Garnock Valley and West Kilbride Area Committee

Cunninghame House, Irvine.

21 November 2013

You are requested to attend a Meeting of the above mentioned Committee of North Ayrshire Council to be held in Bridgend Community Centre, Bridgend, Kilbirnie on THURSDAY 28 NOVEMBER 2013 at 2.00 p.m. to consider the undernoted business.

Yours faithfully

Elma Murray

Chief Executive

1. Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda.

2. Minutes The accuracy of the Minutes of the meeting of the Committee held on 10 October 2013 will be confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed).

North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 3. Community Planning

3.1 Police Scotland Submit report by Police Scotland on activity within the Garnock Valley and West Kilbride area

3.2 Scottish Fire and Rescue Service Submit report by the Scottish Fire and Rescue Service on activity within the Garnock Valley and West Kilbride area

(copies enclosed)

4. Garnock Street Site: Public Realm Improvements Submit report by the Corporate Director (Development and Environment) on progress around plans to upgrade the public realm environment at a Council owned site at Garnock Street, Kilbirnie Cross (copy enclosed).

5. Traffic Regulation Order for School Keep Clear Zig Zag Markings Submit report by the Corporate Director (Development and Environment) on the promotion of a Traffic Regulation Order to make School Keep Clear zig zag markings legally enforceable within North Ayrshire (copy enclosed).

6. North Ayrshire Council (Beith & Gateside) Charitable Trust, North Ayrshire Council (Dalry) Charitable Trust and North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust Submit report by the Chief Executive on the new Charitable Trust Funds established for the towns of Beith & Gateside, Dalry and Kilbirnie & Glengarnock (copy enclosed).

7. Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance Submit report by the Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and the Local Youth Action Fund (copy enclosed).

8. Margaret Archibald Bequest: Application for Financial Assistance Submit report by the Chief Executive on awards paid to date in financial year 2013/14 and on an application received in respect of the Bequest (copy enclosed).

9. Date and Venue of Next Meeting The next meeting of the Garnock Valley and West Kilbride Area Committee will be held on 30 January 2013 at 2.00 p.m. in Beith Community Centre.

10. Urgent Items Any other items which the Chair considers to be urgent.

North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 2 Garnock Valley and West Kilbride Area Committee

Sederunt: Robert Barr (Chair) Chair: John Bell Anthea Dickson Jean Highgate Elizabeth McLardy Catherine McMillan Attending:

Apologies:

Meeting Ended:

North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 3 4 Agenda item 2 Garnock Valley and West Kilbride Area Committee 10 October 2013

DALRY, 10 October 2013 - At a Meeting of the Garnock Valley and West Kilbride Area Committee of North Ayrshire Council at 2.00 p.m.

Present Robert Barr, John Bell, Anthea Dickson and Catherine McMillan.

In Attendance B. Anderson, Performance/Grants Information Officer (Education and Skills); and D. McCaw, Committee Services Officer (Chief Executive's Service). Also In Attendance Inspector G. Jones (Police Scotland) and Watch Manager G. Harkins (Scottish Fire and Rescue).

Apologies for Absence Jean Highgate and Elizabeth McLardy.

1. Declarations of Interest

There were no declarations of interest by Members in terms of Standing Order 16 and Section 5 of the Councillors Code of Conduct.

2. Minutes

The accuracy of the Minutes of the meeting of the Committee held on 29 August 2013 was confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973.

3. Community Planning

3.1 North Ayrshire Community Planning Partnership (CPP) Board: Minutes of Meeting held on 12 September 2013

Submitted report by the Chief Executive on the meeting of the North Ayrshire Community Planning Partnership (CPP) held on 12 September 2013.

Councillor Dickson, as a representative of the Community Planning Partnership Board, gave an update regarding the Neighbourhood Planning Development Day held on 19 September 2013 and on the information presented by Professor Tannahill of the Glasgow Centre for Population Health on regenerating areas of need in Glasgow and on how this tied in to the neighbourhood planning approach.

Page 1 5 There was discussion on the local implications in terms of neighbourhood planning and on the future role of the Area Committees.

The Committee agreed to invite the Community Planning Partnership Analyst within the Chief Executive's Section to attend the next meeting of the Committee on 28 November 2013 to outline how the whole neighbourhood planning process will work locally and on how the Area Committee will relate to all Community Planning Partners in the future in terms of practical constraints and accountability.

3.2 (a) Police Scotland

Submitted report by Police Scotland on activity within the Garnock Valley and West Kilbride area for the period 1 April to 15 September 2013.

Information was provided on:-

 detailed Ward crime statistics;  the statistical increases in relation to common assaults and the consumption of alcohol in relation to Ward 7;  directed patrol plans in relation to bogus workmen, violence, disorder and antisocial behaviour, acquisitive crime, drug related offences and speeding;  speeding offences in West Kilbride and West Kilbride Road, Dalry;  traffic management issues in relation to the Lochlibo Road, Burnhouse area and along the Burnhouse to Lugton route;  crimes of note in the Ward areas; and  the wide-ranging public consultation survey, the results of which will influence priorities for future policing plans.

Members asked questions, and received clarification, on the following:-

 robbery statistics in relation to house breakings;  the pro-active approach to stop and searches;  whether there is a specific trend in relation to the increase of common assaults and the consumption of alcohol in Kilbirnie and Beith;  speeding in relation to Largs Road, Kilbirnie;  the reporting of an incident in the Garden City/Kirkland Road area of Kilbirnie;  the use of the new 101 Police contact number; and  the theft of farm gates highlighted at the Dalry Community Council meeting.

Noted.

Page 2 6 3.2 (b) Police Scotland: Public Counter Service Provision

Submitted report by the Chief Executive on the proposals arising from Police Scotland's Public Counter Services review, and seeking feedback from Members to inform the Council's response to the consultation which will be considered and agreed by the Police and Fire and Rescue Committee on 30 October 2013.

Members discussed on the following:-

 the Saltcoats Police Station holding area and any impact the restriction of hours from 24 hours to 0800-1800 7 days a week would have on this aspect of the facility; and  the operation of the public counter facilities at Kilbirnie and Largs between 0900-1700 hours Monday to Friday and the phone provision which will be available outside the Police Stations.

The Committee (a) noted the information contained within the report and briefing paper; and (b) agreed that Members intimate any further concerns to the Divisional Commander.

3.3 Scottish Fire and Rescue Service

Submitted report by the Scottish Fire and Rescue Service on activity within the Garnock Valley and West Kilbride area for the period 18 August to 28 September 2013.

Information was provided on:-

 accidental/deliberate dwelling and non-domestic fires;  no malicious false alarms for the reporting period;  one third of the road traffic collisions in North Ayrshire were within the Committee ward areas;  other special service activities;  the Post Domestic Incident Response (PDIR) campaign to address fires in sheltered housing;  the inter-agency work, and work within schools, being undertaken in the lead up to Bonfire night; and  the 8 Home Fire Safety Visits undertaken since the last reporting period, of which 3 were considered to be high risk,

Page 3 7 Members asked questions, and received clarification, on the following:-

 the impact of liaison officers within schools;  rubbish fires at Balgraymuir Farm, Barrmill; and  clarification on what constitutes a rubbish fire.

Watch Manager Harkins undertook to pass on the information regarding Balgraymuir Farm, Barrmill to the Group Manager.

Noted.

4. Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance

Submitted report by the Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and the Local Youth Action Fund.

The Committee agreed (a) to award £700 to the North Ayrshire Access Panel from the Community Development Grants Scheme; and (b) to defer consideration of the Local Youth Action Fund application from Garnock Valley Youth Forum to the next meeting for further information on what consultation has been undertaken with regard to the application.

5. Date and Venue of Next Meeting

The next meeting of the Garnock Valley and West Kilbride Area Committee will be held on 28 November 2013 at 2.00 p.m. in Bridgend Community Centre, Kilbirnie.

The meeting ended at 3.05 p.m.

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Garnock Valley and West Kilbride Area Committee 28th November 2013

Submitted for the attention of the Garnock Valley and West Kilbride Area Committee is the Police Scotland report for 28th November 2013.

The report includes information relating to the Multi Member Ward Areas for Dalry and West Kilbride (Ward 6) and Kilbirnie and Beith (Ward 7) for the 7 month period between 1st April 2013 to 5th November 2013.

The Local Community Policing Plan priorities for 2013/2014 form the main focus of our proactivity and support for public reassurance continues. The priorities as formulated from the public consultation exercise for 2013/14 are:-

Dalry and West Kilbride – Ward 6

1. Drug Dealing and Drug Use 2. Assault and Violent crime 3. Housebreakings and Theft 4. Drunk or Disorderly behaviour (including vandalism and graffiti)

Kilbirnie and Beith – Ward 7

1. Drug Dealing and Drug Use 2. Assault and Violent crime 3. Housebreakings and Theft 4. Drunk or Disorderly behaviour (including vandalism and graffiti)

A breakdown of the crime/offence statistics and incidents for the Multi Member Ward Area for Dalry and West Kilbride (Ward 6) are detailed below.

Multi Member Ward Area – Dalry and West Kilbride Crimes – Ward 6 01/04/13- 5/11/13 01/04/12 – 5/11/12 Reports Detected Reports Groups 1-4 209 (-15%) 24% 247 Groups 1-5 257 (-8%) 38% 278 All Group 1 10 (-) 70% 10 Serious Assault 2 (-78%) 50% 9 Robbery 2 50% 1 Common Assault 56 (-5%) 78% 59 Knives/Offensive Weapons 0 - 2 Consumption of Alcohol 20 (-) 100% 20 Drug Supply and Production 2 100% 3

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Group 1 Crimes of Violence Group 2 Crimes of Indecency Group 3 Crimes of Dishonesty Group 4 Fire raising, Malicious Mischief Group 5 Other Crimes

Incidents – Ward 6 01/04/13- 5/11/13

Stop and Search conducted 919 Antisocial Behaviour reports 520 (-12%) Domestic Abuse incidents 103 (+26%)

A breakdown of the crime/offence statistics and incidents for the Multi Member Ward Area for Kilbirnie and Beith (Ward 7) are detailed below.

Multi Member Ward Area – Kilbirnie and Beith Crimes – Ward 7 01/04/13- 5/11/13 01/04/12 – 5/11/12 Reports Detected Reports Groups 1-4 302 (-17%) 26% 362 Groups 1-5 395 (-9%) 43% 436 All Group 1 12 75% 9 Attempt Murder 2 100% 0 Serious Assault 4 50% 5 Robbery 0 - 1 Common Assault 99 (+10%) 75% 90 Knives/Offensive Weapons 1 100% 1 Consumption of Alcohol 45 (+96%) 100% 23 Drug Supply and Production 9 100% 6

Group 1 Crimes of Violence Group 2 Crimes of Indecency Group 3 Crimes of Dishonesty Group 4 Fire raising, Malicious Mischief Group 5 Other Crimes

Incidents – Ward 7 01/04/13- 5/11/13

Stop and Search conducted 1,268 Antisocial Behaviour reports 682 (-8%) Domestic Abuse incidents 95 (-4%)

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Additional Information

Directed Patrol Plans

Officers from the Community Policing Team continue to be actively involved in public reassurance. Recent action plans have proactively addressed areas of concern, particularly violence, vandalism, drug dealing, anti-social behaviour and acquisitive crime in line with the priorities outlined.

During recent months the Directed Patrol Plans have focused on:-

 Violence, Disorder and Antisocial Behaviour – West Kilbride and Dalry  Speeding – Dalry  Acquisitive Crime – Kilbirnie and West Kilbride  Drug related offences – Garnock Valley  Warrants – Garnock Valley

A further example describes that on the 29th October, Police conducted a road check with North Ayrshire Council Trading Standards and VOSA.

Over 40 vehicles were stopped on the A78 at Seamill this resulted in:-

 3 prohibition notices issued by VOSA  1 male reported by Police for careless driving and no MOT  1 male reported for using his vehicle whilst it was over the proscribed weight (scrap metal dealer).

Crimes of Note

27/09/13 – Serious Assault – Main Street, Kilbirnie – 32 year old male sustained wounds to head. A 37 year old male and 31 year old female apprehended.

29/09/13 – Serious Assault & Common Assault (x2) – Main Street, West Kilbride – 35 year old male sustained face wounds to his severe injury & 31 and 33 year old males sustained face wounds. Two males aged 21 and 23 years were apprehended.

29/10/13 – Misuse of Drugs – St Brennans Court, Kilbirine – 49 year old male apprehended for cultivation of a controlled drug.

06/11/13 – Misuse of Drugs – Lynn Avenue, Dalry – 29 year old male apprehended for cultivation of a controlled drug.

Doorstep Advice

On the 30th October 2013 Police Scotland and North Ayrshire Community Planning Partners Trading Standards launched doorstep crime initiative to combat bogus callers and unwelcome doorstep sellers that can cause a great deal of anxiety amongst the elderly and vulnerable.

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A “Doorstep Advice” booklet to promote doorstep advice and information on scams, unsolicited phone calls, phishing, etc, is being distributed to vulnerable groups and local community centres.

The public are also invited to display prominent red labels that have been produced where they don’t wish to receive unsolicited doorstep callers and should attach the label in a prominent position near to the main entrance door as a visible deterrent.

Future events are also planned to reinforce this message with “The Tricks of the Trade” drama event planned for the near future.

Force Website

The Police Scotland web site contains details for keeping people safe and information on reporting mechanisms and directions to access Police Scotland social media. It can be accessed via the following link. http://www.scotland.police.uk/

Dalry & West Kilbride Information on the Kilbirnie and Beith area and can be accessed via the link below. http://www.scotland.police.uk/your-community/ayrshire/north-ayrshire/dalry-and- west-kilbride/

A copy of the Multi Member Ward Community Policing Plan for 2013/14 may be accessed via the link below. http://www.scotland.police.uk/assets/pdf/142349/ayrshire/dalry___westkilbride_m mwp_apr_2013.pdf

Kilbirnie & Beith Information on the Kilbirnie and Beith area and can be accessed via the link below. http://www.scotland.police.uk/your-community/ayrshire/north-ayrshire/kilbirnie- and-beith/

A copy of the Multi Member Ward Community Policing Plan for 2013/14 may be accessed via the link below. http://www.scotland.police.uk/assets/pdf/142349/ayrshire/kilbirnie___beith_mmw p_apr_2013.pdf

Inspector Gordon Jones Community Policing Inspector for North Coast/Cumbrae & Garnock Valley

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12 Tactical Assessment

Dates: 29/09/2013 - 13/11/2013 Councils: North Ayrshire Wards: Dalry and West Kilbride Ward, Kilbirnie and Beith Ward

Incident Analysis

Ward Council Ward as % of Council

Population 26040 135817 19.2% Dwellings 12502 65550 19.1% Incidents 35 288 12.2% Casualties 3 7 42.9% Fire 0 1 % RTC 2 3 66.7% Other 1 3 33.3% Fatalities 0 2 % Fire 0 0 % RTC 0 0 % Other 0 2 %

Dwelling Fires: Accidental Top 10 Accidental Dwelling Fire Locations

Street Incident Count VENNAL ST, ., DALRY 1 Total Incidents in all Ward Streets 1

13 Tactical Assessment

Dwelling Fires: Deliberate Top 10 Deliberate Dwelling Fire Locations

Data does not exist for the specified criteria.

Non Domestic Fires: Accidental Top 10 Accidental Non Domestic Fire Locations

Non Domestic Fires: Deliberate Top 10 Deliberate Non Domestic Fire Locations

14 Tactical Assessment

Vehicle Fires: Accidental Top 10 Accidental Vehicle Fire Locations

Street Incident Count CUFF FARM, ., BEITH 1 Total Incidents in all Ward Streets 1

Vehicle Fires: Deliberate Top 10 Deliberate Vehicle Fire Locations

Rubbish Fires Top 10 Rubbish Fire Locations

Street Incident Count SCHOOL RD, ., KILBIRNIE 1 Total Incidents in all Ward Streets 1

15 Tactical Assessment

Heath and Grass Fires Top 10 Heath and Grass Fire Locations

Derelict Buildings: Accidental Top 10 Accidental Derelict Buildings Locations

Data does not exist for the specified criteria.

Derelict Buildings: Deliberate Top 10 Deliberate Derelict Buildings Locations

Data does not exist for the specified criteria.

16 Tactical Assessment

False Alarms: Malicious Top 10 Malicious False Alarm Locations

Street Incident Count CORSE ST, ., WEST KILBRIDE 1 Total Incidents in all Ward Streets 1

False Alarms: Good Intent Top 10 Good Intent False Alarm Locations

Street Incident Count DEFENCE MUNITIONS, ., BEITH 1 MILTON RD, ., KILBIRNIE 1 ST MARGARET AVE, ., DALRY 1 Total Incidents in all Ward Streets 3

False Alarms: Equipment Fault Top 10 Equipment Fault False Alarm Locations

Street Incident Count #invalid, #invalid, #invalid 2 :not recorded, :not recorded, :not recorded 1 BACKBURN ST, ., BEITH 1 BRIDGEND, ., KILBIRNIE 1 CORSE ST, ., WEST KILBRIDE 1 CRAIGTON RD, ., KILBIRNIE 1 KEIR HARDIE DR, ., KILBIRNIE 1 MORRIS CRT, ., DALRY 1 PARK AVE, ., BEITH 1 SCHOOL RD, ., KILBIRNIE 1 Total Incidents in all Ward Streets 12

17 Tactical Assessment

Road Traffic Collisions Top 10 Road Traffic Collision Locations

Street Incident Count A78, ., ARDROSSAN 1 DALRY RD, ., ARDROSSAN 1 GLENFOOT HOUSE, ., ARDROSSAN 1 WEST KILBRIDE RD, ., DALRY 1 Total Incidents in all Ward Streets 4

Water Related Incidents Top 10 Water Related Incident Locations

Street Incident Count RIVERSIDE RD, ., KILBIRNIE 1 Total Incidents in all Ward Streets 1

Other Special Services* Top 10 Other Special Services* Locations

Street Incident Count A737, ., BEITH 1 KERSLAND RD, ., GLENGARNOCK 1 LOCHLIBO RD, ., BURNHOUSE 1 NEW ST, ., DALRY 1 TEMPLAND MUIR FARM, ., DALRY 1 THIRDPART FARM, ., BEITH 1 Total Incidents in all Ward Streets 6

* - Excluding road traffic collisions and water related incidents

18 Tactical Assessment

Report Description

Given a date range, council and ward, this report provides demographic, incident, casualty and fatality information in tabular format. It also charts and lists the top ten street locations for a chosen list of incident types.

19 20 NORTH AYRSHIRE COUNCIL

Agenda Item 4 28 November 2013

Garnock Valley and West Kilbride Area Committee

Subject: Garnock Street Site: Public Realm Improvements

Purpose: To advise the Committee of progress around plans to upgrade the public realm environment at a Council owned site at Garnock Street, Kilbirnie Cross.

Recommendation: That the Committee notes the progress being made towards advancing a series of improvements to the former police station site at Kilbirnie Cross.

1. Introduction

1.1 The Committee will recall that at the end of the financial year 2012/13, North Ayrshire Council purchased the former police station site at Garnock Street, Kilbirnie Cross. The site has been cleared but remains derelict.

2. Current Position

2.1 The site is located at Garnock Street, Kilbirnie and is unattractive and under-developed. Situated between the Tesco's development, the Radio City Building and Kilbirnie High Street, it is detracting from the perception of the area to residents, businesses and visitors to the town.

2.2 Following extensive flooding in August 2008, the then owners of the Garnock Street site, Strathclyde Police, relocated. The flooding of this site in 2008 is regarded as a unique event with little prospect of a recurrence. This has been confirmed by North Ayrshire Council's Flood Prevention Officer. The site was cleared and a temporary tarmac surface was laid. Since that time the area has been used as a car park/public space.

2.3 A tender exercise was carried out, which led to the appointment of TGP Landscapes Architects. TGP have advanced a series of design drawings and proposals (Appendix 1). Following further discussions with Ward 7 Councillors, a brief has been refined to ensure that any public realm works will not adversely impact on the current use of the site as a car park and open space for community events.

21 2.4 As there is an assumption that town centre retailers may benefit from the development of this site and the subsequent attraction of Tesco shoppers to the town centre, proposals have been considered in such a way as to allow for any further development of the site to be considered, following the initial phase of works to make the site more attractive, safer and usable.

3. Proposals

3.1 Following a walk around the site by local members and NAC officers, it was agreed that the site be redeveloped through advancing a series of public realm works that will:

 retain its use as a car park;  create an open events space;  carry out a series of boundary and access improvements; and  further develop the site as a visual link between Tesco's and Kilbirnie High Street, thereby encouraging Tesco's shoppers to visit the town centre.

3.2 The proposals are estimated to cost £60,000.

3.3 It is proposed that the Committee note the progress being made towards advancing a series of improvements to the former police station site at Kilbirnie Cross.

4. Implications

Financial Implications

4.1 The redevelopment of the site will be funded from town centre capital budget (£60,000). Future maintenance of the site will be carried out by NAC. Consideration will be given to ensuring that the public realm is relatively low maintenance as part of the design process.

Human Resource Implications

4.2 None

Legal Implications

4.3 None

Equality Implications

4.4 None

Environmental Implications

4.5 As a largely underdeveloped and unattractive site, the suggested improvements to the site will add significantly to the current town centre environment within Kilbirnie.

22 Implications for Key Priorities

4.6 This project will support Strategic Outcome 6 in the Economic Development and Regeneration Strategy: "Supporting the creation of distinctive, vibrant town centres and establishing mechanisms to encourage spend in North Ayrshire".

Community Benefit Implications

4.7 Public realm improvements will benefit Kilbirnie retailers by attracting more people to the town centre area. The redevelopment of the site will also encourage a renewed sense of community pride that will coincide with work being undertaken as part of the Kilbirnie CARS initiative.

5. Consultations

5.1 Extensive consultations have taken place in regard to the design options for this programme. Discussions have taken place with the three Ward Councillors. Planning, Roads and Streetscene have also been consulted and have raised no objections. The views of the local community have also been sought. The consultation culminated in a 'Drop In' on 7 November 2013, allowing the wider Kilbirnie community an opportunity to comment on their preferred design option.

6. Conclusion

6.1 The Garnock Valley and West Kilbride Area Committee should note the progress made towards advancing matters at the Garnock Street site. It is anticipated that works will commence on site and be complete during the current financial year 2013/14.

CRAIG HATTON Corporate Director (Development and Environment)

Reference : For further information please contact George Hunter, Town Centre Manager on 01294 22577 Background Papers None

23 24 OPTION 4 OVERALL ASPIRATIONS

Retain lower area for informal car parking and occasional functions i.e. fayre, market, sports etc

Connect space with town centre, tidy up boundary

Retain steps

Create DDA accessibility

Scale 1:100 @ A3 KILBIRNIE TOWN CENTRE - PROPOSAL OPTION 4A

25 SPECIFIC ASPERATIONS

OPTION 4A:

Remove existing planting and replace kerbs, paving and vegetation

Make good existing steps

Remove palisade fence

Create new planting bed and add ‘Terrace’ or ‘Seat’ at lower level

Add localised new surfacing

Resurface patch tarmac in car park

KILBIRNIE TOWN CENTRE - PROPOSAL OPTION 4A

26 OPTION 4 OVERALL ASPIRATIONS

Retain lower area for informal car parking and occasional functions i.e. fayre, market, sports etc

Connect space with town centre, tidy up boundary

Retain steps

Create DDA accessibility

Scale 1:100 @ A3 KILBIRNIE TOWN CENTRE - PROPOSAL OPTION 4B

27 SPECIFIC ASPERATIONS

OPTION 4B:

Remove existing planting and create platform

Make good existing steps

Remove palisade fence

Create newly paved seating area

Resurface patchy tarmac in car park

KILBIRNIE TOWN CENTRE - PROPOSAL OPTION 4B

28 NORTH AYRSHIRE COUNCIL

Agenda Item 5 28 November 2013

Garnock Valley and West Kilbride Area Committee

Subject: Traffic Regulation Order for School Keep Clear Zig Zag Markings

Purpose: To advise the Committee that a Traffic Regulation Order will be promoted to make School Keep Clear zig zag markings legally enforceable within North Ayrshire.

Recommendation: That the Committee notes the content of the report.

1. Introduction

1.1 Traffic congestion at school opening and closing times is often caused by parents parking inappropriately as near to the school entrance as possible. Often these cars cause a danger to pedestrians and cyclists as they block the footpath or reduce visibility when children are crossing the road.

2. Current Position

2.1 The Traffic Signs Regulations and General Directions 2002 (as amended) permits local roads authorities to provide School Keep Clear zig zag road markings outside schools in order to control short term parking at entry/exit times. This marking can either be provided on an advisory basis or can be made legally enforceable when used in conjunction with an appropriate traffic sign and backed by a Traffic Regulation Order (TRO).

2.2 Historically many schools within North Ayrshire have advisory School Keep Clear zig zag road markings in place, which rely on voluntary compliance by parents.

2.3 Many schools are very concerned about the increased level of traffic management problems on the roads surrounding the school campus and following discussions with Police Scotland, it is considered appropriate to introduce this TRO to assist Police Scotland in carrying out their enforcement duties.

29 2.4 In North Ayrshire, the School Travel Plan Officer is responsible for the development and promotion of active travel initiatives within schools. A key element of this role is to encourage and support families to find healthy and sustainable travel modes on the school journey which could reduce the number of vehicles parking at schools. Some of the initiatives that are being promoted include School Travel Plans, Park and Stride, Walk to School Week and Cycle to School Day.

3. Proposals

3.1 It is proposed to introduce a TRO that will allow Police Scotland to enforce, under the Road Traffic Regulation Act 1984, the prohibition of stopping or parking on existing School Keep Clear markings between the hours of 8.00am and 5.00pm, Monday to Friday. This TRO only relates to existing School Keep Clear markings and does not propose to introduce any new markings at this time.

3.2 School Keep Clear markings are currently in place on public roads at all schools within the Garnock Valley & West Kilbride Area with the exception of Garnock Academy.

3.3 It is proposed that the Committee notes the above.

4. Implications

Financial Implications

4.1 The cost of promoting/advertising the TRO, making amendments to some of the existing road markings and erecting a pole and traffic sign at each location, will be sourced from the existing revenue budget within Development Planning Services (Roads) and a programme of works would be undertaken over a number of years.

Human Resource Implications

4.2 There are no human resource implications arising from this report.

Legal Implications

4.3 The Council’s Legal Service and Police Scotland will be consulted regarding the Traffic Regulation Order.

Equality Implications

4.4 There are no equality implications arising from this report.

Environmental Implications

4.5 There are no environmental implications arising from this report.

30 Implications for Key Priorities

4.6 The implementation of this scheme contributes to Single Outcome Agreement items 9(c) “Road safety has improved”.

5. Consultations

5.1 Consultation has taken place with Police Scotland and the Council's Education and Skills service who support this proposal.

6. Conclusion

6.1 The safety of children immediately outside many schools within North Ayrshire is frequently raised as a significant concern by many parents, due to the large volume of cars either dropping off or collecting children at schools.

6.2 While many schools have School Keep Clear markings already in place, these are advisory and are unable to be enforced by Police Scotland. In order to assist Police Scotland in managing inconsiderate parking outside schools, the Council will promote a TRO to introduce a restriction on stopping or parking on School Keep Clear zig zag markings between the hours of 8 am and 5 pm, Monday-Friday.

CRAIG HATTON Corporate Director (Development and Environment)

Reference : CF/HW For further information please contact Crawford Forsyth, Assistant Transportation Manager, Development Planning Services on 01294 225219 Background Papers None

31 32 NORTH AYRSHIRE COUNCIL

Agenda Item 6 28 November 2013

Garnock Valley and West Kilbride Area Committee

Subject: North Ayrshire Council (Beith & Gateside) Charitable Trust, North Ayrshire Council (Dalry) Charitable Trust and North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust

Purpose: To advise the Committee of the new Charitable Trust Funds established for the towns of Beith & Gateside, Dalry and Kilbirnie & Glengarnock and of the proposed arrangements for administration of these three funds which is delegated to the Area Committee.

Recommendation: That the Committee approves the proposed procedure for considering applications for grants from the North Ayrshire Council (Beith & Gateside) Charitable Trust, the North Ayrshire Council (Dalry) Charitable Trust and the North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust.

1. Introduction

1.1 The North Ayrshire Council is the Trustee for a number of small charitable trusts held for the purposes of the relief of poverty and assistance to those in need. The Council approved a re-organisation scheme for these Trusts in January 2012 and the re-organisation process has now been completed.

1.2 As part of this process a new Trust Fund has been established for the town of Beith and village of Gateside known as the North Ayrshire Council (Beith and Gateside) Charitable Trust (the 'Beith & Gateside Trust'). The Beith & Gateside Trust is a charity registered with the Office of the Scottish Charity Regulator (OSCR), Registered Number SC043498. A new Trust Fund has also been established for the town of Dalry known as the North Ayrshire Council (Dalry) Charitable Trust (the 'Dalry Trust'). The Dalry Trust is a charity registered with the Office of the Scottish Charity Regulator (OSCR), Registered Number SC043644. A new Trust Fund has also been established for the town of Kilbirnie and village of Glengarnock known as the North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust (the 'Kilbirnie & Glengarnock Trust'). The Kilbirnie & Glengarnock Trust is a charity registered with the Office of the Scottish Charity Regulator (OSCR), Registered Number SC043600.

33 1.3 At its meeting on 6 March 2013 the Council, as Trustees, agreed to delegate the administration of the Beith & Gateside Trust, the Dalry Trust and the Kilbirnie & Glengarnock Trust, including disbursements from these Trusts, to the Garnock Valley and West Kilbride Area Committee. On 18 September 2013 the Council, as Trustees, approved the transfer of (i) all existing trust funds held for the town of Beith and village of Gateside for the purpose of the relief of poverty and related purposes to the Beith & Gateside Trust, (ii) all existing trust funds held for the town of Dalry for the purpose of the relief of poverty and related purposes, with the exception of the Margaret Archibald Bequest, to the Dalry Trust and (iii) all existing trust funds held for the town of Kilbirnie and village of Glengarnock for the purpose of the relief of poverty and related purposes to the Kilbirnie & Glengarnock Trust.

1.4 The transfer of funds to these new Trusts has now been completed and funds are accordingly now available for distribution from the Beith & Gateside Trust, the Dalry Trust and the Kilbirnie & Glengarnock Trust. The Committee is asked to note that new town funds were only established in respect of areas for which existing Trust Funds were held by the Council and was therefore dependent on historic bequests made to the Council's predecessors.

2. Current Position

2.1 There were two larger trust funds held for the town of Beith, the Border Trust which was intended for the relief of the poor and the education of the children of the poor and the Orr Charity which was for the purpose of Christmas gifts to the poor. The Orr bequest was made by the widow of Robert Orr, the donor of the public park for Beith, who gifted a legacy of £1,000 to be applied each year around Christmas for the benefit of the children of poor persons resident in the town of Beith. In addition, Mrs Ralston Patrick of Treame left a legacy of £200 for Beith and £100 for Gateside to be used for the benefit of the poor and this fund was used for many years to disburse payments at Christmas to needy persons in Beith & Gateside.

2.2 The largest Trust Fund held for the town of Dalry was the Jessie K Holborn Fund and there was a smaller fund known as the John Logan Bequest. The purpose of both these bequests was the relief of the poor in Dalry. The Committee should note that the Margaret Archibald Bequest also pertains to the town of Dalry, but has been kept as a separate Trust Fund.

34 2.3 With regard to Kilbirnie & Glengarnock, the Mary P Herriot Trust was held for the benefit of the sick and poor of Kilbirnie. In addition, a fund known as the Kilbirnie & Glengarnock Common Good (Charitable) Trust followed on from an organisation run by Kilbirnie Police Force during the Second World War to raise funds to assist local residents serving in H.M. Forces. At the end of the war it was agreed the fundraising activities should be continued in some other form to raise funds for the benefit of the community. A Trust was established in 1959 to be used for the public benefit, and in the interests of social welfare, to provide or assist in the provision of facilities for recreation or other leisure time occupation for persons in the Parish of Kilbirnie & Glengarnock or in the districts adjacent thereto who have need of such facilities by reason of their youth, age, infirmity or disablement, poverty or social and economic circumstances with the object of improving the conditions of life of such persons.

2.4 Both the Dalry Trust and the Kilbirnie & Glengarnock Trust have the same three trust purposes as follows:

A the prevention or relief of poverty,

B the provision of recreational facilities, or the organisation of recreational activities, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended, and

C the relief of those in need by reason of age, ill-health, disability, financial hardship or other disadvantage.

2.5 The Beith & Gateside Trust has the same three trust purposes, together with one additional trust purpose being the advancement of Education (Purpose D). This additional trust purpose results from the trust purposes of the Border Trust as noted at 2.1 above.

2.6 The Trust Area covered by the Beith & Gateside Trust is the town of Beith and village of Gateside; the Trust Area covered by the Dalry Trust is the town of Dalry; and the Trust Area covered by the Kilbirnie & Glengarnock Trust is the town of Kilbirnie and the village of Glengarnock. In terms of the Trust deed for each Trust, the Trustees may make grants and donations from the Trust for the above trust purposes to:

 individual residents of the Trust Area;

 persons who, although not presently resident in the Trust Area, have demonstrated a reasonable connection with the Trust Area to the satisfaction of the Trustees; and

35  groups, companies, associations or other organisations operating in the Trust Area who provide facilities, services or other assistance in accordance with the trust purposes to residents of the Trust Area.

2.7 The funds held in each Trust are held in separate sub-funds for these three purposes. The existing funds have been transferred into these sub-funds based on the purposes of the previous Trust funds. In the case of the Beith & Gateside Trust, funds are held for purpose A - the prevention or relief of poverty, and for purpose D - the advancement of education. In the case of the Dalry Trust all funds are held for purpose A - the prevention or relief of poverty. In the case of the Kilbirnie & Glengarnock Trust, funds are held for purpose B - the provision of recreational facilities, or the organisation of recreational activities, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended, and purpose C - the relief of those in need by reason of age, ill health, disability, financial hardship or other disadvantage.

2.8 The annual amount available for disbursement from each Trust is determined by identifying all expenditure commitments and projected income from investments, etc. The remaining surplus is generally then available for Elected Members to disburse. The amount available for disbursement from the Beith & Gateside Trust for the year 2013/14 is £210 comprising £160 for purpose A and £50 for purpose D. The amount available for disbursement from the Dalry Trust for the year 2013/14 is £200 which is for purpose A. The amount available for disbursement from the Kilbirnie & Gateside Trust for the year 2013/14 is £90 comprising £70 for purpose B and £20 for purpose C. However, in the case of the Beith & Gateside Trust and the Dalry Trust the Committee is asked to note that the historic disbursements referred to at 3.4 below exceed the above amounts in relation to these two trusts.

2.9 A statement of funds held in the Beith & Gateside Trust, the Dalry Trust and the Kilbirnie & Glengarnock Trust is annexed at Appendix 1. An explanation of the trust purposes of each Trust has been prepared for prospective applicants and a copy of this is annexed at Appendix 2.

Obligations of Trustees

2.10 In considering grant applications, the Members as Trustees of each charity have four general duties:

(a) to act in the interests of the charity;

(b) to seek, in good faith, that the charity operates in a manner consistent with its purposes;

36 (c) to act with the care and diligence that it is reasonable to expect of a person who is managing the affairs of another person; and

(d) to ensure the charity complies with the provisions of the Charities and Trustee Investment (Scotland) Act 2005.

2.11 When considering applications for assistance from the Beith & Gateside Trust, the Dalry Trust and the Kilbirnie & Glengarnock Trust, the Trustees should consider whether the application meets one of the trust purposes, who will benefit from the provision of funds and whether the proposed use will be a beneficial use of the Trust funds.

2.12 OSCR have prepared guidance to assist Charity Trustees and Elected Members acting as Charity Trustees and a summary of this is annexed at Appendix 3.

3. Proposals

3.1 It is proposed that the Committee agree to consider future applications for assistance from the Beith & Gateside Trust, the Dalry Trust and the Kilbirnie & Glengarnock Trust as detailed in the report. Applicants will be asked to set out in their application form the purpose for which the funds will be used and which of the trust purposes this will meet. They will also be asked to confirm who will benefit from the use of the funds.

3.2 The Committee will be advised annually of the funds which will be available for distribution from each of these Trusts. As noted above, the funds are held within sub-funds for each of the trust purposes and where possible funds should be allocated according to the purpose for which they are held.

3.3 However, in the event there is a surplus within one or more of the sub-funds, the Trustees have discretion to transfer the surplus (or part thereof) from one sub-fund to another, provided the following conditions are met:-

(i) there have been insufficient eligible applications meeting the trust purposes of the sub-fund in question to exhaust the annual total incoming resources of that sub-fund; and

(ii) there has been an excess of applicants meeting the trust purposes of another sub-fund; and

(iii) the surplus will be applied to the sub-fund which in the Trustees’ discretion will most effectively relieve need amongst persons resident in or connected to the Trust Area.

37 3.4 In addition the Committee is asked to note the following payments are presently paid annually from the Trust Funds previously held for Beith & Gateside and Dalry as follows:-

(i) annual payments are made to Beith Nursery, Beith Old Folks Welfare Committee, Laigh Court S.H.U. and Dickson Court S.H.U. The latter three payments are in the amount of £100 and the payment to Beith Nursery is in the amount of £54; and

(ii) payments are made from the Dalry Funds to over 90's in the Dalry area, through Dalry Community Council/Dalry Senior Citizens Group.

3.5 It is proposed the recipients of these grant payments are asked to submit new applications for assistance from the respective Trusts. In the meantime the Committee is asked to authorise continuation of these grant payments from the Beith & Gateside Trust and the Dalry Trust until they have an opportunity to consider any new applications submitted.

4. Implications

Financial Implications

4.1 There are none.

Human Resource Implications

4.2 There are none.

Legal Implications

4.3 There are none.

Equality Implications

4.4 There are none.

Environmental Implications

4.5 There are none.

Implications for Key Priorities

4.6 There are none.

38 5. Consultations

5.1 Consultations have taken place with the Corporate Director (Finance & Corporate Support) who supports the recommendations.

6. Conclusion

6.1 The proposals contained in this report will take forward the use of the new Council town funds and in particular will progress the use of the Beith & Gateside Trust, the Dalry Trust and the Kilbirnie & Glengarnock Trust for the benefit of the residents of Beith & Gateside, Dalry and Kilbirnie & Glengarnock respectively.

ELMA MURRAY Chief Executive

Reference : For further information please contact Rosemary Conner, Solicitor (Contracts & Licensing) on 01294 324327. Background Papers None

39 40 NORTH AYRSHIRE COUNCIL

Sundry Bequests 2013/2014 Balance as at 31 October 2013

Investments REVENUE CAPITAL BALANCE DEPOSIT DEPOSITED TOTAL COST EXTERNAL WITH LOANS WITH LOANS INVESTED IN TOTAL NAME OF FUND CENTRE INVESTMENT FUND FUND LOANS FUND INVESTED £ £ £ £ £

Beith & Gateside Poverty TDAB01 1,824.50 318.50 4,600.78 4,919.28 6,743.78 Beith & Gateside Recreational TDAB02 - - - - - Beith & Gatesdie Age/Health/Disability TDAB03 - - - - - Beith & Gateside Education TDAB04 328.50 318.50 1,942.71 2,261.21 2,589.71

The North Ayrshire Council (Beith & Gateside) Charitable Trust 2,153.00 637.00 6,543.49 7,180.49 9,333.49

Page 1 19/11/2013 16:32 41 NORTH AYRSHIRE COUNCIL

Sundry Bequests 2013/2014 Balance as at 31 October 2013

Investments REVENUE CAPITAL BALANCE DEPOSIT DEPOSITED TOTAL COST EXTERNAL WITH LOANS WITH LOANS INVESTED IN TOTAL NAME OF FUND CENTRE INVESTMENT FUND FUND LOANS FUND INVESTED £ £ £ £ £

Kilbirnie & Glengarnock Poverty TDAE01 - - - - - Kilbirnie & Glengarnock Recreational TDAE02 - - 4,037.03 4,037.03 4,037.03 Kilbirnie & Glengarncok Age/Health/Disability TDAE03 - 850.00 406.58 1,256.58 1,256.58

The North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust 0.00 850.00 4,443.61 5,293.61 5,293.61

Page 1 19/11/2013 16:33 42 NORTH AYRSHIRE COUNCIL

Sundry Bequests 2013/2014 Balance as at 31 October 2013

Investments REVENUE CAPITAL BALANCE DEPOSIT DEPOSITED TOTAL COST EXTERNAL WITH LOANS WITH LOANS INVESTED IN TOTAL NAME OF FUND CENTRE INVESTMENT FUND FUND LOANS FUND INVESTED £ £ £ £ £

Dalry Poverty TDAC01 650.00 4,335.00 5,830.98 10,165.98 10,815.98 Dalry Recreational TDAC02 - - - - - Dalry Age/Health/Disability TDAC03 - - - - -

The North Ayrshire Council (Dalry) Charitable Trust 650.00 4,335.00 5,830.98 10,165.98 10,815.98

Page 1 19/11/2013 16:32 43 44 Appendix 2

The North Ayrshire Council (Dalry) Charitable Trust and The North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust

The North Ayrshire Council (Dalry) Charitable Trust and the North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust both have three charitable purposes as noted below. Applicants should be aware of the factors the Trustees will consider when awarding grant assistance from these Trusts as follows:-

Trust Purpose A - the prevention or relief of poverty The Trustees may interpret poverty broadly and a person does not have to be destitute to be considered poor. The prevention of poverty includes preventing those who are poor from becoming poorer as well as preventing those who are at risk of being poor from becoming poor. It must be possible to demonstrate that the activities for which funding is requested are clearly targeted at people suffering or at risk of poverty. Activity which enables individuals or groups to escape or avoid poverty, such as training for work skills, may provide benefit under this purpose as may direct assistance by monetary payments or in kind to those suffering poverty.

Trust Purpose B - the provision of recreational facilities or the organisation of recreational activities with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended This purpose promotes the provision of recreational facilities in the interests of social welfare. Facilities or activities may be provided to the community as a whole, e.g. a community centre. Alternatively, facilities or activities may be provided to a particular section of the community as long as there is also a public benefit, e.g. a youth club, or a senior citizens club. Note that where facilities or activities are not provided to the public as a whole but only to a limited section of the public:- (i) that section of the public must be defined in terms of need, which must relate to their age, ill health, disability, financial hardship or other disadvantage; and (ii) the provider must be able to demonstrate that the benefit is being provided to that section of the public which is in need of it. An example would be a club providing recreational or sporting facilities for people with learning difficulties or an activity club for senior citizens. The activity may be provided to or targeted only at male or female members of the public.

Trust Purpose C - The relief of those in need by reason of age, ill health, disability, financial hardship or other disadvantage This purpose would include organisations concerned with the care or upbringing of children or young people, as well as organisations concerned with relief of the effects of old age or disability, for example by providing specialist advice or equipment or drop-in centres. It includes relief given by the provision of accommodation or care and would therefore also be relevant to housing associations and similar bodies aiming to relieve the effects of ill health or disability.

45 Applications Members of the public or organisations wishing to make an application to the trust fund are invited to complete and submit to the Council the appropriate application form. Their application should explain the trust purpose which is relevant to their application, who will benefit from the use of the funds and the way in which assistance will be provided.

46 The North Ayrshire Council (Beith and Gateside) Charitable Trust

The North Ayrshire Council (Beith and Gateside) Charitable Trust has four charitable purposes as noted below. Applicants should be aware of the factors the Trustees will consider when awarding grant assistance from these Trusts as follows:-

Trust Purpose C – The advancement of education

This purpose covers both formal education, such as that provided through schools and universities, as well as less formal education which may take place in the community. It covers both education, training and research as well as education in the broader sense of the development of an individual’s capabilities, skills and understanding. For example, individuals may need financial assistance to pursue their education or may need additional support to access further education.

47 Applications Members of the public or organisations wishing to make an application to the trust fund are invited to complete and submit to the Council the appropriate application form. Their application should explain the trust purpose which is relevant to their application, who will benefit from the use of the funds and the way in which assistance will be provided.

48 49 50 51 52 NORTH AYRSHIRE COUNCIL

Agenda Item 7 28 November 2013

Garnock Valley and West Kilbride Area Committee

Subject: Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance

Purpose: To advise the Committee of applications received in respect of the Community Development Grants Scheme and the Local Youth Action Fund.

Recommendation: That the Committee considers and determines the applications as outlined in the attached appendix.

1. Introduction

1.1 The Community Development Grant Scheme for the Garnock Valley and West Kilbride Area Committee has a balance of £7,361 which includes a refund of £260 from the Memorial Hall Gateside.

1.2 The Local Youth Action Fund has a balance of £4,953 available for disbursement.

2. Current Position

2.1 A number of applications have been received within a number of categories of the Community Development Grant Scheme Award and the Local Youth Action Fund. Details of these applications are summarised in the attached appendix.

3. Proposals

3.1 It is proposed that the Committee considers the applications as outlined in the appendices to the report.

4. Implications

Financial Implications

4.1 Awards will be met from the available balances.

53 Human Resource Implications

4.2 There are no human resource implications arising from this report.

Legal Implications

4.3 There are no legal implications arising from this report.

Equality Implications

4.4 There are no equality implications arising from this report.

Environmental Implications

4.5 There are no environmental implications arising from this report.

Implications for Key Priorities

4.6 Supporting the organisations listed in the appendix to the report will assist in achieving outcomes:

Adults and older people in North Ayrshire live healthier and more active lives:  Health inequalities have reduced.  People are more active more often.  Older people are more active and independent within their communities.

North Ayrshire residents feel safer and communities are empowered:  More residents engage in community activities and volunteering.

5. Consultations

5.1 Consultation has taken place between the applicant bodies and appropriate Officers of the Council.

6. Conclusion

6.1 Awards from the Community Development Grants Scheme assist community-based projects, including cultural, social welfare, recreational or sporting based initiatives.

54 6.2 Awards from the Local Youth Action Fund are made to groups supporting young people aged 12-25 years of age.

CAROL KIRK Corporate Director (Education and Skills)

Reference : JMcH/BA For further information please contact James McHarg, Community Engagement Manager on 01294 324440 Background Papers None

55 56 Community Development Grant Scheme Award

Garnock Valley Area Committee Budget

Amount Allocated 2012/13: £21,795 Amount Allocated 2013/14: £18,180

Group/Organisation Ref No. Client Town Purpose of Grant Amount Balance 50% CDGS Group £18,180.00 £9,090 Dalry Boys Brigade 2 Uniformed/Children Dalry Sports equipment £1,500 £16,680.00 £7,590.00 West Kilbride Village Gala 5 Event/Community WK Masquerade Gala £513.00 £16,167.00 £7,077.00 West Kilbride Village Hall SICO 4 Maintenance WK VAT Costs £1,800 £14,367.00 £5,277.00 West Kilbride Theatre 3 Event/Community WK Snow White' Pantomine £906.50 £13,460.50 £4,370.50 Kilbirnie Hort & Argic Soc 1 Event Kilbirnie Flower Show £500 £12,960.50 £3,870.50 North Ayrshire Riding Club 9 Sports/Community GV Jumping equipment etc. £1,000 £11,960.50 £2,870.50 Release of Phase 2 of split £9,000 £11,870.50 Dalry Horticultural Society 10 Event/Community Dalry Dalry Flower Show £850 £11,110.50 Beith St. Inans Festival 11 Event/Community Beith St Inans Festival £1,325.50 £9,785.00 Bridgend Cancer Support Grp 12 Community Kilbirnie Courses & speakers £1,984 £7,801.00 NA Access Panel 13 Accessibility/Community NA General running costs £700 £7,101.00 Memorial Hall Gateside 2012/13 Refund £260 £7,361.00

57 Local Youth Action Fund

Garnock Valley Committee Budget

Amount Allocated 2012/13: £11,220 Amount Allocated 2013/14: £10,201

Group/Organisation Ref No. Town Purpose of Grant Amount Balance LYAF £10,201.00 Youth Making Beith Better 2 Beith Drop-in-centre £2,000 £8,201.00 Kilbirnie Youth Project 1 Kilbirnie Adventure Activity £1,248.00 £6,953.00 Kirktonhall Creative Media Group 3 West Kilbride Film making workshops £2,000 £4,953.00 Garnock Valley Youth Forum 4 Garnock Valley Expedition equipment Defer

58 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Garnock Valley & West Kilbride Area Committee Meeting - 28 November 2013 Organisation Purpose of Grant Amount Amount Comments Requested Recommended The One O'Clock Gang Start up grant for: £300 £600 The One O'Clock Gang is a new arts and crafts Meeting place: Barrmill  card making kits - group within the Community Centre £38.72 Garnock Valley area of  Quilling x 3 etc - Barrmill. The group Established: 6 June £45.75 initially started through 2013  Art starter kit x 3 - the older peoples activity £74.85 programme (a Numbers attending: 7  Pastel pen sets x 3 - multiagency targeted £35.85 group of elderly people Balance in bank: £0  Jewellery making throughout North (new group) starter kit - £10.50 Ayrshire).  Jewellery beads - Past awards: 0 £55 It is advised that the  To subsidise travel to group apply for more of two craft events - the arts/crafts kits to £140 encourage new members to take part in Not all the items are the group. There is listed on the clear evidence of more application. individuals wishing to join. Total cost of project - £400 The recommended amount of £600 will enable the group to increase the number of kits requested initially.

59 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Garnock Valley & West Kilbride Area Committee Meeting - 28 November 2013 Organisation Purpose of Grant Amount Amount Comments Requested Recommended Kilbirnie Town Centre Costs towards the £2,126.80 £1,914 The recommended Initiative Kilbirnie Christmas Light amount will go towards: Switch On Event on Meeting place: Bridgend Saturday 30 November  Security - £676 Community Centre, 2013 in the Main Street,  Insurance - £202 Kilbirnie Kilbirnie.  Some costs towards hall lets - £436 Established: Over 10  Security - £676.80  Road closure - £600 years.  Insurance - £250  Road closure - £600 Number attending: 12  Hall lets - £600

Balance in bank: Not all the items listed £1,375.47 on the application. (entertainment, advertising, santa Total cost of project - presents) £4,000

Past awards: 2008/09 - CDGS £1,500 toward events. 2009/10 - CDGS £2,100 toward special event. 2010/11 - CDGS £1,657 toward special event. 2011/12 - CDGS £1,876.80 toward special event. 2012/13 - CDGS £1,962.80 toward special event. Dalry & District Women's Cost towards the Dalry & £930 £930 The group have Rural Institute District WRI 50th fundraised effectively Anniversary Celebration throughout the year to Meeting place: Biggart in the Seamill Hydro, raise the majority of the Hall, Courthill Street, Seamill on 11 June costs associated with Dalry 2014. this project.

Established: 11 June Costs towards the The recommended 1964 celebration - £930 amount will fund the costs of dinner for 25 Numbers attending: 50 Total cost of project - invited guests, who £2,791 include the National Balance in bank: Chair, past presidents £913.28 (general and office bearers. running costs) This is the first time that Past awards: 0 this group have applied for funding through the Community Development Grant Scheme Award.

This is a one-off application.

60 Local Youth Action Fund 2013/2014 Applications from Organisations seeking Financial Assistance - Garnock Valley & West Kilbride Area Committee Meeting - 28 November 2013 Organisation Purpose of Grant Amount Amount Comments Requested Recommended Garnock Valley Youth To purchase camping items £1,965.09 £1,965.09 This application was Forum required for the Duke of deferred at the previous Edinburgh Award Scheme. Area Committee meeting Meeting place: Kilbirnie for further information: Youth Project, Walker Hall,  Tents - £837.25 Kilbirnie  Sleeping bags & mats Who are the Garnock - £295.80 Valley Youth Forum Numbers attending: 14  Sleeping bag liners - Executive Committee? £61.20 These are the young Balance in bank: new  Tent pegs - £17 people who have constituted group  Meals - £68 progressed from the Youth  Cutlery & crockery - Forum into the Executive Past awards: 0 £85 Committee. They help and  Trangia stoves - £357 give support and guidance  Fuel bottles - £71.40 to the group with decisions,  Torches & batteries - consultation and the £200.50 general running of the  Midge repellant - group. £17.84 Will the tents etc be Total cost of project - shared by other groups? £2,010.99 Yes - the camping items will be shared with other groups taking part in the Duke of Edinburgh Award Scheme within the Garnock Valley area.

The recommended amount will enable the group to take part in the Duke of Edinburgh Award (expedition) - bronze medal.

61 62 Community Development Grants Scheme Assessment Form

1. Reporting Officer: Ian Young 2. Department: Community Development Telephone No.: 01294 324440

SECTION 1 - Details of Group/Organisation

3. Name of Group/Organisation: The One O'Clock Gang

4. Date of Officer's Visit: 19 September 2013

5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes

If NO give reasons

6. Is the proposal a realistic undertaking of the group? - Yes

If NO explain why

7. Does the group carry appropriate insurance for the project? - Yes

8. Does group attendance concur with the application? - Yes

9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No

If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why

10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes

63 SECTION 2 - Criteria for Assessment

11. In which way does this application address Council priorities?

Adult and older people in North Ayrshire live healthier and more active lives:  People are more active more often.  Older people are more active and independent within their communities.

12. How will the expenditure develop the group/organisation and benefit the local community?

This is a new arts and crafts group within the Garnock Valley area of Barrmill. The group started through the older peoples activity programme (a multiagency targeted group of elderly people throughout North Ayrshire) although the groups numbers are small of only seven, there is clear evidence of more individuals wishing to join.

13. How does the application show innovation or development?

Barrmill is a small rural area with limited public transport and activities available for older people.

The group intend to develop self-sustainability through the retail of their products.

14. Overall assessment?

After meeting with the group there is clear evidence of active participation and benefit to the social welfare of the elderly members.

SECTION 3 - Details of Proposed Expenditure

15. Amount Requested: £300 16. Group Contribution: £100

SECTION 4 - Recommendation

17. Support Application: Yes

18. Defer Application?

19. Amount recommended: £600

64 Give reasons

It is my recommendation that the funding be doubled to allow better development of the group and encourage new members. The financial assistance will allow the group to purchase better value for money arts and crafts packs and tools.

Signature: Ian Young Date: 4 November 2013

65 66 Community Development Grants Scheme Assessment Form

1. Reporting Officer: Claire Duncan 2. Department: Chief Executive and Communications Telephone No.: 01294 324156

SECTION 1 - Details of Group/Organisation

3. Name of Group/Organisation: Kilbirnie Town Centre Initiative

4. Date of Officer's Visit: 4 November 2013 (telephone)

5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes

If NO give reasons

6. Is the proposal a realistic undertaking of the group? - Yes

If NO explain why

7. Does the group carry appropriate insurance for the project? - Condition of Award

8. Does group attendance concur with the application? - Yes

9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No

If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why

10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes

67 SECTION 2 - Criteria for Assessment

11. In which way does this application address Council priorities?

North Ayrshire residents feel safer and communities are empowered:  More residents engage in community activities and volunteering.

12. How will the expenditure develop the group/organisation and benefit the local community?

The grant will go towards the cost of running the Kilbirnie Christmas Lights Switch On and associated festive activities in Kilbirnie. The event provides opportunities for community involvement and participation and positively promotes civic pride.

13. How does the application show innovation or development?

The group work with the Council to redevelop areas within Kilbirnie and they work hard to encourage all areas of the community to come together.

14. Overall assessment?

The Kilbirnie Christmas Lights Switch On is a popular and well attended event. The grant will go towards ensuring professional assistance is available to ensure the quality and safety of the event.

SECTION 3 - Details of Proposed Expenditure

15. Amount Requested: £2,126.80 16. Group Contribution: £1,375.47

SECTION 4 - Recommendation

17. Support Application: Yes

18. Defer Application?

19. Amount recommended: £1,914

Give reasons

The recommended amount will contribute towards the costs of security - £676; insurance - £202; hall lets - £436; and road closure - £600.

Signature: Claire Duncan Date: 4 November 2013

68 Community Development Grants Scheme Assessment Form

1. Reporting Officer: Audrey Hillis 2. Department: Community Development Telephone No.: 01294 468035

SECTION 1 - Details of Group/Organisation

3. Name of Group/Organisation: Dalry & District Women's Rural Institute

4. Date of Officer's Visit: 1 November 2013

5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes

If NO give reasons

6. Is the proposal a realistic undertaking of the group? - Yes

If NO explain why

7. Does the group carry appropriate insurance for the project? - Yes

8. Does group attendance concur with the application? - Yes

9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No

If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why

10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes

69 SECTION 2 - Criteria for Assessment

11. In which way does this application address Council priorities?

Adult and older people in North Ayrshire live healthier and more active lives:  People are more active more often.  Health inequalities have reduced.

North Ayrshire residents feel safer and communities are empowered:  More residents engage in community activities and volunteering.

12. How will the expenditure develop the group/organisation and benefit the local community?

This WRVS is extremely successful in utilising the talent and skillset within their own group to educate and up skill their expanding membership. Traditional skills such as handicrafts and home craft are practiced by members along with classes in speech, drama and singing. As the average age of members is 60, members who take part in this group attest that it keeps them younger for longer, more active and helps to combat loneliness and depression. The group actively encourage local women to join and this 50th Anniversary Event will contribute to raising their profile more widely.

13. How does the application show innovation or development?

The group are mainly self-sustainable. They do not require tutors as skills are utilised and nurtured amongst members and these are passed onto other local women. This helps to keep skills alive which so easily could diminish.

14. Overall assessment?

The group have held cream teas, raffles, whist drives and table sales among others to raise major part of the costs of this event. The grant will be used to fund the costs of dinner for 25 invited guests, who include the National Chair, Past Presidents and Office Bearers.

This is the first time that the group have applied to the Community Development Grant Scheme Award for this one-off event.

SECTION 3 - Details of Proposed Expenditure

15. Amount Requested: £930 16. Group Contribution: £1,861

SECTION 4 - Recommendation

17. Support Application: Yes

70 18. Defer Application?

19. Amount recommended: £930

Give reasons

The group have fundraised effectively throughout the year to raise the majority of costs associated with this project. They have found best value for money by negotiating deals with local suppliers. Celebration cakes and programmes for the event are also being supplied by members.

Signature: Audrey Hillis Date: 1 November 2013

71 72 NORTH AYRSHIRE COUNCIL

Agenda Item 8 28 November 2013

Garnock Valley and West Kilbride Area Committee

Subject: Margaret Archibald Bequest: Application for Financial Assistance

Purpose: To advise the Committee of awards paid to date in financial year 2013/14 and on an application received in respect of the Bequest.

Recommendation: That the Committee (a) notes the financial position; and (b) considers and determines the application.

1. Introduction

1.1 The Corporate Director (Finance and Corporate Support) previously confirmed that the balance on the Trust Fund as at 31 March 2013 amounted to £173,343. The Corporate Director also recommended that in order to maintain the balance on the account, expenditure in financial year 2013/14 should not exceed the recommended amount of £10,000.

2. Current Position

2.1 The Trustees' primary obligation is to carry out the Bequest purposes, in accordance with the terms of the Trust Deed. In so doing, the Trustees must act in good faith. The Committee must, therefore, take cognisance of the facts behind any application. Each application should be considered on its own merit.

2.2 The attached schedule provides details of the application received.

3. Proposals

3.1 It is proposed that the Committee (a) notes the financial position; and (b) considers and determines the application for financial assistance, having regard to the satisfaction of the Bequest purposes.

4. Implications

Financial Implications

4.1 The grant award can be met from the available budget.

73 Human Resource Implications

4.2 There are no human resource implications.

Legal Implications

4.3 Applicants must fulfil the criteria required by The Bequest, in that they must be persons "in need who have attained 65 years of age, living in the Parish of Dalry".

Equality Implications

4.4 There is a statutory definition of "charitable purpose" or of "persons in need". The Committee as Trustees requires to interpret this criteria.

Environmental Implications

4.5 There are no equality implications.

Implications for Key Priorities

4.6 There are no environmental implications.

Community Benefit Implications

4.7 The award of funding contributes to the following Single Outcome Agreement outcomes:-

 More vulnerable people are supported within their own communities (6d);  People are more active more often (6e);  Levels of voluntary action and community involvement have increased (11a); and  Partnership working between the public, community and voluntary sector has improved (11b).

5. Consultations

5.1 Legal, Finance and Education and Skills have been consulted on the application.

74 6. Conclusion

6.1 The Committee is asked to consider and determine the application for financial assistance as detailed in the attached schedule.

ELMA MURRAY Chief Executive

Reference : For further information please contact Ann Pearson, Committee Services Support Officer on 01294 324129. Background Papers None

75 76 GARNOCK VALLEY & WEST KILBRIDE AREA COMMITTEE

MARGARET ARCHIBALD BEQUEST

ANALYSIS OF GRANTS EXPENDITURE

BALANCE OF BUDGET GRANT REF APPLICANT PURPOSE AWARD REVENUE CAPITAL £ £ £ MAB BUDGET 173343.00 Recommended Expenditure 10000.00

Summer 1/13-14 St Palladius Guild Outing 500.00 9500.00

1/13-14 St Palladius Guild Refund 60.05 9560.05 Summer Dalry Old Folks treat Outing/Christ 2/13-14 Committee mas Lunch 5000.00 4560.05 Dalry Old Folks Welfare Upkeep of 3/13-14 Committee Club 1000.00 3560.05 Rosearden Senior Summer 4/13-14 Citizens Club Outing 675.00 2885.05 Rosearden Senior 4/13-14 Citizens Club Refund 56.00 2941.05 outing to St Margarets Church Peoples 5/13-14 Guild palace 200.00 2741.05

77 78 Appendix 2

APPLICANT/ PURPOSE AMOUNT PREVIOUS JUSTIFICATION OF REQUESTED AWARDS CRITERIA St Margaret's Church Guild Social outing to The Gailes Hotel, Irvine for £228.85 2008/09 The Cross Christmas Lunch. £360, £784 and £671.50 Dalry Legal, Finance and Education have each 2009/10 All Members live in Dalry. commented on the application, as £390, £420, £487.50 and Members over 65 years of undernoted:- £375.00 age will benefit. Members under 65 will pay the full Legal 2010/11 amount.  The application appears to satisfy the £190 criteria of the Trust and so long as the Trustees are satisfied that the group is "in 2011/12 need", a grant would be within the Council's £548, £485.20 (part refunded) powers as Trustees. 2012/13 Finance £708.50 (refund £80.50)  There are no objections to the application. £75, £411 (Refund 17.20), £657.83 Education  Education and Skills are supportive of the 2013/14 application to those who are aged 65 and £200 over.