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Regular Meeting of Council, Operations Municipality of Hastings Highlands Regular Meeting of Council, Operations AGENDA Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process. Date: October 18, 2017 Time: 9:00 AM Page 1. Call to order 2. Opening Ceremonies - National Anthem 3. Deletions to the agenda 4. Disclosure of pecuniary interest and the general nature thereof 5. Delegate Alternate Chair Authority (if necessary) 6. Delegate Alternate Deputy Chair Authority (if necessary) 7. Approval of Draft Minutes of Council Meetings 8 - 18 a Draft Minutes of the Regular Meeting of Council, Planning held on October 4, 2017 THAT Council accepts and approves the draft minutes of the Regular Meeting of Council, Planning, held on October 4, 2017 as submitted. 8. Announcements and Community Events Please Note: Members may speak for no more than Three (3) Minutes each Page 1 of 164 on announcements and/or community events. No action shall be take on these items. 9. Presentations and Delegations/Petitions Please Note: Only Members of Council may ask a question of a person or group giving the delegation or presentation. 19 - 20 a Jenny Katz, Hastings Highlands resident re: Hastings Highlands Centre & Library *Ms. Katz had to cancel, to be deleted from the Agenda 10. Tenders/Requests for Quotation/Requests for Proposal a None 11. Reports and Bylaws from Departments a Building Department 21 - 23 i) Monthly Building Report THAT Council accepts the Monthly Building Report as information only, as submitted by the Chief Building Official. b Bylaw Enforcement i) Monthly Bylaw Enforcement Report None. c Fire Department i) Monthly Fire Report None. d Library/Cultural 24 - 25 i) Monthly Cultural Report THAT Council accepts the Monthly Cultural Report as information only, as submitted by the Library CEO/Cultural Resource Officer. 26 - 27 ii) Minutes of the Library Board Meeting held on June 14, 2017. THAT Council accepts the Minutes of the Library Board Meeting held on June 14, 2017 as information only, as submitted by the Library CEO/Cultural Resource Officer. e Finance Department 28 - 38 i) Monthly Treasury Report THAT Council accepts the Monthly Treasury Report as information only, as submitted by the Treasurer/Deputy CAO. Page 2 of 164 f Operations Department 39 - 42 i) Monthly Operations Report THAT Council accepts the Monthly Operations Report as information only, as submitted by the Operations Manager. 43 - 79 ii) Waste Free Ontario Act Update -Transition to Full Producer Responsibility for the Blue Box Program THAT Council accepts this report “Waste Free Ontario Act Update - Transition to Full Producer Responsibility for the Blue Box Program”, as submitted by the Operations Manager; as information only, as submitted. 80 - 87 iii) Re-Use Centre at a Waste Disposal Site THAT Council accepts this report “Re-Use Centre at a Waste Disposal Site”, as submitted by the Operations Manager as information only, as submitted. g Clerks Department 88 - 89 i) Ontario East Municipal Conference 2017 (OEMC) THAT Council accepts this report “Ontario East Municipal Conference 2017 (OEMC)” as information only, as submitted by the Deputy Clerk. 90 - 91 ii) Bylaw #2017-089 Eastern Ontario Trails Alliance Appointment THAT Council accepts this report “Bylaw #2017-089 Eastern Ontario Trails Alliance Municipal Representative” as information only, as submitted by the Deputy Clerk; and THAT Council approves Bylaw #2017- 089, being a bylaw to appoint a member to the Eastern Ontario Trails Alliance (EOTA) Board. h Management 92 - 93 i) Monthly CAO Report - September 2017 THAT Council accepts the Monthly CAO Report as information only, as submitted by the CAO/Clerk. 94 - 102 ii) Bylaw #2017-090 Energy Planning Tools Service Agreement with Local Authority Services (LAS) THAT Council accepts this report “Bylaw #2017-090 Energy Planning Tools Service Agreement with Local Authority Services (LAS)”, as submitted by the CAO/Clerk; and THAT Council approves Bylaw #2017-090, being a bylaw authorizing the execution of an Agreement between The Corporation of the Municipality of Hastings Highlands and Page 3 of 164 Local Authority Services (LAS) for the provision of an online energy planning tool (EPT) offered to all interested Ontario municipalities. 12. Mayor and Municipal Councillors Reports a Mayor Bloom 103 - i) Monthly Mayor's Report 104 THAT Council accepts the Monthly Mayor's Report as information only, as submitted. b Mayor Bloom and Councillor Hagar (Alternate) 105 - i) Meeting Notes from the Municipal Economic Partners Group 108 Meeting held on September 28, 2017. THAT Council accepts the Meeting Notes from the Municipal Economic Partners Group Meeting held on September 28, 2017, as submitted. c Councillor Hagar and Mayor Bloom (Ex-Officio) 109 - i) Draft Minutes of the North Hastings Economic Development 110 Committee Meeting held on September 11, 2017 as information only, as submitted. THAT Council accepts the Draft Minutes of the North Hastings Economic Development Committee Meeting held on September 11, 2017 as information only, as submitted. d Councillor Walder, Councillor Matheson, Mayor Bloom (Ex- Officio) and Councillor Hagar (Alternate) 111 - i) Minutes of the Grant Committee Meeting held on September 6, 113 2017. THAT Council accepts and approves the Minutes of the Grant Committee Meetings held on September 6, 2017 as submitted. e Deputy Mayor Roberts 114 i) Draft Minutes of the Bancroft and Area Community Advisory Committee Meeting held on September 19, 2017 THAT Council accepts the Draft Minutes of the Bancroft and Area Community Advisory Committee Meeting held on September 19, 2017 as information only, as submitted. f Deputy Mayor Roberts and Councillor Walder (newly appointed) 115 - i) Draft Minutes of the Eastern Ontario Trails Alliance (EOTA) 116 Meeting held on June 8, 2017. THAT Council accepts the Draft Minutes of the Eastern Ontario Page 4 of 164 Trails Alliance (EOTA) Meeting held on June 8, 2017, as information only, as submitted. 13. Motions (for Which Notice Has Been Given) 117 a Councillor Walder, notice of motion submitted on September 11, 2017 re: Senior Staff Selection and Hiring THAT COUNCIL appoints Two (2) members of Council to be part of the selection and hiring for Senior Staff starting with the selection, interviews and conversations pertaining to the Chief Building Officer position. 14. Resolutions from other Municipalities/Levels of Government 118 a The Town of Halton Hills - Zero Tolerance for Racism 119 b The Township of Georgian Bay - Invasive Plant Species 120 - 121 c Township of Montague - Bill 148 THAT Council accepts and files the Resolutions from other Municipalities as information only, as submitted. 15. Communication Items 122 - 125 a AMO Watchfiles - October 5, 2017 and October 12, 2017 126 - 127 b Ministry of Education 128 - 129 c OPP Billing Model 130 d HH Facilities Calendar October 2017 131 e National Housing Day Event - November 16, 2017 132 f June Callwood Outstanding Achievement Award for Voluntarism 133 - 151 g Land Stewardship and Habitat 152 - 153 h Wildlife Habitat Canada THAT Council accepts the Communication Items as information only, as submitted. 16. Pending Municipal Items 154 - 155 a Pending Municipal Items Review THAT Council accepts the Pending Items for information purposes, as submitted. 17. Future Municipal Events 156 a Future Municipal Events Review THAT Council accepts the Future Municipal Events for information purposes, as submitted. Page 5 of 164 18. Strategic Plan Audit 157 - 162 a Strategic Plan Audit THAT Council accepts the Strategic Plan Audit for information purposes, as submitted. 19. Notice of Motions (shall not be discussed or deliberated) Any items brought forth and included in this agenda, will be considered by Council as a 'Motion' at the next Regular Meeting of Council. Any items brought forth during this meeting and not included in this agenda, will be considered as a 'Notice of Motion' at the next Regular Meeting of Council. 163 a Councillor Hagar, Notice of Motion submitted on October 6, 2017 re: Library Board THAT Council appoints a 7th member to the Library Board; and FURTHERMORE THAT Council discusses and decides whether that member shall be a second member of council or a member of the public. 20. Questions from the Public Members of the public may ask questions, through the Mayor/Chair, without debate or criticism, regarding any matter on the Agenda. This portion of the Agenda should not exceed a total of Fifteen (15) Minutes. I would ask when recognized, that you rise, state your name and question. Please do not enter into a preamble, or you will be asked again to state your question only. Notice of Motion items to be discussed only at the next Regular Meeting of Council. 21. Closed Session Closed Session to be deleted from the Agenda a Closed Session - Council Rises to go into Closed Session THAT Council rises from the open session to go into Closed Session as permitted by the Municipal Act for the purpose of: Section 239.(2)(d) labour relations or employee negotiations -Personnel b Closed Session - Council Rises and Reports THAT Council rises from the Closed Session and direct staff and officials to act as directed during the Closed Session. 22. Confirmatory Bylaw 164 a Bylaw 2017-091 being a bylaw to confirm the proceedings of Council. Page 6 of 164 THAT Council passes Bylaw 2017-091 being a bylaw to confirm
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