1 Minutes of the Ordinary Board Meeting Held on 29.02

MINUTES OF THE ORDINARY BOARD MEETING HELD ON 29.02.2016 AT 1100 HOURS IN THE OFFICE OF THE CANTONMENT BOARD, GOLIBAR MAIDAN, PUNE

MEMBERS PRESENT

Brig. A K Tyagi President Smt. Kiran Tushar Mantri Vice President Shri. Sanjeev Kumar Member-Secretary Brig. V Rastogi, SEMO Ex-Officio Member Col. Nilesh Dahiya Nominated Member Lt. Col. Ravinder Singh Nominated Member Smt. Roopali Shailendra Bidkar Elected Member Shri. Ashok Dnyaneshwar Pawar Elected Member Shri. Dilip Madhukar Giramkar Elected Member Shri. Atul Vinayak Gaikwad Elected Member Shri. Vivek Mahadev Yadav Elected Member Shri. Vinod M Mathurawala Elected Member Smt. Priyanka Rajesh Shrigiri Elected Member

MEMBERS ABSENT

Col. C K Rajesh, YSM SM** Nominated Member Shri. Neeraj, GE (N) Ex-Officio Member

SPECIAL INVITEES ABSENT

Shri. Anil Shirole, Hon’ble M.P. (Lok Sabha) Smt. Vandana Chavhan, Hon’ble M.P. (Rajya Sabha) Shri. Sanjay D Kakade, Hon’ble M.P. (Rajya Sabha) Shri. Dilip Kamble, Hon’ble M.L.A. & Minister of State, Government of Maharashtra

At the outset Brig. V Rastogi, SEMO, took oath of office as Ex-Officio Member of the Board.

01. CIRCULAR AGENDA – CONSTRUCTION OF A BUILDING FOR WORKING WOMEN’S HOSTEL IN PUNE CANTONMENT

To note Circular Agenda dated 23.02.2016 approving the plans and estimates amounting to Rs. 5,18,44,947/- for construction of a building & services and Rs. 7,20,000/- for provision of furniture for working women’s hostel in Pune Cantonment at site bearing GLR Sy. No. 390/945 admeasuring an area of 0.45 acres, which is classified as Class ‘C’ land under the management of this Board. Necessary proposal be forwarded to the Competent Authority for obtaining sanction.

Connected papers are placed on the table. 2

RESOLUTION NO. 1 : Considered and noted. CEO informed that the proposal for construction of working women’s hostel in Pune Cantonment has been already forwarded to the Competent Authority.

02. STATEMENT OF ACCOUNTS FOR THE MONTH OF DECEMBER, 2015

To note the statement of accounts for the month of December, 2015.

Amount (in Rs.) Opening balance as on 01. 12.2015 (as 3,49,20,453.52 per Cash Book) Receipts during the month 5,23,65,603.00 Total 8,72,86,056.52 Expenditure during the month 7,10,61,756.00 Closing balance as on 3 1.12 .2015 1,62,24,300.52 Total 8,72,86,056.52

Sub-Head wise income and expenditure statement is enclosed.

RESOLUTION NO. 2 : Considered, scrutinized and approved.

03. STATEMENT OF ACCOUNTS FOR THE MONTH OF JANUARY, 2016

To note the statement of accounts for the month of January, 2016

Amount (in Rs.) Opening balance as on 01. 01.2016 (as 1,62,24,300.52 per Cash Book) Receipts during the month 10,29,10,474.36 Total 11,91,34,774.88 Expenditure during the month 6,12,83,341.00 Closing balance as on 3 1.01 .201 6 5,78,51,433.88 Total 11,91,34,774.88

Sub-Head wise income and expenditure statement is enclosed.

RESOLUTION NO. 3 : Considered, scrutinized and approved.

04. GRANT OF DEARNESS ALLOWANCE TO CANTONMENT FUND SERVANTS.

To consider grant of Dearness Allowance to Cantonment Fund Servants w.e.f. 01.02.2016 @ 6% on Basic Pay + Grade Pay as per Govt. of Maharashtra vide their Finance Department Resolution No. माभाव -1115/Pra.Kra.42/Seva 9 dated 05.02.2016 have increased the rate of DA to its employees and Pensioners also. A copy of GR enclosed.

Note : The increase in the rate of DA is applicable to the Cantonment Board Employees and Pensioner under the provision of memorandum of settlement dated 13.05.1969. The financial implication will be Rs.6,92,000/- p.m. approx. Budget provision made in the Budget Estimates 2015-2016 (Revised).

RESOLUTION NO. 4 : Considered and approved to grant Dearness Allowance to Cantonment Fund Servants w.e.f. 01.02.2016 @ 6% on Basic Pay + Grade Pay. Necessary sanction of the Competent Authority be obtained.

05. SANCTION FOR CONDUCTING PSYCHOLOGICAL ASSESSMENT OF THE SPECIAL PUPILS OF PUNE CANTONMENT BOARD SCHOOLS – ZHEP

To consider the quotation received from Mrs. Kalyani Karmarkar, Psychologist, Bharati Hospital, Pune for performing formal testing i.e. IQ & LD testing, of the recommended students of Pune Cantonment Board Schools at an assessment fee of Rs. 400/- per student. The formal test is to be conducted before this academic year i.e. before May, 2016. The details of assessment are as under :-

i. Actual testing using valid test material ii. Interpretation of testing and preparation of individual report of each student. iii. Meeting of teachers along with the reports.

Note : As per the report of the ZHEP Co-ordinator out of 468 students of 2 nd & 3 rd Division on whom informal assessment were done by ZHEP staff, 194 students have been recommended for formal testing (IQ test).

RESOLUTION NO. 5 : Considered. CEO explained the Board that the IQ test has to be carried out on students, who have been assessed by the ZHEP Educators. President opined that whether the recommendation of the Educators on informal assessment has to be re-assessed, considering the high percentage of students under this category. Matter discussed. Members also agreed this and stated that an NGO be asked to conduct the informal assessment. Further President stated that only modalities may be checked and thereafter the formal testing (IQ test) be conducted. Matter discussed. Resolved to approve in principle the formal testing of the students recommended after verifying the modalities.

06. STREAMLINING THE FUNCTIONING OF SARDAR VALLABHBHAI PATEL CANTONMENT GENERAL HOSPITAL

Reference CBR No. 2 dated 05.07.2014.

To consider the report submitted by RMO & MO i/c in respect to certain observations & suggestions during the internal audit conducted for the year 2013-14 by M/s. Prakash Mahendra Vinod & Co. and streamlining the functioning of SVP CGH.

The consolidated report with recommendations by MO i/C in consultation with RMO are placed on the table.

RESOLUTION NO. 6 : Considered. The RMO and Col. Chaudhary, MO i/C explained that certain observation and suggestions were raised during the internal audit of 2013-14 specifically regarding billing, procurement of medicines, filing, details on expiry of medicines, circular to doctors regarding expiry well in advance, no specific rules for giving concessions to patients etc. Further he explained that at present the findings of the internal audit are corrected and due to computerization the details on requirement of medicines, expiry / requirement of medicines are known well in advance. Further due to specific rules framed by the Board for granting concessions, the same also has been catered to and the process of local purchase of medicines by categorizing them as generic / branded / consumables have made the process systematic. Further RMO also stated that due to internal audit of SVP CGH, there has been an improvement in the overall administration and as per the report submitted by them corrective measures by continuous monitoring and taking cognizance of the shortcomings of the officials is in progress. Matter discussed. The Board approved the same.

Further resolved that the issues regarding various improvement for streamlining the functioning of the hospital be discussed in detail during the Health & Hygiene Committee Meeting and thereafter the recommendation on various measures to be adopted be brought before the Board.

Further CEO also brought to the notice of the Board that the matter regarding conducting internal audit of various departments are not taking place due to some clarification required on the subject.

Further CEO also informed the Board that the payments are being made to the contractors only after the Third Party Inspection carried out by CEIL.

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During the discussion, Members brought to the notice of the Board that the payment of contractors are being delayed due to non- availability of lab test report from the authorised lab. Hence they suggested that the whenever the RAR bills are submitted by the Contractor, the payments be made, even if the lab test report is not available, since the work has to be in progress and the contractor has also to procure various materials for completion of work. Further the Members suggested that during the final bill, the payment be made only, if the lab test report from the authorized lab is submitted. Matter discussed. CEE informed the Board that since only four authorized lab has been approved by the Board and due to heavy work load in these labs, there is delay in obtaining material testing report. Hence it is suggested that the number of labs may be increased. Matter discussed. CEO inquired from the CEE whether any authorized labs are available. CEE informed that PWD Authorized lab is functioning in Pune, since it is a Government lab, tests can be conducted in this lab also. CEO informed the Board that any payment should be made only ater Lab report. The Board discussed in detail and it is decided that RAR payment should be preferably be made after obtaining Lab reports but it can be cleared after obtaining certificates from CEIL also. But final payment will only be made after receipt of Lab reports and CEIL report both and to include PWD Lab also in the list of approved Labs for conduct various material lab test.

07. ENGAGEMENT OF CONTRACTUAL OPERATION THEATRE TECHNICIAN FOR SVP CGH

To consider the question of engaging one trained Operation Theatre Technician to work in the Operation Theatre of SVP CGH on consolidated remuneration purely on contractual basis.

Connected papers are placed on the table.

Note : The work load in the Operation Theatre of SVP CGH has increased due to surgeries in respect of patients visiting Obs. & Gyan. Dept. Further AMFC Ortho, ENT & Ophthalmology department are also performing surgeries in addition to presently visiting specialists in the panel of SVP CGH. Hence RMO, SVP CGH has requested that there is a requirement to engage a trained OT technician for the Operation Theatre of SVP CGH, which will further the functioning of OT Department.

RESOLUTION NO. 7 : Considered. The RMO and Col. Chaudhary – MO i/C brought to the notice of the Board that there is an urgent requirement of Operation Theatre Technician in the Operation Theatre of SVP CGH. Further he stated that due to additional hours of work by the nurses overtime is being paid to the nurses. Hence it is must that Operation Theatre Technician be engaged. Further he also stated that due to increasing number of surgeries / operations, it is required to engage one Operation Theatre Technician. Matter discussed. All the 6

Members opined that since it is an urgent requirement, one Operation Theatre Technical be engaged. Further CEO asked regarding the remuneration to be paid to the Technician, MOi/C stated that the remuneration be paid at par with other Technicians engaged by the Board i.e. Rs. 15,000/- per month. Matter discussed. Resolved to engage one Operation Theatre Technician for SVP CGH purely on contractual basis on monthly remuneration of Rs. 15,000/- per month by following due procedures.

08. REVISION OF ANESTHESIA CHARGES PAID TO THE VISITING ANESTHESIOLOGISTS

Reference CBR No. 1 (HC 3 dated 26.11.2009) dated 11.12.2009.

To consider letter dated 29.10.2015 from the panel of Anesthesiologists requesting to revise the anaesthesia fees. The anesthesia charges were revised as per above referred resolutions. The proposed charges are as under :-

Sr. Type of Anesthesia Charges (in Rs.) No. Surgery Cantonment Out of Cantt. Area Resident Patients 1 Anesthesia (PA 100/ - 150/ - 200/ - 300/ - Check up) 2 Anesthesia – 800/ - 1200/ - 1200/ - 1600/ - major 3 Anesthesia – 400/ - 500/ - 600/ - 700/ - minor 4 Anesthesia Add1. Add1. Add1. Add1. charges per 200/- 300/- 400/- 500/- hour, if case exceeds two hours 5 Emergency Add1. Add1. Add1. Add1. 300/- 500/- 300/- 500/-

Note : i. Standby procedures under LA are paid charges as per minor surgery. ii. For T.L. with LSCS, the charges are borne by the patients. iii. Anesthesia charges for PCB employees and TL patients area paid through imprest account by Pune Cantonment Board. iv. P.A. check up charges area not be separately paid for Pune Cantonment Board employees and Family Planning cases. v. Being National Programme, anesthesia charges for family planning cases are Rs. 600/- per patient. vi. All the patients pay full charges to anaesthesiologist at the time of surgery, except Pune Cantonment Board employees, bonafide 7

dependents and family planning operation cases. The Cantonment Board pays anesthesia charges for them through Imprest Account.

RESOLUTION NO. 8 : Considered. Discussed the matter at length. Resolved to refer the matter to the Hospital Committee for detailed discussion and decision in the matter.

09. FABRICATION OF GARBAGE CONTAINERS OF 3.8 CU. MTR. & 1.25 CU. MTR. CAPACITY

To consider the question of opening the financial bid submitted by the single tenderer M/s. Sachin Fabrication for the work of fabrication of Garbage Containers of 3.8 cu. Mtr. & 1.25 cu. Mtr. Capacity.

E-tenders were invited for fabrication of garbage containers. Tenders were invited thrice. During the first tender, no tenders were received, hence the tenders were invited for the second time, but only one tender was received. Now for the third time, again only single tender has been received. The technical bid of the single tenderer M/s. Sachin Fabrication was opened. The firm has submitted all the necessary documents as per terms and conditions of the tender documents.

Connected papers are placed on the table.

Note : It is informed that previous tenders were called for 3.8 cu. Mtr. Garbage containers in July 2010, and the approved rates were Rs. 30,186/- per container and for 1.25 cu.mtr. were called on 27.10.2014 and the approved rates were Rs. 18,888/- per container.

RESOLUTION NO. 9 : Considered. Matter discussed. Workshop Supdt. brought to the notice of the Board that the tenders have been invited thrice but only single tender have been received. CEO opined that since single tender has been received for the third time, technical advice be sought for opening of financial bid. Matter discussed. Resolved to refer the matter to GE(N) for technical advice. Thereafter the opinion be placed before the Board or Finance Committee.

10. BUILDING PLAN : BUNGALOW NO. 5-B STAVELY ROAD, GLR SY. NO. 449 : PUNE CANTT.

Reference CBR No. 29 dated 13.10.2015 & CBR No. 17 dated 29.12.2015.

To consider building application dated 24.12.2014 with building plans from the Principal, St. Mary’s School, HOR of property bearing B. No. 5-B Stavely Road requesting for sanction for demolition and reconstruction of the pre-primary school building under the Revised Land Policy 09.02.1995. The proposed building consists of ground 8 floor for parking and first floor for four nos. of class rooms for education purpose.

The Area / FSI statement is as under :-

Area of the plot as per GLR 1,21,968.00 sq.ft. Existing builtup area 45,167.17 sq.ft. Area to be demolished 3,510.50 sq.ft. Proposed builtup area 3,449.56 sq.ft Total builtup area 45,106.73 sq.ft.

As per the report of the Engineering Department, the building plans are in accordance with Building Bye Laws and Government Land Policy. The DEO, Pune Circle, Pune has conveyed No Objection under Section 238 (3) of the Cantonments Act, 2006 for the proposed construction vide letter No. H/830/IX/46 dated 06.07.2015.

The site bearing GLR Sy. No. 449 is classified as Class B-3 land held on Old Grant terms situated outside notified Civil Area and is placed under Management of DEO, Pune Circle, Pune.

Connected papers alongwith office reports are placed on the table.

Note : The Board vide above referred resolution had resolved that site inspection be carried out by the Elected Members alongwith technical staff of the Board of the property bearing B. No. 5-B Stavely Road and thereafter the matter be referred to the Board alongwith the site inspection report. Accordingly letter dated 03.12.2015 was forwarded to all the Elected Members to convey the earliest date so that the inspection can be carried out. The response is still awaited. Further the Board vide CBR No. 17 dated 29.12.2015 resolved that the property bearing B. No. 5-B Stavely Road will be inspected by the Elected Members on 06.01.2016 and thereafter the matter be referred to the Board alongwith the site inspection report. Accordingly letter dated 02.01.2016 was forwarded to the Elected Members for carrying out inspection of the subject site. Meanwhile, the Principal, St. Mary’s School vide letter dated 04.01.2016 requested the Board to postponed the site inspection to 14.01.2016, since she is out of station. Accordingly, the subject site was inspected on 14.01.2016 by the Elected Members present alongwith the technical staff. The site inspection report is still awaited.

RESOLUTION NO. 10 : Considered. The Elected Members submitted the copy of Inspection report dated 29.02.2016 before the Board. CEO read the inspection report before the Board. Matter discussed. Resolved to approve the building plan under Section 238 of The Cantonments Act, 2006. The sanctioned building plans should be absolute in every particular. The building must be completed within 12 calendar months from the date of commencement of work. The sanctioned plans are valid for a period of two years as envisaged in Section 243 of The Cantonments Act, 2006. The date of 9

commencement of construction should be intimated by the Applicant to the Cantonment Board Office as per the provisions of bye-laws. Notice of completion / occupation, whichever is earlier is to be given to the Board as required under Section 82 of the Cantonments Act, 2006.

11. REGULARIZATION OF UNAUTHORIZED CONSTRUCTION: EMPRESS GARDEN GLR SY. NO. 500 : PUNE CANTT.

Reference CBR No. 31 dated 13.10.2015 & CBR No. 18 dated 29.12.2015.

To consider the building application dated 14.07.2015 alongwith building plan received from Shri Suresh Pingle, Secretary, Agri Horticultural Society of Western India, Empress Botanical Garden for regularization of unauthorized construction carried out in the subject property, which are not part of the old sanctioned plan.

The details of the unauthorized structures are as under :-

Sr. Name of the Structure (to be Area in No. regularized ) Sq.Mtrs. 1 Pergola near state 23.22 2 Polly House 362.20 3 Water storage tank of fern House 68.50 4 Shed at Ashok one 47.36 5 Green House at Nursery one 52.13 6 Green House at Nursery two 1012.85 7 Stands for displaying of posts 7.97 8 Lotus tank 6.60 9 Store room of Nursery 16.06 10 Toilet -V 2.06 11 Temple 1098.49 12 Temporary Bathroom 10.72 13 Temporary Shed 17.56 14. Temporary Shed 8.20 15 Temporary Shed 23.42 16 Restaurant (Old) 14.55 17 Purified water tap with shed 58.52 Total 2830.31

The Area/ FSI statement is as follows :-

i. Area of the plot 160053.17 Sq.mtr ii. Allowable built up area 80026.58 Sq.mtr iii. FSI allowable 0.50 iv. Existing built up area 2815.81 Sq.mtr. v. Area to be regularized 2830.31 Sq.mtr. vi. Total built up area 5646.12 Sq.mtr. vii. FSI before unauthorized construction 0.0175 10

viii. FSI after unauthorized construction 0.0352 < 0.50 ix. Cost of the unauthorized construction Rs.37,29,703/-

The site bearing GLR Sy. No. 500 Empress Garden is classified as Class B-2 land situated outside the notified Civil Area. As per the GLR Extract the management of the subject site is by provisional Government, the landlord is Bombay Government and the Holder of occupancy rights are with the PWD. The subject site was granted on lease basis to the Agri Horticultural Society of Western India, Empress Botanical Garden for a period of 30 years w.e.f 04.03.1989 by the Collector, Pune with the approval of the State Government. The validity of the lease is upto 03.03.2019.

As per the report of the Engineering Department, the building plans are in accordance with the Building Bye Laws and FSI restrictions. There is no any objection for Municipal point of view.

Connected papers are placed on the table.

Further the Board vide CBR No. 18 dated 29.12.2015 resolved that the property bearing Sy. No. 500 Empress Garden will be inspected by the Elected Members on 06.01.2016 and thereafter the matter be referred to the Board alongwith the site inspection report. Accordingly letter dated 02.01.2016 was forwarded to the Elected Members for carrying out inspection of the subject site. Accordingly, the subject site was inspected on 06.01.2016 by the Elected Members present alongwith the technical staff. The site inspection report is still awaited.

RESOLUTION NO. 11 : Considered. The Elected Members submitted the copy of Inspection report dated 29.02.2016 before the Board. CEO read the inspection report before the Board. Matter discussed. Resolved to recommend regularization of the unauthorized construction @ 20% of the total cost of unauthorized construction carried out in the subject property bearing Sy. No. 500 Empress Garden. Necessary proposal be forwarded to the Competent Authority for obtaining concurrence to acceptance of the composition fee @ 20% of the total cost of unauthorized construction.

12. REGULARIZATION OF UNAUTHORIZED CONSTRUCTION : BUNGALOW NO. 5-A STAVELY ROAD (BISHOP’S SCHOOL) GLR SY. NO. 448 : PUNE CANTT.

Reference CBR No. 32 dated 13.10.2015 & CBR No. 19 dated 29.12.2015.

To consider the building application dated 21.07.2015 alongwith building plan received from Architect Razzaq Shaikh on behalf of the Bishop’s School, Pune for regularization of unauthorized construction carried out in the subject property.

The details of the unauthorized structures are as under:-

Sr. Name of the Structure (to be regularized ) Area in No. Sq.Mtrs. 1 Two lunch shed at 10’3” x 50’0” wooden post AC Demolished sheet 2 11,5”x 13’8” office room with BB wall & AC roof with 14.49 false celling 3 Rear portion of office building one room of 8’0” x 5.94 8’0” with false celling 4 Car parking shed of 18’5” x 17’5” with GI Sheet roof Demolished & MS pipe near principal’s bungalow 5 Covered passage in between principal’s bungalow & Demolished Children’s hall of 27’0” x10’0” 6 Extension to children hall at rear side of 73’5” x Demolished 11’5” with BB wall 7 Pucca room for store of 15’5” x 12’0” with BB wall & Demolished AC roof 8 Tuck shop of 29’0” x 21’0” near classroom Demolished 9 Hall of 25’5” x 48’5” with BB wall & GI sheet roof 114.32 10 Temp shed of 33’3” x 10’6” in front in the office 32.43 erected with 4 iron pipe & AC roof 11 Parapet wall 3’high constructed between principal’s ----- bungalow office its involves subdivision of site 12 112’3” long wire fencing with two gates fixed with ------iron angles 6’0” near principal’s bungalow for the purpose of cycle stand 13 155’0” in length 6” high wire mesh fencing with two ------gates in front of principal’s bungalow 14 Pucca garage with brick walls in cement of 13’5” x Demolished 27’2” opposite principal’s house Shahabad tile flooring & aC sheet roof with rolling shtter door 15 11’0” long brick wall 4’ high and 67’3” wire mesh ------fencing with one iron gate 16 13’o” x 10’0” p ucca rooms in brick /cement wall Demolished with sheet roof 17 8’0” x 8’6” pucca garage built in brick with AC sheet Demolished roof 18. 9’9” x 5’5” pucca room in brick wall and AC sheet Demolished roof 19. Temp shed 16’3” x 7’6” fixed with three wooden post Demolished and AC sheet roof 12

20 11’6” x 10’3” bath and WC pucca construction brick Demolished in cement with AC sheet roof 21. 82’6” x 10’3” pucca room constructed in brick Demolished cement 9 door and AC sheet roof 22 21’0” x 5’5” extension to classes room by way of 10.57 pucca construction in brick work 23 Semi pucca room (half brick wall and half GI sheet 11.18 wall ) with AC sheet roof of 11’9” x 10’3” 24. 12’0” x 7’6” kitchen room alongwith south side 8.36 compound wall constructed in brick wall AC sheet roof 25 10’6” wire mash fencing erected between two ----- building with one 3’ gate 26. 18’5” long one wall has been constructed near ------Dhobi shed 27. Dhobi Shed of 33’0” x 16’0” erected near eastern 49.05 wall by way of GI sheet wall and roof 28. Septic tank of 33’0”x18’0” = 576 Sq.ft. constructed ------near eastern wall. The old septic tank of 20’0” x 16’0”= 320 Sq.ft. 29. Servant latrine constructed 18’3” x 16’0” after Demolished demolishing original latrine 30 19’6” x 5’9” temporary shed erected in front of Demolished servant quarters by wooden planks and GI sheets 31. 11’9” x 5’9” temporary shed erected in front of Demolished servant quarter by way of AC sheet roof and wall and roof 32. 13’0” x 7’9” pucca room in brick wall and AC sheet Demolished roof 33 17’3” x 6’0” area has been included in servant Demolished quarter 34. 16’9” pucca wall near servant quarter constructed ------35. 81’9” pucca wall constructed in brick / stone ------36 39’0” long wire mesh fencing erected between two ------building 37. Two pump houses constructed 14’0” x 7’6” Demolished 38 22’6” x 14’6” with wire mesh fencing with iron gate ------39 8’9” x 3’0” bathroom constructed in front of servant Demolished quarters by way of brick wall and Mangalore tiles roof 40. 57’9” x 7’6” temporary cycle shed near school Demolished building by way of AC sheet roof on 8 iron angles 41. 16’0” x 4’0” temporary shed by way of AC sheet roof 5.94 42 44’0” x 7’0” temporary cycle shed by way of AC 28.61 sheet roof on 4 Iron rods near school building 43. Open steel fire staircase ( 43’6”X12’9”) ----- Total area to be regularized 280.89 Sq.mt.

There are 21 numbers of unauthorized structures demolished by the school authorities and the same has been confirmed at site. Apart from the above there are 12 numbers of structures viz. Parapet wall, wire fencing, brick wall, septic tank and open steel staircase which are not counted in the FSI calculation but the same was counted while calculating the cost of the unauthorized construction.

The Area/ FSI statement is as follows:-

Area of the plot 21569.56 Sq.mtr Allowable built up area 10784.78 Sq.mtr FSI allowable 0.50 Existing built up area 9387.82 Sq.mtr. Area to be regularized 280.89 Sq.mtr. Total built up area 9668.721 Sq.mtr. FSI before unauthorized construction 0.435 FSI after unauthorized construction 0.448 < 0.50 Cost of the unauthorized construction Rs. 22,41,095/-

The site bearing GLR Sy. No. 448 is classified as Class B-3 land held on lease situated outside the notified Civil Area. As per GLR Extract the expiry of the lease is 04.12.2029. As per the GLR Extract the management of the subject site is by Defence Estates Office, Pune Circle, Pune, the landlord is Central Government and the Holder of occupancy rights are Principal Bishop’s High School.

As per the report of the Engineering Department, the building plans for regularization of unauthorized construction are in accordance with the Building Bye Laws and FSI restrictions. There is no any objection for Municipal point of view.

Connected papers are placed on the table.

Further the Board vide CBR No. 19 dated 29.12.2015 resolved that the property bearing B. No. 5-A Stavely Road will be inspected by the Elected Members on 06.01.2016 and thereafter the matter be referred to the Board alongwith the site inspection report. Accordingly letter dated 02.01.2016 was forwarded to the Elected Members for carrying out inspection of the subject site. Accordingly, the subject site was inspected on 06.01.2016 by the Elected Members present alongwith the technical staff. The site inspection report is still awaited.

RESOLUTION NO. 12 : Considered. The Elected Members submitted the copy of Inspection report dated 29.02.2016 before the Board. CEO read the inspection report before the Board. Matter discussed. Resolved to recommend regularization of the unauthorized construction @ 20% of the total cost of unauthorized construction carried out in the subject property bearing B. No. 5-A Stavely Road, GLR Sy No. 448. Necessary proposal be forwarded to the Competent Authority for obtaining concurrence to acceptance of the composition fee @ 20% of the total cost of unauthorized construction.

13. COMPOSITION OF UNAUTHORIZED CONSTRUCTION : HOUSE NO. 3 MAHATMA GANDHI ROAD : PUNE CANTT.

To consider application dated 25.1.2016 along with composition plans received from M/s. Parijat Hotels Pvt. Ltd. requesting to regularize the unauthorized construction, which is as under :-

i. Construction of ground floor measuring 95’0” x 80’6” x 19’0” ht. approx. with RCC framed structure and masonary walls. ii. Construction of parapet wall measuring 58’0” x 10’0” ht. approx. on east side at first floor with block masonary. iii. RCC columns of the following sizes erected at first floor – 7 Nos. – 2’6” x 2’6” x 8’0” ht. 2 Nos. – 3’0” x 1’0” x11’0” ht. 4 Nos. – 2’0” dia x 8’0” ht. 23 Nos. – 9’0” x 12’0” x 8’9” ht. iv. RCC slab projection of size 3’0” x 101’0” approx. at first floor level towards west side and 3’0” x 66’6” approx. on north and south side. v. Construction of CGI sheet shed rested on MS angle framework of size 47’6” x 17’6” x 12’0” ht. approx. – 2 Nos. situated at west side on terrace at first floor level of building.

The Area / FSI Statement is as follows :-

i. Area of the plot 12533.33 sq.ft. ii. Old existing builtup area demolished 8636.00 sq.ft. iii. Old FSI before demolition of existing Structure 0.689 iv. Builtup area of unauthorized structure Ground Floor 7647.50 sq.ft. First Floor 977.50 sq.ft. Total builtup area 8625.00 sq.ft. v. FSI consumption 0.687<0.689

Notices under Section 248 of the Cantonments Act, 2006 bearing no. CEE/682/2015 dated 16.01.2015 and No. CEE/726/2015 dated 09.04.2015 were issued. The cost of unauthorized construction is calculated to Rs. 49,90,370/-.

The site bearing GLR Sy. No. 390/786 is Class B-3 land held on Old Grant and annual lease is situated within the notified civil area. Retention of unauthorized construction does not violate building byelaws, FSI restrictions and Government Land Policy dated 09.02.1995.

Connected papers are placed on the table.

Note : The building plan for residential cum commercial purpose in respect of the property bearing House No. 3 MG Road for structure consisting of basement, ground floor and partly first floor were sanctioned on 20.03.2014. Since the work was not going according to the sanction plan, the said sanction dated 20.03.2014 was revoked vide CEO’s Order dated 14.01.2015 and after revocation earlier work above plinth was treated as unauthorized. Notices under Section 248 of the Cantonments Act, 2006 bearing no. CEE/682/2015 dated 16.01.2015 and No. CEE/726/2015 dated 09.04.2015 were issued. Thereafter HOR filed appeal under Section 340 of the Cantonments Act, 2006 before the Appellate Authority. The appeal was heard on merit, after hearing both the parties, the Appellate authority passed the following order dated 30.12.2015. “In the facts circumstances of the case, therefore, it is considered reasonable that justice will be done if the request of the Appellant to file a composition plan is accepted, which the respondent should get checked thoroughly in terms of all Building Byelaws, FSI Restriction etc and if found to be in order, the Competent Authority will compound the offence by charging appropriate compounding fee. A copy of affidavit dated 07.09.2015 filed by the Appellant is also enclosed and Respondent shall take steps to enforce its contents once the composition proposal is accepted. If the Appellant desire to file such a composition plan, they have to do so within a month of receipt of this order, which the competent authority will consider within a period of two months and till disposal of the composition plan to be submitted, operation of the notices issued by the Respondent dated 16.01.2015 and 09.04.2015 shall remain stayed. Both the appeals are accordingly disposed off. No order as to cost”.

RESOLUTION NO. 13 : Considered. CEO read out the order of the Appellate Authority. CBLA opined that since the unauthorized construction is compoundable offence, hence the matter is not required to be referred to the court, in view of the merits of the case. Matter discussed at length. Further CEE stated that Retention of unauthorized construction does not violate building byelaws, FSI restrictions and Government Land Policy dated 09.02.1995. After detailed deliberations resolved to ______

The Board members asked the CBLA whether _____. The CBLA opined that each case should be considered on its merit . The Board should take decision as per the directions of the Appellate Authority. 16

14. BUILDING PLAN : M/S BHARAT FORGE LTD : SY.NO. 72-76 MUNDHWA, PUNE CANTT.

To consider building application dated 05.01.2016 received from Shri. Anurudhhan Jain, COO, Kalyani Global Engineering Pvt. Ltd. on behalf of M/s. Bharat Forge Ltd. requesting to sanction the building plans for the following proposed construction under the proposal No. 230, 231, 232, 233 & 234 as shown on plan -

i. Construction of RO Plant of size 18.50 mtr. x 6.00 mtr. x 5.00 mtr. height as shown on plan of Proposal No. 230 ii. Construction of electric panel room on ground floor size 6.10 mtr. x 16.38 mtr. x 4.50 mtr. height and first floor size 6.10 mtr. x 13.61 mtr. x 4.30 mtr. height as shown on plan of Proposal No. 231. iii. Construction of pump house of size 10.00 mtr. x 11.00 mtr. x 5.00 mtr. height as shown on the plan of proposal No. 232. iv. Construction of compressor room of size 7.00 mtr. x 4.00 mtr. x 5.00 mtr. height as shown on plan of Proposal No. 233. v. Construction of toilet block of size 4.00 mtr. x 5.00 mtr. x 3.75 mtr. height as shown on plan of Proposal No. 234.

The area / FSI statement is as under :-

i. Total area of the plot 336011.15 Sq.mt ii. Allowable built up area 168005.57 Sq.mt iii. FAR permissible 0.50 iv. Total existing builtup area 166705.69 Sq.mt previously approved v. (Less) Area to be demolished (-74.35 sq. mt) of structure No. 47 vi. Total net existing area 166631.34 Sq.mt vii. Proposed area under Proposal No. 451.93 Sq. mt. 230, 231, 232, 233 & 234 viii. Total built up area 167083.27 Sq.mt ix. FSI consumed 0.497

As per the report of the Engineering Department, the building plans are in accordance with the Building Bye laws and FSI restrictions & there is no any objection from municipal point of view. The site bearing Sy.No. 72-76 is outside the civil area and is under the management of Collector, Pune.

It is submitted that the NOC from the Factory Inspector is still awaited.

Connected papers along with office report are placed on the table.

RESOLUTION NO. 14 : Considered. Resolved to approve the building plan under Section 238 of The Cantonments Act, 2006. The sanctioned building plans should be absolute in every particular. The building must be completed within 12 calendar months from the date of commencement of work. The sanctioned plans are valid for a period of two years as envisaged in Section 243 of The Cantonments Act, 2006. The date of commencement of construction should be intimated by the Applicant to the Cantonment Board Office as per the provisions of byelaws. Notice of completion / occupation, whichever is earlier is to be given to the Board as required under Section 82 of the Cantonments Act, 2006. Further resolved that the sanctioned plan will be released only after the submission of the NOC from the Factory Inspector by the applicant.

15. BUILDING PLAN : SY. NO. 75-A / 1-A / 4 GHORPURI VILLAGE : PUNE CANTT.

To consider building application dated 04.12.2015 received from Shri. Rohit Ramesh Kawade, POAH of Ramesh Baburao Kawade and Suresh Baburao Kawade, owner of Sy. No. 75-A/1-A/4 Ghorpuri Village has requested to sanction the building plan for demolition of existing structure and proposed construction of RCC framed structure ground plus two floors as shown on the plan and also submitted following document supporting the above proposal viz. 7/12 extract, POA, Development Deed, Demarcation plan, NOC from adjacent property, parking affidavit, tax paid receipt, search & title report of the property, letter from Council of Architecture, Photographs of existing structure & Assessment certificate. The following proposal of proposed construction has to be carried out in the subject property –

‘Demolition of existing structure and construction of RCC framed structure for ground floor partly shops, parking, residential purpose and first and second floor for residential purpose with balcony as shown on the plan’.

The Area / FSI Statement :-

i. Area as per 7/12 Extract 1000 sq.mtr. ii. Area of plot as per site condition 1000 sq. mtr. iii. Existing builtup area to be demolished 319.93 sq.mtr. iv. Proposed builtup area 959.22 sq.mtr. v. FSI Allowable 1.00 vi. FSI Consumed 0.96

As per the report of the Engineering Department, the building plans are in accordance with the Building Bye laws and FSI restrictions & there is no any objection from municipal point of view. The site bearing Sy. No. 75-A/1A/4, Ghorpuri Village is outside the civil area and is under the management of Collector, Pune. 18

Connected papers along with office report are placed on the table.

RESOLUTION NO. 15 : Considered. Resolved to approve the building plan under Section 238 of The Cantonments Act, 2006. The sanctioned building plans should be absolute in every particular. The building must be completed within 12 calendar months from the date of commencement of work. The sanctioned plans are valid for a period of two years as envisaged in Section 243 of The Cantonments Act, 2006. The date of commencement of construction should be intimated by the Applicant to the Cantonment Board Office as per the provisions of byelaws. Notice of completion / occupation, whichever is earlier is to be given to the Board as required under Section 82 of the Cantonments Act, 2006. Further resolved that the sanctioned plan will be released only after the submission of report on drainage lines with respect to the sanctioned plan jointly be CEE & CHS.

16. BUILDING PLAN : BUNGALOW NO. 15 PRINCE OF WALES DRIVE SY. NO. 793 : PUNE CANTT.

To consider building application dated 11.12.2015 with building plans from A J Castellino, HOR of the subject property bearing Bungalow No. 15 Prince of Wales Drive requesting for sanction of demolition and reconstruction of the main bungalow under the Revised Land Policy 09.02.1995. The proposed building consists of ground floor for residential purpose.

The Area / FSI statement is as under :- Area of the plot as per GLR 3562.52 sq. mtr. Existing builtup area of the main bungalow 2790.00 sq.ft. Area to be demolished 2790.00 sq.ft. Proposed builtup area 2483.25 sq.ft.

The site bearing GLR Sy. No. 793 is classified as Class B-3 land held on Old Grant terms situated outside notified Civil Area and is placed under Management of DEO, Pune Circle, Pune.

Connected papers alongwith office reports are placed on the table.

RESOLUTION NO. 16 : Considered. Resolved to approve the building plan under Section 238 of The Cantonments Act, 2006. The sanctioned building plans should be absolute in every particular. The building must be completed within 12 calendar months from the date of commencement of work. The sanctioned plans are valid for a period of two years as envisaged in Section 243 of The Cantonments Act, 2006. The date of commencement of construction should be intimated by the Applicant to the Cantonment Board Office as per the provisions of byelaws. Notice of completion / occupation, whichever is earlier is to be given to the Board as required under Section 82 of the Cantonments Act, 2006.

17. ISSUE OF NOTICE UNDER SECTION 248 OF THE CANTONMENT ACTS, 2006 : BUNGALOW NO. 11 PHAYRE ROAD : PUNE CANTT.

To consider issue of notice under Section 248 of the Cantonments Act, 2006 to the owner / occupier of property bearing Bungalow No. 11 Phayre Road, has carried out the following unauthorized constructions, for which show cause notice has been issued on 14.01.2016 and also notice under Section 239 (1) dated 14.01.2016 & 239 (2) dated 12.02.2016 of the Cantonments Act, 2006 has been issued.

‘Demolition of existing toilet / WC measuring 4’0” x 6’0” x 8’0” ht. approx. & reconstruction of the same with increase in the size admeasuring 22’9” x 6’6” x 10’0” ht. approx. with BB masonary wall enclosed with Shahabad stone slab and T angles situated towards north-west side of the subject property’.

The subject site bearing GLR Sy. No. 571 is situated outside the notified civil area of Pune Cantonment and is placed under the management of DEO, Pune Circle, Pune.

Connected papers are placed on the table.

RESOLUTION NO. 17 : Considered. Resolved to issue notice under Section 248 of the Cantonments Act, 2006 giving 30 days of time, failing which further notice under Section 320 of the Cantonments Act, 2006 be issued by giving 10 days time.

18. ACTION UNDER SECTION 244 OF THE CANTONMENTS ACT, 2006 : CHANGE OF PURPOSE : PUNE CANTT.

To consider the issue of initiating action under Section 244 of the Cantonments Act, 2006 in respect of the following properties situated outside the notified civil area and presently used for commercial purpose.

Sr. GLR Sy. No. / Bungalow No. Present Usage No. 1 B. No. 6 Moledina Road , Restaurant Sy. No. 236 2 B. No. 8 Moledina Road , Restaurant & Bar Sy. No. 237 3 B. No. 3 Lothian Road , Ladies Club Sy. No. 95 4 B. No. 12 Moledina Road, Restaurant, Motor Sy. No. 240 Workshop, Xerox & photo studio 5 B. No. 13 Moledina Road, Penosh Translink Sy. No. 253 6 B. No. 2 NPS Line , Furniture Shop Sy. No. 421 7 B. No. 6 -A NPS Lines, Shelters to students Sy. No. 429 coming from various parts of the State for studying 8 B. No. 9 NPS Line , Recreation Centre Sy. No. 432 9 B. No. 10 NPS Line, Nursery Sy. No. 433 10 B. No. 6 Sholapur Road , Office of the RWITC Sy. No. 477 11 B. No. 1 -A Prince of Wales Classes of Theological Drive, GLR Sy. No. 508 Seminary 12 B. No. 2 Elphinston Road, Office of May Fair Builder, Sy. No. 259 Bajaj Appliances & Modern Dry Cleaners 13 B. No. 4 Elphinston Road, Commercial purpose Sy. No. 260 14 B. No. 5 Elphinston Road, Office of Siddhivinayak Sy. No. 261 Developers & other commercial purposes 15 B. No. 7 Elphinston Road, Shops / Restaurants Sy. No. 267 16 B. No. 8 Elphinston Road, Restaurant Sy. No. 268 17 B. No. 5 Jubilee Road, YWCA – Hostel for Sy. No. 379 Womens

Connected papers are placed on the table.

Note : The above mentioned properties / bungalows are situated outside the notified civil area and placed under the management of DEO, Pune Circle, Pune.

RESOLUTION NO. 18 : Considered. Matter discussed at length. Resolved to initiate action under Section 244 of the Cantonments Act, 2006 in respect of the following properties situated outside the notified civil area and presently used for commercial purpose.

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19 . RECLASSIFICATION OF LAND AT GLR SY. NO. 691 FROM CLASS B-4 TO CLASS C LAND : PUNE CANTT.

To consider the question of reclassification of land at GLR Sy. No. 691, which is Class B-4 land under the management of DEO, Pune Circle, Pune admeasuring an area of 0.62 acres to Class C land for municipal purpose. The details are as under :- Sr. GLR Sy. No. Description Proposed Remarks No. Area with as per GLR reclassification classification alongwith purpose 1 691, 0.62 Vacant Land Class C – Since many Acres, Class Cantonment years this B-4 Fund Gardent Board is maintaining a garden at the subject site

Connected papers are placed on the table.

RESOLUTION NO. 19 : Considered. Recommended to forward a proposal to the Competent Authority for reclassification of land at GLR Sy. No. 691, which is Class B-4 land under the management of DEO, Pune Circle, Pune admeasuring an area of 0.62 acres to Class C land for municipal purpose.

20. ENGAGEMENT OF 10 CASUAL LABOUR: ENGINEERING DEPARTMENT

To consider the question of engaging 10 casual labour in the Engineering Department (PWD) for carrying out maintenance viz. painting, repairing, removal of waste material, bituminous patch work, concreting work etc departmentally.

Connected papers are placed on the table.

Note : There are 36 Nos. of mazdoor as per the sanctioned strength in the PWD, out of which 29 Nos. are working. 7 Nos. of post of mazdoor is lying vacant. Due to shortage of mazdoors, the day to day maintenance work is pending and many complaints are being received from the residents of the Cantonment.

RESOLUTION NO. 20 : Considered. CEE explained that there is shortage of PWD staff in the department due to which day to day work is being hampered and complaints are being received from the general public. Hence it is required to engage casual labours to cope up with the work. Matter discussed. Resolved to engage 10 casual labours in Engineering Department (PWD) purely on contractual basis initially for 89 days. In view of forthcoming monsoon season the term of the casual labours can be extended by the CEO as per requirement given by the CEE from time to time.

Further the Members also raised issues regarding vacant posts in various departments, which are not being filled viz. clerks, safaikarmacharies, mazdoors, electrical staff , engineers etc. The Members requested to fill up these vacant posts on permanent basis as per the requirement / strength of the sanctioned register / roaster. Further Members stated that the post of the Mukadam in Health Section be filled on seniority cum merit basis, which is pending since long. Further the members suggested that while considering the promotion for the post of Mukadam, atleast the individual should have eight years experience in this field and also assessment be done by conducting exams. After granting the promotion, the Chief Health Supdt. may assess the actual strength of safaikarmachari required to be filled. Further Shri. Ashok Pawar, Elected Members suggested to explore the possibility of outsourcing the cleaning of important roads / markets within Cantonment limits, in order maintain cleanliness and hygiene. Matter discussed. Resolved that CHS alongwith Chief Accountant to put up a detailed report on the number of vacancies to be filled in various departments of the Board within next 15 days and CEO will take necessary action. Also resolved that CHS to put up a detailed report on the various important junctions / roads / markets to be covered under outsourcing for cleaning purpose, to be placed before the Board.

21. APPOINTMENT OF CONSULTANT FOR LAYING OF TRUNK SEWER LINE FROM DECCAN TOWER UPTO 900 BOOTTEE STREET IN CIVIL AREA : PUNE CANTT.

To consider the quotations received for appointment of consultant for laying of trunk sewer line from Deccan Towers upto 900 Boottee Street. The comparative statement are as under :-

Sr. No. Name of the firm Amount quoted 1 Engineering Management & Rs. 1,50,000/ - + Consultant Service Tax 2 C V Kand Consultants Pvt. Ltd. Rs. 3,00,000/ - + Service Tax 3 Civi Com Consultants Rs. 2,50,000/ - + Service Tax

Connected papers are placed on the table. 23

Note : The Board was accorded sanction vide PD DE letter No. 8698/DE dated 09.03.2006 to incur an expenditure of Rs. 16.663 crores for the project work of Remodelling and improvements to the sewerage system of civil area. Thereafter MOU dated 08.03.2007 was executed between PMC and PCB wherein PMC was to lay Trunk Sewer line in Maniknallah and also construct necessary sewage treatment facility in PMC area. In turn PCB was supposed to share proportionate one time capital cost of Rs. 5,83,82,000/- towards construction of STP and Rs. 86,32,000/- towards annual maintenance cost. However, after various correspondence and meetings, the PMC at vary, later stage informed to execute work independently in the manner desired. The Board therefore vide CBR No. 26 dated 29.03.2011 decided to go ahead with the construction of its own STP at 900 Boottee Street from its own resources. The Board also resolved to forward proposal to GOC-in-C for obtaining in principal approval for balance work of laying of main sewerage trunk line. Further it is stated that M/s. Engineering Management & Consultant were appointed by the Board in the past for remodelling and improvements to the sewerage system of civil area.

The scope of work of the Consultant is as under :–

1. Based on given data of topographic survey / drawings given by the PCB in respect of As Built Drawings (Plan & L Section with GL, IL, sizes of incoming and outgoing laid sewers)provide by the Contractor during completion of the Sewerage Works 2007-2008, submit plan showing balance Trunk Main Works in d/s of MRBC crossing East Street, MG Road to Sachapir Street junction near Gaikasai Mosque and further from Fire Brigade to MH Chamber near junction of Central Street and Sachapir Street via Vincent School and Central Street as route decided and finalized with our Ex-Engineer. 2. Identify locations of all interventions likely to be caused by underground services eg water supply, storm water drains, old sewers – if any, electrical(HT) and telephone cables and help preparing suitable letters for permission of concerned agencies for PCB getting pre approvals before commencement of works. 3. Final pre-determined sizes of trunk mains and route for the approval of the PCB. 4. Prepare BOQ and estimates (MES SSR Part I & II 2010, Current Qtly % increase for Pune Zone Current MJP / PMC SOR and market inquiries for uncovered terms) based on PCB approve plans and brief technical specifications. 5. Identify and recommend key materials like pipes, MH chamber frame and covers (HD FRP), Contractors. 6. Submit two soft copies and three hard copies

RESOLUTION NO. 21 : Considered. CEE explained that the trunk sewer line from Deccan Towers upto 900 Boottee Street is yet to be laid. Hence to cope up with this work, it is required to engage a consultant. Further the Board also noted the fact that the firm, which has quoted the lowest rate had also been earlier appointed as Consultant for remodelling and improvements to the sewerage system of civil area. CEE stated that the rate quoted by the lowest tenderer M/s. Engineering Management & Consultant is reasonable and as per the prevailing market rats. Matter discussed. Resolved to approve the lowest rate quoted @ Rs. 1,50,000/- by M/s. Engineering Management & Consultant for appointment of consultant for laying of trunk sewer line from Deccan Towers upto 900 Boottee Street. Further CEE informed the Board that the work of engaging a consultant for laying of sewer lines / storm water drains in Ghorpuri & Wanowrie is in progress.

22. NAMING OF PARK AT SY. NO. 390/2954 NEAR PUNDOL APARTMENT : PUNE CANTT.

To consider letter dated 22.02.2016 received from Shri. Atul V Gaikwad, Elected Member requesting to name the park at Sy. No. 390/2054 near Pundol Apartment as ‘Late Shankarrao Mallanna Yadav Children Park & Senior Citizen Entertainment Centre & Public Library’.

Connected papers are placed on the table.

Note : The compound wall / boundary wall of the said park has been renovated by the Engineering Department. As per Section 259 of the Cantonments Act, 2006 the Board may determine the name or number by which any area, street or public place in the Cantonment shall be known. It is further submitted that late Shankarrao M Yadav was the Ex-Vice President of the Board.

RESOLUTION NO. 23 : Considered. Resolved to name the park at Sy. No. 390/2054 near Pundol Apartment as ‘Late Shankarrao Mallanna Yadav Children Park & Senior Citizen Entertainment Centre & Public Library’.

23. IMPLEMENTATION OF ONLINE PAYMENT FACILITY OF PROPERTY TAX

Reference Directorate letter bearing No. 18871/Seminar/V/DE dated 14.01.2016 .

To consider Directorate letter dated 14.01.2016 wherein it has been advised that all the Boards shall take specific steps to complete the computerization of revenue collection and also introduce online facility for collection of property tax.

Connected letter is placed on the table.

RESOLUTION NO. 23 : Considered. Computer Programmer explained that the implementation of online payment facility of property tax will be carried out in phased manner in association with NIC, Pune. Further CEO also informed that discussions were held in this matter with the Technical Director, NIC and in consultation with NIC, the target date for implementation of online payment would be 15 th April, 2016. Further the Computer Programmer explained that initially link between Accounts, Revenue and Cashier has to be set up and thereafter gateway for online payment will be incorporated for which proposal will be obtained from various banks. Matter discussed. Resolved to implement the online payment facility of property tax through NIC. Also resolved that the details on various banks for providing online payment facility will be placed before the Board for final decision. Also resolved that Computer Programmer will look after the entire process of implementation of online payment facility of property tax. Also resolved that CEO is authorized to make the necessary payment towards the same. Shri. Ashok Pawar, Elected Member raised the issue that whether the process of Triennial Assessment 2014-17 has been started.

24. UTILIZATION OF KAKASAHEB GADGIL PLAYGROUND

a. To consider letter dated 25.11.2014 received from Gagan Amusement Park Pvt. Ltd. requesting for allotment of Kakasaheb Gadgil Playground from 15.04.2016 to 06.06.2016 for fun-n-fair.

b. To consider letter dated 29.01.2016 from Raza-E-Musafa requesting for allotment of Kakasaheb Gadgil Playground for organization of meeting of Mufti Akhtar Raza Kadari Barelavi from 02.03.2016 to 05.03.2016.

c. To consider letter dated 08.02.2016 from Sri Ram Sewa Samiti requesting for allotment of Kakasaheb Gadgil Playground from 15.04.2016 to 05.06.2016 for exhibition of handicraft and handloom products.

d. To consider letter dated 20.02.2016 received from Han’s Amusement Park Pvt. Ltd. requesting for allotment of Kakasaheb Gadgil Playground from 15.04.2016 to 30.05.2016 for fun-n-fair on hiring charges of Rs. 25,000/- per day.

Connected papers are placed on the table.

Note : The Board Vide CBR No. 12 dated 29.10.2012 the Board has resolved that Ground Rent Charges for the said ground may be accepted as under :

Sr. Particulars Charges per day (in Rs) no. 26

a For Marriage Purpose Rs. 40000/ - + Rs 2000/ - (conservancy charges) + Service tax + 10% Security deposit b For commercial Rs. 30000/ - + Rs 2000/ - purpose (conservancy charges) + Service tax + 10% Security deposit c Any other purpose May be referred to Board on Case to Case basis.

RESOLUTION NO. 24 : Considered. The Board noted that four applications have been received for allotment of Kakasaheb Gadgil Playground wherein the application submitted by Raza-E-Musafa for allotment of ground cannot be considered, since the same is required for religious purpose. The other three applicants have submitted their applications for allotment of ground for commercial purpose.

Further CRS brought to the notice of the Board that a letter dated 29.02.2016 has been received from Gagan Amusement Park Pvt. Ltd. stating that at they are ready to pay Rs. 27,000/- per day, which the Board rejected.

The Board also noted the letter from Shri. Ram Sewa Samiti, requesting for allotment of the ground from 01 st Apr, 2016 to 05 th June, 2016 at commercial rate ie. Rs.30,000/- + Rs.2,000/- conservancy charges + service tax + 10% Security Deposit.

The matter discussed at length and resolved to allot Kakasaheb Gadgil Ground to Shri. Ram Sewa Samiti w.e.f. 01 st Apr, 2016 to 05 th June, 2016 @ Rs.30,000/- + Rs.2,000/- conservancy charges + service tax (per day) + 10% Security Deposit.

25. NEW HOARDING SITES FOR ERECTION OF HOARDINGS

To consider letter dated 17.12.2015 received from Dr. Kiran T Mantri, Vice President requesting for erection of hoardings at the following sites :-

i. Opposite gate of Hamara Udyan, Ghorpuri ii. Diagonally to the opposite to the gate of Ghorpuri Village High School.

According to the report of CEE and GO, the hoarding at site No. (i) should not exceed the size of 12’ x 5’ and height should not be more than 20’ & for site No. (ii) the hoarding can be erected subject to removal of cherry tree, already existing at the site.

Connected papers are placed on the table.

RESOLUTION NO. 25 : Considered. The Board noted the report submitted by CEE & Garden Overseer. Matter discussed. Resolved to 27

approve the erection of new hoarding at the site Opposite gate of Hamara Udyan, Ghorpuri. Further the Garden Overseer brought to the notice of the Board that the existing cherry tree has to be removed, which is around 15 to 20’ ht. approx. President opined that the tree should not be removed for erection of hoarding. Vice President also stated that the tree may not be removed for erection of hoarding. Further President directed that some alternative may be decided but the tree will not be removed. Matter discussed. Resolved to suggest an alternative site / location for the hoarding.

26. MUTATION OF NAMES OF HOR IN GENERAL LAND REGISTER

To consider mutation in GLR of following properties in the Civil Area notified under Section 47 of Cantonment Act 2006 by way of inheritance/Sale. Individual advertisement inviting objection, if any on the proposed mutation where published. But no objections have been received within the stipulated time.

1. House No. 124 MG Road 2. House No. 2314 New Modikhana 3. House No. 318 M G Road 4. House No. 319 M G Road 5. House No. 172 Sholapur Bazar 6. House No. 72 MG Road 7. House No. 73 MG Road 8. House No. 1304 Old Beef Market 9. House No. 271 Sholapur Bazar 10. House No. 957 Dastur Meher Road 11. House No. 16 Ghorpuri Bazar

The properties shown at Sr. Nos. 1, 2, 5, 8, 9 & 10 are used for residential purpose only and the properties at Sr. Nos. 3, 4, 6, 7 & 11 are being used for residential-cum- commercial purpose as per the report of the technical staff.

Sr. No. 3, there is a technical report dated 09.02.1957 stating that the usage of the property is commercial & residential & Sr. No. 4 – there is an assessment report stating that the property is being assessed for commercial purpose since 1960 and it is mutation by inheritance and in respect of Sr. No. 6 & 7, there is a additional alteration plan sanctioned in the year 1945 showing shops in the subject property. As per the opinion of the legal Advisor there is no objection to carry out the mutation of the aforesaid properties

The detail statement is enclosed as Annexure ’A’

Connected papers are placed on the table.

RESOLUTION NO. 26 : Considered. Matter discussed at length. CEO brought to the notice of the Board that in Annexure A the details of 28

House No. 1916, Blundell Road for mutation purpose has been given, but in this case it may be noted that the public notice has been published in the year 2010, which is more than five years. Hence it is suggested that the HOR be asked to publish a fresh public notice inviting objections, if any after giving 30 days time, thereafter the matter be referred to the Board. The Board approved for the same. Further the Board noted that properties shown at Sr. Nos. 1, 2, 5, 8, 9 & 10 are used for residential purpose only. Matter discussed. Resolved to carry out the mutation in the GLR in respect of the properties bearing House Nos. 124 M G Road, 2314 New Modikhana, 172 Sholapur Bazar, 1304 Old Beef Market, 271 Sholapur Bazar & 957 Dastur Meher Road as per the details given in Annexure A (Sr. Nos. 1, 2, 5, 8, 9 & 10), since the properties are being used for residential purpose.

Further the Board noted that in case of Sr. No. 3 & 4 i.e. Hosue No. 318 & 319 MG Road, the properties are being used for residential cum commercial purpose wherein it is shown that there is a assessment certificate. CEO informed the Board that for mutation of names in case of residential cum commercial properties, the old sanctioned plan or drainage plan prior to 1962 only can be considered. Further Board noted that in this case neither the sanctioned plan nor drainage plan prior to 1962 is available on record as per the report of LS. Matter discussed. Resolved to pend the matter. Further Smt. Priyanka R Shrigiri, Elected Member stated that in respect of property shown at Sr. No. 6 & 7 i.e. House No. 72 & 73 MG Road, there is unauthorized construction. Matter discussed. Resolved to pend the matter for a detailed report by the Engineering Department regarding unauthorized construction in the said properties.

Further the Board noted the building plan for Residential cum commercial purpose was sanctioned by the Board prior to 1962 in respect of property bearing House No. 16 Ghorpuri Bazar (Sr. No. 11 of Annexure A). Matter discussed. Resolved to carry out the mutation in the GLR in respect of the property bearing House No. 16 Ghorpuri Bazar as per the details given in Annexure A.

27. TRANSFER OF OCCUPANCY RIGHTS BY WAY OF SALE IN RESPECT OF HOUSE NO. 1910 & 1910-A BLUNDELL ROAD, GLR SY. NO. 390 / 1099 : PUNE CANTONMENT.

To consider application dated 09-09-2015 received from Shri. Shaikh Moin Ismail and Mrs. Fatima alias Sana Moin Shaikh requesting for transfer of occupancy rights by way of sale in the subject property. The purchasers have executed and registered the sale deed without obtaining NOC from the Board.

Connected papers placed on the table.

Note: As per the site inspection of technical staff there is no encroachment on Government land, sub-division of site and unauthorized construction involved in the subject property. However there is change of purpose involved in the subject property as the present usage of property is for residential cum commercial purpose. The purchasers have submitted a copy of building plan sanctioned vide CBR No. 4 (22 -CAC) dated 25-07-1950 indicating shop in the subject property. The issue has also examined by the CBLA who has advised to refer the matter to the PD DE for advice. The PD DE vide letter No. 3044/3/PC/DE dated 25-05-2015 has advised that if the seller has to take NOC from the Board before effecting sale / transfer and if no, such permission was taken, and if a report on such transaction is received, the same be considered by the Board only who have been empowered under Section 67 ( c ) of the Cantonments Act 2006, to charge processing fee for maintenance of property record.

RESOLUTION NO. 27 : Considered. Resolved to pend the matter for detailed discussions in the next Board.

28. NOC FOR TRANSFER OF OCCUPANCY RIGHTS BY WAY OF SALE IN RESPECT OF PROPERTY UNDER MANAGEMENT OF CANTONMENT BOARD INSIDE NOTIFIED CIVIL AREA.

To consider grant of NOC for transfer of occupancy right by way of sale in the property situated inside the notified civil area as per the details given below :-

Sr. Locality GLR Name of Area Whether No. Sy.No. HOR recorded Govt. rights in GLR admitted over the land occupied in draft transfer deed. 1. 101, 779/110 Shri. Prakash 498.000 Yes Wanowrie Old Fakirchand Sq. Ft. Bazar Grant Chanaliya. 2 293 M.G. 390/757 1. Shashikant 1261.000 Yes Road Old C. Shah Sq. Ft. Grant 2. Haresh C. Shah

Note: As per the report of the Technical Staff there is no encroachment on Government land, sub-division of site, change of purpose and unauthorized construction is involved in the property bearing House No. 101 Wanowrie Bazar. It appears of the record of the property bearing House. No. 293 M.G. Road, that the HORs on record have 30

submitted a Special Power of Attorney registered in HVL-13 at Sr. No. 7268/2015 dated 17-08-2015 in which the present HORs on record have nominated and appointed the Purchaser to be their legal attorney for general work of transfer / mutation and for executing Sale Deed / Conveyance Deed and other documents and assurances in favour of the purchasers. As regards, the aspect of residential cum commercial is concerned, there is a plan sanctioned vide CBR No. 4 dated 28-12- 1954 indicating shop in the premises.

Connected papers placed on the table.

RESOLUTION NO. 28 : Considered. Smt. Priyanka R Shrigiri, Elected Member brought to the notice of the Board that there is an unauthorized construction in property bearing House No. 293 MG Road. Hence the same be pended for detailed report from Engineering Department. Matter discussed. Resolved to pend the matter for detailed report.

29. PROPERTIES TO BE PROCESSED FOR DETERMINATION OF LEASES

To consider the following properties for determination of leases as there are breaches in lease conditions :-

Sr. House No GLR SY. NAME OF BREACH REMARK No. NO. LESSEE 1. 1142 Saifee 390/1655 Mohamedali Lease Deed not Lease expired on Street, Fidali available either 07-06-1995. Lessee Tamboowalla with the party not responding to & Others or in the office our letters followed record. by reminders for renewal of lease. 2. 37,Wanowarie 779/53 Mohomed Change of Lease expired on Bazar Rasool purpose 09-02-1962. Lessee Ebrahim Lease not executed Sale Deed executed for the in 2005 w/o NOC. period from Lessee not 10.02.1962. submitted application for renewal but requesting for Freehold. 3. 21-A 779/71-A Hoomayun Lease not Lessee has change Wanowarie w/o. Merwan executed by the the purpose. Bazar Irani. lessee for the Lessee not period from responding to our 14.09.1961. letters followed by reminders for renewal of lease. 4. 25-A 815/2-A Samindrabai Change of Lease expired on Wanowarie Ramchandra purpose 18-11-1996. Lessee Tannery Katke & not responding to Others our letters followed 31

by reminders for renewal of lease.

5. 71 M.G. Road 390/1651 Shri. Nandu Lessee carried Lease expired on Madhavrao out 14-05-2003. Final Kshirsagar unauthorized notice issued on 05- construction. 05-2010 to remove U/C. Lessee not responding to our letters followed by reminders for renewal of lease. 6. 2057 Sk. Jan. 390/2037 Mrs. Shelia Lease not Lease expired on Mohd. Street Farookh executed by the 02-08-1979. Lessee Irani & lessee for the not responding to Others period from our letters followed 03.08.1979. by reminders for renewal of lease.

7. 1373 390/2163 Shri. Lease not Lease expired on Bhimpura Bhaskar executed by the 20-11-1980. Lessee Ambadas lessee for the not responding to Kamble & period from our letters followed Others 21.11.1980 by reminders for renewal of lease. 8. 193 M.G. 390/2461 Shri. Amrut Leased out for Lease expired on Road Kisanrao Dwelling house 19-08-2008. Lessee Panhale but lessee has not responding to changed the our letters followed purpose for by reminders for Res-cum- renewal of lease. Commercial 9. 113 M.G. 390/2492 Shri. Lease not Lease expired on Road Shanmugam executed by the 28-10-1969. Lessee Munnnuswa lessee for the not responding to my Pillay period from our letters followed 29.10.1969. by reminders for renewal of lease. 10. 2354-2355 390/2918 Smt. Lease not Lease expired on New Modi Kamrunissa executed by the 07-06-2000. Lessee Khana Hamid Khan lessee for the not responding to & Others period from our letters followed 08.06.2000. by reminders for renewal of lease. 11. 1790 390/1270 Smt. Lalbi Lease not Lease expired on Bhimpura Fakir executed by the 01-05-2002. Lessee Mohammed lessee for the not responding to period from our letters followed 02.05.2002. by reminders for renewal of lease.

Connected papers placed on the table. 32

NOTE: Considering above facts and expiry of leases a Public Notice in two local newspapers was published on 29-10-2015 asking / requesting interested parties i.e. lessees to submit the requisite documents along with applications for seeking renewal of lease within 30 days from the publication of said public notice failing which the proposal liable to be submitted to the competent authority for determination of lease and the expired leased sites would be taken over besides recovery of damage charges for unauthorized occupation by following due process of law.

RESOLUTION NO. 29 : Considered. CEO brought to the notice of the Board that there are many cases where lease has to be renewed and executed. Even after repeated reminders by this office, the applicants are not coming forward for renewal of lease. On this the Members stated that most of applicants are tenants, hence they are not coming forward for renewal of lease. Further CEO explained that as per rules lease has to be renewed, failing which proposal for determination of lease has to be submitted to the competent authority. Matter discussed. Resolved to forward a proposal case by case to the Competent Authority alongwith all the facts for determination of lease in case of properties mentioned on the agenda side.

30. CHEMICAL TRATEMENT FOR UNWANTED VEGETATION & ENHANCING LIFE OF BUILDINGS

To consider proposal dated 04.02.2016 received from A More Life Services, Yerwada, Pune regarding chemical treatment for permanent destruction of various tress and shurbs etc developed between the cracks of the walls / buildings / structures without damaging the structure by spraying chemical mixtures on the trees. Further the firm had also approached PWD Authorities for trial purpose and the PWD Authorities have formulated the rates on the basis of the height of the structure, which is as under :-

i. Height of the building below 10 mtr. Rs. 279.80 per tree ii. Height of the building above 10 mtr. Rs. 653.00 per tree

Connected papers alongwith photographs are placed on table.

Note : A representative of “A More Life Services” was approached for introducing chemical treatment to eradicate unwanted growth of trees in an in-accessible places, cracks of walls, near to pipe lines/toilets & bathrooms, ancient & historic old buildings etc. which are difficult to remove completely. To verify the efficacy of the product, a trial of the product was undertaken at following places on 4 th Jan, 2016 - Arch of shivaji market, Bhimpura lane, Terrace area of office building, Kakasaheb Gadgil Playground. 33

After about 15-20 days of trial the growth of trees from aforesaid sites were found wilted. The result for chemical treatments to unwanted vegetation on buildings is effective.

RESOLUTION NO. 30 : Considered. Garden Overseer explained the process of chemical treatment and also showed the photographs where the chemical treatment has been done. The Board appreciated the same. Matter discussed. Resolved to approve the proposal submitted by A More Life Services, Yerwada for carrying out chemical treatment for permanent destruction of various tress and shurbs etc developed between the cracks of the walls / buildings / structures without damaging the structure by spraying chemical mixtures on the trees on Cantonment Fund buildings at the rates shown on the agenda side. CEO is authorized to incur the expenditure towards the same.

31. REMOVAL OF PEEPAL TREE.

To consider application dated 19.12.2015 received from Chairman, Samaruddhi Sahakari Grih Rachna Sanstha Maryadit, 2411, G T Road requesting to grant permission for removal one Peepal tree grown along the compound wall. Connected papers are placed on table.

Note : There is one Peepal tree situated within the premises of 2411, Gen. Thimayya road. The said tree is exactly at the junction of 2411, 2412 & part of fashion street area. There is one electric transformer situated at the base of the tree in fashion street area. Secondly there is water tank situated near the base of tree in Prop. No. 2411, G T road. Due to growth of tree trunk the compound wall has developed cracks, surrounding tiles works has been damaged and also the roots of the tree has penetrated into water tank.

As per CRS : Property tax have been paid for the year 2014-2015. As per CEE : No unauthorized construction in the subject property. As per GLR : This land is classified as B-3 land under lease held in sec viii of C.L.A.R. 1937.

RESOLUTION NO. 31 : Considered. The Board viewed the photographs of the trees at the subject site. Resolved to grant permission to the applicant for removal of Peepal tree from the premises of property bearing House No. 2411 G T Road.

32. REMOVAL OF TREES.

To consider the application dated 29.12.2015 received from Chairman, Panchratna Co-op. Hsg. Society Ltd, Sy. No. 18/2, Near Bhairoba Nalah requesting to grant permission for removal of 7 Nos. of trees (namely, Bootch (4 Nos.), Casurina (1No.), Jangali tree (1 No.) Subabul (1 No.) situated along the compound wall towards Bhiaroba Nallah.

Connected papers alongwith photographs are placed on table. 34

Note : There are various trees situated within the society premises, along the boundary wall facing to Bhairoba Nallah portion. Some of the trees have leaned towards the Nallah side & created pressure on boundary wall. Hence cracks were have been developed on the boundary wall, which is likely to collapse. Recently another portion of this boundary wall had collapsed. There are full grown trees namely bootch (4 Nos.), Casurina (1No.), Jangali tree (1 No.) subabul (1 No.) which are leaned and rested on boundary wall. The Society has requested to grant permission to remove these trees in order to undertake repairing of boundary wall & also to avoid future loss to boundary wall.

As per CRS : Property tax not paid for the year 2014-2015. As per CEE : No unauthorized construction in the subject property. As per GLR: The subject site is situated outside the notified civil area and placed under the management of collector, Pune.

RESOLUTION NO. 32 : Considered. Matter discussed. The Board viewed the photographs of the subject site. The Board noted that there are large number of tree at the subject site and permission cannot be granted for removing these trees. The Board was of the opinion that the applicants be asked to shift the boundary wall along the periphery of the tree towards the west side of the society. Matter discussed. Resolved to reject the application submitted for removal of trees by the Chairman, Panchratna Co-op. Hsg. Society Ltd. Garden Overseer to inform the applicant along with the opinion of the Board.

33. REMOVAL OF PEEPAL TREE.

To consider the application dated 29.01.2016 received from Mr. Mushtaque Ahmed Shaikh Fakhruddin, 153, MG Road requesting to grant permission for removal of Peepal tree grown along the house wall.

Connected papers alongwith photographs are placed on table.

Note : There is one Peepal tree situated within the premises of 153, M.G. road. The tree has grown up in between the wall cracks & attainted it’s mature growth. Due to growth of tree trunk the house wall had developed major cracks.

As per CRS : Property tax have been paid for the year 2015-2016. As per CEE : No unauthorized construction in the subject property. As per GLR : This is an old grant property.

RESOLUTION NO. 33 : Considered. The Board viewed the photographs of the trees at the subject site. Resolved to grant permission to the applicant for removal of Peepal tree from the premises of property bearing House No. 153 MG Road.

34. E-TENDER FOR MAINTENANCE OF GARDENS, LANDSCAPES SITES COVERED UNDER ZONE - A.

To consider the e-tenders received for maintenance of Gardens, landscape sites from private contractors on annual term basis for the year 2016-17 for the gardens covered under Zone-A

Connected papers are placed on the table.

Note : The e-tenders were invited through public notice in news papers i.e. The Indian Express and Loksatta paper dated 30.01.2016. The procedure for e-tendering was from 30.01.2016 to 20.02.2016 at the cost of Rs. 500/- and the technical bid were opened on 22.02.2016 at 1100 hrs. The Financial bid of technically qualified tenderer were opened on 23.02.2016 at 1100 hrs.

The zone-A covers following gardens/landscape sites :

Place Of Work Total Area Approximate (Approx.) & Requirement Of Staff Estimate Skilled Semi Cost Mali skilled Mali 1 Landscape garden 2227 01 01 along Gurudwara Sq.Mtr Marg. & Rs. 25,256 2 Rani LaxmibaiUdyan, 2808 01 01 East street, Island of Sq.Mtr Indira Gandhi chowk & Rs. 37,062 3 Gen. BhagatUdhyan, 1750 == 01 Stavelly road. Sq.Mtr & Rs. 12,103 4 Pratap garden, 1695 02 wanawadi Sq.Mtr & Rs. 22,776/- 5 ShahidBhagatsinghU 1074 01 dhyan, Sq.Mtr Sholapur Bazar. & Rs. 12,513 6 MuktiDham Garden, 1568 01 Dhobi ghat, Pune. Sq.Mtr & Rs. 11,203 7 Landscape Garden 1000 01 along Napier Road + Sq.Mtr 36

Veer 119 Sq.Mtr BhagatSangheliyaCh & owk + Landscape site Rs. 11,527 near SaiBabaimandir, New Modikhana Total Estimated 1,32,440 02 08 Cost (Zone A)

The comparative statement is as under :-

Sr. Bidder Name Amount Quoted (In Rs. No Per Month Basis) 1 M/s. Nisarg Landscape 1,25,999.00 Services 2 M/s. Mehta and Shah 1,33,200.00 Enterprises 3 M/s. Prerna 1,81,000.00

In this zone the amount of payment of two skilled & eight semiskilled persons calculated is amounting to Rs. 93,704/- only on per month basis. The amount quoted by L-1 contractor is covering the amount to be paid as per minimum wages Act for labour payment& expenditure on various kinds of material required as inputs to be applied in the garden, hence the rates quoted by them are reasonable as per Garden Oversear.

The Previous year accepted rate for the subject work is Rs. 1,25,000/-.

RESOLUTION NO. 34 : Considered. The Board noted the rates quoted by the various tenderer. The Board also noted the previous year rates. Matter discussed. Resolved to approve the lowest rates quoted by M/s. Nisarg Landscapes Services @ Rs. 1,25,999.00 per month for maintenance of Gardens, landscape sites from private contractors on annual term basis for the year 2016-17 for the gardens covered under Zone-A.

35. E-TENDER FOR MAINTENANCE OF GARDENS, LANDSCAPES SITES COVERED UNDER ZONE - C.

To consider the e-tenders received for maintenance of Gardens, landscape sites from private contractor on annual term basis for the year 2016-17 for the garden covered under Zone-C

Connected papers are placed on the table.

1100 hrs. The Financial bid of technically qualified tenderer were opened on 23.02.2016 at 1100 hrs.

The zone-C covers following gardens/landscape sites :-

Place Of Work Total Area Approximate (Approx.) & Requirement Of Staff Estimate Cost Skilled Semi Mali skilled Mali 1 Landscape garden along 7745 Sq.Mtr 01 04 Manekji Mehta road + Gen. & ArunVaidya Memorial Rs. 56,747/- 2 J.J.Garden, Camp, + Island at 4496 Sq.Mtr 01 02 the Jn.Of Moledina road & East & street, Pune. Rs. 49,736/- 3 Landscape site at ArjunMarg, 3277 Sq.Mtr 00 02 Near Sub Area Ground + Island & at the JN. Of Ross road & Rs. 22,811/- Arjunmarg , Pune 4 HamaraUdyan, Ghorpuri, + 5553 Sq.Mtr 01 01 Island opposite garden + Island & infront of AyyapaMandir, Rs. 34,997/- Ghorpadi, Pune. 5 Brig. Shariff Public garden, 5879 00 02 Specer road. Sq. Mtr & Rs. 25,432/- Total Estimated Cost (Zone C) 1,89,723/- 03 11

The comparative statement is as under :-

Sr. Bidder Name Amount Quoted On No Per Month Basis (Rs) 1 M/s. Nisarg Landscape 1,62,999.00 Services 2 M/s. Mehta and Shah 1,84,050.00 Enterprises 3 M/s. Prerna Nursery 2,40,000.00

In this zone the amount of payment of three skilled & eleven semiskilled persons calculated is amounting to Rs. 1,31,378/- only on per month basis. The amount quoted by L-1 contractor is covering the amount to be paid as per minimum wages Act for labour payment& expenditure on various kinds of material required as inputs to be applied in the garden, hence the rates quoted by them are reasonable as per Garden Oversear.

The Previous year accepted rate for the subject work is Rs. 1,78,200/-. 38

RESOLUTION NO. 35 : Considered. The Board noted the rates quoted by the various tenderer. The Board also noted the previous year rates. Matter discussed. Resolved to approve the lowest rates quoted by M/s. Nisarg Landscapes Services @ Rs. 1,62,999.00 per month for maintenance of Gardens, landscape sites from private contractors on annual term basis for the year 2016-17 for the gardens covered under Zone-C.

36. ISSUE OF TRADE LICENCE

To consider the issuance of Trade Licence under Section 277 of the Cantonments Act, 2006 for the financial year 2015-16 to the establishments as enclosed vide Annexure B.

Connected papers are placed on the table.

RESOLUTION NO. 36 : Considered. Resolved to issue trade license for the year 2015-16 commencing from April 2015 to March 2016 to the establishments as shown in Annexure B except for the hotels / establishments, which is situated on the basement of the building.

Further resolved that the hotels / restaurants cum bar / wine shop & establishments applied for the first time for issue of trade licence, which were pended vide CBR No. 7 dated 29.12.2015, may also be issued trade licence for the year 2015-16 from April 2015 to March 2016 except for the hotels / establishments, which is situated on the basement of the building

Further resolved that trade licences are subject to the condition that any unauthorized construction or change of purpose, violation of lease / old grant conditions carried out in the establishment who has applied for trade license will not be regularized (i.e. issuance of trade license dose not regularize any unauthorized activities/ construction).

37. E-TENDER FOR ENGAGEMENT OF 48 SECURITY PERSONNEL FOR WATCH AND WARD AT VARIOUS ESTABLISHMENTS WITHIN THE LIMITS OF PUNE CANTONMENT.

Reference CBR NO.2 (13 FC dated 09.12.2015 ) Dated 29.12.2015.

To consider the issue of inviting fresh tenders for engagement of 48 security personnel from non-DGR Agencies.

Connected papers are placed on the table.

Note : E-Tender for engaging 9 ex-servicemen with arms and 39 ex- servicemen without arms was invited through DGR sponsored agencies and M/s Rajeevkumar Singh Security Agency has quoted the lowest rate. Although the rates quoted by the agency is with arms the agency has forwarded a mail dated 31 st Dec, 2015, stating that engagement of Armed guards by Private Security Agency is not authorized and licence can be cancelled in case engaged by the Security Agency and the Agency is reluctant to provide the required service. The Board may decide.

RESOLUTION NO. 37 : Considered. Matter discussed at length. As per State Government Policy there is no provision for providing armed 40

security personnel. M/s Rajeevkumar Singh Security Agency has informed that he cannot provide armed security guards as per State Government Policy and ready to provide 39 ex-servicemen without arms. Matter discussed. Resolved that 39 ex-servicemen without arms for watch and ward services at the various establishments of the Board be engaged from M/s Rajeevkumar Singh Security Agency for a period of one year from the date of execution of agreement. Further resolved that 9 ex-servicemen with arms, which cannot be provided as per State Government Policy be adjusted in other tender for supply of 46 security personnel from non-DGR agencies, which has been already invited by the Board.

38. TENDER FOR THE WORK OF DEPLOYMENT OF PORCLAINE MACHINE, BULL DOZERS, ROAD ROLLER & DUMPERS FOR GARBAGE MANAGEMENT & LEVELLING OF THE TRENCHING GROUND SITE AFTER CARRYING OUT BIOCULTRE TREATMENT

To consider the question of inviting e-tenders for the work of deployment of Porclaine Machine, Bill dozers, Road Rollers & dumpers for the garbage management & leveling of trenching ground site after carrying out bio-culture treatment.

In this connection complaint has been forwarded vide DGDE letter No. 70/SC/Pune/C/DE/16 dated 09.02.2016 directing the Board to take appropriate action on the garbage management at the said site. The estimated cost of the work is Rs. 20.00 lakhs approx. as per the report of CHS.

Detailed office report is placed on the table.

RESOLUTION NO. 38 : Considered. Resolved to invite tenders through e- tendering process for the for the work of deployment of Porclaine Machine, Bill dozers, Road Rollers & dumpers for the garbage management & leveling of trenching ground site after carrying out bio- culture treatment. CHS to initiate action on priority.

39. E-TENDER FOR SUPPLY OF PLASTIC GARBAGE BINS

To consider & approve the rates for supply of plastic bins of the following capacity to be given to house hold and societies for segregation of Wet & Dry garbage. The technical bid for the same were received & opened on 02.02.2016. The Financial bid of technically qualified tenderers were opened on 06.02.2016. The statement showing the comparative statement for financial bid is as under:

Sr. Description of items Rate quoted by the firm. (Per No.) No. 41

Nilkamal Heramb Shruti National Ltd. Sales Enterpris Co-op Corporati es Consumer on Federation of India Ltd.

1 Supply of 7.0 ltr 64 62 64 59 capacity dustbin with lid and thickness 2.0mm, having approximate weight of 0.320kgs of virgin grade of polypropylene-PPCP material.

2 Supply of 10.0 ltr 64 68 70 63 capacity dustbin with lid and thickness 2.0mm, having approximate weight of 0.550kgs of virgin grade of polypropylene-PPCP material. 3 Supply of 50.0 ltr 495 615 625 575 capacity dustbin with lid, having approximate weight of 2.100 kgs of material HDPE. 4 Supply of 90.0 ltr 2450 2150 2190 2011 wheeled bin having approximate weight of 9 kgs made of LLDPE. (Low Liner Density Poly Eathylene) 5 Supply of 120 ltr wheel 2060 2565 2650 2400 bin having approximate weight of 8 kgs made of HDPE(High Density Poly Eathylene/ highdensity UV stabilized polyethylene EN840-1 standards material.) 6 Supply of 150 ltr 2020 2885 2950 2700 wheeled bin having approwimate weight of 7 kgs made of LLDPE.(Low Liner Density Poly Eathylene Material.) 7 Supply of 110 ltr wheel 6800 6600 6750 6200 barrow with 42

approximate weight of 9 Kg. The entire frame shall be made of SA35 X 35 X 5. The top member of the frame shall be MS Pipe of 32 OD the leg shall be MS pipe of 32 OD the leg shall be made of bent flat of 25 X 5

Note : As per the tender documents, the details of the requirement of plastic garbage bins are of the following capacity :-

Sr. Description of items Rate quoted by the firm. (Per No.) No. Name of the Amount Amount Total Firm. quoted. x (L1 Quantity. Amount) 1 Supply of 7.0 ltr National capacity dustbin with Co- 59 59 x 11,80,000 lid and thickness operative 20,000 2.0mm, having Consumers approximate weight of Federation 0.320kgs of virgin grade of India Ltd. of polypropylene-PPCP material.

2 Supply of 10.0 ltr National capacity dustbin with Co- 63 63 x 600 37,800 lid and thickness operative 2.0mm, having Consumers approximate weight of Federation 0.550kgs of virgin grade of India Ltd. of polypropylene-PPCP material. 3 Supply of 50.0 ltr Nilkamal capacity dustbin with Limited 495 495 x 99,000 lid, having approximate 200 weight of 2.100 kgs of material HDPE. 4 Supply of 90.0 ltr National wheeled bin having Co- 2011 100 x 2,01,100 approximate weight of 9 operative 2011 kgs made of LLDPE. Consumers (Low Liner Density Poly Federation Eathylene) of India Ltd. 43

5 Supply of 120 ltr wheel Nilkamal bin having approximate Limited 2060 50 x 1,03,000 weight of 8 kgs made of 2060 HDPE(High Density Poly Eathylene/ highdensity UV stabilized polyethylene EN840-1 standards material.)

6 Supply of 150 ltr Nilkamal wheeled bin having Limited 2020 40 x 80,800 approwimate weight of 7 2020 kgs made of LLDPE.(Low Liner Density Poly Eathylene Material.) 7 Supply of 110 ltr wheel National barrow with Co- 6200 20 x 1,24,000 approximate weight of 9 operative 6200 Kg. The entire frame Consumers shall be made of SA35 X Federation 35 X 5. The top member of India Ltd. of the frame shall be MS Pipe of 32 OD the leg shall be MS pipe of 32 OD the leg shall be made of bent flat of 25 X 5

National Co-operative Consumers Federation of India Limited has quoted the lowest rate for supply of item No.1,2,4&7.

Nilkamal Ltd. has quoted the lowest rate for supply of item No.3,5 & 6.

It is submitted that the demand of bins will be made in a phased manner as per the requirement and the same may vary depending upon the requirement.

1. 20,000 No’s of 7.0 lts capacity dustbins to be given door to door for segregation of wet & dry garbage as per the specification mentioned in item No.1 above. 2. 100 No’s of 90 lts wheeled to be given to societies for collection of wet & dry garbage as per the specification mentioned in item No.4 above.

The rate quoted by the tenderers are reasonable as per the prevailing market rate as per the report of CHS .

RESOLVED NO. 39 : Considered. CHS displayed the samples of plastic garbage dust bins of lowest tenderer for each category. CHS stated that the specification of dustbin samples submitted by the lowest tenderers have not been checked hence cannot be confirmed whether these samples are as per specifications mentioned in tender documents. Shri. Vinod Mathurawala raised the point regarding quality of the dustbin to be supplied by NCCF as those are not branded products. CEO informed that 44 as per CVC Guidelines tender cannot be awarded to the second lowest and if product is supplied as per specifications and scope of work mentioned in tender document then the tender is to be awarded to the lowest tenderer irrespective of the brand of the product. Matter discussed. Resolved to confirm the specification of plastic dustbins as per tender documents and CEO is authorized to take decision for awarding of tender.

With the permission of the Chair, the following supplementary items were taken :-

40. PROVISION OF WATER STAND POST IN GHORPURI VILLAGE & GHORPURI BAZAR : PUNE CANTT.

a. To consider letter dated 23.06.2015 received from Dr. Kiran T Mantri, Vice President requesting to provide water stand post opposite House No. 160 Ghorpuri Village on main road in the interest of general public / resident residing in the vicinity.

b. To consider letter dated 19.01.2016 received from Dr. Kiran T Mantri, Vice President requesting to reduce the existing water stand post opposite House No. 75-76 Ghorpuri Bazar in the interest of general public / resident residing in the vicinity.

Connected papers are placed on the table.

Note : At present, there is a cantonment board dust bin at the site opposite House no. 160 Ghorpuri Village. Also the area is surrounded by chicken / meat / fish shops and the waste generated from their shops are being directly dumped in the said dustbin, which causes bad / foul smell in the surrounding area. Further, the existing water stand post opposite House No. 75-76 Ghorpuri Bazar is large in size, due to which, it is used by the hawkers and creating inconvenience to the residents.

As per Section 62 of the Cantonments Act, 2006, it shall be the duty of every Board for providing / arranging for sufficient supply of potable water. However, in case of Pune Cantonment Board, the water is being supplied by PMC and Pune Cantonment Board provides water stand post after taking permission from PMC and the water charges are being paid by the Board to PMC.

RESOLUTION NO. 40 (a) : Considered. Resolved to remove the dustbin in front of House No. 160 Ghorpuri Village and provide water stand post in the interest of the residents residing in that area. Further resolved that a letter be forwarded to PMC Authorities to provide water connection for the said water stand post.

RESOLUTION NO. 40 (b) : Considered. Resolved to reduce the size of existing water stand post alongwith the number of taps opposite House No. 75-76 Ghorpuri Bazar in the interest of general public / resident residing in the vicinity

41. LAYING OF WATER SUPPLY MAIN LINES ON MAIN / MAJOR ROADS IN PUNE CANTONMENT

To consider DO letter dated 17.02.2016 received from Shri. Dilip Kamble, Hon’ble MLA & Minister for State during the discussion in the meeting held on 03.08.2015 with officials of Water Works Department, Pune Municipal Corporation requesting to forward proposal alongwith estimates for laying of new water supply line on main / major roads alongwith reinstatement of roads etc within Pune Cantonment to Urban Development Department on priority.

Connected letter is placed on the table.

RESOLUTION NO. 41 : Considered. The Board appreciated the efforts initiated by Hon’ble Shri. Dilip Kamble, Minister of State. Matter discussed. Resolved to forward a detailed proposal to Urban Development Department on priority alongwith estimates for laying of new water supply line on main / major roads alongwith reinstatement of roads etc within Pune Cantonment. CEE to initiate action for submitting the proposal to the concerned authority within a period of one month. If required CEE may take help of a consultant for the drawing / estimation etc. CEO is authorized to take necessary action as per advise of CEE>

42. E-TENDER FOR CIVIL WORKS FOR THE YEAR 2016-17 : PUNE CANTT.

To note the action taken of publication of various tenders for civil works for the year 2016-17 through e-tendering for the following works:-

Sr. Name of the work Estimated Cost No ( in Lakhs) 1 Term contract for Repairs & renovation to 50.00 Cantonment Fund Schools 2 Term contract for Repairs & renovation to Sardar 30.00 Vallabhbhai Patel Cantonment General Hospital & Dispensaries 3 Term contract for Repairs to Cantonment Fund 100.00 Buildings and other ancillary works ( other than schools, hospitals & Class IV Quarters). 4 Term contract for Repairs to Public Latrines & 100.00 Urinals in Cantt. Area 5 Term contract for Repairs & renovation to Class IV 100.00 Staff Quarters in Cantt.Area 6 Reinstatement of road cuttings & widening of roads 150.00 in Pune Cantt and Provision of 2 cm thick premixed carpet with premixed seal coat for roads in Pune Cantonment 7 Repairs to footpath / pavement with interlocking 200.00 block in Cantt. Area. 47

8 Repairs to Shahabad pavements in Cantt. Area 100.00

9 Repairs to drains and drainage lines in Cantonment 100.00 Area. 10 Maintenance of road side berms and excavation of 50.00 storm water drains. 11 Repairs to Manik Nalla in Cantt.Area 20.00

12 Repairs to Borewells in Cantonment Area. 20.00

13 Repairs to Vermiculture bins & other ancillary 20.00 works at Manure Yard, Hadapsar 14 Painting lines & Parking lines with Thermo Plastic 30.00 paint. 15 Term contract for Repairs to lanes and by lanes 100.00 with ready mixed concrete (RMC) 16 Misc. Public Improvements in Cantonment Area 80.00

17 Major Repairs and Renovation to Ghorpuri Bazar 50.00 Marraige Hall Ghorpuri Bazar. 18 Major Repairs and Renovation to Slaughter House 30.00 Kondhwa 19 Provision of bituminous macadam and semi dense 700.00 concrete with paver finish for the roads in Pune Cantonment.

Connected papers are placed on the table.

RESOLUTION NO. 42 : Considered and noted the action taken by the CEO.

43. INSTALLATION OF STREET LIGHT POLES NEAR SY. NO. 72-76 MUNDHWA

To consider letter dated 24.02.2016 from Dr. Kiran Tushar Mantri, Vice President requesting to install 10 – 12 street light poles at Sy. No. 72 – 76 Mundhwa on lane behind Shirke Company towards Kalyani Thermal Systems Ltd. since there are no street lights and the area is in total darkness, which causes inconvenience to the employees of the Companies.

Connected letter is placed on the table.

Note : It is required to install 12 Nos. of Street Light Poles with LED / HPSV Luminaries and underground cables. It is also required to obtain new electricity connection for the functioning of all the street lights. The estimated cost of the work would be approx. Rs. 5 to 7 lakhs.

RESOLUTION NO. 43 : Considered. Resolved to approve the installation of street light poles as per the site requirement through existing term contract. At present HPSV street light is to be installed from existing stock available in the Department. 48

44. PROPOSAL FOR AVAILABILITY OF HYGIENIC DRINKING WATER SUPPLY

Reference DGDE letter bearing No. 76/67/Smart Cantt/C/DE/2015/Vol II dated 08.02.2016 and PD DE, SC letter bearing No. 19979/Cantt/Water supply/DE dated 11.02.2016.

To note the proposed scheme suggested by SARVAJAL- an NGO engaged in supply of hygienic drinking water at low cost through a presentation held on 24.02.2016 in the office of the Pune Cantonment Board. As per the directions of DGDE, Shri. A V Singh, Director, Central Command was coordinating and attended for the presentation alongwith Directors of Southern Command viz. Smt. Gita K Perti, Shri. A Bhaskar Reddy & Shri. KJS Chauhan and CEO – Kirkee, Dehuroad, Deolali & Ahmednagar. The Vice Presidents of Pune, Dehuroad, Kirkee & Ahmednagar alongwith Elected Members of Pune Cantonment Board also witnessed the presentation.

Connected papers are placed on the table.

RESOLUTION NO. 44 : Considered. CEO explained that a detailed presentation was held in the office of the Pune Cantonment Board by SARVAJAL. The hygienic drinking water will be available at 30 to 40 ps. Per litre, which will be around Rs. 4/- per day per person. The Board noted that the scheme will be beneficial for the residents of the Cantonment. Matter discussed. Resolved to approve the proposal in principle and the officials of NGO – SARVAJAL be asked to make a detailed presentation before the Board. Thereafter action regarding sample testing, survey for finalization of site will be done.

45. PROVIDING SPACE FOR INSTALLATION OF LED DISPLAY BOARD : PUNE CANTT.

Reference CBR No. 55 dated 29.12.2015.

To consider the inspection report of CEE and CRS for installation of LED Display Board at old office building, 35 Mahatma Gandhi Road, Pune Cantonment.

Connected papers are placed on the table.

Note : The Board vide CBR No. 55 dated 29.12.2015 resolved that the CEE and CRS will examine the scope and feasibility for installation of LED display boards in Cantonment area. Accordingly, the inspection has been carried out and report is placed on the table.

RESOLUTION NO. 45 : Considered. Resolved to approve in principle the installation of LED Display Board at the old Cantonment office building, 35 MG Road. CRS to initiate action and thereafter detailed report be placed before the Board for further action.

46. CONTRACT FOR COLLECTION OF VEHICLE ENTRY TAX WITHIN THE LIMITS OF PUNE CANTONMENT

Reference CBR NO. 54 dated 29.12.2015.

To consider the letter dated 24.02.2016 received from Shri. M P Bendre, Panel Advocate regarding vetting of tender documents for collection of vehicle entry tax within the limits of Pune Cantonment.

Connected papers are placed on the table.

Note : The Board vide CBR No. 54 dated 29.12.2015 resolved that the copy of Agreement and tender document be sent to Shri. M P Bendre, Advocate for vetting and opinion. Accordingly, the documents were sent to Shri. M P Bendre. It is informed by him vide letter dated 24.02.2016 that he has yet to go through the tender document and relevant provisions of Law, which is likely to take some time.

RESOLUTION NO. 46 : Considered. The Board noted the letter received from Shri. M P Bendre, Panel Advocate. Resolved that the Advocate Shri. M P Bendre be requested to expedite the reply. CRS to initiate action on priority.

47. TENDER FOR THE WORK OF HOUSEKEEPING SERVICES AT SARDAR VALLABBHAI PATEL CANTONMENT GENERAL HOSPITAL, PUNE.

To consider the issue of re-inviting the tender for the work of providing Housekeeping services at Sardar Vallabbhai Patel Cantonment General Hospital.

Connected papers are placed on the table.

Note : An error has occurred in the Schedule – B of the tender Document. The row of Leave reserve has been omitted inadvertently. The same has to be rectified as the service provided will be round the clock.

RESOLUTION NO. 47 : Considered. CHS brought to the notice of the Board the error occurred in Schedule B of the tender document while uploading the subject tender through e-procurement. CEO directed all the Sectional Heads to be more careful while creating / formatting the tender documents to be uploaded. Further CEO also brought to the notice of the Board that already the Board had resolved to give authority to the concerned Sectional Head for signing the tender. The 50

same should be adhered to. Matter discussed. Resolved to re-invite the tender for the work of providing Housekeeping services at Sardar Vallabbhai Patel Cantonment General Hospital.

48. TENDER FOR THE WORK OF PROVIDING CONTRACT LABOUR FOR OPERATION OF VIBRO SCREENING MACHINE BY SEGREGATION OF MIXED GARBAGE AT THE VERMICULTURE SITE, HADAPSAR, PUNE CANTONMENT.

To consider the Financial Bid for the work of providing contract labour for operation of vibro screening machine by segregation of mixed garbage at the vermiculture site, Hadapsar, Pune Cantonment. The tender for the subject work has been re-invited through E-tender procurement. The technical Bids were received & opened on 27.01.2016 at 1600 hrs. Five firms participated in the tender & the financial bid of the technically qualified tenders were opened on 05.02.2016. The details of the rates quoted by the bidders are as under :-

Sr. Name of the Firm Amount Remark No Quoted (in Rs. per month) 1. M/s. Deepti Enterprises 1,57,833.52 2. M/s. Swayambhu T ransport 1,75,943.00 3. M/s . Global India Travels 1,86,433.00 4. M/s . Shravani Services Not qualified Tender fee not submitted on 25.01.2016 5. M/s . Garuda Security Not qualified Tender fee not Services submitted on 25.01.2016

The lowest rate quoted by M/s. Deepti Enterprises is below the Minimum wages, Act. The rates quoted M/s Swayambhu Transport is reasonable as per Minimum wage Act,

Note : It is placed before the Board that while uploading the tender on website, exemption for EMD has been marked ‘Yes’ inadvertently. M/s Garuda Security Services has submitted Gazette Notification dated 26.03.2012 issued by Govt. of India for providing Exemption for EMD based on the EMD exemption uploaded.

However as the last date of submission of Tender fee & EMD was 25th Jan, 2016 & the tenderer has not submitted the tender fee & the exemption letter on 25 th Jan, 2016, the Financial bid of the tenderer was not opened on 27 th Jan, 2016.

RESOLUTION NO. 48 : Considered. CHS informed the Board that the L-1 tenderer i.e. Deepti Enterprises have not quoted the rates as per Minimum Wages Act and the next lowest tenderer i.e. M/s. Swayambhu Transport has quoted the lowest rates, which is as per Minimum Wages Act. Further CHS brought to the notice of the Board that while uploading the tender on website, exemption for EMD had been marked ‘Yes’ inadvertently. Whereas M/s Garuda Security Services neither paid the EMD nor submitted the exemption letter within the time limit. Matter discussed. Resolved to disqualify the tender submitted by M/s Garuda Security Services. Further he stated that M/s. Shravani Services did not submit the DD towards tender fee. Resolved to dis-qualify the tender submitted by M/s. Shravani Services. After detailed deliberations, resolved to approve the tender submitted by M/s. Swayambhu Transport at Rs. 1,75,943.00 per month for the work of providing contract labour for operation of vibro screening machine by segregation of mixed garbage at the vermiculture site, Hadapsar, Pune Cantonment.

49. E-TENDER FOR MAINTENANCE OF MUREDHA NALLA PARK COVERED UNDER ZONE - B.

To consider the e-tenders received for maintenance of MuredhaNalla Park from private contractor on annual term basis for the year 2016- 17 for the MuredhaNalla garden, Zone- B.

Connected papers are placed on the table.

The zone-B covers only MuredhaNalla Park (extended form Jn. of Exhibition road upto Jn. Of Gurudwararoad )

Place Of Work Total Area Approximate (Approx.) & Requirement Of Staff Estimate Cost Skilled Semi skilled Mali Mali 1 MuredhaNalla Park & Plantation 15,000 02 04 along entrance/ parking lot. Sq.Mtr& Rs. 1,09,148/- Total Estimated cost 1,09,148/- 02 04 (Zone B)

The comparative statement is as under :-

Sr. Bidder Name Amount Quoted On Per No Month Basis (Rs) 1 M/s. Nisarg Landscape 82,999.00 Services 2 M/s. Mehta and Shah 88,200.00 Enterprises 3 M/s. Prerna Nursery 1,18,904.00

In this zone the amount of payment of two skilled & four semiskilled persons calculated is amounting to Rs. 56,992/- only on per month basis. . The amount quoted by L-1 contractor is covering the amount to be paid as per minimum wages Act for labour payment.

The Previous year accepted rate for the subject work is Rs. 74,700/-.

RESOLUTION NO. 49 : Considered. The Board noted the rates quoted by the various tenderer. The Board also noted the previous year rates. Matter discussed. Resolved to approve the lowest rates quoted by M/s. Nisarg Landscapes Services @ Rs. 82,999.00 per month for maintenance of Gardens, landscape sites from private contractors on annual term basis for the year 2016-17 for the gardens covered under Zone-B.

50. E-TENDER FOR MAINTENANCE OF AVENUE TREE PLANTATION COVERED UNDER ZONE – D

To consider the e-tenders received for maintenance of Avenue tree plantation from private contractor on annual term basis for the year 2016-17 for avenue trees covered under Zone- D.

Connected papers are placed on the table.

The zone-D covers avenue plantation within the cantonment limits, road median & blanket plantations as mentioned in following table :- Place Of Work Total Area (Approx.) & Estimate Cost Skilled Skilled Mali Mali I Avenue trees along various road sites. (list will be submitted separately ) 53

2 Maintenance of road median plantation sites. Lt.Col. Tarapore road &R.S.Road 3 Kondwa road (From MH CTC house to check post) 4 Pune Sholapur road + Castellino road (BhairobaNallaChowk) 5 Maintenance of Road side plantation area.

i. Dr. Coyaji road chain link Opp. Maratha War memorial. ii. Right Flank line road (Kaner plantation) iii. Alexandra road iv. Richandson road palm plantation

v. Kahun road palm plantation vi. Phayre road plantation 00 07 Total Estimated Cost (Zone D) 1,44,790/ -

The comparative statement is as under :-

Sr. Bidder Name Amount Quoted On No Per Month Basis (Rs) 1 M/s. Nisarg Landscape Services 1,20,999.00 2 M/s. Global Enterprises 1,27,870.00 3 M/s. Prerna Nursery 1,65,000.00

In this zone the amount of payment of seven semiskilled persons calculated is amounting to Rs.64,246/- only on per month basis. The amount quoted by L-1 contractor is covering the amount to be paid as per minimum wages Act for labour payment

The previous year accepted rate is Rs. 95,500/-.

RESOLUTION NO. 50 : Considered. Matter discussed. The Board noted that the rate quoted by the lowest tenderer is more than 25% in comparison to the previous year approved rate. Garden Overseer brought to the notice of the Board that the scope of work has been increased in comparison to the previous year rates due to undertaking of additional 500 Nos. of avenue tree from various roads alongwith blanket plantation from Phayre Road. Hence the rate quoted by the lowest tenderer are reasonable and as per the prevailing market rates. Matter discussed. Resolved to approve the lowest rate quoted by M/s. Nisarg Landscape Services @ Rs. 1,20,999.00 for maintenance of 54

Avenue tree plantation from private contractor on annual term basis for the year 2016-17 for avenue trees covered under Zone- D.

51. APPLICATION IN RESPECT OF NATIONAL COMMISSION OF SAFAIKARMACHARIES

To consider copy of letter forwarded to this office from Shri. Vijay Kumar, Member of National Commission of Safaikarmacharies vide letter No. 12011/03/ वी.के /868/2015 – रा स क आ dated 14.12.2015 in which Shri. Manoj Pateliya, working as Safaikarmachari, has attached his Jeevan Vrut (Biography) in order to nominate him in the Safaikarmacharies Kalyan Samiti for Pune Cantonment.

Connected letter is placed on the table.

RESOLUTION NO. 51 : Considered. Matter discussed. Smt. Priyanka Shrigiri & Shri. Vivek M Yadav, Elected Members stated that whether such provision exists in the various Provisions of the Board. CEO informed that there is no such provision exist. Matter discussed. Resolved to constitute a committee comprising of Shri. Atul V Gaikwad as Chairman, Shri. Vivek M Yadav & Shri. Vinod M Mathurawala as members of the Committee in order to assess the details of the application. The detailed report be placed before the next Board.

52. INTENTIONAL KILLING OF RAMPHAL TREE.

To consider the application received from Mr. Sanjay Parlecha, 62, M.G. Road, Pune dated 4.2.2016 for removal of tree situated within the premises of 62 M.G. Road. Pune.

Connected papers along with photographs are placed on table.

Note:- There is one Ramphal (Walavi )tree situated within the premises of 62, M.G. road, Pune. Vide application dated 29.10.2015, HOR of 62, M.G.road, Mr. Hussain Ahmad Sayani, requested for grant of permission for trimming of tree branches. Accordingly vide letter No. ENGG/GDN/TBC/23/447 dated 01.11.2015 four branches of said green healthy Ramphal tree were permitted.

According to complaint received by letter from Saifee Lane Niwasi Sanstha dated 15.11.2015 again site inspection of property No. 62, M.G.road were carried out. During site inspection tree had been found chopped off more than that of permitted by this office, so also some kind of chemical were used to kill the said tree. All the tree branches along with the leaves were burnt up & became totally dried up. Later on show cause notice were issued to the party & police complaint were carried out regarding the incidence. The HOR did not responded to show cause notice.

According to CBLA, Mr. Sanjay Parlecha is a third party who has no concern with the unauthorized act & hence permission cannot be granted to him. The HOR have permitted the above illegal Act of burning & chopping of tree which attracts provisions of section 333 of Cantonment Act, 2006. The HOR needs to be prosecuted in the Hon’ble court of JMFC, Pune & hence proper prosecution may be filled against HOR by the Garden overseer.

RESOLUTION NO. 52 : Considered. Matter discussed. Board noted the report of CBLA. As per the report of CBLA, Mr. Sanjay Parlecha is a third party who has no concern with the unauthorized act & hence permission cannot be granted to him. Matter discussed. Resolved to reject the application of Mr. Sanjay Palrecha for removal of the tree from the premises of 62 MG Road. Further resolved that HOR of the property bearing House No. 62 MG Road be prosecuted in the Hon’ble court of JMFC, Pune. Garden Overseer to initiate necessary action.

53. PROPERTY TO BE PROCESSED FOR DETERMINATION OF LEASES : HOUSE NO. 492-A V. P. STREET

To consider the property bearing House No. 492-A, VP Street for determination of lease.

The site is Class B-3 land held on lease in Schedule VIII of CLAR 1937. As per the condition No. I(6) of the original lease deed the property is used for Dwelling House.

The original lease was executed on 07.03.1945 renewable at option of lease up to 90 years for a term of 30 years with effect from 07-03- 1945. 1 st Term of 30 years expired on 06-03-1975 and second term expired on 06.03.2005. The lessee has violated the lease condition.

This office has issued several letter to the lessee to renew the lease but the lessee has not responded to the same.

Connected papers are placed on the table.

Note : As per report of technical staff there is no encroachment on Govt. land, Sub-division of site, unauthorized construction involved in the property. However there is change of purpose involved in the subject property. Since the lessee has failed to renew the lease in-spite of letters issued the case may be considered for determination of lease.

RESOLUTION NO. 53 : Considered. The Board noted the facts as shown on the agenda side. Resolved to forward a proposal to the Competent Authority alongwith all the facts for determination of lease in case of property bearing House No. 492-A, VP Street.

54. PROPERTY TO BE PROCESSED FOR DETERMINATION OF LEASES : HOUSE NO. 120 SHOLAPUR BAZAR

To consider the property bearing House No. 120 Sholapur Bazar for determination of lease.

The site is Class B-3 land held on lease Schedule VIII of CLAR 1937. As per the condition No. I (6) of the lease deed dated 10.01.1940 the property is used for Dwelling House.

The original lease was executed on 10.01.1940 renewable at option of lease up to 90 years for a term of 30 years with effect from 10.01.1940. 1st Term of 30 years expired on 09.01.1970 and the 2 nd term also expired on 09.01.2000. The lessee has requested to renew the 3 rd and final term of lease w.e.f. 10-01-2000.

Connected papers placed on the table.

Note : As per report of technical staff there is unauthorized construction involved in the subject property for which notices were issued under Section 185 of Cantt Act 1924, 274, 256 and 320 of the Cantonments Act, 2006 to remove the unauthorized construction. Since the lessee has violated the lease condition the case may be considered for determination of lease.

RESOLUTION NO. 54 : Considered. The Board noted the facts as shown on the agenda side. Resolved to forward a proposal to the Competent Authority alongwith all the facts for determination of lease in case of property bearing House No. 120 Sholapur Bazar.

55. PROPERTY TO BE PROCESSED FOR DETERMINATION OF LEASE : HOUSE NO. 986 BOOTTEE STREET

To consider the property bearing House No. 986 Boottee Street for determination of lease.

The site is Class B-3 land held on lease Schedule VIII of CLAR 1937. As per the condition No. I (6) of the original lease deed the property is used for Dwelling House.

The original lease was executed on 06.09.1946 renewable at option of lease up to 90 years for a term of 30 years with effect from 06.09.1946. 1st Term of 30 years expired on 05.09.1976. The lessee has not come forward to renew the lease.

This office has issued several letter to the lessee to renew the lease but the lessee has not responded to the same. Connected papers placed on the table.

Connected papers placed on the table.

Note : As per report of technical staff there is no encroachment on Govt. land, Sub-division of site, change of purpose and unauthorized construction involved in the property. Since the lessee has failed to renew the lease in-spite of letters issued the case may be considered for determination of lease.

RESOLUTION NO. 55 : Considered. The Board noted the facts as shown on the agenda side. Resolved to forward a proposal to the Competent Authority alongwith all the facts for determination of lease in case of property bearing House No. 986 Boottee Street.

56. PROPERTY TO BE PROCESSED FOR DETERMINATION OF LEASE : HOUSE NO. 1708 R.S. KEDARI ROAD

To consider the property bearing House No. 1708 R S Kedari Road for determination of lease.

The site is Class B-3 land held on lease in Schedule VIII of CLAR 1937. As per the condition No. I (6) of the original lease deed the property is used for Residential cum Commercial House.

The original lease was executed on 11-01-1974 renewable at option of lease up to 90 years for a term of 30 years with effect from 22-08- 1972. 1 st Term of 30 years expired on 21-08-2002. The lessee has requested to renew the 2 nd term of lease for 30 years with effect from 22-08-2002.

Connected papers placed on the table.

Note : As per report of technical staff there is no encroachment on Govt. land, sub-division of site and change of purpose involved in the property. However, there is unauthorized construction carried out which cannot be compounded even if the lessee apply and submit the compounding plan. In this case, notices were issued by this office under Section 185 of Cantonments Act 1924 and 320 of Cantonments Act, 2006. Since the lessee has violated the lease condition the case may be considered for determination of lease.

RESOLUTION NO. 56 : Considered. The Board noted the facts as shown on the agenda side. Resolved to forward a proposal to the Competent Authority alongwith all the facts for determination of lease in case of property bearing House No. 1708 R S Kedari Road.

57. PROPERTIES TO BE PROCESSED FOR DETERMINATION OF LEASES : HOUSE NO. 643 SACHAPIR STREET

To consider the property bearing House No. 643 Sachapir Street for determination of lease.

The site is Class B-3 land held on lease in Schedule VIII of CLAR 1937. As per the condition No. I (6) of the original lease deed the property is used for Residential cum Commercial building.

The original lease was executed on 13.06.1974 for renewable at option of lease up to 90 years for a term of 30 years with effect from 06.01.1971. 1 st Term of 30 years expired on 05.01.1971. The lessee has not come forward to renew the lease.

This office has issued several letters to the lessee to renew the lease but the lessee has not responded to the same.

Connected papers placed on the table.

Note : As per report of technical staff the there is no encroachment on Govt. land, Sub-division of site, change of purpose and unauthorized construction involved in the property. Since the lessee has failed to renew the lease in-spite of several letters issued the case may be considered for determination of lease.

RESOLUTION NO. 57 : Considered. The Board noted the facts as shown on the agenda side. Resolved to forward a proposal to the Competent Authority alongwith all the facts for determination of lease in case of property bearing House No. 643 Sachapir Street.

58. PROPERTY TO BE PROCESSED FOR DETERMINATION OF LEASES : HOUSE NO. 2374 NEW MODIKHANA

To consider the property bearing House No. 2374 New Modikhana for determination of lease.

The site is Class B-3 land held on lease in Schedule VIII of CLAR 1937. As per the condition No. I (6) of the original lease deed the property is used for Residential building.

The original lease was executed on 11.08.1972 for renewable at option of lease up to 90 years for a term of 30 years with effect from 15.02.1972. 1 st Term of 30 years expired on 14.02.2002.

During the lease period the lessee has sold the property vide deed of conveyance dated 22-10-1981. The purchaser vide his application dated 09-01-1987 requested to transfer leasehold rights in his name. The mutation is pending.

Connected papers placed on the table.

Note : As per report of technical staff there is no encroachment on Govt. land, Sub-division of site and unauthorized construction involved in the property. The lessee has changed the usage of property from residential building to commercial cum residential purpose. 59

Since the lessee has violated the lease condition the case may be considered for determination of lease.

RESOLUTION NO. 58 : Considered. The Board noted the facts as shown on the agenda side. Resolved to forward a proposal to the Competent Authority alongwith all the facts for determination of lease in case of property bearing House No. 2374 New Modikhana.

59. PROPERTIES TO BE PROCESSED FOR DETERMINATION OF LEASES : HOUSE NO. 631 SACHAPIR STREET

To consider the property bearing House No. 631 Sachapir Street for determination of lease.

The site is Class B-3 land held on lease in Schedule VIII of CLAR 1937. As per the condition No. I (6) of the original lease deed the property is used for Dwelling House.

The original lease was executed on 17.11.1947 for renewable at option of lease up to 90 years for a term of 30 years with effect from 31.12.1946. 1 st Term of 30 years expired on 30.12.1976. The lessee has not come forward to renew the lease.

Connected papers placed on the table.

RESOLUTION NO. 59 : Considered. The Board noted the facts as shown on the agenda side. Resolved to forward a proposal to the Competent Authority alongwith all the facts for determination of lease in case of property bearing House No. 631 Sachapir Street.

60. PROPERTY TO BE PROCESSED FOR DETERMINATION OF LEASES : HOUSE NO. 923 SYNAGOGUE STREET.

Reference CBR No. 3 (6 CAC) dated 11.12.1987.

To consider the property bearing House No. 923 Synagogue Street determination of leases.

The site is Class B-3 land held on lease in Schedule VIII of CLAR 1937. As per the condition No. I (6) of the original lease deed the property is used for Dwelling House. 60

The original lease was executed on 19.04.1954 for renewable at option of lease up to 90 years for a term of 30 years with effect from 29.01.1954. 1 st Term of 30 years expired on 29.11.1981. 2 nd term expired on 29.11.2011. The lessee has not come forward to renew the lease.

Connected papers placed on the table.

Note : The Board vide CBR No. 03 (6 CAC ) dated 11.12.1987 have considered and recommended the matter be referred to Command Headquarters further action regarding determination of lease. As per report of technical staff there is no encroachment on Govt. land, Sub- division of site. However there is unauthorized construction involved in the property. The lessee has changed the usage of property from residential to commercial cum residential purpose. Since the lessee has violated the lease condition the case may be considered for determination of lease.

RESOLUTION NO. 60 : Considered. The Board noted the facts as shown on the agenda side. Resolved to forward a proposal to the Competent Authority alongwith all the facts for determination of lease in case of property bearing House No. 923 Synagogue Street.

61. PROPERTY TO BE PROCESSED FOR DETERMINATION OF LEASES : HOUSE NO. 17 MG ROAD

To consider the property bearing House No. 17 M G Road for determination of lease.

The site is Class B-3 land held on lease in Schedule VIII of CLAR 1937 for a term of 30 years with effect from 17-08-1974. The said term of lease expired on 16-08-2004. The lessee has not executed the original lease.

This office has issued several letters to the lessee to renew the lease but the lessee has not responded to the same.

Connected papers placed on the table.

Note : As per report of technical staff there is no encroachment on Govt. land, Sub-division of site. However there is unauthorized construction involved in the subject property. The matter is subjudice. Since the lessee has violated the lease condition the case may be considered for determination of lease.

RESOLUTION NO. 61 : Considered. The Board noted the facts as shown on the agenda side. Resolved to forward a proposal to the 61

Competent Authority alongwith all the facts for determination of lease in case of property bearing House No. 17 M G Road.

62. PROPERTY TO BE PROCESSED FOR DETERMINATION OF LEASES : HOUSE NO. 7 MG ROAD

To consider the property bearing House No. 7 M G Road for determination of lease.

The site is Class B-3 land held on lease in Schedule VIII of CLAR 1937 for a term of 30 years with effect from 23-07-1974. The said term of lease expired on 22-07-2004. The lessee has not executed the original lease.

This office has issued several letters to the lessee to renew the lease but the lessee has not responded to the same.

Connected papers placed on the table.

Note : As per report of technical staff there is no encroachment on Govt. land, sub-division of site and unauthorized construction involved in the subject property. Since the lessee has violated the lease condition the case may be considered for determination of lease.

RESOLUTION NO. 62 : Considered. The Board noted the facts as shown on the agenda side. Resolved to forward a proposal to the Competent Authority alongwith all the facts for determination of lease in case of property bearing House No. 7 MG Road.

63. PROPERTY TO BE PROCESSED FOR DETERMINATION OF LEASES : HOUSE NO. 2-A MOLEDINA ROAD

To consider the property bearing House No. 2-A Moledina Road for determination of lease.

The site is Class B-3 land held on lease in Schedule VIII of CLAR 1937. As per the condition No. I(6) of the original lease deed the property is used for Commercial shops and Residential flats.

The original lease was executed on 29-11-1951 for renewable at option of lease up to 86 years and 10 months with effect from 13.08.1950. 1 st Term of 26 years and 10 months expired on 12.06.1977. 2 nd term of 30 years expired on 12.06.2007. The lessee has not come forward to renew the lease.

Connected papers placed on the table.

Note : During 2 nd term of lease the lessee had executed an agreement for development of the said property with the developer by demolishing the old building at rear side and to construct new building consisting shops and flats. The lessee had also executed another agreement with the Trust allowing them to purchase the rights and to construct additional upper floors on the front side building on the condition that the Trust will also have rights to transfer / sell or alienate the upper floors. Subsequently, lessee had executed another Assignment Deed of leasehold rights in favour of Housing Society. In the said Deed of Assignment it has been confirmed that, the developer and Trust shall become member of the said society. Since the lessee has not brought the said Deed of Assignment to the notice of the Board within the stipulated time period of one month as contemplated under condition No. I (8) of the lease deed this amounts to violation of the lease condition. In the meantime the lessee expired on 30-03-1988 and thereafter the society has submitted applications from time to time for renewal of lease as well as mutation in the name of Society.

The issues to be considered are :-

(i) Condonation of breach of lease condition No. I (8) of the lease deed. (ii) Renewal of lease for 3 rd and final term of 30 years with effect from 12-06-2007. (iii) Mutation of the property on the name of Society.

The matter was referred to the Board and the Board vide CBR No. 74 dated 25-06-2014 have considered and resolved to forward a proposal to the competent authority citing the various facts of the case along with the violation of lease condition to condone the breach and seek directions for mutation of the property on the name of Society.

Accordingly, a proposal was forwarded to the competent authority i.e. PD DE requesting that permission may be granted to condone the breach of condition No. I (8) and also to renew the lease in the name of Society. The PD DE has advised to obtain a proper legal opinion from an established law firm for transfer / mutation in term of condition No. I (8) of the lease deed.

The matter related to renewal of lease / transfer of leasehold rights was referred to M/s. Mulla & Mulla and Craigie Blunt & Caroe, Panel Advocates for seeking their legal opinion on the breach of condition No. I (8) of the lease deed and whether the mutation can be carried out in the names of flats and shop owners or in the name of society. The said legal firm has opined that :-

(a) To condone the breach of the lease condition No. 1 (8) of the said lease deed by imposing penalty by the DG DE and if the breach is condone the application for renewal for a further lease term of 63

30 years can be considered subject to payment of enhanced lease rent as provided under the lease agreement

(b) The application of the flat owners and shop owners for renewal of lease in their names cannot be entertained as the land cannot be divided into parts. However, the society can be treated as a lessee in respect of said land and not the flat owners and shop owners. Therefore, the application submitted by the Society for renewal of lease for a further period of 30 years with effect from 12-06-2007 has to be considered and enter / record the name of the society in the GLR of the said property.

Apart from the above, there are some more properties held on different leases having breach in lease conditions and therefore required to be processed for determination of lease. The details of those cases are as under :- (1) H. No. 2 Moledina Road (2) H. No. 4 Moledina Road (3) H. No. 4-A Moledina Road (4) H. No. 38 M.G.Road (5) H. No 2411 G.T. Road (6) H. No. 2419 G.T. Road (7) H. No. 600 Sachapir Street (8) H. No. 615 Sachapir Street (9) H. No. 618 Sachapir Street (10) H. No. 925 Synagogue St. (11) H. No. 1981Convent Street (12) H. No.1989 Convent Street (13) H. No. 1994 Convent Street (14) H. No. 2392-2393 N.M.K.

In the above cases, the same analogy be adopted as per the legal opinion given by the legal firm in respect of House No. 2-A Moledina Road.

RESOLUTION NO. 63 : Considered. The Board noted the opinion of M/s. Mulla & Mulla and Craigie Blunt & Caroe, Panel Advocates as shown on the agenda side. Resolved to forward the proposal for renewal of lease to the Competent Authority alongwith all the facts in case of property bearing House No. 2-A Moledina Road and also other properties mentioned on the agenda side.

64. TRANSFER OF LEASEHOLD RIGHTS IN RESPECT OF HOUSE NO.279 M.G. ROAD GLR SY. NO. 390 / 1429 : PUNE CANTONMENT.

To consider application dated 27-08-2013 received from The President, Namdeo Shimpi Samaj requesting to delete the name of late Udhav Vishwanath Bhawkar, President, Namdeo Shimpi Samaj Pune Cantt. and to enter / record the name of the lessee as The President, Shri Namdeo Shimpi Samaj in the GLR of the subject property. .

Connected papers placed on the table.

Note: As per the site inspection of technical staff there is no encroachment on Government land, sub-division of site and unauthorized construction involved in the subject property. However 64

there is change of purpose involved in the subject property as the present usage of property is for residential cum commercial cum religious purpose as per sanctioned building plan dated 31-05-1952 i.e. prior to 1962. record.

RESOLUTION NO. 64 : Considered. Matter discussed. Resolved to delete the name of late Udhav Vishwanath Bhawkar, President, Namdeo Shimpi Samaj Pune Cantt. and to record the name of the lessee as The President, Shri Namdeo Shimpi Samaj in the GLR maintained by the Board of the subject property.

65. E-TENDER FOR THE WORK OF DESILTING, CLEANING AND CARRYING AWAY THE REFUSE OF MANIK NALLAH STORM WATER DRAINS AND CHAMBERS

To consider the issue of inviting e-tender for the work of desilting, cleaning and carrying away the refuse of Manik Nallah storm water drains and chambers.

Connected papers are placed on the table.

Note : The work of desilting of Manik Nallah is essential. Every year we have to carry out the work to avoid cooking of storm water drains and flooding of low lying areas. The work should be completed before monsoon and it is essential to clean all the storm water drains, RCC hume pipes and chambers. As this work cannot be carried out departmentally due to lack of manpower and the required mechanical equipments for desilting work. Fresh tenders are to be invited.

RESOLUTION NO. 65 : Considered. CHS brought to the notice of the Board that last year the desilting of Manik Nallah was not undertaken by the Board. Hence it is required to be desilted prior to the monsoon. Matter discussed. Resolved to invite tenders through e-tendering process for the work of desilting, cleaning and carrying away the refuse of Manik Nallah, storm water drains and chambers.

66. PERMISSION FOR LAYING 2200 MM CAST IRON WATER PIPELINE FROM DHOBI GHAT TO LASHKAR WATER WORKS ON SHOLAPUR ROAD : PUNE CANTT.

To consider letter dated 08.04.2015 & 24.02.2016 received from the Supdtg. Engineer, Cantonment Water Works, requesting to grant the road cutting permission for laying 2200 cast iron water pipe line from Dhobi Ghat upto Lashkar Water Works on Sholapur Road, Pune Cantonment.

The Executive Engineer, Cantonment Water Works, PMC have also submitted the No Objection Certificate from the Dy. Commissioner of Police (Traffic Branch) dated 01.02.2016 and also the NOC from the 65

Suptdg. Engineer (Roads) dated 24.0.2016. The Sholapur Road is classified as Class B-2 land under the management of State Board.

RESOLUTION NO. 66 : Considered. CEE informed the Board that PMC has been directed by the Irrigation Department lay underground water pipelines for water distribution and it is required to lay underground water pipelines from Dhobi Ghat upto Lashkar Water Works mainly on Shankarsheth and Sholapur Road. Shri. Vinod M Mathurawala, Elected Member raised the point regarding road cutting charges to be imposed on PMC before giving any permission for road cutting. CEE further informed that the PMC themselves will reinstate the roads and road cutting charges cannot be levied. Matter discussed. Resolved to grant permission for road cutting permission for laying 2200 cast iron water pipe line from Dhobi Ghat upto Lashkar Water Works on Sholapur Road, Pune Cantonment.

67. PROVISION OF WIRE NETTING SCREENING FIXED ON MILD STEEL ANGLES ON PARAPET WALL OF BRIDGE ON BHAIROBHA NALLAH

To consider letter dated 24.02.2016 received from Dr. Kiran T Mantri, Vice President requesting to provide a wire netting screening fixed on mild steel angles on parapet wall of bridge on Bhairobha Nallah. It has been further stated that the residents of Fatimanagar, Chimta Vasti and surrounding areas are dumping waste from the parapet wall into the Nallah flowing below. Also, private carting vehicles are also dumping debris into the Nallah.

Connected letter is placed in the table.

RESOLUTION NO. 67 : Considered. Resolved that Engineering Department will prepare detailed estimates and be place before the next Board.

68. E-TENDERING FOR ENGAGEMENT OF 46 SECURITY PERSONNEL (WITHOUT ARMS) FROM NON DGR SPONSORED AGENCIES

Reference CBR No.2 dated 2.7.2015.

To consider the financial bid regarding engagement of 46 security personnel (without arms) from non DGR sponsored agencies, received vide e-tendering.

Connected papers are placed on table.

Note : The e-tenders were invited through public notice in newspapers i.e. The Indian Express and Loksatta paper dated 5.12.2015. The tender forms were open to download from 4.12.2015 to 23.12.2015 at the cost of Rs. 3000/- and the technical bid opened on 29.12.2015 66 upto 1600 hrs. The Financial bids were opened on 4.1.2016 at 1600hrs.

Only twelve firms/contractors have participated in this tendering procedure. M/s Rakshak Security Services Pvt Ltd. did not submitted original demand drafts of tender form fees & EMD. Remaining eleven bids were send to C.A. for further evaluation .In this evaluation three parties have dis –qualified due various reasons mentioned in his report. Further CA has suggested that said financial bids may be referred to GE (N). The comparative statement is as below :

Sr. Name of firm No. Amount quoted 01 M/s Maharashtra services 5,64,419.00 Bureau , 02 M/s National Security 5,75,574.54 services 03 M/s Western India Security 6,67,319.74

04 M/s. Vikramaditya Security 5,92,843.40 service 05 M/s. NTS group 6,14,711.34 06 M/s. Uday protection force 8,36,245.00 07 M/s. Commando security 5,88,350.12 force Pvt. Ltd. 08 M/s. Reliance Enterprises 7,79,305.32

09 M/s. Garuda security 5,96,206.00 services 10 M/s. Bulls Eye security 5,57,084.84 services 11 M/s. Universal Personnel 5,92,598.84 security Training & Allied services

RESOLUTION NO. 68 : Considered. Board noted the report by the Chartered Accountant. CHS informed that there are certain technical issues, which cannot be analysed by Chartered Accountant and hence technical advice is required. Matter discussed. Resolved to refer the matter to GE (N) alongwith all the facts and details for technical advice. Thereafter the matter be referred to the Board alongwith the details of GE(N).

69. APPROVING THE RATE OF ONE ITEM UNDER PROCUREMENT OF IRON & STEEL IN THE ANNUAL TENDER 2015-16

Reference CBR No. 2 (11 FC dated 09.12.2015) dated 29.12.2015.

To consider the following rates quoted for supply of Asphalt Wheel Barrow box type, leak proof 2’ 7” x 2’7” x 11”. The details are as under:-

C. SUPPLY OF IRON & STEEL

Description of Approx. Unit Last P L Item Qty. Reliable R K year Pragati Enterpr Traders Traders accepte ises d rates Asphalt Double 200 Nos. Nos. 10,800 11,300/ Wheel Barrow, - box type leak proof.2’7”x2’7”x 11” M. S. Sheet 20 G, Side Angel 1 ¼”x1 ¼” x 1” With Proper welding ,Height from ground to top of box 2’6” , Wheel dia. 2’0”Wheel Round Flat Bar 1 ¼”x 5/16” With Flat Bar, Fix Axel of ¾” dia. Length 3’6” - 11,250 12000 with pins to the axel Two small wheels on both Sides on the front side of Top of box of 0’4” dia, Steel rod on Rear side ¾” dia.‘PCB’ Embossing on M.S. Sheet Two Sidepainted with Grey Enamel paint (Sketch and Specimen be given).

The lowest rate @ Rs. 10, 800/- per No. has been quoted by Pragati Traders

As per the report of Stores Supdt., the rates quoted by the lowest tender are reasonable and as per the prevailing market rate.

Connected papers are placed on the table.

Note : The online tenders for various store items were called and the same were approved by the Board vide CBR No. 2 dated 29.12.2015. It is informed that one item under supply of Iron & Steel Materials – ‘Asphalt double wheel barrow’ was not mentioned by error.

RESOLUTION NO. 69 : Considered. Resolved to approve the lowest rate quoted by Pragati Traders @ Rs. 10,800/- per No. Asphalt Double Wheel Barrow as per the specification shown on the agenda side.

In addition to the above, with the permission of the Chair, the following items were also discussed.

70. ENGAGEMENT OF POLICE SECURITY ON PERMANENT BASIS WITH PUNE CANTONMENT BOARD.

CEO read out the letter from Sectional Heads requesting to provide police security during encroachment / hawkers / unauthorized construction removal drives in Cantonment area. The CEO also stated that the resistance from public, antisocial elements has increased and the staff of Pune Cantonment Board has to conduct encroachment / hawkers / unauthorized construction removal drives at their own risk and costs and also due to such frequent incidents the morale of the staff is low towards such duties. Hence, it is required to engage police personnel comprising of PSI, 4 police constables and 2 lady constables on permanent basis with Pune Cantonment Board.

RESOLUTION NO. 70 : Considered. Matter discussed. CEO informed that in case of engagement of police personnel, Cantonment Board is required to make the payment to the engaged police personnel through proper channel. CEO also stated that he will discuss the matter with Commissioner of Police and in case Police contingent is allotted to Board, to cover the expenditure security staff may be reduced.

Resolved. CEO be authorized to take appropriate action.

Shri. Ashok Pawar, Elected Member, congratulated the President, CEO, all the members and staff for conducting the Mini Marathon, Drawing and Painting Competition and Swachh Bharat Rallies successfully.

The Board finally paid condolence by observing two minutes silence for the students of Abeda Inamdar College who drowned in deep sea at Alibaugh.

MEMBER-SECRETARY PRESIDENT CHIEF EXECUTIVE OFFICER PUNE CANTONMENT BOARD PUNE CANTONMENT BOARD (SANJEEV KUMAR ) (BRIG. A. K. TYAGI ) Dated : 29.02.2016 Dated : 29.02.2016