Cunninghame House, Irvine.
23 May 2013
Garnock Valley and West Kilbride Area Committee
You are requested to attend a Meeting of the above mentioned Committee of North Ayrshire Council to be held in Beith Community Centre, 45-47 King's Road, Beith on THURSDAY 30 MAY 2013 at 2.00 p.m. to consider the undernoted business.
Yours faithfully
Elma Murray
Chief Executive
1. Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda.
2. Minutes The Minutes of the Committee held on 28 March 2013 will be signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed).
3. Police Scotland Submit report by Police Scotland on activity within the Garnock Valley and West Kilbride area (copy enclosed).
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 4. Scottish Fire and Rescue Service Submit report by the Scottish Fire and Rescue Service on activity within the Garnock Valley and West Kilbride area (copy enclosed).
5. Strategic Road Maintenance Programme 2013/14 Submit report by the corporate Director (Development and Environment) on the proposed Roads and Streetlighting Maintenance Programme for 2013/14 (copy enclosed).
6. Hard Standing for Community Events The Town Centre Regeneration Manager and the Streetscene Manager will provide an update.
7. Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance Submit report by the Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and the Local Youth Action Fund (copy enclosed).
8. Grants to Elderly Groups Submit report by the Corporate Director (Education and Skills) on the level of funding available for disbursement in the Committee's area in 2013/14 (copy enclosed).
9. Margaret Archibald Bequest
9.1 Financial Position Submit report by the Corporate Director (Finance and Infrastructure) on the implications for the Margaret Archibald Bequest of the current recommended expenditure level for 2013/14 being exceeded
9.2 Applications for Financial Assistance Submit report by the Chief Executive on applications for financial assistance received in respect of the Bequest
(copies enclosed).
10. North Ayrshire Community Planning Partnership (CPP): Board Minutes of Meeting held on 14 March 2013 Submit report by the Chief Executive on the meeting of the North Ayrshire Community Planning Partnership (CPP) held on 14 March 2013 (copy enclosed).
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 2 11. Date and Venue of Next Meeting The next meeting of the Garnock Valley and West Kilbride Area Committee will be held on 29 August 2013 at 2.00 p.m. in West Kilbride Village Hall.
12. Urgent Items Any other items which the Chair considers to be urgent.
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 3 Garnock Valley and West Kilbride Area Committee
Sederunt: Robert Barr (Chair) Chair: John Bell Anthea Dickson Jean Highgate Elizabeth McLardy Catherine McMillan Attending:
Apologies:
Meeting Ended:
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 4 Agenda Item 2 Garnock Valley and West Kilbride Area Committee 28 March 2013
KILBIRNIE, 28 March 2013 - At a Meeting of the Garnock Valley and West Kilbride Area Committee of North Ayrshire Council at 2.00 p.m.
Present Robert Barr, John Bell, Anthea Dickson, Jean Highgate and Catherine McMillan.
In Attendance J. McHarg, Assistant Manager (Community Development Team) and B. Anderson, Performance/Grants Information Officer (Education and Skills); and M. Anderson, Committee Services Officer (Chief Executive's Service). Also In Attendance Inspector G. Jones (Strathclyde Police). Chair Depute Provost Barr in the Chair. Apologies for Absence Elizabeth McLardy.
1. Declarations of Interest
In terms of Standing Order 16 and Section 5 of the Code of Conduct for Councillors, Councillor Highgate, as Chair of Youth Making Beith Better (YMBB), declared an interest in Agenda Item 6 (Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance).
2. Minutes
The Minutes of the ordinary meeting of the Committee held on 14 February 2013 and the Special Meeting of the Committee held on 18 March 2013 were signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973.
3. Strathclyde Police: Activity Report
Submitted report by Strathclyde Police on activity within the Garnock Valley and West Kilbride area.
Inspector Jones gave further detail on the following:-
arrangements in preparation for Strathclyde Police to move to form part of Police Scotland from 1 April 2013; crime statistics for January/February 2013 compared with the same period the previous year; the varying patterns of assault, theft and vandalism in respect of Kilbirnie, Dalry, Beith and West Kilbride;
Page 1 5 proactive partnership working to warn vulnerable people about bogus callers; and operation Myriad which, in partnership with other agencies, aims to reduce violence, antisocial behaviour, serious and organised crime, road traffic and drug offences.
Members asked questions, and received clarification, on the following:-
the increase in driving offences in the Dalry area; measures to tackle dog fouling; the background to assaults and threatening behaviour in the Kilbirnie area; the possibility of receiving further detailed information on the nature of driving offences in the Committee's area; and traffic flow problems associated with parked cars blocking loading bays in Dalry town centre.
Inspector Jones undertook to provide more detailed information to the next meeting to show crime statistics within the Committee's area compared with those for North Ayrshire as a whole.
Noted.
4. Strathclyde Fire and Rescue
Submitted report by Strathclyde Fire and Rescue on activity within the Garnock Valley and West Kilbride area.
Noted.
5. Hard Standing for Community Events
Members discussed the current availability, within each of the Area Committee's communities, of suitable areas of hard standing for fairs and other community events.
Discussion took place in respect of the following:-
The Committee agreed that (a) the Town Centre Regeneration Officer and Streetscene Manager be invited to attend a future meeting of the Area Committee to provide information on improvement works to Kilbirnie associated with CARS funding, including any potential for the creation of a civic space which might be suitable for public events, and the feasibility and cost implications of identifying sites for community events in each of the towns in the Committee's area; and (b) the Committee Services Officer liaise with the Council's Corporate Communications, with a view to a press release being issued to the effect that, subject to a few conditions necessary to safeguard the park, the Council is supportive of Beith Fair going ahead in 2013.
Page 2 6 6. Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance
Submitted report by the Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and Local Youth Action Fund.
The Committee agreed to make the following awards:-
Community Development Grants
Organisation Award
The Breastfeeding Network £1,389.16 Memorial Hall, Gateside £ 966.00 Beith Cultural and Heritage Society £1,800.00
Local Youth Action Fund
Organisation Award
Youth Making Beith Better £ 468.00 55th Ayrshire (Dalry) Scout Support Group £2,000.00 Dalry Rovers FC £1,520.81
7. Margaret Archibald Bequest: Applications for Financial Assistance
Submitted report by the Chief Executive on applications for financial assistance received in respect of the Bequest.
Members noted that the application from St. Palladius Ladies Guild was in respect of a outing in May 2013 and not March 2013, as stated in the group's application.
The Committee agreed to (a) make the following awards:-
Organisation
St Margaret's Church Guild £657.83 St Margaret's Church Dalry - Social Group £300, subject to the group adopting a constitution
and (b) to make an award of £500.00 to St. Palladius Ladies Guild from the 2013/14 budget, subject to confirmation of the availability of funds for disbursement from the Bequest.
Page 3 7 8. Date and Venue of Next Meeting
The next meeting of the Garnock Valley and West Kilbride Area Committee will be held on 30 May 2013 at 2.00 p.m. in Beith Community Centre.
The meeting ended at 3.00 p.m.
Page 4 8 NOT PROTECTIVELY MARKED Agenda Item 3
Garnock Valley and West Kilbride Area Committee 30 May 2013
Submitted for the attention of the Garnock Valley and West Kilbride Area Committee is the Police Scotland report for 30 May 2013.
The report includes information relating to Beats 07, 08, 09, 10, 11, 12 and 23 which encompasses a geographical area including Kilbirnie, Dalry, Beith and West Kilbride for the months of January and February 2013. Beat 23 information mainly comprises West Kilbride but some data relating to Fairlie is included in the statistics.
The Local Community Policing Plan priorities for 2013/2014 form the main focus of our proactivity and support for public reassurance continues. The priorities as formulated from the public consultation exercise for 2013/14 are;
Dalry and West Kilbride – Ward 6
1. Drug Dealing and Drug Use 2. Assault and Violent crime 3. Housebreakings and Theft 4. Drunk or Disorderly behaviour (including vandalism and graffiti)
Kilbirnie and Beith – Ward 7
1. Drug Dealing and Drug Use 2. Assault and Violent crime 3. Housebreakings and Theft 4. Drunk or Disorderly behaviour (including vandalism and graffiti)
A breakdown of the crime/offence statistics for the month of March 2013 for the Garnock Valley and West Kilbride areas (including Fairlie) are detailed below.
NOT PROTECTIVELY MARKED 9 NOT PROTECTIVELY MARKED
Kilbirnie (Beats 7 & 8) Crimes March 2013 March 2012 Reported Detected Reported Detected Attempted Murder 0 0 0 0 Serious Assault 0 0 1 0 Robbery 0 0 0 0 Assault 7 5 8 2 Housebreaking (Domestic) 1 0 0 0 Theft 17 1 13 3 Vandalism 6 3 11 1 Breach of the Peace 0 0 2 2 Threaten/abusive behaviour 4 4 10 6 Drinking in Public 1 1 3 3 Drug offences 3 3 4 4 Offensive Weapons 0 0 0 0 Driving Offences 8 8 11 11
Dalry (Beats 9 & 10) Crimes March 2013 March 2012 Reported Detected Reported Detected Serious Assault 0 0 0 0 Robbery 0 0 0 0 Assault 4 3 8 6 Housebreaking (Domestic) 0 0 2 0 Theft 17 6 19 8 Vandalism 6 4 25 3 Breach of the Peace 0 0 0 0 Threaten/abusive behaviour 5 4 10 5 Drinking in Public 0 0 5 5 Drug offences 1 1 2 2 Offensive Weapons 0 0 0 0 Driving Offences 15 15 20 20
NOT PROTECTIVELY MARKED 10 NOT PROTECTIVELY MARKED Beith (Beats 11 & 12) Crimes March 2013 March 2012 Reported Detected Reported Detected Serious Assault 0 1 0 0 Robbery 1 1 0 0 Assault 6 4 5 4 Housebreaking (Domestic) 0 0 1 0 Theft 15 8 8 1 Vandalism 8 2 4 0 Breach of the Peace 0 0 2 2 Threaten/abusive behaviour 8 7 5 2 Drinking in Public 1 1 1 1 Drug offences 3 3 1 1 Offensive Weapons 0 0 0 0 Driving Offences 9 7 8 8
West Kilbride (Beat 23) Crimes March 2013 March 2012 Reported Detected Reported Detected Serious Assault 0 0 2 2 Robbery 0 0 0 0 Assault 3 2 1 1 Housebreaking (Domestic) 1 0 0 3 Theft 1 0 4 1 Vandalism 2 0 1 0 Breach of the Peace 0 0 0 0 Threaten/abusive behaviour 3 1 3 2 Drinking in Public 0 0 1 1 Drugs Offences 0 0 0 0 Offensive Weapons 0 0 0 0 Driving Offences 9 9 8 9
Additional Information
Multi Member Ward Plans 2013/14
Following the response of the 2012 Public Consultation Survey’s in respect of Dalry & West Kilbride (Ward 6) & Kilbirnie & Beith (Ward 7), Local Policing Plans has been prepared to identify the priorities in 2013/14. A copy of each plan has been attached to this report.
As discussed previously, the results of the Public Consultation Survey indicated that fewer people had a fear of crime in the neighbourhood and a high level of respondents indicated they rated the neighbourhood they lived in as very or fairly good. The priorities identified are the same as those of 2012/13, all of which are listed in front page of this particular report.
Directed Patrol Plans
As in previous updates to the Garnock Valley and West Kilbride Area Committee, officers from the Community Policing Team continue to be actively involved in public reassurance. Recent action plans have proactively addressed areas of concern, particularly violence, vandalism, drug dealing, anti social behaviour and acquisitive crime in line with the priorities outlined.
NOT PROTECTIVELY MARKED 11 NOT PROTECTIVELY MARKED
During recent months the Directed Patrol Plans have focused on;
x Bogus Workmen - Garnock Valley and West Kilbride x Dog Fouling – Garnock Valley and West Kilbride x Violence, Disorder and Antisocial Behaviour – West Kilbride and Dalry x Acquisitive Crime – West Kilbride and Garnock Valley x Drug related offences – Kilbirnie x Speeding – West Kilbride x Drink Driving – Beith, Kilbirnie & Dalry
Force Website
The new web site page details for the local areas are listed below. These pages provide local information together with a summary of crime statistics representing a comparison of the data between 5 year average values and the last 3 months.
Kilbirnie & Beith http://www.scotland.police.uk/your-community/ayrshire/north-ayrshire/kilbirnie- and-beith/
Dalry & West Kilbride http://www.scotland.police.uk/your-community/ayrshire/north-ayrshire/dalry-and- west-kilbride/
Inspector Gordon Jones Community Policing Inspector for North Coast/Cumbrae & Garnock Valley
NOT PROTECTIVELY MARKED 12 Kilbirnie & Beith Multi Member Ward Plan 2013
13 Kilbirnie & Beith Multi Member Ward Plan 2013
This policing plan will outline the 2. Assault and Violent crime priorities your community identified during our most recent consultation You told us your concerns regarding and will inform you of how we plan to the level of assaults and violent address them throughout the year. crimes that occurred within your community. Our focus is to reduce crime and disorder, to increase public 3. Housebreakings and Theft reassurance within your community and to keep people safe. You told us your concerns about housebreakings and other forms of We will continue to work closely theft. with our partners to find effective long-term solutions to the issues you 4. Drunk or Disorderly behaviour raised. You told us your concerns about This policing plan sets out how we people, particularly young people, intend to deal with your priorities. obtaining alcohol and engaging in disorderly behaviour including Local Priorities vandalism and graffiti.
You identified that the policing We have acted on your concerns priorities for the Kilbirnie & Beith area and are sure you will have seen were: improvements in the Kilbirnie & Beith areas. 1. Drug Dealing and Drug Use
You told us you had concerns about the level of drug dealing and drug misuse within the area and the negative effect this has on the community.
www.scotland.police.uk
14 Actions carried out to date
• Through community intelligence • We have targeted and disrupted we disrupted the supply and the sale of alcohol and cigarettes possession of controlled drugs to young people by use of Joint and brought those responsible to Test Purchase operations with justice. We will continue to seek North Ayrshire Trading Standards support and information from the and taken action against premises community through education that have broken the law. in schools and public awareness campaigns. • As part of the Multi Agency Problem Solving Group (MAPSG) • We have worked closely with we have delivered a co-ordinated North Ayrshire mobile CCTV unit response to local community which regularly patrols the area to concerns within both Beith and deter and identify those involved in Kilbirnie in relation to antisocial violence and antisocial behaviour. behaviour, violence and disorder. • We have remained focused on deterring acquisitive crime and detecting those responsible through maximising crime scene investigation together with initiatives designed to increase public awareness of crime prevention techniques. • We have dedicated hi-visibility and plain clothes patrols to key locations to apprehend offenders and increase public reassurance. • The Campus Officer based at Garnock Academy has worked closely with staff and other partners to deliver educational packages and diversionary activities.
www.scotland.police.uk
15 In the Coming Months
• We will continue the targeting • We will continue to monitor and disruption of those involved licensed premises and personnel in drug use, supply and acquisitive to ensure the new Licensing crime. (Scotland) Act 2005 is complied with, together with continued • We will continue monitoring enforcement of street drinking disorder ‘hot spots’ and legislation. identification of emerging issues which will be pro-actively • We will continue ongoing work targeted. with our Criminal Justice partners and North Ayrshire Council • We will vigorously use relevant identifying antisocial and repeat powers of stop and search and act offenders and making good use on intelligence to detect and deter of available legislation, such as individuals suspected of or known restrictive bail conditions, curfews to be carrying knives and weapons. and Antisocial Behaviour Orders • We will continue to responsibly (ASBOs). and proactively target individuals in our approach to tackle housebreakings and other types of theft. • We will maintain the number of community police officers in the area who will continue to be deployed in high visible profile including foot and cycle patrols. • We will continue to work in partnership with Local Authority departments to deliver an effective service. • We will work in partnership with Road Policing to find solutions to the problems of road safety and speeding.
www.scotland.police.uk
16 Useful information
Kilbirnie & Beith We are here to help Multi Member Ward Team We will continue to keep in touch Our team covers the towns of with you to keep you updated on the Kilbirnie and Beith and the villages of ongoing work being done to tackle Glengarnock, Barmill and Gateside. the issues that are affecting life for you and your community. Contact Details Kilbirnie Police Office • If you have any concerns or issues 19 School Wynd you wish to discuss, contact your Kilbirnie local Community Policing Team. KA25 7AY • Dial 999 for an emergency that Group e-mail address requires urgent police attention. KilbirnieBeithCPT@ • For non-emergency contact, call scotland.pnn.police.uk 101, the single non-emergency number. This group e-mail address is provided for you to contact your local • Give information about crime Community Policing Team to discuss without revealing your identity to non-urgent local crime or antisocial Crimestoppers on 0800 555 111 behaviour problems. This should not or at www.crimestoppers-uk.org. be used to report a crime or incident. Crimestoppers is an independent charity and not part of the Police. All e-mails will be responded to within • Service users who are deaf or have 48 hours. a hearing impairment can contact Police Scotland via TextRelay in For more detailed information about an emergency on 18000 or non- your local Community Policing Team emergency on 18001 101. and other services that Police Scotland provides, please refer to the We respect your right to Force website at: confidentiality and will not visit you without checking first. www.scotland.police.uk
If you, or anyone you know, require further assistance regarding this document please contact your local Community Policing Team. www.scotland.police.uk
17 Dalry & West Kilbride Multi Member Ward Plan 2013
18 Dalry & West Kilbride Multi Member Ward Plan 2013
This policing plan will outline the 2. Assault and Violent crime priorities your community identified during our most recent consultation You told us your concerns regarding and will inform you of how we plan to the level of assaults and violent address them throughout the year. crimes that occurred within your community. Our focus is to reduce crime and disorder, to increase public 3. Housebreakings and Theft reassurance within your community and to keep people safe. You told us your concerns about housebreakings and other forms of We will continue to work closely theft. with our partners to find effective long-term solutions to the issues you 4. Drunk or Disorderly behaviour raised. You told us your concerns about This policing plan sets out how we people, particularly young people, intend to deal with your priorities. obtaining alcohol and engaging in disorderly behaviour including Local Priorities vandalism and graffiti.
You identified that the policing We have acted on your concerns priorities for the Dalry & West Kilbride and are sure you will have seen area were: improvements in the Dalry & West Kilbride areas. 1. Drug Dealing and Drug Use
You told us you had concerns about the level of drug dealing and drug misuse within the area and the negative effect this has on the community.
www.scotland.police.uk
19 Actions carried out to date
• Through community intelligence • The Campus Officer based at we have disrupted the supply and Garnock Academy has worked possession of controlled drugs closely with staff and other and brought those responsible to partners to deliver educational justice. We will continue to seek packages and diversionary support and information from the activities. community through education in schools and public awareness campaigns. • We have worked closely with North Ayrshire mobile CCTV unit which regularly patrols the area to deter and identify those involved in violence and antisocial behaviour. • We remain focused on deterring acquisitive crime and detecting those responsible through maximising crime scene investigation together with initiatives designed to increase public awareness of crime prevention techniques. • We have dedicated hi-visibility and plain clothes patrols to key locations to apprehend offenders and increase public reassurance. • We have targeted and disrupted the sale of alcohol and cigarettes to young people by use of Joint Test Purchase operations with North Ayrshire Trading Standards and taken action against premises that have broken the law.
www.scotland.police.uk
20 In the Coming Months
• We will continue the targeting • We will maintain the number and disruption of those involved of community police officers in in drug use, supply and acquisitive the area who will continue to be crime. deployed in high visible profile including foot and cycle patrols. • We will continue monitoring disorder ‘hot spots’ and • We will continue to work in identification of emerging issues partnership with Local Authority which will be proactively targeted. departments to deliver an effective service. • We will vigorously use relevant powers of stop and search and act • We will work in partnership with on intelligence to detect and deter Road Policing to find solutions to individuals suspected of or known the problems of road safety and to be carrying knives and weapons. speeding. • We will continue to responsibly and proactively target individuals in our approach to tackle housebreakings and other types of theft. • We will monitor licensed premises and personnel to ensure the new Licensing (Scotland) Act 2005 is complied with, together with continued enforcement of street drinking legislation. • We will continue ongoing work with our Criminal Justice partners and North Ayrshire Council identifying antisocial and repeat offenders and making good use of available legislation, such as restrictive bail conditions, curfews and Antisocial Behaviour Orders (ASBOs).
www.scotland.police.uk
21 Useful information
Dalry & West Kilbride We are here to help Multi Member Ward Team We will continue to keep in touch Our team covers the towns of Dalry, with you to keep you updated on the West Kilbride, Portencross and ongoing work being done to tackle Seamill. the issues that are affecting life for you and your community. Contact Details West Kilbride – Largs Police Office • If you have any concerns or issues Court Street you wish to discuss, contact your Largs local Community Policing Team. KA30 8DB • Dial 999 for an emergency that Group e-mail address requires urgent police attention. DalryWestKilbrideCPT@ • For non-emergency contact, call scotland.pnn.police.uk 101, the single non-emergency number. This group e-mail address is provided for you to contact your local • Give information about crime Community Policing Team to discuss without revealing your identity to non-urgent local crime or antisocial Crimestoppers on 0800 555 111 behaviour problems. This should not or at www.crimestoppers-uk.org. be used to report a crime or incident. Crimestoppers is an independent charity and not part of the Police. All e-mails will be responded to within • Service users who are deaf or have 48 hours. a hearing impairment can contact Police Scotland via TextRelay in For more detailed information about an emergency on 18000 or non- your local Community Policing Team emergency on 18001 101. and other services that Police Scotland provides, please refer to the We respect your right to Force website at: confidentiality and will not visit you without checking first. www.scotland.police.uk
If you, or anyone you know, require further assistance regarding this document please contact your local Community Policing Team. www.scotland.police.uk
22 Agenda item 4 Tactical Assessment
Dates: 01/04/2013 - 14/05/2013 Councils: North Ayrshire Wards: Dalry and West Kilbride Ward, Kilbirnie and Beith Ward
Incident Analysis
Ward Council Ward as % of Council
Population 26040 135817 19.2% Dwellings 12502 65550 19.1% Incidents 63 365 17.3% Casualties 0 8 % Fire 0 4 % RTC 0 0 % Other 0 4 % Fatalities 0 2 % Fire 0 0 % RTC 0 0 % Other 0 2 %
Dwelling Fires: Accidental Top 10 Accidental Dwelling Fire Locations
Street Incident Count AITKEN DR, ., BEITH 1 TARBERT AVE, ., WEST KILBRIDE 1 WINGATE AVE, ., DALRY 1 Total Incidents in all Ward Streets 3
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Dwelling Fires: Deliberate Top 10 Deliberate Dwelling Fire Locations
Data does not exist for the specified criteria.
Non Domestic Fires: Accidental Top 10 Accidental Non Domestic Fire Locations
Non Domestic Fires: Deliberate Top 10 Deliberate Non Domestic Fire Locations
Street Incident Count BRAEHEAD, ., DALRY 1 Total Incidents in all Ward Streets 1
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Vehicle Fires: Accidental Top 10 Accidental Vehicle Fire Locations
Street Incident Count BRIDGEND, ., KILBIRNIE 1 Total Incidents in all Ward Streets 1
Vehicle Fires: Deliberate Top 10 Deliberate Vehicle Fire Locations
Rubbish Fires Top 10 Rubbish Fire Locations
Street Incident Count BARRMILL RD, ., BURNHOUSE 1 BELLMANS CLSE, ., BEITH 1 BROWNHILL FARM, ., DALRY 1 TENNOX FARM, ., KILBIRNIE 1 Total Incidents in all Ward Streets 4
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Heath and Grass Fires Top 10 Heath and Grass Fire Locations
Street Incident Count KIRKLAND RD, ., KILBIRNIE 6 .n/a, .n/a, KILBIRNIE 2 CALEDONIAN RD, ., GLENGARNOCK 2 KERSEBRIDGE, ., BEITH 2 #invalid, #invalid, #invalid 1 .n/a, .n/a, WEST KILBRIDE 1 A760, ., KILBIRNIE 1 B777, ., GATESIDE 1 CALEDONIAN PL, ., GLENGARNOCK 1 EAST MAINS FARM, ., KILBIRNIE 1 Total Incidents in all Ward Streets 27
Derelict Buildings: Accidental Top 10 Accidental Derelict Buildings Locations
Data does not exist for the specified criteria.
Derelict Buildings: Deliberate Top 10 Deliberate Derelict Buildings Locations
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False Alarms: Malicious Top 10 Malicious False Alarm Locations
Street Incident Count ST BRENNANS CRT, ., KILBIRNIE 1 Total Incidents in all Ward Streets 1
False Alarms: Good Intent Top 10 Good Intent False Alarm Locations
Street Incident Count #invalid, #invalid, #invalid 1 BARRMILL RD, ., BEITH 1 BRIDGEND, ., KILBIRNIE 1 DEFENCE MUNITIONS, ., BEITH 1 GARNOCK ST, ., DALRY 1 SCHOOL WYND, ., KILBIRNIE 1 SOMERVILLE CRT, ., BEITH 1 Total Incidents in all Ward Streets 7
False Alarms: Equipment Fault Top 10 Equipment Fault False Alarm Locations
Street Incident Count A78, HUNTERSTON, WEST KILBRIDE 1 HALFWAY ST, ., WEST KILBRIDE 1 MOSSEND AVE, ., KILBIRNIE 1 REEK ST, ., GATESIDE 1 Total Incidents in all Ward Streets 4
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Road Traffic Collisions Top 10 Road Traffic Collision Locations
Water Related Incidents Top 10 Water Related Incident Locations
Other Special Services* Top 10 Other Special Services* Locations
Street Incident Count FLASHWOOD FARM, ., DALRY 1 FUDSTONE DR, ., KILBIRNIE 1 ROCHE PRODUCTS, DRAKEMYRE, DALRY 1 STOOPSHILL CRES, ., DALRY 1 Total Incidents in all Ward Streets 4
* - Excluding road traffic collisions and water related incidents
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Report Description
Given a date range, council and ward, this report provides demographic, incident, casualty and fatality information in tabular format. It also charts and lists the top ten street locations for a chosen list of incident types.
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Agenda Item 5 30 May 2013
Garnock Valley and West Kilbride Area Committee
Subject: Strategic Road Maintenance Programme 2013/14
Purpose: To advise the Committee of the proposed Roads and Streetlighting Maintenance Programme for 2013/14.
Recommendation: That the Committee agrees to note the approach taken to determining the asset maintenance programme for Roads and Streetlighting.
1. Introduction
1.1 North Ayrshire Council has a statutory obligation under the Roads (Scotland) Act 1984 to manage and maintain its public road network. The adopted road network within North Ayrshire has a total length of 1027km, with associated core roads assets currently estimated at a value of approximately £1.7billion.
1.2 North Ayrshire Council is not responsible for the maintenance of the Trunk Road Network which is the responsibility of Transport Scotland and their management contractor Scotland Transerv. The Trunk Road network includes the A78, the A737 from Kilwinning to the East Renfrewshire Boundary and A738 from the Pennyburn Roundabout to the A737 Dalry Road, Kilwinning.
1.3 At its meeting on the 26 March 2013 the Cabinet agreed to note the approach taken to determining the asset maintenance programme for Roads and Streetlighting and that the 2013/14 programme of work be presented to Area Committees for comment.
1.4 North Ayrshire Councils Roads Asset is the Council’s largest Community Asset and plays a vital role in supporting the local and wider economy by facilitating the movement of people goods and services and connecting people with economic opportunities.
1.5 The Roads Asset Management Plan (RAMP) was submitted to and approved by the former Executive of North Ayrshire Council on 28 February 2012.
31 1.6 The maintenance strategy developed within the RAMP complies with the recommendations contained within the ‘Well Maintained Highways’ Code of Practice, ensuring that the Councils statutory obligations as delegated Roads Authority are being met.
1.7 The Code of Practice states that the establishment of an effective regime of inspection, assessment and recording is the most critical component of road maintenance. The characteristics of the regime including frequency of inspection, items to be recorded and nature of response should be defined following an assessment of the relative risks.
1.8 This approach to roads maintenance assists in not only providing a sustainable road network for the future but one that promotes social inclusion and contributes to economic growth within the area. This approach also ensures the Council is providing value for money on any investment attributed to road maintenance.
2. Current Position
2.1 The Roads and Streetlighting maintenance programme for 2013/14 has been produced using the associated Lifecycle Plans, developed in accordance with the strategy contained within the RAMP for managing the core assets. The Lifecycle Plans provide the level of detail required for informed decisions to be made on the location and type of maintenance treatments that will deliver the maximum return on investment.
2.2 As part of the Asset Management process condition assessments are carried out on the public road network on an annual basis as part of the inspection regime. All locations are assessed using a risk assessment process.
2.3 Condition assessments are carried out simultaneously with the Coarse Visual Inspections (CVI’s) in accordance with the pre-determined timescales contained within our Safety Inspection Manual. All faults are logged within our electronic Routine Maintenance System (RMS).
2.4 All carriageway and footway locations where the condition assessment score is assessed as being 11 or more require a full priority assessment to be carried out.
32 Sample Assessment
C O N D I T I O N Extent 1 2 3 4 (Acceptable) (Safe but (Minor (Major poor deterioration) deterioration) appearance) 1 - Up to 25% 5 9 13
2 - 25% to 50% 6 10 14
3 - 50% to 75% 7 11 15
4 - 75% to 100% 4 8 12 16
2.5 The data from the condition assessment is then entered into a Prioritisation Matrix for consideration of inclusion onto the Councils Strategic list of priorities. The assessment matrix is attached at Appendix 1.
2.6 The assessment matrices take into account information gathered from a variety of sources. The main factors considered are:-
Road Condition – based on detailed visual inspection and the Scottish Road Maintenance Conditions Survey (SRMCS). Non-destructive testing of columns. Road Hierarchy – this takes account of the strategic importance of the road and is determined from our Local Transport Plan. Community Concerns – this takes consideration of requests from Members, requests from the community and third party claims. Assistance to Other Council Priorities – this takes account of other priorities such as access to shops, amenity housing or schools.
2.7 Each location that progresses onto the prioritisation process is rated using the additional criteria and is placed on the strategic list of priorities relative to its score. Each location is also reviewed at least once a year depending on its location within the Roads Hierarchy as part of the routine inspection process.
33 2.8 There are various types of surfacing materials and processes available depending on the particular road type, location and level of existing deterioration. Options available for treatment include preventative measures such as surface dressing, micro surfacing or asphalt preservation. Resurfacing options such as screeding, resurfacing (inlay and overlay), retread and overlay and, depending on the severity of deterioration, full reconstruction may be the most effective option.
2.9 The level of investment required to be allocated to the varying treatment types was identified using the Society Chief of Transport Scotland cost projection model which was developed as part of the Roads Asset Management Planning project. The model assists with identifying what effect the use of various treatments will have on the on-going condition of the carriageway. This enables us to determine a more accurate design life for the treatments currently available and to assist in ensuring that we are achieving value for money on their use.
Cost / Sqm Extension to life Treatment Option 2012/13 Surface Dressing £4.81 Up to 10 Years Micro Surfacing £4.80 7 - 10 Years Asphalt Preservation £3.00 Up to 5 Years Screeding £8.22 5 - 10 Years Retread £11.80 Up to 20 Years Inlay HRA £26.99 Up to 20 Years Inlay SMA £20.70 Up to 20 Years Overlay <100mm £20.19 Up to 20 Years Structural Overlay < £26.95 Up to 20 Years 100mm Reconstruction < £79.39 Up to 20 Years 200mm
2.10 An option appraisal matrix has also been developed to assist with the identification of the most appropriate treatment to be used at each location and can be seen in Appendix 2.
2.11 Streetlighting Column replacement is also driven by prioritisation as a result of non-destructive strength testing to determine the level of deterioration associated with the columns. Following testing, columns are categorised within the Asset Management database for road lighting.
34 2.12 Testing is carried out in accordance with the Institute of Lighting Engineer's Technical Report No.22 Managing a Vital Asset: Lighting Supports as well as UK Lighting Board Code of Practice: Well-lit Highways.
2.13 Once results are input, the database then compares these results against the more general age profile to determine a final list of priority repairs. This produces recommendations in order of priority for both individual units and whole streets or areas.
2.14 Recommendations are generally categorised as Category A through K as follows:
A: Immediate replacement B: Replace urgently or reinspect within 6 months C1: Column Material failure, replace as soon as possible or reinspect within 1 year C2: Bracket failure, sleeve where possible or replace unit within 1 year D: Foundation failure, realign, reinstate and reinspect within 6 months E: Material approaching failure, replace as soon as possible or reinspect within 2 years F: Material approaching failure, replace as soon as possible or reinspect within 5 years G: Condition reasonable, but age expired and certified insured for 2 year periods until replaced H: Condition reasonable, but age expired and certified insured for 5 year periods until replaced I: Acceptable condition but age expired and insured for 5 year periods until replaced J: Sound condition but age expired & visually poor (evidence of concrete cracking etc.) K: Sound condition and not age expired – no current requirement for strength structural inspection, visual only at planned maintenance cycle
2.15 Where non-urgent replacement recommendations (Category F through J) are on an individual column basis, the data is further analysed to determine a percentage value for recommended replacement numbers against the balance of units in a street. If this figure exceeds 30% then the entire street will be considered for higher prioritisation which will address the design class standard of the street beyond individual replacement for safety reasons only.
35 3. Proposals
3.1 That the Committee note the approach taken to determining the asset maintenance programme for Roads and Streetlighting.
3.2 That Committee note the Roads and Streetlighting maintenance programme for 2013/14, as shown at Appendix 3.
4. Implications
Financial Implications
4.1 The Roads Structural Maintenance Programme will be delivered from allocated Capital and Revenue budgets.
Human Resource Implications
4.2 There are no human resource implications.
Legal Implications
4.3 North Ayrshire Council has a statutory obligation to manage and maintain its public road network under the terms of the Roads (Scotland) Act 1984.
Equality Implications
4.4 There are no equality implications.
Environmental Implications
4.5 There are no environmental implications.
Implications for Key Priorities
4.6 Effective management of these assets contributes to a number of key objectives including effective and efficient services, protecting vulnerable people and regeneration our communities and increasing employment.
5. Consultations
5.1 The process of developing the annual programme of works using the Asset Management approach was presented to all the Local Area Committees during 2012/13. This was well received by Members and no adverse comments were raised during this process.
36 5.2 The works programme will be placed on the Members page on Navigate, allowing members to view the locations similar to what was previously presented.
6. Conclusion
6.1 North Ayrshire Council has a statutory obligation to maintain its public road network. The structural Roads and Streetlighting maintenance programme has been prepared by adopting an asset management based approach. This ensures that available budgets are allocated efficiently and effectively throughout the Council area.
CRAIG HATTON Corporate Director (Development and Environment)
Reference : CH/JS For further information please contact Joe Smith, Senior Manager, Roads & Transportation on 01294 225203 Background Papers N/A
37 38 APPENDIX 1
Number Development PlanningServices - Carriageway Scheme Assessment Town: Area: Road Name: Location:
Category: CONDITION RATING Type: Rated By: Date Rated:
Criteria Score (S) Score (S x 1. Condition 2. Maintenance Category 3. Public Liability Claims / RMS Faults / Elected Members and Accident Statistics 4. Assistance to Other Priorities Total Priority
Treatment Type: Length: Breadth: Area: Patchhing Required: Area: Depth: Kerbing Required: Length:
Additional
Assessed By: Reassessed By:
Assessment Date: Reassessment Date:
Checked By: Checked By:
Carriageway Resurfacing Scheme Assessment Page 1 of 2 Version 39
Scoring Maximum 1. Condition 2. Maintenance Category 3. Public Liability Claims / RMS Faults / Elected Members and Accident Statistics 4. Assistance to Other Priorities Maximum
Maintenance Strategic Routes - (A760 / A736 / Main Distributor Secondary Distriibutor Routes /Bus Link All Other Routes including Local Access
Carriageway Resurfacing Scheme Assessment Page 2 of 2 Version 40 Appendix 2 ȋȌ
RoadinGood Yes ConsiderAsphalt No NoAction Condition Preservation Required
ConsiderSurface No NoAction Dressing Required
ConsiderMicro No NoAction No Asphalt Required
Surface SuitableforSDor Rural Dressing Includein Lessthan25% MinorDeterioration MicroAsphalt Yes Yes Yes Patching PatchingReq. PoorAppearance/ PatchingWere Previouslyscreeded Urban Required Micro Surfacing
Consider No Footway
NoFurther PlaneRegulate& Yes CarriagewaySurface Yes PatchRegulate& NoFurther Action Inlay(HRA/SMA) Urban CourseExhibiting Rural Overlay(SMA) Action Potholes,Major Fretting,Crackingor NoFurther Patch&Screed Yes Crazing Yes Patch&Screed NoFurther Action (DBM) Minor Minor (DBM) Action Urban Rural Consider Consider Asphalt Surface Preservation Dressing
No Consider Micro Asphalt
MajorStructural Reconstructionor FailureofRoad Reconstructionor Yes Yes Retread&Overlay ConstructionLayers Retread&Overlay StrategicorMain Minor (HRA / SMA) Distributor Rural/Urban (HRA / SMA)
ConsiderFootway ConsiderFootway &Drainage &Drainage
41 42 Appendix3a Mainland Roads Programme 2013/14
Carriageway Resurfacing (Inlay / Overlay / Retread) Street Town Location Estimate Assessment Cost Score A71 Dreghorn Corsehill Mount £120,000 82 Roundabout Glasgow Street Ardrossan Park Road to Winton Street £100,000 81 B714 Dalry Various Locations £80,000 81 Main Street Stevenston Afton Road to New Street £35,000 80 Lawfield Avenue West Kilbride Full Length £20,000 80 Ladysmith Road Kilbirnie Place View to Bathville £40,000 80 Road B777 Beith Road Glengarnock Kersland Road to £50,000 80 Glengarnock Station Entrance Chapelhill Mount Ardrossan Number 1 to Number 64 £30,000 79 A760 Largs At Weather Station £150,000 78 Bank Street Irvine The Cross to East Road £45,000 74 Trelawney Stevenston Full Length £75,000 74 Terrace Helens Terrace Kilwinning Full Length £40,000 74 Beech Avenue Beith Roebank Road to £30,000 74 Cherrywood Drive Peden Avenue Dalry Full Length £50,000 73 Raise Street Saltcoats Elms Pub to Glencairn £25,000 73 Street Dockhead Place Saltcoats Windmill Street to rear of £20,000 73 Pub Kirkton Avenue West Kilbride Full Length £35,000 73 Overtoun Road Springside Kilmarnock Road to Station £40,000 72 Road High Road Stevenston Schoolwell Street to £10,000 72 Number 4 Warner Street Stevenston Full Length £25,000 72 Montfode Drive Ardrossan Number 80 to end of street £40,000 72 Bute Terrace Saltcoats From New Houses to Wall £5,000 72 Harbour Place Ardrossan Full Length £10,000 71 Bankhouse Largs Number 39 to Number 22 £15,000 71 Avenue A760 School Kilbirnie In front of Police Station £30,000 71 Wynd
43 Mainland Roads Programme 2013/14
Herriot Avenue Kilbirnie £90,000 71 B778 Full Length £80,000 71 A760 Kilbirnie North Hourat Farm £90,000 70
44 Mainland Roads Programme 2013/14
Micro Surfacing Street Town Location Estimate Assessment Cost Score Place View Kilbirnie Ladysmith Avenue to £6,000 72 Newhouse Drive Ainsdale Court Kilwinning Full Length £5,000 71 Heronswood Kilwinning Northacre to Number 4 £5,000 68 Hunterston Road West Kilbride Full Length £10,000 66 Carmyle Place Stevenston Full Length £2,000 65 Fergushill Kilwinning Full Length £10,000 63 Service Road Mair Avenue Dalry Various Locations £15,000 63 Headrigg West Kilbride Full Length £2,000 62 Byrehill Avenue Kilwinning Full Length £16,000 62 Mackintosh Place Irvine NAC Depot to Road End £10,000 62 Finnie Terrace Springside Number 6 to Number 16 £2,000 62
45 Mainland Roads Programme 2013/14
Surface Dressing Street Town Location Estimate Cost B896 Millport 470m South of Fairhaven £30,000 B896 Millport Lion Rock to Marine Parade £25,000 B899 Millport Inner Circle south for 700m £20,000 B730 Dreghorn Dreghorn to Drybridge £15,000 C29 Irvine C40 to B769 £15,000 U54 Kilwinning Sevenacres from B785 £10,000 C5 Kilwinning Lissens Moss £20,000 B707 Dalry Swindridge Muir £10,000 B707 Dalry Kerslochmuir £10,000 C57 Dalry From the C99 £5,000 C57 Dalry Cleeves £2,500 C57 Dalry From the C109 £10,000 C99 Dalry Greenacres to Blair Smithy £50,000 U19 Dalry Cubeside £15,000 U3 Kilbirnie Moorpark Hotel Access for £10,000 860m
46 Mainland Roads Programme 2013/14
Footway Resurfacing Street Town Location Estimate Assessment Cost Score Dalry Road Ardrossan Dasher gardens to £35,000 91 Montfode Drive Brisbane Road Largs Outside shop at Number 27 £5,000 78 Corsehill Drive West Kilbride Half way along both sides £40,000 76 Fullerton Drive West Kilbride Full Length (Both Sides) £30,000 76 Viking Way Largs Full Length £10,000 75 Ninian Street Millport Full Length (One Side) £20,000 75 Head Street Beith Larch Terrace to A737 £5,000 75 Glen Road West Kilbride Full Length (One Side) £10,000 74 High Road Stevenston Schoolwell to Number 4 £10,000 74 B899 Millport Ballikellat to Standing £35,000 74 Stones Brisbane Largs Full Length £10,000 73 Crescent Drummilling West Kilbride Full Length £20,000 73 Avenue Kilwinning Road Irvine Fleming Street to BP £5,000 72 Station Dykesmain Road Saltcoats Even Numbers Side £35,000 72 Loudon Crescent Kilwinning Full Length £40,000 71
47 Mainland Roads Programme 2013/14
Lighting Deteriorated Column Replacements Street Town Location Estimate Cost Cranberry Road Kilwinning Pennyburn Phase 4 £110,000 and associated squares Muirside Road and Kilwinning Pennyburn Phase 5 £110,000 associated squares Howden Avenue Kilwinning Woodwynd Phase 4 £110,000 Waterside Road Glen Avenue Largs £100,000 Crathie Drive Ardrossan £10,000 Grahamston Glengarnock £40,000 Avenue Holms Road Craigend Road Hill Street Irvine £20,000 Mull Terrace Irvine Broomlands Phase 7 £110,000 George Street Millport £60,000 Howard Street Ninian Street
Lighting Deteriorated Column Inspections Street Town Location Estimate Cost Various Locations Phase 1 £60,000 throughout Mainland North Ayrshire Various Locations Phase 2 £60,000 throughout Mainland North Ayrshire
Lighting Deteriorated Luminaire Replacements Street Town Location Estimate Cost Various Locations Approx. 1200 Units £360,000 throughout Mainland North Ayrshire Centre
48 Appendix3b Arran Roads Programme 2013/14
Carriageway Resurfacing (Inlay / Overlay / Retread) Street Town Location Estimate Assessment Cost Score C147 (Part Blackwaterfoot Kilpatrick £600,000 78 Funded) Comes in at Number 8 on the programme, but it is 50 / 50 funded by the Timber Transport.
Carriageway Screeding Street Town Location Estimate Assessment Cost Score A841 Corrie RubhaSalach (Sections) £30,000 78 C147 Machrie Machrie Bridge £20,000 76 (Sections) C3 Ross Road Various Sections £20,000 75 Kildonan Road Kildonan Various Sections £15,000 73 C147 Whiting Seacliff to Largymeanoch £15,000 71 Bay (Sections)
Surface Dressing Street Town Location Estimate Cost Clauchlands Lamlash A841 for 1400m £25,000 Road Ross Road Lamlash Various Locations £15,000 A841 Lamlash At Cordon £20,000 to Whiting Bay A841 Lamlash Kirkend Nursery £25,000 to Whiting Bay
Footway Resurfacing Street Town Location Estimate Assessment Cost Score Alma Park Brodick Full Length £50,000 73
Lighting Deteriorated Column Replacements Street Town Location Estimate Cost West Mayish Brodick Arran £40,000 Road
49 50 NORTH AYRSHIRE COUNCIL
Agenda Item 7 30 May 2013
Garnock Valley and West Kilbride Area Committee
Subject: Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance
Purpose: To advise the Committee of applications received in respect of the Community Development Grants Scheme and the Local Youth Action Fund.
Recommendation: That the Committee considers and determines the applications as outlined in the attached appendix.
1. Introduction
1.1 On 30 January 2013, North Ayrshire Council considered a report on the Corporate Grants budget and agreed to transfer these over to Education and Skills to disburse and monitor.
1.2 Education and Skills agreed to the allocation of the Education and Skills grants for the period 2013-14 as set out in the report. In that regard, a budget of £18,180 is available to the Garnock Valley and West Kilbride Area Committee in respect of the Community Development Grants scheme in financial year 2013-14.
1.3 As previously agreed the Community Development Grants budget will be released in two instalments (50% in April and 50% in September/October) with flexibility to vary the two phased instalment by up to 20%. This arrangement assists Members to monitor allocations and phase grants to cover applications for seasonal events such as galas, festivals, summer outings and Christmas events.
1.4 The sum of £10,201 is also available for disbursement from the Local Youth Action Fund in financial year 2013-14.
51 2. Current Position
2.1 Applications have been received within a number of categories of the Community Development Grants Scheme. Details of these applications are summarised in the attached paperwork.
2.2 The Community Development Grants Scheme has a balance of £9,090 for phase one of the 50% split.
2.3 There are no Local Youth Action Fund applications submitted for this meeting.
3. Proposals
3.1 It is proposed that the Committee considers the applications as outlined in the appendices to the report.
4. Implications
Financial Implications
4.1 Awards will be met from the available balances.
Human Resource Implications
4.2 There are no human resource implications.
Legal Implications
4.3 There are no legal implications.
Equality Implications
4.4 There are no equality implications.
Environmental Implications
4.5 There are no environmental implications.
52 Implications for Key Priorities
4.6 Supporting the organisations listed in the appendix to the report will assist in achieving outcomes:
1b - North Ayrshire is a more attractive tourist destination. 1c - North Ayrshire is a more attractive place to do business. 1d - North Ayrshire has more of an enterprise culture. 1e - Community capacity has improved. 4 - Our young people are successful learners, confident individuals, responsible citizens and effective contributors. 5a - Opportunities to support the positive development of vulnerable young children have increased. 6a - Health and well-being throughout life have increased. 6e - People are more active more often. 8a - More children and young people live in a safe and supportive environment. 11 - We have strong resilient and supportive communities where people take responsibility for their own actions and how that affects others. 11a - Levels of voluntary action and community involvement have increased. 15 - Our public services are high quality, continually improving, efficient and responsive to local people's need.
5. Consultations
5.1 Consultation has taken place between the applicant bodies and appropriate Officers of the Council.
6. Conclusion
6.1 Awards from the Community Development Grants Scheme assist community-based projects, including cultural, social welfare, recreational or sporting based initiatives.
53 6.2 Awards from the Local Youth Action Fund are made to groups supporting young people aged 12 - 25 years of age.
CAROL KIRK Corporate Director (Education and Skills)
Reference : JMcH/BA For further information please contact James McHarg, Community Engagement Manager on 01294 324440 Background Papers None
54 Appendix 1 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Garnock Valley & West Kilbride Area Committee Meeting - 30 May 2013 Organisation Purpose of Grant Amount Amount Comments Requested Recommended 1st Dalry Boys Brigade To purchase sporting £1,900 £1,500 The recommended equipment to empower amount will go toward: Meeting place: St the young people to be Margaret's Parish healthy and active. Basketball Church, Dalry equipment - £306 Football equipment - Table tennis Established: Over 20 £203 equipment - £432 years. Basketball Archery equipment - equipment - £306 £250 Numbers attending: 45 Table tennis Some costs toward equipment - £432 potted sports Balance in bank: Archery equipment - equipment and £605.56 (weekly £250 leisure equipment - activities re badgework, Potted sports & £512 capitation fees, general leisure equipment - running costs) £951
Total cost of project - £2,142 West Kilbride Village Costs towards the West £1,248 £513 The recommended Gala Kilbride Masquerade amount will support the Gala on Saturday 1 children's entertainment Meeting place: Barony June 2013. (jungle run, bouncy Centre, West Kilbride castles and giant slide Fun equipment - plus supervisor costs). Established: 1950s £898 Band - £350 The rest of the Numbers attending: 5 in equipment and the cost Committee Total cost of project - of the band should be £1,248 met by the Committee Balance in bank: themselves through £3,644.09 (insurance, fundraising or external children's workshops, grant opportunities. upgrading floats, gala outfits, goods for stall, Funding is conditional printing, advertising, that the organisation erection of display) hold satisfactory licences and insurance for this type of event.
55 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Garnock Valley & West Kilbride Area Committee Meeting - 30 May 2013 Organisation Purpose of Grant Amount Amount Comments Requested Recommended West Kilbride Village The application is for £1,800 £1,800 The expenditure will Hall SCIO VAT costs of the enable the group to pay following: the VAT which was Meeting place: West missed from other Kilbride Village Hall LED Bulbs and wiring - external applications for £9,236 funding. Established: 1903 Access to void - £2,310 The group have learned Numbers attending: Total cost of project - from this experience. 300+ £11,646 Condition of award: that Balance in bank: The total of the VAT part the group submit 3,091.78; of the costs is £1,800 satisfactory £11,459.83(restricted income/expenditure funds of £9,000 is for the sheet prior to any lighting project. Balance monies being released. is for general running costs of the hall). West Kilbride Theatre Costs toward the 'Snow £1,600 £906.50 The recommended White' Pantomine on amount will cover the Meeting place: West Wednesday 11 costs of the hire of Kilbride Village Hall December - Saturday 14 lighting and sound December 2013 in the equipment; and Established: 1920 West Kilbride Village costumes/make up Hall. costs. Numbers attending: 45 Hire of hall for The hire of hall for Balance in bank: rehearsal and rehearsal and £1,382.35 (towards performance - performance should be costs of the event) £1,676 met by the group Hire of lighting & themselves through sound equipment - sponsorship, fundraising £606.50 and/or ticket sales. Costumes/make-up - £300 Paint for the set and Paint for set - £100 build could easily be Set build - £200 collected from participants and Total cost of Pantomine donations from the local - £3,200 community, thereby recycling left over paint.
56 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Garnock Valley & West Kilbride Area Committee Meeting - 30 May 2013 Organisation Purpose of Grant Amount Amount Comments Requested Recommended Kilbirnie Horticultural & Costs towards the Kilbirnie £500 £500 The recommended amount Agricultural Society Flower Show on Saturday 7 will go toward: September 2013 in Meeting place: Bridgend Bridgend Community Insurance - £76 Community Centre Centre. Dahlias Medals - £25 Schedules - £178.60 Established: Over a 100 Hall lets - £333.50 Prize cards - £34.21 years. Dahlias Medals - £25 Posters - £20 Insurance - £76 Engraving cups - £150 Numbers attending: 91 Schedules - £178.60 Remainder of £16.19 Prize Cards - £34.21 toward the hall lets. Balance in bank: £1,942.59 Posters - £20.00 (general running costs of Engraving Cups - £150 The Society should cover the show) Judges teas - £52.44 the cost of the judges teas and most of the hall lets Total cost of project - through sponsorship, £1,100 (not all items are fundraising and entry listed within the application) donations. North Ayrshire Riding Club To open up the club to £1,000 £1,000 The recommended amount non-members from across will go toward some of the Meeting place: Members North Ayrshire and take costs of the 6 Show Jump homes part in activities/ events Sets & Jump Sets. relating to horse riding and Established: May 2003 the care of the horses. This application benefits the whole community of Numbers attending: 112 Portable toilet delivery North Ayrshire, therefore as - £3,816 agreed previously by the Balance in bank: £5,472.83 Walkie Talkies x 2 - Area Committees that we (restricted funds from £596 submit to one Area Awards for All - £10,000; PA System with CD Committee (where the Award for Communities - transmitters, mics & benefit to the local £2,000. Some of the funds stand - £1,860 community is greater). have been spent to date). Timing system display board Taheurer UK Garnock Valley & West Score C720 - £2,835 Kilbride make up 30% of 6 Show jumping sets & the participants. jump sets - £2,405 (Kilwinning - 17%; Irvine - Cups x 10 pairs - £105 26%; Garnock Valley & Generator - £264 West Kilbride - 30%; Container - £2,000 Ardrossan and Arran, Saltcoats and Stevenston - Total cost of project - 12%; North Coast and £13,881 Cumbrae - 15%)
57 58 Appendix 2
Community Development Grants Scheme Assessment Form
1. Reporting Officer: Mhairi Cook 2. Department: Information and Culture Telephone No.: 01294 465591
SECTION 1 - Details of Group/Organisation
3. Name of Group/Organisation: 1st Dalry Boys Brigade
4. Date of Officer's Visit: 3 April 2013
5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes
If NO give reasons
6. Is the proposal a realistic undertaking of the group? - Yes
If NO explain why
7. Does the group carry appropriate insurance for the project? - Yes
8. Does group attendance concur with the application? - Yes
9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - Yes
If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - No If NO explain why
There is no requirement for this type of group to be registered with the Care Commission.
10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes
59 SECTION 2 - Criteria for Assessment
11. In which way does this application address Council priorities? 1e - Community capacity has improved. 5a - Opportunities to support the positive development of vulnerable young children have increased. 6a - Health and well-being throughout life have increased. 6e - People are more active more often. 11a - Levels of voluntary action and community involvement have increased.
12. How will the expenditure develop the group/organisation and benefit the local community? Due to an increase in numbers over the last few years the group requires new equipment to provide activities that will improve health and well-being for its members. Through a range of new resources the group hope to provide better opportunities for young people attending the group and increase attendance, which will improve the levels of participation in sport activities within the community.
13. How does the application show innovation or development? The purchase of sports equipment will give the Company Section the opportunity to develop sports activities for member of the group. With limited existing resources the purchase of new equipment will allow the Company to provide a wider range of stimulating indoor and outdoor activities for its members to take part in, which they may not be able to access elsewhere.
14. Overall assessment? The Company has shown that they are keen to develop and improve the service they offer, and to provide new and beneficial experiences for their members. They are involving the children and young people in fundraising for the equipment through bag packing at local supermarkets.
SECTION 3 - Details of Proposed Expenditure
15. Amount Requested: £1,900 16. Group Contribution: £250
SECTION 4 - Recommendation
17. Support Application: Yes
18. Defer Application?
19. Amount recommended: £1,500
Give reasons The groups current income is committed to supporting badge work, fees to headquarters and an annual trip for the Company. The purchase of sports equipment will raise health and well-being levels within the group.
Signature: Mhairi Cook Date: 9 May 2013
60 Community Development Grants Scheme Assessment Form
1. Reporting Officer: Claire Duncan 2. Department: Chief Executive/Communication Telephone No.: 01294 324156
SECTION 1 - Details of Group/Organisation
3. Name of Group/Organisation: West Kilbride Village Gala Group
4. Date of Officer's Visit: 25 April 2013
5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes
If NO give reasons
6. Is the proposal a realistic undertaking of the group? - Yes
If NO explain why
7. Does the group carry appropriate insurance for the project? - Yes
8. Does group attendance concur with the application? - Yes
9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No
If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why
10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes
61 SECTION 2 - Criteria for Assessment
11. In which way does this application address Council priorities? 1b - North Ayrshire is a more attractive tourist destination. 1c - North Ayrshire is a more attractive place to do business. 1d - North Ayrshire has more of an enterprise culture. 5a - Opportunities to support the positive development of vulnerable young children have increased. 6a - Health and well-being throughout life have improved. 8a - More children and young people live in a safe and supportive environment. 11a - Levels of voluntary action and community involvement have increased.
12. How will the expenditure develop the group/organisation and benefit the local community? The event is held to encourage the community and visitors into the main street and encourage community spirit. The grant will assist the group towards the organisational costs of the gala.
13. How does the application show innovation or development? The festival has been successful throughout a number of years.
In the current economic climate it is important to promote village centres and foster a sense of community spirit.
14. Overall assessment? This event will encourage visitors into the town and promote trade, promote the village centre and income for local traders. It is a well attended, popular event.
SECTION 3 - Details of Proposed Expenditure
15. Amount Requested: £1,248 16. Group Contribution: £2,000
SECTION 4 - Recommendation
17. Support Application: Yes
18. Defer Application?
19. Amount recommended: £513
Give reasons The recommended amount will go towards the cost of children's entertainment (junge run, large bouncy castles, giant slide and supervisor).
Signature: Claire Duncan Date: 9 May 2013
62 Community Development Grants Scheme Assessment Form
1. Reporting Officer: Gail Reid 2. Department: Community Development Telephone No.: 01294 468035
SECTION 1 - Details of Group/Organisation
3. Name of Group/Organisation: West Kilbride Village Hall (SCIO)
4. Date of Officer's Visit: 24 April 2013
5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes
If NO give reasons
6. Is the proposal a realistic undertaking of the group? - Yes
If NO explain why
7. Does the group carry appropriate insurance for the project? - Yes
8. Does group attendance concur with the application? - Yes
9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No
If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why
10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes
63 SECTION 2 - Criteria for Assessment
11. In which way does this application address Council priorities? 1e - Community capacity has improved. 1d - North Ayrshire has more of an enterprise culture. 11a - Levels of voluntary action and community involvement have increased.
12. How will the expenditure develop the group/organisation and benefit the local community? This expenditure includes the creation of a safe internal access to the void above the main hall. This will enable the compliance with current Health and Safety requirements, which will in turn enable them to further improve the property by gaining access to be able to improve insulation, which will in turn reduce future expenditure.
13. How does the application show innovation or development? This application is part of the long term vision of the group to improve the premises for the long term benefit of the community. The group have an innovative and creative approach to marketing the hall and their activities and services. The group have proven success at accessing external funds. This application represents further leverage for this.
14. Overall assessment? I fully support this application. This funding will act as leverage to external funders and further encourage and support the work of the volunteers of the group, in their aims to ensure long term sustainability.
This grant will help improve the premises, which is currently leased to the group but still under ownership of North Ayrshire Council. In perspective, this grant will cover the cost of VAT alone of the total cost of the project.
SECTION 3 - Details of Proposed Expenditure
15. Amount Requested: £1,800 16. Group Contribution: £11,646
SECTION 4 - Recommendation
17. Support Application: Yes
18. Defer Application?
19. Amount recommended: £1,800
Give reasons The recommended amount will enable the group to cover the VAT costs of the total project costs of £11,646.
Signature: Gail Reid Date: 9 May 2013
64 Community Development Grants Scheme Assessment Form
1. Reporting Officer: Claire Gray-Wilson 2. Department: Information and Culture Telephone No.: 01294 274059
SECTION 1 - Details of Group/Organisation
3. Name of Group/Organisation: West Kilbride Theatre
4. Date of Officer's Visit: 9 May 2013
5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes
If NO give reasons
6. Is the proposal a realistic undertaking of the group? - Yes
If NO explain why
7. Does the group carry appropriate insurance for the project? - Yes
8. Does group attendance concur with the application? - Yes
9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No
If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why
10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes
65 SECTION 2 - Criteria for Assessment
11. In which way does this application address Council priorities? SOA 4 - Our young people are successful learners, confident individuals, responsible citizens and effective contributors.
SOA 11 - We have strong resilient and supportive communities where people take responsibilities for their own actions and how that affects others.
SOA 15 - Our public services are high quality, continually improving, efficient and responsive to local people's need.
12. How will the expenditure develop the group/organisation and benefit the local community? The grant and funding will help West Kilbride Theatre group develop confidence, communication skills and social partnerships as well as improving the acting and performance techniques of local children, young people and adults.
13. How does the application show innovation or development? As one of the only theatre groups in their area, West Kilbride Theatre demonstrates commitment to programming accessible theatre for their local community as well as encouraging local children, young people and adults to broaden their theatre skills and techniques.
14. Overall assessment? Overall this is a great resource within the area and this motivating group continue to deliver an entertaining theatre programme for the community.
SECTION 3 - Details of Proposed Expenditure
15. Amount Requested: £1,600 16. Group Contribution: £2,258
SECTION 4 - Recommendation
17. Support Application: Yes
18. Defer Application?
19. Amount recommended: £906.50
Give reasons West Kilbride Theatre provides an important outlet for local community drama and this grant would enable the group to continue to provide a high standard of engaging theatre that the community have come to expect within their local area.
Signature: Claire Gray-Wilson Date: 9 May 2013
66 Community Development Grants Scheme Assessment Form
1. Reporting Officer: Tom Armstrong 2. Department: Education and Skills Telephone No.: 01294 551776
SECTION 1 - Details of Group/Organisation
3. Name of Group/Organisation: KIlbirnie Horticultural Society
4. Date of Officer's Visit: Kilbirnie Horticultural Society
5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes
If NO give reasons
6. Is the proposal a realistic undertaking of the group? - Yes
If NO explain why
7. Does the group carry appropriate insurance for the project? - Yes
8. Does group attendance concur with the application? -
9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No
If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why
10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes
67 SECTION 2 - Criteria for Assessment
11. In which way does this application address Council priorities? 3a - Opportunities for lifelong learning have increased. 6a - Health and well-being throughout life have improved. 6e - People are more active more often. 11a - Levels of voluntary action and community involvement have increased.
12. How will the expenditure develop the group/organisation and benefit the local community? It enables the group to continue with the event and provides an opportunity to maintain and improve on the quality of the show. It also creates the platform for the local public to get to view and exhibit the products from a variety of traditional rural skills.
13. How does the application show innovation or development? The society strives each year to improve all aspects of the show and actively promote to encourage more entries. The continuing development of the local allotment site and the associations made between the two organisations has now increased the potential of this taking place.
14. Overall assessment? The group have shown over the years that they are capable of producing a successful show. The popularity of the event and the pleasure gained by the local public in either taking part or viewing proves it is worth our support.
SECTION 3 - Details of Proposed Expenditure
15. Amount Requested: £500 16. Group Contribution: £500
SECTION 4 - Recommendation
17. Support Application: Yes
18. Defer Application?
19. Amount recommended: £500
Give reasons The grant will ensure that the group can confidently provide the local area with another successful flower show.
Signature: Tom Armstrong Date: 13 May 2013
68 Community Development Grants Scheme Assessment Form
1. Reporting Officer: Bobby McGhee 2. Department: Active Schools Telephone No.: 01294 468035
SECTION 1 - Details of Group/Organisation
3. Name of Group/Organisation: North Ayrshire Riding Club
4. Date of Officer's Visit: 9 May 2013
5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes
If NO give reasons
6. Is the proposal a realistic undertaking of the group? - Yes
If NO explain why
7. Does the group carry appropriate insurance for the project? - Yes
8. Does group attendance concur with the application? - Yes
9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No
If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why
10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes
69 SECTION 2 - Criteria for Assessment
11. In which way does this application address Council priorities? 1e - Community capacity has improved. 6a - Health and well-being throughout life have improved. 6e - People are more active more often.
12. How will the expenditure develop the group/organisation and benefit the local community? This application is to assist with the purchase of a range of equipment (timing equipment, new jumps, portable toilets, PA system, and a walkie talkie set) for the Club will be enabling it to expand their range of activities and do so in a better organised and proficient manner.
Unlike many riding clubs, North Ayshire has sections for juniors, families and for non-riders, ensuring that all sections of the community can participate if they wish. Several local privately owned riding stables are reducing or closing their riding lessons, but North Ayrshire has bucked this trend with a growth in activity. The club doubled its income last financial year with this increased number of events.
The club is based in Eglinton Country Park where it leases two fields from North Ayrshire Council, but it does not stable or own any horses. They have a positive and constructive relationship with Eglinton Country Park. They also use a field between Beith and Dalry. Members predominantly come from the Garnock Valley area. Members need their own horse and need to be able to transport it to the training area. The benefit of these arrangements is that it gives the opportunity for people who do now own a horse to become involved in all aspects of equestrian activities from riding through to grooming and horse care.
13. How does the application show innovation or development? North Ayrshire Riding Club have also raised a total of £9,000 from Awards for All (£7,000) and Awards for Communities (£2,000) as they have been able to demonstrate their commitment to growing the sport and making the sport accessible for all the people and communities of North Ayrshire.
In June 2012 the club were actively involved in supporting a Schools Show Jumping Event which attracted entries from many schools in North Ayrshire and wider afield.
The Committee is looking at ways in which it could develop activities specifically targeted at local schoolchildren, and are working with Active Schools to take this forward.
14. Overall assessment? North Ayrshire Riding School is keen to promote riding as a sport for all and is run by a committed and enthusiastic group of volunteers. They provide an opportunity in a sport which perhaps has an elitist tag associated with it and for that they should be applauded.
70 SECTION 3 - Details of Proposed Expenditure
15. Amount Requested: £1,000 16. Group Contribution: £12,881
SECTION 4 - Recommendation
17. Support Application: Yes
18. Defer Application?
19. Amount recommended: £1,000
Give reasons North Ayrshire Riding Club has been successful in attracting a 'cocktail' of funding which will secure its future for the future.
Signature: Bobby McGhee Date: 13 May 2013
71 72 NORTH AYRSHIRE COUNCIL
Agenda Item 8 30 May 2013
Garnock Valley and West Kilbride Area Committee
Subject: Grants to Elderly Groups
Purpose: To advise the Committee of the level of funding available for disbursement in the Committee's area in 2013/14.
Recommendation: That the Committee considers and determines the proposed funding available as outlined in the attached appendix.
1. Introduction
1.1 On 30 January 2013, North Ayrshire Council considered a report on the Corporate Grants to Elderly Groups budget and agreed to transfer these over to Education and Skills to disburse and monitor.
1.2 Traditionally grants are paid to elderly groups to fund social events such as summer outings and Christmas lunches. Grants may also be used to support other activities for the benefit of the elderly population in the area, including running costs of centres.
2. Current Position
2.1 The attached appendix sets out how the elderly grants budget has been distributed across the Area Committees based on the respective elderly populations of each area (mid point 2011 of elderly people aged 65+) and indicates how monies will be allocated.
2.2 The budgets allocated to each Area Committee traditionally were distributed in two instalments to a number of identified groups within each area. Education and Skills advise to change this to one instalment.
2.3 Each recipient group is required to complete an application form setting out how they intend to utilise the funding and financial monitoring is undertaken to ensure funds are used appropriately.
73 3. Proposals
3.1 It is proposed that the Committee notes the allocations set out in the attached appendix.
3.2 It is proposed that the Committee notes the change from two instalments to one payment.
4. Implications
Financial Implications
4.1 Awards will be made from the Area Committee's allocation from the Education and Skills grants for elderly groups budget.
Human Resource Implications
4.2 None arising from this report.
Legal Implications
4.3 None arising from this report.
Equality Implications
4.4 None arising from this report.
Environmental Implications
4.5 None arising from this report.
Implications for Key Priorities
4.6 The allocation of funding will contribute to the following single outcome agreements:
7c - Disadvantage on the basis of race, disability, gender, age, religious belief or sexual orientation has reduced. 5c - Partnership working has improved.
5. Consultations
5.1 Consultation has taken place between appropriate Officers of the Council.
74 6. Conclusion
6.1 The award of grants will support the activities of elderly groups within the Committee's area.
CAROL KIRK Corporate Director (Education and Skills)
Reference : JMcH/BA For further information please contact James McHarg, Community Engagement Manager on 01294 324440 Background Papers None
75 76
Appendix 1 – Breakdown of Elderly Grants 2013
Area Aged 65+ Areas population aged >65 Grant Allocation (£) as % of North Ayrshire’s Based on pro‐rata Elderly Population allocation Kilbirnie/Glengarnock 1,255 4.87 £2,900 (Age Concern – Scotland) West Kilbride 1,010 3.92 £2,334 (Age Concern) Beith (Old People’s 1,303 5.06 £3,011 Welfare Committee) Dalry (Old Folks Treat 1,129 4.38 £2,609 Committee) TOTALS: 4,697 18.23 £10,855
77 78 NORTH AYRSHIRE COUNCIL
Agenda Item 9.1 30 May 2013
Garnock Valley and West Kilbride Area Committee
Subject: Margaret Archibald Bequest: Financial Position
Purpose: To advise the Committee of the Trust Fund Balance in respect of Margaret Archibald Bequest for the year to 31 March 2013, and propose a budget for 2013/14 including the level of grant available for disbursement.
Recommendation: That the Committee (a) notes the financial position for the Margaret Archibald Bequest to 31 March 2013; and (b) agrees the budget for 2013/14.
1. Introduction
1.1 The purpose of this report is to advise the Committee of income and expenditure in respect of the Margaret Archibald Bequest for 2012/13, and to seek agreement on a budget for 2013/14.
2. Current Position
2.1 The attached appendix presents the budget and the revenue transactions within the Bequest for 2013/14.
2.2 In 2012/13, the revenue account has achieved a surplus of £1,407 which is principally as a result of share dividends being slightly higher than expected.
2.3 The balance on the Trust Fund at 31 March 2013 is £173,343.
2.4 It is not anticipated that share dividends will change in 2013/14 and it is currently envisaged that a slightly lower level of income will be received. In previous years disbursement to a level of £7,950 has been approved. However, in light of the small surplus which accrued in 2012/13 it is recommended that the budget for 2013/14 is increased to £10,000.
79 2.5 Members should note that since the terms of the bequest allow for the disbursement of both the capital and revenue balances; the sum of £171,383 is therefore also available for disbursement.
2.6 It is recommended that in order to maintain the balance on the account at 31 March 2012 levels, expenditure in the financial year 2013/14 should not exceed the recommended amount of £10,000.
3. Proposals
3.1 That the Committee (a) notes the financial position for the Margaret Archibald Bequest to 31 March 2013; and (b) agrees the budget for 2013/14.
4. Implications
Financial Implications
4.1 The amounts available for disbursement are dependent on the levels of income generated by the Trust. Share dividends income is at a level that supports grant disbursements of around £8,000. However, for 2013/14, it is recommended that the level of disbursement be increased to £10,000 due to the surplus which accrued in the previous financial year.
Human Resource Implications
4.2 There are no human resources implications arising from this report.
Legal Implications
4.3 There are no legal implications arising from this report.
Equality Implications
4.4 There are no equality's implications arising from this report.
Environmental Implications
4.5 There are no environmental implications arising from this report.
80 Implications for Key Priorities
4.6 6d More vulnerable people are supported within their own communities; 6e People are more active more often; 11a Levels of voluntary action and community involvement have increased; and 11b Partnership working between the public, community and voluntary sector has improved.
Community Benefit Implications
4.7 It is expected that the Community will benefit to the value of the recommended budget.
5. Consultations
5.1 No consultations have taken place in the preparation of this report.
6. Conclusion
6.1 The Committee is asked to note the financial position of the Margaret Archibald Bequest at 31 March 2013 and approve the proposed budget for 2013/14.
LAURA FRIEL Corporate Director (Finance and Corporate Support)
Reference : AG For further information please contact Angus Grossart, Team Manager (Education) on 01294 324455. Background Papers None
81 82 Appendix 1
Final Proposed Budget Outturn Budget 2012/2013 2012/2013 MARGARET ARCHIBALD BEQUEST 2013/2014 ££ £
INCOME 7,000 7,972 Share dividends 7,500 215 536 Loans Fund Interest (on cash balances) 540 - 244 Grant returned -
7,215 8,752 TOTAL INCOME FOR THE YEAR 8,040
EXPENDITURE 7,215 7,345 Available for Disbursement 10,000
7,215 7,345 TOTAL EXPENDITURE FOR THE YEAR 10,000
- 1,407 FINAL SURPLUS/(DEFICIT) FOR THE YEAR INCLUDING GRANTS (1,960)
171,936 Projected Trust Fund Balance B/F at 1 April 2013 173,343
173,343 TRUST FUND BALANCE CARRIED FORWARD AT 31 MARCH 2014 171,383
83 84 NORTH AYRSHIRE COUNCIL
Agenda Item 9.2 30 May 2013
Garnock Valley and West Kilbride Area Committee
Subject: Margaret Archibald Bequest: Applications for Financial Assistance
Purpose: To advise the Committee of awards paid to date in financial year 2013/14 and on applications received in respect of the Bequest.
Recommendation: That the Committee (a) notes the financial position; and (b) considers and determines the applications.
1. Introduction
1.1 The Corporate Director (Finance and Corporate Support) previously confirmed that the balance on the Trust Fund as at 31 March 2013 amounted to £173,343. The Corporate Director also recommended that in order to maintain the balance on the account, expenditure in financial year 2013/14 should not exceed the recommended amount of £10,000.
2. Current Position
2.1 The Trustees' primary obligation is to carry out the Bequest purposes, in accordance with the terms of the Trust Deed. In so doing, the Trustees must act in good faith. The Committee must, therefore, take cognisance of the facts behind any application. Each application should be considered on its own merit.
2.2 The attached schedule provides details of the applications received.
3. Proposals
3.1 It is proposed that the Committee (a) notes the financial position; and (b) considers and determines the applications for financial assistance, having regard to the satisfaction of the Bequest purposes.
85 4. Implications
Financial Implications
4.1 The grant award can be met from the available budget.
Human Resource Implications
4.2 There are no human resource implications.
Legal Implications
4.3 Applicants must fulfil the criteria required by The Bequest, in that they must be persons "in need who have attained 65 years of age, living in the Parish of Dalry".
4.4 There is a statutory definition of "charitable purpose" or of "persons in need". The Committee as Trustees requires to interpret this criteria.
Equality Implications
4.5 There are no equality implications.
Environmental Implications
4.6 There are no environmental implications.
Implications for Key Priorities
4.7 The award of funding contributes to the following Single Outcome Agreement outcomes:-
More vulnerable people are supported within their own communities (6d); People are more active more often (6e); Levels of voluntary action and community involvement have increased (11a); and Partnership working between the public, community and voluntary sector has improved (11b).
5. Consultations
5.1 Legal, Finance and Education and Skills have been consulted on the applications.
86 6. Conclusion
6.1 The Committee is asked to consider and determine the applications for financial assistance as detailed in the attached schedule.
ELMA MURRAY Chief Executive
Reference : For further information please contact Elizabeth Fisher, Committee Services Support Officer on 01294 324155. Background Papers -
87 88 Appendix 1
89 90 Appendix 2
APPLICANT/ PURPOSE AMOUNT PREVIOUS JUSTIFICATION REQUESTED AWARDS OF CRITERIA
Rosearden Senior To pay for the summer outing to £675 2008/09 Citizen Club Perth and high tea in Leven £400
Legal, Finance and Education have 2009/10 All Members live in each commented on the £695 Dalry. Members application, as undernoted:- £350 over 65 years of and age will benefit. Legal £670 Members under 65 The application appears to satisfy (£50 refunded) will pay the full the criteria of the Trust and so amount. long as the Trustees are satisfied 2010/11 that the applicant is "in need", the £250 grant would be within the powers (£45.50 refunded) of the Council as trustees. 2011/12 Finance £850 (£69 refunded) Have no objections to this and application. £350
Education 2012/13 Education and Skills are £715 supportive of this application. and £250
91 APPLICANT/ PURPOSE AMOUNT PREVIOUS JUSTIFICATION REQUESTED AWARDS OF CRITERIA
Dalry Old Folks To help with running costs, £1,000 2009/10 Welfare insurance and heating. £1,670 Committee Legal, Finance and Education have 2010/11 All Members live in each commented on the £1,000 Dalry. Members application, as undernoted:- over 65 years of Legal 2011/12 age will benefit. The bills for Scottish Gas, £1,000 Members under 65 Scottish Power and Royal Sun £1,700 (CDG) will pay the full Alliance Insurance for 2013 amount. according to the accounts, amount to £1,796.88, but there is no explanation of what the Club is going to do about paying the whole amount, if the grant is not awarded or finding the balance if the grant is awarded. I have advised on the nature of this application before. If it has been paid before, the Trustees may be considered to have established a precedent and not just for this group, but for all groups with similar applications. On the other hand, the Trustees continue in terms of the Tust to have a discretion if the application is considered to be "in need". Finance The request for grant is to cover running costs of the club and heating etc. As the terms of the trust is for 'charitable purposes of persons in need over 65 years of age' this does not appear to fit this description. I would suggest this would be a decision for legal to decide if appropriate. It does appear to have been granted last year. Education Education and Skills are supportive of this application.
92 NORTH AYRSHIRE COUNCIL
Agenda Item 10 30 May 2013
Garnock Valley and West Kilbride Area Committee
Subject: North Ayrshire Community Planning Partnership (CPP): Board Minutes of Meeting held on 14 March 2013
Purpose: To submit the minutes of the meeting of the North Ayrshire Community Planning Partnership (CPP) held on 14 March 2013.
Recommendation: That the Area Committee notes the Minutes contained at Appendix 1.
1. Introduction
1.1 It was previously agreed that the Minutes of the Community Planning Partnership (CPP) Board be submitted to the Area Committee for information. The key matters arising from the Minutes have been highlighted for the attention of the Committee and are detailed in paragraph 2.1.
2. Current Position
2.1 The Minutes of the meeting of the CPP Board held on 14 March 2013 are appended. Particular matters for the Area Committee's attention include the following:
Agenda Item 4: Draft Single Outcome Agreement 2013-17
Morna Rae, Acting Policy and Performance Officer, presented the draft Single Outcome Agreement (SOA) 2013-17. The CPP Board previously considered the draft SOA at its meeting of 6 December 2012. Subsequently, changes have been made to the draft SOA to reflect Scottish Government and COSLA guidance, feedback from the Scottish Government Location Director and the results of the CPP audit. A 2013-14 Action Plan has also been drafted to support delivery of the SOA. The Board agreed that the SOA be submitted to the Scottish Government for a process of discussion and feedback. It is expected the SOA will be approved in June 2013.
93 Agenda Item 5.1: Implementing the Neighbourhood Planning Approach: Key Findings from Areas of Family Resilience
Damien Griffith, Community Planning Partnership Analyst, provided a presentation on the Areas of Family Resilience research. This is a baseline assessment of comparative community strengths and needs across the newly agreed Neighbourhood Planning areas. The Board agreed that the full report be circulated around partners prior to publication.
Agenda Item 7: Response to SIMD 2012: Business Case for Change
Sandra Bale, Policy and Performance Officer, submitted a report on a Business Case for Change prepared in response to the Scottish Index of Multiple Deprivation 2012 (SIMD). The SIMD indicates for North Ayrshire that deprivation remains significantly above the Scottish average and that there are pockets of deep rooted severe deprivation in certain areas. The Business Case for Change provides a summary of the SIMD 2012 findings and reviews which of the previous priorities from the SIMD 2009 we have tackled, which still need to be tackled and any new priorities. The CPP Board agreed that the Business Case be developed further by officers and that the Leader of the Council and the Chief Executive use the document to make the case to the Scottish Government for continuing and additional assistance for North Ayrshire.
Agenda Item 8: Early Years Collaborative and Developments
Marjorie Adams, Programme Manager, submitted a report on the Early Years Collaborative and Developments. The report highlighted progress against the Early Intervention and Prevention Programme. The report highlighted developments in relation to The Early Intervention Strategy, Psychology of Parenting Project, Leadership Retreat and the Early Years Change Fund.
Agenda Item 9: Reshaping Care for Older People - Joint Commissioning Strategy for Older People 10-Year Vision for Joint Services
Iona Colvin, Corporate Director (Social Services and Health), presented a report on the development of a joint commissioning strategy for Older People. The CPP Board agreed to ratify the Pan Ayrshire 10-year Joint Commissioning Vision and Scottish Government reporting template, the Joint Commissioning three year implementation plan and the Annual Change Fund Plan.
94 Agenda Item 10: CPP Audit Report
Sandra Bale, Policy and Performance Officer, updated the CPP Board on the CPP Audit and presented the final report on the North Ayrshire audit. The Board was advised that the Accounts Commission would publish its findings on the audit report on 19 March. A related Improvement Plan will be submitted to the CPP Board in June.
Agenda Item 11: Police and Fire and Rescue Reform
Elma Murray, Chief Executive presented a report on the merger of Scotland’s eight Police Forces to form a single Police Service of Scotland and Scotland’s eight Fire and Rescue Services to form a single Scottish Fire and Rescue Service. The Council has agreed to replace the existing Shadow Police and Fire Committee with a Police and Fire and Rescue Committee. The existing members of the Shadow Police and Fire Committee will be appointed to serve on the new Police and Fire and Rescue Committee.
3. Proposals
3.1 That the Area Committee notes the CPP Board Minutes and, in particular, those matters highlighted at 2.1 above.
4. Implications
Financial Implications
4.1 There are no financial implications arising from this report.
Human Resource Implications
4.2 There are no human resource implications arising from this report.
Legal Implications
4.3 There are no legal implications arising from this report.
Equality Implications
4.4 There are no equality implications arising from this report.
Environmental Implications
4.5 There are no environmental implications arising from this report.
95 Implications for Key Priorities
4.6 Presentation of the CPP Board minutes directly supports CPP SOA Outcome 15b (Public services are more efficient and effective and 15c (Partnership working has improved).
5. Consultations
5.1 No consultations were required.
6. Conclusion
6.1 The Minutes are submitted for information with the matters arising.
ELMA MURRAY Chief Executive
Reference : MR For further information please contact Morna Rae, Acting Policy and Performance Officer on 01294 324177. Background Papers None
96 North Ayrshire Community Planning Partnership
CPP Board
Minutes of Meeting held on 14 March 2013
Ayrshire College Alastair Milloy, Vice-Principal, James Watt College
Jobcentre Plus Etta Wright, District Manager, West of Scotland
NHS Ayrshire and Arran John Burns, Chief Executive
North Ayrshire Council Willie Gibson (Chair) Anthea Dickson Alex Gallagher Ruth Maguire Elma Murray, Chief Executive
Scottish Enterprise Jim Reid, Stakeholders and Networks Director
Scottish Government Kenneth Hogg
Skills Development Scotland Pat McPhee
Strathclyde Fire and Rescue Hugh Kerr, Area Commander
Strathclyde Police John Thomson, Divisional Commander Inspector Mark Henderson
Third Sector Interface Jim Nichols, Manager, Arran CVS
In Attendance
Carol Kirk, Corporate Director (Education and Skills); Iona Colvin, Corporate Director (Social Services and Health); Karen Yeomans, Head of Development Planning (Development and Environment); Damien Griffith, Partnership Analyst, Morna Rae, Acting Policy and Performance Officer, and Martyn McKeown, Committee Services Manager (Chief Executive’s Service).
1 97 Chair
Councillor Gibson in the Chair.
1. Welcome and Apologies
The Chair welcomed those present to the meeting.
Apologies were recorded on behalf of Patrick Wiggins (Irvine Bay URC); Dr Martin Cheyne (NHS Ayrshire and Arran); Allan Comrie (SPT), Cllr Robert Steel; Chief Inspector Roddy Newbigging (Strathclyde Police) and Marlene Crawford (Skills Development Scotland).
2. Minutes of Meeting
The Minutes of the Meeting of the CPP Board held on 6 December 2012 were confirmed.
3. Matters Arising from Minutes
Submitted note of action taken in respect of matters arising from the previous meeting of the CPP Board.
Noted.
4. Draft Single Outcome Agreement (SOA) 2013-17
Submitted report by Morna Rae, Acting Policy and Performance Officer, North Ayrshire Council on the draft SOA 2013-17.
The CPP Board previously considered the draft SOA at its meeting of 6 December 2012. Subsequently, changes have been made to the draft SOA to reflect Scottish Government and COSLA guidance. Feedback has recently been received on behalf of the Scottish Government Location Director. This feedback has been fed into the current draft of the SOA. The results of the CPP audit have also influenced the drafting of the SOA.
The draft SOA was appended to the report. The report summarised the process for submission of the SOAs to the Scottish Government. It is expected the SOA will be approved in June 2013.
A 2013-14 Action Plan has been drafted to support delivery of the SOA. This was attached at Appendix 2. This Action Plan will remain draft until June 2013 when the SOA is agreed with the Scottish Government. The Board will receive a final Action Plan at its June meeting.
The Board asked questions and received clarification on aspects of the report and appendices. There was discussion on further developing the CPP and on how support to deliver the SOA can be spread across the Partnership more effectively. Councillor Gallagher asked questions in relation to how issues of significance to
2 98 Partners can be raised at CPP level e.g. the impact of the proposed closure of Marine Biology Station on Cumbrae and the recent road traffic accident in Fairlie.
The CPP Board (a) noted the up to date position with regard to the SOA; (b) agreed to receive a final draft of the Action Plan at its June meeting; (c) noted plans to further develop the CPP; and (d) agreed that further consideration should be given to how support for the CPP can be developed to increase the input of Partners.
5.1 Implementing the Neighbourhood Planning Approach: Key Findings from Areas of Family Resilience
Submitted report by Damien Griffith, Community Planning Partnership Analyst, North Ayrshire Council
At its December meeting the Board approved the publication of an ‘Areas of Family Resilience Report’ (AFR) as a baseline assessment of comparative community strengths and needs across the newly agreed Neighbourhood Planning areas. It was proposed that the AFR Report would act as a definitive baseline for a regular sequence of neighbourhood profiles to build Partnership understanding of the geography of need and community resilience across North Ayrshire.
The report highlighted selected key findings from the first draft of the AFR Report, which includes rankings from the 2012 Scottish Index of Multiple Deprivation (SIMD) domains and other key sources. The report provides comparative analysis of the most current data to build a profile of the 6 neighbourhoods of Arran / Irvine / Kilwinning / Three Towns / Garnock Valley / North Coast, West Kilbride & Cumbraes. Board Members received a presentation on these key findings.
Members asked questions and received clarification on the information presented. It was agreed that the tables and maps presented be circulated to Partners.
Mr Hogg noted the need for the Partnership, through the SOA, to evidence how resources are being shifted to tackle the underlying issues evidenced by the data.
The final AFR Report will provide key baseline statistics to support implementation of the Neighbourhood Planning Approach. This will be centred on developing a spatial understanding of the distribution of households experiencing disproportionate levels of stress from acute combinations of social and economic disadvantage.
The CPP Board (a) noted the selected key findings from the first draft of the AFR Report; (b) agreed that a final draft of the AFR report will be circulated to Partners for further comment before publication; (c) agreed that Partners be encouraged to share any additional small area statistics which can corroborate key findings; and (d) agreed further that the RIPE Group respond initially to early drafts of the AFR Report on behalf of the Partnership, including on aspects of data verification, explanatory narrative and modifications as appropriate, before final the draft is circulated to Partners for comment.
5.2 Implementing the Neighbourhood Planning Approach: Launch of the Viewstat Mapping Facility
3 99 Submitted report by Damien Griffith, Community Planning Partnership Analyst, North Ayrshire Council on the launch of the Viewstat website.
The Viewstat website was launched on 29 January 2013 by the Improvement Service in partnership with ForthValleyGIS as a new online mapping facility. The main aim of the facility is to maximise the wider sources of publicly available data by providing the means to generate up to date map based profiles of neighbourhoods and areas. This development aligns closely with the latest Scottish Government Guidance on Single Outcome Agreements in terms of the need for CPPs to use disaggregated data to inform local public service provision and reduce inequalities between neighbourhoods.
Aimed initially at Community Planning Partnerships, Elected Members and corporate managers, the facility aims to enhance strategic understanding of local areas and communities. The new facility is hosted by ForthValleyGIS and can be currently accessed by all public and third sector users at: http://is.viewstat.locationcentre.co.uk
The report provided an assessment of the strengths and weaknesses of the Viewstat website by the RIPE Group and considered its potential for further development.
A key development for the North Ayrshire CPP would be the facility to upload the new neighbourhood basemap shapefiles to Viewstat. The Scottish Public Health Observatory (ScotPHO) currently offers this facility to Community Partnerships. This would then provide a customised geographic base-layer from which to access multiple datasets.
Initial feedback from RIPE Group has been positive and most can see a use for the site’s services. CPP Partners, RIPE members and the wider user community can provide more informed evaluations on the full potential of Viewstat as they become more familiar through use of the facility. Comments and suggestions for improvement on the site can be filtered back to IS/ForthValleyGIS via the RIPE Group in due course.
The CPP Board (a) noted the report; and (b) agreed that training on the use of the site by arranged for interested Partners as required.
6. CPP Data Asset Survey: Progress Update
Submitted report by Damien Griffith, Community Planning Partnership Analyst, North Ayrshire Council.
As part of the implementation of the Neighbourhood Planning Approach across the Community Planning Partnership, face to face meetings with CPP Partners were arranged between September and December 2012 to discuss data sharing. Over 25 partners were visited to discuss the Data Asset Survey, the need for a framework, data needs, and current uses of data to improve knowledge of clients and communities. A brief online survey was also undertaken among Partners in early 2013 in relation to data assets and data sharing.
21 partners completed the online survey by early March 2013 – a response rate of approximately 64%. The report provided a summary of the responses to, and findings of, the survey.
4 100 The survey has provided some indication of where further opportunity for data sharing across the Partnership can be explored. Follow up interviews with key data custodians across the Partnership would confirm current levels of access to non- sensitive data, possible links to further datasets not listed, and the potential for further data exchange overall.
The survey also demonstrates some issues regarding post-coding of data, raising the question of whether the Partnership is maximising its community intelligence from the current collective body of data assets. There is further potential to demonstrate how through the wider post-coding and mapping of datasets the Partnership would gain an improved understanding of the needs and strengths of North Ayrshire communities.
Members asked questions in relation to the information provided. The need to follow up on those Partners who did not respond to the survey was highlighted to ensure that important feedback is not overlooked.
Although the online survey has now closed, all Partners were encouraged to contact the CPP Analyst to discuss any scope for data sharing that will further enhance understanding of local community assets, strengths and needs. Proposals to extend data sharing arrangements more widely under a CPP Data Asset Framework would be made on a case by case basis to future CPP Boards. These would be based on current examples of robust data sharing protocols and established good practice between Partner organisations. The RIPE Group have been updated on progress and final results will be reported to the next Group meeting in April.
The CPP Board agreed (a) to note the work to date and the key findings of the Data Asset Survey; (b) to note the opportunity for exploring further data sharing arrangements, as well as improved data gathering for the wider benefit of the Partnership; and (c) that some further analysis be made of survey returns to ensure that feedback from key Partners is not missed.
7. Response to SIMD 2012: Business Case for Change
Submitted report by Sandra Bale, Policy and Performance Officer, North Ayrshire Council.
At its meeting on 11 November 2009, North Ayrshire Council considered a report on the Scottish Index of Multiple Deprivation (SIMD) 2009, published by the Scottish Government on 29 October 2009. The Council agreed (a) to restate its commitment to tackling poverty and deprivation as a priority for all Council Services; and (b) to lobby the Scottish Government and UK Government to respond to North Ayrshire’s decline, and in particular seek ‘special status’ recognition for the area to attract a significant increase in inward investment and support.
The Community Planning Partnership Board, at its meeting on 17 December 2009, endorsed the decision of the Council and agreed to co-sign the letter to both Governments when the Business Case had been prepared.
The Business Case was prepared over several months by a Working Group involving CPP Partners. The document set out a detailed case for increased inward investment
5 101 in the area. The chapters in the Business Case identified against each of the SIMD domains, where we were at the time; what we were doing well; and what more we needed.
At its meeting on 30 June 2010, the Council agreed to endorse the Business Case and authorised the Chief Executive to make all necessary arrangements for its submission to the Scottish and UK Governments. The Chief Executive and the Leader of the Council subsequently met with the Scottish and UK Governments and presented the Business Case.
As a result of this lobbying for assistance, the Council received additional support including Enterprise Area Status and funding for Youth Unemployment Initiatives.
The latest version of the SIMD was published on 18 December 2012. Overall it indicates for North Ayrshire that deprivation remains significantly above the Scottish Average and that there are pockets of deep rooted severe deprivation in certain areas. These require to be tackled if we are to improve North Ayrshire’s position. Health in particular presents a worsening picture.
It was considered therefore that a review of 2010 Business Case for Change was required, but that a shorter, sharper version be produced as quickly as possible. The review has been undertaken by relevant CPP partners and a draft document was attached at Appendix 1. It provides a summary of the SIMD findings and reviews which of the previous priorities we have tackled, which still need to be tackled and any new priorities.
The SIMD domains of Housing and Access have not been included in the Business Case this time as their position remains the same or has improved. Although Education has improved, it is considered that there is scope for further improvement. Further detailed analysis of the SIMD shows severe deprivation in specific localities. The Neighbourhood Planning Approach being developed should assist in tackling deprivation in these localities.
The Business Case for Change document is a “work in progress” and continues to be developed by officers. It will also be submitted to the Cabinet of North Ayrshire Council in due course.
The CPP Board agreed (a) to endorse the draft Business Case for Change 2013; (b) that the Business Case be developed further by officers; and (c) that the Leader of the Council and the Chief Executive use the document to make the case to the Scottish Government for continuing and additional assistance for North Ayrshire.
8. Early Years Collaborative and Developments
Submitted report by Marjorie Adams, Programme Manager, North Ayrshire Council.
On 6 December the CPP Board agreed to participate in the Early Years Collaborative and to receive progress reports from the Early Intervention and Prevention Programme Board. Whilst there is a lot of evidence about successful early intervention approaches, there is inconsistency across Scotland in how this is implemented. The Collaborative aims to close this gap between what we know works and what we do.
6 102 Subsequently, the Integrated Children’s Services Plan Steering Group identified the “away team” members for North Ayrshire and the Away Team met prior to the first national learning session on 25 and 26 January 2013. The report provided an update on the outcome of the learning session.
On 11 February 2013, the Away Team met to review progress and identify further tests to ensure that the pace of change is maintained. The next learning session is being held on 28 and 29 May.
Councillor Maguire sought and received clarification on the developmental milestones used within the Early Years Collaborative. There was also discussion on the tests of change used within the Collaborative.
The report highlighted progress against the Early Intervention and Prevention Programme. The report highlighted developments in relation to:- x The Early Intervention Strategy x Psychology of Parenting Project x Leadership Retreat x Early Years Change Fund
The Early Years Collaborative will provide an opportunity for good practice to be shared across Scotland and to close the gap between what works and what needs to be delivered locally. Participating in this initiative will assist in making further progress in this area. Further activity on early intervention and prevention is now planned in the early years centres, in building parents’ capacity and in delivering a new service to vulnerable children.
A strategy which pulls together early years outcomes and activity into one coherent plan is being developed and will be consulted on over the next two months. The draft strategy will be submitted to the next CPP Board meeting together with information on the operation of the Early Years Change Fund and an update on the Early Years Collaborative’s progress.
Noted.
9. Reshaping Care for Older People - Joint Commissioning Strategy for Older People 10-Year Vision for Joint Services
Submitted report by Iona Colvin, Corporate Director (Social Services and Health), North Ayrshire Council and Mandy Yule, Director Integrated Care and Partner Services (NHS Ayrshire and Arran) on the development of a joint commissioning strategy for Older People.
The Scottish Government requires Community Planning Partnerships to establish plans to support and implement national ‘Reshaping Care’ ambitions for Older People’s Services.
Within Ayrshire, joint commissioning work is progressing and the community based infrastructure for the delivery of services is beginning to change. The report provided
7 103 details of progress to date, ongoing developments and emerging issues, and future priorities.
The CPP Board agreed to ratify (a) the Pan Ayrshire 10-year Joint Commissioning Vision and Scottish Government reporting template, including Housing Contribution; (b) the Joint Commissioning three year implementation plan; and (c) the Annual Change Fund Plan, including investment priorities for 2013/14, all as set out in the report.
10. CPP Audit Report
Submitted report by Sandra Bale, Policy and Performance Officer, North Ayrshire Council.
North Ayrshire CPP recently participated in a pilot audit of Community Planning by Audit Scotland. The aims of the audit were to: x Assess the impact of Community Planning over the past decade in improving outcomes for local communities; x Assess the relevance of the strategic priorities of partnerships to the needs of local communities, the extent to which they are prioritised and resourced, and the extent to which they drive the work of individual partner organisations; x Assess the effectiveness of governance and management arrangements to help ensure that partnerships and individual organisations are held accountable for their progress towards improving outcomes for local communities; and x Highlight areas of good practice.
There have been opportunities to receive feedback from the auditors and to consider the draft version of the audit report. The Council’s Corporate Management Team discussed informal feedback from the audit on 7 November 2012. A session was arranged for the Strategic Management Team and the CPP Board on 12 November 2012 to meet with auditors and discuss their findings. The draft report was received in December 2013 and was discussed by the Strategic Management Team and the auditors on 15 January 2013.
The final version of the report was presented to the Accounts Commission on 14 February 2013. A copy was appended. The audit report highlights areas where North Ayrshire CPP is performing well and is well placed for delivering in the future. It also highlighted areas for improvement. The key findings were summarised.
The auditors identified areas for improvement in relation to leadership and governance, planning and performance management, use of resources and impact and outcomes. The Accounts Commission will publish its findings on the audit report on 19 March. An Improvement Plan will be submitted to the CPP Board in June in order to take into account the Accounts Commission’s findings and also the findings of the Joint Inspection of Children’s Services which will be known in April.
Noted.
11. Police and Fire and Rescue Reform
8 104 Submitted report by Elma Murray, Chief Executive, North Ayrshire Council.
From 1 April 2013, Scotland’s eight Police Forces will merge to form a single Police Service of Scotland. Scotland’s eight Fire and Rescue Services will also merge to form a single Scottish Fire and Rescue Service on the same date.
The report highlighted key aspects of the Police and Fire Reform (Scotland) Act in terms of both policing and fire and rescue services.
In June 2012, the Council agreed to set up a Shadow Police and Fire Committee, comprising 10 Elected Members to discharge all duties of the Council in connection with provision of Police and Fire Services in the run up to the new Services being created.
The existing Strathclyde Police and Fire Boards will be disbanded on 31 March 2013. In their place, the Council will have to make arrangements for scrutiny of Police and Fire and Rescue Services in their area. To that end the Council has agreed to replace the existing Shadow Police and Fire Committee with a Police and Fire and Rescue Committee. The existing members of the Shadow Police and Fire Committee will be appointed to serve on the new Police and Fire and Rescue Committee. The remit of the Police and Fire and Rescue Committee was attached at Appendix 1. The Council has further agreed to review the effectiveness of the governance arrangements relating to Police and Fire and Rescue, both in relation to this Committee and Community Planning arrangements after six months.
Noted.
12. Chair Reports
Submitted reports from the Chairs of (a) the Safer North Ayrshire Partnership; (b) the Community Engagement Reference Group; (c) the Community Health Partnership (CHP); and (d) the Economic Development and Regeneration Board.
The Chair of the CHP reported on the success of the Marketplace Event in relation to Integrated Children Services. A report on integration proposals will be brought to a future meeting.
Noted.
13. Date of Next Meeting
Thursday 13 June 2013 at 10.30 a.m.
Meeting ended at 12.30 p.m.
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