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Pierce County Invitation to Bid

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Pierce County Invitation to Bid PIERCE COUNTY INVITATION TO BID NUMBER 1446 FOR STICK BUILT HOMES WEATHERIZATION AND REPAIR BIDS MUST BE SUBMITTED TO: CLERK OF THE COUNCIL 930 TACOMA AVE S RM 1046 TACOMA WA 98402-2176 AND WILL BE RECEIVED UNTIL 1:00 P.M., JANUARY 16, 2015 AT WHICH TIME THEY WILL BE PUBLICLY OPENED AND READ ALOUD IN THE COUNCIL CHAMBERS, 10TH FLOOR COUNTY-CITY BUILDING 930 TACOMA AVE S, TACOMA WA ******************** PURCHASING DEPARTMENT 615 SOUTH 9TH STREET SUITE 100 TACOMA WASHINGTON 98405-4674 ACTING FOR: COMMUNITY CONNECTIONS PIERCE COUNTY INVITATION TO BID NUMBER 1446 BID DOCUMENTS • INVITATION TO BID - (Pages 1-51) • FORM OF PROPOSAL (Pages 7-16) • SUBCONTRACTOR'S PARTICIPATION FORM (Page 15) • PERSONNEL WORKFORCE DATA FORM (Page 16) • OTHER FORMS USED BY PIERCE COUNTY AFTER AWARD (Pages 17-21) Sample Contract Sample Insurance Certificate • EXHIBIT A – (Pages 23-27) • EXHIBIT B – (Page 28) • EXHIBIT D – (Pages 29-35) • OTHER REQUIRED FORMS (Pages 36-49) • GENERAL CONDITIONS AND INSTRUCTIONS Page 1 of 42 through Page 42 of 42 • CONTRACT COMPLIANCE REQUIREMENTS FOR PUBLIC WORKS CONTRACTS Pages 1-14 • PREVAILING WAGE INFORMATION – Pages 1-13 The following forms must be returned with the bid: • Bid/Form of Proposal including Certification of Nonsegregated Facilities and Non-Collusion & Debarment Affidavit (Must be notarized) • Subcontractor's Participation Form • Personnel Workforce Data Form • Notice to Labor Unions/Other Employment Agencies Form • Affirmative Action Plan 1 and Plan D Forms • Current Employees Form • Contractor/Subcontractor Certification Forms (8 pages) • References Form • Scenario Form • Lead Safe Work Practice Certificate • OSHA 10 – OSHA 30 Certificates The following must be returned by the successful bidder no later than 20 days after bid award: • Contract • Contract Bond including Power of Attorney (or 50% retainage in lieu of performance bond, at Contractor’s option, if contract total including tax is less than $35,000.00) • Certificate of Insurance with liability limits not less than those specified in the Bid These will be executed on County forms and will be enclosed with award documents. 2 PIERCE COUNTY INVITATION TO BID NUMBER 1446 INVITATION TO BID PIERCE COUNTY BID NO. 1446, Stick Built Homes Weatherization and Repair SEALED BIDS will be received until 1:00 PM, on Friday, January 16, 2015, at the Pierce County Council Office, 10th Floor, Room 1046, County-City Building, 930 Tacoma Avenue South, Tacoma WA for Stick Built Home Weatherization and Repair. Bids received after the date and time above stated will not be considered. Immediately following the 1:00 PM deadline for submission, bids will be publicly opened and read aloud in the County Council Chambers. Bids must be submitted on the forms provided. PROJECT DESCRIPTION: To supply labor, materials, permits, and all other incidentals to provide weatherization measures and related repairs for the Home Repair and Weatherization programs per the attached specifications and requirements. Pierce County estimates that approximately 100 stick built homes and multi-family units will receive weatherization measures. CONTRACT DOCUMENTS: Plans and specifications may be viewed and are available at no charge at http://www.piercecountywa.org/index.aspx?NID=1904 , and the Pierce County Purchasing Office, 615 S 9th St Ste 100, Tacoma WA 98405, phone 253-798-7456. HOLDING BIDS: No bids shall be withdrawn after the opening of the bids for a period of sixty (60) days after the scheduled time set for submission of bids. QUESTIONS: Submit questions regarding bid specifications in writing to Mel Henley at [email protected] not later than 4:00 pm, January 7, 2015. PREVAILING WAGES: Minimum wage rates for labor to be used under this contract have been determined by the Washington State Department of Labor and Industries. See the Contract Compliance Procedures for Public Works Projects included in the specifications. AWARD OF BID: The award will be made by Pierce County to the lowest two (2) responsive and responsible bidders meeting the specifications and within the project budget allocation. Pierce County reserves the right to reject any bid for failure to comply with the requirements of this invitation to bid or of any of the Contract Documents. In addition, Pierce County may waive any minor defects or informalities at its discretion. Pierce County also further reserves the right to reject any or all bids for cause. Pierce County is an Equal Opportunity Employer and encourages women, minorities, and Pierce County businesses that are qualified to perform this work to submit a bid on this project or to offer their services as a supplier or subcontractor. 3 PIERCE COUNTY INVITATION TO BID NUMBER 1446 SUMMARY OF WORK To supply labor, materials, permits, and all other incidentals to provide weatherization measures and related repairs for the Home Repair and Weatherization programs per the attached specifications and requirements. Pierce County estimates that approximately 100 stick built homes and multi-family units will receive weatherization measures. These jobs are funded through various grants from local utilities, state, and federal agencies, including, Community Development Block Grant funds from the U.S. Department of Housing and Urban Development, CFDA number 14.218, Grant number B-12UC530002, and is subject to Title 24 CFR 570 and the U.S. Code of Federal Regulations as applicable. These jobs are subject to Prevailing Wages as described in the Prevailing Wage section of the bid packet. The project is exempt from Davis-Bacon requirements. Minority and/or Women Owned Businesses and Section 3 Contractors are encouraged to submit bids. Bidders shall not be discriminated against on grounds of sex, race, color, age, religion, national origin, disability, or other protected classes. Contractors are encouraged to hire apprentices and Section 3 residents. Further, all bidders are encouraged to consider minority and women owned businesses and material suppliers for this project. Funding levels can increase or decrease and may affect the total number of homes receiving services. Continuation of the program is contingent upon the County’s receipt of applicable grant funding. Pierce County may award primary, secondary, tertiary, etc. contracts as necessary to complete the authorized services within the time frame allotted for this work. The County reserves the right to award a specific number of homes to one (1) or more contractors. All work to be performed in a substantial and workmanlike manner according to standard procedures. Successful bidder(s) shall be fully experienced in providing weatherization measures for a public agency. Bidders shall include a list of previous work history, including contact names and phone numbers, for whom they have done similar work. BIDS RECEIVED WITHOUT THIS INFORMATION MAY BE DECLARED NON-RESPONSIVE. Pricing for all items on bid sheet is required. The Contractor must provide proof of insurance of not less than $1,000,000 each occurrence or combined single limit coverage of $2,000,000 for Commercial General Liability with not greater than $1,000.00 deductible. Professional Liability Insurance shall include errors and omissions providing $1,000,000 coverage with not greater than a $5,000.00 deductible for all liability. Contractor must also have $500,000 Pollution Occurrence Insurance (POI). In addition, the Contractor must obtain an annual Fidelity or Performance Bond in an amount not less than the 25 percent of the value of the Contract. Proof of insurance against employee dishonesty in an amount approved by the County may be substituted in lieu of bond if approved by the County. Pierce County must be listed as additional insured on the certificate. Background checks are required for all personnel working on site. • The Contractor shall conduct criminal background checks of all employees, interns, and volunteers who will or may have unsupervised access to children, adolescents, vulnerable adults, and persons who have developmental disabilities. All persons convicted of crimes listed in RCW 43.43.830-842 are prohibited from having access to children less than sixteen (16) years of age or developmentally disabled persons or vulnerable adults. Unsupervised access is defined in RCW 43.43.830(9). • The Contractor shall conduct background checks at the time of initial employment and renewals every three (3) years, or when the Contractor knows or has reason to believe that a disqualifying conviction or finding occurred after completion of the most recent background check. The Contractor is required to notify the County no later than the next business day if the Contractor has been notified of a disqualifying conviction or finding, in writing or otherwise. 4 PIERCE COUNTY INVITATION TO BID NUMBER 1446 The Contractor may not sub-contract any portion of this bid without prior approval by Pierce County Community Connections. Contractors will be required to attend an introductory meeting regarding specifications prior to work being assigned. Contractor may be required to attend Building Performance Center training. Lead Safe Work Practice certificates required (must accompany bid packet). OSHA 10 – OSHA 30 certificates required or dates field personnel will be attending training (must accompany bid packet). First Aid cards required for field personnel. Prevailing Wage Law rules apply. Wage rates are set per the bid due date. Contractors are required to file a Statement of Intent to Pay Prevailing Wages (Intent) and an Affidavit of Wages Paid (Affidavit)
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