Proposed Telecommunications Tower Report

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Presented To: Planning Committee Request for Decision Presented: Monday, May 26, 2014 Report Date Tuesday, May 13, 2014 Proposed Telecommunications Tower, PIN 73504-2043, Parcel 24564 S.E.S., Part of Lot 5, Type: Routine Management Concession 3, Hanmer Township, (4980 Municipal Reports Road 80), City of Greater Sudbury, Rogers Communications Inc

Recommendation Signed By THAT the City of Sudbury advise Industry Canada that they concur with the issuance of a licence for the development of a 80 metre high self support telecommunications tower at PIN 73504 Report Prepared By 2043, Parcel 24564 S.E.S., Part of Lot 5, Concession 3, Hanmer Eric Taylor Manager of Development Approvals Township, City of Greater Sudbury by Rogers Communications Digitally Signed May 13, 14 Inc. Recommended by the Division Mark Simeoni Acting Director of Planning Services Background Digitally Signed May 13, 14 Applications for telecommunications facilities are under the Recommended by the Department Paul Baskcomb jurisdiction of Industry Canada. Industry Canada requires that the Acting General Manager of Growth & proponent of a new telecommunication facility must consult with Development the municipality and indicate whether the municipality concurs Digitally Signed May 13, 14 with the application. It is noted that telecommunications facilities Recommended by the C.A.O. are not subject to municipal zoning regulations and municipal Doug Nadorozny concurrence is not necessarily required in order for Industry Chief Administrative Officer Digitally Signed May 13, 14 Canada to issue a licence.

Rogers Communications is proposing the construction of a 80 m (262 ft.) high telecommunications self-support tower on a 30 ha (74.8 acre), property located on the north side of Municipal Road 80 in the community of Val Therese. The tower is to be setback approximately 300 m (980 ft.) from MR 80.

To the north and west are lands zoned and designated Rural, with residential and institutional uses located further to the west. To the east are residential dwellings located along Philippe Street and on the north side of MR 80. To the south of MR 80 are residential dwellings and the Hanmer Valley Shopping Centre. The proposed tower is located within the wellhead protection area associated with the Philippe municipal well. A portion of the property is located within the floodplain, however the tower is proposed to be located outside of the floodplain. The closest residential dwelling is located to the southeast at 4615 Philippe Street being approximately 275 m (902 ft.) from the base of the proposed tower.

Rogers Communications has advised that they currently have two telecommunications towers in the northern part of the City (one tower north of Valleyview Drive in the Valley East Industrial Park and a second tower to the southwest of Onwatin Lake Road). Rogers has advised that as wireless technologies have improved in recent years to deliver faster data to devices, additional sites are required to handle the increase in demand. The two existing Rogers towers noted above, provide wireless service to Val Caron, Val Therese, Capreol and the surrounding rural areas. Large areas have poor indoor coverage, specifically large portions of Val Therese and Capreol do not receive a strong signal coverage resulting in dropped/failed calls and slow delivery of wireless data. In order to address coverage and capacity issues, Rogers is proposing the subject tower along with two others in Capreol and east of Hanmer.

Co-location Opportunities

As required by Industry Canada and the City’s Telecommunications Policy, Rogers has advised that they have considered opportunities to co-locate their equipment on other towers in the area. Rogers considered an existing 40 m high Bell tower located on the north side of Dominion Drive west of MR 80, located approximately 1.4 km outside of Rogers search area. At the search ring Rogers indicated that they required a 70 m high tower to achieve coverage objectives and co-locating on Bells tower below 40 m would not achieve coverage objectives. Rogers has advised that they will consider all applications for future co-location to reduce the number of towers in the area.

Tower Proposal

Below is a summary of the details of the proposed tower. Tower type – 80 m high self-support with pinwheel mount antennas; Radio receiving unit mounted on the pinwheel; Equipment cabinet located at the base within an enclosed 225 m2 compound with 1.8 m high chain link security fence topped with barbed wire; The area around the base of the tower is vegetated and will screen the compound and base of the tower; Access to the tower will be from an existing entrance to MR 80; The structure will meet Transport Canada’s aeronautical obstruction marking requirements in Canadian Aviation Regulations, Standard 621. Rogers has also advised that the tower will comply with Health Canada’s Safety Code 6 limits and that the antenna system will be constructed in compliance with the National Building Code. Prior to installation NAV Canada and Transport Canada must review and approve assessment applications for the tower.

Department and Agency Comments

Traffic and Transportation Section

No concerns as access will be provided by an existing entrance onto MR 80.

Nickel District Conservation Authority

No concerns or objections

Water/Wastewater

The proposed telecommunications tower to be located on the subject property is completely within the The proposed telecommunications tower to be located on the subject property is completely within the Philippe Drinking Water Wellhead Protection Area (WHPA) C (5-25 year time of travel) with a vulnerability score of 8. As indicated in the information package provided, the proposed telecommunications tower does not appear to pose a threat to the environment.

Although the proposed project is located in a drinking water vulnerable area, the telecommunications tower does not constitute a significant threat activity as defined in the Clean Water Act, 2006.

Consequently we do not object to the telecommunications tower; however the proposal must remain within the constraints listed in the application as to not become a threat to drinking water sources. Additionally, if any fuel or chemicals etc. are to be stored on site during or after construction, this may pose a risk. Examples of activities, according to the MOE Tables of Drinking water Threats, which may be of significant risk in this area include: Application of certain pesticides over an area larger than 1 ha; The storage of any dense non-aqueous phase liquids in any quantity and the storage of some organic solvents over 25 L; The handling and storage of fuel in quantities over 250 L; Snow banking/piling below grade in an area greater than 0.01 ha or above grade in an area greater than 1ha. We would anticipate that is may be necessary to have materials storage, fuel storage or portable toilets on site during construction of the tower. We would simply request that consideration for the nearby WHPA be taken into account and that the construction crews are aware of the need to be cautious (i.e. spills prevention) while working in these areas.

Once the source protection plan has been approved for the Greater Sudbury Source Protection Area, staff will be inspecting vulnerable areas and threat activities routinely for compliance.

Public Consultation

In accordance with the Council adopted Telecommunication Facilities policy, this tower is classified as "significant" as it is greater than 16.6 m in height and is located within 300 m (984 ft.) of a residential dwelling, residential zone or Living Area Designation in the Official Plan.

In accordance with the City’s policy, for "significant" structures the proponent was required to hold a neighbourhood meeting and provide notice in the following manner: newspaper notice a notice mailed to all property owners within an expanded notice area that included property owners beyond 3 times the tower height (240 metre radius included only 4 properties), to include the properties fronting onto Philippe Street and other properties on the north side of MR 80 for a total of 21 properties notice to the ward Councillor notice to the Director of Planning Services notice to Industry Canada The City provided Rogers Communications with the addresses for the property owners, located within the expanded notice area. Rogers has advised that in accordance with the City Telecommunications policy, on February 7, 2014 they mailed an information package to the property owners. In addition, Rogers placed a notice in the Sudbury Star on February 7, 2014, providing the public the opportunity to make written submissions via mail or email. A public information session was held on February 27, 2014 at 6 PM at the St. James in the Valley United Church, 4510 Tate Blvd. The information session was attended by 2 people representing the property owner at 4888 Highway 69 North, which is the abutting property to the west as well as a representative of the Church and the Ward 6 Councillor. During the consultation process the only written submissions received by Rogers and the City were from representatives for the owner of the property at 4888 Highway 69 North.

Concerns noted by the property owner were the impact the tower will have on the future residential development of their property. In this regard Planning staff note that the lands on which the tower is proposed as well as the property at 4888 Highway 69 North are designated “Rural” in the Official Plan and do not form part of the “Living Area” designation. The property owner at 4888 Highway 69 North, has made a request to the City as part of the current official plan review to be included within the Living Area designation. While the official plan review has not yet been completed, the Planning Committee received a background report on June 24, 2013 which concluded that the City has an approximate 43 year supply of designated residential lands and expansion of the urban areas will not be required as part of the current review.

The concerns of the property owner at 4888 Highway 69 are summarized as follows: Negative visual impact detracting from marketing the property for future residential development; Tower signals which may cause health problems, whether real or perceived detracting from marketing the property; Negative impacts on the value of the property; and Detrimental effects on the locality as a whole.

Summary

In conclusion, Rogers Communications has completed the consultation requirements under the City’s Telecommunications Facility Policy and has considered opportunities for co-location. One property owner has provided comments in opposition to the tower during the consultation period. It is recommended that Industry Canada be advised of the City’s concurrence with the licence application.

Telecommunication Tower - 4980 Hwy 69 N 1/1 Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 1/18 Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 2/18 Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 3/18 Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 4/18 Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 5/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

January 31, 2014 Sent via email

Eric Taylor, Manager of Development Approvals Greater Sudbury PO BOX 5000, STN ‘A’ 200 Brady St. Sudbury, ON P3A 5P3

Re: Rogers Communications Inc. – Information Package Proposed 80m Self-Support Telecommunication Tower Site: C4393 – VAL THERESE Address: 4980 Highway 69N, Val Therese, Greater Sudbury

Mr. Taylor,

Summit Telecom Services Inc. on behalf of Rogers Communications Inc. would like to submit this information package to Greater Sudbury along with the accompanying survey for Rogers proposed 80m self-support telecommunication tower located at 4980 Highway 69N, Val Therese. Co-ordinates for the tower are 46 39 20.4N, 80 59 40.1W.

The approval authority for wireless telecommunication towers is within Industry Canada under the Radiocommunication Act. Industry Canada’s Radiocommunication and Broadcasting Antenna Systems – CPC-2-0-03, Issue 4, June 2007 outlines the process for the proponent to follow and encourages the establishment of policies from the land-use authority as they are best positioned to contribute to optimum siting of facilities to meet their own community needs. This site is located within the municipality of Greater Sudbury that established their own policy, Policy relating to Telecommunication Facilities, in January 2002 and revised September 2011. This policy will be followed for the municipal and public consultation for the proposed installation.

The proposed tower is considered a “significant structure” since it is greater than 16.6 metres in height and located less than 300 metres from a residential dwelling, Residential Zone or Living Area Official Plan Designation. This information package provides the following: • Coverage Objectives • Co-location Opportunities Considered • Proposed Location, Tower and Site Details • Nearest Residential Dwelling/Zone • Proposed power output of the facility • Site plan

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 6/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

As the proposed tower is considered “significant” all property owners within 240m of the tower will receive a mail notification using a mailing list provided by the Municipality. A public notice will also be published in The Sudbury Star, as recommended by the Municipality. The notifications will provide a minimum of 2 weeks’ notice of the public information session and 30 days’ for comments to be received by the Proponent. It is anticipated that the last day to receive comments on this proposal will be Friday, March 14, 2014. Included in this information package are samples of the mail notification and public notice with dates/location to be confirmed by the Municipality.

The purpose of the mail notification, public notice & public information session is to allow comments to be submitted by the local community and for the proponent to address all questions and concerns prior to moving forward with the project. At the end of the public consultation, The Municipality of Greater Sudbury will be provided with all correspondence as well as a request for concurrence that the Municipality has been consulted and that all public comments have been addressed.

I trust the information included in this package will be helpful for the municipality’s consideration of this proposal.

Sincerely,

Jay Lewis Summit Telecom Services Inc. On behalf of Rogers Communication Inc.

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 7/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

Coverage Objectives

Rogers Communication Inc. continues to make large investments every year on improving their wireless network to expand their coverage or the capacity to handle increased traffic. The need to improve capacity is the result of increased demand for wireless services such as voice and data, as well as increased number of wireless users and devices such as tablets, portable internet hubs and smartphones.

Rogers wireless consumers will continue to experience dropped/failed calls, diminished speed for data services and possible dead zones with limited or no wireless services if Rogers does not address these coverage and capacity deficiencies.

Currently, Rogers Communications Inc. has two telecommunication towers in the northern Greater Sudbury area, as shown in the image below, to provide wireless services the surrounding area. As wireless technologies have improved in recent years to deliver faster data to devices, additional sites are required to handle this increase in demand that has surpassed capacity.

Map of Existing Towers and Rogers Proposed Towers

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 8/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

The existing Rogers towers located in northern Greater Sudbury currently provide wireless services to the communities of Val Therese, Hanmer, Capreol and the surrounding area.

As seen in the before coverage map below, some of these communities are within the light blue shading that represents good in-building signal strength; however, there are large portions that are shaded green representing poor indoor coverage. Specifically, large portions of Val Therese and Capreol do not receive a strong signal coverage which results is dropped/failed calls and slow deliver of wireless data.

To provide the best wireless services for residents, Rogers attempted to identify sites that would provide the best coverage, represented with dark blue shading or at a minimum light blue, while taking into consideration the land use and possible resident’s concerns when securing the proposed sites.

Coverage Map of Rogers Existing Telecommunication Sites

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 9/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

Rogers is proposing to install three telecommunication towers to address the coverage and capacity deficiencies experienced in this region.

As seen in the image below, with the three proposed telecommunication towers, coverage will be significantly improved where the majority of these communities will be located within dark blue or light blue shading representing good to great signal strength. There are some areas of light green that will need to be addressed in the future; however, the proposed towers will have significant improvement in wireless coverage for the overall area.

Coverage Map of Rogers Proposed and Existing Towers

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 10/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

Coverage Map – Before Proposed Tower Coverage Map – After Proposed Tower

The original search ring for Rogers was to locate a 70m tower within the red-circle in the image below. Due to the proximity of residents, land-use and future residential development, a site further to the north was identified and secured as it was a more appropriate location.

Map of Existing Bell Tower, Rogers Search Ring and Rogers Proposed Tower

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 11/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

Co-location Opportunities Considered

As required by Industry Canada other structures such as existing communication towers, water towers or buildings are considered prior to a new tower being installed to minimize the number of towers in a region.

An existing 40m Bell tower is located on Dominion Drive (shown on previous page), approximately 1.4km from the search ring. At the search ring, Rogers required a 70m tower to achieve coverage objectives and co-locating on Bells tower below 40m would not achieve coverage objectives, which resulted in that candidate being disqualified.

Rogers Communication Inc. will consider all applications for future co-location to reduce the number of towers in the region.

Proposed Location, Tower and Site Details

• Proposed location is at 4980 Highway 69N, on the north side set back 306m and centrally located on a property currently used as a garden centre.

• The co-ordinates for the tower location are: 46 39 20.4N, 80 59 40.1W.

• Property Description: PARCEL 24564 SECTION SUDBURY EAST SECTION; EAST 1/2 OF WEST 1/2 LOT 5 CONCESSION 3 HANMER EXCEPT PART 1 TO 3 53R14571 & LT58054; SUBJECT TO LT390347, LT674410; GREATER SUDBURY

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 12/18 Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

Rogers Communications Inc. is proposing an 80m self-support tower that will include equipment attached to the tower that provides wireless services. The base of the tower and the unmanned walk-in equipment cabinet will be fenced with 1.8m high chain link security fence topped with barbed wire. The size of this fenced off area is approximately 225 sq. metres.

Access to the site is from Highway 69N using an existing entrance with an option for future access off St. Mary’s Blvd if extended north from Highway 69N. The area surrounding the compound contains vegetation that will naturally screen the base of the tower.

The structure will meet Transport Canada’s aeronautical obstruction marking requirements (painting and/or lighting) as set out in Canadian Aviation Regulations, Standard 621 and can be provided once available.

Drawing of 80m self-support Tower with wireless equipment

The proposed tower will comply with all rules and regulations set forth by Industry Canada that includes:

• Rogers Communications Inc. attests that the radio antenna system described in this information package will comply with Health Canada’s Safety Code 6 limits, as may be amended from time to time, for the protection of the general public including any combined effects of additional carrier co-locations and nearby installations within the local radio environment.

• Rogers Communications Inc. attests that the radio antenna system described in this information package is excluded from environmental assessment under the Canadian Environmental Assessment Act.

• Rogers Communications Inc. attests that the radio antenna system described in this information package will be constructed in compliance with the National Building Code of Canada and comply with good engineering practices including structural adequacy.

• Prior to installation, NAV Canada and Transport Canada must review and approve submitted assessment applications.

• The structure will meet Transport Canada’s aeronautical obstruction marking requirements (painting and/or lighting) as set out in Canadian Aviation Regulations, Standard 621 and can be provided once available.

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 13/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

Nearest Residential Dwelling/Zone

The nearest residential dwelling is approximately 275m to the southeast.

Proposed Power Output of Facility

Rogers 3 sectorized proposed site is designed to transmit with a total ERP (Effective Radiated Power) of (approx.):

For each sector: • 700MHz + 850 MHz=3130 W (Max) • 2100 MHz=1962 W (Max) • 2600 MHz=2455 W (Max)

*****Power output of Rogers telecommunication facility may be changed at any time with modification of equipment or other carriers but will be in compliance with Health Canada’s Safety Code 6.

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 14/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

MailU Notification Package:

ProposedU Installation of a 80m Telecommunication Tower & Facility

RogersU Communication Inc. – C4393 – VAL THERESE

In accordance with Industry Canada’s federally regulated process, Radiocommunication and Broadcasting Antenna Systems, CPC-2-0-03, Issue 4, June 2007, Summit Telecom Services Inc. is inviting comments or requests for additional information on Rogers Communication Inc. proposed telecommunication tower & facility at 4980 Highway 69N, Val Therese, Greater Sudbury. For more information on the Industry

Canada regarding these installations please visit www.ic.gc.ca/antenna1TU U1T or contact the local Industry Canada office listed at the end of this package.

In accordance with the Greater Sudbury Policy Related to Telecommunication Facilities, a public information session will be held Paroisse Saint-Jacques in the Parish Hall, located at 60 Cote Blvd, Valley East at 8pm on Thursday, February 27, 2014. Any clarification, questions or comments can be submitted to Summit Telecom Services via mail, email or fax to the contact information listed at the end of this package. The final submission date is close of business Friday, March 14, 2014.

Purpose • Rogers Communication Inc. continues to make large investments every year on improving their wireless network to expand their coverage or the capacity to handle increased traffic. The need to improve capacity is the result of increased demand for wireless services such as voice and data, as well as increased number of wireless users and devices such as tablets, portable internet hubs and smartphones.

• Rogers wireless consumers will continue to experience dropped/failed calls, diminished speed for data services and possible dead zones with limited or no wireless services if Rogers does not address these coverage and capacity deficiencies.

• Currently, Rogers Communications Inc. has two telecommunication towers in the northern Greater Sudbury area to provide wireless services to the surrounding area. As wireless technologies have improved in recent years to deliver faster data to devices, additional sites are required to handle this increase in demand that has surpassed capacity.

Co-Location or Other Structures Considered • As required by Industry Canada other structures such as existing communication towers, water towers or buildings are considered prior to a new tower being installed to minimize the number of towers in a region.

• An existing 40m Bell tower is located on Dominion Drive approximately 2.5km from the proposed tower. Rogers requires an 80m tower to achieve coverage objectives and co-locating on Bells tower below 40m would not achieve coverage objectives, which resulted in that candidate being disqualified.

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 15/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

• Rogers Communication Inc. will consider all applications for future co-location to reduce the number of towers in the region.

Proposed Location: • Proposed location is at 4980 Highway 69N, on the north side set back 306m and centrally located on a property currently used as a garden centre.

• The co-ordinates for the tower location are: 46 39 20.4N, 80 59 40.1W.

• Rogers Communications Inc. is proposing an 80m self-support tower that will include equipment attached to the tower that provides wireless services. The base of the tower and the unmanned walk-in equipment cabinet will be fenced with 1.8m high chain link security fence topped with barbed wire. The size of this fenced off area is approximately 225 sq. metres.

• Access to the site is from Highway 69N using an existing entrance with an option for future access off St. Mary’s Blvd if extended north from Highway 69N. The area surrounding the compound contains vegetation that will naturally screen the base of the tower.

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 16/18

Tel: (905) 928-9481 Fax: (888) 622-4939 2645 Royal Windsor Drive Mississauga, Ontario L5J 1K9 www.summit-tel.com

Health Canada • Rogers Communications Inc. attest that the radio installation described in this notification package will be installed and operated on an ongoing basis so as to comply with Health Canada’s Safety Code 6, as may be amended from time to time, for the protection of the general public including any combined effects of nearby installations within the local radio environment.

Environmental Assessment • Rogers Communications Inc. attest that the radio antenna system described in this notification package is excluded from environmental assessment under the Canadian Environmental Assessment Act. Transport Canada • The structure will meet Transport Canada’s aeronautical obstruction marking requirements (painting and/or lighting) as set out in Canadian Aviation Regulations, Standard 621 and can be provided once available.

Engineering Principles • Rogers Communications Inc. attests that the radio antenna system described in this information package will be constructed in compliance with the National Building Code of Canada and comply with good engineering practices including structural adequacy.

Industry Canada • General information relating to antenna systems is available through Industry Canada’s Spectrum

Management and Telecommunications website http://www.ic.gc.ca/antenna1TU .U1T

Public Information Session: Where Paroisse Saint-Jacques – Parish Hall 60 Cote Blvd, Valley East When Thursday, February 27, 2014 at 8:00pm

Close of Comments: Friday, March 14, 2014.

Contact Information:

Summit Telecom Services Industry Canada City of Greater Sudbury Jay Lewis Eastern & Northern Ontario District Eric Taylor Mgr. Development Approvals 2645 Royal Windsor Drive 2 Queen Street East 200 Brady Street P.O. Box 5000, Stn. ‘A’ Mississauga, Ontario L5J 1K9 Sault Ste. Marie, Ontario P6A 1Y3 Sudbury, Ontario P3A 5P3 Fax: 888.622.4939 Fax: 705.941.4607 Fax: 705.673.2200

Email: jay@summit1TU -tel.com U1T Email: spectrum.sault1TU [email protected] Email:[email protected] U

Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 17/18 Telecommunication Tower - Rogers report - 4980 Hwy 69 N_ 18/18