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Ms Word Keyboard Shortcuts Pdf Ms word keyboard shortcuts pdf Continue Ctrl+0 → Toggles 6pts spacing before a paragraph. Ctrl+A → Select all page content. Ctrl+B → Selection highlighted in bold. Ctrl+C → Copy Selected Text. Ctrl+D → Open font preferences window. Ctrl+E → Aligns the selected line or text to the center of the screen. Ctrl+F → Open Search box. Ctrl+I → selection highlighted in italics. Ctrl+J → Aligns the selected text or line to justify the screen. Ctrl+K → Insert a hyperlink. Ctrl+L → Aligns the selected line or text to the left of the screen. Ctrl+M → Paragraph Indent. Ctrl+N → Opens a new, blank document window. Ctrl+O → Opens the dialog box or page to select a file to open. Ctrl+P → Open the print window. Ctrl+R → Aligns the selected line or text to the right of the screen. Ctrl+S → Save Open Document. Like Shift+F12. Alt, F, A → Save the document with a different file name. Ctrl+T - Create a hanging indentation. Ctrl+U → Underline selected text. Ctrl+V → Paste. Ctrl+W → Close currently open document. Ctrl+X → Cut selected text. Ctrl+Y → Redo last action performed. Ctrl+Z → Undo Last Action. Ctrl+Shift+L → quickly create a bullet point. Ctrl+Shift+F → Change Font. Ctrl+Shift+> → Increase selected font +1pts up to 12pt and then increase the font +2pts. Ctrl+] → Increase selected font +1pts. Ctrl+Shift+< → Decrease selected font -1pts if 12pt or lower; if it is above 12, decrease the source by +2pt. Ctrl+[ → Decrease the selected font -1pts. Ctrl+/+c → Insert a penny sign (or). Ctrl+'+ → Insert a character with an accent mark (severe), where the character you want is. For example, if you want an accent, you would use Ctrl+'+e as the shortcut key. To reverse the accent mark, use the opposite accent mark, often on the tilde key. Ctrl+Shift+* → view or hide nonprinting characters. Ctrl+ → Moves a word to the left. Ctrl+ → Moves a word to the right. Ctrl+ → Moves to the beginning of the line or paragraph. Ctrl+ → Scrolls to the end of the paragraph. Ctrl+Delete → Removes the word to the right of the cursor. Ctrl+Backspace → Removes the word to the left of the cursor. Ctrl+End → moves the cursor to the end of the document. Ctrl+Start → moves the cursor to the beginning of the document. Ctrl+Spacebar → Reset Highlighted Text to Default Font. Ctrl+1 → single-space lines. Ctrl+2 → Double Space Lines. Ctrl+5 → 1.5-line spacing. Ctrl+Alt+1 → Changes the text to header 1. Ctrl+Alt+2 → Changes the text to header 2. Ctrl+Alt+3 → Changes the text to header 3. Alt+Ctrl+F2 → Open New Document. Ctrl+F1 → Open Task Pane. Ctrl+F2 → Show the pre-printing. Ctrl+Shift+> → Increases the selected text size by a font size. Ctrl+Shift+< → Decreases the selected text size by a font size. Ctrl+Shift+F6 → Changes to another open Microsoft Word document. Ctrl+Shift+F12 → Prints the document. F1 → Open Help. → F4 F4 the last action performed (Word 2000+). F5 → the Find, Replace, and Go To window in Microsoft Word. F7 → check and grammar of the selected text or document. F12 → Save as Shift+F3 → Change text in Microsoft Word from uppercase to lowercase or an uppercase letter at the beginning of each word. Shift+F7 → Executes a thesaurus check on the selected word. Shift+F12 → Save Open Document. Like Ctrl+S. Shift+Enter, → create a soft break instead of a new paragraph. Shift+Insert → Paste. Shift+Alt+D → Insert current date. Shift+Alt+T → Insert current time. You can also use the mouse to perform some common actions. The following section contains examples of mouse shortcuts. Mouse Shortcuts Description Click, hold, and drag → select the text from which you click and hold to the point you drag and drop. Double-click → double-click a word, select the entire word. -→ Double-click left, center, or right of a blank line, and the text alignment aligns left, center, or right. Double-click → Double-click anywhere after the text on a line will set a tab. Triple-click → select the line or paragraph of the text in which the mouse is triple-clicked. Ctrl+Mouse Wheel → zooms out and out of the document. Go to Tell me what you want to do - Alt+Q Open → Ctrl+O Save → Ctrl+S Close → Ctrl+W Cut → Ctrl+X Copy → Ctrl+C Paste → Ctrl+V Select all → Ctrl+A Bold → → Ctrl+B italic → Ctrl+I Underline → Ctrl+U Decrease font size 1 point → Ctrl+[ Increase font size 1 point → Ctrl+] Center text → Ctrl+E Left alignment text → Ctrl+L Text right alignment → Ctrl+R Cancel → Esc Undo → Ctrl+Z Re-do → Ctrl+Y Zoom → Alt+W, Q, then place in the Zoom dialog box to the desired value. Use the keyboard to scroll through the Ribbon ribbon The ribbon is the strip at the top of Word, organized by tabs. Each tab displays a different ribbon. Ribbons consist of groups, and each group includes one or more commands. You can access all Word commands using a shortcut. Note: Add-ins and other programs can add new tabs to the ribbon and can provide access keys for those tabs. There are two ways to scroll through the ribbon tabs: 1. To go to the ribbon, Alt-click, and then to move between tabs, use the Right Arrow and Left Arrow keys. 2. To go directly to a specific tab on the ribbon, use one of the access keys. The Access Keys To do this → Press To use the Backstage view, open the File page. Alt+F To use themes, colors, and effects, such as page borders, open the Layout tab. open the Home tab. Alt+H To manage mail merge tasks or to work with envelopes and tags, open the Mails tab. Alt+M To insert tables, images, and shapes, headers, or text boxes, open the Insert tab. Insert. indentation and spacing, open the Layout tab. Alt+P To enter a search term for help content, open the Tell me box on the ribbon. Alt+Q, then enter the search term To use spell checking, set correction languages, or to track and review changes to the document, open the Review Alt+R tab To add a table of contents, footnotes, or an appointment table, open the References tab. , open the View tab. You can also set zoom magnification and manage multiple document windows. Alt+W Use commands on a ribbon using the keyboard To navigate to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut. To switch to the ribbon, press the Down Arrow key. (JAWS refers to this action as a movement to the bottom tape.) To move between commands, press tab or Shift+Tab. To move in the currently selected group, press the Down Arrow key. To move between groups on a ribbon, press Ctrl+Right Arrow or Ctrl+Left Arrow. Ribbon controls are activated in different ways, depending on the type of control: if the selected command is a button, to activate it, press Spacebar or Enter. If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow. Go through the options. To select the current option, press Spacebar or Enter. If the selected command is a list (such as the Source list), to open the list, press the Down Arrow key. Then, to move between items, use the Up Arrow or Down Arrow key. If the selected command is a gallery, to select the command, press Spacebar or Enter. Then go through the items. Tip: In galleries with more than one row of items, the Tab key moves from the beginning to the end of the current row and, when it reaches the end of the row, moves to the beginning of the next row. Pressing the right arrow key at the end of the current row returns to the beginning of the current row. Use the access keys when you can see the key hints to use the access keys: 1.Press Alt. 2.Press the letter shown in the square key information above the ribbon command you want to use. Depending on the letter you press, you may be shown additional key suggestions. For example, if you press Alt+F, Office Backstage opens on the Info page that has a different set of key hints. If you press Alt again, the key hints appear. Changing the focus by instead of a mouse *The following table lists some ways to move keyboard focus when using only the keyboard. Select the active ribbon tab and activate the access keys: Alt or F10. Use the access keys or arrow keys to navigate to a different tab. Move the focus to the commands on the ribbon. → Tab or Shift+Tab Move focus to each command on the ribbon, forward or backward, respectively. → Tab or Shift+Tab Move down, up, left, or right, right, between the elements of the tape. → Down Arrow, Up Arrow, Left Arrow, or Right Arrow Expand or collapse the ribbon. → Ctrl+F1 Displays the context menu for a selected item. → Shift+F10 Move the focus to a different panel in the window, such as the Image Format panel, grammar panel, or Selection panel. → F6 Activate a selected command or control on the ribbon. → spacebar or Cover open a selected menu or gallery on the ribbon. → spacebar or Enter Completion by modifying a value on a ribbon control and move the focus back to the document.
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