Annual Report 2012/2013

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1213 PRODUCED BY PHOTOGRAPHIC CONTENT DESIGN & PRINT DEPARTMENT OF SPORT AND RECREATION, GETTY IMAGES PROVINCE OF KWAZULU-NATAL MEDIA CLUB SOUTH AFRICA STRATEGIC MANAGEMENT SUPPORT DEPARTMENT OF SPORT AND RECREATION BRIDGITTE HARTLEY, WESSEL OOSTHUIZEN SHUTTERSTOCK.COM : BRUNO ROSA / WARREN GOLDSWAIN Double Gold Medallist, Chad le Clos in action in the FINA World Swimming Championships, Barcelona, 4 August 2013

Cover: KZN’s Jennifer Khwela, World Champion in the women’s vault, Doha/Qatar World Cup

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H Submission of the Annual Report to the MEC

MRS N.N. SIBHIDLA-SAPHETHA MEC FOR ARTS, CULTURE, SPORT AND RECREATION

I have the honour of submitting the Annual Report of the Department of Sport and Recreation for the period 1 April 2012 – 31 March 2013.

The Annual Report has been prepared in full compliance with the requirements of the Public Finance Management Act, 1999 (Act No. 1 of 1999). Whilst the Annual Report documents the achievements of the department it also highlights some of the challenges we had to overcome to effectively deliver services at localised levels.

Mrs R. Naidoo Head of Department 31 August 2013

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION ANNUAL REPORT 2012 - 2013 RECREATION 1.1 LIST OF ABBREVIATIONS/ACRONYMS

ACRONYMS AFCON African Cup of Nations MIG Municipal Infrastructure Grant AG Auditor General MPL Member of the Provincial Legislature APRM African Peer Review Mechanism MPSDP Mass Participation and Sport Development Programme AsgiSA Accelerated and Shared Growth Initiative for South Africa MSRPP Mass Sport and Recreation Participation Programme BAS Basic Accounting System MTEF Medium Term Expenditure Framework BCP Business Continuity Plan NCC Natal Canoe Club BEE Black Economic Empowerment NDP National Development Plan CARC Cluster Audit and Risk Committee NFD National First Division CATHSSETA Culture, Arts, Tourism Hospitality and Sports Sector Education NQF National Qualifi cations Framework and Training Authority CSIR Council for Scientifi c and Industrial Research NSRA National Sport and Recreation Act DISSA Disability Sport South Africa NSRP National Sport and Recreation Plan DoE Department of Education OTP Offi ce of the Premier DORA Division of Revenue Act, 2010 PARC Provincial Audit and Risk Committee DRP Disaster Recovery Plan PERSAL Personnel and Salary Administration System DSD Department of Social Development PFMA Public Finance Management Act DSR Department of Sport and Recreation PGDP Provincial Growth and Development Plan EAP Employee Assistance Programme PIAS Provincial Internal Audit Services ECD Early Childhood Development PPP Public, Private Partnership EPWP Extended Public Works Programme PSETA Public Service Sector Education and Training Authority GIS Geographical Information System PSL Professional Soccer League GPS Geographical Positioning System SARFU South African Rugby Football Union GWEA Government Wide Enterprise Architecture (Framework) SASCOC South African Sports Confederation and Olympic Committee ICC International Cricket Council SASFA South African Schools Football Association ICT Information & Communication Technology SCM Supply Chain Management IDP Integrated Development Planning SDIP Service Delivery Improvement Plan IRB International Rugby Board SETA Sector Education and Training Authority JIPSA Joint Initiative on Priority Skills Acquisition SMME Small, Medium and Micro Enterprises KZN KwaZulu-Natal SRSA Sport and Recreation South Africa KZNDSR KwaZulu-Natal Department of Sport & Recreation SWOT Strengths, Weaknesses, Opportunities, Threats LSEN Learners with Special Educational Needs UKZN University of KwaZulu-Natal LTAD Long-Term-Athlete-Development USSA University Sport South Africa LTPD Long Term Participant development WRIP War-Room Intervention Programme MDG Millennium Development Goals WTG World Transplant Games 3 AT W GOLDEN KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION ANNUAL REPORT 2012 - 2013 GAMES O H CONT

GENERAL 06 01 INFORMATION

1.1 LIST OF ABBREVIATIONS/ACRONYMS 3 1.2 VISION, MISSION AND VALUES 6 1.3 GENERAL INFORMATION ON THE DEPARTMENT 8 1.4 LEGISLATIVE & OTHER MANDATES 8 1.5 ORGANISATIONAL STRUCTURE 13 1.6 ENTITIES REPORTING TO THE MEC 14 1.7 MEC’S STATEMENT 16 1.8 ACCOUNTING OFFICER’S OVERVIEW 20

INFORMATION ON PRE- 02 DETERMINED OBJECTIVES 32

2.1 OVERALL PERFORMANCE 32 2.1.1 VOTED FUNDS 32 2.1.2 AIM OF VOTE 34 2.1.3 STRATEGIC OUTCOME ORIENTED GOALS 34 2.1.4 OVERVIEW OF THE SERVICE DELIVERY ENVIRONMENT FOR 2012/2013 37 2.1.5 OVERVIEW OF THE ORGANISATIONAL ENVIRONMENT FOR 2012/2013 40 2.1.6 KEY POLICY DEVELOPMENT AND LEGISLATIVE CHANGES 42 2.1.7 DEPARTMENTAL REVENUE, EXPENDITURE, AND OTHER SPECIFIC TOPICS 42 2.1.8 DEPARTMENTAL EXPENDITURE 43 2.1.9 TRANSFER PAYMENTS TO NON-PROFIT ENTITIES 43 2.1.10 PUBLIC ENTITIES 55 2.1.11 CONDITIONAL GRANTS AND EARMARKED FUNDS 55 2.1.12 CAPITAL INVESTMENT, MAINTENANCE AND ASSET MANAGEMENT PLAN 74

RECREATION ENTS

2.2 PROGRAMME PERFORMANCE 75 PROGRAMME 1: ADMINISTRATION 76 PROGRAMME 2: SPORT AND RECREATION 100

ANNUAL FINANCIAL 03 STATEMENTS 150

REPORT OF THE AUDIT COMMITTEE 146 REPORT OF THE ACCOUNTING OFFICER 152 REPORT OF THE AUDITOR-GENERAL 162 STATEMENT OF ACCOUNTING POLICIES 166 APPROPRIATION STATEMENT 172 NOTES TO THE APPROPRIATION STATEMENT 178 STATEMENT OF FINANCIAL PERFORMANCE 180 STATEMENT OF FINANCIAL POSITION 181 STATEMENT OF CHANGES IN NET ASSETS 182 CASH FLOW STATEMENT 183 NOTES TO THE ANNUAL FINANCIAL STATEMENTS 184 DISCLOSURES NOTES TO THE ANNUAL FINANCIAL STATEMENTS 191 ANNEXURES (UNAUDITED SUPPLEMENTARY SCHEDULES) 201

HUMAN RESOURCE 04 MANAGEMENT 208 AT W GOLDEN GAMES O H GENERALPART A: INFORMATION

1.2 STRATEGIC OVERVIEW

VISION

United and healthy communities through Sport and Recreation

MISSION

We will maximize opportunities through the promotion, development and transformation of sport and recreation to create cohesive and sustainable communities and enhance the quality of life of the citizens of KwaZulu-Natal.

VALUES

As a department, we are committed to the following values • Honesty • Integrity • Loyalty • Professionalism • Respect

STRATEGIC GOALS

• Promote and contribute to transformation and development of sport and recreation. • Promote and contribute to economic growth and opportunities through sport and recreation • Promote and contribute to good governance in sport and recreation. • Promote and contribute to sound cooperative governance.

6 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Sbonelo “Erick” Zondi - 3rd in the 2013 Dusi Canoe Marathon

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATALGAMES H GENERALPART A: INFORMATION

1.3 GENERAL INFORMATION ON THE DEPARTMENT NAME OF DEPARTMENT:

HEAD OFFICE: 135 Pietermaritz Street, Pietermaritzburg, 3200 Private Bag X9141, Pietermaritzburg, 3200 Tel: 033-897 9400 Fax: 033-342 4982/6 Email: [email protected] Website: www.kzndsr.gov.za

1.4 LEGISLATIVE AND OTHER MANDATES to high performance sport, a government ministry, department, province or local authority may consult with the Sports The Department is responsible for the promotion and development Confederation. of sport and recreation in KwaZulu-Natal. The responsibilities of the department are mandated in terms of the following Acts: 1.4.3 THE WHITE PAPER ON SPORT AND RECREATION (REVISED) 1.4.1 THE NATIONAL SPORT AND RECREATION ACT, 1998 (ACT 110 OF 1998) The ﬁ rst White Paper on Sport and Recreation was released in 1996 by the democratic state of the Republic of South Africa as an instrument to repeal ‘existing racial policies and separate The National Sport and Recreation Act, 1998 (Act 110 of 1998) development’ and usher in a united, non-racial, non-sexist, which provided for the promotion and development of sport and democratic and prosperous sport system. recreation and the co-ordination of the relationships between the key stakeholders to promote equity and democracy was amended The revised White Paper on Sport and Recreation focuses on: by the National Sport and Recreation Amendment Act 18 of 2007. • The strategic environment in which sport and recreation This Act was accented to on 12 November 2007. is delivered: • The imbalances which exist between the advantaged urban 1.4.2 THE NATIONAL SPORT AND RECREATION and the disadvantaged rural communities; AMENDMENT ACT (NO. 18 OF 2007) • The strategic vision and policy for the development of sport and recreation and • The need for South Africa to take its rightful place in the The National Sport and Recreation Amendment Act makes global sporting community. provision for the promotion and development of sport and recreation and the co-ordination of the relationships between The Revised White Paper gives effect to stated government policy Sport and Recreation South Africa and the Sport Confederation of a better life for all and to get the nation to play and clariﬁ es (SASCOC), national federations and other agencies. In relation the mandate of the Province. In the governance of Sport and

8 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Recreation at the provincial level, the Member of the Executive Council (MEC) and the Provincial Sport and Recreation (Department) are charged with the responsibility of:

Responsibilities of the MEC and the Provincial Policy development, within the context of the national sport and recreation policy, with the Department of Sport and Recreation principal agents being provincial federations and macro bodies.

Implementation of recreation policy, via the Provincial Recreation Councils (PRORECs).

Funding of the above agencies.

Upgrading of facilities as created by local authorities, for national and provincial events Operational duties of the MEC and the Provincial Make sport and recreation accessible to all people in the province. Department of Sport and Recreation Provide the infrastructure required for sport and recreation, and its maintenance. Ensure the existence of programmes that develop the human resource potential in sport and recreation. Develop a policy framework for the governance of sport and recreation in the province that is in concert with the national sport and recreation policy. Coordinate the involvement of the various departments of the Provincial Government, to ensure congruence with Provincial Sport and Recreation Policy. Effect international agreements, as reached by Sport and Recreation South Africa for the purpose of sharing technology, skills transfer and the development of sport and recreation.

1.4.4 SAFETY AT SPORTS AND RECREATIONAL EVENTS ACT (NO. 2 OF 2010)

The Safety at Sports and Recreational Events Act (No. 2 of 2010) lays down legislation that affects all bodies that stage events whether they are municipal or local government institutions, controlling sport bodies or private sponsoring organizations. The Act lays down a regime covering how organizing bodies should deal with, and be responsible for major sport and recreational events and provides an authority to register and allow any event to take place. The Act deals with such issues as security, crowd control, communications and access to stadia both by vehicles and spectators. The legislation applies to events staged throughout the country.

1.4.5 OTHER LEGISLATION:

• The South African Boxing Act, 2001 (Act No. 11 of 2001). • Public Service Act, 1994 (Act No. 103 of 1994). • Public Finance Management Act, 1999 (Act No. 1 of 1999, as amended) and Treasury Regulations. • Labour Relations Act, 1995 (Act No. 66 of 1995). • KwaZulu-Natal Provincial Supply Chain Management Policy Framework (2006). • Preferential Procurement Policy Framework Act, 2000 (Act. NO. 5 of 2000). • The South African Institute for Drug-Free Sport Act, 1997 (Act No 10 of 1997, as amended). • South African Combat Sport Bill, 2013. • Fitness Industry Bill, 2013. • Recognition of Sport and Recreation Bodies Regulations, 2010. • Bidding and Hosting of International Sport and Recreational Events Regulations, 2010.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART A: GENERAL INFORMATION ...CONTINUED

• Funding of Sport or Recreational Bodies Regulations. • Safety at Sport and Recreational Events (SASREA) Regulations.

POLICY MANDATES

The department derives its policy mandates from the following national strategies:

1.4.6 OUTCOME-BASED APPROACH OF GOVERNMENT

The National Cabinet Lekgotla held from 20 to 22 January 2010 adopted 12 outcomes within which to frame public service delivery priorities and targets in South Africa.

The Department of Sport and Recreation continues to contribute towards transformation, rural development, job creation, a healthy life style, peace, and economic growth. However the most signiﬁ cant contribution remains within the sphere of social cohesion. Under the leadership of the Department of Public Services and Administration, the department is committed to be involved in the direct delivery process in achieving Outcome 12(b): “An Empowered, Fair and Inclusive Citizenship”.

1.4.7 THE NATIONAL SPORT AND RECREATION PLAN (NSRP)

The NSRP is the new National Sport and Recreation Plan as adopted by SRSA. The plan adopted by all major role-players at the National Sport and Recreation Indaba from 21-22 November 2011 is the national strategy for the sport and recreation sector in South Africa and is aligned to the revised White Paper on sport and recreation.

The National Sport and Recreation Plan (NSRP) states the Vision 2030 for Sport and Recreation and identiﬁ es the core values desired to guide the implementation of the NSRP.

10 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The NSRP identiﬁ es 3 core pillars of implementation underpinned by transversal issues:

1. ACTIVE NATION 2. WINNING NATION Will ensure that the nation participates in physical activities Will ensure that the talented individuals are recognized through through sport and recreation activities. Talent ID programmes and the pro-active implementation of programmes that will stimulate play, competition and skills development.

Strategic Objectives of this pillar: Strategic Objectives of this pillar: • Improve the health and well-being of the nation by providing mass • Identify and develop talented athletes through the implementation of a participation opportunities through active recreation. structured system. • Maximise access to sport, recreation and physical education in every • Improve the performances of athletes and coaches by providing them school in South Africa. with access to a comprehensive range of support programmes. • Promote participation in sport and recreation by initiating and • Develop talented athletes by providing them with opportunities to implementing targeted campaigns. participate and excel in domestic competitions. • Develop elite athletes by providing them with opportunities to excel at international competitions. • Acknowledge the achievements of South African sports-persons through the establishment of a recognition system.

3. ENABLING ENVIRONMENT TRANSVERSAL ISSUES The engagement of stakeholders to ensure that accessibility to The transversal issues as identiﬁ ed by the NSRP are: sport and recreation is created.

Strategic Objectives of this pillar: • Ensure that South African Sport and Recreation is supported by • Ensure that equal opportunities exist for all South Africans to participate adequate and well-maintained facilities. and excel in sport and recreation through the adoption of deliberate • Provide formal sport participation opportunities through an integrated transformation initiatives. and sustainable club structure. • Maximise the return on investment by prioritising sporting codes best • Integrate the development of South African sport at provincial and local suited to broadening the participation base or achieving levels through Sport Councils/Confederations. international success. • Provide athletes with a forum to address their needs. • Ensure that the South African sport and recreation sector is globally • Support and empower SA coaches, administrators and technical offi cials. respected for its high values and ethical behaviour. • Support the development of South African sport through a coordinated • Contribute to improved governance in sport through an alignment Academy System. of the boundaries of provincial sport federations with geo-political • Provide national federations with administrative and governance support boundaries. through the medium of a Sports House. • Protect the rights and interests of talented athletes under the age of • Empower the sport and recreation sector with relevant information 18 years by providing clear guidelines regarding amateur and through a well-equipped Sports Information Centre. professional sport. • Empower the human resource base through the provision of accredited education and training. • Empower volunteers to adequately support the South African sports system. • Ensure that South African sport and recreation benefi t from strategic International Relations. • Secure and effi ciently manage fi nancial resources to optimally support sport and recreation. • Capitalize on the impact that broadcasting and sponsorship have on the development of sport and recreation.

The NSRP identiﬁ es sport and recreation as a tool to further national goals that extend beyond the sport and recreation environment to attract tourists to South Africa, as a mechanism for achieving peace and development and contribute to a sustainable environment. The NSRP introduces a Transformation Charter and Scorecard that outlines the principles for designing and implementing a transformation strategy that aims at restructuring the sports system to ensure all South Africans have equitable access to all resources.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART A: GENERAL INFORMATION ...CONTINUED

1.4.8 PLANNED POLICY INITIATIVES • Create opportunities to engage our stakeholders widely to ensure that we able to provide a refreshing perspective and In the 2012/2013 ﬁ nancial year the planned policies and priorities new impetus to transformation; of the department agreed on at the Strategic Planning Session was as follows: • Align sport and recreation programmes to the new growth path and government outcomes in general; • Development of priority and minor codes of sport; • Develop programmes that focus on targeting marginalised • Providing ﬁ nancial assistance to sport and recreation groups – ethnic minorities, women, disabled people, and federations/organisations to fast track transformation youth – and give support to NGOs, aid agencies and sport through development, high performance, and empowerment and recreation federations. programmes and, for participation in provincial and national tournaments; • Integrate sport and recreation within community development projects, information campaigns around health and other • Develop and implement a strategic high performance issues, and national advocacy campaigns for gender equality framework for sport in the province that will ensure talent and women’s rights. optimization, equality of access and excellence that will entrench KwaZulu-Natal as the “Number One • Delivery of effective school sport programmes with special Sporting Province”; emphasis placed on the formation of viable school sport code structures from school based through to national levels. • Inclusive and equitable delivery of sport and recreation to ALL in the province; in a manner that ensures access, socio • Promote active and healthy communities through the economic development, and excellence as part of a implementation of sustainable recreation and mass transformation continuum; participation and sport development programmes at district ward levels. • Create the applicable policy, legislative, regulatory frameworks, and an enabling environment for the equitable delivery of • Creation of jobs through the Mass Participation and Sport sport and recreation; Development Programmes;

• Phased-in implementation of the National Sport and • Effective monitoring and evaluation systems must be put into Recreation Plan and which must be closely monitored place to ensure delivery against pre-determined objectives. to identify any hindrances which may impact negatively on implementation; • Provide administrative support and capacity building to sport and recreation federations to promote good governance and • Implementation and monitoring of the ﬁ nalised Transformation accountability; Charter and Scorecard in sport and recreation federations to promote issues of equity, equality, excellence, access, • To promote the integrated development of athletes through organisational culture and good corporate governance. the establishment of an academy system, sports councils in localised wards and scientiﬁ c support programmes; • Promote the decentralisation of sport federations to local municipality geo-physical boundaries; • Fast-track Infrastructure development projects in different nodes in the province, targeting previously disadvantaged • Promote the hosting of major provincial, national and communities; international sport and recreation programmes/events; • Improve access to sport and recreation facilities in the province.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART A: GENERAL INFORMATION ...CONTINUED

1.6 ENTITIES REPORTING TO THE MEC

No public entities report to the executive authority for Sport and Recreation

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H MEC’s STATEMENT

“Sport is demonstrably one of the most signiﬁ cant instruments in uniting our nation.”

Mrs N.N. Sibhidla-Saphetha MEC for Arts, Culture Sport and Recreation

Sport is demonstrably one of the most signiﬁ cant instruments in uniting our nation.

In the period under review the department embraced the three key pillars of implementation of the National Sport and Recreation Plan (NSRP) which include: (1) active nation (2) winning nation and (3), creating an enabling environment. This plan justiﬁ es our claim that sport is an indispensable tool to fundamentally alter the quality of life of all our people and it is a vehicle for progressive human advancement. In 2012/2013 I committed the department to reviewing its strategy and we have succeeded in developing a new strategy for the department aligned to the National Development Plan.

In order for us to effect transformation in sport, we must ensure that our communities have adequate sport and recreation infrastructure. As a result, we committed ourselves to completing a full audit of all sport and recreation facilities in the province. Currently, we are at an advanced stage to get a true reﬂ ection of the state of sport and recreation facilities in the province.

In the period under review, I have positively engaged mayors of different municipalities to develop a clear and sustainable plan for the utilization of the 15% of the MIG allocated to sport infrastructure development. Notwithstanding the budgets we are able to commit to sport infrastructure development, we most

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART A: GENERAL INFORMATION ...CONTINUED

certainly require more funds from both the public and private In an effort to address maladministration in sport and accelerate sector if we are to achieve our goal of “levelling the playing the pace of transformation, we intensifi ed our engagements with fi elds” by 2030. sport bodies in the province. I have found that whilst some good work has been done, there still exist amongst sport federations The National Development Plan calls for the establishment of huge disparities in levels of development and ability to deliver fi tness parks in rural communities. We have purchased 11 outdoor sport effectively to their constituencies. Last year we spent R18, gyms each with 19 work-stations and these are being rolled-out in 960m in support of the development and high performance identifi ed wards in the province. The second phase of this project programmes of 46 sport and recreation federations and entities. to improve the fi tness of our people will be implemented in the 2013/2014 fi nancial year. We have as a province once again demonstrated our outstanding ability to host major international events. I must acknowledge Sport and physical education are an integral part of a child’s the successful hosting of the 2013 Orange Africa Cup of Nations development. The major milestone achieved in the period under and the impact of this event on promoting social cohesion and review was the signing of a Collaboration Agreement with the nation building. The stellar performance of our Olympians inspired Department of Education where both departments committed to the nation. As a result, I convened a meeting of all sport and deliver a sustainable integrated plan to provide school children recreation federations to formulate long-term plans for the future with opportunities to take part in physical education. The school of sport in KwaZulu-Natal. The Sport and Recreation Federations sport programme encourages inclusivity through the involvement committed themselves to a new sport and recreation strategy of able-bodied as well as learners with special needs. The revival for our province. of school sport has opened many windows of opportunity for talented learners from rural communities to display their skills The new organizational structure has been approved by the on larger platforms. DPSA and awaits implementation. The vacant post of Head of Department has been fi lled and I welcome Mrs Rohini Naidoo into the fold.

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In the current MTEF, I have committed the department to the • KwaZulu-Natal entrenching itself as a “province of choice” following: to host major national and international sporting events. • Creation of a vibrant club system in all 828 wards/war-rooms with sustainable programmes to address inactivity. The successful implementation of our programmes hinged on an integrated approach with the department cementing • Creation of a revitalised and transformed sport and recreation good working relationships with municipalities, federations, sector with improved corporate governance and accountability. clubs, communities and provincial departments. I call upon all our stakeholders to use the Annual Report to measure the • Increase in the number of KwaZulu-Natal athletes in the department’s effectiveness over the period under review. national teams and a more improved performance at the Olympic Games in Rio.

• Provision of quality and well-maintained facilities with vibrant sustainable programmes to promote active and healthy lifestyles and talent optimization.

• Re-introduction of physical education into our schools with Mrs N.N. Sibhidla-Saphetha robust sport and recreation programmes beneﬁ tting our MEC for Arts, Culture, Sport and Recreation children. 31 August 2013

• Increase the number of jobs we create for unemployed youth.

• Creation of a highly skilled and efﬁ cient coaching network to support our academy system.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H ACCOUNTING OFFICER’S OVERVIEW

“...develop and implement programmes according to the needs of the communities we serve...”

Mrs R. Naidoo Head of Department

The department has been constantly aware of the constitutional imperatives and the changes that our work imposes on the lives of thousands of our citizens. The department has made a huge effort to develop and implement developmental programmes according to the needs of the communities we serve. Our intention to increase capacity in terms of infrastructure, coupled with human resource development, both with regards to administration and competitiveness, remains relevant. The objective of creating a better life for all heavily depends on a vigorous, measurable transformation and development programme.

I commenced work as Head of Department on the 13 February 2013. I place on record my thanks and appreciation to Ms Z.K. Buthelezi who acted as Head of Department for the period under review. My arrival in the department was greeted by frenetic activity as the department headed for fi nancial year-end. Control systems and processes that were put into place by my predecessor were maintained as we began to monitor expenditure on a regular basis. On assumption of duty I vigorously liaised with staff at all levels, conducted offi ce visits and met with various stakeholders. Whilst fulfi lling my responsibilities at a strategic level and as Accounting Offi cer, I discovered that a key factor in hampering service delivery was that the department had its head offi ce located in Pietermaritzburg but its administrative support centre was situated in Highway House, Durban. I also found that the department was restructuring itself and that serious human resource capacity challenges were an obstacle to optimum delivery of services to our people.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART A: GENERAL INFORMATION ...CONTINUED

WAR-ROOM INTERVENTION PROGRAMME (WRIP)

One of my ﬁ rst ofﬁ cial engagements was to attend the 3-day Cabinet Lekgotla at the Provincial Training Academy in Glenwood from 19 - 21 February. Cabinet resolved that the department needed to mobilise youth around sport and to engage them in physical activities. This programme needed to be designed to create awareness about diseases such as HIV and AIDS and prevention of drug abuse. The department was instructed to put together a social mobilisation campaign focussing on different sporting codes. The campaign had to be inclusive of schools and communities and deliver basic sport facilities including equipment and attire.

The department’s response to this instruction was to develop the War-Room Intervention Programme. Using sports, skills development and specifi c intervention programmes, the department aimed to help young people (ages 7-25) through programmes in schools, communities, secure units and young offender’s institutions and prisons. The introduction of a Club System allowed the department to take in a “basket of key services” to the War-Rooms. Activity HUBS were strengthened in the Community Mass Participation Programme. Support for community wellness centres, outdoor adventure and educational programmes were encouraged and, the effective use of parks and open spaces to implement fi tness and recreation programmes were also strengthened. Whilst the strategic framework for the WRIP was developed in the period under review, the programme will be implemented in the 2013/2014 fi nancial year. An illustration of how the department will deliver on the WRIP is shown below:

ORGANISATIONAL STRUCTURE

The resolutions adopted at the National Sport and Recreation Indaba and the subsequent roll-out of the National Sport and Recreation Plan (NSRP), and the release of a new budget structure by National Treasury was the catalyst for the department to review its organisational structure. For effective delivery of services there had to be alignment with the aforementioned plans and national imperatives and to ensure that long-term sustainable plans are put into place to ensure success at major events such as the Olympic Games. The Restructuring Task Team that was appointed by the MEC to guide the restructuring process was allowed to continue with its work. In the 2012/2013 fi nancial year the department has completed the organizational review to align the organization to more effi cient delivery of services. Whilst organized labour was part of this reconfi guration exercise, the process has not been without its diffi culties, as parties had on occasions disagreed on how the process should unfold. The department’s organizational structure has been submitted to DPSA and presently consultations with both the DPSA and OTP are underway. The approval and subsequent implementation of

22 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA the new structure is critical to address the imbalances that are The Head of Department attended cabinet and cluster meetings. prevalent in the department at present. The Revised Strategic Plan for 2013-2016 and the Annual Performance Plan for 2013/2014 were fi nalised for tabling Note: The department received written confirmation of to Legislature. Operational Plans were developed for all Sub- acceptance of the structure by the DPSA on 26 July 2013. The Programmes and District Service Centres. presentation of the structure to the Joint Bargaining Council and the process of job evaluation, placement and recruitment The forensic report on fraud and corruption within the department is currently underway. was fi nalised and the department has completed the process of hearings. Of the 8 cases investigated in the period under review, 5 offi cials have resigned, one has been found not guilty, and one has INTERNAL CONTROL been dismissed whilst, one case is awaiting sentencing. Civil cases have been opened against the fi ve offi cials that have resigned. The Internal Control Unit is operational and it functions effectively. Provincial Treasury has implemented a special intervention to The department appointed an Assistant Manager: Internal Control assist the department in putting effective controls into its Supply and she assumed duty on the 2 January 2013. The Risk Manager Chain Management Unit. Progress has been noted in this regard that was appointed on contract resigned and the department has with the fi nalisation, adoption and implementation of the SCM motivated to Provincial Treasury for secondment of a suitably policy and approval and implementation of the Procurement qualifi ed risk manager on contract until the department completes Plan. Six permanent positions were fi lled at SCM with all staff its restructuring process. The department completed its Risk being inducted and capacitated on Treasury Prescripts and SCM Assessment for 2013/2014 and has fi nalised its Risk Register. policies and procedures. During the period under review, Internal Audit engagements were performed in accordance with the audit plan. Internal Control reports were compiled and submitted to the Chief REVIEW OF ICT GOVERNANCE FRAMEWORKS Financial Offi cer (Irregular Expenditure). The Internal Control Unit reports to the Head of Department. Provincial Treasury The department completed the reviews of the following ICT supported the department with an audit and risk assurance Governance Frameworks in the period under review: service. The department reviewed its Fraud Prevention Plan and Fraud Prevention Policy and Response Plan and adopted same. • Governance and Management of ICT Framework The Risk and Fraud Committee of the department was instituted Implementation Plan - This document has been produced and terms of reference (charter) adopted. to outline the implementation plan for the department’s Governance and Management (G&M) of ICT. This document details the basic concepts of the KZNDSR G&M ICT Framework GOVERNANCE implementation and guidelines on key areas of the G&M ICT Framework implementation. Cabinet Memorandums were submitted to the Parliamentary Liaison Offi cer for processing into Cluster and Cabinet sittings. • Governance and Management of ICT Framework - The Responses to parliamentary questions were timeously processed purpose of this framework is to institutionalize Corporate and perused before submitting them to the Ministry. Challenges Governance and Governance of ICT as an integral part of were experienced in soliciting responses due to a dependency corporate governance, within the department. The framework on external stakeholders. outlines the approach taken within the department to comply with the Public Service Corporate Governance of Information Various presentations were delivered to parliamentary committees and Communication Technology Policy Framework. This such as the Portfolio Committee on Sport and Finance Portfolio framework depicts the future ICT Governance system for the Committees and, when the department was instructed to make department and will require a transition from its current a presentation to SCOPA. state. The current state has severe capacity constraints in

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terms of internal ICT management; and the future state will and districts. This increased the workload on managers who be achieved through capability and capacity building within had more than one programme to manage. The review of the the ICT section of the department. organisational structure meant that vacant posts could not be fi lled. The department appointed 3 managers on contract to temporarily fi ll the vacuum left by resignations/retirements. These HUMAN RESOURCE LIMITATIONS were for Special Projects, School Sport and Communication. Lower level offi cials were also appointed on contract to offer a much needed support function. In Programme One all administrative support programme functions were clearly informed by the Public Service Act, Public Service Regulations, Public Finance Management Act and ACHIEVEMENTS Treasury Regulations. Heeding government’s call for austerity measures only critical posts were advertised and fi lled in the last fi nancial year and this put additional pressure on an already The following presents an overview of our achievements in the “thin” workforce to deliver against our mandates. In addition 2012/2013 fi nancial year: the department struggled to cope with the high vacancy rate in its middle/senior management positions. The vacuum left by • Active Lifestyles - The department delivered on the senior managers who had either resigned or retired meant that mandate of inculcating active and healthy lifestyles in people the department operated on an interim management system through its Siyadlala Mass Participation Programme in 117 with managers acting as care-takers of affected programmes activity hubs. The Hubs, manned by Sport Coordinators

24 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA KZN Cricket Union African Township Cricket Programme Supported through transfer of funds

implemented programmes of aerobics, tournaments, festivals from 30 September – 02 October 2012 at UKZN with 141 and code specifi c training to over one million people. A socio- winning district teams in 9 codes of sport participating. economic impact assessment of this programme was fi nalised. • National Top Schools Championships - A total of • Active Seniors - The department introduced the Golden 27 winning schools (team size of 570) from the Provincial Top Games targeting older persons, 60 years and above. One of Schools Programme participated in the National Tournament its objectives was to maintain and promote the status, well at the Tshwane University of Technology from 10-14 December being, safety and security of older persons. The programme 2012. KwaZulu-Natal was placed 3rd overall. The national was implemented in partnership with DSD, Health, OTP, intervention was preceded by a team management training loveLife, Age-in-Action, Provincial Older Persons Forum and a workshop and a holding camp in Pretoria (6-10 December 2012). budget of R1,9m was spent with 4,790 seniors benefi tting. • 5th TAFISA World Sport - Team KZN made up of 34 • School Sport - The department committed a budget of members participated in the 5th TAFISA World Sport for all R59m towards the revival of school sport. The budget was made Indigenous Games in Lithuania 5 - 11 July 2012. The TAFISA available from the conditional grants and from voted funds Games provide countries with an opportunity to display their through the Junior Sport Sub-Sub-Programme. The School indigenous games and takes place every 4 years. Sport Programme rekindled competitions and tournaments from district through to national levels. In 2012/2013 1,540 • Rural Horse Riding - July is horse racing month in schools registered in the school sport programme with the KwaZulu-Natal. The Rural Horse Riding event has been held department hosting a Provincial Top Schools Tournament at the Endumeni Race Track, Enambithi Municipality and the

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event has grown over the years. The department conducted a • Infrastructure Development - The department not only socio-economic Impact Study on the Dundee July in 2012 builds new facilities which include sports fields and and the study revealed that the programme created 334 jobs complexes and combination sport courts, but also assists (2012) with a gross value added to gross geographical product with the refurbishment of existing facilities and the of R14, 296m and new business sales of R32, 096m. The supply of maintenance equipment for the up-keep of event has shown an income (profi t) of R6, 9m to all income facilities. The department has completed 160 sport and benefi ciaries. recreation facilities (44 newly constructed sport facilities, 33 upgraded/renovated/refurbished sports fi elds including • Club Development - Club development nurtures 13 kick-about fi elds, 44 combination courts [volleyball, talented athletes that have been identifi ed from the Mass basketball and netball], 28 Futsal [action soccer] courts and Participation Programme. The programme yielded the 11 outdoor gym fi tness parks) with a budget of R107m spent formation of 379 clubs in disadvantaged areas and also in the last 4 years. In the period under review the department created 28 contract jobs, training of technical offi cials and transferred R8,2m as maintenance grants to municipalities. the provision of equipment to all participating clubs. • Job Creation - The Department initiated strategies to • Support to Sport and Recreation Federations - The support employment creation and expended over R45m to department has forged meaningful partnerships with the fi nance job creation initiatives. The key job drivers within sport & recreation federations in support of the programmes the department were infrastructure development through they offer and the communities clubs and structures that we various projects to build and renovate sport and recreation can assist. In 2012/2013 we transferred R18,960m to 46 facilities and the employment of contract workers to sustain sport & recreation federations in support of their active living, the Mass Participation Programmes. A total of 1513 Contract empowerment, sustainable development, transformation, workers were employed in the conditional grant programmes. talent optimization and high performance programmes. Contract workers earned a monthly stipend ranging from R2, 073 - R 3,545. A total of 44 Facility managers (caretakers) • Excellence - Chad Le Clos has been a benefi ciary through were appointed for the upkeep of facilities through transfers our more than R3m (over the past 4 years) investment into KZN to municipalities. Aquatics Association and in particular their elite programme. More recently developmental paddlers have begun to come Note: By 31 March 2013, 138 contract workers had exited the to the fore in the Dusi and other major canoe races around programme. They were not replaced as the conditional grant the country through our support for developmental paddlers framework did not make budget allowances for contract workers through the KZN Canoe Union and the Natal Canoe Club. The and the department had to reprioritise budget from voted funds department has invested into an academy for canoeing and to retain them on the system. we expect that through this programme we will be able to unearth more Sbonelo Zondi’s and Michael Mbanjwa’s from • Capacity Building - The department implemented our communities. accredited training interventions (NQF) to promote an acceptable standard of service delivery to facilitate possible • Academies - The investment in an Academy System is migration into other industry sectors. A total of 11,698 expected to yield huge dividends as the department falls administrators, coaches, technical offi cials and recreation in sync with Sport and Recreation South Africa (SRSA) leaders were capacitated through accredited training and South African Sports Confederation and Olympic programmes. These capacity building programmes were Committee (SASCOC) in pursuing excellence in preparation carried out by department funded initiatives with the support for international competition. The department supported of federations as well as by sport federations themselves who two academies in the Provincial Academy of Sport and the benefi tted from transfer payments from the department. A total Umgungundlovu Academy. A number of smaller academies of 4,106 educators involved in the School Sport Programme were supported with technical and training equipment. benefi tted from accredited coaching and technical training.

26 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The Community Mass Participation programme offered be considered if the roll-out of this programme is to have accredited training to 438 sport assistants (contract workers). the desired effect on combatting social ills and promoting an active and healthy lifestyle.

CHALLENGES AND MEASURES • Heeding government’s call for austerity measures only TO OVERCOME THEM critical posts were advertised and fi lled in the last fi nancial year and this put additional pressure on an already “thin” workforce to deliver against our • The lack of an organizational structure that is aligned to mandates. In implementing Treasury Circular PT (3) of the government imperatives and sport and recreation 2012/2013 the department put a hold on the purchase of needs of the country. Informed by a rapidly changing sport offi ce furniture and relocated unused offi ce furniture to meet and recreation scenario in the province and a new strategy the demand for new furniture. in place as a result of the National Sport and Recreation Plan (NSRP) and the issuing of a new budget structure by National • The inability of sport federations to deliver sport at Treasury’ the department has reviewed its organizational the schools and ward level to ensure that sustainable structure to ensure that service delivery is not compromised. programmes of development and transformation are Written approval has for the structure has been received implemented. Whist the department is presently supporting from DPSA. The structure is being submitted to the Joint the establishment of the school sport codes structures Bargaining Council. Process of job evaluation and placement and rolling-out the decentralisation of sport federations is underway. to government geo-political boundaries the challenge of accommodation, infrastructure and funding constraints • The new conditional grant structure from National will need to be addressed if we are to be successful. Funds Treasury reduced the allocation of stipends for allocated for this roll-out process in 2013/2014 will need to contract workers to support the Mass Participation be increased to take into consideration these constraints. A Programme. This directive meant that the department had project plan for the roll-out of the programme needs to be to reduce the number of contract workers employed for the approved and costed before it can be implemented. Mass Participation Programme. After extensive consultations and in terms of the original contracts with the workers the • Constraints exist within the department to department decided to retain these contract workers. For adequately manage performance and ensure quality 2012/13, funding from savings in compensation was used data is reported on from service delivery sites. The lack to off-set expenditure in this regard. of capacity within the department to ensure proper systems is implemented to validate/verify performance information. • The migration from contract workers to support the There is a lack of accountability from all offi cials to ensure that Community Mass Participation Programme to projects implemented are appropriately closed-out and the permanent posts poses considerable logistical required “Portfolio of Evidence” is in place. There needs to be challenges for the department. These posts would need alignment between monthly and quarterly reports submitted. to be accommodated on the department’s organizational The department need to address capacity constraints within structure. The activity Hubs are located in community centres its workforce. and local municipalities. The appointment of staff to promote activity within these Hubs would need to be based at the site • Lack of proper sport infrastructure in disadvantaged for the delivery of the service. The department would either and rural communities and schools to support the have to rent/lease space from local municipalities and/or development and high performance programmes. look at other alternatives such as “portable offi ce spaces”. Local municipalities have not demonstrated commitment Adequate planning and budget implication would need to and capacity to maintain facilities that the department has

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built and the lack of sustainable programmes has led to FUTURE PLANS facilities becoming “white elephants”. The department is addressing these by making available maintenance support • Consultative forums have been set-up to allow for greater grants, employment of facility managers and capacity engagement with stakeholders from localised levels. These building of Project Steering Committees, community clubs consultative forums will serve as feedback sessions and are and organisations to take ownership. used to determine and analyse needs from communities. Further these sessions will serve a monitoring role for service delivery. • The bulk of the department’s facilities are constructed The department has developed a Framework for Stakeholder through the municipalities as implementing agents. and Public Participation and is in the process of adopting it. With this approach there are a number of challenges such as delays in the signing of agreements, changes • The introduction of the Project Proposal Management to the location of the facility, time taken to award System (PPMS) has been designed to enhance the project contracts which is outside the department’s control. approval process and the quality and timing of performance This impacts on the time taken to complete a facility. To data collection. Additional data fi elds and modules were overcome this challenge the department has reduced the identifi ed during testing and added to the system to enhance amount of the transfer payment to the municipality by the cost the data gathering capacity of the system. The system has of the project management fee. The department will utilise been implemented and is expected to be operating at full this amount to appoint the project managers directly and they capacity once the vacancies in management have been fi lled will need to manage and report on the progress and quality with the implementation of the new organisational structure. of workmanship of the projects that are being implemented.

28 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Reviving School Sport On-going League Programmes Supported through a Conditional Grant

• The department has initiated plans to speed up the • Through the transfer of funds to sport and recreation federations process of providing infrastructure for sport and recreation in and the monitoring of their programmes, the department partnership with municipalities and schools. This is part of our aims to provide strategic management, corporate governance, contribution and intervention towards addressing backlogs in resources, and advice to assist sport federations to manage sport and recreation infrastructure in this province in especially their talent identiﬁ cation and high performance programmes. the previously disadvantaged communities. The launch of the National Coaching Framework by SASCOC will allow the department to improve the standard of coaches • The establishment of Sport Confederations at district levels in the province and encourage the provision of opportunities and the implementation of an Academy System are expected for improved coach development and career pathways in line to improve service delivery and speed up transformation. with the framework. The introduction of a Talent Identification Toolkit is expected to streamline talent identiﬁ cation, development • To ensure there is an alignment of the delivery plan at andhigh performance programmes towards predetermined local level, the department seeks to be present in all wards objectives. The toolkit aims to identify and develop talented and War Rooms. Greater focus will be on engaging local athletes through the implementation of a structured communities to actively participate in sport. The department developmental system. developed a War-Room Intervention Strategy to ensure that poor communities are the main recipients of sport and • The roll-out of the National Sport and Recreation Plan will recreation services. provide a blueprint for the governance and implementation of sport and recreation in the country. • The signing of a memorandum of understanding by National Ministers of Sport and Recreation and Basic Education has

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given rise to the launch of an integrated framework for a well-coordinated and seamless school sport system in our country as a critical factor in the development of young people. The framework seeks to ensure that institutional structures are in place to implement and monitor the delivery of a school sport system and, regulate access and delivery of school sport for all learners, irrespective of ability, across all schools based on the principle of equity and access. The MOU has clariﬁ ed roles and responsibilities of all partners and stakeholders for both delivery and funding. A historic collaboration protocol between the MEC’s for Education and, Sport and Recreation in the province was signed on 24 January 2013 in Umzimkhulu.

PUBLICATIONS AND KEY DOCUMENTS PUBLISHED BY THE DEPARTMENT DURING THE PERIOD UNDER REVIEW INCLUDE THE FOLLOWING:

Departmental Publications: • Annual Report for 2011/2012 • Strategic Plan for 2013-2016 (Revised) • Annual Performance Plan for 2012/2013 • Operational Plans for 2012/2013 • Budget Statements and Annual Budget Speech, 07 June 2012 • Citizens Charter • Service Delivery Improvement Plan

Electronic Systems Developed: • Project Proposal Management System (PPMS) (Updated) • Federation’s Database (Updated). • Contract Management System for Legal Services • Leave Management System – 1st Phase • Performance Management System – 1st Phase

The Annual Report takes cognizance of the challenges facing us as we begin to transform sport and society in earnest. Sporting opportunities must be accessible to all and the sport federations, associations and all those entrusted with the delivery of sport must embody an honest approach to putting developmental systems in place. As a government we have embraced the Transformation Charter and have strengthened our monitoring systems in this regard to ensure that we meet the goals that we have set for ourselves. To achieve our long-term goals maladministration of sport will not be tolerated and good governance of sport federations is a pre-requisite.

Mrs R. Naidoo Head of Department 31 August 2013

30 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA KZN’s synchronised swimmers Teal Muirhead and Laurie Niemand at the Comen Cup International, Spain

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2.1 OVERALL PERFORMANCE 2.1.1 VOTED FUNDS

Main Appropriation Adjusted Appropriation Actual Amount Spent (Over)/Under Expenditure

R’000 R’000 R’000 R’000

377 288 383 589 364 151 19 438

Responsible MEC Mrs N.N. Sibhidla-Saphetha, MPL. MEC for Arts, Culture, Sport and Recreation

Administering Dept. Department of Sport and Recreation

Accounting Ofﬁ cer Mrs R. Naidoo: Head of Department

Note: The salary of the MEC for Arts, Culture, Sport and Recreation is budgeted for under Vote 15: Arts and Culture.

The 2012/2013 main appropriation of the department was R377,288 million. During the year, the department received additional funding of R6,875 million which increased the allocation to R384,163 million. During the adjustment estimates the National Department of Sport and Recreation reduced the Mass Participation and Sport Development Grant by R574,000 due to the outcome of the 2011 census data which required the redistribution of grant funding across the province. The department incurred an under-expenditure of R19,438m as a result of savings in compensation, challenges with infrastructure development and slow pace in ﬁ nalising the construction of district ofﬁ ces.

32 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA BMX Cycling. Developmental squad at Giba Gorge Supported through transfer payments

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2.1.2 AIM OF THE VOTE

The purpose of this programme is to promote, develop, administer and fund Sport and Recreation in the Province of KwaZulu-Natal. This programme also ensures advancement of participation, fast tracking the revival of school sport, talent optimization, infrastructure development, transformation through effective and sustainable development programmes and the promotion of performance excellence. It also focuses on the implementation of recreation, community mass participation and empowerment programmes which is paramount in the pursuance of getting communities to lead an active and healthy lifestyle and toward fostering social cohesion and national identity.

2.1.3 STRATEGIC OUTCOME ORIENTED GOALS

Strategic Goal 1 Promote and contribute to transformation and development of sport and recreation.

Goal Statement Promotion and contribution to transformation and development of sport and recreation through sustainable programmes, implementation of policy and relevant prescripts and, by building on our relationships with sport and recreation federations, community organizations, NGO’s and local government by 2015.

Justiﬁ cation Using sport and recreation programmes to encourage social cohesion and enhance the quality of life by increasing participation and promoting equity.

Links • Fighting crime and creating safer communities • Rural development • Education and skills for all • Building cohesive and sustainable communities • Integrated women and youth empowerment programmes

PROGRESS TOWARDS ACHIEVEMENT OVER THE PAST FOUR YEARS:

• The department transferred R38, 8m to 61 sport & recreation federations in support of their empowerment, sustainable development, transformation and, talent optimization towards meaningful high performance programmes.

• Chad Le Clos has been a beneﬁ ciary through our more than R3m investment into KZN Aquatics and in particular their elite programme.

• The department has become a major partner in the SALGA-KZN Games by making funding and human resources available. The department has begun to invest in district programmes with the intention of ensuring these Games make a meaningful contribution to the development of talent and the eradication of an inactive lifestyle amongst our youth.

• Team KZN comprising 450 athletes participated in the SA Games in Polokwane, from 2 to 7 October 2011. KwaZulu-Natal lifted the title for the second time with 59 gold medals.

• The department supported two academies in, the Provincial Academy of Sport and the Umgungundlovu Academy. A number of smaller academies were supported with technical and training equipment.

34 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA • The department has completed 160 sport and recreation facilities (44 newly constructed sport facilities, 33 upgraded renovated/refurbished sports fi elds including 13 kick-about fi elds, 44 combination courts [volleyball, basketball and netball], 28 Futsal [action soccer] courts and 11 outdoor gym fi tness parks) with a budget of R107m spent in the last 4 years. A total of 33 municipalities received facilities maintenance support grants for the employment of facility caretakers in 2011/2012 (22) and 2012/2013 (11). In the period under review the department transferred R8,2m as maintenance grants to municipalities

• A Talent Identiﬁ cation Toolkit has been developed by the department in partnership with the CSIR and will be rolled-out in rural areas through the Community Mass Participation Programme (Siyadlala) and Club Development Programmes. The toolkit is linked to an electronic database which will allow sport federations and academies to nurture talented athletes that have been identiﬁ ed.

• As part of its high performance strategy the department has adopted the Long-Term-Participant-Development (LTPD) Programme as proposed by SASCOC and which is a sport development framework that is based on human growth and development.

Strategic Goal 2 Promote and contribute to economic growth and opportunities through sport and recreation.

Goal Statement Promote and contribute to economic growth and opportunities through sport and recreation by creating decent jobs through skills development, support of cooperatives and the hosting of major events in line with the Strategic Plan.

Justiﬁ cation This aims to promote, support and develop cooperatives, sports goods industries, BBBEE policy and the hosting of major events thereby leading immensely to an improved quality of life for all who participate. A physically active population is a healthier population, improving the productivity of the workforce thereby increasing economic output.

Links • Rural development • Creating decent work • Creating healthy and sustainable communities • Integrated women and youth empowerment

PROGRESS TOWARDS ACHIEVEMENT OVER THE PAST FOUR YEARS:

• The department initiated strategies to support employment creation and expended over R139m to ﬁ nance job creation initiatives. A total of 6,582 contract posts were created through the conditional grant to sustain the Mass Participation and Sport Development Programme. Contract workers earned a monthly stipend ranging from R2, 073 -R 3,545 and served as sports assistants and cluster coordinators in schools, hubs and clubs.

Note: Contract posts may have been ﬁ lled by the same employee (Sport Assisstants) in each year.

• These sport assistants and cluster coordinators are employed on a one-year contract. In the period under review contracts have been renewed with a number of the sport assistants and cluster coordinators being retained by the department

• A total of 33 facility managers (caretakers) were appointed for the upkeep of facilities through transfers to municipalities.

• The department implemented accredited training interventions (NQF) to promote an acceptable standard of service delivery to facilitate possible migration into other industry sectors. A total of 44,766 administrators, coaches, technical ofﬁ cials and recreation leaders were capacitated through accredited training programmes. In partnership with SASCOC the department will implement the SA National Coaching Framework which will ensure the improvement in the standard of coaching in the province.

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• Through activation, mass mobilization and funding the department has been able to make a signiﬁ cant contribution to economic growth and opportunities. The following are some of the major events staged in the province that has been supported by the department: Soccerex Africa Forum, 2013 Orange Africa Cup of Nations, 2nd Sport and Event Tourism Exchange (SETE) Conference and Exhibition, 2010 FIFA Soccer World Cup, SA National Olympic Trials (Aquatics), SA Level 2 Swimming Championships, World Transplant Games, ASA Marathon Championships, ASA Senior Track & Field Championships and Mandela Marathon.

Strategic Goal 3 Promote and contribute to good governance in sport and recreation

Goal Statement Improve corporate governance and accountability in sport and recreation by complying with legislation and adherence to ﬁ nancial and administrative practices by 2015.

Justiﬁ cation This will aim to eliminate poor leadership that prevents sport federations from performing to their full potential, combat fraud and corruption, deliver effective services, enforce accountability and promote good governance within all sectors.

Links • Fighting crime and creating safer communities. • Nation building and good governance. • Sustainable resource management. • Women empowerment.

PROGRESS TOWARDS ACHIEVEMENT OVER THE PAST FOUR YEARS:

• The department hosted a transfer payment workshop with all sport and recreation entities in 2012 in Durban. The workshop was designed to improve corporate governance and to outline and discuss the procedure for transfer payments and the monitoring and evaluation systems to be implemented. A total of 60 Sport and Recreation entities were targeted with 65 in attendance. In total 206 delegates attended the two-day workshop.

• The department appointed a service provider to review and provide an opinion on the Annual Financial Statements of 14 sport federations that received funding from the department in the 2011/2012 ﬁ nancial year. As part of their terms of reference the service provider provided guidance on issues of corporate governance with particular reference to issues of ﬁ nancial and internal control.

• The department has initiated its Internal Control Unit and has appointed an Assistant Manager, Internal Control. The department reviewed it Fraud and Risk Policy and these have been implemented.

• The department has identifi ed that fi nancial management needs to be strengthened in a number of sport federations. In this regard a workshop was held on 26 January 2013 to improve fi nancial management and compliance within the sport and recreation entities. The workshop attracted 76 delegates from the federations. Mr Bhekabantu Ntshangase from Durban University of Technology was the facilitator.

36 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Strategic Goal 4 Promote and contribute to sound cooperative governance

Goal Statement Promote and contribute to good cooperative governance to improve integrated planning, inter-governmental relations, and linkages with other sectors to deliver coordinated and effective services by 2015.

Justiﬁ cation Integrated planning and development will ensure the delivery of services to the identiﬁ ed nodal areas to meet the priorities of government. This will aim to address the misaligned planning that exists between national, provincial and local government.

Links • Fighting poverty, • Creating decent work • Rural development. • Education and skills for all. • Nation building and good governance. • Social and economic infrastructure. • Integrated women and youth empowerment programmes. • Creating healthy and sustainable communities.

PROGRESS TOWARDS ACHIEVEMENT OVER THE SRSA and, Social Development. Other key partners in PAST FOUR YEARS: delivering an effective programme were Ezemvelo KZN Wildlife, National Youth Development Agency and loveLife. • The department entered into a Collaboration Agreement with the Department of Education where both departments committed to deliver a sustainable integrated plan to provide 2.1.4 OVERVIEW OF THE SERVICE DELIVERY school children with opportunities to take part in physical ENVIRONMENT FOR 2012/13 education and organised sport through the creation of an accessible and implementable school sport support system. KEY SERVICES:

• In response to the Provincial Growth and Development Plan • The department delivers its programmes through two (PGDP) the department launched the War-Room Intervention programmes namely Programme 1: Administration Programme (WRIP) which is a strategic framework to deliver and Programme 2: Sport and Recreation. The programme the department’s anti-poverty campaign and is aligned to structure is in accordance with National Treasury’s the holistic development of the child, with youth and budget structure. gender empowerment programmes that encourage alternative, responsible lifestyles. This programme will be implemented • The Department of Sport and Recreation is committed to the with our social sector partners – Departments of Health, direct delivery process of producing mutually agreed-upon Social Development, Arts and Culture and, Education. outputs which in turn will contribute to achieving Outcome 12(b) of the outcomes-based approach of government: • The department implemented the Provincial Youth Camp at “An Empowered, Fair and Inclusive Citizenship”. There Didima Camp Resort, Drakensburg in 2012.The Youth is alignment between the National Development Plan (NDP) Camps aimed to unlock adequate opportunities for positive priorities and the 12 priority outcomes of government and our social interaction, strengthen the ability of young people to focus in this regard has been on social cohesion and nation work co-operatively across race, ethnicity, gender, building, given the importance attached to these principles geographical location, class and creed. The programme in the NDP. objectives was also to keep young people active, interested in life with increased self-esteem, promote patriotism and • The department continued to play a critical role in fostering a strong sense of citizenship. The programme was delivered social cohesion, nation building and bridging in partnership with the Departments of Arts and Culture, aberrations in gender, geography, race and religion through

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hosting mass mobilisation and activation programmes aligned • Community Mass Participation (Siyadlala) is a conditional to major events staged in the province – AFCON, Comrades grant funded programme aimed at getting the nation to Marathon, Soccerex, etc. This work contributed towards play in an effort to address the country’s lifestyle challenges, transformation, job creation, social development, health, crime and risks to people’s health - spread of HIV and AIDS, crime, prevention, rural development, economic growth and tourism. drugs, diseases, including high blood pressure, heart attacks, and TB. The Programme is delivered through 117 Activity • The departments programme structure is aligned to Hubs established in prioritised wards. Each new Hub will the National Development Plan, Vision 2030 and receive the necessary equipment to sustain its programmes. the National Sport & Recreation Plan (NSRP). We Through voted funds and the EPWP grant 190 sport assistants have embraced the three key pillars of implementation were employed to serve as Hub Coordinators. Over 1 million of the NSRP and which include: (1) active nation (2) people (1, 138m) have utilised this service with 1,154 people winning nation and (3), creating an enabling environment. with disability also beneﬁ tting.

• The department delivered key services in Programme • The Department of Sport and Recreation delivered School 2: Sport and Recreation through the following Sub Sport in partnership with the Department of Education and Programmes: Stakeholder Management, Special Projects, other key stakeholders. A total of 1,540 schools in the province Recreation Services, Facilities and the Mass Participation registered and participated in the organized school league Programmes (conditional grants) of School Sport, Club programme. Prioritised schools were supported with Development and Community Mass Participation (Siyadlala). equipment and attire to facilitate their participation in the league programme. Through the conditional grant funding • Provincial Sport Federations were the strategic delivery received from SRSA 357 circuit coordinators were employed partners of the department in ensuring that sporting on contract to support the delivery of programme. Training opportunities were made available to all citizens of was provided to 4,106 educators in coaching, technical the province. Through the transfer of funds to 46 sport and offi ciating and team management. A total of 492,571 learners recreation federations, the department was able to stimulate participated in the programme. The challenge will always the development, promotion and management of sport and remain to fi rmly entrench physical education in schools recreation in the province. and ensure suffi cient expertise is available to roll out school sport league programmes in all schools in the province. • Recreation programmes reached broad sectors of the The full cooperation of the DoE is critical to the success of population, including the previously disadvantaged groups this programme. to improve their health and well-being. A total of 314,565 people in 220 community recreation clubs benefi tted from • The Facilities Unit initiated plans to speed up the process of programmes targeting active lifestyles. The programmes providing infrastructure for sport and recreation in partnership have been introduced at ward level with 76 recreational with municipalities and DoE. The department regulated the festivals in: Indigenous Games, Rural Horse Riding (promoting provision of sport and recreation facilities through Service national identity), Golden Games (promoting active ageing), Level Agreements and Memorandum of Agreements with Recre-Hab (promoting behavioural change), Work and Play municipalities and schools. The department has completed (improve the health & well-being of workers), Learn and Play 12 sport and recreation facilities (8 newly constructed sport (promoting active learning in 39 ECD Centres) and Beach facilities, 4 upgraded/renovated/refurbished sports fi elds) Games. The lack of clubs and sites may mean that people in and 11 outdoor gym fi tness parks). The implementation of deep rural areas may not be able to access these programmes. the Outdoor Gyms has seen clusters of traditional fi tness Additional sites/clubs are being formed but the resources at equipment from elliptical machines to leg press and sit-up our disposal may determine the pace at which we can benches being installed in parks and open spaces – targeting accelerate the delivery of this programme. A total of 11 poor and rural communities that may not have access to recreation entities benefi tted from transfer of funds in 2012/13. healthful options. Presently there is a serious lack of sport facilities in rural communities and schools. If we don’t address this situation we may just as well not talk about

38 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA transformation because we will be unable to transform sport • Whilst the department was skilling a large number of with the requisite facility in place. The question that always coaches, technical offi cials and administrators the absence of arises is how do we provide equal access to sport facilities a database of qualifi ed offi cials in sport federations impacts with the limited resources we have at our disposal? negatively on their ability to deliver in their specifi c area of expertise. Poor monitoring of these offi cials may mean that • The department delivers accredited capacity the department is investing in improving capacity but with building programmes to coaches, technical offi cials and little or no improvement in the quality of athletes we produce. administrators/volunteers. This service is delivered through the sport federations, schools, community organisations and • There was an uneven spread of competition opportunities, district service centres. A total of 2,197 administrators, 7,333 as most private entities prefer to host competitions in coaches, 4,708 technical offi cials and 1,566 recreation leaders the affl uent and resourced schools. However, the National were recipients of accredited capacity building programmes. Sport and Recreation Plan addresses these difficulties, The challenge here is in ensuring that the details of all and when funding is made available this plan needs to accredited offi cials are entered on the federation’s database be driven to ensure an equitable return on our investment. so that their activities could be monitored. The department commits a lot of resources to training and for transformation to • Not all sport federations have structures at a district level occur the capacitated offi cials need to implement at all levels. and the administration of a few of the federations is not at optimal. These two factors affect service delivery at a grass • A total of 379 Clubs were established within wards allowed for roots level in terms of making sport accessible to all, especially sustainable leagues and competitions. Talented athletes that the previously disadvantaged. were identifi ed through the Mass Participation and Sport Development Programme were placed within clubs to be • The conditional grant funding has little or no allocation to further developed employ youth contract workers to sustain the Community Mass Participation (Siyadlala) and Club Development Programmes. To sustain these programmes at the optimum CHALLENGES HAMPERING EFFECTIVE SERVICE DELIVERY: level the sport assistants (contract) will need to be retained and the department will need to reprioritize budgets and/ • The ring-fencing of 15% of the Public Municipal Service or make an urgent application to Provincial Treasury for Infrastructure component of the Municipal Infrastructure additional budget allocations. Grant towards building sport facilities in rural areas was an important step to address the shortage of sports infrastructure • A lack of accountability and proper systems of reporting in municipalities. However, the funding mechanism does not and governance will put pressure on the department to take into consideration the signifi cant funds needed for the monitor how funds transferred to sport and recreation maintenance costs of facilities. Municipalities are utilizing entities are utilized and, on the capacity of the entities the 15% ring-fenced for sport and recreation infrastructure to deliver. for other more critical service delivery needs. There is still an absence of facilities in most rural schools and communities. • The last two years has seen an increase in the input costs for the implementation of programmes rise to become greater • The shortage of suitable sporting equipment and attire than the infl ationary increase applied to the baseline allocation proved to be a major challenge. In some cases, when schools over the MTEF period; which makes it more expensive to did get equipment, it was of inferior quality, despite the implement programmes. exorbitant prices charged by service providers. To address this, the department needs to develop norms and standards • For the successful roll-out of school sport the following regarding the specifi cations of what can be purchased and challenges must be addressed: lack of facilities in most distributed regarding sport equipment and consumables. schools, lack of sporting equipment and sport consumables (such as footballs) especially in rural schools, absence of skilled committed personnel in schools, inadequate access to

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competition opportunities (Inter-School Programmes), vast PAVING THE WAY TO A UNIFIED SPORT SECTOR: distances between schools in rural areas, lack of parental support for learners participating in school sport and Cabinet approved the National Sport and Recreation Plan on inadequate monitoring and reporting on intra-school and 3 May 2012. Cabinet described the NSRP as a major milestone for inter-school tournaments. the country as it paves the way for the fi rst time for South Africa to have a unifi ed sports sector. The NSRP is the implementation plan of the policy framework for sport and recreation as captured VIREMENTS: in the revised White Paper. As a department we need to strive to use the sport plan to increase social cohesion and provide VIREMENTS BETWEEN ECONOMIC CLASSIFICATIONS much needed opportunities for engagement in community life, foster healthy lifestyles as well as reducing confl ict and criminal R15 million was moved from Compensation of employees behaviour through education and sport. The NSRP talks to due to non-implementation of the organisational structure and matters concerning sports transformation and how to approach non-fi lling of budgeted vacant posts that exists within the it holistically. department such as General Manager: Sport Management, Senior Manager: District Coordination, Senior Manager: Administration. The National Development Plan (NDP) adopted by Parliament in Savings realised from this process was moved to fund the 2012 is a policy blueprint for eliminating poverty and reducing following interventions: inequality in South Africa by 2030. The NDP’s transformation vision for sport in 2030 is that participation in each sporting code • The Provincial Treasury Intervention Programme within the begins to approximate the demographics of the country and that department’s SCM Unit. South Africa’s sporting results are as expected of a middle-income • The department’s contribution to OTP for publishing the country with a population of about 50 million and with historical Simama newsletter. excellence in a number of sporting codes. • The installation of an on-line leave monitoring tool and employee management and development tool, as The NSRP and NDP will form the foundation for all future recommended by the A-G’s report. strategic plans of the department over the new electoral cycle. • To provide for unanticipated staff exit costs. In 2012/2013 the department aligned its Annual Performance • For unanticipated increase in the construction cost of the Ugu Plan to the key deliverables of the NSRP. district offi ces.

Buildings and other ﬁ xed structures increased by R385, 000 2.1.5 OVERVIEW OF THE ORGANISATIONAL in aggregate. Savings of R7,000 as a result of fewer vehicle ENVIRONMENT FOR 2012/2013 licenses’ being renewed were moved to Households to provide for unanticipated staff exit costs. ORGANISATIONAL REVIEW

Note: A detailed explanation regarding the virements between Presently the department has completed an organizational review programmes and economic classifi cations can be found on pages to align the organization to more effi cient delivery of services. 153 - 154 However, considerable delays in the approval of the structure have put tremendous pressure on the department to deliver its services effectively. Due to the on-going restructuring process ROLL-OVERS FROM THE PREVIOUS FINANCIAL YEAR: the department was unable to fi ll key vacant posts. These delays have resulted in savings in compensation. In an effort to promote There were no roll-overs granted by Provincial Treasury from the service delivery 21 critical posts were identifi ed with 20 of these previous fi nancial year. posts being fi lled. Six offi cials were appointed in SCM to take up key vacant posts. The department has submitted a revised organisational structure to the DPSA and received approval. As per a cabinet directive, the department was requested to

40 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA refl ect only funded posts on its organisational structure. The INTERNAL CONTROL AND RISK MANAGEMENT lack of capacity within service delivery components hindered the implementation of sport and recreation programmes at a Whist the department did not have an internal control unit it was district and local municipal level, where the greatest need for able to get assistance from Provincial Treasury’s Internal Audit the department’s service is. Unit. All audit reports from the Provincial Treasury’s Internal Audit Unit have been reviewed and relevant action taken to address weaknesses that have been identifi ed. An Internal Control DISTRICT OFFICES Unit was set-up in the fourth quarter with the appointment of an Assistant Manager: Internal Control. A Risk Management The department currently has district offices in eThekwini, Committee and a Chief Risk Offi cer was appointed and trained uMgungundlovu, Zululand, Uthukela, Amajuba and Uthungulu. on risk management. The department also engaged in risk Due to challenges experienced with the appointment of service assessment sessions with Provincial Treasury: Internal Audit Unit providers by the Department of Public Works, setting up offi ces where critical risks were identifi ed and action plans to address for the Ugu District will only be fi nalized in the 2013/2014 them was developed. A Fraud Prevention Committee was put fi nancial year. Professional fees have already been paid for work into place and some members received the requisite training to to commence with the Sisonke District Offi ces. We expect that deliver against the Fraud Prevention Plan. The department has an these offi ces will be completed by the end of the 2013/2014 or approved Fraud Prevention Policy/Plan and a Risk Management beginning of the 2014/2015 fi nancial year. Offi ces in Umzinyathi Policy in place. and Umkhanyakude will be realized in the 2014/2015 fi nancial year. It is anticipated that the department will reach its target of 11 district offi ces by 31 March 2016. Additional funding is required MANAGEMENT OF PERFORMANCE INFORMATION for two more district offi ces to ensure the department realizes its target of one district offi ce per municipality. Due to a lack of Having identifi ed the need to improve the quality of performance suitable offi ce space in Pietermaritzburg the department’s fi nance data reported, a programme was developed to roll out an improved and human resource business units are located in Durban whilst system of performance reporting. In an age of increasing data and its head offi ce including the Sport and Recreation delivery units information requirements, the Monitoring and Evaluation Unit are located in Pietermaritzburg. The Department of Public Works of the department has developed an electronic Project Proposal has been unable to locate suitable accommodation to house the Management System (PPMS) which is an on-line, electronic project department in Pietermaritzburg. proposal and data management system. The PPMS has received approval from Provincial Treasury following a risk assessment by Provincial Treasury: Internal Audit Unit. It is anticipated that ADMINISTRATION once all fi nal modifi cations and testing is complete PPMS will be launched on 01 September 2013. All administrative support programme functions are clearly informed by the Public Service Act, Public Service Regulations, Public Finance Management Act and Treasury Regulations. HUMAN RESOURCES Heeding government’s call for austerity measures only critical posts were advertised and fi lled in the last fi nancial year and Currently the department has 180 fi lled posts on the organisational this put additional pressure on an already “thin” workforce to structure. This gives the department an overall vacancy rate of deliver against our mandates. In implementing Treasury Circular 9,5% against funded posts. PT (3) of 2012/13 the department put a hold on the purchase of offi ce furniture and relocated unused offi ce furniture to meet • The position of Head of Department was fi lled on the demand for new furniture. 13 February 2013.

• The department mourns the sad loss of Ms D.T. Ndugane (Manager; Administration) who had acted as the CFO for an extended period of time. Her post has not been ﬁ lled.

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• The General Manager: Sport and Recreation retired. His post has not been ﬁ lled.

• A number of staff across the department were appointed on contract to address the gap created by the non-ﬁ lling of permanent posts due to the non - ﬁ nalization of the organizational structure

2.1.6 KEY POLICY DEVELOPMENT AND LEGISLATIVE CHANGES

There have been no signiﬁ cant revisions to the Department of Sport and Recreation’s legislative or other mandates.

2.1.7 DEPARTMENTAL REVENUE, EXPENDITURE, AND OTHER SPECIFIC TOPICS COLLECTION OF DEPARTMENTAL REVENUE

The main source of revenue for the department is commission on payroll deductions and fees charged by the department for the issuing of tender documents which falls under Sales of goods & services other than capital.

The department collected revenue totalling R512,000 in 2012/13, which is signiﬁ cantly higher than the budget by R417, 000. The areas of over-collection are analysed as follows:

• Revenue of R371,000 was collected with respect to Sale of capital assets against no budget, as no sale of redundant motor vehicles was projected for the year.

• Transactions in fi nancial assets and liabilities was over-collected by R73,000 against a budget of R30,000 and is attributed to higher than expected recovery of staff debts from previous fi nancial years. This category is diffi cult to budget for accurately.

• This over-collection was offset, to an extent, by under-collection in respect of Sale of goods and services other than capital assets which was under-collected by R27,000. This can be attributed to the sale of tender documents and commission on payroll deductions such as insurance and garnishees, being lower than anticipated. This category is difﬁ cult to budget for accurately

2009/10 2010/11 2011/12 2012/13 2012/13 % Deviation Actual Actual Actual Target Actual from Target

Tax Revenue (Specify)

Non-Tax Revenue 35 49 77 65 38 59%

Sale of Tender Documents 5 16 41 29 - -

Service rendered commission on Insurance 30 33 36 36 38 106% and garnishee deductions

Sales of capital assets 169 - 239 - 371 -

Sale of Motor Vehicles 169 239 371

Financial transactions (Recovery of 149 118 78 30 103 343% loans and advances)

TOTAL DEPARTMENTAL RECEIPTS 353 167 394 95 512

42 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA 2.1.8 DEPARTMENTAL EXPENDITURE

Programme Name Adjusted Virements Total Actual Variance Appropriation Appropriation Expenditure

Programme1: Administration 69 343 2 723 72 066 72 066 -

Programme 2: Sport and Recreation 314 246 (2 723) 311 523 292 085 19 438

Total 383 589 - 383 589 364 151 19 438

As is reﬂ ected in the above tables, the department under-spent it’s 2012/13 Final Appropriation by R19,438 million.

• Programme 1: Administration was fully spent at R72,066 million or 100%.

• Programme 2: Sport and Recreation showed signiﬁ cant under-expenditure of R 19, 438 million or 5%.

2.1.9 TRANSFER PAYMENTS TO NON-PROFIT ENTITIES

The responsibility of Transfer Payments to non-proﬁ t entities was located under the Sub-Programme: Stakeholder Support. In the period under review the department set-up a Transfer Payment Committee to oversee the allocation, procedure, process and monitoring of close-out reports of Sport and Recreation organizations.

The department accelerated transformation by making more funds available for sustainable development programmes especially in disadvantaged and rural areas. The funds were prioritised for development programmes through talent optimization, high performance and excellence and, for promoting active lifestyles through meaningful recreation programmes.

LEGISLATION:

The department implemented transfer payments in accordance with the Public Finance Management Act (1999), Act 1 of 1999 as amended by Act 20 of 1999, department’s Transfer Payment Policy dated 31 August 2008 and Transfer Payment: Guidelines for Funding dated 30 June 2007. Before transferring any funds to an entity within and outside government, written assurance was obtained that the entity implemented effective, efﬁ cient and transparent ﬁ nancial management and internal control systems.

Criteria for allocating the funds formed part of the documents that the Transfer Payment Committee considered in fi nalizing the allocations for 2012/13. In applying the above criteria the Transfer Payment Committee scrutinised the Business Plans from entities before making recommendations to the HOD and MEC. Allocations were not recommended for those entities that did not comply in terms of the PFMA and where conditions attached to the transfer and subsidy for funds allocated in the 2011/12 fi nancial year have not been complied with or, where fi nancial assistance was no longer required.

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ALLOCATION:

The total allocation for the 2012/13 ﬁ nancial year is summarized in the following table:

Total Allocation Amount Allocated Adjusted Allocation

Category A R5,100,000 R3,770,000

Category B R2,745,000 R1,555,000

Special Intervention R1,550,000 R12,150,000

Recreation R1,605,000 R1,485,000

GRAND TOTAL R11,000,000 R18,960,00

NON-PROFIT ENTITIES BENEFITTING FROM TRANSFERS

The original allocated budget for transfer payments for the 2012/13 ﬁ nancial year was R11 million. An additional R7,960 million was allocated to the transfer payment budget which increased the available budget to R18,960 million. The department received written permission from Provincial Treasury to increase the transfer payment budget.

44 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The following are the entities that received funding in 2012/13 and, the services provided by these entities:

Date of Transfer Name of Institution Amount Achievements against amount spent and Transferred Indicators/Targets

20/08/2012 KwaZulu-Natal Aquatics R575,000 Talent Identifi cation/Development Programme Association • There is a massive growth in the PDI’s Township Programme. • 3 hour Saturday morning clinics were held every week with 23 swimmers from Umlazi and KwaMashu attending. • A coach was allocated to each group. • 48 athletes benefi ted from the High Performance Programme of the Association. A high performance plan was adopted and rolled-out in preparation for the Rio Olympics in 2016. Chad Le Clos is part of this high performance programme of the Association. • KZN Aquatics have benefi tted from scientifi c and technological support through the CSIR.

20/08/2012 KwaZulu-Natal Baseball R175,000 • Funds were transferred for: Administration, Talent Association ID/Development Programme, Capacity Building, High Performance. • Mike Randall (SA National Coach) came down to assist in identifying the right talent to represent the province at the National Tournament.

HIGH PERFORMANCE • U12, 14 and U18 players benefi ted from the high performance camp to develop and enhance skills for the top players identifi ed at national level. • KZN had 1 player representing SA at the World Baseball Qualifi ers. • A total of 14 U18 girls took part in the Inter-Regional Tournament in Cape Town. • Callan Pearce has been signed to play professional baseball by the American Major League side Minnesota Twins.

20/08/2012 KwaZulu-Natal Boxing R325,000 • 56 Athletes took part in the Inter-Provincial Association Tournament which was held in East London. • 2 boxers (Musawenkosi Mjwara and Siphelele Mthethwa and 1 coach (Nkosinathi Hlatshwayo) were selected during the National Trials to be part of the National Team going to Botswana for the Zone Championships and to participate in the Africa Championships in Mauritius. • 42 athletes participated in the CSIR scientiﬁ c and technological support programme that took place in Uthukela. • Overall boxing has been able to decentralise to 11 districts across the province.

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List of entities that received funding in 2012/13 and, the services provided by these entities:

Date of Transfer Name of Institution Amount Achievements against amount spent and Transferred Indicators/Targets

19/09/2012 KwaZulu-Natal Canoe R225,000 The ﬁ nal close-out report has not been received from the Union Canoe Union

Funding has been transferred for: • Talent ID/Development Programmes and to fast-track the development of paddlers from the Valley of a Thousand Hills (Dusi Canoe Marathon route). • Support for selected paddlers though provision of canoes and appropriate competition gear in preparation for major races such as the Fish River Marathon, Berg River and Dusi Canoe Marathon. 20/08/2012 KwaZulu-Natal Cricket R450,000 • Funding was utilised to support 8 selected players 30/03/2013 Union (Coastal) R1 000,000 from the Unions Township Programme to study at Model C schools and thus enhance their preparation for high performance. • 82 Offi cials participated in the Level 1 and Level 2 Coaching Course - 59 qualifi ed • 1,136 athletes are involved in the Development Programme from different clubs and schools. • Support for the development of cricketers from the Townships was supported by the department. Support in the form of equipment and attire, academy fees and logistical arrangement and, implementation of leagues and tournaments. 10/10/2012 KwaZulu-Natal Inland R175,000 The fi nal close-out report has not been received from Cricket Inland Cricket

Funding has been transferred for: • Administrative support and Talent ID/Development • High performance programme and support for schools’ cricket. • Capacity building programmes for coaches, umpires and scorers. 20/12/2012 KwaZulu-Natal Fly Fishing R20,000 • 2 participants from KZN Fly Fishing participated in Association Tasmania, Australia at the Commonwealth Fly Fishing Championships. • Additional support was given to fast-track development of this sport to rural communities. Equipment and fi shing gear was provided as part of the total development package. 19/10/2012 KwaZulu-Natal Golf R100,000 • Specialised golf equipment was purchased for the top Union elite (10) players under the Union’s High Performance Programme. • Ethekwini, Ilembe, Ugu, Umgungundlovu, Uthukela, Umzinyathi, Umkhanyakude, Sisonke and Zululand districts had capacity building workshops. • More than 2000 people were trained. 20/08/2012 KwaZulu-Natal R325,000 • Naledi Cup which attracted more than 500 girls and 35 boys Gymnastics Union was held on the 09 August 2012. • The department support for developmental gymnastics programmes has realised massive growth in gymnastics in the Zululand and Amajuba region. • 121 Coaches and Technical offi cials benefi ted from the capacity building workshops.

46 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA List of entities that received funding in 2012/13 and, the services provided by these entities:

Date of Transfer Name of Institution Amount Achievements against amount spent and Transferred Indicators/Targets

19/09/2012 KwaZulu-Natal Handball R75,000 • Handball has decentralised to 8 districts. Association • 520 players beneﬁ tted from talent ID/ Development programmes. • Administration and coaches training was decentralised to the 8 districts with 120 participants beneﬁ tting.

20/08/2012 KwaZulu-Natal Midlands R120,000 The ﬁ nal close-out report has not been received from Hockey Association Hockey Midlands

Funding has been transferred for: • Capacity Building and Talent ID DevelopmentProgrammes • High performance programmes

27/12/2012 KwaZulu-Natal Hockey R180,000 The ﬁ nal close-out report has not been received from Association - Coastal Hockey Coastal

Funding has been transferred for: • Capacity Building and Talent ID Development Programmes • High performance programmes

20/08/2012 KwaZulu-Natal Rugby R575,000 • 1520 players attended the Talent ID/Development 29/03/2013 Union R2 900,000 Programme and KZN Schools Trial • 60 coaches in different districts were trained on the BOK SMART Programme. • 380 Players took part in KZN U16 trials at Sub Union and Provincial level • 543 women participated in the development programme. • 5 players from the KZN Women Rugby team are playing in the South African Women’s Rugby Team. • Additional funding was allocated to the Union for the roll-out of a comprehensive rugby programme at school level. • The programme included set-up of school’s district and local structures, hosting of on-going leagues, provision of equipment and attire and ﬁ rst aid.

20/08/2012 KwaZulu-Natal Softball R75,000 • 141 players from different schools in the province Association beneﬁ ted in the development and transformation programme. • A new net was bought for the Queensmead Stadium. • Training equipment was purchased for the clubs from deprived areas. Kit bags, bats, helmets, practice balls, match balls, leggings, breastplates and masks formed part of the technical equipment handed out.

20/08/2012 KwaZulu-Natal Surﬁ ng R150,000 • An interest amongst the black communities in the sport is Association growing. A development programme (learn2Surf) runs every weekend at the Marine Lifesaving Club. • 25 KZN team members attended the SA Grommet Games in Port Elizabeth which primarily targets transformation and development within the sport. • Ntando Msibi won Gold in the Junior category at the SA Grommet Games. He has shown tremendous improvement in the past year.

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List of entities that received funding in 2012/13 and, the services provided by these entities:

Date of Transfer Name of Institution Amount Achievements against amount spent and Transferred Indicators/Targets

20/08/2012 KwaZulu-Natal DISSA R410,000 • KZN team took part in the Nedbank Championships, 2013 • 4 boys (Patrick Nxumalo, Mthokozisi Mntambo, Siyabonga Ndlovu and Qhawe Zulu) were selected for the SA Football Squad that represented SA in Spain in June 2013. • Sandra Khumalo (Rowing) Justin Govender and Siphamandla Gumbi (Wheelchair Basketball) Lucas Sithole (Wheelchair Tennis) were selected for the 2012 Paralympics in London

20/08/2012 Natal Deep Sea Angling R40,000 • 40 anglers participated in the Rod and Reel Development Association Programme. Jonathan Watkins who took part at the National event in Cape Town in 2012 gave a lecture on knot tying and terminal tackle. • 22 juniors were taken to the sea for a ﬁ shing trip • 8 temporary jobs were created for the skippers and gillies.

20/08/2012 Lifesaving SA R70,000 • 652 Lifesavers beneﬁ ted from the National Lifesaving Games held in Durban. • 123 females participated in different codes and received medals. • Support was rendered to lifesavers on the KZN Coastline.

27/12/2012 DSR/KZN Youth Run R550,000 • The AIMS-DSR Youth Run is an initiative of the Department (Funds transferred to of Sport & Recreation and run in partnership with the Comrades Marathon Comrades Marathon Association, KwaZulu-Natal Athletics Association) and AIMS. • The race attracted over 4,500 athletes and youth from all parts of the province competed for the top prizes. • The department provides transport and accommodation for athletes residing in the remote parts of the province to ensure that the rural communities participate in the race. • Incentives were provided to schools that registered the highest number of learners ﬁ nishing the race.

27/12/2012 CSIR R500,000 • Implementation of Sport Science and Technology in identiﬁ ed codes of sport –Canoeing, BMX Cycling, Boxing, Swimming and Soccer (U15). • Development of a Strategic Framework for High Performance Sport. • Development of a Talent Identiﬁ cation Toolkit and roll-out of the kit in Hubs and Clubs. • Support for elite performance. • Project is on-going and aligned to the Road to Rio campaign.

01/04/2013 Netball Sisonke R70,000 The ﬁ nal close-out report has not been received

Funds were transferred for: • Administrative support for ofﬁ ce and technical equipment. • Support for Age-Group Tournaments. A team of 18 girls per districts participated in the National Netball Championships which were held at Witbank (Emalahleni) and Rustenburg. • Capacity building of umpires

48 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA List of entities that received funding in 2012/13 and, the services provided by these entities:

Date of Transfer Name of Institution Amount Achievements against amount spent and Transferred Indicators/Targets

02/04/2013 Netball Umzinyathi R70,000 The ﬁ nal close-out report has not been received

Funding has been transferred for: • Administrative support for ofﬁ ce and technical equipment. • Support for Age-Group Tournaments. A team of 18 girls per districts participated in the National Netball Championships which were held at Witbank (Emalahleni) and Rustenburg. • Capacity building of umpires.

19/09/2012 SAFA Amajuba R110,000 The ﬁ nal close-out report has not been received

Funds were transferred for: • Administration, technical and logistical support for the region • Talent ID/Development Programme for youth teams participating in Netball SA Tournaments in Port Elizabeth and Rustenburg. • Capacity building of umpires and coaches.

20/08/2012 SAFA Ethekwini R110,000 The ﬁ nal close-out report has not been received

Funds were transferred for: • Administration support for Local Football Associations. • Capacity building – SAFA Level 1 and Level 2 coaching courses supported. • Support for age-group teams. The Metro U15 boys team participated in the City Tournament (Korea) where they ﬁ nished with creditable bronze medals. • The U15 Boys had received scientiﬁ c technological support from CSIR prior to the Korea friendly.

28/03/2013 SAFA ILembe R110,000 The ﬁ nal close-out report has not been received

Funds were transferred for: • Administration support for local football associations. • Capacity building – SAFA Level 1 and Level 2 coaching courses supported. • Local age-group tournaments and on-going league programme

20/08/2012 SAFA Ugu R110,000 • There is an increase in Women football; 75 females participated in the football development tournament at the district. They also attended the women’s referee’s workshop. • 96 Technical ofﬁ cials were trained, 26 participants attended the administration workshop and 44 coaches were trained in line with the National Coaching Framework

20/08/2012 SAFA UMgungundlovu R110,000 The ﬁ nal close-out report has not been received

Funds were transferred for: • Administration support for their junior league structures. • Support for regional teams participating in the Provincial U17 Tournament which served as a selection for the National Tournament to select the National U17 squad. • Capacity building programmes through SAFA for referees and coaches.

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List of entities that received funding in 2012/13 and, the services provided by these entities:

Date of Transfer Name of Institution Amount Achievements against amount spent and Transferred Indicators/Targets

14/10/2011 SAFA UThukela R110,000 The ﬁ nal close-out report has not been received

20/03/2013 SAFA UThungulu R110,000 The ﬁ nal close-out report has not been received

19/09/2012 Age-in- Action R220,000 • 1758 senior citizens from all 11 districts took part in the Golden Wednesday Games. • Golden Wednesday is aimed at promoting, healthy and active-aging lifestyle. • The health and wellness programme has been tailored and implemented in all districts. • More senior citizens are beneﬁ ting from these programmes and there is a slight improvement in their health.

19/09/2012 Children’s Right R150,000 • The Children’s Right Organisation provided training to Organisation ECD practitioners with skills to implement programmes for children • Encouraged play & learning opportunities for children in their natural environments and communities. • 103 people participated in Play Training in different centres in EThekwini and Amajuba.

20/08/2012 Dare to Dream R150,000 • Initiative to take orphans most affected and infected by HIV & AIDS on a holiday camp • Three camps were held in 2012/13 • 132 children beneﬁ ted from the camp. • The camp is there to expose under-privileged vulnerable children and orphans to the life-changing experience of holiday in a safe environment, and to make a lasting impression on their lives by giving them hope and conﬁ dence for the future.

19/09/2012 Harness Racing R215,000 The Transfer Payment was utilised for the following: Association of South • Completion of a rural equine registration project per district Africa (freeze-branding and registration) • Acquisition of a standard bred stallion, Golden Lilly from Sweden. The funds were utilised for the purchase of genetic material, quarantine in Belgium and in South Africa and all the necessary logistical arrangements and veterinary and laboratory fees.

50 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA List of entities that received funding in 2012/13 and, the services provided by these entities:

Date of Transfer Name of Institution Amount Achievements against amount spent and Transferred Indicators/Targets

19/09/2012 Higher Ground R44,000 • 19 Physically disabled people with acquired brain injury beneﬁ ted from therapeutic recreational camps. • The camps were located at various venues in the province.

20/08/2012 i-Care R50,000 • i-Care is dedicated to transforming the lives of street children in SA. • Funding was transferred to support their sport related programme to rehabilitate street children. • 89 street kids beneﬁ ted from the i-Care street kids programme. • The programme involves different kinds of sport and life skills programme. • Soccer is used socially to their “drop in centre boys” at least two to three times a day.

20/08/2012 Indigenous Games R200,000 • Funds were transferred for the administration, development Council and capacity building. • Training was held in 9 districts, 110 people beneﬁ ted from attending training and coaching courses. • The administration funds was utilised for the purchasing of kits, equipment and ofﬁ ce equipment.

19/09/2012 loveLife R150,000 • 411 juvenile prisoners beneﬁ ted from the Recre-hab programme. • The following topics were covered: HIV, importance of personal safety, self-respect, using sport to ﬁ ght poverty, and healthy lifestyle.

20/08/2012 Roseland’s Trust R56,000 • Roseland’s Trust provides educational programmes with the assistance of a dedicated team of trained facilitators. Its main focus is to promote self-esteem, environmental awareness & healthy group dynamics. • 56 socially deprived youth beneﬁ ted from the Butterﬂ y Project. • Life skills and coaching and playing different codes of sport were the key activities in camp.

20/08/2012 Rural Horse Riding R180,000 Funding has been transferred for: Association • Administration and logistical support • Hosting of horse-care workshops • Hosting of local horse-riding events • Capacity building

20/08/2012 SA Thola Association R70,000 • 180 participants beneﬁ ted from the Thola Championships Cup Tournament. • 77 coached were trained. • New clubs formed in 11 districts.

07/02/2013 Sports Confederation R900,000 Funding has been utilised for: • Administration and logistical support • Rental of Sports House and ofﬁ ce accommodation • Purchase of ofﬁ ce equipment and furniture. • Logistical support to decentralise the Sport Confederation to district level.

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List of entities that received funding in 2012/13 and, the services provided by these entities:

Date of Transfer Name of Institution Amount Achievements against amount spent and Transferred Indicators/Targets

18/03/2013 Provincial Academy Of R900,000 Funds were utilised for: Sport • Administration and logistical support • Scientifi c and technological support to high performance athletes. • Capacity building programmes for coaches and technical offi cials. • Rehabilitation of athletes from injury. • Support for provincial and national events. 28/01/2013 Natal Canoe Club R1 050,000 Funds were transferred for: • The primary role was to provide funding and support infrastructure for the KZN based development paddlers that participated in Dusi. • The funding was used by the Dusi Organizing Committee to provide food, accommodation and transport for approximately 80 black paddlers during the 4 days of the event. • The balance of funding provided by the department (approximately R 384,000) was used for overall event expenses which included media and television, safety and security, volunteer costs and prize money • The department also supported the NCC Development Academy. 70 athletes from the NCC Development Academy were amongst the participants that took part in the Dusi Canoe Marathon. 28/03/2013 SA World Transplant R2 500,000 • The funding was to assist with the hosting of the World Association Transplant Games (WTG) in Durban from Sunday, 28 July – Sunday, 04 August 2013. • The Games presented all transplant athletes with an opportunity to participate in an international sporting showpiece and will assist the province in drawing attention to the pursuit of active lifestyles even amongst transplant patients. • The Games were open to all recipients of life-supporting organ transplants (liver, lungs, heart, pancreas, kidney and bone-marrow). • The Games was hosted by SATSA (South African Transplant Sports Association) on behalf of the WTGF (World Transplant Games Federation) which is the international federation governing Transplant Games around the world. • The World Transplant Games attracted over 2500 participants (athletes and supporters) representing 55 Nations and embraced athletes from 4 to 80 years old in 13 sporting codes 03/04/2013 KZN Athletics Association R350,000 Funds were utilised for: • Funding to support the Association with their Youth & Junior Track and Field Championships at Pilditch Stadium from 4-6 April 2013. • Support for the KZNA Olympic Elite Athletes Development Programme that was launched on 25 March 2013. Support was rendered to cover the cost of the launch. • 21 Athletes benefi tted from this programme. 04/04/2013 KZN Cycling Union R1 850,000 • Support was rendered to KZN Cycling for their Talent ID, Development & High Performance Programme for BMX biking in GIBA Gorge, Dassenhoek area. • The development and high performance programme includes all previously disadvantaged schools in the area and they have put together an extensive programme. • In addition to this programme the department is supporting the construction of an Olympic standard BMX Track and Academy at GIBA Gorge. • The track will be the fi rst of its kind in the country and will attract a lot of international athletes.

52 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Action from Outeniqua Challenge! Promoting high performance sport

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MONITORING SYSTEMS The following sport federations have been unable to meet the department’s deadlines for submission of close-out reports for In terms of Section 38 (1) (j) of the PFMA: funding received in 2011/2012 and/or statements of receipts & expenditure and Audited Financial Statements. The following Before transferring any funds (other than grants in terms of federations have been unable to comply with the requirements of the annual Division of Revenue Act or to a constitutional the agreement for transfer of funds: KZN Volleyball Association, institution) to an entity within or outside, government, must KZN Basketball Association, USSA KZN, SAFA Provincial Executive obtain a written assurance from the entity that implements Committee (PEC), SAFA Umkhanyakude, SAFA Umzinyathi, SAFA effective, efficient and transparent financial management Zululand, SAFA Sisonke and KZN Chess. These organisations have and internal control systems. demonstrated a lack of compliance with the Transfer Payment Memorandum of Agreement and the department withdrew It became clearly evident, that while some larger established funding from them whilst re-allocating to new applicants. federations were able to provide and prove such assurances, many smaller establishing federations did not have the resources The department has raised the matter with the KZN Sport to meet such requirements. The department realized that to meet Confederation. In terms of the memorandum of agreement the their strategic goal and the legislated requirements around department is considering claiming these funds back from the the transferring of funds, there was a need to support smaller Federations that have breached the contract and, which they federations to meet the requirements in terms of receiving the have done by not providing the required information and/or non- transfer payments to fund their projects. compliance.

In addition the department used these audits to monitor spending on funds transferred by the department. In this case IMPROVING CORPORATE GOVERNANCE the department tried to determine if the spending was aligned to the terms and conditions agreed to in the Memorandum The department’s vision for a sophisticated development and high of Agreement and the Business/Project Plans agreed to. The performance strategy was adopted by 73 sport and recreation department used the audits to review and provide an opinion federations/entities at a workshop hosted by the department on the Annual Financial Statements; provide an opinion on funds at the Coastlands Convention Centre, Durban. This workshop transferred by the department, provide guidance on issues of also outlined processes and procedures for closing-out transfer corporate governance with particular reference to issues of payments allocated in the 2011/2012 Financial Year and for fi nancial and internal control. new applications for funds for the roll-out of programmes for 2012/2013. The workshop highlighted transfer payment legislation The list of entities below either received a qualifi ed audit opinion and procedure, considerations for funding, preparation of Financial except for completeness of revenue: Netball Umzinyathi, Sisonke Statements and General Financial Guidelines, development of and Amajuba. Netball Zululand, Uthukela, Ilembe and Uthungulu Business Plans, project plans and alignment of programmes to received a disclaimer as a result of limitation of scope and/or Government Outcomes, monitoring and evaluation, developing non-submission of bank statements, minutes of Annual General a federation’s database and, procedures for the preparation of Meetings and lack of vouchers to support expenditure. Netball transfer payment applications and submissions. Umkhanyakude received a qualifi ed audit due to a limitation of scope and lack of completeness of revenue. The auditors were In addition a number of one-on-one meetings were held with unable to express an opinion on Netball Umgungundlovu, Ugu sport and recreation federations to monitor progress with Provincial Executive Committee (PEC) of Netball and FEDANSA as expenditure against funding and to ensure funding was utilized these organisations failed to provide any information to complete for the purposes for which they were allocated. Meetings have the audit. been held with but not limited to: KZN Rugby, Aquatics, Athletics,

54 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Netball (11), Handball, Basketball, Sport Confederation, Sport Academy, Dare to Dream, Baseball, Softball, Cricket, Surﬁ ng, Roselands Trust, Harness Racing Association, SAFA PEC, Netball PEC, SAFA Umgungundlovu, SAFA Uthungulu, SAFA Ethekwini, SAFA Ilembe, Umgungundlovu Academy, SAFA Umkhanyakude, Deep Sea Angling and KZN Chess.

The department identifi ed that fi nancial management had to be strengthened in a number of sport federations. In this regard a workshop was held on 26 January 2013 to improve fi nancial management and compliance within the sport and recreation entities. The workshop attracted 76 delegates from the federations. Mr Bhekabantu Ntshangase from Durban University of Technology was the facilitator.

2.1.10 PUBLIC ENTITIES

The department has no public entities that report to it.

2.1.11 CONDITIONAL GRANTS AND EARMARKED FUNDS

In the period under review the department received a provincial allocation in the form of an equitable share, and national conditional grant allocation of R90, 548 million in respect of the Mass Participation & Sport Development Programme (MPSDP) and the EPWP integrated grant for provinces.

The Mass Participation and Sport Development Programme (MPSDP) is intended to ‘get the nation to become active’ and provide access to a relatively wide variety of activities to impoverished communities. Against the backdrop of relatively low participation ﬁ gures in a variety of sports, the focus of the Mass Participation Programme is to ‘unearth sporting talent’ and to use sport as a means to achieve social and human development goals. In support of the Millennium Development Goals, the department has recognised the value of the mass participation programme as a tool for development and has supported programmes to use sport and recreation as a means of empowerment and development.

The programmes encourage mass participation whilst removing access barriers such as costs, elitism, race, gender and intricacy of both activity and equipment speciﬁ cations. The programme is designed to reach broad sectors of populations, including marginalized groups, and affording them access to participation and a share in the wider sport community. The Mass Participation and Sport Development Programme has made a signiﬁ cant contribution to providing opportunities for rural and deprived communities to participate actively in sport and recreation with the objectives of promoting good health, self-realisation, community development and social cohesion. It encourages inclusivity through the involvement of able-bodied people, as well those with special needs.

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MASS PARTICIPATION AND SPORT DEVELOPMENT GRANT FRAMEWORK

Name of Grant • Mass Participation and Sport Development. Transferring department • Sport and Recreation SA(SRSA) Vote 20 Strategic goal • Increased and sustained participation in the sport and recreation development continuum Grant purpose • To facilitate sport and recreation participation and empowerment within schools, clubs and hubs in partnership with relevant stakeholders Outcome statements • Increased and sustained participation in sport through Mass Participation Outputs • Improved sector capacity/ increased capacity to deliver Mass Participation in communities and schools • Sustainable mass participation structures established • Mass participation schools and communities supported • Marginalised groups supported • Mass Participation Programme monitored and supported Performance Indicators • Number of participants in the programme • Number of schools, hubs and clubs provided with equipment and attire. • Number of people trained. • Number of jobs created Linkage to the 12 Priority outcomes of government • OUTCOME 12(b) An empowered, fair and inclusive citizenship Conditions • Provincial departments responsible for sport will be required to enter into formal agreement with SRSA after approval of business plans prior to the start of the fi nancial year. • Provinces must appoint permanent staff on their establishments for the programme in consultation with the national department. The establishment must not be more than 6% of the total grant requested. • Each province must have risk management plans by 30 March 2012,. • Each province must have a sustainability plan to ensure that it will be self-suffi cient after 3 years • Provincial department’s Annual Performance Plan for 2012/13 and over the MTEF to clearly indicate measurable objectives and performance targets of the Conditional Grant as agreed with SRSA. Projected life • The grant programme is to continue during the period covered by the Strategic Plan. Responsibilities of Provinces • Evaluate Annual Reports for the 2012/13 Grants for submission to SRSA by 31 MAY 2013. • Monitor implementation and provide support • Submit approved signed business plan for 2013/2014 to SRSA by 15 March 2012 • Submit quarterly performance reports to SRSA at-least 30 days after the last day of the quarter • Submit monthly sub programme and fi nancial reports by the 15th of every month • Monitor progress of the grant in the communities and schools • Attend all the quarterly conditional grant meetings attended by the Grant Manager • Appoint an overall Provincial Conditional Grant Manager not lower than Level 13 • Provinces must include the organisational capacity on the programme.

56 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA OVERVIEW OF THE GRANTS:

Sport and Recreation Grant Allocation Spent

Division of Roll Over Total Amount Amount % of Revenue Act/ Received Available received by spent by available Provincial Dept. Dept. funds spent Grants by Dept.

R'000 R'000 R'000 R'000

Division of Revenue Act - 90, 548 Nil 90, 548 90,548 90,548 100% Mass Participation Programme

The Mass Participation and Sport Development Programme (MPSDP) comprises three Sub-Programmes: School Sport, Community (Siyadlala) Mass Participation Programme (CMPP) and Club Development.

STRATEGIC OBJECTIVES FOR SCHOOL SPORT ARE AS FOLLOWS

Sub-Programme Strategic Objective School Sport To provide an integrated school sport programme that promotes transformation through mass participation, advocacy campaigns, infrastructure development, talent optimization and high performance sport for 490,000 learners by 2013.

2.1.11.1 SCHOOL SPORT

The Sub-Programme: School Sport was implemented through the School Sport (Conditional Grant), Junior Sport (funded through Voted Funds) and Facilities Programmes (Voted Funds). The School Sport Programme focused on mass participation in sport amongst learners with special emphasis on previously disadvantaged urban and rural schools. It was implemented in the period under review as a special intervention to revive school sport by dividing clusters of schools into school sport structures and leagues.

The empowerment of educators through accredited capacity building programmes was key to the successful implementation of this programme. It encouraged inclusivity through the involvement of able-bodied as well as learners with special needs. This programme was run in partnership with the Department of Education and the Sport Federations, allowed for winning schools in cluster/ward/ district/provincial leagues to compete for the coveted National Top School Award.

The Sub-Sub-Sub Programme Junior Sport is part of School Sport and focused on the promotion of sport with the prime purpose of developing the youth to excel in sport and recreation at a national and international level. The Facilities Sub-Sub Programme facilitated the provision of new sport and recreation facilities, combination courts (volleyball, netball, basketball) and multi-purpose courts in schools and neighbouring communities as a measure of increasing access to sport in rural and disadvantaged schools. These school-based infrastructure development programmes are funded through voted funds and will be reported on under Programme Performance: Programme 2 which appears on pages 100-145.

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The performance report of the School Sport Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Implementation of New schools in 440 440 1 540 1 100 The target was set for the roll-out an integrated school the programme of SSMPP. The achievement is the sport programme in number of schools registered in schools. the school sport programme.

Schools in the 1 085 1 525 1 540 +15 The data entered here includes the programme SSMPP schools that were retained in the programme Poverty wards 44 124 103 -21 The registration forms for schools where schools did not make provision for poverty are established wards. The department used its GIS System to identify the wards. Unfortunately the GIS System did not recognize the format in which the bulk of the school names were recorded. This target is actually achieved but the GIS System cannot give us a listing beyond the 103 actually recorded. Sport Focus 58 146 +88 There were delays in establishing Schools Sport Focus schools. established & The Collaboration Protocol supported between DOE and DSR was signed on 24.01.2013. In the interim schools offering additional sport programmes were identifi ed and provided with equipment/ attire to support the Top Schools Programme. The list of schools receiving support has been verifi ed. Learners 207 926 490 000 492 571 +2 571 Support for the Olympic Pathway benefi ting from and specifi cally for the Primary the school sport and Secondary School’s Athletics programme. Programme at district and Provincial level impacted positively on learners benefi tting from the programme. The districts held athletics competitions from ward to provincial level. Female learners 104 944 175 000 172 400 -2 600 Poor record keeping has resulted benefi ting, incl. in this target not being achieved. in total. Registration forms did not allow for the number of female learners to be recorded. The achievement recorded is taken at 35% of the total number of learners in the programme.

58 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the School Sport Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Implementation of Disabled 2 484 1 400 1 077 -323 The Top Schools Programme an integrated school learners made allowance for ward/district/ sport programme in beneﬁ ting, incl. provincial and national leagues schools. in total and competitions. This sustained programme allowed learners with disability to access the school sport programme. The department is reliant on the DOE to provide certain in-school statistics. Lack of a portfolio-of-evidence impacted negatively on this target. Contract based 63 357 357 - jobs created to sustain the school sport programme.

Contract based - 16 0 -16 SRSA has not provided a policy jobs created document and service level in Sport agreement framework for Federations. implementation against this performance indicator. The appointment of department staff in Federations poses a risk as the ofﬁ cials will be supervised by an external entity and the department would have no control over that process. Contract - 38 60 +22 Youth Ambassador training aimed workers trained at promoting behavioural change to sustain the through sport was conducted for school sport all contract workers from 19-20 programme. March 2012. This workshop was in preparation for the roll-out of the Mass Sport and Recreation Development Programme in the 2012/2013 ﬁ nancial year. All contract workers were retained through voted funds and thus there was no need for additional training to be conducted.

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The performance report of the School Sport Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Implementation of Educator coaches 1 538 1 320 1 718 +398 Due to the SRSA directive an integrated school trained in line to host district/provincial sport programme in with the National tournaments to select teams schools. Coaching for the National Top Schools Framework. Tournament held in Pretoria in December 2012, the training of educators was moved to the fourth quarter. Funding was reprioritised to districts to host the training interventions for educators. Decentralised training resulted in achievement against the target being exceeded. Educator technical 1 298 1 320 2 388 +1 068 Due to the SRSA directive ofﬁ cials trained in to host district/provincial partnership with tournaments to select teams Sport Federations. for the National Top Schools Tournament held in Pretoria in December 2012, the training of educators was moved to the fourth quarter. Funding was reprioritised to districts to host the training interventions for educators. Decentralised training resulted in achievement against the target being exceeded. Clusters monitored 12 15 +3 Monitoring reports from on implementation district heads in the 11 district of the school sport service centres on code programme. structures was updated. The data was entered from the district monthly reports. District - 11 27 +16 There was an error in the Tournaments in interpretation of the indicator. the Top Schools The achievement should have Programme been recorded as 11 as only supported. the Top Schools Programme was implemented in 2012/2013. The achievement is recorded as the number of codes participating in the district tournaments in respective Age-Groups.

60 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the School Sport Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Implementation Provincial Tournaments -1 1 -The Provincial Top Schools of an integrated in the Top Schools Tournament was hosted 30 school sport Programme supported. September – 02 October 2012 programme in at the UKZN. schools.

Champion Provincial - 6 27 +21 Champion schools in 9 codes Top Schools Teams of sport were supported to supported to National the National Top Schools Tournaments. Tournament. The achievement of 27 is a measure of the respective age-groups and male/females categories per code of sport represented at national level. District Code Structures - 66 77 +11 The Youth Olympic Pathway for the Youth Olympic was not implemented as a Pathway supported. programme in 2012/2013. The achievement against this target is a measure of the district tournaments for the Primary/Secondary Schools Athletics Tournaments, School Cricket and, Physically Disabled and Intellectually Impaired Tournaments supported.

The graph below represents the percentage of targets achieved:

1 School Sport 0 <50% 3 50-75% 75-100%

13 >100%

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The revival of School Sport is seen as a critical element of encouraging and promoting mass participation and entrenching a culture of healthy lifestyles and social cohesion. In the period under review the department subscribed to an Integrated School Sport Framework that sought to:

• Promote a well- coordinated and seamless school sport system in our province as a critical factor in the development of young people. • Ensure that institutional structures are in place to implement and monitor the delivery of a school sport system. • Regulate access and delivery of school sport for all learners, irrespective of ability, across all schools based on the principle of equity and access. • Clarify roles and responsibilities of all partners and stakeholders for both delivery and funding.

TOP SCHOOLS TOURNAMENT

School sport has a valuable contribution to make in the development and transformation of the South African society. The Top Schools Championships is designed to motivate and encourage youth in South Africa to participate in sport at a developmental level thus promoting a positive attitude and an active and healthy lifestyle. Schools participated at circuit/ward levels in league competitions in the prioritised codes of sport. The champion schools from these cluster leagues participated in District Top Schools Tournaments. A total of 11 district selection competitions were hosted to determine the winning schools in each of the sport codes identiﬁ ed. The responsibility of organising these selection competitions lay with the Joint Task Team comprising ofﬁ cials from the Departments of Education and, Sport and Recreation and other key stakeholders.

In its ﬁ rst year of implementation nine codes of sport were promoted namely, athletics, basketball, chess, cricket, football, gymnastics, netball, rugby and volleyball. Athletics (cross-country) was later included but was not part of the National Top Schools Championships. A provincial cross-country team was selected to participate in the National Cross-Country Championships in Rustenburg from the 28 – 29 September 2012.

The Provincial Top Schools Championships took place from 30 September to 02 October 2012 at the University of KwaZulu- Natal and surrounding sports-ﬁ elds. A total of 2 445 learners representing 141 schools participated in the tournament. The Provincial Top Schools Championships catered for learners from the Under 13 to Under 17/18 age groups. The Championships also catered for learners with special educational needs (Intellectually Impaired, Physically Disabled, and Deaf).

62 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The following list represents the winning schools in the Provincial Championships:

No. Code Age Group School District

1. Basketball U/13B Addington Primary U/13G Mbozamo Primary U/18B Durban Boys High U/18G Ridge Park

2. Chess U/13B Umhlali Preparatory Umkhanyakude U/13G Umhlali Preparatory Umkhanyakude U/15B Glenhaven Secondary Amajuba U/15G Glenhaven Secondary Umkhanyakude U/18B Montview Secondary U/18G St Lewis Betrands

3. Football U/13G Qomuukuphila Pinetown U/13B Siphumelele Umkhanyakude U/17 G Mount Currie Sisonke U/17B Buhlebuyeza Umzinyathi

4. Gymnastics Rope skipping Ezamukuthula Primary Othukela Women Artistic Penzance Primary Umlazi Men Artistic Carrington Heights Umlazi Aerobics Himmelberg Intermediate Ugu

5. Netball U/17 Chief Luthayi Pinetown

6. Volleyball U/13G Silethimfundo Umkhanyakude U/13B Silethimfundo Umkhanyakude U/17G Buhlebomzinyathi Amajuba U/17B Mfolozi Umkhanyakude

7. Rugby U/16 Mpoqabulunga Ilembe Siyahlomula Umgungundlovu

The winning schools in the respective codes of sport (table above) represented the province at the National Top Schools Championships at the Tshwane University of Technology from 10 – 15 December 2012. The National Championships was a product of a year-round programme of coaching and intra-school leagues in various sporting codes which were conducted through after school, lunch time, Wednesday Leagues and Annual School Sport Competitions.

The School Sport Committees that were formed at district level were able to deliver on Intra-School Sport Competitions including Inter-School Sport Competitions which were enhanced by different School Sport Code Committees with the help of the Sport Confederation and Sport Federations at the provincial level.

Team KwaZulu-Natal placed an impressive third position overall in the inaugural National Top Schools championships. Gauteng was recipients of the Gold Medal with Western Cape sweeping to the Silver Medal podium. School sport is one of the priority programmes of the department which seeks to unlock organisational and functional excellence and, optimal performance.

The programme also capacitated 4,106 educators in the period under review with accredited training in coaching and technical ofﬁ ciating. These educators were empowered to implement the circuit/ward programmes and development of talent at grassroots level. The overall aim of the school sport programme was to increase the percentage of 5 to 16 year old school children in the province who spend a minimum of ﬁ ve hours each week on high quality sport training and development and, school sport within and beyond the curriculum.

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2.1.11.2 COMMUNITY MASS PARTICIPATION PROGRAMME (SIYADLALA)

The Community Mass Participation Programme (Siyadlala) is a national ﬂ agship programme aimed at getting the nation to play in an effort to address the country’s lifestyle challenges, and risks to people’s health - spread of HIV/AIDS, crime, drugs, diseases, including high blood pressure, heart attacks, and TB. This programme seeks to address these modern day ills facing the youth and the broader community. The programme also focussed on government nodal points, rural and poverty stricken areas and seeks to reduce levels of poverty by employing youth aged between 18-35 years.

At the core of the programme is an activity HUB that provides skills and opportunities for participation and which is the nucleus that encourages the youth to engage them in an active and healthy life style. The Programme was delivered through 117 Activity Hubs established in prioritised wards. The Hubs render life skills support to the youth in their communities. Each new Hub received the necessary equipment to sustain its programmes with each Hub headed by a hub coordinator and, with sport activity coordinators responsible for implementation of the programme. Each of these hub/activity coordinators were employed on a one-year contract receiving a monthly stipend of between R2, 072 – R3, 545.

The performance report of the Community Mass Participation (Siyadlala) Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below:

64 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the Community Mass Participation (Siyadlala) Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

The graph below represents the percentage of targets achieved: Siyadlala 2 <50%

1 50-75% 7 >100%

1 75-100%

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PROVINCIAL YOUTH CAMP

The Provincial Youth Camp was held from 30 September to 6 October 2013 at the Didima Resort in Central Drakensberg. The youth camp served as a common platform for young people across the entire nation to come together and utilize the power of sport and recreation to tackle the complex subjects which challenge them today and explore various initiatives on how to overcome them. In doing so, the primary objective, however remained to develop these young people, and empower them with the requisite values, soft-skills and knowledge that would assist them to become responsible, conscious citizens and to strengthen their sense of patriotism and national identity.

This project aimed to unlock adequate opportunities for positive social interaction, strengthen in an organized and coordinated manner, the ability of young people to work cooperatively across race, ethnicity, gender, geographical location, class and creed. The programme strove to keep young people active, interested in life with increased self- esteem, promote patriotism and a strong sense of citizenship.

The Camp focussed on developing leadership skills through various life skills activities and team work, social cohesion – as it provided coherence, unity and functionality as well as an environment within which its citizens can ﬂ ourish and developed a positive bond amongst young people, promote tolerance and respect for diversity; nation building - youth were encouraged to take the perception of “What can I do for my country”, vs “what can my country do for me”. Youth were encouraged to actively participate in national services, volunteerism and take pride in the symbols, cultural heritage and historical knowledge of our country.

A total of 300 learners (220 from Districts and 80 from Head Ofﬁ ce) participated in this inaugural Camp.

The distribution of the participants recruited was as follows (per SRSA prescripts):

No Category Percentage

1 Male 52%

2 Female 48%

3 Black 70%

4 Indian 11%

5 White 9%

6 Coloured 10%

7 Learners / Higher Learning 66%

8 Civil Society 18%

9 At Risk 4%

10 Prominent Achievers 12%

66 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The department delivered this programme in partnership with the Departments of Arts and Culture and Social Development, Ezemvelo KZN Wildlife, National Youth Development Agency and loveLife.

14 Year-old Sivana Rabikissoon from Pietermaritzburg who attended the Sport and Recreation Youth Camp at the Didima Resort wrote; “I learnt being a South African citizen is tagged with immense responsibility and accountability. This opportunity has reinforced in me that the future success of South Africa lies in our hands. We are tomorrow! The experience has been sincerely appreciated, life- changing and absolutely invaluable”.

IMPACT STUDY

The department conducted an impact study through Urban-Econ into the Siyadlala Mass Participation Programme. The main purpose of the social impact assessment study was to gauge the performance and the implementation of the Siyadlala Mass Participation Programme in order to see whether all its primary objectives were achieved. In other words, the purpose of the study was to undertake a modelling exercise to quantify direct and indirect social positive or negative impacts induced from the programme. The assessment dealt with both impacts that took place due to the rolling out of the programme and, those impacts that are of secondary nature and can arise in the environment. These may be either positive or negatively affected by the programme.

The study found that the programme provides an opportunity and is a key mechanism that creates a cohesive community culture, placing self-worth at the forefront of community development and upliftment in all rural areas. In local areas, 82.5% and 70% of residents surveyed pointed out that the programme has tremendously reduced personal theft and vandalism. 68.2% of residents surveyed pointed out that Siyadlala Programme reduced the use of drugs in their areas, 83.7% residents highlighted that they have experienced a decrease in gangsterism activities in their communities; and 79.4% said the rate of murder in their communities is lessened as illustrated by the following graph:

Key SP didn’t reduce 20.60% SP: Siyadlala Programme murder in the area

SP reduce 79.40% murder in the area

SP didn’t reduce 16.25% gangsterism in the area

SP reduce 83.75% gangsterism in the area

SP didn’t reduce 31.80% the use of drugs in the area

SP reduce 68.20% the use of drugs in the area

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Due to the Siyadlala Programme in the communities where hubs are established, 56.8% of the residents pointed out that a decrease was experienced in teenage pregnancies, 81.9% said that rape and violence against women and children decreased, and 50% highlighted that the spread of HIV and AIDS is decreased. The Figure below shows the impact of the Siyadlala Programme on teenage pregnancies, rape and violence against women and children and the spread of HIV and AIDS:

Key SP didn’t reduce the widespread 50.00% SP: Siyadlala Programme of the HIV and AIDS in the area

SP reduced widespread 50.00% of HIV and AIDS in the area

SP didn’t reduce rape and violence 18.10% against women and children in the area

SP reduced rape and violence 81.90% against women and children in the area

SP didn’t reduce 56.80% the teenage pregnancy in the area

SP reduced 43.20% the teenage pregnancy in the area

Due to a number of beneﬁ ts provided by the Siyadlala Programme in local communities, 95% of residents surveyed pointed out that the Programme is one of the best programmes that the government has developed to improve the quality of life in local areas. Further 86.8% pointed out that they are willing to participate in some activities run by the programme in their areas in the near future. This suggests that more hubs will need to be established and more activity coordinators will need to be employed for the programme to reach more people.

Key SP did not change our community 5.00% SP: Siyadlala Programme

SP changed our 95.00% community for the better

I will consider 86.80% participating in sport in the near future

I cannot participate in the 13.10% Siyadlala Programme

The Siyadlala Mass Programme Programme has shown that it can create a cohesive community culture, placing self-worth at the forefront of community development and upliftment in all rural areas. The programme has “used sport as a metaphor for life to adjust the rural value system”. Children and adults have been encouraged to see value in teamwork through sport, value themselves and their lives and be proud South Africans thus contributing to national identity.

68 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Action from the Sisonke Summer Handicap Kilimon, Sisonke

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EPWP INCENTIVE GRANT

The Mass Participation Programme was able to report positively on a quarterly basis to the Expanded Public Works Programme on 1,513 job opportunities created and sustained. For its job creation initiatives in 2012/13 the department was awarded an EPWP incentive grant of R4, 327m to create an additional 172 jobs in 2013/14. 190 Jobs have been created in the Siyadlala Mass Participation Programme using the EPWP grant funding.

SUCCESS STORIES

• Kamoso Awards: The department’s Mass Participation Programme was declared the “Best Programme in the Country” and adjudged winners in their category by the National Department of Public Works at a glittering ceremony held in Johannesburg in August 2012.

• Three (3) players from the Muden Hub represented Greytown in a developmental match with Maritzburg United.

• The Durban Central Netball Team participated in the National Championships in Gauteng

• The Hub coordinator at Bhobhoyi Hub, Bonani Cele, was appointed as an assistant coach for the KZN Handball team that competed in the national tournament in Port Elizabeth from 27 September – 02 October 2012. The team ﬁ nished in second position.

• Three players from the Nseleni Hub represented Uthungulu in the U13 VW Soccer Tournament in Pretoria.

• Simphiwe Msane from the Sibongile Hub qualiﬁ ed for the National Gymnastics for Life Competition held in Cape Town.

CHALLENGES

• Hubs are located in open spaces. Assistance is received from Local Municipalities. However, Hubs have challenges with storage of their equipment and this poses a serious risk to the programme.

• Hub offi cials do not have offi ce space. Some Hubs are located at local municipalities. Others have no offi ce space and this limits the success of the programme.

• The department does not have sufﬁ cient resources to effectively monitor the programme.

• Hubs sometimes encounter political interference in the roll-out of their programmes/activities

• Lack of ﬁ nancial resources to increase the number of sport assistants employed and/or to translate contract posts into permanent positions on the organizational structure.

70 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA 2.1.11.3 CLUB DEVELOPMENT

Club Development is aimed at increasing participation in sport and recreation at grass roots, at the simplest level of organisation, the club. Programmes addressing the promotion of healthy lifestyles cut across all departmental programmes. These programmes create an enabling environment for participation in sport and recreational activities. The major intent of establishing the Club Development System is to facilitate access to sport and recreation for all and to ensure that those with talent are channelled into the mainstream of competitive sport.

The departmental programmes have supported 379 rural “grass-root” clubs and coordinated 39 tournaments for these clubs. Many of the Club Development participants have participated in the 2012 KZN SALGA Games. The programme trained 630 sport administrators/ technical offi cials through accredited programmes. The programme has defi nitely produced some outstanding athletes. The programme has focussed on clubs at local levels and support has been rendered through equipment and attire, empowerment of coaches and administrators and talent identifi cation and development. In the 2012/13 fi nancial year the department also assisted clubs with fi n a n c i a l support to formalize their registration with local sport associations.

The performance report of the Club Development Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable objective Performance Baseline Planned Actual Deviation Comments on Variance Indicator (Actual Target Achievement from planned Achievement) 2012/13 2012/13 target to Output Validated Actual 2011/12 Output Achievement for 2012/13

To increase grass-roots Clubs supported 249 369 379 +10 Additional support was participation through via goods and rendered to 10 previously the implementation services disadvantaged clubs that of an integrated and required equipment and attire. sustainable The status of the clubs was club structure veriﬁ ed before support was given. Tournaments 93639+3Increase in the number of hosted. clubs supported resulted in an additional 3 tournaments that could be hosted. Contract jobs 24 28 28 - created

Coaches trained 480 905 +425 The Capacity Building of in line with Coaches, Administrators the National and Technical Ofﬁ cials were Coaching implemented at the same framework time. Programme run in partnership with the Sport Federations resulted in an increase in numbers. Coaching was prioritized as a result of the implementation of the National Coaching Framework.

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The performance report of the Club Development Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

To increase grass-roots Technical 480 480 - participation through ofﬁ cials trained the implementation in partnership of an integrated and with Sport sustainable Federations. club structure Sport 385 240 150 -90 Achievement against this administrators target was at 63%. Clubs trained in did not submit sufﬁ cient partnership administrators to be trained. with Sport Delaying the implementation Federations. of this capacity building programme to the 4th quarter had a negative impact on achievement againstthis target. To support the Sport Academies 22 - development of established and sport through the supported establishment an Academy System at provincial and regional levels.

To establish and sustain Sport Councils 12 10 -2 There were challenges with the Provincial/ District established and establishment of the Sisonke Sports Councils towards supported and Umkhanyakude Sport an integrated sports Councils. The matter is been development system. addressed and these structures will be formed in the next ﬁ nancial year.

The graph below represents the percentage of targets achieved: Club Development 1 50-75% 1 75-100%

6 >100%

72 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The conditional grant framework for 2012/2013 included the roll- coaching course facilitated by Ted Dumitru (SAFA Technical out of the Academy System and support for Sport Confederations Committee Member). under the Club Development Sub-Sub Programme. These 2 key outputs will in the future be funded through the conditional grant. • Ensure a holistic approach is taken towards the development of athletes and coaches including the provision of appropriate life skills. SUPPORT FOR AN ACADEMY SYSTEM • Conduct applied and scientifi c sport research with a view The department supported the KwaZulu-Natal Academy to enhancing athletes and coach performances. Talented of Sport and the Umgungundlovu Academy in the 2012/13 athletes benefi tting from the high performance programmes fi nancial year. The support was rendered to enhance the level of the Academy receive medical screening and bio-kinetic of performance of talented athletes and coaches and, increase support from professional practitioners in related fi elds. the pace of sport development. DECENTRALISING THE SPORT CONFEDERATION THE ACADEMIES HAVE BEEN SUCCESSFUL IN IMPLEMENTING PROGRAMMES TO: SASCOC identified the Provincial Sport Confederations as strategic partners in development, delivery and monitoring of sport at the provincial level. This translates to an oversight role • Create a structured performance pathway for talented athletes of SASCOC’s respective constituency (Sport Federations). In and coaches thorugh talent identifi cation, development and supporting the establishment of the Sport Confederation the support for elite athletes. department enhanced uniformity on sport development through a comprehensive approach and strategy on the delivery of sport • Accelerate development programmes for previously with a full buy-in from all key stakeholders. disadvantaged groups. The Umgungundlovu Academy U17/19 teams are affi liated to SAFA SAB Regional League and SAFA The department transferred funds (R900,000) to the Provincial KZN Second Division League. Five talented soccer players Sport Confederation for their decentralisation to districts and have been registered with DUT so that they can benefi t from administrative and logistical support. In the period under tertiary sport under USSA, KwaZulu-Natal. The Academy has review 9 district Sport Confederations have been registered and enrolled 40 talented soccer players in Sukuma Comprehensive the aim is for every local municipality to have its own sport School as part of their development programme. confederation. Challenges have been noted with Umkhanyakude where councillors were reluctant to relinquish their role in sport. • Implement programmes to identify, nurture and develop This district sport confederation has since been formed. Sisonke sporting talent as part of a national plan. The Umgungundlovu has also posed a similar problem and the Provincial Sport Academy has adopted SASCOC’s Long-Term Participant Confederation is addressing this presently. Development Programme. A total of 21 athletes were selected into the provincial athletics’ squad that participated in the ASA The department is in the process of putting mechanisms in Youth and Junior Championships in Pretoria. The Academy place to monitor the expenditure and performance of the has enrolled 21 talented athletes and 15 netball players in Sport Confederations. The role of the Department of Sport the Sukuma Comprehensive School project. and Recreation and the mandate given to the Provincial Sport Confederation needs to be tightened with clear roles and • Provide quality coaching support services to the elite and responsibilities being delineated and adhered to. The department talented athletes and coaches in the province. The is awaiting submission of strategic and operational plans from UMgungundlovu Academy has implemented the SASCOC the Confederation. Coaching Framework and in collaboration with SAFA trained 30 Level 1 coaches. A total of 15 coaches including educators from schools underwent an intensive 10 day special football

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2.1.12 CAPITAL INVESTMENT, MAINTENANCE AND The current state of the department’s capital stock, for example ASSET MANAGEMENT PLAN what percentage is in good, fair or bad condition:

Details as to how asset holdings have changed over the period • 80% - good condition under review, including information on disposals, scrapping and loss due to theft: • 20% - fair condition • The disposal policy was approved and circulated. Major maintenance projects that have been undertaken during the period under review: • 3 major assets (laptops), and 1 minor asset (camera) have been declared lost and stolen and which is pending • Installation of 3 new servers in the Ulundi and Richards Bay nvestigation. District Offi ces and Natalia Building. • Neither transfer nor donations of assets were undertaken • Movement of assets from the old Ulundi Offi ces (Park Homes) during the year. to Legislature. Measures taken to ensure that the department’s asset register • Construction of 1 kick-about and 1 Sports-Field. 1 remained up-to-date during the period under review: Futsal court completed. • All BAS orders and deliveries were captured on the • 11 outdoor gyms constructed. HardCat system. Facilities that were closed down or down-graded during the • Monthly reconciliations were conducted. period under review. • Conduct asset verifi cation bi-annually (September 2012 • None to report and March 2013)

TRANSFER PAYMENT TO MUNICIPALITIES NO. DISTRICT PROJECT TRANSFER 2011/2012 2012/2013 BALANCE AS PER SLA PAYMENT PAYMENTS PAYMENTS CARRIED FORWARD TO 2013/14 92 UBHULEBEZWE LM IXOPO 1 680 000.00 840 000.00 420 000.00 420 000.00 93 NDWEDWE EZIMPONDWENI 1 680 000.00 840 000.00 420 000.00 420 000.00 96 MTUBATUBA DUKUDUKU 1 680 000.00 840 000.00 420 000.00 420 000.00 100 MSUNDUZI MSUNDUZI - PHASE 2 2 100 000.00 525 000.00 1 575 000.00 101 HLABISA JABHISA 2 100 000.00 525 000.00 1 575 000.00 102 INGWE KILMON 2 100 000.00 525 000.00 1 575 000.00 103 NQUTHU NQUTHU 2 100 000.00 525 000.00 1 575 000.00 104 MFOLOZI NZALABANTU 2 100 000.00 525 000.00 1 575 000.00 105 MAPHUMULO ESIXHENI 2 100 000.00 525 000.00 1 575 000.00 106 UMTSHEZI WEMBEZI 2 100 000.00 525 000.00 1 575 000.00 107 JOZINI NDUMO 2 100 000.00 525 000.00 1 575 000.00 108 EZINQOLWENI EZINQOLWENI 2 100 000.00 525 000.00 1 575 000.00 109 NEWCASTLE NEWCASTLE 2 100 000.00 525 000.00 1 575 000.00 110 UPHONGOLO UPHONGOLO 2 100 000.00 525 000.00 1 575 000.00 111 ETHEKWINI METRO ETHEKWINI MTERO 2 100 000.00 525 000.00 1 575 000.00 30 240 000.00 2 520 000.00 7 560 000.00 20 160 000.00

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NO. DISTRICT LOCAL TENDER 2011/2012 2012/2013 BALANCE AS PER SLA MUNICIPALITY AMOUNT PAYMENTS PAYMENTS CARRIED FORWARD TO 2013/2014

DSR5 UGU UMDONI 1 561 030.44 - 847 092.87 713 937.57

DSR6 UTHUKELA OKHAHLAMBA 2 093 608.09 - 1 918 670.38 174 937.71

DSR8 UMKHANYAKUDE UMHLABUYALINGANA 2 062 508.98 - 1 959 383.53 103 125.45

5 717 147.51 4 725 146.78 992 000.73

New projects that will commence in the forthcoming ﬁ nancial year.

• Processes in place for the tendering of projects. • External advertising by SCM via the website and notice boards. • Evaluation and adjudication of received bid documents by the bid committees. • External advertising of recommended service provider • Appointment of awarded service provider • Introduction and implementation of the QBIX procurement tool.

2.2.1 PROGRAMME PERFORMANCE

The department puts sustainable programmes into place to create vibrant, active and healthy communities and the creation of a talent development and high performance model that will allow more of our province’s athletes to compete on an equal footing on the national and international arenas. We have established strong partnerships with the Sport Confederation and Federations and have begun to roll-out the academy and the sport focus schools. There is a greater emphasis on development of sport and recreation programmes in disadvantaged and rural communities and on programmes aimed at creating more opportunities for the youth, especially women and the disabled.

The activities of the Department of Sport and Recreation are organized in the following programmes:

• Programme 1: Administration and, • Programme 2: Sport and Recreation, the details of which are discussed below.

The programme structure is in accordance with National Treasury’s budget structure which is illustrated below:

Programme Sub-Programme

1. Administration (Management) 1.1 Ofﬁ ce of the MEC 1.2 Corporate Services

1. Sport and Recreation 2.1 Management 2.2 Sport 2.3 Recreation 2.4 School Sport

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2.2.1 PROGRAMME 1: ADMINISTRATION The Sub-Programme Corporate Services had the following Sub-Sub Programmes reporting to it: 2.2.1.1 PURPOSE: The purpose of this programme is to provide overall management of the department. The programme consists • Financial Management Services of two sub-programmes, namely • Chief Directorate: Corporate Services • Head of Department • Offi ce of the MEC, • Corporate Services, The Sub-Sub Programme Chief Directorate: Corporate Services had the following Sub-Sub-Sub Programmes reporting Programme 1: Administration provides strategic corporate to it: support services and compliance with the PFMA, through implementation of effi cient, effective and transparent systems of • Offi ce of the Chief Director: Corporate Services human resource services, administration and, fi nancial and supply • Human Resource Management and Development chain management. It also determines policies and procedures • Legal Services and, exercises control through head offi ce and district offi ces. • Communication • Security Services In aligning the Sub-Programmes above with the new organizational • Administration and Information Technology structure, the Sub-Sub Programme Strategic Management Services reported directly to the Head of Department. The budget for the The Sub-Sub Programme Head of Department had the Offi ce of the MEC was held by the Department of Arts and Culture following Sub-Sub-Sub Programmes reporting to it: and subsequently we will not report on this Sub-Programme here. • Offi ce of the Head of Department • Strategic Management Support

The main aim is the effective, efﬁ cient and transparent management of the department through strategic planning, compliance support, service delivery, accountability and adherence to policies and prescripts.

2.2.1.2 STRATEGIC OBJECTIVES FOR PROGRAMME 1: ADMINISTRATION

The strategic objectives for Programme 1: Administration per sub-programme is detailed below:

Sub-Programme Strategic Objective

Corporate Services To promote and contribute to good governance and accountability within the department through key strategy development, adherence to appropriate legislation and practice in implementing efﬁ cient, effective and transparent systems of human resource services, administration and, ﬁ nancial, supply chain and strategic management.

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2.2.1.3.1 SUB-PROGRAMME: CORPORATE SERVICES 2.2.1.3.1.1 SUB-SUB PROGRAMME: FINANCIAL MANAGEMENT SERVICES

The Sub-Sub Programme Financial Management Services has two Sub-Sub-Sub Programmes attached to it:

• Sub-Sub-Sub Programme: Financial Management Unit was responsible for the provision of timely, accurate and adequate ﬁ nancial and other operational information for strategic decision making purposes; preparation of strategic plans, including advice on new strategies for achieving government’s objectives; costing and pricing of the department’s products and services and, programme performance measurement.

The Unit maintained its high level of fi nancial management and administrative compliance in pursuit of good fi nancial administration, good governance, and clean audit outcomes. The unit reviewed its control measures and undertook in-house training in order to remain relevant to the operational environment and minimise the probability of risks. The department implemented the internal fi nancial and accounting control systems required by relevant legislation and policies, and reported regularly to the various oversight bodies according to their schedules.

The performance report of Financial Management Services as per the objectives, performance indicators and targets set over the review period is listed below:

Effective and efﬁ cient No. of days -3030- budget, expenditure taken to process and revenue control payments from the receipt of invoice

Submission of 12 2 - Budget Reports to Provincial Treasury

New policies 31 0 -1Irregular Expenditure Policy and procedures is in draft format. developed and implemented

Existing policies 13 3 - and procedures reviewed and implemented

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The performance report of Financial Management Services as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Monthly and quarterly Monthly IYM 12 12 12 - reports in terms of Reports PFMA and DORA Monthly and 14 14 - yearly tax reconciliation submitted to SARS

Submission of 44 4 - Interim and Annual Financial Statements

Effective and efﬁ cient Quarterly 14 4 - asset management Updating of Asset Register

Effective, efﬁ cient and New plans, 76 -1Inventory policy is in equitable Supply Chain policies and draft format. Management procedures developed and implemented

Existing plans, 44 - policies and procedures reviewed and implemented

% of BEE 80 57 -23 Most of the companies companies utilised that supply goods and for provision services to DSR are black- of goods and owned. Not all of these services companies submit BEE certifi cates. Companies only gain an advantage for BEE points on transaction from R30,000 and above, therefore they are not motivated to submit certifi cates for transaction below this threshold. The 57% utilization declared in this report only took into account companies that provided BEE certifi cates which under-states the real percentage.

78 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The Financial Management Unit also examined the department’s operations to identify sources of revenue; timeous collection of revenue; ensured that sound systems and procedures for expenditure management and control were in place; effective management of transfer payments and conditional grants in terms of the Annual Division of Revenue Act; implementation of processes to track expenditure and commitments against the vote and the identiﬁ cation, recovery and reporting of unauthorized, irregular, fruitless and wasteful expenditure.

The department successfully complied with both the Interim and Annual Financial Statements as per National Treasury requirements. The department adhered strictly to the KwaZulu-Natal Provincial Treasury Circular PT (3) of 2012/2013 by implementing cost-cutting measures in respect of catering, travelling costs, minimising speciﬁ cations on items such as sports equipment, consumables, etc.

• Sub-Sub-Sub Programme: Supply Chain and Asset Management Units. The Department implemented the internal supply chain and asset management systems required by the relevant legislation and policies, and reported regularly to the various oversight bodies according to their schedules. The SCM Unit addressed the inefﬁ ciencies in the department’s current method of procurement, contract management, inventory/asset control and obsolescence planning. This Unit created a common understanding and interpretation of the preferential procurement policy; and promoted the consistent application of ‘best practices’. The SCM Policy and Procurement Plan was approved and implemented. Six key vacant posts were ﬁ lled in the SCM Unit.

The Asset Management Unit ensured proper planning for the acquisition of assets, including the need to consider alternative strategies for the achievement of objectives; design and implement measures to protect and maintain assets, including the establishment of a comprehensive asset register; preparation of monthly age analysis of debtors and creditors reports.

The Sub-sub Programme: Financial Management Services encouraged staff to attend the following learning interventions:

• Financial Wellness Workshop • Recent Strategies and Challenges in Asset Management • Asset and Disposal Management

All of the training interventions above were accredited and implemented through Human Resource Development.

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2.2.1.3.1.2 SUB-SUB PROGRAMME: CHIEF DIRECTORATE: CORPORATE SERVICES

The Corporate Services Sub-Sub Programme provided management, strategic and administrative support services to the entire department and its strategic objective was to streamline the delivery of sport by means of effective support systems and adequate resources.

All administrative support programme functions were informed by the Public Service Act, Public Service Regulations, Public Finance Management Act and Treasury Regulations. Corporate Services had the responsibility to ensure compliance to these policies and procedures in an effort to improve accountability and corporate governance.

• Sub-Sub-Sub Programme: Ofﬁ ce of the Chief Director

The performance report of the Chief Director: Corporate Services as per the objectives, performance indicators and targets set over the review period is listed below:

To provide strategic Strategic 24 4 - corporate support interventions to services for the effective improve service and transparent delivery management of the department. Integrated 44 4 - Programme of Action Reports

Develop 22 2 - and monitor operational plans

Development 22 2 - and implementation of action plans from audit reports

Workshops 12 2 - held to improve accountability and governance

Performance 88 8 - Reports evaluated

80 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Reviving School Sport Top Schools Programme Supported through a Conditional Grant

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• Sub-Sub-Sub Programme: Human Resource Management and Development

The Human Capital Management Chief Directorate continues to provide an effective administrative support service to line function even though it is also operating without a full complement of staff.

The performance report of Human Resource Management and Development as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Baseline Planned Actual Deviation from Comments on Variance objective Indicator (Actual Target Achievement planned target Achievement) 2012/13 2012/13 to Actual Output Validated Achievement 2011/12 Output for 2012/13

To provide Develop and implement - 1 0 -1 The department does effective Human an Action Plan as per not have a dedicated Resource the Gender Strategic unit assigned to Gender Transformation Framework issues. Action plan will be Interventions to developed by 2013/2014 support service fi nancial year. delivery Develop an 0 1 0 -1 Draft Employment Equity Employment Equity Plan has been completed. Plan including the The department is in the JOB ACCESS Strategic process of fi nalizing Framework and this plan. Diversity Management Develop and implement 01 1 - an action plan in line with the HRD Strategic Framework Review and implement 0 1 0 -1 Draft HR Plan has been the HR Plan in line with completed. The department the Human Resource is in the process of fi nalizing. Planning Strategic Framework Develop and Implement 01 0 - an action plan as per the Employee Health and Wellness Strategic Framework Develop and monitor 1 0 -1 Challenge in integrating the the Implementation Organizational Assessment Plan based on the Committee and HR Planning Strategic Reposition of Committee. Department has HR Framework since re-evaluated the role of the committees. To provide Develop a strategic 11 - effective and HR management effi cient Human information system Resource Administration Services for strategic people management and development

82 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The implementation of all human resource functions are informed various training interventions, including Strategies and Challenges by the Public Service Act, Public Service Regulations, Department in Asset Management, Asset and Disposal Management, Contract of Public Service Directives, Public Service Commission guidelines, Dispute Resolution, Project Management, various persal courses, Public Service Co-Ordinating Bargaining Council Resolutions, etc. Promotion of Administrative Justice, Leadership Course for Middle Managers, Corporate Communication and Public Relations, Employee Assistance Programme training for supervisors and STAFF COMPLEMENT committee members, Diversity management, Bid Committee training, Anti-Corruption training, Microsoft Excel, Word and The department is currently in the process of an organizational Outlook, Job Evaluation, Ethics and Value Training for senior structure review. It was necessary to undertake the review exercise managers and Events Safety Management Training. in order to align the department’s structure to new mandates given by Sport and Recreation South Africa and the new budget structure. This process is reaching fi nality as discussions with HUMAN RESOURCE DEVELOPMENT the Department of Public Service and Administration and Offi ce of the Premier are in advanced stages. As a consequence of Training as per the Workplace Skills Plan was further enhanced the organizational review and in heeding government’s call by on the job training and HR Workshops. The Human Capital for austerity measures only a limited number of critical posts Management Chief Directorate conducted workshops at all District were advertised and fi lled in the last fi nancial year. This placed Offi ces and Head Offi ce during June and July 2012. The purpose additional pressure on an already “thin” workforce to deliver of the workshops was to update employees on the Department against our mandates. Currently the department has 180 fi lled of Public Service and Administration HR Strategies and consult posts on the organisational structure. This gives the department on the development of departmental policies. One of the DPSA an overall vacancy rate of 9,5% against funded posts. focus areas is on the repositioning of the human resource function. Whilst the department did not achieve the target of developing an action plan based on the strategic repositioning EMPLOYMENT EQUITY of HR, signifi cant progress was made as HR practitioners were trained on the repositioning document and the role of HR as a The organizational review also impacted on the non-fi nalization strategic function on 18 May 2012. of the Human Resource Plan and the Employment Equity Plan as a list of prioritized posts is required to determine the On 27 - 28 November 2012, supervisors were trained on employment equity targets and the recruitment strategy. As at various policies with a focus on the Job Access Strategy, Gender 31 March 2013, 57% of employees were female and 43% male. Mainstreaming, the Human Resource Development Strategic The department did not meet the national target of 50% female Framework and HR Planning. The Workshop was also utilized employed at senior management level with the percentage at as a mechanism to consult on the Human Resource planning 37.5%. Similarly, the percentage employment of people with process. The Anti -Fraud and Corruption Policy and implications disability is 0.6% against a national target of 2%. of non-compliance was discussed at length. The commitment to clean governance was entrenched further with the attendance of the Ethics and Value Training by the majority of senior managers WORKPLACE SKILLS PLAN from 18-20 March 2013.

The department submitted the 2012/2013 Workplace Skills Plan within the stipulated time frame, utilizing the Public Service EMPLOYEE ASSISTANCE PROGRAMME Sector Education and Training Authority (PSETA) electronic SETA Management System. A Workplace Skills Plan was developed The well-being of staff is priority to management, to this end through a consultative process and 119 staff beneﬁ ted from extensive training on ﬁ nancial wellness, the Employee Assistance

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Programme (EAP), peer educators training and Health and Safety in the implementation of Operation Sakhuma Sakhe. In spite Training was provided. The Wellness Component played a pivotal of the lack of the required number of staff at the coal-face of role in supporting the department team at the Interdepartmental service delivery the offi cials have been effective in the delivery of Games where all provincial departments compete in various codes services to our people. Sport and recreation is a labour intensive of sport. The commitment of staff participating in this programme department with the majority of our programmes implemented were rewarded with the Sport and Recreation Team achieving after normal work-hours and over weekends. The creation of fi r s t p l a c e . contract jobs for youth at district level, with Conditional Grant Funding, supported service delivery. When the grant funding Monthly Wellness Clinics were introduced at Head Offi ce and was terminated, the department continued to fund the contract all District Offi ces. A professional nurse monitored the health of workers through voted funds. This decision was based on the individual staff through monthly tests which included cholesterol, need at grass-root level and to achieve government’s priority of pressure, glucose and HCT. Voluntary Counselling and Testing is job creation. As at the end of the fi nancial year the department extended to the community during departmental programmes, had 1361 contract employees working in schools and communities where the Department of Health is present to handle Voluntary and 14 contract staff based at head offi ce, (1375). Counselling and Testing. Increased employability of youth has also been achieved through With respect to Occupational Health and Safety, safety the Graduate Internship Programme in which 25 graduate learners representatives were elected for each building. All staff in the have benefi ted. Graduates are placed in various business units District Offi ces was trained on fi rst aid, offi ce safety and fi re where they are able to gain practical experience in line with fi ghting. This programme will be extended to Head Offi ce staff their qualifi cation. in the new fi nancial year.

Efforts to improve the human resource administration function BURSARIES utilizing technology were fruitful as service providers were appointed during February 2013 to develop an automated In an endeavour to retain sporting talent in the province, the system for Leave Management and the Employee department employs a Bursary and Scholarship Scheme. The 15 Performance Management. Both systems will be ready for benefi ciaries of the Scheme are learners from Grade 10 to Grade implementation in the 2013/2014 fi nancial year. 12 and youth (18 - 35 years) who have displayed sporting talent in prioritized codes of sport. Consideration was also given to youth who have made a signifi cant contribution to sport through JOB CREATION coaching and administration.

It is not always possible for sports ofﬁ cers, due to limited availability of staff, to have a presence in all wards, as is expected

84 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA • Sub-Sub-Sub Programme: Administration and Information Technology

Purpose: Administration and Information Technology is a support function for securing offi ce accommodation for head offi ce and district offi ces, provision of transport and a records management service, Information Technology and Legal Service.

The performance report of Administration and Information Technology as per the objectives, performance indicators and targets set over the review period is listed below:

ADMINISTRATION the department is awaiting handover from the Department of Public Works. Despite the shortage of resources (staff and funding), the Directorate ensured that all offi cials were provided with essential It is anticipated that the department will reach its target of tools required to execute their duties, e.g. vehicles, furniture 10 district offi ces by 31 March 2014 as plans are underway to and equipment. Staff shortage is a serious challenge as both relocate the Umzinyathi and Umkhanyakude offi ces to their the Information Technology and Legal Service components are respective local municipalities. comprised of one incumbent each. Offi ce Management Services has successfully effected all sundry The department currently has functional district offices in payments for telephone services, electricity, security, cleaning, eThekwini, uMgungundlovu, Zululand, Uthukela, Amajuba and rental of photocopiers and pest control timeously. Regular Uthungulu. Signifi cant progress has been made in fi nalizing monitoring of buildings occupied by the department is conducted accommodation for the Sisonke District Offi ce. The construction to ensure compliance. of the Ugu District Offi ce in Margate has been completed and

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INFORMATION TECHNOLOGY

In the 2012-2013 ﬁ nancial year, a number of IT Projects were completed. The four main projects were as follows:

• Government-Wide Enterprise Architecture (GWEA) Framework • Business Continuity Plan (BCP) • Disaster Recovery Plan (DRP) • IT Governance Framework

The GWEA is essentially the IT Strategic Plan for the department. It tries to align the strategic direction of IT with the strategic direction of the department. It maps out the four domains of the department, namely, the Business, Applications, Data and Technology. The BCP is a set of documents that maps out the various disciplines in the department, as well as the acceptable recovery times for those disciplines, should a disaster occur. The Plan attempts to come up with a process that can be used to recover the business should a disaster occur.

The DRP is a plan that is generally used by IT in the event of an IT disaster. It sets the manner and means by which the department can recover from such disasters. Recovery procedures are developed to recover the various different systems in the department. The DRP also ties into the BCP as it is one component of the full BCP.

• Sub-Sub-Sub Programme: Legal Services

The Legal Services component drafted and /or reviewed 60 agreements in the period under review. In spite of challenges with lack of human resources (component is only staffed by one Deputy Manager) all agreements relating to the Facilities and Transfer Payments were drafted. Service Level Agreements for the Facilities component were put into place to allow for more accountability and management of projects. The Unit was able to successfully negotiate potential litigious matters in spite of the many challenges this posed.

The performance report of Legal Services as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Baseline Planned Actual Deviation Comments on Variance objective Indicator (Actual Target Achievement from planned Achievement) 2012/13 2012/13 target Output Validated to Actual 2011/12 Output Achievement for 2012/13 Provision of effective Approved and 11 - and efﬁ cient legal documented services legal operational framework

86 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA • Sub-Sub-Sub Programme: Communication

A communication strategy which comprises of all other communications elements in the department was developed in 2012/2013 and is in draft format. It provides a framework within which the communication activities of the department must be undertaken. This strategic document was presented to all staff at the Service Delivery Workshop on the 23rd of July 2013.

The performance report of Communication as per the objectives, performance indicators and targets set over the review period is listed below:

Press Releases -5050 crafted and dispatched Speeches / - 36 12 - 24 This function is primarily Messages performed by the Ministry staff. prepared for The Communication component HOD and MEC assists on request. Departmental -2 2 exhibitions at major events

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Corporate Communication support – graphic design and layout, marketing and branding, distribution of relevant information was given to the department throughout the year. Communication is vital in promoting and marketing the departmental programmes and showcasing its service delivery initiatives. The component has been able to produce regular media advisories and press releases in support of different programmes in the department. This has resulted in an improved coverage of different events carried out by various business units.

The 2013 Dundee July Rural Horse Racing provided a great model as to how best to implement a communication plan for any event. The Communication unit was able to produce two press releases and distributed to all media prior to the event, thereby generating interest ahead of time. This ensured that coverage of this ever-growing horse racing extravaganza started a few weeks before the event and continued to feature in local and national media a few weeks after. The national broadcaster, SABC ensured the department reaches millions of households with its positive coverage of this event.

The component continues to contribute to the weekly provincial government publication – SIMAMA which is published in Zulu.

BUDGET SPEECH:

The component worked closely with Strategic Management Support in delivering a comprehensive Budget Speech which looked at the past ﬁ ve years’ achievement of the department. In collaboration with GCIS, the component scheduled radio interviews with different media houses culminating in a radio slot which lasted an hour, broadcast simultaneously to a number of community radio stations. The radio programme featuring the MEC looked at the highlights of the budget speech, with listeners calling in with their comments and questions.

The Communication Unit records the following challenges that hamper the efﬁ cient delivery of a communication and marketing service:

• Lack of a graphic designer and web developer in the component causes delays in carrying out some of its core functions, namely the timely production of information packages like brochures and booklets. This also impacts negatively on the updating of the website.

• Lack of a management system for the department’s branding material leads to damage and loss of this critical tool for communicating.

• Inadequate staff to cover all the departmental events happening at the same time.

88 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA • Sub-Sub-Sub Programme: Security Services

The performance report of Security Services as per the objectives, performance indicators and targets set over the review period is listed below

Measurable Performance Baseline Planned Actual Deviation Comments on Variance objective Indicator (Actual Target Achievement from planned Achievement) 2012/13 2012/13 target Output Preliminary to Actual 2011/12 Output Achievement for 2012/13 Provision of effective Ofﬁ ce security 0 1 0 -1 Security compliance audit is and efﬁ cient compliance conducted by SAPS (National security services audit reports Key Points). The audit is scheduled for 24 June 2013. Information 0 4 0 -4 Information security audit security audit reports are dependent on the reports availability of SSA. Monitoring 12 16 13 -3 Monitoring Reports reports for dependent on requests from compliance Line Managers. with Sport & Recreation Safety Bill

Ofﬁ ce security compliance audits are external audits conducted by SAPS PSS National Key Points and is dependent on their availability. Whilst an audit was not conducted in the year under review, an audit for the department is scheduled for the 24 June 2013. As a back-up and to ensure the safety of the staff, Internal Physical Security inspections are done at all departmental ofﬁ ces every quarter by the Security Component.

The Security Administration Offi cer ensures that the departmental major events are aligned to the safety prescripts in the Safety at Sport and Recreation Events Act 2 of 2012. As there is only one Security Administration Offi cer who services the entire department, it is not possible for him to oversee all events. Since a number of events occur at district level, selected district offi ce staff was trained on the requirements of the Safety at Sport and Recreation Events Act from 4-7 March 2013. This training will be extended during the coming year to responsibility managers and additional employees who manage events.

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2.2.1.3.1.3 SUB-SUB PROGRAMME: HEAD OF DEPARTMENT

• Sub-Sub-Sub Programme: Ofﬁ ce of the Head of Department

Purpose: The Head of Department was responsible for managing the Department of Sport and Recreation in compliance with the law, the policies of the government of the day, prescripts and regulations and to ensure delivery of effective, efﬁ cient and economical services.

The performance report of the Head of Department Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below:

To provide Senior management 2 3 +1 Executive Meetings with General administrative and structures supported Managers were supported logistical support to the Head of Develop and 1 0 - The department is in the process Department implement of sourcing information and costs a document with the view to implementing a management Document Management System for system for the the department. Individual Business Offi ce of the HOD Units will not be allowed to source their own document management system due to the exorbitant cost implications and implementation thereof. The responsibility for this has been handed to the IT Business Unit. Submission and 5 4 3 -1 Post of GM: Sport and Recreation monitoring of was not fi lled as a result of delays in performance the fi nalisation of the organisational agreements with structure. General Managers Cluster & IGR 44 - Structures supported (Portfolio, MINMEC, Social & Technical Cluster, COHOD)

90 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the Head of Department Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

Measurable Performance Baseline Planned Actual Deviation Comments on Variance objective Indicator (Actual Target Achievement from planned Achievement) 2012/13 2012/13 target Output Validated to Actual 2011/12 Output Achievement for 2012/13 To provide Approve & monitor 1200 1544 +344 The PPMS System was not administrative and departmental implemented as the organisational logistical support projects and review was not complete. However, to the Head of programmes 1,544 projects were approved Department through the PPMS. manually in the period under review. The target was exceeded as projects were implemented at ward and circuit levels. Formation Strategic 4 5 8 3 All partnerships within the of strategic partnerships department are formalised partnerships formalised to through the Head of Department. promote service The following were additional delivery partnerships that were formalised: Collaboration Protocol with DOE, MOA with SA Transplant Association for the hosting of the World Transplant Games, AFCON and World Women Gold Championships.

The main aim was the effective, efﬁ cient and transparent management of the department through strategic planning, compliance support, service delivery, accountability and adherence to policies and prescripts.

The Head of Department also supported and advised the Executing Authority in the determination and execution of policy relating to its core function, support services and all other matters impacting on the functions of the department.

The sub-programme’s budget is utilised for the compensation of employees in the Offi ce of the Head of Department and goods and services for the administrative costs related to the management of the offi ce. The HOD has been able to exercise control over funds that are lawfully allocated to the department by, inter alia, ensuring that cash fl ow limits are adhered to in accordance with the Public Finance Management Act No. 1 of 1999 (RSA) and any other applicable legal prescripts.

All deadlines with Legislature with respect to submission of the Strategic and Annual Performance Plans were met. Preparation of draft business plans that included key performance targets and submission thereof to the Executing Authority were complied with. The ofﬁ ce was able to provide the Executing Authority with the necessary information that enabled her to monitor performance. All Treasury deadlines in respect of submission of quarterly performance information were met. The Strategic Management Services Unit complied with all legal prescripts, reporting deadlines and plans on behalf of the Head of Department.

The department was able to instil compliance in the preparation and presentation of Annual Reports (2011/2012) and Accounts, as required by law, and submission to the Executing Authority and the Legislature, and ensuring that proper accounts were kept, ﬁ nancial procedures adhered to, the department’s resources utilised effectively and efﬁ ciently within the law, and that information was provided timeously to the Auditor-General.

The Ofﬁ ce of the Head of Department successfully handled a number of community requests and letters of complaints and/or queries from the public.

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• Sub-Sub-Sub Programme: Strategic Management Services

This Sub-Sub-Sub Programme provided strategic direction for the department and was also responsible for institutional monitoring & evaluation and the management of performance information. The monitoring and evaluation business unit implemented project and event monitoring, veriﬁ cation of project close-out reports (including veriﬁ cation of data), monthly and quarterly reporting and ensured data quality. The unit visited a sample of project sites to:

• Monitor the implementation of the projects in line with the departmental strategy and project proposal, • Evaluate the effectiveness, efﬁ ciency and economy of the project, evaluate supplier performance, • Identify any departmental risk exposure, • Identify successes that can be replicated.

The performance report of the Strategic Management Services Sub-Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Baseline Planned Actual Deviation Comments on Variance objective Indicator (Actual Target Achievement from planned Achievement) 2012/13 2012/13 target Output Validated to Actual 2011/12 Output Achievement for 2012/13 Effective Monitoring and 11 1 0 monitoring and reporting systems reporting system developed and maintained (PPMS) Consolidated 6 4 5 +1 The POA system of reporting was departmental altered from previous years from quarterly progress a quarterly narrative report to a reports compiled statistical report that was submitted and submitted. on-line to the OTP Nerve Centre. (POA) The system was introduced during the year on a trial basis and reports were submitted for the 2nd and 3rd quarters. Additional Performance Reports were submitted as part of the CARC quarterly reviews

Consolidated 55 5 - quarterly and annual service delivery reports submitted. Programme 55 5 - Performance Analysis Reports compiled and presented to managers.

92 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the Strategic Management Services Sub-Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Baseline Planned Actual Deviation Comments on Variance objective Indicator (Actual Target Achievement from planned Achievement) 2012/13 2012/13 target Output Validated to Actual 2011/12 Output Achievement for 2012/13 Effective Project/ 56 30 44 +14 Reports included departmental monitoring and Programme programmes, federation programmes reporting system monitoring and facilities. In addition specifi c reports audits were carried out on 14 submitted. federations fi nances Project/ 27 24 34 +10 An in-depth close-out verifi cation Programme project was undertaken and covered Close-out all eleven districts and eight head verifi cation offi ce components. In addition 15 reports federation close-out fi les were submitted. reviewed and monitored. Programmes - 2 2 - 2 reports were commissioned during measured for the year. The 1st study on Rural impact on Horse Riding (Dundee July) was communities. completed and reported on in October. (RHR & Hubs) The second study on Siyadlala was initiated and completed in early April 2013.

Provision Stakeholder 11 10 -1 Umkhanyakude was unable to hold of Strategic Consultation/ their consultation session due to Management Needs Analysis challenges with structures within their Services Forums hosted. district (Sport Confederation was not formalised). Target at 91% achieved Strategic 22 2 - and Annual Performance Plans developed Operational 21 23 25 +2 Ops Plans covered all components Plans within the department developed with responsibility managers Strategic 1 1 0 -1 National Treasury Framework is Management supplied and adopted as a prescript. Framework developed

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The performance report of the Strategic Management Services Sub-Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Provision of Strategic Strategic 11 - Management Framework Services for High Performance Sport beyond 2012 developed, approved and implemented. Provision of Internal Departmental 22 2 - Control and Risk Risk Management Assessments Services completed with Provincial Treasury Risk 11 1 - Management Plans approved, implemented and monitored. Risk 24 4 - Management Reports compiled and submitted. Fraud 11 1 - Prevention Plans reviewed, implemented and monitored. Whistle 11 - Blowing Policy reviewed and implemented Internal 6 8 3 -5 The Assistant Manager Internal Control Control only assumed her position Reports on 2 January 2013 and therefore submitted there were limitations on available time to complete all 8 reports.

94 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Action from the Provincial Golden Games Promoting Active-Ageing

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MONITORING AND EVALUATION The component has continued with the testing and implementation of the web based electronic Project Proposal Management During the 2012/2013 fi nancial year, the Monitoring and Evaluation System (PPMS). The system has been designed to enhance (M&E) component has focused on two particular sections of the the project approval process and the quality and timing of department’s delivery, namely Transfer Payments and support performance data collection. Although it was anticipated that the of sporting federations and the construction of facilities. The system would go live during the 1st half of the 2012/2013 fi nancial component has focused its efforts on monitoring the quality of year, this did not materialize due to the on-going delays with delivery of the department’s suppliers and partners with respect the implementation of the new organizational structure. Several to facilities and monitoring the delivery of programmes by sports challenges have ben experienced during fi nal implementation due federations in line with the service level agreements entered into. to changes in the organizational structure as well as changes to the fi nancial delegations. In order to effectively monitor sport federations to ensure that funds transferred by the department was utilised for the purposes Monitoring programmes continue to be carried out by the for which they were intended and to ensure compliance the Unit component, however this year the focus was on facilities and made use of an external service provider. The M&E exercise federations. Currently the component visits project sites on a was also expected to provide the department with the relevant sample basis. In the past fi nancial year a total of 44 projects assurances. The fi nancial books of 14 sport federations were monitored. In line with the focus on Sport and Recreation were reviewed. In addition the department provided guidance Federations, a total of 27 federations and NGO’s close out fi les on issues of Corporate Governance with particular reference to were monitored. The purpose of this monitoring was to ensure issues of fi nancial and internal control and assisted in the drawing the correct usage of the funding transferred and that planned up of a multi-year business plan; and conducted a workshop on deliverables were achieved. Financial Management and drawing up of business plans. The department has complied with the requirements of Treasury With regard to the important issue of performance reporting, with respect to the Quarterly Performance Reports for the department has continued to utilize the manual system of 2012/13. In completing its annual performance report the gathering performance data for the monthly and quarterly reports. component completed a verifi cation of all sub-programmes where The focus has still been on gathering data monthly and quarterly close-out reports were available, attached necessary supporting from the line function components, while the administrative documents, photographic material, attendance registers, minutes components have been required to report biannually. The manual of meetings, financial statements of projects/programmes system of performance data collection builds up the data from the hosted by non-governmental entities. A quarterly analysis of all individual sports offi cer at a district level where he/she completes performance information was completed and analysis presented a project close out report supported by a complete portfolio of to all district heads and responsibility managers. The department evidence, through the consolidated District Monthly Reports to received an unqualifi ed report on usefulness of information with the Sub-programme level where it is consolidated and reported no material fi ndings but a qualifi cation on reliability of information on quarterly to the Provincial Treasury. The component met all the from the Auditor General. The department achieved 67% of its compliance reporting deadlines as set by Provincial Treasury. In planned targets in Programme 2: Sport and Recreation and the addition to the consolidation of the various reports for submission, balance of the targets are between 0-99% achieved. 5 quarterly and a final performance data analysis reports were completed. The overall achievement of the department is represented in the graph on the next page:

96 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Programme 2: Final Validated Performance of the Department for 2012/13 17 8 <50% 50-75%

14 75-100% 82 >100%

Graphical representation of targets achieved

The Monitoring and Evaluation component provided additional Reporting Structure. Due to the non-implementation of services to the department due to current vacancies and a the new organisational structure at the start of the new shortage of staff. A major portion of this time was utilized in fi nancial year, all templates had to be mapped against the dealing with the sport and recreation federations as the function old structure for data gathering purposes. This has been very of dealing with them was transferred from Client Services to time consuming and cumbersome. The delays in approving the Strategic Management Support due to the resignation of the structure and the human resource limitations has adversely responsible manager. The Monitoring and Evaluation component impacted on the implementation of PPMS. Work has had to has attended and presented at a number of workshops with be redone, system changes implemented and progress and federations to empower them in monitoring and evaluation, implementation of the system delayed. fi nancial management as well as corporate governance. • The collation and consolidation of inputs for consolidated departmental reports is a constant challenge due to the poor CHALLENGES: quality and timeliness of inputs received from offi cials. To complete the report often requires a large amount of time • The component is still only staffed with one offi cial, that being consuming research. the Deputy Manager: Monitoring and Evaluation who is assisted by a temporary contract administration assistant. • The late submission of data for the quarterly reports leaves The lack of staff in the component and the ever widening very little time for a detailed review and/or verifi cation of scope of work for the component make it very diffi cult to meet the data. all obligations in terms of monitoring and has placed major pressure on the functioning of the component. • The many adhoc requirements and lack of staff in the component make it diffi cult to adequately plan ahead or • PPMS: The ever changing environment within the department set-aside suffi cient time to carry out detailed verifi cation of has delayed the implementation of the PPMS system. All departmental performance and to get to a suffi cient number templates were set up according to new approved structure of projects. and Annual Performance Plan (APP). The APP had been previously mapped to align to the required National Treasury

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STRATEGIC AND ANNUAL PERFORMANCE PLANS The vision, mission statements, values, strategic goals, strategic The national sport and recreation environment has changed objectives and programme descriptions presented in the strategic signiﬁ cantly over the past three years due to the new programmes plan were deliberated and adopted at the Strategic Planning and strategic direction taken by SRSA and SASCOC. The adoption Workshop. The Annual Performance Plan for 2013/2014 and signing of the NSRP by MEC’s of all Provincial Departments, incorporates the measurable objectives, performance indicators, National Sport Federations and Provincial Sport Confederations targets and budgets over the MTEF. The Annual Performance Plan has necessitated a change in strategy and policy for sport and (2013/2014) is aligned to the Revised Strategic Plan (2013-2016). recreation at provincial level. With this in mind the department The Annual Performance Plan for 2012/2013 was tabled and reviewed its Strategic Plan for 2013-2016 and aligned it to the adopted in parliament according to the prescribed timelines. NDP, NSRP and PGDP.

Two workshops in planning for a the Revised Strategic Plan OPERATIONAL PLANS were hosted: The component facilitated the compilation of the department’s • A presentation workshop (information sharing) was held at the Operational Plans for 2012/2013 by devising templates and Ascot Inn, Pietermaritzburg from the 29th and 30th August submitting to all responsibility managers. Operational plans 2012. Presentations were made by key stakeholders in sport. for each Programme and Sub-Programme were completed and These presentations included the following topics: submitted electronically to all sub-programme managers, and district heads. The operational plans were signed-off by the Acting - National Sport and Recreation Plan – SRSA Head of Department and implemented through the Ofﬁ ce of the - National Framework for School Sport – SRSA Head of Department. - Integrated Development Plan (including the MIG) – COGTA - Strategic Framework for High Performance Sport – CSIR - National Academy System - DSR BUDGET SPEECH

• A Strategic Planning Session was held at the Coastlands Conference The component researched, compiled and published the MEC’s Centre in Umhlanga from the 4th - 5th September 2012. The Budget Speech for 2012/2013. Three drafts of the speech were workshop was attended by the MEC, HOD, departmental prepared and the ﬁ nal copy was printed in both English and IsiZulu. staff, sport federations, NGOs and the KZN Sport The component also compiled all the necessary documentation Confederation. The delegates were divided into commissions and presentations for the Budget Hearing with the Finance and each commission was provided with questions that Portfolio Committee. The MEC presented her budget speech on needed to be discussed and strategies developed. Each 07 June 2012. commission made presentations on its deliberations and resolutions to the plenary session. During the plenary session further recommendations were added to the strategies. ANNUAL REPORT

The purpose of the strategic planning session was to coalesce the The Strategic Management component was responsible for new national changes into a new vision, mission and programme the compilation, design, print and presentation of the Annual strategies for the department. The key outcome of the workshop Report for 2011/2012. Templates for collection of data and reports was to design a new strategic plan that incorporated elements were prepared and circulated to all responsibility managers. of the NDP, NSRP and PGDS. These expectations were achieved The exhaustive process of completing the Annual Report was at the strategic planning session. completed timeously and the printed copy of the Annual Report

98 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA was submitted to the Offi ce of the Auditor General and Treasury management’s governance, control and risk management systems on 31 August 2012. There were challenges with the quality of put in place to achieve the department’s objectives; expressing reports received and with service delivery and support business an opinion on the adequacy and effectiveness of those systems; units meeting the agreed deadlines. This put tremendous and providing recommendations for improvement. pressure on the Strategic Management component to meet all the offi cial deadlines. Internal Control was also responsible for risk management and its purpose is to provide the services relating to risk management within the department. The Risk Manager appointed on contract CHALLENGES resigned and the department made an application to Treasury for the secondment of a Risk Manger on contract. The department • The lack of human resources is a major challenge for the also engaged in risk assessment sessions with Provincial Treasury: Planning Component. The post of Deputy Manager: Planning Internal Audit Unit where critical risks were identifi ed and action has not been fi lled. This function was fulfi lled by the Manager: plans to address them was developed. Strategic Management Services. The management of risks identifi ed was addressed by taking • The demand for oversight reports and other critical strategic cognizance of the available resources, the level of risk and reports for the Offi ce of the Premier, Treasury, Presidency, the impact of not addressing the risk. Risk management was Cabinet, Legislature and Planning Commission, amongst included on the agenda of all Senior Management Meetings. others puts tremendous pressure on a already over- The department formalised its Risk Management and Fraud burdened component. Prevention Committees and appointed Ms AL Ally, General Manager: Corporate Services as Ethics Champion.

INTERNAL CONTROL AND RISK MANAGEMENT SERVICES The Internal Control Unit began updating the Department Audit Improvement Plan and managing the departments presentations Whist the department did not have an internal control unit it was to CARC on a regular basis. able to get assistance from Provincial Treasury’s Internal Audit Unit. All audit reports from the Provincial Treasury’s Internal Audit The component reviewed and implemented the following policies: Unit have been reviewed and relevant action taken to address weaknesses that have been identiﬁ ed. A Risk Management • Fraud Prevention Plan implemented on 01 October 2012 Committee and a Chief Risk Ofﬁ cer was appointed and trained • Code of Conduct and Business Ethics implemented on on risk management. 31 October 2012 • Fraud Policy and Response Plan implemented on The Internal Control Unit of the Department was set-up on 07 November 2012 2 January 2013 with the assumption of duty of the Assistant • Whistle Blowing implemented on 01 October 2012 Manager: Internal Control. The purpose of Internal Control was • Matrix of Tasks and Responsibilities implemented on to provide management with an independent, objective assurance 01 October 2012 and consulting services designed to improve and add value to • Risk Management Policy implemented on 01 October 2012 the department’s operations. This involves the evaluation of

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part of our contribution and intervention towards addressing 2.2.2 PROGRAMME 2: SPORT AND RECREATION backlogs in sport and recreation infrastructure in this province in especially the previously disadvantaged communities. It was 2.2.2.1 PURPOSE also a means towards the provincial strategy of investing in community infrastructure while ﬁ ghting poverty, creating job The purpose of this programme is to promote, develop, administer opportunities and providing enabling skills. and fund Sport and Recreation in the Province of KwaZulu-Natal. It also ensures advancement of participation, fast tracking the revival The Club Development Programme is an essential part of school sport, talent optimization, infrastructure development, of the Mass Participation Programme which is aimed at transformation through effective and sustainable development increasing participation in sport and recreation at grass roots, programmes and the promotion of performance excellence. at the simplest level of organisation, the club. Implementation of recreation, mass sport and recreation and empowerment programmes is paramount in getting communities Sport and Recreation Special Projects (Outreach Programmes) to lead an active and healthy lifestyle and towards achieving an promoted developmental programmes such as the SALGA empowered, fair and inclusive citizenship. Games; focused on addressing poverty in prioritised wards through the roll-out of the department’s Sukuma Sakhe programmes, addressing moral regeneration of the youth SUB PROGRAMMES UNDER SPORT AND RECREATION through the Sport4Life programme and the hosting of major events such as the Premier’s Cup. This programme also The following is an explanation of the alignment of departmental introduced School Sport and, Provincial Recognition Awards programmes to the new budget structure submitted by National Ceremonies to motivate sports participants to continue to Treasury for the 2012/2013 ﬁ nancial year. achieve at the highest levels.

• Management: The Sport4Life Programme adopted by the department Purpose: To manage development, transformation, and delivered through the Sub-Sub Programme; Sport and empowerment and high performance through the delivery Recreation Special Projects (Outreach Programmes) used sport of sustainable sport and recreation programmes. In the and recreation as a means to develop citizenship values in implementation of the organisational structure this Sub- young people and to teach them how to make a valuable Programme also managed the development of integrated contribution to their communities. The focus on education and provincial planning, research and the equitable allocation job creation was increased to discourage young people from and distribution of resources through the Sub-Sub Programme adopting risky patterns of behaviour such as crime, substance Sport and Recreation Provincial Policy and Planning. abuse, and potential exposure to HIV & AIDS and unplanned pregnancies. • Sport: The Sub-Programme: Sport was implemented through the • Recreation: Sub-Sub Programmes: Stakeholder Management (dealing with The Sub-Programme: Recreation was implemented sport federations), Facilities, Club Development and Sport through the Sub-Sub Programme: S&R Provincial Programmes and Recreation Outreach (Special Projects). The purpose of Coordination (Recreation Services), Siyadlala Mass this Sub-Sub-Programme was to manage the implementation Participation Programme (Conditional Grant) and, the two of sustainable provincial sport programmes through Clusters; Sport and Recreation Implementation (comprising talent optimization, high performance and the staging of the 11 districts in 4 Regions). Recreation had seven ﬂ agship Development Games and, Championships. Programmes in programmes targeting all age groups, and a variety of this component were implemented in partnership with the sport and recreation activities to lead an activ and healthy governing bodies of the different sport codes. The Facilities lifestyle, promoting social cohesion and addressing crime. The Sub-Sub Programme facilitated the provision of new sport and programmes were: Indigenous Games, Rural Horse Riding, recreation facilities and the repairs to existing ones. This was Recre-Hab, Active Seniors, Beach Games (Learn to Swim),

100 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Work and Play and, Learn and Play. The mass based recreation programmes including support for recreational clubs and groups, service delivery sites, empowerment of recreation leaders and recreation festivals were implemented at a ward/district level.

The Siyadlala Mass Participation Programme is a national ﬂ agship programme aimed at getting the nation to play in an effort to address the country’s lifestyle challenges, diseases such as high blood pressure, cardiac arrest and diabetes. The programme also seeks to reduce levels of poverty by employing youth aged between 18-35 years from disadvantaged communities and, ﬁ ghting against crime by encouraging youth to engage in meaningful sport and recreation programmes. The number of jobs created through the employment of contract workers has been reduced on account of increasing the number of activity hubs in an effort to reach more people.

• School Sport: The Sub-Programme: School Sport was implemented through the School Sport (Conditional Grant), Junior Sport and Facilities Programmes. The School Sport Programme focused on mass participation in sport amongst learners with special emphasis on previously disadvantaged urban and rural schools. It was implemented in 2012/2013 as a special intervention to revive school sport by dividing clusters of schools into school sport structures and leagues. The empowerment of educators through accredited capacity building programmes was key to the successful implementation of this programme. It encouraged inclusivity through the involvement of able bodied as well as learners with special needs. This programme was run in partnership with the Department of Education and the sport federations and allowed for winning schools in cluster/ward/district/provincial leagues to compete for the coveted National Top School Award.

The Sub-Sub-Sub Programme Junior Sport was part of School Sport and focused on the promotion of sport with the prime purpose of developing the youth to excel in sport and recreation at a national and international level. This programme promoted district and provincial school sport competitions with the end-result being selection to participate in national code speciﬁ c tournaments and the Youth Olympic Games (held every two years). The programme was aimed at integrating the able- bodied athletes as well as those with special needs.

The Facilities Sub-Sub Programme facilitated the provision of new sport and recreation facilities, combination courts (volleyball, netball, and basketball) and multi-purpose courts in schools and neighbouring communities as a measure of increasing access to sport and recreation in rural and disadvantaged schools.

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2.2.2.2 STRATEGIC OBJECTIVES FOR PROGRAMME 2: SPORT AND RECREATION

The strategic objectives for Programme 2: Sport and Recreation per sub-programme are detailed below:

SUB-PROGRAMME STRATEGIC OBJECTIVE

Management • Management: To provide strategic managerial direction and, administrative and logistical support to Sport and Recreation for the period of the strategic plan.

• Service Delivery Management: To effectively and efﬁ ciently manage development, transformation, empowerment and high performance through the delivery of sustainable sport and recreation programmes, implementation of policy and prescripts and, by fostering strong relationships with all relevant stakeholders by 2015.

• Sport and Recreation Provincial Policy and Planning: To manage the development of integrated provincial planning, sport and recreation policy, quality research and the equitable allocation and distribution of resources to support the creation of an equal opportunities environment and promote the delivery of sport and recreation by 2015.

Sport • Sport: To transform the provincial sport and recreation environment and promote the culture of an “active and winning province” through the establishment of strategic working partnerships with relevant stakeholders for the delivery of new/upgraded infrastructure, talent optimization, sport development, scientiﬁ c support and high performance programmes with particular emphasis on athletes from disadvantaged and rural communities by 2015.

Recreation • Recreation: To establish and sustain 117 activity hubs and 220 community recreation clubs to encourage mass participation and promote sustainable recreation programmes at district/ward levels promoting active and healthy lifestyles beneﬁ tting one million people from all age-groups and abilities in our communities by 2015.

School Sport • School Sport: To provide an integrated school sport programme that promotes transformation through mass participation, advocacy campaigns, infrastructure development, talent optimization and high performance sport for 1,830 million learners by 2015.

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Strategic Objective: To provide strategic managerial direction and, administrative and logistical support to Sport and Recreation for the period of the strategic plan.

2.2.2.3.1.1 SUB-SUB PROGRAMME: SERVICE DELIVERY MANAGEMENT

Strategic Objective: To effectively and efﬁ ciently manage development, transformation, empowerment and high performance through the delivery of sustainable sport and recreation programmes, implementation of policy and prescripts and, by fostering strong relationships with all relevant stakeholders by 2015.

The performance report of the Service Delivery Management Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Systems and Sport & -3 3 - processes to manage recreation transformation in federations sport and recreation monitored on transformation through the scorecard

NSRP - 5 2 -3 The CD in this component retired resolutions and this position was not ﬁ lled. monitored for The lack of human resources progress for a considerable portion of the year impacted negatively on performance in this chief directorate.

Operational 16 19 19 - Plans aligned to APP approved and implemented.

proposals 1 066 1200 1544 +344 Delegations were removed from aligned to Senior Managers. All projects Operational irrespective of the value had to Plans be approved at a GM level before approved. onward transmission to HOD. (at level of delegation)

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The performance report of the Service Delivery Management Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

Systems and Project close- 109 1200 950 -250 Close-Out reports were submitted processes to manage out reports directly to the District Heads and transformation in approved Responsibility Managers as the sport and recreation GM: Service Delivery had retired. This reduced the number of close- out reports that were channelled to the Ofﬁ ce of the GM: Service Delivery.

Consolidated 36 56 42 -14 Reports were submitted directly to performance the Acting HOD as there was no reports, mid- GM: Service Delivery in place. term reports and annual reports from Managers for submission.

S & R 9 10 4 -6 The retirement of the CD: Service Management Delivery and the resignation of meetings held. the Acting: CD Service Delivery hindered progress. An interim working arrangement was put into place with managers reporting directly to the Acting HOD.

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Strategic Objective: To manage the development of integrated provincial planning, sport and recreation policy, quality research and the equitable allocation and distribution of resources to support the creation of an equal opportunities environment and promote the delivery of sport and recreation by 2015.

The performance report of the Sport and Recreation Provincial Policy and Planning Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Facilitate integrated Reviewed 11 1 - planning and guideline provincial policy for policy development development.

Resource 0 2 0 -2 Delays in the ﬁ nalization of the allocation National Sport and Recreation frameworks/ Plan impacted on policies on norms/standards redress/equity. The Transformation addressing Scorecard has been ﬁ nalized in equity/redress 2013/2014 and the department will developed. align is policies accordingly.

Policy on sport 1 1 1 - The following policies developed and recreation formed part of the Sport developed & Recreation Policy of the in line with department - Talent ID Toolkit, national policies/ Transfer Payment Policy, and High prescripts. Performance Framework.

Quality research Reports on 1 2 1 -1 A pilot survey of the usage of for evidence-based access to/ sports facilities was done in the decision making utilisation of Uthukela Municipalities. Due to facilities the scope of work, the challenges with obtaining the information and lack of staff, only one survey could be done.

Districts audited 2 4 +2 3 Districts facility audits have been on existing S&R completed. The project proposal for facilities a full facility audit was submitted to SCM in August 2012. Due to a delay in the approval of the project proposal the audit is now taking place in the next ﬁ nancial year. The tender has been advertised.

Research 11 1 - framework/ policy developed /reviewed

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Measurable Performance Baseline Planned Actual Deviation Comments on Variance objective Indicator (Actual Target Achievement from Achievement) 2012/13 2012/13 planned Output Validated target 2011/12 Output to Actual Achievement for 2012/13

Quality research Research papers 14 2 2 - for evidence- submitted on based decision trends and making development in sport and recreation.

Establish and 1 0 -1 A fully ﬂ edged Information Centre maintain an could not be established due to a information lack of available space. A limited centre on number of books were ordered and trends and a manual was produced and printed. developments. Electronic information on trends in sport was captured and stored. Federations 14 14 14 - utilising the provincial sport database GIS reports 11 12 12 - generated Promote and Internal 1 1 0 -1 The department has adopted facilitate Service departmental the Transformation Charter and Excellence transformation Scoreboard. Internally a policy on policy developed equity and redress exists. /reviewed Reviewed and 11 1 - implemented Service Delivery Charter Reviewed and 11 1 - implemented Citizen’s Charter Service 11 1 - Excellence Awards plan implemented Reviewed and 1 1 0 -1 SDIP is a 3 year-plan. The implemented department has hosted an SDIP Service Delivery workshop and a new SDIP will be Improvement crafted in 2013/2014. Plan (SDIP) Batho Pele 1 2 0 -2 The department participated in the Focus Weeks Batho Pele Focus Weeks hosted hosted by the OTP and implemented its awareness campaign concurrently.

106 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA POLICY AND PLANNING for training and as a guide to localised clubs and community structures. The manual targets entry level administrators in The purpose of the Provincial Policy and Planning Unit is previously disadvantaged areas and has been distributed to all to formulate and adopt policy for the promotion and development localised levels through the district service centres. of sport and recreation to achieve effective service delivery. The strategy behind a policy is to “force” desired outcomes Statistical data and photographs of the department’s infrastructure or behaviour. development and club development programmes have been captured on the GIS System and the department has been able to Due to the restructuring process this Unit was not staffed and draw the relevant GIS maps. When the online project management the GM: Provincial Policy and Planning had to assume the system is fully operational the statistics obtained from the system responsibility for the Unit. This put tremendous pressure on this will be used to create GIS reports that would assist management in Unit to deliver on their targets. An audit of all policies that have their planning and decision making. In order to assist stakeholders been approved and implemented is on fi le. The Provincial Policy with their planning maps of KZN Districts and Local Authorities and Planning Unit ensured that the implementation of policy did were handed out to relevant stakeholders. not cause negative effects or unintended consequences. Through desktop research a number of articles were sent to offi cials within the department. A variety of topics were covered, RESEARCH AND INNOVATION from international and national sport policies and trends to developments in sports science and administration. Some of There are currently few statistics available on the usage of sports these articles were posted on our website. The following research facilities in the local authorities. In order to kick-start the process papers/documents were developed and circulated: a pilot survey project on the utilisation of sports facilities in the Emnambithi-Ladysmith Local Authority was started during • Strategy for Sport and Recreation Research (Draft One) - the beginning of April 2012. The survey is being conducted in author David Zeelie, Deputy Manager: Research conjunction with offi cials from the Parks and Gardens Department and Innovation of the Local Authority. The survey was completed over a 12 month period because different codes of sport are played during different • Transforming Sport from the Ground-Up – author Vijay Balram, seasons. The survey was completed at 31 March 2013 and the Manager: Strategic Management department is awaiting fi nalisation of the report. • War-Room Intervention Programme – author Vijay Balram, The department developed the Federation’s Online Database Manager: Strategic Management System with the purpose of assisting sport federations with an online registration system and as a tool to monitor progress with • Talent ID Toolkit (for Identifi cation and Development of Talent skills development initiatives towards transforming communities. in Rural Areas) – author Council for Scientifi c and Industrial The system allows sport federations to maintain information on Research (CSIR) entities within their code i.e. data on players, coaches, referees/ umpires, technical offi cials, etc. A number of federations had been trained on how to use the database. Unfortunately capacity PREMIER’S SERVICE EXCELLENCE AWARDS challenges within the federations have impacted negatively on the number that is using the database. Presently the department The Amajuba District of the department won a bronze medal at is utilising the database to capture all coaches, technical offi cials, the KZN Premier’s Service Excellence Awards on 23 July 2013. administrators and volunteers/recreation leaders accredited The award was conferred at the glittering event, held at the through its programmes. Inkosi Albert Luthuli International Convention Centre (ICC) in Durban. The Awards were for outstanding services rendered A manual called “A Basic Guide to Sport Club Management” in the 2012/2013 fi nancial year. Winning for the third year in a has been developed by the Research Unit and is being used row, Amajuba District led by Head: Mr Seva Naidoo has clearly

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demonstrated how services can be enhanced to communities in spite of a serious limitation of resources. This district service centre consulted widely with stakeholders and were leaders in the Operation Sukuma Sakhe project.

The Premier’s Service Excellence Awards are aimed at instilling the principles of Batho Pele (Putting People First) in the public service and honouring those departments and government employees who have gone an extra mile. In his address, Premier Dr Zweli Mkhize said the awards provided the leverage needed to move public servants from the then prevailing bureaucratic culture of an inward focus and red tape, to an external focus on customers and their needs as central to everything the government does.

2.2.2.3.2 SUB-PROGRAMME: SPORT

Strategic Objective: To transform the provincial sport and recreation environment and promote the culture of an “active and winning province” through the establishment of strategic working partnerships with relevant stakeholders for the delivery of new/ upgraded infrastructure, on-going recreation and advocacy programmes, talent optimization, sport development, scientiﬁ c support and high performance programmes with particular emphasis on athletes from disadvantaged and rural communities by 2015.

2.2.3.2.1 SUB-SUB PROGRAMME: STAKEHOLDER SUPPORT MANAGEMENT

Purpose: To manage the implementation of sustainable provincial sport and recreation programmes through mass-based events, talent optimization, high performance, staging of developmental games and championships.

Through the Transfer of Funds to sport federations and the monitoring of their programmes, the department provided strategic management, corporate governance, resources, and advice to assist them in managing their sport development and high performance programmes. The provincial Sport Federations are the strategic delivery partners of the department in ensuring that sporting opportunities are made available to all citizens of the province. The department transferred R18,960 to 35 sport federations in the 2012/2013 ﬁ n a n c i a l year. The report on Transfer Payments to Non-Proﬁ t Entities appears on pages 43 to 55.

108 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the Stakeholder Support Management Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below

Measurable Performance Baseline Planned Actual Deviation Comments on Variance objective Indicator (Actual Target Achievement from planned Achievement) 2012/13 2012/13 target Output Validated to Actual 2011/12 Output Achievement for 2012/13 To promote and fast- Paralympic 5 3 -2 The assistance required from the track equity through codes of sport Wheelchair Basketball Association development and supported was for specialized wheelchairs. high performance Whilst the project proposals were programmes with approved, the goods were not Federations. received and delivered timeously. Sport 15 13 -2 The department funded individual Federations districts in speciﬁ c disciplines of supported with disability. This was as a result of development the absence of a fully functional and high permanent structure for disability. performance DISSA KZN does not cater for all programmes disciplines of disability sport. The for talented department was limited by the athletes with number of disability federations disability. with development and high performance programmes. Disability 5 12 +7 Individual organisations and Festivals, schools providing for athletes with Games, disability were funded. DISSA KZN Championships does not cater for all disciplines supported. of disability sport. This resulted in the department having to exceed its target. Elite athletes 7 12 +5 The support for DISSA KZN and with disability independent organisations and supported with schools resulted in the target resources being exceeded. Women in 5 40 +35 Districts were tasked with the leadership responsibility of identifying women positions in that needed to be capacitated. sport supported The target was exceeded as a with capacity result of the Sport Confederation building endorsing the programme to fast- programmes track transformation. To promote Sport 52 52 37 -15 The department initiated an audit transformation Federations of 14 sport federations using an through the / Entities independent service provider. support of good supported Ten federations were unable to governance, talent via transfer obtain an unqualiﬁ ed audit. In optimization, sports payments. terms of non-compliance with the development and PFMA the department could not high performance transfer funds to these federations. programmes with The department completed 37 Sport and Recreation transfers to 35 sport federations. Federations/Agencies KZN Rugby and Cricket Unions through transfer received additional funding payments. to fast-track school sport and development projects.

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The performance report of the Stakeholder Support Management Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

110 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the Stakeholder Support Management Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

To promote Athletes - 580 4 832 +4252 Funds are transferred to transformation benefi ting sport federations for talent through the from talent identifi cation, development and support of good optimization/ high performance. On an average governance, talent development these achievements work out to optimization, programmes 138 athletes supported per sport sports in line with federation. 35 Sport Federations development and the Strategic benefi tted from transfer payments. high performance Framework for The target was understated in the programmes High Performance APP for 2012/2013. with Sport and Sport. Recreation Federations/ Female athletes, 200 2 504 +2304 The achievements above had a Agencies through incl. in total positive impact on the number of transfer payments. females in the programme. Disabled athletes, 30 22 -8 DISSA has not closed-out on their incl. in total. transfer payments and as such their data was not available at the time of fi nalising this report. This data will be reported on in the second quarter performance report. Achievement here is at 73%. Youth 350 1 979 +1629 The achievements above had a participants, incl. positive impact on the number in total of youth in the programme. Overall the total number of athletes benefi tting from talent optimisation programmes was over-achieved. Athletes receiving 936 50 119 +69 The major recipient of funding scientifi c support for Sports Science and in line with Technological Support, the CSIR, the Strategic has implemented a number Framework for of programmes with Aquatics, High Performance Boxing, and Football. The Sport. identifi ed athletes are on a Long- Term-Participant-Development Programme (LTPD). Sport and 17 30 30 - Recreation Federation’s programmes monitored. Coaches trained 3695 1 700 3 474 +1774 KZN Rugby Union ran an intensive in line with coaching programme at Sub-Union the National level and this resulted in the target Coaching being exceeded. The BOK Smart Framework programme was implemented.

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Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

To support sport Sport 2802 2 400 2 047 -353 Attendance registers for some development administrators/ of the workshops implemented through volunteers trained through the districts could not be accredited in partnership with verifi ed at the time of closure. This capacity building Sport Federations. negatively affected the fi nal input. programmes. Target is 85% achieved. Technical offi cials 1424 1 700 1 840 +140 Achievement is 8% over the trained in annual target. The decentralization partnership with of sport to district levels and the sport federations. need to skill people at local level led to this target being over-achieved. Coaches trained 550 1 231 +681 Re-distributing these targets through the to a district level led to over- districts in line achievement. An average of 112 with the National coaches was trained per district. Coaching Programmes run in partnership Framework. with the Sport Confederation resulted in an increase in numbers. Capacity building 44 - workshops held on promoting good governance in Sport and Recreation Federations To support Sport Sport Federations 33 - Federations with supported towards administrative decentralising their and governance services to a district support level Sport Federations / - 8 0 -8 Delays in locating offi ces for the Entities benefi ting KZN Sport Confederation resulted from provision of a in the Sports House not being Sports House. provided. Funds were transferred to Sport Confederation to offer assistance to sport federations. Administrative 0 4 0 -4 This target could not be achieved contract jobs as the Sports House was not created to support established. the Sports House. Affi liated functional - 630 660 +30 The department was able clubs supported to audit sport federations (per code) affi liations through a compulsory questionnaire. The achievement is still modest when you consider the vastness of the province. Target is 5% over-achieved.

112 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

To support Sport Formalised -3 3 - Federations with partnerships to administrative support the high and governance performance support programme (Sports Council, CSIR, Academy) To support Sport Provincial Teams 30 41 +11 The decentralisation of Netball has Federations supported resulted in Netball SA recognising to perform to National each district as an affi liate. Two optimally Tournaments teams per district (11 x 2) were in national supported instead of the normal competitions one provincial team to the national tournament. Athletes selected 2 000 3 811 +1 811 The decentralisation of netball in Provincial into 11 Regional Structures has Teams to National increased the number of athletes Tournaments. exposed to national competition. All 11 Netball Federations send representative teams (in age- groups) to national tournaments under Netball SA. National medals 75 40 -35 The medal tally is determined by targeted in the performance of the individual prioritised codes of federation at a national level. The sport. target set was in keeping with the province’s previous performance at national competitions. Unfortunately federations did not comply with department’s request to submit verifi ed results at national tournaments. Targets achieved could not be verifi ed.

The graph below represents the percentage of targets achieved: 2 Stakeholder 4 <50% 50-75%

23 2 >100% 75-100%

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PROGRAMME HIGHLIGHTS race as a warm-up before the Ultimate Human Race the next day. Thus while the main focus of the event was on youth, both AIMS-DSR YOUTH RUN the 10km and 5km components were open to participants of all ages but with prizes limited to the youth. The DSR Youth Run was held at Hoy Park in Durban on Saturday, 02 June 2012. Traditionally the race is run a day before the The department provided transport and accommodation for Comrades Marathon and allows youth an opportunity to be part athletes residing in the remote parts of the province to ensure of the Comrades Experience. The DSR Youth Run has been run that the rural communities participate in the race. Incentives as the National Youth Run previously and has been in existence were provided to schools that registered the highest number of since 2008. In essence the 5/10 km was essentially the same but learners fi nishing the race. The race has historically produced took on a new identity. The Department of Sport & Recreation some exciting fi nishers as the fi nish was transformed into a buzz (DSR) was the title sponsors of the event and the race was an of activity as athletes jostled for positions in an effort to snatch essential part of our strategy to promote an active & positive the lucrative prize money on offer. The MEC for Arts, Culture lifestyle amongst the youth. Sport and Recreation, Ms Ntombikayise Sibhidla-Saphetha led by example and participated in the 5km event. AIMS, the Association of International Marathons and Distance Races granted the event international status as part of their The Men’s 10km was won by Ayanda Mncube in a time of 41:34 agreement with the Comrades Marathon Association and for with Mthobisi Mbatha (41:43) and Douglas Dlamini (41:48) in the next 2 years the DSR Youth Run will be run as part of the the minor placing’s. Balile Dlamini emerged victorious in the AIMS Children’s Series. The AIMS Children’s Series are run in 3 10km Women’s Race with Thembokuhle Gasa and Pinky Hodi cities around the world with the other two being in Dar-Es-Salaam finishing second and third respectively. Zwelibanzi High and San Luis Potosi. The 2012 youth run took on a new identity School of Umlazi with 530 fi nishers and Kharima Secondary of arising out of our partnership with AIMS and was thus branded Pietermaritzburg with 423 fi nishers were top schools with the as the AIMS-DSR Youth Run most runners registered.

Coming as it did 2 weeks before the Youth Day holiday, it is In addition to the AIMS-DSR Youth Run the department also appropriate to highlight the impact of the youth in shaping the supported the fi rst male and female KZN runner’s home in the future of our country. The AIMS-DSR Youth Run was also run to Comrades Marathon with an incentive of R30, 000. This served commemorate all the youth that made such a signifi cant impact as a motivation for KwaZulu-Natal runners to begin to make their in giving us our democracy. The main objective is to promote mark on a memorable international marathon. The department running as a healthy physical activity and an enjoyable and hosted a Hydration Table at Inchanga. positive lifestyle choice for young people. The department is confi dent that initiatives such as the AIMS-DSR Youth Run will lay the foundation for our future stars to begin to dominate the BOXING national and international arenas. Boxing South Africa CEO, Mr Loyiso Mtya applauded the The AIMS-DSR Youth Run is an initiative of the Department department for its endeavours in supporting and promoting of Sport and Recreation and was run in partnership with the the development of boxing in the province. The department has Comrades Marathon Association, KwaZulu-Natal Athletics and invested in boxing in an effort to revive the sport in the province. AIMS. The race attracted over 4,500 athletes and youth from all The departments support for boxing included sponsorship of key parts of the province competed for the top prizes. In addition to tournaments, capacity building and provision of gym equipment. the mainly school learners that participated a large number of The department has also supported its two SA Champions in children of visiting runners participating in the Comrades Marathon Wiseman Dlomo (SA Heavyweight) and Christopher Buthelezi also entered. Traditionally the event got a truly international fi eld (SA Middleweight Champion) who have been fl ying the KZN fl ag as the race was peppered with Comrades Runners that used the high on the national boxing scene.

114 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA BMX CYCLING IN DASSENHOEK (GIBA GORGE) sport council representatives/school and clubs representatives, local government, sport federation, etc. KZN Cycling has a Talent ID, Development & High Performance Programme for BMX Biking in GIBA Gorge, Dassenhoek area. Improving the capacity of local players, coaches, administrators The development and high performance programme includes all and technical offi cials will be the key to the success of this previously disadvantaged schools in the area and the department programme. The following programmes have been implemented has partnered them in putting together an outstanding programme. and will be accelerated in 2013/2014: KZN Rugby Union In addition to this programme they are constructing an Olympic Preliminary Level 1/2/3 coaching courses, SARFU BOKSMART standard BMX Track and Academy is being constructed in GIBA and fi rst aid programmes for all coaches. These programmes were Gorge. The track will be the fi rst of its kind in the country and aligned to the IRB coaches’ development programme. A similar will attract a lot of international athletes. The total project has long-term-offi cials and administrator’s pathway is being rolled-out. been supported by the Department for R1, 850m. The project has been endorsed by the MEC and is expected to have substantial economic benefi ts for the area. PROMOTING “AFRICAN CRICKET DEVELOPMENT PROGRAMME”

With funds transferred by the department the KZN BMX Academy The department transferred R1m to the KZN Cricket Union to selected 20 youth between the ages of 12 –13 from local support their “African Cricket Development Programme” which communities as part of its 4 year development programme with is designed to improve the level of cricket in our townships. The kids from the local communities. The Academy implemented programme was implemented through the development of cricket an open talent identifi cation programme in 5 disadvantaged infrastructure and supply of equipment to clubs developed in schools in the area. A total of 100 PDI were selected as part of previously disadvantaged communities. a squad to undergo further testing and screening. The following senior primary schools are part of this programme: Amanganga, The programme has seen the implementation of mass participation Bhekokuhle, Jubile, Delani, Chief Lokothwayo and Cutswayo. 25 and coaches’ development to support the leagues structures BMX bikes have been ordered for the fi nal 20 riders selected in that have been put into place. Localized (ward) teams are being this programme. transported to district games from which elite squads are being selected for further competition and development. In its fi rst Construction of the department funded combined Challenge Class year of implementation the following districts were targeted: & Supercross BMX Track has commenced and is expected to be eThekwini, uMkhanyakude, Ugu, ILembe, uThungulu. An average completed by 30 September 2013. of R340,000 was allocated per district for this programme and the budget covers all the deliverables mentioned above. TRANSFORMING RUGBY EQUITY PROGRAMMES (DISSA) Funds (R2,9m) has been transferred to the KZN Rugby Union to support an extensive 5 year-plan on transforming schools rugby In the past three years Disability Sport KZN has received funding and to take the game to all corners of the province. The objective and assistance via transfer payments. DISSA KZN caters for 20 of the plan was to provide, promote and maintain the necessary sport code, 4 disability groups (deaf, physically disabled, visually infrastructure enabling all persons regardless of race, colour, creed and intellectually impaired), 47 schools and clubs throughout or gender to have the opportunity to enjoy, participate and play the province the game of rugby football in all areas of the province. The department has supported DISSA host cluster to provincial The KZN Rugby Union plan commenced with the roll-out of trials in the different districts. The Trials have been used to their plan to decentralize school’s rugby to districts/wards with select provincial teams to represent the province at respective the introduction of district committees to administer school’s code specifi c National Championships. In the past three years rugby at ward level from 15 February 2012. The proposed the number of registered schools and clubs has increased by committees have wide representation with community/ward/ 20% whilst performances at national events has improved. The

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departments development programme with DISSA has seen the introduction of 4 new sport codes - Boccia (for the severely disabled), Blind Judo (for the visually impaired), Indoor Rowing and Pool (for the intellectually impaired).

The department’s support allowed DISSA to pay for professional coaches in swimming , table tennis and blind judo and KwaZulu- Natal is currently the top province in these three codes of sport nationally. On the international level Ameer Khan (Wheelchair Table Tennis) returned with a bronze medal from Jordan. Downs swimmers swept the boards and medals at the Downs World Swimming Championships in Ireland. Sandra Khumalo (Rowing), Justin Govender and Siiphamandla Gumbi (Wheelchair Basketball) and, Lucas Sithole (Wheelchair Tennis) were selected for the 2012 Paralympics in London.

DISSA is challenged with exorbitant costs of specialized transport, sport equipment and racing wheelchairs. Whilst the department intervenes to provide the necessary equipment it cannot do so on the scale it is required and ensure that it reaches all corners of the province. The lack of suitable infrastructure in schools also hinders transformation in this key area

SUPPORT FOR CANOEING

From development to the Dusi:

The department supported the Natal Canoe Club (NCC) with funding of R1,050 million for a number of development projects. The purpose of the department’s intervention was to provide equipment and ﬁ nance to promote the canoe development team to be able to achieve at top level competitions in the country and abroad. The key was to develop an academy system to support previously disadvantaged individuals showing an interest in canoeing.

The structure of the NCC Development Team was formalised during the period under review. Thuthukani Manyathi, one of the original development paddlers from the late 1990’s was elected to the NCC Committee handling the portfolio for development paddling. A total of 15 paddlers (14 male and one female) were identifi ed for further development. From this group 10 paddlers were eligible to compete in the Dusi Canoe Marathon. All 10 NCC development paddlers started and fi nished the Dusi which was a phenomenal achievement considering that approximately 15% of starters don’t fi nish. In addition to the Dusi Canoe Marathon the team took part in all major races. Canoes and racing apparel bearing the departmental logos were purchased for the programme.

The NCC Development Academy created a job opportunity for Sam Phungula to facilitate the implementation and training of development paddlers. In the period 1-31 March 2013, 5 academy sessions have been held with approximately 70 new people being introduced to the sport. Sobantu, Grange and Mpumelelo Primary Schools have participated enthusiastically in the programme. The aim of the programme is to introduce 2,000 pupils to canoeing by the end of next year. The NCC Academy Programme has provided an opportunity for previously disadvantaged people to have access to the sport.

The department was a key role-player in the Dusi Canoe Marathon held from 14-16 February 2013. The primary role was to provide funding and support infrastructure for the KZN based development paddlers that participated in this gruelling event. The funding was used by the Dusi Organizing Committee to provide food, accommodation and transport for approximately 80 development paddlers during the 4 days of the event. The balance of funding provided by the department (R384,000) was used for overall expenses in staging a successful Dusi: media and television, safety and security, volunteer costs, prize-money and clothing.

116 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The race statistics for developmental paddlers (PDI) participating in the Dusi Canoe Marathon (2013) is listed hereunder:

Total number of developmental paddlers participating 80

Number of developmental females participating 1

Highest placed development paddler 3rd

Number of development paddlers in Top 10 3

Number of development paddlers in Top 20 8

Number of development paddlers in Top 50 17

Percentage development paddlers in total ﬁ eld 5%

Percentage development paddlers in top 50 34%

The performance of the top level development paddlers was nothing short of remarkable! Sbonelo (Eric) Zondi was leading the race for Days 1 and 2. He led until the last major rapid on Day 3 approximately 15kms from the ﬁ nish. The excitement and interest generated by Zondi’s performance was phenomenal. Sbonelo Zondi demonstrated that there will very soon be a black paddler winning the K1 version of the event. Other outstanding achievements were by Thulani Mbanjwa and S. Nzuza who ﬁ nished 10th.

BASEBALL

The department has put tremendous resources into the promotion of baseball in the province. This investment into baseball has seen the department’s developmental efforts rewarded for the second time in two years when Callan Pearce (Stella) signed a 7-year contract with Minnesota Twins from Minneapolis, USA. Robert Lewis Walker (Cincinnati Reds) was also identiﬁ ed from the department’s baseball development programme.

The Twins are a Major League club who play in the Central Division of the American League and it is only recently that Pearce signed a contract with them to play professional baseball. Pearce specialises as a pitcher with a right-handed fast ball that he can vary at will. Callan Pearce was selected for the SA U18 Baseball Team and his next goal is to play at international level for the SA National Baseball Team.

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2.2.3.2.2 SUB-SUB PROGRAMME: FACILITIES

Purpose: The provision of new sport and recreation facilities and repairs to existing ones.

This component initiated plans to speed up the process of providing infrastructure for sport and recreation in partnership with municipalities and schools. The department regulated the provision of sport and recreation facilities through Service Level Agreements and Memorandum of Agreements with municipalities and schools. Basic sport facilities, combination and futsal courts were developed through our infrastructure development programme.

The performance report of the Facilities Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Build/ renovate/ Basic Sport 14 12 9 -3 Delays in submission of SLA’s upgrade/resource & Recreation and written resolutions from community sport facilities municipalities delayed the roll-out and recreation constructed of the programme. The department facilities requested for written resolutions as its audit of facilities was revealing a lack of maintenance and neglect of facilities.

Upgraded / 13 5 4 -1 Delays in the appointment of rehabilitated sport service providers and slow pace of and recreation submission of ﬁ nal project close-out facilities reports resulted in the target not being achieved. Fitness/ 8 7 -1 Gym equipment was supplied to recreational and 7 local municipalities to promote sports equipment health and wellness. One service supplied to provider was unable to deliver the wellness centres equipment as per the speciﬁ cations. Achievement is at 88% of annual target. Provide support Municipalities 2 14 11 -3 Achievement against this target is at for utilisation and receiving facility 79%. Suppliers issued with orders maintenance of maintenance for the equipment failed to deliver facility. equipment. and this led to the equipment not being procured. Municipalities 22 33 33 - receiving facility maintenance support grants.

Job Creation Jobs created 32 33 44 +11 Target over achieved because (Facility municipalities appointed more Managers) than one caretaker as they were through facility employed at a lower salary level maintenance than the facility manager. support grants to Municipalities

118 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the Facilities Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Job Creation Temporary 561 180 182 +2 Temporary jobs are created through Jobs created contracts awarded for infrastructure as a result of development. These are temporal transfers to jobs and an additional 2 jobs have Municipalities been created as a result of needs of service providers appointed. Build/ renovate/ New 6 11 11 - There was a deviation of funds upgrade/ resource combination from this performance indicator school sport and courts with to “fi tness/ recreational and sport recreation facilities artifi cial turf equipment supplied to wellness constructed centres”. The department utilized in schools/ funds to deliver 11 outdoor communities gyms (18/19 exercise stations) as per prescripts of NDP and NSRP. This was prioritized by the department and linked to the War-Room InterventionProgramme implemented as per cabinet resolution. New School 15 1 -14 Orders for the construction of the Sport Facilities remaining 14 combination courts completed were issued in the last fi nancial year. However delays with the projects were recorded. These courts are presently at 50% complete and fi nalisation of the project was targeted for the 31 July 2013.

The graph below represents the percentage of targets achieved: Facilities 1 0 <50% 50-75%

4 75-100% 4 >100%

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The department initiated Facilities Development Programmes to support the development of sport and promotion of recreation activities in the province. This ﬂ agship programme of the department promotes integrated approach towards the provision of sport and recreational amenities, job creation and sustainability of public facilities. The focus is in the rural areas/villages and townships linking building of facilities to promotion of healthy lifestyles and revival of school sport as a nursery for sport development. The facilities built in these areas comprise of sport-ﬁ elds (grassing) suitable for the practice of football, rugby, cricket, athletics; courts for netball/ volleyball/basketball, change rooms and public ablutions and palisade fencing.

The department provided communities with 11 Outdoor Gyms established to promote physical activity and fi tness. The outdoor gyms have new varieties of exercise equipment built to withstand the rigour of adverse weather conditions and vandalism. The implementation of the Outdoor Gyms has seen clusters of traditional fi tness equipment from elliptical machines to leg press and sit-up benches being installed in parks and open spaces – targeting poor and rural communities that may not have access to healthful options. The Outdoor Gyms are accessible to anyone walking by and each Park will have 8 to 19 exercise stations. The department will roll-out a further 11 outdoor gyms in the 2013/14 fi nancial year and the programme will be aligned to the department’s War-Room Intervention Programme (WRIP). (See photo of outdoor gyms on page 240)

The implementation of a facilities audit in all 11 districts will be a key strategic driver in establishing an informed infrastructure development plan that will be most effective in addressing transformation. The audit that is at the tender stage was initiated in 2012/13 and will be completed by 2013/14.

CHALLENGES

• The shortage of human resources responsible for the overall project management function on the implementation of the projects (Facilities Management) is a challenge. It has become very difﬁ cult to cope with managing the large number of projects, monitoring and attending site meetings to resolve any problems communities may identify.

• Delays in the implementation of the department’s projects are often as a result of Municipalities submitting SLA’s late, lack of written council resolutions, changing sites/political squabbles, or implementing agents effecting shoddy and poor workmanship.

• Awarding contracts to service providers without the necessary capacity to construct sport facilities gives rise to poorly constructed facilities. The department is then forced to terminate midway through a project and then re-advertise these projects.

• Service providers often have cash-ﬂ ow problems. Implementing Agents (Municipalities) also unnecessarily delay the appointment of contractors for these projects.

• Adverse weather conditions often delay the projects.

• The Municipalities are not utilizing the 15 % of the MIG funding for sport and recreation infrastructure projects.

• Failure by the Municipalities to maintain sports facilities and increase in vandalism are posing a serious threat to the sustainability of the sport infrastructure, and hindering the transformation of sport.

120 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA BASIC SPORT & RECREATION FACILITIES CONSTRUCTED:

Name of project Local Municipality District Amount Status Scope of Work Municipality Allocation

Gxobanyawo Sports-fi eld Msinga LM uMzinyathi DM R2.1 m Completed Grass pitch, change room and toilets, fencing, combo-court Nxamalala Sports-fi eld Nkandla LM uThungulu DM R 2.1 m Completed Level pitch to match athletic Phase 2 track, irrigation, extenuation of fence Isilonjana Sports-fi eld Nquthu LM uMzinyathi DM R2.1 m Completed Grassing pitch with athletic track, change room, guard house and ripper razor fl at wrap Mbazwane Sports-fi eld Umhlabuyalingana LM Umkhanyakude DM R2.1 m Completed Soccer pitch, ablution/ change room, fencing, storm water drainage, irrigation Msunduzi Athletic Track Msunduzi LM Umgungundlovu DM R2.1 m Completed Earthwork, Fencing Osizweni Cricket Pitch Newcastle LM Amajuba DM R2.1 m Completed 8 lines Athletic track Dukuza Sports-fi eld Okhahlamba LM Uthukela DM R2.1 m Completed Soccer pitch, renovation of change room, septic tank, irrigation, guard house, combo-court, gates and repair fence Mswane Sports-fi eld Imbabazane LM Uthukela DM R2.4 m Completed Soccer pitch, ablution , change room, fencing, combo-court Dukuduku Sports-fi eld Mtubatuba LM Umkhanyakude DM R1.68 m Under construction Soccer pitch, fencing, change room, ablution block Ezimpondweni Sports-fi eld Ndwedwe LM Ilembe DM R1.68 m Under construction Change room, septic tank, fencing, grassing, earthwork and combo-court Ixopo Sports-fi eld Ubuhlebezwe LM Sisonke DM R1.68 m Under construction Junior soccer pitch, fl ood lights, grassing athletic track, repair fence Shayamoya Sports-fi eld Umdoni LM Ugu DM R1.68 m Under construction Pitch with grass, fence, change room/ toilet Cecil Emmett Sports-fi eld Abaqulusi LM Zululand DM R1.68 m Implementation Soccer pitch, change room, stage fencing, renovate combo-court

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UPGRADED/REHABILITATED SPORT & RECREATION FACILITIES:

Project Name LM DM Amount Status Scope Allocation

Nyamazane Kick-About Maphumulo LM Ilembe DM R150,000 Completed Leveling of 150 x 50 ground and erecting two goal posts with nets and marking

Ndumo Goal post Jozini LM Umkhanyakude DM R40,000 Delivered Goal post and 5 soccer balls

Mzisho Goal post Msinga LM Umzinyathi DM R40,000 Delivered Goal post and 5 soccer balls

Bilanyoni Renovation eDumbe LM Zululand DM R247,380 Completed Renovation of change room

MUNICIPALITIES RECEIVING FITNESS/RECREATIONAL & GYM EQUIPMENT:

Name of project LM DM Amount Status Equipment Allocation

Nquthu Gym Nquthu LM uMzinyathi DM R300,000 Delivered Fitness indoor gym equipment

Ladysmith Indoor Gym Emnambithi LM Uthukela DM R300,000 Delivered Fitness indoor gym equipment

Okhahlamba Gym Okhahlamba LM Uthukela DM R300,000 Delivered Fitness indoor gym equipment

Mdumezulu Gym Vulamehlo LM Ugu DM R300,000 Delivered Fitness indoor gym equipment

eDumbe Gym eDumbe LM Zululand DM R300,000 Delivered Fitness indoor gym equipment

Maphumulo Gym Maphumulo LM Ilembe DM R300,000 Delivered Fitness indoor gym equipment

Ndwedwe Gym Ndwedwe LM Ilembe DM R300,000 Delivered Fitness indoor gym equipment

Newcastle Gym Newcastle LM Amajuba DM R300,000 Implementation stage Fitness indoor gym equipment

MUNICIPALITIES RECEIVING FACILITY MAINTENANCE EQUIPMENT

Name of Sports Field Municipality District Amount Status Equipment Allocation

eNyokeni Sports-ﬁ eld Nongoma LM Zululand DM R46,000 Delivered Rotary lawnmower, brush cutter, sprinkler, safety equipment and utility lawnmower

Mswane Sports-ﬁ eld Imbabazane LM uThukela DM R46,000 Delivered Rotary lawnmower, brush cutter, sprinkler, safety equipment and utility lawnmower

Mnamfu Sports-ﬁ eld Umzumbe LM Ugu DM R46,000 Delivered Rotary lawnmower, brush cutter, sprinkler, safety equipment and utility lawnmower

Mzamo Sports-ﬁ eld Newcastle LM Amajuba DM R46,000 Delivered Rotary lawnmower, brush cutter, sprinkler, safety equipment and utility lawnmower

122 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA MUNICIPALITIES RECEIVING MAINTENANCE EQUIPMENT

Name of Sports Field Municipality District Amount Status Equipment Allocation

Ezimpondweni Ndwedwei LM Ilembe DM R46,000 Delivered Rotary lawnmower, brush cutter, Sports-ﬁ eld sprinkler, safety equipment and utility lawnmower

Dukuza Sports-ﬁ eld Okhahlamba LM uThukela DM R46,000 Delivered Rotary lawnmower, brush cutter, sprinkler, safety equipment and utility lawnmower

Mswane Sports-ﬁ eld Imbabazane LM uThukela DM R46,000 Delivered Rotary lawnmower, brush cutter, sprinkler, safety equipment and utility lawnmower

Bruntville Sports-ﬁ eld Mpofana LM Umgungundlovu R46,000 Delivered Rotary lawnmower, brush cutter, DM sprinkler, safety equipment and utility lawnmower

Ndumeni Horse track Endumeni LM uMzinyathi DM R46,000 Delivered Rotary lawnmower, brush cutter, sprinkler, safety equipment and utility lawnmower

Dukuduku Sports-ﬁ eld Mtubatuba LM Mkhanyakude DM R46,000 Delivered Rotary lawnmower, brush cutter, sprinkler, safety equipment and utility lawnmower

Cecil Emmett Abaqulusi LM Zululand DM R46,000 Delivered Rotary lawnmower, brush cutter, Sports-ﬁ eld sprinkler, safety equipment and utility lawnmower

MUNICIPALITIES RECEIVING FACILITY MAINTENANCE SUPPORT GRANTS

Name of project LM DM Amount Status Purpose of Grant Allocation

Maqumbi Sports-ﬁ eld Maphumulo LM Ilembe DM R300,000 First R150,000 transferred Employment of caretaker

Ezimpondweni Sports-ﬁ eld Ndwedwe LM Ilembe DM R300,000 First R150,000 transferred Employment of caretaker

Shayamoya Sports-ﬁ eld Mdoni LM Ugu DM R300,000 First R150,000 transferred Employment of caretaker

Dukuduku Sports-ﬁ eld Mtubatuba LM Umkhanyakude R300,000 First R150,000 transferred Employment of caretaker DM

Ixopo Sports-ﬁ eld Ubuhlebezwei L M Sisonke DM R300,000 First R150,000 transferred Employment of caretaker

Bruntville Sports-ﬁ eld Mpofana LM Umgungundlovu R300,000 First R150,000 transferred Employment of caretaker DM

Dukuza Sports-ﬁ eld Okhahlamba LM Uthukela DM R300,000 First R150,000 transferred Employment of caretaker

Dondotha Sports-ﬁ eld Mfolozi LM Uthungulu DM R300,000 First R150,000 transferred Employment of caretaker

Ndumeni Horse Track Ndumeni LM uMzinyathi DM R300,000 First R150,000 transferred Employment of caretaker

Isilonjana Sports-ﬁ eld Nquthu LM uMzinyathi DM R300,000 First R150,000 transferred Employment of caretaker

Magede-Mzobe Hibiscus Coast LM Ugu DM R300,000 First R150,000 transferred Employment of caretaker Sports-ﬁ eld

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MUNICIPALITIES WHERE OUTDOOR GYMS (FITNESS PARKS) WERE ESTABLISHED

Name of project LM DM Amount Status Scope of works Allocation

Shayamoya Outdoor Gym Kwa-Dukuza LM Ilembe DM R488,599 Delivered Outdoor Fitness gym equipment

Howick West Sport Complex Umngeni LM Ugungundlovu DM R488,599 Delivered Outdoor ﬁ tness gym equipment Outdoor Gym

Umzimkulu Towm Umzimkhulu LM Sisonke DM R488,599 Delivered Outdoor ﬁ tness gym equipment Outdoor Gym

Ndumeni Outdoor Gym Ndumeni LM Umzinyathi DM R488,599 Delivered Outdoor ﬁ tness gym equipment

Manguzi Outdoor Gym Umhlabuyalingana Umkhanyakud DM R488,599 Delivered Outdoor ﬁ tness gym equipment

eDumbe Outdoor Gym eDumbe Zululand DM R488,599 Delivered Outdoor ﬁ tness gym equipment

Durnacol Outdoor Gym Dannhauser Amajuba DM R488,599 Delivered Outdoor ﬁ tness gym equipment

Ezakheni Recreational Park Ladysmith/ uThukela DM R488,599 Delivered Outdoor ﬁ tness gym equipment Outdoor Gym Mnambithi

Harding Park Outdoor Gym Umziwabantu Ugu DM R488,599 Delivered Outdoor ﬁ tness gym equipment

Eskhawini Outdoor Gym City of uMhlathuze Uthungulu DM R488,599 Delivered Outdoor ﬁ tness gym equipment

Shallcross Burlington eThekwini Metro, eThekwini Metro R488,599 Delivered Outdoor ﬁ tness gym equipment Outdoor Gym Ward 65

SCHOOL SPORT FACILITIES COMPLETED (COMBINATION COURT)

School LM DM Amount Status Type

Vulamehlo Primary Okhahlamba LM Uthukela DM R250 000.00 Completed Netball/Basketball School

124 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA A geographical representationtion ooff sport and recreation infrastructureinfrastructure completed in 2012/2013 UmhlabuyalinganaUmhlabuyalingana

AmajubaAmajuba

Zululand

UmkhanyakudeUmkhanyakude Umzinyathi

UthunguluUthungulu Uthekela

Ilembe uMgungundlovu

eThekwini Completed Sportﬁeld

Sisonke Sportﬁelds under construction

Outdoor Gyms Ugu Upgrades

Combination Courts Recreational Gym Equipment

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2.2.3.2.3 SUB-SUB PROGRAMME: SPORT AND RECREATION SPECIAL PROJECTS (OUTREACH PROGRAMMES)

Purpose: To address poverty and moral regeneration of the youth through the implementation of sustainable sport and recreation programmes in wards/war-rooms. This programme will also contribute to economic growth and opportunities through support for the hosting of major events.

The performance report of the Sport and Recreation Special Projects Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Implementation Developmental 8 12 12 - 11 District and one Provincial SALGA of development Games Games supported. programmes via supported at Games/Festivals Provincial and District Level (SALGA Games) USSA institutions 6 6 7 +1 Support rendered to individual higher supported education institutions affi liated to (Tertiary) USSA-UKZN Durban and Midlands, UNIZULU, DUT, MANTECH. UKZN Campuses are affi liated to individual USSA Sport Codes USSA athletes 4 7 +3 There was an improvement in the supported to performances of KZN athletes and International this resulted in an increase in the Competitions number of athletes selected. Implementation Indaba on 5 11 +6 The target was exceeded as the of stakeholder Women in Sport Indaba was decentralized to a district consultation hosted level with one held in each Service forums Centre. The Indabas were held as the department’s Women’s Month initiatives. Provincial Sport 1 0 -1 To increase participation from as & Recreation many stakeholders and community Indaba members, the department decentralised the Indabas to a district level. The fi nalisation of the NSRP delayed the implementation of the Provincial Indaba as it was targeted as a report-back process and where resolutions taken at national could be agreed-upon and enforced. Implementation School Sport 11 4 -7 The Top Schools National of Achievement Recognition Tournament was hosted in December Recognition Awards 2012. Some districts encountered Awards Functions hosted challenges with their DOE Functions at District level. counterparts in putting logistics into place as these Awards Ceremonies could now only be held between 01 February – 31 March 2013.

126 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the Sport and Recreation Special Projects Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

Implementation Provincial Sport 1 0 -1 The department encountered of Achievement & Recreation challenges with acquiring a Recognition Awards Recognition suitable date at the ICC. Emphasis Functions Awards of the department on other major Functions events and fi nalisation of the hosted selection criteria and rule book were other contributing factors in delaying achievement against this target. To address moral- Existing Youth 27 27 - regeneration of Clubs/Centres/ the youth through Agencies in the Sport for Life prioritised Programme in wards prioritised wards supported (Sukuma Sakhe) Life skills 27 3 -24 The Youth Centres hosted programmes life-skills through NGO’s as part addressing of their day-to-day programme. social change Budgets were reprioritised to implemented support the Youth Centres with in Youth sport equipment and attire. Clubs/Centres/ Agencies Formalised 4 3 -1 Partnerships have been partnerships to formalised with loveLife, i-Care, deliver Sport for Dare-To-Dream. Programme was Life programme implemented with Roselands in prioritised Trust but the partnership was wards not formalised. Youth 2 000 2 100 +100 The target was over-achieved as a benefi ting result of the increased support to from advocacy Youth Centres programmes Contract jobs 1 435 938 -497 Late notifi cation by SRSA to created to changes in the conditional support the grant structure provided funds Sport for Life for the creation of 276 jobs programme only. The impact of this was (Sukuma Sakhe) that the department had to retain the sport assistants from funds allocated through voted funds. As these funds were not budgeted for the department did not replace contract workers that exited the programme and placed a moratorium on new appointments.

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The performance report of the Sport and Recreation Special Projects Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

To address moral- Contract jobs 22 0 -22 The creation of the 22 contract regeneration of created to support posts in the War Rooms to support the youth through the War Rooms OSS was put on hold due to the Sport for Life (Sukuma Sakhe) the department having to retain Programme in contract workers with the Mass prioritised wards Participation Programme. Contract (Sukuma Sakhe) workers were not provided for in the conditional grant and the department funded these through voted funds. To ensure that funds were available to compensate sport assistants in the MPP a moratorium was placed on all other contract posts. Sport 22 0 -22 This training was planned for the administrators/ contract workers that were to be volunteers trained employed in the War Rooms. As (cadres) these contracts were not employed the training could not be held. Support capacity Coaches 2 4 +2 Coaches Symposiums were building Symposiums/ hosted in partnership with programmes Workshops hosted SAFA and CAF and coincided towards improving in line with the with AFCON. The target was corporate National Coaching exceeded as symposiums catered governance Framework for different levels of coaches and the department also supported coaches to the SASCOC Coaches Conference. Technical offi cials 22 - symposiums/ workshops hosted in partnership with the Provincial Sports Council Coaches/ 10 5 -5 Limitations in contingent sizes for technical offi cials softball to New Zealand prevented / administrators this target from being achieved. benefi ting from exchange programmes. Grant access to External bursaries 12 15 +3 A number of bursaries were quality education granted in line granted to learners in schools. for qualifying with the Strategic The reduced cost of these bursaries disadvantaged Framework for meant there were additional funds individuals as part High Performance to grant more bursaries. of the Provincial Sport. Talent Retention Strategy.

128 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the Sport and Recreation Special Projects Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

Provision of Clubs/ 300 310 +10 The department ﬁ elded a equipment/ organisations large number of requests for organisational beneﬁ ting from assistance to community clubs support to community and organisations. The over- community based outreach achievement was a result of the organisations programmes above and had no additional impact on the budget.

Hosting of Major events 10 9 -1 At the time of closure of major events hosted in the performance information the Province in validation of one major event was partnership not fi nalized. Whist the target was with Sport and achieved it could not be recorded Recreation because of a lack of verifi cation. Federations Implementation Premier’s Cup 1 0 -1 Whilst negotiations were at of enrichment hosted an advanced stage with the programmes to professional teams in the province promote football the date for the event was not as a legacy of agreed-upon by all concerned. the 2010 FIFA The professional teams also World Cup demanded high appearance fees. The programme was postponed to take place in the December/January window in the PSL Programme but SAFA accepting CAF request to step-in and host the AFCON tournament impacted negatively on this tournament being hosted. Football 4 0 -4 Whilst two clubs have reported development that they have implemented the programmes programme this could not be implemented in verifi ed. This indicator/target was partnership with dependent on the Premier’s Cup professional teams being held. The Premier’s Cup was not hosted in 2012/2013 as explained in the variance above.

Special 4 0 -4 This indicator/target was interventions dependent on the Premier’s Cup to promote being held. professional football in the province

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The performance report of the Sport and Recreation Special Projects Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

Implementation Scientiﬁ c & 4 0 -4 A partnership was in place with of enrichment technological the CSIR to implement this programmes to support to programme. The department promote football as promote set-up meetings between the CSIR a legacy of the 2010 professional and football clubs in the province. FIFA World Cup football teams However, the clubs deferred this programme to 2013/14. Clubs relied on data and match analysis supplied by the PSL. Establishment 1 0 -1 The implementation of this project and support is being raised with museum/ of a Heritage library services of DAC in Centre to the province acknowledge people that have excelled and contributed to the development of sport in the province.

The graph below represents the percentage of targets achieved: Special Projects (Outreach)

10 10 <50% >100%

2 2 75-100% 50-75%

130 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA PROGRAMME HIGHLIGHTS The Games raised public awareness and provided education opportunities around organ donation and transplantation. The Special projects promoted social cohesion through community Games helped to promote full-rehabilitation and well-being outreach and mass mobilization events aligned to major sporting of participants through exercise and sport. The department events. The cornerstone of the delivery of the football legacy encouraged and supported medical research. programme was expected to be the hosting of the Annual Premier’s Cup which was aligned to a grassroots football development programme. Due to challenges with schedules the AFCON Premier’s Cup was not hosted in 2012/13 but plans are underway to hold it in 2013/14. When South Africa ﬁ rst hosted the AFCON Tournament in 1996, the country was only two years into the new democracy and we The hosting of the Provincial Sport and Recreation were able to deliver a spectacular event. Special Projects invested Recognition Awards was postponed as the ICC was not in mobilising the community. Sport is the biggest contributor to available and the event needed to coincide with the national nation building and social cohesion and yet it is less celebrated. awards. The Awards Ceremony will motivate sport participants This is not about money; it is about recognition. Sport is said to to continue to achieve at the highest levels. be a national religion in South Africa. In recent years it transcends race, class, language and geographical location.

WORLD TRANSPLANT GAMES (WTG) Bafana Bafana’s extended run in the AFCON galvanized South Africans of all creeds and culture behind the national cause. Our The LOC of the WTG made a successful formal presentation to the stadiums were transformed into a kaleidoscope of colours as the Major Events Committee of the Province for fi nancial assistance to national team demonstrated to our youth the positive impact of host the Games in Durban. The department supported the Games being winners. through a transfer of R2, 5m to the South African Transplant Sports Association for operational costs for the hosting of the • As a lead-up to the AFCON the department invested in Games. The event was supported as a major project and the mobilising the community. Activations, including street department was an integral part of the organising committee. parades in KwaMashu, Umlazi and music festivals in hostels were prioritised. The promotion of active and healthy lifestyles is a key strategic objective of the department. Whilst the department transferred • Over and above that seven Premier Soccer League games the funds in the 2012/2013 fi nancial year the World Transplant were identifi ed to up the tempo by mobilising people at the Games (WTG) was hosted in Durban from Sunday, 28 July – matches and getting the public to attend Africa’s Premier Sunday, 04 August 2013. The Games presented all transplant Football Competition. athletes with an opportunity to participate in an international sporting showpiece and assisted the province in drawing attention • Schools were engaged in producing posters that bore e fl ags to the pursuit of active lifestyles even amongst transplant of the participating countries. patients. The Games were open to all recipients of life supporting organ transplants (liver, lungs, heart, pancreas, kidney and Activations were held at beaches, schools, hostels, taxi ranks, in bone-marrow). trains, at shopping malls, and parades to showcase the province and the city’s commitment to hosting a world-class event. There The World Transplant Games attracted over 2500 participants were also various Public Viewing Areas (PVAs) set up that allowed (athletes and supporters) representing 55 Nations and embraced those who chose not to go to the stadium or were not in close athletes from 4 to 80 years old in 13 sporting codes. proximity to the stadium an opportunity to experience the splendour of the African Cup Of Nations (AFCON).

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SOCCEREX 2012 SAFA/DSR LEVEL TWO COACHING COURSE

The department participated in the Soccerex Exhibition 2012 SAFA eThekwini was tasked by the Provincial Technical Committee programme rolled out in Lagos, Nigeria (27-28 September 2012; to spearhead the process of running a football level two coaching Durban-KZN, South Africa (23-24 October 2012) and Rio, Brazil course. The department assisted SAFA in running courses such (24-28 November 2012). This participation was in the form of a as introductory and level one coaching courses in the past. Some joint-venture with the eThekwini Municipality with the Department of the success stories that went through those courses are PSL of Sport & Recreation representing provincial government at coaches such as Clinton Larsen, Mandla Ncikazi, Manqoba Mnqithi all fora. and others. SAFA eThekwini was identifi ed as the best Region to host this event because of its infrastructure and availability Participation in this programme allowed the department an of accommodation. opportunity to showcase its programmes in general, as well as its soccer promotional programmes, in particular, to the international The course was a national qualifi cation which has historically society with the intent of attracting interest in various forms to been run from the headquarters of SAFA in Johannesburg. The our beautiful sporting province and country. department motivated successfully to have the course run in the province exclusively for the provincial coaches. The course • Soccerex Lagos 2012: The exhibition, held in Lagos on was approved by the SAFA Coaches Education Department and 27-28 September 2012, was a major success. The MEC commenced on 20th April 2012. The courses ran for 24 days led a delegation to promote the department and the KZN broken down into two phases of 12 days with two months in Provincial Government both at the KZN exhibition stand as between the phases for practical work. Phase One was from well as participate in the various seminars held. The Lagos 16-26 February 2012 and Phase Two was from 20 April 2012 Oriental Hotel on Victoria Island was well branded for the to 4 May 2012. event. MEC Sibhidla-Saphetha addressed the forum at the closing ceremony with an invitation for all present to visit The participants were awarded the CAF B Coaching Licence/ the exhibition in KZN, South Africa, in October 2012. The Certifi cate which was the fi rst of its kind in KZN. The CAF MEC enjoyed international television coverage at this event. instructor was Mr Honour Moonga Janza from Zambia. There Promotional material, contributed by the Department of Sport was a total of 35 participants from KwaZulu-Natal that attended. and Recreation and the Department of Economic Development and Tourism, together with Tourism KZN was distributed. PROMOTING GRASSROOTS FOOTBALL DEVELOPMENT • Soccerex Durban 2012: The Soccerex Durban African Forum THROUGH COMMUNITY TOURNAMENTS exhibition on 23-24 October 2012 was a phenomenal event that complemented the AFCON draw. The Elangeni Hotel- • Metropolitan U16 Schools Cup Marine Parade, played host to this spectacular exhibition The 2012 National Metropolitan under16 Cup was staged in which enjoyed much international attention as a direct result KZN. A total of 18 schools from all over SA participated in the of the coinciding AFCON 2013 draw. The exhibition stand Metropolitan National Tournament from 3-6 October 2012. for the department was shared with its partners, namely the The tournament was staged at the King Zwelithini Stadium in eThekwini Municipality and the Moses Mabhida Stadium. The Umlazi. The tournament served as a feeder to the selection of stand was frequented by many visitors enquiring about the the National Under 17 development squad. The tournament programmes of the department. was organized by SASFA KZN.

132 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The winning school and top referee went on to represent Falcons from Gauteng, led by Banyana Banyana striker Portia South Africa at the International Tournament in France. The Modise, won the tournament for the third successive time. James Nxumalo School from Zululand and Siyahlomula High School from uMgungundlovu were the KZN representatives in • Provincial Under 17 Football Tournament the tournament. The Rosina Sedibane School from Gauteng The Provincial Under17 Football Tournament took place in was crowned winners and KZN referee, Nkosinathi Mdluli Ugu District from 16 – 17 March 2013. All 11 districts were was the top offi cial. represented with over 550 athletes, offi cials, and supporters forming part of the tournament. The tournament was won by • Derrick Spencer/Eshowe Football Tournament SAFA Umgungundlovu (Male/Female). The main purpose of The third edition of the Derrick Spencer Football Tournament the tournament was to select a team representing the province was held in Eshowe. The department was approached by that would compete in the SAFA National Championships. the organizers to support the tournament. The tournament offered player’s opportunities to be indentifi ed by PSL and National First Division teams in order to further develop EXTERNAL BURSARIES and pursue professional careers. Players and scouts from other provinces also come to support these games. Stanton Following the Honourable Premier, Dr. ZL Mkhize’s statement in Fredericks, Thabo Mooki, and Siyabonga Nkosi were part of his State of the Province Address regarding the loss of talented the coaching clinics which imparted football knowledge to sportsmen and women to other provinces, the department young players. Ayanda Dlamini (Amazulu) and Jomo Gumede implemented a Bursary and Scholarship Scheme to retain (Wits) played for their “home teams” Ulundi and Nongoma sporting talent in the province This scheme was initiated in the Citizens respectively. 2011/12 fi nancial year and has grown since then. One of the key responsibilities of the department is that of talent identifi cation • Siboniso PA Gaxa Football Tournament and development. The Siboniso “PA” Gaxa Football Tournament is a community- based mass participation football project, known as Candidates were identifi ed through discussions with tertiary the “Gaxa Cup”. The event was held in Kwa Mashu from institutions and federations. The bursaries are offered to 30 – 31 December 2012. The tournament was open to 16 individuals that demonstrate their sporting prowess and have teams. Siboniso Gaxa is a South African football icon having obtained the minimum academic requirements at tertiary represented South Africa on numerous occasions. He plied level. Bursaries are also offered to learners from Grade 10 to his trade overseas. Grade 12. Consideration was also given to youth who have made a signifi cant contribution to sport through coaching and • SASOL Women’s Cup administration. The Sasol League National Championship tournament comprised of all nine provincial champions. The core of the Athletes that are potential employees and will assist in addressing players chosen to represent Team South Africa at the 2012 the equity targets of the department, particularly with respect London Olympics was chosen from the participants in the to gender and disability were also considered. Youth that are Championships. imbued with sporting talent but without the fi nancial support to pursue an academic career, orphans and applicants from rural The event was an opportunity to galvanise the country behind areas have been considered. Banyana Banyana and to position eThekwini as a potential future Olympics and International Football Tournament host The department awarded 8 external bursaries in 2011/12 and a city. KwaZulu-Natal representatives Durban Ladies reached further 15 were awarded in the 2012/13 fi nancial year bringing to the semi-fi nals of the tournament and fi nished in third place 23, the total number of external bursary holders in the programme. overall. The team had 3 SA players in their ranks. Super

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Recipients of external bursaries in the 2012/2013 ﬁ nancial year:

No. Name & Race Gender Disability Qualiﬁ cation Institution Sport Involvement Surname

1 TX Mabida African Male No Diploma: Sport Development Varsity College Athletics and Management

2 SM Dladla African Male No Diploma: Sport & Exercise University of Boxing Technology Zululand

3 NA Mthombeni African Female No Senior Certiﬁ cate (Grade 12) Basketball

4 NS Mkhwanazi African Male No National Diploma: Coaching Exercise Teachers Rugby Science Academy

5 NF Mchunu African Female No Bachelor: Medicine and University of Table Tennis Bachelor: Surgery KwaZulu-Natal

6 NP Mgudu African Female No Bachelor of Technology Durban University Soccer Degree: Public Management of Technology

7 O Mndaweni African Male Yes Senior Certiﬁ cate (Grade 12) Open Air School Athletics

8 S Mntungwa African Female Yes Senior Certiﬁ cate (Grade 12) Open Air School Athletics (Judo/Goal ball)

9 PF Buthelezi African Male No Diploma In Public Mangosuthu Club Development Management University of Community Technology Involvement

10 Z Alam African Female No Diploma in Sport Durban University Boxing Management of Technology

11 ST Ntuli African Male No Logistical Management UNISA Rugby

12 JM Davidson White Female No Senior Certiﬁ cate (Grade 12) Danville Girls Tennis High School

13 JS Davidson White Female No Senior Certiﬁ cate (Grade 12) Danville Girls Tennis High School

14 NP Kaise African Female No Bachelor of Sport Science University of Community Soccer Degree KwaZulu-Natal Involvement

15 MH Brown Coloured Male No Bachelor of Sport Science University of Club Development Degree KwaZulu-Natal

SALGA KZN GAMES

The 2012 SALGA KZN Games come at a time when there is considerable focus on the value chain of a healthy, sporting nation. The Games were hosted by uThukela District Municipality. The Games served as a reminder to continue capital investment into sporting infrastructure at local level. These are developmental games aimed primarily at promoting the youth in the province from grass roots to world-class level and to encourage partnerships and coordination with relevant stakeholders. The vision of these Games is to nurture sports potential in all KwaZulu-Natal Municipalities and the Games serve as a crucial point of entry for the youth into various provincial, national and international competitions.

134 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The 2012 KZN SALGA Games were attended by 4181 athletes, from all 61 KZN Municipalities. With 15 different sporting codes in which the athletes participated, the 2012 tournament was the 14th edition of the Annual Games. The department has become a key partner in delivering these Developmental Games with logistical support, funding for key areas of the Games (Opening/Closing Ceremonies), support to Districts in hosting localised Games to select the teams and in support for team preparation.

2.2.2.3.4 SUB-PROGRAMME: RECREATION

Strategic Objective: To establish and sustain 117 activity hubs and 220 community recreation clubs to encourage mass participation and promote sustainable recreation programmes at district/ward levels promoting active and healthy lifestyles beneﬁ tting one million people from all age-groups and abilities in our communities by 2015.

The performance report of the Recreation Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below:

To increase Provincial 77 - participation and National by developing Recreation and Programmes implementing Coordinated. targeted recreation Community 295 220 220 - programmes recreation clubs in service established/ delivery supported at ward sites in the level. province. Programmes 12 13 +1 Support for Correctional Service addressing moral Centres in Umgungundlovu was regeneration lodged with the Area Commissioner’s supported (Recre- Offi ce. This offi ce has jurisdiction over Hab). 3 Correctional Services Sites. Programmes 13 47 +34 The target was understated as the addressing Indigenous Games and RHR was social cohesion implemented in each of the districts supported and at Head Offi ce. (Indigenous Games, RHR). Programmes 12 74 +62 Implementation of the programmes addressing active at district level has resulted in the healthy lifestyle. targets being exceeded. Work and (Work and play, Play to promote employee wellness Beach Games, leagues was launched in the 4th Learn & Play, quarter in four districts. Active Seniors)

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The performance report of the Recreation Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

To increase ECD Centres 44 44 - participation supported with by developing skills development and programmes implementing targeted ECD Staff 44 44 - recreation beneﬁ tting from programmes capacity building in service programmes delivery sites in the Recreational 91 72 76 +4 Additional emphasis on implementing province. festivals presented programmes to create an active at District Level. lifestyle amongst communities led to an over-achievement in this target. There was increased emphasis on Age-in-Action and Indigenous Games.

Partnerships 87 7 - formalised to promote delivery of sustainable recreation programmes and behavioural change campaigns. National/ 33 - international health focus campaigns supported (Heart Week, World Aids Day, and Senior Citizen Day). People benefi ting 319 836 310 000 314 565 +4 565 Recreation programmes are from recreation implemented in open spaces and programmes targets rural areas. There is no mechanism that can accurately count the number of people benefi tting from programmes but the data is verifi ed by counting the number of people in a particular area and from photographs and registers (where possible)

136 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The performance report of the Recreation Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below ...continued

To facilitate Recreation 1306 980 1 566 +586 The additional leaders were capacity Leaders trained trained to meet the demand for building, recreation services. The training was advocacy & decentralized and increased demand job creation for recreation services impacted positively on this target. There was no additional impact on the budget. Jobs created 0 15 22 +7 These are temporary jobs created (Recreation aligned to the hosting of major Leaders) recreation events. The number may ﬂ uctuate depending on the demand for key services at major events. Advocacy 2 2 3 +1 Formalized partnerships are in place campaigns with loveLife, Correctional Services, facilitated iCare to implement advocacy (HIV/AIDS) campaigns. loveLife has implemented programmes at Rural Horse Riding in Dundee and Kilimon and, at the Provincial Indigenous Games.

The graph below represents the percentage of targets achieved: Recreation

14 >100%

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PROGRAMME HIGHLIGHTS GOLDEN GAMES

DUNDEE JULY The Provincial Golden Games was held at the Kings Park Athletic Stadium from 27-28 August 2012. Lesotho unexpectedly dominated the Dundee July rural horse riding race at the northern KwaZulu-Natal town on Saturday, 21 The fascinating thing about this particular tournament was that all July 2012 with its win of both coveted international legs of the the participants were people 60 years old and above. They were race. Lesotho had been trying for four years to make a mark on a combination of rural and urban persons and had been selected this unique ever growing event. Traditionally the main race has from all the municipal districts in the province. They played both always been won by a local horse. normal sporting codes such as soccer and athletics as well as specially designed fun games comprising of ball games, certain The 2012 event was the best yet, with huge numbers of spectators indigenous games and dress-up the duck walk. Regular exercise from all over the province attending the event. The week-end by senior citizens helps improve their health and well-being. event proved that the seven year old provincial event has truly come of age. Whilst somewhat different in nature, the Dundee July The Ethekwini Metro team was the overall winners, followed now really resembles the popular Durban July in many aspects. It by Ilembe District with Ugu came a close third. A team to has developed to be a major entertainment event for the region. represent KwaZulu-Natal in the national event in the Northwest Province was selected. Various stakeholders are involved in the Hospitality suites which were introduced for the fi rst time last year implementation of the programme with the KwaZulu-Natal dotted the length and breadth of the modest horse racing track. Department of Sport and Recreation as the lead department. The Entertainment and fashion shows were of very high standard. other stakeholders who also contribute fi nancially and with other Because of the huge success of this initiative, the MEC for Arts, resources are the KZN Departments of Social Development, Health, Culture, Sport and Recreation, Mrs. Ntombikayise Sibhidla- Offi ce of the Premier, 11 District Municipalities and community Saphetha has re-iterated that the provincial government was organizations, namely Age-in-Action, loveLife and the Provincial planning to establish a Horse Riding Academy in Dundee. The Older Persons Forum. academy will also skill the people involved in rural horse riding in all aspects of horse care. INDIGENOUS GAMES Lesotho was the winner of the main race on the race card. Umzinyathi galloped into second place with Mpumalanga holding Barely a few years ago, the once popular games had become a on for third position. The overall winning district was Uthungulu rather unknown pastime. However, the efforts of the Department as they scored the most points accumulated over the seven races and Municipalities seem to be paying off in the revival of held on the day. Gold Circle and the eNambithi Municipality were Indigenous Games. key partners in delivering an entertaining programme consisting of a 7-leg horse racing spectacular, fashion shows, comedy and The Indigenous Games evolved from the knowledge that persons live musical performances by popular local artists. of all races engaged in as growing children. Popular among these are ingqathu (skipping), induku (sick fi ghting), amagenda (stones), Sisonke Summer Handicap: Horses from the Ethekwini umlabalaba, khokho, dibeke, jukskei and incuva. In KwaZulu-Natal Metropolitan surprised many by winning all three races that it arigogo is very popular. had been entered into at the Sisonke Summer Cup Rural Horse Riding event on 24 November 2012. The Sisonke event, which is The Club Championships encourage the formation of Indigenous modelled on the Dundee July, took place at the Kilimon Grounds Games clubs across the province. It also facilitated the formation between Bulwer and Underberg in the Drakensberg region. It lived of Associations. Focus at the moment was on three popular up to its expectations as one of the major sporting events in the games, namely dibeke, khokho and umlabalaba. On the 10-11 Sisonke Region. A total of R69,100 in stake-money was paid out. February 2013 Durban hosted the 2nd Indigenous Games Club Championships with teams coming from districts across the Province. The games were held at Hoy Park in Durban. The aim is

138 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA to create a leagues system for clubs to play on a regular basis and 6 performers of all the 59 countries that attended to translate some of the indigenous games to mainstream sport. and they were awarded a trophy and certiﬁ cate.

KwaZulu-Natal were the Champions of the 2012 National • Networking opportunities were created with the following Indigenous Games, having withstood fi erce competition from countries: Nigeria, Kenya, Lebanon, Germany, Brazil, North West and Limpopo, who came second and third respectively. America and Australia. The National Indigenous Games Festival was held at the Tshwane Events Centre in Pretoria. The Festival was opened and closed by • A meeting was held with both the TAFISA General Secretary Sport & Recreation Minister, Mr Fikile Mbalula. The Games are and Treasury General about the possibility of Africa hosting government’s effort to promote cultural diversity, and tolerance; the Games in 2020. improve relations for participating athletes and offi cials; and celebrate the country’s rich cultural heritage. KwaZulu-Natal • Indigenous Games are taken seriously across the globe and was crowned the 2012 Indigenous Games champions, having they are used as tools to promote health, peace and unity. amassed 1,631 points compared to 1,185 of North West, and 1,040 of Limpopo. Out of 9 codes, KZN won 6, namely: Iintonga; Driestokkies; Diketo; Kgati; Morabaraba; and Dibeke. The other PROMOTING HEALTHY LIFESTYLES code winners were Limpopo, in Ncuba; North West in Khokho; and Mpumalanga in Jukskei. Recreation programmes reached broad sectors of the population, including the previously disadvantaged groups to improve their health and well-being. This programme was delivered through 5TH TAFISA WORLD SPORT FOR ALL GAMES the development and support of 220 community recreation clubs, groups and sites. The department also developed and implemented Participation of KwaZulu-Natal in the 5th TAFISA World Sport for innovative programmes, including capacity building in Learn all Games was a result of KwaZulu-Natal’s achievement in the and Play initiatives targeting children in 39 Early Childhood National Indigenous Games in Tshwane. Team KZN comprised 34 Development and Community Centres. The department’s capacity participants. The TAFISA Games take place every four years, and building programme was aimed at empowering volunteers in ECD they are mainly focused on providing countries an opportunity Centres to take essential sporting skills and break them down into to display their indigenous games and create networking various fundamental components. This made it easy, enjoyable opportunities. The Games were hosted by Lithuania in the city and FUN for children to learn each small component so they could of Siauliai. The Games were spread over a period of 5 days from put them together to perform more complex tasks. This positive 5th to 11th July 2012. association brought confi dence and enjoyment from participation and resulted in more physical activity and enjoyment as part of The Games consisted of open competition events, which included everyday life! Some abilities being developed during activities cycling, athletics, fi tness displays, bowling, 7-aside football, were: balance, co-ordination, agility, speed, running, jumping, mountain cycling, hunting and shooting, beach volleyball, 3 aside throwing, stability, basic muscle development and team work. basketball, arm wrestling, dance sport, equestrian sport, fi shing. Mass sport events were also held: running / walking, gymnastics The department embarked on a provincial campaign to address for all. Walking 7km attracted most crowds, with streets lined up the rising risk of obesity, improve physical fi tness and reduce the by people, and with all countries participating. Demonstration – risk of diseases through participation in mass-based events. The each of the participating countries displayed their unique games department’s wellness programme of Work and Play addressed and cultural activities. health risks through sustained wellness programmes culminating in an Annual Provincial Work and Play Games. The programme The following are the key successes of the Games: was implemented in all 11 district service centres with an interdepartmental coordinating committee in place. Sustainable inter- • For most of the participants this was their fi rst trip overseas departmental leagues got off the ground in some districts with and it brought much joy, and excitement. soccer, netball, volleyball and, health and wellness classes proving most popular. • South Africa was requested to display Inqathu during the closing ceremony and they were declared amongst the top 139 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

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SOCIO-ECONOMIC IMPACT ASSESSMENT OF THE 2012 DUNDEE JULY EVENT

The department commissioned Urban-Econ to conduct a detailed social, economic and sports impact assessment on the 2012 Dundee July held on the 21st July this year. The analysis explored the social impact had on residents and visitors to the event, the economic spin-off it had on the local economy as well as impact on the sports perception and the development of the sport.

THE KEY FINDINGS ARE AS FOLLOWS:

SOCIAL IMPACT • Residents and visitors favoured the event, thought it of national and international signiﬁ cance and found the event was well-organised. • The event brought community pride and awareness leading to a general pride for South Africa. • The vibrancy of the entertainment opportunities created a good experience, social cohesion as well as social inclusion. • Disadvantaged individuals were empowered through jobs and tender contracts. • Youth and women were empowered during the organisation and hosting of the event. • All of the above led to social upliftment and to a better quality life for attendees and participants to the event.

ECONOMIC IMPACT Total expenditure on the day included R11,184 million by residents and visitors, and R1,997 million by the event organisers to ensure successful hosting of the event. This resulted in a signiﬁ cant economic impact in the local economy:

• R32,096 million new business sales occurred throughout the local economy as a result of the event. • A total of R14,296 million of gross value-add was contributed to Gross Geographical Product. • 337 temporary jobs were created throughout the duration of the event. • Total income (proﬁ t) creation of R6,951 million. • An estimated public revenue in the form of income tax and VAT revenue of R2,182 million. • This indicates that the event is sustainable and contributes on net aggregate to public revenue, receiving a total R185,766 more than organizational CAPEX and OPEX requires. • This also indicates that higher public investment into the event, from both economic and social dividends, may be warranted. • SMME stakeholders, including the accommodation, felt a signiﬁ cant economic boost by the running of the event.

With regard to tangible economic impacts: • The creation of 334 jobs • New business sales of R32 096 048 • Gross value added to gross geographical product of R14 296 709, and • Income (proﬁ t) of R6 951 547 to all income beneﬁ ciaries.

Informal Traders Feedback: The type of informal trade which took place at the Dundee July ranged from cooked food (curry an rice, pap and vleis, fat kooks and gizzards as well as traditional food), fast foods (hot-dogs, sausage rolls, and bunny-chaws also referred to as ‘quarter’), non-alcohol beverages, fruits, junk food, to non-food products such as printed t-shirts and air time. The most common goods that were sold during the event ispap and braai meat locally called ShisaNyama.

140 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA The informal traders interviewed pointed out that trading on 21st of July was exceptionally well with some of them (45%) trading for more than R 1000 in one day as represented by the following graph:

R1000 and more. 45%

R550 to R800 20%

R350 to R500 15%

R100 to R300 20%

Job Creation: The 2012 Dundee July required the employment of temporary staff to ensure the successful implementation of the event. The table below shows the number of people beneﬁ tting from direct employment from the organisation of the event:

Persons Employed Number of Persons Municipal and DSR ofﬁ cials 15 Security Ofﬁ cers 25 Marquee Staff 40 Local Organising Committee 30 Ambulance Services 6 Veterinary Services 2 DJ 4 Local Artists 20 Fashion Designers 13 Professionals 8 TOTAL 160

It can be noted that the majority of the persons employed during the organisation of the event were locals.

The Dundee July reﬂ ects values and customs carried through generations; currently the event serves as a useful pastime activity organised in July in the Dundee area from 2005. At the Dundee July, most horses are medium-sized animals (14 to 15 hands high), born in the rural areas and with high endurance ability. The Dundee July is slowly becoming a multi-activity event with the promotion of fashion becoming a major attraction for young and emerging designers to showcase their exquisite wear.

Note: The full report on the Socio-Economic Assessment of the Dundee July can be accessed on www.kzndsr.gov.za

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PROGRAMME HIGHLIGHTS 2.2.2.3.5 SUB-PROGRAMME: SCHOOL SPORT

Strategic Objective: To provide an integrated school sport programme that promotes transformation through mass participation, advocacy campaigns, infrastructure development, talent optimization and high performance sport for 1,830 learners by 2015.

2.2.2.3.5.1 SUB-SUB-SUB PROGRAMME: JUNIOR SPORT (YOUTH OLYMPIC PATHWAY)

Junior Sport programmes with the various sport federations and competitive school sport programmes took school sport from a developmental to high performance level. Junior Sport promoted an inclusive and integrated school sport programme for abled and differently abled learners, that was learner-centred, learner-paced and that promoted healthy life-practices, mutual respect, and career opportunities. Sport and Recreation South Africa did not implement the Youth Olympic Pathway in 2012/13 and thus the Junior Sport Unit supported the National Top Schools Championships and various individual school/junior sport competitions in the province.

Implementation Provincial Code 66 - of the School’s Structures for the Youth Olympic Youth Olympic Pathway in 6 Pathway supported. codes of sport Provincial 6 10 4 Provincial schools football Tournaments for championships of various ages the Youth Olympic were supported. They included Pathway supported. Milo Cup, Danone Cup, AIMS Youth Run, McDonalds, Coca-Cola, Metropolitan, Sanlam K Matsepe, U-13 &18 Provincial Football Camps, Provincial Cross Country. Provincial Teams 6 9 +3 9 Codes of sport for the Top School selected for Tournament was agreed-upon by specialised training the national schools forum under and preparation. SRSA. Identiﬁ ed athletes 600 570 -30 The contingent size of the Top supported to Schools Provincial Team was 570 High Performance and they were provided with Camps in line specialised training in a High with Provincial Performance Camp. High Performance Framework.

142 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA 2.2.2.3.5.1 SUB-SUB-SUB PROGRAMME: JUNIOR SPORT (YOUTH OLYMPIC PATHWAY) ...CONTINUED

Implementation Learners to 5 17 12 Danone winning school at National of the School’s representative Danone Cup went to Poland. The Youth Olympic international school was from Pmb and the Pathway in 6 junior / school department supported them with codes of sport sport competitions attire and send-off function. supported. Code Structures 6 7 1 There were 9 codes structures monitored on implemented. The department implementation of endeavoured to monitor all the Youth Olympic structures on their level of programme. functionality. Due to human resource capacity challenges 7 were achieved.

The graph below represents the percentage of targets achieved: Junior Sport

1 75-100%

5 >100%

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SA TOPS SCHOOLS CHAMPIONSHIPS

The National Top Schools Tournament held at the Tshwane University of Technology from 6-16 December 2013. This was the ﬁ rst ever national school sport championships in the history of the Republic of South Africa. The National School Sports Championship was a joint venture of Sport and Recreation South Africa (SRSA), the Department of Basic Education (DBE) and other strategic stakeholders in the delivery of School Sport in South Africa. It was the culmination of a year-long school sports drive to involve all schools in the national school leagues that took place from local, district, and provincial levels.

The department hosted a Training and Holding Camp from 7-10 December 2013 in Pretoria. The purpose of the Camp was to fi ne tune the winning schools technical preparations and to fi nalise all logistical arrangements. This preparation camp was funded through Junior Sport and a number of high profi le coaches and technical support teams helped prepare the 27 teams for the competition. The Top School Tournament brought together all top schools from the nine sporting codes; bringing together athletes between the ages of 13 and 18 years to determine “the best of the best” in the class of 2012. It was the competition of champions from different schools and provinces who were there to display their skills and experience.

Junior Sport also supported school’s championships and tournaments in various age-groups. These included the Milo Cup, Danone Cup, McDonalds Tournament, Coca-Cola Metropolitan Cup, Sanlam K Matsepe Cup, U13 and U18 Provincial Football Camps

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and the Provincial Cross Country Championships. As part of its programme to increase access to major sports events Junior Sport invested in rural youth athlete’s participation in the AIMS-DSR Youth Run. The athletes were identiﬁ ed from schools in prioritised wards and provision was made for registration, transport and accommodation. Top achieving athletes were selected for further training and development by KwaZulu-Natal Athletics.

DANONE NATIONS CUP – WARSAW, POLAND

Sinavuma Primary from Imbali Township, Pietermaritzburg represented South Africa at the Danone Nations Cup Finals in Poland from 9 September 2012. The Department’s Junior Sport Unit supported Sinavuma Primary with equipment, attire and a send-off function.

Sinavuma Primary did not have a good start to the tournament but fought back hard on the following two days to ﬁ nish the tournament in 21st position (out of 38 teams) registering wins over Germany and Saudi Arabia in the process.

The tournament attracted the best young footballers; 10 - 12 years old, (U-12) from 40 countries around the world played on the pitch of the National Stadium in Warsaw. This was a great family event with international football games, many attractions and prizes for all! The international ambassador of the event, Zinedine Zidane, was also present at the event to encourage all kids.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H REPORTPART B: OF THE AUDIT & RISK COMMITTEE ON VOTE 16 – SPORT & RECREATION

The KwaZulu-Natal Provincial Audit & Risk Committee is pleased to present its report for the ﬁ nancial year ended 31 March 2013.

PROVINCIAL AUDIT & RISK COMMITTEE MEMBERS AND ATTENDANCE

The Provincial Audit and Risk Committee (the PARC) consists of the members listed hereunder. The PARC is split into three (3) Cluster Audit & Risk Committees (the CARC) which consists of members of the PARC; is responsible for the Governance & Administration, Social and Economic Clusters respectively and reporting into the PARC. The Chairman of the PARC is also the Chairman of the different CARCs and attends all CARC meetings. The CARC and the PARC are required to meet at least four times and two times respectively in a fi nancial year. During the fi nancial year ending 31 March 2013, a total of sixteen meetings (16) were held, namely, two (2) PARC meetings, twelve (12) CARC meetings, and two (2) special meetings. Members attended the meetings as refl ected below:

Surname & PARC CARC Special Total no. of Total no. of Initial Meetings Meetings Attended

No. of Attended No. of Attended No. of Attended Meetings Meetings Meetings Held Held Held

Ms T Tsautse 2 2 12 12# 2 2 16 16 (Chairman)

Ms M Mothipe 2 2 4 4* 2 2 8 8

Ms N Jaxa 2 2 4 4* 2 2 8 8

Mr L Mangquku 2 2 4 4* 2 2 8 8

Mr T Boltman 2 2 4 4* 2 2 8 8

Mr F Docrat 2 2 4 4* 2 2 8 8

Mr V Naicker 2 2 4 2* 2 2 8 6

* - 4 Meetings per cluster were held # - Chairman attends all CARC meetings

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KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION ANNUAL REPORT 2012 - 2013 RECREATION Developmental surﬁ ng action Addington Beach, Durban Supported through transfer of funds

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THE EFFECTIVENESS OF INTERNAL CONTROL AUDIT OF PERFORMANCE INFORMATION

The systems of internal control are the responsibility of the The monitoring of the department’s performance is a key function department’s management and are designed to provide effective of the executive management of the department. The Provincial assurance that assets are safeguarded and that liabilities and Audit & Risk Committee has no direct line of responsibility over working capital are effi ciently managed. In line with the the department’s performance. However, the Provincial Audit and requirements of the PFMA and the principles of the King III Report Risk Committee is responsible for ensuring, principally through on Corporate Governance, the Internal Audit Function provides the Internal Audit Function that the systems of performance the Provincial Audit and Risk Committee and the departmental management, measurement and reporting; as well as the systems management with assurance that the systems of internal controls of internal control that underpin the performance management are appropriate and effective. This is achieved by means of framework of the department, remain robust and are reviewed the risk management process, as well as the identifi cation of routinely in the internal audit plans. corrective actions and suggested enhancements to the controls and processes. From the various reports of the Internal Auditors; The Committee has accepted the responsibility of ensuring that and the Report and Management Letter of the Auditor-General on adequate reporting on performance information is in line with the Annual Financial Statements, it was noted that the systems its mandate and charter. of internal control and fi nancial internal controls were not effective and inadequate in certain areas for the entire year under The Committee reviewed the Internal Audit and Auditor-General review as control defi ciencies were detected in the following reports relating to Performance Information and noted the signifi cant areas: following material defi ciencies:

• Supply Chain Management • Reported targets did not agree to supporting documentation; • Mass Sports Participation • Inadequate verifi cation and approval of reported data. • Asset Management • Monitoring of Sports Consumables INTERNAL AUDIT FUNCTION • Monitoring of Sports Development Projects • Human Resource Management The Provincial Audit & Risk Committee provides oversight and • Employee costs including overtime monitors the activities of the Internal Audit Function. Consequently, • Occupational Health & Safety the Committee is able to report on the effectiveness and effi ciency • Fleet Management of the function. • Information Technology General & Application Controls The function was effective during the period under review and THE QUALITY OF “IN YEAR MONITORING” AND MONTHLY / there were no unjustifi ed restrictions or limitations. The Committee QUARTERLY REPORTS SUBMITTED IN TERMS OF THE TREASURY will in the forthcoming year, monitor progress to ensure that the REGULATIONS AND THE DIVISION OF REVENUE ACT Internal Audit Function continues to add value to the department and achieves its optimal performance. The Provincial Audit and Risk Committee, through the Internal Audit Function, was satisfi ed with the content and quality of RISK MANAGEMENT FUNCTION monthly and quarterly reports prepared and issued by the Accounting Offi cer and the department during the year under review; except for the material under spending of the budget. Risk Management is a proactive discipline that is intended to provide reasonable assurance that the department will achieve its objectives.

148 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA During this ﬁ nancial year, the Committee reviewed risk reports of the department on a quarterly basis, with particular focus being on:

• Reviewing the Risk Maturity Gap Analysis Report as compiled and presented by the PIAS to determine if this department has key structures and policies to take over its risk management responsibilities.

• The result of this analysis was discussed with the department’s management, and the department was advised to build its internal risk management capacity through, among other things, the appointment of a Risk Manager at an appropriate level – i.e. the Risk Manager should be appointed at level 13 and should report directly to the HOD.

• Reviewing progress report on the implementation of risk mitigation plans. The department was urged to ﬁ nalise the outstanding risk mitigation plans and to update its risk register with completed risk mitigation plans and emerging risks.

OTHER GOVERNANCE ISSUES

As part of its governance responsibilities, the Committee also monitors the fraud prevention strategies that have been developed and implemented by provincial departments, and these responsibilities include monitoring the implementation of recommendations arising from forensic investigations.

During the period under review, the Committee noted that the department had 3 investigations that were completed, all of which were conducted by the Provincial Treasury’s Internal Audit Function.

The department was urged to implement recommendations arising from the completed investigation, and to provide the Internal Audit Function with a detailed list of all other investigations being conducted internally or by other relevant authorities.

EVALUATION OF FINANCIAL STATEMENTS

The Provincial Audit and Risk Committee reviewed the Annual Financial Statements of the Department, as well as the Auditor General’s management report together with management’s response thereto. The Provincial Audit and Risk Committee concurs and accepts the Auditor-General’s conclusions on the annual ﬁ nancial statements, and is of the opinion that the audited annual ﬁ nancial statements be accepted and read together with the report of the Auditor-General.

Chairperson: Provincial Audit & Risk Committee

Date: 31 July 2013

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CONTENTS

REPORT OF THE ACCOUNTING OFFICER 152 REPORT OF THE AUDITOR-GENERAL 162 STATEMENT OF ACCOUNTING POLICIES 166 APPROPRIATION STATEMENT 172 NOTES TO THE APPROPRIATION STATEMENT 178 STATEMENT OF FINANCIAL PERFORMANCE 180 STATEMENT OF FINANCIAL POSITION 181 STATEMENT OF CHANGES IN NET ASSETS 182 CASH FLOW STATEMENT 183 NOTES TO THE ANNUAL FINANCIAL STATEMENTS 184 DISCLOSURES NOTES TO THE ANNUAL FINANCIAL STATEMENTS 191

ANNEXURES ANNEXURE 1 B: STATEMENT OF UNCONDITIONAL GRANTS AND TRANSFERS TO MUNICIPALITIES 201 ANNEXURE 1 C: STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS 202 ANNEXURE 1 G: STATEMENT OF TRANSFERS/SUBSIDIES TO NON PROFIT INSTITUTIONS 202 ANNEXURE 1 H: STATEMENT OF TRANSFERS/SUBSIDIES TO HOUSEHOLDS 204 ANNEXURE 1 J: STATEMENT OF AID ASSISTANCE RECEIVED 205 ANNEXURE 3 B: STATEMENT OF CONTINGENT LIABILITIES 205 ANNEXURE 5: INTER-GOVERNMENTAL PAYABLES 205 ANNEXURE 6: INVENTORY 206 ANNEXURE 7: MOVEMENT IN CAPITAL WORK-IN-PROGRESS 206

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REPORT BY THE ACCOUNTING OFFICER TO THE PROVINCIAL LEGISLATURE OF THE KWAZULU-NATAL GOVERNMENT

1. GENERAL REVIEW OF THE STATE OF FINANCIAL AFFAIRS

The department receives a provincial allocation in the form of an equitable share, and national conditional grant allocations in respect of the Mass Participation & Sport Development (MPSD) and the EPWP integrated grant for provinces.

The 2012/13 main appropriation of the department was R377.288 million. During the year, the department received additional funding of R6.875 million which increased the allocation to R384.163 million. At the adjustment estimate phase the National Department of Sport and Recreation reduced the Mass Participation and Sport Development Grant by R 574 000 due to the outcome of the 2011 census data which required the redistribution of grant funding across the provinces resulting in a ﬁ nal allocation of R 383,589 million.

Additional funding in respect of the EPWP integrated grant for provinces in line with DORA, 2012 was allocated to the department. The department reports its EPWP job creation initiatives to the Infrastructure Sector (Facilities) and Social Sector (jobs created as a result of the conditional grants). The funding received is as a result of an EPWP incentive. Reporting on jobs created/skills development is the basic criteria used for allocation of the incentive. There have been challenges with the capturing of departmental reports as a result of a web-based system in use. The implementation of a new integrated system of reporting is expected to alleviate the inconsistencies in capturing of data.

As in previous years the department still maintains 2 Programmes, Programme 1: Administration Programme 2: Sport and Recreation

An amount of R19,438m of the total adjusted allocation was not spent by the end of the ﬁ nancial year.

2012/13 2011/12

R’000 R’000 Final Appropriation 383,589 358,333 Actual Expenditure 364,151 307,836 Surplus 19, 438 50,497

The under-expenditure was mainly due to:

• Savings in compensation due non-implementation of the organisational structure and various vacancies that exist within the department.

152 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA • The under-expenditure in infrastructure development due to challenges experienced by municipalities in completing the construction of sport facilities.

• Inability to utilise allocated funds for external bursaries due to contract obligations not being met.

• Challenges with the Department of Public Works in ﬁ nalising the construction of Ugu and Sisonke District Ofﬁ ces.

• Termination of the contract between the service provider and the department with respect to the construction of the Cecil Emmett Sport-ﬁ eld in Vryheid (Abaqulusi).

The total expenditure for the 2012/13 ﬁ nancial year was R 364,151 million which represents a spending rate of 94.9% of the ﬁ nal appropriation. The expenditure was made up as follows:

2012/13 2011/12 Increase/Decrease

R’000 R’000 R’000 Current Payment 305,184 262,217 42,967 Transfer & Subsidies 38,180 31,510 6,670 Payment for Capital Assets 21,039 14,470 6,569 Payment for Financial Assets 29 -29

VIREMENTS: - The Provincial Treasury Intervention Programme within the The following virements were effected between programmes and department’s SCM Unit. economic classifi cations: - The department’s contribution to OTP for publishing the Simama newsletter. - The installation of an on-line leave monitoring tool and VIREMENTS BETWEEN ECONOMIC CLASSIFICATIONS employee management and development tool, as recommended by the A-G’s report. R15 million was moved from Compensation of employees due to non-implementation of the organisational structure and non-fi lling R7.960 million was moved to Transfers and subsidies to: of budgeted vacant posts that exists within the department such Non-profi t institutions as a result of special interventions with as General Manager: Sport Management, Senior Manager: District prioritized sport federations to host major events and/or fast- Coordination, Senior Manager: Administration. The department track transformation in rugby, cricket and cycling. Benefi ciaries of undertook the process of reviewing its organisational structure to additional funding were the SA Transplant Association for hosting align it to the National Development Plan and the National Sport the World Transplant Games, KZN Rugby and Cricket Union and, and Recreation Plan. Whilst the review process was completed the KZN Cycling Union. the department did not receive written approval from the DPSA. Amendments and adjustments to align to DPSA prescripts and R101, 000 was moved to Transfers and subsidies to: requirements had to be effected to the organisational structure. Households to provide for unanticipated staff exit costs. Savings realised from this process were moved as follows: R22,000 was moved to Buildings and other fi xed R6.917 million was moved to Goods and services structures for the construction of the Ugu district offi ces. At for the following: the time of preparing the 2012/13 Adjustments Estimate, the

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department had budgeted an amount of R800 000 for the the pace at which the department can accelerate the delivery of construction of the Ugu district offi ces, but invoices from Public this programme. A total of 11 recreation entities benefi tted from Works were higher than budgeted. transfer of funds for promoting an active and healthy lifestyle in the period under review. Buildings and other fi xed structures increased by R385, 000 in aggregate. These funds were moved from Compensation To address the alarming levels of obesity in the country (According of employees (R22,000) due to non-fi lling of budgeted vacant to a 2010 research by GlaxoSmithKline (GSK), 61% of South posts, Machinery and equipment (R347,000) and Other (R16,000) Africans are overweight, obese or morbidly obese. The research due to delays in setting up of new district offi ces in Ugu and found that 49% of South Africans do not exercise and 17% of Sisonke. As a result the department did not purchase the necessary South Africa’s children aged 1-9 years are obese.) the department equipment and software packages for the district offi ces. will strengthen its activity HUBS in the Community Mass Participation Programme (Siyadlala). The programme aims Savings amounting to R7,000 were identifi ed against Transfers to get the nation to play in an effort to address the country’s and subsidies to: Provinces and municipalities as a result of fewer lifestyle challenges, and risks to people’s health - spread of HIV/ vehicle licenses’ being renewed. These savings were moved to AIDS, crime, drugs, diseases, including high blood pressure, heart Households to provide for unanticipated staff exit costs. attacks, and TB. This programme seeks to address these modern day ills facing the youth and the broader community. This service The above Adjustments have been approved by Treasury and is rendered through 117 activity hubs situated in wards. The are in line with Section 43 of the PFMA, Section 6.3 of the department delivers this programme through sport assistants Treasury Regulations, as well as National Treasury Guidelines. employed on contract. The department will need to replicate the These virements will be formalized in the department’s 2012/13 Hub system to all 828 wards in the province to have a major impact Annual Financial Statements. on the health and well-being of the citizens. Limited resources will prevent access to this programme for the majority of our people.

ROLL-OVERS FROM THE The School Sport Programme seeks to identify talent from an PREVIOUS FINANCIAL YEAR: early age and maximize access to sport and recreation in every school in the province. The department rendered this service to 1,540 schools in 2012/13. A total of 492,571 learners have been There were no roll-overs granted by Provincial Treasury from the verifi ed as benefi tting from this programme. With over 6,000 previous fi nancial year. schools in the province the department will require 4-5 years to reach all schools through this programme. OVERVIEW OF OPERATIONS Sport Federations are presently being serviced through

OUR MAIN SERVICES ARE: transfer of funds and, goods and services support. Funds are transferred in support of Federation’s empowerment, sustainable development, transformation, talent optimization and high The delivery of Recreation Programmes to reach broad sectors of performance programmes. The department has increased its the population, including the previously disadvantaged groups to monitoring and evaluation capabilities and has audited federations improve their health and well-being. This programme is delivered to ensure that funds transferred are used for the purposes that through the development and support of community recreation have been identiﬁ ed in their business plans. In 2012/13 the clubs, groups and sites. The department can record that 314 service was rendered through 660 functional clubs afﬁ liated to 565 people utilized this service in 2012/13 and the service was sport federations. rendered through 220 recreational clubs and sites. The lack of clubs and sites may mean that people in deep rural areas will In order to provide an enabling environment the department not be able to access these programmes. Additional sites/clubs provides sport and recreation facilities in communities are being formed but the limited resources at our disposal hinder and schools. The objective of our infrastructure development

154 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA programme is to make sport and recreation accessible to all; ring-fenced for sport and recreation infrastructure for other providing sport facilities and empowering young persons with more critical service delivery needs. requisite skills. The department not only builds new facilities which include sport fi elds, futsal (action soccer) and combination sport • KwaZulu-Natal, with a population of approximately 10,2 courts, but also assists with the refurbishment of existing facilities million people (Census 2011), is predominantly rural and and the supply of maintenance equipment for the up-keep of characterized by high levels of poverty and a lack of resources. facilities. Presently there is a serious lack of sport facilities in rural Historically sport and recreation development has mainly communities and schools. The country will never achieve against benefi ted citizens residing in the urban areas. The neighbouring its transformation agenda unless we plan and implement special and rural areas were ignored due to policy at the time as well interventions to address the serious backlog of proper sport and as the vast geographical nature (area 94,3km²) of the province. recreation facilities in our disadvantaged and rural communities. There is a need for us to extend our services to these The department is committed to address the inequality that still communities and areas to transform sport and recreation in exists in sport and recreation but limited resources at our disposal the province. will slow down the pace of transformation. • Not all sport federations have structures at a district level The department delivers accredited capacity building and the administration of a few of the federations is not at programmes to coaches, technical offi cials and administrators/ optimal. These two factors affect service delivery at a grass volunteers. This service is delivered through the sport federations, roots level in terms of making sport accessible to all, especially schools, community organisations and district service centres. the previously disadvantaged. A total of 2,197 administrators, 7,333 coaches, 4,708 technical offi cials and 1,566 recreation leaders were recipients of accredited • There are limited fi nancial resources at the disposal of the capacity building programmes. The challenge here is in ensuring department to retain sport assistants to ensure that the mass that the details of all accredited offi cials are entered on the participation programme continues to be implemented at federation’s database so that their activities could be monitored. requisite levels and for maximum benefi t to communities. There is a need for special intervention by the Sport Confederation Late notifi cation by SRSA to changes in the conditional to monitor the work of all offi cials that are accredited and to grant framework provided funds for the creation of 276 jobs ensure maximum benefi t for users of sport and recreation only. The impact of this was that the department had to retain programmes. the sport assistants from funds allocated through voted funds. As these funds were not budgeted for, the department did The department has begun to formalize partnerships with tertiary not replace contract workers that exited the programme institutions to ensure that disadvantaged athletes can access their and placed a moratorium on new appointments. The programmes thereby enjoying the benefi ts of scientifi c testing, department requires Provincial Treasury intervention to retain medical screening, competition and nutritional support, high the sport assistants over the MTEF and to ensure the continued performance training and, competitions. implementation of services that can have a positive impact on the health and well-being of our people.

CHALLENGES HAMPERING EFFECTIVE • The department will make funding available to SERVICE DELIVERY: sport federations in the priority codes via transfer payments to further enhance their high performance programmes and for the development of athletes via talent identiﬁ cation, scientiﬁ c • A coherent and concrete plan for the utilisation of the testing, development programmes and competitions. However, Municipal Infrastructure Grant (MIG) to provide and maintain a lack of accountability and proper systems of reporting and the requisite sport and recreation facilities in disadvantaged governance will put pressure on the department to monitor and rural communities is paramount to the department’s how these funds are utilized and on the capacity of the strategies to overcome the inequalities of the past and devise federations to deliver. innovative programmes to take sport and recreation to all corners of the province. Municiplaities are utilizing the 15%

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• The last two years has seen an increase in the input costs for • To achieve excellence in sport and recreation; the implementation of programmes rise to become greater than the inﬂ ationary increase applied to the baseline allocation • To host and co-host major provincial, national and international over the MTEF period. This makes it more expensive to sporting events; and implement programmes. • To facilitate the establishment of a Provincial Sports Confederation (Council). 2. SERVICE RENDERED BY THE DEPARTMENT 2.2 TARIFF POLICY

2.1 THE DEPARTMENT’S CORE FUNCTIONS ARE The department has requested Provincial Treasury to approve AS FOLLOWS: the tariff for the sale of tender documents as well as a tariff for parking. • To initiate programmes targeting the development of human resource potential relating to sport and recreation, through the improvement of the quality of sport and recreation and 2.3 FREE SERVICES the development of coaches, trainers, administrators and volunteers; The department provides no free services.

• To ensure that sport and recreation are accessible to all people in KwaZulu-Natal, particularly previously disadvantaged 3. CAPACITY CONSTRAINTS people, rural communities, the disabled and women; The department has insuffi cient human resources in both • To ensure alignment with and implementation of the national Administration and, Sport and Recreation. This lack of capacity and provincial sport and recreation policies, co-operative has hindered the department’s ability to operate effectively and governance, and the co-ordinated involvement of stakeholders; effi ciently. The slow pace of the department’s organisation review process and challenges with obtaining written approval from the • To effect and co-ordinate national and international DPSA has impacted negatively on the deparment’s ability to deliver agreements and initiatives, as reached by the province in the services effectively. The department is also faced with challenges interests of sport and recreation; in obtaining suitable offi ce accommodation for the Head offi ce as well as Umkhanyakude, Ilembe and Umzinyathi district offi ces. • To facilitate and organise sporting and recreational events, Construction is in progress for Ugu and Sisonke offi ces. at district, provincial and international level;

• To provide funding for and facilitate the implementation of sport and recreation agencies in the province; 4. UTILISATION OF DONOR FUNDS

• To facilitate the provision and upgrading of sport and During the 2012/13 ﬁ nancial year the department received recreation facilities; funding amounting to R720,000 from the Tourism and Hospitality Education and Training Authority (THETA) for the implementation • To accelerate the delivery of sport and recreation in the of learnership programmes. Total expenditure incurred in province through mass participation of the citizens of learnerships for the year was R252,000. The department has KwaZulu-Natal; increased the intake in the internship and learnership programmes.

156 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA It is anticipated that the recruitment process will be ﬁ nalised 8. CORPORATE GOVERNANCE within the 1st quarter of the 2013/14 ﬁ nancial year. ARRANGEMENTS 5. TRADING ENTITIES AND PUBLIC ENTITIES 8.1 RISK MANAGEMENT APPROACH

The department engaged in risk assessment sessions with the There are no trading entities or public entities. Internal Audit Unit of Provincial Treasury and have identifi ed risks and developed a risk register with key action plans to mitigate 6. ORGANISATIONS TO WHOM TRANSFER against the risks. The management team meets regularly to discuss PAYMENTS HAVE BEEN MADE the risks facing the department and programme managers are required to submit regular progress reports on their action plans. A list of all Non-Profi t entities to whom transfer payments have A Departmental Risk and Fraud Prevention Committee has been been made in accordance with approved policies is attached. formed. A Chief Risk Offi cer has been appointed and trained (Refer to Annexure 1G of the Annual Financial Statements on on Risk Management. Noting challenges within Supply Chain Page 202. Management and anticipated staff shortages within the Unit the department requested for a Provincial Treasury intervention. The nature of the department’s operations requires it to make use Provincial Treasury has implemented an intervention in the of the sport federations and other related sport organisations to department’s Supply Chain Management Unit. deliver services. The sport federations as the governing bodies of the respective codes of sport receive assistance from the department for the development programmes as well as the 8.2 FRAUD PREVENTION POLICIES organisation of provincial, national and international events and programmes. In terms of the PFMA the department requires The department has reviewed and implemented the Fraud entities to submit detailed business plans and audited fi nancial Prevention Plan and matrix of responsibilities. Management has statements to demonstrate effective, effi cient and economical use received training on ethics and fraud prevention to ensure proper of resources. Entities are required to enter into a Memorandum monitoring of the implementation of the Fraud Prevention Plan. of Agreement (MOA) with the department prior to funds An ethics champion has been nominated. The departmental being transferred. Whistle Blowing Policy was reviewed and implemented during the 2012/13 fi nancial year. A list of all Departmental agencies/Municipalities, Districts and other departments to which transfer payments have been made in accordance with approved policies is attached. (Refer to Annexure 8.3 EFFECTIVENESS OF INTERNAL AUDIT AND 1B and 1C and annexure 1H of the Annual Financial Statements on Pages 201 - 204. AUDIT COMMITTEE

Internal Audit and the Audit Committee have been centralised in 7. PUBLIC PRIVATE PARTNERSHIPS (PPP) Provincial Treasury. All audit reports from the Provincial Treasury’s Internal Audit Unit have been reviewed and relevant action taken to address weaknesses that have been identifi ed. The The department did not enter into any Public Private Partnerships department has appointed an Assistant Director responsible for (PPP) during the fi nancial year 2012/13. internal control. The department is receiving assistance from Provincial Internal Audit Services to conduct specifi c audits within the various sub-programmes.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: REPORT BY THE ACCOUNTING OFFICER ...CONTINUED

8.4 IMPLEMENTATION OF A CODE OF CONDUCT An investigation on conﬂ ict of interest was conducted through Provincial Treasury. The department has received the report and The Human Resources Sub-Programme monitors the departmental is in the process of implementing the recommendations. Code of Conduct and ensures compliance. Adherence to the Code of Conduct has also been embedded in the department’s Revised Strategic Plan for 2013-2016 as a core value. Accredited training 9. DISCONTINUED ACTIVITIES/ACTIVITIES on the code of conduct has been implemented for all employees within the department. Disciplinary procedures are instituted in TO BE DISCONTINUED the event of non-compliance with the Code of Conduct. There are no discontinued activities or activities to be discontinued All Supply Chain Management Practitioners, Finance Ofﬁ cials within the department. and Bid Committee Members adhere to the Code of Conduct for Supply Chain Management practitioners as per SCM Practice Note 4 of 2006. 10. NEW/PROPOSED ACTIVITIES

Cabinet resolved that the department needed to mobilize youth 8.5 SAFETY, HEALTH AND ENVIRONMENT ISSUES around sport and recreation and to engage them in physical activities to address moral regeneration and develop an active The department ensures that the Occupational Health and Safety and healthy lifestyle. Act No. 85 of 1993 is complied with at all times. Today’s young people are facing a range of more complex situations than those experienced by their parents and many 8.6 MINIMISING CONFLICT OF INTEREST are in desperate need of help. Using sports, skills development and specifi c intervention programmes, the Department of Sport As per the PFMA and Treasury Regulations the department and Recreation aims to help young people (ages 7-25) through subscribes to the tendering process for procurement or contracts programmes in schools, communities, secure units and young over R500,000 to reduce confl ict of interest and ensure that offender’s institutions and prisons. The department developed decision are made fairly and honestly, and in a manner that the War-Room Intervention Programme (WRIP) to use sport and is free from bias or favour. The department has entered into recreation as a means to develop citizenship values in young an agreement with the Companies and Intellectual Property people and to teach them how to make a valuable contribution to Commission which allows the department to verify ownership their communities. This programme will be delivered in 828 wards of companies prior to confi rmation of orders. Offi cials are also in partnership with loveLife, the National Youth Development required to disclose their interests in any transactions that the Agency and other NGOs. department undertakes. WRIP is designed to reach broad sectors of the population, With the assistance of Provincial Treasury the department has including marginalized groups, and affording them access to conducted Risk Management training sessions. The training participation and a share in the wider sport community. This included all issues of risk management including the reporting Programme recognizes that sport is a signifi cant part of any of possible fraud. nation’s culture, leisure time, health, economy and education. Youth directly involved will benefi t from a signifi cantly enhanced To foster ethical and moral conduct by all offi cials the department quality of life. The physical activities youth engage in, how they has identifi ed ethics offi cers within sub-programmes who have are integrated into community life, the values expressed through received training on developing ethical behaviour. them and how they are celebrated; will help defi ne individuals, groups, communities and a nation. The sum of these activities makes up a nation’s physical culture - play, fi tness, sport, dance and so on. As the department has integrated this WRIP into a

158 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA broader framework of development goals, we anticipate that 13. EVENTS AFTER THE REPORTING DATE sport will constitute an additional vehicle, mechanism or tool for advancing sustainable development amongst the youth. No signifi cant events took place after the reporting period. To arrest the moral decline in society and alarming levels of obesity in the country the WRIP will focus on the implementation of the school sport programme. The introduction of a Club Development 14. INFORMATION ON System will allow the department to take in a “basket of key PREDETERMINED OBJECTIVES services” to the War Rooms. Activity HUBS will be strengthened in the Siyadlala Mass Participation Programme. We will also increase The department has continued to utilize the manual system of support for community wellness centres, outdoor adventure gathering performance data for the monthly and quarterly reports. and educational programmes and encourage the effective use The focus has been on gathering data monthly and quarterly of parks and open spaces to implement fi tness and recreation from the line function components, while the administrative programmes. Whilst the Strategic Framework for the WRIP was components have been required to report bi-annually. The manual developed in the 2012/13 fi nancial year its implementation has system of performance data collection builds up the data from the been mapped-out for the 2013/14 fi nancial year. individual sports offi cer at a district level where he/she completes a project close out report supported by a complete portfolio of ASSET MANAGEMENT evidence, through the consolidated District Monthly Reports to the Sub-programme level where it is consolidated and reported on a quarterly basis to Provincial Treasury. The department has completed the asset register according to prescripts. The department has developed an electronic Project Proposal Management System (PPMS) and has received approval from Year-end reconciliation between the fi xed asset register and BAS Provincial Treasury for the implementation. The system successfully has been performed for the current year additions. A year-end passed a risk assessment check conducted by Provincial Treasury. physical verifi cation of assets has been performed and this has been reconciled to the asset register. The Asset Management Policy and Business Processes have been fi nalised. 15. SCOPA RESOLUTIONS Controlling the movement of assets between various locations is still a major challenge in effectively managing the assets. Resolution 61/2012: Department of Sport and Recreation (Vote 16): Goods and Services: Travel & Subsistence and, Venues and Facilities 12. INVENTORIES Noting in Note 5 of the notes to the Annual Financial Statements which show an amount of R8,350 million spent on Travel and The total value of inventories on hand at year-end amounts to Subsistence and an amount of R68,433 million spent on venues R5,241m (2012: R2,608m). The inventories on hand consist and facilities in the 2011/2012 fi nancial year, the Committee of sport and recreation consumables such as kits, trophies, resolved that: equipment that has been purchased for distribution to sporting organisations and for sport and recreation events. • The Accounting Offi cer reports by 31 January 2013 with a breakdown of the amount paid for each venue/ facility, which All opening and closing balances together with movement of must be itemized per venue/facility, the name of the venue inventories for the year are refl ected in Annexure 6 of the Annual facility, and a full justifi cation for the use of these, and why Financial Statements. the prohibition on the use of outside venues is not being adhered to in each case, in line with the Provincial Executive’s Provincial Recovery Plan.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: REPORT BY THE ACCOUNTING OFFICER ...CONTINUED

• The Accounting Offi cer reports by 31 January 2013 with a breakdown of the amount spent on Travel and Subsistence in the 2011/2012 fi nancial year, the trips undertaken in each case between the district offi ces and the distances travelled.

RESPONSE BY THE DEPARTMENT

The department has provided a comprehensive response to SCOPA on all concerns raised by the committee. The responses were also made available to the Sport and Recreation Portfolio Committee.

16. PRIOR MODIFICATIONS TO AUDIT REPORTS

There are no prior modiﬁ cations to audit reports.

17. EXEMPTIONS AND DEVIATIONS RECEIVED FROM THE NATIONAL TREASURY

There are no exemptions.

18. INTERIM FINANCIAL STATEMENTS

The department has complied with the submission of the Interim Financial Statements for the 2012/13 ﬁ nancial year by the stipulated deadlines.

APPROVAL

The Annual Financial Statements set out on Pages 150 - 206 have been approved by me in my capacity as the Accounting Ofﬁ cer.

Mrs R Naidoo Head of Department: Sport and Recreation 31 May 2013

160 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Promoting an active and healthy lifestyle! Rolling-out Outdoor Gyms in Parks and Open Spaces

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H REPORT OF THE AUDITOR-GENERAL TO THE KWAZULU-NATAL PROVINCIAL LEGISLATURE ON VOTE NO. 16: THE DEPARTMENT OF SPORT AND RECREATION

REPORT ON THE FINANCIAL STATEMENTS

Introduction 1. I have audited the ¿ nancial statements of the Department of Sport and Recreation set out on pages 150 to 206, which comprise the appropriation statement, the statement of ¿ nancial position as at 31 March 2013, the statement of ¿ nancial performance, statement of changes in net assets and the cash À ow statement for the year then ended, and the notes, comprising a summary of signi¿ cant accounting policies and other explanatory information.

Accounting of¿ cer’s responsibility for the ¿ nancial statements 2. The accounting of¿ cer is responsible for the preparation of the ¿ nancial statements in accordance with the Departmental ¿ nancial reporting framework prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and Division of Revenue Act of South Africa, 2012 (Act No. 5 of 2012) (DoRA) , and for such internal control as the accounting of¿ cer determines is necessary to enable the preparation of ¿ nancial statements that are free from material misstatement, whether due to fraud or error.

Auditor-General’s responsibility 3. My responsibility is to express an opinion on the ¿ nancial statements based on my audit. I conducted my audit in accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA), the general notice issued in terms thereof and International Standards on Auditing. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the ¿ nancial statements are free from material misstatement.

4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the ¿ nancial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the ¿ nancial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the department’s preparation of the ¿ nancial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the department’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the ¿ nancial statements.

5. I believe that the audit evidence I have obtained is suf¿ cient and appropriate to provide a basis for my audit opinion.

Opinion 6. In my opinion, the ¿ nancial statements present fairly, in all material respects, the ¿ nancial position of the Department of Sport and Recreation as at 31 March 2013, and its ¿ nancial performance and cash À ows for the year then ended in accordance with the Departmental ¿ nancial reporting framework prescribed by the National Treasury and the requirements of the PFMA and DoRA.

Emphasis of matters 7. I draw attention to the matters below. My opinion is not modi¿ ed in respect of these matters.

Irregular expenditure 8. As disclosed in note 21 to the ¿ nancial statements, irregular expenditure of R92,93 million was incurred in the current year as a result of proper procurement processes not being followed and non-compliance with the Public Service Act, 1994 (Proclamation No. 103 of 1994).

162 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Material underspending of the vote in accordance with the purposes for which it was intended 9. As disclosed in note 4.1 to the appropriation statement, the Department of Sport and Recreation has materially under spent its budget by R19,44 million due to delays in the completion of construction of district of¿ ces and the non-implementation of the new organisational structure.

Additional matters 10. I draw attention to the matters below. My opinion is not modi¿ ed in respect of these matters.

Unaudited supplementary schedules 11. The supplementary information set out on pages 201 to 206 does not form part of the ¿ nancial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon.

Financial reporting framework 12. The ¿ nancial reporting framework prescribed by the National Treasury and applied by the department is a compliance framework. The wording of my opinion on a compliance framework should reÀ ect that the ¿ nancial statements have been prepared in accordance with this framework and not that they “present fairly”. Section 20(2)(a) of the PAA, however, requires me to express an opinion on the fair presentation of the ¿ nancial statements. The wording of my opinion therefore reÀ ects this requirement.

REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS 13. In accordance with the PAA and the general notice issued in terms thereof, I report the following ¿ ndings relevant to performance against predetermined objectives, compliance with laws and regulations and internal control, but not for the purpose of expressing an opinion.

Predetermined objectives 14. I performed procedures to obtain evidence about the usefulness and reliability of the information in the annual performance report as set out on pages 32 to 145 of the annual report.

15. The reported performance against predetermined objectives was evaluated against the overall criteria of usefulness and reliability. The usefulness of information in the annual performance report relates to whether it is presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance is consistent with the planned objectives. The usefulness of information further relates to whether indicators and targets are measurable (i.e. well de¿ ned, veri¿ able, speci¿ c, measurable and time bound) and relevant as required by the National Treasury Framework for managing programme performance information.

The reliability of the information in respect of the selected programme is assessed to determine whether it adequately reÀ ects the facts (i.e. whether it is valid, accurate and complete).

16. The material ¿ ndings are as follows:

Usefulness of annual performance report 17. There were no material ¿ ndings on the annual performance report concerning the usefulness of the information.

Reliability of selected programme in the annual performance report 18. The National Treasury Framework for managing programme performance information (FMPPI) requires that institutions should have appropriate systems to collect, collate, verify and store performance information to ensure valid, accurate and complete reporting of actual achievements against planned objectives, indicators and targets.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H REPORT OF THE AUDITOR-GENERAL TO THE KWAZULU-NATAL PROVINCIAL LEGISLATURE ON VOTE NO. 16: THE DEPARTMENT OF SPORT AND RECREATION

REPORT ON THE FINANCIAL STATEMENTS

Signi¿ cantly important targets with respect to the Sport and Recreation programme are: • Materially misstated as there were material differences between recorded information and supporting documentation. • Not reliable when compared to the source information and evidence provided. This was due to the lack of frequent review of validity of reported achievements against source documentation.

Additional matter 19. I draw attention to the following matter below. This matter does not have an impact on the predetermined objectives audit ¿ ndings reported above.

Achievement of planned targets 20. Of the total number of 210 targets planned for the year, 70 targets were not achieved during the year under review. This represents 33% of total planned targets that were not achieved during the year under review. This was due to underspending of the budget resulting from delays in the completion of construction of district of¿ ces and the non-implementation of the new organisational structure.

Compliance with laws and regulations 21. I performed procedures to obtain evidence that the department has complied with applicable laws and regulations regarding ¿ nancial matters, ¿ nancial management and other related matters. My ¿ ndings on material non-compliance with speci¿ c matters in key applicable laws and regulations as set out in the general notice issued in terms of the PAA are as follows:

Annual ¿ nancial statements 22. The ¿ nancial statements submitted for auditing were not prepared in accordance with the prescribed ¿ nancial reporting framework and supported by full and proper records as required by section 40(1)(a) of the PFMA. Material misstatements of disclosure items identi¿ ed by the auditors in the submitted ¿ nancial statements were subsequently corrected and the supporting records provided, resulting in the ¿ nancial statements receiving an unquali¿ ed audit opinion.

Procurement and contract management 23. Goods and services with a transaction value below R500 000 were procured without obtaining the required price quotations, as required by Treasury Regulation 16A6.1.

24. Goods and services of a transaction value above R500 000 were procured without inviting competitive bids, as required by Treasury Regulation 16A6.1. Deviations were approved by the accounting of¿ cer even though it was not impractical to invite competitive bids, in contravention of Treasury Regulation 16A6.4.

25. Employees of the department performed remunerative work outside their employment in the department without written permission from the relevant authority as required by section 30 of the Public Service Act(Proclamation No. 103 of 1994).

Human resource management and compensation 26. Employees received overtime compensation in excess of 30% of their monthly salaries, in contravention of Public Service Regulation I/V/D.2(d).

27. A human resource plan was not in place as required by Public Service Regulation 1/III/B.2(d).

28. Employees acted in higher vacant posts for more than twelve months in contravention of Public Service Regulation 1/VII/B.5.3.

164 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA 29. All senior managers did not have signed performance agreements for the year under review as required by Public Service Regulation 4/III/B.1.

Expenditure management 30. The accounting of¿ cer did not take effective steps to prevent irregular expenditure, as required by section 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1.

31. Contractual obligations and money owed by the department were not settled within 30 days or an agreed period, as required by section 38(1)(f) of the PFMA and Treasury Regulation 8.2.3.

Financial misconduct 32. Disciplinary hearings were not held for ¿ nancial misconduct committed by of¿ cials, as required by Treasury Regulation 4.1.1.

Internal control 33. I considered internal control relevant to my audit of the ¿ nancial statements, annual performance report and compliance with laws and regulations. The matters reported below under the fundamentals of internal control are limited to the signi¿ cant de¿ ciencies that resulted in the ¿ ndings on the annual performance report and the ¿ ndings on compliance with laws and regulations included in this report.

Leadership 34. The accounting of¿ cer and management did not exercise oversight responsibility regarding ¿ nancial reporting and compliance with laws and regulations relating to supply chain management and human resource management.

Financial and performance management 35. Systems and controls were not designed in a manner to prevent, detect and address risks that impact on ¿ nancial, performance and compliance reporting. In this regard, the accounting of¿ cer did not ensure that regular, accurate and complete ¿ nancial and performance reports were prepared, which were supported and evidenced by reliable information.

OTHER REPORTS

Investigations 36. Three investigations into allegations of irregularities relating to supply chain management were completed during the year, while one investigation is still in progress.

Pietermaritzburg 31 July 2013

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: ACCOUNTING POLICIES

The Financial Statements have been prepared in accordance with 1.4 COMPARATIVE FIGURES the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. However, where Prior period comparative information has been presented in the appropriate and meaningful, additional information has been current year’s fi nancial statements. Where necessary fi gures disclosed to enhance the usefulness of the Financial Statements included in the prior period fi nancial statements have been and to comply with the statutory requirements of the Public reclassifi ed to ensure that the format in which the information Finance Management Act, Act 1 of 1999 (as amended by Act is presented is consistent with the format of the current year’s 29 of 1999), and the Treasury Regulations issued in terms of the fi nancial statements. Act and the Division of Revenue Act, Act 1 of 2012. 1.5 COMPARATIVE FIGURES - 1. PRESENTATION OF THE APPROPRIATION STATEMENT FINANCIAL STATEMENTS A comparison between actual amounts and fi nal appropriation per major classifi cation of expenditure is included in the 1.1.1 BASIS OF PREPARATION Appropriation Statement.

The ﬁ nancial statements have been prepared on a modiﬁ ed cash basis of accounting. 2. REVENUE

Under this basis, the effects of transactions and other events 2.1 APPROPRIATED FUNDS are recognised in the fi nancial records when the resulting cash is received or paid. The “modifi cation” results from the recognition Appropriated funds comprises of departmental allocations of certain near-cash balances in the fi nancial statements as well as well as direct charges against revenue fund (i.e. statutory as the revaluation of foreign investments and loans and the appropriation). recognition of resulting revaluation gains and losses. Appropriated funds are recognised in the fi nancial records on the In addition supplementary information is provided in the disclosure date the appropriation becomes effective. Adjustments made in notes to the fi nancial statements where it is deemed to be useful terms of the adjustments budget process are recognised in the to the users of the fi nancial statements. fi nancial records on the date the adjustments become effective.

Unexpended appropriated funds are surrendered to the National/ 1.2 PRESENTATION CURRENCY Provincial Revenue Fund. Any amounts owing to the National/ Provincial Revenue Fund at the end of the fi nancial year are All amounts have been presented in the currency of the South recognised as payable in the statement of fi nancial position. African Rand (R) which is also the functional currency of the department. Any amount due from the National/Provincial Revenue Fund at the end of the fi nancial year is recognised as a receivable in the statement of fi nancial position. 1.3 ROUNDING

Unless otherwise stated all fi nancial fi gures have been rounded 2.2 DEPARTMENTAL REVENUE to the nearest one thousand Rand (R’000). All departmental revenue is recognised in the statement of fi nancial performance when received and is subsequently paid into the National/Provincial Revenue Fund, unless stated otherwise.

166 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Any amount owing to the National/Provincial Revenue Fund at All CARA funds received must be recorded as revenue when funds the end if the fi nancial year is recognised as a payable in the are received. The cash payments made during the year relating statement of fi nancial position. to CARA earmarked projects are recognised as expenditure in the statement of fi nancial performance when fi nal authorisation No accrual is made for amounts receivable from the last for payments effected on the system (by no later then 31 March receipt date to the end of the reporting period. These amounts of each year) are however disclosed in the disclosure notes to the annual fi nancial statements. Inappropriately expensed amounts using CARA funds are recognised as payables in the statement of fi nancial position. Any unutilised amounts are transferred to retained funds as they 2.3 DIRECT EXCHEQUER RECEIPTS are not surrendered to the revenue fund.

All direct exchequer receipts are recognised in the statement of fi nancial performance when the cash is received and is 3. EXPENDITURE subsequently paid into the National/Provincial Revenue Fund, unless stated otherwise. 3.1 COMPENSATION OF EMPLOYEES Any amount owing to the National/Provincial Revenue Funds at 3.1.2 SALARIES AND WAGES the end of the fi nancial year is recognised as a payable in the statement of fi nancial position. Salaries and wages are expensed in the statement of fi nancial performance when the fi nal authorisation for payment is effected 2.4 DIRECT EXCHEQUER PAYMENTS on the system (by no later than 31 March of each year). Other employee benefi ts that give rise to a present legal or All direct exchequer payments are recognised in the statement constructive obligation are disclosed in the disclosure notes to of fi nancial performance when fi nal authorisation for payment is the fi nancial statements at its face value and are not recognised effected on the system (by no later than 31 March of each year). in the statement of fi nancial performance or position.

2.5 AID ASSISTANCE Employee costs are capitalised to the cost of a capital project when an employee spends more than 50% of his/her time on the project. These payments form part of expenditure for capital Aids assistance is recognised as revenue when received. assets in the statement of ﬁ nancial performance.

All in-kind aid assistance is disclosed at fair value on the date of receipt in the annexures to the Annual Financial Statements. 3.1.2 SOCIAL CONTRIBUTIONS

The cash payments made during the year relating to aid assistance Employer contributions to post employment benefi t plans in projects are recognised as expenditure in the statement of respect of current employees are expensed in the statement of fi nancial performance when fi nal authorisation for payments is fi nancial performance when the fi nal authorisation for payment is effected on the system (by no later than 31 March of each year) effected on the system (by no later than 31 March of each year). No provision is made for retirement benefi ts in the fi nancial The value of the assistance expensed prior to the receipt of funds statements of the department. Any potential liabilities are is recognised as a receivable in the statement of fi nancial position. disclosed in the fi nancial statements of the National Revenue Fund and not in the fi nancial statements of the employer department. Inappropriately expensed amounts using aid assistance and any unutilised amounts are recognised as payables in the statement of fi nancial position.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: ACCOUNTING POLICIES ...CONTINUED

Employer contributions made by the department for certain of its 3.5 TRANSFERS AND SUBSIDIES ex-employees (such as medical benefi ts) are classifi ed as transfers to households in the statement of fi nancial performance. Transfers and subsidies are recognised as an expense when the fi nal authorisation for payment is effected on the system (by no 3.2 GOODS AND SERVICES later than 31 March of each year).

Payments made during the year for goods and/or services are 3.6 UNAUTHORISED EXPENDITURE recognised as an expense in the statement of fi nancial performance when the fi nal authorisation for payment is effected on the system When confi rmed unauthorised expenditure is recognised as an (by no later than 31 March of each year). asset in the statement of fi nancial position until such time as the expenditure is either approved by the relevant authority, recovered The expense is classifi ed as capital if the goods and/or services from the responsible person or written off as irrecoverable in the were acquired for a capital project or if the total purchase price statement of fi nancial performance. exceeds the capitalisation threshold (currently R5,000). All other expenditures are classifi ed as current. Unauthorised expenditure approved with funding is derecognised from the statement of fi nancial position when the unauthorised Rental paid for the use of buildings or other fi xed structures is expenditure is approved and the related funds are received. classifi ed as goods and services and not as rent on land. Where the amount is approved without funding it is recognised 3.3 INTEREST AND RENT ON LAND as expenditure in the statement of fi nancial performance on the date stipulated in the Act.

Interest and rental payments are recognised as an expense in the statement of fi nancial performance when the fi nal authorisation 3.7 FRUITLESS AND WASTEFUL EXPENDITURE for payment is effected on the system (by no later than 31 March of each year). This item excludes rental for the use of buildings or Fruitless and wasteful expenditure is recognised as expenditure other fi xed structures. If it is not possible to distinguish between in the statement of fi nancial performance according to the nature payment for the use of land and the fi xed structures on it, the of the payment and not as a separate line item on the face of the whole amount should be recorded under goods and services. statement. If the expenditure is recoverable it is treated as an asset until it is recovered from the responsible person or written 3.4 PAYMENTS FOR FINANCIAL ASSETS off as irrecoverable in the statement of fi nancial performance.

Debts are written off when identifi ed as irrecoverable. Debts 3.8 IRREGULAR EXPENDITURE written-off are limited to the amount of savings and/or underspending of appropriated funds. The write off occurs at Irregular expenditure is recognised as expenditure in the statement year-end or when funds are available. No provision is made for of fi nancial performance. If the expenditure is not condoned by irrecoverable amounts but an estimate is included in the disclosure the relevant authority it is treated as an asset until it is recovered notes to the fi nancial statements. or written off as irrecoverable.

All other losses are recognised when authorisation has been granted for the recognition thereof. 4. ASSETS 4.1 CASH AND CASH EQUIVALENTS

Cash and cash equivalents are carried in the statement of ﬁ nancial position at cost.

168 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Bank overdrafts are shown separately on the face of the statement 4.6 LOANS of fi nancial position. Loans are recognised in the statement of fi nancial position when For the purposes of the cash fl ow statement, cash and cash the cash is paid to the benefi ciary. Loans that are outstanding equivalents comprise cash on hand, deposits held, other short- at year-end are carried in the statement of fi nancial position at term highly liquid investments and bank overdrafts. cost plus accrued interest. 4.2 OTHER FINANCIAL ASSETS Amounts that are potentially irrecoverable are included in the disclosure notes.

Other ﬁ nancial assets are carried in the statement of ﬁ nancial position at cost. 4.7 INVENTORY

4.3 PREPAYMENTS AND ADVANCES Inventories that qualify for recognition must be initially refl ected at cost. Where inventories are acquired at no cost, or for nominal consideration, their cost shall be their fair value at the date of Amounts prepaid or advanced are recognised in the statement acquisition. of fi nancial position when the payments are made and are derecognised as and when the goods/services are received or All inventory items at year-end are refl ected using the weighted the funds are utilised. average cost or FIFO cost formula.

Prepayments and advances outstanding at the end of the year are carried in the statement of ﬁ nancial position at cost. 4.8 CAPITAL ASSETS

4.4 RECEIVABLES 4.8.1 MOVABLE ASSETS INITIAL RECOGNITION Receivables included in the statement of fi nancial position arise from cash payments made that are recoverable from another A capital asset is recorded in the asset register on receipt of party (including departmental employees) and are derecognised the item at cost. Cost of an asset is defi ned as the total cost of upon recovery or write-off. acquisition. Where the cost cannot be determined accurately, the movable capital asset is stated at fair value. Where fair value Receivables outstanding at year-end are carried in the statement of cannot be determined, the capital asset is included in the asset fi nancial position at cost plus any accrued interest. Amounts that register at R1. are potentially irrecoverable are included in the disclosure notes. All assets acquired prior to 1 April 2002 are included in the 4.5 INVESTMENTS register R1. SUBSEQUENT RECOGNITION Capitalised investments are shown at cost in the statement of fi nancial position. Subsequent expenditure of a capital nature is recorded in the statement of fi nancial performance as “expenditure for capital Investments are tested for an impairment loss whenever events assets” and is capitalised in the asset register of the department or changes in circumstances indicate that the investment may be on completion of the project. impaired. Any impairment loss is included in the disclosure notes. Repairs and maintenance is expensed as current “goods and services” in the statement of fi nancial performance.

169 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: ACCOUNTING POLICIES ...CONTINUED

4.8.2 IMMOVABLE ASSETS 5. LIABILITIES INITIAL RECOGNITION 5.1 PAYABLES

A capital asset is recorded on receipt of the item at cost. Cost Recognised payables mainly comprise of amounts owing to other of an asset is defi ned as the total cost of acquisition. Where the governmental entities. These payables are carried at cost in the cost cannot be determined accurately, the immovable capital statement of fi nancial position. asset is stated at R1 unless the fair value for the asset has been reliably estimated. 5.2 CONTINGENT LIABILITIES SUBSEQUENT RECOGNITION Contingent liabilities are included in the disclosure notes to the fi nancial statements when it is possible that economic Work-in-progress of a capital nature is recorded in the statement benefi ts will fl ow from the department, or when an outfl ow of of fi nancial performance as “expenditure for capital assets”. On economic benefi ts or service potential is probable but cannot be completion, the total cost of the project is included in the asset measured reliably. register of the department that is accountable for the asset.

Repairs and maintenance is expensed as current “goods and 5.3 CONTINGENT ASSETS services” in the statement of fi nancial performance. Contingent assets are included in the disclosure notes to the 4.8.3 INTANGIBLE ASSETS fi nancial statements when it is probable that an infl ow of economic benefi ts will fl ow to the entity. INITIAL RECOGNITION 5.4 COMMITMENTS An intangible asset is recorded in the asset register on receipt of the item at cost. Cost of an intangible asset is defi ned as the Commitments are not recognised in the statement of fi nancial total cost of acquisition. Where the cost cannot be determined position as a liability or as expenditure in the statement of fi nancial accurately, the intangible asset is stated at fair value. Where fair performance but are included in the disclosure notes. value cannot be determined, the intangible asset is included in the asset register at R1. 5.5 ACCRUALS All intangible assets acquired prior to 1 April 2002 can be included in the asset register at R1.* Accruals are not recognised in the statement of fi nancial position as a liability or as expenditure in the statement of fi nancial SUBSEQUENT EXPENDITURE performance but are included in the disclosure notes.

Subsequent expenditure of a capital nature is recorded in the 5.6 EMPLOYEE BENEFITS statement of fi nancial performance as “expenditure for capital asset” and is capitalised in the asset register of the department. Short-term employee benefi ts that give rise to a present legal or constructive obligation are disclosed in the disclosure notes Maintenance is expensed as current “goods and services” in the to the fi nancial statements. These amounts are not recognised statement of fi nancial performance. in the statement of fi nancial performance or the statement of fi nancial position.

170 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA 5.7 LEASE COMMITMENTS These receivables are written off when identifi ed as irrecoverable and are disclosed separately. FINANCE LEASE 7. NET ASSETS Finance leases are not recognised as assets and liabilities in the statement of fi nancial position. Finance lease payments are 7.1 CAPITALISATION RESERVE recognised as a capital expense in the statement of fi nancial performance and are not apportioned between the capital and the interest portions. The total fi nance lease payment is disclosed The capitalisation reserve comprises of fi nancial assets and/or in the disclosure notes to the fi nancial statements. liabilities originating in a prior reporting period but which are recognised in the statement of fi nancial position for the fi rst time in the current reporting period. Amounts are recognised in the OPERATING LEASE capitalisation reserves when identifi ed in the current period and are transferred to the National/Provincial Revenue Fund when the Operating lease payments are recognised as an expense in underlying asset is disposed and the related funds are received. the statement of fi nancial performance. The operating lease commitments are disclosed in the discloser notes to the 7.2 RECOVERABLE REVENUE fi nancial statement.

Amounts are recognised as recoverable revenue when a payment 5.8 IMPAIRMENT made in a previous fi nancial year becomes recoverable from a debtor in the current fi nancial year. Amounts are either transferred The department tests for impairment where there is an indication to the National/Provincial Revenue Fund when recovered or are that a receivable, loan or investment may be impaired. An transferred to the statement of fi nancial performance when assessment of whether there is an indication of possible written-off. impairment is done at each reporting date. An estimate is made for doubtful loans and receivables based on a review of all 8. RELATED PARTY TRANSACTIONS outstanding amounts at year-end. Impairments on investments are calculated as being the difference between the carrying amount and the present value of the expected future cash fl ows Specifi c information with regards to related party transactions is / service potential fl owing from the instrument. included in the disclosure notes.

5.9 PROVISIONS 9. KEY MANAGEMENT PERSONNEL

Provisions are disclosed when there is a present legal or Compensation paid to key management personnel including their constructive obligation to forfeit economic benefi ts as a result family members where relevant, is included in the disclosure notes. of events in the past and it is probable that an outfl ow of resources embodying economic benefi ts will be required to settle the 10. PUBLIC PRIVATE PARTNERSHIPS obligation and a reliable estimate of the obligation can be made.

A description of the PPP arrangement, the contract fees and 6. RECEIVABLES FOR DEPARTMENTAL REVENUE current and capital expenditure relating to the PPP arrangement is included in the disclosure notes. Receivables for departmental revenue are disclosed in the disclosure notes to the annual ﬁ nancial statements.

171 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: APPROPRIATION STATEMENT

FOR THE YEAR ENDED 31 MARCH 2013

ENTIRE DEPARTMENT: DETAIL BY PROGRAMME

2012/13 2011/12

Adjusted Virement Final Actual Variance Expenditure Final Actual Appropriation Appropriation Expenditure as % of ﬁ nal Appropriation Expenditure appropriation

R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Programme 1: Administration Current payment 62,091 1,793 63,884 63,884 - 100.0% 66,332 48,964 Transfers and subsidies 128 27 155 155 - 100.0% 144 144 Payment for capital assets 7,124 903 8,027 8,027 - 100.0% 4,779 4,127 69,343 2,723 72,066 72,066 - - 71,255 53,235

Programme 2: Sport Co-ordination Current payment 264,008 (9,876) 254,132 241,048 13,084 94.9% 234,636 212,863 Transfers and subsidies 31,473 8,034 39,507 38,025 1,482 96.2% 32,416 31,366 Payment for capital assets 18,765 (881) 17,884 13,012 4,872 72.8% 19,997 10,343 Payment for ﬁ nancial Assets ------29 29 314,246 (2,723) 311,523 292,085 19,438 - 287,078 254,601 TOTAL 383,589 - 383,589 364,151 19,438 94.9% 358,333 307,836

Reconciliation with Statement of Financial Performance Add: Departmental Revenue 512 394 Aid Assistance 720 324

Actual amounts per Statement of Financial Performance 384,821 359,051 Add: Aid Assistance 252 390 Actual amounts per Statement of Financial Performance 364,403 308,226

172 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA ENTIRE DEPARTMENT: DETAIL BY ECONOMIC CLASSIFICATION

2012/13 2011/12

Adjusted Virement Final Actual Variance Expenditure Final Actual Appropriation Appropriation Expenditure as % of ﬁ nal Appropriation Expenditure appropriation

R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments Compensation of employees 124,578 (15,000) 109,578 96,494 13,084 88.1% 112,663 101,013 Goods and services 201,521 6,917 208,438 208,438 - 100% 188,305 160,814

Transfers and subsidies Provinces and municipalities 19,877 (7) 19,870 18,610 1,260 93,7% 19,290 18,240 Departmental agencies and accounts 101 - 101 101 - 100% 89 89 Non-proﬁ t institutions 11,000 7,960 18,960 18,960 - 100% 8,600 8,600 Households 623 108 731 509 222 69.6% 4,581 4,581

Payments for capital assets Buildings and other ﬁ xed structures 19,565 385 19,950 15,078 4,872 75,6% 20,594 10,940 Machinery and equipment 5,857 (347) 5,510 5,510 - 100% 3,134 2,482 Software and other intangible assets 467 (16) 451 451 - 100% 1.048 1,048

Payment for ﬁ nancial assets ------29 29

TOTAL 383,589 - 383,589 364,151 19,438 94,9% 358,333 307,836

173 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: APPROPRIATION STATEMENT

FOR THE YEAR ENDED 31 MARCH 2013

PROGRAMME 1: ADMINISTRATION: DETAIL BY SUB-PROGRAMME

2012/13 2011/12

Adjusted Virement Final Actual Variance Expenditure Final Actual Appropriation Appropriation Expenditure as % of ﬁ nal Appropriation Expenditure appropriation

R'000 R'000 R'000 R'000 R'000 % R'000 R'000 1.1 Corporate Services Current payment 62,091 1,793 63,884 63,884 - 100% 66,332 48,964 Transfers and subsidies 128 27 155 155 - 100% 144 144 Payment for capital assets 7,124 903 8,027 8,027 - 100% 4,779 4,127 TOTAL 69,343 2,723 72,066 72,066 - 100.0% 71,255 53,235

174 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA PROGRAMME 1: ADMINISTRATION: DETAIL BY ECONOMIC CLASSIFICATION

2012/13 2011/12

Economic Classiﬁ cation Adjusted Virement Final Actual Variance Expenditure Final Actual Appropriation Appropriation Expenditure as % of ﬁ nal Appropriation Expenditure appropriation

R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payment Compensation of employees 26,943 (3,375) 23,568 23,568 - 100% 23,169 18,611 Goods and services 35,148 5,168 40,316 40,316 - 100% 43,163 30,353

Transfers and subsidies to: Provinces and municipalities 17 (7) 10 10 - 100% 16 16 Departmental agencies and accounts 101 - 101 101 - 100% 89 89 Households 10 34 44 44 - 100% 39 39

Payment for Capital Assets Buildings and other ﬁ xed structures 800 1,266 2,066 2,066 - 100% 597 597 Machinery and equipment 5,857 (347) 5,510 5,510 - 100% 3,134 2,482 Software and other intangible assets 467 (16) 451 451 - 100% 1,048 1,048 TOTAL 69,343 2,723 72,066 72,066 - 100% 71,255 53,235

175 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: APPROPRIATION STATEMENT

FOR THE YEAR ENDED 31 MARCH 2013

PROGRAMME 2: SPORT AND RECREATION: DETAIL BY SUB-PROGRAM

2012/13 2011/12

Programme per Adjusted Virement Final Actual Variance Expenditure Final Actual sub-programme Appropriation Appropriation Expenditure as % of ﬁ nal Appropriation Expenditure appropriation

R'000 R'000 R'000 R'000 R'000 % R'000 R'000 2.1 Management Current payment 68,844 (11,352) 57,492 47,190 10,302 82.1% 77,271 57,909 Transfers and subsidies 13 74 87 87 - 100% 10,142 10,142 Payment for ﬁ nancial assets ------29 29

2.2 Sport Current payment 99,048 1,987 101,035 98,253 2,782 97.2% 80,887 78,476 Transfers and subsidies 29,855 8,786 38,641 37,159 1,482 96.2% 22,274 21,224 Payment for capital assets 11,060 - 11,060 7,165 3,895 64,8% 12,592 8,084

2.3 Recreation Current payment 44,659 (2,963) 41,696 41,696 - 100% 39,895 39,895 Transfers and subsidies 1,605 (826) 779 779 - 100% - -

2.4 School Sport Current payment 51,457 2,452 53,909 53,909 - 100% 36,583 36,583 Payment for capital assets 7,705 (881) 6,824 5,847 977 85.7% 7,405 2,259

TOTAL 314,246 (2,723) 311,523 292,085 19,438 93.8% 287,078 254,601

176 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA PROGRAMME 2: SPORT AND RECREATION: DETAIL BY ECONOMIC CLASSIFICATION

2012/13 2011/12

Economic Classiﬁ cation Adjusted Virement Final Actual Variance Expenditure Final Actual Appropriation Appropriation Expenditure as % of ﬁ nal Appropriation Expenditure appropriation

R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payment Compensation of employees 97,635 (11,625) 86,010 72,926 13,084 84.8% 89,494 82,402 Goods and services 166,373 1,749 168,122 168,122 - 100% 145,142 130,461

Transfers and subsidies to: Provinces and municipalities 19,860 - 19,860 18,600 1,260 93,7% 19,274 18,224 Non-proﬁ t institutions 11,000 7,960 18,960 18,960 - 100% 8,600 8,600 Households 613 74 687 465 222 67.7% 4,542 4,542

Payment for capital assets Buildings and other ﬁ xed structures 18,765 (881) 17,884 13,012 4,872 72.8% 19,997 10,343

Payment for ﬁ nancial assets ------29 29

TOTAL 314,246 (2,723) 311,523 292,085 19,438 93.8% 287,078 254,601

177 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: NOTES TO THE APPROPRIATION STATEMENT

FOR THE YEAR ENDED 31 MARCH 2013

1. DETAIL OF TRANSFERS AND SUBSIDIES AS PER APPROPRIATION ACT (AFTER VIREMENT):

Detail of these transactions can be viewed in note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

2. DETAIL OF SPECIFICALLY AND EXCLUSIVELY APPROPRIATED AMOUNTS VOTED (AFTER VIREMENT):

Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3. DETAIL ON PAYMENT FOR FINANCIAL ASSETS

Detail of these transactions per programme can be viewed in the note to Payments for ﬁ nancial assets to the Annual Financial Statements.

4. EXPLANATIONS OF MATERIAL VARIANCES FROM AMOUNTS VOTED (AFTER VIREMENT):

4.1 Per Programme Final Actual Variance Variance as Appropriation Expenditure a % of Final Appropriation

R'000 R’000 R'000 %

Administration 72,066 72,066 - - Sport and Recreation 311,523 292,085 19,438 6%

Programme 1: Administration was fully spent at year-end

Programme 2: Sport and Recreation - the under spending spanned over all three catergories, i.e Compensation of employees, Transfers and Subsidies and Payment for capital assets. Details thereof is explained within the economic classiﬁ cation sub-section below.

178 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA 4.2 Per Economic classiﬁ cation Final Actual Variance Variance as Appropriation Expenditure a % of Final Appropriation

R’000 R’000 R’000 % Current expenditure Compensation of employees 109,578 96,494 13,084 12% Goods and services 208,438 208,438 - -

Transfers and subsidies: Provinces and municipalities 19,870 18,610 1,260 6% Departmental agencies and accounts 101 101 - - Non-proﬁ t institutions 18,960 18,960 - - Households 731 509 222 30%

Payments for capital assets: - Buildings and other ﬁ xed structures 19,950 15,078 4,872 24% Machinery and equipment 5,510 5,510 - - Computer Software 451 451 - -

The under spending is within Compensation of Employees, Transfers and Subsidies and Payment for Capital Assets, for the amounts of R 13,084m; R 1,482m and R 4,872m respectively.

Within Compensation of Employees the under spending was as a result of the non-implementation of the new organisational structure. The under spending within the Transfer Payment category was due to challenges experienced with municipalities as they do not regard the construction of sport ﬁ elds a priority. Payment of Capital Assets was underspent as a result of delays in the tender process in the awarding and appointment of the relevant suppliers to undertake the construction of the Sports Fields.

4.3 Per Conditional Grant Final Actual Variance Variance as Appropriation Expenditure a % of Final Appropriation

R’000 R’000 R’000 % Public Works Epwp Incentive Grant Prov-Soc 1,000 1,000 - -

Sport and Recreation SA Mass Participation and Sport Development Grant 90,548 90,548 - -

Both the Grant funding was fully spent at year-end, therefore no funds will be surrendered to the relevant disbursing Departments.

179 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: STATEMENT OF FINANCIAL PERFORMANCE

FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

REVENUE Annual appropriation 1 383,589 358,333 Departmental revenue 2512394 Aid Assistance 3720324

TOTAL REVENUE 384,821 359,051

EXPENDITURE Current expenditure Compensation of employees 4 96,494 101,013 Goods and services 5208,438160,814 Aid Assistance 3 252 390 Total current expenditure 305,184 262,217

Transfers and subsidies 7 38,180 31,510

Expenditure for capital assets Tangible capital assets 8 20,588 13,422 Software and other intangible assets 8 451 1,048 Total expenditure for capital assets 21,039 14,470

Payments for ﬁ nancial assets -29

TOTAL EXPENDITURE 364,403 308,226

SURPLUS FOR THE YEAR 20,418 50,825

Reconciliation of Surplus for the year Voted Funds 11 19,438 50,497 Departmental Revenue 2 512 394 Aid Assistance 3 468 (66) SURPLUS FOR THE YEAR 20,418 50,825

180 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA STATEMENT OF FINANCIAL POSITION

FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

ASSETS Current assets 20,218 11,019 Cash and cash equivalents 919,46310,509 Receivables 10 755 510

LIABILITIES Current liabilities 20,001 10,773 Voted funds to be surrendered to the Revenue Fund 11 19,438 10,497 Departmental revenue and NRF to be surrendered to the Revenue fund 12 - 3 Payables 13 62 240 Aid Assistance repayable 3 501 33

NET ASSETS 217 246

Represented by: Recoverable revenue 217 246

TOTAL 217 246

181 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: STATEMENT OF CHANGES IN NET ASSETS

FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

Recoverable revenue

Opening Balance 246 286 Transfers: (29) (40) Debts revised -10 Debts recovered (included in departmental receipts) (29) (69) Debts raised - 19 TOTAL 217 246

182 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA CASH FLOW STATEMENT

FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

CASH FLOWS FROM OPERATING ACTIVITIES Receipts 384,450 318,812 Annual appropriated funds received 1.1 383,589 318,333 Departmental revenue received 2 141 155 Aid assistance received 3 720 324

Net (increase)/decrease in working capital (423) 231 Surrendered to Revenue Fund (11,012) 757 Current payments (305,184) (262,217) Payment for ﬁ nancial assets - (29) Transfers and subsidies paid (38,180) (31,510) Net cash ﬂ ow available from operating activities 14 29,651 26,044

CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets 8 (21,039) (14,470) Proceeds from sale of capital assets 2.2 371 239 Net cash ﬂ ows from investing activities (20,668) (14,231)

CASH FLOWS FROM FINANCING ACTIVITIES Increase/(decrease) in net assets (29) (40) Net cash ﬂ ows from ﬁ nancing activities (29) (40)

Net increase/(decrease) in cash and cash equivalents 8,954 11,773

Cash and cash equivalents at the beginning of the period 10,509 (1,264)

Cash and cash equivalents at end of period 15 19,463 10,509

183 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: NOTES TO THE ANNUAL FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2013

2012/13

Programmes Final Actual Funds Funds not Appropriation Appropriation Received requested/ received 2011/12 not received

R'000 R’000 R'000 R'000 1. ANNUAL APPROPRIATION 1.1 Annual Appropriation Administration 72,066 72,066 - 71,255 Sport and Recreation 311,523 311,523 - 247,078 383,589 383,589 - 318,333

Notes 2012/13 2011/12 R’000 R’000

1.2 Conditional grants Total grants received 26 91,548 87,694 (Conditional grants are included in the amounts per the ﬁ nal Appropriation in Note 1.1)

2. DEPARTMENTAL REVENUE Sales of goods and services other than capital assets 2.1 38 77 Sales of capital assets 2.2 371 239 Transaction in ﬁ nancial assets and liabilities. 2.3 103 78 512 394

2.1 Sales of goods and services other than capital assets Sales of goods and services produced by the department Other Sales 38 77

2.2 Sales of capital assets Machinery and equipment 371 239

2.3 Transactions in ﬁ nancial assets and liabilities Receivables 103 78

184 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA NOTES TO THE ANNUAL FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

3. AID ASSISTANCE 3.1 Aid Assistance received in cash from other sources Local Opening Balance 33 99 Revenue 720 324 Expenditure (252) (390) Current (252) (390) Total Aid Assistance Closing Balance 501 33

3.2 Analysis of balance Aid assistance repayable Other sources 501 33 Closing balance 501 33

4. COMPENSATION OF EMPLOYEES 4.1 Salaries and Wages Basic salary 38,236 35,367 Performance award 1,102 1,198 Service Based 21 170 Compensative/circumstantial 4,532 4,286 Periodic payments 35,359 43,469 Other non-pensionable allowances 8.749 8,089 87,999 92,579

185 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: NOTES TO THE ANNUAL FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

4.2 Social contributions 4.2.1 Employer contributions Pension 4,889 4,594 Medical 2,886 2,812 UIF 711 1,019 Bargaining council 99 8,495 8,434

Total compensation of employees 96,494 101,013

Average number of employees 1,740 2,087

5. GOODS AND SERVICES Administrative Fees 35 26 Advertising 2,811 2,593 Assets less than R5,000 5.1 328 104 Bursaries (employees) 157 83 Catering 8,835 8,412 Communication 2,656 2,765 Computer services 5.2 5,552 4,062 Consultants, Contractors and agency/outsourced services 5.3 11,764 10,022 Audit Cost – External 5.4 2,377 1,494 Fleet Services 1,620 1,394 Inventory 5.5 39,340 24,942 Operating leases 5,898 7,441 Property Payments 5.6 3,167 2,953 Transport provided as part of the departmental activities 19,071 13,055 Travel and subsistence 5.7 9,864 8,350 Venues and Facilities 89,124 68,433 Training and staff development 2,907 3,336 Other Operating expenditure 5.8 2,932 1,349 TOTAL 208,438 160,814

5.1 Assets less than R5,000 Tangible Assets 328 96 Intangible Assets -8 328 104

186 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA NOTES TO THE ANNUAL FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

5.2 Computer Services SITA Computer Services 5,046 3,484 External computer service providers 506 578 5,552 4,062

5.3 Consultants, Contractors and agency/outsourced services Business and advisory services 5,271 4,589 Legal Costs 513 19 Contractors 1,749 4,259 Agency and support/outsourced services 4,231 1,155 11,764 10,022

5.4 External audit fees Regularity audits 2,377 1,494 2,377 1,494

5.5 Inventory Other consumable material 36,192 22,733 Stationery and printing 3,148 2,209 39,340 24,942

5.6 Property payments Municipal Services 1,177 1,135 Other 1,990 1,818 3,167 2,953

5.7. Travel and subsistence Local 9,746 8,284 Foreign 118 66 9,864 8,350

5.8 Other operating expenditure Learnerships 1,035 612 Professional bodies, membership and subscription fees 31 36 Resettlement costs 60 - Other 1,806 701 2,932 1,349

187 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: NOTES TO THE ANNUAL FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

6. PAYMENTS FOR FINANCIAL ASSETS Debts written off -29 -29

7. TRANSFERS AND SUBSIDIES Provinces and municipalities Annex 1 B/DN 27 18,610 18,240 Departmental agencies and accounts Annex 1 C 101 89 Non-proﬁ t institutions Annex 1 G 18,960 8,600 Households Annex 1 H 509 4,581 38,180 31,510 Unspent funds transferred to the above beneﬁ ciaries 1,650 - As at 31 March 2013 the following municipalities had not fully spent the funds transferred to them: Nquthu, uBuhlebezwe, uMfolozi, uMdoni, oKhahlamba, Ndwedwe, Endumeni, Mtubatuba, Mpofana, Maphumulo and Hibiscus Coast

8. EXPENDITURE FOR CAPITAL ASSETS Tangible Assets 20,588 13,422 Buildings and other ﬁ xed structures 15,078 10,940 Machinery and equipment 23 5,510 2,482 Software and other intangible assets Computer software 24 451 1,048 21,039 14,470

Notes Vote Funds Aid Assistance Total R’000 R’000 R’000

8.1 Analysis of funds utilised to acquire capital assets for 2012/13 Tangible Assets 20,588 - 20,588 Buildings and other ﬁ xed structures 15,078 - 15,078 Machinery and equipment 5,510 - 5,510 Software and other intangible assets Computer software 451 - 451 21,039 - 21,039

8.2 Analysis of funds utilised to acquire capital assets for 2011/12 Tangible Assets 13,422 - 13,422 Buildings and other ﬁ xed structures 10,940 - 10,940 Machinery and equipment 2,482 - 2,482 Software and other intangible assets Computer software 1,048 - 1,048 14,470 - 14,470

188 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA NOTES TO THE ANNUAL FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

9. CASH AND CASH EQUIVALENTS

Consolidated Paymaster General Account 19,463 10,509 19,463 10,509

Notes 2012/13 2011/12 Less than one year One to three years Older than three years Total Total

R’000 R’000 R’000 R’000 R’000

10. RECEIVABLES

Staff debt 10.1 370 83 49 502 508 Other debtors 10.2 179 44 30 253 2 549 127 79 755 510

Notes 2012/13 2011/12 R’000 R’000

10.1 Staff debt Debt Account 378 379 Salary Tax Debt Account 136 134 Interest received on debt (12) (5) 502 508

10.2 Other Debtors Salary Income Tax Account 253 - Medical Aid -2 253 2

11. VOTED FUNDS TO BE SURRENDERED TO THE REVENUE FUND Opening Balance 10,497 (1,175) Transfer from Statement of Financial Performance 19,438 50,497 Voted funds not requested/not received - (40,000) Paid during the year (10,497) 1,175 Closing balance 19,438 10,497

189 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: NOTES TO THE ANNUAL FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

12. DEPARTMENTAL REVENUE AND NRF RECEIPTS TO BE SURRENDERED TO THE REVENUE FUND Opening balance 327 Transfer from Statement of Financial Performance 512 394 Paid during the year (515) (418) Closing balance -3

13. PAYABLES – CURRENT Clearing accounts 13.1 56 46 Other payables 13.2 6 194 62 240

13.1 Clearing accounts Salary ACB Recalls 56 46 56 46

13.2 Other Payables Pension Fund -1 Income Tax - 193 Pension Recoverable 6- 6 194

14. NET CASH FLOW AVAILABLE FROM OPERATING ACTIVITIES Net surplus/(deﬁ cit) as per Statement of Financial Performance 20,418 50,825 Add back non cash/cash movements not deemed operating activities 9,233 (24,781) (Increase)/decrease in receivables – current (245) 73 (Increase)/decrease in payables – current (178) 158 Proceeds from sale of capital assets (371) (239) Expenditure on capital assets 21,039 14,470 Surrenders to Revenue Fund (11,012) 757 Voted funds not requested/not received - (40,000) Net cash ﬂ ow generated by operating activities 29,651 26,044

15. RECONCILIATION OF CASH AND CASH EQUIVALENTS FOR CASH FLOW PURPOSES Consolidated Paymaster General account 19,463 10,509 19,463 10,509

190 SO S MA KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATIONGRA ANNUALSS REPORT 2012VO - 2013 LLEY BALL O DIBEKE ROOTTSRECREATION C S SPORT HOCKEY DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

16. CONTINGENT LIABILITIES Liable to Claims against the Department Annex 3B - 50 Intergovernmental payables (unconﬁ rmed balances) Annex 5 702 698 702 748

17. COMMITMENTS Current expenditure 4,181 2,717 Approved and contracted 4,181 2,717 Approved but not yet contracted --

Capital expenditure ( Including Transfers ) 26,088 18,829 Approved and contracted 26,088 11,894 Approved but not yet contracted - 6,935 30,269 21,546

Commitments do exist for a period longer than a year within capital and current, approved and contracted.

18. ACCRUALS 2012/13 2011/12

Listed by economic classiﬁ cation 30 Days 30+ Days Total Total

R'000 R’000 R'000 R'000

Goods and services 10,449 7,496 17,945 19,331 Transfers and subsidies - - - 169 Capital assets 156 458 614 509 Total 10,605 7,954 18,559 20,009

Notes 2012/13 2011/12 R’000 R’000

Listed by programme level Programme 1 : Administration 2,954 756 Programme 2 : Sport and Recreation 15,605 19,253 Total 18,559 20,009

Conﬁ rmed balances with departments Annex 5 1,459 248 1,459 248

191 DU SO SO AT W DU GOLDEN GRAKWAZULU-NATALSS DEPARTMENT OF SPORT AND RECREATION ANNUAL REPORT 2012 - 2013 GAMES VOLLEY BALL

DIBEKE ROOTTS O H S S C S SPORT HOCKEY PART C: DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

19. EMPLOYEE BENEFITS Leave entitlement 3,508 3,036 Service Bonus(Thirteenth cheque) 1,621 1,513 Performance awards 460 - Capped leave commitments 4,737 4,553 Other 726 777 TOTAL 11,052 9,879

Buildings and Machinery and Total other ﬁ xed equipment structures

R’000 R'000 R'000

20. LEASE COMMITMENTS 20.1 Operating lease expenditure 2012/13 Not later than 1 year 5,208 147 5,355 Later than 1 year and not later than 5 years 9,411 84 9,495 Total lease commitments 14,619 231 14,850

2011/12 Not later than 1 year 2,220 273 2,493 Later than 1 year and not later than 5 years 1,452 105 1,557 Total lease commitments 3,672 378 4,050

20.2 Finance lease expenditure 2012/13 Not later than 1 year - 142 142 Later than 1 year and not later than 5 years - 41 41 Total present value of lease liabilities - 183 183

2011/12 Not later than 1 year - 136 136 Later than 1 year and not later than 5 years - 74 74 Total present value of lease liabilities - 210 210

With effect from 1 April 2012 the department is no longer required to apportion the capital and the interest on ﬁ nance leases. Therefore the disclosure note for 2012/13 no longer requires the disclosure of the interest portion which is included in the total value of the lease commitments.

192 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

Notes 2012/13 2011/12 R’000 R’000

21. IRREGULAR EXPENDITURE 21.1 Reconciliation of irregular expenditure Opening balance 53,081 79,380 Add: Irregular expenditure - relating to prior year 87,003 - Add: Irregular expenditure - relating to current year 92,929 60,372 Less: Amounts condoned (39,750) (86,671) Irregular expenditure awaiting condonation 193,263 53,081

Analysis of awaiting condonation per age classiﬁ cation Current year 92,929 47,689 Add: Irregular expenditure - relating to prior year 100,334 5,392 Total 193,263 53,081

Provincial Treasury embarked on an exercise to reconcile the disclosures with the departmental registers and to investigate each case with the responsible departments.

Provincial Treasury consulted and assisted departments in verifying the amounts involved and the circumstances prevailing at the time of the transgression. The payments were individually evaluated and recommended for condonement by a committee consisting of the Acting Accountant General and representatives of the Supply Chain Management and the Internal Audit units at Provincial Treasury. Where the information was sufﬁ cient to make recommendation the case was referred back to the Departments for further investigation. Cases that are under forensic or other investigation were not considered at this stage pending the outcome of such investigations. For further details refer to the working paper ﬁ le.

In evaluating each case the Provincial Treasury considered the following:- (a) The circumstances of the transgression; (b) The extent of the expenditure involved; (c) The nature and seriousness of the transgression; (d) Outstanding investigations or court proceedings; (e) The effect of compliance on service delivery; (f) Whether the service was provided and a check on value for money; (g) The potential cost involved in further investigations into old cases; (h) Steps taken by the Department to rectify the matters;

193 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

2012/13 R’000

21.2 Details of irregular expenditure – current year Incident Disciplinary Steps taken/criminal proceedings - Did not request 3 quotes 1,415 - Competitive bidding process was not followed and no deviation approved by the Accounting Offi cer 6,143 - No valid tax clearance certifi cate at the date of award 385 - Splitting of bids - competitive bidding process not followed and invalid deviation approved by the Accounting Offi cer 5,375 - Purchase out of the transversal contract 1,463 - Expenditure not authorised by the Accounting Offi cer or the delegated authority 323 - Employees received salary increases to a higher salary range without job evaluation to prove that the post was incorrectly graded 141 - Overtime in excess of 30% of monthly salary 722 - Other deviations from SCM processes 76,962 92,929

21.3 Details of irregular expenditure condoned Incident Condoned by (condoning authority) - No tax clearance certiﬁ cates, but all other SCM processes were followed and goods and services were received. Current tax clearance certiﬁ cate has been obtained 33,110 - Infrastructure bids not advertised on CIBD, but advertised in newspaper and government gazette 5,930 - SBD4 form not completed 634 - Requested 3 quotes but received less than 3 quotes 56 - Sole service provider 20 39,750

21.4 Details of irregular expenditure not recovered(not condoned) Incident Not condoned by(condoning authority) Cases which are under investigation by: - Internal Audit – Provincial Treasury - Forensic Investigations - Disciplinary cases - Other

Require further information for the following cases : - Requested for a minimum of 3 quotes, but received less than 3 quotes 46,333 - Competitive bidding process was not followed 269 - Single source appointments 204 - No valid tax clearance certiﬁ cate at the date of award 51,851 - No declaration of interest signed by the supplier(SDB4 Form) 2,940 - Transfer payments not in accordance with service level agreement 5,149 106,746

194 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

No. of Individuals 2012/13 2011/12 R’000 R’000

22. KEY MANAGEMENT PERSONNEL Political Ofﬁ ce Bearers Ofﬁ cials: Level 15 to 16 21,0692,289 Level 14(including CFO if at a lower level) 42,6763,517 Family members of key management personnel 1 283 271 Total 4,028 6,077

Ms ZK Buthelezi was the Acting HOD from 1 April 2012 to 12 February 2013, thereafter retained her position of CFO. Ms R Naidoo was appointed HOD w.e.f. 13 February 2013. Ms DT Ndungane was acting as CFO from 1 April 2012 to 12 February 2013.

23. MOVABLE TANGIBLE CAPITAL ASSETS Movement in movable tangible capital assets per asset register for the year ended 31 March 2013

Opening balance Current Year Additions Disposals Closing Balance cost Adjustments to prior year balances

Costs Costs Costs Costs Costs R’000 R’000 R’000 R’000 R’000

Machinery and equipment 18,545 - 5,510 722 23,333 Transport assets 3,045 - 2,650 722 4,973 Computer equipment 10,888 - 1,212 - 12,100 Furniture and ofﬁ ce equipment 3,204 - 96 - 3,300 Other machinery and equipment 1,408 - 1,552 - 2,960 Total Movable Tangible Capital Assets 18,545 - 5,510 722 23,333

195 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

ADDITIONS 23.1 Additions to movable tangible capital assets per asset register for the year ended 31 March 2013

Cash Non-cash (Capital Work in Received current, Total Progress current not paid costs) (Paid current year, received prior year)

Costs Fair Value/R1 Costs Costs Costs R’000 R’000 R’000 R’000 R’000

Machinery and equipment 5,510 - - - 5,510 Transport assets 2,650 - - - 2,650 Computer equipment 1,212 - - - 1,212 Furniture and ofﬁ ce equipment 96---96 Other machinery and equipment 1,552 - - - 1,552 Total capital assets 5,510 - - - 5,510

DISPOSALS 23.2 Disposal of movable tangible capital assets per asset register for the year ended 31 March 2013

Sold for cash Transfer out or Total Cash received destroyed or disposals Actual scrapped

R’000 R’000 R’000 R’000

Machinery and equipment 722 - 722 371 Transport assets 722 - 722 371 Total disposal of movable tangible capital assets 722 - 722 371

MOVEMENT FOR 2011/12 23.3 Movement in movable tangible capital assets per asset register for the year ended 31 March 2012

Opening balance Additions Disposals Closing balance

R’000 R’000 R’000 R’000

Machinery and equipment 16,404 2,482 341 18,545 Transport assets 1,888 1,285 128 3,045 Computer equipment 9,916 1,172 200 10,888 Furniture and ofﬁ ce equipment 3,217 - 13 3,204 Other machinery and equipment 1,383 25 - 1,408 Total movable tangible assets 16,404 2,482 341 18,545

196 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

23.4 Minor assets Movement in minor assets per the asset register for the year ended 31 March 2013

Intangible assets Machinery and Total equipment

R’000 R’000 R’000

Opening balance 1,255 5,613 6,868 Cur Year adjustments to prior year balances --- Additions - 327 327 Disposals --- Total minor assets 1,255 5,940 7,195

Intangible assets Heritage assets Machinery and Biological assets Total equipment

R’000 R’000 R’000 R’000 R’000

Number of R1 minor assets - - 612 - 612 Number of minor assets at cost - - 4,201 - 4,201 Total number of minor assets - - 4,813 - 4,813

Intangible assets Machinery and Total Movement in minor assets per the asset register for the year ended equipment 31 March 2012

R’000 R’000 R’000

Opening balance 1,247 5,557 6,804 Additions 8 96 104 Disposals -4040 Total minor assets 1,255 5,613 6,868

Intangible assets Heritage assets Machinery and Biological assets Total equipment

R’000 R’000 R’000 R’000 R’000

Number of R1 minor assets - - 612 - 612 Number of minor assets at cost - - 4,034 - 4,034 Total number of minor assets - - 4,646 - 4,646

197 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

23.4 Movable assets written-off for the year ended 31 March 2013

Intangible assets Machinery and Total equipment

R’000 R’000 R’000

Assets written-off --- Total movable assets written-off ---

Movable assets written-off for the year ended 31 March 2012 Assets written-off -4949 Total movable assets written-off -4949

24. INTANGIBLE CAPITAL ASSETS Movement in intangible capital assets per asset register for the year ended 31 March 2013

Opening balance Current Year Additions Disposals Closing Balance Adjustments to prior year balances

Costs Costs Costs Costs Costs R’000 R’000 R’000 R’000 R’000

Computer software 4,123 - 451 - 4,574 Total intangible assets 4,123 - 451 - 4,574

ADDITIONS 24.1 Additions to intangible capital assets per asset register for the year ended 31 March 2013

Cash Non-Cash (Development work Received current Total in progress – cur- year, not paid rent costs) (Paid current year, received prior year)

Costs Fair Value Costs Costs Costs R’000 R’000 R’000 R’000 R’000

Computer software 451 - - - 451 Total 451 - - - 451

198 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

MOVEMENT FOR 2011/12 24.2 Movement in intangible capital assets per asset register for the year ended 31 March 2012

Opening balance Additions Disposals Closing Balance

Costs Costs Costs Costs R’000 R’000 R’000 R’000

Computer software 3,075 1,048 - 4,123 Total 3,075 1,048 - 4,123

25. IMMOVABLE TANGIBLE CAPITAL ASSETS Movement in immovable tangible capital assets per asset register for the year ended 31 March 2013

Opening balance Additions Disposals Closing Balance

Costs Costs Costs Costs R’000 R’000 R’000 R’000

Buildings and other ﬁ xed structures ---- Non-residential buildings 8,388 9,278 - 17,666 Total 8,388 9,278 - 17,666

Additions 25.1 Additions to immovable tangible capital assets per asset register for the year ended 31 March 2013

Cash Non-cash (Capital WIP Received current, Total current costs and not paid ﬁ nance lease pay- (paid current year ments) received prior year

R’000 R’000 R’000 R’000 R’000

Buildings and other ﬁ xed structures ----- Non-residential buildings 9,278 - - - 9,278 Total 9,278 - - - 9,278

Movement for 2011/12 25.2 Movement in immovable tangible capital assets per asset register for the year ended 31 March 2012

Opening balance Additions Disposals Closing Balance

Costs Costs Costs Costs R’000 R’000 R’000 R’000

Buildings and other ﬁ xed structures ---- Non-residential buildings - 10,940 2,552 8,388 Total - 10,940 2,552 8,388

199 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

26. STATEMENT OF CONDITIONAL GRANTS RECEIVED

Name of Grant Allocation Spent 2011/12 Department Division of Roll DORA Total Amount Amount % of Division Amount Revenue Overs Adjustments Available received spent by available of spent by Act/ by department funds Revenue department Provincial department spent by Act Grants department

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Mass Participation and Sport Development Grant 91,122 - (574) 90,548 90,548 90,548 100% 87,694 87,694 EPWP Incentive Grant 1,000 - - 1,000 1,000 1,000 100% - - Total 92,122 - (574) 91,548 91,548 91,548 87,694 87,694

During the Adjustment Estimates Sport and Recreation SA reduced the allocation to the department by R 574K. This was not communicated to the department or to Provincial Treasury. On enquiry in March 2013, when the Department was still not in receipt of the full allocation of R 91,122m, correspondence was provided by SRSA that the grant for KZN was reduced to R 90,548m due to the outcome of the 2011 census data.

27. STATEMENT OF UNCONDITIONAL GRANTS PAID TO THE PROVINCES

Name of Grant Allocation Transfer Spent 2011/12 Province/ Grant Amount Roll Other Total Actual % of Amount Amount % of Total Overs Adjustments Available Transfer Available received by spent by available Available funds municipality municipality funds spent Transferred by municipality

R’000 R’000 R’000 R’000 R’000 % R’000 R’000 % R’000

Payment for Motor Vehicle Licences 17 - (7) 10 10 100% 10 10 100% 16 TOTAL 17 - (7) 10 10 - 10 10 - 16

200 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

ANNEXURE 1B: STATEMENT OF UNCONDITIONAL GRANTS AND TRANSFERS TO MUNICIPALITIES

Name of Grant Allocation Transfer Spent 2011/12 Municipality Amount Roll Adjustments Total Actual % of Available Amount Amount % of available Total Overs Available Transfer funds received by spent by funds spent by Available Transferred municipality municipality municipality

R’000 R’000 R’000 R’000 R’000 % R’000 R’000 % R’000

Ethekwini 525 - - 525 525 100% 525 525 100% - Vulamehlo 150 - - 150 150 100% 150 150 100% 150 Umdoni - - - - 150 - 150 - - - Umzumbe 150 - - 150 150 100% 150 150 100% 150 Ezinqoleni 525 - - 525 525 100% 525 525 100% - Hibiscus 150 - - 150 150 100% 150 - 100% - Mpofana 150 - - 150 150 100% 150 - 100% 322 Impendle 150 - - 150 150 100% 150 150 100% 150 Msunduzi 2,100 - - 2,100 2,100 100% 2,100 2,100 100% 525 Mkambathini 150 - - 150 150 100% 150 150 100% 1,200 Emnabithi(ladysmith) 150 - - 150 150 100% 150 150 100% 150 Umtshezi 675 - - 675 525 78% 525 525 100% - Okhahlamba 150 - - 150 150 100% 150 - 100% - Imbabazane 150 - - 150 150 100% 150 150 100% 150 Endumeni 150 - - 150 150 100% 150 - 100% - Nqutu 1,365 - - 1,365 1,515 111% 1,515 1,365 - 840 Msinga 1,200 - - 1,200 1,200 100% 1,200 1,200 100% 2,250 Umvoti 150 - - 150 150 100% 150 150 100% 1,200 Newcastle 525 - - 525 525 100% 525 525 100% 7 Emadlangeni 150 - - 150 150 100% 150 150 100% 150 Amajuba 1,575 - - 1,575 1,575 100% 1,575 1,575 100% 1,785 Upongolo 525 - - 525 525 100% 525 525 100% - Abaqulusi 150 - - 150 ------Ulundi 150 - - 150 150 100% 150 150 100% 150 Umhlabuyalingana 150 - - 150 150 100% 150 150 100% 150 Jozini 675 - - 675 675 100% 675 675 100% 150 The Big Five False bay 150 - - 150 150 100% 150 150 100% 1,200 Hlabisa 675 - - 675 675 100% 675 675 100% 150 Mtubatuba 990 - - 990 570 58% 570 420 74% 840 Umfolozi 675 - - 675 675 100% 675 525 78% - Ntambanana 150 - - 150 150 100% 150 150 100% 150 Nkandla 1,200 - - 1,200 1,200 100% 1,200 1,200 100% 2,775 Mandeni 150 - - 150 150 100% 150 150 100% 150 Kwadukuza 150 - - 150 150 100% 150 150 100% 150 Ndwedwe 990 - - 990 570 58% 570 420 74% 840 Maphumulo 675 - - 675 675 100% 675 525 78% - Ingwe 675 - - 675 675 100% 675 675 100% 150 Kwa Sani 150 - - 150 150 100% 150 150 100% 150 Greater Kokstad 150 - - 150 150 100% 150 150 100% 1,200 Ubuhlebezwe 990 - - 990 570 58% 570 420 74% 840 Umzimkhulu 150 - - 150 150 100% 150 150 100% 150 TOTAL 19,860 - - 19,860 18,600 - 18,600 16,950 - 18,224

As at 31 March 2013 the following municipalities had not fully spent the funds transferred to them: Nquthu, uBuhlebezwe, uMfolozi, uMdoni, oKhahlamba, Ndwedwe, Endumeni, Mtubatuba, Mpofana, Maphumulo and Hibiscus Coast

201 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

ANNEXURE 1C: STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS

Department/ Agency/ Transfer Allocation Transfer 2011/12 Account Adjusted Roll Adjustments Total Actual % of Available Final Appropriation Act Overs Available Transfer funds Transferred Appropriation Act

R’000 R’000 R’000 R’000 R’000 R’000 R’000

Theta – Tourism, Hospitality & Education Training Authority 101 - - 101 101 100.0% 89 101 - - 101 101 - 89

ANNEXURE 1G: STATEMENT OF TRANSFERS/SUBSIDIES TO NON-PROFIT INSTITUTIONS

Non-Proﬁ t Institutions Transfer Allocation Transfer 2011/12

Adjusted Roll Adjustments Total Actual % of Available Final Appropriation Act Overs Available Transfer funds Transferred Appropriation Act

R’000 R’000 R’000 R’000 R’000 % R’000

KZN Academy of Sport 900 - - 900 900 100% 950 Age in Action 220 - - 220 220 100% 100 Childrens Rights Organisation 150 - - 150 150 100% 75 Dare to Dream 150 - - 150 150 100% 120 DISSA 410 - - 410 410 100% 380 Fedansa 250 - (250) - - - 225 Harness Racing Association 215 - - 215 215 100% 175 Indigenous Games Association 200 - - 200 200 100% 175 KZN Aquatics Association 575 - - 575 575 100% 845 KZN Athletics Association 850 - (500) 350 350 100% - Comrades Marathon Association - - 550 550 550 100% 450 KZN Baseball Association 175 - - 175 175 100% 145 KZN Basketball Association ------100 KZN Boxing Organisation 325 - - 325 325 100% 300 KZN Canoe Union 1,275 - - 1,275 1,275 100% 175 KZN Chess Union ------100 KZN Cricket Union - - 1,000 1,000 1,000 100% 400 KZN Cricket Union(Coastal) 450 - - 450 450 100% - KZN Cycling Union 750 - 1,100 1,850 1,850 100% - KZN Inland Cricket Union 175 - - 175 175 100% 150 KZN Flyﬁ shing Association 30 - (10) 20 20 100% 30 KZN Golf Union 100 - - 100 100 100% 90

202 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

ANNEXURE 1G: STATEMENT OF TRANSFERS/SUBSIDIES TO NON-PROFIT INSTITUTIONS

Non-Proﬁ t Institutions Transfer Allocation Transfer 2011/12

Adjusted Roll Adjustments Total Actual % of Available Final Appropriation Act Overs Available Transfer funds Transferred Appropriation Act

R’000 R’000 R’000 R’000 R’000 % R’000

KZN Gymnastics Union 325 - - 325 325 100% 300 KZN Handball Association 75 - - 75 75 100% 50 KZN Hockey Association 180 - - 180 180 100% 180 Natal Midlands Hockey Association 120 - - 120 120 100% 80 KZN Karate Union ------50 KZN Lovelife 150 - - 150 150 100% 150 KZN Midlands Netball ------KZN Rugby Union 575 - 2,900 3,475 3,475 100% 550 KZN Softball Association 75 - - 75 75 100% 50 KZN Surﬁ ng Association 150 - - 150 150 100% 50 KZN Tennis Association ------150 KZN Volleyball Association 175 - (175) - - - 200 Life-Saving SA 70 - - 70 70 100% - Natal Deep Sea Angling Association 40 - - 40 40 100% - Netball-Amajuba ------35 Netball-Ilembe ------35 Netball-PEC 10 - (10) - - - 35 Netball-Sisonke - - 70 70 70 100% 35 Netball-Ugu ------35 Netball-Umgungundlovu ------35 Netball-Umkhayakude ------35 Netball-Umzinyathi - - 70 70 70 100% 35 Netball-Uthukela ------35 Netball-Uthungulu ------35 Netball-Zululand ------35 Rural Horse Riding Association 180 - - 180 180 100% 110 SA Thola Association 70 - - 70 70 100% 50 SAFA-Amajuba 80 - 30 110 110 100% 60 SAFA-Ethekwini 80 - 30 110 110 100% 60 SAFA-Ilembe 80 - 30 110 110 100% - SAFA-Sisonke 80 - (80) - - - 60 SAFA-Ugu 80 - 30 110 110 100% 60 SAFA-Umgungundlovu 80 - 30 110 110 100% 60 SAFA-Umkhnyakude 80 - (80) - - - 60 SAFA-Umzinyathi 80 - (80) - - - 60 SAFA-Uthukela 80 - 30 110 110 100% 60 SAFA-Uthungulu 80 - 30 110 110 100% 60

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

ANNEXURE 1G: STATEMENT OF TRANSFERS/SUBSIDIES TO NON-PROFIT INSTITUTIONS

Non-Proﬁ t Institutions Transfer Allocation Transfer 2011/12

Adjusted Roll Adjustments Total Actual % of Final Appropriation Overs Available Transfer Available funds Appropriation Act Transferred Act

R’000 R’000 R’000 R’000 R’000 % R’000

SAFA-Zululand 80 - (80) - - - 60 SA World Transplant Association - - 2,500 2,500 2,500 100% - University Sports SA (USSA) 75 - (75) - - - 75 Roselands Trust 56 - - 56 56 100% 30 Higher Ground 44 - - 44 44 100% 25 KZN Badminton ------50 CSIR 500 - - 500 500 100% 400 KZN Sports Confederation (Council ) - - 900 900 900 100% 80 I-Care 50 - - 50 50 100% - Total 11,000 - 7,960 18,960 18,960 - 8,600

ANNEXURE 1H: STATEMENT OF TRANSFERS/SUBSIDIES TO HOUSEHOLDS

Households Transfer Allocation Transfer 2011/12

Adjusted Roll Adjustments Total Actual % of Final Appropriation Overs Available Transfer Available funds Appropriation Act Transferred Act

R’000 R’000 R’000 R’000 R’000 % R’000

Access paid for vehicles - - 3 3 3 100% - OTP Bursary Scheme 600 - - 600 378 63% 3,000 Leave Gratuity 13 - 115 128 128 100% 1,514 Awarding as per Arbitration Hearing ------67 Total 613 - 118 731 509 - 4,581

204 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

ANNEXURE 1J: STATEMENT OF AID ASSISTANCE RECEIVED

Name of Donor Purpose Opening balance Revenue Expenditure Closing Balance

R’000 R’000 R’000 R’000

Theta 32 720 252 500 Total 32 720 252 500

ANNEXURE 3B: STATEMENT OF CONTINGENT LIABILITIES

Nature of Liability Opening balance Liabilities incurred Liabilities paid/ Liabilities Closing Balance 1 April 2012 during the year cancelled/reduced recoverable(provide 31 March 2013 during the year details hereunder)

R’000 R’000 R’000 R’000 R’000

Otis – Third Party Claim 50 - 50 - 0 Total 50 - 50 - 0

ANNEXURE 5: INTER-GOVERNMENT PAYABLES

Nature of Liability Conﬁ rmed balance Unconﬁ rmed balance TOTAL

31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012

R’000 R’000 R’000 R’000 R’000 R’000

DEPARTMENTS Current KZN-Department of Works 905 - 632 698 1,537 698 KZN-Department of Health -40---40 KZN-Ofﬁ ce of the Premier --63-63- KZN-Department of Social Development - 13---13 KZN-Department of Arts and Culture 554 195 - - 554 195 KZN-Department of Transport --7-7- Total 1,459 248 702 698 2,161 946

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART C: ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013

ANNEXURE 6: INVENTORY

Nature of Liability 2012/13 2011/12

Quantity R’000 Quantity R’000

R’000 R’000 R’000 R’000

Inventory Opening Balance - 2,608 - 3,810 Add/(Less) : Adjustments to prior year balances - - - - Add: Additions/Purchases - Cash - 39,340 - 24,942 Add: Additions – Non- Cash ---- (Less) : Disposals ---- (Less) : Issues - (36,707) - (26,144) Add/(Less): Adjustments ---- Closing Balance - 5,241 - 2,608

In the table above no values have been quantiﬁ ed as each inventory item has a different unit of measure.

ANNEXURE 7: MOVEMENT IN CAPITAL WORK-IN-PROGRESS Movement in Capital Work-in-Progress for the year ended 31 March 2013

Opening balance Current Year Capital WIP Completed Closing Closing Balance

R’000 R’000 R’000 R’000

Buildings and other ﬁ xed structures Non-residential buildings 7,685 7,289 9,278 5,696 Total 7,685 7,289 9,278 5,696

206 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Action from the Comrades Marathon Supporting major events

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H HUMANPART D: RESOURCE MANAGEMENT

Tendai “ Beast” Mtawarira Sharks and Springbok Prop. Powering his way to the try line!

208 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA HUMAN RESOURCE MANAGEMENT

The statistics and information published in the Annual Report are required in terms of Chapter 1, Part 111 J.3 of the Public Service Regulations, as amended, and has been prescribed by the Minister for the Public Service and Administration for all departments.

1. SERVICE DELIVERY

The following tables reﬂ ect the components of the Service Delivery Improvement Plan as well as progress made in the implementation of the plans.

Table 1.1 - Main Services Provided and Actual Customers

Main Service Actual Customers Potential Customers Standard of Service Actual Achievement

• Promote and • Sports Confederation • Community Clubs • Athletes selected in provincial • 3 811 athletes participated develop sport (Provincial and • Municipalities teams to participate in and recreation. Districts) National Tournaments • Federations Stakeholder • Citizens Management • Schools • Capacity • 2 047 sports • Learners building programmes supported administrators/ • Department of volunteers trained Education • 4 705 coaches trained • Local Government • 1 840 technical ofﬁ cials trained

Club Development • 150 sports administrators /volunteers trained • 905 coaches trained • 480 technical ofﬁ cials trained

• Participation in • 314 565 participants recreational programmes

• Recreation clubs established • 220

• Learners beneﬁ tting • 492 571 from the Implementation of an Integrated School Sport Programme

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATALGAMES H PART D: HUMAN RESOURCE MANAGEMENT ...CONTINUED

Table 1.1 - Main Services Provided and Actual Customers continued

Main Service Actual Customers Potential Customers Standard of Service Actual Achievement

• Monitor • Tertiary institutions • Female participants • Target participation of Stakeholder transformation • Schools • People with disability women and people with Management: through targeted • Federations disability in all programmes Female participants programmes. - 2 504

Disabled participants - 22

School Sport Female learners - 172 400

Learners with disabilities - 1 077

Siyadlala Female participants - 476 727

Learners with disabilities - 1 154

• Elite athletes with disability • 12 supported

External Bursary and Scholarship Scheme Awardees • Target women and people Female with disability for ﬁ nancial - 8 assistance People with disabilities - 2

• Indaba on Women in • 11 Sport hosted

• Provision of new • Local Government • Sport federations • Basic sport facilities • 8 and upgrade of • Schools • Recreation entities constructed. existing sport and • Citizens • New school sport facilities • 1 recreation facilities. completed • Upgrade of existing facilities • 4 • Construction of combination • 11 courts in schools/communities

• Deliver the • Communities, with • Municipalities • Hubs established in communities • 117 Community particular reference to • Federations • Youth Camps hosted • 8 Mass Participation designated groups i.e. • People beneﬁ ting from • 1 138 063 Programme black, women, the programme (Siyadlala) to rural people with disabilities communities and and youth. Previously Disadvantaged Individuals. (PDI’s)

210 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Main Service Actual Customers Potential Customers Standard of Service Actual Achievement

• Creating a legacy • Citizens • Municipalities • Clubs supported via goods • 379 clubs for the Mass • Athletes • Community clubs and services Participation • Academy of Sport • To establish and sustain an • 10 Sports Confederations Programme • Club integrated sports development • 2 Academies for sport • Federations system through the development. establishment of Sport Confederations ( Councils ) and Academies

• Increasing the • Sports Confederations • Tertiary Institutions • No. of high performance • 15 number of high • Federations athletes identifi ed for receipt of performance • Athletes fi nancial assistance/bursaries athletes • Academies of Sport • Formal talent optimization • 51 • Schools and high performance programmes implemented. • Sport federations supported with • 13 development and high performance programmes supported for talented athletes with disability. • Athletes benefi ting • 4 832 from talent optimization/ development programmes.

• Providing support • Athletes • Sports Confederation • Sport and Recreation events • Rural Horse Riding for the hosting of • Local Government • Municipalities hosted • Indigenous Games major sports • Department of • Recreation Entities • National Youth Run events in the Education • Golden Games province. • Federations • Beach Games • Sports Confederation • Interdepartmental Games • Provincial and national code speciﬁ c tournaments/ championships

• Provide • Sports Confederation • Transfer payments to • 35 Sport Federations administrative • Federations Sport Federations support to • Non-proﬁ t • Recreation entities/agencies • 11 Recreation entities various sport organisations supported through agencies and recreation transfer payments organisations.

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART D: HUMAN RESOURCE MANAGEMENT ...CONTINUED

Table 1.2 - Consultation Arrangements with Customers

Type of Arrangement Actual Customers Potential Customer Actual Achievements

• Local and District • Municipalities • Ofﬁ ce of the Premier (Sukuma • Implementation of Sport and Municipality Interventions Sakhe programme) Recreation programmes at District • War Rooms and Ward level

• Workshops and meetings • Sport Confederations • Municipalities • Funding of development with Sports Confederations • Federations programmes • Hosted events and major programmes • Transformation of Sport

• Regular Stakeholder • Municipalities • Sports Confederation • Identiﬁ cation and building of meetings • Communities facilities through IDPs • Federations • Monthly meeting with districts to • Department of Education monitor implementation of sport • Schools and recreation programmes • 10 Stakeholder consultation/needs analysis sessions held at district level

• Sport and Recreation Indaba • Municipalities • Ofﬁ ce of the Premier (OSS) • Development of prioritized • Federations • Department of Arts and Culture sport codes with federations • Clubs • SRSA and clubs • Community • Facilities built as per IDP’s • Department of Education • Co-operative agreements signed • Creating awareness and opportunities for women in sport • Views from stakeholders at various imbizo’s

• Community consultation for building of sport facilities and assessing sport needs.

• Women Indabas at provincial and national level

212 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 1.3 -Service Delivery Access Strategy

Access Strategy Actual Achievement

• Transformation of sport through the establishment and • 10 Sport Confederations established and supported support of Sport Confederations

• Increasing access to sport and recreation activities in disadvantaged • 117 Hubs in the Siyadlala Programme communities through the existing hubs and clusters and programmes • 379 Clubs supported through the Club Development Programme • Recreation programmes (Indigenous Games, Rural Horse Riding, Golden Games, Beach Games, Youth Run)

• Financial assistance granted to youth with sporting talent • 15 Talented athletes offered sport scholarships

• Increasing access to sport facilities through the upgrade and • 8 New sport facilities constructed development of facilities • 4 Sport and recreation facilities upgraded

• Increase accessibility of sport to school children through the • 11 New combination courts built in schools building of combination courts ( volleyball, netball, basketball )

• Information available on Website • Website continuously updated

• Delivery of services at grass root level • District ofﬁ ce participation in War Rooms (Sukuma Sakhe) through the implementation of programmes at ward level

• Conducting stakeholder forums at local, district and • 10 District stakeholders forums held which contributed provincial level towards the successful annual provincial stakeholder forum

Table 1.4 - Service Information Tool

Type of information Tool Actual Achievements

• Media releases • Workshops and launches for ﬂ agship programmes, MPP, Rural Horse Riding, Indigenous Games, National Youth Run, Golden Games, Interdepartmental Games

• Radio • Announcements of ﬂ agship programmes

• Website • Website continuously updated • Intranet facilities ensure staff are updated on departmental policies and procedures

• Emails • Communication with ofﬁ cials and stakeholders

• Brochures and pamphlets • Indigenous Games, Rural Horse Riding, National Youth Run, Interdepartmental Games, Learn and Play, Beach Games

• Publications • Annual Report • Strategic Plan • Annual Performance Plan • Budget Speech

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART D: HUMAN RESOURCE MANAGEMENT ...CONTINUED

Table 1.5 - Complaint Mechanisms

Complaint Mechanism Actual Achievements

• The Service Commitment Charter of the department clearly stipulates • Induction, orientation and re-orientation training provided to staff to the time frames when telephone queries and written correspondence conﬁ rm the relationship between the employer, employee and the will be dealt with. customer, and to conﬁ rm Service Commitment Charter deliverables

• The executive support of the Head of Department to review • Complaints are attended to as and when received by the Ofﬁ ce complaints at regular intervals. of the Head of Department

• Suggestions and complaints to be considered by the Batho Pele • Suggestion boxes placed at all District Ofﬁ ces and Head Ofﬁ ce Committee and make recommendations to the Senior Management and Head of Department.

2. EXPENDITURE

The Department budgets in terms of clearly deﬁ ned programmes. The following tables summarise ﬁ nal audited expenditure by programme (Table 2.1) and by salary bands (Table 2.2). In particular, it provides an indication of the amount spent on personnel costs in terms of each of the programmes or salary bands within the department.

Table 2.1 - Personnel costs by programme, 2012/2013

Programme Total Compensation Training Professional Compensation Average Expenditure of Employees Expenditure and Special of employees compensation Expenditure Services as a percent of employees (R’000) (R’000) (R’000) (R’000) of total expenditure

Administration 72 066 23 568 1555 3365 32.7 114

Sport and Recreation 292 085 72 926 1352 2420 24.9 354

Total 364 151 96 494 2907 5785 26.5 468

214 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 2.2 - Personnel costs by salary bands, 2012/2013 The following tables provide a summary per programme (Table 2.3) and salary bands (Table 2.4), of expenditure incurred as a result of salaries, overtime, home owners allowance and medical assistance. In each case, the table provides an indication of the percentage of the personnel budget that was used for these items.

Salary bands Compensation of % of total Average personnel Number of Employees Employees cost compensation of cost per employee (R’000) employees cost (R’000)

Lower skilled (Levels 1-2) 129 0.1 129 000 1

Skilled (Levels 3-5) 4 225 4.2 150 893 28

Highly skilled production (Levels 6-8) 27 442 27 274 420 100

Highly skilled supervision (Levels 9-12) 20 432 24.1 498 341 41

Senior management (Levels 13-16) 7 528 8 1 075 429 7

Contract (Levels 3-5) 261 0.4 23 727 11

Contract (Levels 6-8) 674 1 39 647 17

Contract (Levels 13-16) 143 0.1 143 000 1

Contract (Conditional Grant) 34 886 34.3 25 372 1 375

Abnormal Appointment (Interns) 774 0.8 30 960 25

Total 96 494 100 60 083 1 606

TABLE 2.3 - Salaries, Overtime, Home Owners Allowance and Medical Assistance by programme, 2012/2013

Programme Amount Salaries Amount Overtime Amount HOA as % Medical Medical as a % of as a % of of Personnel Assistance Assistance personnel personnel Cost as % of cost cost Personnel (R’000) (R’000) (R’000) (R’000) Cost

Administration 13552 61.3 560 2.5 743 3.4 890 4

Sport and 27528 34.7 3592 4.5 1104 1.4 2004 2.5 Recreation

Total 41080 40.5 4152 4.1 1847 1.8 2894 2.9

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Table 2.4 - Salaries, Overtime, Home Owners Allowance and Medical Assistance by salary bands, 2012/2013

Programme Amount Salaries Amount Overtime Amount HOA as % Med Ass. Med Ass. as a % of as a % of of Personnel As % of personnel personnel Cost Personnel (R’000) cost (R’000) cost (R’000) (R’000) Cost

Lower skilled 75 58.1 0 0 11 8.5 28 21.7 (Levels 1-2)

Skilled 2696 63.7 173 4.1 258 6.1 402 9.5 (Levels 3-5)

Highly skilled 16486 57.2 3237 11.2 869 3 1709 5.9 production (Levels 6-8)

Highly skilled 14646 66 711 3.2 486 2.2 630 2.8 supervision (Levels 9-12)

Senior 6152 71.7 0 0 223 2.6 125 1.5 management (Levels 13-16)

Contract 259 97.7 1 0.4 0 0 0 0 (Levels 3-5)

Contract 635 94.1 30 4.4 0 0 0 0 (Levels 6-8)

Contract 131 91.6 0 0 0 0 0 0 (Levels 13-16)

Total 41080 40.5 4152 4.1 1847 1.8 2894 2.9

3. EMPLOYMENT AND VACANCIES

During the period under review the department was engaged in a review of the organizational structure resulting in the ﬁ lling of a limited number of critical posts.

The following tables summarise the number of posts on the establishment, the number of employees, the vacancy rate, and whether there are any staff that are additional to the establishment.

The vacancy rate reﬂ ects the percentage of funded posts that are not ﬁ lled. The department has 319 posts on the establishment. Only the posts which were funded during the period under review are mentioned.

216 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 3.1 - Employment and vacancies by programme at end of period

Programme Number of Number of posts Vacancy Rate Number of posts ﬁ lled funded posts ﬁ lled additional to the establishment

Administration, Permanent 70 61 12.86 0

Sport and Recreation 151 145 3.97 0

Total 221 206 6.8 0

Table 3.2 - Employment and vacancies by salary bands at end of period

Salary Band Number of Number of Posts Vacancy Rate Number of Posts funded Posts Filled Filled Additional to the Establishment

Lower skilled (Levels 1-2), Permanent 1 1 0 0

Skilled (Levels 3-5), Permanent 31 28 9.68 0

Highly skilled production 102 100 1.96 0 (Levels 6-8), Permanent

Highly skilled supervision 46 41 10.87 0 (Levels 9-12), Permanent

Senior management 12 7 41.67 0 (Levels 13-16), Permanent

Contract (Levels 3-5) 11 11 0 0

Contract (Levels 6-8) 17 17 0 0

Contract (Levels 13-16) 1 1 0 0

Total 221 206 6.8 0

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART D: HUMAN RESOURCE MANAGEMENT ...CONTINUED

Table 3.3 - Employment and vacancies by critical occupation at end of period

Critical occupations Number of Number of Vacancy Rate Number of posts funded posts posts ﬁ lled ﬁ lled additional to the establishment

Administrative related, Permanent 22 21 4.5 0

Cleaners in ofﬁ ces workshops hospitals 110 0 etc., Permanent

Finance and economics related, Permanent 2 1 50 0

Financial and related professionals, 7 3 62.5 0 Permanent

Financial clerks and credit controllers, 17 17 10.5 0 Permanent

General legal administration & related 110 0 professionals, Permanent

Human resources & organisational 335 0 development & related proffessionals Permanent

Human resources clerks, Permanent 22 22 14.3 0

Human resources related, Permanent 5 5 0 0

Library mail and related clerks, Permanent 10 10 0 0

Logistical support personnel, Permanent 3 3 0 0

Material-recording and transport clerks, 7 6 14.3 0 Permanent

Motor vehicle drivers, Permanent 2 2 0 0

Other administrative & related clerks and 77 76 2.6 0 organisers, Permanent

Other administrative policy and related 3 1 66.7 0 ofﬁ cers, Contract

Other occupations, Permanent 13 14 0 0

Security ofﬁ cers, Permanent 1 1 0 0

Secretaries & other keyboard operating 11 11 0 0 clerks, Permanent

Senior managers, Permanent 14 8 42.9 0

Total 221 206 6.8 0

218 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA 4. JOB EVALUATION

The Public Service Regulations, 1999 introduced job evaluation to create consistency across government departments and to ensure that work of equal value is remunerated equally. Within a nationally determined framework, executing authorities may evaluate or re-evaluate any job in the organisation. In terms of the Regulations all vacancies on salary levels 9 and higher must be evaluated before they are ﬁ lled. The department has ensured that all permanent posts are evaluated before being advertised and ﬁ lled.

TABLE 4.1 - Job Evaluation, 1 April 2012 to 31 March 2013 Due to the review of the organizational structure, posts were not evaluated. Once the organizational structure is approved newly deﬁ ned posts will be evaluated.

TABLE 4.2 - Profi le of employees whose salary positions were upgraded due to their posts being upgraded, 1 April 2012 to 31 March 2013 Profi le of employees whose salary positions were upgraded due to their posts being upgraded during the 2012/13 fi nancial year. Nil

TABLE 4.3 – Employees whose salary level exceeded the grade determined by job evaluation, 1 April 2012 to 31 March 2013 (in terms of PSR 1.V.C.3) Total number of employees whose salaries exceeded the grades determined by job evaluation in the 2012/13 ﬁ nancial year. Nil

5. EMPLOYMENT CHANGES

This section provides information on changes in employment over the ﬁ nancial year.

Turnover rates provide an indication of trends in the employment proﬁ le of the department.

Table 5.1 - Annual turnover rates by salary band

Salary Band Number of employees Appointments Terminations Turnover rate per band as on 1 April 2012

Lower skilled (Levels 1-2) 1 0 0 0

Skilled (Levels 3-5) 22 8 2 9.1

Highly skilled production (Levels 6-8) 87 13 3 3.4

Highly skilled supervision (Levels 9-12) 41 0 2 4.9

Senior Management Service Band A 6 0 2 33.3

Senior Management Service Band B 3 0 0 0

Senior Management Service Band C 0 1 0 0

Contract 1 28 1 100

Total 161 50 10 6.2

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Table 5.2 - Annual turnover rates by critical occupation

Occupation: Number of Appointments Terminations Turnover rate employees per occupation as on 1 April 2012

Administrative related, Permanent 11 12 0 0

Cleaners in ofﬁ ces workshops hospitals etc., 10 0 0 Permanent

Finance and economics related, Permanent 2 0 0 0

Financial and related professionals, 40 2 50 Permanent

Financial clerks and credit controllers, 9 8 1 11.1 Permanent

General legal administration & related 10 0 0 professionals, Permanent

Human resources & organisational 17 0 0 0 development & related proffessionals, Permanent

Human resources clerks, Permanent 5 1 1 20

Human resources related, Permanent 4 1 0 0

Library mail and related clerks, Permanent 10 0 0 0

Logistical support personnel, Permanent 5 0 0 0

Material-recording and transport clerks, 7 0 1 14.3 Permanent

Motor vehicle drivers, Permanent 2 0 0 0

Other administrative & related clerks and 61 0 3 4.9 organisers, Permanent

Other administrative policy and related 11 0 0 ofﬁ cers, Permanent

Other occupations, Permanent 1 25 0 0

Risk management and security services, 10 0 0 Permanent

Secretaries & other keyboard operating 10 1 0 0 clerks, Permanent

Senior Managers, Permanent 9 1 2 22.2

Total 161 50 10 6.2

220 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 5.3 - Reasons why staff are leaving the department

Termination Type Number % of total

Death 220

Resignation 660

Expiry of contract 110

Dismissal – operational changes 0 0

Dismissal – misconduct 110

Dismissal – inefﬁ ciency 00

Discharged due to ill-health 0 0

Retirement 00

Transfers to other Public Service Departments 0 0

Other 00

Total 10 100

Total number of employees who left as a % of the 6.2 total employment

Table 5.4 - Granting of Employees Initiated Severance Package

NIL

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HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART D: HUMAN RESOURCE MANAGEMENT ...CONTINUED

Table 5.5 - Promotions by critical occupation

Occupation Employment Promotions Salary Level Progression Notch at Beginning to another Promotions to another progressions of Period Salary Level as a % of Notch within as a % of (April 2012) Employment Salary Level Employment

Administrative related, Permanent 11 0 0 6 54.5

Cleaners in ofﬁ ces workshops hospitals 10 0 0 0 etc., Permanent

Finance and economics related, Permanent 2 0 0 1 50

Financial and related professionals, 4 1 25 3 75 Permanent

Financial clerks and credit controllers, 9 0 0 8 88.5 Permanent

General legal administration & related 1 0 0 1 100 professionals, Permanent

Human resources & organisational 17 0 0 15 88.2 development & relatea proffessionals, Permanent

Human resources clerks, Permanent 5 1 20 4 80

Human resources related, Permanent 4 0 0 5 125

Legal related 0 0 0 1 0

Library mail and related clerks, Permanent 10 0 0 9 90

Logistical support personnel, Permanent 5 0 0 2 40

Material-recording and transport clerks, 7 0 0 6 85.7 Permanent

Motor vehicle drivers, Permanent 2 0 0 2 100

Other administrative & related clerks and 61 0 0 52 85.2 organisers, Permanent

Other administrative policy and related 1 0 0 1 100 ofﬁ cers, Permanent

Other occupations, Permanent 1 0 0 0 0

Risk management and security services, 10 0 0 0 Permanent

Secretaries & other keyboard operating 10 0 0 10 100 clerks, Permanent

Senior managers, Permanent 9 0 0 1 11.1

Total 161 2 1.2 127 78.9

222 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 5.6 - Promotions by Salary Band

Lower skilled (Levels 1-2), Permanent 1 0 0 0 0

Skilled (Levels 3-5), Permanent 22 0 0 21 95.5

Highly skilled production (Levels 6-8), 87 1 1.1 71 81.6 Permanent

Highly skilled supervision (Levels 9-12), 41 1 2.4 34 82.9 Permanent

Senior Management (Levels 13-16), 9 0 0 1 11.1 Permanent

Contract (Levels 6-8) 1 0 0 0 0

Total 161 2 1.2 127 78.9

6. EMPLOYMENT EQUITY

The tables in this section are based on the formats prescribed by the Employment Equity Act, 55 of 1998.

Table 6.1 - Total number of employees (including employees with disabilities) per Occupational Category (SASCO)

Occupational Male Female Total categories (SASCO) African Coloured Indian Total White African Coloured Indian Total White Blacks Blacks

Legislators, 20350111308 senior ofﬁ cials and managers Professionals 8 0 2 10 1 11 1 6 18 0 29 Technicians 9 1 3 13 2 10 0 0 10 0 25 and associate professionals Clerks 42 1 3 46 2 56 5 15 76 2 126 Service and sales 00110000001 workers Plant and 20020000002 machine operators and assemblers Elementary 900906006015 occupations Total 72 2 12 86 5 84 7 22 113 2 206

Employees with 00000001101 disabilities

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Table 6.2 - Total number of employees (including employees with disabilities) in each of the following occupational bands

Occupational Male Female Total Bands

African Coloured Indian Total White African Coloured Indian Total White Black Black

Senior 20350110207 Management

Professionally 11 0 6 17 4 13 1 6 20 0 41 qualiﬁ ed and experienced specialists and mid- management

Skilled technical 37 2 3 42 1 38 5 12 55 2 100 and academically qualiﬁ ed workers, junior management, supervisors, foreman and superintendents

Semi-skilled and 70070180321028 discretionary decision making

Unskilled and 00000100101 deﬁ ned decision making

Contract (Top 00000001101 Management)

Contract (Skilled 900908008017 technical),

Contract 600605005011 (Semi-skilled),

Total 72 2 12 86 5 84 7 22 113 2 206

224 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 6.3 - Recruitment

Occupational Male Female Total Bands

Total Total African Coloured Indian White African Coloured Indian White Blacks Blacks

Skilled technical 7 00706 00 6013 and academically qualiﬁ ed worker

Semi-skilled 2 00206 00 608 and discretionary decision making

Contract 0 00000 01 101 (Top Management

Contract 9 00908 00 8017 (Skilled technical),

Contract 6 00605 00 5011 (Semi-skilled)

Total 24 0 0 24 0 25 0 1 26 0 50

Employees with 0 00000 00 000 disabilities

Table 6.4 - Promotions

Occupational Male Female Total Bands

Total Total African Coloured Indian White African Coloured Indian White Blacks Blacks

Senior Management, 00000100101 Permanent

Professionally 8 0 4 12 3 11 1 8 20 0 35 qualiﬁ ed and experienced specialists and mid-management

Skilled technical 22 2 3 27 1 27 5 10 42 2 72 and academically qualiﬁ ed workers, junior management, supervisors, foreman and superintendents

Semi-skilled and 60060110415021 discretionary decision making

Total 36 2 7 45 4 50 6 22 78 2 129

Employees with 00000000000 disabilities

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Table 6.5 - Terminations

Occupational Male Female Total Bands

Total Total African Coloured Indian White African Coloured Indian White Blacks Blacks

Senior Management, 10010100102 Permanent

Professionally 00110100102 qualiﬁ ed and experienced specialists and mid-management

Skilled technical 10010200203 and academically qualiﬁ ed workers, junior management, supervisors, foremen, Permanent

Semi-skilled and 10010001102 discretionary decision making

Contract (Skilled 10010000001 technical)

Total 4 0 1 5 0 4 0 1 5 0 10

Employees with 00000000000 disabilities

Table 6.6 - Disciplinary action, 1 April 2012 to 31 March 2013

Male Female Total

African Coloured Indian White African Coloured Indian White

Disciplinary action 0 0 1 0 4 0 1 0 6

226 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 6.7 - Skills development, 1 April 2012 to 31 March 2013

Occupational Male Female Total Bands

Total Total African Coloured Indian White African Coloured Indian White Blacks Blacks

Legislators, 10120110204 senior ofﬁ cials and managers

Professionals 7 0 3 10 1 11 1 4 16 0 27

Technicians 21 1 0 22 0 17 0 3 20 1 43 and associate professionals

Clerks 7 0 1 8 1 21 5 9 35 0 44

Service and 00000000000 sales workers

Plant and 00000000000 machine operators and assemblers

Elementary 00000100101 occupations

Total 36 1 5 42 2 51 7 16 74 1 119

Employees with 00110002203 disabilities

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7. INFORMATION REGARDING THE SIGNING OF PERFORMANCE AGREEMENTS AND FILLING OF POSTS FOR SMS MEMBERS

Table 7.1 - Signing of Performance Agreements by SMS as at 30 July 2012

SMS level Total number of Total number of SMS Total No. of signed Signed Performance funded SMS posts posts ﬁ lled per level performance agreements Agreements as % of Total per level per level Number of SMS members per level

Salary level 15 (HOD) 1 0 0 0

Salary level 14 4 3 2 66.7

Salary level 13 9 6 6 100

Total 14 9 8 88.9

Table 7.2 - Filling of SMS posts. SMS posts information as at 31 March 2013

SMS level Total number of Total number of % Of SMS posts Total number % of SMS posts vacant funded SMS posts SMS posts ﬁ lled ﬁ lled per level of SMS posts per level per level per level vacant per level

Salary level 15 (HOD) 1 1 100 0 0

Salary level 14 4 3 75 1 25

Salary level 13 9 4 44.4 5 55.6

Total 14 8 57.1 6 42.9

Table 7.3 - SMS Posts Information as at 30 September 2012

Salary level 15 (HOD) 1 0 0 1 100

Salary level 14 4 3 75 1 25

Salary level 13 9 6 66.7 3 33.3

Total 14 9 64.3 5 35.7

228 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 7.4 - Advertising and Filling of SMS Posts as at 31 March 2013 - NIL

Table 7.5 - Reasons for not having complied with the ﬁ lling of funded vacant SMS posts Reasons for vacancies not ﬁ lled within 12 months

SMS posts were not advertised and ﬁ lled due to the review of the organisational structure.

Table 7.6 – Disciplinary steps taken for not complying with the prescribed timeframes for ﬁ lling SMS posts within 12 months Not Applicable

8. PERFORMANCE REWARDS

To reward and encourage excellent performance, the department has granted the following performance rewards during the year under review. The Departmental Employee Performance Management and Development System (EPMDS) is utilised to award pay progressions and performance bonuses for salary levels 1-12. The Senior Management Services Handbook (Chapter 4) deﬁ nes the manner in which managers on salary level 13 and above are awarded pay progressions and performance bonuses.

Table 8.1 - Performance Rewards by race, gender, and disability, 1 April 2012 to 31 March 2013

Beneﬁ ciary Proﬁ le Cost

Number of Total number of % of total Cost (R’000) Average cost beneﬁ ciaries employees within group per employee in group

African, Female 20 84 23.8 257 12 849

African, Male 14 72 19.4 204 14 559

Indian, Female 11 21 52.4 257 23 321

Indian, Male 6 12 50 136 22 647

Coloured, Female 6 7 85.7 107 11 771

Coloured, Male 2 2 100 21 10 433

Total Blacks, 37 112 33 620 16 760 Female

Total Blacks, Male 22 86 25.6 361 16 390

White, Female 1 2 50 14 13 884

White, Male 3 5 60 94 31 312

Employees with 1 1 100 13 13 099 a disability

Total 64 206 31.1 1 102 17 219

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Table 8.2 - Performance Rewards by salary bands for personnel below Senior Management Service, 1 April 2012 to 31 March 2013

Salary Bands Beneﬁ ciary Proﬁ le Cost

Number of Number of % of total within Total Cost Average cost per beneﬁ ciaries employees salary bands (R’000) employee

Lower skilled (Levels 1-2) 0 1 0 0 0

Skilled (Levels 3-5) 12 28 42.9 111 9 250

Highly skilled production 33 100 33 462 14 000 (Levels 6-8)

Highly skilled supervision 19 41 46.3 529 27 842 (Levels 9-12)

Contract (Levels 3-5) 0 11 0 0 0

Contract 0170 0 0 (Levels 6-8)

Total 64 198 32.3 1 102 17 219

Table 8.3 - Performance Rewards by critical occupations, 1 April 2012 to 31 March 2013

Critical Beneﬁ ciary Proﬁ le Cost Occupations

Number of Number of % of total within Total Cost Average cost per beneﬁ ciaries employees occupation (R’000) employee

Administrative related 5 21 23.8 134 26 800

Cleaners in ofﬁ ces 01 0 0 0 workshops hospitals etc.

Finance and 1 1 100 73 73 000 economics related

Financial and 1 3 33.3 27 27 000 related professionals

Financial clerks and 6 17 35.3 98 16 333 credit controllers

General legal 1 1 100 24 24 000 administration & rel. professionals

Human resources & 8 19 42.1 171 21 375 organisat developm & relate prof, Permanent

Human resources clerks 2 6 33.3 19 9 500

230 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 8.3 - Performance Rewards by critical occupations, 1 April 2012 to 31 March 2013 continued

Critical Beneﬁ ciary Proﬁ le Cost Occupations

Number of Number of % of total Total Cost Average cost beneﬁ ciaries employees within occupation (R’000) per employee

Human resources related 2 5 40 54 27 000

Library mail and related clerks 4 10 40 37 9 250

Logistical support personnel 1 3 33.3 36 36 000

Material recording and 4 6 66.7 48 12 000 transport clerks

Motor vehicle drivers 1 2 50 9 9 000

Other administrative & related 20 76 26.3 248 12 400 clerks and organisers

Other administrative policy and 1 1 100 12 12 000 related ofﬁ cers

Other occupations 0 14 0 0 0

Risk management and 01 0 00 security services

Secretaries & other keyboard 7 11 63.6 112 16 000 operating clerks

Senior managers 0 8 0 0 0

Total 64 206 31.1 1 102 17 219

Table 8.4 – Performance related rewards (cash bonus), by salary band, for Senior Management Service

Salary Band Beneﬁ ciary Proﬁ le Total Cost Average % of SMS Personnel cost per Wage Bill costs SMS (R’000) employee (R‘000)

Number of Number of % of total within beneﬁ ciaries employees band

Band A 0 4 0 0 0 0 0

Band B 0 3 0 0 0 0 0

Band C 0 1 0 0 0 0 0

Total 0 8 0 0 0 0 0

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9. FOREIGN WORKERS

No foreign workers were employed during the period under review

10. LEAVE UTILISATION FOR THE PERIOD 1 JANUARY 2012 TO 31 DECEMBER 2012

The Public Service Commission identiﬁ ed the need for careful monitoring of sick leave within the public service. The following tables provide an indication of the use of sick leave (Table 10.1) and disability leave (Table 10.2). In both cases, the estimated cost of the leave is also provided.

Table 10.1 – Sick leave,vv January 2012 to December 2012

Salary Band Total Days % Days with Number of % of Total Average Estimated Total Total Medical Employees Employees Days per Cost (R’000) number of number of Certiﬁ cation using Sick using Sick Employee Employees days with Leave Leave using Sick medical Leave certiﬁ cation Skilled 179 83.8 16 17.6 11 66 91 150 (Levels 3-5) Highly skilled 367 93.5 47 51.6 8 236 91 343 production (Levels 6-8) Highly skilled 183 88.5 24 26.4 8 283 91 162 supervision (Levels 9-12) Senior 21 66.7 4 4.4 5 65 91 14 management (Levels 13-16) Total 750 89.2 91 100 8 650 91 669

Table 10.2 - Disability leave (temporary and permanent), January 2012 to December 2012

Salary Band Total days % days with Number of % of total Average Estimated Total Total taken medical Employees employees days per Cost (R’000) number of number of certiﬁ cation using using employee days with Employees disability disability medical using leave leave certiﬁ cation Disability Leave Skilled 7 100 1 33.3 7 3 7 3 (Levels 3-5) Highly skilled 56 100 2 66.7 28 84 56 3 supervision (Levels 9-12) Total 63 100 3 100 35 87 63 6

232 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 10.3 - Annual Leave, January 2012 to December 2012

Salary Band Total Days Taken Average days per Employee Number of Employees who took leave

Lower skilled (Levels 1-2) 21 21 1

Skilled (Levels 3-5) 482 17 29 Highly skilled production (Levels 6-8) 1475 16 91 Highly skilled supervision (Levels 9-12) 617 16 39 Senior management (Levels 13-16) 137 15 9 Contract (Levels 3-5) 9 9 1 TOTAL 2741 16 170

Table 10.4 - Capped leave, January 2012 to December 2012

Salary Bands Total days of Average number Average capped Number of Total number Number of capped leave of days taken leave per employees who of capped leave Employees as taken per employee employee as at took capped available at 31 at 31 December 31 December leave December 2012 2012 2012 Highly skilled 1 1 62 1 1183 19 supervision (Levels 6-8) Total 1 1 62 1 1183 19

Table 10.5 - Leave payouts

Salary Bands Total days of capped leave Average number of days Average capped leave per taken taken per employee employee as at 31 December 2012 Capped leave payouts on termination 21 2 10500 of service for 2012/2013 Current leave payouts on termination 03 0 of service for 2012/2013 TOTAL 21 5 4200

233 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H PART D: HUMAN RESOURCE MANAGEMENT ...CONTINUED

11. HIV AND AIDS & HEALTH PROMOTION PROGRAMMES

Table 11.1 - Steps taken to reduce the risk of occupational exposure

Units/categories of employees identiﬁ ed to be at high Key steps taken to reduce the risk risk of contracting HIV & related diseases (if any)

Employees in the youth category Monthly clinic programme at all district ofﬁ ces and head ofﬁ ce is established. This includes blood pressure tests, cholesterol, sugar as well as pre & post counselling and HCTs

HCT programmes at sport events

Wellness days hosted as part of awareness campaigns

EAP support to staff & families

Table 11.2 - Details of Health Promotion and HIV and AIDS Programmes

Question Yes No Details, if yes

1. Has the department designated a member of the SMS X Mr T R Hlathi [In capacity as HR Manager] to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.

2. Does the department have a dedicated unit or has it X • EHW Unit designated speciﬁ c staff members to promote the health • 1 employee and well being of your employees? If so, indicate the • R350 000 budget number of employees who are involved in this task and the annual budget that is available for this purpose.

3. Has the department introduced an Employee X • EAP Policy in place Assistance or Health Promotion Programme for your • EAP Training conducted employees? If so, indicate the key elements/services of this • Wellness Clinic Programme in all District Ofﬁ ces Programme. and Head Ofﬁ ce • Health & Safety Representatives appointed and trained • Peer educators trained

4. Has the department established (a) committee(s) as X Committee members contemplated in Part VI E.5 (e) of Chapter 1 of the Public Dr A Moodley Service Regulations, 2001? If so, please provide the names Ms M Jeza of the members of the committee and the stakeholder(s) that Mr Neeren Girdhari they represent. Ms Mala Raja 11 District Representatives

5. Has the department reviewed its employment policies X Yes. and practices to ensure that these do not unfairly Recruitment and Selection Policy. discriminate against employees on the basis of their HIV Retention Policy status? If so, list the employment policies/practices so Acting Allowance Policy reviewed.

6. Has the department introduced measures to protect X Awareness campaigns, HCT programmes HIV-positive employees or those perceived to be HIV- positive from discrimination? If so, list the key elements of these measures.

234 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA Table 11.2 - Details of Health Promotion and HIV and AIDS Programmes continued

Question Yes No Details, if yes

7. Does the department encourage its employees to X • Yes, through the Monthly Wellness Clinic where undergo Voluntary Counseling and Testing? If so, list the each employee has an opportunity to interact results that you have you achieved. with a professional nurse. • HCT Programmes with support of GEMS is ongoing and at all major sports events. • HCT programmes conducted annually at all departmental ofﬁ ces.

8. Has the department developed measures/indicators to X • Number of employees tested, counselled monitor & evaluate the impact of its health promotion is recorded. programme? If so, list these measures/indicators. • Number of EAP support cases recorded. • Health and Wellness Monthly Clinics established through a service provider from which statistics are available.

12. LABOUR RELATIONS

Table 12.1 - Collective agreements entered into with trade unions within the department , 01 April 2012 to 31 March 2013

Total collective agreements None

Table 12.2 - Misconduct and disciplinary hearings ﬁ nalised, 1 April 2012 to 31 March 2013

Outcomes of disciplinary hearings Number % of total

Correctional counselling 0

Verbal warning 0

Written warning 0

Final written warning 0

Suspended without pay 0

Fine 0

Demotion 0

Dismissal 1 100

Not guilty 0

Case withdrawn 0

Total 1 100

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Table 12.3 - Types of misconduct addressed at disciplinary hearings

Type of misconduct Number % of Total

Fraud /Dishonesty /Gross negligence 6 100

Total 6 100

Table 12.4 - Grievances lodged, 1 April 2012 to 31 March 2013

Number % of Total

Number of grievances resolved 2 12.5

Number of grievances not resolved 14 87.5

Total number of grievances lodged 16 100

Table 12.5 - Disputes lodged with Councils, 1 April 2012 to 31 March 2013

Number % of Total

Number of disputes upheld 1 33

Number of disputes dismissed 2 (In progress) 67

Total number of disputes lodged 3 100

Table 12.6- Strike actions, 1 April 2012 to 31 March 2013

No strike Action

Total number of person working days lost Nil

Total cost (R’000) of working days lost 0

Amount (R’000) recovered as a result of no work no pay 0

Table 12.7 - Precautionary suspensions, 1 April 2012 to 31 March 2013

Number of people suspended

Number of people whose suspension exceeded 30 days 6

Average number of days suspended 240 days

Cost (R’000) of suspensions R653 717

236 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA 13. SKILLS DEVELOPMENT

The following section highlights the interventions of the department with regard to the skills development of employees

Table 13.1 - Training needs identiﬁ ed, 1 April 2012 to 31 March 2013

Occupational Gender Number of employees as Training needs identiﬁ ed at start of reporting period Categories at 1 April 2012

Learnerships Skills Other forms Total Programmes of training & other short courses

Legislators, senior Female 3 0 3 0 3 ofﬁ cials and managers Male 6 0 6 0 6

Professionals Female 14 0 19 0 19

Male 9 0 22 0 22

Technicians Female 5 0 28 0 28 and associate professionals Male 12 0 33 0 33

Clerks Female 65 0 41 0 41

Male 42 0 10 0 10

Service and sales Female 0 0 0 0 0 workers Male 1 0 0 0 0

Plant and machine Female 0 0 0 0 0 operators and assemblers Male 2 0 0 0 0

Elementary Female 1 0 1 0 1 occupations Male 1 0 0 0 0

Sub Total Female 88 0 92 0 92

Male 73 0 71 0 71

Total 161 0 163 0 163

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Table 13.2 - Training provided, 1 April 2012 to 31 March 2013

Occupational Gender Number of employees as Training needs identiﬁ ed at start of reporting period Categories at 1 April 2012

Learnerships Skills Other forms Total Programmes of training & other short courses

Legislators, senior Female 3 0 2 0 2 ofﬁ cials and managers Male 6 0 2 0 2

Professionals Female 14 0 16 0 16

Male 9 0 11 0 11

Technicians Female 5 0 21 0 21 and associate professionals Male 12 0 22 0 22

Clerks Female 65 0 35 0 35

Male 42 0 9 0 9

Service and sales Female 0 0 0 0 0 workers Male 1 0 0 0 0

Plant and machine Female 0 0 0 0 0 operators and assemblers Male 2 0 0 0 0

Elementary Female 1 0 1 0 1 occupations Male 1 0 0 0 0

Sub Total Female 88 0 75 0 75

Male 73 0 44 0 44

Total 161 119 0 119

Table 14.1 - Injury on duty, 1 April 2012 to 31 March 2013

Nature of injury on duty Number % of total

Required basic medical attention only 3 100

Temporary Total Disablement 0 0

Permanent Disablement 0 0

Fatal 00

Total 3 100

238 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA 15. UTILISATION OF CONSULTANTS

Table 15.1 - Report on consultant appointments using appropriated funds

Project Title Total number of consultants that Duration: Contract value worked on the project Work days in Rand

Financial Service to Federations 1 - R130 772.25

Veriﬁ cation and Validation of Project 5 89 R305 796.56 close out reports

Table 15.2 - Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs)

Project Title Percentage ownership by Percentage management by Number of Consultants from HDI HDI groups HDI groups groups that work on the project

Financial Service to Federation 100% 100% 3

Veriﬁ cation and Validation of Project 100% 100% 5 close out reports

Table 15.3 – Report on consultant appointments using Donor funds

NIL

239 AT W RURAL GOLDEN KWAZULU-NATAL DEPARTMENTDUSI OFCAN SPORT ANDOE RECREATIONINDIGEN ANNUAL REPORTO 2012 U- 2013S GAMES BASEBALL MARATHON O

HORSE RIDING SOCIAL COHESION KWA-ZULU NATAL GAMES H 240 S MA DIBEKKWAZULU-NATALE DEPARTMENTRU OF SPORTGB AND RECREATIONY ANNUALVO REPORTLL 2012EY - 2013 BALL HIGH PERFORMANCE O GRASSG RECREATION SURFING SWIMMING NETBALLHOCKEYROOTTS YOUTH DEVELOPMENT CRICKET SIYADLALA From the playground to the podium...transforming rural sport by levelling the playing ﬁ elds through WRIP

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