MUNICIPALITY OF EAST FERRIS REGULAR MEETING OF COUNCIL AGENDA
August 11, 2020, 6:00 pm Corbeil Park Hall
1. Call to Order
2. Adoption of Agenda
3. Accepting the Minutes of the Previous Meeting(s):
a. Approving the following minutes:
Regular Meeting, July 14th, 2020;
Special Meetings of July 16th, July 22nd, July 30th and July 31st, 2020.
4. Business Arising from the Minutes
5. Declarations of Conflict of Interest
6. Chair's Comments:
7. Delegations to Council:
None for this session
8. Committee Reports:
a. Public Works and Infrastructure Committee
Minutes of August 4th, 2020
b. Community Emergency Management Committee
None for this session c. Fire and Emergency Services Committee
None for this session
d. Planning Advisory Committee
1. Minutes of meeting - July 15th, 2020
2. Resolution from minutes - File No. B-2020-02, James and Janet Splint
3. Resolution from minutes - File No. B-2020-03 and B-2020-04, Heather Leckie
e. Committee of Adjustment
1. Minutes of meeting - July 15th, 2020
f. Recreation, Parks and Culture Committee
None for this session
g. Economic Development Committee
1. Minutes of meeting - July 15th, 2020
h. Communications Committee
None for this session
i. East Ferris Centennial Celebration Committee
None for this session
j. Municipal Office Project/Technical Advisory Committee
9. Board Reports:
a. Library Board
1. Minutes of meeting - July 28th, 2020
b. Police Services Board
None for this session
10. Departmental Reports & Resolutions:
a. Report No. 2020-02
Frank Loeffen, Fire Chief/CEMC - Battery Powered Vehicle Extrication Tools
Page 2 of 122 b. Report No. PLAN-2020-05
Greg Kirton, Manager of Planning and Economic Development - Municipal Property Inventory – Sale of Surplus Lands
11. Notice of Motions
None for this session
12. By-laws:
a. By-law No. 2020-25, 1st, 2nd and 3rd Reading
Being a By-law to appoint a Committee of Adjustment
b. By-law No. 2020-26, 1st, 2nd and 3rd Reading
Being a By-law to provide for the Committee of Adjustment and Consent Authority to delegate the Consent Authority under Section 53 of the Planning Act, 1990
13. Correspondence and Information Items:
a. Minister of Environment, Conservation and Parks
Re: Environmental Assessment Modernization
b. Ministry of Municipal Affairs and Housing
Re: Bill 197 Guidance Materials for Electronic Meetings and Council Proxies
c. Minister of Natural Resources and Forestry
Re: Nipissing Forest Aerial Spray 2020
d. City of North Bay
Re: Support of Resolution - Emergency Operations Support from FED Gov't
e. Municipality of Chatham-Kent and City of Owen Sound
Re: Support of Resolution - Emancipation Day
f. North Bay and District Labour Council
Support of Resolution - Emergency Funding for Municipalities
g. AMO Communications
Communications: July 9th, 2020 (x2); July 15th, 2020; July 16th, 2020 (x2); July 18th, 2020; July 20th, 2020; July 22nd, 2020; July 27th, 2020; July 30th, August 5th, 2020
Page 3 of 122 h. AMO President
Re: Thank you letter for resolutions with preferred timing for transition of the Blue Box Program. cc: Director of Public Works
i. Susan Church, Executive Director, Blue Sky Economic Growth Corporation
Re: Regional Broadband Project Update
j. East Ferris Advocacy Group
Re: Letter addressed to Mayor and Council - Requesting clarification on various questions
k. Brian and Peni Paxton
Re: Birch Hill Road
14. Action Items:
a. Approval of Correspondence and Information
b. Resolution
Re: Long Term Care Home Improvements
c. Municipality of Grey Highlands
Resolution of Support - Universal Basic Income
d. Renfrew County
Resolution of Support - Investing in Canada Infrastructure Program
e. Blue Sky Economic Growth Corporation
Re: Resolution of Support- Regional Broadband Project
f. Support for Xplornet Communications Inc.’s Application to the Improving Connectivity in Ontario (ICON) Program
Re: Municipal Resolution of Support
15. Approval of Accounts Payable
16. Other Business
17. In Camera (if required)
Page 4 of 122 18. Confirmatory By-Law
a. By-law No. 2020-29 - 1st, 2nd and 3rd Reading
Confirmatory By-law (July 14th, 2020 to August 11th, 2020)
19. Adjournment
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THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS REGULAR COUNCIL MEETING MINUTES
July 14, 2020
PRESENT: Pauline Rochefort, Mayor Erika Lougheed, Councillor Mike Voyer, Deputy Mayor Steven Trahan, Councillor Terry Kelly, Councillor
STAFF Monica L. Hawkins, Clerk Jason Trottier, CAO/Treasurer PRESENT:
1. Call to Order
Mayor Rochefort called the meeting to order at 6:00 p.m.
2. Adoption of Agenda
2020-167 Moved by Councillor Kelly Seconded by Councillor Lougheed
THAT the draft agenda presented to Council and dated the 14th day of July, 2020 be adapted as circulated.
Carried Mayor Rochefort
3. Accepting the Minutes of the Previous Meeting(s):
a. Minutes of Regular Council meeting June 23rd, 2020 and Special Council Meeting July 2nd, 2020
2020-168 Moved by Councillor Kelly Seconded by Deputy Mayor Voyer
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THAT the Minutes of the Regular Council meeting held June 23rd, 2020 and the Minutes of the Special Council Meeting held July 2nd, 2020 be approved as circulated.
Carried Mayor Rochefort
4. Business Arising from the Minutes
None for this session
5. Declarations of Conflict of Interest
None for this session
6. Chair's Comments:
Mayor Rochefort welcomed everyone in attendance at the meeting. Mayor advised that staff are preparing a report regarding the Strategic Plan Survey which will bring forward written comments, feedback and an overall summary. Mayor thanked all who participated in the survey.
7. Delegations to Council:
a. Mr. Glenn Brophey and Mr. Michael Pettigrew
Dr. Brophey and Mr. Pettigrew made a power point presentation to Council regarding One Mile Road Association in requesting "equal services for equal taxation". Council advised that East Ferris owns four roads in the Municipality that are not maintained. The roads are: Ashwood Road, One Mile Road, Gauthier Road and Birch Hill Road. After Council discussion, it was referred to the Public Works Committee and Municipal Engineer for report and comments.
8. Committee Reports:
a. Public Works and Infrastructure Committee
b. Community Emergency Management Committee
c. Fire and Emergency Services Committee
d. Planning Advisory Committee
e. Committee of Adjustment
f. Recreation, Parks and Culture Committee
1. Minutes of meeting held June 30th, 2020
2. Amended minutes of Special Meeting March 3rd, 2020
g. Economic Development Committee
h. Communications Committee
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Page 7 of 122
1. Minutes of June 22nd, 2020, next meeting July 13th, 2020 at 11:30 a.m.
i. East Ferris Centennial Celebration Committee
j. Municipal Office Project/Technical Advisory Committee
9. Board Reports:
a. Library Board
b. Police Services Board
1. July 9th, 2020 - Meeting to continue with the Community Safety Well Being Plan
10. Departmental Reports & Resolutions:
a. Report No. PLAN-2020-03, Greg Kirton, Manager of Planning and Economic Development
2020-169 Moved by Councillor Kelly Seconded by Councillor Lougheed
THAT Council of the Municipality of East Ferris accepts the recommendation from the Manager of Planning and Economic Development contained in Report No. PLAN 2020-03 and approve staff to prepare a By-law to authorize the delegation of decision making authority on consent to sever applications to the Committee of Adjustment.
Carried Mayor Rochefort
b. Report No. PLAN-2020-04, Greg Kirton, Manager of Planning and Development
2020-170 Moved by Councillor Trahan Seconded by Councillor Kelly
THAT Council of the Municipality of East Ferris accepts the recommendation from the Manager of Planning and Economic Development contained in Report No. PLAN 2020-04 and adopt the proposed Tree Canopy and Natural Vegetation Protection Policy.
Carried Mayor Rochefort
11. Notice of Motions
12. By-laws:
a. By-law No. 2020-23, 1st, 2nd and 3rd Reading
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Page 8 of 122
2020-171 Moved by Councillor Kelly Seconded by Councillor Trahan
WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to close and convey a part of the road allowance, adjacent to 213 Mirimishi Road, described as Part of the road allowance between Lots 24 and 25, Concession 17, Township of East Ferris, District of Nipissing, BE READ a first, second and third time, passed and numbered 2020-23;
AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.
Carried Mayor Rochefort
13. Correspondence and Information Items:
At the start of item No. 13 of the agenda, Correspondence and Information, Deputy Mayor Voyer excused himself from the meeting. Deputy Mayor Voyer left the meeting at 7:08 p.m.
a. Minister of Municipal Affairs and Housing
b. City of Sarnia
Council will be preparing resolution for the next Council meeting
c. Municipality of Grey Highlands
Referred for Support at the next Council Meeting
d. Renfrew County
Referred for support at the next Council Meeting
e. Town of Kingsville
f. AMO Communications
g. North Bay Parry Sound District Health Unit
Council acknowledge the letter regarding face coverings
h. Ombudsman Ontario
14. Action Items:
a. Approval of Correspondence and Information
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Page 9 of 122
2020-172 Moved by Councillor Kelly Seconded by Councillor Lougheed
THAT Council acknowledge the correspondence and information as circulated with the agenda and dated the 14th, day of July, 2020.
Carried Mayor Rochefort
b. Resolution of Support:
2020-173 Moved by Councillor Kelly Seconded by Councillor Trahan
WHEREAS Council has received a request for support of a resolution enacted by the Municipality of McDougall regarding the Association of Municipalities of Ontario’s (AMO) Discussion Paper “New Ontario Provincial Police Detachment Boards: Building a Framework for Better Policing Governance dated May 1, 2020, which proposes that Northern Ontario District Social Services Administration Boards (DSSAB) replace the current OPP Detachment Boards;
NOW THEREFORE BE IT HEREBY RESOLVED that Council for the Municipality of East Ferris supports the resolution enacted by the Municipality of McDougall and hereby agrees with the opinion of the Federation of Northern Ontario Municipalities (FONOM), that the current DSSAB’s would not be the best solution for overseeing the Northern OPP Detachments;
AND FURTHER that a copy of this resolution be sent to FONOM, AMO, the Honourable Sylvia Jones, Solicitor General, and Vic Fedeli, MPP for Nipissing.
Carried Mayor Rochefort
c. Resolution of Support:
2020-174 Moved by Councillor Lougheed Seconded by Councillor Trahan
THAT Council for the Municipality of East Ferris supports resolution No. CW93- 20 from Grey County regarding the time for broadband infrastructure improvement is now for unserviced areas as well as under-serviced areas that receive inadequate or disproportionately low levels of service.
Carried Mayor Rochefort
d. Municipality of East Ferris- Community Profile
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Page 10 of 122
2020-175 Moved by Councillor Kelly Seconded by Councillor Trahan
THAT Council for the Corporation of the Municipality of East Ferris accepts the Community Profile as prepared by Karen Jones Consulting.
Carried Mayor Rochefort
15. Approval of Accounts Payable
2020-176 Moved by Councillor Trahan Seconded by Councillor Lougheed
THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated July 14th, 2020 in the amount of $1,138,355.43.
Carried Mayor Rochefort
16. Other Business
17. In Camera (if required)
18. Confirmatory By-Law
a. By-law No. 2020-24, 1st, 2nd and 3rd Reading
2020-177 Moved by Councillor Kelly Seconded by Councillor Lougheed
WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from June 23rd, 2020 to July 14th, 2020, BE READ a first, second and third time, passed and numbered 2020-24;
AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.
Carried Mayor Rochefort
19. Adjournment
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Page 11 of 122
2020-178 Moved by Councillor Trahan Seconded by Councillor Lougheed
THAT we do now adjourn at 7:26 p.m. and meet again on August 11th, 2020.
Carried Mayor Rochefort
______
Mayor
Pauline Rochefort
______
Clerk
Monica L. Hawkins
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THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS SPECIAL COUNCIL MINUTES
July 16, 2020
PRESENT: Pauline Rochefort, Mayor Erika Lougheed, Councillor Mike Voyer, Deputy Mayor Steven Trahan, Councillor Terry Kelly, Councillor
STAFF Monica L. Hawkins, Clerk Jason Trottier, CAO/Treasurer PRESENT:
1. Adoption of the Agenda
2020-179 Moved by Councillor Terry Kelly Seconded by Councillor Lougheed
THAT the draft agenda presented to Council for the Special Meeting and dated the 16th day of July, 2020 be hereby adopted as circulated.
Carried Mayor Rochefort
2. Disclosure of Pecuniary Interest and General Nature Thereof
None for this session
3. Correspondence and Information:
None for this session
4. In-Camera Session
Prior to meeting proceeding to In-camera session, Municipal Solicitor, David Germain was invited to join the meeting through zoom.
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Page 13 of 122
2020-180 Moved by Councillor Terry Kelly Seconded by Deputy Mayor Voyer
THAT this meeting proceeds to In-Camera session at 3:36 p.m., under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address a matter pertaining to:
• litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and
• advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
Carried Mayor Rochefort
2020-181 Moved by Deputy Mayor Voyer Seconded by Councillor Terry Kelly
THAT we do now adjourn this In-Camera meeting at 4:25 p.m. and return to our regular session of Council.
Carried Mayor Rochefort
5. Resolution as a result of In-Camera Session (if any)
No resolutions as a result of the in-camera session
6. Adjournment
2020-182 Moved by Deputy Mayor Voyer Seconded by Councillor Terry Kelly
THAT we do now adjourn this meeting at 4:26 p.m.
Carried Mayor Rochefort
______
Mayor
Pauline Rochefort
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Page 14 of 122
______
Clerk
Monica L. Hawkins
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THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS SPECIAL COUNCIL MINUTES
July 22, 2020
PRESENT: Pauline Rochefort, Mayor Erika Lougheed, Councillor Mike Voyer, Deputy Mayor Steven Trahan, Councillor Terry Kelly, Councillor
STAFF Monica L. Hawkins, Clerk Jason Trottier, CAO/Treasurer PRESENT:
1. Adoption of the Agenda
2020-183 Moved by Deputy Mayor Voyer Seconded by Councillor Steven Trahan
THAT the draft agenda presented to Council for the Special Meeting and dated the 22nd day of July be hereby adopted as circulated.
Carried Mayor Rochefort
2. Disclosure of Pecuniary Interest and General Nature Thereof
None for this session
3. Correspondence and Information:
1st part of 2020 Operating Budget was presented by the following departments:
• Public Works & Environmental Services
• Planning and Economic Development
• Building
• Recreation and Facilities
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Page 16 of 122
a. 2020 Operating Budget
4. In-Camera Session
None for this session
5. Resolution as a result of In-Camera Session (if any)
None for this session
6. Adjournment
2020-184 Moved by Deputy Mayor Voyer Seconded by Councillor Steven Trahan
THAT we do now adjourn this meeting at 12:04 p.m.
Carried Mayor Rochefort
______
Mayor
Pauline Rochefort
______
Clerk
Monica L. Hawkins
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THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS SPECIAL COUNCIL MINUTES
July 30, 2020
PRESENT: Pauline Rochefort, Mayor Erika Lougheed, Councillor Mike Voyer, Deputy Mayor Steven Trahan, Councillor Terry Kelly, Councillor
STAFF Jason Trottier, CAO/Treasurer Kari Hanselman, Deputy Clerk PRESENT:
1. Adoption of the Agenda
2020-185 Moved by Deputy Mayor Voyer Seconded by Councillor Steven Trahan
THAT the draft agenda presented to Council for the Special Meeting and dated the 30th of July, 2020 be hereby adopted as circulated.
Carried Mayor Rochefort
2. Disclosure of Pecuniary Interest and General Nature Thereof
None for this session
3. Correspondence and Information:
a. 2020 Operating Budget:
2020-186 Moved by Councillor Steven Trahan Seconded by Councillor Terry Kelly
THAT the Council of the Municipality of East Ferris adopts the 2020 Operating Budget as presented in the amount of $5,795,429.00 (total tax levy) on July 30,
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Page 18 of 122
2020 and the amount of $8,231,213.00 (total budget), representing a tax levy increase of $119,897.00.
Carried Mayor Rochefort
4. In-Camera Session
5. Resolution as a result of In-Camera Session (if any)
6. Adjournment
2020-187 Moved by Deputy Mayor Voyer Seconded by Councillor Lougheed
THAT we do now adjourn this meeting at 10:50 a.m.
Carried Mayor Rochefort
______
Mayor
Pauline Rochefort
______
Clerk
Monica L. Hawkins
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THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS SPECIAL COUNCIL MINUTES
July 31, 2020
PRESENT: Pauline Rochefort, Mayor Steven Trahan, Councillor Mike Voyer, Deputy Mayor
ABSENT: Terry Kelly, Councillor Erika Lougheed, Councillor
STAFF Jason Trottier, CAO/Treasurer Kari Hanselman, Deputy Clerk PRESENT:
1. Adoption of the Agenda
2020-188 Moved by Deputy Mayor Voyer Seconded by Councillor Steven Trahan
THAT the draft agenda presented to Council for the Special Meeting and dated the 31st day of July, 2020 be hereby adopted as circulated.
Carried Mayor Rochefort
2. Disclosure of Pecuniary Interest and General Nature Thereof
None for this session
3. Correspondence and Information:
None for this session
4. By-laws:
a. By-law No. 2020-30, 1st, 2nd and 3rd Reading
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Page 20 of 122
2020-189 Moved by Deputy Mayor Voyer Seconded by Councillor Steven Trahan
WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to adopt the estimates of all sums required during the year and to provide adoption of Tax Rates for 2020, BE READ a first, second and third time, passed and numbered 2020-30;
And THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.
Carried Mayor Rochefort
5. In-Camera Session
6. Resolution as a result of In-Camera Session (if any)
7. Adjournment
2020-190 Moved by Deputy Mayor Voyer Seconded by Councillor Steven Trahan
THAT we do now adjourn this meeting at 8:35 a.m.
Carried Mayor Rochefort
______
Mayor
Pauline Rochefort
______
Clerk
Monica L. Hawkins
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THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS
MINUTES OF PUBLIC WORKS COMMITTEE MEETING Tuesday, August 4th, 2020 at 10:30 a.m.
Present: Councillor Steven Trahan, Antoine Boucher, Monica Hawkins. Absent: Deputy Mayor Voyer
1. Agenda - Agenda approved as prepared
2. Minutes of previous meeting, May 19th, 2020 (circulated on Council agenda of May 26th, 2020)- Minutes approved as circulated at Council Meeting.
3. Declarations of Conflict of Interest - None at this meeting
4. Correspondence and Information Items:
a) Capital Updates - • Public Works Engineer gave an update on Capital. Lake Nosbonsing Road is complete, Lake Nosbonsing Road patching on both sides of Groulx Road is all done. • Dugas Road - Municipality was advised that no funding received for this project. Full amount coming from Capital - will be done in-house. Dugas Road is on-going. b) Operation Updates - • Budget passed at end of July (winter sand-culverts-brushing) • It was discussed that when there is going to be work done on roads that notice will be posted for residents through signage and social media. • Posting for new position on Public Works.
c) Booth Hill - Complete • Work completed and proper road sign has been ordered.
d) Elizabeth Shakell - Big Moose Road and item (h) Joyce and Rob Effinger - digital speed sign on Nosbonsing Park Road have been combined for this meeting. • Public Works Engineer will be installing posts on these roads to mount the speed sign up. Will start with Nosbonsing Park Road.
e) Anita Grenon - Ridgemount Cres • Committee discussed getting lawn signs. Will look at this in the new year. Public Works Engineer will be contacting Ms. Grenon.
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Page 22 of 122 f) Glenn Brophey presentation - referred to Public Works Committee • Public Works Engineer advised that we are waiting on the survey document of One Mile Road to be completed to review.
g) Levesque Brothers - Road Closure Hwy 94- closure from August 10th to 14th. This has been posted on Social Media.
5. Next meeting date: • Looking at the next meeting date to be September 16th, 2020 at 10:00 am, and if all information is not received from survey, we will push the meeting back to September 21st, 2020 at 10:00 a.m.
6. Adjournment - • Meeting adjourned at 12:43 p.m.
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MUNICIPALITY OF EAST FERRIS
PLANNING ADVISORY COMMITTEE
Wednesday, July 15th, 2020
The Regular Meeting of the Municipality of East Ferris Planning Advisory Committee was held on Wednesday, July 15th, 2020 at 7:00 p.m. via Zoom.
PRESENT: John O’Rourke, John Symons, Erika Lougheed, Al Herauf, Greg Kirton, Manager of Planning and Economic Development, Taran Lennard, Planning Intern, and Kari Hanselman, Recording Clerk
ABSENT (WITH REGRETS): Michel Voyer, Frank Corbeil, Bill Boake
ALSO IN ATTENDANCE: Rick Miller, Miller & Urso Surveying
ADOPTION OF AGENDA:
Resolution No. 2020-09 Al Herauf – Erika Lougheed
THAT the draft agenda presented to the Committee and dated July 15th, 2020 be hereby adopted as circulated.
CARRIED
ACCEPTING THE MINUTES OF THE PREVIOUS MEETING(S):
Resolution No. 2020-10 Al Herauf – Erika Lougheed
THAT the Minutes of the Planning Advisory Committee meeting held June 17th, 2020 be adopted as circulated.
CARRIED
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF:
-None for this Session
RATEPAYER’S DELEGATIONS:
-None for this Session
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MUNICIPALITY OF EAST FERRIS
PLANNING ADVISORY COMMITTEE
Wednesday, July 15th, 2020
Prior to the Public Hearings, Mr. Kirton advised that anyone watching via the live stream, who wishes to comment on the applications may e-mail him and he will provide the zoom link.
PUBLIC HEARINGS:
File No. B-2020-02 Applicant: James and Janet Splint
A public meeting was held on a consent application submitted by James and Janet Splint for the purpose of creating one new lot for residential purposes.
The applicants were not present at the public meeting. Rick Miller, agent for the applicant, spoke to the application. Mr. Kirton shared a sketch of the subject property on his screen. Staff was in support of the application and no objections were received.
Chair O’Rourke confirmed no e-mail requests for commenting were received.
Resolution No. 2020-11 Al Herauf – Bill Boake
File No. B-2020-02 Applicant: James and Janet Splint
WHEREAS the owner(s) of the lands described as 79 Hillcrest Road has applied to sever a parcel of land. This severance is to create one new lot for residential purposes.
AND WHEREAS the application is consistent with the Provincial Policy Statement 2020;
AND WHEREAS the application is in conformity with the policies contained within the Official Plan for the Municipality;
THEREFORE BE IT RESOLVED that this application be recommended for approval, conditional upon the following:
1) That confirmation is provided that all taxes are paid up to date;
2) That a plan of survey is prepared and filed with the Municipality;
3) That a plan of survey be sent electronically to the Municipality of East Ferris’ Community Planner;
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MUNICIPALITY OF EAST FERRIS
PLANNING ADVISORY COMMITTEE
Wednesday, July 15th, 2020
4) That the applicant is required to pay $250.00 to the Municipality of East Ferris for the Finalization Fee prior to the transfer of the severed land;
5) That the applicant is required to pay $1000.00 per application to the Municipality of East Ferris for the Parkland Dedication Fee prior to the transfer of the severed land;
6) That the transfer(s)/Deed(s) of Land is submitted to the Secretary-Treasurer for the Issuance of the Certificate of Consent under subsection 53 (42) of the Planning Act, R.S.O. 1990, c.P.13, as amended;
7) That prior to the endorsement of the transfer(s) the owner grants simply unto the Municipality of East Ferris free of any charges, all lands measured 10.0 metres (33 feet) from the centerline of any existing publicly maintained road along the full length of the owner’s total holdings being the subject of this consent; and
8) That all conditions must be filled within one year from the date the notice of decision has been given otherwise this provisional consent will lapse and the application for consent shall be deemed to be refused as per Section 53 (41) of the Planning Act, R.S.O. 1990, c.P.13, as amended.
9) That the owner enter into an agreement with the Municipality that requires a site plan control agreement to be executed prior to development of either the severed or retained lands. This Site Plan Control Agreement will reflect the recommendations of the FRI Report (Table 4).
Note(s)
1) That the owner is responsible to obtain any required permits from the North Bay Mattawa Conservation Authority prior to the issuance of building permits; 2) That the owner is responsible to obtain any required permits from the Ministry of Natural Resources and Forestry (MNRF) and follow the legal requirements of the Endangered Species Act, 2007; and 3) That the owner is responsible to obtain an entrance permit to the satisfaction of the Municipal Engineer prior to the issuance of a building permit.
CARRIED
No public input was received at the public meeting.
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MUNICIPALITY OF EAST FERRIS
PLANNING ADVISORY COMMITTEE
Wednesday, July 15th, 2020
File No. B-2020-03 & B-2020-04 Applicant: Heather Leckie
A public meeting was held on a consent application submitted by Heather Leckie for the purpose of creating two new lots for residential purposes, along with an established right of way.
The applicant was not present at the public meeting. Rick Miller, agent for the applicant, spoke to the application. A site visit was completed last week and there is sufficient area for construction and septic. Staff was in support of the application and no objections were received.
Chair O’Rourke confirmed no e-mail requests for commenting were received.
Resolution No. 2020-12 John Symons – Al Herauf
File No. B-2020-03 & B-2020-04 Applicant: Heather Leckie
WHEREAS the owner(s) of the lands described as 228 Maple Lane has applied to sever a parcel of land. This severance is to create two new lots for residential purposes, along with an established right of way.
AND WHEREAS the application is consistent with the Provincial Policy Statement 2020;
AND WHEREAS the application is in conformity with the policies contained within the Official Plan for the Municipality;
THEREFORE BE IT RESOLVED that this application be recommended for approval, conditional upon the following:
1) That confirmation is provided that all taxes are paid up to date;
2) That a plan of survey is prepared and filed with the Municipality;
3) That a plan of survey be sent electronically to the Municipality of East Ferris’ Community Planner;
4) That the applicant is required to pay $250.00 to the Municipality of East Ferris for the Finalization Fee prior to the transfer of the severed land;
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MUNICIPALITY OF EAST FERRIS
PLANNING ADVISORY COMMITTEE
Wednesday, July 15th, 2020
5) That the applicant is required to pay $1000.00 per application to the Municipality of East Ferris for the Parkland Dedication Fee prior to the transfer of the severed land;
6) That the transfer(s)/Deed(s) of Land is submitted to the Secretary-Treasurer for the Issuance of the Certificate of Consent under subsection 53 (42) of the Planning Act, R.S.O. 1990, c.P.13, as amended;
7) That prior to the endorsement of the transfer(s) the owner grants simply unto the Municipality of East Ferris free of any charges, all lands measured 10.0 metres (33 feet) from the centerline of any existing publicly maintained road along the full length of the owner’s total holdings being the subject of this consent; and
8) That all conditions must be filled within one year from the date the notice of decision has been given otherwise this provisional consent will lapse and the application for consent shall be deemed to be refused as per Section 53 (41) of the Planning Act, R.S.O. 1990, c.P.13, as amended.
9) That the owner enter into an agreement with the Municipality that requires a site plan control agreement to be executed prior to development of either the severed or retained lands. This Site Plan Control Agreement will reflect the recommendations of the FRI Report (Table 4).
Note(s)
1) That the owner is responsible to obtain any required permits from the North Bay Mattawa Conservation Authority prior to the issuance of building permits; 2) That the owner is responsible to obtain any required permits from the Ministry of Natural Resources and Forestry (MNRF) and follow the legal requirements of the Endangered Species Act, 2007; and 3) That the owner is responsible to obtain an entrance permit to the satisfaction of the Municipal Engineer prior to the issuance of a building permit.
CARRIED
No public input was received at the public meeting.
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MUNICIPALITY OF EAST FERRIS
PLANNING ADVISORY COMMITTEE
Wednesday, July 15th, 2020
ADJOURNMENT:
Resolution No. 2020-13 Erika Lougheed – Al Herauf
THAT the Planning Advisory Committee meeting adjourn at 7:18 p.m.
CARRIED
______Chair Planner
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MUNICIPALITY OF EAST FERRIS
COMMITTEE of ADJUSTMENT
Wednesday, July 15th, 2020
The Regular Meeting of the Municipality of East Ferris Committee of Adjustment was held on Wednesday, July 15th, 2020 at 6:30 p.m. via Zoom.
PRESENT: John O’Rourke, Al Herauf, John Symons, Manager of Planning and Economic Development, Greg Kirton, Recording Clerk, Kari Hanselman, Planning Intern, Taran Lennard
EXCUSED ABSENT: Frank Corbeil, Bill Boake
ALSO IN ATTENDANCE: Rick Miller, Miller & Urso Surveying
ADOPTION OF AGENDA:
Resolution No. 2020-04 John Symons – Al Herauf
That the draft agenda as amended and presented to the Committee dated the 15th day of July, 2020 be hereby adopted as circulated.
-The agenda was amended by adding item a) under Correspondence – Decision making authority on Consent to Sever applications.
CARRIED
ACCEPTING THE MINUTES OF THE PREVIOUS MEETING(S):
Resolution No. 2020-05 Al Herauf - John Symons
That the minutes of the Committee of Adjustment Meeting of June 17th, 2020 be adopted as circulated.
CARRIED
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF:
None for this session
Page 30 of 122 1
MUNICIPALITY OF EAST FERRIS
COMMITTEE of ADJUSTMENT
Wednesday, July 15th, 2020
RATEPATER’S DELEGATIONS: None for this session
BUSINESS ARISING FROM THE LAST MEETING: None for this session
Prior to the Public Hearing, Mr. Kirton advised that anyone watching via the live stream, who wishes to comment on the applications may e-mail him and he will provide the zoom link.
PUBLIC HEARING:
a) A-2020-02 & A-2020-04 Heather Leckie
A public meeting was held on an application submitted by Heather Leckie. The applicant’s proposal requested a variance to permit the reconstruction of a dwelling on the subject lands. The owner is requesting a decrease in the required setback from Trout Lake from the permitted 20 metres, to the proposed 11.53 metres.
Rick Miller, agent for the applicant, spoke to the application. Staff was in support of the application and no objections were received.
Chair O’Rourke confirmed no e-mail requests for commenting were received.
The application was approved as requested.
DECISION OF MINOR VARIANCE: John O’Rourke – Al Herauf – John Symons
We, the undersigned, in making the decision upon this application have considered whether or not the variance requested was minor and desirable for the appropriate development and use of the land and that the general intent and purpose of the Zoning By-law and Official Plan will be maintained.
CONCUR in the following decision and reasons for decision on the 15th day of July, 2020.
DECISION: That the requested variance to permit the decrease in setback from Trout Lake for the subject lands be approved.
Page 31 of 122 2
MUNICIPALITY OF EAST FERRIS
COMMITTEE of ADJUSTMENT
Wednesday, July 15th, 2020
REASONS FOR DECISION:
1) The general purpose and intent of the Official Plan is being maintained; 2) The general purpose and intent of the Zoning By-law is being maintained; 3) The development is desirable and appropriate for the land and consistent with the neighbourhood; and 4) The variance is minor in nature.
No public input was received at the public meeting and COA is of the opinion that the proposal is consistent with Provincial Policy, the general intent and purpose of the Official Plan and Zoning By-law, the development is desirable and appropriate for the land and the variance in minor in nature.
CORRESPONDENCE:
a) Decision making authority on Consent to Sever applications
Mr. Kirton advised the Committee that as of the next meeting Council has delegated decision-making authority on Consent to Sever applications to the Committee of Adjustment. This will streamline the process for applicants as well as reduce completion timelines.
ADJOURNMENT:
Resolution No. 2020-06 John Symons – Al Herauf
That the Committee of Adjustment meeting adjourn at 6:49 p.m. and meet again when required.
CARRIED
______Chair, John O’Rourke Greg Kirton, Manager of Planning
Page 32 of 122 3
THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS
ECONOMIC DEVELOPMENT COMMITTEE MEETING
Minutes of the Virtual Economic Development Meeting of July 15th, 2020
PRESENT: Claude Champagne Phil Koning Jake Lacourse Angela Knight van Schaayk Veronica Mulligan Steven Trahan, Councillor Greg Kirton, Manager of Planning and Economic Development Kari Hanselman, Recording Clerk
EXCUSED ABSENT: Steve Austin, Rod Clouthier
OTHERS IN ATTENDANCE: Michael Blair - East Ferris Internet Advocacy Group, Dominique Marleau - Ministry of Northern Development and Mines, Jason Trottier - CAO/Treasurer, Pauline Rochefort - Mayor
1. Call to Order – Meeting called to order at 1:05 p.m.
2. Adoption of Agenda Motion No. 2020-16 Moved by Steven Trahan Seconded by Veronica Mulligan
THAT the draft agenda circulated to the Economic Development Committee and dated the 15th day of July 2020 be hereby adopted as circulated. CARRIED
3. Acceptance of Minutes of the Last Regular Meeting Held on June 17th, 2020 Motion No. 2020-17 Moved by Steven Trahan Seconded by Claude Champagne
THAT the Minutes of the Regular Meeting of the Economic Development Committee held June 17th, 2020 be adopted as circulated.
CARRIED
4. Declaration of Conflict of Interest – None for this session
5. Chair’s Comments
Mr. Lacourse welcomed everyone to the meeting.
Page 33 of 122 6. Updates/New Business
6.1 Presentation from Michael Blair – East Ferris Internet Advocacy Group Mr. Blair presented to the Committee. The East Ferris Internet Advocacy Group (EFIAG) is a group of local citizens whose mission is to advocate for reliable, affordable, and sustainable high-speed internet in East Ferris.
Chair Lacourse asked if Mr. Trottier’s presentation from the previous meeting had been shared with the EFIAG as many of the Group’s questions were addressed in that presentation. Mr. Trottier advised he had shared the report with Mr. Koning.
Ms. Knight van Schaayk asked Mr. Blair if the EFIAG believes that the Municipality is putting all their eggs in one basket. Mr. Blair said it is difficult to say without having all the information. Ms. Knight van Schaayk also asked what was meant by leveraging resources. Mr. Blair spoke about developing a sub-committee, and members within the group that can participate. Visual support from the community is needed.
Councillor Trahan mentioned the CRTC funding and the possibility that we may not receive any funding. Councillor Trahan requested some clarification on what the EFIAC can do for the Committee. Mr. Blair advised that community involvement is important, and they want to show they are actively involved. The group wants to show their support and help however they can.
Mayor Rochefort advised that there is a letter from Council on the way. Mayor Rochefort thanked the group for writing and coming forward with ideas. Internet has been spoken about for many years and there is a history of advocacy. Mayor Rochefort agrees with Mr. Blair’s statement that advocacy is for internet not funding. Mayor Rochefort does believe that advocacy is important.
Chair Lacourse said there is a lot of information between both groups that needs to be reviewed. There is no action that can be taken at the moment.
Ms. Knight van Schaayk asked Mr. Blair if the group feels the Municipality is not communicating effectively with the public as to the work in progress with internet. Mr. Blair advised they want to ensure the community has all the information and they can understand the process. The EFIAG does want to know more.
6.2 Priority #2 (Update Economic Development Strategy – Phil, Veronica, Angela, Greg – Update Mr. Kirton advised that he reviewed and identified action items from the 2013 plan. Mr. Koning was then provided the document to review and modify. Mr. Koning is hopeful the sub-committee can get together over the next month.
6.3 Priority #4 (Farmers/Artisan Market) – Jake, Veronica, Greg Chair Lacourse advised they have a created a nine-member steering committee which includes six non-committee members. The first meeting is to be held on July 20th. Mr. Kirton advised there is a separate e-mail list for those who were interested in joining the steering committee, but could not make the time commitment.
Page 34 of 122
6.4 Community Profile – Final Copy The Community Profile is now completed. Mr. Kirton will circulate a copy to committee members.
6.5 Business Showcase Initiative – Greg This idea came from looking at the Economic Development Strategy. Volunteers from the community can provide a small showcase piece on their business. The initiative could potentially be launched in conjunction with small business week and can be shared through the Municipality’s social media outlets. The Committee will further discuss this idea at the next meeting.
7. Action Items – None for this session
8. Ongoing/Unresolved/Inactive Items
8.1 Priority #1 (Internet) 8.2 Priority #3 (Review Policies) – Greg 8.3 Priority #5 (Light Industrial Park Feasibility) –Greg Mr. Kirton advised both the NOHFC and FEDNOR applications have moved onto phase two. 8.4 Priority #7 (New Business Welcome Package) – Steve T., Phil, Steve A. Mr. Kirton advised there has been no update on the progress of the new website. 8.5 Sub-committee (Centennial Committee Project) – Steve T., Steve A., Angela 8.6 BizPal Program – Phil 8.7 Digital Mainstreet – Follow up on Phil’s Report
9. General Follow Up/Roundtable Discussion Ms. Marleau circulated information to the Committee regarding the application intake for the $150 million Improving Connectivity for Ontario program. Deadline for submission is August 21st, 2020.
10. Adjournment
No. 2020-18 Moved by Angela Knight van Schaayk Seconded by Phil Koning
That the Economic Development Committee adjourn at 2:20 p.m.
CARRIED
______CHAIR RECORDING CLERK
Page 35 of 122
THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS
PUBLIC LIBRARY BOARD MEETING
Minutes of the Virtual Public Library Board Meeting July 28th, 2020
PRESENT: Joyce Effinger Christine Joly Jennifer Laporte, CEO Elisha Sloan-Keats Emily Weiskopf-Ball Erika Lougheed, Councillor Kari Hanselman, Recording Clerk
EXCUSED ABSENT:
1. Call to Order – Meeting called to order at 4:00 p.m.
2. Adoption of the Agenda Motion No. 2020-68 Moved by Emily Weiskopf-Ball Seconded by Joyce Effinger
THAT the draft agenda circulated to the Board dated July 28th, 2020 be hereby adopted as circulated. CARRIED
3. Accepting of the Minutes from June 9th, 2020, June 16th, 2020, and July 6th, 2020 Motion No. 2020-69 Moved by Erika Lougheed Seconded by Elisha Sloan-Keats
THAT the Minutes of the Public Library Board Special Meetings held June 9th, 2020, June 16th, 2020, and July 6th, 2020 be adopted as circulated.
CARRIED
4. Business Arising – None for this session
5. Declarations of Conflicts of Interest – None for this session
6. Board Reports
a) CEO Report The Board discussed current safety precautions at the library including the need for additional sneeze guards. CEO plans to meet with staff next week to discuss reopening. Chair Joly requests the CEO advise when she has met with staff. The library tentatively will be opening two days a week for browsing and two days a week for computer usage. CEO clarified that patrons can lightly browse without the need for quarantining. The Board discussed current statistics. Page 36 of 122
Motion No. 2020-70 Moved by Joyce Effinger Seconded by Erika Lougheed
Motion to approve the CEO Report dated July 28, 2020
CARRIED
7. Correspondence and Information Items – None for this session
8. Communication Ms. Weiskopf-Ball advised there is a new principal at the school. The Board passed the following motion:
Motion No. 2020-71 Moved by Emily Weiskopf-Ball Seconded by Joyce Effinger
Motion for the CEO to reach out to the new principle at St. Thomas d’Aquin (Action Item 2020-11).
CARRIED 9. Action Items
a) 2020-04 – Administration – Tax bill inserts – Completed CEO advised she had anticipated a delay in the tax bill and that the insert is still relevant.
b) 2020-07 – Prepare a written document of outstanding business plan priorities, rough timeline for completion The Board reviewed the updated document. The Board requested more information such as statistics and data which will show the actions taken to achieve the objectives. Discussions were had regarding reformatting the CEO Report to better reflect the Business Plan objectives. The Board decided to hold a Special Meeting on August 20th, 2020 to review the Business Plan.
c) 2020-08 – Meeting with the LEAD Team regarding fundraising before September 2020 Ms. Weiskopf-Ball inquired if the CEO was still prepared to meet in September. Councillor Lougheed offered her expertise in the area. Ms. Weiskopf-Ball will set up a meeting with the LEAD Team, Councillor Lougheed, and the CEO for mid-September.
d) 2020-09 – Administration – Trillium Grant Updated No discussion was had. This Action Item is now completed.
e) 2020-10 – Administration – Charitable status strategic plan priorities The Board discussed how CanadaHelps.org is a common platform for donations. Councillor Lougheed suggested the library have a receipt template prepared for patrons who wish to donate in person. CEO advised she has downloaded a template. The Board passed the following motion:
Page 37 of 122
Motion No. 2020-72 Moved by Chris Joly Seconded by Elisha Sloan-Keats
Motion to approve the use of CanadaHelps.org as the platform for donations.
CARRIED
10. Approval of Accounts Payable
Motion No. 2020-73 Moved by Elisha Sloan-Keats Seconded Chris Joly
Motion to approve the accounts payables as per Cheque Register dated May 1st, 2020 through May 31st, 2020.
CARRIED 11. Other Business
a) Approval of the Performance Appraisal Policy
Motion No. 2020-74 Moved by Chris Joly Seconded by Erika Lougheed
Motion to approve the Performance Appraisal Policy.
CARRIED
b) Motion to approve the use of Microsoft Teams and set the procedure for usage
CEO advised Ms. Hanselman will be added to Teams and documents will be shared here as it is easier to track.
Motion No. 2020-75 Moved by Emily Weiskopf-Ball Seconded by Joyce Effinger
Motion to approve the use of Microsoft Teams and set the procedure for usage
CARRIED
c) Remote Computer Training CEO advised the library does not typically provide tech training over the phone. This service falls within the Resources and Information Policy. The Board discussed the installation of a second phone line.
d) Strategic Plan Summary This item was discussed under 9.b)
e) Discussion – CanadaHelps.org as the platform we use for donations This item was discussed under 9.e)
Page 38 of 122 f) Update – OLS Meeting Held July 20, 2020 CEO advised that not everything has to be quarantined after use.
g) Response from Ontario Trillium Foundation – Re: Application process letter No discussion was had.
12. In-Camera
The Public Library Board went to an In-Camera meeting to discuss personal matters about an identifiable individual.
Motion No. 2020-76 Moved by Joyce Effinger Seconded by Chris Joly
That this meeting proceeds In-Camera at 5:49 p.m. under Section 239(2) of the Municipal Act, 2001. C.25 in order to address a matter pertaining to personal matters about an identifiable individual, including municipal or local board employees. CARRIED
Motion No. 2020-77 Moved by Chris Joly Seconded by Emily Weiskopf-Ball
That we do now adjourn this In-Camera meeting at 6:13 p.m. and return to our regular session.
CARRIED
13. Adjournment
Motion No. 2020-78 Moved by Joyce Effinger Seconded by Elisha Sloan-Keats
Motion to adjourn the meeting at 6:15 p.m. CARRIED
Special meeting scheduled for August 20th, 2020 to discuss the Business Plan. Next regular meeting scheduled for September 15th, 2020 at 4:00 p.m.
______CHAIR RECORDING CLERK
Page 39 of 122 List of Actions
Action Administration Completed 1812-01 CEO to look into the cost of getting fridge magnets Action Administration Completed 1901-01 CEO to provide a copy of the Public Libraries Act to all board members Action Administration Completed 1902-01 CEO to make available electronically all library policies Action CEO to make a newsletter and distribute to Completed 1902-02 Ferris Glen. To be included are pertinent policy summaries. Ie. free membership for students. Action Administration Completed 1903-01 CEO to look into what is involved with a charitable status Action Administration Completed 1903-02 CEO to work on producing two plans #1 Floorplan with furniture layout #2 Tech plan
Action Administration Completed 1905-02 CEO to ensure that a summary of revenue is included in the accounts payables report
Action Administration Completed 1909-01 CEO draft a policy regarding exhibiting art for sale at the library. Action Administration/Board Completed 1912-01 Board members and CEO to prepare a list of ideas for needs/wants at the library. Action Administration Completed 1912-02 CEO will provide Forest of Reading statistics Action Administration Completed 2002-01 CEO to prepare Marketing Plan by Demographic Action Administration Completed 2002-02 CEO to prepare a draft Volunteer Policy Action Board Completed 2002-03 Expansions Study Sub-Committee Action Administration/Board Completed 2020-04 Prepare insert for tax bills Action Councillor Lougheed Completed 2020-05 Prepare letter to Council regarding changes in legislation which now view Libraries and Municipalities as one entity Action Administration Completed 2020-06 Prepare written plan listing services offered, contingency plan, meeting demands of community Action Administration Completed 2020-07 Prepare written document outstanding business plan priorities, rough timeline for completion
Page 40 of 122 Action Administration BF Sept 2020 2020-08 Set up meeting with LEAD Team regarding fundraising Action Administration Completed 2020-09 Follow up on Trillium Grant Action Administration BF July 2020 2020-10 Follow up of the charitable status strategic plan priorities Action Administration BF Sept 2020 2020-11 CEO to email new principle at St. Thomas d’Aquin
Page 41 of 122 Page 42 of 122 Page 43 of 122 Municipality of East Ferris
Report to Council
Report No.: PLAN-2020-05 Date: August 11, 2020 Originator: Greg Kirton, Manager of Planning and Economic Development Subject: Municipal Property Inventory – Sale of Surplus Lands
RECOMMENDATION
1. That the Council of the Municipality of East Ferris direct staff to actively market and promote the sale of vacant parcels of municipally owned property, previously declared surplus, in accordance with the attached surplus lands listing.
BACKGROUND
At the regular meeting of Council on May 12th, 2020, several vacant municipally owned properties were declared surplus lands and Council directed staff to return with a report with recommendations regarding their sale.
Given that each parcel of land is different and some of the lands require additional prep work prior to sale, it is difficult to use the same approach across the board for all parcels of land. As a result, staff are making a general recommendation that we actively market all declared surplus lands and do the background work required on a case by case basis with regards to each parcel of land. In some cases, there needs to be a consolidation exercise done for lands that were made up of a number of smaller parcels and in other cases we are ready to directly list parcels for sale. Attached to this report is a listing of the lands that were previously declared surplus by Council on May 12th, 2020. The recommended action by property is listed.
We anticipate using a combination of advertisement on our website, social media, and other independent online listing services where appropriate.
Any potential sales will come back to Council for final review and approval prior to the sale.
OPTIONS
1. Option 1
Page 44 of 122 That the Council of the Municipality of East Ferris direct staff to actively market and promote the sale of vacant parcels of municipally owned property, previously declared surplus, in accordance with the attached surplus lands listing.
2. Option 2
That no action be taken at this time and the existing vacant municipal lands remain surplus.
FINANCIAL IMPLICATIONS
The sale of surplus lands will generate additional revenue from unused and unneeded parcels of municipally owned lands.
For certain pieces of land, there will be some up-front costs associated with preparing the properties for sale such as costs associated with consolidation of smaller parcels of land, advertising, realty, and legal. It is expected that all costs will be eventually recouped through the sale of the properties when the sales take place.
RECOMMENDATION
That the Council of the Municipality of East Ferris direct staff to actively market and promote the sale of vacant parcels of municipally owned property, previously declared surplus, in accordance with the attached surplus lands listing.
Respectfully Submitted,
______Greg Kirton Manager of Planning and Economic Development
I concur with this report and recommendation,
______Jason H. Trottier, HBBA, CPA, CMA CAO/Treasurer
Page 45 of 122 Municipal Property Inventory List Property Number Area (Reference to Address / Approx. Location Legal Text Zoning Current Use Surplus? Recommended Action (acres) Appendix B) 1 Between 271 & 389 Hillcrest CON 1 PT LOT 15 PCL 494 NIP A 50.0000 Vacant Yes Market For Sale 2 Between 271 & 389 Hillcrest CON 1 PT LOT 16 PCL 913 NIP A 50.0000 Vacant Yes Market For Sale 10 Derland Rd PLAN M180 LOT 1 TO 4 PCL 12208 W/F A 0.3900 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 5 TO 8 PCL 12028 W/F A 0.3400 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 9 LOT 10 TO 12 PCL 12025 W/F A 0.4700 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 13 TO 15 PCL 12209 W/F A 0.3600 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 16 TO 19 PCL 12217 W/F A 0.5300 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 23 TO 27 PCL 12210 W/F A 0.6100 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 31 TO 35 PCL 12211 W/F A 0.6100 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 39 TO 44 PCL 12030 W/F A 0.4800 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 45 TO 50 PCL 12218 W/F A 0.4500 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 51 TO 53 PCL 12212 W/F A 0.3700 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 54 TO 57 PCL 12026 W/F A 0.3900 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 58 TO 62 PCL 12207 W/F A 0.4000 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 63 TO 68 PCL 12223 W/F A 0.4300 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 69 TO 73 PCL 12206 W/F A 0.4000 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 74 TO 77 PCL 12032 W/F A 0.3900 Vacant Yes Consolidate Parcels & Market For Sale 10 Derland Rd PLAN M180 LOT 78 TO 80 PCL 12205 W/F A 0.8200 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 17 PCL 5111 W/F RU 0.1300 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 28 TO 30 PCL 11615 W/F RU 0.3400 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 31 TO 34 PCL 11616 W/F RU 0.4500 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 35 TO 38 PCL 11617 W/F RU 0.4700 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 54 TO 55 PCL 4225 W/F RU 0.2200 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 56 TO 57 PCL 12235 NIP RU 0.2200 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 76 TO 78 PCL 4936 2914 W/F RU 0.2000 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 80 TO 83 PCL 11618 W/F RU 0.4700 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 84 TO 87 PCL 11619 W/F RU 0.4500 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 91 TO 93 PCL 12224 W/F RU 0.3400 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 94 TO 96 PCL 11758 W/F RU 0.3400 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 112 TO 114 PCL 11747 W/F RU 0.3400 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 115 TO 118 PCL 12234 W/F RU 0.4600 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 119 TO 122 PCL 11763 W/F RU 0.4500 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 137 TO 139 PCL 12232 W/F RU 0.3400 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 150 TO 153 PCL 12238 W/F RU 0.4600 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 158 TO 161 PCL 12237 W/F RU 0.4600 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 146 TO 149 PCL 11764 W/F RU 0.4500 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 154 TO 157 PCL 11753 W/F RU 0.4500 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 168 TO 170 PCL 11756 W/F RU 0.3400 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 199 TO 201 PCL 11757 W/F RU 0.3400 Vacant Yes Consolidate Parcels & Market For Sale
Page 46 of 122 12 Derland Rd PLAN M181 LOT 232 TO 234 PCL 11754 W/F RU 0.3400 Vacant Yes Consolidate Parcels & Market For Sale 12 Derland Rd PLAN M181 LOT 88 TO 90 PCL 11620 W/F RU 0.3400 Vacant Yes Consolidate Parcels & Market For Sale 14 Centennial Crescent CON 17 PT LOT 21 REM PCL 441 W/F A 6.9400 Vacant Yes Market For Sale 22 Hemlock Island PLAN M475 BLK A PCL 12836 W/F RS 1.6300 Vacant Yes Market For Sale 25 Meadow Dr PLAN M498 BLK A BLK B BLK C REM PCL 13882 W/F RH 1.1300 Vacant Yes Approach Adjacent Owners 26 Astor St South PLAN M409 BLK A PCL 15210 W/F RH 0.7300 Vacant Yes Market For Sale 26 Astor St South PLAN M487 BLK A RH 0.3200 Vacant Yes Market For Sale 28 3282 ON-17 CON 12 PT LOT 12 PCL 4082 W/F A 1.0000 Vacant Yes Approach Adjacent Owners 29 Groulx Rd CON 3 PT LOT 26 PCL 641 W/F A 1.0000 Vacant Yes Market For Sale 32 Adjacent to 412 Derland Rd. CON 9 PT LOT 20 PCL 1883 NIP A 0.5000 Vacant Yes Approach Adjacent Owners 33 Quae-Quae Rd CON 6 PT LOT 8 PCL 159 W/F A 0.4600 Vacant Yes Approach Adjacent Owners 37 Adjacent to 3218 ON-17 CON 12 PT LOT 13 PLAN NR-219 PART 2 PCL 2842 W/F A 0.3500 Vacant Yes Approach Adjacent Owners 40 Adjacent to 2970 ON-17 CON 13 PT LOT 15 PLAN NR-69 PART 3 M2 0.2400 Vacant Yes Approach Adjacent Owners
Page 47 of 122
THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS
BY-LAW NO. 2020-25
BEING A BY-LAW TO CONSTITUTE AND APPOINT A COMMITTEE OF ADJUSTMENT
WHEREAS Section 44, subsection (1) of the Planning Act, R.S.O. 1990, c. P.13, as amended, (The Act) provides that if a Municipality has passed a By-law under Section 34, the Council of the Municipality may by By-law constitute and appoint a Committee of Adjustment for the Municipality;
AND WHEREAS Section 44, subsection (3) of The Act prescribes that the members of the committee who are not members of a Municipal Council shall hold office for the term of the Council that appointed them;
AND WHEREAS, in accordance with Section 44, subsection (2) of The Act, a certified copy of the By-law shall be sent to the Minister by registered mail within thirty days of the passing thereof;
AND WHEREAS the Council of the Corporation of the Municipality to East Ferris deems it necessary and expedient to appoint a Committee of Adjustment;
NOW THEREFORE the Council of the Corporation of the Municipality of East Ferris enacts as follows:
1. THAT the following Members of the Municipal Council be appointed for a one year term to the Committee of Adjustment;
1. Councillor Michel Voyer
2. Councillor Erika Lougheed
2. THAT the following Non-Members of the Municipal Council be hereby appointed as members of the Committee of Adjustment until November 15th, 2022.
1. Bill Boake
2. Frank Corbeil
3. Allan Herauf
4. John O’Rourke
5. John Symons
3. THAT By-law No. 2019-05 be repealed in its entirety.
4. THAT this By-law shall come into force and take effect upon the passing thereof.
Read a first and second time this 11th day of August, 2020.
Read a third time and finally passed this 11th day of August, 2020.
______Mayor Pauline Rochefort
______Clerk Monica L. Hawkins
Page 48 of 122 THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS
BY-LAW NO. 2020-26
BEING A BY-LAW TO PROVIDE FOR THE COMMITTEE OF ADJUSTMENT AND CONSENT AUTHORITY TO DELEGATE THE CONSENT AUTHORITY UNDER SECTION 53 OF THE PLANNING ACT 1990.
WHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipal power shall be exercised by by-law;
AND WHEREAS section 9 of the Municipal Act, 2001, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS section 44 of the Planning Act, R.S.O. 1990, c.P.13, as amended, provides for a municipality to constitute and appoint a committee of adjustment;
AND WHEREAS section 45 of the Planning Act, as amended, sets out the powers of a committee of adjustment with respect to minor variance applications;
AND WHEREAS section 5 of the Planning Act, as amended, permits municipal council by by-law to delegate the authority of the Council under section 53 of the Planning to a committee of council or to an appointed officer identified in the by-law by name or position occupied;
AND WHEREAS subsection 54(5) of the Planning Act, as amended, provides that Municipal Council may by by-law delegate the authority of the council under section 53 of the Act or any part of that authority to an appointed officer identified in the by-law by name or position occupied or to the committee of adjustment;
AND WHEREAS it is deemed expedient to pass this by-law;
NOW THEREFORE the Council of the Corporation of the Municipality of East Ferris enacts as follows:
Part 1 - Committee of Adjustment
1.1 Established The Committee of Adjustment for the Corporation of the Municipality of East Ferris is established and constituted pursuant to section 44 of the Planning Act, R.S.O. 1990, c.P. 13, as amended.
1.2 Composition The Committee of Adjustment for the Corporation of the Municipality of East Ferris shall be composed of 7 individuals appointed by Municipal Council.
1.3 Powers – authority – set out – Planning Act The Committee of Adjustment for the Corporation of the Municipality of East Ferris is empowered pursuant to section 45 of the Planning Act, R.S.O. 1990, c.P. 13, as amended, and the regulations thereunder to grant minor variances and to change, to extend and/or to enlarge non-conforming uses with respect to the provisions of any zoning by-law of the municipality that implements the Official Plan for the Municipality of East Ferris Planning Area.
Page 49 of 122 Part 2 – Consent Authority
2.1 Established – Committee of Adjustment The Committee of Adjustment for the Corporation of the Municipality of East Ferris, established under section 1.1 of this by-law is hereby delegated the authority with respect to the granting of consents provided for under section 53 of the Planning Act, as amended, and the Committee of Adjustment shall act as the “East Ferris Consent Authority”.
2.2 Authority to Execute Certificates The Secretary-Treasurer of the Committee of Adjustment shall be delegated the authority to give a certificate to the applicant stating that the consent has been given pursuant to sections 53(42) and 53(44) of the Planning Act, as amended.
2.3 Authority to Execute Agreements The Manager of Planning and Economic Development, shall be delegated the authority to execute any agreements prepared in accordance with a condition imposed by the East Ferris Consent Authority.
2.4 Effective date This by-law comes into force and effect on day of passing thereof.
READ A FIRST AND SECOND TIME this 11th day of August, 2020.
READ A THIRD TIME AND FINALLY PASSED this 11th day of August, 2020.
______Mayor Pauline Rochefort
______Clerk Monica L. Hawkins
Page 50 of 122 Monica Hawkins
From: Minister, MECP (MECP)
Good evening,
I am writing to inform you about the Ministry of the Environment, Conservation and Parks next steps in our government’s Made-in-Ontario Environment Plan commitment to build an environmental assessment (EA) program that ensures strong environmental oversight and a strong economy.
The current process for environmental assessments is slow and ineffective. It can take up to six years for some projects, slowing down important infrastructure projects that help Ontario communities, such as installing electricity infrastructure. Even projects subject to a streamlined process, such as new roads and bridges, can be further delayed by administrative burden, impacting the timely construction of basic infrastructure.
That’s why, last year our government released a discussion paper (https://prod-environmental- registry.s3.amazonaws.com/2019-04/EA%20Discussion%20Paper.pdf) outlining the challenges with our current framework and introducing our vision for a modernized EA program, as the first step in our plan to update the nearly 50-year-old Environmental Assessment Act (EAA).
As we committed in our Made-in-Ontario Environment Plan, we want to improve the environmental assessment program by eliminating duplication and reducing delays on projects that matter most to Ontario communities. To start, we amended the EAA through the More Homes, More Choice Act, 2019 to exempt low-impact projects, such as constructing roadside parks and adding bike lanes from requiring an environmental assessment. Projects like these are routine activities that have benefits to communities but little to no environmental impacts.
As part of our government’s proposed COVID-19 Economic Recovery Act, we are now proposing to move forward with the next phase of environmental assessment modernization, to further reduce delays and focus our resources on projects with a higher potential for environmental impacts so that we can help communities get important infrastructure projects built faster, while maintaining strong environmental oversight.
Building infrastructure projects faster, including transit and highways, will help boost Ontario's economic recovery, create thousands of jobs, put more opportunities within the reach of businesses, create more affordable housing, and ensure a higher standard of living in every community across the province.
The proposal includes the items outlined below:
Proposed amendments to the Environmental Assessment Act (EAA)
Through the COVID-19 Economic Recovery Act, our government has proposed amendments to the EAA, which allow us to move forward with our next phase of our modernization plans, while at the
1 Page 51 of 122 same time supporting the government economic recovery goals by making it possible for us to find efficiencies in the environmental assessment process of important public works.
The legislation would allow us, through subsequent regulations and proclamations, to allow online submissions, reduce the average time by half for the largest projects and match the potential environmental impact of a project to the level of study required.
The proposed changes are aimed at getting important infrastructure projects built faster, while maintaining strong environmental oversight by focusing on projects that have the most potential to impact the environment.
We posted an information notice on the environmental registry to provide information about the proposed legislative changes to the EAA that will be proceeding through the legislative process. Please refer to https://ero.ontario.ca/notice/019-2051 for more information.
Amendments to Class Environmental Assessments (Class EAs)
My ministry is also seeking input on proposed amendments to 8 Class EAs. These proposed changes would support our modernization initiative as they would exempt low-impact projects from the requirements of the Environmental Assessment Act, eliminate duplication and find efficiencies in the planning process. This would speed up projects that are important to communities, such as erosion, repair, or remediation initiatives, or important upgrades to machinery such as waterpower generators.
My ministry is seeking input on these proposed amendments during a 45-day comment period, closing on August 22, 2020. Details of this proposal may be found at https://ero.ontario.ca/notice/019-1712.
Exempting Regulations
In addition, my ministry is also proposing regulatory exemptions from the Environmental Assessment Act to eliminate duplication and reduce delays for projects and activities related to Indigenous land claim settlements and other agreements with Indigenous communities dealing with land, projects within provincial parks and conservation reserves, and select highway projects being planned by the Ministry of Transportation. Some of these projects and activities are already subject to other legislation or planning processes that would provide the appropriate level of assessment and consultation. Other projects may be exempted from the EAA but would still be subject to conditions such as requirements to post notifications or undertake technical studies as appropriate.
My ministry is seeking input on these proposed amendments during a 45-day comment period, closing on August 22, 2020.
For details of the proposal regarding land claim settlement activities and other agreements with Indigenous communities dealing with land, please refer to https://ero.ontario.ca/notice/019-1805.
For details of the proposal regarding projects in provincial parks and conservation reserves please refer to https://ero.ontario.ca/notice/019-1804.
For details of the proposals for select Ministry of Transportation projects, please refer to https://ero.ontario.ca/notice/019-1882 and https://ero.ontario.ca/notice/019-1883.
2 Page 52 of 122 Information about the proposed Class EA amendments can be found on the environmental registry. We ask that you submit any comments that you may have through the instructions provided, and by the deadlines listed above.
Should you have questions about any of the proposals, you can contact us at [email protected].
We look forward to your suggestions and comments on our modernization initiatives.
Sincerely,
Jeff Yurek Minister of the Environment, Conservation and Parks
3 Page 53 of 122
Ministry of Ministère des Municipal Affairs Affaires municipales Ministry of Housing Ministère du Logement
Municipal Services Office Bureau des services aux municipalités North (Sudbury) du Nord (Sudbury) 159 Cedar Street, Suite 401 159, rue Cedar, bureau 401 Sudbury ON P3E 6A5 Sudbury ON P3E 6A5 Telephone: 705 564-0120 Téléphone : 705 564-0120 Toll-Free: 1 800 461-1193 Sans frais : 1 800 461-1193 Facsimile: 705 564-6863 Télécopieur : 705 564-6863
July 22, 2020
Dear CAO and Clerk
I am writing to inform you of recent changes to the Municipal Act, 2001 to provide municipalities with new permissive authority.
The Government has made changes to expand the authority for municipalities to amend their procedure by-law to provide that electronic participation in open and closed municipal meetings may count towards quorum beyond times when an emergency declaration is in place. Extending the ability for municipalities to hold electronic meetings responds to feedback we have heard from municipalities that the ability to participate electronically in municipal meetings during the past months has been beneficial to continue the important work that municipalities do and has led to increased engagement with members of the public.
In addition, the Government has also passed changes to the legislation to give municipalities the authority to amend their procedure by-law to allow members of council who are unable to attend a meeting to appoint a proxyholder to act on their behalf, subject to certain limitations.
For more information on these amendments, please see the attached information sheets.
Both initiatives are optional, and it is up to your municipality to decide whether to provide for electronic participation in meetings and/or proxy appointments and what arrangements are suitable for your municipality.
Kind Regards
Kathy Horgan Manager, Local Government and Housing
1 Page 54 of 122
Electronic Participation in Municipal Meetings
July 2020
This document is intended to give a summary of complex matters. It does not include all details and does not take into account local facts and circumstances. This document refers to or reflects laws and practices that are subject to change. Municipalities are responsible for making local decisions that are in compliance with the law such as applicable statutes and regulations. This document applies only to those municipalities whose meeting rules are governed by the Municipal Act, 2001.
This document replaces previous guidance released in March 2020 regarding electronic participation in municipal meetings during emergencies.
This document, as well as any links or information from other sources referred to in it, should not be relied upon, including as a substitute for specialized legal or other professional advice in connection with any particular matter. The user is solely responsible for any use or application of this document.
Page 55 of 122
Overview
The province has made changes to the Municipal Act to allow members of councils, committees and certain local boards who participate in open and closed meetings electronically to be counted for purposes of quorum (the minimum number of members needed to conduct business at a meeting).
These provisions are optional. Municipalities continue to have the flexibility to determine if they wish to use these provisions and incorporate them in their individual procedure bylaws.
Municipalities may wish to review their procedure bylaws to determine whether to allow members to participate in meetings electronically, and whether to take advantage of the new provisions based on their local needs and circumstances.
What a municipality can do
A municipality can choose to hold a special meeting to amend their procedure bylaw to allow electronic participation. During this special meeting, members participating electronically can be counted for the purposes of quorum.
Municipal councils, committees and boards can choose to amend their procedure bylaws to:
• allow the use of electronic participation at meetings • state whether members can participate in both open meeting and closed meetings • state whether members participating electronically count towards quorum
It is up to municipalities to determine:
• whether to use these provisions • the method of electronic participation • the extent to which members can participate electronically (for example, it is up to municipalities to decide whether all council members participate electronically or whether some still participate when physically present in council chambers)
Technology to use for electronic meetings
Municipalities, their boards and committees can choose the technology best suited to their local circumstances so:
• their members can participate electronically in decision-making • meetings can be open and accessible to the public
Page 56 of 122
Municipalities may want to engage with peers who have electronic participation in place to find out about best practices as they revise their procedure bylaws. Some municipalities may choose to use teleconferences while others may use video conferencing.
Open meeting requirements
If a municipality chooses to amend their procedure bylaw to allow people to participate electronically, meetings would still be required to follow existing meeting rules, including that the municipality:
• provides notice of meetings to the public • maintains meeting minutes • continues to hold meetings open to the public (subject to certain exceptions)
The Municipal Act specifies requirements for open meetings to ensure that municipal business is conducted transparently, and with access for and in view of the public. There are limited circumstances under the Municipal Act when municipal meetings can be conducted in closed session.
Rules for local boards
Local boards subject to the meeting rules in the Municipal Act include:
• municipal service boards • transportation commissions • boards of health • planning boards • many other local boards and bodies
Some local boards may not be covered. For example, police services, library and school boards have different rules about their meetings, which are found in other legislation.
Municipalities are best positioned to determine whether a local entity is considered a local board. If in doubt whether a local entity is covered under these rules, municipalities can seek independent legal advice regarding the status of local entities and whether these new provisions would apply to them.
Page 57 of 122
Contact
If you have questions regarding how these new provisions might impact your municipality, contact your local Municipal Services Office.
• Central Municipal Services Office Telephone: 416-585-6226 or 1-800-668-0230
• Eastern Municipal Services Office Telephone: 613-545-2100 or 1-800-267-9438
• Northern Municipal Services Office (Sudbury) Telephone: 705-564-0120 or 1-800-461-1193
• Northern Municipal Services Office (Thunder Bay) Telephone: 807-475-1651 or 1-800-465-5027
• Western Municipal Services Office Telephone: 519-873-4020 or 1-800-265-4736
Additional Resources
• Municipal Act, 2001: https://www.ontario.ca/laws/statute/01m25 • The Ontario Municipal Councillor’s Guide: https://www.ontario.ca/document/ontario- municipal-councillors-guide-2018
Page 58 of 122
Proxy Voting for Municipal Council Members
July 2020
This document is intended to give a summary of complex matters. It does not include all details and does not take into account local facts and circumstances. This document refers to or reflects laws and practices that are subject to change. Municipalities are responsible for making local decisions that are in compliance with the law such as applicable statutes and regulations. This document applies only to those municipalities whose meeting rules are governed by the Municipal Act, 2001.
This document, as well as any links or information from other sources referred to in it, should not be relied upon, including as a substitute for specialized legal or other professional advice in connection with any particular matter. The user is solely responsible for any use or application of this document.
Page 59 of 122
Overview
The province is providing municipalities with the flexibility to choose to allow proxy votes for municipal council members who are absent. This power helps ensure continuing representation of constituents’ interests on municipal councils when a member is unable to attend in person due to, for example, illness, a leave of absence, or the need to practice physical distancing.
Municipalities that wish to allow proxy voting must amend their procedure bylaws to allow a member of council to appoint another member of the same council to act in their place when they are absent.
Optional and Flexible
Allowing proxy voting is optional and it is up to each municipality to determine whether to allow proxies for council and under what circumstances. If a municipal council chooses to allow proxy voting, it is up to each member to decide whether they wish to appoint a member of that council as a proxy or not if they are to be absent.
Municipalities have the flexibility to determine the scope and extent of proxy appointments including, for example, any local rules or limitations, the process for appointing or revoking a proxy, and how proxyholders may participate in meetings. Municipalities may wish to consider: • how proxies may be established and revoked; • circumstances where proxies may or may not be used; and • how a proxyholder may participate in a meeting including voting, speaking, or asking questions on behalf of the appointing member.
If a municipality chooses to allow proxy voting, it would be the role of the municipal clerk to establish a process for appointing and revoking proxies. Municipalities may also wish to consider addressing proxy voting in their code of conduct or other local policies to help ensure that votes are appropriately cast and that the local process is followed.
Once a proxy has been appointed, the appointing member could revoke the proxy using the process established by the municipal clerk.
Limitations
Limits to the proxy appointment process are set out in legislation. These include: • A proxyholder cannot be appointed unless they are a member of the same council as the appointing member: o For upper-tiers, this means that a proxyholder has to be a member of the same upper-tier council as the appointee, regardless of lower-tier membership;
Page 60 of 122
• A member cannot act as a proxyholder for more than one other member of council at a time; • An appointed proxy is not counted when determining if a quorum is present; • A member appointing a proxy shall notify the municipal clerk of the appointment in accordance with a local process established by the clerk; and • When a recorded vote is taken, the clerk shall record the name and vote of every proxyholder and the name of the member of council for whom the proxyholder is acting.
Council member absence rules still apply. This means that a member’s seat would become vacant if they are absent from the meetings of council for three successive months without being authorized to do so by a resolution of council.
Accountability and Transparency
Members appointing proxies or acting as proxyholders are required to follow existing accountability and transparency requirements. For example, a member may not appoint a proxy or serve as a proxyholder on a matter in which they have a pecuniary interest under the Municipal Conflict of Interest Act. Municipalities may also want to consider transparency measures such as: • communicating to the public who has appointed a proxy and who is serving as a proxy; • publishing meeting agendas in advance so that proxies can be appointed, if needed, and potential conflicts of interest can be identified; and • allowing members to participate electronically when not able to attend meetings in person rather than appointing a proxy. For more information about existing accountability and transparency requirements, including the Municipal Conflict of Interest Act, codes of conduct and the role of the local integrity commissioner, please see the Municipal Councillor’s Guide.
Contact
If you have questions regarding how these new provisions may impact your municipality, contact your local Municipal Services Office with the Ministry of Municipal Affairs and Housing.
• Central Municipal Services Office Telephone: 416-585-6226 or 1-800-668-0230
• Eastern Municipal Services Office Telephone: 613-545-2100 or 1-800-267-9438
• Northern Municipal Services Office (Sudbury) Telephone: 705-564-0120 or 1-800-461-1193
• Northern Municipal Services Office (Thunder Bay) Telephone: 807-475-1651 or 1-800-465-5027
• Western Municipal Services Office Telephone: 519-873-4020 or 1-800-265-4736
Page 61 of 122
Additional Resources
• Municipal Act, 2001: https://www.ontario.ca/laws/statute/01m25 • The Ontario Municipal Councillor’s Guide: https://www.ontario.ca/document/ontario- municipal-councillors-guide-2018
Page 62 of 122
Page 63 of 122 Page 64 of 122 Page 65 of 122 Page 66 of 122 Resolution No. The Corporation of the Municipality of West Nipissing / La Corporation de la Municipalité de Nipissing Ouest 2020 / 224 JULY 21, 2020
Moved by / Proposé par : Seconded by / Appuyé par :
« Yvon Duhaime » « Chris Fisher »
WHEREAS the Municipality of West Nipissing received a resolution from The Corporation of the City of North Bay supporting the Federation of Canadian Municipalities’ (FCM) request asking the Federal Government to support communities with a minimum of $10-billion funding for emergency operational support;
BE IT RESOLVED THAT Council for the Municipality of West Nipissing supports The Corporation of the City of North Bay’s resolution supporting the Federation of Canadian Municipalities’ (FCM) request asking the Federal Government to support communities with a minimum of $10-billion funding for emergency operational support;
BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to the Federation of Northern Ontario Municipalities (FONOM), Association of Municipalities of Ontario (AMO), MP Marc Serré, MPP John Vanthof and neighbouring municipalities.
YEAS NAYS DUHAIME, Yvon FISHER, Christopher LARABIE, Roland MALETTE, Léo CARRIED: “Mayor Joanne Savage” ROVEDA, Dan SÉGUIN, Jeremy DEFEATED: SÉNÉCAL, Denis SÉNÉCAL, Lise DEFERRED OR TABLED: SAVAGE, Joanne (MAYOR) Page 67 of 122 Page 68 of 122 Page 69 of 122 Page 70 of 122 Jamie Eckenswiller, Deputy Clerk Telephone: (519) 376-4440 ext. 1235 City of Owen Sound Facsimile: (519) 371-0511 808 2nd Ave East E-mail: [email protected] Owen Sound ON N4K 2H4 Website: www.owensound.ca
July 31, 2020
Alex Ruff, Member of Parliament Bruce – Grey – Owen Sound 1102 2nd Avenue East, Suite 208 Owen Sound, ON N4K 2J1
Dear Mr. Ruff:
Re: Support for Private Member’s Bill M-36 – Emancipation Day
At its Regular meeting held on July 27, 2020, the Council of the Corporation of the City of Owen Sound considered the above noted matter and passed Resolution No. R-200727-023 as follows:
R-200727-023 "THAT Owen Sound City Council acknowledges and supports the following Private Members Bill put forward by Majid Jowhari: M-36, Emancipation Day, 43rd Parliament, 1st Session that reads as follows:
"THAT the House recognizes that:
a. The British Parliament abolished slavery in the British Empire as of August 1, 1834;
b. Slavery existed in the British North America prior to the abolition in 1834;
c. Abolitionists and others who struggled against slavery, including those who arrived in Upper and Lower Canada by the Underground Railroad, have historically celebrated August 1st as Emancipation;
d. The Government of Canada announced on January 30, 2018 that it would officially recognize the United Nations International Decade for people of African Descent to highlight the important contributions that people of African descent have made to Canadian society, and to provide a platform for confronting anti-Black racism;
e. The heritage of Canada's peoples of African descent and the contributions they have made and continue to make to Canada and in the opinion of the House, the Government should designate August 1 of every year as "Emancipation Day" in Canada."; and
Page 71 of 122 THAT support for this motion be sent to the Member of Parliament for Bruce- Grey-Owen Sound and all House of Commons representatives; and
THAT support for this motion be sent to all municipalities in Ontario."
If you have any questions or concerns, please do not hesitate to contact me.
Sincerely,
Jamie Eckenswiller, AMP Deputy Clerk City of Owen Sound
cc. All Members of the House of Commons All Ontario Municipalities
Page 72 of 122 Monica Hawkins
From: jared hunt
Dear Ms Hawkins
I'm emailing on behalf of the North Bay and District Labour, along with the Canadian Labour Congress, to ask you to forward a motion for consideration to Mayor Rochefort and East Ferris Council.
Municipalities across Canada have faced unprecedented financial burden due to the impact of COVID19. The motion asks council to call upon provincial and federal governments for emergency operating funds to protect vital local services.
Please give me a call if you have any questions or require further conversation. I'll do my best to assist in this critical matter, 705 845-8265.
Jared Hunt Vice President North Bay and District Labour Council
1 Page 73 of 122 CANADIAN LABOUR CONGRESS CANADIANLABOUR.CA
Motion to the Municipality of East Ferris
BECAUSE our local city and town councils, big or small, rural or urban are on the front lines of some of the most pressing challenges facing Canada;
BECAUSE municipal workers are going flat out to deliver the public services that keep us safe during the COVID-19 crisis;
BECAUSE municipal revenues are collapsing and unanticipated costs are soaring;
BECAUSE without financial help, cities and towns will be forced to cut vital local services our families and communities rely upon;
BECAUSE public transportation makes our communities more livable and fights climate change;
“The Municipality of East Ferris calls for the provincial and federal governments to provide emergency operating funds to protect vital local services, including public transportation and emergency services.”
North Bay and District Labour Council Tel.: 705 845-8265 Email: [email protected] Jared Hunt, Vice President northbaylabour.ca
Page 74 of 122 Monica Hawkins
From: AMO Communications
AMO WatchFile not displaying correctly? View the online version Add [email protected] to your safe list
July 9, 2020 In This Issue - COVID-19 resources. - Consultation open on elevator safety and availability initiatives. - AMO’s Virtual Conference: a Canadian first! - AMO leads the way: Virtual 2020 Exhibit Hall! - Save the date for Land Use Planning: Beyond the Basics Training. - LAS Blog: You are invited to AMO’s Virtual 2020 Conference. - Visit the LAS Booth at the AMO Virtual Conference. - ONE Investment - Municipalities go global with Investments. - Careers with Kingsville and Seguin.
COVID-19 Resources AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
Provincial Matters The Ministry of Government and Consumer Services is consulting on proposed changes to enhance elevator safety and availability in Ontario under the Technical Standards and Safety Act. The deadline for comments is August 4, 2020.
Eye on Events AMO 2020 is Canada’s first virtual municipal conference. As always, AMO’s annual conference provides up-to-date information, insights from government leaders, lessons learned and the way ahead from COVID-19 and much, much more. Register today!
AMO’s virtual exhibit hall provides you the opportunity you have been looking for to connect with municipal leaders and showcase your products. This year’s virtual event is providing greater flexibility, extended trade show hours and multiple points of
1 Page 75 of 122 interaction with delegates and ways to highlight your products. Book now!
Back by popular demand, Land Use Planning: Beyond the Basics is coming to you virtually. This training will provide you with insight and tools to your central role in implementing and managing the land use policy framework. Registration details to follow shortly.
LAS The AMO Conference is only a few short weeks away! Check out the LAS Blog to see what AMO’s policy team has planned for our first ever virtual conference.
Are you interested in learning about LAS programs and services? Visit our booth at the AMO Virtual Conference and speak with a representative. For more information on conference exhibit hall hours, please visit the exhibitor information page.
ONE Investment BNN Bloomberg speaks to Geri James, vice chair of the ONE Joint Investment Board, on how municipalities need to be innovative with long term financial planning in delivering the most value to their taxpayers.
Careers Chief Administrative Officer - Town of Kingsville. Kingsville is the most southern town in Canada and enjoys the warmest climate of any city in Ontario. To explore this opportunity please apply via email by July 24, 2020 to [email protected] quoting project KV-CAO. Should you wish to speak to our Executive Recruiter or to receive a detailed position description please contact Jon Stungevicius at 416.214.9299 x1, [email protected] or Amy Oliveira at 416.214.9299 x4, [email protected].
Chief Administrative Officer - Township of Seguin. Seguin is a vibrant and growing community located in the picturesque District of Parry Sound. To explore this opportunity please apply via email by July 31, 2020 or sooner to [email protected] quoting project ST-CAO. Should you wish to speak to our Executive Recruiter or to receive a detailed position description please contact Jon Stungevicius at 416.214.9299 x1, [email protected] or Amy Oliveira at 416.214.9299 x4, [email protected].
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario
2 Page 76 of 122 ONE Investment Media Inquiries Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
3 Page 77 of 122 Monica Hawkins
From: AMO Communications
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July 9, 2020 AMO Policy Update – Emergency Orders Extended, ICON Program, and Mandatory Mask Bylaws
Emergency Orders Extended
The Province has extended all emergency orders currently in force that were made under s.7.0.2(4) of the Emergency Management and Civil Protection Act to July 22, 2020. The extension was made to provide flexibility to protect public health and safety as more businesses reopen and people go back to work.
This extension of the current emergency orders was done to align with the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020, if passed. AMO’s policy update on this draft legislation, Bill 197, can be found here.
A full list of emergency orders can be found on the e-Laws website under the Emergency Management and Civil Protection Act and at Ontario.ca/alert.
Application Intake Opens Today for Broadband & Cellular Programs
The Province announced that the application intake for the $150 million Improving Connectivity for Ontario program (ICON) opens today. This funding is intended to help expand access to reliable broadband and cellular service in underserved and unserved parts of the province.
There are two intake periods, and each intake has two stages. Stage 1 ensures that applicants meet the basic eligibility requirements. Stage 2 requires a detailed project
1 Page 78 of 122 description and supplementary information that will be assessed and scored against evaluation criteria.
The preliminary application deadline for the first intake of the ICON program is August 21, 2020. Click here for more information on the Stage 1 program guidelines.
Mandatory Mask Bylaws
AMO now has a section on its COVID-19 Resources page on mandatory face masks bylaws/directives for information to municipal governments considering similar bylaws.
AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this.
Wish to Adjust your AMO Communication Preferences ? Click Here
2 Page 79 of 122 Monica Hawkins
From: AMO Communications
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July 15, 2020 AMO Policy Update – AMO Submission to Standing Committee, New Long-Term Care Bed Funding Approach, and Stage 3 Orders
AMO Submission to the Standing Committee on Finance and Economic Affairs Hearings on Municipal COVID-19 Impact
AMO’s President, Jamie McGarvey, Mayor, Town of Parry Sound, will be presenting to the Standing Committee on Wednesday, July 15th at 3 pm. Brian Rosborough, AMO Executive Director, will be attending with President McGarvey. AMO's submission can be found here.
LTC Bed Development Funding and New Visiting Rules
To accelerate long-term care home development projects where they are needed, the Province today announced a new Modernized Funding Model that moves away from a one-size fits all approach to address the different barriers and needs across the province. The challenges cited include the increasing costs of upfront expenses including development charges, land, and construction.
Over the next five years, the Province will be investing $1.75 billion in long-term care homes. It is also updating design standards to include air conditioning for any new and renovated homes, beginning immediately and to be completed by 2022.
The new Funding Model includes both (a) an increase to the existing Construction Funding Subsidy per diem; and (b) a percentage of upfront capital investment costs reimbursed through a substantial completion payment. This is to accelerate
1 Page 80 of 122 development of LTC beds – up to 7,800 new beds and 11,000 redeveloped beds are expected to be created. Long-term care projects dating back to 2018 will be eligible for this new funding model.
This new approach includes four new regional categories based on geographic location, each with a targeted LTC home size: large urban, urban, mid-size, and rural. An increase to the Province's construction funding subsidy (CFS) will be tailored to each of these four categories.
The Province also announced that it is relaxing rules for indoor visits at long-term-care homes, allowing up to two people beginning July 22, with restrictions.
Stage 3 Orders
The Ontario government has filed two Orders made under the Emergency Management and Civil Protection Act regarding Stage 3 of the reopening of the province.
The first Order (Ontario Regulation 363/20), Stages of Reopening, is a new regulation that identifies which regions of the province are at Stage 1, 2, or 3 of the reopening plan.
The second Order issued on July 13 (O. Reg. 364/20), Rules for Areas in Stage 3, is a new Order that sets out the reopening rules that will apply beginning Friday, July 17 for those regions moving into Stage 3. As like in Stage 2, there is no general closure order, and places of business may generally open unless the Order specifically provides that they must remain closed.
The Order also establishes a wide range of restrictions on businesses that are permitted to open. As before, there are general compliance requirements, such as ensuring compliance with the Occupational Health and Safety Act and ensuring compliance with the advice, recommendations, and instructions of public health officials. These apply to any place of business that opens under Stage 3.
AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this.
Wish to Adjust your AMO Communication Preferences ? Click Here
2 Page 81 of 122
3 Page 82 of 122 Monica Hawkins
From: AMO Communications
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July 16, 2020 In This Issue - COVID-19 resources. - Supporting Ontario’s Safe Employers Program now open. - AMO’s Virtual Conference: a Canadian first! - AMO leads the way: Virtual 2020 Exhibit Hall! - Save the date for Land Use Planning: Beyond the Basics Training. - Virtual Energy Training - Make social distancing work for you! - Improved lighting cuts costs and saves energy. - Municipalities head to Bay Street with new powers. - ONE’s Main Street to Bay Street podcast. - Career with Norfolk County.
COVID-19 Resources AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
Provincial Matters The Ministry of Labour, Training and Skills Development has opened applications for the Supporting Ontario’s Safe Employers (SOSE) program. For questions about the program, contact the Prevention Office at [email protected].
Eye on Events AMO 2020 is Canada’s first virtual municipal conference. As always, AMO’s annual conference provides up-to-date information, insights from government leaders, lessons learned and the way ahead from COVID-19 and much, much more. Register today!
AMO’s virtual exhibit hall provides you the opportunity you have been looking for to connect with municipal leaders and showcase your products. This year’s virtual event
1 Page 83 of 122 is providing greater flexibility, extended trade show hours and multiple points of interaction with delegates and ways to highlight your products. Book now!
Back by popular demand, Land Use Planning: Beyond the Basics is coming to you virtually. This training will provide you with insight and tools to your central role in implementing and managing the land use policy framework. Registration details can be found here.
LAS LAS and Stephen Dixon (TdS Dixon) are now offering virtual Energy Training sessions including virtual energy hunts. It sounds complicated but it works great! Login from anywhere (including from home) and attend an exciting and informative energy workshop! Incentives are also available from IESO. Contact Christian Tham for details.
Looking for ways to reduce costs while at the same time improving the ambiance in your municipal facilities? LAS and Conrad Lighting Solutions can assist with lighting design when you participate in the turn-key LAS Facility Lighting Service. Contact Christian Tham for a free, no-obligation quote.
ONE Investment Six Ontario municipalities have come together to invest jointly under the Prudent Investor Standard with ONE Investment. By-laws approving the new standard are in effect, helping municipalities improve investment returns.
ONE Investment’s Main Street to Bay Street podcast profiles Bracebridge’s journey to investing more broadly to create more revenue that will better fund asset management plans.
Careers Director, Strategic Innovation and Economic Development - Norfolk County. Job Posting # NU 12.20. Status: Permanent Full Time. Reports To: General Manager, Planning and Development. Location: Simcoe, ON. Posting Period: July 13, 2020 – August 4, 2020. To apply for this position, please click here.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario ONE Investment Media Inquiries Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
2 Page 84 of 122 *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
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3 Page 85 of 122 Monica Hawkins
From: AMO Communications
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July 16, 2020 AMO Policy Update: Federal-Provincial Funding Agreement reached, Extension of Emergency Orders, Proposed Marriage Licence extension and Docked Licensed Boats
Federal-Provincial funding agreement reached for municipal relief
This afternoon the Federal Government has announced at a news conference that it will deliver more than $19B for COVID-19 support through an agreement reached with the Provinces and Territories. This news builds on the previously announced Safe Restart Agreement by increasing the amount of federal support up from the original $14B. Official details of the agreement have not yet been released.
Premier Ford announced that Ontario will receive its share of $7 billion as part of this agreement. The Premier believes this is a “great deal” and personally thanked Ontario’s 444 Mayors for their unwavering support throughout these F/P/T negotiations.
This financial support is set for a 6-8 month period with an indication that additional support will be forthcoming if the current emergency situation persists. According to news reports, the funding will be distributed over seven priority areas that include:
testing, contact tracing and data management health-care capacity and mental health services and addictions vulnerable populations, including long-term care facilities personal protective equipment early learning and child care municipal operations, with a proposed public transit element
1 Page 86 of 122 sick leave
Details of the amount allocated for municipalities and a required provincial contribution to the relief package are not yet known.
AMO is pleased that our strong call for financial relief was heard and that cooperation between the Federal and Provincial governments has resulted in today’s relief funding announcement.
This funding is intended to provide fiscal stabilization to enable Ontario's municipal government to focus efforts on economic recovery and providing needed services to their communities. It is also intended to avoid the necessity of unmanageable tax increases, service costs and the deferral or cancellation of the capital projects that will promote economic recovery.
As more details become available, AMO will provide updates to our members.
Emergency Orders extended
The Ontario government has extended most emergency orders currently in force under s.7.0.2 (4) of the Emergency Management and Civil Protection Act (EMCPA) until July 29, 2020.
In addition to extending orders, we understand that the government is making technical amendments as needed to certain orders. A full list of emergency orders can be found on the e-Laws website under the EMCPA and at Ontario.ca/alert.
Marriage Licenses Expiry Period Extended Proposed
Under Bill 197, COVID-19 Economic Recovery Act, 2020 the province is proposing to extend the expiry date for most marriage licences issued between December 1, 2019, and the end of the province-wide Declaration of Emergency due to COVID-19. These licences would still be valid and could be used for up to 24 months from the end of the Declaration of Emergency. Couples with a qualifying unused marriage licence issued during this timeframe are being encouraged to hold onto it. They would have up to 24 months to use it and would not need to replace their marriage licence.
Bill 197 is currently going through 2nd Reading Debate and the Ontario Legislature is expected to rise for summer recess next Wednesday, July 22nd.
Licenced Boats to sell and serve alcohol
The province has amended Regulation 719 under the Liquor Licence Act (LLA) to allow boat operators with a liquor sales licence to sell and serve alcohol while their vessel is docked in support the Ontario tourism industry until December 31, 2020. Additionally, they are also permitted to temporarily extend their licensed premises, provided they have municipal approval and meet all applicable eligibility criteria.
2 Page 87 of 122 AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
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3 Page 88 of 122 Monica Hawkins
From: AMO Events
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July 18, 2020
AMO Conference Update:
14 Workshops That You Don’t Have to Choose From
You don’t have to choose because you can see every one of the 14 concurrent workshop sessions this year.
Workshops or “concurrent” sessions have always been a key feature of the AMO Conference, and this year is no different. We have put together 14 unique workshop sessions, featuring more than 40 speakers and panelists.
Here’s how it works.
Each panel discussion will be taped in advance and will be broadcast on the program schedule in one of three time slots – one time slot each day. It will be broadcast within the virtual conference environment along with a live Q&A with the panelists. (In other years, because everything was live, you had to pick just one to attend in each time slot.) Now, you can participate in one session in each timeslot and view ALL of the others at your leisure in the “on-demand” section of the virtual conference.
So that is one big difference this year – you can access every concurrent session rather than choosing just three. If you are tied up in a delegation meeting, you won’t miss a thing because everything will be available to view on-demand. And registered delegates can view the on-demand material for 30 days after the conference. Register Today!
Here is the latest list of workshops at the 2020 Conference that you don’t need to choose from:
COVID-19 Response: Early Lessons from the Municipal Front- Lines: Unique front-line perspectives on the response to the COVID-19
1 Page 89 of 122 emergency. What worked well, what didn’t, and reflections on community resiliency. Transforming Long-Term Care in Ontario: An Opportunity too Important to Miss: Changes are needed in delivery, design, funding and governance. Early lessons and best practices that should inform the continuing emergency response. The COVID-19 Recovery: Municipal Services and Local Economic Recovery: How investments in local services, such as housing and childcare can help drive the recovery for our residents, businesses and communities. Legal Strategies to Address Racism and Racial Discrimination: As employers, municipalities are required to proactively address and eradicate racism and racial discrimination. It requires leaders to orient themselves toward positive change; educate themselves on the nuances of race, racial discrimination, and equity; and maintain awareness of the legal consequences of a failure to address racism. This interactive presentation will equip you to respond to tough questions related to racism, racial discrimination and related legal obligations; and apply a human rights lens to issues of diversity, equity and inclusion in the workplace and beyond. From Concept to Reality – Transition to Full Producer Responsibility: Learn what the draft new rules say, and what it means for your community. Fighting Climate Change by Cutting Food Waste: How reducing food waste and optimizing your local food supply system can play an important role in climate change efforts. Building Strong Indigenous Relationships in your Community: Learn how, together, we can be effective in providing the “wrap-around” service delivery model and positive outcomes for Indigenous people in our communities. The Green Recovery: The Municipal Role in Climate Change: Learn about air pollution levels in Canadian cities, implications for health and the environment and what actions municipalities can take to invest in active and electric vehicle transportation. The Future of 911: Next Generation 911 aims to improve public emergency communication services to include text, images, video and data which will impact how the public connects with municipally-run emergency services. Learn what's in store for the future of 911 in a wireless world. The Undeniable Need for Broadband Connectivity in a Pandemic and Post- Pandemic World: Learn how municipalities have responded to connectivity challenges during the pandemic. The panel will also provide considerations for Councils who are looking to improve connectivity in their communities. An Economic Perspective on Immigration and Youth Retention in a COVID- 19 World: Explore the importance of immigration and youth retention in promoting workforce and economic development in small, rural and northern municipalities. Coding Your Way Through Data and Digital Governance: Practical and Strategic Advice: Learn about public policy challenges around smart cities, data governance and digital infrastructure, how the Government of Ontario is responding to data and digital challenges, and the experience and lessons learned by the City of Stratford regarding data governance and engagement with technology providers.
2 Page 90 of 122 MPAC: Learn how MPAC is charting its path forward and reaffirming its business model to support municipalities without any service disruptions. Find out how MPAC will come out of this crisis a more agile and resilient organization. Hydro One: Our Business is You: As Ontario continues to safely reopen, Hydro One is here to support your municipality. Join Hydro One to learn how as an essential service they are committed to powering families, businesses, communities, and the infrastructure needed to grow and prosper.
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
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3 Page 91 of 122 Monica Hawkins
From: AMO Communications
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July 20, 2020
AMO Policy Update – Stage 3 Re-Openings
Stage 3 Re-Openings
The Province has announced that the Regions/Counties of Durham, Halton, Niagara, Haldimand-Norfolk, Lambton, and York as well as the City of Hamilton will be permitted to begin Stage 3 on Friday, July 24th. These regions will join the 24 public health regions that entered into Stage 3 on Friday, July 17, 2020. Further information on these Stages can be found here.
Given current public health considerations, it has been determined that the City of Toronto, Peel Region, and the Windsor-Essex region will be continued in Stage 2 for at least another week.
AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
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2 Page 93 of 122 Monica Hawkins
From: AMO Communications
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July 22, 2020 AMO Policy Update – Ontario Legislature Recessed, Standing Committee Now Looking at Infrastructure, Stage 3 Openings Information
Ontario Legislature on Summer Recess
The Ontario Legislature had many late evening debates yesterday. The following government bills are now passed (after being time-allocated and clearing second- and third-reading debate and receiving Royal Assent):
Bill 184, Protecting Tenants and Strengthening Community Housing Act. o AMO’s letter and Bill 184 submission can be found here.
Bill 195, Reopening Ontario (A Flexible Response to COVID-19) Act. o AMO’s update on Bill 195 can be found here.
Bill 197, COVID-19 Economic Recovery Act o Includes changes to the Development Charges (DCs)/Community Benefit Charge (CBC). AMO’s update and brief analysis of Bill 197 can be found here.
The Ontario Legislature will resume on Monday, September 14th.
Standing Committee on Finance and Economic Affairs – Infrastructure Hearings
The Committee is holding public hearings on the Infrastructure sector by videoconference (Zoom) on Thursday, July 30, 2020, Tuesday, August 4, 2020;
1 Page 94 of 122 Wednesday, August 5, 2020; Thursday, August 6, 2020; Monday, August 10, 2020; and Tuesday, August 11, 2020.
If your municipality wants to be considered to make an oral presentation on the Infrastructure sector by videoconference or teleconference, you are required to register by 5:00 p.m. (EDT) on Friday, July 24, 2020. To simply provide a submission regarding infrastructure, the deadline is 6:00 p.m. (EDT) on Tuesday, August 11, 2020.
To register or send a written submission, please visit the following link: ola.org/en/apply-committees.
Stage 3 Reopening Information and Assistance
We have followed up with the Province on some of the Stage 3 questions we have received from members and can provide you with additional information:
If there are not any specific directions on how to reopen an activity or operations in the Ontario order O. Reg. 364/20, Rules for Areas in Stage 3, then municipalities and their staff are to follow the provincial and local, if provided, public health measures to prevent COVID-19 spread. o An example of this is playgrounds. There are no additional specific directions to follow for playgrounds, but they are allowed to open under Stage 3.
The federal government also has many infection prevention resources that may be of assistance to municipalities to assist in reopening facilities safely during COVID-19. o Cleaning and Disinfecting Public Spaces during COVID-19.
If your municipality is experiencing significant challenges opening with restrictions in Stage 3, there is provincial assistance available to work with you. You can access this assistance by sending in a completed form available here.
AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
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3 Page 96 of 122 Monica Hawkins
From: AMO Communications
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July 30, 2020 AMO Policy Update – Back-to-School Plan, Child Care, and Long-Term Care Reports Released
Ontario Announces Back to School Plan
The Minister of Education, Stephen Lecce, today announced the Province’s plans to reopen schools in September. Elementary students will be back in the classroom full- time in September, with no change to class sizes. High school students in the Province’s 24 designated boards will be in cohorts of 15 on alternate schedules. The remaining school boards in Ontario will be allowed to reopen for classes five days per week with full attendance.
The Province is allocating $309 million in new funding to resume the school year under these new protocols, including $80 million for additional staffing, $60 million for masks and personal protective equipment (PPE), and $10 million for health and safety training.
For more information and details on the plan, please consult the Province’s guidance document for schools and school boards for the 2020/2021 school year.
Child Care
The Ontario government also announced today that it will allow licensed child care centres across Ontario to open at full capacity starting September 1, 2020. EarlyON Child and Family Centres will also be permitted to reopen with in-person programming
1 Page 97 of 122 along with before- and after-school programs for school aged children which will be permitted to operate with standard ratios and maximum group size requirements.
More information on revising health and safety operational guidance, additional funding parameters, and direction on providing notice to parents for placements will be made available in the coming days. Licensees will continue to be required to maintain ratios and group sizes as set out under the Child Care of Early Years Act, 2014.
Ontario will also provide additional funding, with support from the federal government through the Safe Restart Agreement, to help child care operators and EarlyON Child and Family Centres purchase cleaning supplies, PPE, and support staffing needs related to new procedures. More details on the operational guidance around child care, reopening, can be found here.
Long-Term Care Reports Released
The Minister of Long-Term Care, Dr. Merrilee Fullerton, has released two reports today and announced new initiatives that further deliver on recommendations made by the Honourable Eileen E. Gillese, Commissioner of the Long-Term Care Homes Public Inquiry (Gillese Inquiry), with the objectives of making current and future long-term care safer and stronger.
The first is a report back on the Gillese Inquiry, which is in response to the recommendation that a progress report on the steps taken by the Province and their partners to address Justice Gillese’s recommendations be undertaken.
The second is the Long-Term Care Staffing Study Report, which will inform the development of a comprehensive staffing strategy to be released later this year. The study was informed by an external Long-Term Care Staffing Study Advisory Group composed of resident and family advocates, operators, academics, and other industry thought-leaders.
AMO staff will be reviewing all of the documents in tandem with the AMO Health Task Force. These reports, as well as yesterday’s launch of the Long-Term Care Commission, will inform our approach and we will provide member updates at critical stages of this ongoing work.
AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
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3 Page 99 of 122 Monica Hawkins
From: AMO Communications
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July 27, 2020 AMO Policy Update – $4B Municipal Announcement, Provincial Emergency Ended, Provincial Orders, and Rural Economic Development
$4 Billion Announced for Ontario Municipal Governments and Transit:
Safe Restart Agreement
Premier Doug Ford, at today’s news conference, announced broad details about the federal-provincial funding agreement for Ontario municipal governments in Ontario. The Province, in partnership with the federal government, under the Safe Restart Agreement will be providing up to $4 billion in one-time emergency assistance to all of Ontario’s 444 municipalities aimed at maintaining critical services, including public transit over the next 6 to 8 months.
In April, AMO began its support of the Federation of Canadian Municipalities’ call for emergency federal funding. Today’s announcement delivers on the requested $4 billion for Ontario municipal governments and demonstrates that senior orders of government recognize that financially sustainable municipalities will play an essential role in restarting and rebuilding the Ontario economy.
“Premier Ford has announced that there will be up to $4 billion in federal and provincial funding for municipal operations and transit, which have had to shoulder significant costs related to the management of COVID-19,” said AMO president Jamie McGarvey. “It’s an important investment in communities in every part of our province and in Ontario’s economic recovery.”
1 Page 100 of 122 Funding for Operating Municipal Relief
This funding announcement includes a $777 million contribution from the federal government and $1.22 billion from the Province. The provincial amount includes the previously announced $350M social services and $100M public health funding. This investment amounts to $2 billion directly supporting municipalities and addressing operating shortfalls and relief related to COVID-19.
Specific allocations for this $2 billion in funding will be made in the weeks ahead. Minister Clark noted that the Province will be engaging AMO and City of Toronto in the next few days.
Funding for Transit
A funding deal for public transit was reached as part of the federal-provincial agreement. It was announced that up to $2 billion will be shared equally between the Province and federal government. This funding will assist transit operators address revenue losses and help maintain operations in a safe manner as the economy restarts and begins its recovery.
After many months of advocacy and partnership, AMO is proud of the role we played along with our many partners to advance the interests of the municipal sector, and the people and families, and public and private enterprises that comprise our communities. Today is another positive step toward a strong and safe economic recovery throughout the province that recognizes the critical need for municipal operations and transit for communities for local economies.
Premier Ford expressed his gratitude for the support of local leaders:
“I want to thank Ontario’s 444 local leaders who supported us through our negotiations with the federal government and through each stage of reopening. We will continue to be a champion for our municipal partners as they safely reopen their communities and ensure people can get back to work.”
On Friday, July 24th AMO President Jamie McGarvey wrote to the Premier thanking him for advocating on behalf of municipal governments in the negotiations for the national Safe Restart Agreement. Premier Ford, Minister Clark, and other provincial ministers have been strong partners with municipal leaders throughout the COVID-19 emergency as well as before.
AMO will provide an update to members when more detailed allocation information is available.
Provincial Emergency Declaration Ended
The COVID-19 declared provincial emergency came to an end on July 24. On July 21, 2020, Bill 195, Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 received Royal Assent. This new Act was proclaimed on July 24, 2020.
2 Page 101 of 122 The Reopening Ontario Act (ROA) provides the Province with flexibility to address the ongoing risks and effects of the COVID-19 outbreak once the declared provincial emergency under the Emergency Management and Civil Protection Act (EMCPA) ends. It provides that:
Emergency orders in effect under the EMCPA, as of July 24, are continued under the ROA for an initial 30 days. The Lieutenant Governor in Council may further extend these orders under the ROA for up to 30 days at a time. The Lieutenant Governor in Council may amend certain orders continued under the ROA if the amendment relates to: o labour redeployment or workplace and management rules; o closure of places and spaces or regulation of how businesses and establishments can be open to provide goods or services in a safe manner; o compliance with public health advice; or, o rules related to gatherings and organized public events.
The ROA does not allow new orders to be created.
New Provincial Orders under the Emergency Management and Civil Protection Act
Reg 420-20 – Stages of Reopening (Stage 2/3 as of July 24) https://www.ontario.ca/laws/regulation/r20420
Reg 421-20 – Proceedings Commenced by Certificate of Offence (Schedule 80.1 – change from A Flexible Response to COVID-19 Act, 2020) https://www.ontario.ca/laws/regulation/r20421
Reg 422-20 – Enforcement of Orders (reasonable and probable grounds re: failed to comply around emergency orders; interfered or obstructed any person to comply with an emergency order) https://www.ontario.ca/laws/regulation/r20422
Reg 423-20 – Extensions and Renewals of Orders (shortening of previous extensions) https://www.ontario.ca/laws/regulation/r20423.
Rural Economic Development (RED) Program Announcement
On Thursday July 23rd, the Province announced $3.3 million of cost-shared funding would be awarded to 58 successful projects across Ontario for the first intake of the updated Rural Economic Development (RED) program.
3 Page 102 of 122 ROMA and AMO have long supported this program as an important part of addressing rural economic development challenges. Investments in rural economies has a lasting and positive economic impact for those communities and their residents.
The timing of this announcement was reflected by the Honourable Minister of Agriculture, Food and Rural Affairs, Ernie Hardeman, who noted that "As the economy reopens, our investments in the Rural Economic Development program will have a very real impact for communities across rural Ontario".
AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
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4 Page 103 of 122 Monica Hawkins
From: AMO Communications
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August 5, 2020 AMO Policy Update – COVID-19 Infrastructure Program and Non-Profit Support
COVID-19 Infrastructure Program
Today, the Honourable Catherine McKenna, Minister of Infrastructure and Communities, announced changes to the federal Investing in Canada Infrastructure Plan (ICIP) to help communities adapt to new need to manage the pandemic. The changes will create a new stream in the $33 billion ICIP to provide $3.3 billion to build pandemic-resilient infrastructure. In Ontario, this will make $1.184 billion available for pandemic-resilient projects.
The COVID-19 Resilience Stream of the ICIP will include faster approvals for projects and will provide an 80 per cent federal funding share for projects to a maximum of $10 million. Faster approvals and increased federal share respond directly to AMO’s calls for expedited approvals and recognition of the impact of COVID-19 on municipal finances.
The COVID-19 Resilience Stream can be used to upgrade, repair, or retrofit provincial and municipal buildings such as schools and community facilities, build new active transportation facilities such as bike lanes, trails and paths, upgrade existing or build new parks, and contribute to disaster mitigation projects such as flood and fire protection, including natural infrastructure.
Today’s announcement also expands ICIP project eligibility under Public Transit, Green, and Rural and Northern Streams:
Public Transit – bike lanes and active transportation as well as stand-alone paths and inter-municipal transit
1 Page 104 of 122 Green – stand-alone pathways and active transportation infrastructure Rural and Northern – broadband and cellular connectivity.
COVID-19 Resilience Stream projects must start by September 30, 2021 and be completed by December 31, 2021. Expanded ICIP Green, Public Transit, and Rural and Northern Stream projects must be started before September 30, 2021.
To allow for these changes in the ICIP, including the establishment of the COVID-19 Resilience Stream, federal and provincial infrastructure agreements will be renegotiated in the coming weeks. AMO anticipates that Ontario’s Ministry of Infrastructure will communicate changes to the agreements and intake processes to eligible municipalities once these changes are made. AMO will ensure members are aware of any announcements regarding the ICIP.
Minister McKenna will be addressing delegates at the AMO Conference on August 19, 2020.
New Non-Profit COVID Support
The Ontario government today announced $83 million through the Ontario Trillium Foundation (OTF) to provide grants to help eligible non-profit organizations, including food banks, child and youth programs and Royal Canadian Legion branches, recover from COVID-19 and continue the delivery of vital programming in their communities. The OTF's Resilient Communities Fund will provide grants of up to $150,000 to help eligible non-profit organizations rebuild and recover from the impacts of COVID-19.
AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
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2 Page 105 of 122 Monica Hawkins
From: AMO President
Dear Mayor/Head of Council:
RE: Thank you for your resolutions with preferred timing for transition of your Blue Box program
In December 2019 I wrote to you requesting that your Council pass a resolution outlining the preferred date to transition your municipal Blue Box program to full producer responsibility if provided the opportunity to self- determine (between January 1, 2023 and December 31, 2025). I asked that resolutions be provided by June 30, 2020. Despite the challenges all of our communities have faced with the COVID-19 emergency, we have received over 160 resolutions which represents over 95% of the Province’s Blue Box program.
I want to thank each of you for providing this information to the Minister of the Environment, Conservation and Parks and AMO.
We have attached a summary of the information we have received from each of you and I would ask that you review it and let us know by August 15, 2020 if there are any revisions or corrections required.
Please note: the attachment lists municipal programs as they report into the datacall. For some programs, this is completed as a group of municipalities under an Association (i.e. Bluewater Recycling, Essex-Windsor Solid Waste Authority etc.) or as an upper tier municipality where services are provided by both levels of government (i.e. Oxford County, York Region etc.). We have presented the date based on what the majority of members selected. However, in some cases there are discrepancies in the dates chosen by members within these groups. If your municipality finds itself in this situation, please take a look and discuss this with your peers in the Association or in your Region or County. Also note that all resolutions have been provided to Ministry as they were received.
The Ministry of the Environment Conservation and Parks has already received this information and will be using it to inform their recommendations on the transition schedule in their draft Regulation which is expected by the end of the summer.
As you know, the transitions of the Blue Box programs to full producer responsibility are expected to occur with approximately one third of the program transitioning in each of 2023, 2024 and 2025. Based on the responses received, we have used the transition date you have proposed and allocated your program’s transition over a 12 month period. For example, a municipality that indicated a transition date of July 1, 2023 would have half of the program allocated to 2023 and the other half allocated to 2024. Based on this, the preferred timing indicated through Council resolutions provides for a measured transition over the three years, as shown in the Table below using a number of different criteria:
Gross Net Waste Households Population Collected Marketed Cost Cost Generated
1 Page 106 of 122 2023 39.98% 37.62% 37.82% 37.32% 38.68% 37.56% 38.91% *Represents 96 programs 2024 28.56% 29.02% 28.36% 27.61% 27.56% 27.17% 28.66% *Represents 20 programs 2025 24.24% 27.57% 28.82% 28.39% 25.48% 26.01% 28.85% * Represents 15 programs
PLEASE NOTE that the Ministry of the Environment, Conservation and Parks will be making the final determination on the transition schedule.
Thank you again for your hard work to submit your resolutions by June 30th despite all of the challenges we have faced over the last several months.
If you have any questions or require further information, please contact Dave Gordon, Senior Advisor, at 416 389 4160 or [email protected] or Amber Crawford, Policy Advisor, at 416 971 9856 extension 353 or [email protected].
Sincerely,
Jamie McGarvey AMO President Mayor of Parry Sound
Attachment: Municipal Resolutions Summary
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APPENDIX A – MUNICPAL RESOLUTIONS & INTENTIONS (complete to July 16, 2020)
The call for resolutions made it clear that the transition date preferred by Councils are not binding, and there was no guarantee that the process would be accepted by the Province.
Note that most resolutions were passed at Council, with two exceptions where staff had delegated authority to make that decision (City of Toronto and City of Ottawa). Most resolutions include provisions that indicate a desire to be transitioned earlier if possible.
Municipalities Seeking to Transition 2023
Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 1. Town of Aylmer (5) 2023 (no date specified) 2. City of Kawartha Lakes (4) 2023 (no date specified) 3. City of Sarnia (3) 2023 (no date specified) 4. City of Toronto (1) 2023 (no date specified) 5. Town of Greater Napanee (7) January 2023 (no date specified) 6. Township of Addington Highlands (9) January 1, 2023 7. Township of Algonquin Highlands (6) January 1, 2023 8. Township of Armour (8) January 1, 2023 9. Municipality of Bayham (7) January 1, 2023 10. Township of Beckwith (7) January 1, 2023 11. Township of Billings (8) January 1, 2023 12. Township of Bonnechere Valley (9) January 1, 2023 13. City of Brockville (5) January 1, 2023 14. Municipality of Callander (6) January 1, 2023 15. Town of Carleton Place (5) January 1, 2023 16. Township of Carlow Mayo (9) January 1, 2023 17. Township of Central Frontenac (9) January 1, 2023 18. Municipality of Central Elgin January 1, 2023 19. Municipality of Chatham-Kent (4) January 1, 2023 20. Town of Cochrane (6) January 1, 2023 21. Town of Deseronto (5) January 1, 2023 22. Township of Drummond North Elmsley (7) January 1, 2023 23. City of Dryden (6) January 1, 2023 24. Municipality of Dutton Dunwich (7) January 1, 2023 25. Municipality of Dysart et al (9) January 1, 2023 26. Township of Edwardsburgh Cardinal (7) January 1, 2023 27. Township of Front of Yonge (9) January 1, 2023
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Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 28. Town of Gananoque (5) January 1, 2023 29. City of Guelph (3) January 1, 2023 30. Municipality of Hastings Highlands (7) January 1, 2023 31. Hawkesbury Joint Recycling (7) January 1, 2023 32. Townships of Head, Clara & Maria (6) January 1, 2023 33. Municipality of Highlands East (8) January 1, 2023 34. Town of Hearst (8) January 1, 2023 35. Township of Horton (7) January 1, 2023 36. Municipality of Huron Shores (8) January 1, 2023 37. City of Kenora (6) January 1, 2023 38. City of London (1) January 1, 2023 39. Township of Malahide (7) January 1, 2023 40. Municipality of Mattice-Val Côté (8) January 1, 2023 41. Township of Montague (7) January 1, 2023 42. District of Muskoka (4) January 1, 2023 43. Municipality of Neebing (7) January 1, 2023 44. Township of Nairn and Hyman (6) January 1, 2023 45. Region of Niagara (2) January 1, 2023 46. City of North Bay (4) January 1, 2023 47. County of Northumberland (4) January 1, 2023 48. Township of O’Connor (8) January 1, 2023 49. Town of Parry Sound (5) January 1, 2023 50. Town of Prescott (5) January 1, 2023 51. Township of Prince (6) January 1, 2023 52. Township of Russell (7) January 1, 2023 53. Municipality of Red Lake (8) January 1, 2023 54. County of Simcoe (2) January 1, 2023 55. Township of Sioux Narrows-Nestor Falls (8) January 1, 2023 56. Town of Smiths Falls (5) January 1, 2023 57. Township of Southwold (7) January 1, 2023 58. Town of Spanish (6) January 1, 2023 59. Village of Sundridge (5) January 1, 2023 60. City of Timmins (6) January 1, 2023 61. Municipality of West Elgin (7) January 1, 2023 62. Municipal of West Grey (7) January 1, 2023 63. Township of Southgate (7) Between January 1, 2023 and June 30, 2023 64. City of St. Thomas (5) March 1, 2023
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Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 65. Township of Perry (7) March 2, 2023 66. City of Clarence-Rockland (7) March 13, 2023 67. City of Hamilton (1) April 1, 2023 68. Municipality of the Nation (7) April 1, 2023 69. City of Stratford (5) May 2023 (no date specified) 70. City of Owen Sound (5) May 31, 2023 71. Dufferin County (4) June 1, 2023 72. City of Ottawa (2) June 1, 2023 73. Township of Sables-Spanish (6) June 1, 2023 74. Township of Tarbutt (8) June 1, 2023 75. Township of Howick (7) June 30, 2023 76. Town of Plympton-Wyoming (7) June 30, 2023 77. Regional Municipality of Durham (2) July 1, 2023 78. Loyalist Township (7) July 1, 2023 79. St. Clair Township (7) July 1, 2023 80. City of Thunder Bay (3) July 1, 2023 81. County of Wellington (4) July 1, 2023 82. Town of Arnprior (5) July 29, 2023 83. Township of McNab/Braeside (7) July 29, 2023 84. Town of Renfrew (5) July 29, 2023 85. Township of Enniskillen (9) September 1, 2023 86. Town of Kirkland Lake (6) September 30, 2023 87. Municipality of Meaford (7) September 30, 2023 88. City of Sault Ste. Marie (3) September 30, 2023 89. Town of Deep River (7) October 1, 2023 90. County of Haldimand (7) October 16, 2023 91. City of Peterborough (3) *passed General November 1, 2023 Committee but waiting for Council approval* 92. County of Peterborough (4) November 1, 2023 93. Township of Carling (8) (by) December 31, 2023 94. Village of Burk’s Falls (9) December 31, 2023 95. Municipality of Casselman (5) December 31, 2023 96. Municipality of Magnetawan (8) December 31, 2023
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Municipalities Seeking to Transition in 2024
Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 1. Municipality of South Dundas (7) 2024 (no date specified) 2. Township of South Stormont (7) 2024 (no date specified) 3. Township of Faraday (9) January 1, 2024 4. Town of Hanover (5) January 1, 2024 5. Township of North Dundas (7) January 1, 2024 6. City of Orillia (5) January 1, 2024 7. Tay Valley Township (9) January 1, 2024 8. Township of Tudor and Cashel (9) January 1, 2024 9. Region of Waterloo (2) March 2, 2024 10. Bluewater Recycling Association (4) April 1, 2024 11. City of Barrie (3) May 1, 2024 12. Township of Augusta (9) June 1, 2024 13. Essex-Windsor Solid Waste Authority (2) August 28, 2024 14. Municipality of Powassan (6) September 16, 2024 15. County of Norfolk (4) September 28, 2024 16. Region of Peel (1) October 1, 2024 17. Town of Fort Frances (6) October 31, 2024 18. County of Brant (7) November 1, 2024 19. Town of Blind River (6) November 20, 2024 20. Township of Evanturel (6) December 31, 2024
Municipalities Seeking to Transition in 2025
Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 1. County of Oxford (4) 2025 (no date specified) 2. Town of Central Manitoulin (6) January 1, 2025 3. City of Temiskaming Shores (6) January 1, 2025 4. Ottawa Valley Waste Recovery Centre (6) March 28, 2025 5. Region of Halton (1) April 1, 2025 6. Town of Perth (5) June 1, 2025 7. Quinte Waste Solutions (4) August 1, 2025 8. Municipality of Killarney (8) (by) October 31, 2025 9. Bruce Area Solid Waste Recycling) (4) December 31, 2025 10. Township of Brudenell, Lyndoch & Raglan (9) December 31, 2025
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Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 11. Township of Hilliard (8) December 31, 2025 12. Municipality of North Stormont (7) December 31, 2025 13. Municipality of Northern Bruce Peninsula (9) December 31, 2025 14. Tri-Neighbours Board of Management (6) December 31, 2025 15. Region of York (1) December 31, 2025 16. Township of Johnson December 31, 2025
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Page 112 of 122 Monica Hawkins
From: Pauline Rochefort
Request for resolution...see below
Sent from my iPhone
Begin forwarded message:
From: Susan Church
Hello everyone,
I am hoping that this little update will find you all well and managing to enjoy the sun of summer! It's not our usual summer, but I do hope you are finding ways to enjoy time with family and friends.
I thought I would just bring you "up-to-speed" regarding our regional Broadband application.
As you know Blue Sky Net applied to the CRTC for a regional broadband project that includes each of your communities. We still have not heard about that application, and I don't expect to anytime soon. These wheels turn very slowly.
We will be applying to the newly announced Provincial ICON Broadband Fund. The application will go into their Intake - Phase One and we will see where it goes. The first Phase of this program will only provide 25% of the total funding and requires that applicants have the rest of the 75% already committed. That is not of course the case in our project, as the total project is $15,786,512. and we need the Federal portion of funding to come in with the Province and the private sector provider.
1 Page 113 of 122 I thank you for your past letters of support, but I do wonder if it will be possible to reiterate that support for this application to the province. The deadline for the ICON application is very near, on August 21 and I know that many of your Council meetings are reduced during the summer, but if, anyone is able to provide a letter of support on behalf of the community, that would be very helpful.
I have copied our MPP and MP on this update so that we can keep them in the loop.
Have a wonderful weekend everyone and as always, if you have any questions please feel free to reach out to me.
Stay well,
Susan
-- Susan Church Executive Director Blue Sky Economic Growth Corporation 102-150 First Ave. West North Bay, ON P1B 3B9 tel:(705) 476-0874 ext. 211 www.blueskynet.ca [email protected]
To help protect your privacy, Micro soft Office prevented automatic download of this picture from the In ternet. ConnectedNo rth.ca The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited.
2 Page 114 of 122 Monica Hawkins
From: Michael Blair
Ms. Hawkins,
Please accept this correspondence in reference to the East Ferris Internet Advocacy Group (EFIAG). If you can forward this letter to the Mayor and Councillors, that would be greatly appreciated.
Note that we are not requesting a delegation but rather are asking that the letter be discussed at a future council meeting and a formal response be provided to us based on these discussions.
If the Mayor or any of the Councillors want to follow and contribute to the discussion, they can like and follow our group on Facebook @east.ferris.internet.advocacy.group or via Twitter @efiag2.
Thanks in advance.
Mike
Michael Blair Spokesperson, East Ferris Internet Advocacy Group (EFIAG)
1 Page 115 of 122
July 19, 2020
Mayor & Council East Ferris VIA email only - [email protected]
Dear Mayor Rochefort and Councillors,
Thank you for your letter dated July 15 th acknowledging our Group and the “passionate and engaged (East Ferris) citizens.”
Thanks also for giving us the opportunity to present to the East Ferris Economic Development Committee on July 15th. It was nice to start some open dialogue with the Municipality. We would like to specifically thank Councillor Trahan, Angela Knight Van Schaayk and yourself for asking questions and providing comments. This input and perspective has acknowledged your Team’s engagement and interest. In particular, we have taken the questions regarding what “resources” our Group has to contribute, to heart. From these comments, it sounds like the Municipality is looking for ideas but there is more work to be done to understand just how we can be leveraged. We welcome being part of this discussion.
We have reviewed the Internet Summary document provided by Jason Trottier (CAO), and it is clear that there has been a lot of time and resources spent in support of the current CRTC funding application submitted on June 1. It was good to see that local businesses were surveyed as part of the effort.
Finally, we would like to acknowledge some comments that you made at the June 23 rd Council meeting. “I view this particular group as our best friend…sometimes as a council, there’s things we can’t do and I view them as an organization that maybe is thinking how can we support the work of the council and the work of Blue Sky Net…….” We would welcome any discussions that will help define how we can engage to support the Municipality and Blue Sky Net.
In wrapping this letter up, we hope that clarification can be provided for the following questions.
1. Can you provide the timing for the Community rollout of Spectrum Telecom Group’s findings and report, including technologies being considered, anticipated internet speeds and infrastructure expansion plans?
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2. The average download speeds attained by residents of East Ferris, as stated in Blue Sky’s “Speed of Northern Ontario Broadband” report differ greatly from the available DSL speeds shown in their BAIMAP application at www.connectednorth.ca . Can you provide clarity for this descrepancy and does the Municipality think that this will jeopardize our likelihood for our current or future funding applications?
3. Understanding that a longer term, sustainable solution for high speed internet will not be achieved quickly, can the Municipality engage the current internet providers to improve speeds with current infrastructure AND/OR to explore all available technologies (including LTE and Fixed wireless) to reach as many East Ferris residents as possible in the short to medium term?
4. Is the Municipality confident that the level of meaningful Community consultation and involvement, has been sufficient for the current funding applications AND for understanding the true wants and needs of East Ferris residents? A summary of this engagement would be helpful.
5. How can the East Ferris Internet Advocacy Group (EFIAG) contribute as we move forward? In addition, we would like to understand the following to help grow support.
1. Can you provide us with the projected level of contribution percentage from the Federal, Provincial, and Municipal governments as well as the the private sector?
2. We understand that telecom providers will be reluctant to share proprietary or market share information, but we would be interested in knowing which questions cannot be answered due to that restriction.
It is our hope that by fully understanding both the historical and current situation, we can move forward together in a way that embodies the vision outlined in Municipality’s Strategic plan.
Note that all coorespondence with the Municipality will be shared with our greater group through our social media accounts.
Micheal Blair Spokesperson East Ferris Internet Advocacy Group
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June 18, 2020
RE: Universal Basic Income Resolution
Please be advised that the Council of the Municipality of Grey Highlands, at its meeting held June 17, 2020, passed the following resolution:
2020-438 Moved by Cathy Little, Seconded by Aakash Desai
Whereas the World Health Organization on March 11, 2020 declared COVID-19 a pandemic, pointing to the growing number of cases of the coronavirus illness around the world and the sustained risk of further global spread; and
Whereas in response to the COVID-19 pandemic, the Province of Ontario and the Municipality of Grey Highlands have declared a state of emergency under the Emergency Management and Civil Protection Act; and
Whereas, to help reduce the financial strain on its citizens and businesses during the COVID-19 pandemic, the Municipality of Grey Highlands has approved disbursement of funds to local food banks and redirection of Community Grant Program funds to local community organizations providing relief to Grey Highlands residents in crisis; and
Whereas Statistics Canada has reported that the unemployment rate has risen to 13.7 per cent in Canada and 13.6 per cent in Ontario in May 2020; and that the COVID-19 pandemic has impacted the employment of 3.1 million Canadians from February to April; and that lower-wage earners, women and students are being impacted disproportionately; and
Whereas the Federal government has announced $82 billion in relief funding for the COVID-19 Economic Response Plan, utilizing tax deferrals, subsidies, loans, and credits to support citizens, businesses, and industries; and
Whereas according to a 2018 Parliamentary Budget Office report, a Canada-wide basic income of the type previously piloted in Ontario would have an annual net cost of $44 billion; and
The Municipality of Grey Highlands 206 Toronto Street South, Unit One P.O. Box 409 Markdale, Ontario N0C 1H0 519-986-2811 Toll-Free 1-888-342-4059 Fax 519-986-3643 www.greyhighlands.caPage 119 of 122 [email protected] P a g e | 2
Whereas a basic income ensures everyone an income sufficient to meet basic needs and live with dignity, regardless of work status; and
Whereas a basic income has the potential to improve individual physical and mental health, labour market participation, food security, housing stability, financial status and social relationships and generally raise the standard of living for vulnerable members of society; and
Whereas a universal basic income would likely have many positive societal effects, including reducing poverty, reducing strain on health care and social assistance systems, supporting businesses and the economy, reducing crime, as well as reducing administrative complexity and creating efficiencies for those in need of financial and economic support measures; now
Therefore, be it resolved that the Council of the Municipality of Grey Highlands urges the Ontario Provincial government and the Federal government to work together to investigate the feasibility of implementing a universal basic income program; and
That this resolution be forwarded to the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; the Minister of Children, Community and Social Services; the Minister of Municipal Affairs and Housing; Ministry for Seniors and Accessibility; the Association of Municipalities of Ontario; local MPPs and MPs; The County of Grey; all Municipalities with the Province of Ontario; and the Federation of Canadian Municipalities. CARRIED.
As per the above resolution, please accept a copy of this correspondence for your information and consideration.
Sincerely,
Jerri-Lynn Levitt Deputy Clerk Council and Legislative Services Municipality of Grey Highlands
The Municipality of Grey Highlands 206 Toronto Street South, Unit One P.O. Box 409 Markdale, Ontario N0C 1H0 519-986-2811 Toll-Free 1-888-342-4059 Fax 519-986-3643 www.greyhighlands.caPage 120 of 122 [email protected]
CORPORATION OF THE TOWN OF RENFREW
RESOLUTION NO. 2020 - 06 - 44
Moved By: Reeve Emon Seconded By: Councillor Jamieson
WHEREAS the COVID-19 pandemic crisis has had a catastrophic affect on employment and small business survival rates, with over 11.3% jobless rate in Ontario in April 2020 alone with only a few signs of a change over the next several fiscal periods;
AND WHEREAS the Renfrew County region is already at a distinct economic disadvantage due to a shorter infrastructure construction season and the lack of essential services, like effective and available broadband across its vast and rural area that would allow for greater flexibility to work from home, or telecommute;
AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves within the geographical borders have an incredible influence on the economy through investments in infrastructure spending, with over $70million being invested in 2020 in municipal projects, but will now have to evaluate and adjust the way they safely operate and offer community services and modes of transportation;
AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves have submitted over $73.5 million worth of applications to the Investing in Canada Infrastructure Program: Community, Culture and Recreation Stream, with all considered shovel ready and shovel worthy;
AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves have submitted previously over $25million in the Investing in Canada Infrastructure Program: Green Stream and Investing in Canada Infrastructure Program: Rural & Northern Stream;
AND WHEREAS both large and small infrastructure projects have the immediate effect on local small and medium businesses in our region with consideration of the multiplier ratio on every $1million invested having the ability to create 7.6 jobs in the local marketplace, meaning that approval of these projects would create over 1,200 jobs across Renfrew County;
NOW THEREFORE BE IT RESOLVED that the Council of the Town of Renfrew calls upon the Governments of Ontario and Canada to fast track the review of current and previous Investing in Canada Infrastructure Program grant applications in order to provide much needed employment and investment into rural Ontario to provide sustainable infrastructure that will be safe and suitable in a post-pandemic setting;
AND FURTHER THAT a copy of this resolution be circulated to the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; MP Cheryl Gallant, Renfrew-Nipissing- Pembroke; the Honourable John Yakabuski, MPP Renfrew-Nipissing-Pembroke; the Minister of Infrastructure; the Association of Municipalities Ontario; Rural Ontario Municipalities Association and all Municipalities within the Province of Ontario.
- CARRIED -
I, Jennifer Charkavi, Deputy Clerk of the Corporation of the Town of Renfrew, do hereby certify this to be a true and complete copy of Resolution No. 2020 - 06 - 44, passed by the Council of the Corporation of the Town of Renfrew at its meeting held the 23rd day of June 2020.
DATED at Renfrew, Ontario Jennifer Charkavi this 24th day of June 2020. Jennifer Charkavi Page 121 of 122
THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS
BY-LAW NO. 2020-29
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
WHEREAS Section 5(3) of The Municipal Act, 2001, c.25, as amended provides that Council’s powers shall be exercised by By-Law;
AND WHEREAS it is the desire of Council to confirm all Proceedings and By-Laws:
NOW THEREFORE the Council of the Corporation of the Municipality of East Ferris ENACTS AS FOLLOWS:
1. THAT the Confirmatory Period of this By-Law shall be for all Regular and Special Council Meetings from July 14th, 2020 to the 11th of August, 2020, inclusive;
2. THAT all By-Laws passed by the Council of the Municipality of East Ferris during the period mentioned in Section 1 are hereby ratified and confirmed;
3. THAT all resolutions passed by the Council of the Municipality of East Ferris during the period mentioned in Section 1 are hereby ratified and confirmed;
4. THAT all other proceedings, decisions and directions of the Council of the Municipality of East Ferris during the period mentioned in Section 1 are hereby ratified and confirmed.
READ A FIRST AND SECOND time this 11th, day of August, 2020.
READ A THIRD TIME AND FINALLY passed this 11th, day of August, 2020.
Mayor Pauline Rochefort
______Clerk Monica L. Hawkins
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