Municipality of Hastings Highlands Regular Meeting of Council AGENDA Date: June 24, 2015 Time: 9:00 AM Page 1. Call to order a Mayor Bloom will call the meeting to order "O Canada" 2. Deletions to the agenda None. 3. Disclosure of pecuniary interest and the general nature thereof 4. Approval of Minutes 9 - 16 a Minutes of the Regular Meeting of Council THAT Council approves the draft minutes of the Regular Meeting of Council being Planning and Delegation, held on June 3, 2015, as submitted. 5. Delegations 17 a 9:10 am Bob Robinson 6. Tenders None 7. Reports and By-Laws a Planning Page 1 of 172 18 - 32 i) By-Law 2015-039 being a by-law to amend Comprehensive Zoning By-Law 35-2004 by rezoning Part of Lot 26, Concession 12, designated as Part 1 on Plan 21R-20319 and Part 4, Plan 21R- 24386, in the Geographic Township of Monteagle, from Limited Services Residential to Rural Residential. THAT Council approves By-Law 2015-039 being a by-law to amend By-Law 35-2004 of the Corporation of the Municipality of Hastings Highlands, as amended, by rezoning Part of Lot 26, Concession 12, designated as Part 1, Plan 21R-20319 and Part 4, Plan 21R-24386, in the Geographic Township of Monteagle, from Limited Services Residential (LSR) Zone to Rural Residential (RR) Zone as shown on the map attached to the by- law. b Building 33 - 34 i) Monthly Report THAT Council receives the Monthly Report as information only, as submitted by the CBO. c Library 35 - 36 i) Cultural Report THAT Council receives the Cultural Report from CEO McMunn, as submitted and; FURTHERMORE THAT Council direct staff to apply for the Trillium and Horizon funding that was recently released. d Fire 37 - 38 i) Monthly Report THAT Council receives for information only, as submitted by the Fire Chief. e Finance 39 - 46 i) Monthly Treasury Report THAT Council receives this report pertaining to the corporate budget for information purposes only as submitted by the Treasurer. 47 - 54 ii) Repeal and Enact New Fire Pumper Borrowing By-Law THAT Council repeals Borrowing By-Law #2015-043 Fire Pumper Truck Borrowing By-Law; and THAT Council approves By-Law 2015-048 to authorize certain new capital works of The Corporation of the Municipality of Hastings Highlands, to authorize the submission of an application to Ontario Infrastructure and Lands Corporation Page 2 of 172 (OILC) for financing such capital works; to authorize temporary borrowing from OILC to meet expenditures in connection with such works; and to authorize long term borrowing for such works through the issue of debentures to OILC, be read a first, second, third time and finally passed. f Operations 55 - 58 i) Monthly Operations Report THAT Council receives the monthly Operations Report as information only, as submitted by the Operations Supervisor. 59 - 61 ii) Papineau Lake Requests THAT Council approve a No Parking sign to be erected on the ramp of the Papineau Lake boat launch and; FURTHERMORE THAT more research be done regarding additional requests. 62 - 64 iii) Speed Reduction Request on Brethour Road THAT Council choose from options 1 or 2 for the first 1 km. of the Brethour Road from the intersection of the South Baptiste Lake Road. g Clerks Department 65 - 68 i) T.R.O.U.T THAT Council receives this report as submitted and; FURTHERMORE choose Option 1 or 2 for financial contribution of $8153.00 towards the 2015 Gas Tax Application for the T.R.O.U.T. OPTIONS 1. Council approve the financial contribution of $8153.00 towards the 2015 Gas Tax Application for the T.R.O.U.T and that the funds be delivered to the Town of Bancroft, as being the Hosts for applying. 2. Council not approve the financial contribution of $8153.00 towards the 2015 Gas Tax Application for the T.R.O.U.T. 69 - 72 ii) QRC Signs THAT Council receive this report as submitted and; FURTHERMORE THAT Council approve Option 1 or 2 as presented. Page 3 of 172 OPTIONS 1. Council approve the installation of QRC Walls at the suggested waste sites of South and North Baptiste Lake and Papineau Waste Site on the terms as presented, no cost to the municipality and; THAT Council direct Operations Supervisors to oversee the location and installation of the walls at each site as per municipal requirements. 2. Council not approve the installation of QRC Walls at municipal waste sites. 73 - 74 iii) Hastings Highlands & Maynooth Business Association Requests THAT Council receive this report as submitted and; FURTHERMORE THAT Council approve the washrooms at the Maynooth Rink Building be open for the public on Sundays and Holiday Mondays in accordance with the waste attendants work shift effective June 28th to the Labour Day Weekend. 75 - 77 iv) Insurance Coverage THAT Council receives this report and supporting documentation as information only, as submitted. 78 - 81 v) Hot Dog Mobile Cart THAT Council receives this report as submitted and; THAT Council grant approval of licensing for the Hot Dog Cart and; FURTHERMORE the owner of the cart to be stationary on the private property as stated in the correspondence excluding times when invited to community events, which case a vendor fee may be requested from the organizer of the event and; FURTHERMORE THAT the owner a bide by the municipal By- law 10-2002 and contact all other necessary agencies to fulfill the mandatory requirements for operation. 82 - 85 vi) ATV By-Law THAT Council receives this report as information only, as submitted. h Strategic Planning 86 - 117 i) Strategic Plan Draft THAT Council receive the report, make any further Page 4 of 172 recommendations, and; THAT Council approve the online questionnaire to be used as the consultation with the public regarding the Strategic Planning process. i Management 118 - i) Monthly CAO Report 121 THAT Council receives the Monthly Report as information only, as submitted by the CAO. 122 - ii) Multi-Waste Committee - Transfer and Processing of Blue Box 133 Recyclables “THAT: the Council for the Municipality of Hastings Highlands hereby agrees to the following: 1. Commit to participating in the development of a “HUB AND SPOKE” Transfer System for our Collective Blue Box Recyclables, Support the construction of a Blue Box Recyclable Transfer Facility at either the Town of Bancroft or Township of Faraday Landfill Site and commit to hauling our Blue Box Recyclables to said facility for consolidation and transfer to a licensed recycling facility, Direct the appropriate staff (Multi-Municipal Waste Committee) to release a Joint RFP (Request for Proposal) for processing our Blue Box Recyclables, Direct the appropriate staff (Multi-Municipal Waste Committee) to release a Joint RFP (Request for Proposal) for haulage to the Town of Bancroft or Township of Faraday Landfill Site with subsequent transfer and processing at the selected recycling facility, Direct the appropriate staff (Multi-Municipal Waste Committee) to develop a cost recovery fee system and memorandum of understanding amongst participating municipalities to ensure the cost of building and operating the proposed transfer system is equitably shared; and That the Municipality of Hastings Highlands retains the right to withdraw our involvement in the event that our municipality’s resulting costs to haul and process our Blue Page 5 of 172 Box Recyclables does in result in a significant savings”. 134 - iii) Education Component - Items submitted for Agenda from Public 136 and Reconsideration of Motion THAT Council receive as information only as submitted. 8. Mayor and Municipal Councillors Reports a Mayor Bloom i) Monthly Report THAT Council receive the verbal report as information only, as submitted. b Councillor Robinson 137 - i) North Hastings Community Center - Meeting Minutes May 5, 2015 138 THAT Council receives the Meeting Minutes of May 5, 2015 from the North Hastings Community Centre as information only, as submitted. 9. Communication Items 139 - 146 a Hastings County TIMES Spring 2015 147 - 149 b Hastings County and the Ontario Medical Association call on Province to remove it's restrictions on Family Doctors 150 - 153 c Every Worker June 2015 Top 7 significant changes to federal WHMIS law 154 d Notice of Special Meeting of the Council of Municipality of Dysart et al 5 year review 155 - 157 e Hastings & Prince Edward District School Board Meeting Update 158 - 159 f Hastings & Prince Edward District School Board Survey 160 - 164 g AMCTO Legislative Express for May 165 h North Hastings Alzheimer Society News 166 i O.P.P. Ministry of Municipal Affairs & Housing statistics 167 j Hastings Prince Edward Public Health Message 168 - 169 k Keep Hydro Public-Proposed privatization of Hydro One 170 l Letter from Quinte Health Care North Hastings THAT Council receives the Communication Items as information, 10. Resolutions from other Municipalities None Page 6 of 172 11. Notice of Motion None 12. Deferred Items None 13. Future Municipal Events 171 a Future Events THAT Council receives the Future Municipal Events report as information purposes only as submitted. 14. Questions from the Public 15. Closed Session a Closed Session - Council Rise THAT Council rise from the open session to go into "Closed Session" as permitted by the Municipal Act for the purpose of; b 239(2)(f) advice that is subject to solicitor - client privilege, including communications necessary for that purpose; Madawaska Road By-Law Enforcement c 239(2)(c) proposed or pending acquisition or disposition of land by municipality or local board. Herschel Ward d 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees: Operations Manager THAT Council rise from the "Closed Session" and direct Staff and officials to act as directed during the "Closed Session." 16.