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City and County of Swansea Scrutiny Programme

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City and County of Swansea Scrutiny Programme CITY AND COUNTY OF SWANSEA NOTICE OF MEETING You are invited to attend a Meeting of the SCRUTINY PROGRAMME COMMITTEE At: Committee Room 2, Civic Centre, Swansea On: Monday, 11 March, 2013 Time: 4.30 pm AGENDA Page No. 1. Apologies for Absence. 2. To receive Disclosures of Personal and Prejudicial Interests. 1 3. To approve the Minutes of the Scrutiny Programme Committee 2 - 11 held on 11 February 2013. 4. Crime & Disorder Scrutiny: Performance of Safer Swansea 12 - 69 Partnership - Presentation followed by Questions to Co-Chairs of the Partnership: • Chief Superintendent Julian Williams (South Wales Police) • Reena Owen (Corporate Director – Environment) 5. Follow Up on Previous Scrutiny Reports: 70 - 82 a) Swansea City Centre (first follow up) (Joint Report of the Cabinet Members for Place and Regeneration) 6. Single Integrated Plan Consultation: a) Report Back from Councillor Consultation Seminar on Swansea's New 83 - 94 Single Integrated Plan. b) Scrutiny Arrangements for Swansea Local Service Board. 95 - 98 7. Annual Self Evaluation - Education Services to Children and 99 - 187 Young People 2012-2013. 8. Scrutiny Work Programme: 188 - 201 a) The Committee Work Plan. b) Progress on Informal Scrutiny Panels and Working Groups. 9. Scrutiny Letters: a) Letter to / from Cabinet Member for Well Being re. Child & Family 202 - 208 Services Performance Panel. b) Letter to / from Cabinet Member for Place re. Local Flood Risk 209 - 215 Management Scrutiny Working Group. 10. Date and Time of Future Meetings for 2012/13 Municipal Year (all on Mondays at 4.30 p.m.) - 8 April 2013. Patrick Arran Head of Legal, Democratic Services & Procurement Monday, 4 March 2013 Contact: Samantha Woon - Tel: (01792) 637292 Agenda Item 2 Disclosures of Personal Interest from Members To receive Disclosures of Personal Interest from Members in accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea. You must disclose orally to the meeting the existence and nature of that interest. NOTE: You are requested to identify the Agenda Item / Minute No. / Planning Application No. and Subject Matter to which that interest relates and to enter all declared interests on the sheet provided for that purpose at the meeting. 1. If you have a Personal Interest as set out in Paragraph 10 of the Code, you MAY STAY, SPEAK AND VOTE unless it is also a Prejudicial Interest. 2. If you have a Personal Interest which is also a Prejudicial Interest as set out in Paragraph 12 of the Code, then subject to point 3 below, you MUST WITHDRAW from the meeting (unless you have obtained a dispensation from the Authority’s Standards Committee) 3. Where you have a Prejudicial Interest you may attend the meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. In such a case, you must withdraw from the meeting immediately after the period for making representations, answering questions, or giving evidence relating to the business has ended, and in any event before further consideration of the business begins, whether or not the public are allowed to remain in attendance for such consideration (Paragraph 14 of the Code). 4. Where you have agreement from the Monitoring Officer that the information relating to your Personal Interest is sensitive information, as set out in Paragraph 16 of the Code of Conduct, your obligation to disclose such information is replaced with an obligation to disclose the existence of a personal interest and to confirm that the Monitoring Officer has agreed that the nature of such personal interest is sensitive information. 5. If you are relying on a grant of a dispensation by the Standards Committee, you must, before the matter is under consideration: (i) disclose orally both the interest concerned and the existence of the dispensation; and (ii) before or immediately after the close of the meeting give written notification to the Authority containing - - details of the prejudicial interest; - details of the business to which the prejudicial interest relates; - details of, and the date on which, the dispensation was granted; and - your signature D:\moderngov\Data\AgendaItemDocs\5\0\4\AI00003405\$ah3bwdpe.docPage 1 Agenda Item 3 CITY AND COUNTY OF SWANSEA MINUTES OF THE SCRUTINY PROGRAMME COMMITTEE HELD AT THE CIVIC CENTRE, SWANSEA ON MONDAY, 11 FEBRUARY 2013 AT 4.30 P.M. PRESENT: Councillor A M Day (Chair) presided. Councillor(s): Councillor(s): Councillor(s): A M Cook N J Davies J W Jones D W Cole P Downing C E Lloyd A C S Colburn E W Fitzgerald P M Meara J P Curtice J E C Harris M Thomas Other Councillors: Councillor S M Jones (for minute 38 b) Councillor J N Newbury (for minute no. 39 b) Councillor P R Hood-Williams Officers: P Hodgson - Corporate Director (Social Services) D Driffield - Head of Adult Services D Howes - Head of Child & Family Services E Howell - Principal Officer, Mental Health R Leggett - Principal Officer, Commissioning Support Unit C Richards - Social Care Planning Officer W Williams - Administration & Business Manager, Social Services S Jones - Performance and Improvements Officer, Social Services N Havard - Directorate Lawyer B Madahar - Overview & Scrutiny Co-ordinator S Woon - Democratic Services Officer 35. APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors M C Child, A J Jones and Ms C Everest. 36. DISCLOSURES OF PERSONAL AND PREJUDICIAL INTEREST In accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea, the following interests were declared: Page 2 Minutes of the Scrutiny Programme Committee (11.02.13) Cont’d Councillor N J Davies – Personal – minute no(s). 41, 42, 43 and 44 (b) - Employed at Graham Evans and Partners. Councillor C E Lloyd – Personal – minute no. 44 (a) - Father was Chair of Health, Social Care and Wellbeing Scrutiny Board. Councillor M Thomas – Personal – minute no(s). 41, 42, 43 and 44 (b) - Wife works for the Authority in Adult Social Services. Dispensation granted from the Standards Committee. 37. MINUTES RESOLVED that the Minutes of the Scrutiny Programme Committee held on 14 January, 2013, be approved and signed as a correct record. Matters Arising The Chair updated the Committee in respect of minute no. 32 which referred to a scrutiny request received from Councillor U Clay. The request asked scrutiny to examine the process for selection of a 2nd Gypsy Traveller Site. With reference to the previously agreed protocol for dealing with requests the Chair advised that, following advice and consideration of the matter, the request would not be upheld on the following grounds: (i) the issue is of a quasi judicial matter; (ii) the Councillor requesting the inquiry had a personal interest (iii) the matter may be more appropriately addressed by a body other than scrutiny. He recommended that no action should be taken by the committee. The Committee agreed and the chair undertook to write to Cllr U Clay giving explanation for the committee’s decision. RESOLVED that the Chair write to Councillor U Clay detailing the decision of the Committee not to accept her request. 38. SCRUTINY LETTERS: a) Letter to Cabinet Member for Wellbeing regarding Child & Family Services Performance Panel Councillor P R Hood-Williams, Convenor of Child & Family Services Performance Panel, referred to the letter to the Cabinet Member for Wellbeing in respect of the meeting of the Child & Family Services Performance Panel of 20 December, 2012 and highlighted the areas of concern. Members’ discussed the issues and noted the letter. b) Letter to Cabinet Member for Place regarding Local Flood Risk Management Scrutiny Working Group Councillor S M Jones, Convenor of Local Flood Risk Page 3 Minutes of the Scrutiny Programme Committee (11.02.13) Cont’d Management Working Group, referred to the letter to the Cabinet Member for Place in respect of the Local Flood Risk Management Scrutiny Working Group of 9 January, 2013 and highlighted the areas of concern. Members’ discussed the issues and noted the letter. The Committee looked forward to the Cabinet Member’s response particular on the points made on the planning process and permitted development (e.g. encouraging the use of permeable surfaces). It was also noted that the Working Group felt that a further scrutiny meeting would be useful as more detailed information about flood risk and plans will be available later in the year. The Committee agreed to consider this when determining next year’s scrutiny work programme. 39. SCRUTINY WORK PROGRAMME a) The Committee Work Plan The Chair referred to the Estyn Inspection Self Evaluation Report and the Single Integrated Plan/Arrangements for LSB Scrutiny which were scheduled for discussion at the Committee meeting on 11 March, 2013. In respect of the Single Integrated Plan/Arrangements for LSB Scrutiny, it was noted that partner organisations would be consulted ahead of the meeting on their views on a multi-agency scrutiny panel and comments fed back at the meeting. b) Progress on Informal Scrutiny Panels and Working Groups The chair stated that the Schools Performance Panel and School Meals Working Group required further volunteers and the appointment of a Convenor. It was possible that these Panels may not commence until the start of the Municipal Year. The Chair thanked Councillor N J Davies for his involvement in the Welfare Reform Scrutiny Working Group. Members’ noted that this Group would be meeting on 4 March, 2013. Councillor J N Newbury, Convenor of both the Tourism and Public Transport Inquiry Panels gave a verbal progress report to the committee. Members’ asked questions of Councillor J N Newbury who responded accordingly.
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