Celebrate Life! a Guide for Planning All-Night Alcohol/Drug-Free Celebrations for Teens
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Operation Prom/Graduation • Virginia Department of Education Funding provided by the Safe and Drug-Free Schools and Communities Act (SDFSCA) CFDA #84.186A Celebrate Life! A Guide for Planning All-Night Alcohol/Drug-Free Celebrations for Teens Tenth Edition 2009 Operation Prom/Graduation ● Virginia Department of Education Celebrate Life! A GUIDE FOR PLANNING ALL NIGHT ALCOHOL/DRUG-FREE CELEBRATIONS FOR TEENS A compilation of ideas and comments from parents, school personnel, community members, and graduates from many Virginia high schools as well as All Night Celebration Chairpersons and Committees who have planned and implemented All Night Alcohol/Drug-Free Prom and Graduation Celebrations. Tenth Edition 2009 Edited by Nancy Campbell Virginia Department of Education Ninth Edition 2008 Edited by Melissa Hall Celebrate Life Council of Southwest Virginia and Nancy Campbell Virginia Department of Education Eighth Edition 2004 Edited by Northern Virginia Project Graduation Originally Developed by Sharon Murphy Virginia Operation Prom/Graduation Coordinator 1988 - 2000 Virginia Operation Prom/Graduation is a project of The Virginia Department of Education in cooperation with the Virginia State Police Association This document has been developed, reproduced, and distributed in an effort to assist Virginia schools and community groups to plan and conduct alcohol and other drug-free activities during high-risk social seasons of the year: prom and graduation. The publication includes examples of projects undertaken by Virginia high schools in their efforts to provide safe, fun-filled, alcohol and other drug-free party environments that appeal to students. The views and opinions expressed in this document do not necessarily represent the official views and opinions of the Virginia Department of Education, the Virginia Department of Motor Vehicles, the Virginia Department of Alcoholic Beverage Control, or the Virginia State Police Association. Localities need to plan activities that meet their own needs. Sample information from schools included in this edition has been edited for style and clarity. Tenth Edition, 2009 Over 60,000 copies printed (1988 – 2007) AVAILABLE ON THE WEB! In an effort to increase greater access and availability, this publication will be available on three different Web sites: Virginia Department of Education www.doe.virginia.gov Northern Virginia Project Graduation (N VPG) www.nvpg.org Celebrate Life Council of Southwestern Virginia www.nhsptsa.org ACKNOWLEDGMENTS Special thanks to: • Arlene Cundiff, formerly of the Virginia Department of Education, coordinator, Safe and Drug-Free Schools Program, Office of Student Services, for her support of this project. • Sharon Murphy, OP/G coordinator, 1988-2000, author/editor “Celebrate Life! Planning Guide.” editions 1-7, co-chair of the first All-Night Grad Celebration in Northern Virginia, and a co-founder of Northern Virginia Project Graduation. • Betty Williams, for the many hours spent sharing information, expertise, and decorating resources. • All of the OP/G Honor Workshop Teams dating back to 1989. • The Virginia high school celebration coordinators and committee members who have so willingly shared their successful party ideas. • The Virginia OP/G Honor Roll Applicants for sharing information and ideas since 1990. • The thousands of persons who have had a part in making these alcohol/drug-free celebrations a success and a wonderful memory for our students. • The tens of thousands of students who have attended and enjoyed these celebrations. • The Virginia Department of Education for its support. • The Virginia State Police Association for its support. • The Honor Roll Selection Committees for their time and their support since 1990. • Misty Kiser, Virginia Department of Education, for graphic arts and printing advice and assistance. • Renee Kettering, Senior Girl Scout, Cleves, Ohio, who initially put the OP/G Planning Guide on the Web. • Northern Virginia Project Graduation (NVPG) for its interest, ideas, and assistance in updating the 8th edition. • All who took the time to give constructive criticism. This guide has been revised with your comments and new ideas in mind. Let us know what works in your community. Additional copies of this guide are available free on the Web. For additional information, call or write: Safe and Drug-Free Schools Program Phone: 804-225-2910 Virginia Department of Education P.O. Box 2120 Richmond, VA 23218-2120 The materials in this guide are purposely not copyrighted. Feel free to copy or use any information or ideas. ACKNOWLEDGMENT AND CREDIT APPRECIATED AND REQUESTED. Please credit: Virginia Operation Prom/Graduation. i CELEBRATE LIFE! TABLE OF CONTENTS WHY HAVE AN AFTER PROM/GRADUATION SECURITY ................................................................97 CELEBRATION?........................................................4 SUGGESTED CHRONOLOGY ...........................101 EVERYONE BENEFITS!...........................................5 DECORATIONS .....................................................103 A RECIPE FOR A SUCCESSFUL CELEBRATION DECORATING WITH BALLOONS ....................110 .......................................................................................6 SUGGESTED CHRONOLOGY ...........................118 WHY WE SAID, "YES!"..........................................13 FOOD .......................................................................119 WORK TOGETHER!...............................................14 SUGGESTED FOOD QUANTITIES....................120 GENERAL INFORMATION...................................19 SUGGESTED FOOD COMMITTEE CHRONOLOGY ...................................................121 LEGAL MATTERS ..................................................27 FUNDING ................................................................124 CHECKING ACCOUNTS ......................................27 EMPLOYER IDENTIFICATION NUMBER .........27 SAMPLE BUDGETS ............................................124 NONPROFIT VS. CHARITABLE...........................27 FUNDRAISERS....................................................126 INCOME TAX ........................................................28 DONATIONS........................................................132 SALES TAX............................................................29 SUGGESTED FUNDING COMMITTEE LICENSES ..............................................................29 CHRONOLOGY ...................................................140 VIDEO LICENSE....................................................32 PRIZES.....................................................................142 LICENSED CHARACTERS - COPYRIGHTED MATERIALS ..........................................................33 SUGGESTED PRIZE COMMITTEE INSURANCE ..........................................................33 CHRONOLOGY ...................................................147 CHRONOLOGY FOR PLANNING AN ALL PUBLICITY.............................................................149 NIGHT CELEBRATION .........................................36 TICKETS/RESERVATIONS, I.D., ENTRY THE STEERING COMMITTEE ............................41 PACKETS ................................................................161 CELEBRATION GUIDELINES..............................49 SUGGESTED TICKET COMMITTEE CHRONOLOGY ...................................................165 DECISIONS, DECISIONS, DECISIONS!.............49 SAMPLE GUIDELINES........................................53 CLEAN-UP ..............................................................166 VOLUNTEERS..........................................................55 SUGGESTED CLEAN-UP COMMITTEE CHRONOLOGY ...................................................166 THEME BUILDING .................................................59 APPENDIX ..............................................................169 WORKING WITH VENDORS................................69 SUGGESTED CHRONOLOGY .............................95 ii 1 VIRGINIA OPERATION WHAT DOES OP/G DO? • Provides electronic copies of "Celebrate Life! PROM/GRADUATION A Guide for Planning All Night Alcohol/Drug Free Celebrations for Teens." In accordance with the position of the U.S. and Virginia Departments of Education that illicit • Provides statewide workshops to build drug use is wrong and harmful, Virginia enthusiasm, excitement, and confidence Operation Prom/Graduation (OP/G) advocates among those who will plan their school's a "no use" policy for youth. Virginia OP/G celebrations. Two copies of the workshop does not accept donations from any alcohol or notification information are sent to every tobacco manufacturers or distributors to public and private Virginia high school facilitate or promote the state program. addressed to (1) All Night Celebration Committee and (2) PTA/PTO President. Fees WHAT IS OP/G? to attend are nominal. Topics may include guidelines, activities, security, insurance, Virginia Operation Prom/Graduation is a project publicity, parent volunteers, fundraising ideas, of the Virginia Department of Education in and decorations with as much hands-on as cooperation with the Virginia State Police possible. Reservations must be made in Association. advance. In response to a 1987 request from the Virginia • Provides presentations and consultations for Department of Motor Vehicles, the Virginia Virginia high schools who request them. Department of Education developed the Virginia Operation Prom/Graduation (OP/G) project to • Provides presentations at state and national address