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MINUTES Stafford County School Board

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MINUTES Stafford County School Board MINUTES Regular Meeting of the Stafford County School Board December 12, 2017 7:00 p.m. School Board Chambers Alvin York Bandy Administrative Complex 31 Stafford Avenue // Stafford, Virginia 22554 1. CALL TO ORDER 1.01 Call to Order/Roll Call School Board Chair Holly Hazard convened the meeting at 7:00 p.m. with the following School Board (Board) members present: Holly Hazard – Chair (Hartwood District); C. Scott Hirons – Vice Chair (Falmouth District); Christopher Connelly (Garrisonville District); Jamie Decatur (Griffis-Widewater District); Irene Egan (Aquia District); Patricia Healy (Rock Hill District); and Dewayne McOsker (George Washington District). Also present were Superintendent Dr. W. Bruce Benson; and Clerk of the School Board Melissa Hall. 2. PLEDGE OF ALLEGIANCE 2.01 Presentation of the National Colors and Pledge of Allegiance The National Colors were presented by Brooke Point High School’s Navy Junior Reserve Officers’ Training Corps (JROTC) Color Guard troop. 3. APPROVAL OF AGENDA 3.01 Approval of Agenda Mr. Hirons moved, and Ms. Egan seconded, that the Board approve the December 12, 2017 meeting agenda with no changes. The motion passed unanimously. 4. AWARDS/RECOGNITIONS 4.01 Presentation of Awards T. Benton Gayle Middle School Principal Robin Lloyd recognized the school’s librarian, Nathan Sekinger, for being named the Virginia State Librarian of the Year. Fine and Performing Arts Facilitator Annamarie Bollino recognized the Stafford County student musicians who recently competed against hundreds of students from across the Commonwealth and were selected for the 2017 Virginia Music Educators Association All-Virginia Jazz Ensemble: Kyle Smith (Colonial Forge High School), Davis Smith (Stafford High School), and Adrian Avelar (Stafford High School). Approved by School Board on January 9, 2018. P a g e 1 Regular Meeting December 12, 2017 Ms. Bollino also recognized the Stafford County student singers who recently competed against hundreds of students from across the Commonwealth and were selected for the 2017 Virginia Music Educators Association Honors Choir: Kayla Rush and Marcus Lopes from Colonial Forge High School, Catherine Crowell and Thomas Bush from Mountain View High School, and Alyssa Lemmon from Stafford High School. Director of Strategic Communication and Community Engagement Sherrie Johnson announced the Stafford County Public Schools (SCPS) employees who have reached their 25th, 30th, 35th, and 40th anniversaries with the division: 25 Years – Barbara Humphrey, Mary Charlotte Moyer, Barbara Perry, Diane Holland, Susan Bowler, Joann Lavoie, Cassie Dye, Amy MacRae, Karen Hitchens, and Kristen McKinney- Nash; 30 Years – Deborah Reep, Andrew Hayes, Bonnie Martin, Barbara Yonts, Sheila Speed, Debra Fenton, Debra Goding, Barbara Majors, and Paige Schuppin; 35 Years – Constance Engelhardt, Lynn Newton, and Nelson Kahle; and 40 Years – Thomas Harris and Mary Grace McGraw. 4.02 Recognition of Christopher P. Connelly for His Contributions to Stafford County Public Schools (EXHIBIT A) The School Board members issued a Resolution (EXHIBIT A) to recognize Mr. Connelly for his years of dedicated service as a member of the Stafford County School Board. 4.03 Recognition of C. Scott Hirons for His Contributions to Stafford County Public Schools (EXHIBIT B) The School Board members issued a Resolution (EXHIBIT B) to recognize Mr. Hirons for his many years of dedicated service as a member of the Stafford County School Board. Ms. Hazard presented several congratulatory letters and mementos to Mr. Hirons from various schools. 4.04 Recognition of Holly H. Hazard for her Service as Chairman of the Stafford County School Board. Dr. Benson recognized Ms. Hazard for her dedication and leadership while serving for two years (2016-2017) as the chairman of the School Board. Dr. Benson presented Ms. Hazard with a mounted gavel as a memento of her experience as chairman. 5. STAFF REPORTS 5.01 Advanced Placement (AP) Program Evaluation Report (EXHIBITS C1-C2) Supervisor of the Office of Assessment, Accountability and Program Evaluation Dr. Elaina Parrish introduced Dr. Rebecca Towery. Dr. Towery serves as the division’s accountability specialist for program evaluations. Dr. Towery provided copies of the program evaluation report for the AP Program (EXHIBIT C1). She also provided a condensed “at-a-glance” summary (EXHIBIT C2) of the report. Dr. Towery then briefly summarized the findings of the program assessment and invited questions and comments from School Board members. The School Board members thanked Dr. Towery for this excellent report. Ms. Egan asked if the three program evaluation reports would be on the agenda for in-depth discussion at the Board’s planning session in January. Ms. Hazard and Mr. McOsker strongly recommended that School Board members schedule a work session to focus on the three reports. Approved by School Board on January 9, 2018. P a g e 2 Regular Meeting December 12, 2017 Ms. Healy expressed concern about the apparent demographic disparities in the division’s AP program. 5.02 Update on Modified Meal/Negative Debt Policies for School Nutrition (EXHIBIT D) Director of School Nutrition Berkley Dunbrack provided an update on the recently revised policies for modified meals and negative student debt. At their August 8, 2017 meeting, the School Board directed that these policies be revised on a trial basis to allow students to eat a regular meal (rather than a modified meal) even when a student’s meal account had a negative balance. Mr. Dunbrack reported that, since the new policy went into effect, student meal debts have rapidly skyrocketed (see slides 5-6 of EXHIBIT D). Staff estimates that at the current rate, the division stands to accrue approximately $90,000 in unpaid debt by the end of the school year. Mr. Dunbrack explained that the vast majority of the unpaid debt is at the elementary and middle school levels. He also stated that these are not students who are on free and reduced lunches. School Board members discussed options for improving the rate of debt repayment. Dr. Benson cautioned the Board against choosing options that would tie academic achievement to meal debt repayment. Dr. Benson stated that, if the School Board wishes to continue this pilot initiative, they will need to identify where the funds will come from to cover the unpaid meal debts at year-end. Ms. Healy requested that Mr. Dunbrack provide a breakdown of the unpaid debts by school. Ms. Egan requested that this issue be added to the agenda for the School Board’s upcoming planning session. Ms. Hazard thanked Mr. Dunbrack for this report, and requested that he bring back to the Board a revised policy. Mr. McOsker seconded Ms. Hazard’s request. 5.03 Resource Utilization Study Update (EXHIBIT E) Dr. Benson stated that the division completed an efficiency study in March 2015, which included 98 recommendations for improvement. He provided a status update (EXHIBIT E) on the actions which have been undertaken to comply with those recommendations. Dr. Benson reported that one of the recommended actions was the creation of a business advisory committee. He stated that the committee has recently been established and will hold its first meeting this month. Dr. Benson also reported that there were some recommendations which have been implemented, but which did not result in the improvements or savings that were originally hoped for. One of those was shared services with the County Government for grass cutting. Dr. Benson reported that there were several other recommendations which were not implemented because they were, upon further investigation, deemed to be unnecessary or not worthwhile. For example, the recommendation to increase the number of teacher planning periods was determined to be unnecessary after research revealed that many other school divisions do not have the higher number of planning periods. Mr. Hirons requested that Dr. Benson give a copy of the original efficiency study to the two School Board members-elect (Dr. Sarah Chase and Pamela Yeung). 6. CITIZEN COMMENTS 6.01 Citizen Comments The following citizens made comments: Deborah Conley, of the School Board’s Fine and Performing Arts Advisory Committee: Approved by School Board on January 9, 2018. P a g e 3 Regular Meeting December 12, 2017 Ms. Conley thanked the Board for adding funding to the fiscal year 2018 (FY18) budget for the district music performance assessment fees. She reported that the committee will conduct a student survey in January regarding the availability of fine arts programs and student interest in the programs. The committee also continues their work on the high school educational specifications for fine art, and the committee plans to visit several more Virginia high schools. The committee will report to the Board in June 2018 on their findings from these school visits, as well as the results from the student survey. In closing, Ms. Conley respectfully repeated her committee’s oft-voiced request to begin providing co- curricular supplements for all middle school orchestra and theater arts teachers. Currently, at the middle school level, it is only the band and chorus teachers who receive these supplements; Lesley Cook, of Stafford Equality: Ms. Cook stated that she is excited to see that the School Board will be voting on the proposed new committee on equity and diversity. She strongly encouraged the Board to specifically include lesbian/gay/bisexual/transgender (LGBT) students and teachers on the committee; Susan Randall: Ms. Randall expressed concern regarding the future of Ferry Farm Elementary School. She described the School Board’s long history of neglecting to address the aged condition and outdated design of this facility, and demanded that the Board members act now to renovate this school; Paul Wadowski: Mr. Wadowski made a number of complaints regarding the School Board; and Milton Braden: Mr. Braden commented on the demographic disparities in the division’s AP Program. He wondered how the Board would address these disparities.
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