CITY AND COUNTY OF SWANSEA
NOTICE OF MEETING
You are invited to attend a Meeting of the
SCRUTINY PROGRAMME COMMITTEE
- At:
- Committee Room 2, Civic Centre, Swansea
Monday, 11 March, 2013 4.30 pm
On: Time:
AGENDA
Page No.
1. Apologies for Absence. 2. To receive Disclosures of Personal and Prejudicial Interests.
1
3. To approve the Minutes of the Scrutiny Programme Committee held on 11 February 2013.
2 - 11
4. Crime & Disorder Scrutiny: Performance of Safer Swansea
Partnership - Presentation followed by Questions to Co-Chairs of the Partnership:
12 - 69 70 - 82
• Chief Superintendent Julian Williams (South Wales Police) • Reena Owen (Corporate Director – Environment)
5. Follow Up on Previous Scrutiny Reports: a) Swansea City Centre (first follow up) (Joint Report of the Cabinet Members for Place and Regeneration)
6. Single Integrated Plan Consultation:
a) Report Back from Councillor Consultation Seminar on Swansea's New
Single Integrated Plan. b) Scrutiny Arrangements for Swansea Local Service Board.
83 - 94 95 - 98
- 99 - 187
- 7. Annual Self Evaluation - Education Services to Children and
Young People 2012-2013.
8. Scrutiny Work Programme: a) The Committee Work Plan. b) Progress on Informal Scrutiny Panels and Working Groups.
188 - 201 202 - 208
9. Scrutiny Letters:
a) Letter to / from Cabinet Member for Well Being re. Child & Family
Services Performance Panel. b) Letter to / from Cabinet Member for Place re. Local Flood Risk
Management Scrutiny Working Group.
209 - 215
10. Date and Time of Future Meetings for 2012/13 Municipal Year (all on Mondays at 4.30 p.m.) - 8 April 2013.
Patrick Arran Head of Legal, Democratic Services & Procurement Monday, 4 March 2013 Contact: Samantha Woon - Tel: (01792) 637292
Agenda Item 2
Disclosures of Personal Interest from Members
To receive Disclosures of Personal Interest from Members in accordance
with the provisions of the Code of Conduct adopted by the City and County of Swansea. You must disclose orally to the meeting the existence and nature of that interest.
NOTE: You are requested to identify the Agenda Item / Minute No. / Planning Application No. and Subject Matter to which that interest relates and to enter all declared interests on the sheet provided for that purpose at the meeting.
1. If you have a Personal Interest as set out in Paragraph 10 of the
Code, you MAY STAY, SPEAK AND VOTE unless it is also a Prejudicial Interest.
2. If you have a Personal Interest which is also a Prejudicial Interest as set out in Paragraph 12 of the Code, then subject to point 3 below, you MUST WITHDRAW from the meeting (unless you have obtained a dispensation from the Authority’s Standards Committee)
3. Where you have a Prejudicial Interest you may attend the meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. In such a case, you must
withdraw from the meeting immediately after the period for making representations, answering questions, or giving evidence relating to the business has ended, and in any event before further
consideration of the business begins, whether or not the public are allowed to remain in attendance for such consideration (Paragraph 14 of the Code).
4. Where you have agreement from the Monitoring Officer that the information relating to your Personal Interest is sensitive information, as set out in Paragraph 16 of the Code of Conduct, your obligation to disclose such information is replaced with an obligation to disclose the existence of a personal interest and to confirm that the Monitoring Officer has agreed that the nature of such personal interest is sensitive information.
5. If you are relying on a grant of a dispensation by the Standards
Committee, you must, before the matter is under consideration: (i) disclose orally both the interest concerned and the existence of the dispensation; and (ii) before or immediately after the close of the meeting give written notification to the Authority containing -
---details of the prejudicial interest; details of the business to which the prejudicial interest relates; details of, and the date on which, the dispensation was granted; and
- your signature
- -
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Page 1
Agenda Item 3
CITY AND COUNTY OF SWANSEA
MINUTES OF THE SCRUTINY PROGRAMME COMMITTEE
HELD AT THE CIVIC CENTRE, SWANSEA ON MONDAY, 11 FEBRUARY
2013 AT 4.30 P.M.
PRESENT: Councillor A M Day (Chair) presided.
- Councillor(s):
- Councillor(s):
- Councillor(s):
A M Cook D W Cole A C S Colburn J P Curtice
N J Davies P Downing E W Fitzgerald J E C Harris
J W Jones C E Lloyd P M Meara M Thomas
Other Councillors:
Councillor S M Jones (for minute 38 b) Councillor J N Newbury (for minute no. 39 b) Councillor P R Hood-Williams
Officers:
P Hodgson D Driffield D Howes
- Corporate Director (Social Services) - Head of Adult Services - Head of Child & Family Services - Principal Officer, Mental Health - Principal Officer, Commissioning Support Unit - Social Care Planning Officer - Administration & Business Manager, Social
Services
E Howell R Leggett C Richards W Williams
- S Jones
- - Performance and Improvements Officer,
Social Services
- Directorate Lawyer - Overview & Scrutiny Co-ordinator - Democratic Services Officer
N Havard B Madahar S Woon
35.
36.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillors M C Child, A J Jones and Ms C Everest.
DISCLOSURES OF PERSONAL AND PREJUDICIAL INTEREST
In accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea, the following interests were declared:
Page 2
Minutes of the Scrutiny Programme Committee (11.02.13) Cont’d Councillor N J Davies – Personal – minute no(s). 41, 42, 43 and 44 (b) - Employed at Graham Evans and Partners.
Councillor C E Lloyd – Personal – minute no. 44 (a) - Father was Chair of Health, Social Care and Wellbeing Scrutiny Board.
Councillor M Thomas – Personal – minute no(s). 41, 42, 43 and 44 (b) - Wife works for the Authority in Adult Social Services. Dispensation granted from the Standards Committee.
37.
MINUTES
RESOLVED that the Minutes of the Scrutiny Programme Committee held on 14 January, 2013, be approved and signed as a correct record.
Matters Arising
The Chair updated the Committee in respect of minute no. 32 which referred to a scrutiny request received from Councillor U Clay. The request asked scrutiny to examine the process for selection of a 2nd Gypsy Traveller Site. With reference to the previously agreed protocol for dealing with requests the Chair advised that, following advice and consideration of the matter, the request would not be upheld on the following grounds: (i) the issue is of a quasi judicial matter; (ii) the Councillor requesting the inquiry had a personal interest (iii) the matter may be more appropriately addressed by a body other than scrutiny. He recommended that no action should be taken by the committee. The Committee agreed and the chair undertook to write to Cllr U Clay giving explanation for the committee’s decision.
RESOLVED that the Chair write to Councillor U Clay detailing the decision of the Committee not to accept her request.
38.
SCRUTINY LETTERS:
a)
Letter to Cabinet Member for Wellbeing regarding Child & Family Services Performance Panel
Councillor P R Hood-Williams, Convenor of Child & Family Services Performance Panel, referred to the letter to the Cabinet Member for Wellbeing in respect of the meeting of the Child & Family Services Performance Panel of 20 December, 2012 and highlighted the areas of concern.
Members’ discussed the issues and noted the letter. b)
Letter to Cabinet Member for Place regarding Local Flood Risk Management Scrutiny Working Group
Councillor S M Jones, Convenor of Local Flood Risk
Page 3
Minutes of the Scrutiny Programme Committee (11.02.13) Cont’d
Management Working Group, referred to the letter to the Cabinet Member for Place in respect of the Local Flood Risk Management Scrutiny Working Group of 9 January, 2013 and highlighted the areas of concern.
Members’ discussed the issues and noted the letter. The Committee looked forward to the Cabinet Member’s response particular on the points made on the planning process and permitted development (e.g. encouraging the use of permeable surfaces).
It was also noted that the Working Group felt that a further scrutiny meeting would be useful as more detailed information about flood risk and plans will be available later in the year. The Committee agreed to consider this when determining next year’s scrutiny work programme.
39. a)
SCRUTINY WORK PROGRAMME The Committee Work Plan
The Chair referred to the Estyn Inspection Self Evaluation Report and the Single Integrated Plan/Arrangements for LSB Scrutiny which were scheduled for discussion at the Committee meeting on 11 March, 2013. In respect of the Single Integrated Plan/Arrangements for LSB Scrutiny, it was noted that partner organisations would be consulted ahead of the meeting on their views on a multi-agency scrutiny panel and comments fed back at the meeting.
b)
Progress on Informal Scrutiny Panels and Working Groups
The chair stated that the Schools Performance Panel and School Meals Working Group required further volunteers and the appointment of a Convenor. It was possible that these Panels may not commence until the start of the Municipal Year.
The Chair thanked Councillor N J Davies for his involvement in the Welfare Reform Scrutiny Working Group. Members’ noted that this Group would be meeting on 4 March, 2013.
Councillor J N Newbury, Convenor of both the Tourism and Public Transport Inquiry Panels gave a verbal progress report to the committee. Members’ asked questions of Councillor J N Newbury who responded accordingly.
RESOLVED that:
- (i)
- the proposed membership of the Welfare Reform
Page 4
Minutes of the Scrutiny Programme Committee (11.02.13) Cont’d
Scrutiny Working Group be AGREED; the Scrutiny Co-ordinator circulate details of subsidised bus routes to all Committee Members.
(ii)
40.
41.
CABINET MEMBER QUESTION SESSION – COUNCILLOR M C CHILD, CABINET MEMBER FOR WELLBEING
Apologies for absence were received from the Cabinet Member. RESOLVED that the item be deferred to a future meeting.
ADULT SOCIAL SERVICES PERFORMANCE REPORT
The Head of Adult Services together with the Performance and Improvements Officer provided an update on performance in Adult Services during 2012/13. They highlighted a range of targets and improvement objectives and provided a clear picture of current performance and the issues and challenges the service faces in meeting targets. Positive feedback from the recent CSSIW Annual Performance Evaluation was also noted.
Areas of good performance included: ꢀ Delayed Transfers of Care; ꢀ Review of Care Plans; and ꢀ Younger Adults Support in the Community.
Areas for improvement included: ꢀ Older People in Residential or Nursing Care; ꢀ Balance of Care; and ꢀ Carers’ Assessments.
Challenges were identified as achieving a balance of care and the increasing demand for social care.
Members’ comments/questions focussed on: ꢀ The need for an effective strategic relationship with the Health
Board to avoid cost shunting between the authority and health authority when managing the increased demand for social care services and tacking budget pressures in a positive way
ꢀ Take up of the Direct Payments Scheme; ꢀ The need for clarification at a national level on what is deemed good performance in a difficult area such as adult social care services and achieving a balance of care;
ꢀ Managing an increase in demand for services (e.g. mental health) that may be due to welfare benefit reforms without additional resources
Page 5
Minutes of the Scrutiny Programme Committee (11.02.13) Cont’d ꢀ The need to remodel that way services are delivered to meet current and projected growth in demand and activity in adult social services – a strategic approach that may require a shift in spending from very high cost but low demand services, a review our older people strategies, and more done to support people in their own communities
ꢀ The need for ongoing scrutiny / monitoring of adult social services
42.
SWANSEA SAFEGUARDING ADULTS BOARD – ANNUAL REPORT
The Principal Officer, Mental Health, presented information regarding the Swansea Safeguarding Adults Board Annual Report and detailed the key issues and actions for delivery in 2013.
Members noted the areas the Safeguarding Board had achieved good progress in relation to:
ꢀ Managing Thresholds; ꢀ Timely Response to Referrals; ꢀ Interagency Involvement; ꢀ Risk Identification, Assessment, Management and Reduction; ꢀ Involvement of Vulnerable Adult/Family/Advocate.
Members asked questions in relation to the areas that have improved since the last audit and areas identified for improvement which included:
ꢀ Adult Protection Review; ꢀ Holding case conferences; and ꢀ Adult Protection Plan Review Meetings.
Main issues discussed: ꢀ the impact of establishment of regional Safeguarding and Protection
Boards to replace the current arrangements. This means the Swansea Safeguarding Adults Board will become a regional board based on the footprint of the ABMU Health Board (expected to be operational from April 2013)
ꢀ the need to improve the low level of compliance reported (39%) for
Adult Protection Plan Reviews carried out 6 weeks from final strategy meeting / case conference
ꢀ the effectiveness of partnership working amongst statutory and 3rd sector providers
ꢀ the ongoing challenge to ensure that safeguarding is everyone’s business and continued need to raise awareness and have early intervention and preventative measures
ꢀ the Social Services Bill being considered as a positive platform for improvement in this area
Page 6
Minutes of the Scrutiny Programme Committee (11.02.13) Cont’d In addition the committee suggested that the ways to publicise the safeguarding report should be explored by officers (headlines, key achievements actions and challenges) to ensure more strategic use of the report and wider consumption
43.
BRIEFING ON SOCIAL SERVICES COUNCILLOR ROTA VISIT ACTIVITY
The Principal Officer, Commissioning Support Unit, provided a briefing in respect of the previous six months Rota Visit Activity. He detailed the management and support, current performance and trends and assessment.
Members asked questions of the Officer who responded accordingly. Main issues discussed: ꢀ it is a really important activity, both helping councillors to learn about what services are delivered and the opportunity to meet with service users and staff, and enabling them to raise any issues. It’s not meant to be a formal inspection.
ꢀ some members of the committee reflected upon their own positive experiences undertaking visits
ꢀ it was clear that it rota visits were welcomed by homes but there is a need to consider ways to improve and make the activity more effective and have more impact – given varying levels of activity and participation
ꢀ how can we publicise outcomes amongst councillors to raise the profile and importance of rota visits
Furthermore, Members discussed areas for improvement in relation to Rota Visit Activity and made a number of suggestions:
A query was raised by members about the ability to undertake similar visits to private homes, particularly were the authority has contracted places. It was indicated to the committee that there was no automatic right of entry but members were concerned how (outside of the formal inspection regime) the authority was able to check / monitor the quality of service provided. It was agreed that this could be explored further by scrutiny.
RESOLVED that:
- (i)
- the following suggested improvements be considered by the
Cabinet Member for Well Being / Corproate Director (Social Services):
ꢀ more structured briefings / training for councillors on the process, expectations, ways to engage with staff and users, asking the right questions, how to feedback effectively etc. It
Page 7
Minutes of the Scrutiny Programme Committee (11.02.13) Cont’d was noted that more detailed information about the establishments is given out to help councillors prepare and make the most of the visit
ꢀ a tracking system for completion of feedback / report from councillors
ꢀ arranging periodic reflection sessions for councillors to evaluate the process and effectiveness of rota visit activity and any barriers
ꢀ improving the transition around the time of the election of new councillors
ꢀ amending the current feedback forms to enable councillors to suggest actions following their visits
- (ii)
- the issue of inspection / visits to private care homes be added to
suggestions for next year’s scrutiny work programme.
44.
FOLLOW UP ON PREVIOUS SCRUTINY BOARDS
a)
Support for Carers
The Principal Officer, Commissioning Support Unit together with the Social Care Planning Officer updated the Committee on progress in respect of the action plan produced in response to the recommendations agreed by Cabinet on 5 July 2012.
Members’ asked questions of the Officers who responded accordingly.
The committee was pleased with progress in terms of the Carers Strategy Measure and lead now being taken by the Health Board. Though it was noted there was still ongoing discussion of the funding of certain services (e.g. Swansea Carers Centre). Members were very pleased about the action taken to develop a Young Carers Strategy / Action Plan for schools to adopt. They were also very pleased with the way the education service has been supportive and proactive in working with social services to revitalise efforts.
A question about the impact of welfare reform on carers was raised and work to provide advice and assistance. It was agreed that the Welfare Reform Working Group recently established by the committee should pick this up.
A remark was also made about the age profile of carers and different challenges that may present.
RESOLVED that as good progress had been made monitoring of the review be concluded.
Page 8
Minutes of the Scrutiny Programme Committee (11.02.13) Cont’d
- b)
- Role of Councillors as Corporate Parents
The Cabinet Member for Well Being provided a final progress report on implementation of the scrutiny recommendations and agreed action plan.
Councillor P R Hood-Williams was invited to speak as vice-chair of the original scrutiny review. He sought views from Members regarding their training in relation to Corporate Parenting. Members reflected positively on the corporate parenting induction event earlier in the year.
Committee members shared their views and understanding of corporate parenting. It was accepted that some councillors had a particularly key role in this although acknowledged the part that all councillors could play, particular as many are also school governors. Some indicated the need for further seminars / briefings to ensure members are aware of the importance of corporate parenting and equipped to discharge their responsibilities.
The Head of Child and Family Services, assisted by Administration & Business Manager, answered Members’ questions.
The work of the council’s Corporate Parenting Forum was cited as particularly important in championing and promoting the role and considering what would help to ensure that councillors are engaged.
The committee was happy with progress made in response to the scrutiny recommendations. In addition to Cabinet, the original scrutiny review and council made a number of recommendations to the Corporate Parenting Forum and it was agreed to follow those up by writing to the chair of the Forum. This would conclude monitoring of this review.
RESOLVED that:
- (i)
- progress with the implementation of recommendations be
accepted and monitoring of the review be concluded; and The Chair write to the Corporate Parenting Forum, on behalf of the Scrutiny Programme Committee, asking how the Forum has developed since the original scrutiny review and progress against recommendations made.
(ii)
Page 9
Minutes of the Scrutiny Programme Committee (11.02.13) Cont’d
- c)
- Support for Care Leavers
The Cabinet Member for Well Being provided a progress report on implementation of the scrutiny recommendations since the action plan agreed by Cabinet on 5 July 2012.
Councillor P R Hood-Williams spoke as the chair which carried out this piece of scrutiny and expressed his pleasure that officers were proactive in acting on the scrutiny recommendations. He noted current progress and that the action plan was not fully implemented yet.
The Head of Child and Family Services, together with the Administration & Business Manager, answered Members’ questions.
The committee recognised care leaving as a very complex area linked to a wide range of services with different agencies involved. It was noted that the current economic climate was making things even harder for care leavers to access employment, training etc.