GRANT OF DEARNESS ALLOWANCE TO CANTONMENT FUND SERVANTS. 3 To consider grant of Dearness Allowance to Cantonment Fund Servants w.e.f. 01.02.2016 @ 6% on Basic Pay + Grade Pay as per Govt. of Maharashtra vide their Finance Department Resolution No. माभाव -1115/Pra.Kra.42/Seva 9 dated 05.02.2016 have increased the rate of DA to its employees and Pensioners also. A copy of GR enclosed. Note : The increase in the rate of DA is applicable to the Cantonment Board Employees and Pensioner under the provision of memorandum of settlement dated 13.05.1969. The financial implication will be Rs.6,92,000/- p.m. approx. Budget provision made in the Budget Estimates 2015-2016 (Revised). RESOLUTION NO. 4 : Considered and approved to grant Dearness Allowance to Cantonment Fund Servants w.e.f. 01.02.2016 @ 6% on Basic Pay + Grade Pay. Necessary sanction of the Competent Authority be obtained. 05. SANCTION FOR CONDUCTING PSYCHOLOGICAL ASSESSMENT OF THE SPECIAL PUPILS OF PUNE CANTONMENT BOARD SCHOOLS – ZHEP To consider the quotation received from Mrs. Kalyani Karmarkar, Psychologist, Bharati Hospital, Pune for performing formal testing i.e. IQ & LD testing, of the recommended students of Pune Cantonment Board Schools at an assessment fee of Rs. 400/- per student. The formal test is to be conducted before this academic year i.e. before May, 2016. The details of assessment are as under :- i. Actual testing using valid test material ii. Interpretation of testing and preparation of individual report of each student. iii. Meeting of teachers along with the reports. Note : As per the report of the ZHEP Co-ordinator out of 468 students of 2 nd & 3 rd Division on whom informal assessment were done by ZHEP staff, 194 students have been recommended for formal testing (IQ test). RESOLUTION NO. 5 : Considered. CEO explained the Board that the IQ test has to be carried out on students, who have been assessed by the ZHEP Educators. President opined that whether the recommendation of the Educators on informal assessment has to be re-assessed, considering the high percentage of students under this category. Matter discussed. Members also agreed this and stated that an NGO be asked to conduct the informal assessment. Further President stated that only modalities may be checked and thereafter the formal testing (IQ test) be conducted. Matter discussed. Resolved to approve in principle the formal testing of the students recommended after verifying the modalities. 4 06. STREAMLINING THE FUNCTIONING OF SARDAR VALLABHBHAI PATEL CANTONMENT GENERAL HOSPITAL Reference CBR No. 2 dated 05.07.2014. To consider the report submitted by RMO & MO i/c in respect to certain observations & suggestions during the internal audit conducted for the year 2013-14 by M/s. Prakash Mahendra Vinod & Co. and streamlining the functioning of SVP CGH. The consolidated report with recommendations by MO i/C in consultation with RMO are placed on the table. RESOLUTION NO. 6 : Considered. The RMO and Col. Chaudhary, MO i/C explained that certain observation and suggestions were raised during the internal audit of 2013-14 specifically regarding billing, procurement of medicines, filing, details on expiry of medicines, circular to doctors regarding expiry well in advance, no specific rules for giving concessions to patients etc. Further he explained that at present the findings of the internal audit are corrected and due to computerization the details on requirement of medicines, expiry / requirement of medicines are known well in advance. Further due to specific rules framed by the Board for granting concessions, the same also has been catered to and the process of local purchase of medicines by categorizing them as generic / branded / consumables have made the process systematic. Further RMO also stated that due to internal audit of SVP CGH, there has been an improvement in the overall administration and as per the report submitted by them corrective measures by continuous monitoring and taking cognizance of the shortcomings of the officials is in progress. Matter discussed. The Board approved the same. Further resolved that the issues regarding various improvement for streamlining the functioning of the hospital be discussed in detail during the Health & Hygiene Committee Meeting and thereafter the recommendation on various measures to be adopted be brought before the Board. Further CEO also brought to the notice of the Board that the matter regarding conducting internal audit of various departments are not taking place due to some clarification required on the subject. Further CEO also informed the Board that the payments are being made to the contractors only after the Third Party Inspection carried out by CEIL. ============ 5 During the discussion, Members brought to the notice of the Board that the payment of contractors are being delayed due to non- availability of lab test report from the authorised lab. Hence they suggested that the whenever the RAR bills are submitted by the Contractor, the payments be made, even if the lab test report is not available, since the work has to be in progress and the contractor has also to procure various materials for completion of work. Further the Members suggested that during the final bill, the payment be made only, if the lab test report from the authorized lab is submitted. Matter discussed. CEE informed the Board that since only four authorized lab has been approved by the Board and due to heavy work load in these labs, there is delay in obtaining material testing report. Hence it is suggested that the number of labs may be increased. Matter discussed. CEO inquired from the CEE whether any authorized labs are available. CEE informed that PWD Authorized lab is functioning in Pune, since it is a Government lab, tests can be conducted in this lab also. CEO informed the Board that any payment should be made only ater Lab report. The Board discussed in detail and it is decided that RAR payment should be preferably be made after obtaining Lab reports but it can be cleared after obtaining certificates from CEIL also. But final payment will only be made after receipt of Lab reports and CEIL report both and to include PWD Lab also in the list of approved Labs for conduct various material lab test. 07. ENGAGEMENT OF CONTRACTUAL OPERATION THEATRE TECHNICIAN FOR SVP CGH To consider the question of engaging one trained Operation Theatre Technician to work in the Operation Theatre of SVP CGH on consolidated remuneration purely on contractual basis. Connected papers are placed on the table. Note : The work load in the Operation Theatre of SVP CGH has increased due to surgeries in respect of patients visiting Obs.
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