Municipality of Hastings Highlands Regular Meeting of Council, Operations AGENDA Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process.
Date: October 18, 2017 Time: 9:00 AM
Page 1. Call to order
2. Opening Ceremonies - National Anthem
3. Deletions to the agenda
4. Disclosure of pecuniary interest and the general nature thereof
5. Delegate Alternate Chair Authority (if necessary)
6. Delegate Alternate Deputy Chair Authority (if necessary)
7. Approval of Draft Minutes of Council Meetings
8 - 18 a Draft Minutes of the Regular Meeting of Council, Planning held on October 4, 2017
THAT Council accepts and approves the draft minutes of the Regular Meeting of Council, Planning, held on October 4, 2017 as submitted.
8. Announcements and Community Events
Please Note: Members may speak for no more than Three (3) Minutes each
Page 1 of 164 on announcements and/or community events. No action shall be take on these items.
9. Presentations and Delegations/Petitions
Please Note: Only Members of Council may ask a question of a person or group giving the delegation or presentation. 19 - 20 a Jenny Katz, Hastings Highlands resident re: Hastings Highlands Centre & Library *Ms. Katz had to cancel, to be deleted from the Agenda
10. Tenders/Requests for Quotation/Requests for Proposal
a None
11. Reports and Bylaws from Departments
a Building Department
21 - 23 i) Monthly Building Report THAT Council accepts the Monthly Building Report as information only, as submitted by the Chief Building Official.
b Bylaw Enforcement
i) Monthly Bylaw Enforcement Report None.
c Fire Department
i) Monthly Fire Report None.
d Library/Cultural
24 - 25 i) Monthly Cultural Report THAT Council accepts the Monthly Cultural Report as information only, as submitted by the Library CEO/Cultural Resource Officer. 26 - 27 ii) Minutes of the Library Board Meeting held on June 14, 2017. THAT Council accepts the Minutes of the Library Board Meeting held on June 14, 2017 as information only, as submitted by the Library CEO/Cultural Resource Officer.
e Finance Department
28 - 38 i) Monthly Treasury Report THAT Council accepts the Monthly Treasury Report as information only, as submitted by the Treasurer/Deputy CAO.
Page 2 of 164 f Operations Department
39 - 42 i) Monthly Operations Report THAT Council accepts the Monthly Operations Report as information only, as submitted by the Operations Manager. 43 - 79 ii) Waste Free Ontario Act Update -Transition to Full Producer Responsibility for the Blue Box Program THAT Council accepts this report “Waste Free Ontario Act Update - Transition to Full Producer Responsibility for the Blue Box Program”, as submitted by the Operations Manager; as information only, as submitted. 80 - 87 iii) Re-Use Centre at a Waste Disposal Site THAT Council accepts this report “Re-Use Centre at a Waste Disposal Site”, as submitted by the Operations Manager as information only, as submitted.
g Clerks Department
88 - 89 i) Ontario East Municipal Conference 2017 (OEMC) THAT Council accepts this report “Ontario East Municipal Conference 2017 (OEMC)” as information only, as submitted by the Deputy Clerk. 90 - 91 ii) Bylaw #2017-089 Eastern Ontario Trails Alliance Appointment THAT Council accepts this report “Bylaw #2017-089 Eastern Ontario Trails Alliance Municipal Representative” as information only, as submitted by the Deputy Clerk; and
THAT Council approves Bylaw #2017- 089, being a bylaw to appoint a member to the Eastern Ontario Trails Alliance (EOTA) Board.
h Management
92 - 93 i) Monthly CAO Report - September 2017 THAT Council accepts the Monthly CAO Report as information only, as submitted by the CAO/Clerk. 94 - 102 ii) Bylaw #2017-090 Energy Planning Tools Service Agreement with Local Authority Services (LAS) THAT Council accepts this report “Bylaw #2017-090 Energy Planning Tools Service Agreement with Local Authority Services (LAS)”, as submitted by the CAO/Clerk; and
THAT Council approves Bylaw #2017-090, being a bylaw authorizing the execution of an Agreement between The Corporation of the Municipality of Hastings Highlands and
Page 3 of 164 Local Authority Services (LAS) for the provision of an online energy planning tool (EPT) offered to all interested Ontario municipalities.
12. Mayor and Municipal Councillors Reports
a Mayor Bloom
103 - i) Monthly Mayor's Report 104 THAT Council accepts the Monthly Mayor's Report as information only, as submitted.
b Mayor Bloom and Councillor Hagar (Alternate)
105 - i) Meeting Notes from the Municipal Economic Partners Group 108 Meeting held on September 28, 2017. THAT Council accepts the Meeting Notes from the Municipal Economic Partners Group Meeting held on September 28, 2017, as submitted.
c Councillor Hagar and Mayor Bloom (Ex-Officio)
109 - i) Draft Minutes of the North Hastings Economic Development 110 Committee Meeting held on September 11, 2017 as information only, as submitted. THAT Council accepts the Draft Minutes of the North Hastings Economic Development Committee Meeting held on September 11, 2017 as information only, as submitted.
d Councillor Walder, Councillor Matheson, Mayor Bloom (Ex- Officio) and Councillor Hagar (Alternate)
111 - i) Minutes of the Grant Committee Meeting held on September 6, 113 2017. THAT Council accepts and approves the Minutes of the Grant Committee Meetings held on September 6, 2017 as submitted.
e Deputy Mayor Roberts
114 i) Draft Minutes of the Bancroft and Area Community Advisory Committee Meeting held on September 19, 2017 THAT Council accepts the Draft Minutes of the Bancroft and Area Community Advisory Committee Meeting held on September 19, 2017 as information only, as submitted.
f Deputy Mayor Roberts and Councillor Walder (newly appointed)
115 - i) Draft Minutes of the Eastern Ontario Trails Alliance (EOTA) 116 Meeting held on June 8, 2017. THAT Council accepts the Draft Minutes of the Eastern Ontario
Page 4 of 164 Trails Alliance (EOTA) Meeting held on June 8, 2017, as information only, as submitted.
13. Motions (for Which Notice Has Been Given)
117 a Councillor Walder, notice of motion submitted on September 11, 2017 re: Senior Staff Selection and Hiring THAT COUNCIL appoints Two (2) members of Council to be part of the selection and hiring for Senior Staff starting with the selection, interviews and conversations pertaining to the Chief Building Officer position.
14. Resolutions from other Municipalities/Levels of Government
118 a The Town of Halton Hills - Zero Tolerance for Racism
119 b The Township of Georgian Bay - Invasive Plant Species
120 - 121 c Township of Montague - Bill 148 THAT Council accepts and files the Resolutions from other Municipalities as information only, as submitted.
15. Communication Items
122 - 125 a AMO Watchfiles - October 5, 2017 and October 12, 2017
126 - 127 b Ministry of Education
128 - 129 c OPP Billing Model
130 d HH Facilities Calendar October 2017
131 e National Housing Day Event - November 16, 2017
132 f June Callwood Outstanding Achievement Award for Voluntarism
133 - 151 g Land Stewardship and Habitat
152 - 153 h Wildlife Habitat Canada THAT Council accepts the Communication Items as information only, as submitted.
16. Pending Municipal Items
154 - 155 a Pending Municipal Items Review THAT Council accepts the Pending Items for information purposes, as submitted.
17. Future Municipal Events
156 a Future Municipal Events Review THAT Council accepts the Future Municipal Events for information purposes, as submitted.
Page 5 of 164 18. Strategic Plan Audit
157 - 162 a Strategic Plan Audit THAT Council accepts the Strategic Plan Audit for information purposes, as submitted.
19. Notice of Motions (shall not be discussed or deliberated)
Any items brought forth and included in this agenda, will be considered by Council as a 'Motion' at the next Regular Meeting of Council. Any items brought forth during this meeting and not included in this agenda, will be considered as a 'Notice of Motion' at the next Regular Meeting of Council. 163 a Councillor Hagar, Notice of Motion submitted on October 6, 2017 re: Library Board
THAT Council appoints a 7th member to the Library Board; and FURTHERMORE THAT Council discusses and decides whether that member shall be a second member of council or a member of the public.
20. Questions from the Public
Members of the public may ask questions, through the Mayor/Chair, without debate or criticism, regarding any matter on the Agenda. This portion of the Agenda should not exceed a total of Fifteen (15) Minutes. I would ask when recognized, that you rise, state your name and question. Please do not enter into a preamble, or you will be asked again to state your question only. Notice of Motion items to be discussed only at the next Regular Meeting of Council.
21. Closed Session Closed Session to be deleted from the Agenda a Closed Session - Council Rises to go into Closed Session THAT Council rises from the open session to go into Closed Session as permitted by the Municipal Act for the purpose of:
Section 239.(2)(d) labour relations or employee negotiations -Personnel b Closed Session - Council Rises and Reports THAT Council rises from the Closed Session and direct staff and officials to act as directed during the Closed Session.
22. Confirmatory Bylaw
164 a Bylaw 2017-091 being a bylaw to confirm the proceedings of Council.
Page 6 of 164 THAT Council passes Bylaw 2017-091 being a bylaw to confirm the proceedings of Council be enacted and passed in Council this 18th day of October, 2017.
23. Adjournment
a Adjournment of Meeting THAT Council adjourns to meet again on November 1, 2017 at 9:00 a.m. for the Regular Meeting of Council, Planning, or at the call of the Mayor.
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Page 1 of 11 Regular Meeting of Council, Planning Minutes Wednesday, October 04, 2017
Municipality of Hastings Highlands Regular Meeting of Council, Planning Minutes
October 4, 2017 - Regular Meeting of Council, Planning at the Hastings Highlands Centre
Council: Vivian Bloom Staff: Pat Pilgrim Tracy Hagar Suzanne Huschilt Frank Hickey David Stewart Nancy Matheson Adrian Tomasini Gregg Roberts Cathy Bujas Hald Robinson Pat Hoover Alex Walder
Others: Kristena Schutt-Moore, Andreas Pandikiu, Sarah Sobanski, Riley Maracle, Kathy Irwin, Sarah Phoenix, Dorothy Gerrow, Bill Cheshire, Rebecca Clemmer, Ben Clemmer, Gloria McAlpine, Bill McAlpine, Keith Buck, Donna Buck, Robert McPherson, Marjory McPherson, Janis Harris, Harold Harris, Corey R. Greene, Jessica Anderson, Vic A. Bodnar, Ann Judson, Craig Judson.
Call to order:
Mayor Bloom called the meeting to order at 9:00 a.m.
Opening Ceremonies - National Anthem:
Deletions to the agenda:
None.
Disclosure of pecuniary interest and the general nature thereof:
None.
Approval of Draft Minutes of Council Meetings:
Draft Minutes of the Regular Meeting of Council, Operations and Planning, held on September 6, 2017
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Page 2 of 11 Regular Meeting of Council, Planning Minutes Wednesday, October 04, 2017
Hickey/Matheson (484-2017) THAT Council accepts and approves the draft minutes of the Regular Meeting of Council, Operations and Planning, held on September 6, 2017 as submitted. Carried
Announcements and Community Events:
Please Note: Members may speak for no more than Three (3) Minutes each on announcements and/or community events. No action shall be take on these items.
-Councillor Walder spoke about attending the Eastern Ontario Trails Association (EOTA) meeting in September as an alternate municipal representative -They have a number of projects on the go, a new video, a new county map going to the printer soon with opportunities for members of the communities to put in ads around the edges -He will pass it over to the representative of the Economic Development Committee and also to the Maynooth and Hastings Highlands Business Association (MHHBA) that might want to have a look at it -The trail is part of the Trans Canada Trail. Our community has 33km of trails used for ATV's, snowmobiles, bicycles, walkers, snowshoers, horseback riding, trail motorbikes etc. Their next big interest will be to make the trail heads accessible for manual and motorized wheelchairs -They are conducting an annual audit and have great concerns about the impending Bill 68. Generally they are funded by the County through the municipal levies that the county places. They also have federal and provincial grants and they charge a user fee for the trail -They currently have received a $100,000 RED Grant and a $150,000 Canada 150 Fund. These funds will be now allocated through the board of directors to the various communities that have trails in it -There are 25,000 annual users throughout the county on these trails. Councillor Walder is awaiting statistics on users in Hastings Highlands -The next meeting is on Thursday, October 12, 2017 and the Board of Directors encouraged representation from Hastings Highlands. This $250,000 is going to be spent by the board of directors, and Councillor Walder would like a voice at the table to get fair share for Hastings Highlands
-Deputy Mayor Roberts is willing to step down as EOTA Council Representative as his schedule will not allow attendance at meetings, and Councillor Walder has offered to be his replacement
Presentations and Delegations/Petitions:
Draft Minutes of the Regular Meeting of Council, Planning he... Page 9 of 164 AGENDA ITEM #a
Page 3 of 11 Regular Meeting of Council, Planning Minutes Wednesday, October 04, 2017
Please Note: Only Members of Council may ask a question of a person or group giving the presentation or delegation/petition.
Kathy Irwin, Hastings Highlands Library Board Chair - presentation
Sarah Phoenix, North Hastings Children's Services re: art piece and time capsule from Maynooth Madness presented to Council.
Tenders/Requests for Quotation/Requests for Proposal:
None.
Reports and Bylaws from Departments:
Planning Department:
Bylaw #2017 – 072 to Rezone Part of Lot 19, Concession 2, Monteagle At this time, any person may make a verbal or written representation either for or against the proposed zoning bylaw amendment. No Public Comments.
Hagar/Robinson (485-2017) THAT Council accepts this Report “Bylaw #2017 – 072 to Rezone Part of Lot 19, Concession 2, Monteagle” as submitted by the Building/Planning Clerk; and
THAT Council approves Bylaw #2017 – 072 being a bylaw to amend Comprehensive Zoning bylaw 2004-035, as amended as follows:
To change the zone category of Part of Lot 19, Concession 2, being Part 1 on Plan 21R- 24923, in the Geographic Township of Monteagle, as shown on the maps attached hereto, from the MARGINAL AGRICULTURE (MA) ZONE to the RURAL RESIDENTIAL (RR) ZONE.
The change of zone category is to allow the permitted uses in the RURAL RESIDENTIAL (RR) Zone. Condition of County of Hastings Land Division Committee Consent number B15/17. Carried
Bylaw #2017 - 073 to Rezone Part of Lot 5, Concession 10, being Part 1, Plan 21R-14695, in the Geographic Township of Monteagle At this time, any person may make a verbal or written representation either for or against the proposed zoning bylaw amendment.
Bill McAlpine spoke against the proposed zoning bylaw amendment. He is the adjacent neighbour. Mr. McAlpine's concerns include:
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Page 4 of 11 Regular Meeting of Council, Planning Minutes Wednesday, October 04, 2017
-As per the aerial view of applicant's lot, it has no brush, no trees, no sound barrier, it's wide open and does not lend itself well to the location of a kennel -There is no location on that lot that would not have an adverse affect -Lot is simply not large enough and does not have the sound buffering to support a kennel -Agrees a noise study would be beneficial -Lot does not meet the minimum requirements of the zoning bylaw -County Planner's alternative to grant application to remove the kennel from the permitted use makes sense
Donna Buck spoke against the proposed zoning bylaw amendment: -She is a neighbour twice removed from the applicants and a neighbor of the McAlpine's. Mrs. Buck provided background regarding McAlpine's purchasing their farmland property in 2007 and beginning to build their home in 2012, and the importance of seeking peace and quiet there.
Rebecca Clemmer, the applicant, spoke in favour of the proposed zoning bylaw amendment: -Built home in 2014, and resides with her husband as professionals in the area -The adjacent neighbours are the only residents surrounding their property, the other three sides are vacant - All of the properties surrounding them are zoned Marginal Agriculture and would be permitted to have a kennel -There is a possible location 200 metres from McAlpine's residence to build a kennel complying with the zoning bylaw -property is .81 acre short for the requirement of Marginal Agriculture. It is such a minor difference in terms of meeting the property size -If not successful today, the next step will be to do a lot addition of .81 acres with the neighbour, which is a costly and long procedure
Gloria McAlpine, the adjacent neighbour of the applicants spoke against the proposed zoning bylaw amendment: -Just looking to enjoy what they have waited over 50 years to have and feels it's been destroyed
Keith Buck spoke against the proposed zoning bylaw amendment. He is a neighbour twice removed from the applicant's and neighbor of the McAlpine's. His concerns include: -Council should stick with the facts and deal with the facts as they are enshrined in our bylaws and zoning provisions -Hopes Council will reflect upon this request. It is the fact of the size of the lot, it is of course minor in difference, but the fact for kennel operations is there needs to be certain criteria met to allow for that -County Planner did have a great idea that certainly until that time the kennel's actually applied for, that it should be removed from the application
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Page 5 of 11 Regular Meeting of Council, Planning Minutes Wednesday, October 04, 2017
-Kennel would be 200 metres from the adjacent residence, therefore noise consideration certainly needs to be investigated. -Awakened daily to dog noise from licensed kennels south of his property a number of kilometres away -Would like Council to consider that noise is a substantial impact in this case and one that needs to be investigated and considered quite seriously
Motion to Postpone the Rezoning to a certain time
Walder (486-2017) THAT Council Postpones the rezoning Motion withdrawn
Motion to Adjourn for Recess - 10:28 a.m.
Hagar/Roberts (487-2017) THAT Council adjourn for recess Carried
Motion to Reconvene from Recess - 10:46 a.m.
Hagar/Matheson (488-2017) THAT Council reconvene from recess Carried
Motion to Postpone the Rezoning to a Certain Time
Walder/Hagar (489-2017) THAT Council Postpones the rezoning until the next Planning Meeting Defeated
Bylaw #2017 - 073 to Rezone Part of Lot 5, Concession 10, being Part 1, Plan 21R-14695, in the Geographic Township of Monteagle
Robinson/Roberts (490-2017) THAT Council accepts this Report “Bylaw #2017 – 073 Rezone Part of Lot 5, Concession 10, being Part 1, Plan 21R-14695, in the Geographic Township of Monteagle” as submitted by the Building/Planning Clerk; and
THAT Council approves Bylaw #2017 – 073 being a bylaw to amend Comprehensive Zoning bylaw 2004-035, as amended, as follows:
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To change the zone category of Part of Lot 5, Concession 10, being Part 1 on Plan 21R- 14695, in the Geographic Township of Monteagle, as shown on the map attached hereto, from the RURAL RESIDENTIAL ZONE (RR) to the SPECIAL MARGINAL AGRICULTURE (MA-93) – 93 ZONE, to recognize the reduced lot area of 9.19 acres
The change of zone category is to allow the permitted uses in the MARGINAL AGRICULTURE (MA) ZONE and to recognize the reduced lot area of 9.19 acres. Carried as amended
Bylaw #2017 - 078 to Rezone Lot 8, Registrar's Compiled Plan 2216 and Part of Lot 2, Registrar's Comiled Plan 2216 being Part 1, Plan 21R-20918 in the Geographic Township of McClure. At this time, any person may make a verbal or written representation either for or against the proposed zoning bylaw amendment. No public comments.
Hickey/Roberts (491-2017) THAT Council accepts this Report “Bylaw #2017 – 078 to Rezone Lot 8, Registrar’s Compiled Plan 2216 and Part of Lot 2, Registrar’s Compiled Plan 2216 being Part 1, Plan 21R-20918, in the Geographic Township of McClure” as submitted by the Building/Planning Clerk; and
THAT Council approves Bylaw #2017 – 078 being a bylaw to amend Comprehensive Zoning bylaw 2004-035, as amended as follows:
To change the zone category of Lot 8, Registrar’s Compiled Plan 2216 and Part of Lot 2, Registrar’s Compiled Plan 2216 being Part 1, Plan 21R-20918, in the Geographic Township of McClure from the Special Rural Residential (RR-4) - 4 Zone to the Limited Services Residential (LSR) Zone as shown on the maps attached hereto to recognize frontage on a Right-Of-Way. Carried
Minutes of the Committee of Adjustment meeting held August 23, 2017.
Robinson/Roberts (492-2017) THAT Council accepts this Report “Minutes of the Committee of Adjustment Meeting held August 23, 2017” as information only, as submitted by the Building/Planning Clerk. Carried
Building Department:
None.
Operations Department:
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Page 7 of 11 Regular Meeting of Council, Planning Minutes Wednesday, October 04, 2017
Landfill Fall-Winter Hours for 2017-18
Hagar/Matheson (493-2017) THAT Council accepts this report “Landfill Fall-Winter Hours for 2017-18” as submitted by the Operations Manager; and
FURTHERMORE THAT Council approves the draft Waste Site Hours of Operation 2017-18 Fall-Winter Schedule. Carried
Clerks Department:
Bylaw #2017-079 Appointment of Member of Council to the Municipal Dog Pound Board
Matheson/Hagar (494-2017) THAT Council accepts this report “Bylaw #2017-079 Appointment of Member of Council to the Municipal Dog Pound Board” as submitted by the Deputy Clerk; and
THAT Council Members appoint Councillor Frank Hickey to act on behalf of the Municipality of Hastings Highlands as a representative to the Municipal Dog Pound Board. Carried
Bylaw #2017-080 Appointment of Member of Council to the Municipal Cemetery Board
Walder/Hagar (495-2017) THAT Council accepts this report “Bylaw 2017-080 Appointment of Member of Council to the Municipal Cemetery Board” as submitted by the Deputy Clerk; and
THAT Council Members appoint Councillor Frank Hickey to the Municipal Cemetery Board. Carried
Bylaw #2017-083 Appointment of Member of Council to the Chamber of Commerce Committee
Robinson/Hagar (496-2017) THAT Council accepts this report “Bylaw #2017-083 Appointment of Member of Council to the Chamber of Commerce Committee” as submitted by the Deputy Clerk; and
THAT Council Members appoint Councillor Frank Hickey to the Chamber of Commerce Committee. Carried
New Motion Eastern Ontario Trails Association (EOTA) Municipal Representative
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Page 8 of 11 Regular Meeting of Council, Planning Minutes Wednesday, October 04, 2017
Roberts/Hagar (497-2017) THAT Council accepts the resignation of Gregg Roberts from the Eastern Ontario Trails Alliance Board (EOTA); and THAT Alex Walder be the Municipal representative on EOTA effective immediately. Carried
Management:
Bylaw #2017-081 Support Bancroft Community Transit
Hickey/Robinson (498-2017) THAT Council accepts this report “Bylaw #2017-081 Support Bancroft Community Transit” being a bylaw in support of Bancroft Community Transit to access dedicated Gas Tax Funding in an effort to better able to provide affordable community transportation options. Carried
Motions (for Which Notice Has Been Given):
Councillor Roberts, Notice of Motion from August 23, 2017
Roberts/Matheson (499-2017) THAT Council direct staff to produce a simple enforceable “Fire Works” Bylaw on or before April 1, 2018. Carried
Councillor Walder, Notice of Motion from August 28, 2017
Walder/Hagar (500-2017) THAT Council direct staff to organize an informational and educational session on the topic of Septic System Health and related topic(s) of interest to Hasting Highlands Community Members. This event is to take place at a time in the late spring/early summer of 2018 with consideration to maximize the potential for attendance of both seasonal and year round residents of HH. Carried
Communication Items:
AMO Watchfile - September 7, 2017, September 14, 2017, September 21, 2017 and September 28, 2017.
AMO Policy Update
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Page 9 of 11 Regular Meeting of Council, Planning Minutes Wednesday, October 04, 2017
Message from the Honourable Kathryn McGarry, Minister of Natural Resources and Forestry
FOCA Elert - Labour Day Long Weekend 2017
Hastings County Appointments to the Economic & Tourism Development Advisory Sub- Committee
Hastings County Press Release - County receives $6.5 Million for Supportive Housing
Community and Human Services Newsletter Fall 2017
Celebrate Ontario 2018 Program
Host Communities for Timbersports Event
Ontario's Green Leaf Challenge
Ann Judson, Chair, Hastings Highlands Interlake Association - regarding Invading Species Awareness Program
Charlene Kopansky, Secretary, Mink Lake Property Owners Association - regarding the creation of a fireworks Bylaw
Thank you note from Joan and Roger Davis
Hickey/Matheson (501-2017) THAT Council accepts the Communication Items as information only, as submitted. Carried
Pending Municipal Items:
Pending Items Review
Walder/Hagar (502-2017) THAT Council accepts the Pending Items for information purposes, as submitted and; THAT resolution (469-2017) be added into the Pending Items Chart. Carried as amended
Future Municipal Events:
Future Municipal Events Review
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Page 10 of 11 Regular Meeting of Council, Planning Minutes Wednesday, October 04, 2017
Hickey/Robinson (503-2017) THAT Council accepts the Future Municipal Events for information purposes as submitted. Carried
Strategic Plan Audit:
Strategic Plan Audit
Walder/Hagar (504-2017) THAT Council accepts the Strategic Plan Audit for information purposes, as submitted. Carried
Notice of Motions (shall not be discussed or deliberated):
Any items brought forth and included in this agenda, will be considered by Council as a 'Motion' at the next Regular Meeting of Council. Any items brought forth during this meeting and not included in this agenda, will be considered as a 'Notice of Motion' at the next Regular Meeting of Council.
Councillor Walder, Notice of Motion submitted on September 11, 2017 re: Senior Staff Selection and Hiring
THAT COUNCIL appoints Two (2) members of Council to be part of the selection and hiring for Senior Staff starting with the selection, interviews and conversations pertaining to the Chief Building Officer position.
Questions from the Public:
Members of the public may ask questions, through the Mayor/Chair, without debate or criticism, regarding any matter on the Agenda. This portion of the Agenda should not exceed a total of Fifteen (15) Minutes. I would ask when recognized, that you rise, state your name and question. Please do not enter into a preamble, or you will be asked again to state your question only. Notice of Motion items to be discussed only at the next Regular Meeting of Council.
Closed Session:
None.
Confirmatory Bylaw:
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Bylaw #2017-084 being a bylaw to confirm the proceedings of Council.
Robinson/Hickey (505-2017) THAT Council passes Bylaw #2017-084 being a bylaw to confirm the proceedings of Council be enacted and passed in Council this 4th day of October, 2017. Carried
Adjournment:
Adjournment of Meeting - 11:50 a.m.
Hickey/Roberts (506-2017) THAT Council adjourns to meet again on October 18, 2017 at 9:00 a.m. for the Regular Meeting of Council, Operations, or at the call of the Mayor. Carried
Vivian Bloom, Mayor (Ms.) Pat Pilgrim, CAO/Clerk
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Jenny Katz, Hastings Highlands resident re: Hastings Highlan... Page 19 of 164 AGENDA ITEM #a
October 18, 2017 Delegation
Co-Creating the Hastings Highlands Centre
My name is Jenny Katz, and I’m a member of a growing group of Hastings Highlands constituents who are passionately working for Hastings Highlands Centre to become a vibrant, well-used and well- loved hub of community activity.
In addition to being a user of the Hastings Highlands Centre, what I am sharing today is grounded in 25 years of experience in community engagement, program and organizational development and evaluation, clinical social work, youth work, and the development of healthy organizational practices that support frontline community workers. My CV can be seen here: https://peelonions.com/cv/
Topics to be covered:
1. Current observations 2. Vision 3. Inclusion 4. Obstacles 5. Evaluation 6. Leadership
Jenny Katz, Hastings Highlands resident re: Hastings Highlan... Page 20 of 164 AGENDA ITEM #i)
REPORT
TO: Members of Council
FROM: Frank Mills, Chief Building Official
DATE: October 18, 2017, Regular Meeting of Council, Operations
Re: Monthly Building Report
RECOMMENDATION:
THAT Council accepts the Monthly Building Report as information only, as submitted by the Chief Building Official.
ORIGIN:
Keystone generated report.
BACKGROUND:
The report from Jan 1 to Oct 11, 2017 indicates 264 permits valued at $10,019,318 and $142,441 in permit fees. I have done 591 inspections. This is busier than 2016 which was an average year, but still below what we did in 2015, although there has been a recent upswing in permits.
I attended the OBOA AGM and Training on Oct 3 and took sessions on Trusses, Foundations and Farm Buildings. This is necessary to maintain certification points. All attendees are now given a tag and scanned in and out of the sessions to ensure attendance. All costs were paid by me.
OTHER MATTERS
I have created a Legend to explain the Keystone Building Permit abbreviations: ACC Accessory Building (shed) ADD*** Addition to the type ***, rather than a new build AGR Agricultural (barn) BOAT HOUSE Building for storing boats and related equipment COMM Commercial Building (Building to house commodities or services for sale)
Monthly Building Report Page 21 of 164 AGENDA ITEM #i)
DECK A horizontal structure, 2 feet or more off the ground.(Not a patio) DEMOLITION Permit to remove a structure and initiate the process to remove assessment DESIGNATED ST Items designated by the Building Code eg solar, antennas >5m2, turbines GARAGE Building for parking or storing motor vehicles HUNT CAMP A building for recreational activities, on Marginal Ag land >10acres, no services IND An industrial building for manufacturing or repair PLUMBING Piping, fittings and fixtures to attach to the water and sewer system SEPTIC A septic system to handle human waste from the plumbing system SFD A single family dwelling, service with electricity, private water and sewer SFD TINY A single family dwelling 384 sq ft – 800 sq ft, on Marginal Ag > 10 acres WOOD An interior wood stove or fireplace
FINANCIAL IMPACT:
The Building Department is sustained by Building Permit fees which can only be used to fund Building Department Activities. Year-end surpluses should be allocated to a Building Department reserve in accordance with standard Municipal Procedures and the Building Code Act S.7(4) to cover slow years or legal expenditures.
STRATEGIC PLAN CONFORMANCE:
The management of the Building Department conforms to the overall goals of the Municipality of Hastings Highlands Strategic Plan through open communication and promoting and managing economic development, safe and healthy buildings, all while protecting the natural heritage of our area.
OPTIONS:
Not Applicable.
REFERENCES:
Keystone generated reports and Municipality of Hastings Highlands Corporate Strategic Plan 2015- 2019
ATTACHMENTS:
Keystone report Jan 1, 2017 to Oct 11, 2017 - 1 page
Respectfully submitted,
Frank Mills, CBO
Monthly Building Report Page 22 of 164 AGENDA ITEM #i)
Monthly Building Report Page 23 of 164 AGENDA ITEM #i)
REPORT
To: Members of Council From: Kimberly McMunn, CEO/CRO Date: October 18, 2017, Regular Meeting of Council, Operations Re: Monthly Cultural Report
______
RECOMMENDATION
THAT Council accepts the Monthly Cultural Report as information only, as submitted by the Library CEO/Cultural Resource Officer.
BACKGROUND
Community Futures Ontario Conference – As a volunteer board member with our local CFDC, the Library CEO/Community Resource Officer attended the 2017 OACFDC Conference in London, Ontario. Workshops attended included Mentorship, Social Media, Succession Planning and Big Data for Small Places. Two keynote speakers opened and closed the conference speaking on Industry 4.0 and Using Humour to Release Stress. Conference Notes have been shared with Library and Municipal administration. This Conference was a valuable experience for the Library CEO as it emphasized how Digital Literacy is becoming a necessity in Education, Culture, Social and Economic fields.
2016-2017 Improving Literacy Digital Services Program – $5298.00 will be received through the Ministry of Tourism, Culture and Sport. The ILDS program will improve digital resources and services in provincially funded public and First Nation public libraries to better connect people to web-based information and opportunities.
Ontario Public Library Week - October is Canadian Library Month! During this month, libraries and library partners across Canada raise awareness of the valuable role libraries play in Canadians' lives. In Ontario, we celebrate our public libraries during Ontario Public Library Week (OPLW), on October 15 to 21, 2017.
1
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Ontario Small Business Week - October 15 to 21 2017, recognizing and celebrating the outstanding contribution of Canada's small and medium-sized businesses. HHPL will be hosting a small in-library celebration on Tuesday, October 17th.
Library Staffing - Assistant Librarian Kristin Seaborn will be replaced by former Information Services Tech Librarian, Jessica O’Reilly, as our Acting Assistant Librarian, until Kristin’s return from maternity leave. The Information Services Tech Librarian position was left vacant, while the financial changes due to the new collective agreement was being determined. Information Services Librarian Miranda Rupert has resigned to take a new position with another organization. Both the Information Services Librarian and the Information Services Tech Librarian positions have been posted.
#9. Informing the Public on Who Does What Responsibility: CAO/ Department Managers/Community Resource Officer Resources: Administrative Staff, Community Resources Staff, Economic Development strategy Target Date: 2019 Performance Indicators: Opportunities are identified Project Status In process and ongoing
ATTACHMENTS/REFERENCES – None at this time.
Respectfully submitted,
Kimberly McMunn, Library CEO Community Resource Officer
Page 2
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Hastings Highlands Public Library Board June 14, 2017 Meeting Minutes Meeting held in Program room at 9:30 am Board Member Attendance Board Member Attendance Kathy Irwin - Chair x Christine Hass - Director x Marjory McPherson - Vice Chair x Anne Coleman - Director x Vivian Bloom – Municipal Representative R Kristina Schutt - Director x Staff Attendance Guest Attendance Kimberly McMunn – CEO, CRO x Secretary/Treasurer, Barbara Lindenberg – Interim Library ? Manager
# Description/Action Required Responsibility Call to Order Chair/Vice Chair 1 Approval of Agenda Board & Staff Resolution # That the Agenda be approved with correction to date and time slots 17-16 added. M: Anne Coleman S: Christine Hass Carried. 2 Declaration of Conflict of Interest - none ALL & Staff 3 Minutes Board & Staff Resolution # That the Minutes be accepted with the addition of Barbara Lindenberg, 17-17 Interim Library Manager attending the May Board meeting. M: Anne Coleman S: Marjory McPherson Carried. 4 Business Arising from Minutes Board & Staff Social Media Policy under consideration. Resolution # Chamber of Commerce presence in library to be revisited in the fall. 17-18 Summer Newsletter including summer programming completed by M: Marjory Barbara. McPherson CEO Contract and Job description tabled until fall. S: Kristena Barbara posted Mike Bossio’s visit to our Cultural Corner. Schutt Charitable Status – Carried. That an application for Charitable Status be submitted to CRA with Kathy Irwin and Marjory McPherson signing as directors. 5 Reports Board & Staff a CEO CEO CEO desk manual is under development to assist with succession planning Bancroft Library CEO Chris Stephenson and HHPL CEO delivered a presentation to the Education Institute on Outcome-Based Planning. It was heard across Canada.
Minutes of the Library Board Meeting held on June 14, 2017. Page 26 of 164 AGENDA ITEM #ii)
Hastings Highlands Public Library Board June 14, 2017 Meeting Minutes Meeting held in Program room at 9:30 am
b Secretary CEO The Municipality of Carlow/Mayo sent a letter to the Ministry of Toursim, Culture and Sport citing the value of public libraries to rural municipalities and requesting increased, sustainable funding. HHPL CEO was asked (and accepted) to present at AMO on Community-hubs. The presentation will be on August 14. c Treasurer CEO The CEO provided a draft budget presentation to the board. Resolution # The board decided to seek an increase of $20,000 to raise 17-19 Municipal funding to $150,000 for 2018. M: Anne Coleman S: Christine Hass Carried. d Committee Board OPQP update – Carlow/Mayo group have 2 barn quilts hanging and many others are in process. The group are hoping for completion in August and will be added to Hastings County GIS in the fall. e Trustee Board A copy of Spring Trustee Minutes was submitted by Kathy Irwin. OLBA is looking at library needs with push for connectivity funding as a mandate. Staff training surveyed and moved to better accommodate staff time and training budgets. Trustees provided notes on various library events. Next trustee meeting is November 4th. f Council – tabled until next meeting. Municipal Rep. 6 Strategic Plan – to be ready for Council presentation. Board & Staff 7 Policies – The CEO provided a summary of Policy progress. The Board Board & Staff requested that their electronic copies be updated for September’s meeting. 8 New Business - Free Library is being installed at the Baptiste Lake Marina. Board & Staff A discussion was held about other possible future locations. 9 Other Business Board & Staff Maynooth Madness reminder Library will get a tent and attend Farmers’ Market when possible. 10 Next Meeting Date: Wednesday, September 27th Board & Staff 11 Adjournment moved by Marjory at 12:05 pm
Minutes of the Library Board Meeting held on June 14, 2017. Page 27 of 164 AGENDA ITEM #i)
Irrrlicipality0 HASTINGSHIGHLANDS
REPORT
To: Members of Council From: David Stewart, Treasurer/Deputy CAO Date: October 18, 2017 Regular Meeting of Council, Operations Re: MonthlyTreasury Report
RECOMMENDATION
THAT Council accepts the Monthly Treasury Report as information only. as submitted by the Treasurer/Deputy CAO.
ORIGIN
The Council of the Municipality of Hastings Highlands has requested a corporate budget to actual report as well as an updated reserves report and an outstanding tax arrears report on a monthly basis for infonnation purposes.
BACKGROUND
General Ledger Monthly Budget Report
The attached report is a summary of the corporate actuals up to the period ended September 30'“,2017.
The funds reported include:
Fund 01 — Operating Fund 02 — Capital
Fund 04 — Cemeteries Fund 05 — Library
Funds 07-11 — County of Hastings & School Boards (Taxation Only)
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Quarter Three (3) Period Ended Update
Below, please ?nd a quarterly update of the municipality's operating budget and capital budget (period ended September 30"‘).
Fund 01 : Operating Budget
Municipal Revenues (Figures are Rounded to Nearest Whole Dollar)
2017 Budget: ($8,753,727) 2017 Actual Period Ended Q3: ($8,575,431)
Revenue actuals exceed targeted amounts at this point in the ?scal year, As a result, we are projecting that total municipal revenue actuals willexceed budget for 2017.
Note — There is a cumulative balance of $155,000 between the sale of land and sale of surplus equipment revenue actuals located in the Other Revenue category that will be expensed through a transfer to the municipality's working capital reserve. There is also approximately $5,000 of actual revenue that willbe expensed through a transfer to the municipality’sreserve for cash in lieu of parkland at year end. in both cases, the ?gures described above are unbudgeted revenues with accompanying unbudgeted expenses that willoffset each other at the year end reconciliation.
Municipal Expenses (Figures are Rounded to Nearest Whole Dollar)
2017 Budget: ($8,753,727) 2017 Actual Period Ended Q3: ($6,508,149)
Expense actuals are slightly below targeted amounts at this point in the ?scal year. The attached summary includes accruals in an effort to provide a more accurate present position and greater abilityto forecast year end position. At this point, we are forecasting total expense actuals willbe withinbudget at year end.
Conclusion
In conclusion, for the operating budget, we are forecasting revenue actuals to exceed budget and expense actuals to be within budget leaving the municipality in a slight surplus position for year end 2017.
Fund 02 : Capital Budget
Corporate Management/Administration capital budget willremain unspent in 2017 as project timelines have been amended and willimpact future capital budgets.
Fire is in the process of ?nalizing procurement for the purchase of a ?re pumper truck and bunker gear replacement that was approved as part of the capital budget. We are anticipating cheque requisitions in December for both purchases.
Roads projects are nearing completion for the year. We expect all projects and material purchases to be withinthe budget; however, Council has approved through resolution 209-2017 to transfer up to $100,000 from the working capital reserve to
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?nance additional repairs to South Baptiste Lake Road Causeway not included in the originalapproved budget amounts.
Roads Equipment purchases are complete and are within budget. Only reserve revenues required for actual expense dollars willbe transferred.
Waste Disposal capital purchases are complete and withinbudget.
The interim ?nancing loan to the North Hastings Community Centre Arena Commission was paid out by Hastings Highlands and paid back to Hastings Highlands per the terms and conditions of the Council resolution. Conclusion
in conclusion, for the capital budget, we are forecasting the capital budget to be on target for 2017 based on present information.
Reserves Report
The reserves report has been updated as of July 11"‘,2017 and includes all budgeted to/from the municipa|ity’sdiscretionary and obligatory reserves for the 2017 ?scal year. The municipality's audited operating surplus for 2016 of $386,294.50 is included inthe 2016 December 315'reserves balance.
Outstanding Tax Arrears Report
The outstanding arrears report has been updated to re?ect the municipality's December 315',2016 year end position. Municipal staff is working hard to reduce the amount of arrears owing to the municipality using a variety of in house and legal tactics/processes,
Summary of Recent Training, Workshops or Meetings Attended
September 134 5 Ontario East MunicipalConference Attended as a delegate and speaker
September 24-28 Western University — lvey Business School Completed the AMCTO Executive MunicipalLeadership Program
FINANCIAL IMPACT
The annual department budget to actual summary shows a detail of the revenue and expense actuals as well as any accruals for the speci?ed time period.
NOTE ~ Hastings Highlands collects property taxes and payments in lieu of property taxes on behalf of the County of Hastings and the Ontario Education System and requisitions these amounts on a quarterly basis per the MunicipalAct.
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REPORT TO: Members of Council
FROM: Adrian Tomasini, Operations Manager
DATE: October 18, 2017, Regular Meeting of Council, Operations
RE: Monthly Operations Report – September 2017
RECOMMENDATION: THAT Council accepts the Monthly Operations Report as information only, as submitted by the Operations Manager.
ORIGIN/BACKGROUND: Road Maintenance
Brushing / Tree Removal:
September 11: Removed dangerous tree from North Baptiste Lake Road. September 19: Brushing operations on Cross Country Road. September 21: Removed hanging dangerous trees from McDonald Mines Road. September 25-28: Brushing started on Scott Line Road. September 29: Removed trees that had fallen across Little Papineau Lake Road.
Culverts:
September 14: Installed cross culvert on Pritchards Road and an entrance culvert at #197. September 15: Removed material from blocked culverts. September 19: Installed cross culvert on church Street at Koss Road intersection
Ditching:
September 13-20: Ditching on Cross Country Road. September 14: Ditching on Airport Road. September 21-26: Ditching on McDonald Mines Road.
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September 25: Ditching along Airport Road. September 22-29: Ditching starting on Hwy 517. September 26-28: Ditching along Scott Line Road.
Dust Control:
n/a
Equipment:
September 15: Serviced trucks and dozer. September 28: Serviced grader
Grading:
September 05: Grading completed on Robinson road and McLean Road. September 06: Hickey Road graded. September 07: East Loop Road had grading completed. September 11: Grading completed on Airport Road, Brethour Road and Bowen Road. September 12: Grading completed on Woodcox Road, Glory Road, Old Hwy 62, Dubblestien Road, Buelows Road, Childerhouse Road and Davis Road. September 13: Grading completed on Devenish Road, Mudcat Lane, Nieman Road, Lutheran Church Road, Church Road and Koss Road. September 14: Graded Frantz Road, Soble Road, Spilek Road and Maynooth Station Road. September 18: Grading was completed on Ray Road, Marina Road, River Road and Wykes Road. September 19: Grading was completed on Bowen Road, and Lake Road. September 20: Grading was completed on Mountney Road, Walker Road, York Road, Enterprise Crescent and Ray Road. September 26: Grading Hybla Road, Cross Country Road, Hwy 517, Kamaniskeg Road, Lakeshore Road and Hicks Road. September 27: Grading completed on Papineau Lake and South Papineau Lake Roads. September 28: Hillsview Road, Salmon Trout Lake Road, Best Road, Buff Road and Bark Lake Road had grading completed.
Gravel Application:
September 01: Contractor started to crush granular A for Tender HH-2017-03. September 18: Loose top maintenance on Fell Road. September 20-27: Applying granular A to Hwy 517.
Guardrails:
n/a
Patching/Potholes:
September 06: Removed 0.7 km of surface treatment from North Baptiste Lake Road from Jacks Lane.
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September 08: Patching completed on Mink Lake, Lake St. Peter, Centre, Boulter Lake, Hicks, Siberia and Centreview Roads. September 12: Patching North Baptiste Lake Road. September 13: Pothole patching on Mink Lake Road, Boulter Road and North Road. September 18: Patching was completed on Hybla Road, Graphite Road and Scott Line. September 19: Removed surface from Hwy 517. Surface was beyond repair. September 20: Patching completed on South Baptiste Lake Road. September 21: Graphite Road was patched.
Patrolling:
September 06: Supervisor on road patrol (BWM).
Shouldering:
n/a
Signs:
September: Installed 911#’s on Dog Bay Road and Polaris Road.
Winter Maintenance:
September 05-11: Operators hauled winter sand to Herschel yard from Wagonmaker pit.
Facilities
September 05: Health and Safety facility inspections.
Herschel Rink:
September 13-14: Repairs were completed to Herschel rink boards.
Garages:
September: General Maintenance. September 14: Installed bollards protection for Monteagle garage doors.
Landfills, Waste & Recycling:
September 07: Papineau and East Lake landfills had cover applied to waste cell. September 07: Repairs completed to wood stove in attendants shack. September 08: Cover applied to Lake St. Peter and South Baptiste landfills. September 12: Wolf Creek and Papineau landfills covered also hauling cover to South Baptiste landfill. September 12: Firewood brought to shacks for winter. September 13: South Baptiste and Hickey landfills covered. Cover material brought in to Papineau, East Lake and Lake St. Peter landfills. September 14: Cover material applied to Papineau, Lake St. Peter and East Lake landfills.
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September 15: Cover applied to Musclow-Greenview landfill. September 21: Cover material brought in to South Baptiste landfill from McDonald Mines ditching operations. September 27- 29: Started to haul cover material from Papineau pit for Sand Bay landfill closure.
Parks:
September 01: Cleaned parks and beaches.
Special Events:
September 01: Set out recycle and waste cans for Maynooth Madness. Also provided a shined up plow truck for the touch a truck event. September 06: All staff attended staff BBQ hosted by our Council.
Tenders, RFP, RFQ:
n/a
Training:
September 19-20: Operations Manager in Peterborough for Public Works Leadership Development Program, provided by AORS (Association of Ontario Road Supervisors)
Meetings:
September 06: Regular meeting of Council- Operations and Planning. September 13: Third Quarter Joint Health and Safety Committee meeting. September 14: Meeting with Valley Blades ( supplier of winter maintenance products) September 21: Meeting with Vic Bodnar- Grant Committee Chair. September 22: Landfill Attendants meeting. September 26: Meeting with BluMetric consultants at Sand Bay landfill. (Sand Bay closure start.) September 27: Bancroft District Road Superintendents Association third quarter meeting. September 29: Meeting with Susan Peelow at Peelow Road to discuss entrance issue.
REFERENCES: N/A
ATTACHMENTS: N/A
Respectfully submitted,
Adrian Tomasini Operations Manager
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REPORT TO: Members of Council
FROM: Adrian Tomasini, Operations Manager
DATE: October 18, 2017, Regular Meeting of Council, Operations
RE: Waste Free Ontario Act Update -Transition to Full Producer Responsibility for the Blue Box Program
RECOMMENDATION:
THAT Council accepts this report “Waste Free Ontario Act Update - Transition to Full Producer Responsibility for the Blue Box Program”, as submitted by the Operations Manager; as information only, as submitted.
ORIGIN/BACKGROUND: Over the past two years the Ontario government has been developing and enacting legislation which will enable a transition to Extended Producer Responsibility (EPR) for the Blue Box program, to be consistent with EPR already in place for other materials such as tires and electronics.
With the proclamation of the Waste Free Ontario Act on November 30, 2016, the Ministry of Environment and Climate Change (MOECC) signaled a new era in waste management and producer responsibility. The Waste Free Ontario Act consists of two key pieces of legislation:
- Resource Recovery and Circular Economy Act, 2016 (RRCEA), and - Waste Diversion Transition Act, 2016 (WDTA)
An overview of the Acts and the Resource Productivity and Recovery Authority is attached as Appendix “A” below.
While the legislation contains few details on how municipalities will be involved and affected by new regulatory initiatives, more details have been forthcoming. Earlier this year, the Ontario government finalized a conceptual strategy with proposed waste diversion priorities and transition timing for existing and future diversion programs (“Strategy for a Waste-Free Ontario – Building the Circular Economy” February 2017).
The Strategy outlines key objectives of the Acts and proposes a timeline of actions. These include:
- Disposal bans on organics and other materials
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- Transition to full EPR for designated materials in an orderly and smooth transition, with no impact on program activities - Transition to full EPR for Blue Box materials, also referred to as PPP (i.e., Paper Products and Packaging) - Zero greenhouse emissions from the waste sector - Greater emphasis on waste reduction and reuse - EPR programs targeting mattresses, furniture, textiles, carpets and construction/ demolition waste
The proposed timeline for future actions is presented below.
Year Implementation Actions - Waste Free Ontario Act is promulgated 2016 - Establish the Resource Productivity and Recovery Authority (the Authority) - Begin development of Organics Action Plan - Develop and consult on 3Rs regulations under EPA - Begin Transition of Used Tires Program – Ontario Tire Stewardship (OTS) 2017 - Establish Resource Productivity and Recovery Registry - Develop and consult on First Provincial Policy Statement (expected to address food and organic waste and loss) - Develop and consult on first disposal bans (e.g. food waste and designated materials) - Begin implementing Organics Action Plan - Begin implementing first Provincial Policy 2018 Statement - Begin designating new materials under producer responsibility regulations/RRCEA - Complete transition of the Used Tires Program 2019 - Begin implementing amended 3Rs Regulations - Designate additional materials under RRCEA - Complete transition of existing waste diversion 2020 programs to EPR program transition (except Blue Box program) - Interim Goal: 30% Diversion - Begin Implementing disposal bans on designated materials 2021 - First Ministry review of Waste Free Ontario Act/Strategy 2022 - Complete Transition of Blue Box Program
Since the publication of the Strategy in February 2017, some major developments have already impacted the timeline, including efforts to accelerate transition of the Blue Box program.
Blue Box Program Transition Developments
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Since the spring of 2017, the Association of Municipalities of Ontario (AMO) in partnership with the City of Toronto, Municipal Waste Association and Regional Public Works Commissioners established the Municipal Resource Recovery and Research Collaborative (M3RC). Its purpose is to represent municipal interests during discussions about early transition of the Blue Box Program to a full producer responsibility scheme.
Discussion between AMO and Stewardship Ontario (SO) resulted in a joint letter dated July 7, 2017 (see Appendix “B”) to the Minister of MOECC (Chris Ballard – predecessor to Glen Murray) outlining an agreement on five objectives and five transition issues considered key to a successful transition. The letter acknowledges the importance of “Not negatively impact Ontarians’ experience with and access to existing recycling services”. More importantly, the letter refers to the current Blue Box Program Plan and states that; “The amended plan should provide for the obligation for the collection and management of PPP to transfer to Stewardship Ontario upon the expiry, early termination or potentially through a suitable amendment of municipal contracts with their service providers. Municipal governments will be fully determinant in deciding whether they wish to act on behalf of Stewardship Ontario for the procurement and contract oversight of PPP collection services. Municipal governments will have an opportunity to participate in the post collection management of PPP in transitioned municipalities”
On August 14, 2017, the Minister of Environment and Climate Change provided written direction to Stewardship Ontario and the Resource Productivity and Recovery Authority (the Authority) to develop a proposal for an amended Blue Box Program Plan (BBPP) to be delivered to the Minister no later than February 15, 2018 (See Appendix “C”).
It is the Minister’s expectation that the completed BBPP will outline the first phase of the transition for the Blue Box Program under the WDTA, and will set the stage for a second phase of transition that will result in “individual producer responsibility” under the RRCEA.
Details contained within any draft of an amended BBPP are expected to become public through the required consultation process, which is expected to take place in the fourth quarter of 2018 but will be subject to change and final approval by the Minister. Any decision, by the Minister, on a proposed amendment to the BBPP could occur as early as March, 2018, or potentially after the provincial election scheduled for June, 2018.
Key features of the Letter
Some of the key features of the Minister’s letter that will impact the way in which the amended BBPP plan unfolds in smaller municipalities include:
- The Producer Responsibility Organizations or PROs (currently, Stewardship Ontario) must achieve a target of 75% diversion of designated PPP and establish individual material targets; - Blue Box materials will include paper packaging (formerly referred as printed paper), primary packaging (e.g. containers), convenience packaging (e.g. single use plastic bags) and transport packaging (e.g. bale wrap, pallets); - Establish geographic-based collection and management standards and address access to rural, northern and remote communities (including First Nation communities) including curbside and depot collection services; - Transitioned municipalities will only be responsible for program costs excluded from the amended Blue Box Program Plan or subsequent plans.
Some additional interpretations of the letter include:
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- Municipalities required under current regulations to operate a Blue Box program will continue to do so until transition activities are complete. Funding for un-transitioned municipalities is expected to continue under the existing BBPP at 50% of eligible costs - Service levels in place as of December, 2016 are expected to be maintained. - It is possible the list of materials SO will be obligated to collect will differ from that currently collected by some municipalities; - Municipal requests to collect materials that are not obligated are expected to be subject to fees charged back by SO to the municipality; - SO is to endeavour to avoid ‘stranding’ municipal assets but municipalities should not expect reimbursement of stranded asset costs.
What this means for smaller municipalities
Transition of the Blue Box program is anticipated to begin immediately after approval of the amended BBPP. Eligible municipal Blue Box program collection and processing costs have the potential to become the responsibility to the producers as early as 2018. Municipalities are expected to have the opportunity to transition upon expiry of current collection and processing contracts. Those using contracted services operating on a month to month basis are also expected to be eligible to transition as soon as practical. At that time, they could opt to turn over responsibility for operation of their local Blue Box services to SO or opt to continue to operate the programs under a contractual arrangement with SO on a fee for service basis. Under the latter arrangement up to 100% of eligible operating costs would be paid by SO subject to the municipality meeting the terms and conditions of the contract. Ineligible program costs would remain the responsibility of the municipality.
The requirement for SO to be accountable for servicing northern and remote communities including First Nation communities, ensures that they cannot be ignored. The timing and strategy for servicing these communities remains unknown, but will be made clearer when SO submits its proposed Blue Box Program Plan.
To prepare for future negotiations with Stewardship Ontario (or another PRO), it is recommended that the community begin to collect relevant program data and information detailed enough to establish a thorough understanding of the true costs to provide Blue Box program services, including administration, promotion and education, collection, handling, storage, transfer and processing and to relate these costs to a per tonne and per stop amount. The community will also need to understand its capital expenditures and operating assets associated with Blue Box program operations. This information is expected to assist municipalities in ensuring its costs are fully covered should they opt to continue operating their Blue Box program under contract to SO.
Some organizations are already beginning to prepare for contract interpretation and negotiations; for example, the Continuous Improvement Fund (CIF) is working on several initiatives to help smaller municipalities calculate true costs of Blue Box program operations and evaluate their capital assets.
The M3RC is actively engaged with Stewardship Ontario to ensure that municipalities receive reasonable compensation and fair market prices for Blue Box program operations.
These actions will help municipalities prepare for the time when they need to decide whether to continue providing Blue Box service and receive financial compensation from Stewardship Ontario or exit the business.
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FINANCIAL IMPACT:
Unknown
STRATEGIC PLAN CONFORMANCE:
OPTIONS:
N/A
ATTACHMENTS:
1. RPRA 2018 Business Plan –October, 2017 2. AMO and SO joint letter to Minister of MOECC - July 7, 2017 3. Minister of MOECC letter to SO - August 14, 2017
REFERENCES:
There are several resources available to help keep municipalities informed and prepared for future Blue Box program negotiations.
- Subscribe to the Resource Productivity and Recovery Authority news releases by going to the News & Update link - http://rpra.ca/News-Updates and clicking on the Subscribe Button - Subscribe to the CIF blogs by going to the Connections Blog link - http://thecif.ca/cif- connections-blog/ and clicking on the Subscribe Button - Access the CIF Depot Costing Model which is designed to help plan costs to expand, construct and operate depots that receive less than 500 tonnes per year (tpy) of recyclable materials. The Depot Costing Model can be accessed here - http://thecif.ca/depots-2/depot- resources/#1479419552868-b481dd24-0c70 - If you are a municipality providing Blue Box services through depots, join the CIF Municipal Depot Working Group to keep informed of Blue Box Program Plans by emailing Gary Everett at [email protected] Stay informed on the latest Waste Free Ontario documents by linking into AMO’s webpage - Towards a Circular Economy - Transitioning Ontario’s Waste Diversion Programs and Waste Portal at https://www.amo.on.ca/AMO- Content/Backgrounders/2017/TowardsaCircularEconomyTransitioningOntariosWasteD
Respectfully submitted,
Adrian Tomasini Operations Manager
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it E U ,.d 0 fl D- e c _ r U
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Topromoteand enforce accountability for the reduction and management
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Contents 01 04 INTRODUCTION FINANCIAL PLAN 13 Human Resources. .13 Revenues and Expenses. I415 Line ofCredit .. 18 AUTHORITY OVERVIEW...... 04 Reserve Fund .18 Our Role and Mandate ...... O4 Risk ...... 18 Organizational Structure Relationshipto Government French Language Services PERFORMANCE MEASURES ...... 19 Strategic Priorities ...... 19 STRATEGIC PRIORITIES Transition of Waste FOR 2018 TO 2020 ...... 07 Diversion Programs ...... ,. 19 KeyAssumptions ...... 07 Responsible Management ofData. 20 Strategic Priorities Trusted Authority ..... 20 Transition of Waste .. Diversion Programs ...... 08 Accountability...... 21 Responsible Organizational Management of Data 09 Sustainability ...... 21 Trusted Authority...... 11 Accountability...... 11 Organizational Sustainability ...... 12
.0 Fr-oriuniwxlytt. _, .3-Mzthctity I 2018 Buslnuu Plan 1
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The Resource Productivityand Recovery Authority's Ontario's vision for a circular economy, (the Authority) mandate to play a key role in advancing guides the deliveryofthe Authority's mandate, a circular economy in Ontario came into effect in and outlines the challenges we collectively November 2016. Speci?cally, the Authority is face, including: mandated by the Government of Ontario to: I Ontario is generating too much waste and not v Perform the duties and exercise the powers given recycling enough; to the Authorityunder the _l3esg;g,r,r@_8e_cox;e1_'y_oL1d Little improvement to overall diversion has (RRCEA), the QirculurEcorio,rn,y.AQ£.2Q.7§ M/Lte occurred over the last decade; ‘ an tlQn_ACI..2'C;l§ N/DTA) or any other The province faces increasing challenges managing its waste as land?lls reach capacity; and in Provide informationto persons involved in activities that relate to resource recovery or waste reduction Waste in land?lls is a signi?cant contributorto in Ontario and to the public about the RRCEA, the greenhouse gas emissions. regulations and activities carried out under the Acts The Strategy sets out a vision in which waste is under which the Authority has powers orduties. seen as a resource that can be recovered, reused and The duties and powers given to the Authority include: reintegrated. In a circular economy:
is The use of raw materials is minimized; « Overseeing industryfunding organizations (ll-'05) and
industrystewardshiporganizationsG505) and the waste D The useful life of materials and other resources diversion programs they operate under the WDTA, is maximized through recycling, reusing and includingcomplianceby the organizationswith their reprocessing waste; and approved program plans and compliance by stewards it Product and packaging waste is minimized with the rulesfor stewards established by the lFOs; through better design and manufacturing. we Approvingwind up plans developed by lFOs as The Strategy also creates an opportunity to drive economic directed by the Minister ofthe Environment and bene?ts by fosteringinnovationand competition to: Climate Change (the Minister) and overseeing implementation of approved plans: av Create and expand the reuse. recycling and remanufacturing sectors; iv Developingand maintainingan online data Registry to receive information reported from parties obligated Reduce municipal costs for managing to registerwith the Authority;and residential waste;
«- Ensuringcomplianceby obligated parties with their Encourage businesses to design long lasting, responsibilitiesas set in regulationsto be reusable and easily recyclable products and implementedunder the RRCEA. packaging; and
The government's itretegy fQr_;Waste;[~;ge_Qn;a_[§g; lncent business models based on extending a BAl?lngLCl!§ybj_EQQ£Qmy (the Strategy) sets out product's lifecycle.
‘ l 2018 Business Plan 3
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Our Role and Mandate 1! Ontario Electronic Stewardship (OES) for the Waste Electronicand ElectricalEquipment The RRCEAand WDTA outline the legislative (WEEEl Program; framework for the Authoritg's responsibilities, powers and duties: <3 lndustrgstewardship organizations:
0 The WDTA sets out the Authoritgs role overseeing H» Product Care Association (PCAl for paints and the ongoing operation of current waste diversion coatings, solvents, fertilizersand pesticides; programs and the orderlgwindingup of those 6* Automotive Materials StewardshiplAMS) for oil programs and the industrg funding organizations ?lters, oil containers and antifreeze; and responsible for managing those programs. '9 SodaStream for their proprietarypressurized a The RRCEA sets out the Authoritg's role in developing carbon dioxide containers; and maintaininga Registrgand enforcing compliance we Developingand maintaininga Registryto with requirements by producers ofproducts and register and receive informationfromregulatedparties, packagingthat result inwaste, and others involved monitor performance and report on Ontario's efforts in waste diversion, includingcollectors, haulers, to advance a circular processers and other service providers.Producers economy. willbe held individuallgresponsible and accountable Organizational Structure for those materials currentlymanaged underthe With the proclamation ofthe Wmqstafgegaggtgng WDTAas well as new materials designated by the A.c2L.2.QZ§ (WFOA) on November 30, 2016, the former Government of Ontario. Waste Diversion Ontario (WDO) was overhauled as the The Authoritg’s keg activities include: Resource Productivity and Recoverg Authoritg,with we Overseeing producer performance against objectives responsibility to oversee programs continued under set in RRCEAregulationsby conductingcompliance the WDTA and enforce compliance with regulations and enforcement activities; established underthe RRCEA.
- Overseeing the ongoing operation of current waste The Authoritgis an independent, not-for-pro?t corporation, diversionprograms operated bg: governed bg a skills-based Boardof Directors‘.The Board is responsible for the overallgovernance of the affairs of :2 lndustrgfunding organizations: the Authoritgand is accountable for the deliveryof its w Stewardship Ontario for the Blue BoxProgram mandated objectives under the Acts and the T?r?nami and the MunicipalHazardousor Special Waste Qpe@?n&AgmameutbmIee.ethe d?£ (MHSWi Program; Moisjierofthe?av [email protected]:»aLe_Qt;a_r1ge.s I Ontario Tire StewardshiplOTS) for the Used The Minister ofthe Environment and Climate Change Tires Program (UTP); and appoints ?ve members to the Board of Directors,
‘Additionalinformationabout board member quali?cations can be found in Section 7 ofthe Transitional Operating Agreement. Board Dirac» tor biographies and information about Board Committees are available on the Authorltgs website.
2018 Business Plan i ii?
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02 lAUTHURlTYOVERVIEW
includingthe initialChair.The Board elects an additional report to the Legislative Assembly. Roles and six members to form the full 11—memberBoard of responsibilities ofthe Minister and the Authority are Directors. Within 30 days after the sixth member is set out in a Transitional Operating Agreement. elected, the Board elects a Chair. The Board is accountable to the Minister for the The Board appoints a Chief Executive Of?cer (CEO) and performance ofthe Authority. a Registrar and delegates responsibilities to these senior French Language Services staffwho are responsible for administering the business ofthe Authority. The RRCEA requires the Authority to develop a plan to provide services in French and the The Authorityand its members, officers, employees and Transitional Operating Agreement describes the agents are not agents of the Crown. means by which the Authority will provide Relationship with the French language services. Government of Ontario The Authority will develop and post its French The Ontario Minister ofthe Environment and Climate Language Services Plan on its website and will use Change has legislative oversight ofthe Authority a combination of third-party French translation and responsibility to table the Authority's annual services and bilingual staffto meet its requirements.
:Prm.luct.~.-eiya? ¢€Il:iALltl‘C‘Hlll l 2018 Busli-ieuPlen 5
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?trategic i?’rioi'itir.2s- - Timing ofdesignation ofadditional materials; and
The Authorityhas identi?ed ?ve strategic priorities «o The numberofobligateclparties associated with for the period 2018 to 2020 to enable it to effectively each activity. support the government's Strategy: In 2018, as per the Ministers directions, the Authority ‘i, Transition ofWaste Diversion Programs will be reviewing and, ifappropriate, approving and 2. Responsible Management ofData subsequently monitoring implementation ofthe OTS plan for winding up the UTP bg December 31,2018. 3. Trusted Authority Wind up of the OTS corporation willoccur after the 4, Accountability UTP has ceased operations. 511Organizational Sustainability For planningpurposes, the Authorityhas assumed direction to wind up a second program in2018 and another in2019. Keg Assumptions As outlined in the Strategy, the Minister has committed The Authority's2018 Business Plan covers a three«year to introducinga Food and Organic Waste Framework. period from 2018 to 2020. In developingthis plan,the The Authorityhas assumed a requirement for parties to Authorityfaced a number of inevitable uncertainties registerwith the Authority arising from the government's arising from implementation of the RRCEA.We have Food and Organic Waste Framework. The Authorityhas therefore based this plan on current direction from the also assumed designation ofadditional materials under Ministerand a number ofassumptions about possible the RRCEAin 2019 and 2020. future regulatory initiatives that would impact the The Strategy also outlined a review Authority's activities, These assumptions are estimates of Ontario Regulations 102/94,103/94 and 104/942, and for the Authority's planning purposes only, and which set out requirements for Ontario's industrial,commercial and institutional (lCEtl) are not intended to presume any decisions not yet sectors. The Authorityhas made or communicated by government Throughout assumed requirements for parties to register with the implementation ofthis plan and during development of Authorityarisingfromthese amendments. our2019 and subsequent business plans, the Authority willconsult with government in order to update our The following chart sets out the assumptions on assumptions and adjust our activities as required. timing and number of registrants utilized for purposes ofthe 2018 Business Plan, The primary assumptions relate to: which covers a three—year period through to 2020. These assumptions underpin « Timingofwaste diversion program wind up; the Authority's human resource plan and ?nancial in Timingofinitiatives described in the government's budgets, including compliance capacity needs and Strategy; revenue and expense projections.
10ntario Regulations 102/94Waste Audits and Waste Reduction Work Plans; ‘I03/94 industrial, Commercial and institutional Source Separation Programs;and 104/94 Packaging Audits and Packaging Reduction Work Plans under the E,nvjronrr:ento[,,FZrotectioriActJ,99Q,
; l 2018 Business Plan 7
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03 ISTRATEGICPRIORITIESFOR2018TO2020
RRCEA Regulationfor Used Tires 2018
RVRCE/\\Re'gulatio:ns3“ for2‘l“and V V ' 2013, Transitioned,rograms ' to2619
Ministryof the Environment and Climate Change (MOECC) Food 2019 to 2020 and Organic Waste Framework 7,000 gu ‘ Rsli ‘ Re‘ewlnitlatives
MOECC New Material Designations 20.000
579090‘
The timing ofthe wind up of the UTP is set out in wind up plans when submitted by |FOs as directed the mmgm bg the Minister; Q IS dgted Eebryopg12 ZQIZ.Registration of parties I Monitor implementation of approved wind up obligated under a RRCEA Used Tires regulation is plans to ensure: assumed to precede the December 31,2018 date on which operations of the UTP must cease. 0 Effective wind up ofeach program on the timeline established bythe Minister, All other assumptions in the table above are conjec- ture and are subject to future decisions ofthe Minis- o Continuous and reliableservices forresidents; and ter of the Environment and Climate Change. Should o Seamless transition to individualproducer these assumptions underestimate or overestimate responsibilitgunder the RRCEA. the timing, frequencg and/or scope of initiatives, the Activities and Milestones following activities, milestones and forecasts will be Continued Oversight Under adjusted as required‘ WDTA Strategic Prioritg One: I 2018 - 2020 Transition of Waste Diversion Programs o Oversee waste diversionprograms including: Objectives I Compliancewith the WDTAand its regulations To support transition ofcurrent programs, I Adherence to approved program plans the Authoritg will: I Performanceagainst targets - Continue to oversee the four operating waste I Delivergofannual reports diversion programs and their associated lFOs 0 Oversee lSPs as per planagreements, priorto wind up; including: I Compliancewith the WDTAand its regulations I Continue to oversee the four industrg stewardship plans until the associated waste diversion I Adherence to approved stewardshipplans programs are wound up; I Performanceagainst targets
I Consult assess and, on. ifappropriate, approve I Delivergofannual reports
8 2018 Business Plan I it rm:m~. ,:i, it .‘?»:r'l.‘(.i; Aui?vriigi
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03 §3"i"li?il"El3ll,Il3lil0lilTlESFOR2018TO2020
o Review lFObudgets and their process to set to enable businesses and residents to both assess steward fees in accordance with approved fee and contribute to Ontario’s progress toward a setting methodologies circular economg
u To support the BlueBox Program Plan: ii Analgzethe data housed in the Registry to the is Developjointlgwith Stewardship Ontario an support governments policy development and amended Blue Box Program Plan consistent assessment ofthe effects of the Strategy
with the Ministers directionsto outline the first ii Utilize the data housed in the Registry to inform phase of transition ofthe Blue Box Program a risk—basedcompliance strategy to hold obligated under the WDTA producers responsible and accountable fortheir products and/or packaging r» Oversee StewardshipOntario's consultation with stakeholders and IndigenousPeoples Activities and Milestones under RRCEA and WDTA
in 2018 — 2020 in Administerthe MunicipalDatacall including training, data veri?cationand audit <3 Buildand maintain a Registryto house historical WDO and program data as well as data submitted E Oversee the Continuous improvement Fund bg obligatedparties, includinga publicfacing 1» Administerthe Canadian Newspapers website/portalto provideinformationto the public Association and Ontario Community -ts Manage the data in the Registryaccordingto the Newspapers Association in-kindadvertising Authoritgs Access and Privacg Code, Records program Retention Policgand the principlesset out in Wind Up Under WDTA Schedule B ofthe TransitionalOperating » 2018 Agreement o Assess the OTS wind up plandue to the Authoritg Activities and Milestones under RRCEA
bg October 31,2017,to wind up the UTF‘and the is 2018 IFO includingconsultingwith stakeholders is Support registrationof obligatedparties under a Cl Oversee implementationof the approved wind up RRCEAUsed Tires Regulation plan bg OTS o Support registration of obligated parties undera w 2019 - 2020 RRCEAregulationforthe material beingmanaged bg the second to receive {ll Assess additionalwind up planssubmitted to the program directionfrom Authoritgas directed bg the Minister the Minister to wind up
it 2019 o Oversee implementationofthe wind up plans on the timelinesestablished by the Minister o Support registration of obligatedparties undera Strategic Priiiritg Two: RRCEAregulationforthe material beingmanaged Responsible Management by the third program to receive directionfrom the of Date Minister to wind up n Support registration of obligated parties Objectives arising from the governments Food and Organic To ensure responsible management ofdata housed in Waste Framework the Registry, the Authoritg will: I 2020 v Assess and monitor accuracy ofdata submitted bg :3 Support registrationof obligatedparties arisingfrom obligated parties review of,and amendments to, the 3R5Regulations a Ensure secure data sgstems to protect private and 0 Support registration of obligated parties under commerciallg sensitive information RRCEAregulationsfortwo additionaldesignated in Provide access to public information that is not materials private or cornmerciallg sensitive, as appropriate,
it l 2018 Busii-iessPlan 9
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03 SlWiTEGlCPl3ilOi'ilTlESFOR2018it) 2020
Strategic Priority Three; Strategic Priority Four: Trtisterrl Autlioritg Accountability Objectives Objectives To delivercomplianceand enforcement in a conscientious To be accountable, the Authoritg will: manner that enables obligated parties to meet their a Comply with reporting requirements in the obligations ef?cientlg, the Authoritg will: RRCEA, WDTA and the Transitional Operating is Hold lFOs accountable to their waste diversion Agreement program requirements and hold stewards ¢ Comply with the information Sharing Protocol in accountable for their obligations underthe ll"-‘Os’ the Transitional Operating Agreement rules for stewards a Engage and consult with stakeholders broadly and w Provide clear.instructive communications to those openly on policy development and program obligated to register and to complg with RRCEA delivery where appropriate regulations or Establish a culture of open dialogue. collaboration it Foster a level plaging ?eld for parties obligated and responsible discourse underthe RRCEAby undertaking effective compliance and enforcement Activities and Milestones under RRCEA and WDTA Activities and Milestones under RRCEA and WDTA o 2018 - 2020 as Provide the Ministerwith informationprescribed c 2018 — 2020 in the InformationSharingProtocol in Schedule A is Developand implement a risk-based compliance ofthe TransitionalOperating Agreement and as and enforcement strategg incorporatinggraduated requested ITIBBSUTBS 0 Post alldocuments requiredto be posted on the or 2018 Registrg under the RRCEA,WDTAand Transitional :.i Recruit and train inspectors and investigators Operating Agreement o Developcompliance and enforcement policies, Provide informationon the Authoritg'sBoard and procedures and protocols.and business Committees on the website intelligencecapabilities :1 Provide informationto persons involved in 0 Update the Authority'sMemorandum of activities that relate to resource recoveryor waste Understandingwith MOECC‘sInvestigations and reduction inOntario and to the publicabout the EnforcementBranch to reflect the Authoritgs Acts and the regulations expanding compliance and enforcement capability ca Continue to providekeg communications in French Activities and Milestones under RRCEA o Undertake v 2018 consultation with stakeholders on the developmentand ang changes to the Authority's «:2 Establishthe Registrysupport team to effectively General Fee Setting Policyand fees or other charges respond to registrant inquiriesand provide excellent customer service ti Establish one or more StakeholderWorkingGroups to providea forumto developcollaborative fl Launch a communications strategg to educate approaches and enhance regulatorycompliance registrants about their regulatorgrequirements and and enforcement to provideinformationto the public -» 2018 at 2019 a Review the Authoritg’sTransitionalOperating o Enhance the Authoritgscapabilities in data Agreement with the Minister as required under analyticsand businessintelligencein order RRCEASection 28(4) to identifycompliance and enforcement priorities consistent with a risk-based approach 0 Beginprovidingservices in French upon request
‘g l 2018 Business Plan 11
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03sSll?AflEl3lCl3l7il8l3il'l"lliSFOR2018ll) 2020
<2 Submit the Authority's2017AnnualReport by Key Activities and Milestones under June 1.2018 RRCEA and WDTA
<2 Holda publicAnnual General Meeting in June 2018 0 2018 — 2020 c; Submit the Authority's2019 Business Plan ninety u Support the Authority's internal operational culture days before year end throughongoingemployeeengagement and training
Cl Establish and maintain an effective system for 0 Buildinternal capacity for succession and to responding to public feedback and complaints support development ofa strong and resilient received by the Authorityrelated to performing its organizational culture duties and exercising its powers under the Acts u As terms ofelected Boardmembers expire,re«e|ect Key Activities and Milestones under WDTA or replacedirectorsto ensure the Board has a full eleven—membercomplement I31 2018 — 2020 is 2018 Undertake consultation with lF0s and stakeholders on any changes to the Authority'sInterimGuideto 0 Recruit.hire and onboard inspectors. investigators Assist in Evaluatingan industryFunding and Registrysupport staff as required Organization Wind Up Plan ii Recruit, hireand onboard staffto support data o Undertake consultationwith stakeholders on wind analyticsand communications functions to up plans received from lF0s beforeconsideration strengthen the Authority'sRegistryand by the AuthorityBoard for approval compliance support services Strategic lr”~’riorityFive: in implement an accounting system integrated with Organixatiorml Sustainability the Registry in order to strengthen forecasting Key Objectives capability To be a capable. professional, cost-effective and stable o Enhance ?nancial and accounting systems to organization, the Authoritywill: accommodate additionalregistrants
no Develop an organizational culture based on <:>Developand update operating manuals, policies professionalism, continuous improvement, and procedures to establish clear and consistent integrity, accountability. respect and collaboration operating practices - Develop organizational capacity based on o Review governance policiesand procedures when the principles of ef?cient and effective management fulleleven-member board is in position and value—for-money 0 Review administrativepoliciesand procedures iv Establish and administer a registration fee policy u Undertake a review to ensure the Authorityis in and fee rates that sustain the Authority’soperations compliance withallapplicable legislation consistent with the principles set out in the «A 2019 General Fee Setting Policy Backgrounder ~57Conduct a performance evaluation ofeach Board v Develop practices and procedures to ensure member ef?cient and cost—effectivemanagement of the Key Activities and Milestones under RRCEA organization, including minimizing administrative w 2018 — burden on regulated parties 2020 C: Review, expand and/or adjustfee rates as it Enhance governance practices to meet or exceed additional parties are obligatedconsistent with the recognized best practices General Fee Setting Policy
12 2018 Business Plan i i
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The key assumptions described in Section 3 informthe registrants increases in future years, a nimble, Authority's2018 to 2020 ?nancial plan. As such. the Au- multi-faceted Compliance and Enforcement and thority's ?nancial plan for this three-year period encom« Registry Support team is envisioned to support passes a high degree of uncertainty, particularlyfor the the followingfunctions: lattertwo years. o Communicatingclearlywithregulated parties In addition to the key assumptions in Section 3.the to support education, awareness and voluntary Authority's?nancial plan also assumes: compliance; w Development of the Registry registrant 0 Providingcustomer service support to registrants; relationshipmanagement system con?guration 4) Monitoringcompliance with the requirements to including?nancial, reporting and analytics‘, register, pay registrationfees, ?le accurate and a Registry hardware implementation costs are complete information,and meet prescribed amortized; and performance objectives;and a Registry expenses include migration of historical L.‘ Undertakinggraduated compliance and data. annual licensingcosts and managed services enforcement actions to ensure compliance with and maintenance costs. regulatory requirements outlined in the WDTAand RRCEAand associated Components of the Authority's 2018 to 2020 ?nancial regulations. plan include: When lFOs are directed to wind up waste diversion Programs, the WDTA team a Human Resources will focus on providing oversight oflFOs operations v Revenues and Expenses prior to and during the wind a Line of Credit up process. av Reserve Fund The Information and Information Technology l|Et|T) a Risks team will be strengthened to support Human Resources users ofthe multiple applications that will make up the Registry system including registrant The Authority's human resource be capacity will built relationship management, integration ofthe up gradually between 2018 and 2020 as current waste ?nancial accounting system, reporting, diversion programs are wound up and the initiatives visualization and analytics. Additionally,the described in the KeyAssumptions in Section 3 occur. team willbe responsible forthe conversion of Criticalpositions willbe required to support the Authority's external data from IFO systems into the Registry system, compliance and enforcement, ?nancial Authority’s Registry and liaisingwith the administrationand executive management functions: Managed Services provider.
» The Compliance and Enforcement and Registry The Authority will appoint a General Counsel to Support team will be expanded gradually over provide general legal services including: the 2018 to 2020 period. Creating core capacity 0 Ensuringgovernance best practices by supporting to support the first year of Registryoperations the Board of Directors; will be the primary focus in 2018.As the number of 0 Managingexternal legalcounsel;
i l 2018 Business Plan 13
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04lFINANCIALPLAN
0 Providinglegaladvice to the Registrarand the organization's strategic objectives and its HR Compliance and Enforcementand Registry plan, including supporting recruitment, Supportteam;and onboarding, retention, performance management o Providingadministrativeand business law 3"“, °h3“99 "”3"399"“'e"t‘A Financial A”3'U5t sewices to the organization‘ will also be added to the team to respond to the o A Project Manager will be recruited to support increasing demands of?nancial reporting. ‘ the on-time and on—budgetdelivery of strategic budgeting and planning. ;n,'tiat;,,e5_ - The Communication and Stakeholder Relations - The Finance and Administration team will be team will be increased bg one additional advisor enhanced with the addition ofan HR Business to support the Authon'tg‘s communications, Manager to ensure alignment between the consultations, and compliance functions.
The followingtable sets out the human resources anticipated to be in position bg the end of2017 as well as the human resources anticipated to be added in 2018 to 2020. Human Resources Plan 2018 to 2020
ComplianceandEnforcement’, '
V ancl?egistrg S
CTEO/BoardSecretariatlA A 7 EA,Legal
‘Finanand Administration’I
V Communicationsand Stakeholder Relations
Total Annual FTE
14 2018 Bullnau Plan I mm two-lu51R51‘,D\ m. /lut’1i’,n'it\_;
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04iFINANCIALPLAN
The following organizational chart illustrates the information from the Human Resources Plan for 2018. RPRA Administering RRCEA and WDTA 2018
Revenues and Expenses be used. This assumption and the resulting RRCEA revenue amount in the followingtable are not indicative The Authon'tg's2018 to 2020 activities will be supported of future fees, which willbe set the by revenues from two sources: bg Authorityafter consultation on the General Fee Setting Policyin 2017 - Regulated organizations underthe WDTA; and and consultation on fee rates for those a?ected bg - Regulated parties underthe RRCEAor other Acts. Future regulations as these regulations are established The estimated revenues from regulated organizations bg MOECC. under the WDTA reflect the wind up assumptions The primary expense variances between the 2017 included in Section 3 (KegAssumptions) and are derived Budget and the 2018 Budget are related to the following: |S0s through direct charges to lFOs and for WDTA- - An increase in Pagroll clue to the need for related expenses. The Authoritywillcontinue to additional human resources capacity; recover its WDTAcosts from lFOs and |SOs until wind a A decrease in Professional Fees reflecting reduced up ofthe IFOprogram and IFOis complete‘ recruiting expenses; The estimated revenues from regulated parties under - An increase in Of?ce Expenses re?ecting the the RRCEAand other Acts re?ect additional registrants Authority's expanded of?ce space with outlined in Section 3 (Key Assumptions) and are derived amortization of leasehold improvements over the through registration fees paid by the obligated parties. term ofthe lease: and For purposes of this forecast.it was necessary to make - Adecrease in ExtraordinaryOne-Time Professional an assumption on the proportion of costs allocated to Fees largelg due to the of the OTS RRCEAthat would be recovered through fees in each completion forensic gear and the proportion for which the line of credit would procedures.
,9 plC‘dlJr,l“>‘:\_lit _ «cm/\«,;Ihor::g I 2018 BusinessPlan 15
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04lFINANCIALPLAN
The gradually increasing allocation of expenses to The gradually declining allocation of expenses to RRCEA reflects Registry system implementation and WDTA reflects the wind up ofthe Used Tires Program enhanced Compliance and Enforcement and Registry in 2018 and the anticipated wind up of additional Support capacity. programs by 2020. RPRA Forecast of Revenue and Expenses
Revenues WDTARevenues S 6.16 S 5.69
— RRCEARevenues S 3 — Total Revenues S 6,16 S 5.69 $ 7.78 S 7.56 S 8.63 Expenses ' Core Activities
2 Payroll S 235 S 1.93 S 3.45 S 4.12 S 4.62 Communications and Consultants S 024 S 0.32 S 0.37 S 0.40 S 0.40 3 Of?ce and Other Expenses S 1.01 S 0.87 S 126 S 1.35 3 1.46 ProfessionalFIITTSSto Support Core Activities‘ S 0.93 S 0.72 S 0.73 S 0.64 S 0.36
Sub—TotolCore Activities 5: 4.53 S 3.88 S 5.32 S 5.51 S 6.84 Other Activities ExtraordinaryOne-time ProfessionalFees 5 S 7.7 S 0.67 S 0.36 S 027 S 0.25 Registry Development and Operation 5 1.24 S 0.52 S 239 S 1.93 S 1.70 Contingency S 020 S 0.08 S - S — S - TotalAllActivities 3 5.74 5 5.15 $ 8.55 5 8.76 5 3.79 Operating Surplus (De?cit) S l0.57l S 054 3 i073) S (1.20) 3 (0.16)
5 Reserve Contribution S 0.30 S 1.50 S 0.60 S 0.60 $ 0.60 Allocation RRCEA S 0.87 S 0.95 S 2.73 S 420 3 5.76 WDTA s 6.16 S 5.59 $ 6.38 S 5.16 S 3.63
Budget Notes 1. The Budget 2017 above reflects the same Total AllActivities as presented in the 2017 Business Plan The Communicationsand Consulting and the Officeand OtherExpensesare the result ofa shift inexpenses between the two categories forclarityofthe 2017expenses. 2 Includes full time and contract employees. Includes associated bene?t and pension expenses. 3. Includesof?ce lease and temporary space rental in 2017,leasehold improvement amortization, supplies,fumishings,insurance, printing. telephone, intemet and computer hardware. Also includes Board remunerations and expenses as well as MunicipalDatacall expenses. 4. Includes services, legal ITsupport, external audit services.HR recruitment services.and consulting contracts associated with the Authority's oversight of lFOs and lSOs. 5. includes compliance policy and training. project management support. contract compliance. French translation, publicconsultation on Authority policy,IFO windup guidelines. 6. The forecastad reserve fund balance at the end of 2017re?ects a temporary acceleration in contributionto the reserve fund to offset later than projected to charges the lFOs and lSOs related to the Registry.The AuthorityBoard took this step in mid-2017to provide consistency withthe Authority's2017budgeted expenses, which were previouslyprovidedto the lFOsand had been incorporatedinto 2017IFOfees.
-mi: P>odu(lw:tg a R«:cr,«.»:ry Auihswrl.I 2018 Business Plan 17
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04 . Fll\l/\l\llClil\l.PLAN
lmiiaeof Greulit The key risks associated with the 2018 to 2020 business A number of expenses allocated to RRCEAare deferred plan include: or amortized and will be recovered through registration a Key assumptions of government initiatives fees paid in future years. A line ofcredit will be utilized to wind up current waste diversion programs and to cover these expenses Forcash flow purposes. A line additional registrants arising from the Food and ofcredit has been secured. Organic Waste Framework, review of the 3Rs Reserve Fund Regulations and designations ofadditional materials; The Transitional Operating Agreement stipulates that 4» Timeline, cost estimates and functional scope of ifcontingency reserves are established that they not the Registrg system project; exceed 50% ofthe organization's annual operating costs. a Availabilityand recruitment ofskilled human The Board has established a reserve fund policgconsis- resources; and tent withthis requirement. a» Future ?nancing availabilitythrough a line of Ftislc credit. The Authority'srobust enterprise risk Risk is inherent in any business plan. in particular in one management frameworksupports the effective that covers a three—yearhorizon based on assumptions management of risks about government initiatives through the developmentof riskmanagement plans. The Authoritywillmonitor its risksthroughoutthe The Authorityidenti?es, assesses and evaluates risks business plan periodand continuallyassess its exposure and develops mitigation plans to risks manage that and mitigationplansto ensure its riskmitigation have the potential to inhibit the organization's ability to strategies support organizational resilienceto achieve achieve its business plan objectives. its strategic priorities.
18 2018 Business Plan l
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05 PERFORMANCEMEASURES
The Authoritysets strategic priorities, annual goals up initiatives that do not allow for year-to—year and performance targets in its annual business plan. comparisons or quanti?cation. Similarly, those The Authorityreports on its performance against its initiatives during the 2018 to 2020 business plan goals in its annual report and at its public Annual General period focused on supporting the build out of Meetingto ensure both transparency and accountability the Authority may not readily lend themselves to to its stakeholdersand the public. quanti?able measures and may reflect activity-based These measurable indicators are informed by the measures to gauge progress rather than outcomes. Authority's mandate, responsibilities and its strategic As the organizational structure of the Authority is priorities, includingsome that are mandated by the established and its programs mature. performance Minister through the Transitional Operating Agreement, measures will be updated and stabilized to allow for and are selected to be challengingbut also achievable year-to—year comparisons. statements of planned results. As noted previously, the strategic priorities are based Performance measures in 2017, the ?rst full year on key assumptions that are subject to uncertainty. As ofthe Authority's operations. focused on building such, the related performance measures are contingent the organization and were generally one—timestart on the realizationofthe key assumptions.
Strategic Priority One: Transition of Waste Diversion Programs
Continued oversight of waste Development ofamended Blue Approval of Stewardship diversion programs Box Program Planwith Ontario's amended-Blue Box Stewardship Ontario, including Program Plan proposal by consultations with stakeholders the Authority and indigenous Peoples
Approval ofwind up plan implementationas set out in consistent with the WDTA, approved wind up plan for the Minister's direction, applicable wind up ofthe Used Tires . regulations and the Authority's Program by December 31 WindUp Guidelines Approval ofwind up plan for Oversee wind up as set out in second programdirected to wind approved wind up plan up by the Minister
’ ,t:':i!gdFC£O.‘x‘,.‘u/-\L;lh ty I 2018 Business Plan 19
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05 3PERFORMANCEMEASURES
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Waste Free Ontario Act Update - Transition to Full Producer ... Page 68 of 164 AGENDA ITEM #ii)
July 7, 2017
The Honourable Glen Murray Minister of the Environment and Climate Change 77 Wellesley Street West 11th Floor, Ferguson Block Toronto, Ontario M7A 2T5
Dear Minister Murray:
Re: Request for support towards beginning the transition to a circular economy for paper products and packaging in Ontario
Over the last several months leaders from Ontario’s brand holder and municipal government sectors have been discussing the future of Ontario’s Blue Box within the context of the vision of a circular economy as set forth by the Ministry of Environment and Climate Change in its Strategy for a Waste Free Ontario: Building the Circular Economy (February 2017) (“Strategy”).
This discussion has led us to the conclusion that the time to begin building a circular economy for paper products and packaging (“PPP”) is now.
A critical first step in the evolution towards such a circular economy is to implement extended producer responsibility (EPR) – that is, the transfer of the obligations and responsibilities to collect and manage PPP from Ontario municipal governments to brand holders and other persons with a commercial connection to the supply of PPP into Ontario.
Consistent with the Strategy’s desire for an orderly and smooth transition of the Blue Box to EPR we have agreed that such a transition must:
• Not negatively impact Ontarians’ experience with and access to existing recycling services; • Improve environmental outcomes; • Create a consistent recycling experience for all Ontario residents; • Ensure a fair and open marketplace; and • Address the provincial interests listed in the Resource Recovery and Circular Economy Act 2016 (RRCEA) thus becoming the blueprint for the future development of a producer responsibility PPP regulation under the RRCEA.
Consistent with these objectives, the parties have reached accord regarding the following:
• The transition plan should be the subject of an amended Blue Box Program Plan pursuant to provisions under the Waste Diversion Transition Act 2016 (WDTA) that provide for such an amendment; • The amended plan should provide for the obligation for the collection and management of PPP to transfer to Stewardship Ontario upon the expiry, early termination or potentially through a suitable
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amendment of municipal contracts with their service providers. Municipal governments will be fully determinant in deciding whether they wish to act on behalf of Stewardship Ontario for the procurement and contract oversight of PPP collection services. Municipal governments will have an opportunity to participate in the post collection management of PPP in transitioned municipalities;
• In transitioned municipalities, the plan will obligate Stewardship Ontario to provide for the collection and management of PPP generated by residents/households and, working with relevant affected municipalities, consideration will also be given to accommodating associated public spaces, parks and other related services provided by those municipalities;
• For those municipalities not immediately transitioning to EPR, the plan will address payments to be made under S. 11 of the WDTA based on a municipality’s verified net cost of operating its existing blue box program. The plan will define the eligible costs to be included in calculating the net cost. The plan will also describe any agreements between Stewardship Ontario and recipient municipalities for the reporting and verification of costs reported by municipalities; and
• The plan should establish the arrangement with Stewardship Ontario by which the Canadian Newspapers Association and Ontario Community Newspapers Association (CNA OCNA) will meet their members’ EPR obligation for old newsprint (ONP) in such a manner that is without cost to transitioned municipalities.
Given our concurrence on these significant issues and the important opportunity that is presented by the parties’ positions, we believe your request to amend the existing BBPP would be timely and are seeking your support in this regard.
We would be most pleased to meet with you to discuss our views regarding the transition to EPR.
In the interim, if you have any questions or concerns regarding our request please do not hesitate to reach out to Mac Bain at 705 498 9510 or John Coyne respectively at 416 963 4009.
Sincerely,
On behalf of Municipal Governments:
Mac Bain Jim McKay Chair, AMO Waste Task Force General Manager, Solid Waste Management Services, City of Toronto
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Fred Jahn, P.Eng. Karyn Hogan Chair, Regional Public Works Chair, Municipal Waste Association Commissioners of Ontario
On behalf of the Directors of Stewardship Ontario:
John D. Coyne, Chair, Stewardship Ontario
Copy: Mr. Arthur Potts, MPP Parliamentary Assistant, Environment and Climate Change
Mr. Colin O’Meara Policy Advisor, Environment and Climate Change
Ms. Wendy Ren Director, Resource Recovery Branch
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Ummzmq mmmho:m..E.:.€Ra SxmmnmmmQ:n=.o: manmmmozsnm mmno ._.:m_u_.ouomm_P: m: mamzamammnum: mmiw__mE 3mEoam 8 En Hm Em amqcnmozomEmmnmmm:m_.m»mn_~m_m:ma8 ammzmanun 3m~m1m_w. 43m 3mEoum 3m< _:n_:qmmo:<_:mm.0 manna: u Snzmmmm9.Em Eoacnwmca umnrmgzqmamcmmg2 man—mo 0o=mm:.u: mamimam mimi 3. §m__m:.m\m :5 uB_uomm_mEm_ mm»n_mm1wE:n_m=._m3_. mowno__mo=o:mamEmzmmmamar_:n_:aEm” mcuuo:o_mm=mm2_nm ?mzamam 8 m:mEmammamaumniumzozu En?mmwmEm q_ _u E83029: mummnznmzoz mosEm uc?omm 3 E?mmmimammocanm~mno ._.:muB_uomm_E :n_:am m: muuanz?m muu?omo::2 am ._.m:o:._.muo:_:m_amnoa xmmuimmanmE n_.um:<2% 8 m:mEm ma mmmo: ._.Em u3nomm_m:m__“ . _um :6 vacuum.mzm . mm.mu:m:m3mn:m:.mE 3 manna:mmm:mancum:3m_%m.u_mnm«E w_:mmax mm_.snmm:_.am_.Em < ._.:m_u_.ouomm_mzm_:n_:um um1o~3m:om.:a_nm8G»o Smmmcam S:mEm_. mo:mw E_ maEm Emocaom .mno REPORT TO: Members of Council FROM: Adrian Tomasini, Operations Manager DATE: October 18, 2017, Regular Meeting of Council, Operations RE: Re-Use Centre at a Waste Disposal Site RECOMMENDATION: THAT Council accepts this report “Re-Use Centre at a Waste Disposal Site”, as submitted by the Operations Manager as information only, as submitted. ORIGIN: At the September 6, 2017 Regular Meeting of Council, Operations and Planning, Council passed the following resolution: Hagar/Walder (472-2017) THAT Council direct staff to bring all information forward pertaining to opening a re-use centre at a waste disposal site, including ministry requirements, legalities, costs and any additional information regarding the surrounding Townships’ re-use centres. BACKGROUND: The operation of Reuse Centres at municipal waste disposal sites requires approval of the Ontario Ministry of the Environment and Climate Change (MOECC) before any municipality can implement operations. In order to obtain approval for the operation of a Reuse Centre at a municipal waste disposal site, a municipality must first prepare an Environmental Compliance Approval (ECA) Application to amend the site’s ECA to allow for the operation of the Reuse Centre. Depending on MOECC interpretation of the application, there would be a cost to amend the ECA, likely ranging between $400 per application to over $1,800. Re-Use Centre at a Waste Disposal Site Page 80 of 164 AGENDA ITEM #iii) As part of the ECA Application, the Municipality would be required to (at a minimum) prepare an Addendum to the Design, Operations, and Development Plan (Addendum) for the site for inclusion in the application package, which would likely range in cost between $2,000 to $4,000 depending on the scope of the Addendum. The MOECC may advise that an Addendum is insufficient for the application, and may require the municipality to prepare a full Design, Operations and Development Plan (DODP) for the site, which can range between approximately $7,000 to $15,000, depending on the scope of the DODP and the MOECC’s requirements. There is no guarantee, with either an Addendum or full DODP submitted for review, that the MOECC would approve the proposed establishment and operation of a Reuse Centre. The MOECC would require significant details on which items/materials would be accepted at the Reuse Centre, and the MOECC may not approve any/all of the proposed items for diversion/reuse. In the event that a Reuse Centre is approved by the MOECC, it would be the municipality’s responsibility to operate the Reuse Centre in accordance with the site’s ECA (and related control documents). The municipality’s waste site attendants (or other municipal staff) would be responsible to control which items/materials would be approved to be accepted into the Reuse Centre. In summary, the municipality may have to spend a considerable amount of money to get to the application stage for MOECC approval to operate a Reuse Centre at a municipal waste disposal site, and ultimately the application may not be approved by the MOECC and costs for the application is nonrefundable There may be the potential for issues with liability related to Reuse Centres and comment from the municipalities’ insurers may be found in the attachments. From a waste management perspective, Reuse Centres can be an effective method of increasing a municipality’s diversion rate and reducing the volume of material using up remaining capacity but at this time Hastings Highlands does transfer all bulk waste to a GFL (Green for Life) Environmental in Belleville. In speaking with surrounding municipalities about re-use facilities it was noted that the Township of Faraday and the Town of Bancroft do not have Re-use Centres. The Town of Bancroft did have a Re- use Centre but removed it. The Township of Madawaska Valley has a “Bark Lake Mall” Re-use Centre at its Bark Lake Waste facility. It is in a structure and has electricity. The Re-use centre does not accept any products for infants or children’s toys. It does not accept any textiles or anything that is broken. The Township of South Algonquin has a Re-use Centre and is strictly watched by the attendant. The Township of Carlow-Mayo has one Reuse Centre at its Mayo site. FINANCIAL IMPACT: 1. The financial impact would include the cost for ECA amendment (approximately $1800.00 - $3000.00) 2. The cost to build a structure to hold Re-use items. (unknown at this time) 3. Training and staffing the Re-use Centre. (unknown at this time) STRATEGIC PLAN CONFORMANCE: N/A OPTIONS: N/A Re-Use Centre at a Waste Disposal Site Page 81 of 164 AGENDA ITEM #iii) ATTACHMENTS: 1. Frank Cowan Company- Insurers Comments on Re-use Centre 2. BluMetric- Consultants remarks on Re-use Centre. REFERENCES: N/A Respectfully submitted, Adrian Tomasini Operations Manager Re-Use Centre at a Waste Disposal Site Page 82 of 164 AGENDA ITEM #iii) October 6, 2017 The Municipality of Hastings Highlands 33011 Hwy 62 North Maynooth, ON K0L 2S0 Attention: Adrian Tomasini – Operations Manager Re: Landfill – Re-Use Centre We are pleased to offer our risk management advice for a potential re-use centre to be located at the Municipal Landfill Site. These type of re-use centres are a great initiative and they are becoming more popular throughout the Country. Municipalities are consciously trying to reduce waste and divert materials from their landfills. The concept is a benefit in many aspects but, it also does present some potential liability exposures for the Municipality. Below, we have provided some potential risk exposures and suggested guidelines for your use during your internal decision making process. The Municipality should contact and obtain approval from the Ministry of Environment to meet their guidelines and update the ECA for the Landfill as required. Consideration will have to be given on what items will be accepted. A detailed list of what items will be accepted and what will not be accepted should be determined by the Municipality. Educate the public using mailings, inserts, electronically using social media and the Municipal Website. Signage should be posted at the landfill site detailing all rules and regulations. Staffing and training procedures should be developed to assess, monitor and control what items will be accepted and what will not be. Only items that are clean and in good working condition should be considered for this program. Children’s or Baby items or other items with expiration dates should not be accepted under any circumstances. Damaged or broken items will only increase the liability exposure for the Municipality. Items not accepted for the re-use program may be diverted to other areas of the landfill or to other community associations. Specific days or hours of operation may be a consideration to allow the public to drop off or pick up re-useable items. This may occur on days where staffing levels are sufficient to proper supervise the public. Loading and unloading activities will have to be supervised and controlled. There should be well defined and specific areas where people can load, unload, park and walk safely throughout the re-use area. Other landfill activities and equipment should be well separated from the re-use centre. Will staff members or the public be responsible for loading and unloading activities? Injuries are a possibility as a result or loading and unloading activities. Re-Use Centre at a Waste Disposal Site Page 83 of 164 AGENDA ITEM #iii) Will volunteers be utilized to accept, sort or monitor the areas? If so hold harmless agreements or waivers should be signed and in place to protect the Municipality. All persons, staff or volunteers should be provided with the same training and all training should be documented. Consideration should be given to having a building for storing all of the re-usable items. If a building is considered it should be well constructed and safe for the public to enter along with meeting all of the required building, life safety and fire codes. At a minimum a controlled fenced area with lighting should be provided to help prevent scavenging and/or theft. Consideration should be given to installing security cameras to monitor loading and unloading areas, storage and capture all vehicles entering and exiting the site. We would recommend a regular or daily health and safety inspection of the areas the public will be entering. This inspection should cover loading and unloading areas, fire exits, trip and fall hazards, protrusions and storage areas. All inspections should be documented A determination will have to be made if a fee will be charged for persons dropping off any items and if there will be a charge for any purchases. Your legal council may be able to provide a better determination if a fee charged would increase your liability exposure. If an item is to be taken from the re-use centre consideration should be given to having the person filling out a waiver detailing the expectations of the transfer of ownership (as-is condition) and a description of the item. A copy should be kept on site and retained and a copy for the new owner. Overall this is a great program for diverting waste from your landfill and allowing these items to be re-purposed or re-used. There are liability exposures that are inevitability created by the very nature of the activity and the landfill site. If the appropriate procedures are implemented and the site and the public are properly supervised and managed these exposures should be minimized to an acceptable level. Thank you for the opportunity to provide our risk management advice and if you have any questions or would like to discuss this matter further please do not hesitate to contact us. Best Regards Todd Beattie CFPS CRM C.Tech, Risk Inspector p.1-800-265-4000 c. 289-387-0522 [email protected] frankcowan.com Re-Use Centre at a Waste Disposal Site Page 84 of 164 AGENDA ITEM #iii) 4 October 2017 Municipality of Hastings Highlands 33011 Hwy 62 North Maynooth, ON K0L 2S0 Attention: Pat Pilgrim, CAO Municipality of Hastings Highlands RE: Considerations for a Reuse Centre at a Waste Disposal Site (WDS) It is our understanding that the Municipality is considering a Reuse Centre at one of the Municipality’s WDSs. This letter is to provide you with a summary of items for consideration with respect to providing a Reuse Centre at one of the Municipality’s WDSs. MOECC Requirements: The Ministry of Environment and Climate Change (MOECC) supports the development of Reuse Centres and the diversion of waste from landfilling, however in order to operate a “reuse” centre at one of the Municipality’s WDS an ECA Amendment Application would be required. This would require the MOECC’s application form to be completed and a letter and revised Site Plan prepared to go with the application form, all of which would need to provide the details of the proposed Reuse Centre to the MOECC. The cost to complete this work would likely be in the order of $3,000. Reuse Centre Location: If the proposed Reuse Centre is to be located at one of the waste sites it would require a “structure” which should be well separated from the waste and provide protection to the items which are to be reused. It should be well separated from the active disposal area and segregated materials piles, to prevent the public from “scavenging” through the materials that are not part of the Reuse Centre and where there is a potential for injury (e.g. metals pile). Scavenging is not permitted at waste sites. Re-Use Centre at a Waste Disposal Site Page 85 of 164 AGENDA ITEM #iii) Reuse Centre Considerations at a WDS 4 October 2017 Unless the items being brought to a Reuse Centre are carefully scrutinized upon arrival at the site, it is likely that most of the items will be required to be disposed of as waste eventually. In addition, the material will need to be kept in good condition for reuse and will be required to be kept dry and clean to maintain its usability. The Reuse Centre would require full-time supervision to ensure people are not dropping of useless, illegal, hazardous or otherwise unwanted waste at the Reuse Centre. Some other Municipalities have volunteers who provide supervision of the Reuse Centre at the waste sites (Township of Lanark Highlands- “McDondald’s Corners Reuse Centre; Tay Valley Township-Glen Tay Waste Site Reuse Centre). The Reuse Centres at a waste site would operate only during normal waste site operating hours and would be limited to residents of the Municipality. Typically accepted items are good condition kitchen items such as pots and pans; good condition furniture, paintings, housewares, crafts, good condition windows and doors, etc. Alternatives to a Reuse Centre at a WDS: An alternative would be to have a local non-profit with volunteers operate a local Reuse Centre in an existing structure at a central location within the Municipality. This would not require an ECA Amendment from the MOECC and would potentially lead to more flexible hours and more items dropped off and picked-up for reuse. Generally the public would likely perceive items at another location having a higher potential for reuse, rather than those left behind at the waste site. Liabilities of Resuse Centres: The following items present a liability to people or the environment and are not recommended for drop off at Reuse Centres: Automobile parts, CSA approved items (car seats, bike helmets), Infant products (cribs, swings), Clothing items, shoes, bedding, beds, hide-a-beds, bunk beds, Lumber, Flammable products, Hazardous materials, (paints, cleaning fluids, pesticides etc.), Marine vessels (boats, canoes, kayaks), Weapons (firearms, explosives, ammunition, flares), and Children’s toys, swing sets. Note: Some of the above items are also illegal to accept at drop-off centres. Page 2 Re-Use Centre at a Waste Disposal Site Page 86 of 164 AGENDA ITEM #iii) Reuse Centre Considerations at a WDS 4 October 2017 Potential Advantages of Reuse Centres Located away from a WDS: The Municipality of Mississippi Mills has two Reuse Centres (the Hub and Rebound in Almonte, Ontario). These locations operate 6-days per week by volunteers and charge a fee for items picked up. Between 2014 and 2016 it is estimated to have diverted 300 tonnes of material from landfilling. These facilities have donated $50,000 annually to charities (http://www.thehubalmonte.com/history/). Summary Statements and Recommendations The following provides a summary of items for consideration: Reuse Centres have the potential to divert significant amounts of waste from waste sites and are encouraged by the MOECC. An Amendment to the ECA of a waste site would be required to establish a Reuse Centre at one of the waste sites. A Reuse Centre at a waste site would require full-time supervision when open, would only be available to residents of the Municipality, and could not operate outside of the waste site’s normal operating hours. The Reuse Centre would require a weatherproof structure to be separated from the segregated and active waste areas. The liabilities of a Reuse Centre should be carefully considered and addressed prior to establishment/operation. The location of a Reuse Centre in a central location away from the waste site and operated by scrutinizing volunteers has the potential to divert waste from landfilling and provide funds for local charities. Please feel free to call/e-mail the undersigned if you have any questions at (613) 531-2725 ext. 245, or to confirm if you wish BluMetric Environmental Inc. to proceed with this work plan. Sincerely, BluMetric Environmental Inc. Iris O’Connor, P.Eng. Project Engineer cc: Adrian Tomasini, Operations Manager Page 3 Re-Use Centre at a Waste Disposal Site Page 87 of 164 AGENDA ITEM #i) REPORT TO: Members of Council FROM: Suzanne Huschilt, Deputy Clerk DATE: October 18, 2017, Regular Meeting of Council, Operations RE Ontario East Municipal Conference 2017 (OEMC) RECOMMENDATION: THAT Council accepts this report “Ontario East Municipal Conference 2017 (OEMC)” as information only, as submitted by the Deputy Clerk. ORIGIN/BACKGROUND: On September 13-15th I attended the OEMC Conference held in Kingston. In attendance, there were over Five (500) delegates spanning over the Three (3) day conference. A variety of topics were covered through presentations ranging from Economic Development to upcoming changes in the Municipal Act. The presentations which I attended were: Focus on the 90% Human Capital Management for Municipalities – The Need for Succession Planning Business Succession Planning – Should Municipal Economic Development Staff be Paying Attention? Your Role in Getting Ready for the Next Term of Office that Begins in Fall 2018 Asset Management Bill 68: Governance Changes The sessions that were highlights were: Focus on the 90% Darci Lang inspires organizations and assists by creating a new philosophy within the workforce – Focus on the 90% - affecting change, solutions, innovation and leadership. She challenges participants to look in the mirror and reflect on the positives in life: what we have, what we can change, and how our focus affects those around us, at work and in our personal lives. Ontario East Municipal Conference 2017 (OEMC) Page 88 of 164 AGENDA ITEM #i) Human Capital Management – The Need for Succession Planning The facilitator was our very own David Stewart, CMO. With a potential staffing crisis looming in municipal government, are municipalities taking the necessary steps to properly manage their human capital resources? Municipal decision makers in smaller municipalities have discussed the need for information on how to plan, manage, and implement succession plans. More importantly, there seems to be a growing demand for information and tangible recommendations on how smaller municipalities can devise a plan of action to better manage human capital and address future capacity needs. David challenges the “status quo” and the common phrase “but we’ve always done it this way”. Your Role in Getting Ready for the Next Term of Office that Begins in Fall 2018 The facilitators were Fred Dean and Nigel Bellchamber of Amberley Gavel Ltd. This session assisted participants in putting in place a local plan for seamless transition for ratepayers and Councillors regarding many changes that will be required in 2018 and into 2019. Discussion focused on Lame Duck Council, Councillor Orientation and Harassment Training for Councillors and Bill 68, which requires Municipalities to acquire an Integrity Commissioner, Code of Conduct adoption, provides for Councillor Parental Leave and the addition of new clauses for Closed Meeting discussions. The OEMC provides Staff and Council the opportunity to educate and network, taking away tools that assist with the everyday work in municipal business. Respectfully submitted, Suzanne Huschilt Ontario East Municipal Conference 2017 (OEMC) Page 89 of 164 AGENDA ITEM #ii) REPORT TO: Members of Council FROM: Suzanne Huschilt, Deputy Clerk DATE: October 18, 2017, Regular Meeting of Council, Operations RE Bylaw #2017-089 Eastern Ontario Trails Alliance Municipal Representative RECOMMENDATION: THAT Council accepts this report “Bylaw #2017-089 Eastern Ontario Trails Alliance Municipal Representative” as information only, as submitted by the Deputy Clerk; and THAT Council approves Bylaw #2017- 089, being a bylaw to appoint a member to the Eastern Ontario Trails Alliance (EOTA) Board. ORIGIN: At the Regular Meeting of Council, Planning on October 4, 2017 the following resolution was properly moved, seconded and carried by Council: (Resolution #497-2017) Roberts/Hagar THAT Council accepts the resignation of Gregg Roberts from the Eastern Ontario Trails Alliance Board (EOTA); and THAT Alex Walder be the Municipal representative on EOTA effective immediately. CARRIED BACKGROUND: A letter was sent to the EOTA on October 6, 2017 informing them of the change and receipt was confirmed. ATTACHMENTS: Bylaw #2017-089 Respectfully submitted, Bylaw #2017-089 Eastern Ontario Trails Alliance Appointment Page 90 of 164 AGENDA ITEM #ii) THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS BYLAW 2017-089 BEING A BYLAW TO APPOINT A MEMBER TO THE EASTERN ONTARIO TRAILS ALLIANCE (EOTA) BOARD WHEREAS; the Council of The Corporation of the Municipality of Hastings Highlands hereby appoints the following person to act as a representative for the Eastern Ontario Trails Alliance; WHEREAS; the appointee will attend the meetings of this board; make a written report (or copy of the minutes of the meeting) and deliver to the next meeting of Council; WHEREAS; the term of this appointment will coincide with the term of Council (four (4) years); WHEREAS; if the appointee wishes to leave this appointment on the said board, a letter of resignation shall come before Council for approval; and; if granted; an amendment to the Bylaw shall be made; WHEREAS; as the Eastern Ontario Trails Alliance is not a standing committee of Council; NOW THEREFORE the Council of the Corporation of the Municipality of Hastings Highlands enacts as follows: The following is appointed as a member of the Eastern Ontario Trails Board; Councillor Alex Walder ENACTED AND PASSED IN COUNCIL THIS 18th day of October, 2017. ______ Vivian Bloom, Mayor (Ms.) Pat Pilgrim, CAO/Clerk Bylaw #2017-089 Eastern Ontario Trails Alliance Appointment Page 91 of 164 AGENDA ITEM #i) REPORT TO: Members of Council FROM: Pat Pilgrim, CAO/Clerk DATE: October 18, 2017, Regular Meeting of Council, Operations Re: Monthly CAO Report – September 2017 ______ RECOMMENDATION: THAT Council accepts the Monthly CAO Report as information only, as submitted by the CAO/Clerk. ORIGIN/BACKGROUND: On Thursday, September 21, 2017, the Mayor and I attended a North Hastings Joint Service Fire Board Meeting chaired by Deputy Mayor Roberts at the Bancroft Municipal Offices. It was noted that the final drawings for the Herschel Pumper has been signed off and the truck chassis is to be delivered to the plant this month with the estimated construction build to be complete and delivered by year end. As mentioned previously, both Bancroft and Hastings Highlands have authorized the Fire Chief to participate in a Fire Service Review for the North Hastings Fire Service with Consultant Dan Koroscil. In a progress statement by Mr. Koroscil, he stated that all fire halls had been inspected on July 26th and 27th with a number of improvements that were identified. He has also requested further documentation with a deadline for completion to the Board by year end. As part of the duties being completed by the Summer Student this summer was a complete inventory of Municipal Fire Department assets for operations in trucks, equipment and station contents. These then are being placed in the Fire Pro Module for each station and will be utilized to determine if there is adequate insurance coverage on all of our assets. Planning for Fire Prevention week has begun with a theme of “Know 2 Ways Out!” with the Fire Dept. going to all of the local schools with the focus of ensuring that students are aware of knowing two ways out both at the school they attend, as well as their homes. On Friday, September 29th, 2017, the Fire Chief and I attended the quarterly CEMC (Community Emergency Management Coordinator) Meeting held in Centre Hastings. The major topic for discussion was a presentation by Nick January of Hastings County GIS concerning their new Emergency Management Application. According to Mr. January, this standard interactive mapping function in addition to basic searches could locate emergency shelters, create directional information between two points with driving and walking directions and times, create an incident on a map with a list of addresses to be notified and/or evacuated with a defined buffer, a list of dry hydrants/surface intake locations, shelters, schools and emergency services within a buffer area. With this new application, the list of possibilities during an emergency could be endless. Plans are in place for our Annual Exercise on the new IMS system and the new roles within the system. Monthly CAO Report - September 2017 Page 92 of 164 AGENDA ITEM #i) On behalf of staff of Hastings Highlands, I would like to sincerely express my appreciation to all of Council for the Staff Barbeque that took place on Wednesday September 6th. It was much appreciated. The highlights of the Waste Site Attendants meeting of Friday September 22, 2017 included the discussion that the construction of the sheds and toilets at the waste disposal sites will be starting soon as the closure of Sand Bay has taken precedence this summer. Discussion also took place regarding the disposal of insulation can be placed in the bulk waste section as long as it is contained and free from other waste articles. Winter Operating Hours will begin on October 11, 2017 and the next Household Hazardous Waste Day is scheduled for October 14, 2017. First Aid and CPR Training will be taking place over the next eight (8) months and the direction that every employee is required to participate. As usual, the meeting concluded with a round table discussion. Next quarterly meeting will be scheduled for December 2017. FINANCIAL IMPACT: Not Applicable. OPTIONS: Not Applicable. REFERENCES: n/a ATTACHMENTS: n/a Respectfully submitted, Monthly CAO Report - September 2017 Page 93 of 164 AGENDA ITEM #ii) REPORT TO: Members of Council FROM: Pat Pilgrim, CAO/Clerk DATE: October 18, 2017, Regular Meeting of Council, Operations Re: Bylaw #2017-090 Energy Planning Tools Service Agreement with Local Authority Services (LAS) ______RECOMMENDATION: THAT Council accepts this report “Bylaw #2017-090 Energy Planning Tools Service Agreement with Local Authority Services (LAS)”, as submitted by the CAO/Clerk; and THAT Council approves Bylaw #2017-090, being a bylaw authorizing the execution of an Agreement between The Corporation of the Municipality of Hastings Highlands and Local Authority Services (LAS) for the provision of an online energy planning tool (EPT) offered to all interested Ontario municipalities. ORIGIN/BACKGROUND: In 2009, the Province of Ontario enacted the Green Energy Act, 2009. Under the Act, Ontario Regulation 397/11 directed all public agencies in Ontario such as Hastings Highlands in Ontario to prepare and publicly report annual energy consumption starting on July 1, 2013. Under this Act, the Municipality of Hastings Highlands must collect and manage all energy information (including facility consumption data, energy policies, project and activities) on all municipal buildings on a yearly basis. The EPT as an online energy tool can then be used to generate annual energy consumption reports that are required to be submitted to the province. FINANCIAL IMPACT: $250.00 + HST yearly ATTACHMENTS: Bylaw #2017-089 Schedule ‘A’ Agreement with LAS Bylaw #2017-090 Energy Planning Tools Service Agreement with... Page 94 of 164 AGENDA ITEM #ii) Respectfully submitted, Bylaw #2017-090 Energy Planning Tools Service Agreement with... Page 95 of 164 AGENDA ITEM #ii) THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS BYLAW 2017-090 BEING A BYLAW AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS AND LOCAL AUTHORITY SERVICES (LAS) FOR THE PROVISION OF AN ONLINE ENERGY PLANNING TOOL (EPT) TO ALL INTERESTED ONTARIO MUNICIPALITIES; WHEREAS the Council of The Corporation of the Municipality of Hastings Highlands proposes to enter into an Agreement with Local Authority Services (LAS) for the use of the EPT service provided by LAS for the purposes of developing a municipal energy plan as described in the Agreement attached hereto as Schedule “A”; NOW THEREFORE the Council of the Corporation of the Municipality ENACTS AS FOLLOWS: 1. The Mayor and Clerk of this Municipality are hereby authorized and empowered on behalf of the Municipality to execute an Agreement between the Municipality of Hastings Highlands and the Local Authority Services (LAS) as set out in Schedule “A” attached hereto and forming part of this Bylaw. ENACTED AND PASSED IN COUNCIL THIS 18th day of October, 2017. ______Vivian Bloom, Mayor (Ms.) Pat Pilgrim, CAO/Clerk Bylaw #2017-090 Energy Planning Tools Service Agreement with... Page 96 of 164 AGENDA ITEM #ii) ENERGY PLANNING TOOL SERVICES AGREEMENT This Agreement made this 18"‘day of October, 2017. BETWEEN The Municipality of Hastings Highlands (the “Municipality”) -and- Local Authority Services (a4LASe7) (each a “Party” and together the “Parties”) RECITALS WHEREAS Local Authority Services is in the business of providing an online energy planning tool (EFT) to all interestedOntario municipalities; AND WHEREAS the municipality would like to utilize the EFT service provided by LAS for the purposes of developing a municipal energy plan; NOW THEREFORE in consideration ofthe mutual covenants and agreements contained herein,the Parties agree as follows: Interpretation 1. The Schedule(s) and Appendices set out below are attached to and form part ofthis Agreement: - Schedule 1 — Fee Schedule Obligations 2. Following are the mutual obligations for both the Municipality and LAS related to the available serviceoption ofthe EPT. Bylaw #2017-090 Energy Planning Tools Service Agreement with... Page 97 of 164 AGENDA ITEM #ii) - Liaise with LAS to start a subscriptionto the EFT and grant relevant users access Municipality o Ongoing entry of all appropriatedata and relevant documentation into the EFT 0 Abide by ?le format and size restrictions 0 Plan and report generation 0 Hosting the EFT software 0 Maintenanceand upgrades related to the EFT software LAS c Support includingUsers Guide and Help Desk for EPT users I Communications to users related to software 0 Required updates Fees 3. The municipalityagrees to pay LAS fees based on the fees outlined in Schedule 1 to this Agreement. 4. The fees includeall costs related to hosting, managingand administering the EFT on behalf of the Municipality, includingthe costs of software maintenance and updates, and the cost ofany third parties engaged by LAS to assist in providingservices under this Agreement. 5. In addition to the Fees, the municipalityshall pay to LAS any applicabletaxes, sales taxes or any other taxes (excluding income taxes or taxes based on net income) properly exigible on the supply ofthe Services provided herein. 6. LAS, in its sole discretion, can increasethe fees for the EFT service options. LAS will provide all users with (120) days notice ofany fee changes. Term 7. The term of this Agreement shall commence on the date ofexecution and shall remain in effect for an initialperiod of one (1) year and thereafter shall automatically renew from year to year unless and until terminated by either Party upon ninety (90) days prior written notice. 8. The obligation to make payment under Schedule 1, and the liabilityand indemni?cation provisionsshall survive the termination ofthis Agreement. 9. Upon written notice oftermination, all data received prior to the termination date shall be processed pursuant to this Agreement, and all related Fees shall be paid as set out herein. Invoicing l0. LAS shall provide to the municipality, an invoice setting forth the Fees and taxes due by the municipalityto LAS within thirty (30) days of returning this agreement. 11. Within thirty (30) days after receipt ofthe invoice from LAS, the municipality shall pay the Fees and taxes due to LAS. Bylaw #2017-090 Energy Planning Tools Service Agreement with... Page 98 of 164 AGENDA ITEM #ii) 12. Ifthe municipality fails to pay any amounts payable hereunder when due, such unpaid amounts shall bear interest from the due date thereof to the date of payment at the prime rate plus two percent (2%) Termination l3. Upon written notice of termination, and after all fees are paid, LAS will provide the municipality with an electronic file containing all ofthe Municipality’s data that has been entered into the EFT. Standard of Service l4.LAS shall perform all Services using suitably quali?ed and experienced personnel in a professional,diligent and timely manner and in the best interests ofthe municipality. 15. The municipalityacknowledges that certain actions must be taken, and certain documentsand other relevant information must be provided by the municipality in order for LAS to perform the Services. The municipality is solely responsible for the accuracy ofthe data input into the EFT. 16.The EPT service is meant to provide users with a means to develop energy plans and annual reports on progress made towards energy use goals, and its resultant economic and environmental costs, in those plans. LAS does not guarantee the municipality any ?nancial savings from using the EFT as this requires actions at the local level well beyond the scope of the services provided by LAS. Indemni?cation and Liability 17. The municipalityshall indemnify and hold LAS, its directors, officers, employees, agents and contractors harmless from and against any and all claims, demands, suits, losses, damages, liabilities, penalties, obligations, payments, costs and expenses and accrued interest thereon (includingthe costs and expenses of, and accrued interest on, any and all actions, suits, proceedings for personal injury (including death) or property damage, assessments, judgments, settlementsand compromises relating thereto and reasonable lawyers’ fees and reasonable disbursements in connection therewith) assened against or suffered by the municipality relating to, in connection with, resulting from, or arising out of (a) breaches of LAS’ obligations herein; (b) any misrepresentation,inaccuracy, incorrectnessor breach of any representation or warranty made by LAS contained in this Agreement; and/or (c) any ofLAS’ negligent acts or omissions. Con?dentiality I8. "Con?dential Information“ comprises all information, in any form and mediumthat the municipality and LAS learn from the other concerning the business and affairs ofthe other, and any project related data and information. l9. Neither Party shall disclose Con?dential Information to third parties, other than required for the purposes ofthis Agreement or on a confidential basis to legal counsel, ?nancial advisors or other contractors and institutions,or as required by law or by any court withjuriscliction. The Bylaw #2017-090 Energy Planning Tools Service Agreement with... Page 99 of 164 AGENDA ITEM #ii) Parties shall inform their respective employees and agents of these obligations and take reasonable steps to ensure their compliance with this Agreement. Dispute Resolution 20. Any controversy, dispute, difference, question or claim arising between the Parties in connection with this Agreement that cannot be resolved by a manager from each Party (collectively, the “Dispute”) shall be settled in accordance with this Article. 2l. The aggrieved Party shall send the other Party written notice identifying the Dispute, its position on the Dispute and the remedy sought. Upon receipt of such written notice, a senior officer of the other Party shall enter into good faith negotiations with a senior officer ofthe aggrieved Party to resolve the Dispute. 22. lfthe Dispute has not been resolved within thirty (30) days after such written notice has been given, either Party may avail itselfof any process or means legally available to resolve the Dispute. Notices 23. All provisions herein shall enure to the bene?t of and be binding upon the Parties and their respective successors and permitted assigns. 24. All notices which may be necessary or proper for either Party to serve upon the other shall be served by delivery to the Party to whom the notice is to be given or sent postage pre~paidto the followingaddresses or by facsimile transmission to the facsimile number set out below. To Local Authority Services: 200 University Avenue, Suite 801 Toronto, Ontario MSH 3C6 Facsimile Number: (416) 971-6191 To Municipality: Municipalityof Hastings Highlands 33011 Hwy. 62 North PO. Box 130 Maynooth, Ontario, K0L 2S0 Facsimile Number: (613) 338-3292 25. All such notices shall be conclusively deemed to have been given and received upon the day the same is personally delivered or, if mailed or sent by facsimile as aforesaid, three (3) business days after the same is mailed as aforesaid. Either Party may at any time by notice in writing to the other change the address for service of notice on it. Bylaw #2017-090 Energy Planning Tools Service Agreement with... Page 100 of 164 AGENDA ITEM #ii) Miscellaneous 26. This Agreement, including any Schedule attached hereto, constitutes the entire Agreement between the Parties with respect to the subject matter hereof and cancels and supersedes any prior agreements, undertakings, declarations, commitments, representations, written or oral, in respect thereof. This Agreement shall be read with all changes of gender or number required by the context. 27. This Agreement shall be governed by and interpreted in accordance with the laws ofthe Province of Ontario and the federal laws of Canada applicable herein. 28. This Agreement may be executed in several counterparts, each of which so executed being deemed to be an original, and such counterparts together shall constitute but one and the same instrumentand notwithstanding their date of execution shall be deemedto be made and dated as ofthe date hereof. The Municipalityof Hastings Highlands and LAS have respectively executed and delivered this Agreement as ofthe date first set out above. Local Authority Services Municipality of Hastings Highlands Judy Dezell Pat Pilgrim Director, AMO Enterprise Centre, Business ChiefAdministrative Officer/Clerk Partnerships& LAS Local Authority Services Municipalityof Hastings Highlands 200 University Avenue, Suite 801, 330ll Hwy. 62 North Toronto, ON MSH 3C6 P.O. Box I30 Maynooth, Ontario, KOL2S0 (T) 416-971-9856 (T) 6l3-338-2811 (F) 416-971-6191 (F) 613-338-3292 Bylaw #2017-090 Energy Planning Tools Service Agreement with... Page 101 of 164 AGENDA ITEM #ii) Schedule 1 Fees for Full and Self Serve Options In accordance with Section 3, the Municipalityagrees to pay LAS the following fees: Ongoing Annual Services (a) an annual subscription fee of $250 + hst. Annual subscription is based on a calendar year (Jan l-Dec 31) with a January 1 renewal. Any new member will be billed the prorated Year when theyjoin (ex: someonejoining in June will be billed for June —-December). Accepted and agreed to this l8“‘day of October, 2017 by: Local Authority Services Municipality of Hastings Highlands Judy Dezell Pat Pilgrim Director, AMO Enterprise Centre, Business ChiefAdministrative Officer/Clerk Partnerships& LAS Bylaw #2017-090 Energy Planning Tools Service Agreement with... Page 102 of 164 AGENDA ITEM #i) REPORT TO: Members of Council FROM: Mayor Vivian Bloom, DATE: Regular Meeting of Council, Operations, October 18, 2017 RE: Monthly Mayor’s Report RECOMMENDATION: THAT Council receives the Monthly Mayor’s Report as information only, as submitted. BACKGROUND: Greetings. It seems like such a long time since I have written my Mayor’s Report to Council. I know I gave a verbal report a while back, but I would just like to re-iterate once again what an amazing Garlic Festival we had and a huge round of applause and gratitude to all who worked to make it happen. On August 22nd, I attended County Finance and Planning meetings. August 25th I attended a Special Library Board meeting. August 28th we held our Draft County Official Plan meeting here in Hastings Highlands. August 29th I attended an Algonquin Land Claim meeting in Bancroft. I learned several new things at this meeting, including the fact that in this treaty, we have several new advances that the public should be aware of. In past, most treaty lands were reservations, which were totally native run and no municipal taxation resulted. In this treaty, all lands to be transferred from the Ontario Government to the Algonquin Nation, will all be fully taxable according to use and the same rules as any other private property once they have been acquired. As well as taxation, all lands under treaty transfer, will also have to follow the same County Planning and municipal Bylaws as any other private citizen or company. This is totally new in the treaty compared to any other in history. August 30 I had to travel to Madoc to attend a Youth Summit meeting. Aug 31st I attended County Council. September 6th following HH Council, and a staff BBQ, I again attended a Youth Summit meeting in Bancroft, as the day is coming closer. Sept 8th I attended in Bancroft the Non-Motorized Trails celebration held in Bancroft and so nice to see these becoming closer to a reality. Sept. 12 I attended Long Term Care Committee in Belleville. The next three days were spent in Monthly Mayor's Report Page 103 of 164 AGENDA ITEM #i) Kingston, along with most of Council at the Ontario East Municipal Conference, attending many great workshops and networking with so many other municipal and ministry staff members. Sept. 19th I attended County Planning and Finance Meetings. On Sept 26th I drove to Madoc Twp Hall to attend the Economic Development Partners Group meeting in Madoc. On the 27th I attended a Library Board meeting here in the Hastings Highlands Centre, and later I attended a Joint Fire Committee meeting in Bancroft. I was very sorry I had to miss the Poverty Round Table Event in Bancroft the same day. On Sept 28th I attended County Council in the morning, and then later in the afternoon, also attended another County Official Plan Open House in Belleville as well. September 29th was such an Awesome Day, as we boarded a bus in Bancroft at 7 am and were off to our Youth Summit in Tyendinaga Township for a long busy and so fulfilling and fun event. I felt our event topped the Provincial one held last year, which is where we had the seed planted to do our own Summit for Youth in our own region. Wed, October 4th I attended Hastings Highlands Council, and then on October 12th, the OMB meeting here at HH as well. Friday Oct 6th, I attend the first Rural Mayors Forum meeting held in several months in Tay Valley, Lanark Ontario. Oct. 11, I attended Long Term Care in Belleville. Oct. 14th we had our second Hazardous Waste Day. On October 17th Planning and Finance were held in Belleville, which brings me to the end of this Mayoral Report. FINANCIAL IMPACT: Not Applicable. STRATEGIC PLAN CONFORMANCE: Not Applicable OPTIONS: Not Applicable. REFERENCES: Not Applicable ATTACHMENTS: None. Respectfully submitted, Monthly Mayor's Report Page 104 of 164 AGENDA ITEM #i) MUNICIPAL ECONOMIC & TOURISM DEVELOPMENT PARTNERSAGENDA GROUP September 28, 2017 Madoc Township Office 9:30-11am MEETING NOTES 1. Welcome/Introductions In attendance: Mark Hanley, Rachelle Hardesty, Robin Tait, Sabrina Prentice, Vivian Bloom, Andrew Redden, Luisa Sorrentino, Amanda Cox, Libby Clarke, Shannon O’Keefe, Raeanne McGuinness, Mike Douglas-Hecker, Bob Hadley, Monika Miao (Chinese Intern). Regrets received from: Bob Mullin 2. Review of previous meeting notes Mike Douglas-Hecker commented that Cruising Canoes has been running successful fishing tours at Limerick Lake and noted from an economic perspective we should pursue the non- motorized trails opportunity. 3. Business Arising from the Minutes None Action items 4. Updating municipal economic development sections on websites Andrew Redden asked if Members have been able to update their websites? Rachelle Hardesty notes that Tweed is in the initial stages of adding www.bizpal.ca to their website. It allows someone the opportunity to search online for permits and licences that they might need to start or expand a business. Mark Hanley noted that he is familiar with this site and while it is beneficial, he encourages an invitation to have anyone wanting to start a business to simply pick-up the phone and call him (or another resource) because sometimes entrepreneurs don’t know what questions to ask and can be led down the wrong path. ACTION: Hastings County will write a paragraph that member municipalities can add to their websites to explain the County’s free and confidential services. Meeting Notes from the Municipal Economic Partners Group Mee... Page 105 of 164 AGENDA ITEM #i) 5. Updating the Community Profile Andrew Redden explained that the County has a Community Profile that needs to be updated annually. It contains building and development charges and water and sewer rates for all of the member municipalities. He’s hoping that Partner’s Group Members can help collect the information for their own municipality and forward to Luisa Sorrentino. ACTION: Luisa Sorrentino will create a spreadsheet to send to the Partners Group 6. Doing anything for Small Business Week? Andrew Redden asked that if anyone is doing anything for Small Business Week coming up on October 16 can they please let Luisa Sorrentino know? She can promote it through our online networks. Hastings County is collaborating on a couple of workshops. One is on October 18 in Bancroft in partnership with Loyalist College and others on How to Start a Business. The second is on October 19 in Marmora from 6-8pm at the Parkin’s Professional Building on how to start a business. 7. Feedback on interest to grow paddling routes Interest is still being sought to grow paddling routes in the County. Recently the North Hastings Economic Development Committee received Trillium funding to develop non- motorized trails and it is expected that it will include paddling/water routes. Andrew Redden noted that Cruising Canoes was hired to prepare a guide book of sorts to help communities in the County that want to develop paddling routes. He hasn’t seen a final report form Cruising Canoes and will follow-up with Andrew Twigg. Rachelle Hardesty noted that Tweed partnered with Cruising Canoes to develop a paddling guide, print and online marketing materials. Cruising Canoes does lazy river runs from Trudeau Park and is going very well. There is a guide being produced and should be done in the near future. One question about paddling routes is how to deal with liability for the municipality and is it something to be concerned about or not. 8. Feedback on interest in developing cycling tourism At the last meeting Kasey Rogerson discussed cycling tourism and handed out an information package from Ontario by Bikes. Due to Kasey now being on maternity leave, this is put on hold until someone covering for her is in place. However, Andrew can provide the Ontario By Bikes Readiness Checklist if requested. Rachelle Hardesty noted that in Tweed has approved any new road to have paved shoulders to make it easier for cycling. They partner with the Eastern Ontario Trails Alliance and have all the trails in place, just need to focus on promotion. Meeting Notes from the Municipal Economic Partners Group Mee... Page 106 of 164 AGENDA ITEM #i) Communications and Information Correspondence 9. Letters of support for RED Grant application Andrew Redden noted that the RED Grant application to help cover the cost of the branding strategy is ready and will be sent to OMAFRA on Thursday following County Council. He thanked the Partners Group for all of the letters of support received to-date and listed those who haven’t sent one yet. Rachelle Hardesty advised that Community Futures still has some funding left over. Andrew noted if RED funding is received the County will have enough to cover the cost of developing a brand strategy, but he will look into Community Futures funding and noted that it might be something to consider for implementation of the brand. 10. Small Business Coordinator Update Mark Hanley reported that he has been with the County for 6 months. In that time he has networked with and met many people and spoken at several meetings and events. He’s directly assisted over 50 entrepreneurs. The challenge he is facing though is most are existing businesses. He would like to find more people who are wanting to start a business. Any help people can provide promoting his services is appreciated. Mark noted that recently he has been receiving inquiries about starting breweries and distilleries in the County which is wonderful. However, he commented that the questions he’s being asked overall from clients demonstrate that people are really lacking knowledge about the business they are looking into. That’s where Mark’s service comes into play to make sure that someone doesn’t proceed with something that they may regret later on such as entering into a lease or incorporating when there may be a better way. Some have also been asking Mark about starting up the Resource Networking Board meetings again. Mark stated that he will be calling a meeting in the future. Bob Hadley asked if Finance Minister Bill Morneau’s proposed changes to the tax system has been discussed at County Council in terms of its effect on our business community? Andrew Redden replied that he’s not aware of it being discussed at a County Council meeting. Mark Hanley noted that some businesses will struggle with it but only if they are incorporated. 11. Update on Tourism Awards Andrew Redden noted that the scoring for nominations is taking place this week and tickets can be purchased online as of October 1. 12. Celebrate Ontario 2018 Webinar – deadline for applications November 9 Andrew Redden noted that there are some webinars taking place soon on how to apply and what is eligible for funding through Celebrate Ontario. He passed around some information to those in attendance. 13. Roundtable Meeting Notes from the Municipal Economic Partners Group Mee... Page 107 of 164 AGENDA ITEM #i) Andrew Redden showed those in attendance the new videos promoting the Arts Route. They are available to view on the County’s YouTube channel. Andrew also showed some new videos promoting investment in Craft Brewing. Logan Krupa of the Bancroft Brewing Company is featured. Mike Douglas-Hecker said that he received positive feedback from the Plowing Match and Farm Show. He noted that some recent visitors to Limerick Township said they visited after seeing the display at the Farm Show. Rachelle Hardesty reported that Rashotte’s Home Building Centre is finally moving to their new location opening up their existing location. The Rashotte’s are looking to open a brewery as a result. Tweed also has a new bakery opening and a new jewelry store. Empty storefronts are filling up. Bob Millard noted that Centre Hastings’ Community Improvement Plan (CIP) started five years ago and will have its funding topped up soon. A number of facades in downtown Madoc have benefitted and been improved through the CIP. Bob also noted that the Business Improvement Team (BIT) is moving forward and now formally recognized by Centre Hastings’ Council. They are taking an interest in façade improvements and cleaning up the downtown area. Vivian Bloom reported she attended a presentation at a conference recently featuring a program that awards an entrepreneur with free rent for a year. Entrepreneurs are invited to compete for the space and funding helps cover the rent for a year. The building owners benefit from having their space occupied and often the tenant will spruce it up adding value and making it more attractive to rent in the future should the contest winner not choose to stay. Andrew Redden noted that he’s familiar with this and noted that Belleville and Quinte West have run a similar contest in the past with the help of the Small Business Centre and Trenval Community Futures Development Corporation. It was going to be rolled out in Hastings County as well, but due to staff turnover at the Small Business Centre it was postponed, but Andrew would like to see it reinstated if a funding source can be found. There is interest from the Business Improvement Team in Madoc to implement a “Win This Space” contest. Vivian Bloom also asked if any communities have pharmacies that offer nurse practitioner walk-in clinics. It helps people who are new to the community who need medical attention that don’t have a family physician. 14. Next meeting The next meeting is tentatively scheduled for Tuesday, November 28 at 9:30am in Tyendinaga Township Meeting Notes from the Municipal Economic Partners Group Mee... Page 108 of 164 AGENDA ITEM #i) VISION Achieve sustainable economic growth in North Hastings. MISSION To provide a forum through collaboration and partnerships to enhance regional economic development and to advance, assist and foster economic prosperity in North Hastings. North Hastings Economic Development Committee MINUTES Regular Monthly Meeting September 11, 2017, 9:00 – 11:00 AM CFDC Board Room Members: Cathy Trimble, Mary Kavanagh, Roger Kelly, Bonnie Adams, Avis Price, Carol Russell, Libby Clarke Absent: Pat Murdock, Tracy Hagar, Maureen Kelly, Dave Naulls, Dana Yonemitsu 1. CALL TO ORDER at 9:15 a.m. 2. APPROVAL OF AGENDA - Motion 01 to approve Agenda MOTION “to approve agenda”. It was duly Moved by Mary Kavanagh and Seconded by Bonnie Adams. THAT THE AGENDA BE APPROVED AS PRESENTED. CARRIED 3. APPROVAL OF PREVIOUS MINUTES - Motion 02 to approve Previous Minutes from June 5, 2017 MOTION “to approve the minutes from the previous meeting. It was duly Moved by Mary Kavanagh and Seconded by Roger Kelly, THAT The Minutes from June 5, 2017 BE APPROVED AS PRESENTED. CARRIED 4. FINANCE – Motion 03 – to accept financial report. MOTION “to accept Financial reports, August 31, 2017 It was duly Moved by Libby Clarke, and Seconded by Avis Price, THAT THE FINANCIAL REPORTS Ending August 31, 2017 BE APPROVED AS PRESENTED. CARRIED Chair’s Report Trails – Trillium Grant - Recommendation from subcommittee re hiring WSIB, Insurance – costing -more value Next meeting : Patrick Connor, Brad Labadie Scenic routes – CFDC – County, Barn Quilts - Wollaston Cycle Tourism Development –Cathy Appointments to County Advisory committee Event - Small Business Week and Guest Brad Labadie next meeting Township of Limerick School closure meeting NHSS Aug 30 2017 OHTO Summit October 23-24 Draft Minutes of the North Hastings Economic Development Com... Page 109 of 164 AGENDA ITEM #i) Plow Match – send ROI from 2016 and take to advisory committee Hottie Awards Trail Subcommittee - Regional Trails Committee – Name – OTF - Risk mgmt., chair Correspondence Correspondence A tale of a city - to Algonquin Arts Council Other – EORN, Tourism County All Candidates Meeting – Business Community event – yes Review official plan vis a vis sections Carol provided Review Report on Supportive Housing for Seniors Next mtg. Review County Tourism Budget for next meeting 5. CORRESPONDENCE/CHAIR Report- Motion 04 - to receive chair projects report MOTION “to approve the chair report as received”. It was duly Moved by Carol Russell, and Seconded by Bonnie Adams, THAT WE APPROVE THE CHAIR REPORT as RECEIVED. CARRIED Motion 05 - MOTION “to appoint Cathy Trimble as project manager for the NMT project as described in the RFP for the agreed amount in the OTF grant budget. ($6,125.00) upon receiving the OTF grant It was duly Moved by Bonnie Adams, and Seconded by Dave Naulls, THAT WE APPROVE Cathy Trimble’s appointment as project manager as described in the RFP for the agreed amount in the OTF grant budget. ($6,125.00) upon receiving the OTF grant CARRIED Motion 06 – MOTION “to Approve hiring of OTC as the consultant for the NMMTP” MOTION – “ to approve hiring of otc as the consultant for the NMMTP project as recommended by the trails subcommittee.” It was duly Moved by Bonnie Adams, and Seconded by Mary Kavanagh, THAT WE APPROVE THE HIRING OF OTC AS THE CONSULTANT FOR THE NMMTP PROJECT AS RECOMMENDED BY THE TRAILS SUB COMMITTEE. CARRIED Motion 07 – MOTION “to create our Ad hoc Regional Trails Committee to oversee project.” It was duly Moved by Mary Kavanagh, and Seconded by Libby Clarke, THAT WE CREATE OUR AD HOC REGIONAL TRAILS COMMITTEE TO OVERSEE PROJECT. CARRIED 6. BUSINESS ARISING FROM THE PREVIOUS MEETING Insurance review prior to next renewal Sept 2017 Done – Increase 2nd policy to 5M as well. 7. NEW BUSINESS Succession planning – Council appointees 8. ADJOURNMENT NEXT MEETING October 2, 2017 9:00 a.m.- 10:30 a.m. Draft Minutes of the North Hastings Economic Development Com... Page 110 of 164 AGENDA ITEM #i) Grant Committee Minutes Wednesday, September 06, 2017 Municipality of Hastings Highlands Grant Committee Minutes September 6, 2017 - Grant Committee at the Hastings Highlands Centre Committe Room Committee Members Present: Mayor Vivian Bloom (ex officio), Councillor Alex Walder, Councillor Nancy Matheson, Councillor Tracy Hagar (alternate), Mr. Vic A. Bodnar, Ms. Sarah Sobanski. Staff Present: Pat Pilgrim, CAO/Clerk, Suzanne Huschilt, Deputy Clerk, Adrian Tomasini, Operations Manager. 1 Call to order : Chair Vic Bodnar called the meeting to order at 2:01 p.m. 2 Disclosure of pecuniary interest and the general nature thereof: None. 3 Deletions to the agenda: None. 4 Review/Approval of Minutes from last meeting: Review/Approval of Minutes from last meeting Hagar/Matheson (Grant Committee Res. 4-2017) THAT the Grant Committee accepts and approves the minutes of the meeting held on June 23, 2017, as approved by Council at the July 19, 2017 Regular Meeting of Council, Operations. Carried 5 Unfinished Business: Review of submissions to the committee for suggestions from the public, staff and council for projects for which grant funding should be sought: -Requests for paving of Papineau Lake Road - not include in the 5 year plan for the Municipalities 2016 Roads Needs Study Minutes of the Grant Committee Meeting held on September 6, ... Page 111 of 164 AGENDA ITEM #i) Grant Committee Minutes Wednesday, September 06, 2017 -Cultural/Natural geological history of the area via roadside explanatory signs eg. Ancient potholes-corn grinding sites, Peterson Road and Old Hastings Road -Turtle Migration- studying high risk road mortality locations- MTO may be putting signs up for this project -Ontario Community Infrastructure Fund- (OCIF) Application for Hwy 62 from Hwy 127 to Maple Leaf will be submitted end of September -Draft design plan for a rejuvenation for downtown Maynooth with sidewalks, railings, curbs, drainage -Draft design plan for Birds Creek Community Centre to include solar panels, rainwater collection systems, accessibility for the buildings/canteen, outdoor washroom facilities, roof over rink, ball hockey/basketball courts with solar lighting, safety of bleaches/fences/parking areas needs to be addressed -Boat Launches - Hastings Highlands has road allowances for only a few boat launches. Cottage Associations should be involved with Ministry of Natural Resources and Forestry (MNRF) for permission for use and repair/improvement of boat launches -Septic and Inventory Proposal - Intent is for the Municipality to have up to date inventory on all Septic Systems and related maintenance records. Grant would be for the hiring of students to review responses to surveys and perform basic on-site inspections to confirm information provided through a survey to residents 6 New Business: Committee discussed further ideas and feasibility of whether grant funding could be sought: -Farmer's Market stalls built near the Maynooth rink -Wash Stations for boats -Signage and brochures for Invasive Species through Community Futures -Tiny home complex area -New Horizons for Seniors Program -Eastern Ontario Development Program (EODP) advances economic development in rural eastern Ontario - apply through Community Futures Ontario East -Algonquin Land Claim partnership with an Aboriginal group 7 Recommendations: • Staff has replied via email to all proposals received from the public • Councillor Hagar to invite Chris Hass to the next Committee Meeting Minutes of the Grant Committee Meeting held on September 6, ... Page 112 of 164 AGENDA ITEM #i) Grant Committee Minutes Wednesday, September 06, 2017 • Chair Bodnar will contact Kelly Wallace from Turtle study to see what their ideas and plans are • Chair Bodnar will prioritize and pick Three (3) potential ideas for which Grant Funding could be sought • Chair Bodnar to find out if RED program handles Septic Systems 8 Next Meeting Date: Wednesday, October 4, 2017 at 11:30 a.m. 9 Adjournment: Meeting adjourned at 4:09 p.m. Matheson/Hagar (Grant Committee Res. 5-2017) THAT the Grant Committee adjourns Carried Vic A. Bodnar, Chair (Ms.) Pat Pilgrim, CAO/Clerk Minutes of the Grant Committee Meeting held on September 6, ... Page 113 of 164 AGENDA ITEM #i) Suzanne Huschilt From: Gregg Roberts BACPAC Sept 19th 2017 5PM Faraday Municipal Office Attendance Gregg Roberts Cam McKenzie Bob lreland Barry McGibbon Andra Kauffeldt Boyd Walker Carl Tinney Sgt Jeff McKinnon Absent 5 Sgt Tim Spence Terry Spence — retirement ofS Sgt Tim Spence, effective late October 2017 ~ Acting S Sgt to be filled by Sgt Jeff McKinnon — replacement of S/Sgt ( Detachment Commander) posting and interviews TBD - I willbe requesting to be on the Detachment Commander selection panel — financial request of $750.00 NHCSSarah Phoenix to train two NHCSstaff members as CPST,Child Passenger Safety Technician .They will be certified for three years. Passed Carl Tinney Barry McGibbon - By law enforcement to be effective your by law officer must be a pmce officer, sworn in bylustice of the Paotce ~ Hastings Highlands stats supplied - sound proof phone installed at prisoner area of detachment - property checks are ongoing - local business thefts being investigate with charges resulting - during the recent Amber alert one of our detachment vehicles was damaged, no injuries to officer involved. investigation ongoing, appears a vehicle pulled out in front of responding officer ~ investigation on going on contraband cigarettes Meeting adjourned 7:05PM Next meeting Jan 9th 2018 5PM Faraday Municipal Office Draft Minutes of the Bancroft and Area Community Advisory Co... Page 114 of 164 AGENDA ITEM #i) EASTERN ONTARIO TRAILS ALLIANCE Thursday, June 8, 2017 at 10:00 a.m. Minutes from Board Meeting “DRAFT” In Attendance: Cindy Cassidy-EOTA, Robert Sararas-CentreHastings, Trail of Two Lakes, Rick English-Mun. of Trent Hills, Graham Blair-HastingsCounty, Charles Mullett-Town of Bancro?, Dave Gerow — Havelock-Belmont-Methuen,Dan Hughey-Carlow-Mayo,Tom — Dewey Central Frontenac,Joan Barton — Mun. Highlands East, Kelly Way-EOTA Absent: Jen Fitzpatrick — - LOLTA, Megan Abraham Marmora and Lake, Brian Campbell — Lanark County, Andy — Anderson Addington Highlands , Bill Blenkinsop - OFSC Welcome and Introductions: The Chair called the meeting to order. Minutes: Motion to adopt the minutes as tabled was made by Graham, seconded by Joan, carried. Business Arising: Graham asked about the bridge in Madoc. The army will be sending out a supervisor to help look for a solution. K&P trail — as of yesterday the last private property has been purchased. The official opening will be August 26. One holdout will have the trail run in front of his house. Maintenancewill start in June. Accessibility is going to be an issue on the trail. Cindy will research all issues and get back to the board in September. Ompah Pavilion grand opening — 70 — 80 attended. Tom went on EOTA’s behalf and was presented with a thank you plaque for EOTA’s funding contribution. Dave asked about the 30 million government has earmarked for the Trans Canada Trail. Cindy told him it was in the federal budget. They may give some to EOTA for maintenance. Financials: The monthly summary and permit chart were handed out for review. We are waiting for $17,000.00 to come in from the Canada 150 grant. $25,000.00 will be coming in from partners contributing to ?xing the washouts on the trail. OFSC has already paid. Tom brought up the issue of hogweed and wild parsnip. Dave suggests having someone check for it and let the board know. We may have to spray. Cindy will call Jim Duf?n at the county to get the names of companies who spray. Motion to accept ?nancials made by Charles, seconded by Rick, carried. Correspondence: A written request was made by Hastings Highlands stating that they would like to have a representative on our board. It has been two years since they have had one. It was discussed and decided that yes they could have a representative. Motion to approve request made by Charles, seconded by Robert, carried. The Percy Boom Snowmobile club contributed to the trail by doing brushing from Campbellford to Hastings. Rick suggests sending a thank you to Percy Boom and District 3 for their contribution. Draft Minutes of the Eastern Ontario Trails Alliance (EOTA) ... Page 115 of 164 AGENDA ITEM #i) EOTA Board Meeting Thursday, June 8, 2017 Page 2 Correspondence (Cont’d) OHTO will work with EOTA on a marketing initiative. The total will be $20,000.00, with OTMPC contributing as well. ATV World will be coming to do some trail videos. Cindy will send information to the board members when she has some. A gentleman was wanting access to the trail for his logging trucks in Addington Highlands. Both EOTA and the municipality turned him down. At this point he got quite nasty — sending emails and calling various organizations trying to get permission. A motion was made by Tom and seconded by Graham to support the municipality of Addington Highlands to not allow Mike Reid logging access on the trail east of Kaladar. Motion carried. Graham talked to Patrick Connor of OTC about doing a presentation at EOTA. He also suggested that Patrick not be the person presenting. An invitation will be sent to Jack DeWitt to come and present. The presentation will be allotted 20 minutes and 10 minutes after for questions. Dan suggests that after the presentation EOTA decides on whether or not to take out a membership at a negotiated cost (not $1,000.00) Motion to accept correspondence as presented made by Charles, seconded by Joan, carried. Trans Canada Trail Celebration Funding: Each community receives $1,500.00 to put on a celebration on August 26"‘.Cindy applied for funding for 6 communities: Tweed, Sharbot Lake, Hastings, Kaladar, Campbellford and Marmora. Each community will get a promotional package. Cindy contacted Mike Bossio to see if he could attend at least one event. Cindy will send the board an email with details. Rick asked that Cindy send a separate email to council so it gets read. Frontenac Community Futures Funding: EOTA will receive $37,500.00 from Frontenac Community Futures to hold 3 trail events between July 2017 and December 2018. The funding will be used to hire a Special Events Co-ordinator/marketing person. Motion to accept the verbal report on Frontenac CommunityFutures made by Robert, seconded by Tom, carried. Other: The PeterboroughCounty Trails ATV club cleaned up the parking lot at County Road 50. The next board meeting will be Thursday, September 7, 2017. Motion to adjourn made by Robert Draft Minutes of the Eastern Ontario Trails Alliance (EOTA) ... Page 116 of 164 AGENDA ITEM #a Notice of Motion Form In accordance with Article 15 — “Notice of Motion” of the Corporation of the Municipality of Hastings Highlands Procedure Bylaw; Member of Council Alex Walder (please print) Hereby files a Notice of Motion to be included on the Agenda for the Regular Meeting of Council, which is scheduled to be held on: October 4, 2017 Subject: Senior Staff Selection and Hiring And which Notice of Motion to read as follows: THAT COUNCIL appoints Two (2) members of Council to be part of the selection and hiring for Senior Staff starting with the selection, interviews and conversations pertaining to the Chief Building Officer position. Council Member: \ gy ‘J Signa urea *“ Date received: September 11, 2017 Time received: 3:38 p.m. Entered in Council Agenda for Meeting Date: October 4, 2017 Motion to come forward at the October 18, 2017 meeting. Councillor Walder, notice of motion submitted on September 1... Page 117 of 164 AGENDA ITEM #a TOWN OF WorkingTogetherWorkingforYou! THE CORPORATION OF THE TOWN OF HALTON HILLS Moved by: Date: August 28, 2017 Rick Seconded by: Resolution No.: C ' WHEREAS on August 12, 2017 a horrific, cowardly, and racially motivated act of violence took place in Charlottesville, Virginia that led to the death of a 32 year old woman, and injuries to at least 19 others; AND WHEREAS this horrific and cowardly act took place during what has been described as one of the largest white supremacist events in U.S. history; AND WHEREAS further incidents of racially motivated acts of violence have taken place both locally and abroad; AND WHEREAS we must join together as a community, province, and nation to condemn this type of hatred and racism; THEREFORE BE IT RESOLVED that Council for the Town of Halton Hills supports zero tolerance for racism of any kind, including nazi’ism and white supremacy; AND FURTHER THAT Council for the Town of Halton Hills encourages all Ontario Municipalities to pass a resolution to support zero tolerance against racism and condemn all racism acts of violence; AND FURTHER THAT a copy of this resolution be sent to Michael Chong, MP, Wellington Halton-Hills,Ted Arnott, MPP, Wellington Halton-Hills, FCM, AMO, Region of Halton, and Ontario municipalities. Mayor Rick Bonnette The Town of Halton Hills - Zero Tolerance for Racism Page 118 of 164 n. E 0 -83 ._..._m..o<<2m_._=. omomowmH>z w>< no::n= >923.» 0>._.m_ HA>:u:m.nmoi The Township ofGeorgian Bay-Invasive PlantSpecies <<:mxm>m._.:m._.o<<:m:_o2 mmo_.m_m:$2 :3 amsqmma § Z> Township of Montague - Bill 148 Page 120 of 164 AGENDA ITEM #c Township of Montague - Bill 148 Page 121 of 164 AGENDA ITEM #a 10/5/2017 AMO WatchFiie - October 5, 2017 AMO Watch Filenot displaying correctly? y eggtheenlnevg?lgg | §_mq_i_g_;.__r,j§_gg Add [email protected] to your safe list watchfile October 5. 2017 In This Issue - Dial in to Ieam about the Blue Box Transition. - IESO invites you to a conversation on electricity. - Surplus Property Transition Initiative - applications are now open. - ROMA Speaks 2018: program updates. - Online energy training now available through LAS. - Train-the-Trainer Energy Workshop in North Bay - limited space available. - High Interest Savings Account earning 1.665%! - LAS Streetlight Program stillgoing strong. - Five bene?ts of a group bene?ts plan. - Careers with Fort Frances, OPS, Hamilton and County of Essex. AMO Matters AMO invites municipal elected of?cials & staff to register for a 1-hour teleconference to hear what's next in the Blue Box transition on October 11th from 12:30 pm. - 1:30 p.m. Regieter here! Provincial Matters Regional Eiectricigr Forums taking place in Sudbury, London, Ottawa and Vaughan to discuss how electricity can support growth, resiliency, vibrancy and to hear your ideas. Register by October 10. Contact: commugiyengage[[email protected]. The gugplus Progem Transition nitiativeallows community proponents to request additional time to ?nalize plans to create community hubs in surplus public properties. Applications close on October 16th. For more information, email [email protected]. AMO, LAS and ROMA Events \?sit RQMAEventefor exciting program updates including keynote speakers and Provincial Government participation, and to register. The Procuring for Energy Efficiency Online Course is now live. Gain the knowledge and tools needed to incorporate Life Cycle Costing (LCC) into your public procurement processes at your convenience, and all from the comfort of your own workplace! Don't miss outl Register now for the Tr in- h -Tr in r ner W rk in North Bay on October 26th. This workshop willequip you with useful tools to create an Employee Engagement Program for your organization - all for just $100 per participant! LAS High interest Savings Account - no minimum dollar or time required. Municipalities large and small are taking advantage with the current balance around $890 million. Find out more here. Considering upgrading your old streetlights in your 2018 budget’? LAS offers Cree LED cobraheads and your choice on a wide range of decorative LED?xtures for every application. The LA§ LED§treet|ight Prggram is still the #1 choice for Ontario's municipalities. Qonteet LAS today to team more! A well-designed group bene?ts plan offers employees the protection they deserve and can make your workplace an attractive and satisfying place to work. Without one, your organization may be selling itself short. Discover the bene?ts of offering a Group ?ene?te plan to your employees. Careers jjuman ReeourcesManeger - Town of Fort Frances. Commencing: November 2017. Deadline for https://amo.inton'nz.calinfonnzdataservice/oniineversion/indIbWFpbG|uZ2luc3RhbmNlaWCi9ODcxMDAyJnN1YnNjcm|iZXJpZDOSMTgyNjE2NDc= 1/2 AMO Watchfiles - October 5, 2017 and October 12, 2017 Page 122 of 164 AGENDA ITEM #a 10/5/2017 AMO Watcl1File - October 5, 2017 applications: 4:30 p.m. (Central), Friday, October 13, 2017. Applications are to be submitted to the attention of ‘Chief Administrative Officer‘ with the subject “Competition - Human Resources Manager”, by one of the following ways: email: [email protected] (one PDF ?le); in person - reception desk, Civic Centre, 320 Portage Avenue; mail: 320 Portage Ave., Fort Frances, ON P9A 3P9; or fax: 807.274.8479. Senior Advisor - Ontario Public Service. Location: Ministryof Finance, Toronto. Additional information: 1 Temporary, duration up to 18 months. Please apply online, only, by Friday, October 13, 2017, by visiting Ontario Ppblic Service Careers and entering Job ID 111897 in the Job lD search ?eld. Supervisor Municipal Prosecutions ~ City of Hamilton. Ifyou are interested in working alongside a dedicated team that's contributing to the well-being of Hamilton's residents, please visit Hamilton's Jobs at the City to apply online by Wednesday, October 11, 2017 and for details on this position, JOB ID #12880. Director of Finance/Treasurer - County of Essex. Please apply online before 4 p.m., Friday, October 13, 2017 by clicking on the "Apply Now" button in County of Essex Career Opportunities. Step-by-step instructions can be found in How to Apply for Job Postings. About AMO AMO is a non-pro?t organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPo|icy on Twitter! AMO Contacts AMO Watch File Team, Tel: 4169713856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media lnguiries, Tel: 416.729.5425 Municipal Wire Career/Employment and Council Resolution Distributions ‘Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. Association Please consider the environment of Municipalities of Ontario 200 801 before printing this. University Ave. Suite ,Toronto ON Canada M5H 3C6 % To unsubscribe, please click here Ppwereri by 5 https://amojnforrnz.ca/informzdataservice/onlineversion/ind/ 2/2 bWFpbGluZ2Iuc3RhbrnNlaWQ9ODcxMDAyJnN1YnNjcmliZXJpZDO5MTgyNjE2NDc= AMO Watchfiles - October 5, 2017 and October 12, 2017 Page 123 of 164 AGENDA ITEM #a 10/12/2017 AMO WatchFi|e - October 12. 2017 AMO Watch File not displaying correctly? y gyymggntigg Vg?lgn |§gnd to g friend Add [email protected] to your safe list watcfile October 12, 2017 In This Issue - MPAC‘s commitment to valuing what matters most. - Funding to improve ?re safety in small and rural retirement homes. - Last chance for Surplus Property Transition Initiative applications! - 2018 Premier's Awards for Excellence in the Arts - submit your nomination! - AMO's 2016 Gas Tax Annual Report now available. - Dr. Homer—Dixonto Speak on November 24. - How to Be a Positive Agent for Change. - Train-the-Trainer North Bay registration ends soon. - LAS Roads Assessments - now booking for 2018. - Digitallytransforming #OnMuni. - Careers with York Region, Tiny Township and Bruce County. Guest Column‘ MPAC has launched its 2017-2020 Strategic Plan with one initiative aimed at enhancing relationships with municipal governments and property owners. Read about tl1e_p_|agand Vi§W vigegs from the AMQ ggnfereggg to learn more. Provincial Matters Ontario is now accepting applications for funding to assistsmalland rural retirement hgmes retro?t suites with automatic sprinklers to improve senior safety. Aggly todayl The §g[glg§ Erggem iraggitlgn Initiativeallows community proponents to request additional time to ?nalize plans to create community hubs in surplus public properties. Applications close on October 16th. For more lnforrnation, email comrngnig(.hgbs@Qnt§rig.g. Nominations are open for the 2 18 Pr mi r’ Aw in th Art , a program that recognizes professional artists and arts organizations for their contributions over a signi?cant period of time. Share this information, celebrate and recognize Ontario's artists and art organizations and their positive impact on the well-being of our communities. The nomination deadline is December 5, 2017, Federal Matters Ontario municipalities invested $647 millionfrom the federal Gas Tax Fund administered by AMO in 2016. Learn more in AMO's T x Fund. AMO, LAS and ROMA Events Join Dr. Thomas Homer-Dixon, best-selling and award winning author, as he speaks to Resiliency at the 2017 Ontario West Municipal Conference. Discover what else is on the program and register today. Join AMO and Redbrick Communications on October 18, 2017 for a one-hour lunch time webinar that shows how you can leverage your influence and your community to be a positive agent for change on social media. Space is limited, register tggay! Registration for the North Bay Train-the-Trainer workshop closes on Friday, October 13. Learn how to employ behavioural science to inspire your colleagues to save energy - all for only $100 per person. Forms and more information can be found on our . LAS The LAS RoadsAssessment Service is now booking for Spring 2018. Contact us to learn how you can take advantage of this cutting edge service, and enhance your roads maintenance program. https://amo.informLca/informzdataservice/onlineverslon/lnd/bWFpbGluZ2luc3RhbmN|aWQ9ODczODY5JnN1YnNjcm|lZXJpZD05MTgyNjE2NDc= 1/2 AMO Watchfiles - October 5, 2017 and October 12, 2017 Page 124 of 164 AGENDA ITEM #a 10/12/2017 AMO WatchFile - October 12, 2017 Open data. Social media. Automated vehicles. loT. Blockchain. Al. Once thought of as science ?ction, these are now very real advancements emerging at a relentless pace. For municipal governments to succeed in this ever-changing environment, they must continue to reimagine processes and service delivepg, while being responsive and innovative when engaging with citizens. Careers Revenue PolicvAdvisor #21331 - York Region. Location: Finance Department, Treasury Of?ce, Newmarket. Please apply online by October 18, 2017, quoting competition #21331. For additional information, please visit York Region. Engineering Manager (Public Works} - Township of 'l'Iny. For a fulljob description, please visit Tiny Employment Opportunities. Please submit a resume and letter of application by 4:30 pm., November 3, 2017 to Career Action Group - Phone: 705.687.9024; Email: [email protected]. Pro‘ect Coordinator Corporate Policy Division — County of Bruce. Please consider this opportunity by reviewing the entire job posting and then apply online, following the outlined process. Please note that although a resume and cover letter are required, it is still necessary to complete the Applicant Pro?le, as resumes are screened electronically. Deadline for applications is 4:30 pm. on Friday, October 27, 2017. About AMO AMO is a non-pro?t organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media lnguiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions ‘Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third~party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. Please consider the environment Association of Municipalities of Ontario before printing this. 200 University Ave. Suite 801,Toronto ON Canada M5H 306 % To unsubscribe.please click here Powererl by https://amo.inforrnz.ca/informzdataservice/onlineversion/ind/bWFpbG|uZ2luc3RhbmNlaWQ9ODczODY5JnN1YnNjcm| 2/2 iZXJpZD05MTgyNjE2NDc= AMO Watchfiles - October 5, 2017 and October 12, 2017 Page 125 of 164 AGENDA ITEM #b Ministry of Education Ministére de l'éducation Minister Ministre Mowat Block EdiliceMowat Queen's Park Queen's Park Toronto ON M7A 1L2 Toronto ON M7A1L2 September 19, 2017 Ms. Pat Pilgrim Chief Administrative Officer/Clerk Municipality of Hastings Highlands #33011 Hwy 62, P.O Box 130 Maynooth ON KOL 280 Dear Ms. Pilgrim, Thank you for your letter dated May 30, 2017, on behalf of the Council of the Municipality of Hastings Highlands about pupil accommodation reviews, and the Ontario governments rural education strategy. I appreciate the opportunity to respond. I appreciate the Council highlighting how important it is for all students in Ontario to have equitable access to educational supports in order to succeed. The Ministryof Education is focused on delivering a high quality, publicly funded education system as the foundation of a fair, productive and socially cohesive society. Ontario’s nearly 5,000 publicly~funded schools aim to offer safe and innovative learning environments to every student. When parents decide to instruct their children at home, that is, outside of the publicly funded education system, it is their responsibility to deliver satisfactory instruction. Parents who notify school boards that they are home schooling can request access to educational supports, including: - Assessments and testing administered by the Education Quality and Accountability Office (EQAO); - Independent Learning Centre courses; and - Support services offered by the Ministryof Health and Long—TermCare You may be aware the Ministryof Education recently launched its Plan to Strengthen Rural and Northern Education. During our recent engagements, we heard many ways in which students in rural and Northern communities would benefit from additional targeted support with the flexibilityto address the unique needs of each community. We also heard about how our publicly funded education system must do more to engage communities and pursue shared use of space when making decisions about the future of schools. For more informationabout the Plan to Strengthen Rural and Northern Education please visit, www.edu.gov.on.ca/eng/parents/rural_schools.html. l‘»':T’é§ill Ministry of Education Page 126 of 164 AGENDA ITEM #b .2. As part of this plan, we willbe overhauling the pupil accommodation review process. Boards will not begin new pupil accommodation reviews while the process is being revised. The new process will give increased consideration to impact on communities, student well-being, longer timelines, and more accommodation options. Clearer roles for students, staff and elected officials willalso be an important part of this review. We willalso be revising the ministry’sCommunity Planning and Partnership Guideline (CPPG) over the coming months to encourage school boards to have more open communication with community partners in discussions around shared space with schools. Beginning in September 2017, we willalso be investing $20 million,through a new Rural and Northern Education Fund (RNEF) within the Grants for Student Needs. This funding willbe allocated to boards based on the number and density of students livingin rural communities in each school board. This dedicated funding willbe restricted for uses such as: - lmproving programming and support services in eligible rural schools, such as French immersion, arts education and guidance counselling; - Continuing the operation of eligible rural schools; and - Enhancing student transportation options such as late bus runs and mobile e- learning through tablets or Wi—Fi. The Hastings and Prince Edward District School Board is projected to receive about $609,895. Your local school board willhave the discretion to use this funding to improve the educational experience of students in communities such as yours, and willbe required to report publicly on how the funding is used. i trust that the Hastings and Prince Edward District School Board willwork with the Municipality of Hastings and Highlands and community members before making decisions that impact students. Sincerely, Mitzie Hunter, MBA Minister Ministry of Education Page 127 of 164 AGENDA ITEM #c Ministry of Community Safety Ministere de Ia Securite communautaire and Correctional Services et des Services correctionnels Office of the Minister Bureau de Ia ministre 25 Grosvenor Street 25, rue Grosvenor 18th Floor 18e etage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel: 416-325-0408 Tel.: 416-325-0408 Fax: 416-325-6067 Telec. : 416-325-6067 MC-2017-2413 By e-mail OCT 0 5 2017 MEMORANDUM TO: Mayors and Heads of Council FROM: Marie-France Lalonde Minister of Community Safety and Correctional Services SUBJECT: Regulation made under the Police Services Act to amend the Ontario Provincial Police (OPP) billing model has been filed as: 0. Reg. 363/17 I am pleased to advise you that the regulation that amends the OPP billing model to exclude certain structures/property codes identified from the Commercial and Industrial (C&I) count was approved and filed. The regulation is 0. Reg. 363/17. The amendments exclude properties from the OPP billing calculation within the following categories: • Passive renewable energy structures, e.g., wind turbines, solar facilities; • Structures where there are rarely any interactions with the public, owner or a representative/employee and do not typically contribute to policing requirements, e.g., communication towers, billboards; • Structures that are considered to be part of a larger infrastructure system, e.g., tunnels, bridges; and • Federal or provincial parks, or in some cases, vacant properties such as vacant federally/provincially owned lands. This amended list of structures/property codes will now be used to calculate your 2018 base service billings for proactive policing by the OPP. You may access the regulation through e-laws under the following link: https://www.ontario.ca/laws/regulationl140267 Your 2018 Annual Billing Statement has been provided to your CAO, to give you time to prepare for the changes in advance of the January 1, 2018 implementation date. Through the June 2017 online survey and the August 2017 Technical Tables, the ministry was able to receive feedback that has been incorporated into the regulation amendments. Through our review, broader concerns about the overall OPP billing model were also raised. As a result of your feedback, my ministry will now turn its attention to the five-year review of the OPP billing model, with review recommendations to be finalized by the end of 2019. OPP Billing Model Page 128 of 164 AGENDA ITEM #c Page 2 During the review process, municipalities will have the opportunity to provide input on the billing model, which will help inform recommendations for potential changes to the model. I look forward to working with you in the months ahead. Marie-France Lalonde Minister c: Municipal Chief Administrative Officers Association of Municipalities of Ontario Municipal Clerks OPP Billing Model Page 129 of 164 AGENDA ITEM #d ...... [4 September CEO 2017.2..1-_eW...”r._.,e.-_«,.._1_e..r.-_.,_-_._. November1» mm: Tue -- EC 1 2 3 4 5 6 7 duhFitness10am Tai«Chi @MCC OMBHeal-in QMBHeal-[n MaynoomFarmefs “am ’“°""‘ 9 9 EmondHall EmondHall "“a"‘°‘“"”*‘*‘“" E““FW55HHC @”°° 10-30' Beavers@ ECCC 10-30' _ PrivateEvent@MCC Pp,“ Adu?Frtness10am 3-8pm @1110dukFitness11am omenonWeights ppm@HHC 8 1O 11 12 13 14 E for Taichi @MCC Adult Fitness10am ;=n'vareEvent@accc WWW msopm duhFitness11am HHC Beavers@BCCC onWeights -epm Eornenpm@HHC PickleballHCC2-4pm 15 16 17 18 19 |2o 21 PrivateEvent@BCCC dunFnness10am Tamhl @MCC dullFnness10am - dul1Fimessr1.1__am 7&30pm duhFitnas 11am Diabetes ‘ HHC HHC DayEvent eavers@ BCCC omenon Weight: Fm, pm@HHC PrckleballHCC 2-4pm 22 23 24 25 6 27 28 AdultFmless10am Ta!-Chi@MCC dunFitness10am [PrivateEvent@MCC duI1Fintess11am 74330pm duhFitness11am HHC E?-1HC eavers@BCCC omenonWeights pm 9'“ @HHC ickleballHCC 2-41pm 29 130 131 CCC-BirdsCreek Community Centre f«duHFI1ne5510am MCC-Maynooth Community Centre 113"‘ ”':‘::'"‘9‘5 HC-Hastings Highlands Centre mond Hall-nameof gym at HHC HH Facilities Calendar October 2017 Page 130 of 164 AGENDA ITEM #e SAVE THE DATE National Housing Day Event Hastings County & Canada Mortgage and Housing Corporation Thursday, November 16, 2017 In partnership, the Canada Mortgage and Housing Corporation (CMHC) and Hastings County invite you to join us for a complimentary information session about exciting housing news in Hastings County!! Please join us: Date: Thursday November 16, 2017 Registration: 8:30 a.m. Time: 9:00 a.m. to 1 p.m. Location: To be determined Register now! RSVP or contact Barbara Watson at [email protected] National Housing Day Event - November 16, 2017 Page 131 of 164 AGENDA ITEM #f June Callwood Outstanding Achievement Award for Voluntarism Page 132 of 164 AGENDA ITEM #g ------Original Message ------ Subject:FW: 2018-19 Land Stewardship and Habitat Restoration Program- Call for Proposals Date:2017-10-03 10:36 am From:"Card, Jennifer (MNRF)" Hi everyone. MNRF has launched a call for proposals for the Land Stewardship and Habitat Restoration Program (LSHRP) for projects to be undertaken in 2018-2019. The deadline for submissions is November 30th, 2017. For information on funding guidelines and the application process, please access the links in the notice below. Regards, Jen Jennifer Card Partnership Specialist Bancroft District MNRF 613-332-3940 x260 Land Stewardship and Habitat Page 133 of 164 AGENDA ITEM #g From: Bagshaw, Miranda (MNRF) Sent: October-02-17 4:27 PM Subject: 2018-19 Land Stewardship and Habitat Restoration Program- Call for Proposals Ministry of Natural Resources Ministère des Richesses naturelles and Forestry et des Forêts Regional Operations Division Division des opérations régionales Integration Branch Direction de l'intégration Subject: 2018/19 Land Stewardship & Habitat Restoration Program – Call for 300 Water Street Proposals 300, rue Water Peterborough, ON K9J 8M5 Peterboroughnd (Ontario) K9J 8M5 Date: Monday, October 2 , 2017 Submission Due Date: Midnight (EST) on Thursday, November 30, 2017 Applications are now being accepted by the Ontario Ministry of Natural Resources and Forestry for the Land Stewardship & Habitat Restoration Program (LSHRP) for projects to be undertaken in 2018-2019. Completed application forms must be received by Midnight (EST) on Thursday, November 30, 2017. Application forms can be accessed and completed online through the Stewardship Portal at https://www.sps.mnr.gov.on.ca. New applicants must register for an account before being able to access the online application form. Applicants are advised to register for an account early as it could take up to 5 business days to activate accounts. Previous applicants can apply using their existing accounts. The 2018/19 application package consists of four guiding documents – LSHRP Guidelines, Landscape Approach paper, Stewardship Portal External User Manual and a Stewardship Portal Frequently Asked Questions document. These attached documents can be found by following the link on the LSHRP website at Ontario.ca/LSHRP. All applications will be reviewed through a screening process outlined in the LSHRP Guidelines. Priorities for this competitive granting program are provided in detail within the Guidelines. Eligible applicants must be legal entities and are asked to carefully read the Guidelines and the Moving Biodiversity to a Landscape Approach paper prior to completing and submitting an application. Land Stewardship and Habitat Page 134 of 164 AGENDA ITEM #g To better align proposed projects with the landscape approach goals of the LSHRP, all applicants are required to attach a map identifying the project location on a specific parcel of land with their LSHRP application. The project locations will be assessed against a strategic provisional Natural Heritage System (NHS) that has been consistently mapped across Southern Ontario. For more information please refer to the Moving Biodiversity Conservation to a Landscape Approach paper attached to this email or visit Ontario.ca/LSHRP. Thank you for your interest in the Land Stewardship & Habitat Restoration Program. We look forward to receiving your application. For more information or if you have questions please contact Sarah Serhan at (705) 755-5661 or email [email protected]. *If you would prefer to receive correspondence in French please contact Sarah Serhan (MNRF) at [email protected] Kind Regards, Beth Brownson Supervisor, Incentives and Agreements Unit Program Services Section, Integration Branch Ministry of Natural Resources and Forestry 300 Water Street 5th Floor South Tower Peterborough, ON K9J 3C7 PH: (705) 755-1798 Land Stewardship and Habitat Page 135 of 164 AGENDA ITEM #g Ministry of Natural Resources and Forestry Land Stewardship and Habitat Restoration Program (LSHRP) 2018-2019 Guidelines Ontario.ca/lshrp Page 1 of 12 Land Stewardship and Habitat Page 136 of 164 AGENDA ITEM #g Application Deadline: Applications must be received electronically by midnight (EST) on Thursday November 30, 2017. Applications received after the deadline or not completed in full will not be accepted. Notice of Collection: Personal information collected on the application form will be used for the proper administration of the Land Stewardship & Habitat Restoration Program. Personal information will only be used or disclosed in accordance with The Freedom of Information and Protection of Privacy Act. If you have any questions about the collection of this information contact the Integration Branch FIPPA coordinator at 300 Water St., 5th Floor South Tower, Peterborough, ON K9J 8M5, Telephone 705.755.1798. CONTACT INFORMATION: For questions regarding the LSHRP, please contact: Programs Support Technician Telephone: 705.755.5661 Email: [email protected] Page 2 of 12 Land Stewardship and Habitat Page 137 of 164 AGENDA ITEM #g Guidelines for Applicants Please read these guidelines carefully. Incomplete applications will not be reviewed. OVERVIEW The Ontario Ministry of Natural Resources and Forestry’s (MNRF’s) Land Stewardship and Habitat Restoration Program (LSHRP) is a competitive funding program through which MNRF supports on-the- ground efforts in habitat enhancement and ecological restoration to advance Ontario’s biodiversity conservation objectives at a landscape level. 1. Guiding Principles Projects will be selected based on their strategic and landscape-based contribution to conserving Ontario’s biodiversity. Applicants should keep the following basic principles in mind when completing an application: The project makes a significant contribution to the establishment, maintenance, restoration or protection of fish or wildlife habitat or of Ontario’s natural ecosystems. Implementing the project is an important action to ensure sustainability of habitat features or ecosystem functions over the long term. Where possible, the project can be linked to existing landscape-level strategic conservation or stewardship planning efforts. The project demonstrates a good investment for the Province of Ontario (e.g., in terms of feasibility, accountability, and financial leveraging). 2. Application Submission Applicants must apply online through the Ministry of Natural Resources and Forestry’s stewardship portal at https://www.sps.mnr.gov.on.ca. New applicants must register for an account before being able to access the online application form. Past applicants can use the account they set up previously. To learn more about the Stewardship Portal, please see attached instructions and frequently asked questions document. Please Note: you must register for an account before you are able to access/submit an application. New applicants are advised to set up their account early in order to ensure suitable time before the submission due date. Accounts will take up to 5 business days to activate. Applicants who submit an account request and do not receive an e-mail with account credentials within 5 business days are responsible for contacting the MNRF using the information provided on page one. a) For 2018/19 the deadline for submitting applications is midnight Thursday November 30, 2017. b) Applications must be submitted through the Stewardship Portal. Maps and photographs may be uploaded and attached to the application in .doc, .pdf, or .jpeg formats. Only include supporting documentation and information that directly support your project. Please do not send consultant reports or other large documents. Page 3 of 12 Land Stewardship and Habitat Page 138 of 164 AGENDA ITEM #g c) Applicants will receive an e-mail confirming their submission has been received within 3 business days of submitting the application. Applicants who do not receive a confirmation e-mail are responsible for contacting the MNRF using the information provided on page one. d) Applicants must include a map showing the project location(s). Applications submitted without a project location map will be considered incomplete and will not be reviewed. e) Applicants may submit a maximum of one (1) project for funding. 3. Eligible Applicants (must be legal entities) Provided they are legal entities, the following groups and organizations are eligible to apply to the program: Aboriginal organizations and communities Conservation organizations Businesses Industries Municipal governments Incorporated non-government organizations Individuals Provincial and Federal government or government agencies are not eligible to apply. While provincial and federal governments are able to support projects through in-kind and financial contributions, they are not able to receive any direct funding from an approved LSHRP project. : All LSHRP funding recipients are required to have their own insurance coverage before Note entering into a funding agreement with the Government of Ontario. All applicants must be legal entities 4. Multiple Partners Projects involving multiple partners are eligible under the program; however, each application should identify one key contact/organization that will be responsible for fulfilling the conditions that may be attached to any funding provided by MNRF. Multi-partner projects should only be submitted to the program once (i.e., each partner is not to submit an application for the same project). 5. Eligible / Ineligible Activities Page 4 of 12 Land Stewardship and Habitat Page 139 of 164 AGENDA ITEM #g The LSHRP focuses on funding projects that are of direct benefit to fish and wildlife and biodiversity conservation. Projects that address priorities identified within existing landscape level conservation plans (e.g., Natural Heritage Systems Plans) will be given priority. The following types of activities are eligible for funding consideration under this program: habitat restoration/rehabilitation/enhancement for the benefit of fish and wildlife and biodiversity invasive species control wetland creation (may include water control) and restoration tree planting that enhances natural heritage systems buffer establishment livestock exclusion fencing stream crossings species re-introduction alternate watering devices (when required for fencing livestock from waterways) in-Stream/lake fish habitat enhancement The following activities are NOT eligible for funding under the program: inventory, monitoring, surveys or assessment research communications and outreach education and training land acquisition & any associated costs conservation planning projects required by laws or regulations (e.g. mitigation or compensation) species at risk focused projects Repeat Projects: The LSHRP will not fund what could be determined as ‘repeat projects’ from the same applicant year after year. It is the applicant’s responsibility to clearly show how a project proposal differs from previous LSHRP funded projects. Note: applicants seeking funding for species at risk projects are encouraged to apply for funding through MNRF’s Species at Risk Stewardship Fund (SARSF), or the Species at Risk Farm Incentive Program (SARFIP) instead of the LSHRP. Further information can be accessed at the following links: SARSF - https://www.ontario.ca/page/species-risk-stewardship-fund-application-guidelines http://www.ontariosoilcrop.org/en/programs/species_at_risk.htm Note: All project proposals will require an evaluation component to measure project success and effectiveness. It is imperative that each application identify appropriate tools that will be used to track the success of the proposed project If you are uncertain whether your project might be eligible for the program, please contact the MNRF using the information provided on page one. Page 5 of 12 Land Stewardship and Habitat Page 140 of 164 AGENDA ITEM #g Additional Considerations Proponents are responsible for obtaining landowner permission to access private property to undertake project activities Proponents are solely responsible for identifying and obtaining any and all necessary permits before a project is initiated. 6. Multi-year Projects - LSHRP funding is currently approved and provided on an annual basis only Multi-year projects can be submitted, however, deliverables to be completed within the year the project is submitted must be clearly identified (these annual deliverables will be used to evaluate the project). The application must identify deliverables (and associated costs) that will be completed by February 28, 2019. Projects crossing multiple years must be re-submitted each year. Funding for the subsequent years will be dependent on availability of funds, comparative priority and/or whether the necessary appropriation is provided from the Ontario Legislature. 7. Eligible Expenses The following costs will be eligible for funding under the program: a) Human Resource Costs: includes wages and mandatory benefits (as required by law) for human resources that will be directly involved in the implementation of the project. Project management costs are excluded from Human Resources costs. b) Administrative Costs: includes office space rental, office supplies, phone, computer, fax and photocopy and auditing costs directly related to the project. Administrative Costs must be reasonable and clearly documented. Administrative costs should not exceed 10% of the total amount of funding requested from the program. Applications with lower than 10% administration costs will receive higher ranking in the review process than those that are higher. c) Equipment Costs: includes the lease and/or rental of equipment required for the completion of the project. Heavy equipment and related operator costs are captured in this category. In some cases, equipment purchase may be considered with proper justification. d) Materials and Supplies: includes materials other than equipment (e.g. trees for planting, fencing, etc.). e) Vehicle and Travel Expenses: includes vehicle leases, operational costs (e.g. fuel), mileage, accommodations, and meals. Mileage rate cannot exceed $0.40/km in southern Ontario and $.41/km in northern Ontario. Costs must be reasonable for activities proposed. Note: Following the formal review and approval of applications, proponents may be asked to ensure that costs associated with equipment, rentals and leases over $5,000 have gone through a competitive process (e.g. sought out quotes for equipment, rentals and leases). 8. Ineligible Expenses Page 6 of 12 Land Stewardship and Habitat Page 141 of 164 AGENDA ITEM #g The LSHRP will not fund infrastructure related projects or projects requiring significant capital expenditure. 9. Grants Grant allocations will not exceed $20,000 per project and can be applied to projects completed between April 1st, 2018 and February 28th, 2019. Generally, grant payments will be made to a recipient in two instalments upon the receipt of activity and financial reports. Refer to section 16 within these guidelines for more information. If there are any unspent funds remaining upon project completion the Province may require the return of the unspent funds and/or adjust the amount of any further instalments of Funds accordingly. 10. Match Funding and In-Kind Contributions Projects will be eligible to receive no more than 50 percent of the total project cost under the program (i.e., the funding provided under the program must be matched at a minimum ratio of 1:1). Funding (i.e. actual project dollars) and in-kind support from other provincial government sources cannot be used to address the 1:1 match funding requirement. The total project cost can be derived from both direct cash and in-kind contributions. All applications involving in-kind contributions must include a description detailing how the in-kind contributions are valued. Volunteer contributions are to be calculated using the following: Youth (under 25 years of age) = $12/hr Adults (over 25 years of age) = $20/hr Professionals = $50/hr Projects whose required 50 percent match funding is derived exclusively from in-kind contributions may score lower during the review process than those that have a greater cash contribution. Projects that exceed the minimum 50 percent match funding requirement are encouraged. The extent to which a project is able to leverage funds provided by the LSHRP is one factor that will be considered when applications are evaluated. Projects that show substantial match funding may be given priority. 11. Land Tenure The applicant must hold title to the land on which the project is to be undertaken OR must submit a letter from the property landowner indicating support for the project and expressing agreement to maintain any improvement made to its land into the future. This letter can be uploaded and attached to the application in the Stewardship Portal. Page 7 of 12 Land Stewardship and Habitat Page 142 of 164 AGENDA ITEM #g 12. Application Review & Project Selection All project proposals will be reviewed by an integrated MNRF and external stakeholder committee comprised of subject matter experts. Applications will first be screened to ensure they are eligible under the program (e.g. eligible applicant, eligible activity, match funding requirement, application completed in full). Each project is then evaluated by MNRF district office staff where the project is located. The third and final level of screening is completed by the LSHRP provincial review team comprised of MNRF and external stakeholder subject matter experts. All projects are scored on their ecological value and strategic contribution to conserving Ontario’s biodiversity at the landscape level as well as project design, community support and project value and feasibility. More information regarding the criteria used for consideration during application evaluation is provided below. First screening: Project Eligibility Is the applicant organization eligible for funding under the program? Is the project eligible for funding? Is the 1:1 match funding requirement met? Is the application complete? Were application instructions adhered to? Second screening: MNRF District Level Review MNRF district staff review the LSHRP applications of those projects located within their district boundary. To support the third level of application review they provide information that includes; Knowledge of the applicants ability to implement the project; Whether or not the proposed project addresses an identified need or priority within the MNRF district; If the methodology appears sound; Knowledge of project location and if the project is addressing known priorities of existing landscape level planning (e.g. natural heritage systems plans); Ranking the project applications located within their district boundary; and Any comments or concerns with the project as proposed Third screening: Provincial Review and Final Funding Recommendation to Minister for Approval Page 8 of 12 Land Stewardship and Habitat Page 143 of 164 AGENDA ITEM #g The final level of screening involves scoring each application individually and based on their own merits. The scoring used is divided into three categories: Contribution to Conserving Ontario’s Biodiversity at the Landscape Level (50% of overall score) Project Design and Support (25% of overall score) Project Value and Feasibility (25% of overall score) The following are some of the key components that the provincial review team consider when scoring applications. It is strongly encouraged that applicants align their applications and proposed projects with these key components that the LSHRP focuses its funding on. Significant Natural Areas: Is the project occurring on important natural heritage lands? (i.e. land with a natural heritage designation or consideration such as a provincially significant wetland)? Improvement to Biodiversity Features or Functions: Does implementing the project help to improve or restore an important landscape feature (e.g. wetland habitat) or function (e.g. water quality)? Will the project benefit Ontario’s native or rare fish or wildlife species? How important is the project in conserving Ontario’s biodiversity features/functions? Landscape Context: How is the project positioned in a landscape context? Does the project align with objectives and actions identified within existing landscape level conservation or stewardship plans? Is the project identified within a recognized landscape level plan or strategy or natural heritage system (e.g., Oak Ridges Moraine, Niagara Escarpment, identified in an official plan)? An example of a project that clearly addresses the priorities of an existing landscape level conservation plan would be an invasive species removal and tree planting project that establishes a corridor and provides habitat in the natural core or natural linkage areas identified on the Oak Ridges Moraine Conservation Plan Land Use Designation Map (to view a portion of the map click here). There are many existing conservation and stewardship plans throughout Ontario; the example provided on how one might link their project to such a plan is just one of many. Applicants are strongly encouraged to take the time to identify how their project fits into the larger landscape and to clearly make these connections in their application. Does the project offer opportunities to buffer or create connections between natural habitats? How does the project fit into the applicant’s long-term vision for the landscape? When current and past land use is considered, is the project appropriate for the land on which it is being undertaken? Project Approach: Are the actions described as part of the project based on sound science? Are the techniques proposed to be used to undertake the project consistent with best practices and industry standards? Will the applicant be taking all necessary precautions when implementing the project? Will the project have any negative impacts on aspects of Ontario’s natural heritage or on the people of Ontario? Page 9 of 12 Land Stewardship and Habitat Page 144 of 164 AGENDA ITEM #g Community Support: Is there evidence of community support for the project? Will the project positively impact or support other stakeholder’s efforts? Stewardship Capacity: Will the natural features on the property be largely self-sustaining, or will they require ongoing management intervention? Does the applicant have the resources and capacity for long-term management of the project? Budget: Is the budget accurate and well thought out? Did the applicant provide all of the required details (e.g., list individual costs)? Value: Is the cost of the project reasonable (e.g., value for money)? Match: Has the applicant indicated at least 50% in match funding or in-kind contribution support? What is the proportion between direct funding and in-kind contributions? Has the applicant indicated more leveraging than required? Have any non-provincial sourced funds been raised already? What proportion of the total project cost do existing committed funds represent? Feasibility: Will the project (or project deliverables) be completed by the deadline indicated in the guidelines? Are there components of the proposed project that implementation depends on the actions of others (i.e., is there the potential for a project not to be implemented because the applicant is depending on someone else to complete a task or activity first?)? Applicant: Does the applicant have a good track record? If the applicant has received MNRF project funding in the past did the applicant complete projects/tasks on time and within budget? 13. Notification All applicants will be notified of the funding outcome of their proposal by email. Applicants should not proceed with a project on the expectation that it will be funded through the LSHRP. If approved for funding, recipients will receive direction on when to proceed with the project. All activities must be completed before February 28, 2019. 14. Project Completion All work on projects should begin once MNRF has notified the applicant in writing that their project has been selected for funding. However, LSHRP funding allocated can be applied to approved project expenses incurred between April 1, 2018 and February 28, 2019. All project deliverables must be completed and reported on by February 28, 2019. If there are components of your overall project that cannot be implemented between April 1, 2018 and February 28, 2019 they should not be included as part of your application funding request. 15. Reporting and Documentation Page 10 of 12 Land Stewardship and Habitat Page 145 of 164 AGENDA ITEM #g Reporting and documentation requirements will be outlined in the letter sent to successful applicants and/or in the transfer payment agreement. All documentation must be submitted electronically. By October 1, 2018, funding recipients must submit to MNRF an interim report (template will be provided to successful applicants) containing: A description of work that has been completed to date A financial report indicating expenses to date against the project’s approved budget categories. A description of whether the project is ‘on-track’, a summary of any issues that may have arisen which could impact project completion by the required deadline and actions that have been or will be taken to ensure timely project completion. By February 28, 2019, funding recipients must provide MNRF with: A final report following the instructions provided in Schedule F of the transfer payment agreement as well as in the Recipient Reporting Package. 16. Funding Agreement and Payment Successful applicants will be required to sign a transfer payment agreement with the Government of Ontario that stipulates the terms and conditions of LSHRP grant acceptance and expenditure. Note: All LSHRP funding recipients are required to have their own insurance coverage prior to entering into a transfer payment agreement with the Government of Ontario. After execution of the funding agreement by both parties, MNRF will issue the grant in two payments, following receipt of reports: On or before November 1, 2018 following receipt of an interim report (using the template provided) describing all activities accomplished to date and associated expenditures must be provided to MNRF by October 1, 2018. On or before March 31, 2019 following receipt of a final report (using the template provided) providing all information as described and agreed to in Schedule F of the Transfer Payment Agreement (e.g., accomplishments and associated expenditures) must be provided to MNRF by February 28, 2019. Note: depending on the scope of the project MNRF will consider one-time reports and payments (i.e., project implementation is later in year) and will be discussed and agreed to by both the Province and the Recipient. Within 30 days of receiving the reports MNRF will review them, and if deemed accurate and complete, MNRF will make the payments as agreed to in the transfer payment agreement with the Recipient. Some of the terms of the transfer payment through which funding will be provided to successful recipients will address: Page 11 of 12 Land Stewardship and Habitat Page 146 of 164 AGENDA ITEM #g the recipient’s insurance obligations in respect of the project; the recipient’s obligations to give credit to and acknowledge receipt of financial assistance from the Government of Ontario in respect of the project; and MNRF’s right to audit the recipient’s performance under the agreement, including relevant financial records. 17. Legal Authorizations Successful applicants are responsible for identifying and obtaining any permits, licenses or other approvals required for their projects. Some common legal authorizations that may be required for projects include those issued under the: Fish and Wildlife Conservation Act, 1997 Endangered Species Act, 2007 Environmental Assessment Act Lakes and Rivers Improvement Act Migratory Birds Convention Act, 1994 Species at Risk Act Ontario Water Resources Act Pesticides Act Page 12 of 12 Land Stewardship and Habitat Page 147 of 164 AGENDA ITEM #g The Land Stewardship and Habitat Restoration Program (LSHRP) Moving Biodiversity Conservation to a Landscape Approach The Ministry of Natural Resources and Forestry (MNRF) is now focusing efforts on the strategic conservation of ecosystems and species at a landscape level. There is widespread support for this kind of approach, both in Ontario and elsewhere. Many jurisdictions have concluded that biodiversity conservation, sustainable resource management and restoration of degraded habitats are best accomplished using an ecosystem and landscape-based approach. Pressures on the landscape and natural resources continue to grow due to increased population levels, urbanization and intensification of agriculture. An integrated, strategic landscape approach to biodiversity conservation is proving to be the most effective and efficient method to plan stewardship, resource management and planning activities to achieve more coordinated and significant gains. In the past, some biodiversity conservation efforts have tended to focus on individual, local environmental challenges on smaller land areas, specific sites, or specific populations, often taking an opportunistic approach and without an eye to the broader landscape. This approach can often be labour intensive, costly and challenging, and does not always have a strategic impact across larger areas. Despite the fact that these individual activities may have a high-level conservation vision and goals, their individual design and implementation can be independent not only of each other but also of the patterns and processes across higher spatial scales and a broader landscape. This site specific approach, while it addresses an isolated, local biodiversity conservation challenge, is not always efficient or cost-effective, sometimes leading to duplication of effort and increasingly complex tracking and reporting of stewardship efforts. Numerous ecological issues, public concerns, adaptive management needs and fiscal realities require us to strategically direct site-level and local scale activities toward the most effective and integrated scales for the ministry’s biodiversity conservation activities. Managing at broader scales is possible by ensuring that local activities address both the site-level and the greater biodiversity conservation needs within a larger environmental, social and economic context. A strategic and integrated broader-scale approach to management, conservation and planning serves to bring partners and stakeholders together to work toward common and shared goals that consider both site-level needs and wider landscape considerations. This strategic approach makes it easier to efficiently use and balance resource demands, coordinate activities, and accomplish shared strategic management goals. This approach also enables us to better understand the impacts of cumulative effects on biodiversity and natural resources spatially, quantitatively and in a cost-effective manner, in order to prioritize responsive management actions. It is important to note that broader-scale management does not mean a “one size fits all” approach. Just as other agencies elsewhere in the world do, the ministry continues to recognize that finer-scale management efforts are still necessary and appropriate. However, to be thoroughly effective these finer-scale management efforts need to be integrated within a broader management approach. The key is to identify those situations where a finer-scale activity can address multiple and broad-scale scale objectives in a consistent, measurable fashion. Strategic, integrated landscape-scale Land Stewardship and Habitat Page 148 of 164 AGENDA ITEM #g management should be the guiding principle under which finer-scale stewardship activities are nested to contribute to a broader and more strategic vision. Adopting a MNRF Landscape Approach What does adopting a landscape approach mean for MNRF? The ministry has established two goals to guide the implementation of a landscape-scale approach to biodiversity conservation in Ontario; both are consistent with the ministry’s overall mandate. The goals are: 1. Adopt a modern and sustainable approach to managing Ontario’s natural resources over broader areas and longer time periods. 2. Support, enable and advance ecosystem-based, landscape management approaches in Ontario over time. These goals will be realized by identifying the best opportunities to develop and implement a broader landscape approach to better address the biodiversity conservation challenges we face today. Some steps will include: • supporting stewardship and restoration activities that address multiple objectives and the needs of broader landscape management • finding opportunities for coordinating and aligning natural resource management programs • re-assessing the size of management units to seek economies of scale • setting management priorities based on the risk to natural resources and the public. Contributing to a MNRF Landscape Approach To contribute to the achievement of these goals, the ministry is recommending that organizations applying to the Land Stewardship and Habitat Restoration Program (LSHRP) address the following considerations in their proposed projects and application for funds. 1. Appropriate Scales The concept of scale in biodiversity conservation encompasses space, time, and level of biological organization (e.g. genes, species, or ecosystems). Scale can include the size of an area or a period of time and relate to the detail or frequency at which various programs are administered. Where appropriate, identify all ecologically meaningful higher scales (such as natural heritage systems, ecosystems, watersheds, or broader species distribution – e.g. see Figure 1) and demonstrate how your project will benefit the ecological functions and structures at these scales. Land Stewardship and Habitat Page 149 of 164 AGENDA ITEM #g The project locations will be assessed against a strategic provisional Natural Heritage System (NHS) that has been consistently mapped across Southern Ontario as shown in Figure 1 below. The provisional NHS mapping is used by the LSHRP as a reference to facilitate and support the identification of strategic restoration and stewardship opportunities that focus funds where the greatest impact will be realized. This mapping does not represent decisions concerning land use or land use policy. Figure 1: Extent of mapped Provisional NHS for Southern Ontario The provisional NHS consists of the following mapped components: 1. Core Areas – these include the least fragmented areas of existing natural cover that are at least 500 m wide. 2. Core Area Enhancement Zones – these areas represent opportunities to expand and enhance Core Areas through restoration, where the existing natural cover is currently more fragmented. 3. Potential Core Areas - these areas represent opportunities to build entirely new Core Areas through restoration, where the existing natural cover is currently more fragmented. 4. Corridors – these areas connect or have the potential to connect through restoration, terrestrial and/or aquatic core areas together. Land Stewardship and Habitat Page 150 of 164 AGENDA ITEM #g 5. Linkages – these areas connect or have the potential to connect through restoration, terrestrial and/or aquatic Cores Areas together along riparian systems. 6. Adjacent Areas of Existing Natural Cover – these consist of slightly fragmented areas of existing natural cover that are located within 100m of any of the other NHS components described above. Projects located within one or more provisional NHS components will score higher during the application review process. Projects Located in Northern Ontario: for applications with projects occurring in northern Ontario, and in absence of existing landscape level planning, applicants will be asked in the application to identify and describe the impact of their project on the surrounding landscape. 2. Integration and Coordination A broader landscape perspective can reveal opportunities to integrate and coordinate your project with the work of others and ensure sustained, long-term ecological, social and economic benefits to communities. Coordination can also identify duplication of effort and suggest opportunities to more effectively implement stewardship activities across the landscape. Identify opportunities at the landscape level that also integrate or coordinate your project with the work of other agencies (government and non-government) involved in biodiversity conservation, to find efficiencies and ensure sustainable approaches. The ministry has already made significant progress in implementing broader landscape approaches. The Land Stewardship and Habitat Restoration Program (LSHRP) presents another opportunity for MNRF to further the application of a landscape-scale approach, while supporting the work of our many partners. Land Stewardship and Habitat Page 151 of 164 AGENDA ITEM #h Subject:Wildlife Habitat Canada - GRANT PROGRAM: CALL FOR PROPOSALS – 2018/2019 Date:2017-10-03 10:39 am From:"Card, Jennifer (MNRF)" Hi everyone. Please see the notice and links below for additional information on the recent call for proposals for the Wildlife Habitat Canada (WHC) Grant Program. Regards, Jen Jennifer Card Partnership Specialist – Bancroft District Tel: 613-332-3940 x260 WHC is now accepting grant funding applications for projects that will be carried out during the 2018- 2019 fiscal year (April 1, 2018 to March 31, 2019). Application information, including eligibility and project requirements, can be reviewed here. ***The deadline to apply for 2018-2019 project funding is 5:00pm EDT on Wednesday, November 1, 2017. Wildlife Habitat Canada Page 152 of 164 AGENDA ITEM #h Wildlife Habitat Canada Page 153 of 164 AGENDA ITEM #a PENDING ITEMS ORIGINAL DATE MEETING ITEM TO COME FORWARD March 22, 2017 Matheson/Robinson (155-2017) Regular THAT Council direct staff to schedule a special Meeting date Meeting of meeting to discuss our existing facilities, our yearly to be Council, Op. costs associated with keeping them open, revenue determined generated, and repairs needed to make them accessible and/or meet the building code. April 19, 2017 Hagar/Matheson (203-2017) Amending Regular THAT Council directs staff to bring back a schedule Bylaw # Meeting of for set fines pertaining to illegal dumping in the 2010-059 In Council, Op. Municipality. Progress – Bylaw Officer May 3, 2017 Walder/Cannon (250-2017) Completed Regular THAT Council directs staff to research and return Sept 6/17 Meeting of with an additional clause within Hastings Highlands Council, Op. Employee Performance Evaluation Policy that will - County HR outline access to an Independent Appeals Is completing Procedure, and to bring forth a salary grid. a Salary Grid Aug. 23, 2017 Matheson/Hagar (428-2017) Social Media Regular THAT Council accepts this report “Communications Policy to Meeting of Plan” as submitted by the CAO/Clerk; and come forward Council, THAT Council approves the Draft “Communications by end of Nov Op& P Plans” as presented. 2017. Matheson/Walder (434-2017) Aug. 23, 2017 THAT Council direct staff to purchase a plaque in Regular memory of Councillor Bert Cannon. Furthermore, In progress Meeting of that staff contact Lorraine (wife) to arrange an Council, appropriate time to hold a dedication in his honour, Op & P and presentation of the plaque. Walder/Matheson (469-2017) Sept 6, 2017 Given that the LED sign in front of the H.H. Centre Meeting with Regular operates under and according to the Five (5) Hospice week Meeting of pieces of documentation presented to Council of October 10, Council, today; 2017 Op & P AND THAT Hospice North Hastings' own Electronic Signage Policy, Policy #10 is the only document of the Five (5) that addresses the accord by which the sign operates; FURTHERMORE THAT Staff arranges with Hospice North Hastings a procedure to monitor and report to Council that Hospice North Hastings follows its own Electronic Signage Policy, Policy #10 as approved by HNH Board of Directors on March 21, 2013. Pending Municipal Items Review Page 154 of 164 AGENDA ITEM #a Oct. 4, 2017 Roberts/Matheson (499-2017) Regular THAT Council direct staff to produce a simple Meeting of enforceable “Fire Works” Bylaw on or before April 1, Council, 2018. Planning Oct. 4, 2017 Walder/Hagar (500-2017) Regular THAT Council direct staff to organize an Meeting of informational and educational session on the Council, topic of Septic System Health and related Planning topic(s) of interest to Hasting Highlands Community Members. This event is to take place at a time in the late spring/early summer of 2018 with consideration to maximize the potential for attendance of both seasonal and year round residents of HH. Pending Municipal Items Review Page 155 of 164 AGENDA ITEM #a FUTURE MUNICIPAL EVENTS EVENT DATE / LOCATION OF EVENT Stronger Communities Symposium Thursday, October 19, 2017 seeks to build the economic and innovative 9:30 a.m. – 4:30 a.m. capacity of rural eastern Ontario The Village Playhouse communities and inspire and develop 5 Hastings St South opportunities for sustainable economic Bancroft, ON growth and employment Monday, October 23, 2017 OH!Tourism Summit 9:00 a.m. – 4:30 p.m. Ontario Highlands Tourism Organization The Village Playhouse Summit (OHTO) 5 Hastings St South Bancroft, ON ohtourismsummit.ca/register/ to register $35 + HST Hastings County Tourism Awards Monday, October 23, 2017 at 6 p.m. Hosted by Hastings County and Village Playhouse in Bancroft the Town of Bancroft Tickets on sale Oct 1 Future Municipal Events Review Page 156 of 164 Strategic Plan Audit Strategic Plan Items Focus Area Strategic Action Responsibility Performance Indicator/Action Tracker Target Date Project Status Infrastructure Plan for Highway 62 Operations Manager Plan will address immediate emergency needs and future sustainability End of 2016 In progress and • 2015 WSP Engineering Group completed a frost heave analysis, GEO technical ongoing survey and structural inspection between Maynooth and Maple Leaf • Discussion with Peter Slater, Road Mgmt. Advisory Services • Discussion with Gerry Nolan, Smiths Construction – Miller Group Inc • October 2015-Applied to OCIF for Hwy 62 (2.5 km from ANAF Road easterly). • February 2016- OCIF Grant was denied • Delegation at OGRA Conference with MPP Milczyn • August 2016-Leveque Construction addressed stressed areas of 8 km section of Hwy 62 from Maynooth to Maple Leaf • September 22, 2016-Hwy 62 site visit with Chris Maguire and Gerry Nolan of Miller Paving to discuss new surface treatment product and how it may prolong the life span of 20 km section from Combermere to Maple Leaf • Applied to OCIF in October 21, 2016 re:Downtown section from Hwy 127 easterly to Young Street • WSP completed survey of 8km section of Hwy 62 from Hwy 127 to Maple Leaf • December 31, 2016-D.M. Wills provided a complete Asset Management Plan and a Roads Needs Study. In the Roads Needs Study Hwy 62 is slotted in 2019 (0.52 km east of ANAF Road to Musclow-Greenview Road) and in 2021 (from 127 to 0.52 km east of ANAF Road) • February 2017, OCIF application was denied. • 2017 Budget General Ledger 01-6050-0134 allows for the continuation of stressed area rehabilitation (external contractors and internal staff) • Jan 18/17 5 year Capital Road Plan includes hwy 62 in 2019-20-21 • October 2017 applying for OCIF grant Infrastructure Complete Phase Two of Treasurer Update & completion of Phase 2 ensures legislative compliance; facilitates End of 2016 Completed Asset Management Plan annual capital budget process and Update Phase One • An updated comprehensive asset management plan was completed by December 31, 2016. Bylaw # 2017 - 009 was adopted by Council on January 18th, 2017 Infrastructure Plan for Capital Investment Treasurer Plan to be completed and endorsed by Auditor 2017 In progress Strategy (Maximizing the • As part of the 2017 operating budget, Council approved a taxation funded municipal dollars) financing tool that will be used to assist with funding high priority projects recognized through the Asset Management Plan • The 2017 capital plan and budget was approved by Council on March 22, 2017 Page 157 of 164 • Staff is presently in the process of compiling a five (5) year capital plan that complies with the Asset Management Plan. Once completed the plan will be brought to Council for review. The capital plan will also include a financial AGENDA ITEM #a component. Page 1 Strategic Plan Audit Strategic Plan Items Focus Area Strategic Action Responsibility Performance Indicator/Action Tracker Target Date Project Status Infrastructure Assess level of financial Council, CAO/Clerk Final report & recommendation to Council 2016 Completed support of existing rural • Report was presented to Council at the meeting of February 17, 2016 by the public transit (TROUT) Manager of Corporate Services/Clerk to draft an Agreement with Bancroft Community Transit (BCT). • Bylaw # 2016-021 was adopted on March 16, 2016 with service to Hastings Highlands Residents at that time • Bylaw 2017-081 support BCT approved by Council October 4, 2017 Economic Develop an Economic CAO/Clerk Economic Development Strategy Plan to be completed and adopted 2016-2018 In progress and Development Development Strategy • Staff brought forward a recommendation at the Dec. 7, 2016 Meeting of Council: ongoing THAT Council direct staff to proceed with the development of a Community Guide that will provide the residents and the public at large with information regarding the municipality and the greater North Hastings area. The Motion was Lost./Guidebook to come back to Council for discussion. • Council and Staff participated in a MHHBA Brainstorming Session on March 28, 2017 of Tourism Operators, Related Retailers and Service Providers in an effort to determine “What will bring Tourists here? MHHBA will bring forward results to Council from the session • Contacted Karen Fischer, OMFRA, re: a regional strat plan - meeting July 17/17 • Staff is working with OMAFRA to draft an Application for R.E.D. Funding for the implementation of the Business Retention and Expansion. (BR&E) Economic Develop a Tourism Strategy CAO/Clerk Tourism Strategy Plan, Strategy Plan to be completed and adopted 2015-2018 In progress and Development • Quilt Trail - first quilt has been completed ongoing • Community Banners Project for all of Hastings Highlands • Staff is currently studying options available to meet this goal Good Governance Investigate Education CAO/Clerk Report to Council and policy to be established End 2016 Ongoing and Effective Needs, Methods and • A Staff Training, Development and Position Requirements Policy was passed by Administration Opportunities for Council Council on March 16, 2016 as part of our Human Resources Policies update and Staff • Staff continues to maintain membership in AMCTO, MFOA, AORS, Hastings County Clerks and Treasurers • the Treasurer has completed his certification for CMO from AMCTO and the Operations Manager has completed his CRS (Certified Roads Supervisor) with a goal of achieving his CRS-1 by the end of 2017. • The Deputy Clerk has completing the first segment of the four units of the Municipal Administration Program (MAP) and the Administrative/Community Page 158 of 164 Services Coordinator has completed the Primer on Planning Course • The Deputy Clerk is also participating in a Sub-Committee of the HCCTA developing County Wide Municipal Elections Policies AGENDA ITEM #a • The Operations Supervisor, Denver Mayhew, has accepted the position as Secretary-Treasurer of their Road Supt’s Association Good Governance Develop Corporate CAO/Clerk, Council Policy to be adopted 2016-2018 In progress and and Effective Communications Policy • Council approved a draft Communications Plan August 23, 2017 ongoing Administration Page 2 Strategic Plan Audit Strategic Plan Items Focus Area Strategic Action Responsibility Performance Indicator/Action Tracker Target Date Project Status Good Governance Update Procedure Bylaw CAO/Clerk Bylaw is updated and passed by Council 2016 Completed and Effective • Bylaw # 2017-20 adopted by Council May 17, 2017 Administration Good Governance Update Procurement Policy Treasurer/Deputy CAO Policy updated and adopted by Council 2016 Completed and Effective • Bylaw # 2016-024 adopted by Council April 20, 2016 Administration Good Governance Develop relevant Human CAO/Clerk Policies to be completed and adopted 2016/2017 In progress and Effective Resources Policies • Council approved the following Human Resources Policies in 2016: Administration - Scent Free Workplace - Vacation - Sick leave - Statutory holidays - Court leave - Hours of work and overtime - General leave - Employee service recognition - Dispute resolution - Discipline and dismissal - Bereavement -Salary grid to - Conference and seminars come forward Fall Council approved the following Human Resources Policies in 2017: 2017 - Staff training and development - Employee Appeals Process Good Governance Develop a Bylaw Review CAO/Clerk Workable strategy to be in place 2018 In progress and Effective Strategy to ensure up-to- • Administration reviewing Bylaws Administration date content (i.e. reflects • Updated Electronic Data base current needs and legislation) Good Governance Review Information Department Managers On-going reports to council as needs and gaps to be identified and 2016-2018 In progress and Effective Technology for Needs and recommended to be addressed in budget Administration Gaps • GPS system has been installed in 28 units for the Roads Department which will reduce liability in Hastings Highlands. • Staff has begun investigation to update Municipal Website • County GIS Staff is assisting our Municipality for Cemetery layout Page 159 of 164 Good Governance Develop a Reserve Strategy Treasurer/Deputy Strategy is developed and adopted 2018 Completed and Effective CAO/Department • Bylaw # 2017 - 031 adopted by Council May 3, 2017 AGENDA ITEM #a Administration Managers Page 3 Strategic Plan Audit Strategic Plan Items Focus Area Strategic Action Responsibility Performance Indicator/Action Tracker Target Date Project Status Good Governance Develop a Financial Viability Treasurer/Deputy Such plan will streamline the budget process 2019 Ongoing and Effective Plan CAO/Department • Staff has created new and reformed existing key policies to promote and maintain Administration Managers financial viability. These include a comprehensive tax billing and collection policy, procurement policy, reserves policy, capital asset policy and user fees and charges bylaw. • Staff continues to work towards approving the municipal operating and capital budgets by January of the operating fiscal year and approving a 5 year long term capital and financial plan as part of the process. • Service levels may need to be reviewed/adjusted in an effort to remain competitive fnancially Good Governance Develop a Lobbying CAO/Clerk an Adopted strategy will provide guidelines to both council and staff 2016 Ongoing and Effective Strategy for issues • Staff continues with work with other levels of Govt to find opportunities for funding, Administration impacting the municipality particularly for the reconstruction of Highway 62 including discussions with Todd and imposed by senior Smith, MPP and Mike Bossio, MP levels of government, e.g. • delgation at AMO with Ministry of Transportation August 2017 policing costs, competitive • Mayor Bloom continues to work with the Rural Mayor’s Forum to address issues grants, legislation affecting Rural Ontario including policing costs and the potential septic system maintenance inspection Good Governance Create a protocol for the Department Managers an Adopted protocol will enable council and staff to respond and act upon 2016 In progress and Effective development, fostering and partnership proposals in a consistent manner Administration maintenance of partnerships • CRO Developing a dialogue through public library with Lake Associations around including potential available services and resources partnerships with Lake • Stewardship Day for 2017 in partnership with MNRF Aug 2/17 Associations, MNR re • Partnering with surrounding municipalities including discussions regarding the Docking & Launch Facilities reconstruction of Highway 62 and other appropriate • Utilizing dialogue with Lake Associations to promote HH events and programs initiatives including Fire Prevention programs • Outcome based planning to improve business process to build sustainable partnerships. Good Governance Explore opportunities for Department Opportunities to be identified 2019 In process and and Effective attracting new innovative Managers/Community • After a very successful start with FICE and BR+E, Staff continues to work with ongoing Administration projects to be located in the Resource Officer MHHBA to further explore opportunities for tourism municipality (such as the • Staff is working with OMAFRA to draft an Application for R.E.D. Funding for the Municipal implementation of the Business Retention and Expansion. (BR&E) Page 160 of 164 Office/Library/Gymnasium hub) AGENDA ITEM #a Good Governance Review of Zoning Bylaw and Planning and Building Review to be completed and Zoning Bylaw update and current 2019 In progress and and Effective Mapping Clerk • Continual review of mapping inconsistencies, discussions with Chief Building ongoing Administration Official regarding key changes Page 4 Strategic Plan Audit Strategic Plan Items Focus Area Strategic Action Responsibility Performance Indicator/Action Tracker Target Date Project Status Good Governance Informing the Public on Who CAO/Clerk/Dept. Information on 'who does what' to be provided to community on municipal 2016 In progress and and Effective Does What Managers/Community website ongoing Administration Resource Officer • Presentation of Annual Reports for both the Hastings Highlands Public Library and the Municipality of Hastings Highlands for the year 2016 • Monitors located in reception and lobby • Semi-Annual Tax News Letters • Staff is in discussion for the building of kiosk Health, Develop a Master Department Existing inventories incorporated into one master inventory, staff needs 2019 In process and Recreation, Recreation & Culture Plan - Managers/Community assessed, volunteer database compiled ongoing Culture & Lifestyle including but not limited to: Resources Officer • Staff has completed a Recreation Preliminary Research on area offerings Inventory of all parks, existing and potential recreation facilities, recreation activities. Assess need for dedicated park position(s). Create a volunteer database. Health, Develop a Business Case Council appointee Business plan be approved and submitted to housing authority To be To be initiated Recreation, for submission to the determined Culture & Lifestyle Hastings Local Housing Corporation for the supply of affordable housing units in Hastings Highlands Health, Maintain & Keep up with the Department Existing "Welcome Package"to be updated and expanded, Information 2017 In process and Recreation, Growth of Life in the Managers/Community provided on municipal website and updated regularly ongoing Culture & Lifestyle Community - (Health, Resource Officer • CRO networking with MHHBA, Loyalist College, local schools and community Lifestyle, Focus) i.e. provide members to offer health and literacy based programs residents with information • Guidebook to come back to Council for discussion regarding available services such as health care and recreation Page 161 of 164 AGENDA ITEM #a Page 5 Strategic Plan Audit Strategic Plan Items Focus Area Strategic Action Responsibility Performance Indicator/Action Tracker Target Date Project Status Environment Landfill Microscope (Future Operations Manager Snapshot of landfill costs and needs fill facilitate municipal budget process 2019 In progress costs, closing costs, • Blu Metric has completed reports for landfill closures at Sand Bay and North planning for those costs) Baptiste Landfill with plans submitted to have each site turned into WTS. (Waste Transfer Stations). • CAO has submitted both WTS plans to MOECC • New 8 yard front load bins have been purchased for all nine landfills and will be replacing the 40 yard roll-off bins that were in use • December 2016, Sand Bay and North Baptiste landfills are now transporting waste via 8 yard front loader bins • 2017-The Municipality will move forward with the transport of waste (via 8 yard bins) from more landfills. This allows for material to be fully compacted with less maintenance cost, including staff time • December 2016, Full Solid Waste Management Report by D.M. Wills. Closure cost has been included with the report with landfill life expectancies • The Municipality will fund through the operating budget annually. This reserve will be available to manage liability associated with landfill sites and post closure and closure cost • Sand Bay - Amended ECA #A361111 Closure and Transfer accepted August 2017 by MOECC Environment Promote responsible Planning and Building Feasibility and need identified or potential alternatives to promote responsible 2019 In progress and stewardship of our lakes and Clerk stewardship to be investigated ongoing natural features --> • Second Annual Stewardship Day at Hastings Highlands Centre, was August 2, Investigating the feasibility 2017 with 15 Exhibitors and approximately 70 signed in. of implementing a septic • Ongoing public education system re-inspection program Page 162 of 164 AGENDA ITEM #a Page 6 AGENDA ITEM #a Notice of Motion Form In accordance with Article 15 -- “Notice of Motion” of the Corporation of the Municipality of Hastings Highlands Procedure Bylaw; Member of Council Tracy Hagar Hereby files a Notice of Motion to be included on the Agenda for the Regular Meeting of Council, which is scheduled to be held on: October 18, 2017 Subject: Library Board And which Notice of Motion to read as follows: THAT Council appoints a 7"‘member to the Library Board; and FURTHERMORE THAT Council discusses and decides whether that member shall be a second member of council or a member of the public. Council Memberggz? ‘we Sigriatilire Date received: October 6, 2017 Time received:10: O6 a.m. Entered in Council Agenda for Meeting Date: October 18, 2017 Motion to come forward November 1, 2017. Councillor Hagar, Notice of Motion submitted on October 6, 2... Page 163 of 164 AGENDA ITEM #a THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS BYLAW #2017-091 A Bylaw to confirm the Proceedings of Council WHEREAS by Sub-Section 5 (1) of the Municipal Act, S.O. 2001, as amended, the powers of a Municipal Corporation are to be exercised by its Council: AND WHEREAS by Sub-Section 5 (3) of the Municipal Act, S.O. 2001, as amended, states a municipal power, including a municipality’s capacity, rights, powers and privileges of a natural person, shall be exercised by Bylaws unless the municipality is specifically authorized to do otherwise; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Municipality of Hastings Highlands at this meeting be confirmed and adopted by bylaw; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS: 1. THAT the action of the Council of the Corporation of the Municipality of Hastings Highlands in respect to each recommendation contained in the reports of the Committees and each motion and resolution passed and other action taken by the Council of the Corporation of the Municipality of Hastings Highlands, as this meeting held on the 18th day of October 2017, is hereby adopted and confirmed as if all such proceedings were expressly embodied in this bylaw. 2. THAT the Mayor and the Clerk of the Corporation of the Municipality of Hastings Highlands are hereby authorized and directed to do all things necessary to give effect to the action of the Council referred to in the proceeding section hereof. 3. THAT the Mayor and the Clerk be authorized and directed to execute all documents in that behalf and to affix hereto the seal of the Corporation of the Municipality of Hastings Highlands. 4. THAT this Bylaw takes effect on the day of its passing. Enacted and passed in Council this 18th day of October, 2017. ______Vivian Bloom, Mayor (Ms.) Pat Pilgrim, CAO/Clerk Bylaw 2017-091 being a bylaw to confirm the proceedings of C... Page 164 of 164