Regular Meeting of Council AGENDA

Home , Hastings Highlands

Municipality of Hastings Highlands Regular Meeting of Council AGENDA

Date: June 24, 2015 Time: 9:00 AM

Page 1. Call to order

a Mayor Bloom will call the meeting to order "O Canada"

2. Deletions to the agenda  None.

3. Disclosure of pecuniary interest and the general nature thereof

4. Approval of Minutes

9 - 16 a Minutes of the Regular Meeting of Council

THAT Council approves the draft minutes of the Regular Meeting of Council being Planning and Delegation, held on June 3, 2015, as submitted.

5. Delegations

17 a 9:10 am Bob Robinson

6. Tenders  None

7. Reports and By-Laws

a Planning

Page 1 of 172 18 - 32 i) By-Law 2015-039 being a by-law to amend Comprehensive Zoning By-Law 35-2004 by rezoning Part of Lot 26, Concession 12, designated as Part 1 on Plan 21R-20319 and Part 4, Plan 21R- 24386, in the Geographic Township of Monteagle, from Limited Services Residential to Rural Residential. THAT Council approves By-Law 2015-039 being a by-law to amend By-Law 35-2004 of the Corporation of the Municipality of Hastings Highlands, as amended, by rezoning Part of Lot 26, Concession 12, designated as Part 1, Plan 21R-20319 and Part 4, Plan 21R-24386, in the Geographic Township of Monteagle, from Limited Services Residential (LSR) Zone to Rural Residential (RR) Zone as shown on the map attached to the by- law.

b Building

33 - 34 i) Monthly Report THAT Council receives the Monthly Report as information only, as submitted by the CBO.

c Library

35 - 36 i) Cultural Report THAT Council receives the Cultural Report from CEO McMunn, as submitted and;

FURTHERMORE THAT Council direct staff to apply for the Trillium and Horizon funding that was recently released.

d Fire

37 - 38 i) Monthly Report THAT Council receives for information only, as submitted by the Fire Chief.

e Finance

39 - 46 i) Monthly Treasury Report THAT Council receives this report pertaining to the corporate budget for information purposes only as submitted by the Treasurer. 47 - 54 ii) Repeal and Enact New Fire Pumper Borrowing By-Law THAT Council repeals Borrowing By-Law #2015-043 Fire Pumper Truck Borrowing By-Law; and THAT Council approves By-Law 2015-048 to authorize certain new capital works of The Corporation of the Municipality of Hastings Highlands, to authorize the submission of an application to Ontario Infrastructure and Lands Corporation

Page 2 of 172 (OILC) for financing such capital works; to authorize temporary borrowing from OILC to meet expenditures in connection with such works; and to authorize long term borrowing for such works through the issue of debentures to OILC, be read a first, second, third time and finally passed.

f Operations

55 - 58 i) Monthly Operations Report THAT Council receives the monthly Operations Report as information only, as submitted by the Operations Supervisor. 59 - 61 ii) Papineau Lake Requests THAT Council approve a No Parking sign to be erected on the ramp of the Papineau Lake boat launch and;

FURTHERMORE THAT more research be done regarding additional requests. 62 - 64 iii) Speed Reduction Request on Brethour Road THAT Council choose from options 1 or 2 for the first 1 km. of the Brethour Road from the intersection of the South Baptiste Lake Road.

g Clerks Department

65 - 68 i) T.R.O.U.T THAT Council receives this report as submitted and;

FURTHERMORE choose Option 1 or 2 for financial contribution of $8153.00 towards the 2015 Gas Tax Application for the T.R.O.U.T.

OPTIONS 1. Council approve the financial contribution of $8153.00 towards the 2015 Gas Tax Application for the T.R.O.U.T and that the funds be delivered to the Town of Bancroft, as being the Hosts for applying.

2. Council not approve the financial contribution of $8153.00 towards the 2015 Gas Tax Application for the T.R.O.U.T. 69 - 72 ii) QRC Signs THAT Council receive this report as submitted and;

FURTHERMORE THAT Council approve Option 1 or 2 as presented.

Page 3 of 172 OPTIONS 1. Council approve the installation of QRC Walls at the suggested waste sites of South and North Baptiste Lake and Papineau Waste Site on the terms as presented, no cost to the municipality and; THAT Council direct Operations Supervisors to oversee the location and installation of the walls at each site as per municipal requirements.

2. Council not approve the installation of QRC Walls at municipal waste sites. 73 - 74 iii) Hastings Highlands & Maynooth Business Association Requests THAT Council receive this report as submitted and;

FURTHERMORE THAT Council approve the washrooms at the Maynooth Rink Building be open for the public on Sundays and Holiday Mondays in accordance with the waste attendants work shift effective June 28th to the Labour Day Weekend. 75 - 77 iv) Insurance Coverage THAT Council receives this report and supporting documentation as information only, as submitted. 78 - 81 v) Hot Dog Mobile Cart THAT Council receives this report as submitted and;

THAT Council grant approval of licensing for the Hot Dog Cart and;

FURTHERMORE the owner of the cart to be stationary on the private property as stated in the correspondence excluding times when invited to community events, which case a vendor fee may be requested from the organizer of the event and;

FURTHERMORE THAT the owner a bide by the municipal By- law 10-2002 and contact all other necessary agencies to fulfill the mandatory requirements for operation.

82 - 85 vi) ATV By-Law THAT Council receives this report as information only, as submitted.

h Strategic Planning

86 - 117 i) Strategic Plan Draft THAT Council receive the report, make any further

Page 4 of 172 recommendations, and;

THAT Council approve the online questionnaire to be used as the consultation with the public regarding the Strategic Planning process.

i Management

118 - i) Monthly CAO Report 121 THAT Council receives the Monthly Report as information only, as submitted by the CAO. 122 - ii) Multi-Waste Committee - Transfer and Processing of Blue Box 133 Recyclables “THAT: the Council for the Municipality of Hastings Highlands hereby agrees to the following:

1. Commit to participating in the development of a “HUB AND SPOKE” Transfer System for our Collective Blue Box Recyclables,

Support the construction of a Blue Box Recyclable Transfer Facility at either the Town of Bancroft or Township of Faraday Landfill Site and commit to hauling our Blue Box Recyclables to said facility for consolidation and transfer to a licensed recycling facility,

Direct the appropriate staff (Multi-Municipal Waste Committee) to release a Joint RFP (Request for Proposal) for processing our Blue Box Recyclables,

Direct the appropriate staff (Multi-Municipal Waste Committee) to release a Joint RFP (Request for Proposal) for haulage to the Town of Bancroft or Township of Faraday Landfill Site with subsequent transfer and processing at the selected recycling facility,

Direct the appropriate staff (Multi-Municipal Waste Committee) to develop a cost recovery fee system and memorandum of understanding amongst participating municipalities to ensure the cost of building and operating the proposed transfer system is equitably shared; and

That the Municipality of Hastings Highlands retains the right to withdraw our involvement in the event that our municipality’s resulting costs to haul and process our Blue

Page 5 of 172 Box Recyclables does in result in a significant savings”. 134 - iii) Education Component - Items submitted for Agenda from Public 136 and Reconsideration of Motion THAT Council receive as information only as submitted.

8. Mayor and Municipal Councillors Reports

a Mayor Bloom

i) Monthly Report THAT Council receive the verbal report as information only, as submitted.

b Councillor Robinson

137 - i) North Hastings Community Center - Meeting Minutes May 5, 2015 138 THAT Council receives the Meeting Minutes of May 5, 2015 from the North Hastings Community Centre as information only, as submitted.

9. Communication Items

139 - 146 a Hastings County TIMES Spring 2015

147 - 149 b Hastings County and the Ontario Medical Association call on Province to remove it's restrictions on Family Doctors

150 - 153 c Every Worker June 2015 Top 7 significant changes to federal WHMIS law

154 d Notice of Special Meeting of the Council of Municipality of Dysart et al 5 year review

155 - 157 e Hastings & Prince Edward District School Board Meeting Update

158 - 159 f Hastings & Prince Edward District School Board Survey

160 - 164 g AMCTO Legislative Express for May

165 h North Hastings Alzheimer Society News

166 i O.P.P. Ministry of Municipal Affairs & Housing statistics

167 j Hastings Prince Edward Public Health Message

168 - 169 k Keep Hydro Public-Proposed privatization of Hydro One

170 l Letter from Quinte Health Care North Hastings THAT Council receives the Communication Items as information,

10. Resolutions from other Municipalities  None

Page 6 of 172 11. Notice of Motion  None

12. Deferred Items  None

13. Future Municipal Events

171 a Future Events THAT Council receives the Future Municipal Events report as information purposes only as submitted.

14. Questions from the Public

15. Closed Session

a Closed Session - Council Rise THAT Council rise from the open session to go into "Closed Session" as permitted by the Municipal Act for the purpose of;

b 239(2)(f) advice that is subject to solicitor - client privilege, including communications necessary for that purpose;

Madawaska Road By-Law Enforcement c 239(2)(c) proposed or pending acquisition or disposition of land by municipality or local board.

Herschel Ward d 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees:

Operations Manager THAT Council rise from the "Closed Session" and direct Staff and officials to act as directed during the "Closed Session."

16. Confirmatory By-Law

172 a By-Law #2015-052, being a by-law to confirm the proceedings of Council. THAT Council passes By-Law #2015-052, being a by-law to confirm the proceedings of Council be read a first, second and third time and finally passed.

17. Adjournment

a Adjournment

Page 7 of 172 THAT Council adjourns to meet again on July 15, 2015 at 9:00 am for the Regular Meeting of Council, or at the call of the Mayor.

Page 8 of 172 AGENDA ITEM #a

Regular Meeting of Council Minutes Wednesday, June 03, 2015

Municipality of Hastings Highlands Regular Meeting of Council Minutes

June 3, 2015 - Regular Meeting of Council at the Hastings Highlands Centre

Council: Vivian Bloom Staff: Pat Pilgrim Mike Leveque Robyn Rogers Bert Cannon Cathy Bujas Gregg Roberts David Stewart Hald Robinson Frank Mills Tracy Hagar Suzanne Huschilt David Kasperski Pat Hoover

Others: Graham C. Brown, Bill Cheshire, Dorothy Gerrow, Bob Tatarski, Keith Buck, Mary Mueller, Harold Harris, John Salt, Ron Emond, Konrad Zaleski, Donna Buck, Al Hill, Paul Windosr, Jim McPherson, Marjory McPherson, Barry Hendry, Nate Smelle.

Call to order :

Mayor Bloom will call the meeting to order "O Canada"

Mayor Bloom called the meeting to order at 9:05 a.m. with the singing of "O Canada"

Deletions to the agenda:

None.

Disclosure of pecuniary interest and the general nature thereof:

Councillor Hagar declared pecuniary interest regarding the 2015 Community Grant/Donation Requests.

Approval of Minutes:

Minutes of the Regular Meeting and Special Meeting of Council

Minutes of the Regular Meeting of Council Page 9 of 172 AGENDA ITEM #a

Regular Meeting of Council Minutes Wednesday, June 03, 2015

Leveque/Cannon (236-2015) That Council approves the draft minutes of the Regular Meeting of Council held on May 20, 2015 and the Special Meeting of Council held on May 23, 2015, as submitted. Carried

Delegations:

9:10 am Blaine DeVouge - QRC Walls

9:20 am Marjory McPherson - Vegetative Buffer

9:30 am Collins Barrow Kawarthas LLP - 2014 Financial Statements

Tenders:

Road Side Grass Cutting

Road Side Grass Cutting Tender Opening

Tender Bids;

Andrew Prentice Contracting Ltd. Price per Swath per Kilometer $18.49, Applicable Taxes $2.40, Total price Swath per Kilometer $20.89, price Per Hour for extra cutting $75.00 DPM; A Division of 1731215 Ontario Inc. Price per Swath per Kilometer $15.50, Applicable Taxes $2.02, Total price Swath per Kilometer $17.52, price Per Hour for extra cutting $105.00 plus taxes.

Roberts/Robinson (237-2015) THAT Council direct staff to review tenders, upon review, if tender is of same value and quality that the lowest bid be accepted. Carried

Reports and By-Laws:

Planning:

OMB Appeal Hearing Kuhlmann/Bartlett 46 Hay Bay Court, Baptiste.

Roberts/Robinson (238-2015)

Minutes of the Regular Meeting of Council Page 10 of 172 AGENDA ITEM #a

Regular Meeting of Council Minutes Wednesday, June 03, 2015

THAT Council receive the Ontario Municipal Board Decision as information purposes only, as submitted. Carried

Grant Severance Application B21/15 1957 Cross Country Road, Monteagle

Leveque/Hagar (239-2015) THAT Council supports the Consent of the Land Division be given to the applicant(s) to sever a 10.1 hectare (25 acre) parcel subject to the following:  $1,000 Cash-in-lieu of Parkland  Safe Site Entrance  33’ deeded to municipality for road widening on severed and retained parcels  Taxes paid to date  Paper copy of reference plan  PDF format copy of reference plan  Rezoning if severed lot is less than 4.1 hectares (10 acres) Carried

Grant Severance Application B22/15 1957 Cross Country Road, Monteagle

Roberts/Hagar (240-2015) THAT Council supports the Consent of the Land Division be given to the applicant(s) to sever a 10.1 hectare (25 acre) parcel subject to the following:  $1,000 Cash-in-lieu of Parkland  Safe Site Entrance  33’ deeded to municipality for road widening on severed and retained parcels  Taxes paid to date  Paper copy of reference plan  PDF format copy of reference plan  Rezoning if severed lot is less than 4.1 hectares (10 acres) Carried

Mitton Severance Application B25/15 1258 Musclow-Greenview Road, Monteagle

Leveque/Cannon (241-2015) THAT Council supports the Consent of the Land Division be given to the applicant(s) to sever a 6.5 hectare (16 acre) parcel subject to the following:  $1,000 fee  Safe Site Entrance  33’ deeded to municipality for road widening on severed and retained parcels  Taxes paid to date

Minutes of the Regular Meeting of Council Page 11 of 172 AGENDA ITEM #a

Regular Meeting of Council Minutes Wednesday, June 03, 2015

 Paper copy of reference plan  PDF format copy of reference plan  Rezoning if severed lot is less than 4.1 hectares (10 acres) Carried

Windsor Rezoning R-2015-040 Waste Disposal to Rural Commercial Special Zone 104 McDonald Mine Road, Monteagle to allow a recreational paint ball activity area

Leveque/Robinson (242-2015) THAT Council defers approval of By-Law 2015-040 being a by-law to amend Comprehensive Zoning By-Law No. 2004-035 as amended, to rezone Part of Lot 13, Concession 6, Monteagle, being 104 McDonald Mine Road, from Waste Disposal (WD) to Rural Commercial – Special 78 (RC-78) to allow a Recreational Paintball activity area until staff has had the opportunity to review the County of Hastings Planning Report. Carried

Doner request for title correction Deed 85 Big Point Road, Papineau Lake

Roberts/Hagar (243-2015) THAT Council directs the Mayor and Clerk to sign all documentation required to correct the title to Part of the Shore Road Allowance along Papineau Lake in front of Lot 2, Concession 9, being Part 2 on Plan 21R-16381, in the Geographic Township of Wicklow. Carried

Comprehensive Zoning By-Law 2004-035 Amendment To include definitions of Vegetative Buffer, Shoreline Activity Area, Access Corridor and redefining "Person".

Robinson/Leveque (recorded vote requested) (244-2015) THAT Council does not approve By-Law 2014-087 being a by-law to amend Comprehensive Zoning By-Law Number 2004-035, as amended, being a by-law to regulate the use of land and the height, bulk, location, spacing, character and use of buildings to include a definition of Vegetative Buffer, Shoreline Activity Area, Access Corridor and redefining “Person”. Cannon-Yes Hagar-Yes Leveque-Yes Roberts-No Robinson-Yes Carried

By-Law Enforcement:

Minutes of the Regular Meeting of Council Page 12 of 172 AGENDA ITEM #a

Regular Meeting of Council Minutes Wednesday, June 03, 2015

Report of By-Law Enforcement calls

Robinson/Cannon (245-2015) THAT Council receives the Report of By-Law Enforcement calls, as information only, as submitted. Carried

Fire:

Fire Service Cost Recovery (Fire Marque)

Roberts/Robinson (246-2015) THAT Council accept this report as submitted by the fire Chief; and

FURTHER THAT Council authorize the Fire Chief to enter into an agreement with Fire Marque to help recover billable cost associated with fire suppression activates. Carried

Fire Marque By-Law #2015-050

Roberts/Robinson (247-2015) THAT Council approve By -Law#2015-050 to Authorize Execution of a Service Contract Agreement between the Corporation of the Municipality of Hastings Highlands and Fire Marque Inc. to act as an agent in filing claims to recover costs and expenses incurred by the Fire Department as a result of attending incident sites, be read a first, second, third time and finally passed. Carried

Fees and Services By-Law#2015-051 for the Hastings Highlands Fire Department.

Robinson/Leveque (248-2015) THAT Council approve By-Law #2015-051, being a By-Law to amend By-Law 2014-014; being a By-law to Establish Fees for Services Provided by the Hastings Highlands Fire Department, be read a first, second, third time and finally passed. Carried

Finance:

Approval of 2014 Audited Financial Statements

Hagar/Robinson (249-2015)

Minutes of the Regular Meeting of Council Page 13 of 172 AGENDA ITEM #a

Regular Meeting of Council Minutes Wednesday, June 03, 2015

THAT Council approve the 2014 financial statements as presented by the Municipality's auditor Collins Barrow Kawarthas LLP. Carried

2015 Community Grant/Donation Requests

Councillor Hagar excused herself and left Council Chambers

Roberts/Leveque (250-2015) THAT Council receives this report pertaining to the 2015 Community/Grant Donation Requests and approves the ad-hoc committee's recommendations as presented. Carried

Canada 150 Community Infrastructure Program Application

Councillor Hagar returned to Council Chambers

Hagar/Leveque (251-2015) THAT Council authorizes the submission of an application to the Canada 150 Community Infrastructure Program on or before June 9, 2015. The proposed project is for the pre- engineering of sections of Hwy 62. Carried

Communication Items:

Ministry of Transportation Notice-Reconstruction of Hwy 127

The Monarchist League of Canada

OGRA Infrastructure Priorities

Hastings Prince Edward Public Health

Maynooth Public School Newsletter June 2015

Roberts/Robinson (252-2015) THAT Council receives the Communication Items as information only as submitted. Carried

Resolutions from other Municipalities:

Town of Aurora - Canada Post, Home Delivery

Robinson/Hagar (253-2015)

Minutes of the Regular Meeting of Council Page 14 of 172 AGENDA ITEM #a

Regular Meeting of Council Minutes Wednesday, June 03, 2015

THAT Council support the Town of Aurora in regards to the opposition to the elimination of home mail delivery and installation of community mailboxes. Be it further resolved that Council directs staff to send a letter to the Town of Aurora, copied to all members of Federal Parliament. Carried

Notice of Motion:

 None

Deferred Items:

Hagar/Robinson (254-2015) THAT Council receive the Deferred Items report as information purposes only as submitted. Carried

Future Municipal Events:

Hagar/Roberts (255-2015) THAT Council receive the Future Municipal Events report as information purposes only as submitted. Carried

Questions from the Public:

Closed Session :

Closed Session- Council Rise

Leveque/Roberts (256-2015) THAT Council rise from the open session to go into "closed session" as permitted by the Municipal Act for the purpose of;

239(2)(b) personal matters about an identifiable individual, including municipal or local board employees;

Administration Personnel Carried

Closed Session

Leveque/Roberts (257-2015) 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Minutes of the Regular Meeting of Council Page 15 of 172 AGENDA ITEM #a

Regular Meeting of Council Minutes Wednesday, June 03, 2015

Madawaska Road By-Law Enforcement

THAT Council rise from the "closed session" and direct staff and officials to act as directed during the "closed session". Carried

Confirmatory By-Law:

By-Law # 2015-049, being a by-law to confirm the proceedings of Council.

Leveque/Robinson (258-2015) THAT Council passes By-Law # 2015- 049, being a by-law to confirm the proceedings of Council be read a first, second and third time and finally passed. Carried

Adjournment:

Adjournment

Roberts (259-2015) THAT Council adjourns to meet again on June 24, 2015 at 9:00am for the Regular Meeting of Council, or at the call of the Mayor. Carried

Vivian Bloom, Mayor Robyn Rogers, Clerk

Minutes of the Regular Meeting of Council Page 16 of 172 AGENDA ITEM #a

June 17,2015

Dear Council,

To comply with the Hastings County regulations re: new road construction at Graphite: #9 ~ l had operations supervisor, Ken Scott, visit the site and discuss the proposed entrance and he agreed that the proposed entrance was satisfactory. #17 —We have submitted by letter to the municipal office 3 suggestions for the naming of the new road.

#19 — I agreed to construct the new road, at my expense and according to cottage road standards, under the supervision of the municipal roads department.

#20 — I understand all the requirements of # 20 and willcomply with these requirements.

I plan to begin construction on this road when:

1. The rezoning of the Rushworth property is finalized. 2. The applications at County level are approved. This was suggested to me by my land surveyor, Mr. Greg Bishop. 3. The above concerns are met and equipment is available for the construction.

I willnotify the roads department when I am ab begin construcion?

Robert D. Robinson

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Report

To: Council From: Frank Mills - CBO Date: Jun 24, 2015 Re: CBO Report

RECOMMENDATION

THAT Council receives the CBO report for information only.

BACKGROUND

We have 176 building permits, 17 are new dwellings, the assessment value is over 6.5 million and the fees that will be received are $80,578. We also have $7,495 in Compliance letter fees. Construction continues at a high rate and there are lots of residential proposals in the pipeline. We also have a smaller industrial proposal for Council to deal with.

There are no issues in the building department, I have adapted to doing more with less.

Page 1 of 1

Monthly Report Page 33 of 172 AGENDA ITEM #i)

Monthly Report Page 34 of 172 AGENDA ITEM #i)

Hastings Highlands Public Library & Hastings Highlands Centre

Cultural/Recreation Report —- June 2015

Library/Centre Fast Facts: With regret the CEO has not completed the Annual Report for 2014. It has been one of the busiest springs with funding deadlines and program planning. Extra work has arisen from preparing to go through a re-accreditation with the province. In the meantime, the following information has been provided for your interest. These would be both qualitative and quantitative metrics for performance measures.

Membership - HHPL has 1886 active library cards — some are family memberships and some are single patrons. We are working towards one card per person.

Collection - We have over 14,000 items barcoded in our lending system

Collection Maintenance - In 2012, our overdue report was 34 pages long with 30 items per page (over 1000 items were out of circulation). In 2015, we average 1-2 pages depending on the weather (approximately 45 items late returning)

Centre Usage - In 2014, we had a waiting list forthe Hastings Highlands Centre evening timeslots. We are currently booking for the 2015-2016 season.

Marketing & Promotion - In 2015, Hastings Highlands staff provided sessions at the Ontario Library Association Super Conference, the Madawaska Cultural Summit and at two Ministryof Housing and Municipal Affairs CAO Forums on the benefits of Cultural Hubs. In 2016, we are proposing sessions on Performance Measures with Bancroft Public Library staff and Time Management with Douro Summer

Funding Development -Through thousands of dollars in grant funding, HHPL has upgraded its technology infrastructure to Ministrystandards. An additional bonus is that our wireless signal can now be used in the gymnasium. This will assist our Winter Markets with online sales. It also allows us to provide access to workshops and information sessions opening the doors to education, in Hastings Highlands.

Economic Development — One of the Library programs became a business incubator. Recently a new quilt store opened in Combermere. The entrepreneurs attended the Sew ’n Sews program held in the library each Wednesday. They saw the need for supplies and took the opportunity.

Community Engagement — Staff are hosting random events to encourage community support and library/centre advocacy. These programs include a Halloween Party, Christmas Open House, 3~day Book Sale and Trivia Night. Each event was well attended and the staff have another Book Sale and a Trivia Night with optional costumes scheduled for fall.

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Hastings Highlands Public Library & Hastings Highlands Centre

Culturall?ecreation Report — June 2015

The following is an overview of activities and events overseen by Library CEO/Community Resource Officer, KimberlyMcMunn. They are not listed in any particular order.

Library News — Another round of funding has been offered for Capacity Building. The CEO is looking to upgrade the library automation software to a Canadian-based system. The decision is still under review. The new funds would cover most of the cost of the new purchase. Recent news is that Library e-resources that have been free for many years willno longer be funded. Currently the library pays for an e—bookcollection aside from the e-resources. Libraries willhave to decide what is possible to purchase with their already tight budgets. Many libraries are looking at library usage and staffing hours. Due to the many changes in library operations, usage of services is different from years ago. HHPLwillbe reviewing job descriptions to ensure that they are current with service provided.

Surveys —- Over the next two months, the library willbe polling our users to see what is good, what is missing and what can be better? Please encourage everyone to participate in the various methods (online and in-house) of gathering the data for Hastings Highlands Public Library and Hastings Highlands Centre.

Mental Health and Public Safety — The first of many workshops were offered here in Hastings Highlands. The session was well received and requests for more information have prompted us to offer more services in the fall of 2015. It was also a great way to educate staff without traveling to the nearest urban centre.

Strategic Planning and Performance Measures - Allfunding initiatives are moving to evidence-based planning and metric-based reporting...in real terms, it means that we can no longerjust make a wish list and hope for grant funding. Funders are looking at who has a plan and are keeping to that plan. The CEO and the Manager of Corporate Services have been attending workshops to keep skills current for economic development purposes.

Ontario Trillium Foundation Forum -— OTF has new terms for their funding. Their new strategies include a planning, implementation, capital, and collaborative stream (much like the OMAFRAmodel). Due to the many applications that they receive versus the funding available, OTF has started to screen applicants before they can even begin the application. Grant funding has become a skill set and not just an opportunity.

New Horizons for Seniors Forum — The CEO has received the new information for this round of funding through a webinar. An application for funding is under consideration.

Cultural Report Page 36 of 172 AGENDA ITEM #i)

REPORT

To: Members of Council From: Pat Hoover Fire Chief/CEMC Date: June 17, 2015 Re: Monthly Fire Operations ______

RECOMMENDATION: That Council receives as information only from the Fire Chief.

BACKGROUND:

1. Monteagle New Pumper – The new pumper unit was delivered on Tuesday June 16, 2015 to the Monteagle Station. The new truck has since been loaded with all of the necessary equipment off the former unit. It is now ready to respond to its first call. We still have some additional equipment to mount with a mounting kit and the radio tech is to complete a radio speaker install in the next several days.

2. Training- We have scaled back our training nights for the summer and will be focusing on catching those who have missed modules over the last 9 months to catch those up on a individual bases.

3. Bunker Gear Wash Program – We have completed the wash/repair and testing of the PPE for 5/6 stations. The final station to be completed this month will be Monteagle. This will have us compliant for 2015 for our annual requirements for maintenance of our bunker gear.

4. Fire Prevention – Work continues on Fire Safety Plans, Occupancies loads and fire drills for local schools and business. On going calls for fire inspections are being completed as they come in by complaint or request.

5. Holidays - Staff will be will be taking holidays on a rolling basis over the next 2 months. Fire Chief will be off from June 26- July 13. Remaining staff will follow through.

Monthly Report Page 37 of 172 AGENDA ITEM #i)

6. Year to Date Fire Report: Was not available at the time of report due to server install and upgrade.

FINANCIAL IMPACT: None all operations are inside of the 2015 Budget plan.

OPTIONS: None required

ATTACHMENTS/REFERENCES: None

Respectfully submitted,

Pat Hoover

Fire Chief/CEMC

North Hastings Fire Services

 Page 2

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uniipztlily HASTINGSHIGHLANDS

REPORT

To: Members of Council From: DavidStewart, Treasurerfl'ax Collector Date: June 24, 2015 Re: Treasurer’s Report

RECOMMENDATION

THAT Council receives this report pertaining to the corporate budget for infonnation purposes only as submitted by the Treasurer.

ORIGIN

The Councilof the Municipalityof Hastings Highlands has requested a monthly budget to actual report forthe corporate budget be presented for informationpurposes.

BACKGROUND

The attached report is a summary of the corporate budget to actual up to the period ended May 315‘,2015. Also attached to this report are the 2015 updated reserves report and the municipality's updated outstanding tax arrears report.

The funds reported withinthe summary include:

— Fund 01 — Operating Fund 02 Capital

— Fund 03 — Gas Tax Program Fund 04 Cemetery

— Fund 05 — Library Fund 06 Trustee

— Fund 07 — County (Taxation Only) Funds 08-11 School Boards (Taxation Only)

Monthly Treasury Report Page 39 of 172 AGENDA ITEM #i)

FINANCIAL IMPACT

This summary reported represents the approved municipal budget as well as the separate revenues and requisitions made by the County of Hastings and the County School Boards. The Municipality collects property taxes and payments in lieu of property taxes on their behalf and requisitions these amounts on a quarterly basis.

OPTIONS

N/A

ATTACHMENTS

1. Corporate Budget General Ledger Summary 2. Reserves Report 3. Outstanding Tax Arrears Report

REFERENCES

N/A

Respectfullysubmitted, @637’ DavidA. Stewart

0 Page 2

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REPORT

To: Members of Council From: Robyn Rogers, Manager of Corporate Services/Clerk Date: June 24, 2015 Re: Borrowing By-Law

______

RECOMMENDATION

WHEREAS Council receives this report as submitted and;

FURTHERMORE repeals Borrowing By-Law #2015-043 Fire Pumper Truck Borrowing By-Law; and

THAT Council approves By-Law 2015-048 to authorize certain new capital works of The Corporation of the Municipality of Hastings Highlands, to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (OILC) for financing such capital works; to authorize temporary borrowing from OILC to meet expenditures in connection with such works; and to authorize long term borrowing for such works through the issue of debentures to OILC, be read a first, second, third time and finally passed.

ORIGIN

Council previously passed By-Law #2015-043 at the May 6, 2015 regular meeting of Council, being Planning and Delegations. The By-Law being for the purpose of the Fire Pumper Truck purchase.

BACKGROUND

The existing By-law is being repealed and replaced with the new By-law as the Ontario Infrastructure and Lands Corporation (OILC) asked for select wording to be changed.

Repeal and Enact New Fire Pumper Borrowing By-Law Page 47 of 172 AGENDA ITEM #ii)

Staff has completed the requested amendments in By-Law #2015-048.

FINANCIAL IMPACT

N/A

OPTIONS

N/A

ATTACHMENTS

By-Law #2015-048

REFERENCES

N/A

Respectfully submitted,

 Page 2

Repeal and Enact New Fire Pumper Borrowing By-Law Page 48 of 172 AGENDA ITEM #ii)

THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS

BY-LAW NUMBER 2015-048

A BY-LAW TO AUTHORIZE CERTAIN NEW CAPITAL WORKS OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS (THE “MUNICIPALITY”); TO AUTHORIZE THE SUBMISSION OF AN APPLICATION TO ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) FOR FINANCING SUCH CAPITAL WORKS; TO AUTHORIZE TEMPORARY BORROWING FROM OILC TO MEET EXPENDITURES IN CONNECTION WITH SUCH WORKS; AND TO AUTHORIZE LONG TERM BORROWING FOR SUCH WORKS THROUGH THE ISSUE OF DEBENTURES TO OILC

WHEREAS the Municipal Act, 2001 (Ontario), as amended, (the “Act”) provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;

AND WHEREAS it is now deemed to be expedient to authorize for the purposes of the Municipality the new capital work(s) described in column (2) of Schedule “A” (individually a “Capital Work”, collectively the “Capital Works”, as the case may be) attached hereto and forming part of this By-law (“Schedule “A”) in the amount of the respective estimated expenditure set out in column (3) of Schedule “A”, subject in each case to approval by OILC of the financing for such Capital Work(s) that will be requested by the Municipality in the Application as hereinafter defined;

AND WHEREAS in accordance with section 4 of Ontario Regulation 403/02 (the “Regulation”), the Council of the Municipality had its Treasurer calculate an updated limit in respect of its most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing (as so updated, the “Updated Limit”), and, on the basis of the authorized estimated expenditure for the Capital Work or each Capital Work, as the case may be, as set out in column (3) of Schedule “A” (the “Authorized Expenditure” for any such Capital Work), the Treasurer calculated the estimated annual amount payable in respect of the Capital Work or each Capital Work, as the case may be, (collectively the “Estimated Annual Amount Payable”) and determined that the Estimated Annual Amount Payable does not cause the Municipality to exceed the Updated Limit, and accordingly the approval of the Ontario Municipal Board pursuant to the Regulation, is not required before any such Capital Work is authorized by the Council of the Municipality;

AND WHEREAS subsection 405 (1) of the Act provides, amongst other things, that a municipality may authorize temporary borrowing to meet expenditures made in connection with a work to be financed in whole or in part by the issue of debentures if, the municipality is an upper-tier municipality, a lower-tier municipality in a county or a single-tier municipality and it has approved the issue of debentures for the work;

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AND WHEREAS subsection 401(1) of the Act provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt;

AND WHEREAS the Act also provides that a municipality shall authorize long term borrowing by the issue of debentures or through another municipality under section 403 or 404 of the Act;

AND WHEREAS OILC has invited Ontario municipalities desirous of obtaining temporary and long term debt financing in order to meet capital expenditures incurred on or after January 1, 2004 in connection with eligible capital works to make application to OILC for such financing by completing and submitting an application on the form provided by OILC;

AND WHEREAS the Municipality has completed and submitted an application to OILC (the “Application”) to request financing for the Capital Work(s) by way of long term borrowing through the issue of debentures to OILC and by way of temporary borrowing from OILC pending the issue of such debentures;

AND WHEREAS OILC has accepted and has approved the Application;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS:

1. The Council of the Municipality hereby confirms, ratifies and approves the execution by the Treasurer of the Application and the submission by such authorized official of the Application, duly executed by such authorized official, to OILC for the financing of the Capital Work(s) in the maximum aggregate principal amount of $244,758 substantially in the form of Schedule “B” hereto and forming part of this By-law, with such changes thereon as such authorized official may hereafter approve, such execution and delivery to be conclusive evidence of such approval.

2. (a) The undertaking of the Capital Work or of each Capital Work, as the case may be, in the amount of the respective estimated Authorized Expenditure set out in column (3) of Schedule “A” is hereby approved and authorized;

(b) any one or more of the Mayor and the Treasurer are hereby authorized to conclude contracts on behalf of the Municipality for the undertaking of the Capital Work or of each Capital Work, as the case may be, in accordance with the Municipality’s usual protocol;

(c) where applicable, the Engineer of the Municipality will forthwith make such plans, profiles and specifications and furnish such information as in the opinion of the Engineer are necessary for the undertaking of the Capital Work or of each Capital Work, as the case may be; and

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(d) where applicable, the undertaking of the Capital Work or of each Capital Work, as the case may be, shall be carried on and executed under the superintendence and according to the direction and orders of such Engineer.

3. The Mayor and the Treasurer are hereby authorized to negotiate and enter into, execute and deliver for and on behalf of the Municipality a financing agreement (a “Financing Agreement”) with OILC that provides for temporary and long term borrowing from OILC in respect of the Capital Work(s) on such terms and conditions as such authorized officials may approve, such execution and delivery to be conclusive evidence of such approval.

4. The Mayor and/or the Treasurer are hereby authorized, pending the substantial completion the Capital Work or each Capital Work, as the case may be, or as otherwise agreed with OILC, to make temporary borrowings pursuant to section 405 of the Act in respect of the Capital Work or of each Capital Work, as the case may be, on the terms and conditions provided in the Financing Agreement and on such other terms and conditions as such authorized officials may agree, and to sign such evidence of indebtedness as OILC may require (the “Note”) and to deliver the Note to OILC, such execution and delivery to be conclusive evidence of such agreement; and the Treasurer is authorized to sign such certifications as OILC may require in connection with such borrowings in respect of the Capital Work(s); provided that the amount of borrowings allocated to the Capital Work or to each Capital Work, as the case may be, does not exceed the Authorized Expenditure for such Capital Work and does not exceed the related loan amount set out in column (4) of Schedule “A” in respect of such Capital Work.

5. Subject to the terms and conditions of the Financing Agreement and such other terms and conditions as OILC may otherwise require, the Mayor and the Treasurer are hereby authorized to long term borrow for the Capital Work(s) and to issue debentures to OILC on the terms and conditions provided in the Financing Agreement and on such other terms and conditions as such authorized officials may agree (the “Debentures”); provided that the principal amount of the Debentures issued in respect of the Capital Work or of each Capital Work, as the case may be, does not exceed the Authorized Expenditure for such Capital Work and does not exceed the related loan amount set out in column (4) of Schedule “A” in respect of such Capital Work.

6. In accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, as security for the payment by the Municipality of the indebtedness of the Municipality to OILC under the Note and/or the Debentures, as the case may be (the “Obligations”), the Municipality is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding the amounts that the Municipality fails to pay OILC on account of the Obligations and to pay such amounts to OILC from the Consolidated Revenue Fund.

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7. For the purposes of meeting the Obligations, the Municipality shall provide for raising in each year as part of the general levy, the amounts of principal and interest payable in each year under the Note and/or any outstanding Debenture, to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality.

8. (a) The Mayor and/or the Treasurer are hereby authorized to execute and deliver the Note, the Mayor and the Treasurer are hereby authorized to enter into, execute and deliver the Financing Agreement, and to issue the Debentures, one or more of the Mayor and the Treasurer are hereby authorized to generally do all things and to execute all other documents and papers in the name of the Municipality in order to perform the Obligations of the Municipality under the Financing Agreement and to execute and deliver the Note and to issue the Debentures, and the Treasurer is authorized to affix the Municipality’s municipal seal to any such documents and papers.

(b) The money realized in respect of the Note and the Debentures, including any premium, and any earnings derived from the investment of that money, after providing for the expenses related to the execution and delivery of the Note and to the issue of the Debentures, if any, shall be apportioned and applied to the respective Capital Work and to no other purpose except as permitted by the Act.

9. This By-law repeals By-law 2015-043

10. This By-law takes effect on the day of passing.

ENACTED AND PASSED this 3rd day of June, A.D. 2015.

______Vivian Bloom, Mayor Robyn Rogers, Clerk

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Schedule “A” to By-Law Number 2015-043 (New Capital Work(s))

(1) (2) (3) (4) Capital Work Description of Capital Estimated Loan Amount Number Work Expenditure

14115 2015 Fire Pumper Truck $244,758 $244,758 Purchase

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Schedule “B”

OILC Application

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REPORT

To: Members of Council From: Denver Mayhew Date: June 4, 2015 Re: Operations Report

______

1. Staff has finished applying Calcium to the following gravel roads:

Papineau Lake Dog Point Road Childerhouse Road (first 200 meters) Burlanyette Road Koss Road Church Road Frantz Road Maynooth Station Road Loggers Field Caldwell Lake Road Dwire Road Old Madawaska Road first 500meters off Hwy.127 South Lake St. Peter Road Circle Road Lutheran Church Road Hass Road Little Papineau Lake Road from Madawaska Road to Jessup Road and last 2kms at the end of Little Papineau Lake Road Lake St. Peter North Road Mink Lake Road Dam Road Lake St. Peter Sub divison East Lake Road Fosters Road Hammond Road Elgin Road McCahon Road

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Brethour Road Bowen Road Ray Road River Road Woodcox Road Glory Road Golden Shores Road Marina Road Fell Road Devenish Road O-At-Ka Road Sunrise Road Dog Bay Road Paradise Landing Road Hickey Hill Road Hickey Road Hickey Road East West Diamond Lake Road Old Diamond Lake Road High Falls Road (first 200 meters) Enterprise Crescent Ponaka Road Yorks Road Commerce Crescent Fire Hall Lane Grant Road first 500 meters McGarry Road Mountney Road McCormick Road (first 1 km and last 1 km) Storey Road East Road Loop Robinson Road McAlpine Road South end Hillsview Road Hybla Road Moxam Road Cross Country Road McLean Road Salmon Trout Lake Road Best Road McDonald Mine Road

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2. Brushing operation with our excavator has been completed and will be resumed later this fall. We are now in the process of replacing damaged or collapsed culverts and ditching with the excavator.

Brushing Summary: Excavator Grader

Davis Road 2 km Hillsview Road 3.5 km Nieman Road 3.4 km Robinson Road 11km Hwy 62 32 km Hybla Road 7.5 km Spilek Road 0.2 km South Baptiste 8 km ANAF Road 1 km Total 30 km Dog Point Road 4.4 km Kamaniskeg Lake Road 19.6 km Total 62.6 km

Backhoe

Kuno Road 0.4km McLean Road 0.4km Total 0.8km

3. Leveque’s Construction has finished graveling South Papineau Lake Road 2.2kms and the Echo Lake Road 2.0kms. The South Papineau Lake Road has been has been treated with calcium as well. They are presently graveling the Kamaniskeg Lake Road for 2.5kms. Once they have completed this road they will be completing the McAlpine Road 1.8kms. and Forestview Road 3.2kms.

4. We have ordered the new sweeper attachment for our new loader from Nortrax on May 21, 2015 which should arrive by the end of June 2015.

5. The septic tanks at the Main Office were pumped on June 1, 2015.

6. The holding tanks at Papineau Lake South beach and boat launch at Mink Lake were both pumped on the week of June 8, 2015.

7. A training session on the new Ontario Traffic Manual Book 7 was held at the Main Office on June 9, 2015 for all roads employees.

8. An invoice in the amount of $7096.20 has been sent to OES (Ontario Electronic Stewardship) for electronics that were shipped out in 2014.

9. The Madawaska Road has been completed with double surface treatment and line painting.

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10.We have made arrangements with Constable Brian Goodwin of the Bancroft O.P.P. to have the speed traffic/counter sign to be set up in the Town of Maynooth for the Labour Day weekend.

11.Sweeping contract of paved roads has been completed except for portions of roads to be swept by Municipal sweeper once it has arrived.

12.Elgin Road has been raised approximately 10 inches as requested by M.T.O.

13.All broken guide posts and broken guide cable have been repaired on Hwy. 62

14.All broken guide posts on South Baptiste and Musclow Greenview Roads have been replaced.

15.We have placed an order for a variety of sizes of plastic culverts ranging from 400mm to 750mm from Armtec.

16.There were 2 new signs identifying rough road for 8 kms. Erected on hwy. 62 going East out of Maynooth and at Maple Leaf going West towards Maynooth.

17.Roadside grass cutting contract has been awarded.

18.Winter Sand tender has been sent out to the papers for Request for Proposal for Supply and Delivery of Winter Sand. Tenders to be submitted by July 3, 2015 by 2:00 pm.

19.One summer student through the Metis program started on June 15, 2015 to be utilized for Parks and Recreation as well as the office.

Respectfully submitted,

Denver Mayhew Operations Supervisor

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REPORT

To: Members of Council From: Denver Mayhew Operations Supervisor Date: June 24, 2015 Re: Papineau Lake Requests ______

RECOMMENDATION

THAT Council approve a No Parking sign to be erected on the ramp of the Papineau Lake boat launch and;

FURTHERMORE THAT more research be done regarding additional requests.

ORIGIN

The letter received from Mr. Joesph Oatman requesting a no parking sign to be erected at the Papineau Lake boat launch.

BACKGROUND

The No Parking signs were requested last year but no action was taken at that time.

FINANCIAL IMPACT

It would cost the Municipality the price of:

1- No Parking sign

1- 5’ U-Post

1- 10’ U-Post

1- Man Hour for installation

Papineau Lake Requests Page 59 of 172 AGENDA ITEM #ii)

OPTIONS

As far as the request for additional parking is concerned there would need to have a more in depth investigation of what alternatives are available.

ATTACHMENTS

N/A

REFERENCES

N/A

Respectfully submitted,

Denver Mayhew

Operations Supervisor

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Papineau Lake Requests Page 60 of 172 AGENDA ITEM #ii)

\J/it/ua9 ‘/3%

This letter will be delivered by Harold Harris. I ask the staff to stamp this as received and put a copy in each Councillor's mail box.

May 22, 2015

To: Mayor Bloom & Council Members for Hastings Highlands

From: Joseph Oatman, President, Papineau Lake Community Assoc.

Re: Our boat ramp

During Dave Robb’s tenure we had requested that no parking signs be placed at the ramp and the possibility of creating some additional parking on the ramp lot was discussed.

We believed the signs were forth coming, but to date nothing has happened.

Since parking on the road is very limited and the area on the road is hidden from view beyond a few 100 feet in either direction there is some risk of collisionfrom too many parking partially on the road. Some choose to squeeze their vehicle and trailer along the ramp edge making the ramp almost unusable.

We believe no one should be parking on the ramp, hence the need for signs.

There is some space on the right side of the ramp lot where Dave thought a small parking area could be made. We understand that this property belongs to the MNR&F.It is our understanding that the l\/lNR&F would be willing to transfer this property which includes the ramp to Hastings Highlands for a nominal amount.

We believe this would allow Hastings Highland to improve the safety ofthe ramp area for all.

Respectfully submitted for your consideration with thanks,

Papineau Lake Requests Page 61 of 172 AGENDA ITEM #iii)

REPORT

To: Members of Council From: Denver Mayhew Operations Supervisor Date: June 24, 2015 Re: Reduced speed on the Brethour Road

______

RECOMMENDATION

THAT Council choose from options 1 or 2 for the first 1 km. of the Brethour Road from the intersection of the South Baptiste Lake Road.

ORIGIN

The letter received from Mr. Ron Sykes requesting a reduced speed limit on the Brethour Road.

BACKGROUND

All roads within the Municipality that are not posted have a maximum speed of 80 kph. As per The Highway Traffic Act. There are a few roads which have been posted at a different speed limit which was passed by council.

The only place that the South Baptiste Lake Road is lowered to 40 kph. Is currently in the School Zone.

The application of calcium has been applied to the Brethour Road which will reduce the amount of dust.

FINANCIAL IMPACT

It would cost the Municipality the price of:

2- 60kph. Signs

Speed Reduction Request on Brethour Road Page 62 of 172 AGENDA ITEM #iii)

1-60kph. Ahead sign

3 – 5’ U-Posts

3 – 10’ U-Posts

2 Man hours to install the above signs

OPTIONS

1. To leave the speed limit at 80 kph. .

2. To lower speed limit to 60 kph

ATTACHMENTS

N/A

REFERENCES

N/A

Respectfully submitted,

Denver Mayhew

Operations Supervisor

 Page 2

Speed Reduction Request on Brethour Road Page 63 of 172 AGENDA ITEM #iii)

6/18/2015 LjghtbuxTechnologiesWebmail ::FW: Speed LimitBrethour Road

Subiect FW: Speed Limit Brethour Road 3 | From Robyn Rogers f>C}Uf.l€§iCU§J3 To Reception Bate 2015-06-18 2:25 pm

From: Ron Sykes |mai|to:june e@sympa?co.ca] Sent: Monday,June 01, 2015 9:20 AM To: clerk@hast3‘ngshigh|ands.ca Subject: Speed LimitBrethourRoad

Hi Robyn,

I am writing today to ask Council to considera reductionin the speedlimit on Brethour Road in the residentialarea near South BaptisteLake Road. I have been in contact with Denver Mayhew and he has con?rmed that as the speed limit is not posted on BrethourRd it is 80kph. The vehicle traffic is very fast on this road which is very dangerous for pedestrians,children,dog walkers,bicyclists,joggers andjust pulling out of our driveways. Further,because of the speed, on the gravel the cars leave a wake of dust and ?ying stones. I am requestingthat Council lower the speedlimit in this residentialarea from the South Baptiste Lake Road for approx 1km from 80kphto 40kph. In additionto a speed limit reduction, a "Slow, Chlidren Playing" sign could be effective too.

Thank you, Ron Sykes 36 Brethour Rd

613-332-5972

httpjlwebmaiIhastlngshighlands,caI?__task=mail&_action=print&_uid=1529&_mbox=INBOX 1/1

Speed Reduction Request on Brethour Road Page 64 of 172 AGENDA ITEM #i)

REPORT

To: Members of Council From: Robyn Rogers, Manager of Corporate Services/Clerk Date: June 24, 2015, Regular Meeting of Council Re: T.R.O.U.T

______

RECOMMENDATION

THAT Council receives this report as submitted and;

FURTHERMORE choose Option 1 or 2 for financial contribution of $8153.00 towards the 2015 Gas Tax Application for the T.R.O.U.T.

OPTIONS

1. Council approve the financial contribution of $8153.00 towards the 2015 Gas Tax Application for the T.R.O.U.T and that the funds be delivered to the Town of Bancroft, as being the Hosts for applying.

2. Council not approve the financial contribution of $8153.00 towards the 2015 Gas Tax Application for the T.R.O.U.T.

ORIGIN

Each year the Town of Bancroft serves as host in applying for Gas Tax Funds to assist the T.R.O.U.T. Every year to date Hastings Highlands has made financial contribution to the application.

BACKGROUND

T.R.O.U.T Page 65 of 172 AGENDA ITEM #i)

Community Care North Hastings represented by Mr. MacDonald has made two previous presentations to Council.

Mr. MacDonald has provided written responses to questions requested by Council regarding service of the T.R.O.U.T to Hastings Highlands at recent 2015 meetings.

FINANCIAL IMPACT

The financial contribution amount of $8153.00 was allocated into the 2015 Budget.

ATTACHMENTS

N/A

REFERENCES

2015 Council Meeting Minutes

Respectfully submitted,

 Page 2

T.R.O.U.T Page 66 of 172 AGENDA ITEM #i)

June 5, 2015

Municipality of Hastings Highlands #33011 Highway 62 Box 130 Maynooth, ON K0L 2S0 Attn: Robyn Rogers

Re: Response to Email from Robyn Rogers June 5, 2015

Dear Robyn,

Thanks for your query regarding the restoration of weekly bus service to Hastings Highlands. We are certainly willing to provide this weekly service as quickly as you require. I would suggest that we have a contract between us that would satisfy your requirements specifically for the delivery of public transit service. I would be willing to initiate this process.

The level of service, however, for Hastings Highlands will be determined by the amount of service Hastings Highlands Council wishes to receive based on the amount Council is willing to spend on public transit service.

We have moved to a new funding model based on the wishes of each Municipality. Not all Municipalities want to contribute to a Regional Transit Service; therefore, we have had to revise our routes and schedules based on those Municipalities who want to participate.

To provide one day of service to Hastings Highlands costs $675. This cost is based on an operating day of 8:00 AM start in Bancroft and finish in Bancroft at 4:00 PM. The cost is also based on an average of 200 KM per day. This 200 KM per day would not include Maple Leaf or Lake St. Peter coverage. Including Lake St. Peter and Maple Leaf would add approximately 100 KM and 2 hours to the day and an additional expense of $125 or $800 per day. All prices are subject to HST. I might add that TROUT is available to bring riders from Bancroft to Hastings Highlands on any days we are providing service to Hastings Highlands. I trust this might be an asset for Hastings Highlands and your business community.

The cost of $800 per day plus HST can be reduced by the Gas Tax Rebate amount specific to Hastings Highlands and; further, by a Community Care North Hastings’ contribution of $120 per day. This would mean $680 per day for Hastings Highlands less the Gas Tax Rebate. It is difficult to predict what the Gas Tax Rebate will be as it fluxuates based on the contribution from each Municipality, the population of

LOCATIONADDRESS PHONE FAX EMAIL Corporate 1 Manor Lane, Box 1786, Bancroft, ON K0L 1C0 613-332-4700 613-332-0432 [email protected]

T.R.O.U.T Page 67 of 172 AGENDA ITEM #i)

each Municipality and the ridership. One might speculate on the Gas Tax Rebate being 30% of the $680 or $204 leaving a balance for Hastings Highlands of $476 per day.

The projected cost, given the anticipated Gas Tax contribution of $204 and Community Care’s contribution of $120, would be 52 weeks x $476 per day or $24,752 plus HST. Community Care North Hastings’ annual contribution to this service would be $6240. Any difference in the anticipated Gas Tax Rebate and the actual Gas Tax Rebate would be deducted from or added to the Hasting Highlands commitment.

This level of service would be based on a five year guaranteed contract and this amount would be open for annual review based on gas prices and the Gas Tax Rebate amounts. The full portion of $800 - $120 = $680 would be billed to the Municipality and Gas Tax Rebates would be discounted once the Rebate dollars were received.

We hear from many of your constituents that wish the weekly service be restored. We would like to continue to support the constituents of Hastings Highlands with weekly TROUT service and trust the Council will deem the weekly service as important.

Thank you for your consideration of this investment into public transportation infrastructure.

Kind Regards,

Gord MacDonald Executive Director

LOCATIONADDRESS PHONE FAX EMAIL Corporate 1 Manor Lane, Box 1786, Bancroft, ON K0L 1C0 613-332-4700 613-332-0432 [email protected]

T.R.O.U.T Page 68 of 172 AGENDA ITEM #ii)

REPORT

To: Members of Council From: Robyn Rogers, Manager of Corporate Services/Clerk Date: June 24, 2015, Regular Meeting of Council Re: QRC Signs

______

RECOMMENDATION

THAT Council receive this report as submitted and;

FURTHERMORE THAT Council approve Option 1 or 2 as presented.

OPTIONS

1. Council approve the installation of QRC Walls at the suggested waste sites of South and North Baptiste Lake and Papineau Waste Site on the terms as presented, no cost to the municipality and;

THAT Council direct Operations Supervisors to oversee the location and installation of the walls at each site as per municipal requirements.

2. Council not approve the installation of QRC Walls at municipal waste sites.

ORIGIN

Delegation from QRC Walls at the June 3rd, 2015 meeting of Council.

BACKGROUND

The request from QRC Walls;

To place 3 advertising walls, one at South Baptiste Lake, North Baptiste and Papineau Waste Site at no cost to the municipality.

QRC Signs Page 69 of 172 AGENDA ITEM #ii)

FINANCIAL IMPACT

N/A

ATTACHMENTS

Delegation Material

REFERENCES

N/A

Respectfully submitted

 Page 2

QRC Signs Page 70 of 172 AGENDA ITEM #ii)

QRC Signs Page 71 of 172 AGENDA ITEM #ii)

QRC Signs Page 72 of 172 AGENDA ITEM #iii)

REPORT

To: Members of Council From: Robyn Rogers, Manager of Corporate Services/Clerk Date: June 24, 2015, Regular Meeting of Council Re: Hastings Highlands and Maynooth Business Ass. Requests

______

RECOMMENDATION

THAT Council receive this report as submitted and;

OPTIONS

N/A

ORIGIN

The Hastings Highlands and Maynooth Business Association submitted requests of service from the municipality.

BACKGROUND

The requests from the Association were;

 washrooms open at the Maynooth Rink Building

 signage directing to the washrooms

 garbage and recycling receptacles located at the municipal building

Hastings Highlands & Maynooth Business Association Requests Page 73 of 172 AGENDA ITEM #iii)

 line painting of parking spaces for the mainstreet.

Staff is inquirying on costs of signage, garbage/recycle receptacles and line painting.

Suggestion is that line painting be looked at when the municipality conducts other municipal line painting.

FINANCIAL IMPACT

Additional cost of staff to open and close facilitiy

Signage costs of two –three signs

Costs of garbage/recycle receptacles

ATTACHMENTS

N/A

REFERENCES

N/A

Respectfully submitted

 Page 2

Hastings Highlands & Maynooth Business Association Requests Page 74 of 172 AGENDA ITEM #iv)

REPORT

To: Members of Council From: Robyn Rogers, Manager of Corporate Services/Clerk Date: June 24, 2015, Regular Meeting of Council Re: Jardine Lloyd Thompson Insurance Coverage

______

RECOMMENDATION

THAT Council receive this report and supporting documentation as information only, as submitted.

OPTIONS

N/A

ORIGIN

The Municipality received an inquiry from a concerned ratepayer as to insurance coverages, the inquiry being; that there was a time in 2014 when the insurance had lasped for the municipality and that the municipal fleet were not in use.

BACKGROUND

This inquiry being quit alarming was reason for a call and a letter being provided by our insurance providers stating otherwise.

It is important for all who live here and have a vested interest in our municipality to know that at no time was the municipality at risk as being stated.

FINANCIAL IMPACT

N/A

Insurance Coverage Page 75 of 172 AGENDA ITEM #iv)

ATTACHMENTS

Insurance Providers Letter

REFERENCES

N/A

Respectfully submitted,

 Page 2

Insurance Coverage Page 76 of 172 AGENDA ITEM #iv)

A] T

Jardine Lloyd Thompson Canada lnc. June 1’ 2015 Suite 800, 55 University Avenue Toronto‘ ON M5J 2H7 Robyn Rogers Tel: 416 9419551 . . . . . , Fax: 416 941 9323 Corporation of the Municipality of Hastings Highlands To“ me; 1 500 255 9139 33011 Highway 62 Maynooth, ON KOLZSO wwwjltcanada com

Dear Robyn;

Public Sector - Package Policy No. JLTPS-172

I am writing this letter in regards to our phone conversation today. I can confirm that at no time did the Municipality of Hastings Highlands have a lapse in any insurance coverages.

Prior to the renewal date of January 1, 2014 we had some difficult obstacles to overcome with the turn over of your staf?ng as well as some issues revolving around some serious liability claims.

At that time; all parties decided that it would be prudent to change the renewal date to April 1, 2014 so that we could arrange for council approval to address these concerns.

Endorsements and invoices were issued to amend the date to April 1, 2014 and at that time short term liability slips were sent out with the amended effective dates.

Should you require any additional information, please do not hesitate to contact our office.

Warmest regards,

Jenifer Fox, CAIB, CRM Vice President, Service Account Manager Public Sector Division Direct: 416-628-2138 Email: [email protected]

Insurance Coverage Page 77 of 172 AGENDA ITEM #v)

REPORT

To: Members of Council From: Robyn Rogers, Manager of Corporate Services/Clerk Date: June 24, 2015, Regular Meeting of Council Re: Hot Dog Cart Request

______

RECOMMENDATION

THAT Council receives this report as submitted and;

THAT Council grant approval of licensing for the Hot Dog Cart and;

FURTHERMORE THAT the owner a bide by the municipal By-law 10-2002 and contact all other necessary agencies to fulfill the mandatory requirements for operation.

OPTIONS

N/A

ORIGIN

Letter from Angel Scott, owner of the mobile Hot Dog Cart.

BACKGROUND

In receiving the request information was looked at based on information pertained in the letter from Ms. Scott, staff inquired to zoning of property where the proposed

Hot Dog Mobile Cart Page 78 of 172 AGENDA ITEM #v)

location of the cart would be as well as the Hawkers and Peddlers By-Law 10-2002 that the municipality has enacted for licensing purposes.

FINANCIAL IMPACT

License fee $100.00

ATTACHMENTS

Letter from Angel Scott

Email correspondence

REFERENCES

Hawkers and Peddlers By-Law

Zoning By-Law

Respectfully submitted,

 Page 2

Hot Dog Mobile Cart Page 79 of 172 AGENDA ITEM #v)

Angel Scott 105 Peterson Road Box 27 Maynooth, Ontario K0L 2S0 613-442-0124 [email protected]

Robyn Rogers Municipality of Hastings Highlands 33011 Hwy. 62 North P.O. Box 130 Maynooth, Ontario, K0L 2S0 [email protected]

Regarding the permission of a mobile hot dog cart in the community

Greetings;

I am writing with the request for permission to have a mobile hot dog cart in the area. I have recently purchased a hot dog cart that is fully operational. The sale of this venture is to, after the overhead cost, help raise funds for local events, example Mud Dawgs and the Maynooth Madness Weekend, etc... By donating a percentage of the sales to these community activities.

I am aware of the concerns of some in the municipality that this proposal for interfere with already establishments food vendors in the area, but I will be only serving hot dogs, sausage and beverages in a location closer to the middle of the town, flea market, outdoor attractions and activities that we are able to attend. I feel that this service in the area would only be a benefit to the residences and tourists. I am aware that the person(s) have to have their smart serve, and license needs to be obtained, plus the health & Safety office has to do an inspection to look over the cart before hand. I will guarantee that all is done. This cart will be mainly used in the summer and early fall months. I have asked local business and it was also mention to local community functions if it would be possible after the consideration of the township, if the cart could be set up, and it was gladly given approval. No sound system or exterior noise, example music with played at the cart during the time in the public, so it will not be a dispute for surrounding businesses or residence to interfere with their quiet enjoyment. This endeavour will only be an optimistic attraction to our extraordinary town.

Thank you for consideration and time in this matter.

Angel Scott

Hot Dog Mobile Cart Page 80 of 172 AGENDA ITEM #v)

From: Angel Scott mailto:mudange|19@gmai|.cgm] Sent: Wednesday, June 03, 2015 4:02 PM To: Robyn Rogers Subject: Re: Request for permission

Good afternoon Robyn, It would be by Fox?re during the week and the farmers market on Saturday. Estimate around 4 days a week, think from 10 to 4 and at the market 10 to noon. I haven't thought of anywhere else but I am getting Lexus to volunteer, whom is not happy with it at all, so it will be in the area. Hopefully this will help you. Thanks for your time in this matter. Have a great day. Angel

On Wed, Jun 3, 2015 at 3:48 PM, Robyn Rogers wrote:

Hi Angel,

Just a follow up question regarding the hot dog cart, would you please specify where exactly the cart will be located on a regular basis as we need that information to check zoning.

Thank you,

Robyn Rogers

Manager of Corporate Services/Clerk/Deputy Treasurer

The Municipality of Hastings Highlands

Phone: l613l338-2811 x.235

Toll Free: 1 (877) 338-2818 x.235

Fax: l6l3l 338-3292

Hot Dog Mobile Cart Page 81 of 172 AGENDA ITEM #vi)

REPORT

To: Members of Council From: Robyn Rogers, Manager of Corporate Services/Clerk Date: July15, 2015, Regular Meeting of Council Re: Off-Road Vehicles By-law

______

RECOMMENDATION

WHEREAS Council receives this report as information only, as submitted.

OPTIONS

N/A

ORIGIN

Ministry of Transportation as of July 1, 2015 will be implementing changes to; Increasing On- Road Access for Off-Road and All Terrain Vehicles.

BACKGROUND

The Municipality’s 2004 By-Law will be amended and presented at July 15th , 2015 Regular Meeting of Council to reflect the changes by the province. The province’s legislation supercedes what is currently stated in the current municipal by-law.

Changes will include;

terminology regarding what an Off-Road Vehicle is

includes passenger riders on public highways

under the jurisdiction of the municipality where off-road vehicles will not be permitted eg. Cemetary’s, playgrounds etc.

ATV By-Law Page 82 of 172 AGENDA ITEM #vi)

FINANCIAL IMPACT

N/A

ATTACHMENTS

Letter from the Ministry of Transportation

REFERENCES

Respectfully submitted

 Page 2

ATV By-Law Page 83 of 172 AGENDA ITEM #vi)

Ministry of Ministére des Transportation Transports M Of?ce ofthe Minister Bureau du ministre '

V Ferguson Block, 3”‘Floor EdificeFerguson, 3”étage 77 Wellesley St. West 77, rue Weliesley ouest I:Iw“_’z== Toronto, Ontario Toronto (Ontario) gniam, M7A 1Z8 M7A 1Z5 416-327-9200 416-327-9200 www.ontario,ca/transportation www.ontario.ca/transports M2015-2414 June 10, 2015

Her Worship Vivian Bloom Mayor Hastings Highlands 33011 Hwy 62 North PO Box 130 Maynooth ON KOL2S0

Dear Mayor Bloom:

it is my pleasure to take this opportunity to share news affecting off-road vehicle (ORV) use in Ontario.

l recognize that a number of Ontarians enjoy the use of their ORVS as well as the economic and tourism benefits and increased mobility associated with on-road use of ORVs. As such, I am committed to a collaborative approach in our development of policy‘ This collaborative approach included successful in-person consultations in January 2015, with the participation of 30 different stakeholder groups representing enforcement, municipalities, public health, ORV industry members, agricultural groups and trail organizations.

Following that consultation, my ministry continued their engagement efforts by posting proposals to both the government's Regulatory and Environmental Registries for 45 days in order to seek additional feedback from the public. The period for public feedback ended on April 13, 2015, and we received almost 1,800 submissions.

i am pleased to announce, as a result of these efforts, that existing on-road access rules for “single-rider" ATVs willbe extended to additional ORV types which meet specified voluntary off-highway industry standards. These changes willtake effect on July 1, 2015, and willallow two-up all—terrainvehicles (ATVs), side-by-side ATVs and utilityterrain vehicles (UTVs) on permitted provincial highways and municipal roads where bylaws permit their use.

Notably, there are no changes to the ORV municipal bylaw authority provided in the Highway Traf?c Act (HTA). However, municipalities are encouraged to review existing bylaws to ensure they apply to these new ORV types. Additionally, these new ORV types require some safety rules unique to their configurations that do not currently apply to “single-rider” ATVs (e.g.; seat belt requirements, helmets and minimum age for passengers, etc.). While existing Highway Traf?c Act offences willimmediately apply, the focus of the next three months willbe to educate the public about Ontario's road rules for these new ORV types and their additional safety requirements.

../2

ATV By-Law Page 84 of 172 AGENDA ITEM #vi)

I assure you that my ministry recognizes the importance of a vibrant, sustainable and safe power sports sector in Ontario, and we support providing Ontarians with options to safely explore our vast province. To this end, l have asked ministry staff to continue to engage stakeholders and community partners in discussions, including the topic of extending on-road access to additional types of ORVs such as UTVs, to ensure Ontario remains amongst the top jurisdictions in road safety.

I thank you for your support and input on this initiative. My ministry looks forward to continue working with our municipal partners, as well as with enforcement, ORV and trail organizations, and interested road safety partners in communicating these changes during the public education period.

Sincerely, ,9/Q/wt“ Steven Del Duca Minister

ATV By-Law Page 85 of 172 AGENDA ITEM #i)

REPORT

To: Members of Council From: Penny Sharman Date: June 24, 2015 Re: Strategic Plan to date – Report #2

______

Subsequent to the April 15, 2015 report where I presented the results of the information gathered at the March 11th Strategic Planning Exercise and the prioritization of the Wish List, I was directed to write the Draft Strategic Plan.

The purpose of my delegation to council today is to

1. Present the draft strategic plan. 2. Present the proposed questionnaire seeking public input 3. Get approval from Council to make the draft plan available to the public and to seek public input using the proposed questionnaire

Draft Plan The directions and/or clarification provided at the April 15, 2015 meeting have been incorporated into the draft strategic plan, which is attached as Appendix A, with one minor change as follows:-

Sustainable Public Transit – I took the liberty of changing this strategic action to “Assess the feasibility and need for a sustainable public transit”. The provision of a sustainable public transit may be too much of an undertaking for a small rural municipality like Hastings Highlands and it made more sense to start out small and investigate the feasibility and need first.

Vision and Mission Statements Subsequent to the April 15th meeting, a sub-committee consisting of two members of Council, two senior staff , a member of the public and myself met to draft the following Vision and Mission statements.

Proposed Vision Statement Hastings Highlands will continue to be a vibrant progressive rural community working together to build a prosperous future, while fully realizing its motto “Beautiful by Nature”

Proposed Mission Statement Hastings Highlands will foster the development of a community that understands the importance of economic development and the natural landscape while enabling everyone to enjoy a desirable quality of life.

Strategic Plan Draft Page 86 of 172 AGENDA ITEM #i)

The municipality will achieve this through embracing and enhancing honest and open communication, prudent infrastructure planning and management and corporate integrity.

Questionnaire The proposed questionnaire is attached as Appendix 2. It is recommended that the Draft Plan and the questionnaire be posted on the municipal website and that hard copies of the plan and questionnaire also be made available. Notice that the municipality is seeking public input will be advertised in local newspapers and on the electronic sign in front of the municipal centre.

It is recommended that this be done as soon as possible and that a deadline to submit public input be set for mid to late August.

Next Steps After the public input is compiled, it needs to be reviewed and recommendations /decisions made about incorporating some, all or none of the public input. Does Council wish to undertake this review as a whole or do you wish to assign that task to a committee, such as the committee that developed the Vision and Mission statements? If it is assigned to a committee, then a report with the committee’s recommendations will be submitted to Council for consideration, prior to the adoption of the plan.

 Page 2

Strategic Plan Draft Page 87 of 172 AGENDA ITEM #i)

Appendix 1

MUNICIPALITY OF HASTINGS HIGHLANDS Corporate Strategic Plan 2015-2019

Adopted by By-law XXX-2015

Strategic Plan Draft Page 88 of 172 AGENDA ITEM #i)

(Month, Day, 2015)

Strategic Plan Draft Page 89 of 172 AGENDA ITEM #i)

Strategic Plan Draft Page 90 of 172 AGENDA ITEM #i)

COMMUNITY PROFILE

The Municipality of Hastings Highlands was incorporated on January 1, 2001 and is made up of five (5) former Townships including Bangor, Wicklow, McClure, Monteagle and Herschel. The Municipal office for these amalgamated Townships is located in Maynooth. Maynooth is nestled approximately 23 km. north of Bancroft, on Hwy 62 and the intersection of Hwy 127.

The municipality also comprises the communities of Baptiste, Bell Rapids, Birds Creek, Centreview, Graphite, Greenview, Hickey Settlement, Hughes, Hybla, Lake St. Peter, Maple Leaf, Maynooth Station, McAlpine Corners, McGarry Flats, Monteagle Valley, Musclow, Purdy, Scotch Bush, Scott Settlement and York River

The municipality is comprised of 972.54 square kilometres (375.50 square miles) with over fifty per cent of that being crown land. It is a rural municipality with a density of 4.3 persons per square kilometre. The landscape consists of rolling hills, heavily wooded areas and sparkling lakes. Water and sewer services are comprised of private septic and well systems.

Hastings Highlands has a permanent population of 4,168 (2011 Canadian Census) that doubles or even triples in the summer due to the “dual” citizens and visitors that are attracted to the area. There are 4,170 households with approximately 1,200 of those being seasonal. The number of qualified electors for the 2014 municipal election was 7010.

Economic and Development Trends As mentioned above, there are a number of settlement areas in the municipality. Because the Hastings Highlands Centre (which includes the municipal office, library and community gymnasium) is located in Maynooth as well as the Maynooth Public School, this hamlet would probably be considered to be the hub of the municipality.

According to OMAFRA’s database analysis, there are 360 businesses in Hastings Highlands, including 169 home based businesses, 16 logging operations and 41 retail

Strategic Plan Draft Page 91 of 172 AGENDA ITEM #i)

stores. The major employers are the logging and retail businesses. There are a number of resident that commute to larger centres for employment.

Although the area service clubs are primarily in Bancroft, the Army, Navy, Airforce Veterans Unit 378 is located in Hastings Highlands, along with the Maynooth and Hasting Highlands Business Association.

There is a strong sense of community in Hastings Highland due to its healthy volunteer base.

Municipal Services Corporate Services Recreation and Culture  Clerk’s Department  Parks  Treasury  Library  Human Resources  Community Centres  Information Technology Protective Services Environmental Services  Fire Protection and Prevention  Solid Waste Management  Ambulance  By-law Enforcement Roads  Policing

Planning and Development  Planning  Building

Administration Corporate Services is responsible for most of the administrative duties of the municipality. This would include municipal treasury such as accounting, budgeting and reporting and tax collection. The Clerk’s department is responsible for record keeping and management, preparing Council agendas and minutes and elections. Other duties that fall under Corporate Services are human resources, development of policies, implementing Council direction and initiatives, website management, communications and by-laws.

Environmental Services There are nine (9) land fill sites located in Hastings Highlands. The municipality administers an active and effective recycling program and introduced a mandatory clear garbage bag policy in 2014, which resulted in more than doubling waste diversion over

Strategic Plan Draft Page 92 of 172 AGENDA ITEM #i)

the previous year. The municipality, in partnership with the municipalities in North Hastings, also offers hazardous waste days throughout the year.

Roads The municipality is responsible for 1,000 lane kilometres of roads ranging from Class 3 to Class 6 and 15 bridges. Arterial roads would be North Baptiste Road, South Baptiste Road, Musclow-Greenview Road, Siberia Road, Papineau Road and Highway 62.

Building and Planning The municipality has retained the service of a private contractor to carry out the duties of the Chief Building Official.

The approval authority for consent applications and plan of subdivisions is the County of Hastings. The municipality’s Committee of Adjustment consisting of three members of Council and two members of the public is the approval authority for minor variances.

Recreation The municipality does not have staff dedicated to oversee parks, recreation facilities and/or areas or activities. Given the number of pristine lakes and rivers in the area, outdoor recreation opportunities are plentiful. In addition to these bodies of water, the area has bragging rights for some of the best snowmobile and ATV trails in Eastern Ontario.

There are also a number of organized regular recreation activities available to the residents. Most of these activities are administered by volunteers. There are 5 community centres in Hastings Highlands and the municipality relies on the generous services of volunteers to run these centres. This does not include the Hastings Highlands Community Centre which houses the municipal office, an office shared by social services and public health services, the Hastings Highlands library and the community gymnasium. This facility is administered primarily by the municipality.

Protective Services Fire Protection and Prevention Fire protection and prevention services are provided by a joint fire department shared by the Municipality of Hastings Highlands and the Town of Bancroft. The department is made up of dedicated part-time (volunteer) firefighters headed by full-time Fire Chief and a Training Officer. The municipality operates six fire halls

Ambulance The County of Hastings provides ambulance services.

Policing

Strategic Plan Draft Page 93 of 172 AGENDA ITEM #i)

Policing is provided by the Ontario Provincial Police and the closest detachment is located in Bancroft.

By-law Enforcement By-law enforcement services are carried out by a part-time By-law Enforcement Officer.

Municipal Government The Municipality of Hastings Highlands is governed by a seven member council comprised of a Mayor and two councillors for each of the three wards. The Deputy Mayor is appointed by vote by council members at the inaugural meeting at the beginning of the term of office.

The municipality’s approximate annual gross expenditures are a little over $10 million.

The upper tier is the County of Hastings which is headquartered in Belleville, Ontario. The Mayor for the Municipality of Hastings Highlands is a member of County council. The county provides the following services:-

 Emergency Services  Social Services  Long-Term Care  Social Housing  Children's Services  Ontario Works employment services and financial assistance  Planning and Economic Development  Administration of Provincial Offences

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ORGANIZATION CHART (to be inserted later)

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 Strategic Planning Process Members of Council and senior staff met on March 11, 2015 to participate in a strategic planning exercise facilitated by Penny Sharman of Sharman Municipal Consulting. The participants completed a SWOT (Strengths, Weaknesses, Opportunities & Threats) analysis; identified the municipality’s Decreasing and Increasing Pressures; developed a wish list of strategic actions and concluded the day by prioritizing that wish list.

The consultant met with Council on April 15, 2015 to review the results of the prioritization and to confirm that that was the direction in which to proceed and was authorized to draft a preliminary framework for the Strategic Plan, which included such components as a vision statement, a mission statement, goals (referred to as focus areas in this plan) and high-level strategic actions that demonstrated how the goals would be achieved. The Vision and Mission Statements were developed by a five member committee consisting of two members of council, two members of senior staff and a member of the public.

The draft plan was reviewed by Council on (need date) and then public input regarding Council’s proposed Strategic Plan framework was gathered using a strategic planning questionnaire and considered during the development of the Strategic Plan.

The Strategic Plan was adopted by Council on need date

Introducing the Strategic Plan Components

The Strategic Plan for the Municipality of Hastings Highlands is divided into four areas which comprise the main elements of any good strategic plan.

Vision, which describes what the Municipality of Hastings Highlands is striving to become

Mission, which describes the role of the Municipality of Hastings Highlands in realizing the municipality’s vision

Goals, which describe the results that the Municipality of Hastings Highlands wants to achieve in its key areas of interest and responsibility

Strategic Actions, which provide the high level activities demonstrating the Ways that the Municipality will contribute to making those results happen

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VISION & MISSION STATEMENTS

Vision

Hastings Highlands will continue to be a vibrant progressive rural community working together to build a prosperous future, while fully realizing its motto “Beautiful by Nature”

Mission Hastings Highlands will foster the development of a community that understands the importance of economic development and the natural landscape while enabling everyone to enjoy a desirable quality of life.

The municipality will achieve this through embracing and enhancing honest and open communication, prudent infrastructure planning and management and corporate integrity. .

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FOCUS AREAS

The focus areas or goals for the Municipality of Hastings Highlands are: Infrastructure To effectively respond to the challenges of addressing the municipality’s infrastructure needs.

Economic Development To promote and manage economic development

Good Governance & Effective Administration To provide effective and efficient municipal governance and administration.

Health, Recreation, Culture & Lifestyle To promote healthy lifestyles and to meet the broad range of community needs.

Environment To preserve and enhance the natural heritage features and resources of the municipality

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Strategic Plan Draft Page 99 of 172 Strategic Plan Draft

INFRASTRUCTURE To effectively respond to the challenges of addressing the municipality’s infrastructure needs

ECONOMIC DEVELOPMENT GOOD GOVERNANCE & To promote and manage economic EFFECTIVE ADMINISTRATION development To provide effective and efficient municipal governance and administration

VISION Hastings Highlands will continue to be a vibrant, progressive rural community working together to build a prosperous future, while fully realizing its motto Beautiful by Nature

MISSION Hastings Highlands will foster the development of a community that understands the importance of economic development and the natural landscape while enabling everyone to enjoy a desirable quality of life. The municipality will achieve this through embracing and enhancing honest and open communication, prudent infrastructure planning and management and corporate integrity Page 100 of 172

HEALTH, RECREATION, ENVIRONMENT AGENDA ITEM #i) CULTURE & LIFESTYLE To preserve and enhance the natural To promote healthy lifestyles and to heritage features and resources of the meet the broad range of community municipality needs AGENDA ITEM #i)

The following tables list the strategic actions within the focus areas

Infrastructure 1. Plan for Highway 62 2. Complete Phase Two of Asset Management Plan – update Roads & Bridges Inventory & Plan and complete for all other assets 3. Plan for Return on Infrastructure Investment Strategy (Maximizing the municipal dollars) 4. Assess the feasibility and need for a Sustainable Public Transit

Economic Development 1. Develop an Economic Development Strategy 2. Tourism Strategy

Good Governance and Effective Administration 1. Developing or providing tools to assist Council to make informed and fiscally sound decisions and to assist staff in implementing those decisions and providing advice to council (See notes) 2. Review Information Technology for needs and gaps 3. Develop a Reserve Strategy Plan 4. Develop a Financial Viability Strategy 5. Develop a Lobbying Strategy for issues impacting the municipality and imposed by senior levels of government, e.g. policing costs, competitive grants, legislation 6. Create a protocol for the development, fostering and maintenance of partnerships 7. Explore opportunities for attracting new innovative projects to be located in the municipality (such as the Municipal Office/Library/Gymnasium hub) 8. Review of Zoning By-law & Mapping 9. Educating the public on the complexity of tasks and municipal staff workload Notes: This strategic action will have two components. (a) investigating needs, methods and education opportunities for both Council and staff Examples: . In-house education for Council facilitated by staff . Off-site subject matter workshops . Retaining services of subject matter experts . Annual conferences (b) developing and/or updating key policies Examples: . Developing a Corporate Communications Policy to include  Internal & External Communications,  Social Media policies  Media Relations  Communication Alerts  Website maintenance and content . Update Procurement Policy, Procedural By-law,

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. Develop a relevant Human Resources policy(ies) . Develop a By-law Review strategy to ensure up-to-date content

Health, Recreation, Culture and Lifestyle 1. Develop a Master Recreation Plan – including but not limited to a. Inventory of all parks, existing and potential recreation facilities, recreation activities b. Assess need for dedicated park position(s) c. Create a volunteer database 2. Develop a Business Case for submission to the Hastings Local Housing Corporation for the supply of affordable housing units in Hastings Highlands 3. Plan to Partner with Lake Associations, MNR re Docking & Launch Facilities and other appropriate initiatives 4. Maintain & Keep up with the Growth of Life in the Community – (Health, Lifestyle, Focus) i.e. provide residents with information regarding available services such as health care and recreation.

Environment 1. Landfill Microscope (Future costs, Closing Costs, Planning for those Costs) 2. Promote responsible stewardship of our lakes and natural features –  Investigating the feasibility of implementing a septic system re-inspection program

Implementing and Monitoring the Strategic Plan In order to implement and monitor the Strategic Plan, evaluation criteria and monitoring mechanisms have been established as an integral part of the plan itself. They are directly related to each strategic action and will assist Council and Staff in assessing the success of implementing the Plan.

Annual budget reports, as well as other reports to Council, will include brief statements from Staff explaining how a proposed project(s) will either promote, support, or reflect the Vision, Mission, Goals and Strategic Actions in the Strategic Plan

Appendix I – Evaluation Criteria and Monitoring Mechanisms to Achieve Specific Goals and Implement the Strategic Plan – will be used by Council and Staff throughout the year to maintain a record of implementing and monitoring the strategic actions.

Appendix II – Corporate Work Plan 2012-2015 – is a graphical representation of the timeframes for each strategic action. (Note: Appendices I & II to be completed prior to the adoption of the plan)

Contact Information

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CAO contact info

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Appendix I

V. Evaluation Criteria & Monitoring Mechanisms to Achieve Specific Goals and Implement the Strategic Plan

Monitoring Period – XXXX to XXXX, Current Council Term (reviewed annually). FOCUS AREA – INFRASTRUCTURE

Strategic Actions:

1 Plan for Highway 62 Responsibility Resources Target Date Performance Indicators Project Status

2 Complete Phase Two of Asset Management Plan and Update Phase One Responsibility Resources Target Date Performance Indicators Project Status

3 Plan for Return on Infrastructure Investment Strategy (Maximizing the municipal dollars) Responsibility Resources Target Date Performance Indicators Project Status

4 Assess the feasibility and need for a sustainable public transit Responsibility Resources Target Date Performance Indicators Project Status

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FOCUS AREA – ECONOMIC DEVELOPMENT

Strategic Action 1 Develop an Economic Development Strategy Responsibility Resources Target Date Performance Indicators Project Status

2 Develop a Tourism Strategy Responsibility Resources Target Date Performance Indicators Project Status

FOCUS AREA – GOOD GOVERNANCE AND EFFECTIVE ADMINISTRATION

Strategic Action:

1 Developing or providing tools to assist Council to make informed and fiscally sound decisions and to assist staff in implementing those decisions and providing advice to council

1 (a) Investigate Education Needs, Methods and Opportunities for Council and Staff

Responsibility Resources Target Date Performance Indicators Project Status

1 (b)Develop and/or Update Key Policies

1 (b) (i) Develop Corporate Communications Policy Responsibility Resources Target Date Performance Indicators Project Status

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1 (b) (ii) Update Procedural By-law Responsibility Resources Target Date Performance Indicators Project Status

1 (b) (iii) Update Procurement Policy Responsibility Resources Target Date Performance Indicators Project Status

1 (b) (iv) Develop relevant Human Resources Policies Responsibility Resources Target Date Performance Indicators Project Status

1 (b) (v) Develop a By-law Review Strategy to ensure up-to-date content (i.e. reflects current needs and legislation) Responsibility Resources Target Date Performance Indicators Project Status

2. Review Information Technology for Needs and Gaps Responsibility Resources Target Date Performance Indicators Project Status

3. Develop a Reserve Strategy Responsibility Resources Target Date Performance Indicators Project Status

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4. Develop a Financial Viability Plan Responsibility Resources Target Date Performance Indicators Project Status

5. Develop a Lobbying Strategy for issues impacting the municipality and imposed by senior levels of government, e.g. policing costs, competitive grants, legislation Responsibility Resources Target Date Performance Indicators Project Status

6. Create a protocol for the development, fostering and maintenance of partnerships Responsibility Resources Target Date Performance Indicators Project Status

7. Explore opportunities for attracting new innovative projects to be located in the municipality (such as the Municipal Office/Library/Gymnasium hub) Responsibility Resources Target Date Performance Indicators Project Status

8. Review of Zoning By-law and Mapping Responsibility Resources Target Date Performance Indicators Project Status

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9. Educating the public on the complexity of tasks and workload municipal staff face on ongoing basis Responsibility Resources Target Date Performance Indicators Project Status

FOCUS AREA – HEALTH, RECREATION, CULTURE & LIFESTYLE

Strategic Action

1. Develop a Master Recreation Plan – including but not limited to  Inventory of all parks, existing and potential recreation facilities, recreation activities  Assess need for dedicated park position(s)  Create a volunteer database Responsibility Resources Target Date Performance Indicators Project Status

2. Develop a Business Case for submission to the Hastings Local Housing Corporation for the supply of affordable housing units in Hastings Highlands Responsibility Resources Target Date Performance Indicators Project Status

3. Plan to Partner with Lake Associations, MNR re Docking & Launch Facilities and other appropriate initiatives Responsibility Resources Target Date Performance Indicators Project Status

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4. Maintain & Keep up with the Growth of Life in the Community – (Health, Lifestyle, Focus) i.e. provide residents with information regarding available services such as health care and recreation. Responsibility Resources Target Date Performance Indicators Project Status

FOCUS AREA – ENVIRONMENT

1. Landfill Microscope (Future costs, closing costs, planning for those costs) Responsibility Resources Target Date Performance Indicators Project Status 2. Promote responsible stewardship of our lakes and natural features  Investigating the feasibility of implementing a septic system re- inspection program Responsibility Resources Target Date Performance Indicators Project Status

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Strategic Plan Draft Page 110 of 172 Strategic Plan Draft

Appendix II

Corporate Work Plan 2015-2019 Focus Areas and Strategic Actions 2015/16 2017 2018 2019 Infrastructure To effectively respond to the challenges of addressing the municipality’s infrastructure needs 1. Plan for Highway 62

2. Complete Phase Two of Asset Management Plan – update Roads & Bridges Inventory & Plan and complete for all other assets 3. Plan for return on Infrastructure Investment Strategy (Maximizing the Municipal dollars) 4. Assess the feasibility and need for a Sustainable Public Transit Economic Development 1. Develop an Economic Development Strategy 2. Tourism Strategy Good Governance and Effective Administration 1. Developing or providing tools to assist Council to make informed and fiscally sound decisions and to assist staff in implementing those decisions and providing advice to Council 1(a) Investigating needs, methods and education opportunities for Council and staff 1(b) Developing and/or updating key policies 2. Review Information Technology for needs and gaps 3. Develop a Reserve Strategy Plan 4. Develop a Financial Viability Strategy 5. Develop a Lobbying Strategy 6. Create a protocol for the development, fostering and maintenance of partnerships 7. Explore opportunities for attracting new innovative projects 8. Review of Zoning By-law and mapping 9. Educating the public on the complexity of tasks and municipal workload Health, Recreation, Culture and Lifestyle 1. Develop a Master Recreation Plan 2. Develop a Base Case for supply of affordable housing units

Page 111 of 172 3. Maintain and Keep up with the Growth of Life in the Community Environment AGENDA ITEM #i) 1. Landfill Microscope (Future Costs, Closing Costs, Planning for those costs) 2. Promote responsible stewardship of our lakes and nature features

Timeframe (i.e. from start date to deadline) Target Date (i.e. just the beginning) Ongoing (i.e. no beginning or end) AGENDA ITEM #i)

Appendix 2

MUNICIPALITY OF HASTINGS HIGHLANDS STRATEGIC PLANNING QUESTIONNAIRE

Council is in the process of developing a Strategic Plan for the period of 2015-2019 and would like your input.

The intent of the Strategic Planning document is to provide a framework to guide the strategic direction of the Municipality between 2015 and 2019. Please review the proposed Strategic Plan components in this questionnaire and write your comments in the spaces provided on this form or on a separate sheet of paper and submit it on or before August 28, 2015 to the municipal office at 33011Hwy. 62 North, P.O. Box 130 Maynooth, Ontario, K0L 2S0 or by email to [email protected]. Alternately please consider the online version of this questionnaire which can be found at www.hastingshighlands.ca

For inquiries please contact Pat Pilgrim, CAO Hastings Highlands- [email protected]

The Process Members of Council and senior staff met on March 11, 2015 for a day-long strategic planning exercise facilitated by the consultant, Penny Sharman. On that day, the group completed a SWOT analysis and identified the municipality’s strengths, weaknesses, opportunities and threats. The group then identified the municipality’s decreasing and increasing pressures. Simply put, decreasing pressures can be priority items that were on Council’s/Senior Staff’s to-do list and have been completed or are no longer a priority. Conversely, increasing pressures are those things that have or will become a priority on the list because of need or public demand or perhaps that it is in the municipality’s best interest to accomplish. The final tasks of the day were to develop a wish list of strategic actions and to prioritize the wish list.

On April 15, 2015, the consultant presented council with the results of the prioritizing exercise. Also based on the strategic actions contained in the Wish List, the focus areas or goals were easily identified. Council directed Ms. Sharman to proceed to write the Draft Strategic Plan and work with a committee to develop the Vision and Mission Statements. A committee consisting of two members of Council, two senior staff, a member of the public and the consultant met on April 30, 2015 to develop the two statements.

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The main components of the proposed strategic plan are as follows:-

Vision The Vision Statement describes what the municipality is striving to become

Proposed Vision Hastings Highlands will continue to be a vibrant progressive rural community working together to build a prosperous future, while fully realizing its motto “Beautiful by Nature”

Comments:

Mission The Mission Statement describes how the Vision will be achieved.

Proposed Mission Hastings Highlands will foster the development of a community that understands the importance of economic development and the natural landscape while enabling everyone to enjoy a desirable quality of life.

The municipality will achieve this through embracing and enhancing honest and open communication, prudent infrastructure planning and management and corporate integrity.

Comments:

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Focus Areas (Goals) The Focus Areas identify the key areas of interest and responsibility

Proposed Focus Areas  Infrastructure To effectively respond to the challenges of addressing the municipality’s infrastructure needs.

 Economic Development To promote and manage economic development

 Good Governance & Effective Administration To provide effective and efficient municipal governance and administration.

 Health, Recreation, Culture & Lifestyle To promote healthy lifestyles and to meet the broad range of community needs.

 Environment To preserve and enhance the natural heritage features and resources of the municipality

Comments:

Strategic Actions Within each Focus Area (Goal), there will be one or more strategic actions that will move the Municipality forward in achieving the goals.

Proposed Strategic Actions

INFRASTRUCTURE  Plan for Highway 62  Complete Phase Two of Asset Management Plan – update Roads & Bridges Inventory & Plan and complete for all other assets

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 Plan for Return on Infrastructure Investment Strategy (Maximizing the municipal dollars)  Assess the feasibility and need for a Sustainable Public Transit

Comments:

ECONOMIC DEVELOPMENT  Develop an Economic Development Strategy  Tourism Strategy

Comments:

GOOD GOVERNANCE AND EFFECTIVE ADMINISTRATION  Developing or providing tools to assist Council to make informed and fiscally sound decisions and to assist staff in implementing those decisions and providing advice to council  Review Information Technology for needs and gaps  Develop a Reserve Strategy Plan  Develop a Financial Viability Strategy

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 Develop a Lobbying Strategy for issues impacting the municipality and imposed by senior levels of government, e.g. policing costs, competitive grants, legislation  Create a protocol for the development, fostering and maintenance of partnerships  Explore opportunities for attracting new innovative projects to be located in the municipality (such as the Municipal Office/Library/Gymnasium hub)  Review of Zoning By-law & Mapping  Educating the public on the complexity of tasks and municipal staff workload

Comments:

HEALTH, RECREATION, CULTURE & LIFESTYLE  Develop a Master Recreation Plan – including but not limited to  Inventory of all parks, existing and potential recreation facilities, recreation activities  Assess need for dedicated park position(s)  Create a volunteer database  Develop a Business Case for submission to the Hastings Local Housing Corporation for the supply of affordable housing units in Hastings Highlands  Plan to Partner with Lake Associations, MNR re Docking & Launch Facilities and other appropriate initiatives  Maintain & Keep up with the Growth of Life in the Community – (Health, Lifestyle, Focus) i.e. provide residents with information regarding available services such as health care and recreation.

Comments:

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ENVIRONMENT  Landfill Microscope (Future costs, Closing Costs, Planning for those Costs)  Promote responsible stewardship of our lakes and natural features –  Investigating the feasibility of implementing a septic system re-inspection Program

Comments:

Thank you for your interest and participation.

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REPORT

To: Members of Council From: Pat Pilgrim, CAO Date: June 24, 2015 Re: CAO’s Update

______

RECOMMENDATION

“THAT: Council receives the staff report entitled CAO’s Update dated June 24, 2015 as submitted by the CAO be received as information only”.

ORIGIN

BACKGROUND

In the last month, I have attended a Joint Fire Services meeting along with Mayor Bloom and Councillor Roberts on May 21, 2015 in which we received a presentation from Chris Carrier of Fire Marque of which the Municipality has already moved forward by entering into a by-law in an effort to retrieve funding from insurance companies for the fire service.

Also, I attended a Multi-Municipal Meeting along with all of Council on May 21, 2015. This meeting was arranged to hear a presentation from Mike Birett, Director and Gary Everett, Project Manager from CIF (Continuous Improvement Fund from WDO) concerning our Joint Transfer and Processing of Blue Box Recyclables Project. A separate Report is included in this Council package.

As a representative of Hastings Highlands, I attended the grand opening of the Madawaska Valley Hospice Palliative Care Unit in Barry’s Bay on May 28th. According to the Spokesperson, several rooms of St. Francis Memorial Hospital no longer part of patient care has been transformed into a-two bed Hospice Palliative Care unit. Close to the hospital should patient care being required but in a home-like atmosphere for end of life patients and their families?

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From June 7-10 2015, Robyn and I attended the 77th Annual 2015 AMCTO Conference for Municipal Administration professionals in Thunder Bay. The keynote speaker for this year’s event, Ken O’Dea spoke about his life as a young man being a homeless person living on the streets of Toronto panhandling for nickels and dimes and now as a very successful businessman being given the Order of Canada. His message included a vision and an action plan to get there. His latest project includes developing sustainable affordable housing in Brazil. He also spoke of his world-wide efforts to reduce the amount of landmines in the world. It was an inspiring story of resilience and triumph in the face of adversity.

In terms of the Annual General Meeting, it was one of the most interesting that I have ever attended with the lively discussion on a second tier management designation as titled as Accredited Municipal Professional (AMP) including 5 new competency categories. This would be in addition to the already established CMO – Certified Municipal Officer designation.

Some of the concurrent workshops that were attended included:

 AMCTO Code of Ethics for Municipal Professionals

 Emerging Risk: Privacy, Security and Hosted Applications

 The Usual Suspects: Professional Responses to Challenging People

One of the most interesting seminars that I attended was the seminar provided by Monika Turner, Director of Policy for AMO – What’s Next Ontario: Fiscal Sustainability”. AMO has been attending all Municipal Conferences in an effort to reach the target audience of Municipalities with the following questions:

. Top 3 expenditure pressures today and for the future?

. What possible solution(s) do you think could be the focus of a coordinated municipal action plan to meet this challenge?

According to Ms. Turner, only $0.09 of every tax dollar goes to the municipal gov’t and must cover all required legislative mandates. It was also noted that municipalities would have to increase their annual property tax rate by 8.3% for the next 10 years to fund existing programs and service levels in an effort to remain fiscally sustainable if all things remain the same.

AMO is requesting submissions by municipalities by July 15, 2015. Attached you will find the worksheet being requested by AMO. I would welcome Council’s input and would ask that you submit those to me prior to the deadline.

As always, the networking at these conferences always is an important facet.

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ATTACHMENTS/REFERENCES:

What’s Next Ontario Worksheet

Respectfully submitted by,

Pat Pilgrim, CAO

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Associationof Municipali?esDntaiia AMCTO 2015 Annual Conference What's Next Ontario Worksheet

Questions:

1. Top 3 expenditure pressures today and for the future?

2. What possible solution(s) do you think could be the focus of a coordinated municipal action plan to meet this challenge?

Please return to an AMO staff member before leaving. Thank you. Name: Municipality:

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REPORT

To: Members of Council From: Pat Pilgrim, CAO Date: June 24, 2015 Re: Multi-Waste Committee – Transfer and Processing of Blue Box Recyclables

______

RECOMMENDATION:

“THAT: the Council for the Municipality of Hastings Highlands hereby agrees to the following:

1. Commit to participating in the development of a “HUB AND SPOKE” Transfer System for our Collective Blue Box Recyclables,

2. Support the construction of a Blue Box Recyclable Transfer Facility at either the Town of Bancroft or Township of Faraday Landfill Site and commit to hauling our Blue Box Recyclables to said facility for consolidation and transfer to a licensed recycling facility,

3. Direct the appropriate staff (Multi-Municipal Waste Committee) to release a Joint RFP (Request for Proposal) for processing our Blue Box Recyclables,

4. Direct the appropriate staff (Multi-Municipal Waste Committee) to release a Joint RFP (Request for Proposal) for haulage to the Town of Bancroft or Township of Faraday Landfill Site with subsequent transfer and processing at the selected recycling facility,

5. Direct the appropriate staff (Multi-Municipal Waste Committee) to develop a cost recovery fee system and memorandum of understanding amongst participating municipalities to ensure the cost of building and operating the proposed transfer system is equitably shared; and

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6. That the Municipality of Hastings Highlands retains the right to withdraw our involvement in the event that our municipality’s resulting costs to haul and process our Blue Box Recyclables does in result in a significant savings”.

ORIGIN

BACKGROUND

In January of 2013, representatives of the Municipality of Highlands East, Town of Bancroft, Township of Carlow/Mayo, Township of Wollaston, Township of Faraday and the Municipality of Hastings Highlands meet to discuss various waste management issues including Household Hazardous Waste (HHW) advertising events, Ontario Tire Stewardship program, SWAN training courses and E-Waste Collection days to name a few. Also in attendance were Mike Birett and Linda Franz from Waste Diversion Ontario (WDO) to discuss with the group the Continuous Improvement Fund (CIF) and the possibility of completing a study to determine the feasibility of a Transfer Station in the North Hastings/Highlands East area. It was at this meeting that Mr. Birett expressed that the focus should be on the following:

 Compaction and moving for efficiently

 Simple and cost effective

 Consistency in collection process

 Helpful to have a facility for storage of trucks that will be used by the contractor

Also at that meeting, the Committee members discussed the options for the location of the facility .In 2014; the Multi-Municipal Group discussed the idea if compactor bins were to be installed at each of the municipalities it would be expensive. Then the discussion included how a Central Site might look and work and the site should be central to the bulk of the material.

Later, a sub-Committee was set up to gather information and prepare a Concept Design using information from applicable sites and from the information gathered to have a cost analysis prepared as to which Site would be best suited for the Transfer Station. The Joint Committee heard presentations from Brian King, President of Lafleche Environmental Inc. as well as Andrew Shouldice, President of Beaumen Waste Management Recycling System out of Renfrew. Both were reviewed as options as the MERF for the recyclable materials although transportation costs will need to be considered.

As you are all aware at the meeting on May 21, 2015, representatives from each of the municipalities meet with Continuous Improvement Fund (CIF) to discuss the potential for the location of a Recycling Transfer Station in North Hastings. It was explained at that time that CIF had earmarked $200,000 specifically for this project

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and that it is to be used up by December 31, 2015. It was explained at that time the next steps to move the project forward and direct staff to proceed with the various RFP’s (Request for Proposal) that are needed to obtain more accurate monetary values. Each municipality was directed to make a decision on the matter based on the recommendation and presentation made. Review showed that there was minimal cost difference between the location of the centralized depot being either at the Township of Faraday Landfill site or the Town of Bancroft (Dungannon Landfill site).

FINANCIAL IMPACT

Not known at this time.

OPTIONS

ATTACHMENTS/REFERENCES

Respectfully submitted,

Pat Pilgrim, CAO

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A Report ofthe Multi-MaterialsWaste Management Committee

RE: CooperativeTransferand Processing ofBlue Box Recyclables

DA TE: Thursday, May 21",2015

1.0 Recommendation:

It is recommended that the municipalities of Bancroft, Carlow—Mayo, Faraday, Hastings Highlands, Highlands East, Limerick, Tudor and Cashel and Wollaston: - commit to participatingin the development of a ‘hub and spoke’ transfer system for their collectiveblue box recyclables; facility at the Faraday I support the construction of a blue box recyclables transfer Land?ll and commit to hauling their blue box recyclables to said facility for consolidation and transfer to a licenced recycling facility; recyclables 0 direct staff to release a joint R.FP for processing of their blue box with subsequent 0 direct staff to release a joint RFP for haulage to the Faraday Land?ll transfer and processing at the selected recycling facility; - understanding a direct staff to develop a cost recovery fee system and memorandum of amongst participating municipalities to ensure the cost of building and operating the proposed transfer system is equitably shared; and - retain the right to withdraw their involvement in the event that their municipality's resulting costs to haul and process their blue box recyclables exceed their current COSIS.

2.0 Background

The Continuous Improvement Fund (CIF) is a committee of Waste Diversion Ontario. The CIF was establishedin 2008 as a partnership between the Association of Municipalities of Ontario, City of Toronto, Stewardship Ontario and WDO. Its mandate is to improve the effectivenessand efficiency of Ontario's Blue Box program. To date, the fund has invested in 576 projects across the Province with a combined Valueof over $116 million. This effort includes the provision of over $140,000 to municipalities of the local Multi-MaterialWaste Management Committee (MMWMC). For the past three years, the primary focus of the CIF has been to encourage municipalities to work together on cost savings activities

In 2011, staff from the Town of Bancroft approached the CIF to discuss the feasibility of developing a local transfer and recycling facility for Blue Box recyclables. The CIF was, at the same time, examining cost saving opportunities through the consolidationand

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compaction of recyclables and agreed that there was merit in considering a project in the Bancroft area. Shortly thereafter, however, funding for CIF projects was put on hold while the CIF was directed to complete a Province wide Blue Box recyclable hauling and processing optimization study. The study validated the potential bene?t of building ‘hub and spoke’ transfer systems throughout the Province to reduce hauling costs. Upon completion of the study, the MMWMC invited CIF stall to discuss the potential for development of a transfer facility in the Bancroft area.

In 2013, staff from the municipalities represented on the MMWMC sought direction from their respective councils to pursue a development of a central transfer station. In response, the various councilsthat form the MMWMC each passed the following resolution:

BE I TRE SOLVED THAT the Councilof direct to workwith representatives?om ContinuousImprovement Fund (CIF) to evaluate the PROS and CONSofa standardized collectionsystems and regionalrecyclingtransfer?zcilityand that all?ndings bereportedback to Council; AND THAT tlzeCouncilofthe agreesinprincipleto give considerationto proposed changesthat may beidentifiedand that may bedemonstrateoperationalsavings.’ AND THAT the Councilofthe subjectto theprovisionofa leveloffundingfrom ContinuousImprovementFund (CIF) whichis deemedacceptableagree in principleto make a joint applicationfor?mding with the othermembersofthe North Hastings and HighlandsEast MultiMaterial WasteManagement Committeeto receiverelevantcapitalrequirements.

A joint funding request was submittedby the MMWMC to the CIF to complete an options evaluation and implementation of a coordinated collectionand processing system. Funding for the proposed transfer facility was approved by the CIF in the spring of 2014 with a requirement that a funding agreement between participatingmunicipalities and the CIF be signed by year end 2015.

3.0 Report

In the spring of 2013, the MMWMC and CIF began work to determine the most cost effective means of hauling recyclables from the participatingmunicipality’s curbside and depot based programs to a licensed recycling facility. The primary objective was to identify an option that would work for participatingmunicipalities, improve their bargaining positon by consolidating their available recyclables for sale and offer cost savings.

3.1 Options Development

A variety of options were considered including: 0 Direct haul - Conversion to front end loader service; - Constructionand operation of a local materials recycling facility; - Construction and operation of a central transfer facility; and - Installation of compactors at individual depots

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Several factors were consideredin the examination of the options including systems that would: 0 Maximize load weights thereby reducing hauling frequency and costs; - Minimize material handling and associatedoperating costs; 0 Optimize the use of hauling equipment to minimize capital costs; 0 Minimize capital costs to ensure a timely payback; - Be adaptable to changes in the Blue Box program; and 0 Maximize savings for the participating municipalities.

The evaluation of options was completed in three stages starting with identification and analysis of: o Participating municipalities depots, curbsideprograms and available volumes of recyclables; - Possibletransfer points where recyclables could be consolidatedprior to shipment; and Bancroft area. 0 Licensed recycling facilities within reasonabledrive times of the

The consolidatedinformation was plotted using GIS mapping to establish potential hauling routes, drive times and costs. Factors such as winter time driving conditions and rural road access were considered and applied to set maximum reasonable driving distances and times. Seasonal variability in the volumes of recyclables generated in the area was also considered.

3.2 Processing Options

Eight different recycling facilities or operations were identi?ed that could potentially process the participatingmunicipalities material including: 0 BFI Bracebridge 0 David Moore & Son - City of Peterborough, Peterborough - City of Kingston, Kingston - Metro Waste, Ottawa 0 Northumberland, Grafton - QuinteWaste Solutions, Belleville

The merits of two stream (separate collectionof containers and ?bres) and single stream (fully comingled) collectionwere also considered. The group decided to assume the system would remain two stream since the majority of identi?ed processors are two stream operations and conversion to single stream would eliminate them as prospective bidders for the group’s recyclables. It was also noted that comingled recyclables yield less revenue.

Using the GIS plotted data, the group concluded that all of the identi?ed facilities were potentially assessable in terms of hauling distance. The Metro, Ottawa facility, being the furthest away was, however, eliminatedfrom further considerationbecause of the risks of hauling interruptions during inclement weather and ‘turn around’ times during peak periods in the summer. The remaining facilitieswould all be potentially available to bid on the group’s recyclables.

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3.3 Transfer Options

Five possible transfer points were identi?ed as being optimally central for use by the participating municipalities. All were comparable in terms of hauling costs to/ from the various locations. After careful consideration, the Dungannon and Faraday landfills were ‘short listed’ as preferred locations because it simpli?ed permitting, approvals and construction.

3.4 System Analysis

As noted above, five different approaches were considered to move recyclables from the group’s depots and curbside programs to the available processors and compared to the status quo option. It was assumed that open top roll off bins would be used to contain material for transfer unless otherwisenoted. This assumption is not always valid since some municipalities collect recyclables at their depots in carts and use standard rear packer trucks for curbsidecollection. It is recommended that the financial implications of these variances be quanti?ed through the proposed ‘next steps’ as identi?ed in Section 5 of this report.

3.4.1 Milk Run Roll Off Train

In this option, it was assumed that roll off bins of recyclables would be ‘milk runned' using a roll off truck and trailer carrying two bins per load. Using the GIS data, the optimal routing was plotted to the various processors from the groupsdepots. This option proved to be relatively expensive because of the limited weights that could be carried in open top roll off bins.

3.4.2 Front End Loader Service

As an alternative to roll off service, the group examined the possibility of converting the depot system to smaller front end bins and using a suitable truck to provide collection service. This approach allowed greater weights to be hauled on each trip but the capital cost of the vehicle and containers combinedwith concerns with ‘turn around’ time in the summer months eliminated it from further consideration.

3.4.3 Construction of a Local Materials Recycling Facility

Consideration was given to the possibility of siting and operating a local processing facility but it was determinedthat there was insufficient tonnage available to develop a facility that would be cost competitive to establishedprocessors in the vicinity.

3.4.4 Construction of a Central Transfer Facility

In order to maximize load weights the group also examined the potential to build a central Hansfer facility with compaction capability. Under this option, the local municipalities would deliver their loads to a central location and load the material into

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stationary compactors. Roll off trains would then haul the compactor bins to a selectedprocessor. The group concluded they could triple the weights being hauled in open top bins from the local depots and achieve substantial cost savings.

3.4.5 Installation of Compactors at Individual Depots

Consideration was given to the possibility of siting and operating compactors at individual depots but in most cases, the individual sites did not collect sufficient tonnage to achieve a reasonablepayback on the required capital investment.

After considering the various options, it was concluded that construction of a central transfer facility offered the best cost savings without requiring a major change in the way the depots and curbside collectionservice is currently operated.

3.5 Construction of a Central Transfer Facility is Recommended

After establishing that a central transfer facility was the most cost effective means of shipping the group’s recyclables to market, MMWMC and CIF staff proceeded to complete a more detailed analysis of expected capital and operating costs for the proposed facility. The proposed facility was assumed to consist of two stationary compactors (to allow for separate handling of recyclable containers and ?bres) mounted on concrete pads adjacent to an existing depot with a ‘coverall’ style building over the loading area to prevent wind- blown litter.

The Dungannon and Faraday landfills were examined to determinesuitability to site the proposed facility and found to be comparable. Both sites are believed to have similar capital costs to construct the transfer facility and install compaction equipment.

The capital cost of the proposed facility is estimated to be $468,000 if built at either site. The CIF is offering up to $200,000 or up to 50% of project costs in funding (whichever is less) to support this project contingent upon completion of a funding agreement with the participatingmunicipalities before year end and with the understanding that enough municipalities commit to participating to support the investment.

4.0 Financial Analysis

The ?nancial analysis was performedby firstly standardizing all participatingmunicipal haul costs into separate costs per tonne for delivery to the proposed Faraday and Dungannon transfer sites. This was accomplished by con?rming distances and tonnages from all inbound depots and applying a local hauler delivery cost/ km estimate. Distances and costs from the transfer site to the processing MRF were then calculated and added to the inbound costs per tonne.

In step 2, capital construction and operating cost/ tonne estimates for both sites were generated and added to the haul costs. The best revenue share for materials sold was

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deducted from the cost totals and the results were compared to the current direct haul costs for each of the participants.

No capital was allotted for upgrades to any of the existing municipal depot sites or equipment. Any required upgrades could be funded from the anticipated savings generated by the project.

The estimated cost results follow in the tables below:

Table 1 -— Cost Model Analysis Summary *7 Dungannon Faraday

Total est. avg. savings/tonnej$96 587

Total est. group savings/yr.* $224,000 $213,000

Return on Investment < 3 yrs. < 3 yrs.

* Note: Estimated group savings are within a 5% margin of error. * Note: Tonnage and costs obtainedfrom 2014 WDO datacall.2012 data supplieddirectly by municipalitieswas used in cases of variance.

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5.0 Next Steps

Several additional steps are required before the project can commence. A commitment, in principle, is required by those local municipalities that wish to participate in the project in order to proceed further. With that commitment, and support to build the facility, staff from the participatingmunicipalities can, with their council’s approval, release a Request for Proposal (RFP) to secure a quote to process the group's available recyclables. That information will allow the group to select a preferred processor.

The participating municipalities can then release an R_FP to secure pricing to haul recyclables from the individual depots and curbsideprograms to the proposed facility and from the transfer station to the preferred processor. Simultaneously, staff can proceed with securing a quotation to design and build the proposed transfer facility. At that point, staff will be able to con?rm the savings from the projects and ?nalize which municipalities will commit their volumes of recyclables to the project. Staff will then be able to develop a Memorandum of Understanding (MOU) amongst the participating municipalities to ensure there is an equitable arrangement to allow the host municipality to recover the capital investment, ongoing operating costs and deal with any operating issues that may occur over the term of the business arrangement.

Additionally, it is recommended that the municipalities of Carlow-Mayo, Limerick and Tudor—Cashelshould be offered an option to include their recyclables in the required RFP’s as optional additional tonnage (ie, without commitment to participate). While the current, projected savings are not based on their participation, including their additional 140 t/ yr. of material may result in overall lower costs for the group due to economies of scale and potentially provide them with program savings.

6.0 Timing

It should be noted that some municipalities will not be able to switch to the new system immediately because they are currently in a contract with an existing serviceprovider. The required RFP’s would simply note when their tonnage would become available and allow for them to transition to the new system at the end of their current contract.

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7.0 Conclusion

- A transfer station for the area is ?nancially viable at a minimum of 1400 t/ yr. land?lls. 0 Suitable sites are available at both the Dungannon and Faraday - Estimated group cost savings for either site are equivalent (within margin of error) - CIF funding is available for the project on a time limited basis. - Provided no additional Costs of construction or site access barriers exist, Faraday offers a nominally lower capital construction cost. with the 0 It is recommendedthat the interestedcouncils direct staff to proceed proposed next steps.

Submitted By: ta/z;nL@

Glen Covert Chair of the Multi-Municipal Waste Materials Committee

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REPORT

To: Members of Council From: Management Date: June 24, 2015 Re: Educational Component –Items Submitted for Agenda from Public and

Reconsideration of Motion

______

RECOMMENDATION

WHEREAS Council receive the report “Education Component-Items Submitted for Agenda from Public and Reconsideration of Motion” dated this 24th day of June 2015, as information only, as submitted.

BACKGROUND

At a meeting of Council the suggestion was brought forth to add an education component to meetings.

The education component consisting of municipal procedures and processes etc.

REFERENCES

For this component we will touch on two items -Items Submitted for Agenda from Public and Reconsideration of Motion. Of late the municipality has been questioned regarding letters that are submitted to Mayor and Council, most of which have inquiries,questions or concerns stated within.

Below is an excerpt from the municipality’s procedural by-law 2013-065 in how documentation from the public is processed when received;

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Items Submitted for Agenda from Public The Clerk shall accept correspondence and petition items for the agenda from the public up to the Agenda deadline, being 12:00 noon on the Thursday before the scheduled meeting of Council. When in the opinion of the Clerk and the CAO the correspondence or petition should be first dealt with at the staff level, it shall be directed to the appropriate department to investigate and provide information or a recommendation in a future agenda of Council.- End of Excerpt

This item is processed in this manner as when put before Council, Council will direct staff to research and provide history etc. to bring back to a later meeting.

Many times the item is not a new item, may be of same or similar matter and already previously addressed by Council. Staff provides this information to Council.

The second item- Reconsideration of Motion, excerpt per Procedural By-Law as follows;

12.15 Motion to Reconsider (1) A motion to reconsider a decided matter shall only be moved by the member who voted with the majority on the original motion; (2) No motion to reconsider a decided matter shall be in order when the motion has been implemented resulting in a legally binding commitment that is in place on the date that a motion to reconsider is to be debated; (3) A motion to reconsider a decided matter at the same meeting shall require the approval of two-thirds support of the whole Council that is present;

(4) A motion to reconsider a decided matter at a subsequent meeting shall require the approval of a majority of Council that is present; (5) A motion to reconsider is not amendable and debate must be confined to reasons for or against reconsideration. However, the mover of a motion to reconsider may provide a brief and concise statement outlining the reasons for proposing such reconsideration; (6) If the action approved in the motion cannot be reversed, the motion cannot be reconsidered; (7) Each member of Council shall be responsible for making a determination on how the Member voted on a specific matter. The Clerk shall not record or note in the minutes how a member votes unless a request for a recorded vote has been made; (8) No motion shall be reconsidered more than once during a period of twelve months following the date on which the question was decided, unless a regular election has occurred following the decision; (9) In the event of a resolution that was defeated due to an equality of votes, neither side shall be considered as prevailing; (10) When a motion to reconsider is brought before a succeeding Council, it shall be deemed to be new business and not a matter of reconsideration.

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Staff consulted with a Parliament Parliamentarian on the item as well and their comments are as follows;

A motion to reconsider should be introduced at the same meeting that it was first considered.

When bringing such a motion back at a subsequent meeting, it would become a motion to ‘RESCIND’ and can be brought back by ANY MEMBER regardless of what they voted on in the first place..

Municipal Bylaw says that a reconsideration can be done at a future meeting with ‘’MAJORITY’’ VOTE. A motion to reconsider should always be done with 2/3’s vote and yes introduced by a member who voted on the prevailing side.

If the Member who lost their vote gets support from another member to bring it back, then according to municipal bylaw, it will come back.

If a member wants to bring this back, they probably can introduce it at the end of an agenda under ''Notice of Motions’’ but a Notice of Motion should be just that a Notice that this matter will come back at the next meeting for discussion and debate. THERE SHOULD BE NO DEBATE ON A NOTICE OF MOTION, until the next meeting. By giving notice to the Council that this matter will come back, then it can be debated and voted on by a Majority Vote, otherwise if it is not a Notice of Motion, it needs 2/3’s vote to bring it back to the table as a motion to rescind the motion made at a previous council meeting.

Respectfully submitted,

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ARENA MINUTES MAY 5, 2015

Present: George Eastman, Hald Robinson, Larry Anderson, Terry Spence, Tracy McGibbon, Ron Richard. Absent: Dennis Purcell

George called the meeting to order at 7:33 p.m.

Minutes for last meeting were read and approved by Hald and Terry.

No Smoking signs are not made yet but in the works. There will be some new signage made for the advertising boards and one removed.

The ice was taken out April 14th. Ron is in the processing of washing the floors now. Ball hockey will start Monday May 11th. We will check on costs for foam bumpers to divide the rink for two teams. Ball hockey will have to carry liability insurance on their own.

MANAGER'S REPORT:

Ball hockey under the direction of Brian Degeer will run starting May 11th.

There is a wrestling show on Friday May 8th.

The arena was donated to the organizers of the fundraiser for Evans Bus Lines after the fire. A nice thank you card was received from Laurie & Wendy Evans and family.

The Water, Wings, Wheels event inquired about borrowing the power cords for the band the weekend of the event on July 10 - 12. It was agreed that they could be borrowed but signed out before they were taken, a responsible electrician would install them and any damage would be their responsibility.

MOTION 008: Moved by Terry, seconded by Larry that power cords could be loaned to water, wheels, wings event July 10. Damage to cords is responsibility of the www event. Cords will be returned right after weekend event. Carried.

Rental Agreement was gone over again and final changes will be done and Ron will send a copy to all members. The ice will be in for 3 extra days next year. Non support fee for registrants who are not in a supporting Municipality was discussed.

Treasurer's Report was gone over and approved by all members.

MOTION 009: Moved by Hald, seconded by Tracy that we change arena meetings to the 2nd Tuesday of the Month. Carried.

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Adjourned 9:30 p.m. Next meeting Aug 11 @ 7:30 Submitted by Wilma Robinson.

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HASTINGS COUNTY NEWSLETTER VOLUME I6, ISSUE2 - SPRINGZOIS yTlMES County Signs Three New DoctorsTo Doctor Recruitment Program 2015 has started out on a positive note with respect to recruiting family doctors to practice in Hastings County under the Family Physician Recruitment Program. At the January session of County Council, Dr. Laura Lawson (top picture) was announced as signing on with our program as a 2nd year family medicine resident at the University of Toronto, who willbe starting her family ”2015 will be the year of the medicine practice in Bancroft later this County Family.Strong families fall. Dr. Lawson grew up in Peterborough share ideas, share their but spent her summers growing up in Bancroft. experiences and build on the Dr. Laura Vance (middle picture), was examplesmembers bring to announced as signing onto our program the collective table.” at the March session of County Council. Dr. Vance, a 2nd year family medicine resident at Queen's University, grew up in Tweed, and willbe joining the Central Hastings Family Health Team later this summer or in early fall, and willbe practicing in Madoc. At the April session of County Council, Megan Fitzgerald (bottom picture) was announced as signing a joint agreement between Hastings County and the Municipality of Highlands East in Halibuiton County. Under this joint

. agreement, Megan, a 3rd year 3 medical student at the University of ' i Ottawa, willbe splitting her family medicine practice between Bancroft and V\?|berforce, a small community located about 30 minutes west of Bancro?. “The signing of Megan Fitzgerald under this joint ‘ agreement shows how municipalities can work together for the common good of our residents" said Warden Rick Phillips. The recent signings willbe a big I-lastingsCountyhelp in serving the needs ofthe $upportingPoople&OurCor-mnunities residents of Hastings County without a family doctor.

Hastings County TIMES Spring 2015 Page 139 of 172 AGENDA ITEM #a

HASTINGS COUNTY TIMES PAGE 2 - SPRINGZOIS County Budget Passed Unanimously By County Council The March session of County Council saw the 2015 budget pass with unanimous support.

The total expenditures »—~ come in at just under $129 million.The budget represents a levy increase of This translates 1.33%. ,

’ ‘ ’ 5 t0 3 typical residential /. < . taxpayer with an assessment of approximately $170,000, paying an increase of only $3.02 from last year. While the budget only represents a slight increase to the taxpayers, there have been many positive developments as a result. There is additional investment in social housing, new ambulances, investments in the lnfonnation Technology (IT) Department at the County, renovations at the County Administration and North Hastings Professional buildings, as well as ongoing support for the Family Physician Recruitment Program. Also included is the new intern position funded at $20,000 which supports a person for four months as they learn about our operations and those of our member municipalities. The County feels that this is a very important step in the promotion of local government as a potential career option. with the impending retirement of some 67,000 current municipal employees across Ontario in the next 3-5 years. There willalso be capital improvements in both long—tenncare homes including: new liftreplacements at Hastings Manor; building automation systems at Centennial Manor; a new Phone and Nurse Call System at Centennial Manor; an LED lighting retro?t at Centennial Manor and the attached North Hastings Professional Building.

Hastings County TIMES Spring 2015 Page 140 of 172 AGENDA ITEM #a

HASTINGS COUNTY TIMES PAGE3 - SPRING20 I5 Affordable Housing Funding Extension Shapes Future of Social Housing at Hastings County Director of Social Services, Steve Gatward, Housing Manager, Pam Murphy, and Assistant Manager ofAffordab|e Housing, Michelle Ogden gave a powerpoint presentation outlining Hastings County's Program Delivery and Fiscal Plan for Years 2 to 6 of the Investment in

Affordable Housing (IAH)for Ontario — 2014 Extension, at the February Social Services Committee Meeting. The IAH2014 Extension willprovide a notional allocation to the County of Hastings of $8,117,900 in Federal and Provincial funding to improve access to affordable housing in Hastings County over the next six years. The program willend on March 31st, 2020. Staff has made recommendations for the implementation of components that address the housing and homelessness issues identi?ed in the 10-Year Housing and Homelessness Plan for Hastings County. These recommendations are listed below. In Years 3 and 5, staff propose to release a Request for Proposal to build affordable housing and affordable supportive housing units to be owned and operated by a private proponent. The proponent could be a private Non- Pro?t Housing Provider, agency or For-Pro?t proponent.

Home Ownership (Habitat and Down Payment 2-6 $990,000 37 units Assistance for Detached Houses) Rental Component to build new Affordable Housing 1,3,5 $3.48 million Min, 30 units Units: IAHmax. $150,000 plus proponent minimum 25%)

Ontario Renovates Multi-Unit Rehabilitation up to a 4 $1 million Max. 50 units maximum of $20,000/unit

Ontario Renovates Home Owners up to a maximum 5 $252,000 Max. 50 units of $5,000/unit

Housing Allowance Shared Delivery to provide 2 S$1.44 million Min.42 $350/household/month for 8 years households Rent Supplement to address Non-Pro?t Expiring 4,6 $551,000 47 units Operating Agreements

Administration 1-5 $406,000 Min.256 units over 6 years Total IAH 1-6 $8.1 million Min.256 units over 6 years New Community Services Booklet Available The 2015 edition of Community Services booklet has been printed and is now available. Hastings County Social Services has, once again, updated the informationin the booklet, that lists meals and clothing; transportation and recreation; housing and childcare; and employment and training available to assist people in need in Hastings County. In addition to the 10,000 hard copies that have been printed, an electronic copy (that is frequently updated with any changes in infonnation) is r available on the County website: hastingscounggggm. if you would like copies of the booklet, please visit any of the Ontario Works of?ces in Hastings County, or for large quantities, please contact John Nicholas (g'chola§'@hg§tingggggntypom).

Hastings County TIMES Spring 2015 Page 141 of 172 AGENDA ITEM #a

New Community Online Maps The County of Hastings Planning & Development Department launched the release of a new interactive online map application, known as “Community Online Maps", available to the general public. The new application was designed and created by County GIS (Geographic lnfonnation System) staff over the last year and willreplace the current online map applications that have collectively been sewing the community since 2008. The County of Hastings GIS website (www.hastingsnavigator.ca) has successfully operated as a warehouse of geographic infonnation regarding the County and its communities, housing a variety of digital map products and acting as an entry point for the County online mapping services. The County of Hastings GlS online mapping applications have seen a steady growth in the number of users and the number of maps produced online by staff and the general public. In 2014, the applications were visited by over 51,000 users who produced over 10,000 custom maps. Since the inception of online mapping in 2008, over 55,000 maps have been produced for a variety of different purposes. The new Community Online Maps application will provide enhanced and improved functionality, such as: An easy to use, fully interactive interface with full screen maps and ?oating menus Access to current member municipal data (urban infrastructure, zoning, 9-1-1 addresses, road network) on a single map platform Advanced search, identify, report and map production functions that address staff requirements Access to the latest aerial photography (SCOOP 2013) An overall enhanced system performance and efficient delivery of infonnation Economic Development Intern The Planning & Development department was pleased to have an intern, Cynthia Millington-James (pictured), assisting with economic development tourism projects, as part of her Public Relations Post-Graduate certi?cate with Loyalist College. Cynthia, and her team of classmates, were the recipients of the Campaign of the Year award for their social media plan focused on Hastings County's Economic Development and Tourism office. The award

was presented by Hastings County staff, Andrew Redden and — Kasey Pollard, at the 2015 PRISM PR Program Awards on March 19th. Cynthia was also a part of the team who coordinated this year's PRISM Awards event. Photo caption: Cynthia having fun at the PRISM Awards. Enterprise Facilitation Program Helps Launch New Business TD Accounting Services celebrated the launch of its business in downtown Stirling in March. Vwth assistance from Hastings County's Enterprise Facilitation Program, the business grew from a home-based business to a stand alone business in downtown Stirling. Pictured at the launch are: Cassandra Boniface (Township of Stirling-Rawdon), Suzanne Andrews (Quinte West Chamber of Commerce), MPP Todd Smith, Tammatha Denyes (owner of TD Accounting Services), and MP Daryl Kramp.

Hastings County TIMES Spring 2015 Page 142 of 172 AGENDA ITEM #a

HASTINGS COUNTY TIMES PAGE 5 - SPRING20 I5 Long Service Recognition

Congratulations to the following staff who were recognized for 25 years of long service at County Council: Cindy Carter, Purchasing (right) Pamela Pattimore, Hastings Manor (below, right) Jim Brown, Social Services (below left)

Hastings-Quinte Paramedic Services Donates Equipment, Supplies to Nicaragua Mission Hastings-Quinte Paramedic Services, with the support of Hastings County Council, has donated decommissioned uniform items to the Nicaragua Mission. The mission is “A partnership program between Ontario Paramedics and Nicaragua to train and equip 360 Nicaraguans over a three year period to staff clinics in 90 villages with national "first responders’ who are capable of responding to the urgent care needs of their local community" and is being supported through the Ottawa Paramedic Service and the Professional Paramedic Association of Ottawa. A group of Ottawa Paramedics willbe heading to Nicaragua on April 13, 2015 to deliver the supplies as well as train the ‘?rst responders’. Included in the supplies ?eece from HQPS are rain jackets, , coats and a box of medical supplies that was donated by Gleaners Food Bank (Quinte).

For more information regarding the mission go to: https://www.ottawaparamedics.ca/news- and—events/nicaragua-mission-progress-in-paramedicine

Hastings County TIMES Spring 2015 Page 143 of 172 AGENDA ITEM #a

HASTINGSCOUNTYTIMES PAGE 6 - SPRING2015 Director of Long-Term Care Retires Claudette Dignard-Remillard, the long time Director of Long-Term Care with Hastings County, of?cially retired on March 31st, and willbe missed by residents of both Hastings and Centennial Manor, as well as the staff at Hastings County. Members of County Council gave Claudette a standing ovation (top) at the March session of County Council. Claudette started working at Hastings County in May 1994 as the Administrator of Hastings Manor until September 2003 when she became the temporary Director of Long-Term Care to oversee both Hastings and Centennial Manor. On January 1, 2004, Claudette became the permanent Director of Long—Tenn Care, a position she has held until her retirement. During her 11 years as Director, Claudette’s vision and dedication have brought numerous changes and advancements to the two Manors. One of her biggest accomplishments was JointAccreditation of the two Manors. This developed unifom1 standards between the two Manors, ensuring that both are in compliance with the Ministry standards. Claudette was also instrumental in getting: the pavilion, walking trail, mobility bus and ?tness centre at Hastings Manor. She also was able to secure: propane stoves, a backup generator that supplies all power during an outage, and a wellness centre among other improvements at Centennial Manor. At a retirement celebration, Warden Rick Phillips summarized Claudette’s dedication and passion for her role as leader and visionary for both homes when he stated that, “Claudette has always gone above and beyond to provide the best service possible to all of the residents in both Hastings Manor and Centennial Manor." Enjoy your retirement Claudette, you willbe missed.

Hastings County TIMES Spring 2015 Page 144 of 172 AGENDA ITEM #a

HASTINGSCOUNTY TIMES PAGE 7 - SPRING20l5 Focus on Mental Health In the next series of newsletter articles, the Health, Safety and Wellness section willbe focusing on mental health. Why? Mental health problems are common. 1 in 5 Canadians willhave a mental health problem or illness this year. The goal is to raise awareness and understanding of mental health with the help of Partners for Mental Health and the campaign, Not Myself Today. www.nQtmy§elftgday.g_a

MENTALHEALTH101 WHATISMENTALHEALTH? ‘—‘A’stateofwelkbeing in whichthe individualrealizes his or her own abilities, can cope with theinonnalstresses of life, can work productively and fruitfully,and is able to make a contributionto his or her community'.‘ ‘ Mentalhealth and well-beingcontribute to our qualityof lifeand to our abaity to enjoy life. Caringrelationships,a place to call home, a supportive community,and work and leisure all to mental health. However.no one's lifeis perfect, so mental health is also about teamingthe coping skillsto deal withlife'sups and downs the best we can.‘ , V I5 MENTALILLNESSANDHOWDOESITDIFFERFROMMENTALHEALTHPROBLEMS?

' ' illnessa?ects people of allages, inall kindsofjobs and at all educational levels.

7 illnessis a S6ftOUSdisturbanceinthoughts. feelings and perceptions that is severe enoughto affect day~to-dayfunctioning.’ Amenlalhealmmoblanhabmedatem?mthdudesbommentalihessanwmswmtorrs

, .ofwhlchmaynotbesevereenwghbwanant?1ediagnosisofamentalilmes. ltisimportant to recognize that withmost mental health problems, the symptoms are not static and can improveor worsenover time.’

Together. we are building mentally healthy workplaces.

— — ~ ~ 7 ~ ~ ~ ' NOTMY5ELFTODAY.CA' parmersforrnentalheaiih

Hastings County TIMES Spring 2015 Page 145 of 172 AGENDA ITEM #a

OSUM Conference Warden Rick Phillips welcomes delegates to the Ontario Small Urban Municipalities (OSUM) Conference hosted by the City of Belleville, April29th to May 1st

AMO President Visits Gary McNamara, President of the Association of Municipalities of Ontario (AMO),appeared before Council at the April session, while visiting Bellevilleto participate in the OSUM Conference

Loyalist Strategic Plan Maureen Piercy (pictured), President of Loyalist College, and Brian Smith, Chair of the Board of Governors, appeared before Council at the April session, to present the draft Strategic Plan, and invited feedback from Council and members of the public

Visit us at , stingscounty.com

Hastings County TIMES Spring 2015 Page 146 of 172 AGENDA ITEM #b

The Corporation of the County of Hastings

FOR IMMEDIATE RELEASE

May 28, 2015

Hastings County and the Ontario Medical Association call on the Province to remove its restrictions on Family Doctors

The County of Hastings called on the government to remove the restrictions for family doctors and to fully-fund the health care system in a resolution passed at council today.

The special resolution followed a presentation to council by Ontario Medical Association President Dr. Mike Toth where he talked about the state of medical services and how restrictions and cuts imposed by the provincial government will impact the ability of doctors to meet the needs of Ontario’s current population and its growing and aging population.

Council invited Dr. Toth due to concerns about how recent provincial changes might impact access to family doctors in Hastings County. Since 2007, the County has invested in a program to recruit newly graduated family doctors in order to ease the shortage in its 14 member municipalities.

“We all are acutely aware that this is a critical time for Ontario’s health care system. At present, there are 900,000 people in Ontario that are still without a family doctor,” said Dr. Toth. “And the government is in the process of implementing unilateral actions to balance their budget.”

One of those restrictions is the ability of family doctors to join team-based models of practice – the model in which new doctors are being trained – which councillors are concerned could impact its long-standing family doctor recruitment efforts.

“We have worked hard to put a recruitment program in place to ensure the residents of Hastings County have access to a family doctor and we’re concerned the changes brought in by the Ministry of Health and Long-Term Care will make recruiting more challenging,” said Hastings County Warden, Rick Phillips.

Those restrictions include limiting the number of new doctors who can join Family Health Networks and Family Health Organizations to 20 per month; and only in areas deemed by the Ministry as high needs. There are nearly 200 communities identified by the Ministry where applications from doctors will be approved on a first-come, first-served basis.

County of Hastings, 235 Pinnacle Street, P.O. Bag 4400, Belleville, Ontario, K8N 3A9 Phone: (613) 966-1319 or 1-800-510-3306 Fax: (613)-966-2574

Hastings County and the Ontario Medical Association call on ... Page 147 of 172 AGENDA ITEM #b

Only four municipalities in Hastings County are currently considered high needs: Bancroft, Deseronto, Marmora and Lake, and Wollaston; while only parts of four others are considered high-needs – Carlow/Mayo, Faraday, Hastings Highlands and Limerick.

This leaves six municipalities not considered high needs – Centre Hastings, Madoc, Stirling- Rawdon, Tudor and Cashel, Tweed, and Tyendinaga – which makes recruiting physicians to these areas more difficult.

Dr. Toth said these restrictions, as well as others imposed on doctors, will make Ontario a less attractive place for new graduates when Ontario needs to be attracting physicians to care for the people without a family doctor – 14,000 in the South East LHIN alone – and the 140,000 new people who are added to the system every year.

“The OMA believes that every patient in the province deserves equal access to a family physician,” he said. “The reality is, the government doesn’t agree.”

For more information contact: or Jim Pine, Chief Administrative Officer Rick Phillips, Warden (613) 966-1319 (613) 966-1319

- 30 –

Hastings County and the Ontario Medical Association call on ... Page 148 of 172 AGENDA ITEM #b

Family Physician Recruitment Program

Background  Hastings County developed the program in 2007 to ease family doctor shortage across its 14 member municipalities.  The program takes a long-term approach by providing financial support to medical students and residents rather than recruiting working doctors from other communities, which would be left in the lurch.  The program provides $150,000 in medical school/training costs over six years to medical students, residents or recent graduates of a Canadian Medical School, in exchange for a minimum of five years of family medicine service in Hastings County.  By all measures, the program has been a success. As of May, the program has recruited seven family doctors who are currently practicing in Hastings County, serving the health care needs of about 9,900 patients. Two more doctors are slated to join in the spring and fall of 2015. There is already a waiting list of (200) patients for one of them.  Three additional family doctors (one of whom would be part-time) have signed agreements to come to Hastings in the future. However, it is unknown how recent changes by the province would impact their decision.  For a decade, the Province has been promoting a model where family doctors are paid per patient enrolled with them, rather than per visit. This allowed doctors to spend more time with patients who had more complex needs. Under this model, the number of family doctors in the province grew and more patients found a family doctor. All nine doctors who are practicing or will soon practice in Hastings County have joined family teams that work under this model.  There are also two family practices in Hastings County with a salaried model, as well as a number of independent physicians who work on a fee-for-service basis.

What’s changing?  The province is now restricting the number of family doctors who can join family health organizations that base doctor compensation on the number of patients enrolled with them.  These family health organizations will not be able to add new doctors unless they are replacing a retiring or leaving doctor. No new family health organizations can be created.  The province is allowing 20 doctors per month to be added to such family health organizations, only if they are located in designated high-needs areas. There are 500 family doctors graduating every year in Ontario  There are nearly 200 communities identified by the Ministry where applications from doctors will be approved on a first-come, first-served basis. In Hastings County, communities such as Bancroft, Deseronto, Marmora and Lake, and Wollaston are classified as high needs with only parts of Carlow/Mayo, Faraday, Hastings Highlands and Limerick being considered high needs.  Family doctors can join a salaried practice or work fee-for-service. Those pursuing a fee-for- service practice may have to consider the costs of starting up a new practice.  In addition to the restrictions on entering family health organizations, the OMA has stated that other cuts to family doctors will likely discourage new graduates from pursuing family medicine in Ontario.

Hastings County and the Ontario Medical Association call on ... Page 149 of 172 AGENDA ITEM #c

From: Workplace Safety North To: [email protected] Subject: Every Worker June 2015 Top 7 significant changes to federal WHMIS law Date: Wednesday, June 03, 2015 8:04:22 AM

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Home Training Events Products Resources Careers Contact Subscribe Every Worker health and safety newsletter masthead

Health and safety news for forestry, mining, paper, printing and converting sectors June 2015 Top 7 significant changes to consult Dan Suess federal WHMIS law One international system for chemical classification and labelling

Every workplace, not to mention many homes, has hazardous chemicals - often used in the course of the business, whether it be mining, forestry, printing, or manufacturing. WHMIS (Workplace Hazardous Materials Information System) is the system in Canada used for classifying and labelling hazardous workplace chemicals ("controlled products"), and this system is being updated to align with the Globally Harmonized System for Classifying... READ MORE

Can't stand the heat? Tips on managing heat stress Free resources: Download and share safety talk

In 2001, a bakery worker in Barrie died of heat stress during a heat wave. The outdoor temperature that day was 34 C, and the temperature inside the bakery was 46 C. Lack of water and not enough rest breaks were blamed. In 2002 in the United States... READ MORE

Have your say on labour and employment laws Ministry of Labour reviews changing nature of workplaces

Led by special advisors, consultations will cover a range of topics including: increase in temporary jobs, part-time work, and self- employment; rising prominence of service sector jobs; effects of globalization and trade liberalization; and accelerating...

Every Worker June 2015 Top 7 significant changes to federal ... Page 150 of 172 AGENDA ITEM #c

Video: High voltage powerlines Video screenshot Real life incident re-enacted in Electrical Safety Authority video

High voltage powerlines are unforgiving and lethal. The video re- enacts a powerline incident on a job site with a precisely built 1:6 scale model. The camera moves through a scene involving several workers frozen in the moment that a dump truck runs into an... WATCH VIDEO

FORESTRY AND PAPER, PRINTING, AND CONVERTING

Kapuskasing newsprint mill wins safety award Team receives gold flag

On May 11, the Kapuskasing newsprint mill received a safety award from the corporate director of health and safety at Tembec. Awarded to business groups that meet or exceed safety objectives over eight consecutive quarters, the Kapuskasing... READ MORE

From the archives: 'The felling of a Red Pine tree under difficult circumstances' Safety centennial Sept 24-25 in Thunder Bay This archival photo circa 1920-30 from Workplace Safety North is titled 'The felling of a Red Pine tree under difficult circumstances.' Normally the stump would be cut lower. You'll note the sawyers... READ MORE

MINING AND ONTARIO MINE RESCUE

New director announced for Ontario mining sector Former paramedic, miner appointed

Effective May 2015, Workplace Safety North (WSN) announces the appointment of Mike Parent as the new director of occupational health and safety (OHS) for the Ontario mining sector. Born and raised in Iroquois Falls, Parent undertook paramedic training... READ MORE

Provincial competition countdown underway Mine rescue teams in Thunder Bay from June 11-12

Seven district champions in the team and technician categories were selected in five mine rescue events across the province this month to go on to compete in the 65th Provincial Mine Rescue Competition June 11 and 12 at Fort William Gardens in Thunder...

Every Worker June 2015 Top 7 significant changes to federal ... Page 151 of 172 AGENDA ITEM #c

UPCOMING TRAINING AND EVENTS

June 2015: WSN health and safety training schedule

June 2015: Safe Communities Incentive Program (SCIP) - Northern session dates

June 12: Mining webinar on mobile equipment traffic control measures - Register for free

May-Aug 2015: MOL health and safety inspection blitz on new and young workers

July 2015: WSN health and safety training schedule

July-Aug 2015: MOL Mining inspection blitz - Mobile Equipment Traffic Control Measures

2015-2016: Ministry of Labour health and safety inspection blitz schedule

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NOTICEOF A SPECIALMEETING OF THECOUNCILOF RECE JUN THE MUNICIPALITYOF DYSARTETAL IVE73207 5 YEARREVIEW 3 OF THEDYSARTETALOFFICIALPLAN

TAKE NOTICEthat the Council of the Corporation of the United Townships of Dysart et al will hold a Special Public Meeting pursuant to Section 26(3)(b) of the Planning Act, R.S.O., 1990, c.P.13, as amended.

0 DATE: Monday July 27th, 2015 0 TIME: 2:00 pm 0 LOCATION: Council Chambers in the Municipal Office 135 Maple Ave., Haliburton, Ontario

THE PURPOSE OF THIS MEETING is to introduce the public to the Municipality's official plan review programme and to provide the public with an opportunity to identify and discuss revisions that may be required to update the Dysart et al Of?cial Plan. Council will consider any written submission that have been received on the Of?cial Plan and will provide the public with the opportunity to speak on the matter.

The plan review programme is expected to extend over the next two years. There will be additional public meetings and public open houses held during the planning programme. Notice of future meetings will be published in the local newspapers and posted on the Municipality's website.

The Dysart et al Official Plan is the key land use policy document, which guides the Municipality's decisions on growth and development within our community. Clear, thoughtful policies will build a strong, heathy community; protect our natural environment; support and encourage a strong, sound economy; and guide sustainable resource use and development.

IFA PERSON OR PUBLICBODY does not make oral submissions at a public meeting or make written submissions to the Municipaligyof Dysart et al before the proposed of?cial plan amendment is adopted, the person or public body is not entitled to appeal the decision of the County of Haliburton (who are the approval authority) to the Ontario Municipal Board.

IFA PERSON OR PUBLICBODY does not make oral submissions at a public meeting or make written submissions to the Municigaliy of Dysart et al before the proposed of?cial plan amendment is adopted, the person or public body may not be added as a party to the hearing ofan appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so.

FURTHERINFORMATION: is available from the Planning Department by visiting the Municipal Of?ce during regular of?ce hours (8:30 am to 4:30 pm, Monday to Friday), or by phoning 705-457-1740, or by visiting the municipal, website at www.dysartetal.ca . if you wish to speak at the meeting, please contact the Director of Planning and Development.

Dated at the Township of Dysart, this 9th day oflune, 2015.

Patricia Martin, B.E.S., MCIP, RPP Director of Planning and Development

Notice of Special Meeting of the Council of Municipality of ... Page 154 of 172 AGENDA ITEM #e

From: Hastings Highlands To: Pat Pilgrim; Robyn Rogers Subject: Fwd: INFO: Board Meeting Update #120 Date: Tuesday, June 16, 2015 10:34:19 AM

------Original Message ------

Subject:INFO: Board Meeting Update #120 Date:2015-06-15 9:31 pm From:Kerry Donnell To:Kerry Donnell

Hello,

We are pleased to share with you Board Meeting Update #120. This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, June 15, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September.

Highlights of this issue include the following:

· Recognition of students who were finalists in the Canada Wide Science Fair and Ontario Technological Skills Competition.

· Recognition of outgoing student trustees Cameron Barry, Centre Hastings Secondary School; and Alyssa Mifflin, Centennial Secondary School.

· Partners in learning: a presentation from Family Space and HPEDSB schools.

· 2015-2020 Internal Audit Plan.

· Approval of the 2015-2016 Budget.

· Textbook/novel approval.

· Borrowing resolution.

· Tender for the demolition of Queen Elizabeth Public School, Trenton.

Hastings & Prince Edward District School Board Meeting Updat... Page 155 of 172 AGENDA ITEM #e

· Tender for roof replacements at schools.

· Capital priority business case: Marmora schools.

· Board and Committee meeting schedule for 2015-2016.

For future reference, Board Meeting Update can be found by following this path:

HPEDSB home page > About HPEDSB > Board and Committee Meetings

-Kerry.

Kerry Donnell

Communications Officer

Hastings and Prince Edward District School Board

156 Ann Street, Belleville, ON K8N 3L3

(613) 966-1170, ext. 2354

1 800 267-4350, ext, 2354

http://www.HPEschools.ca

* Follow us on Twitter: @HPEschools *

"People will forget what you said, people will forget what you did, but people will never forget how you made them feel." –Maya Angelou.

The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain confidential or privileged information. If the reader of this message is not the intended recipient, or the

Hastings & Prince Edward District School Board Meeting Updat... Page 156 of 172 AGENDA ITEM #e

agent responsible to deliver it to the intended recipient, you are hereby notified that any review, retransmission, dissemination or other use of this communication is prohibited. If you received this in error, please contact the sender and destroy all copies of this e- mail.

Hastings & Prince Edward District School Board Meeting Updat... Page 157 of 172 AGENDA ITEM #f

6/8/2015 UghtboxTechnologies Webmail::News: School board releases report from a publicsurvey

News: School board Subject releases report from a public survey From Kerry Donnell To Kerry Donnell Date 2015-06-08 1:30 pm

In February, the public was invited to take part in a survey hosted by Hastings and Prince Edward District School Board.The final report is now available. Please see below for a summary and linkto the final report. lf you have any questions, please contact me as noted below.

Kerry.

Kerry Donnell CommunicationsO?icer Hastings and Prince EdwardDistrictSchoolBoard 156 AnnStreet, Belleville,ON KBN3L3 (613) 966-1170, ext. 2354 GROWING 1 800 267-4350 xt 2354 WITHcmuucrea «E I http://www.HPEschools.ca * Followus on Twitter: @l-lPE5chools *

"People willforget what you said, people willforget what you did, but people willnever forget how you made them feel.” ~Maya Angelou.

Publicsurvey results indicate satisfaction, likelihood to recommend HPEDSB Resultsfrom a public survey hosted by Hastings and Prince Edward District School Board indicate satisfaction with school board interactions and the likelihoodto recommend an HPEDSBschool.

The online survey was open to internal and external stakeholders from January 15 — February 8, 2015. The primary objectives were to measure target audience agreement/alignment with the current goals and to determine whether other/newgoals should be included in the planning for the next mu|ti—yearsystem plan. Secondary objectives were to evaluate communication preferences and assess stakeholder experience from customer service.

"We are ‘very pleased with the input from our internal and external stakeholders," said Mandy Savery—Whiteway, Director of Education. ”The survey results are being used now, along with other data, to plan for our new strategic plan which willcome into effect in the fall.”

Survey highlights - 62% of respondents said they are very/somewhat satisfied with their experience interacting with HPEDSB. - 64% of respondents said they are likelyto recommend a school of Hastings and Prince Edward District School Board as an education provider. - Emailis the most preferred method of communication by which to receive information from HPEDSB (48%), followed by schoolwebsites (39%), the HPEDSBwebsite (39%) and school newsletters (36%).

A total of 1,547 respondents completed the survey (a higher number started the survey). Members of the community and parent/guardians accounted for two-thirds of survey respondents (66%). Employees accounted for 15% of respondents. Representatives of community agencies and students accounted for 3% each. ’Other'

hitp:l/webmail.hastingshighlands.ca/?Jask=mai|&_aciion=prinl&_uid=1452&_mbox=lNBOX 1/2

Hastings & Prince Edward District School Board Survey Page 158 of 172 AGENDA ITEM #f

61812015 LighlboxTechnologies Webmail ::News: School board releases report from a publicsurvey respondents were a mix and included ‘concerned citizens’, former students and parents of future students.

The margin of error ranges from +/-2.5 percentage points at the 95% confidence level (n=1,547) to +/-1.9 percentage points (n=2,705). The survey instrument was re?ned and results were analyzed by Quadra Research.

The complete report is available online or by calling 613.966.1170 or 1.800.267.4350 to receive a paper copy.

-end-

The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain con?dential or privileged information. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby noti?ed that any review, retransmission, dissemination or other use of this communication is prohibited. If you received this in error, please contact the sender and destroy all copies of this e- mail.

h1tp:IIwebmailhastingshighlandsca/?_task=mail&_aclion=print&_Léd=1452&__mbox=|NBOX 2/2

Hastings & Prince Edward District School Board Survey Page 159 of 172 AGENDA ITEM #g

From: AMCTO To: [email protected] Subject: AMCTO Legislative Express for May Date: Thursday, June 04, 2015 9:00:52 AM

If this email does not display properly, please view our online version. To ensure receipt of our email, please add [email protected] to your address book. Please do not reply to this automatic e-mail.

June 4, 2015

In this Issue...

- Policy Spotlight: AMCTO Post-Election Survey Results - Policy Updates - Bills and Lawmaking - Regulatory Changes - Resources - AMCTO Update - Contact Us

Here is a summary of the most relevant developments from the month of May:

Policy Spotlight: AMCTO Post-Election Survey Results

AMCTO is pleased to release the results of its post-2014 Election Survey. Amongst the most interesting survey findings:

- Voter turnout in respondent municipalities remained relatively consistent with 2010, though still lower than other orders of government; - The use of phone and Internet voting is growing in respondent municipalities, but paper ballots are still the most popular; - Those respondent municipalities that used Internet voting were generally satisfied with the results and likely to recommend its use in 2018; - Most respondent municipalities that used tabulators were satisfied with them and likely to recommend their use in 2018; and - A majority of respondent municipalities indicated that the data provided by MPAC for the voters’ list was either worse or the about the same as 2010.

Find the survey results here [ http://iz4.me/o2Ma2zlPPhX1 ] .

AMCTO Legislative Express for May Page 160 of 172 AGENDA ITEM #g

Policy Updates

Ministry Announces MEA Review and Ranked Balloting: Last week Minister of Municipal Affairs and Housing (MMAH) Ted McMeekin announced a review of the Municipal Elections Act (MEA), and the introduction of optional ranked ballots for municipal elections in Ontario. Find out more about the review here [ http://iz4.me/p2Ma2zlPPhX1 ] .

AMCTO will be submitting a set of proposed MEA reforms to MMAH as part of this review, and looking for opportunities to work with the Ministry to help guide its implementation of ranked ballots. For more information on AMCTO’s efforts on either of these two initiatives, contact Eric Muller [ mailto:[email protected] ] .

Province Consulting on Infrastructure Priorities : The Government of Ontario announced a new round of consultations on infrastructure programs for communities located outside the Greater Toronto and Hamilton Area (GTHA). Learn more about the consultations here [ http://iz4.me/q2Ma2zlPPhX1 ] .

Report Says Amalgamation Did Not Achieve Cost Savings : A new report [ http://iz4.me/r2Ma2zlPPhX1 ] released by the Fraser Institute argues that widespread municipal amalgamations in the 1990s did not result in the promised cost-savings or efficiencies.

Province Unveils New Emergency Operations Centre: The province unveiled a new Provincial Emergency Operations Centre (PEOC) [ http://iz4.me/s2Ma2zlPPhX1 ] , which will be staffed 24 hours a day, 365 days a year, and coordinate the government’s response to emergencies across the province.

SAMS Report Released: After months of review, the Ministry of Community and Social Services released the results of an independent, third party review of the implementation of the province’s defective Social Assistance Management System (SAMS). Read the report here [ http://iz4.me/t2Ma2zlPPhX1 ] .

New Canada 150 Community Infrastructure Program: The federal government announced a new program that will provide grants for infrastructure projects that provide a community or cultural benefit. Learn more about the program here [ http://iz4.me/u2Ma2zlPPhX1 ] .

Bills and Lawmaking

Bill 8 [ http://iz4.me/v2Ma2zlPPhX1 ] , the Public Sector and MPP Accountability and Transparency Act (2014) , will be proclaimed and enter into effect on January 1, 2016.

Bill 31 [ http://iz4.me/w2Ma2zlPPhX1 ] , the Transportation Statute Law Amendment Act (Making Ontario’s

AMCTO Legislative Express for May Page 161 of 172 AGENDA ITEM #g

Roads Safer), 2015 , passed its third reading and is now awaiting Royal Assent.

Bill 109 [ http://iz4.me/x2Ma2zlPPhX1 ] , the proposed Employment and Labour Statute Law Amendment Act (2015), was introduced and received first reading. The bill would amend three pieces of legislation with the goal of protecting employee rights.

Bill 100 [ http://iz4.me/03Ma2zlPPhX1 ] , the proposed Supporting Ontario’s Trails Act , was introduced and received first reading. It is designed to solve many long-standing trail issues.

Bill 99, [ http://iz4.me/13Ma2zlPPhX1 ] the proposed Safer Roads and Safer Communities Act was introduced as a private members bill. Amongst other things, the bill would make way for the use of safety cameras in construction zones. It has received a first reading.

Regulatory Changes

Update from the Registrar General on Vital Documents : The Registrar General has announced several changes to the way that original documents are handled. You can read about these changes here [ http://iz4.me/23Ma2zlPPhX1 ] . Municipalities are advised to use the following email address: [email protected] [ mailto:[email protected] ]

Resources

IPAC New Professionals Survey : The Institute for Public Administration Canada (IPAC) is conducting a survey of new professionals (5 years or less of work experience) currently working in public service at all three levels of government. Click here [ http://iz4.me/33Ma2zlPPhX1 ] to complete the survey.

Rural Ontario Institute Conducting Municipal Councillor Profile : With ROMA & AMCTO support, the Rural Ontario Institute (ROI) is developing a profile of rural municipal councillors. This project will document demographic characteristics of councillors, barriers to candidacy and stories of successful strategies for encouraging civic engagement. To ensure a thorough report, ROI is reaching out to Councillors, Mayors, CAOs and Clerks. To find out more or participate, click here [ http://iz4.me/43Ma2zlPPhX1 ] .

AMCTO Legislative Express for May Page 162 of 172 AGENDA ITEM #g

New IMFG Research Papers : The Institute for Municipal Finance and Governance, housed within the Munk School, released two new research reports on property taxation and inter-municipal cooperation. You can find the reports here [ http://iz4.me/53Ma2zlPPhX1 ] .

FCM Report on Strengthening Housing in Canada: The Federation of Canadian Municipalities released a report detailing the challenges facing Canada’s housing system, and presenting a series of recommendations for more “resilient and prosperous” housing in Canada. Find the report here [ http://iz4.me/63Ma2zlPPhX1 ] .

Elections Ontario 2013-2014 Annual Report Elections Ontario released its 2013-2014 annual report, with details on how it managed the seven by-elections that took place in 2013-2014. You can read the report here [ http://iz4.me/73Ma2zlPPhX1 ] .

New Report on Strengthening Ontario’s Economy: A new report [ http://iz4.me/93Ma2zlPPhX1 ] , prepared by the Mowat Centre, in partnership with the Ontario Chamber of Commerce and the Association of Municipalities Ontario (AMO), presents policy recommendations for a federal economic agenda for Ontario.

Integrity Commissioner of Ontario Annual Report: The Office of the Ontario Integrity Commissioner released its 2014-2015 annual report. You can find it here. [ http://iz4.me/C3Ma2zlPPhX1 ]

AMCTO Update

City of Guelph Joins the Call for a New Approach to the Voters’ List: The City of Guelph has joined AMCTO [ http://iz4.me/E3Ma2zlPPhX1 ] in calling for a new approach to the voters’ list for municipal elections. Read AMCTO’s position paper on the voters’ list here [ http://iz4.me/H3Ma2zlPPhX1 ] .

Eric Muller, Legislative Coordinator [email protected] [ mailto:[email protected] ] 905-602-4294 ext. 234

[ http://iz4.me/J3Ma2zlPPhX1 ] Follow AMCTO on Twitter!

AMCTO Legislative Express for May Page 163 of 172 AGENDA ITEM #g

AMCTO – The Municipal Experts 2680 Skymark Avenue Suite # 610, Mississauga ON L4W-5L6 Phone - 905-602-4294 | Fax - 905-602-4295 Send to a friend | Unsubscribe (http://amcto.informz.net/amcto/default.asp? [email protected]&mi=4822004)

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AMCTO Legislative Express for May Page 164 of 172 AGENDA ITEM #h

North Hastings Alzheimer Society News Page 165 of 172 AGENDA ITEM #i

. BANCROFT DETACHMENT Ontario P0l|Ce Provincial PF0Vl"Cl3le 64 Monck St.. Box 640 Ponce de l'Ontario BANCROFT, ON KOL1C0

Tel: 613 3322112 Fax: 613 332-5618

Telephone/Telephone: (613) 332-2112 Facsimilefiélécopieur: (613) 3326618

File number: Reference:

May 29, 2015 2*; > 3

Municipality of Hastings Highlands 33011 Highway 62 N., Box 130 MAYNOOTH,Ontario KOL250

Attn: Mrs. Vivian Bloom Mayor

Re: Ministry of Municipal Affairsand Housing (Performance Measurement Program)

I have received the statistical information you requested for the above report. The following are statistics for the Municipality of Hastings Highlands for 2014:

Offence Type Actuals Cleared Rate Violent Crime 21 18 85.7% Property Crime 60 11 18.3% Other Criminal Code 7 5 71.4% Total 88 34 38.5%

in 2014 there were 0 Young Persons charged in the Municipality of Hastings Highlands.

Please do not hesitate to contact me if you have further questions about the above statistics.

Detachment Commander

/pp

O.P.P. Ministry of Municipal Affairs & Housing statistics Page 166 of 172 AGENDA ITEM #j

Main Of?ce — Belleville 179 North Park Street, Belleville,ON KBP4P1 HASTI NGS PRINCE EDWARD T. 613.966.5500 1F. 613.966.9418 | T-F. 1.800.267.2803 Pub'ic Hea h 1-nr. 613.966.3036 | www.hpepublicheall:h.ca

CSR# O45-00909 May 20, 2015

Clerk/Manager, Robyn Rogers Municipality of Hastings Highlands P.O. Box 130, Maynooth, ON KOL2S0

Dear Ms. Rogers:

Message from Hastings Prince Edward Public Health

In 2014, Hastings Prince Edward Public Health completed over 2650 inspections of food premises in our jurisdiction. We continue to thrive to meet program requirements outlined by the Ministry of Health and Long Term Care. To this end, we are requesting your assistance in reminding new food premises operators (?xed or seasonal) and special event coordinators to contact Hastings Prince Edward Public Health prior to commencing operations.

We request that inquiries from the public be directed to Environmental Health at 613-966-5500 ext. 677.

Food establishments include the following type of premises: - General food service establishments (e.g. restaurants, bars, cafeterias, delicatessens, butcher shops. grocery stores, banquet halls, catering kitchens etc.) - Mobile food premises (e.g. hot dog carts, catering vehicles, refreshment vehicles etc.)

Special events include: - Barbecues, fairs, sidewalk sales, tradeshows, charity events etc. Typically, these events are temporary and are held away from kitchen facilities or in outdoor locations. Note: the special events application form can be found on our website at www.hgeQublichealth.ca under Forms/Resources,

' Printable Fon'ns. ' ‘

We anticipate that with your co-operation we can proactively reach out to new business owners and special event coordinators in the community to provide consultative advice and expert food handling information. We look forward to continuing to work together to provide safe food for the community. Sincerely,

nnanBASc. CPHI (C) Senior Public Health Inspector Jclrnp H \EHS‘rIare\F‘rDgrams\FD<>dSalety\Ccrrespond2nca\2DI5\Municipal Lt! - New Food Premises and Spec1alEvants.CSR O45-OO909\MurIrclpaJRelnmde! Latter - May 20.2015 6001 North Hastings Prince Edward County Quin“?W35‘:

1 Manor Ln., Unit #1, P.O. Box 99, sancron,on KOL1c0 74AKing 5:, Plcton, ON KDK210 -199DundasSt. W..Trenton, ON KEV601

T. 513.332.4555 | F. 513.332.5410 T. 513.475.7471 I F. 513.475.2919 T- 613.394.4831 I F. 613.965.6535

Hastings Prince Edward Public Health Message Page 167 of 172 AGENDA ITEM #k

KEEP HYDRO PUBLEC WWW.KEEPH YDROPUBLIC.CA

Robyn Rogers Manager of Corporate Services/Clerk/Deputy Treasurer, Municipality of Hastings Highlands 33011 Hwy. 62 North, P.O. Box 130 Maynooth, Ontario KOL250

Subject: Resolution regarding the proposed privatization of Hydro One

Dear Ms. Rogers:

The Ontario government's plan to sell 60 per cent of Hydro One, the provincial electricity transmission utility, has far~reaching implications for every citizen and municipality in the province.

On behalf of Keep Hydro Public, a broad-based coalition created to stop the se|l~off, I am writing to encourage your municipality to add its voice to the many others that are already telling the provincial government to change course and keep Hydro One in public hands.

By now i am sure council members willhave heard the many arguments against the sale:

0 Selling the majority of shares in Hydro One willtake control of this vital asset away from the people in Ontario and put it in the hands of private investors, including foreign investors who may not even care whether we have reliable, affordable electricity.

0 Privatization willincrease electricity prices for residential, business, and government customers alike. - Under the plan proposed by the government, oversight of Hydro One by independent officers of the legislature would end. The Auditor General and the Financial Accountability Of?cer would no longer be able to scrutinize the utility's books or its operations; consumers would no longer be able to appeal to the Ombudsman when problems arise; citizens would not be able to access information about Hydro One through the Freedom ofInformation and Protection ofPrivacy Act; salaries of top Hydro One officials would no longer be made public under the PublicSectorsalary DisclosureAct; the integrity Commissioner would not be able to review expenses of Hydro One of?cials; and Hydro One would no longer be subject to the French Language Services Act. in other words, transparency and public accountability would end. Ontarians would truly be "in the dark" with respect to Hydro One operations.

(Please turn over)

Keep Hydro Public-Proposed privatization of Hydro One Page 168 of 172 AGENDA ITEM #k

I Privatization will provide government with a short-term cash injection that willsoon be spent in exchange for giving up a steady, long-term source of revenue that pays for public services we all depend on. The cost to Ontarians willbe hundreds of millions of dollars per year

Perhaps more significant than these strong arguments is the simple fact that the provincial government has no mandate from the people of Ontario to make a sale of this magnitude. (This may explain why the government chose to put the Hydro One sale inside its 2015-16 Budget bill and push it through the legislature with minimal opportunity for public input.)

It is crystal clear that the people of Ontario do not support the sale of any part of Hydro One. Published opinion polls show opponents of the sale outnumbering supporters by a three-to-one margin. Editorial opinion is similarly opposed. lf democracy means anything, we must stop this sale.

At this time, Keep Hydro Public is asking municipal councils, from the largest to the smallest, to pass a resolution opposing the sale or partial sale of Hydro One and to communicate that opposition to the government, area MPPs, and the Association of Municipalities ofOntario. Included with this letter you willfind a draft resolution which municipal councils are, of course, free to use and modify as they see fit.

Your assistance in putting this issue on the agenda of your council as soon as possible is greatly appreciated; we would also appreciate hearing back from your municipality if and when council takes action on this matter.

For more information about Hydro One privatization or the ever—growing Keep Hydro Public, please visit our web site at www.keephydropublic.ca or contact me directly at [email protected] or (647) 272-5024.

Thank you for your time.

Sincerely,

Katrina Miller On behalf of Keep Hydro Public

P.S. Ifyour municipal council has already considered this matter, thank you for doing so!

Keep Hydro Public-Proposed privatization of Hydro One Page 169 of 172 AGENDA ITEM #l

WE NEED YOU…….YOU NEED US!!

The North Hastings Fund Development Committee has committed to purchasing $254,200 in hospital equipment for Quinte Health Care North Hastings this year. The hospital staff and physicians provide excellent care 24 hours a day 7 days a week to the whole community. Whether you live here full time, part time or just for a weekend, we are all part of the community that requires a well-equipped hospital. The need: Portable X-ray machine $188,500 Portable Ultrasound machine $47,400 Point of Care Testing for blood analysis $18,300 $254,200

Help us……Help you!

Individual or organization donations can be made out to QHC North Hastings at Box 157, Bancroft ON K0L 1C0 For further information please call 613-332-2825 ext. 6220

YOUR COMMUNITY THANKS YOU!

Check out our website www.BancroftHospitalFundDevelopment.ca

Letter from Quinte Health Care North Hastings Page 170 of 172 AGENDA ITEM #a

FUTURE MUNICIPAL EVENTS

EVENT DATE OF EVENT IN ATTENDANCE

AMO August 19-21, 2015 Niagara Mayor Bloom

Plowing Match August 20,21 2015

OEMC September 16-18, 2015 Kingston Council Members

Septic October 23, 2015, Haliburton Information Day

Future Events Page 171 of 172 AGENDA ITEM #a

THE CORPORATION OF THE

MUNICIPALITY OF HASTINGS HIGHLANDS

BY- LAW #2015-052

A By-Law to confirm the Proceedings of Council

WHEREAS by Sub-Section 5 (1) of the Municipal Act, S.O. 2001, as amended, the powers of a Municipal Corporation are to be exercised by its Council:

AND WHEREAS by Sub-Section 5 (3) of the Municipal Act, S.O. 2001, as amended, states a municipal power, including a municipality’s capacity, rights, powers and privileges of a natural person, shall be exercised by By-Laws unless the municipality is specifically authorized to do otherwise;

AND WHEREAS it is deemed expedient that the proceedings of the Council of the Municipality of Hastings Highlands at this meeting be confirmed and adopted by by-law;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS:

1. THAT the action of the Council of the Corporation of the Municipality of Hastings Highlands in respect to each recommendation contained in the reports of the Committees and each motion and resolution passed and other action taken by the Council of the Corporation of the Municipality of Hastings Highlands, as this meeting held on the 24th day of June, 2015, is hereby adopted and confirmed as if all such proceedings were expressly embodied in this by- law.

2. THAT the Mayor and the Clerk of the Corporation of the Municipality of Hastings Highlands are hereby authorized and directed to do all things necessary to give effect to the action of the Council referred to in the proceeding section hereof.

3. THAT the Mayor and the Clerk be authorized and directed to execute all documents in that behalf and to affix hereto the seal of the Corporation of the Municipality of Hastings Highlands.

READ a first, second, third time and finally passed this 24th day of June, 2015.

______Vivian Bloom, Mayor Robyn Rogers, Clerk

By-Law #2015-052, being a by-law to confirm the proceedings ... Page 172 of 172