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Solicitor General Solliciteur général Canada Canada Ministry Secrétariat Secretariat du Ministère FOURTH ANNUAL ATLANTIC CRIME PREVENTION CONFERENCE JUNE 3-6, 1990 ATLANTIC POLICE ACADEMY HOLLAND COLLEGE CHARLOTTETOWN PRINCE EDWARD ISLAND HV 7431 A89 Intergovernmental Affaires 1990 Affairs intergouvernementales Regional Office Sureau régional A-89 Solicitor General Solliciteur général Canada Canada q9'0 Ministry Secrétariat Secretariat du Ministère • Crie r(eveirtiori (ésn-fer en ce é • J9-tIgnlic Pôhscc 19codenly. 1990 left I on- f ,40URTH ANNUAL ATLANTIC CRIME PREVENTION CONFERENCE I JUNE 3-6, 1990 : Ô e , - •-; Iiie </) „ <IT 0 ,. e 2z. ATLANTIC POLICE ACADEMY (95, HOLLAND COLLEGE _â• Q_) .2.2Q) 22 Q.) rY et, MINISTRY ..tu) e • C..ENEH. • c..) 0 1 7 z-- 4z—D p 5-• •.or- • - CHARLOTTETOWN PRINCE EDWARD ISLAND al pen. - Intergovernmental Affaires Affairs intergouvernementales Regional Office Bureau régional This document is available in French. Ce document est disponible en français. FOURTH ANNUAL ATLANTIC CRIME PREVENTION CONFERENCE OrUNE 3-6, 1990 .CCeSÙ11\ATION CENIRE '1■ II:A N7 IC ATLANTIC POLICE ACADEMY HOLLAND COLLEGE CHARLOTTETOWN PRINCE EDWARD ISLAND INTRODUCTION The Fourth Annual Atlantic Crime Prevention Conference was organized by the Atlantic Regional Office, Ministry of the Solicitor peneral and many other individuals throughout Atlantic Canada. This event has been hosted at the Holland College - Atlantic Police Academy in Charlottetown, Prince Edward Island since 1988. An ad hoc steering committee was organized with representatives from the Prince Edward Island Department of Justice, RCMP "L" Division, Solicitor General Atlantic Regional Office and the Atlantic Police Academy. A list of these individuals and the dates of meetings held are included as Appendix A. The committee was responsible for the organizing of the conference.- The primary purpose of the conference was to facilitate the exchange of information and ideas, and to offer an opportunity conducive to discussing questions, common concerns and problems, future strategies and hopefully, working together to find solutions. The contents of this report are intended to be an outline for the planning of future conferences, a report of workshop highlights, and a tool by which networking can continue despite distance. We are all working towards a common goal - to improve the quality of life in our communities. By working together we can move ahead faster, more effectively and in greater numbers to achieve this goal. INITIAL PLANNING Immediately following the first meeting of the steering committee, an initial mailout was sent to the participants of the 1989 conference, other police departments, and also organizations involved in community crime prevention programs. Officers and citizens who were interested in attending the 1990 conference were asked to reply by the end of March as to the number attending and workshop topic suggestions. The numbers of participants and workshop topics were tabulated and a basic list prepared for the April 05 meeting of the steering committee. It was at this meeting that the basic workshop topics were chosen. The booking of rooms in Montgomery Hall began as replies were received. Many replies were received by phone and it soon became apparent that the number of participants for 1990 would be over 72. There were exactly 72 beds available in residence. For this reason'an additional mail out was prepared. It st-ressed that rooms were available on a double occupancy basis only. McLaughlin's Best Western, a commercial motel was contacted and ten rooms were tentatively block booked to accommodate those requesting single occupancy and for late overflow. The pre-registration kit is attached as Appendix B. It is also worth noting that if accommodations are full and commercial motels are being utilized that one double room be left vacant in residence in case an error in bookings occurs. Also, call the commercial facility two days prior to the beginning of the conference and confirm bookings for individuals using this facility. This allows for a quick call to be made if someone is not on the room list and a reminder to book accommodations if necessary. An interim report was prepared and is included as Appendix C. PROCESS A very important part of the process is to develop ideas for workshop topics as early as possible and form a tentative agenda. Once this is in place, bookings for facilities can be made (at least 8 weeks in advance). Lecture theatre and classrooms should be booked as soon as possible then followed by bookings for outside facilities, i.e. axena, hall, etc., including hotel block bookings. It is best to tentatively book early and set a date for confirmation. This allows for agenda changes. Refer to Appendix 0 for a list of bookings. A well rounded steering committee is important in developing an agenda that meets a diversified range of needs. It is also important that a list of possible resource people be formulated as early as possible. This allows time for finding alternate speakers for cancellations and Problems arising from conflicting schedules. Another increasingly important facet of the annual Atlantic Crime Prevention Conference is that of media coverage. This year proved to be the most widely publicized of the conferences held thus far. A list of media contact numbers is included as Appendix E-1 and a list of the media coverage received is included as Appendix F. Two weeks prior to the conference a call was made to each of the offices informing them that information would be forwarded and a flyer providing information about the Crime Prevention Trade Show later that day. See Appendix E-2. Each organization was asked to announce the Trade Show on upcoming community events and notice board public service announcements. The tentative agenda was included in the information, allowing for reporters/journalists to choose topics of interest and have a general idea of the time frame, two weeks prior to the conference. DAY #1 MONDAY, JUNE 4, 1990 7:30 - 9:30 a.m. Breakfast - hosted by the Solicitor General Canada Welcome and Opening Remarks President Dale Landry welcomed the conference delegation to Holland College and wished them every success in finding answers to the questions they are facing. Inspector Chet Campbell, principal of the School of Justice, welcomed the group to Charlottetown, and more specifically, to the facilities provided through the Atlantic Police Academy. He encouraged the group to enjoy themselves and expressed the Police Academy's pleasure in hosting the conference for another year. Kenne MacDonald, from the Solicitor General Canada's Atlantic Regional Office, welcomed the group and noted the involvement of theHregional office in supporting and promoting the efforts of crime prevention throughout Atlantic Canada. Mr. Phil Arbing, Director of Community & Correctional_ Service with the Prince Edward Island Department of Justice, also offered opening remarks. They are included as Appendix G. ROUND TABLE WHAT'S BEEN HAPPENING? MONDAY, JUNE 4 - 10:00 - 11:00 a.m. Precluding the "Round Table" time, Mr. MacDonald outlined a proposed "Atlantic Gala" for the National Crime Prevention awards. A discussion paper was circulated and returned by the end of the conference with comments. It is attached as Appendix H. Sgt. Chuck Moore facilitated this "show and tell" type session. Each province was allowed a chance to briefly outline their current programs and projects. RCMP detachments, municipal police departments, citizens groups and corporations were all represented and given the opportunity to share information and ideas and also to gather new ideas and get follow-up information during the remainder of the conference. It would be more effective next year to include a section on the pre-registration form for groups to name projects/programs and the contact person. This way delegates could receive a handout at registration time and small group discussions focused on specific topics could be part of this session. It would be advisable to insure that every province have a representative in each small group. MONDAY, JUNE 4 - 11:00-12:00 noon Developing and Utilizing Motivational Skills in Community Crime Prevention This session was facilitated by Jill Lightwood, Prince Edward Island Department of Justice. The focus of the session was to share ideas and information on educating and motivating individuals, organizations and fellow officers on the philosophy of community crime prevention. Cst. Gary Martin and Cst. Darrell Lysens from the Halifax Police Department, spoke on community and citizens involvement in their programs. Members of the Community Support Team who were at the conference were also available.