promoting ANNUAL REPORT active lifestyles enhancing the health of citizens & communities 2013-2014 through sport & recreation PRODUCED BY DEPARTMENT OF SPORT & RECREATION, PROVINCE OF KWAZULU-NATAL STRATEGIC MANAGEMENT SUPPORT

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DESIGN & PRINT Above KZN’s Tyrone Pillay at the London Anniversary Games, 2013

Front Cover KWAZULU-NATAL DEPARTMENT OF SPORT ANDMoroti RECREATION Mthalang - ANNUAL REPORTIBO Flyweight 2013 / 2014 Boxing1 Champion CONT

Part GENERAL A INFORMATION 1. Department General Information 4 2. List of Abbreviations/Acronyms 5 3. Foreword by the MEC 6 4. Report of the Accounting OfÄ cer 10 5. Statement of Responsibility and ConÄ rmation of Accuracy for the Annual Report 26 6. Strategic Overview 27 6.1. Vision 27 6.2. Mission 27 6.3. Values 27 7. Legislative And Other Mandates 28 8. Organisational Structure 36 9. Entities Reporting to the MEC 37

Part Performance B Information 1. Auditor General’s Report: Predetermined Objectives 40 2. Overview Of Departmental Performance 40 2.1 Service Delivery Environment 40 2.2 Service Delivery Improvement Plan 46 2.3 Organisational Environment 48 2.4 Key Policy Developments and Legislative Changes 50 3. Strategic Outcome Oriented Goals 50 4. Performance Information By Programme 56 4.1 Programme 1: Administration 56 4.2 Programme 2: Sport & Recreation 90 5. Transfer Payments 160 5.2. Transfer Payments to Non-ProÄ t Institutions 162 6. Conditional Grants 170 6.1 Conditional Grants and Earmarked Funds Received: 170 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT AND RECREATION DEPARTMENT Department OF SPORT KWAZULU-NATAL 7. Donor Funds 173 8. Capital Investment 173 2 ENTS

Part C GOVERNANCE 1. Introduction 176 2. Risk Management 176 3. Fraud And Corruption 182 4. Minimising ConÅ ict Of Interest 185 5. Code Of Conduct 186 6. Health Safety And Environmental Issues 187 7. Portfolio Committees 189 8. Scopa Resolutions 190 9. Prior ModiÄ cations to Audit Reports 194 10. Internal Control Unit 196 11. Internal Audit And Audit Committees 197 12. Audit Committee Report 200

Part HUMAN RESOURCE D MANAGEMENT 1.1 IIntroductiont d ti 204 2. Overview Of Human Resources 204 3. Human Resources Oversight Statistics 214

Part FINANCIAL E INFORMATION 1.1 R Reportt Of TTheh AAuditordit GGenerall 242 2. Annual Financial Statements 246

KWAZULU-NATALKWAZULU-NATAL DEPARTMENT Department OF OF SPORT SPORT AND AND RECREATION RECREATION - -ANNUAL ANNUAL REPORT REPORT 2013 2013 / 2014/ 2014 3 4 KWAZULU-NATAL Department OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 1. GeneralInformationontheDepartment 135 PietermaritzStreet, Tel: 033-8979400 Information General Part A: Head O Website: www.kzndsr.gov.za Email: [email protected] Fax: 033-8779422 Pietermaritzburg, 3200 Private BagX9141, Pietermaritzburg, 3200 Ư ce: 2. List of Abbreviations / Acronyms

ACRONYMS AFCON African Cup of Nations KZN KwaZulu-Natal AFS Annual Financial Statement KZNDSR KwaZulu-Natal Department of Sport & Recreation AG Auditor General LSEN Learners with Special Educational Needs APRM African Peer Review Mechanism LTAD Long-Term-Athlete-Development AsgiSA Accelerated and Shared Growth Initiative for South Africa LTT Local Task Team BAS Basic Accounting System M&E Monitoring and Evaluation BCP Business Continuity Plan MDG Millennium Development Goals BEE Black Economic Empowerment MIG Municipal Infrastructure Grant CARC Cluster Audit and Risk Committee MPAT Management Performance Assessment Tool CATHSSETA Culture, Arts, Tourism Hospitality and Sports Sector MPL Member of the Provincial Legislature Education and Training Authority CGICT Corporate Governance of Information and MPSDP Mass Participation and Sport Development Programme Communication Technology CSIR Council for Scientifi c and Industrial Research MSRPP Mass Sport and Recreation Participation Programme DISSA Disability Sport South Africa MTEF Medium Term Expenditure Framework DoE Department of Education NDP National Development Plan DORA Division of Revenue Act, 2010 NEHAWU National Education, Health and Allied Workers Union DPME Department of Performance Monitoring and Evaluation NQF National Qualifi cations Framework DRP Disaster Recovery Plan NSRA National Sport and Recreation Act DSD Department of Social Development NSRP National Sport and Recreation Plan DSR Department of Sport and Recreation OTP Offi ce of the Premier DTT District Task Team PARC Provincial Audit and Risk Committee EAP Employee Assistance Programme PERSAL Personnel and Salary Administration System EAP Employee Assistance Programme PFMA Public Finance Management Act ECD Early Childhood Development PGDP Provincial Growth and Development Plan PIAS Provoncial Internal Audit Services EPWP Extended Public Works Programme PPP Public, Private Partnership GICT Governance of Information and Communication PSA Public Servants Association Technology GIS Geographical Information System PSETA Public Service Sector Education and Training Authority GPS Geographical Positioning System SASCOC South African Sports Confederation and Olympic Committee GPSSBC General Public Service Sector Bargaining Council SCM Supply Chain Management GWEA Government Wide Enterprise Architecture (Framework) SDIP Service Delivery Improvement Plan IBO International Boxing Organisation SETA Sector Education and Training Authority ICC International Cricket Council SHERQ Safety, Health, Environment, Risk and Quality ICT Information & Communication Technology SMME Small, Medium and Micro Enterprises IDP Integrated Development Planning SRSA Sport and Recreation South Africa IFS Interim Financial Statement SWOT Strengths, Weaknesses, Opportunities, Threats IGR Inter-Governmental Relations UKZN University of KwaZulu-Natal IYM In-Year Monitoring USSA University Sport South Africa JIPSA Joint Initiative on Priority Skills Acquisition WRIP War-Room Intervention Programme

KWAZULU-NATAL Department OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 5 MEC’s Foreword

“Sport has the power to change the world. It has the power to inspire. It has the power to unite people in a way that little else does.”

MrsMrs N.N. Sibhidla-SaphethaSibhidla-Sap MEC for Arts, Culture,Cultu Sport and Recreation

Nelson Mandela’s spspeeche at the Laureus Sports Awards, in Monaco inin 22000,000 eechoedchoed tthehe ffundamental belief that sport is a balm for future generations. Our former President was a sports fanatic who understood the crucial role sport could play in unifying the world and he used it with brilliance. He harnessed the spirit of sport and competition to promote and cement the true spirit of human integration.

At the beginning of the 2013/14 Ä nancial year I set the following targets that my Department had to achieve by 2016: • Creation of a vibrant club system in all 828 wards/war-rooms, with sustainable programmes to address inactivity. • Creation of a revitalised and transformed sport and recreation sector, with improved corporate governance and accountability. • Increase in the number of KwaZulu-Natal athletes in the national teams and an improved performance at the Olympic Games in Rio. • Provision of quality and well-maintained facilities, with vibrant sustainable programmes, to promote active and healthy lifestyles and talent optimization. • Re-introduction of physical education into our schools, with robust sport and recreation programmes beneÄ tting our learners. • Increase the number of jobs we create for unemployed youth. • Creation of a highly skilled and efÄ cient coaching network to support our academy system. • KwaZulu-Natal entrenching itself as a “province of choice” to host major national and international sporting events. KWAZULU-NATAL Department OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION Department OF SPORT KWAZULU-NATAL

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This Annual Report for 2013/14 will record how far we The 2013/14 financial year saw us put sustainable have traversed in our path towards the achievement of programmes into place to create vibrant, active and healthy Vision 2030 and in the fulÄ lment of the objectives of the communities, as well as a talent development and high National Sport and Recreation Plan. As a Department we performance model that allowed more of our province’s have collectively embraced the National Development athletes to compete on an equal footing on the national and Plan (NDP), National Sport and Recreation Plan (NSRP), international arenas. We established strong partnerships Provincial Growth and Development Plan (PGDP) and with the sport federations and have begun to roll-out an “ideal future” approach for South African sport. As we the academy and the Sport Focus Schools. There is a embark on a new path for sport and recreation in South greater emphasis on development of sport and recreation Africa we can conÄ dently build on an adequately resourced programmes in disadvantaged and rural communities and sport and recreation sector, in line with agreed roles and on programmes aimed at creating more opportunities for responsibilities that meet the needs of sportspeople at all the youth, women and the disabled. levels of participation and which allow for the equitable delivery of school sport, recreation and competitive sport. The transformation agenda for sport in the NDP for 2030 is that participation in each sporting code should In 2014 South Africa celebrates 20 Years of Freedom and begin to approximate the demographics of the country. Democracy. This momentous occasion presents us with an The Department is the lead agency responsible for the opportunity to reÅ ect on how our freedom and democracy implementation of government policy and initiatives in were achieved, as well as the progress we have made in sport and recreation. We have committed ourselves, as transforming society through sport in the last 20 years. government, to address transformation by increasing As we reÅ ect, let us applaud our successful hosting of the our funding to those sport federations that displayed 2010 FIFA World Cup, our win at the 1995 Rugby World good, clean corporate governance and submitted well- Cup and 1996 African Cup of Nations Championships and designed long-term plans for talent optimization and high closer home; Chad Le Clos’s two gold medals at the 2012 performance. We have also embraced the Transformation London Olympics. Whilst some progress has certainly been Charter and have strengthened our monitoring systems in made, the slow pace of transformation in the sport sector this regard to ensure that we meet the goals that we have will limit the impact of our achievements. It is with this in set for ourselves. Whilst some good work has been done, mind that I have committed the Department to re-shaping there still exists, amongst some sport federations, huge the way in which we deliver sport to our people. disparities in levels of development and the ability to deliver sport effectively to their constituencies Sport is increasingly recognized as an important tool in achieving the objectives of the Millennium Development Our country will never achieve its transformation agenda Goals. In the year under review the Department has unless we plan and implement special interventions to successfully launched sport as an avenue for physical and address the serious backlog of proper sport and recreation social transformation through the introduction of the War- facilities in our disadvantaged and rural communities. In Room Intervention Programme. The Department received the year under review, we have completed a facilities audit special initiative funding from KZN Provincial Treasury in of all sport and recreation facilities in the province. The this regard and it has utilized these funds to support 274 Department has initiated plans to speed up the process clubs in Wards/War-Rooms. Our programmes have begun of providing quality infrastructure for sport and recreation to make an important contribution to public health, universal in partnership with municipalities and schools. We have education, gender equality, poverty reduction and the positively engaged the mayors of different municipalities to prevention of HIV and AIDS and other diseases. develop a clear and sustainable plan for the utilisation of the 15% MIG allocation to sport infrastructure development. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

8 Notwithstanding the limitations of budgets for sport infrastructure development, we have heeded the call in the NDP to promote healthy communities by accelerating the provision of Fitness Parks (Outdoor Gyms) in impoverished communities.

The Department has begun to deliver on the revival of school sport as determined by the collaboration protocol signed with the Department of Education on 24 January 2013 in Umzimkhulu. Whilst much work still has to be done in this regard, we have begun to provide learners with opportunities to participate in physical education and organized sport through the creation of an accessible and implementable school sport support system. School sport is central to building a solid foundation on which talent identiÄ cation, sport development and high performance strategies are founded.

In the period under review the Department has initiated strategies to address the needs of the youth for empowerment, education and job creation. Sport assistants have been employed to sustain the Mass Participation and Sport Development Programme (MPSD). We have, as a province, once again demonstrated our outstanding ability to host major national and international events.

In the next Ä ve years of operation, the implementation and review of policies will receive greater impetus as the Department seeks to streamline its services to ensure effective and efÄ cient use of its limited resources to deliver on its mandate. Greater focus will be placed on internal controls, internal audit, risk management and performance management as the Department extends its “arm” to deliver services to the most remote parts of the province and promote good governance and transformation. I call upon all our stakeholders to use this Annual Report to measure the improvement in the Department’s effectiveness over the period under review.

Mrs N.N. Sibhidla-Saphetha MEC for Arts, Culture, Sport and Recreation 31 August 2014

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 9 Report of the Accounting Officer

“What counts in life is not the mere fact that we have lived. It is what difference we have made to the lives of others that will Mrs R. Naidoo determine the significance of the Accounting OfÄ cer life we lead.” Nelson Mandela, on the 90th birthday celebration of Walter Sisulu, 2002

In the period under review the Department has made signiÄ cant progress in delivering on our mandate and the key priorities of government. Our efforts were driven by our desire to transform the sport and recreation landscape through sustainable programmes to improve the health of communities and promote talent optimization. We have established strong partnerships with our stakeholders and placed greater emphasis on sustainability of development programmes aimed at creating more opportunities for the youth, including women and people with a disability.

4.1 Overview of the Operations of the Department

ORGANISATIONAL REVIEW Improved management practices are the key to improving government performance and service delivery. The Department participated in the self-assessment process of MPAT (Management Performance Assessment Tool) as set out by the DPME. MPAT is a tool that benchmarks good management practice and focuses on management practices in four key performance areas namely; Strategic Management, Governance and Accountability, Human Resource Management, and Financial Management. KWAZULU-NATAL Department OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION Department OF SPORT KWAZULU-NATAL

10 KWAZULU-NATAL Department OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 11 Part A: General Information continued

The Department obtained an overall score of 53% in the compliance with legislation, as per prescripts. In our MPAT assessment. The MPAT has provided a consolidated attempts to promote good governance in a sustainable view of the Department’s performance across the four key manner, a workshop was hosted at Growth Point Kings performance areas, making it easier to prioritise areas that Park with good attendance recorded from sport federations. are in need of signiÄ cant improvement. As a collective the The focus of the workshop was on improving organisational Department has already put into place systems to improve governance by which the elements of the organisations those areas where we have not fared well by developing were directed, controlled and regulated and subsequently relevant frameworks and guidelines. contributed to the development, health, social cohesion and sport performance of our people The Department received an unqualið ed audit opinion for the 2012/13 Ä nancial year as per the Financial Management In an effort to promote good governance within the Report submitted to the Auditor General (AG) on the 22 July institution, including transparency and accountability to the 2013. In the AG’s opinion the annual performance report citizens, instructions were issued to review existing policies. presented performance information that was useful in all Where key Departmental functions remained unlegislated, material respects, and in accordance with the identiÄ ed new policies had to be developed. Policies were developed performance management and reporting framework. to facilitate the achievement of service delivery targets and adapted to a changing environment. Our corporate governance strategy has been formulated on the establishment of structures and processes with The following policies were developed/reviewed and appropriate checks and balances that enabled our ofÄ cials implemented in the period under review: to discharge their legal responsibilities and oversee

CLASSIFICATION POLICY NAME DATE OF DATE IMPLEMENTED APPROVAL/ REVIEW

Financial Management Transfer Payment 18 December 2013 18 December 2013 Subsistence & Travel 1 December 2013 1 December 2013 Debt Policy 1 December 2013 1 December 2013 Catering 1 November 2013 1 November 2013 Procurement Plan 31 May 2013 1 June 2013 SCM Policy & Procedure Manual 20 March 2014 24 March 2014 Asset Management 16 April 2013 1 May 2013 Internal control Fraud Prevention Plan 28 September 2012 28 September 2012 Fraud Policy & Response Strategy 1 October 2013 1 October 2013 Matrix of Tasks and Responsibilities 1 October 2013 1 October 2012 Human Resources Overtime 1 April 2012 1 April 2012 Special Leave 01 April 2012 01 April 2012 HIV/Aid, STI, TB Management 15 January 2013 15 January 2013 Acting Allowance Policy 1 February 2013 1 February 2013 Retention Policy 1 February 2013 1 February 2013 EPMDS 1 April 2013 1 April 2013 Employment Equity 1 September 2012 1 September 2012 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

12 CLASSIFICATION NAME NEW POLICIES: DATE IMPLEMENTED DATE APPROVED

Human Resources Human Resource Plan 5 September 2013 5 September 2013 RWOPS 1 October 2013 1 October 2013 Code of Conduct & Business Ethics 1 October 2013 1 October 2013 Occupational Health and Safety Policy 17 March 2014 1 April 2014 Recruitment & Selection 13 May 2014 1 June 2014 Career Management 1 April 2014 1 April 2014 Employee Health & Wellness 1 January 2014 1 January 2014 Wellness Management 1 January 2014 1 January 2014 Job Evaluation 16 October 2013 1 November 2013 Suggestions, improvements & innovations 18 June 2014 1 July 2014 Administration Transport 31 October 2013 1 November 2013 Landline & Telephone 28 May 2013 24 June 2013 Strategic Management M & E Framework 1 April 2012 1 April 2012 Framework for Stakeholder & Public Participation 25 March 2014 25 March 2014

The Department embarked on a rigorous consultative key priorities and available budgets included in the approach to determine new strategies for sport and Annual Performance Plans. This brieÄ ng was held on recreation in the province. This process culminated in 05 February 2013. the tabling of the Revised Strategic Plan for 2013-2016 with the Annual Performance Plan (APP) for 2013/14. The Department has been able to utilize monitoring and The Annual Performance Plan for 2013/14 was tabled in evaluation as an essential tool in delivering its services Legislature on 28 May 2013. The Revised Strategic Plan effectively and efÄ ciently. The monitoring and evaluation is aligned to the key deliverables in the National Sport business unit implemented project and event monitoring, and Recreation Plan (NSRP), National Development Plan veriÄ cation of project close-out reports (including veriÄ cation (NDP), Provincial Growth and Development Plan (PGDP) of data), monthly and quarterly reporting and ensuring and other key priorities of government. The Strategic Plan data quality. The Department has been able to meet for 2013-2016 directs a new path for the effective delivery all compliance requirements with regard to submission of sport and recreation in the province. of Quarterly Performance Reports and Annual Report (2012/13), which was submitted to the Auditor General A number of planning sessions was held with all assistant on 30 August 2013. Timelines for cabinet and legislature managers, middle managers and senior management to reports were met. The Department’s budget hearing for develop the Annual Performance Plan (APP) for 2014/15. the 2013/14 budget was held on 26 March 2013 with the The Department met National Treasury timelines in tabling MEC delivering her budget speech on 7 June 2013. the Ä rst and second drafts of the Annual Performance Plan for 2014/15. The second draft of the APP linked Administrative support was provided through the the performance plans and budgets to ensure strategic following Components: Human Resource Management and operational effectiveness. The Plan was aligned to and Development, Information Technology, Administrative key government objectives and priorities and, budgeted / Logistical Services, Legal Services, Communication for accordingly. The Executive Authority was briefed by Services and Security Services. All key policies and the Accounting OfÄ cer on all the programmes, activities, procedures, as per the Public Service Act and Regulations,

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 13 Part A: General Information continued

PFMA and directives from DPSA and the Department of The Internal Audit function of the Department was Transport, have been approved and these are at various managed as a shared service with the KZN Provincial stages of implementation. The Department currently has Treasury. It provided management with an independent 7 district ofÄ ces with new ofÄ ces in Ugu (Margate) being and objective consulting service designed to improve and occupied from 2 January 2014. The Ugu District ofÄ ces add value to the Department’s operations. This function have been ofÄ cially opened by the MEC. Construction included the evaluation of management’s governance, of the Harry Gwala District ofÄ ces in Ixopo has already control and risk management systems implemented to commenced. achieve the Department’s objectives, provision of an opinion on the adequacy and effectiveness of those systems, and The OfÄ ce of the CFO complied with all relevant Ä nancial recommendations for improvement. Internal Audit (KZN statutes and regulations, notably the Public Finance Provincial Treasury) completed 14 audit assignments as Management Act (PFMA). New processes were per their Annual Operational Plan. The auditors concluded implemented in the Supply Chain Management (SCM) that two of the reports rated as good, six as satisfactory Unit which strengthened the effectiveness and efÄ ciency and the balance as weak/unsatisfactory. of the procurement process. The Department approved the SCM policy and Procurement Plan during the period The Department launched its Internal Control Unit which under review. The electronic procurement tool Qbix, was staffed with an assistant manager. During the period implemented by the Department in the period under review, under review, Internal Audit engagements were performed is able to manage the selection and rotation of suppliers. in accordance with the audit plan. Internal Control reports Quotations above the R30, 000 threshold were advertised were compiled and submitted to the Head of Department. on the notice-board and Departmental website to enhance competition. The Department has always supported Black The Department completed its Risk Assessment for Economic Empowerment (BEE) service providers through 2013/2014 and Ä nalised its Risk Register. Critical risks were the purchasing of gym equipment, sport attire, catering, identiÄ ed and controls/action plans to mitigate against them consultants, IT equipment and other services. developed. The risk register was updated quarterly and submitted to KZN Provincial Treasury whilst the Department The Financial Management Unit was able to align also presented to the Cluster Audit and Risk Committee Quarterly Performance and Expenditure Reports to (CARC). In the interim, whilst the Risk Manager’s position prevent under/over expenditure. The EPRE (Vote 16) for was not Ä lled, the risk function within the Department the 2014/15 MTEF was completely aligned to service was shared between Internal Control and the Strategic delivery imperatives and submitted to Treasury on 27 Management Unit. A Risk Management Committee and November 2013. The Department complied with Treasury a Chief Risk OfÄ cer was appointed and trained on risk requirements by submitting its budget adjustments for management. All audit reports from the Provincial Treasury’s the 2013/2014 Ä nancial year on 30 October 2013. The Internal Audit Unit have been reviewed and relevant action Department achieved a 100% expenditure against its was taken to address identiÄ ed weaknesses. A Fraud 2013/14 budget and thus successfully complied with both Prevention Committee has been appointed and trained the Interim and Annual Financial Statements as per National to deliver against the Fraud Prevention Plan. The Fraud Treasury requirements. The Department adhered strictly to Prevention Plan was work-shopped to all ofÄ cials from 5 – the KwaZulu-Natal Provincial Treasury Circular PT (1) of 22 November 2013. These workshops were decentralised 2013/14 by implementing cost-cutting measures in respect for effectiveness. of catering, travelling costs, minimising speciÄ cations on items such as sport equipment, consumables, etc. The The Department’s present organisational structure Asset Management Unit has improved adopted systems has been in existence since 2009. Of the 320 posts that to ensure that the asset register of the Department is up were in existence on the organisational structure as at 31 to date. March 2014, only 170 were Ä lled. This meant that only KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

14 53% of the structure was Ä lled with a 47% vacancy rate. 4.2 Performance Review Despite the high vacancy rate across all components, the Department has continued to deliver an effective service New Activities to its clients. The Department has initiated strategies to • Arising out of the resolutions of the Provincial Cabinet support job creation and has employed 1,270 contract Lekgotla (19-21 February 2013), the Department has workers to support the roll-out of the Mass Participation developed its War-Room Intervention Programme and Sport Development Programme (MPSD), and the War- (WRIP). This is a strategic delivery framework, aligned Room Intervention Programme in 2013/2014. Increased to the holistic development of the child, with youth employment of youth has been achieved through the and gender empowerment programmes, job creation, learner-ship and internship programmes. The Department infrastructure development and the establishment and embarked on a new initiative to retain sporting talent in the support of a club system that will encourage alternative, province through the External Bursary and Scholarship responsible lifestyles as a means of combating HIV/ Scheme. The beneÄ ciaries of the Scheme are learners AIDS, obesity, crime, violence, teenage pregnancy, from Grade 10 to Grade 12 and youth (18 - 35 years) who and in particular promoting national identity and social have displayed sporting talent in prioritized codes of sport. cohesion. The Department received special initiative funding from KZN Provincial Treasury to implement the Informed by a rapidly changing sport and recreation WRIP. The allocated funding was spent in 2013/14 on environment in the province and a new strategy arising the formation and support of healthy lifestyle clubs at from a national consultative process which culminated in the anti-poverty “war-room” level. Funds were also expended roll-out of the National Sport and Recreation Plan (NSRP), on the successful hosting of District Youth Runs and the as well as the issuing of a new budget structure by National construction of basic kick-about Ä elds. Treasury, the Department reviewed its organizational structure to ensure adaptation to its service delivery • The Department received R30m from KZN Provincial imperatives. The Department’s Organizational Structure was Treasury in support of the Hoy Park Sport Development approved by the DPSA on 12 July 2013 and subsequently Centre and associated football development programmes. signed off by the Executive Authority. The process of job As part of this football development initiative Provincial evaluation, placement and recruitment is underway. The Government and EThekwini Municipality, in partnership matching & placement process has commenced with the with the South African Football Association, staged policy/criteria being drawn-up, and consultations with staff a world class Durban International U19 Football and job evaluation being implemented. The government’s Tournament from 31 July - 9 August 2014. This was an call for cost saving measures will likely have a negative eight team format. As a part of the agreement one of the impact on the Department’s ability to Ä ll all required posts. participating teams was represented by players scouted No additional funding has been allocated for the Ä lling of all from throughout KwaZulu-Natal. The Department was an required posts to support the increasingly growing need for integral part of the scouting programme that took place sport and recreation activity in the province. The structure from 9 January to 25 February 2014. The technical team will subsequently be implemented in phases. was led by Paulo Cordoso (Portugal) also offered 328 local coaches through all 11 districts an Introductory The Department’s Human Resource Plan, approved by Scouting Course. Approximately 120 players were the Head of Department and the Honourable MEC on selected to attend a further two-week intensive camp 5 September 2013, constitutes a comprehensive and from 28 March – 6 April 2014 in Durban. A squad of 20 integrated HR intervention that is to be rolled-out by players was selected as part of the KZN Academy Team the Department in the next Medium-Term Expenditure that participated. Framework period.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 15 Part A: General Information continued

Service Delivery Achievements The following presents an overview of our achievements in the 2013/14 Ä nancial year: • Basic sport facilities, combination and futsal courts were developed through our infrastructure development programme. The focus was on rural and disadvantaged communities. The Department completed 83 sport and recreation facilities expending R47, 031 million by year-end.

Note: The kick-about Ä elds were funded through a special KZN Provincial Treasury intervention for the WRIP and thus the performance indicator does not appear on the Department’s APP but can be found under WRIP reported on Page 100 of the Annual Report.

• The School Sport Mass Participation Programme was implemented as a special intervention to revive school sport by dividing clusters of schools into school sport structures and leagues. A total of 2,740 schools were registered in the programme, with the Department successfully hosting the Provincial Top Schools Tournament at the UKZN from 11-13 October 2013, involving 6,015 learners. KwaZulu-Natal emerged in the silver medal position at the National Top Schools Championships in the Free State from 10-14 December 2013.

• Accredited training programmes in event management, life skills, Ä rst aid and code speciÄ c training areas were conducted, with 8,083 people beneÄ tting from development programmes with sport federations, and the mass participation programme. Accredited training interventions (NQF) were implemented to promote an acceptable standard of service delivery to facilitate possible migration into other industry sectors. A breakdown of the Department’s training interventions, with beneÄ ciaries, is listed below:

TRAINING STAKEHOLDER CLUB SIYADLALA SCHOOL RECREATION TOTAL INTERVENTION SUPPORT DEVELOPMENT SPORT

Administrators/ 1,916 75 - - - 1,991 Volunteers Technical Offi cials 1,337 323 - - - 1,660 Coaches 1,908 659 - - - 2,567 Recreation Leaders - - 291 - 1,214 1,505 Educators - - - 360 - 360 TOTAL 5,161 1,057 291 360 1,214 8,083

• The key job drivers within the Department was infrastructure development through various projects to build and renovate sport and recreation facilities, and the employment of contract workers as sport assistants to sustain the Mass Participation and Sport Development Programmes. A total of 1,270 contract posts had been created. Contract workers earned a monthly stipend ranging from R2, 073 to R3, 545 pm and served as sport assistants and cluster coordinators in schools, hubs and clubs. Funding of R34, 002 million was provided through the conditional grants, EPWP grants and Voted funds to meet the compensation costs.

• The Department transferred R27, 211 million to 44 Sport Federations, Academies of Sport and Recreation Agencies Entities in 2013/14. Funds were transferred for talent optimization, skill development, transformation, mass participation and promotion and development of high performance athletes. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

16 • The Department launched the Academy System with million in developing and entrenching these games in support for the Provincial Academy of Sport. The communities and in hosting the Provincial Indigenous Department extended its scientiÄ c and technological Games Festival in Uthungulu from 16-17 August 2013. support to elite performers in partnership with the Prime KwaZulu-Natal emerged as gold medal winners at the Human Performance Institute based within Durban’s National Indigenous Games staged in Tshwane from Moses Mabhida Stadium. Selected athletes from sport 20-24 September 2013. federations were exposed to scientiÄ c support at a world class high-performance and training facility. • The exciting Dundee July held on 20 July 2013 was not only about horses but also about providing an • The Department became a major partner in the opportunity for young and upcoming local designers 2013 SALGA-KZN Games staged in Umzimkhulu, to showcase their skills. KwaZulu-Natal confirmed Harry Gwala District by the provision of funding and its status as a destination of choice for major sport human resources. The Department has begun to invest events as this event drew in excess of 20,000 people. in district programmes with the intention of ensuring these Games make a meaningful contribution to the • A very successful second Annual Youth Camp was development of talent and the eradication of an inactive held at Midmar Dam in Howick near Pietermaritzburg lifestyle amongst our youth. The Department supported from 22-28 September 2013. Following on the the selection of local municipality teams through District success of the Ä rst round of the Annual Youth Camps Competitions and Trials. In addition, the Department that were held in 2012, this year’s camp was more provided technical and administrative expertise with memorable for the 258 young participants. The Youth ofÄ cials committed to the process. Funding was also Camp motto – Learn, Lead and Serve – captured the made available for selections at all local municipalities. essence of its focus, which is to nurture a spirit of social cohesion and nation building, and providing young • The following were some of the major events South Africans with life skills and values that will help supported by the Department in the period under them develop into proud and patriotic leader citizens. review: Soccerex Africa Forum, 2013 Orange Africa Cup of Nations, 2nd Sport and Event Tourism Exchange • The Ä nal curtain came down on the 2014 Dusi Canoe (SETE) Conference and Exhibition, World Transplant Marathon, held from 13-15 February 2014, amidst a Games, IBO Flyweight Title Fight, Tour Durban Cycling frenzy of celebrations. Andy Birkett and Sbonelo Zondi Race, SA National Aquatic Championships and Olympic were the Ä rst to the Ä nish line at Blue Lagoon in Durban Trials, Dusi Canoe Marathon, and Comrades Marathon. in front of thousands of supporters, friends and family who lauded this near perfect performance by the pair • Active Aging: As a lead Department, the Department over the three exhausting days of racing in the Msundusi presented the Golden Games with various key and Mngeni River valleys. The Department were the title stakeholders, including the Departments of Social sponsors of the 2014 Dusi Canoe Marathon, with an Development and Health, OfÄ ce of the Premier, Ugu investment of R2,9 million. District Municipality, Age-in-Action, Provincial Older Persons Forum and loveLife. Over 1,000 persons older • The Department appointed SMEC South Africa to than sixty years of age displayed their sports skills in conduct an audit into existing sport and recreation the Provincial Golden Games Festival. KwaZulu-Natal facilities in the province. The audit of sport facilities in emerged in second place in the National Golden all 11 districts was completed on 20 March 2014. The Games held in Boksburg from 23-24 October 2013. provision of an up-to-date comprehensive GIS database on facilities has provided the Department with the ability • The main purpose of developing Indigenous Games is to evaluate and determine the quality of, and access to facilitate social cohesion whilst contributing to active to, sport and recreation facilities. Whilst the audit is and healthy lifestyles. The Department invested R4,5 revealing a lopsided landscape for sport infrastructure in

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 17 Part A: General Information continued

the province, it has also identiÄ ed many facilities in rural • Poor quality of workmanship, lack of maintenance, areas that require upgrades/refurbishment as a result of vandalism and a lack of sustainable programmes neglect/lack of maintenance and vandalism. The audit to maximize use of the facilities requires urgent has revealed that municipalities are not maintaining strategic intervention to ensure our investment sport facilities built at a cost of millions of rand and in infrastructure development realizes our urgent intervention is required. transformation imperatives. The Department has completed an audit of all existing facilities and will • The Department’s Amajuba District walked away with utilize the information to develop an Infrastructure the bronze award at the Premier’s Service Excellence Development Plan. The Department makes allowances Awards at the Albert Luthuli International Convention for maintenance of facilities and the appointment Centre in Durban. The district was able to consistently of caretakers through the transfer of grants to sustain their high level of achievement as they were municipalities. Mayors have committed to utilise the 15 also bronze award recipients in the previous year. Our % that is meant for sport infrastructure from the MIG congratulations and gratitude goes to all staff and accordingly at local levels in spite of other competing stakeholders for taking service delivery to the people priorities. The Department has increased its capacity and ensuring government delivers on its mandate. to monitor the construction phase and through its district service delivery centres ensure that sustainable Challenges and Measures to overcome them programmes are in place to maximize use of them.

• Delays in the implementation of the organizational • Poor governance of sport and recreation entities structure. The Department reconfigured its that restricts the Department from transferring funds. organizational structure to align to the NDP and NSRP The Department accelerated transformation by making and to speed up the delivery of services at the ward/ more funds available for sustainable development war-room level. Whilst organized labour has always programmes especially in the disadvantaged and rural been part of this reconÄ guration exercise, the process areas. Inability of Non-ProÄ t Institutions to demonstrate has not been without its difÄ culties as parties had effective, efÄ cient and transparent Ä nancial management on occasions disagreed on how the process should and internal control systems meant that funds were unfold. The reconÄ guration process commenced in not transferred and this had an adverse effect on 2009/2010 but whilst a new structure was approved their constituencies that expected to benefit from by the DPSA, organised labour objected to the process sport development, high performance and promotion and the exercise had to “go back to the drawing-board”. of active and healthy lifestyles. The Department has Delays in the implementation of the structure negatively responded by hosting a workshop on good governance impacted on the Department’s ability to Ä ll all required for these entities. In addition, a service provider is being posts and this had an adverse effect on service delivery. appointed to assist these entities improve their Ä nancial The new organisational structure has been approved by and administrative management. The transfer payment the DPSA and has passed through the GPSSBC and policy has been revised, approved and implemented. been signed-off by the MEC. The structure is now at The Department’s monitoring and evaluation unit implementation phase with a matching and placement will increase the number of programmes/projects it committee in place, and job evaluation of critical posts monitors and provide feedback. being undertaken. Funded but uncontested critical senior management posts have been advertised. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

18 • Lack of capacity within the Department’s Supply Future Plans of the Department Chain Management Unit to implement effective and transparent SCM processes and prescripts. Lack of • Annual Performance Plan (2014/15) proper controls will lead to irregular expenditure and The Department’s Annual Performance Plan for 2014/15 possible manipulation of the quotation system. Four is aligned to the Department’s revised Strategic Plan for additional contract staff have been employed to assist 2013-2016, which directs a new path for the effective with SCM functions. The Department has reorganized delivery of sport and recreation in the province. the allocation of responsibilities in SCM so that the workload can be effectively shared and delivered. After Redirecting resources to the rural communities is one considering the mandate and strategic objectives of the of the strategies to be employed to increase the levels Department, the new structure makes provision for one of participation in sport and recreation. The district senior manager and two deputy managers reporting to ofÄ ces will play a more strategic role in ensuring that the CFO. The post of Senior Manager SCM has been sport becomes accessible to all. The Department will advertised. A SCM Policy and Procurement Plan has strengthen its ability to deliver services at the ward been approved and implemented. The Department is level, in partnership with district and ward committees. now using an electronic procurement tool (Qbix) which The deployment of sport assistants (employed on selects and rotates suppliers. Quotations above the contract) at this level will fast-track the delivery of sport R30, 000 threshold are advertised on the notice-board and recreation in hubs, clubs and schools. The plan and website of the Department to enhance competition. embraces the NDP and Vision 2030 and an “ideal future” Suppliers are given sufÄ cient time to prepare for their for South African sport. This calls for us to implement quotations. The SCM Policy was work-shopped to all an effective and adequately resourced sport system ofÄ cials from 5 – 22 November 2013. These workshops that meets the needs of sportspeople at all levels of were decentralised for effectiveness. participation and which allows for the equitable delivery of school sport, recreation and competitive sport. • Inadequate sustainable structures to deliver school sport at localised levels. A collaboration protocol • Revised Strategic Plan for 2013-2016 had been signed with the Department of Education The Annual Performance Plan for 2014/15 is aligned on 24 January 2013. This has been signed by the to the Revised Strategic Plan for 2013-2016. This will Executive Authorities of both Departments. A joint be the last year for the present strategic plan to be task team comprising both DSR and DoE ofÄ cials implemented and from 2015/16 government will roll-out the 2015-2020 Strategic Plan and, which will be aligned is in place and functional. A total of 14 school sport to the new MTSF. code structures were Ä nalised and implemented. Sport federations representing these codes will lead with the • Strategic Plans for 2015-2020 implementation of school sport and coordinate activities The Strategic Plans for 2015-2020 and Annual of the school sport code structures going forward. A Performance Plans for 2015/16 will be prepared during total of 1,162 million learners registered to participate 2014/15 with the Ä rst drafts submitted to Provincial in the school sport programme. Treasury on 25 August 2014. The Department has already commenced with this process with stakeholder consultation sessions currently underway. The Department has already begun the consultative process

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 19 Part A: General Information continued

to develop its strategies over the period of the new there are 21 recipients in the programme. A further administration by hosting Stakeholder Consultation 20 talented sportspersons have been awarded Sessions, Women’s Symposiums, Federation’s scholarships and 12 have already signed the Workshops, and a Boxing Indaba. The Strategic Plan for necessary contracts with the Department. These 2015-2020 will be aligned to the NDP, PGDP and NSRP recipients are also beneÄ ciaries of the Department’s intervention with the Prime High Performance Institute. New/Proposed Activities • The Department has put into place strategies for • The City of Durban has received SASCOC’s support to working with sport federations in Ä nalizing their Long- bid for the 2022 Commonwealth Games. The Term-Participant-Development Plans aligned to 2016 Department forms part of a Task Team identiÄ ed to initiate Olympics and Paralympics in Brazil and beyond. We plans to prepare the bid and determine the requirements are committed, as government, to ensuring that of hosting an event of this magnitude. The bid has we improve our performances from London 2012. received the support of Provincial Government and the We have thus increased our funding to those sport Department sent a delegation to be part of KwaZulu- federations that have well-designed, long-term plans Natal’s Exhibition at the Ekhaya Village, Glasgow 2014, to address talent optimization and high performance. Commonwealth Games. A successful bid would entail the Department reconÄ guring its plans to accommodate • The NDP proposes that every ward should have key interventions emanating out of hosting the Games. adequate facilities for basic exercise and sporting activities. In response to this the Department will roll- • Hoy Park Sports Development Centre: Local out an additional 11 Fitness Parks (Outdoor Gyms) in coaches from Districts were afforded an opportunity to each of the 11 district service centres. This will bring attend a one-day workshop with the world-renowned the number of outdoor gyms established to 33. The scout and youth development coach, Paulo Cardoso implementation of the outdoor gyms programme is part from Portugal. Coaches also received a briefing of the Department’s War-Room Intervention Strategy on the Hoy Park Sports Development Centre, in and targets the Ä tness and health of communities. The conjunction with an International Soccer Academy, to Department has received additional funding of R8, 8m be constructed in partnership with the KwaZulu-Natal in 2014/15 to implement the outdoor gym facilities. Provincial Government, eThekwini Municipality, IEC in Sport and the South African Football Association. • The Department embarked on a new initiative to retain sporting talent in the province through the External Public-Private Partnerships Bursary and Scholarship Scheme. The beneÄ ciaries The Department has no public-private partnerships to of the Scheme are learners from Grade 10 to Grade report on. 12 and youth (18 - 35 years) who have displayed sporting talent in prioritized codes of sport. Currently KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

20 4.2 Overview of the Financial Results of the Department 4.2.1 Financial Management

Departmental Receipts The Departmental revenue collection increased by 44% in the current year compared to the previous Ä nancial year. The over-collection was within all three categories, i.e. Sale of goods and services other than capital, Sale of capital assets and Transactions in assets and liabilities. Both reporting years reÅ ect substantial increase in revenue collection compared to that which was estimated. Tariffs levied on the sale of tender documents were prescribed in terms of resolutions instituted by the Revenue Bilateral Forum in May 2013.

The Department collected revenue totalling R737, 000 in 2013/14, which is signiÄ cantly higher than the budget by R437, 000. The areas of over-collection are analysed as follows: • Sale of goods and services other than capital was over-collected by R140, 000. This is attributed to the sale of tender documents and commission on payroll deductions such as insurance and garnishees, being higher than anticipated.

• Revenue of R384, 000 was collected with respect to Sale of capital assets against a budget of R 100,000, as the sale of redundant motor vehicles was not expected during the year.

• Transactions in Ä nancial assets and liabilities was over-collected by R13, 000 against a budget of R100, 000 and is attributed to higher than expected recovery of staff debts from previous Ä nancial years. This category is difÄ cult to budget for accurately.

Departmental 2013/2014 2012/2013 Receipts Estimate Actual Amount (Over)/Under Estimate Actual (Over)/Under Collected Collection Amount Collection Collected R’000 R’000 R’000 R’000 R’000 R’000 Tax Receipts ------Casino taxes ------Horse racing taxes ------Liquor licences ------Motor vehicle ------licences Sale of goods and services other than capital assets 100 240 (140) 65 38 27 Transfers received ------Fines, penalties and ------forfeits Interest, dividends ------and rent on land Sale of capital assets 100 384 (284) - 371 (371) Financial transactions in assets and liabilities 100 113 (13) 30 103 (73) Total 300 737 (437) 95 512 (417)

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 21 Part A: General Information continued

Programme Name 2013/2014 2012/2013

Final Actual (Over)/ Under Final Actual Over)/ Under Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure

R’000 R’000 R’000 R’000 R’000 R’000 Programme 1 : Administration 80,712 80,712 - 72,066 72,066 - Programme 2 : Sport and Recreation 326,585 325,556 1,029 311,523 292,085 19,438 Total 407,297 406,268 1,029 383,589 364,151 19,438

Programme 1: Administration service providers, KZN Provincial Treasury only effected Programme 1 was fully spent at year-end. All deliverables payments where claims could be validated. were met within the Programme and cost-saving measures as instructed by KZN Provincial Treasury Circular PT 1 of As all claims could not be authenticated Provincial Treasury 2013 was implemented and monitored was unable to effect payments for the entire ring-fenced amount of R2, 873 million. The Department requested Programme 2 : Sport and Recreation the unpaid portion of R1, 014 million as a roll-over to the 2014/15 Ä nancial year. The under-spending in Programme 2 was marginally lower, when compared to the previous Ä nancial year. The under-spending in the current year was within Transfers 4.2.2 Supply Chain Management and Subsidies to Non-ProÄ t Institutions. The SCM Management team has put into place a number of critical interventions to ensure compliance with legislative The Department’s audit of the Umgungundlovu Academy mandates and Treasury Prescripts. SCM experienced of Sport (UAS) revealed a signiÄ cant lack of control enormous challenges in regularising new systems and and management of financial resources. Insufficient processes into the culture of the Department. After careful supporting documentation and lack of control over their consideration and implementation of a number of training administration of the programmes increased the risk of interventions, control measures have been upgraded and misappropriation of funds. Disgruntled service providers effective monitoring systems have been put into place to associated with the UAS complained of irregularities within ensure the efÄ ciency and effectiveness of SCM to deliver the Academy and that they had either not been paid or on its mandate. Measures have been put into place to had received part-payment for services rendered to the detect and act against any fraudulent activity. Academy programme based at Sukuma Comprehensive School in Edendale. The challenges with the Department’s SCM Unit is steeped in history and the serious lack of human Additional funding of R 2, 873 million was received from resources in critical SCM functions has threatened the KZN Provincial Treasury to pay-off disgruntled suppliers Units ability to deliver quality services. The lack of human after they made direct representation to Treasury. After resources has made it extremely difÄ cult to rotate staff a number of urgent meetings KZN Provincial Treasury and enforce segregation of duties. It became essential decided to effect payments directly to those suppliers for SCM to put into place systems and processes taking that could produce authentic documentation proving into consideration the limitations imposed by a lack of that they had rendered service to the Academy. Due to resources. Whilst the Unit is still not operating optimally numerous challenges in authenticating the claims from KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

22 limited progress has been noted but it is anticipated that the implementation of the organizational structure and subsequent Ä lling of key posts will result in a turn-around strategy that will yield positive results. It is important to report that the SCM Unit of the Department is presently managed by a special intervention team provided by KZN Provincial Treasury imposed on the Department in terms of Section 18 (2) of the PFMA. The KZN Treasury intervention has been in place since 01 April 2012.

SCM activities undertaken:

Key Performance Indicator Activity Status

Implement SCM Structure The Structure has been approved and job Posts for Senior Manager and 2 Deputy descriptions have been formulated. Managers have been advertised. Other posts will be advertised in due course. In the meantime, the unit has appointed contract workers to assist with segregation of duties. Implementation of Qbix The Department has implemented the The system is working well and is assisting with procurement tool with effect from segregation of duties and rotation of suppliers. 1 August 2013. Implementation of central point of receiving The Unit has created one email and fax to email All quotations are received by the supervisor quotations that are access by supervisors only. at the closing time which is 11:00 am and distributed to the offi cials who invited them. Verifi cation of information on Persal & deeds Information on the SBD 4 is verifi ed on Persal & Companies whose directors are employed by the search deeds search prior to the award. state and do not have approval are eliminated Compliance with Treasury Regulation 8.2.2 Different offi cials have been assigned for the All orders issued are captured and authorized issuing, capturing and authorizing of orders. within 48hrs to facilitate payment within 30 days. Bench marking of prices It has been appointed to benchmark prices for the The process is underway. most frequently procured items in order to realize the value for money General Period Contracts Audit Sport Facilities: the bid has been fi nalized. Service level agreement signed and the order was issued. Cleaning Service: Contracts for cleaning services in respect of fi ve offi ces have been fi nalized. Service level agreement signed and the order was issued. Security Service: contracts for security services in respect of fi ve offi ces have been fi nalized. Service level agreement signed and the order was issued. Transversal Contracts Participation on a contract for Travel & Service level agreement signed with the Accommodation arranged by Treasury. respective supplier.

Participation on a transversal contract for sport equipment arranged by Sport & Recreation South Africa Procurement of Outdoor Gym equipment Bid fi nalized and contract awarded. Service level agreement signed and order issued. Ndumo Sport fi eld Bid fi nalized and contract awarded Service level agreement signed and order issued. Procurement of the procurement tool Procurement of system that will rotate supplies Reported to Treasury and Auditor General and also serves as a suppliers’ database Appointment of Ludonga Boxing Organise, arrange &stage the tournament. Reported to Treasury and Auditor General. Appointment of Prime Supply of high performance gym Not yet reported

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 23 Part A: General Information continued

Unsolicited bids in SCM:

Key Performance Indicator Activity Status

Acquisition of a procurement tool Procurement system that will rotate suppliers and Reported to Treasury and Auditor General also serve as a suppliers’ database Appointment of Ludonga Boxing Organize, arrange & stage the IBO Boxing Reported to Treasury and Auditor General. Tournament at the ICC, Durban. Appointment of Prime Supply of high performance gym Not yet reported

SCM Awareness/Road-show Late submission of projects proposals/ requisitions and poorly drafted or incomplete speciÄ cations put pressure on the SCM Unit to meet it’s deadlines. The Unit has sought to raise and extend awareness to all employees, especially in the districts ofÄ ces, about the danger and consequences of not complying with the prescripts. There has since been a noticed reduction in this regard. Furthermore, the Department has established a Project Proposal Committee to look into these issues.

Mindful of the complexities of the issues the SCM Unit remains committed to providing an effective service within the conÄ nes of Treasury regulations and prescripts, whilst striving for audit readiness in the 2014/15 Ä nancial year.

Conclusion The Department was saddened by the sudden passing-away of Ms Heather Poswa, administrator from the Uthungulu District. Ms Poswa passed away after a short illness. I acknowledge the immense contribution of Ms Roshini Moodley who retired on 31 August 2013 as SCM Assistant Manager: Acquisitions after 39 years of service.

In the next Ä ve years, the Department of Sport and Recreation in partnership with all stakeholders will be pulling all the stops to fast-track transformation in sport in KwaZulu-Natal. More funds will be made available for sport and recreation infrastructure, mass-based events and high performance programmes, especially in townships and rural areas. With the launch of the National Sport and Recreation Plan and the Transformation Charter and Scorecard we have begun to review our transformation policies that deal directly with issues of equity, equality, excellence, access, organisational culture and good corporate governance. The transformation of talented youngsters into world-beaters is a key focus of our strategy as the Department enters into its second 10 years of existence.

I take pleasure in presenting my Annual Report for the 2013/14 Ä nancial year taking full cognizance of the challenges facing us as we continue to transform sport and society in earnest.

Mrs R. Naidoo Accounting OfÄ cer 31 August 2014 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

24 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 20142014 2525 26 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 continued General Information Part A: 5. Statement ofResponsibilityandAccuracy The AccountingOf To thebestofmyknowledgeandbelief,Icon The external auditorsareThe external engagedtoexpress anindependentopinionontheannual Annual Report Yours faithfully All informationandamountsdisclosedthroughout theannualreport are consistent. Theannualreport iscomplete,accurate Accounting Of Statement of ResponsibilityandCon and isfree from anyomissions.Theannualreport hasbeenprepared inaccordance withtheguidelinesonannual and the 31 August2014 that hasbeendesignedtoprovide reasonable assurancetotheintegrityandreliability oftheperformanceinformation, In myopinion,theannualreport fairlyre modi report asissuedbyNational Treasury. TheAnnualFinancialStatements(PartE)havebeenprepared inaccordance withthe Mrs N.N.Sibhidla-Saphetha Mrs R.Naidoo KwaZulu-Natal MEC forArts,Culture, SportandRecreation in thisinformation.TheAccountingOf human resources informationandtheannual Ä ed cashstandard andtherelevant frameworksandguidelinesissuedbytheNationalTreasury. Ä nancial affairs oftheDepartmentfor Ä cer Ä cer isresponsible forthepreparation oftheannual

Å Ä ects theoperations,performanceinformation, thehumanresources information cer isresponsible control forestablishingandimplementingasystemofinternal Ä Ä rm thefollowing: nancial statements. nancial Ä nancial yearended31 March 2014. Ƭ rmation ofAccuracy forthe Ä nancial statementsandforthejudgementsmade Ä nancial statements. nancial 6. Strategic Overview Vision An active and winning province through sport and recreation. Mission To transform the sport and recreation environment through integrated, sustainable mass participation, development and high performance programmes at all levels by ensuring equitable access and alignment to government outcomes so as to improve the quality of life of all the citizens of KwaZulu-Natal. Values As a Department, we are committed to the following values:

VALUE UNDERSTANDING Professionalism Professionalism shall be an essential quality that determines our interactions within the Department and in our interface with the public. Innovation Our innovations must contribute to positively transforming the sport and recreation landscape. Integrity We shall be honest, trustworthy and consistent in conduct and action. Transparency We shall be open to scrutiny. Teamwork We are committed to demonstrating inclusivity in our delivery. Accountability We will take responsibility for our actions and decisions in the public domain.

KWAZULU-NATALKWAZULU-NATAL DEPARTMENT Department OFOF SPORTSPORT ANDAND RECREATIONRECREATION - ANNUAL REPORT 2013 / 2014 27 Part A: General Information continued

7. Legislative and Other Mandates 7.1 Constitutional Mandates • Constitution of the Republic of South Africa Act, No. 108 of 1996, Schedule 5. • The Bill of Rights is a cornerstone of democracy in South Africa. It enshrines the rights of all people in our country and afÄ rms the democratic values of human dignity, equality and freedom and focuses especially on equality, freedom of association, labour relations, sport and recreation and administrative action (basic values/ principles and the public service).

7.2 Legislative Mandates The Department is responsible for the promotion and development of sport and recreation in KwaZulu-Natal. The responsibilities of the Department are mandated in terms of the following Acts:

The National Sport and Recreation Act, 1998 (Act 110 of 1998) The National Sport and Recreation Act, 1998 (Act 110 of 1998) which provided for the promotion and development of sport and recreation and the co-ordination of the relationships between the key stakeholders to promote equity and democracy was amended by the National Sport and Recreation Amendment Act 18 of 2007. This Act was accented to on 12 November 2007.

The National Sport and Recreation Amendment Act (No. 18 of 2007) The National Sport and Recreation Amendment Act makes provision for the promotion and development of sport and recreation and the co-ordination of the relationships between Sport and Recreation South Africa and the Sport Confederation (SASCOC), national federations and other agencies. In relation to high performance sport, a government ministry, Department, province or local authority may consult with the Sports Confederation.

The White Paper on Sport and Recreation (Revised) The Ä rst White Paper on Sport and Recreation was released in 1996 by the democratic state of the Republic of South Africa as an instrument to repeal ‘existing racial policies and separate development’ and usher in a united, non-racial, non-sexist, democratic and prosperous sport system.

The revised White Paper on Sport and Recreation focuses on: • The strategic environment in which sport and recreation is delivered: • The imbalances which exist between the advantaged urban and the disadvantaged rural communities; • The strategic vision and policy for the development of sport and recreation and • The need for South Africa to take its rightful place in the global sporting community.

The Revised White Paper gives effect to stated government policy of a better life for all and to get the nation to play and clariÄ es the mandate of the Province. In the governance of Sport and Recreation at the provincial level, the Member of the Executive Council (MEC) and the Provincial Sport and Recreation (Department) are charged with the responsibility of: KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

28 Responsibilities of the MEC and the Provincial Department of Sport Policy development, within the context of the national sport and recreation and Recreation policy, with the principal agents being provincial federations and macro bodies. Implementation of recreation policy, via the Provincial Recreation Councils (PRORECs). Funding of the above agencies. Upgrading of facilities as created by local authorities, for national and provincial events Operational duties of the MEC and the Provincial Department of Sport Make Sport and Recreation accessible to all people in the province. and Recreation Provide the infrastructure required for sport and recreation, and its maintenance. Ensure the existence of programmes that develop the human resource potential in Sport and Recreation. Develop a policy framework for the governance of Sport and Recreation in the province that is in concert with the National Sport and Recreation Policy. Coordinate the involvement of the various Departments of the Provincial Government, to ensure congruence with Provincial Sport and Recreation Policy. Effect international agreements, as reached by Sport and Recreation South Africa for the purpose of sharing technology, skills transfer and the development of sport and recreation.

Safety at Sports and Recreational Events Act (No. 2 of 2010) The Safety at Sports and Recreational Events Act (No. 2 of 2010) lays down legislation that affects all bodies that stage events whether they are municipal or local government institutions, controlling sport bodies or private sponsoring organizations. The Act lays down a regime covering how organizing bodies should deal with, and be responsible for major Sport and Recreational events and provides an authority to register and allow any event to take place. The Act deals with such issues as security, crowd control, communications and access to stadia both by vehicles and spectators. The legislation applies to events staged throughout the country.

Other Legislation: • The South African Boxing Act, 2001 (Act No. 11 of 2001). • Public Service Act, 1994 (Act No. 103 of 1994). • Public Finance Management Act, 1999 (Act No. 1 of 1999, as amended) and Treasury Regulations. • Labour Relations Act, 1995 (Act No. 66 of 1995). • KwaZulu-Natal Provincial Supply Chain Management Policy Framework (2006). • Preferential Procurement Policy Framework Act, 2000 (Act. NO. 5 of 2000). • The South African Institute for Drug-Free Sport Act, 1997 (Act No 10 of 1997, as amended). • South African Combat Sport Bill, 2013. • Fitness Industry Bill, 2013. • Recognition of Sport and Recreation Bodies Regulations, 2010. • Bidding and Hosting of International Sport and Recreational Events Regulations, 2010. • Funding of Sport and Recreational Bodies Regulations. • Safety at Sport and Recreational Events (SASREA) Regulations.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 29 Part A: General Information continued

Among other things, it identiÄ es the key constraints to 7.3 Policy Mandates faster growth and presents a roadmap to a more inclusive The Department derives its policy mandates from the economy that will address the country’s socio-economic following national strategies: imbalances. The NDP will be implemented in Ä ve year cycles in line with the electoral cycle, with the 2014-2019 Medium Term Strategic Framework forming the Ä rst Ä ve- 7.3.1 Outcome-Based year building block of the plan.

Approach of Government The NDP identiÄ es the task of improving the quality of The National Cabinet Lekgotla held from 20 to 22 January public services as critical to achieving transformation and 2010 adopted 12 outcomes within which to frame public also emphasizes the important role that sport plays in service delivery priorities and targets in South Africa. promoting wellness and social cohesion. The plan treats sport as a cross-cutting issue, with related proposals in The Department of Sport and Recreation continues to the chapters on education, health and nation building. contribute towards transformation, rural development, job Sport and physical education are an integral part of a creation, a healthy life style, peace, and economic growth. child’s development. However the most signiÄ cant contribution remains within the sphere of social cohesion. The NDP’s transformation vision for sport in 2030 is that participation in each sporting code begins to approximate Under the leadership of the Department of Public Services the demographics of the country and that South Africa’s and Administration, the Department is committed to sporting results are as expected of a middle-income be involved in the direct delivery process in achieving country with a population of about 50 million and with Outcome 12(b): “An Empowered, Fair and Inclusive historical excellence in a number of sporting codes. Citizenship”. On school sport the NDP calls for physical education In addition to our contributions to Outcome 12 Sport and to be compulsory in all schools. Sport and physical Recreation will begin to contribute in the main to Outcome education are an integral part of a child’s development. 14: Transforming Society and uniting the country. In The implementation of school sport should be expanded particular Sport and Recreation will contribute to Sub- so that all schools develop and maintain infrastructure for Outcome 3 of Outcome 14: “Promoting social cohesion at least two sports. All communities should have access across society through increased interaction across race to sports facilities and encourage the formation of amateur and class”. Sub-Outcome 3 makes provision for the leagues. Replicating outdoor gyms (similar to one in sharing of common space that enables peoples who had Soweto) will be a key to improving the Ä tness of people. been separated for decades to learn to know each other and appreciate each other’s humanity. Public interaction The NDP proposes that communities develop the habit is important for building trusting societies. The more of leading an active life-style at a young age through contact there is across race and class or even gender, participation in sport. The plan encourages South Africans the less chance there is for the creation of stereotypes to walk, run, cycle or play team games on the second and dehumanising of the other. Saturday of every month. Daily interactions on an equal basis build social cohesion and common understanding. The National Development Plan proposes numerous The extensive network of formal and informal sporting ways to encourage people to share common spaces clubs can be mobilised to organise these events. across race and class; some already mentioned such as improving the quality of public services. Others include There should be incentives for employers to provide providing clean pleasant localities for people to enjoy opportunities for employees to exercise and have recreational activities in. The government must also access to information about healthy eating. Expanding ensure that there are adequate facilities for the majority of opportunities for participation in sport will help to ensure the population to play sport and that these are adequately sport teams represent all sectors of society. It will also maintained. ensure that South Africa produces results that match its passion for sport. 7.3.2 National Development 7.3.3 The National Sport and Plan (NDP) Recreation Plan (NSRP) The National Development Plan (NDP) adopted by Parliament in 2012 is a policy blueprint for eliminating The NSRP is the new National Sport and Recreation Plan poverty and reducing inequality in South Africa by 2030. as adopted by SRSA. The plan adopted by all major role- KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

30 players at the National Sport and Recreation Indaba from 21-22 November 2011 is the national strategy for the sport and recreation sector in South Africa and is aligned to the revised White Paper on sport and recreation.

The National Sport and Recreation Plan (NSRP) state the Vision 2030 for Sport and Recreation and identify the core values desired to guide the implementation of the NSRP. The NSRP identið es 3 core pillars of implementation underpinned by transversal issues:

1. ACTIVE NATION 2. WINNING NATION Will ensure that the nation participates in physical activities Will ensure that the talented individuals are recognized through sport and recreation activities. through Talent ID programmes and the pro-active implementation of programmes that will stimulate play, Strategic Objectives of this pillar: competition and skills development. Strategic Objectives of this pillar:

• Improve the health and well-being of the nation by providing mass • Identify and develop talented athletes through the implementation of a participation opportunities through active recreation. structured system. • Maximise access to sport, recreation and physical education in every • Improve the performances of athletes and coaches by providing them with school in South Africa. access to a comprehensive range of support programmes. • Promote participation in sport and recreation by initiating and • Develop talented athletes by providing them with opportunities to implementing targeted campaigns. participate and excel in domestic competitions. • Develop elite athletes by providing them with opportunities to excel at international competitions. • Acknowledge the achievements of South African sports-persons through the establishment of a recognition system.

3. ENABLING ENVIRONMENT TRANSVERSAL ISSUES The engagement of stakeholders to ensure that accessibility to The transversal issues as identifi ed by the NSRP are: sport and recreation is created. Strategic Objectives of this pillar:

• Ensure that South African Sport and Recreation is supported by adequate • Ensure that equal opportunities exist for all South Africans to participate and well-maintained facilities. and excel in sport and recreation through the adoption of deliberate • Provide formal sport participation opportunities through an integrated and transformation initiatives. sustainable club structure. • Maximise the return on investment by prioritising sporting codes best • Integrate the development of South African sport at provincial and local suited to broadening the participation base or achieving international levels through Sport Councils/Confederations. success. • Provide athletes with a forum to address their needs. • Ensure that the South African sport and recreation sector is globally • Support and empower SA coaches, administrators and technical offi cials. respected for its high values and ethical behaviour. • Support the development of South African sport through a coordinated • Contribute to improved governance in sport through an alignment of the Academy System. boundaries of provincial sport federations with geo-political boundaries. • Provide national federations with administrative and governance support • Protect the rights and interests of talented athletes under the age of through the medium of a Sports House. 18 years by providing clear guidelines regarding amateur and • Empower the sport and recreation sector with relevant information through professional sport. a well-equipped Sports Information Centre. • Empower the human resource base through the provision of accredited education and training. • Empower volunteers to adequately support the South African sports system. • Ensure that South African sport and recreation benefi t from strategic International Relations. • Secure and effi ciently manage fi nancial resources to optimally support sport and recreation. • Capitalize on the impact that broadcasting and sponsorship have on the development of sport

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 31 Part A: General Information continued

The NSRP identiÄ es sport and recreation as a tool to “By 2030, the Province should be a “gateway” to Africa and further national goals that extend beyond the sport and the world, its human and natural resources maximized to recreation environment to attract tourists to South Africa, create a safe, healthy and sustainable living environment” as a mechanism for achieving peace and development and contribute to a sustainable environment. The PGDP outlines; • Job creation, The NSRP introduces a Transformation Charter and • Human resource development, Scorecard that outlines the principles for designing • Human and community development, and implementing a transformation strategy that aims • Strategic infrastructure, at restructuring the sports system to ensure all South • Environmental sustainability, Africans have equitable access to all resources. • Governance and • Policy and spatial equity as strategic goals that need 7.3.4 The Provincial Growth and to be achieved. Development Plan (PGDP) The goals and objectives are to be implemented within In response to the National Development Plan the an enabling institutional framework with support from KwaZulu-Natal Provincial Cabinet adopted the Provincial civil society, organized business and labour groups. The Growth and Development Plan in March 2012 which set following strategic goals and objectives of the PGDP the vision for KwaZulu-Natal as: relate to sport and recreation:

STRATEGIC GOAL STRATEGIC OBJECTIVE DepartmentAL PROGRAMMES TO ADDRESS Goal 3: Human & Community 3.4: Develop Sustainable Human Development of sport and recreation infrastructure. Development Settlements Commitment of R193m over MTSF 3.2: Enhance Health of Communities and Sustainable Healthy Lifestyle Clubs. Accredited fi tness Citizens coaches/sport coordinators to implement the healthy lifestyle campaign and sports programmes. Improved infrastructure development to support programmes. Meaningful talent identifi cation and development through Sport Focus Schools and Sport Academies. Sustainable sport and recreation programmes at school level. Transfer of funds to Age-in-Action to implement Golden Wednesday Programme targeting Senior Citizens. Increase in number of sites/clubs to deliver Golden Wednesday Programme for Senior Citizens Provision of equipment/attire to Hubs/Clubs in Siyadlala Mass Participation to implement community recreation programmes. Hubs to be supplemented with employment of youth to implement programmes. Tournaments/Festivals at community levels. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

32 STRATEGIC GOAL STRATEGIC OBJECTIVE DepartmentAL PROGRAMMES TO ADDRESS Goal 3: Human & Community 3.2: Enhance Health of Revive the culture of school sport, especially in rural and township Development Communities and Citizens schools through the implementation of a School Sport Programme in 6,000 schools. Programme will entail registration of schools, provision of equipment & attire to needy schools, formation and support of Sport Focus Schools, Formation of 28 District/Provincial school sport structures to be formed and supported by 2016/17. 27,300 Learners to become involved in the talent programme at district and provincial level. Average of 900 learners selected per year to participate in National Top Schools Tournament. 4,350 Educators and volunteers trained over the MTSF to implement the programme. 369 Circuit coordinators employed. 3.6: Advance Social Capital Intervention 1: Promoting national identity through implementing Indigenous Games OUTLOOK OVER MTSF Ongoing leagues at local and district levels. Indigenous Games incorporated as part of WRIP. Sustaining the programme through special interventions and tracing of other traditional sport. Provincial and national participation to be reinforced. Intervention 2: Transforming sport through transfer of funds to sport entities. R119,7 million has been set aside for transfers to non-profi t entities in 2014/15 MTEF with all major sport federations benefi tting. Goal 2: Human Resource Development 2.3: Youth Skills Development Intervention 1: Capacity building programmes aimed at increasing the and Life-Long Learning skill levels amongst coaches, administrators, volunteers & technical offi cials. 9,700 Coaches, technical offi cials and administrators/ volunteers to be trained as per the Long-Term Coaches Development Programme (SASCOC). Intervention 2: Empower youth to become responsible citizens and strengthen their sense of patriotism and national identity through Youth Camps. 1,050 Youth targeted to attend Provincial Youth Camps funded through the Siyadlala Mass Participation Programme. Intervention 3: Skills development of WRIP Coordinators and Activity Coordinators involved with MPSD (Mass Participation & Sport Development) Intervention 4: Empower youth through learner-ship and internship programmes. Graduate internship programme being rolled-out across the MTSF with new recruits enrolled on an annual basis. Migration of graduate interns to permanent posts. Intervention 5: Financial assistance to youth with recognized sporting talent with the primary purpose of nurturing and retaining sporting talent within the Province. Programme projected to grow by 25% per annum with focus on youth with sporting talent at school level from Grade 8 to 12, and students at Tertiary level. Programme implemented in partnership with sport federations. Greater emphasis will be placed on recruiting talent from disadvantaged communities and rural areas. Scientifi c and medical assistance through sport federations, Academies, UKZN Sport Science and PRIME High Performance Centre at Moses Mabhida.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 33 34 KWAZULU-NATAL Department OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 • • • • • • • • • 7.3.6 PlannedPolicy Initiatives 7.3.5 RelevantCourt Rulings continued General Information Part A: After careful considerationofthenationalandprovincial recreation intheprovince. and recreation. in general. tothenewgrowthoutcomes pathandgovernment ward levels.Alignsportandrecreation programmes programmes sothatwe begintodeliverservicesat and recreation. toprovide asuccessfulservicedeliverymodelforsport prescripts tofacilitateproperly constituted sports ConfederationsandLocalWard Committees. KwaZulu-NatalSportConfederation,DistrictandLocal allocatedforthispurpose. facilitiesandthering-fencing of15%theMIG developmentandmaintenance ofsport&recreation participationinsportwithinschoolsandcommunities withsportandrecreation facilitiesonpromoting well-maintained facilities. developmentplanthatspeakstoquality, accessand communitiesandschoolstoimplementaninfrastructure strategic priorities,theDepartmentofSportand the province: Recreation hasidenti For theperiodunderreview, there were nojudgements for/against theDepartment. initiatives thatwouldenhancesportdevelopmentin Developamodelforincreased fundingforsport IncorporateSukumaSakheintotheDepartmental Implementanintegratedapproach withkeystakeholders Develop governance policiesalignedtogovernment Developgovernance Establish protocolstherelationship togovern withthe Regulate partnershipswithmunicipalitiesforthe Measure theimpactofDepartment’s interventions Conductanauditofsport andrecreation facilitiesin Reconstruct,revitalise andtransformsport Ä ed thefollowingstrategicpolicy

• • • • • • • • • • • andmeasured foreffectiveness. categoriesofclubsthatwillbesupported,monitored optimallevelsofef organisationsandfederationsthatare functioningat growth andtransformationintheprovince. intheprovince thatwouldcontributetoeconomic provincial levels. sustainablemass-basedprogrammes from localto administratorsandtechnicalof isinclusiveofallparticipants insport(athletes,coaches, information strategy. toensure deliveryagainst pre-determined objectives. migrationtopermanentjobs. employmentofyouthsportassistantsoncontractand Development. CoachingFrameworkandLong-Term Participant administratorsandvolunteersaspertheNational trainingofcoaches,technical and scienti theNationalSchoolSport Plan. initiatives. sportstarsthrough thehostingofsportrecognition Term-Athlete-Development-Model. optimizationandhighperformanceaspart ofourLong Identifyandsupportthehostingofmajorsportingevent Promote activeandhealthylifestylesthrough integrated Developandimplementatalentidenti Developandimplementaneffective communicationand Implementeffective monitoringandevaluation systems Developa policyonjobcreation to facilitatethe Implement acapacitybuildingprogramme forthe Implementaclubsystemthatseekstode Implementtheacademysystem,SportFocusSchools Implementasustainableschoolsportsystemalignedto Acknowledgeandhighlighttheachievementsofour Ä c supportprogrammes toentrench talent Ä ciency andeffectiveness. Ä cials) Ä cials, teammanagers, Ä cation toolkitthat Ä n the ne KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 35 Part A: General Information continued

8. Organisational Structure

MEC: ARTS, CULTURE, SPORT & RECREATION

OFFICE OF THE HOD HEAD OF Department DIR: ADMIN SERVICES

CD: SPORTS & CD: HUMAN CD: CHIEF RECREATION CD: SERVICE SUB: CAPITAL FINANCIAL PROVINCIAL DELIVERY AUXILLIARY MANAGEMENT OFFICER POLICY & MANAGEMENT SERVICES PLANNING

DIR: HUMAN SUB: DIR: FACILITIES DIR: SCHOOL SUB: LEGAL RESOURCE FINANCIAL MANAGEMENT SPORT SERVICES DEVELOPMENT ACCOUNTING

SUB: HR SUB: SUPPLY DIR: DIR: SECURITY SUB: STRATEGIES CHAIN STAKEHOLDER MANAGEMENT INFORMATION & SYSTEMS MANAGEMENT MANAGEMENT

SUB: HR SUB-DIR: UTILISATION COMMUNICATION DIR: SUB: JUNIOR & CAPACITY & MARKETING RECREATION SPORT DEVELOP SERVICES

SUB: HR DIR: STRATEGIC DIR: SPECIAL SUB: CLUB WELFARE MANAGEMENT PROJECTS DEVELOPMENT SERVICES SUPPORT

SUB: DIR: HUMAN DIR: DISTRICTS SUB: MONITORING RESOURCE SPORT STAKEHOLDER & MANAGEMENT COORDINATION SUPPORT EVALUATION SERVICES

SUB: SUB: HR SUB: SIYADLALA PRACTICES & RESEARCH & MASS ADMINISTRATION INNOVATIONS PARTICIPATION

SUB: SUB: MANAGEMENT CLUSTER 1 TRANSFORMATION ADVISORY CO-ORDINATION UNIT SERVICES

SUB: CLUSTER 2 PLANNING & CO-ORDINATION POLICY DEV KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

36 9. Entities Reporting to the MEC The Department has no entities that report to the Executive Authority

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 37 Part B: Performance Information

1. Predetermined Objectives The Department has continued to utilize the manual system of gathering performance data for the monthly and quarterly reports. The focus has still been on gathering data monthly and quarterly from the line function components, while the administrative components have been required to report bi-annually. The Department met all the compliance reporting deadlines as set by Provincial Treasury. In addition to the consolidation of the various reports for submission, Ä ve quarterly and a Ä nal performance data analysis reports were completed.

The component has continued with the testing and implementation of the web based electronic Project Proposal Management System (PPMS). The system has been designed to enhance the project approval process and the quality and timing of performance data collection. Delays in the implementation of the organisational structure and the resultant vacancies in senior management has delayed implementation of the system. The system is aligned to Ä nancial delegations at different supervisory levels. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

38 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 39 Part B: Performance Information continued

1.1 Auditor General’s submitted for the sport and recreation programme. As management subsequently corrected the misstatements, Report: Predetermined the Auditor General did not raise any material Ä ndings on the usefulness and reliability of the reported performance Objectives information.

Introduction The Auditor General raised an unqualiÄ ed conclusion on The Department has continued to utilize the manual usefulness and reliability of performance information and system of gathering performance data for the monthly raised the following opinion: “In our opinion, the reported and quarterly reports. The focus has still been on performance information of Sport and Recreation is useful gathering data monthly and quarterly from the line function and reliable, in all material respects, in accordance with components, while the administrative components have the identiÄ ed performance management and reporting been required to report bi-annually. The Department framework” (Item 23 – 26, Page 7 of the Final Management met all the compliance reporting deadlines as set by Report submitted to the Department) Provincial Treasury. In addition to the consolidation of the various reports for submission, Ä ve quarterly and a Ä nal Although he raised no material Ä ndings on the usefulness performance data analysis reports were completed. and reliability of the reported performance information for the selected programme, he drew attention to the The component has continued with the testing and following matters: implementation of the web based electronic Project Proposal Management System (PPMS). The system Achievement of planned targets: Refer to the Annual has been designed to enhance the project approval Performance Report on Pages 56 to 159 for information process and the quality and timing of performance on the achievement of planned targets for the year data collection. Delays in the implementation of the organisational structure and the resultant vacancies in senior management has delayed implementation of the system. The system is aligned to Ä nancial delegations at 2. Overview Of different supervisory levels. Departmental Auditor General’s Report Performance The Auditor General’s Report on Predetermined Objectives can be found in the “Report of the Auditor-General to the Kwazulu-Natal Provincial Legislature on Vote 2.1 Service Delivery No.16: Department of Sport and Recreation” on Environment Pages 242 to 245 of the Annual Report for 2013/14. More than 20 years since the advent of our democracy, we The report on Performance is located under the are still grappling as a country with a skewed, inequitable, “Report on other Legal and Regulatory Requirements” unequal and lopsided sport and recreation landscape. point’s number 11 – 19 on Pages 243 to 244.

Sport and Recreation continues to play a signiÄ cant The Auditor General did not raise any material Ä ndings role in promoting social cohesion and nation building on the usefulness and reliability of the reported within society. Besides being a uniÄ er the sector has performance information for the selected programme an important role to play in promoting healthy lifestyles (Programme 2: Sport and Recreation). He identified and contributing to building safe, secure and sustainable material misstatements in the annual performance report communities. Sport has a major impact on the economy KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

40 of the province and this is clearly evidenced in the staging The Department delivers its programmes through two and hosting of major sporting events and tournaments. programmes namely Programme 1: Administration and Programme 2: Sport and Recreation. The programme KwaZulu-Natal, with a population of approximately 10,2 structure is in accordance with National Treasury’s million people (Census 2011), is predominantly rural and budget structure. The Department delivered key services characterized by high levels of poverty and a lack of in Programme 2: Sport and Recreation through the resources. The geographical vastness (area 94,3km²) of following Sub-Programmes: Stakeholder Management, KwaZulu-Natal along with the high rate of urbanisation Special Projects, Recreation Services, Facilities and the has largely contributed to resources being focused on the Mass Participation Programmes (conditional grants) of metropolis and major towns. There is a need for us to School Sport, Club Development and Community Mass extend our services to these communities and areas to Participation (Siyadlala). transform sport and recreation in the province. Redirecting resources to the rural communities is one of the strategies Promoting an Active Province to be employed to increase the levels of participation in The NDP calls for all South Africans to develop the sport and recreation. The district ofÄ ces will play a more habit of leading an active life-style at a young age strategic role in ensuring that sport becomes accessible through participation in sport and mass participation. to all. It also promotes a culture of wellness in communities and at work. The Department has responded to this The Department of Sport and Recreation is committed to call for South Africans to be more physically active as the direct delivery process of producing mutually agreed- part of their culture by promoting mass participation in upon outputs which in turn will contribute to achieving sport through the Recreation and Community Mass Outcome 12(b) of the outcomes-based approach Participation Programme. The Department’s plan was of government: “An Empowered, Fair and Inclusive to foster participation in sport and recreation at a young Citizenship”. In addition to our contributions to Outcome age through mass-based events and the revival of school 12 Sport and Recreation will begin to contribute in the sport. The NDP emphasized that daily interactions on main to Outcome 14: Transforming Society and uniting the an equal basis will build social cohesion and common country. In particular Sport and Recreation will contribute understanding. To promote an active province and to Sub-Outcome 3 of Outcome 14: “Promoting social to address low levels of participation the Department cohesion across society through increased interaction committed more resources in the period under review to across race and class”. There is alignment between programmes fostering recreation and mass participation. the National Development Plan (NDP) priorities and the 14priority outcomes of government and our focus in this The NDP calls for all South Africans to develop the habit regard has been on social cohesion and nation building, of leading an active life-style at a young age through given the importance attached to these principles in the participation in sport. NDP. Recreation programmes reached broad sectors of the We have collectively embraced Vision 2030 and an population, including the previously disadvantaged groups “ideal future” for South African sport. This calls for us to to improve their health and well-being. The programmes implement an effective and adequately resourced sport have been introduced at ward level with 67 district/ system that meets the needs of sportspeople at all levels provincial recreational festivals in: Indigenous Games, of participation and that allows for the equitable delivery of Rural Horse Riding (promoting national identity), Golden school sport, recreation and competitive sport. Games (promoting active ageing), Recre-Hab (promoting behavioural change), Work and Play (improve the health & well-being of workers), Learn and Play (promoting active

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 41 Part B: Performance Information continued

learning in 207 ECD Centres) and Beach Games. The sport league programmes in all schools in the province. lack of clubs and sites may mean that people in deep The full cooperation of the DoE is critical to the success rural areas may not be able to access these programmes. of this programme. Additional sites/clubs are being formed but the resources at our disposal may determine the pace at which we War-Room Intervention Programme (WRIP) - The can accelerate the delivery of this programme. There Department developed its War-Room Intervention is a deÄ nite need to utilise parks and open spaces to Programme (WRIP) to utilize sport to address poverty implement formalised recreation and outdoor programmes. by encouraging healthy lifestyles, job creation, youth The Department established a further 11 Outdoor Gym empowerment, and improve access to sport through Parks in the period under review. the establishment and support of a club system. The programme promotes alternate lifestyles and promotes Community Mass Participation (Siyadlala) is a national identity and social cohesion. Clubs at ward level conditional grant funded programme aimed at getting the were supported with equipment and attire and in some nation to play in an effort to address the country’s lifestyle wards bicycles were distributed to kick-start cycling. challenges, and risks to people’s health. At the core of the Whilst the programme is designed to make a contribution programme are 117 activity hubs that provide skills and to positive social values it does not have a direct effect on opportunities for participation and which is the nucleus alleviating poverty. Contract posts created are and whilst that encourages the youth to engage them in an active 870 WRIP coordinators are employed to implement this and healthy life style. An impact study conducted on programme, new jobs are dependent on youth exiting this programme has shown that it can create a cohesive the programme. Contracts were signed over a 2-year community culture, placing self-worth at the forefront of period. Limited resources at our disposal shall be the community development and upliftment in all rural areas. major hindrance to the successful implementation of The programme creates employment for youth and thus this intervention. reduces poverty in rural areas by providing a minimum living for about 702 households with 3.5 dependents Job Creation - The Department utilized conditional grant each. Social and moral values are enhanced through funding (EPWP and MPSD) at its disposal to appoint regular participation. The Department has grappled with 1,270 sport assistants to implement the War-Room communication challenges and coordination of the hubs Intervention and Mass Participation Programmes. Funding due to the vastness of the province and the location was also transferred to municipalities to appoint care- of hubs in remote areas. The Department can deploy takers to maintain newly constructed sport facilities and only limited human resources in the hubs as a result of promote access. restrictions in budget. Some hubs service more than Ä ve municipal wards and lack of equipment hinders progress. Promoting a Winning Province The Department is addressing this by providing top-up South Africa won 40 medals at the Glasgow 2014 equipment to the hubs and channelling the EPWP social Commonwealth Games. At the London Olympics 2012 grant to fast-track job creation. South Africa put-up a good performance in the water sports and won 6 medals. Only two athletes from The Department of Sport and Recreation delivered School previously disadvantaged backgrounds were amongst Sport in partnership with the Department of Education the medalists the country produced at the Olympics. On and other key stakeholders. . A total of 2,740 schools in face value these performances are very encouraging but the province registered and participated in the organized when examined as a percentage of the population then school league programme. Prioritised schools were the statistics begin to make us realize how far behind the supported with equipment and attire to facilitate their rest of the world we are. At the Commonwealth Games participation in the league programme. Through the our medal tally ratio is one medal : 1,3 million people and conditional grant funding received from SRSA 109 circuit gets considerably worse when we look at the Olympics coordinators were employed on contract to support the where our ratio is one medal : 8,5 million people. These delivery of programme. The challenge will always remain statistics begin to look a lot worse when we examine to Ä rmly entrench physical education in schools and them against the backdrop of the true demographics of ensure sufÄ cient expertise is available to roll-out school the country. From these statistics it is quite obvious that KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

42 whilst some of the systems we have put into place since Durban Under 19 Football Development Programme Beijing 2008 have begun to pay dividends much work still associated with the Hoy Park Sport Development Centre has to be done if we are to become real medal contenders has been supported. The Provincial Academy of Sport in the major arenas of the world. has been able to account for funds transferred to them and effectively close-out on projects for which funds Taking its cue from SRSA and SASCOC the Department were transferred. reviewed high performance plans of provincial sport federations and ensured they were aligned to Long-Term- After a number of complaints from service providers the Participant-Development (LTPD) and national sporting Department conducted an audit of the UAS for funds excellence goals. When seen from this perspective the transferred in 2012/2013. The audit revealed a signiÄ cant Department will invest more resources in development lack of control and management of Ä nancial resources. and high performance in pursuit of excellence. InsufÄ cient supporting documentation and lack of control over the administration of their programmes increased the Stakeholder Support Management delivers on its strategic risk of misappropriation of funds. The OfÄ ce of the Premier objectives through the Provincial Sport Federations who and KZN Provincial Treasury intervened after disgruntled are the strategic delivery partners of the Department in service providers also raised their concerns with them. ensuring that sporting opportunities are made available to UAS has demonstrated poor Ä nancial management of all citizens of the province. The Sport Confederation is a their resources and had operated outside the budget strategic partner in development, delivery and monitoring allocated to them by the Department. The Department of sport. Lack of funds has hampered their ability to deliver has initiated a forensic audit into the UAS through KZN effectively. District Sport Councils have been formed Provincial Treasury. but there is little evidence of these structures being operational and the Department has been unable to track The Department has invested in the promotion of disability any meaningful contributions in most regions. However, in sport via Disability Sport South Africa (DISSA) - KwaZulu- isolated regions sport councils have made some positive Natal. However all codes of sport do not afÄ liate to contribution to the delivery and monitoring of sport but DISSA and thus this has put additional pressure on the have complained of a lack of support and resources. The Department’s limited resources to support individual Department has begun to put mechanisms in place to schools, clubs and community organizations promoting support the management of the Sport Confederation and sport for the disabled. Sport federations are not planning monitor their expenditure and performance. SASCOC is and providing adequate opportunities for development an integral part of plans to resuscitate the governance of of sport persons with disabilities. The Department is these structures. committed to the promotion of equity and its school sport programme provides opportunities for learners with The Department has supported the implementation of the a disability to participate from local to national levels. Academy System to enhance the performance of athletes and coaches thereby speeding up transformation. Funds Creating an Enabling Environment for Sport have been transferred to the Provincial Academy of Sport, and Recreation Umgungundlovu Academy of Sport (UAS) and; the Under 19 Football Development Programme associated with the The Department has regulated the provision of sport and Hoy Park Sport Development Centre has been supported. recreation facilities through Service Level Agreements The Provincial Academy of Sport has been able to account and Memorandum of Agreements with municipalities and for funds transferred to them and effectively close-out on schools. Basic sport facilities, kick-about soccer Ä elds projects for which funds were transferred. and combination courts were developed through our infrastructure development programme. Presently there The Department has supported the implementation of the is a serious lack of sport facilities in rural communities and Academy System to enhance the performance of athletes schools. With the budget at its disposal the Department and coaches thereby speeding up transformation. Funds is unable to bridge this gap quickly-enough and make have been transferred to the Provincial Academy of Sport any signiÄ cant impact on improving access to address and the Umgungundlovu Academy of Sport (UAS). The

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 43 Part B: Performance Information continued

transformation. The Department is faced with a number of The Department implements its programmes challenges with its infrastructure development programme. predominantly in partnership with SRSA, KZN Sport Poor quality of workmanship, lack of maintenance, Confederation, District Sport Confederations, Sport and vandalism and a lack of sustainable programmes to Recreation Federations, other government Departments, maximize use of the facilities requires urgent strategic non-government organizations and public entities intervention to ensure our investment in infrastructure through 11 district service delivery sites established as development realizes our transformation imperatives. per the geo-political boundaries of government. Our partnerships represent a powerful tool in our ability to There is a need for municipalities to seize the opportunity adapt to a changing environment, to share responsibilities, and utilize the Municipal Infrastructure Grant (MIG) communicate effectively and continue to expand and to build and maintain sport and recreation facilities. The strengthen sport and recreation to ensure sustainability. Department has positively engaged mayors of different municipalities to develop a clear and sustainable plan for Currently many provincial sport federations have the utilisation of the 15% of the MIG allocated to sport structures and concomitant boundaries that do not align infrastructure development. The Department has Ä nalised with the geo-political constitutional boundaries at provincial its audit of all existing sport and recreation facilities and and local levels. In addition, the majority of provincial sport will utilize the information to develop an Infrastructure federations are still managed by volunteers, which poses Development Plan and address any inherent weaknesses serious challenges in terms of governance, accountability through partnerships with municipalities, schools and and the ability to deliver effectively. This high dependence communities. of the sport federations on volunteerism and a serious lack of sustainable Ä nancial resources hinder their capacity to Club Development has been implemented to facilitate meet the expectations of their constituencies. access to sport and recreation for all and to ensure that those with talent are channelled into the mainstream of Conclusion competitive sport. The Departmental programmes has The NDP emphasizes that sport and recreation plays a led to the formation of 438 rural “grass root” clubs and pivotal role in promoting wellness and social cohesion coordinated 55 tournaments for these clubs. Regular and that beneÄ ts can be derived by both the education monitoring and tracking of these clubs have proved and health sectors. The signiÄ cant role that sport plays difÄ cult and sport federations would need to adopt this with fostering nation building is also acknowledged. programme if the Department intends to sustain it as In the 2013/14 year the Department focussed on a key driver to promote access (transformation). The creating access, increasing capacity, maximising sport Department exits the programme in a particular cluster development and excellence at all levels of participation once the clubs are in a position to be afÄ liated to the local in sport and recreation. The objective of creating a better sport federation. life for all heavily depends on a vigorous, measurable transformation and development programme. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

44 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 45 Part B: Performance Information continued

2.2 Service Delivery Improvement Plan

Main Services and Standards

Main services Benefi ciaries Current/actual Desired standard of Actual achievement standard of service service

Provision of active Citizens (all age-groups) 300,000 people actively 40,000 people actively 60,046 People actively participated in and healthy lifestyle participating in organized participating in organized recreation events. Services programmes recreation events organized recreation provided through Recreation Services events and Siyadlala. Provision of high Youth identifi ed through 50 athletes receiving 60 athletes receiving Department has a partnership with performance high performance on-going scientifi c and on-going scientifi c and PRIME High Performance Centre. programmes programmes of sport technological support technological support 135 athletes benefi tting from high federations performance, scientifi c and medical assistance. Promotion of school Learners & educators, 2,300 learners enrolled in 3,000 learners enrolled 1,162 million Learners registered in the sport unemployed youth, the programme in the programme programme. 10,708 Learners benefi tted communities from school sport tournaments at district level. Provision of sport Citizens in all 58 sport and recreation 60 sport and recreation 40 Basic sport facilities including and recreation communities facilities facilities outdoor gyms and combination courts infrastructure constructed and handed-over. In addition 34 kick-about fi elds were completed through WRIP funding. Job creation Unemployed youth 1,100 contract jobs 1,317 contract jobs 1,270 Sport Assistants/WRIP Coordinators and Activity Coordinators employed on a 2-year contract to support the MPSD Programme and War-Room Interventions. Promoting youth Youth from a 1,090 Youth capacitated 1,140 Youth capacitated 962 Youth accredited as coaches and empowerment disadvantaged through Club Development through Club technical offi cial to implement Club background and Community Mass Development and of Development. 291 People trained as Participation Programme. Community Mass part of Community Mass Participation Participation Programme Programme.

Total: 1,253 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

46 2.2 Service Delivery Improvement Plan

Batho Pele arrangements with BeneƬ ciaries (Consultation, Access etc.)

Main services Benefi ciaries Actual achievement

Develop a policy on Public Participation Draft copy of a policy on Public Participation for Framework on stakeholder and public participation the Department circulated approved by the Accounting Offi cer on 25 March 2014. Workshops and meetings with Sport 4 Meetings per year (One per quarter) 2 Meetings/Workshops held. External role-players in Federations to promote corporate National Lottery, PIAS and AG made presentations on governance governance and accountability. Departments M&E Unit presented on Transfers to Non-Profi t Institutions and Governance relating to King III. Regular Stakeholder Consultation Sessions 11 per year (One per district) 11 District consultation sessions held. Women-in-Sport Symposiums hosted 11 Women-in-Sport Symposiums hosted (one 10 Women-in-Sport Symposiums hosted at district per District) level. Department hosted a Provincial Women’s Symposium with 95 delegates attending. Sport Indabas hosted Department will host Sport Indaba as a special Boxing Indaba hosted from 26 – 28 September 2013. intervention to discuss key strategic deliverables 200 Delegates attended. War-Room Meetings Department to be present in War-Rooms and Department has implemented WRIP with sport initiate programmes through LTT and DTT promotion offi cers represented on LTT in War-Rooms. District Heads are represented on DTT.

Service Delivery Information Tool

Main services Benefi ciaries Actual achievement

Media Releases 52 Press Releases crafted and dispatched 48 Press Releases issued. Workshops and media launches for fl agship programmes – Dundee July, Sport Awards, Golden Games, KZNDSR Youth Run, Inter-Departmental Games, Comrades Marathon. Radio Secure radio slots for interviews with key Media interviews for Programme Managers, Managers/Accounting Offi cer/MEC. 20 Media Accounting Offi cer and Executive Authority to promote monitored. major events. 23 Media monitored for publicity. Website Departmental website updated and to upload new Website re-designed and information uploaded 50 information for a minimum of 36 inputs per year. times per year. Emails Regular use of “All-Users” Log-On to update Use of “All-Users” log restricted to Communication staff with key policies, events, happenings, social Unit and regularly used to publicise events and key news, items of interest. policies, quotations and government news. Brochure and pamphlets Brochures/pamphlets to publicise all major Brochures/pamphlets produced for: Indigenous Games, Departmental events Dundee July, KZNDSR Youth Run, Inter-Departmental Games, Learn and Play, IBO Flyweight Champs. Publications Quarterly/Annual Publications to highlight key The following publications were produced: programmes and achievements of the Department. Annual Report District Newsletter to be implemented. Strategic Plan Annual Performance Plan Budget Speech Ilembe District Newsletter Umkhanyakude District Newsletter

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 47 Part B: Performance Information continued

2.2 Service Delivery Improvement Plan

Complaints Mechanism

Main services Benefi ciaries Actual achievement

The Service Commitment Charter of the Workshop Service Commitment Charter. Induction, orientation and re-orientation training Department clearly stipulates the time provided to staff to confi rm the relationship between frames when telephone queries and written the employer, employee and the customer, and to correspondence will be dealt with. confi rm Service Commitment Charter commitments. The Executive Support of the Head of Complaints are collected from all suggestion Complaints are attended to as and when they are Department to review complaints at regular boxes and letters and a register is maintained. received by the Offi ce of the Head of Department. intervals. Registers refl ect action plans and timeframes for implementation. Suggestions and complaints to be Suggestion boxes placed in 11 districts Suggestion boxes placed at all District Offi ces and considered by the Batho Pele Committee Head Offi ce. and make recommendations to the Senior Management and Head of Department Monitor Presidential Hotline Put in a system to monitor complaints from the Deputy Manager: Monitoring and Evaluation has been Hotline and implement within timeframes. placed in charge. Queries/complaints are addressed within timelines.

2.3 Organisational both demand and acquisition. There is an urgent need to fast-track implementation of the structure so that service Environment delivery is not compromised any further. Presently the Department has completed an organizational review to align the organization to more District offices in Ugu was completed in the period efÄ cient delivery of services. However, considerable delays under review with the Department taking occupation on in the approval of the structure have put tremendous 2 January 2014. Construction of district ofÄ ces in Harry pressure on the Department to deliver its services Gwala (Sisonke) in Ixopo is underway with completion set effectively. Due to the on-going restructuring process for 28 February 2015. Presently the Harry Gwala District the Department was unable to Ä ll key vacant posts. The operates out of ofÄ ces in Pietermaritzburg. The long- Department’s Organizational Structure was approved by distances to/from service centres has a negative impact the DPSA on 12 July 2013 and subsequently signed off on service delivery. The Department currently has district by the Executive Authority. The process of job evaluation, ofÄ ces in eThekwini, uMgungundlovu, Zululand, Uthukela, placement and recruitment is underway. The Department Amajuba, Ugu and Uthungulu. The geographical vastness responded to vacancies in key senior management of districts such as Umkhanyakude and Umzinyathi makes positions by employing three managers on contract. it critical to secure ofÄ ce space closer to service delivery Heeding government’s call for austerity measures only hubs. Presently these two districts operate out of ofÄ ces critical posts were advertised and Ä lled in the last Ä nancial in Uthungulu (Richards Bay) and Uthukela (Ladysmith) year and this put additional pressure on an already “thin” respectively. This results in a drain in resources and limits workforce to deliver against our mandates. The lack of the effectiveness of the quality of service the Department capacity in the Supply Chain Management Unit was offers. The Department is in an advanced stage of addressed by the employment of six administrators in Ä nalising leased ofÄ ces in Hluhluwe (Umkhanyakude) and Dundee (Umzinyathi). KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

48 All administrative support programme functions were the implementation of sport and recreation programmes clearly informed by the Public Service Act, Public Service at a district and local municipal level, where the greatest Regulations, Public Finance Management Act and need for the Department’s service is. In an effort to ensure Treasury Regulations. In implementing Treasury Circular PT services were implemented at ward level and to create (1) of 2013/14 the Department put a hold on the purchase employment, 1,270 contract workers were employed as of ofÄ ce furniture and relocated unused ofÄ ce furniture to sport assistants to roll-out of the Mass Participation and meet the demand for new furniture. Sport Development Programme (MPSDP) and the War- Room Intervention Programme. The Department’s Internal Control Unit was staffed by an assistant manager. With the myriad of responsibilities of The Department’s Human Resource Plan, approved by this key business unit there was tremendous pressure on the Head of Department and the Honourable MEC on providing an effective assurance service to all components. 5 September 2013, constitutes a comprehensive and Internally the Strategic Management Unit assisted with the integrated HR intervention the Department is rolling-out provision of a risk management service, coordination of in the 2014/15 Medium-Term Expenditure Framework action plans and development of an audit improvement period. Apart from the repositioning of the human capital strategy. The Department executed its internal audit component and people management and development function as a shared responsibility with KZN Provincial the Departmental Human Resource Plan commits to Treasury’s Internal Audit Unit. A Risk/Fraud Management the achievement of the strategic goals and objectives of Committee and a Chief Risk Officer was appointed the Department through the deployment and utilisation and trained on risk management. The Department has of talent and streamlining and integration of people an approved Fraud Prevention Policy/Plan and a Risk management and development service offerings. Management Policy in place. The Management Performance Assessment conducted During the course of the 2013/14 Ä nancial year nine by the Department of Performance Monitoring and ofÄ cials either resigned or retired. The Department did Evaluation (DPME) in 4 key performance areas: Strategic not Ä ll the above vacancies and this put tremendous Planning, Finance & Supply Chain Management, pressure on key service delivery units to deliver on their Corporate Governance and Human Resources identiÄ ed performance areas. The post of General Manager: Sport weaknesses in key areas. Whilst the Department scored and Recreation Promotion was not Ä lled. No one was at 93% in Strategic Planning, scores in other components placed to act in this position and the Accounting OfÄ cer ranged between 40 – 65%. Areas for improvement had to coordinate the activities of the service delivery arm were identiÄ ed and these will continue to be pursued in of the Department. The contract of the Manager: School 2014/15 in an effort to improve the overall performance Sport expired on 31 March 2014. A KZN Provincial of the Department. Treasury intervention is in place in the Department’s Supply Chain Management Unit. Implementation of the In 2013/14 the Department focussed on the organisational structure has been prioritised in 2014/15 to implementation of the corporate governance of ICT as ensure service delivery was not compromised further due mapped out in the DPSA Implementation Guideline. Phase to vacancies in critical positions within the Department. 1 of the plan was implemented in the period under review The government’s call for cost saving measures in and focused on the creation of an enabling environment, response to the severe global economic downturn is speciÄ cally focusing on the implementation of the CGICT most likely to negatively impact on the Department’s ability and GICT. The Information Security Policy has been to Ä ll all required posts. No additional funding has been reviewed and adopted to secure critical information within allocated for the Ä lling of all required posts to support the the Department. The security of information will always increasingly growing need for sport and recreation activity be a risk to the Department and it will have to continually in the province. As per a cabinet directive, the Department ensure that it protects it knowledge through appropriate will operationally be obliged to reÅ ect only funded posts on legislation and vigilant monitoring thereof. its organisational structure. This lack of capacity hinders

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 49 Part B: Performance Information continued

2.4 Key Policy Developments and Legislative Changes There have been no signiÄ cant revisions to the Department of Sport and Recreation’s legislative or other mandates.

However, the Department aligned its plans to the National Sport and Recreation Plan and NDP. The Provincial Growth and Development Plan has been adopted by the Department and implemented through its Revised Strategic Plan (2013-2016) and Annual Performance Plan (2013/14 and 2014/15).

3. Strategic Outcome Oriented Goals

Strategic Goal 1 To promote and contribute to the health and well-being of our citizens.

To promote and contribute to the health and well-being of our Goal Statement citizens by a 5% increase in participation in mass-based events through active recreation by 2016.

SigniƬ cant Achievements with regard to Outcome 1 • In the Ä rst year of the Revised Strategic Plan for 2013-2016 the Department utilised R41 million towards the provision of recreation services to improve the health and well-being of people, thereby creating liveable communities. A further R76,3 million is earmarked for 2014/15 and by the end of this period it will bring to R181,3 million the total amount invested in the health and well-being of our people. • In 2013/14 63, 000 people actively participated in organized recreation events. Opportunities to participate in a health lifestyle was created through 204 district programmes that addressed moral regeneration, social cohesion, health of people and district/provincial festivals. • The programmes was introduced at ward level with 132 recreational festivals held in key recreation programmes. • The Community Mass Participation Programme (Siyadlala) funded through the conditional grant was implemented in 117 activity Hubs. A total of 100 Hubs were provided with equipment and attire to promote positive lifestyle. • A total of 258 youth attended the Provincial Youth Camps which provides opportunities for positive social interaction and strengthens the ability of young people to work co-operatively across race, ethnicity, gender, geographical location, class and creed. • The KZN Youth Run hosted at Hoy Park brought together 6,237 runners from schools and clubs from all over KwaZulu Natal. The Department hosted 12 Youth Runs to promote the Active is Healthy Lifestyle. • Over 1 million learners from 2,740 registered schools participated in school sport in the period under review. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

50 To promote and contribute to improved performance through talent Strategic Goal 2 optimization and development.

To promote and contribute to a 10% increase in performance Goal Statement in national/international events through the implementation of a structured system of talent optimization and development by 2016.

SigniƬ cant Achievements with regard to Outcome 2 • In the period under review the Department transferred R20, 8 million to the 31 Sport & Recreation entities for talent optimization, skill development, transformation and, promotion and development of high performance athletes. • Team KZN comprising 772 athletes participated in the National Top Schools Championships in the FreeState from 10-14 December 2014. KwaZulu-Natal emerged in silver medal position overall with 39 medals. • The Department has entered into a partnership with the PRIME High Performance Institute based at Moses Mabhida Stadium. A total of 135 athletes have been identiÄ ed in partnership with respective sport federations and enrolled in the elite programme at PRIME. The identiÄ ed athletes are presently undergoing scientiÄ c testing and assessments. • The Department has 33 scholarship holders in the Sport Scholarship/Talent Retention Programme that commenced in 2012 with 9 bursary holders. There are 5 athletes with a disability on the programme. • As part of its high performance strategy the Department has adopted the Long-Term-Participant-Development (LTPD) Programme as proposed by SASCOC and which is a sport development framework that is based on human growth and development.

To promote and contribute to good governance and accountability Strategic Goal 3 in sport and recreation.

To promote and contribute to good governance and accountability Goal Statement in sport and recreation by improving internal processes and systems to achieve a clean audit by 2016.

SigniƬ cant Achievements with regard to Outcome 3 • A meeting with all sport federations was held on 23 November 2013 at Growth Point, Kings Park to discuss reporting and monitoring mechanisms that the Department has implemented to account for transfers that have been effected. The meeting also discussed the need for Sport federations to comply with Section 38 (1) (j) of the PFMA with regard to transfer payments. • The Department has implemented its Internal Control Unit and appointed an Assistant Manager, Internal Control. • The Fraud and Risk Policy has been reviewed and implemented. • A Corporate Governance Workshop was hosted with all sport and recreation entities at Growth Point, Kings Park on 24 June 2014. The workshop was designed to improve the corporate governance and to outline and discuss the procedure for transfer payments and the monitoring and evaluation systems to be implemented.A total of 60 Sport and Recreation entities were targeted with 65 in attendance. • The Department has identified that financial management needs to be strengthened in a number of sport federations. In this regard a workshop was held on 26 January 2013 to improve financial management and compliance within the sport and recreation entities. The workshop attracted 76 delegates from the federations.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 51 Part B: Performance Information continued

To promote and contribute to economic growth and opportunities Strategic Goal 4 through sport and recreation.

Promote and contribute to economic growth and opportunities Goal Statement through the hosting of major sporting events and tournaments in sport and recreation by 2016.

SigniƬ cant Achievements with regard to Outcome 4 • The Department initiated strategies to support employment creation and expended over R34 million to Ä nance job creation initiatives. A total of 1,270 contract posts were created through the conditional grant to sustain the Mass Participation and Sport Development Programme. Contract workers earned a monthly stipend ranging from R2, 073 -R 3,545 and served as sports assistants and cluster coordinators in schools, hubs and clubs. • These sport assistants and cluster coordinators are employed on a two-year contract. In the period under review contracts have been renewed with a number of the sport assistants and cluster coordinators being retained by the Department • A total of 33 facility managers (caretakers) were appointed for the upkeep of facilities through transfers to municipalities. • The Department implemented accredited training interventions (NQF) to promote an acceptable standard of service delivery to facilitate possible migration into other industry sectors. A total of 44,766 administrators, coaches, technical ofÄ cials and recreation leaders were capacitated through accredited training programmes. In partnership with SASCOC the Department will implement the SA National Coaching Framework which will ensure the improvement in the standard of coaching in the province. • Through activation, mass mobilization and funding the Department has been able to make a signiÄ cant contribution to economic growth and opportunities. The following are some of the major events staged in the province has been supported by the Department: Soccerex Africa Forum, 2013 Orange Africa Cup of Nations, Sport and Event Tourism Exchange (SETE) Conference and Exhibition, SA National Olympic Trials (Aquatics), SA Level 2 Swimming Championships, World Transplant Games, ASA Marathon Championships, UCI Mountain Bike Championships, and ASA Senior Track & Field Championships. • An impact study completed by the Department on the Dundee July has revealed that this event has injected over R10 million into the local economy. The event attracted over 20,000 people. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

52 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 53 Part B: Performance Information continued

SigniƬ cant Achievements with regards to the National Development Plan (NDP)

NDP DELIVERABLE ACHIEVEMENT IN 2013/14

Participation in each sporting code begins to approximate the Long-term investment by Department – High Performance Strategic Framework demographics of the country in place and being implemented. Transfer of R1, 196 million to SASCOC for coaches’ education in province. Implementation and monitoring of Transformation Charter and Scorecard. Sporting results are as expected of a middle-income country Team KZN comprising 772 athletes participated in the National Top Schools with a population of about 50 million Championships in the Free State from 10-14 December 2014. KwaZulu-Natal emerged in silver medal position overall with 39 medals. Investment into KZN Aquatics has allowed for investment into fast-tracking programme – Chad Le Clos won 7 medals in Glasgow Commonwealth Games. Investment into U19 Football via Hoy Park Sports Development Project. Funds transferred to KZN Academy of Sport to fast-track development and scientifi c/medical support of identifi ed athletes. Partnership with PSL Clubs in province to invest in their developmental projects aimed at harnessing local talent. Physical education to be compulsory in all schools. Sport and Collaboration Protocol in place between DSR and DoE making life orientation physical education are an integral part of a child’s development. compulsory in all schools. Presently physical education is part of life orientation syllabus. Both Departments have agreed on their responsibility to implement school sport. Every school in South Africa should employ a qualifi ed physical Negotiations taking place at national level between SRSA and DoBE. education teacher. All schools should have access to adequate facilities to practice 34 Kick-about sport-fi elds constructed. sport and physical education. All schools should develop and 24 Combination courts constructed in schools/communities. maintain infrastructure for at least two sports. All schools should be supported to participate in organized sport at 541 Schools provided with equipment and attire. local, district, provincial and national levels. 11 Sport Focus Schools supported. 14 School sport code structures supported 109 School sport coordinators employed to implement school sport programme 360 Educators trained to deliver school sport A culture of wellness must be established in communities and 22 Fitness Parks (Outdoor Gyms) established over 2 years. at work. 117 Activity Hubs established and supported to implement mass participation programmes. 12 Youth Runs hosted at district/provincial level. 248 Activity coordinators employed to deliver Community Mass Participation Programme. 870 Coordinators employed to implement the WRIP 57 Recreation programmes addressing social cohesion Every ward should have adequate facilities for basic exercise 22 Fitness Parks (Outdoor Gyms) established over 2 years. and sporting activities. 14 Basic sport facilities constructed/upgraded. 14 Municipalities received facility maintenance equipment. 34 Caretakers employed through facility maintenance grants. All communities should have access to sports facilities and encourage Facilities audit conducted on 2,086 sport facilities in KZN. Information is the formation of amateur leagues available on GIS Database. 438 Community clubs established. 73 Community clubs provided with equipment and attire. 29 District teams supported to provincial tournaments. 1,000 Affi liated functional clubs supported per sporting codes. 49 Tournaments/Leagues established and implemented as part of Club Development. 43 Area Coordinators employed to deliver Club Development KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

54 NDP DELIVERABLE ACHIEVEMENT IN 2013/14

Communities develop the habit of leading an active life-style at Healthy lifestyle programme implemented and fi tness coaches being accredited a young age through participation in sport. to deliver the programme. School sport implemented in 2,740 schools. 207 ECD Centres supported with equipment and skill development. 12 Community Wellness Centres established. South Africans to walk, run, cycle or play team games on the Golden Wednesday Programme implemented for senior citizens in partnership second Saturday of every month. with Age-in-Action. School sport cluster leagues established. Mass participation programme implemented twice weekly through the hubs. 1,214 Recreation leaders trained to implement recreation programmes. Cycles given out as part of WRIP to start cycling clubs in Ilembe and Amajuba. Transfer payments allocated to Cycling SA to implement developmental cycling events in the province. Supported the hosting of the UCI Mountain Bike Championships in Pietermaritzburg.

Daily interactions on an equal basis build social cohesion and Indigenous Games implemented in 57 recreational sites. Traditional sport from common understanding. all cultures incorporated in the programme. 11 District Youth Camps implemented. A Provincial Youth Camp was hosted at Midmar Dam and was attended by 258 youth representing different backgrounds and cultures (77% Blacks, 10% Coloureds, 10% Blacks and 3% Whites). The Youth Camps provided opportunities for youth to start engaging on issues of nation building whilst promoting patriotism and a strong sense of citizenship. The implementation of school sport fosters cooperation as cluster leagues, district/provincial and national competitions encourage learners from all backgrounds to participate. 10,708 Youth participated in district competitions and allowed for all cultural groups to participate. Support for major sporting events to bring together people from different communities. Incentives for employers to provide opportunities for Work and play programmes coordinated across government Departments in all employees to exercise and have access to information about 11 districts. healthy eating. A draft policy on the Promotion of Physical Exercise, Sport and Relaxation in the workplace was tabled in the Cabinet Social Sector Cluster. Ongoing football and netball leagues in all districts. A total of 120 football teams are currently registered with the league. Annual Inter-Departmental Work and Play Games was held at the Northdale Stadium, Pietermaritzburg in 3-4 May. 5,000 Employees from all government Departments participated. Club Championships held in Richards Bay in March 2014. Expanding opportunities for participation in sport will help to Partnership with the PRIME Human Performance Institute to promote ensure sport teams represent all sectors of society. transformation in sport through talent optimisation and high performance with sport federations. 135 Athletes in programme. Transferred R20, 8 million to the 31 Sport & Recreation entities for talent optimization, skill development, transformation and, promotion and development of high performance athletes. 33 Scholarship holders in the Sport Scholarship/Talent Retention Programme. 5 Scholarship holders are athletes with a disability. Department has adopted the Long-Term-Participant-Development (LTPD) Programme as adopted by SASCOC.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 55 Part B: Performance Information continued

4. Performance Information by Programme The Department has two programmes namely Programme 1: Administration and Programme 2: Sport and Recreation, the details of which are discussed below. The programme structure is in accordance with National Treasury’s budget structure.

4.1 Programme 1: Administration PURPOSE: The purpose of this programme is to provide overall management of the Department. The programme consists of two sub-programmes, namely • OfÄ ce of the MEC, • Corporate Services,

Administration provides strategic corporate support services and compliance with the PFMA, through implementation of efÄ cient, effective and transparent systems of human resource services, administration and, Ä nancial and supply chain management. It also determines policies and procedures and, exercises control through head ofÄ ce and district ofÄ ces.

Sub-Programme: OƯ ce of the MEC The budget for the OfÄ ce of the MEC was held by the Department of Arts and Culture and subsequently we will not report on this Sub-Programme here.

Sub-Programme: Corporate Services The Sub-Programme Corporate Services has the following Sub-Sub Programmes reporting to it: • Head of Department • Finance and Supply Chain Management Services • Chief Directorate: Corporate Services • Provincial Policy and Planning Services.

The main aim is the effective, efÄ cient and transparent management of the Department through strategic planning, compliance support, service delivery, accountability and adherence to policies and prescripts. Programme 1: Administration also provides strategic corporate support services and compliance with the PFMA, through implementation of efÄ cient, effective and transparent systems of human resource services, administration and, Ä nancial and supply chain management. It also aims at determining policies and procedures and exercising control through head ofÄ ce and district ofÄ ces.

Overall Achievement Against Targets for Programme One Programme One achieved 83% of their targets overall, with Administration and IT, Corporate Support, Finance and Legal Services all achieving 100% of their targets. Challenges were experienced in Communication and HR who both achieved 56% of their targets. Some of the challenges in HR relate to the number of performance assessment done where the number targeted was in excess of the number of ofÄ cials employed. Delays in the implementation of the organizational structure and its reciprocal negative effect on the Ä lling of key posts impacted on their achievement. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

56 Table 4 below indicates for each sub-programme in Programme One, the percentage of indicators that have achieved 100% or more of the YTD target.

100%

90%

80%

70%

60%

50%

40%

30%

20%

10%

0%

100% 56% 100% 100% 93% 56% 100% 92% 67% 75% 83% Corporate Sport Promo Admin & IT Communication Support Finance/SCM HOD HR Legal Security & Devp Total

Strategic Objectives for Programme 1: Administration The strategic objectives for Programme 1; Administration is detailed below:

STRATEGIC PERFORMANCE ACTUAL PLANNED ACTUAL Deviation Comment on OBJECTIVE INDICATOR ACHIEVEMENT TARGET ACHIEVEMENT from planned Deviations 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/2014 To provide strategic % improvement - 20 5.5 -14.5 The target set was administrative in Management over the period of support to enable Performance the Strategic Plan effective and Assessment Tool (2013-16). Whilst effi cient service (MPAT) progress has been delivery to internal made towards the and external 20% improvement stakeholders by by 2016 the non- 2016. implementation of the organizational structure has had a negative impact on performance in certain components. Audited Annual 11 1- Report submitted by due date

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 57 Part B: Performance Information continued

Programme Performance Indicators and Targets

Sub-Programme: Corporate Services

Sub-Sub Programme: Head of Department Purpose of the Programme: In addition to giving strategic direction the Head of Department was broadly responsible for effective, efÄ cient, economical and transparent use of resources in compliance with the law, policies, prescripts and regulations of government. In the period under review she has put into place effective, efÄ cient and transparent systems of Ä nancial and risk management and internal controls.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Head of Department Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation Comment on Deviations objective Indicator Achievement Target Achievement from planned 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 To promote Reporting frameworks 11 1 0 corporate developed and governance, risk implemented management and accountability through the monitoring of high- level performance, No. of cabinet memos/ 24 8 9 1 The Department exceeded the fi nance and mentions to promote number of major events hosted corporate services major Departmental and this had a reciprocal effect reports. programmes on the number of cabinet memos that had to be submitted. To provide strategic No. of senior 3 3 8 5 Due to the vacant post of GM: administrative and management structures Sport Coordination the Offi ce logistical support supported of the HOD had to convene to the Head of additional meetings with Department Managers in Programme 2 Performance agreements 34 4 0 submitted by General Managers Cluster & IGR Structures 4 4 6 2 The number of Cluster and IGR supported (Portfolio, Structures supported exceeded MINMEC, Social & the target due to the fact that the Technical Cluster, Administration was winding- COHOD) down and a number of fi nal reports (5 Years) had to be debated and fi nalized. Departmental projects 1544 1,000 1,245 245 This number is dictated by the approved number of projects initiated by line function. All projects must be approved by the HOD as no fi nancial delegations are currently in place. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

58 Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Head of Department Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Actual Planned Actual Deviation Comment on Deviations objective Indicator Achievement Target Achievement from planned 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 To provide strategic Strategic Reports - 12 14 2 Due to the fi nalization of administrative and submitted to Executive the organizational structure logistical support Authority a number of progress and to the Head of implementation reports Department were required and this had a positive impact on the achievement against this target. Provision of Departmental Risk 2 1 2 1 As part of Treasury Internal Control Assessments completed regulations the Department and Risk conducted a Fraud Risk Management Assessment and updated the Services Risk Register. Operational Risk/Fraud -1 1 0 Prevention Steering Committee established Risk Management Plans 11 1 0 reviewed, approved & implemented No. of times per year the -4 4 0 Risk Register is updated Fraud Prevention Plans 11 1 0 reviewed, implemented and monitored. Whistle Blowing 1 1 1 0 Policy reviewed and implemented. Internal Control - 1 0 -1 The framework and charter Framework & Charter are still to be fi nalized approved & implemented. and approved prior to implementation Internal Control Reports 3 6 9 3 There was a need to check submitted controls and compliance to action plans identifi ed from the AG Audit for 2012/13. Investigations were conducted where irregularities were detected in reports by Sport Federations.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 59 Part B: Performance Information continued

The following have been the signiƬ cant was put into place. Internal Control was moved to achievements of the OƯ ce of the Head the OfÄ ce of the Head of Department. The Strategic of Department: Management Unit was effectively utilised to assist with the management of risk within the Department. Risk • A total of 10 Senior Management Committee Management was placed as a standing item on the Meetings (SMC) were convened with attendance at Senior Management Committee Meeting Agenda. these meetings at 90%. • Timeously submitted reports, returns, notices and • Exercised effective budgetary controls by placing other information as required by the Executive Authority, Financial Management as a standing item at SMC Legislature, the KZN Provincial Treasury or the Auditor- Meetings and using the weekly cash Å ows as a monitoring General. In this regards six Sport and Recreation system. Fincom meetings were incorporated into the Portfolio Committee Meetings were attended. All SMC. These interventions, coupled with numerous one- scheduled Finance Portfolio Committee Meetings on-one meetings with responsibility managers resulted were attended. The Head of Department attended in the Department expending at 100% on its budget for and deliberated in MINMEC and Headcom. The most the 2013/14 Ä nancial year. The regular updates provided signiÄ cant contribution to these meetings was that the by the CFO to Senior Management on Ä nance-related Head of Department was able to obtain support for key policies and areas of relevance had signiÄ cant bearings interventions in the Department and obtained additional on performance vs budget. funding. The Department played a key role in negotiating for major government projects such Hoy Park Sports • Quarterly performance reviews by the Strategic Development Centre and UCI Mountain Bike World Management Unit was a standard reporting procedure Championships in Pietermaritzburg. at SMC Meetings. Four reviews were held with the Head of Department convening a workshop of all ofÄ cials in • All parliamentary questions were timeously Programme 2 on 24 and 25 July 2013 in Hilton. (A total answered and responses submitted to the Executive of 150 ofÄ cials attended and each programme was Authority for tabling with Legislature. give to the opportunity to present their strategies and annual plans.) The KZN Sport Confederation presented • Responded appropriately to all SCOPA Resolutions their implementation plan. A WRIP document detailing and successfully presented the Department’s response the roll-out plan and number of contract staff employed to SCOPA Ä ndings timeously. at ward level was also presented. This enabled the district ofÄ cials to identify the services that are currently • The Head of Department, at the highest level, managed being delivered at ward level and also enabled them the change process/es within the Department borne to identify the shortcomings that had been addressed. out of delays in the implementation of the organisational The Strategic Management Unit presented a new format review (organisational structure approved by on performance reporting and the Framework for the Executive Authority in December 2013 and presently Management of Performance Reporting was reviewed at implementation stage), established appropriate and adopted. The purpose of the workshop was to objectives for senior staff, set key milestones, timeframes streamline service delivery within the Department. The and responsibilities for her senior management team, mid-term performance report was tabled for discussion managed outputs identiÄ ed in the Revised Strategic Plan and review. (2013-2106) and Annual Performance Plan (2013/14) on progress with implemnetation of plans and had regular • Convened meetings with Provincial Internal Audit meetings with the Executive Authority on progress. Services (PIAS) in analysing and reviewing internal audit reports on key performance areas within the Department. • In the absence of a General Manager: Sport and Recreation (retired) the Head of Department assumed

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL • A Fraud Prevention and Risk Management Committee

60 this additional responsibility and convened numerous > Move Me! (Physical activity, health and well meetings with senior staff to ensure effective delivery being for life) - Ms. P Gule – Vuma FM of services. > BE YOUR BEST COACH (Pursuing Excellence in • The Head of Department convened meetings with leadership & coaching) - Ms. K Govender – external stakeholders. Key amongst these were KwaZulu-Natal Volleyball Association meetings with CEO of SASCOC, Mr Tubby Reddy and President of SAFA, Mr Danny Jordaan. A declaration was signed by all present and is stated as follows In the interest of equality, development and • Women’s Symposium in Umhlanga: 95 Delegates peace that a commitment be made by governmental, representing sport federations, recreational entities, non-governmental organisations and those institutions media, business, tertiary institutions including participants involved in sport to apply the Principles set out in from the district symposiums and athletes attended and this Declaration, by developing appropriate policies, engaged in robust discussions at a Provincial Women’s structures and mechanisms which: Symposium held in Umhlanga from 7-8 March 2014. The purpose of the symposium was to discuss challenges > Ensure that all women and girls have the women experience in the sporting environment and opportunity to participate in sport in a safe and develop a consolidated plan to support initiatives by supportive environment which preserves the women in Sport and Recreation. Resolutions taken at the rights and dignity and respect for the individual workshop will be implemented by relevant stakeholders to ensure transformation and equity in sport is > Increase the involvement of women in sport at all KwaZulu-Natal. levels and in all functions and roles

> Ensure that the knowledge, experience and The commission topics were: values of women contribute to the development > Buck the Trend (Leading the change in sport of sport; and in all functions and roles policy) - Ms. M King – KwaZulu Natal Canoe and Board member of SASCOC > Promote the recognition by women of the intrinsic values of sport and its contribution to > 100% Sport (Enhancing participation through personal development and healthy lifestyle. creativity and innovation) - Ms. Z Starke – Netball (Adopted from the Brighton Declaration on Women and Sport, 1994)

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 61 Part B: Performance Information continued

Sub-Sub Programme: Finance and Supply Chain Management Services Purpose of the Programme: The provision of timely, accurate and adequate Ä nancial and other operational information for strategic decision making purposes; preparation of strategic plans, including advice on new strategies for achieving Government’s objectives; costing and pricing of the Department’s products and services and, programme performance measurement.

The Financial Management Unit maintained its high level of Ä nancial management and administrative compliance in pursuit of sound Ä nancial administration, good governance, and clean audit outcomes. The Unit reviewed its control measures and undertook in-house training in order to remain relevant to the operational environment and minimise the probability of risks. The Department implemented the internal Ä nancial and accounting control systems required by relevant legislation and policies, and reported regularly to the various oversight bodies according to their schedules.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Finance and Supply Chain Management Services Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Indicator Actual Planned Actual Deviation Comment on Deviations objective Achievement Target Achievement from planned 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 Effective and Submission of monthly -12120 effi cient budget, report to Provincial expenditure and Treasury in respect of revenue control payments processed within 30 days of receipt of invoice. Compilation and 22 2 0 submission of MTEF Budget Reports to Provincial Treasury Financial Management 03 3 0 policies and procedures developed and implemented (Irregular Expenditure) Monthly and Compilation and timely 12 12 12 0 quarterly reports in submission of accurate terms of PFMA and information in accordance DORA with prescribed standards and formats (IYM) Monthly and yearly tax 14 14 14 0 reconciliation submitted to SARS Submission of Interim 44 4 0 and Annual Financial Statements KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

62 Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Finance and Supply Chain Management Services Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Indicator Actual Planned Actual Deviation Comment on Deviations objective Achievement Target Achievement from planned 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 Effective, effi cient SCM policies and 63 3 0 and equitable procedures developed and Supply Chain & implemented Asset Management Procurement Plan -1 1 0 developed, reviewed and implemented % of BEE companies 57 85 85 0 utilised for provision of goods and services Internal control -2 2 0 mechanisms and anti- corruption measures in place Quarterly Updating of Asset 44 4 0 Register

The following have been the signiƬ cant • Successfully implemented processes to track expenditure achievements of Financial Management: and commitments against the vote and the identiÄ cation • Implementation of sound Ä nancial management systems recovery and reporting of unauthorized, irregular, fruitless and processes, capable of generating the necessary and wasteful expenditure. critical Ä nancial information to managers. • Effectively managed transfer payments and conditional • Timely implementation of a transparent multi-year grants in terms of the Annual Division of Revenue budgeting process and expenditure management system Act. Checked all transfer payments Ä les submitted for to align budgets to performance. compliance before authorising payments. The Auditor General gave the Department an unmodiÄ ed report in • Provision of effective management of revenue, expenditure, this regard. assets and liabilities and improved control in these areas. • Effectively managed the working capital, assets • Preparation of unqualified consolidated financial and liabilities. statements, prepared on the accrual basis of accounting and met deadlines imposed by KZN Provincial Treasury. • Whilst the Department does not generate high levels of revenue collection the Unit was able to effectively manage revenue generated from the sale of tender documents.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 63 Part B: Performance Information continued

• In spite of serious capacity challenges the Unit met all reporting requirements as required in terms of Ä nancial management legislation such as the PFMA, Treasury Regulations and DoRA

• Maintained systems of internal control, which complied with audit requirements

• Successfully executed product and service costing tasks.

The Department successfully complied with both the Interim and Annual Financial Statements as per National Treasury requirements. The Department adhered strictly to the KwaZulu-Natal Provincial Treasury Circular PT (1) of 2013/14 by implementing cost-cutting measures in respect of catering, travelling costs, minimising speciÄ cations on items such as sports equipment, consumables, etc.

The Department implemented the Supply Chain and Asset Management Systems required by the relevant legislation and policies, and reported regularly to the various oversight bodies according to their schedules. The SCM Unit addressed the inefÄ ciencies in the Department’s current method of procurement, contract management, inventory/asset control and obsolescence planning. OBIX, an electronic procurement tool was introduced and implemented. Staff received the requisite training with the developers providing in-house support and training. This Unit created a common understanding and interpretation of the preferential procurement policy; and promoted the consistent application of ‘best practices’.

The Department has always supported Black Economic Empowerment (BEE) service providers through the purchasing of gym equipment, sport attire, catering, consultants, IT equipment and other services. As part of its sustainable development drive, the Department completed an overhaul of its supply chain management processes so as to ensure greater opportunities for small, medium and micro enterprises (SMMEs). The Department has an approved Supply Chain Management policy and Procurement Plan in place.

The Asset Management Unit ensured proper planning for the acquisition of assets, including the need to consider alternative strategies for the achievement of objectives; design and implement measures to protect and maintain assets, including the establishment of a comprehensive asset register; preparation of monthly age analysis of debtors and creditors reports.

Sub-Sub Programme: Chief Directorate: Corporate Support Services Purpose of the Programme: The Corporate Services Sub-Sub Programme provided management, strategic and administrative support services to the entire Department and its strategic objective was to streamline the delivery of sport by means of effective support systems and adequate resources.

All administrative support programme functions were informed by the Public Service Act, Public Service Regulations, Public Finance Management Act and Treasury Regulations. Corporate Services had the responsibility in ensuring compliance to these policies and procedures in an effort to improve accountability and corporate governance.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Corporate Services Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

64 Sub-Sub Programme: Chief Directorate: Corporate Support Services Purpose of the Programme: The Corporate Services Sub-Sub Programme provided management, strategic and administrative support services to the entire Department and its strategic objective was to streamline the delivery of sport by means of effective support systems and adequate resources.

All administrative support programme functions were informed by the Public Service Act, Public Service Regulations, Public Finance Management Act and Treasury Regulations. Corporate Services had the responsibility to ensure compliance to these policies and procedures in an effort to improve accountability and corporate governance.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Corporate Services Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:indicators and targets set over the review period is listed below:

Measurable Performance Indicator Actual Planned Actual Deviation Comment on Deviations objective Achievement Target Achievement from planned 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 To provide Integrated HR Programme 44 4 0 strategic corporate of Action Reports support services for the effective Develop and monitor 22 2 0 and transparent operational plans management of the Development and 2 2 4 2 The action plans were Department. implementation of action updated and submitted to plans from audit reports CARC on a quarterly basis Workshops held to 2 2 5 3 A series of roadshows on improve accountability and governance were held in all governance the regional areas Performance Reports 82 2 0 evaluated

Corporate Support Services Roadshow The Corporate Support Services Unit embarked on a Roadshow hosting 5 workshops from 5 – 21 November 2013 at Head and District OfÄ ces. The purpose of the workshops was to highlight key prescripts from a number of corporate services policies that were circulated and to create awareness amongst staff about Fraud and Corruption and, prevention thereof.

The following presentations were made and meaningful discussion ensued with all present: • S & T Policy – presented by Financial Management, Mssrs Sandra Chendriah/Aneesha Dayanarain • Transport Policy – presented by Administration, Ms Nomusa Duma • Information Security Awareness – presented by ITC, Mr Elvin Rambaran • Code of Conduct and RWOPS – presented by Human Resources, Mssrs AL Ally/Mpume Shongwe • Fraud Prevention – presented by DSR Fraud Prevention Committee, Mr V. Balram • Departmental Service Excellence – presented by Strategic Management, Mrs BN Damane

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 65 Part B: Performance Information continued

All presentations focussed on the potential for fraud during the execution of the employees duties and the subsequent risk to the Department and, consequences to the employee should they engage in fraudulent activities. A total of 131 staff members were in attendance.

A more detailed report can be found under Part C: Governance on Pages 182 to 185.

Integrated HR POA Reports The Department complied with all DPSA prescripts with respect to submission of the Integrated HR Programme of Action Reports. In total four reports were submitted (one per quarter). The POA is a strategic HR report submitted to the respective Cluster of Government.

Sub-Sub Programme: Human Resource Support Services Purpose of the Programme: To provide effective human resource transformation interventions to support service delivery and to increase the Department’s capability to understand and predict talent availability and movement in the labour market. The Human Resource Support Service aims to attract and place the best available talent in the labour market with skills aligned to the Department’s service delivery imperative and, provide whole person development opportunities with speciÄ c focus on service delivery improvement and targeted development opportunities.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Human Resource Support Services Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Indicator Actual Planned Actual Deviation Comment on Deviations objective Achievement Target Achievement from planned 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 To provide effective Departmental Gender Policy 0 1 0 -1 No Gender policy developed Human Resource developed & implemented as the Department is Transformation awaiting a Gender Strategic Interventions to Framework from the Offi ce of support service the Premier. delivery Operational plan aligned 01 1 0 to Employment Equity 5 Year Plan developed & implemented Implementation Partnerships with disability - 2 1 -1 One partnership was not of HRD Strategic organizations formalized to effected as no partnership Framework facilitate the recruitment of requests were received from disabled in internships and Disability Organizations. bursary programmes HRD Implementation report -1 1 0 submitted to DPSA Workplace Skills Plan -1 1 0 developed & implemented Implementation of HR Implementation report 11 0 Human Resource compiled & operational Planning Strategic Framework HR Adjusted plan compiled -110 & implemented KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

66 Measurable Performance Indicator Actual Planned Actual Deviation Comment on Deviations objective Achievement Target Achievement from planned 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 Implementation Action plan aligned to 01 1 0 of Employee Framework developed & Health and implemented Wellness Strategic Framework Awareness on SHERQ -1 1 0 Policy conducted Implementation Organizational readiness -1 1 0 of the Strategic assessment conducted Repositioning of HRM Implementation Number of performance - 9 7 - 2 Resignation of two SMS of the reviewed agreements submitted by members impacted on our EPMDS Policy SMS ability to meet this target.

Number of performance - 166 130 -36 The Department introduced agreements submitted by an online system for the SR 1 – SR 12 submission of performance documents. Due to technical problems experienced with the system, a discrepancy exists between the records on the system and manual documents submitted by managers and supervisors. Number of half yearly - 9 0 -9 The Department introduced reviews submitted by SMS an online system for the submission of performance documents. Due to technical problems experienced with the system, a discrepancy exists between the records on the system and manual documents submitted by managers and supervisors. Number of half yearly - 166 81 -85 The Department introduced reviews submitted by SR an online system for the 1 – SR 12 submission of performance documents. Due to technical problems experienced with the system, a discrepancy exists between the records on the system and manual documents submitted by managers and supervisors. Number of annual -9 9 0 assessments submitted by SMS Number of assessments - 166 123 -43 This fi gure has been submitted by SR 1 - 12 understated as data was collected of assessments carried out for the current year and not the previous year.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 67 Part B: Performance Information continued

The following have been the signiƬ cant achievements of Human Resource Support Services: The Department’s Human Resource Plan was approved by the Head of Department and the Executive Authority on 5 September 2013 and has been fully implemented within the Department. The Human Resource Plan constitutes a comprehensive and integrated HR intervention that the Department is rolling-out the HR Plan in the Medium-Term Expenditure Framework. The human resource team in partnership with key business units initiated the design of the updated HR Plan and aligned it to the organisational corporate strategy.

Apart from the repositioning of the human capital component and people management and developmen, the HR Plan commits to the achievement of the strategic goals and objectives of the Department through the deployment and utilisation of talent and streamlining and integration of people management and development service offerings in line with the competency framework on Human Resource Management and Development issued by the Department of Public Service and Administration.

The design of all interventions found in the Human Resource Plan is informed by a Human Resource Value Chain namely talent planning, talent acquisition, talent development, talent maintenance and talent separation, which will form the basis of all HR processes.

Training as per the Workplace Skills Plan was further enhanced by on the job training and Human Resource Workshops through the Human Resource Development Unit.

The following internal and external learning opportunities were offered:

TYPE OF LEARNING PROGRAMME DELIVERABLES GENERATED Internal Bursaries • 3 benefi ciaries • All 3 benefi ciaries are African females • Two of the benefi ciaries are younger than 35 • Represents a clear focus of an investment in educating emerging talent.

External Bursaries • Invested R702,488 • Issued 20 external bursaries to talented sportsmen and women • Race and gender breakdown of benefi ciaries

AF CF IF WF AM CM IM WM 51135122 • 2 of the benefi ciaries are disabled (1 African male and 1 White female). • The benefi ciaries are involved in the following sporting codes: athletics, canoeing, basketball, chess, judo, karate, netball, rugby, swimming, soccer, table-tennis, volleyball, and water-polo. Learnership Programmes • Name of qualifi cation: FET Certifi cate: Sport Administration (NQF level 4) • Commenced on the 1 July 2013 with 10 learners • Theoretical learning facilitated in the Zululand District Offi ce • Stipend of R1,750 paid to learners pm. • African Global Skills Academy appointed as the learning provider. Internship Programme • Opportunities offered to 23 unemployed graduates. • Placed in various business units and teams throughout the Department. • Stipend of R4,035 pm paid to interns. Internal Learning and Development • An amount of R1, 181m was invested in internal learning and development.

A comprehensive report on Human Resource Management can be located on Pages 204 to 239. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

68 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 6969 Part B: Performance Information continued

Sub-Sub Programme: Administration and Information Technology Purpose of the Programme: Administration and Information Technology is a support function that is responsible for securing and maintaining ofÄ ce accommodation, provision of transport, records management as well as Information Technology services across the Department.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Administration and Information Technology Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable objective Performance Indicator Actual Planned Actual Deviation Comment on Achievement Target Achievement from planned Deviations 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 Provision of an effi cient Functional offi ces 6 13 13 0 Departmental movable and immovable asset management system. Provision of an effi cient Auxiliary Services 12 2 0 Departmental registry approved and documented and records management operational framework system, and transport services. Management of IT systems, applications 11 1 0 integrated Departmental and infrastructure Information Technology maintenance audit reports Services

The following have been the signiƬ cant OfÄ ces have been located in Dundee for the Umzinyathi achievements of Administration and Distrct. However the Department, in conjunction with the Information Technology: Department of Public Works is presently responding to an appeal lodged in terms of pricing. OfÄ ces have been located in Hluhluwe for the Umkhanyakude District and the Administration Department is awaiting conÄ rmation from Public Works. The construction of the Ugu District Offices were The Department anticipates that these two district will be completed in the period under review with the Department relocated from Ladysmith and Richards Bay respectively taking occupation on 2 January 2014. The IT unit was during the 2014/15 Ä nancial year. able to install all the required IT and telecommunication systems needed. Ugu District officials operating out In response to the urgent need for the Department to of Head OfÄ ce in Pietermaritzburg were successfully enhance its transport service it increased the size of its relocated to Ugu. Å eet so that service delivery could be enhanced.

The construction of district ofÄ ces in Harry Gwala (Sisonke) The Occupational Health & Safety Policy was approved commenced in 2013/14 with the Department of Public on 17 March 2014 and is implemented through the Works ofÄ cially handing-over the site to the building operational plan supported by Health and Safety contractor on 27 August 2013. Construction is expected representatives. Meetings were held on 10 May 2013 to be completed by 28 February 2015. This is the Ä rst and 6 August 2013 to provide training; policy awareness “green-rooÄ ng project” undertaken by the Department and health and safety checks. The Department used an and thus the life of the project had to be extended. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

70 external service provider (Prosafe) to provide training to all • Corporate Governance of ICT Framework employees on Ä re-Ä ghting, ofÄ ce safety and Ä rst aid (Level Implementation Plan 1 certiÄ cate). Health and safety audits were conducted in • Corporate Governance of ICT Policy 2013/14 and this ensured compliance to the Occupational • ICT Process Management Framework Health & Safety Act. • ICT Process Skills Assessment Report • ICT Security Policy Information Technology • Business Continuity Plan The IT Unit has achieved all targets for the period under • Information Security Policy review. The Department has commenced with the implementation of the Corporate Governance of ICT as In addition the following policies have been approved by per the DPSA guideline. The Department has adopted the Head of Department and is awaiting adoption by the the three phase approach as recommended in the executive: guideline and has rolled-out Phase 1. Phase 1 requires • ICT Service Management Policy the Department to create an enabling CGICT and • ICT Change Management Policy Governance of ICT (GICT) environment that involves the • ICT Incident Management Policy development and implementation of a CGICT and GICT • Back-Up Policy Policy outlining delegations, roles and responsibilities • User Account Management Policy and organisational structure. This also includes the development and implementation of the other policies Phase 2 of the guideline that refers to the strategic outlined in the Framework. alignment in which the leadership provides strategic direction for enablement of the business by ICT and the The following policies/frameworks have been developed, governance and management of ICT by the GITO will be approved and implemented within the Department to rolled-out in 2014/15, together with Phase 3, that involves enforce the corporate governance of ICT within all sectors: the ongoing monitoring, evaluation and directing of the • Corporate Governance of ICT Framework system and process implementation.

Domain ICT Process No ICT Process

Evaluate, Direct and Monitor EDM01 Ensure Governance Framework Setting and Maintenance Align, Plan and Organise APO01 Manage the ICT Management Framework APO02 Manage Strategy APO03 Manage Enterprise Architecture APO05 Manage Portfolio APO10 Manage Suppliers APO12 Manage Risk APO13 Manage Security Build, Acquire and Implement BAI01 Manage Security: Manage Programmes and Projects Deliver, Service and Support DSS01 Manage Operations DSS04 Manage Continuity Monitor, Evaluate and Assess MEA01 Monitor, Evaluate and Assess Performance and Conformance

Capacity constraints has restricted the effectiveness of the IT Unit to deliver on its objectives. The implementation of the organizational structure in 2014/15 is expected to alleviate some of the limitations on resources and improve the quality of service that can be offered. In spite of capacity constraints the Unit has made signiÄ cant progress with entrenching a corporate governance of ICT system and process in all sectors of the Department.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 71 Part B: Performance Information continued

Sub-Sub Programme: Legal Services

Purpose of the Programme: Legal Services operates as a business unit, providing high quality and best value services to the Accounting OfÄ cer, the Department and all its service directorates on a full range of administrative and legal advice in terms of the policies, regulations, prescripts and laws of the country ranging from constitutional and governance issues to contentious and non-contentious legal matters. Its primary objective is to enable all customers to achieve their policies and objectives and discharge their statutory functions in compliance with the law.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Legal Services Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Indicator Actual Planned Actual Deviation Comment objective Achievement Target Achievement from planned on 2012/13 2013/14 2013/14 target to Actual Deviations Achievement for 2013/14 Provision of effective Percentage of all requests: - 100% 100% 0 and effi cient legal drafting of MOUS, MOA’s, services SLA’s, addressed Percentage of all requests - 100% 100% 0 in rendering of written legal advice and opinions Percentage of court matters - 100% 100% 0 initiated and defended

The following have been the signiƬ cant achievements of Legal Services in the period under review: The Legal Services Unit drafted and/or reviewed 135 of agreements in the period under review. In spite of challenges with capacity constraints all agreements relating to the Facilities and Transfer Payments were drafted and implemented. In addition the Transfer Payment Policy for transfers to non-proÄ t institutions was reviewed and approved with assistance from Stakeholder and Strategic Management Unit.

Legal Services was able to successfully negotiate potential litigious matters in spite of the many day-to-day challenges posed to the Department in the normal implementation of its complex functions and responsibilities.

Service Level Agreements for the Facilities component were put into place to allow for more accountability and management of projects. In addition to the above the Department initiated owner-built facilities in Municipalities where capacity constraints may have existed. The Department awarded a number of tenders in this regard, with Legal Services drafting the necessary Service Level Agreements and related procedural guidelines. No appeals were lodged against the tender processes/ procedures implemented and all projects commenced without any unnecessary delays.

Due to capacity constraints Legal Services successfully negotiated outsourcing the “drafting of the contract between the Department and Ludongo Boxing Promotions”. The contract was complex in that it also involved the International Boxing Organization (IBO) and Boxing South Africa as, strategic boxing rights and regulations emanating out of the South African Boxing Act, 2001 (Act No. 11 of 2001) had to be considered. The Department funded a portion of the costs related to the IBO Flyweight Title Fight between KwaZulu-Natal’s boxing champion Moruti Mthalane and Jether Oliva from the Philippines held at the International Convention Centre in Durban on 15 March 2014. Together with the external service provider Legal Services was able to successfully implement water-tight agreements resulting in no litigations instituted against the

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL Department.

72 Sub-Sub Programme: Communication

Purpose of the Programme: To render an integrated communication and liaison service that delivers internal and external communication services and, facilitates public education campaigns and, promotes awareness of the Department’s services and initiatives.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Communication Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below

Measurable Performance Actual Planned Actual Deviation Comment on Deviations objective Indicator Achievement Target Achievement from planned 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 Provision of Integrated 1 1 0 -1 The new communication communication and communication strategy is still “work in marketing services strategy developed progress” and has yet to be and implemented fi nalized and approved.

Integrated marketing 10 1 1 0 and branding plans developed and implemented

Internal publications 12 24 0 -24 Although attempts have been produced made to initiate a Departmental newsletter, this has yet to reach fruition Intranet/website 26 36 50 14 Website updated weekly leading updates to overachievement of target. Departmental 20 24 28 4 Projects/Events are publicized programmes/projects on a regular basis. The publicized Department supported a large number of key projects and thus the Unit was able to obtain the necessary publicity thereof. Media monitored for 15 20 23 3 This has been an ongoing publicity exercise by the Department to determine the worth of the publicity it receives. News-clip has also assisted with tracking of relevant articles. Press Releases crafted 50 52 48 -4 The Unit has not recorded and dispatched all press releases that it has dispatched. The achievement was unable to be verifi ed. Speeches /Messages 12 24 8 -16 This function is now prepared for HOD and implemented through the MEC Communications Unit placed in the Ministry. Departmental 24 4 0 exhibitions at major events

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The following have been the signiƬ cant • The component continues to contribute to the weekly achievements of the Communications Unit: provincial government publication – SIMAMA, which is • A draft communication strategy was presented to all staff published in Zulu. at the Service Delivery Workshop on the 23 July 2013. • Communications worked closely with Strategic • Corporate Communication support – graphic design and Management Support to deliver a comprehensive Budget layout, marketing and branding, distribution of relevant Speech that was delivered by the MEC in Legislature on information was provided to the Department throughout 7 June 2013. In collaboration with GCIS, the component the year. Communication is vital in promoting and scheduled radio interviews with different media houses marketing the Departmental programmes and showcasing culminating in a radio slot which lasted an hour, broadcast its service delivery initiatives. simultaneously to a number of community radio stations.

• The Unit has been able to produce regular media The Communication Unit records the following advisories and press releases in support of different challenges that hampered the efð cient delivery of a programmes in the Department. This has resulted in communication and marketing service: an improved coverage of different events carried out by • The Unit does not have an in-house graphic designer and various business units. web developer. This put tremendous pressure on the Unit to deliver on some of its core responsibilities namely, the • The 2013 Dundee July Rural Horse Racing Project timely production of information packages like brochures provided a great model as to how best to implement a and booklets. This lack of resources also impacted communication plan for any event. The Communication negatively on updating of the Departmental website. Unit was able to produce two press releases and distributed same to all media prior to the event, thereby • The Department needs to look into contracting a Branding generating interest ahead of time. This ensured that Service Provider to manage its branding requirements coverage of this ever-growing horse racing extravaganza at major events. Presently, managing the branding in- started a few weeks before the event and continued to house, is putting pressure on the Communication Unit to feature in local and national media a few weeks after. appropriately market the Department at major events and The national broadcaster, SABC ensured the Department prevent loss and damage of branding material. reaches millions of households with its positive coverage of this event. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

74 Sub-Sub Programme: Security Services Purpose of the Programme: To co-ordinate and facilitate safety and security within the Department and at all major events implemented. The Unit also ensures compliance with the Safety at Sports and Recreational Events Act (No. 2 of 2010).

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Security Services Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation Comment on objective Indicator Achievement Target Achievement from planned Deviations 2012/13 2013/14 target to Actual Achievement for 2013/14 Provision of effective Offi ce security 0110 and effi cient security compliance audit services reports Information security 0 4 0 -4 Requests were sent audit reports through to the State Security Agency to conduct these audits but their non- availability impacted negatively on these targets.

Monitoring reports 13 14 14 0 for compliance with Sport & Recreation Safety Act.

The following have been the signiƬ cant achievements of Security Services: • A standard Transponder Card Access Control System was installed at the Ugu District ofÄ ces in Margate. Physical Security was also implemented at the Ugu District ofÄ ces.

• Training for Event Safety Management and the Safety at Sports and Recreation Events Act 2 of 2010 was conducted at the Action Training Academy from 24- 28 March 2014. A total of 22 Departmental ofÄ cials from Head OfÄ ce and district ofÄ ces of Ethekweni, Ilembe and Umgungundlovu attended and were accredited.

• The Departmental Security Policy has been Ä nalised and is awaiting HOD approval.

• Security tenders were advertised and new security contracts commenced in all districts and head ofÄ ce on 1 April 2014.

Security Services experienced challenges with the timeous appointment of service providers for medical and private security at major events hosted by the Department. The Department was able to mitigate against any risks arising out of this by forging partnerships with the SAPS and Metro Police.

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Sub-Sub Programme: Provincial Policy and Planning Purpose of the Programme: To manage the development of integrated provincial planning, strategic management, research and the equitable allocation and distribution of resources.

Provincial Policy and Planning is delivered in the main through the Strategic Management Support Unit which has the following sub-programmes: • Strategic Management Services • Monitoring and Evaluation • Research and Information • Service Delivery and Transformation

This Strategic Management Support Unit drives the strategy of the Department In line with the NDP, PGDP and NSRP and is also responsible for institutional monitoring & evaluation and the management of performance information. The monitoring and evaluation business unit implements project and event monitoring, veriÄ cation of project close-out reports (including veriÄ cation of data), monthly and quarterly reporting, and ensures data quality. This Unit also conducts impact and evaluation studies in key programmes to assess whether the Department is meeting the needs of the communities and the programmes are having the desired impact in line with the resources invested. The Unit visited a sample of project sites to: • Monitor the implementation of the projects in line with the Departmental strategy and project proposal, • Evaluate the effectiveness, efÄ ciency and economy of the project, evaluate supplier performance, • Identify any Departmental risk exposure, • Identify successes that can be replicated.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Provincial Policy and Planning Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation Comment on objective Indicator Achievement Target Achievement from planned Deviations 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 Facilitate integrated Framework for policy 1110 provincial planning development reviewed and policy & implemented development Provincial policy on 1110 sport and recreation developed, reviewed & implemented

Effective monitoring Monitoring and 1110 and reporting system reporting systems developed and maintained KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

76 Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Provincial Policy and Planning Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Actual Planned Actual Deviation Comment on Deviations objective Indicator Achievement Target Achievement from planned 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14 Effective monitoring Consolidated 55 5 0 and reporting system quarterly and annual service delivery reports submitted. Programme 55 5 0 Performance Analysis Reports compiled and presented to managers. Project/Programme 44 40 62 +22 Additional monitoring of monitoring reports facilities was conducted as submitted. a result of the carry-over of facilities from the previous fi nancial year. Project/Programme 34 24 30 +6 More projects close-outs Close-out verifi cation were completed than targeted reports submitted. as a result of validation of all programmes in 2013/14 Programmes 22 2 0 measured for impact on communities. Provision of Strategic Stakeholder 10 11 11 0 Management Services Consultation/ Needs Analysis Forums hosted. Strategic and Annual 22 2 0 Performance Plans developed Operational Plans 25 23 23 0 developed with responsibility managers Audited Annual -1 1 0 Report submitted by due date Strategic Management 0 1 0 -1 As per National Treasury Framework directive all Departments developed, approved adhere to the National Strategic & implemented Management Framework which has been circulated.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 77 Part B: Performance Information continued

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Provincial Policy and Planning Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Actual Planned Actual Deviation from Comment on objective Indicator Achievement Target Achievement planned target Deviations 2012/13 2013/14 2013/14 to Actual Achievement for 2013/14 Quality research Reports on access to/ 144 0 for evidence-based utilization of facilities decision making. No. of facility audits -11 0 completed Research framework/ 111 0 policy developed / reviewed & implemented Research papers 244 0 submitted on trends and development in sport and recreation. Districts/Academies - 15 17 2 The Department supported with supported the coaching/technical International Coaching material on trends and Conference hosted by developments in sport SASCOC in Durban. & recreation As an off-shoot the Department secured international speakers from this Conference and hosted a two-day coaching conference targeting local coaches. This resulted in targets being exceeded. Provincial sport and -11 0 recreation database implemented GIS reports 12 8 9 0 generated KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

78 Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Provincial Policy and Planning Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Indicator Actual Planned Actual Deviation Comment on objective Achievement Target Achievement from planned Deviations 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/14

Promote and Internal Departmental 01 0 -1The Departmental facilitate Service equity/redress policy equity / redress Excellence developed, approved & policy still has to implemented be completed and approved. Reviewed and 11 1 0 implemented Service Delivery Charter Reviewed and 11 1 0 implemented Citizen’s Charter Service Excellence 11 1 0 Awards plan implemented Reviewed and 02 1 0 implemented Service Delivery Improvement Plan (SDIP)

The following have been the signiƬ cant achievements of Strategic Management Support:

Management Performance Assessment Tool (MPAT) MPAT is a performance assessment tool introduced by the Department of Performance Monitoring and Evaluation (DPME) in the Presidency. It is aimed at improving the level of corporate governance and compliance to legal prescripts with the view towards improving the quality of service that is offered.

MPAT identiÄ es four progressive levels of management performance. Each management practice is assessed and scored against these four levels of performance. A Department that scores at Level 1 or Level 2 for a standard is non-compliant with the minimum legal prescripts in that management area and is performing poorly in terms of its management practices in that management area.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 79 Part B: Performance Information continued

On the other hand a Department that scores at Level 3 is compliant with the legal prescripts in that management area. A Level 4 Department is compliant and operating smartly in terms of its management practices in that management area. The objective of MPAT is to get the majority of Departments to operate at Level 4. It is only when a critical mass of Departments operate at Level 4 that we will achieve the goal of “an efÄ cient and effective public service” (Outcome 12) or a “capable and developmental state”, as envisioned in the National Development Plan (NDP).

The Strategic Management Unit has been a consistent top performer in the annual assessment conducted by the DPME through the OTP. The Unit has been assessed in three key result areas in the 2013/14 MPAT and emerged with an overall score of 92%. This shows an improvement from the previous year and demonstrates that this Unit has been consistently doing things smartly. The scores per standard measured is presented below:

STANDARD MEASURED 2012 MODERATED 2013 MODERATED % ACHIEVED ASSESSMENT ASSESSMENT

Extent to which strategic planning is based on analysis, aligned with the 4 4 100% MTSF and/or PGDS, and with Delivery Agreements as well as considered on an annual basis in respect of relevance of the strategic plan and performance against the strategic plan. Extent to which the contents of the APP comply with Treasury Planning 2 3 75% Guidelines, are aligned to the Departmental strategic plan and, are aligned to quarterly performance reporting. The Department’s ability to do monitoring and evaluation, produce useful 4 4 100% and reliable information, and use this information to inform performance improvement. TOTAL 10 11 92%

The graph below presents the MPAT scores of the Strategic Management Unit over the last two years (2012/13 – 2013/14): MPAT :Strategic Mgt: 2012 vs 2013

4

3.5

3

2.5

2

1.5

1

0.5

0

Indicator: 1.1.1. Indicator: 1.1.2. Indicator: 1.1.3 Ave Prelim Score Strategic Plans Annual Performance Intergration of Monitoring Plans and Evaluation in Performance and Strategic KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL Management

2012 Moderated Assesessment 2013 Moderated Assesessment 80 Strategic and Annual Performance Plans operational plans were signed-off by the Accounting The national sport and recreation environment has changed OfÄ cer and implemented through the OfÄ ce of the Head signiÄ cantly over the past three years due to the new of Department. Draft Operational Plans for the 2014/15 programmes and strategic direction taken by SRSA and Ä nancial year was prepared in consultation with districts SASCOC. The adoption and signing of the NSRP by all and responsibility managers. Plans and budgets were inter- MEC’s of provincial Departments, national sport federations related to improve operational effectiveness. Budget plans and provincial sport confederations has necessitated a were linked to strategic plans to ensure that key objectives change in strategy and policy for sport and recreation at and priorities were budgeted for and achieved. provincial level. With this in mind the Department revised its Strategic Plan for 2013-2016 and aligned it to the NDP, Budget Speech NSRP and PGDP. The component researched, compiled and published the MEC’s Budget Speech for 2013/14 in partnership with the The Revised Strategic Plan for 2013-2016 was aligned Communication’s Unit. Three drafts of the speech were to the three pillars of the NSRP namely; Winning Nation, prepared and the Ä nal copy was printed in both English and Active Nation and, creating an Enabling Environment. The IsiZulu. The component also compiled all the necessary Department aligned its vision to the NSRP and adopted documentation and presentations for the Budget same: “An active and winning province through sport Hearing with the Finance Portfolio Committee. The MEC and recreation”. presented her budget speech for 2013/14 in Legislature on 07 June 2013.

The Revised Strategic Plan was printed as an annexure Annual Report in the Annual Performance Plan for 2013/14. The Annual The Strategic Management component was responsible Performance Plan for 2013/14 incorporates the measurable for the compilation, design, print and presentation of objectives, performance indicators, targets and budgets the Annual Report for 2012/13. Templates for collection over the MTEF. The Annual Performance Plan (2013/14) of data and reports were prepared and circulated to all is aligned to the Strategic Plan (2013-2016). The Annual responsibility managers. The exhaustive process of Performance Plan and Revised Strategic Plan was tabled completing the Annual Report was completed timeously in Legislature on 28 May 2013. and the printed copy of the Annual Report was submitted to the OfÄ ce of the Auditor General and Treasury on 31 The Department developed the Annual Performance Plan August 2013. There needs to be a serious intervention for 2014/15 with Draft One submitted to KZN Provincial by the Department to improve the quality and timeous Treasury on 8 August 2013 and Draft Two on 11 January submission of critical reports. Non-adherence to this 2014 The APP has been approved by the Executive puts the Strategic Management Unit under tremendous Authority and tabled in Legislature on 12 August 2014. pressure to produce an Annual Report that is useful, The delays in tabling the APP for 2014/15 was as a result reliable and accurate. of the General Elections held earlier this year. Monitoring and Evaluation Operational Plans During the 2013/14 financial year, the M&E Unit has The component facilitated the compilation of the focused on the monitoring of service delivery sites Department’s Operational Plans for 2013/14 by devising linked to facility construction, federation activities and templates and submitting to all responsibility managers. Departmental projects as well as data verification, Operational plans for each Programme and Sub- validation and performance reporting. The component has Programme were completed and submitted electronically focused its efforts on monitoring the quality of delivery of to all sub-programme managers, and district heads. The the Department’s suppliers and partners with respect to

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 81 Part B: Performance Information continued

facilities and monitoring the delivery of programmes by have this year been required to also report quarterly. The sport federations in line with the service level agreements manual system of performance data collection builds entered into. up the data from the individual sports ofÄ cer at a district level where he/she completes a project close out report A total of 62 monitoring reports were submitted by the supported by a complete portfolio of evidence, through component during the year, surpassing the target of 40 by the consolidated District Monthly Reports to the Sub- 55%. This year’s target was already an increase of 10 over programme level where it is consolidated and reported the previous year. These reports noted whether projects on quarterly to the Provincial Treasury and SRSA. The were carried out as per the project plans and noted component met all the compliance reporting deadlines as success factors, challenges and identiÄ ed operational risks. set by Provincial Treasury. In addition to the consolidation A total of 18 Departmental and Federation programmes, of the various reports for submission, four quarterly and a projects and site visits from a target of 15 were made Ä nal performance data analysis reports were completed throughout the year. Due to the reported concern over to assist managers to assess their ongoing performance the Departments’ exposure to risk through the transfer of against targets. funds, the federations were prioritized. A total of 44 facility site visits from a target of 25 were conducted during the The Monitoring and Evaluation component provided year. Due to recommendations of the Auditor General, additional services and represented the Department on M&E was required to verify and compile an M&E report several IGR structures due to current vacancies within prior to payments being made for facility work. A report the Department and a shortage of staff. These include with photographic evidence was submitted for each visit. the M&E Forum, the PGDS forum, APRM and monitored These visits ensured that the Department received quality the Presidents Hotline. The component has attended and products from suppliers and received value for money. The presented at a number of workshops with federations and inspections also ensured that suppliers were not paid in Departmental ofÄ cials to empower them in monitoring and full, until all work had been completed. evaluation, Ä nancial management, as well as corporate governance. A total of 30 validation projects were undertaken, exceeding the target of 24, and reported on during the year. All but Due to ongoing delays in the implementation of the new one of the 11 districts were visited in the second quarter to organisational structure and the many vacant managerial validate the 1st quarter performance reports. These visits posts, the component has been unable to continue highlighted a major problem in the quality of data coming with the testing and implementation of the web based out of the close-out reports. It was subsequently decided electronic Project Proposal Management System (PPMS). to have all projects submitted to head ofÄ ce for validation The system has been designed to enhance the project before being submitted to M&E for Ä nal validation. All approval process and the quality and timing of performance projects submitted as evidence of performance were data collection. validated by the component. This new initiative, while being very time consuming and labour intensive, is anticipated Challenges: to greatly reduce the number of performance information • The lack of resources in the component and the ever related audit queries. widening scope of work for the component make it very difÄ cult to meet all obligations in terms of planning With regard to the important issue of performance and monitoring and has placed major pressure on the reporting, the Department has continued to utilize the effectiveness of the component. manual system of gathering performance data for the monthly and quarterly reports. The focus has still been • The collation and consolidation of inputs for consolidated on gathering data monthly and quarterly from the line Departmental reports is a constant challenge due to function components, while the administrative components the poor quality and timeliness of inputs received from KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

82 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 20142014 83 Part B: Performance Information continued

ofÄ cials. To complete the report often requires a large of KZN’s available sport facilities. These kick-about facilities amount of time consuming research. The late submission can be deÄ ned as open Ä elds with no infrastructure. of data for the quarterly reports leaves very little time for a Community facilities accounts for 74% of sport facilities detailed review and/or veriÄ cation of the data. in KwaZulu-Natal. National and Provincial facilities only account for 1% of all sport facilities. • The demand for oversight reports and other critical strategic reports for the OfÄ ce of the Premier, Treasury, Most of the facilities across KwaZulu-Natal have “fair to Presidency, Cabinet, Legislature and Planning very poor” condition ratings with many facilities requiring Commission puts tremendous pressure on this Unit. infrastructure upgrades as well as management and maintenance. Harry Gwala, Zululand and Ilembe District Research Municipalities have the most number of facilities that are in Audit of Sports Facilities in the Province: The current a very poor condition. These facilities contribute to 39% of databases pertaining to all sports facilities located within those being in a poor condition. In most cases this is due to the province of KwaZulu-Natal had limited and outdated poor or no maintenance, vandalism and a lack of security. information. SMEC South Africa was appointed on 14 The KZNDSR funded facilities contribute to 28% of those October 2013 to update the database by carrying out an facilities that are in a poor condition. Maintenance is a key audit of all existing sport facilities in the province. factor in ensuring that these facilities function optimally and meet the needs of the community. The scope of work for the audit of sport facilities within the eleven District Municipalities of KwaZulu-Natal was drawn The key to successful service delivery by the Department is up and provided by KZNDSR. The methodology adopted the ability to provide safe sport facilities within communities for the facility audits was based on the data collection, and knowledgeable staff to aid in the running of sport physical veriÄ cation and assessment of facilities and Ä nally programmes and leagues. updating the Geographic Information System (GIS). The audit was conducted on 2,086 facilities throughout The audit was restricted to known facilities, funded KwaZulu-Natal and of this an inspection of 160 of the facilities and additional facilities located during the physical 338 facilities funded by the Department was conducted. veriÄ cation process. Sports and recreation infrastructure The facility audit covered variables such as demographic available at schools were however excluded from the analysis, facility categories, ownership, sport codes scope of work. played, condition assessment and status, playing surfaces, maintenance, available amenities, services and access and It is evident from the Ä ndings that sport infrastructure and school sport facilities. facilities continues to be in surplus in the urban areas while it is negligible in rural or township areas. eThekwini A synopsis of the overall condition of the facilities audited is Municipality accounts for about 20% of KwaZulu-Natals presented below. The level of data collected was classiÄ ed formal sport facilities. There is a signiÄ cant difference in the from “Very Poor” to “Very Good”. disproportionate distribution of formal to informal facilities in rural areas. Basic facilities (kick-abouts) accounts for 35% KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

84 The table below provides a summary of the sport facilities inspected in each District Municipality and the overall condition rating per facility:

Facility Overall Condition Amajuba District Municipality eThekwini Municipality iLembe District Municipality Harry Gwala District Municipality Ugu District Municipality UMgungundlovu District Municipality Umkhanyakude District Municipality Umzinyathi District Municipality Uthukela District Municipality Uthungulu District Municipality Zululand District Municipality Total

Very Good 11 181 3 8 17 21 5 5 8 11 5 275 Good 11 173 25 29 18 44 23 15 15 30 32 415 Fair 23 50 25 40 46 49 90 10 42 34 59 468 Poor 19 27 65 75 34 39 56 18 46 38 94 511 Very Poor 15 15 44 37 16 19 24 22 38 19 53 302 Under Construction 2 2 5 10 5 4 3 3 2 5 41 UTI (Unable to inspect) 1 1 14 7 2 2 14 2 16 3 12 74 Total number of sports 82 449 181 206 138 178 215 75 165 137 260 2086 facilities

The table above shows eThekwini Municipality with the highest number of facilities that are in a Very Good to Good condition. The other District Municipalities have very few facilities that are in a good condition.

The Graph below shows only 13% of the 2086 facilities inspected are in a Very Good condition. Facilities in a Poor condition are as a result of inadequate maintenance, vandalism or where amenities are not functional.

Percentage of condition ratings within KZN

Very Good 13% Very Poor 14%

Unable to inspect 4%

Fair 22% under construction 2%

Poor 25%

Good 20%

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 85 Part B: Performance Information continued

A total of 302 facilities are in a Very Poor condition whilst 511 are in a Poor condition (total percentage that are Poor – 39%) The audit revealed that 67 sport facilities were vandalised. SpeciÄ c examples included breakage of glass, grafÄ ti, and general destruction of property. This information was gathered from site inspections.

District Municipality Vandalised Sport Facilities Identifi ed Amajuba District Municipality 1 eThekwini Municipality 25 iLembe District Municipality 1 Harry Gwala District Municipality 3 Ugu District Municipality 3 UMgungundlovu District Municipality 11 Umkhanyakude District Municipality 4 Umzinyathi District Municipality 5 Uthukela District Municipality 3 Uthungulu District Municipality 3 Zululand District Municipality 8 Total number of sports facilities 67

Conclusion The transformation and development of the sport and recreation in this province will only occur if we build quality sport and recreation facilities. The resources allocated to the Department of Sport and recreation is not sufÄ cient to adequately address the backlog of sport infrastructure. However, through the Municipal Infrastructure Grant (MIG) earmarked for building sport facilities government can be able to turn around this situation. The Department will continue to engage municipalities on how to maximise the utilisation of the 15% of the MIG for sport and recreation facilities.

The Department believes that this funding will go a long way towards ensuring that there is equitable access and maintenance of sport and recreation facilities. It will also guarantee that we are able to keep pace with developmental needs of township and rural communities as set out in the National Development Plan (NDP). KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

86 The photographs below show the differing overall conditions of sport facilities ranging from Very Poor to Very Good:

Ethekwini Ethekwini uKhahlamba uMgungundlovu Zululand Very Poor Very Poor Fair Good Very Good Very

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 87 Part B: Performance Information continued

The images below illustrate the impact of poor maintenance of the existing infrastructure at sport facilities within KwaZuu-Natal.

Type Poor Maintenance Satisfactory Maintenance Pool Pool Maintenance Very Poor Very Surfaces Very Poor Very Seating

The above report was extracted from the KZNDSR Facility Audit Final Report completed by SMEC. The full report can be accessed on www.kzndsr.gov.za.

Strategies to Overcome Areas of Under Performance Programme One achieved 83% of their targets overall, with administration and IT, Corporate Support, Finance and Legal Services all achieving 100% of their targets. Areas of under-performance was associated with delays in the implementation of the organizational structure.

The organizational structure has been Ä nalized and the appointment of critical staff especially in Human Resources, Financial Management and Supply Chain Management will have the net effect of addressing key areas of weaknesses in service delivery – payment within 30 days, effective and efÄ cient methods of procurement and strategic human resource support. Whilst the Department has reviewed and implemented policies it plans to improve the overall monitoring of implementation against these policies thereby impacting positively on governance and compliance to prescripts. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

88 Changes to Planned Targets There were no changes to planned targets at the Budget Adjustment phase in the 2013/14 Ä nancial year.

Linking Performance with Budgets

Sub- Programme 2012/13 2013/14 Name Final Actual (Over)/Under Final Actual (Over)/Under Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure

R’000 R’000 R’000 R’000 R’000 R’000 Head of Department 2 835 2 835 - 4 859 4 859 - Finance and Supply Chain 11 980 11 980 - 12 011 12 011 - Management Corporate Support 52 834 52 834 - 59 083 59 083 - Services Provincial Policy and 4 417 4 417 - 4 759 4 759 - Planning Services Total 72 066 72 066 - 80 712 80 712 -

Programme One: Administration was fully spent at year-end. The Department shares the Ministry with the Department of Arts and Culture. This arose from the provincial reconÄ guration of Departments following the 2009 General Elections. Subsequently the budget for the OfÄ ce of the MEC is held by the Department of Arts and Culture. Notwithstanding this, the Department assisted with the payment of the MEC’s Travel and Subsistence claims.

The Ä nal appropriation and actual expenditure increased by 12% in the current year when compared to that in the previous year. The increase accommodated the compensation costs for the employment of a permanent Head of Department, costs for services rendered by the Provincial Treasury SCM Intervention Team, establishment of new district ofÄ ces and the implementation of a facilities audit to verify and audit sport facilities in all 11 districts. The second objective of this review of facilities was to create a GIS Geodatabase including Meta data of all relevant information – point geometry, physical location, etc. The audit is expected to inÅ uence the Infrastructure Development Plan over the MTSF.

A savings of R1, 571 million was realised within Compensation of Employees due to the non-implementation of the revised organizational structure. Arising out of this savings R1,569 million was vired to Goods and services and R2,000 to Transfer to households to offset the over-expenditure resulting from the engagement of security services at the Ugu District OfÄ ce and, payment of leave gratuities.

Savings of R231,000 and R80,000 realised within Machinery and equipment and Intangible assets was moved to Building and other Ä xed structures to accommodate the over spending as a result of the unanticipated movement in the construction of the Harry Gwala District OfÄ ce. In addition an amount of R148, 000 was moved from Programme 2: Management, within Goods and services and a further R1, 206 million was moved from Programme 2: Sport, within Buildings and other Ä xed structures, to Programme 1 to accommodate the unanticipated over-spending. The total effect of the virement from Programme 2 to Programme 1 was R 1,354 million.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 89 Part B: Performance Information continued

4.2 Programme Two: sustainable provincial sport and recreation programmes through talent optimization, high performance and the Sport and Recreation staging of development and recreation Games and, Purpose: The purpose of this programme is to promote, Championships. Programmes in this component were develop, administer and fund sport and recreation in the implemented in partnership with the governing bodies Province of KwaZulu-Natal. The Programme: Sport and of the different sport codes. Recreation ensures: The Facilities Sub-Sub Programme facilitates the • Advancement of participation, provision of new sport and recreation facilities and the • Fast-tracking the revival of school sport, repairs to existing ones. This is part of our contribution • Talent IdentiÄ cation and Development, and intervention towards addressing backlogs in sport • Empowerment programmes and recreation infrastructure in this province in especially • Infrastructure Development, the previously disadvantaged communities. It is also • Transformation through effective and sustainable a means toward the provincial strategy of investing in development programmes and, community infrastructure while Ä ghting poverty, creating • Promotion of performance excellence job opportunities and providing enabling skills. The • Implementation of recreation and community mass Facilities Sub-Sub Programme also facilitated the provision participation programmes to promote an active and of new sport and recreation facilities, combination courts healthy lifestyle in communities. (volleyball, netball, basketball) and outdoor gyms in communities to increase the Ä tness of people. The Departments programme structure below is aligned to the National Development Plan’s, Vision 2030, PGDP The Club Development Sub-Sub Programme is an and the National Sport & Recreation Plan (NSRP). We essential part of the Mass Participation Programme which is have embraced the three key pillars of implementation of aimed at increasing participation in sport and recreation at the NSRP and which include: (1) active nation (2) winning grass roots, at the simplest level of organisation, the club. nation and (3), creating an enabling environment to promote development and access. The Sub-Sub Prrogramme Sport and Recreation Special Projects promoted developmental programmes such Sub Programmes: Programme Two as the SALGA Games; focus on addressing poverty in prioritised wards through the roll-out of the Department’s The following is an explanation of the alignment of Sukuma Sakhe programmes and the hosting of major Departmental programmes to the National Treasury Budget events such as the Premier’s Cup. This programme Structure: introduced the KZN Sport Awards to motivate sport participants to continue to achieve at the highest levels. • Management: To manage development, transformation, empowerment • Recreation: and high performance through the delivery of sustainable The pursuance of an active and healthy lifestyle was sport and recreation programmes. implemented through the Sub-Sub Programmes: Recreation Services and Community Mass Participation • Sport: Programme (Siyadlala). The Sub-Programme: Sport is implemented through Sub-Sub Programmes: Stakeholder Management The Sub-Sub Programme Recreation Services has (dealing with sport federations and high performance seven Å agship programmes targeting all age groups, sport), Facilities, Club Development and Sport and and a variety of sport and recreation activities to lead an Recreation Special Projects. The purpose of this active and healthy lifestyle, promoting social cohesion Sub-Programme is to manage the implementation of and addressing crime. The programmes are: Indigenous KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

90 Games, Rural Horse Riding, Recre-Hab, Active Seniors, This part of the programme was run in partnership with Beach Games (Learn to Swim), Work and Play and, the sport federations and allowed for winning schools in Learn and Play. The mass-based recreation programmes cluster/ward/district/provincial leagues to compete for including support for recreational clubs and groups, service the coveted National Top School Award. The second part delivery sites, empowerment of recreation leaders and of the School Sport Sub-Programme was expected to recreation festivals was implemented at a ward/district focus on the promotion of sport with the prime purpose of level. Addressing moral regeneration of the youth and developing the youth to excel in sport and recreation at a poverty through the War-Room Intervention Programme national and international level. This programme promoted (WRIP) was delivered at the Ward/War- Room level through district and provincial school sport competitions with the ward committees. end-result being selection to participate in national code speciÄ c tournaments and the Youth Olympic Games. The The Sub-Sub Programme Community Mass Olympic Pathway was not implemented in 2013/14 as Participation (Siyadlala) is a national Å agship programme per a national directive by SRSA. aimed at getting the nation to play in an effort to address the country’s lifestyle challenges, diseases such as Resources were directed to the following prioritized sport high blood pressure, cardiac arrest and diabetes. The codes: athletics, basketball, chess, cricket, football, programme also seeks to reduce levels of poverty hockey, netball, rugby, table-tennis, tennis and volleyball. by employing youth aged between 18-35 years from The 11 ideal schools per each district were selected to disadvantaged communities and, Ä ghting against crime become Sport Focus Schools along with the School by encouraging youth to engage in meaningful sport and Sport programme based on the criteria predetermined recreation programmes. nationally. However, the sport focus schools are being reviewed and will be formally implemented in 2014/15. • School Sport: The registration of schools in the programme which was The Sub-Programme: School Sport (Conditional Grant) led by our counterparts, Department of Education, is a focused on mass participation in sport amongst learners key pre-condition for participation. with special emphasis on previously disadvantaged urban and rural schools. It was implemented as a special The School Sport Programme is aimed at integrating the intervention in partnership with the Department of Education able-bodied athletes as well as those with special needs. to revive school sport by providing basic sport equipment and attire to the needy schools, establishing school sport Overall Achievement Against Targets for code structures from circuit to province to administer the Programme Two programme, formation of leagues by dividing clusters The Department consolidates all its inputs from the of schools into smaller playable neighbouring school directorates into the QPR, a national consolidated report leagues’. The empowerment of educators, volunteers and with set indicators and targets as published in the Annual circuit coordinators through accredited capacity building Performance Plan. programmes was key to the successful implementation of this programme. It encouraged inclusivity through the Overall Programme 2 has reached 75% achievement of involvement of able-bodied as well as learners with special indicators achieving or overachieving on the annual targets. needs. The programme also seeked to reduce levels of Whilst this is a considerable improvement on the previous poverty by employing youth aged between 18-35 years year’s 70%, it is still below the acceptable achievement of from disadvantaged communities as circuit coordinators to between 90-100%. Many indicators have achieved well provide support in the implementation of the programme. over 100% of target and budgets were reprioritised here, or where the initial targets set were too low.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 91 92 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 continued Performance Information Part B: the APP: The graphbelowindicatestheoverallpercentage perachievementbandforProgramme 2aspertargetssetin more oftheYear-to-Date (YTD)target: The graphbelowindicatesforeachsub-programme, thepercentage ofindicatorsthathaveachieved100%or 10% 20% 30% 40% 50% 60% 70% 80% 90% 0% Club Dev 9 8 3 0 7 2 6 75% 86% 82% 77% 60% 43% 78% 89% 5% aiiisRceto colSotSydaaSeilPoet tkhle Total Stakeholder SpecialProjects Siyadlala School Sport Recreation Facilities 8% 5% >100%

7% % targetsachievedat100% 90-99% % achievmentband 70-89% 50-69%

<50% 75% KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 93 Part B: Performance Information continued

Actual Achievements Against Standardised or Customised Indicators Standardised or Customised Indicators are indicators that have been developed to be used by the sector nationally. All provinces within the sector are obliged to measure and report on performance against these indicators so that performance can be measured nationally. These indicators are included in the Annual Performance Plan along with any developed provincial speciÄ c indicators. Certain of these customized indicators are common to a number of sub-programmes and therefore need to be consolidated before reporting.

The actual achievements of the Department as per the performance indicators and targets for the Sport and Recreation Sector over the review period is listed below:

Performance Indicator Planned Actual Deviation Comment on Deviations Target Achievement from planned 2013/14 2013/14 target to Actual Achievement for 2013/14 Sports Number of formal talent identifi cation Additional transfer payment to NCC and KZNA programme supported 21 22 1 resulted in the target being exceeded Number of talented athletes supported within More support was rendered to sport federations a structured development programme by sport for talent optimization programmes resulting in federations 1 000 1 517 517 targets being exceeded. Number of affi liated functional clubs per sporting - code supported 1 030 1 030 Number of functional provincial and local Sports Councils supported 12 12 - Number of accredited sport academies supported 3 3 - Number of elite athletes supported through the KZNA identifi ed additional elite athletes to provincial academy system 50 55 5 benefi t from programmes delivered through PRIME High Performance Centre. Number of affi liated provincial sport federations 50 31 - 19 Transfer Payments is effected to entities supported that have complied with all requirements as stipulated in the Transfer Payment Policy. Entities applying for transfer payment did not comply in respect of submission of close out reports for the previous year’s funding and provision of AFS. 19 SAFA and Netball Regional affi liates did not receive transfer payments as a result of compliance with the PFMA. This impacted negatively on achievement. Budgets were reprioritised to those entities that showed good governance and achievement against set targets. Number of jobs created within the 6% conditional 33 16 -17 Expenditure for long-term and/or permanent grant allocation posts within the grants has been reprioritized to respective Units. Budget available within CMP only made allowance for 6 permanent and/or long-term posts due to the levels of the posts allocated to this Unit. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

94 Performance Indicator Planned Actual Deviation Comment on Deviations Target Achievement from planned 2013/14 2013/14 target to Actual Achievement for 2013/14 Recreation Number of sustainable active recreation programmes 175 137 - 38 Certain Correctional Service Sites did not allow organised and implemented district access for security reasons to implement the moral regeneration programme. Number of people actively participating in 230 000 15 433 - 214 567 It is often diffi cult to get registrations of all organised active recreation events participants captured and validated at mass events and from recreation sites. Whist these targets have been exceeded they could not be validated. School Sports Number of learners participating in school sport 10 708 2 708 Additional support was rendered to code tournaments at a district level 8 000 specifi c tournaments in athletics and this impacted positively on achievement. Number of educators/sport assistants trained 1 440 360 - 1080 Code specifi c training was delivered by a to deliver school sport programmes number of federations funded through the transfer payments late in the 4th Quarter. Whilst some of the training was postponed. and close- out reports and validation of individuals trained were not submitted timeously due to delays in implementation.

Sub-Programme: Management Purpose of the Programme: To effectively and efÄ ciently manage development, transformation, empowerment and high performance through the delivery of sustainable sport and recreation programmes, implementation of policy and prescripts and, by fostering strong relationships with all relevant stakeholders.

Strategic Objectives for Sub-Programme: Management The strategic objectives for the Sub-Programme: Management is detailed below:

Strategic Objective Performance Actual Planned Actual Deviation From Comment On Deviations Indicator Achievement Target Achievement Planned Target 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To provide integrated Percentage of - 50% 60% 10% Final reports from KZN Rugby planning, good recognized provincial Union and KZN Coastal governance and, the federations meeting Cricket Union were not equitable allocation transformation submitted. Transformation and distribution of targets. scorecard is being monitored resources to support from a national perspective. the creation of an (Rugby, Football, equal opportunities Netball, Cricket, environment and Athletics) promote the delivery of No. of new wards - 400 455 55 The number of district sport and recreation in benefi tting from festivals based at ward 828 wards by 2016. on-going sport and level increased to 67 due to recreation support implementation of WRIP.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 95 96 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 continued Performance Information Part B: role intheimplementationofsportandrecreation programmes. indicators andtargetssetoverthereview periodislistedbelow: The actualachievementsoftheSportPromotion andDevelopmentSub-SubProgramme aspertheobjectives,performance Performance Indicators, PlannedTargets andActual Achievements The Unitisstaffed thoughtheof The Sub-Programme: sport andrecreation transformation in processes tomanage Systems and objective Measurable meetings held. No. ofS&RManagement submission. reports fromManagersfor quarterly performance No. ofmonthlyand implemented. Plans approvedand No. ofOperational the scorecard transformation through federations monitoredon No. ofSport&Recreation Indicator Performance Management isimplementedthoughtheSub-SubProgramme: SportPromotion andDevelopment. Ä ceoftheGeneralManager:SportPromotion andDevelopmentplaysakeymanagement

Achievement 2012/13 Actual 42 96 119 23 The Department received TheDepartmentreceived 23 - 119 19 96 19 42 19 4 8 9 1 Nine District Coordination NineDistrictCoordination 1 9 8 4 3 7 5 -2 SRSA has issued SRSAhasissued -2 5 7 3 2013/14 Planned Target Achievement 2013/14 Actual For 2013/2014 From Planned Achievement To Actual Deviation Target period underreview. meetings wereheldinthe targets beingexceeded. managers. Thisresultedin districts and7programme monthly reportsfrom11 Transformation Charter. implementation ofthe netball aspartofthe football, cricketand basis –athletics,rugby, monitored onasample federations tobe directives for5sport Deviations Comment On KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 97 Part B: Performance Information continued

The following have been the signiƬ cant • Data and information orientation within codes, particularly achievements of the Sub-programme at provincial level are sub-optimal. Management: The post of General Manager: Sport Promotion and • Compared to cricket’s representative team generic Development was vacant. Delays in the Ä nalization of the Black demographic proÄ le(100% of target achieved for all Department’s organizational review meant that this post teams), rugby recorded an average of 78%.Springbok could not be Ä lled. team achieved only 50% of set generic Black target.

The Department’s Strategic Management Unit assisted • Football achieved 100% of set generic Black and with developing the Operational Plan Templates and black African demographic targets in administrative and managing the process of developing the Operational Plans representative team structures at national and provincial and ensuring alignment to the Annual Performance Plan. level. White representation does not represent the national The Department convened a number of planning sessions demographic proÄ le. between responsibility managers and district heads to align the Operational Plans of districts and Sub-Programme • Demographic proÄ le of women’s rugby and cricket Units. Budgets were distributed and aligned to strategic has achieved 100% of target set for generic black objectives and performance measures. Operational Plans representation. Rugby achieved 100% of target set for were Ä nalized and implemented by 01 April 2013. black African representation whereas cricket achieved only 50% of target. Football achieved set targets for both Districts were managed through the ofÄ ce of the General generic Black and black African categories. Manager: Corporate Governance and regular meetings were convened to promote effective management and • Football’s National male teams reflects 0% of enhance service delivery. The War-Room Intervention the national demographic for whites and provincial Programme was also implemented through this ofÄ ce. representative teams 5%.

A pilot status survey to gauge the progress with • Overall average percentage win records of all transformation as per the Transformation Charter in representative teams are 57%, 58%, 57% and 33% for five sport codes of rugby, cricket, athletics, netball cricket, rugby, netball and football respectively. and football was initiated nationally and adopted as a deliverable provincially. A summary of the Ä ndings are • Participation numbers for rugby, cricket and football presented below: for girls can be substantially improved. Little participation • Based on the data sheets received Cricket has opportunity exist at school level. shown excellent progress towards meeting generic black targets in both administrative and representative team • Quality of data for coaches and referees (umpires) structures by achieving the 100% of target set. are not of the same standard as demographic data for admin and representative team structures. • The rate of Black African representation in sport has fallen behind the rate of improving generic black • Data submitted for schools and clubs were generally representation. disappointing in terms of completeness and lack of detail with respect to available facilities, teams, and leagues. • Coloured and Indian sports people have beneÄ tted more than Black Africans over the past 20 years. • Responses from provincial structures were poor. Netball Africanisation of sport has become an important focus and athletics did not submit any school and club area for the immediate future. related data.

Note: 84% of under 18 year old South Africans are Black • Inadequate level of facilities, teams, and leagues per African – only 16% are either White, Indian or Coloured. school and club impacting participation opportunities. Without facilities a number of teams and consequently • School and club related data reÅ ects a problem with leagues will remain constrained.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL respect to data availability and quality.

98 • Governance performance in key selected areas in general below par and there is room for considerable improvement.

Report adapted from Summary Pilot Transformation Status Survey (SRSA, 2014)

Alleviating Poverty through the War-Room Intervention Programme The Department received initiative funding of R32, 250 million from KZN Provincial Treasury as initiative funding to support the War-Room Intervention Programme (WRIP). The funding was allocated over 2013/14 (R12, 275 million) and 2014/15 (R19,975 million).

The Department has developed its War-Room Intervention Programme (WRIP), which is its contribution to the provincial Operation Sukuma Sakhe (OSS) programme and where sport serves as a vehicle to address issues of poverty and social ills in communities. WRIP is a strategic delivery framework that is aligned to the holistic development of the child, with youth and gender empowerment programmes, job creation, infrastructure development and the establishment and support of a club system that will encourage alternative, responsible lifestyles as a means of combating HIV/AIDS, obesity, crime, violence, teenage pregnancy and in particular promoting national identity and social cohesion.

The illustration below details the Departments’ War-Room Intervention Strategy

1 2 3 4

5 6 7 8

9 10 11 Infrastructure Development Club System

Skills Training POVERTY ALLEVIATION Job War Room Creation

Equipment School Leagues / Attire and Festival

Government has established anti-poverty “war-rooms” with the aim of alleviating poverty in the most deprived wards and to meet its Millennium Development Goals (MDG). By establishing and creatively supporting clubs at Ward/War-Room level the Department has expended resources at the coal-face of service delivery and contributed signiÄ cantly to healthy living. The programme is aimed primarily at addressing social ills through sport and recreation and has been implemented with our key delivery partners.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 99 Part B: Performance Information continued

Initiative Funding for WRIP

Performance Indicator 13/14 13/14 Initiative Funding (R‘000) Performance Performance Target Achievement 2013/14 2014/15 TOTAL

No. of District/Provincial Youth Runs hosted (5/10km at district and province) 11 12 1, 925 1,925 3,850 No. of clubs supported with equipment and/ or attire 198 274 5,400 5,400 10,800 No. of outdoor gym parks established - - - 8,800 8,800 No. of kick-about sport fi elds constructed 33 34 4,950 - 4,950 No. of combination courts constructed in schools/communities - - - 3,850 3,850 TOTAL 12,275 19,975 32,250

The following have been the signiƬ cant million. In addition the Department has commenced with achievements of the Departments’ War-Room construction with a further 3 kick-about Ä elds which will Intervention Programme (WRIP): be completed in the 2014/15 Ä nancial year. • The Department hosted the Provincial Youth Run on 1 June 2013 at Hoy Park, Durban. The race targeted • The Department renewed the contracts of 870 sport youth with a run/walk over 5/10km. Social partners assistants as activity coordinators to support the WRIP. such as loveLife and the Department of Health allows These activity coordinators received the requisite the Department to bring in other interventions aimed at training in sport coaching and administration to deliver alleviating social ills. A total of 6,237 runners participated programmes aimed at pursuing healthy lifestyles. in the event that was preceded by 11 District Youth Runs. Coordinators were placed in clubs/hubs and recreation In total this mass-based event attracted over 8,000 youth sites funded through the Department’s Mass Participation from all corners of the province and allowed access to and Sport Development Programme. Each coordinator youth in rural and disadvantaged communities. earned a stipend of between R2,073 – R3,545 per month funded through Voted Funds. • The Department constructed 34 Kick-About fields. Kick-about Ä elds are a basic soccer Ä eld that has been • Clubs in Wards/War-Rooms were supported with graded with goal-posts erected. It has no grassing equipment and attire. WRIP budgets were allocated to and allows for informal use. The average cost of the 11 Districts and through their interventions at the erecting these is R120, 000 per facility. The kick-about War-Rooms a total of 173 clubs beneÄ tted directly. Ä elds represent the Ä rst phase in the development of Cycles, soccer/netball attire, footballs, netballs, volleyball, decent sport facilities in communities. This is part of technical equipment for coaching and Ä tness equipment the Department’s plans to make sport and recreation was provided as part of the Department’s healthy lifestyles accessible to all by improving the quality and number programme. In addition a further 101 clubs/youth of sport and recreation infrastructure aligned to the centres were supported with equipment and life-skills War Rooms (prioritized wards). The total expenditure to with 2,947 youth beneÄ tting from advocacy campaigns. date for the construction of kick-about Ä elds is R4, 245 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

100 Strategies to Overcome Areas of Under Performance A multi-faceted approach is being taken to improve performance. This includes: • Regular review of district performance against the operational plans and reported targets.

• Regular district management report backs to senior management to build accountability.

• Regular review of ofÄ cials performance against performance agreements

• Finalization of a Sport and Recreation Policy for the province that will be aligned to the National Sport and Recreation Plan and which will provide guidelines and prescripts on how sport will be delivered.

Changes to Planned Targets There were no changes to planned targets at the Budget Adjustment phase in the 2013/14 Ä nancial year.

Linking Performance with Budgets

2012/13 2013/14

Final Actual (Over)/Under Final Actual (Over)/Under Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure

Management 57 579 47 277 10 302 75 750 78 633 (2 883) Total 57 579 47 277 10 302 75 750 78 633 (2 883)

The Department allocates costs for Compensation to employees in Programme 2: Sport and Recreation to the Sub- Programme: Management. In addition the Department was awarded initiative funding of R32, 250 million from KZN Provincial Treasury to support the War-Room Intervention Programme (WRIP). The funding was allocated over 2013/14 (R12, 275 million) and 2014/15 (R19, 975 million).

Funding of R5, 400 million from the WRIP allocation of R12, 275 million was placed under the Sub-Programme: Management. This funding was utilised for development and implementation of a youth club system in the War-Rooms as a means to reinforce a positive attitude in our youth thereby bringing about positive behavioural change. In total 274 local clubs beneÄ tted from the provision of sport equipment and attire. Through the hosting of sport festivals and tournaments the Department was able to utilise the WRIP funding provided to create opportunities for communities to participate in various physical activities thus impacting positively on their health

Changes in the conditional grant structure provided funds for the creation of 109 circuit coordinators jobs in School Sport only. The Department utilised the budgets allocated for administration of the MPSD grant to payment for the compensation costs of a further 84 activity/club coordinators to support the Community Mass Participation and Club Development Programmes.Through EPWP funding 207 jobs were created for sport assistants to implement the Community Mass Participation Programme.The impact of this was that the Department made a decision to retain an additional 870 sport assistants from funds allocated through voted funds. A sum of R22, 245 million was realised from savings in compensation as a result of the non-implementation of the revised organisational structure. These coordinators were placed in clubs and hubs to deliver an active and healthy lifestyle amongst impoverished communities and to provide an alternative lifestyle to our youth.

Transfers and subsidies to: Households in this Sub: Programme shows expenditure of R74, 000 and relates to staff exit costs as a result of resignations and arbitrary costs paid to employees of the Department. The over-expenditure of R2, 883 million was as a result of compensation for sport assistants to support the War-Room Intervention Programmes.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 101 Part B: Performance Information continued

Sub Programme: Sport The Sub-Programme: Sport is implemented through Sub-Sub Programmes: Stakeholder Management, Facilities, Club Development and Sport and Recreation Special Projects. This programme exists to transform the provincial sport and recreation environment and promote the culture of an “active and winning province” through the establishment of strategic working partnerships with relevant stakeholders for the delivery of new/upgraded infrastructure, talent optimization, sport development, scientiÄ c support and high performance programmes with particular emphasis on athletes from disadvantaged and rural communities by 2016.

Sub-Sub Programme: Stakeholder Support Management Purpose of the Programme: Delivery of talent optimization, sport development and high performance programmes through sport federations and other key strategic partners.

Strategic Objectives for Sub-Sub Programme: Stakeholder Support Management The strategic objectives for the Sub-Sub Programme: Stakeholder Support Management is detailed below:

Strategic Objective Performance Actual Planned Actual Deviation From Comment On Indicator Achievement Target Achievement Planned Target Deviations 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To promote and contribute No. of entities 35 50 31 -19 The Department could to the establishment benefi tting from not transfer funds to of strategic working development sport federations that partnership with 50 and high did not comply with sport federations and performance requirements of PFMA. entities for the delivery support Whilst this impacted of talent optimization, negatively on transfers sport development, effected in 2013/14 scientifi c support and high the Department is performance programmes on-track to achieve its with emphasis on MTEF Target as per the participants from strategic objective. disadvantaged and rural communities. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

102 Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Stakeholder Support Management Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation From Comment On objective Indicator Achievement Target Achievement Planned Target Deviations 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To implement No. of community - 4 9 5 The Department development and structures for supported individual high performance people with clubs/community programmes with Sport disability organizations as DISSA Federations and other supported KZN does not cater entities through goods for all codes of sport. & services This resulted in an over-achievement in the target. No. of athletes 22 100 944 844 The Department with disability supported individual benefi tting clubs/community organizations as DISSA KZN does not cater for all codes of sport. This resulted in an over-achievement in the target. No. of women -1212- empowerment programmes (Festivals) implemented No. of community 660 100 170 70 The Department clubs & structures received a special supported intervention from KZN Provincial Treasury to support clubs/wards/ war-rooms with sport equipment as part of the WRIP. Due to these funds being received in the third quarter of 2013/14 targets/ actuals were aligned to Stakeholder Support for reporting purposes. This resulted in an over-achievement of this target.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 103 Part B: Performance Information continued

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Stakeholder Support Management Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Actual Planned Actual Deviation From Comment On objective Indicator Achievement Target Achievement Planned Target Deviations 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To implement No. of major events -33 - development hosted with Sport and high Federations performance Developmental Games -1111- programmes supported at District with Sport Level (SALGA Games) Federations and Provincial SALGA -11 - other entities Games supported through goods No. of district teams - 15 29 14 A number of sport & services supported to provincial federations (netball/ tournaments of Sport football) do not qualify Federations. for transfer payments in 2013/14. The Department has supported these federations through goods & services. This has resulted in targets being exceeded. No. of Provincial 41 10 25 15 A number of sport Federations federations (netball/ Tournaments and/or football) do not qualify provincial teams to for transfer payments in national tournaments 2013/14. The Department supported has supported these federations through goods & services. This has resulted in targets being exceeded. No. of USSA Institutions -66 - supported No. of athletes 4 832 2500 5,496 2,996 An increase in the support benefi tting from on- offered to clubs/structures going support at ward level and the number of teams supported to provincial/national tournaments resulted in an over-achievement of targets here. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

104 Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Stakeholder Support Management Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Actual Planned Actual Deviation From Comment On objective Indicator Achievement Target Achievement Planned Target Deviations 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To implement No. of formalised 33 3 - development and partnerships to high performance support the high programmes with performance Sport Federations programme (Sport and other entities Confederation, CSIR, through goods & Academy) services To promote No. of affi liated 37 50 31 -19 Transfer Payments is effected to transformation provincial sport entities that have complied with through talent federations supported all requirements as stipulated optimization and in the Transfer Payment Policy. high performance Entities applying for transfer programmes payment did not comply in with Sport respect of submission of close Federations/ out reports for the previous Entities through year’s funding and provision transfer of audited AFS. 19 SAFA and payments. Netball Regional affi liates did not receive transfer payments as a result of compliance with the PFMA. This impacted negatively on achievement. Budgets were reprioritised to those entities that showed good governance and achievement against set targets.

No. of athletes 119 50 55 5 KZNA identifi ed additional receiving on-going elite athletes to benefi t from scientifi c and programmes delivered through technological support PRIME High Performance Centre. Formal talent 51 20 21 1 Additional transfer payment to identifi cation NCC and KZNA resulted in the programmes target being exceeded. supported No. of talented 1000 1,517 517 More support was rendered athletes supported to sport federations for talent within a structured optimization programmes development resulting in targets being programme of sport exceeded. federations

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 105 Part B: Performance Information continued

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Stakeholder Support Management Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Actual Planned Actual Deviation From Comment On objective Indicator Achievement Target Achievement Planned Target Deviations 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To promote No. of talented 400 432 32 A number of entities receiving transformation female athletes transfers were able to close- through talent supported within out in the 4th quarter. The optimization and a structured target was thus exceeded. high performance development programmes with programme of sport Sport Federations/ federations Entities through No. of affi liated 660 1000 1,000 - transfer payments. functional clubs per sporting code supported No. of sport 30 35 37 2 The Department federation’s commissioned two audits on programmes the UAS and this resulted in monitored the target being exceeded. Sport 2 047 2 500 1,916 -584 Sport is seasonal. Some sport administrators/ federations, who are recipients volunteers of funds, have planned trained through empowerment programmes accredited training from 1 April – 30 June 2014. programmes These projects have not been closed-out as yet and has impacted negatively on the achievement. Technical offi cials 1 840 1800 1,337 -463 Sport is seasonal. Some sport trained in federations, who are recipients partnership with of funds, have planned sport federations. empowerment programmes from 1 April – 30 June 2014. These projects have not been closed-out as yet and thus has impacted negatively on the achievement. Coaches 1 231 1800 1,908 108 A number of sport federations trained through were able to close-out on accredited training projects for which funding programmes was received. The Department was able to obtain additional data from close-out reports submitted. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

106 The graph below provides an analysis of the performance of Stakeholder Support Management per percentage of targets achieved in the 2013/14 ð nancial year: 0% 9% 5% 0%

t 86%

Stakeholder Support Management >100% 90-99% 70-89% 50-69% <50%

The following have been the signiƬ cant drives its transformation agenda through the sport achievements of Stakeholder Support federations. In 2013/14 Rugby were the recipients of Management: R2,9m as a special intervention to transform the rugby landscape at schools by training educators and setting up Driving Access through Transfer Payments structures to promote the sport in disadvantaged and rural Our interactions with key stakeholders have begun to schools. demonstrate that we still have some way to go before we can begin to transform the sport and recreation A total of 31 Sport Federations including Academies of landscape. In spite of us insisting on long-term measurable Sport beneÄ tted from R20,774 million in the period under development programmes to create access to people from review In addition SASCOC beneÄ tted from R1,196 million all communities with our partners, transformation, almost (earmarked for the roll-out of the National Coaching always comes down to the equation of colour and quotas. Framework in KwaZulu-Natal) and additional funds (R3,496 The Provincial Sport Federations are the strategic delivery million) was transferred to DISSA, KZN Academy of Sport partners of the Department in ensuring that sporting and the Umgungundlovu Academy of Sport. This additional opportunities are made available to all citizens of the funding was provided for in MPSD conditional grant. Details province. of the amount per entity and the purpose of the funding appears on Pages 160 to 169. Through the transfer of funds to sport and recreation federations and the monitoring of their programmes, the Transforming Canoeing Department provided strategic management, corporate For many years canoeing has been regarded as an elite governance, resources, and advice to assist sport sport. Through the partnership the Department has with federations to manage their sport development and high the Natal Canoe Club, we have seen an increase in the performance programmes. In addition the Department number of young people from townships and rural areas

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 107 Part B: Performance Information continued

who are participating in the annual Dusi Canoe Marathon. Our investment of R9,6m into athletics over a two year The Department became the headline sponsors (R2, 9m) period has begun to resuscitate the sport in the province of the 2014 Dusi Canoe Marathon after sponsors Unlimited and a number of talented athletes have already begun elected not to renew their contract with the Natal Canoe to emerge. Through our partnership we are fast-tracking Club. 15 age-group athletes through a high-performance programme. When tested in a lab environment 19 year- Whilst Andy Birkett and Sbonelo Zondi showed why they old Sibongiseni Ngcobo from Hammarsdale possessed are so highly rated in the world of canoeing by dominating the highest VO2 max (test of endurance) in the country. the 2014 Dusi Canoe Marathon, our investment into this His training programmes is being monitored by a team of sport, which courses its way through many low-lying technical and scientiÄ c experts from the Institute, club and villages in the Valley of a Thousand Hills area has yielded sport federation. 17 athletes of colour in the top 20 K2 Ä nishers. This is a remarkable achievement when given that fact that as a The Department once again supported the KZN DSR country we are only in our 20th year of democracy and Youth Run that was hosted by KwaZulu-Natal Athletics speaks volumes of what our people can achieve when on behalf of the Department. Each year the Department given the opportunity. has invested in the region of R2m and has seen the event grow tremendously over the years. The race was held on 1 The partnership with the Natal Canoe Club has resulted June 2013 at its traditional venue of Hoy Park, Durban. The in the establishment of a Canoe Academy at Camps Drift race took on a picturesque route along the promenade and which is instrumental in nurturing the talent of the youth was a Å at and fast race. The race targets local youths with from poor communities. The Academy is managed by Sam a run, entertainment and prizes. It brought together 6,237 Phungula who is the recipient of a sport bursary from the runners from schools and clubs from all over KwaZulu- Department for his studies in Business Administration at Natal. This was the Ä rst year that the Department hosted DUT. The Development Academy at Natal Canoe Club 11 District Youth Runs as a precursor to the main event. (NCC) is introducing the sport of canoeing to young children Medals were awarded to all Ä nishers and prizes to category has hosted 1,100 children to date. One of the most notable winners. Walkers and wheelchair users added to the spirit successes has been the number of girls from townships the of the event. Nomcebo Mtshali from Umzinyathi was the project has attracted. Participants in the project are taught winner over 10km and as an incentive award he has been water safety and how to paddle in guppy boats without placed in a high performance programme with the PRIME paddles before they progress to boats with paddles. The High Performance Institute at the iconic Moses Mabhida NCC Development Team has not restricted its involvement Stadium. with communities to paddling alone. They also took on a community project to assist at an old age home in Imbali. The Department hosts the Youth Run as part of its drive to This is one but many examples of our commitment to inculcate an active lifestyle amongst the youth thus using empower our youth and encourage them to contribute to mass-based events to promote positivity and ward against the upliftment of others in their communities. social vices such as drugs, alcoholism, crime, teenage pregnancy and violence. The race carried the AIMS logo Racing into the future for the last time. In partnership with KwaZulu-Natal Athletics, the Department, for the past nine years, has been supporting Batting with Cricket athletes from rural and disadvantaged communities to The Department’s efforts to make cricket accessible participate in the Comrades Marathon. Our working to all are beginning to yield positive results through the relationship has also seen the two parties collaborate in partnership in place with the KwaZulu-Natal Cricket hosting the Youth Run which precedes the main race, Union. The Department has invested R1, 3m into this giving young people an opportunity to be part of the project in 2013/14 with a further R3m earmarked for the

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL Comrades Marathon experience. next Ä nancial year. This partnership has seen the game of

108 cricket gaining popularity in all districts. Through the Sunfoil in sport through talent optimisation and high performance Township Cricket Development Programme, we have seen with sport federations. The Department’s investment into a dramatic increase in the number of participants from this programme will exceed R10m over this and the next township and rural areas. The Annual Sunfoil Township year. This venture will ensure that the talented athletes Tournament has been a major factor in the success of in the province will realise their full potential through a the 55 township teams playing in the Durban and District structured programme designed by Human Performance Cricket Union league in the 2013/14 season. Institute and responsible sport federations.

The 2013/14 tournament delivered a higher standard of A total of 135 athletes have been identiÄ ed in partnership play than ever before. It has truly broken new ground and with respective sport federations representing a number set a whole new standard for years to come. The young of codes including athletics, aquatics, boxing, badminton, players are showing cricket discipline. The KZN township netball, cycling and canoeing. The programme has teams are now beating traditional schools in their leagues, commenced with all the identified athletes presently with four township teams winning their logs in the 2013/14 undergoing scientiÄ c testing and assessments. Funding Durban & District Cricket Union league. Two of the township allocated to this programme is limited and the Department players have been accepted into the Suncoast Cricket needs to extend this initiative over a long-term period to Academy which is the training ground for the Dolphins obtain maximum beneÄ t. B team. The programme is also aimed at fast-tracking access Seventy-two of KwaZulu-Natal’s most promising young so that our national teams are more reÅ ective of the cricketers were selected for six teams making up the elite demographics of our country. In addition Andy Birkett (2014 Sunfoil Development squad at the conclusion of 2013/14 Duzi Winner), Bridgette Hartley (Bronze Medallist in the K1 Sunfoil Township Tournament, paving the way for the at the London Olympics) and Zamandosi Cele (Banyana development of the great talents of the future for both the Banyana) are amongst recipients that are beneÄ ting from province and South Africa. There are over 3,000 cricketers a sport talent retention bursary offered by the Department currently playing in the Ethekwini township teams. There to elite performers in the province. Currently 11 of the 20 are six township boys attending Glenwood Preparatory recipients are already in the elite programme. School on school Ä nancial assistance and another ten who are being educated at other respected schools in KwaZulu- Laying the foundation for Football Development Natal. From this programme four township girls were The delivery of sport and recreation services cannot be chosen to represent KZN teams in national competitions. the sole responsibility of government. The Department The Department’s investment with Sunfoil and the Sports has entered into a partnership with our professional Trust into the Township Cricket Development Programme teams in programmes aimed at harnessing and retaining ensures that cricket is available to all in the region who football talent in the province. We have invested in their want to play it, inspiring young cricketers to develop a love developmental programmes in 2013 and will continue to for the sport and to see the beneÄ ts it can bring to both work towards exposing our youth to football early on in individuals and local communities. their lives.

From Talent to High Performance We have met with SAFA President, Mr Danny Jordaan The Cabinet Lekgotla of 20/21 February 2014 directed that earlier this year and have agreed to the hosting of a Football “talented athletes are identiÄ ed and developed through the Indaba in the province to clearly understand the challenges implementation of a structured system of talent support facing local football development and forge a long-term and promotion of high performance. sustainable plan for excellence.

The Department entered into a partnership with the PRIME A total of R30m has been set-aside for the construction of Human Performance Institute to promote transformation the world-class Sports Development Centre in Durban. The

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 109 110 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 continued Performance Information Part B: Mthalane withhistravelcoststoIBFtitle Arising outofitscommitmenttorevive thecodeofboxinginprovince, theDepartmentcommittedtohelpMoruthi equipment andresources atalllevels. of theBoxingActsoastodecentralisepowersprovinces, promotion ofwomenboxingandprovision ofinfrastructure, promotion ofthecodefrom schoollevelupwards aswellattractingsponsors tothesport.TheIndabacalledforareview also includeddifferent aspectsofthesportsuchaslegislativecontrols, improvement andadministration, ofgovernance Women boxingwillbeprioritised andtreated asaspecialproject andneedsto befullyfundedandenhanced.Discussions professional/elite boxingat higherlevels. increase itsbudgetandfunding oftheamateur/openboxinginorder toidentifyandnurture talentthatcouldbeready for should players toseeitthatanimplementationplanwasdevelopedanddistributed.TheIndabaresolved thatgovernment The BoxingIndabaresolved onanumberofresolutions andgavetheresponsibilityotherstrategicrole- togovernment 26 –28September2013. nutrition forboxers.TheKZNIndabawastheforerunner totheNationalBoxingIndabathattookplaceinPretoria from breaking gatheringincludedthepromotion ofboxing, elevatingfemaleboxingtonewleveland,issuesofanti-dopingand of theprovince descendedonDurbantochartanewcourseforboxingintheprovince. Thediscussionatthisground- Over 200delegatescomprisingboxingpromoters, referees, trainers,administratorsandotherstakeholdersfrom allcorners province andtodevelopaturn-aroundstrategyforthesuccessofsportgoingforward. The Departmenthosteda3-dayBoxingIndabainDurbanwhichsoughttoaddress thechallengesfacingboxingin Resolving ourchallengesinBoxing extensive scoutingprogramme commenced6monthsagointheUMkhanyakudeSAFA legacy to represent theKwaZulu-NatalAcademyXIin prestigious FootballTournament. eLanDurbanU19International The Department hasbeenawillingpartnerwithEthekwiniMunicipalityandthetechnicalteaminourquesttoselect20players

Ä ght inGermany. Ä eld inHluhluwe. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 111 Part B: Performance Information continued

Sub-Sub Programme: Facilities Purpose of the Programme: This component initiated plans to speed up the process of providing infrastructure for sport and recreation in partnership with municipalities and schools. The Department regulated the provision of sport and recreation facilities through Service Level Agreements and Memorandum of Agreements with municipalities and schools. Basic sport facilities, combination and outdoor gyms were constructed through the Department’s infrastructure development programme.

Strategic Objectives for Sub-Sub Programme: Facilities The strategic objectives for the Sub-Sub Programme: Facilities is detailed below:

Strategic Performance Indicator Actual Planned Actual Deviation Comment On Objective Achievement Target Achievement From Planned Deviations 2012/13 2013/14 2013/14 Target To Actual Achievement For 2013/2014 Delivery of No. of sport and recreation 24 47 49 2 Construction of all 11 community and facilities constructed/ outdoor gyms resulted school sport and upgraded/renovated in over-achievement of recreation facilities this target.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Facilities Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation Comment On Deviations objective Indicator Achievement Target Achievement From Planned 2012/13 2013/14 2013/14 Target To Actual Achievement For 2013/2014 Build/ renovate/ Construction of 9 12 5 -7 Delays in issuing of orders by upgrade/resource basic sport & municipalities as a result of community sport recreation facilities delays in their tender process. and recreation completed The Department implements facilities these facilities in partnership with municipalities. Whilst we appoint a project manager we have little control over processes/timelines in municipalities. These delays impacted negatively on the completion of these projects. Budgets were reprioritised to other key deliverables.

Upgrade/ 49 9 - rehabilitation of sport and recreation facilities completed KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

112 Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Facilities Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Actual Planned Actual Deviation Comment On objective Indicator Achievement Target Achievement From Planned Deviations 2012/13 2013/14 2013/14 Target To Actual Achievement For 2013/2014 Community sport No. of outdoor gym -1111- and recreation parks established in facilities developed municipalities

Provide support No. of 11 14 14 - for utilisation and municipalities maintenance of receiving facility facility. maintenance equipment. No. of 33 22 22 - municipalities receiving facility maintenance support grants. Job Creation No. of caretakers - 22 34 12 Some municipalities were employed though able to employ more than facility maintenance one caretaker within the support grants. budgets allocated. This impacted positively on actual achievement against this target.

No. of temporary 182 250 283 33 Additional temporary staff jobs created as a was employed in those result of sport and projects that were making recreation facilities slow progress in respect constructed. of timelines. This data is supplied by the service providers awarded the bids.

Build/ renovate/ No. of combination - 11 9 -2 Delays in fi nalizing the upgrade/resource courts constructed sport focus schools resulted school sport and in sport focus in work on these projects recreation facilities schools commencing late into the 4th quarter and, which effected 100% achievement of the target. No. of combination 11 15 15 0 courts constructed in schools/ communities

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 113 Part B: Performance Information continued

The graph below provides an analysis of the performance of the Facilities Sub-Sub Programme per percentage of targets achieved in the 2013/14 ð nancial year: 11% 11%

78%

>100% 90-99% 70-89% 50-69% <50%

The following have been the significant The Department provided communities with another 11 achievements of the Facilities Unit: Fitness Parks (Outdoor Gyms) established to promote The transformation and development of the sport and physical activity and Ä tness. The outdoor gyms have new recreation in this province will only occur if we build quality varieties of exercise equipment built to withstand the sport and recreation facilities. The resources allocated to rigour of adverse weather conditions and vandalism. The the Department are not sufÄ cient to adequately address implementation of the Fitness Parks has seen clusters of this infrastructure backlog. In the period under review the traditional Ä tness equipment from elliptical machines to leg Department, through the Executive Authority, has lobbied press and sit-up benches being installed in parks and open with Mayors and Municipality Executives to maximise the spaces – targeting poor and rural communities that may utilisation of the 15% of the MIG for sport and recreation not have access to healthful options. The Fitness Parks facilities. are accessible to anyone walking by and each Park has up to 22 exercise stations. The Department has rolled-out This Å agship programme of the Department promotes 22 outdoor gyms by the end of the 2013/14 Ä nancial year. an integrated approach towards the provision of sport The outdoor gyms established in the period under review and recreational amenities, job creation and sustainability were fenced to prevent vandalism. In partnership with the of public facilities. The focus is in the rural areas/villages municipalities, we have also initiated plans to speed up and townships linking building of facilities to promotion of the process of providing quality infrastructure for sport and healthy life styles and revival of school sports as a nursery recreation in communities and schools. for sport development. The facilities built in these areas comprised of sport Ä elds (grassing) suitable for the practice The implementation of a facilities audit conducted in 2013/14 of football, rugby, cricket, athletics; courts for netball/ in all 11 districts was a key strategic driver in establishing volleyball/basketball, change rooms and public ablutions an informed infrastructure development plan that will be and palisade fencing. most effective in addressing transformation. The audit has been completed and represents a Ä rst step towards KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

114 establishing a baseline. We have categorized the quality of rise to poorly constructed facilities. The Department is the facilities on a Geographical Information System (GIS) to then forced to terminate contracts midway through a assist with a database on facilities and the implementation project and then re-advertise. of our infrastructure development plan in the MTSF period. • Service providers often have cash-Å ow problems. It is our intention to grade and classify the sport facilities Implementing Agents (Municipalities) also unnecessarily in line with the proÄ les adduced from the audit. The report delay the appointment of contractors for projects. is presently showing a lopsided representation of sport • Adverse weather conditions often delay projects. and recreation facilities that will adversely affect access. • The municipalities are not utilizing the 15 % of the MIG A number of facilities are showing lack of maintenance, funding for sport and recreation infrastructure projects. vandalism and neglect. • Failure by the municipalities to maintain sports facilities and an increase in vandalism are posing a serious threat to The following challenges are noted and the Department the sustainability of sport infrastructure and transforming has mitigated against these by hosting monthly FIDP the sporting landscape. meetings involving all role players. Departmental service • Municipalities locate facilities in areas where there is a centres are deployed to monitor and report on progress with shortage of water supply thus preventing proper irrigation construction of facilities and implementation of sustainable of the Ä eld. programmes. • Delays in the implementation of the Department’s In spite of its limited budget, the Department will endeavour infrastructure projects are often as a result of municipalities to take the provision of sport and recreation facilities as submitting SLA’s late, lack of written council resolutions, a priority as we continue to build, upgrade and renovate changing sites/political disputes, or implementing agents facilities in disadvantaged communities. This infrastructure effecting shoddy and poor workmanship. development plan will contribute to job creation and poverty • Awarding contracts to service providers that don’t have alleviation. the necessary capacity to construct sport facilities gives

Table below shows the Construction/Upgrade/Rehabilitation of Sport and Recreation Facilities completed in the 2013/14 Financial Year:

NAME OF PROJECT WARD LOCAL DISTRICT STATUS NOS. MUNICIPALITY MUNICIPALITY

Ixopo Sports-Ä eld 02 uBuhlebezwe Harry Gwala Completed Dukuduku Sports-Ä eld 03 Mtubatuba uMkhanyakude Completed Riverview Sports-Ä eld 06 Greater kokstad Harry Gwala Completed Shayamoya Sports-Ä eld 03 uMdoni Ugu Completed Mfolozi Sports-Ä eld Mfolozi uMkhanyakude Completed Esigodini Othame – provision of goal posts 14 Refurbishment Completed Kwa-Ngenetsheni - provision of goal posts 03 Vryheid Zululand Refurbishment Completed LIV project 60 eThekwini eThekwini Upgrade Dukuduku Kick-about Field 03 Mtubatuba uMkhanyakude Completed Nkundusi Kick-about Field 09 Mtubatuba uMkhanyakude Completed Jabhisa – Erection of fencing 08 Hlabisa uMkhanyakude Refurbishment Completed Wentworth projects 58 eThekwini eThekwini Refurbishment Mbazwane Sports-Ä eld Umhlabuyalingana uMkhanyakude Upgrade

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 115 Part B: Performance Information continued

Table below shows Fitness Parks (Outdoor Gyms) completed in the 2013/14 Financial Year:

NAME OF PROJECT WARD NOS. LOCAL DISTRICT STATUS MUNICIPALITY MUNICIPALITY

Kwa-Cele Sports-Field 02 Umdoni Ugu Completed Valley View 01 Ubuhlebezwe Harry Gwala Completed Mbonambi Park 02 Umfolozi/ Uthungulu Completed Mbonambi Bhidla Section 15 Mandeni Ilembe Completed Ndumo 16 Jozini Umkhanyakude Completed eThekwini 65 KwaMashu Ethekwini Completed Nquthu 14 Nquthu Umzinyathi Completed Emadlangeni 2 Emadlangeni Amajuba Completed Wadley Park 12 Msunduzi Umgungundlovu Completed Rookdale 10 Okhahlamba Uthukela Completed eThekwini 49 Phoenix Ethekwini Completed

Note: Cost of each Outdoor Gym – R645, 000. Total expenditure for construction of outdoor gyms amounted to R6.8m compared to a budget allocation of R 7,1m.

Table below shows Combination Courts constructed in Sport Focus Schools in the 2013/14 Financial Year:

NAME OF SCHOOL WARD NOS. LOCAL DISTRICT STATUS MUNICIPALITY MUNICIPALITY

Port Shepstone SP School 01 Hibiscus Coast Ugu Completed Mpophomeni 27 Umngeni Umgungundlovu Completed Masibumbane 18 Ulundi Zululand Completed Umlazi 88 eThekwini eThekwini Completed Ixopo (Mount Courrie) 02 Ubuhlebezwe Harry Gwala Completed Eshowe 12 Umlalazi Uthungulu Completed Sinaye 07 Umfolozi Uthungulu Completed Efaye 03 Umshwathi Omgungundlovu Completed Masibonisane 11 Hlabisa Umkhanyakude Completed

Note: Cost of each Combination Court – R350,000. Total expenditure for construction of combination courts in Sport Focus Schools amounted to R3,150m. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

116 Table below shows Combination Courts constructed in other Schools/Communities in the 2013/14 Financial Year:

NAME OF SCHOOL WARD NOS. LOCAL DISTRICT STATUS MUNICIPALITY MUNICIPALITY

Babanango 08 Ulundi Zululand Completed Maguyana 27 KwaDukuza Ilembe Completed Insuze-Gcwensa 02 Ndwedwe Ilembe Completed Iziphozethu 05 KwaDukuza Ilembe Completed Nyamazane 09 Maphumulo Ilembe Completed Ndongeni 83 eThekwini eThekwini Completed Lamontville 75 eThekwini eThekwini Completed Corinth 02 Umzimkhulu Harry Gwala Completed Isiqophamithi 05 Ladysmith Uthukela Completed Dundee 06 Endumeni Umzinyathi Completed Jabhisa 08 Hlabisa Umkhanyakude Completed Odididni 01 Vulamehlo Ugu Completed Klipriver 12 Ladysmith Uthukela Completed Isihayo 11 Nquthu Umzinyathi Completed Newcastle 25 Newcastle Amajuba Completed

Note: 1. Cost of each Combination Court – R350,000. Total expenditure for construction of combination courts in schools/ communities amounted to R5,25m. 2. Combination courts are multi-purpose courts with provisions for playing netball, volleyball and basketball.

Table showing a Municipalities that received Facility Maintenance Equipment in the 2013/14 Financial Year:

NAME OF PROJECT LOCAL MUNICIPALITY DISTRICT STATUS MUNICIPALITY Maphumulo Maphumulo Ilembe Completed Hibiscus, Hibiscus, Ugu Completed Ezinqoleni Ezinqoleni Ugu Completed Umthanjoneni Umthanjoneni Uthungulu Completed Umuziwabantu Umuziwabantu Ugu Completed Umfolozi Umfolozi UthunguluCompleted Ingwe Ingwe Harry Gwala Completed Umtshezi Umtshezi Uthukela Completed Kwa-Sani Kwa-sani Harry GwalaCompleted Dannhauser Dannhauser Amajuba Completed Jozini Jozini UmkhanyakudeCompleted Hlabisa Hlabisa UmkhanyakudeCompleted Uphongola Uphongola ZululandCompleted Ulundi Ulundi Zululand Completed

Note: Each Municipality received maintenance equipment to the value of R45, 000. Total expenditure for maintenance equipment amounted to R630, 000.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 117 Part B: Performance Information continued

Facilities Map KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

118 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 119 Part B: Performance Information continued

Sub-Sub Programme: Club Development Purpose of the Programme: The major intent of establishing the Club Development programme is to facilitate access to sport and recreation for South Africans and to ensure that those with talent and the will to exploit that talent, are channelled into the mainstream of competitive sport.

Strategic Objectives for Sub-Sub Programme: Club Development The strategic objectives for the Sub-Sub Programme: Club Development is detailed below:

Strategic Objective Performance Actual Planned Actual Deviation From Comment On Indicator Achievement Target Achievement Planned Target Deviations 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 Promotion of mass No. of club structures 379 439 438 -1 The data provided for participation, talent established and the validation of one optimization and sustained club was duplicated. governance of the sport This achievement was sector. adjusted as it could not be verifi ed. No. of regional 23 3 - sport academies established/ accredited & supported KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

120 Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Club Development Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation From Comment On objective Indicator Achievement Target Achievement Planned Target Deviations 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To increase grass- Total number of 379 439 438 -1 The data provided for the roots participation clubs established validation of one club was through the duplicated. This achievement implementation of was adjusted as it could not an integrated and be verifi ed. sustainable club No. of clubs - 70 73 3 Additional requests for structure provided with support of clubs participating equipment and attire. in district and provincial competitions resulted in over- achievement of this target. No. of affi liated -3030- functional clubs per sporting code supported. No. of tournaments/ 39 43 49 6 There were some districts Leagues hosted. that hosted more than one tournament as a result of implementing localised tournaments. No. of regional -44 - tournaments hosted No. of provincial -12 1 programmes implemented (Provincial Festival) No. of area 28 43 43 - coordinators employed Coaches trained 905 420 659 239 The development of coaches as part of the from rural areas as talent club development scouts in the roll-out of the programme. Durban U19 International Tournament resulted in over- achievement of this target. Additional funds received from KZN Treasury to support the Hoy Park Sport Development Centre.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 121 Part B: Performance Information continued

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Club Development Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Actual Planned Actual Deviation From Comment On objective Indicator Achievement Target Achievement Planned Target Deviations 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To increase grass- Technical offi cials trained 480 420 323 -97 A number of delegates roots participation as part of the club did not attend the planned through the development programme. workshop due to logistical implementation of challenges. The Department an integrated and could not implement an sustainable club additional workshop due to structure limitations with budgets. Sport administrators 150 70 75 5 The Nkobongo area from trained as part of the club Ilembe had their training development programme. in January and brought additional delegates to the workshop. No. of sport staff -11 - appointed on a long-term or permanent basis within the 6% allocation. To support No. of accredited sport 233 - the long term academies supported. development of No. of formal talent -11 - athletes (LTAD) identifi cation programmes through the supported. establishment No. of athletes supported - 300 300 - of an Academy through an athlete’s System support programme. No. of sport staff -33 - appointed on a long-term or permanent basis within the 6% allocation. To establish and No. of Functional 10 12 12 - sustain Local/ Provincial & Local Sport District Sport Confederations (Councils) Confederation supported towards an No. of sport & recreation -44 - integrated sports projects implemented by development the Sport Confederation. system. No. of sport staff -22 - appointed on a long-term or permanent basis within the 6% allocation. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

122 The graph below provides an analysis of the performance of Club Development per percentage of targets achieved in the 2013/14 Ƭ nancial year: 6% 6%

88%

Club Development >100% 90-99% 70-89% 50-69% <50%

The following have been the signiƬ cant achievements of Club Development: The Department played a key role in the development pathway of talented athletes by providing for the empowerment of their support staff (coaches, technical ofÄ cials, administrators and managers) from ward-level and ensured the further development of talent

The focus of the club development programme was on athletes at localised level and club administrators, coaches and technical ofÄ cials. This programme was aligned to the promotion of informal, disadvantaged and rural clubs to fast-track their progress toward development and participation in leagues/competition at district/provincial and national levels. The outcomes of the project would be to eventually beneÄ t the provincial and national federations.

The lack of support and resources in rural and poor communities prevents talented youth from gaining access to opportunities to display their talent. This programme has aimed to bridge this gap through the formation of clubs, training of support staff, provision of sport equipment and basic sporting attire.

Umgungundlovu Academy of Sport (UAS): In 2013/14 the Department supported the UAS through a transfer payment and have two signed Memorandum of Agreements (MOA) in place.

• Funds were transferred as per the PFMA and Transfer Payment Policy of the Department. • The Department’s funding for the Academy System was guided by the Conditional Grant Framework with 3,5% (R2,800m) of the grant ring-fenced for all academies in the Province. In view of the increased demand for funding of UAS the Department supplement their funding with voted funds. • The Department transferred R3,221m in the 2013/2014 Ä nancial year in two payments as per the Business Plan and Project Plans submitted. • From inception (2009/2010) to date the Department has expended R7, 597 million in support of programmes implemented by UAS.

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• Details of the Department’s support for UAS in the period under review is listed below:

DATE OF PAYMENT AMOUNT (R’000) PURPOSE

18 June 2013 & R3,221, 000 In 2013/2014 the Department transferred funds as per MOA’s in place with the Academy and 09 September 2013 per the Conditional Grant Framework as follows.

• R750,000 for administration support, salaries of coaches, transport of athletes to training and matches, medical support, medical and scientifi c assessments and uniform, meals and school fees at Sukuma Comprehensive. Payment effected on 21.06.2013 as per project plans and MOA in place.

• R2,471,000 for administration support (R450,000), salary and coaches payment, caches education learning certifi cate, transportation, monitoring of programme (R1,671m), athlete support (R350,000).

Success Stories – UAS: UAS, in partnership with SASFA Club Development Training embarked on the implementation of the SASCOC LTPD The Club Development capacity building of coaches, Programme. They have afÄ liated a team in the SAFA technical ofÄ cials and administrators/managers were Regional League and SAFA KZN Second Division. A conducted in two phases as follows: total of 83 talented athletes were retained as part of their Phase 1 was held from 12 – 15 September 2013 at the excellence programme at Sukuma Comprehensive School, Margate Sport School with Phase 2 held from 31 October Two athletes (Under 15) were selected for the Coca Cola – 03 November 2013 in Richards Bay. The purpose of the National Squad to play in Cape Town on 5th October training was to equip youth with the necessary skills required 2013. One of these athletes was selected to represent to effectively deliver sport programmes at the clubs. The South Africa in Brazil. Women’s football has also been training was also aimed at providing the necessary skills promoted with talented players also part of the excellence to enable these sport assistants to deliver on WRIP. The programme at Sukuma Comprehensive School. One player following districts participated in the training intervention: has been selected for the National Under 17 team. Umgungundlovu, Sisonke, Ilembe, Ethekwini, uthukela, uthungulu and Zululand. Training was only held for the new Presently the Department has suspended funding the UAS areas in the 2013/14 cycle. due to their non-payment of service providers, agreements not being in place between service providers and the Youth Development in Football UAS and allegations of fraud and misappropriation of The Youth Development in Football (YDF) training involved funds. Audits instituted by KZN Provincial Treasury found 20 coaches from Ethekwini, Ilembe, uMgungundlovu, Ugu that the Academy’s funds were not being utilised for its and Sisonke Districts. In addition Ä ve contract workers intended purpose and evidence points to gross Ä nancial from head ofÄ ce also underwent YDF training. The training misconduct. The Department, through KZN Provincial intervention in Richards Bay focussed on imbuing delegates Treasury has instituted a forensic audit on the Academy. The with life-skills to deal with social-ills. Drug Free Sport was Department has assumed the responsibility in the interim of introduced to all participants. The programme was delivered accommodating the learners in the excellence programme in partnership with SAIDS (South African Institute for Drug in Pietermaritzburg and the learners are enrolled as day Free Sport) partnered with KZN DSR. Sport Federations students at Sukuma Comprehensive School. implemented their code speciÄ c training through theory and practical sessions. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

124 The Provincial Club Development Championships was held South African Football Association. Information was imparted at the Margate Sport School, Ugu from 29, 30 November to the Coaches on how the Academy will operate, with – 01 December 2013. A total of 368 participants, including emphasis on the formation of a scouting network that will coaches and managers from the four KZN Regions work towards a systematic identiÄ cation of talented players participated in six sporting codes: athletics, basketball, within the Province. football, netball, 7’s-rugby and volleyball. The tournament was managed through the respective provincial sport The development of coaches is an integral component of federations. The overall winners were Ukhahlamba Region. the Durban U/19 International Football Tournament and Code winners were as follows: Football (Ukhahlamba), the Hoy Park Sports Development Centre and International Netball (Ukhahlamba), Athletics (Ukhahlamba), Volleyball Football Academy. Apart from selecting talented players, Men (Zululand), Volleyball Women (Ukhahlamba), Rugby it is equally important to create partnerships with local (Ethekwni) and Basketball (Ukhahlamba). During the coaches to create a functioning network of coaches within tournament, federations identiÄ ed players who had the the Province. The Coaches workshop has been well received potential to be developed further. in every district visited, with coaches offering their support and commitment to both projects. The Tournament will see Hoy Park U19 Football Project: 8 teams participating comprising of six international teams, The Durban Under-19 International Football Tournament one SAFA U 19 Team and one Provincial KZN team. Football trials continued throughout KwaZulu-Natal yielding great trials are currently underway throughout KwaZulu-Natal to results as football players were identiÄ ed for their talent. The identify the very best in football talent. Players that make atmosphere at each of the trials was expectant as players the Ä nal cut after an intensive training camp, will represent arrived from the morning with the hope of being selected. KZN in the Tournament. Entry to the trials was only permissible for players born in 1996-1999 and upon producing a valid ID or passport. A Note: The eLan Durban U19 International Football total of 2,857 aspiring players attended the trails in all 11 Tournament was held from 31 July – 1 August 2014 and districts with 101 players selected for further trials. was directly linked to the establishment of the football academy. The Department has been a willing partner Coaches Workshop: KZN, local coaches per district were with Ethekwini Municipality and the technical team in our afforded an opportunity to attend a one-day workshop quest to select 20 players to represent the KwaZulu-Natal with the world-renowned scout and youth development Academy XI in this prestigious International Tournament. coach, Paulo Cardoso. The workshop incorporated both The KZN Academy team competed with other seven theoretical and practical lessons with each coach receiving international football teams from England, Italy, Portugal, attention from Cardoso to sharpen their skills whilst being Holland, Argentina Brazil and the Under 19 SAFA National exposed to up to date methodology. Coaches also received Team. International football powerhouses such as Roma, a brieÄ ng on the Hoy Park Sports Development Centre, in BenÄ ca, Santos, Everton, Feyenoord and Boca Juniors conjunction with an International Soccer Academy, to be graced our local shores. This will be fully reported on in the constructed in partnership with the KwaZulu-Natal Provincial 2014/15 Ä nancial year. Government, eThekwini Municipality, IEC in Sport and the

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 125 Part B: Performance Information continued

Sub-Sub Programme: Sport and Recreation Special Projects Purpose of the Programme: To alleviate poverty and contribute to economic growth and opportunities through sport and recreation.

Strategic Objectives for Sub-Sub Programme: Sport and Recreation Special Projects The strategic objectives for the Sub-Sub Programme: Sport and Recreation Special Projects is detailed below:

Strategic Objective Performance Actual Planned Actual Deviation From Comment On Deviations Indicator Achievement Target Achievement Planned Target 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To use sport and No. of wards 27 49 101 52 To date the Department has recreation to address benefi tting from delivered sport equipment poverty and moral the WRIP and attire to 101 wards. The regeneration of the youth Department received a special in 169 prioritised wards intervention from KZN Treasury and to promote economic and is endeavouring to deliver the growth and opportunities programme to key priority wards through support for the identifi ed in the War-Rooms. This hosting of 34 major is part of the Department’s WRIP. events by 2016.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Special Projects Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation From Comment On Deviations objective Indicator Achievement Target Achievement Planned Target 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To address moral- No. of Youth 27 49 101 52 Whilst the target was set at 49 regeneration of the Clubs/Centres/ the Department endeavoured to youth through the Agencies in reach at least 10 Youth Clubs/ WRIP in prioritised prioritised wards Centres per district. This was part wards (Sukuma supported of the Department’s WRIP. The Sakhe) Department received a special intervention from KZN Provincial Treasury. No. of youth 2,100 2,500 2,947 447 Exceeding the target for the benefi ting number of Youth Clubs/Centres from advocacy supported by 108% above had programmes a positive impact on the number of youth that benefi tted from advocacy programmes. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

126 Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Special Projects Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Actual Planned Actual Deviation From Comment On Deviations objective Indicator Achievement Target Achievement Planned Target 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014

To address moral- No. of contract 938 11 870 859 The Department was mandated to retain the regeneration of the jobs created to contract workers after the conditional grant youth through the support the WRIP funding framework was changed. These WRIP in prioritised extra-workers had to be paid from voted wards (Sukuma funds. While assisting in employment, Sakhe) this limits the funds available for other programmes being implemented. Promote social No. of Women 11 12 10 -2 Umgungundlovu district did not host a cohesion through in Sport district woman symposium and this effected mass mobilisation Symposiums the annual target. and outreach hosted programmes No. of mass -5 5 - mobilisation/ activation events/ programmes implemented Hosting of major No. of major 91010 - events events hosted Provincial Sport 01 1 - & Recreation Recognition Awards Functions hosted No. of Women 11 12 10 -2 Umgungundlovu District did not host a in Sport district woman symposium and this effected Symposiums the annual target. hosted Retain Premier’s 0 1 0 -1 The Department could not get sporting Football Cup agreement from the PSL clubs talent through hosted. in the province for a suitable provision of date for the tournament. The academic hosting of CHAN used up the bursaries only available space on the PSL calendar for teams to participate in this tournament. No. of football 06 6 - development programmes implemented No. of youth 15 20 21 1 Whilst 36 Departmental bursaries beneÄ tting (sport scholarships) have been from awarded only 21 contracts have Departmental been signed by the recipients to bursaries date.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 127 Part B: Performance Information continued

The graph below provides an analysis of the performance of Sport and Recreation Special Projects per percentage of targets achieved in the 2013/14 Ƭ nancial year: 0% 9% 0% 9%

82%

Special Projects >100% 90-99% 70-89% 50-69% <50%

The following have been the signiƬ cant achievements of Sport and Recreation Special Projects:

KZN Sports Awards Special projects promoted social cohesion through community outreach and mass mobilization events aligned to major sporting events. The cornerstone of the delivery of the football legacy programme was the hosting of the KZN Sports Awards which was held at the Inkosi Albert Luthuli International Convention Centre on 4 October 2013. The 2013 KZNDSR Awards recognized the top achievers in the sporting landscape with the aim of propelling them to greater achievements. The awards recognized sport stars, administrators and media practitioner’s whose work had a positive impact on the growth of sport in KwaZulu-Natal. Chad Le Clos was the overwhelming Sports Star of the Year and chosen by the wider public. The following were the KZN Sport Awards Winners for 2013:

CATEGORY WINNER Administrator of the Year Mimi Mthethwa Federation of the Year KZN Gymnastics Recreation Body of the Year Indigenous Games Council Developing School Team of the Year Mount Currie High School Team of the Year Isinamuva Primary School Team of the Year Inqathu Photographer of the Year Anesh Debiky Journalist of the Year Mzwamandla Zondi Coach of the Year Graham Hill Sportsman of the Year with a Disability Sipho Mjoka Sportswoman of the Year with a Disability Jennifer Higgins Sportsman of the Year Reneshan Naidoo Sportswoman of the Year Brigitte Hartley Sports Star of the Year Chad Le Clos MEC’s Special Award (Black Jacket) Chad Le Clos Greg Minnaar Lifetime Achievement Award Elijah “Tap Tap” Makhathini Cedric “Sugaray” Xulu

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL Posthumous Award Burry Stander

128 World Transplant Games Newly elected South African Football Association (SAFA) The Department supported the World Transplant Games President, Danny Jordaan used the Forum as the platform hosted in Durban from 28 July – 4 August 2013. Over to give his Ä rst public address. The former 2010 FIFA World 2,000 participants from 55 countries attended the events Cup TM LOC CEO wasted no time in providing a frank which unfolded at various venues across Durban in the assessment of South African football, stating that they biggest organ donor awareness event in the world. The must “stop accepting mediocrity” and asserting “we still event offered hope to those awaiting transplants and say that we are footballing nation and I think that is a huge encouraged the public to become donors, by showing the fallacy. We are making an assumption about ourselves and difference that organ transplants can make to the lives of I hope from today, with this forum, we will see good signs the young and old. and a way forward.”

In addition to competing in qualifying events, competitors One of those good signs came in his announcement, had to be transplant recipients of either solid organs alongside the Deputy Mayor of eThekwini, representatives or bone marrow. There were over 50 events including from IEC in Sports and Mr Fikile Mbalula, Honourable athletics, swimming, tennis, squash, golf, volleyball and Minister of Sport and Recreation for the Republic of bowling. Cycling and road races took place in the city. South Africa that a new R70million, state of the art sports South Africans performed well at the World Transplant development centre and football academy will be built at Games. Hoy Park, in the heart of Durban and will form a central part of his vision to improve South African football. The World Transplant Games are a celebration of the human spirit, giving individuals with previously life- The role of government in the development of sport at both threatening illnesses, the chance to compete in a high-level a national and local level was a running theme throughout sports event and prove that they can not only lead normal, the Forum. This came to head with the debate between fulÄ lling lives, but push the boundaries of their physical three national sports ministers Elvis Afriyie-Ankrah, Republic endurance. The Games in Durban was hosted by SATSA of Ghana, Chishimba Kambwili, Republic of Zambia and (South African Transplant Sports Association) on behalf of Mallam Bolaji Abdullahi, Federal Republic of Nigeria. the WTGF (World Transplant Games Federation) which is the international federation governing Transplant Games Commenting on this year’s African Forum, Soccerex CEO around the world. Duncan Revie said: “I am delighted with this year’s African Forum – our aim was to deliver an event that addresses Soccerex 2013 the key issues and promotes the development of football On Tuesday, 1 October 2013, Soccerex returned to Durban across Africa and I really feel we delivered that. Hosting the for the second Soccerex African Forum set in the heart of event at the Moses Mabhida Stadium worked brilliantly and the stunning Moses Mabhida Stadium. The two day Forum I would like to thank our fantastic hosts, KwaZulu-Natal proved to be a fulcrum for both the public and private and eThekwini for all their help and support in achieving sector to meet and help unite the business of football what was undoubtedly our best African Forum yet!” in Africa. The Department supports Soccerex as part of its endeavour to develop and resuscitate football in the International Boxing Organisation (IBO) province. Flyweight Championship The Department were the main backers of the International This year’s Forum one of the largest with over 850 Boxing Organisation (IBO) Å yweight championship staged delegates, representing over 43 countries including 27 at the Inkosi Albert Luthuli International Convention Centre from the continent, making the Forum the most pan- on 15 March 2014. Moruti Mthalane was crowned the African yet. Delegates in attendance were made up of no new IBO Flyweight Champion at the Durban International less than 7 national sports ministers, 50 senior government Convention Centre. Mthalane beat Philiphines’ international ofÄ cials from 12 countries and over 180 representatives Jether Oliva by 113- 115; 116- 112 and 117- 112 from football associations, federations, clubs and leagues. according to the judges decisions. The former IBF

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champion regained the title as he showed charisma to open water event, smashing the IM SA and Africa records defeat Oliva. He defended his opponents’ shots to his face in the process. Sipho Mjoka scooped a silver medal in the accordingly although his eye was swollen within the Ä rst 50m breaststroke. He made the Ä nals in 4 of his individual three rounds. People came out in numbers to support the events. developing sport in South Africa. Supporters got more than they bargained for as both boxers threw accurate punches JZ Chess Open but one way or the other, there could only be one winner. The Department in partnership with KZN Chess hosted the 5th Annual JZ Chess Open in Nkandla on 23 National Dance Sport Achievers Championships December 2013. Over 300 participants from all 11 Districts FEDANSA KZN hosted the National DanceSport Achievers participated in this annual event which was the brainchild Championships at the Durban ICC from 13-15 December of President Jacob Zuma. The tournament also had an 2013. The Department was a major role-player in bring open event where people not selected in the district teams the tournament to Durban and became the main backers were given an opportunity to pit their board skills against of this prestigious event. The Achievers Championships each other. is an annual event where all South African DanceSport athletes are allowed to participate in the various categories Chess is a fast-growing sport and through our school on display. sport programme the Department has developed over 100 teachers who can now teach chess in the classroom. FEDANSA KZN selected a team of novice and “deserving” dancers to represent the province. High performance Five Year old Ybella Xulu Ä nally got her opportunity to workshops were held to prepare dancers in Standard lock horns with President Jacob Zuma. The two battled and Latin American dance forms for the higher level of it out for more than 20 minutes with cameras Å ashing competition. as spactators watched with keen interest. Ybella started learning chess at 2 years under the guidance of her father. KZN dancers waltzed their way to 12 gold, 10 silver and 15 President Zuma has been attending this tournament every bronze medals. DanceSport is supported as a competitive year as the patron of KZN Chess. and recreation opportunity for youth to express themselves positively on the dance Å oor. Nkandla became the Ä rst rural area to introduce chess in schools and the game is being popularized through the INAS World Swimming Championships enthusiasm of the President. The INAS World Swimming Championships for para- athletes with intellectual disability was held in Noumea, Msinga Super Driftkhanna New Caledonia from 18-25 August 2013. The Department was a major supporter of the Msinga DriftKHANNA which is an annual motorsport event KwaZulu-Natal was represented by Sipho Mjoka and Aaron held in Msinga and held in the deep rural village of Putz in the 9 person SASA-II National Swimming Team. Ina “Es’dakeni” – (Emphelankani Circuit)’. The event started Fowler and Jean Nortje from our province were the Team as a developmental project and has grown into a major Manager and Head Coach respectively. The Department event triggering investment in the area. The main event supported our 4 person KwaZulu-Natal contingent by took place on 30 November 2013 and although it rained providing them with transport to the Championships. the event was a huge hit with the more than 4,000 people that attended. Our swimmers did South Africa proud in and out of the water bringing home 12 Individual (3 silver and 9 bronze) The DriftKHANNA drivers carry and support the road safety and 8 Relay medals (5 silver and 3 bronze). In addition they message and lead through example also broke 5 Africa, 3 SA records and recorded 37 personal best times. Young Aarun Putz from KZN came through on the international scene with a silver medal in the 1500m KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

130 Talent Retention holders are part of the high performance, scientiÄ c and The Cabinet Lekgotla of 20/21 February 2014 directed that medical programme offered through the PRIME High “talented athletes are identiÄ ed and developed through the Performance Institute. The Department has thus adopted implementation of a structured system of talent support a more holistic approach to the further development of our and promotion of high performance”. talent so that we are assured of podium Ä nishes in the international arena. Over the next 3 years our investment To achieve the Departmental objective of promoting high in this programme is expected to reach R10 million. The performance, nurturing and retaining sporting talent within programme is offered at both school and tertiary level and the province the Department rolled-out its “Talent Retention preclude athletes with a disability. Talented learners from Policy”. As a pre-requisite youth that apply to be on this the Open Air School are recipients of scholarships and programme must have excelled at national/international have been placed on a long-term development programme level and must have the academic ability, but lack the targeting the 2020 Paralympic Games in Tokyo. Ä nancial means to achieve on their potential. Potential talent was identiÄ ed through a rigorous selection process The Department has 33 scholarship holders in the Sport involving schools, tertiary institutions and sport federations. Bursary/Scholarship Programme that commenced in A total R600,000 per year is made available to support this 2012 with 9 bursary holders. There are 5 athletes with a initiative in 2013/14 and over the MTEF. disability on the programme. The Department offered 20 scholarships in the 2013/14 Ä nancial year and to date 12 The programme is also aimed at fast-tracking access have signed the contract and are recipients of Ä nancial and so that our national teams are more reÅ ective of the technological support. demographics of our country. In addition these scholarship

The table below lists the 12 recipients of the talent retention scholarships in the 2013/14 Ƭ nancial year:

No. Name & Race Gender Qualifi cation Institution Sport Involvement Surname 1 B. Hartley White Female Business Management UNISA Canoeing 2 A.J. Birkett White Male Bachelor of Commerce Degree UKZN Canoeing 3 K.J. de Beer White Female Senior Certifi cate (Grade 12) Canoeing 4 S.T. Marnce Coloured Female Bachelor of Social Science Degree: Psychology UKZN Athletics 5 L.S. Geeson White Male National Diploma: Architectural Technology DUT Swimming 6 J.T. Peterson Coloured Male Senior Certifi cate (Grade 12) Water Polo 7 B.J. Nothling White Female Diploma: Sport Management ETA Swimming 8 P. Pillay Indian Female Bachelor Degree of Science: Biochemistry UKZN Karate 9 L.W. Ngubane African Female Bachelor of Technology Degree: DUT Basketball Bus. Administration 10 T.P. Mtsholibe African Female Senior Certifi cate (Grade 12) Table Tennis 11 N. Govindsamy Indian Male Senior Certifi cate (Grade 12) Star College Chess 12 Z.E. Cele African Female National Diploma: Public Management DUT Football

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 131 Part B: Performance Information continued

Strategies to Overcome Areas of Under Performance A multi-faceted approach is being taken to improve performance. This includes • Physical site visits to a sample of club and federation projects and festivals will be conducted by programme management and the M&E Unit and, where a site visit report is completed to be used as evaluation and for future project planning.

• Regular one-on-one sessions with sport federations to review performance, accountability and transformation

• Desktop veriÄ cation and validation of the project and programme close-out reports and the associated portfolio of evidence.

• A formal impact study of the of Club Development will be undertaken to gauge the level of impact that the programme is having on communities in terms of sport development and combating of social ills.

• Regular reporting from a district and programme management level.

• Regular management report backs to senior management to build accountability.

Changes to Planned Targets There were no changes to planned targets at the Budget Adjustment phase in the 2013/14 Ä nancial year.

Linking Performance with Budgets

2012/13 2013/14

Sub- Programme Name Final Actual (Over)/Under Final Actual (Over)/Under Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure

R’000 R’000 R’000 R’000 R’000 R’000 Sport 150 736 142 577 8 159 149 134 144 954 4 180 TOTAL 150 736 142 577 8 159 149 134 144 954 4 180

The Sub-Programme: Sport was implemented through the Sub-Sub Programmes: Stakeholder Management (dealing with sport federations), Facilities, Club Development and Sport and Recreation Outreach (Special Projects).

Budget projections increased in 2013/14 to accommodate the funding received from Provincial Treasury to deliver on the War-Room Intervention Programme. Ceilings on expenditure were imposed to force the Department to fall in line with the requirements of Treasury’s Circular PT 1 of 2013/14. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

132 A budget of R20, 774 million was allocated as Transfers The Sub-Programme: Sport was underspent by R4, 180 to Non-ProÄ t Institutions within the Sub-Sub Programme: million. Under-expenditure of R3, 088 million against Stakeholder Management. In implementing transfers Buildings and other Ä xed structures was as a result of slow to non-proÄ t institutions the Department complied with progress made in the construction of the Ndumo Sport Treasury Regulations 8.4.1 read in terms of Section 38 (1) Complex which is part of the Ndumo Regeneration Project (j) of the PFMA. The Department planned to transfer funds initiated by provincial government. This is an integrated to 50 Sport Federations as per targets set in the 2013/14 multi-purpose and multi-sectoral project. The project Annual Performance Plan. However a number (19) of sport experienced challenges with regard to the Ä nalization federations were unable to comply with regulations and of land issues and which delayed the appointment of a the Department did not transfer funds budgeted to them service provider. The Saving of R420,000 within Transfer to resulting in an under-expenditure of R2, 531 million in municipalities and the subsequent over-expenditure within Transfers to Non-ProÄ t Institutions. Savings in Transfers to Transfer to Non-ProÄ t Institutions resulted in a net savings Non-ProÄ t Institutions was reprioritized to other federations of R78,000. that could comply and for the support of major sport events in the province. The Natal Canoe Club were recipients of War-Room Intervention Programme Initiative funding of an additional R2, 900 million as the Department became R1, 925 million for the hosting of 11 Youth Runs per District the main sponsors of the Dusi Canoe Marathon. An was placed under Stakeholder Management for 2013/14. additional amount of R3, 960 million was transferred to The Unit hosted 12 Youth Runs including a Provincial Youth KwaZulu-Natal Athletics for the hosting of the Provincial Run at Hoy Park in Durban. The main event attracted 6,237 Youth Run and the Provincial Primary/Secondary School youth from throughout the province. WRIP Initiative funding Athletics Championships. of R4, 950 million for the construction of 33 kick-about Ä elds was placed under the Facilities Sub-Sub Programme. From the budget of R4, 692 million allocated as Transfer A total of 34 kick-about Ä elds was constructed at localised Payments to support Academies of Sport under the levels as the Department created basic play areas for Sub-Sub Programme; Club Development an amount communities as a Ä rst phase in creating access to sport of R1,1 million was transferred to the Umgungundlovu and recreation opportunities. WRIP Initiative funding of Academy of Sport (UAS) to support their high performance R19, 975 million was allocated by KZN Provincial Treasury programmes based at Sukuma Comprehensive School. for the roll-out of the WRIP in 2014/15 and the 2014/15 Presently the Department has suspended funding the UAS provincial allocation shows an increase to accommodate due to their non-payment of service providers, agreements this. There is no WRIP allocation in the 2014/15 MTEF and not being in place between service providers and the UAS thus the Programme 2: Sport and Recreation budgets and allegations of fraud and misappropriation of funds. show a decrease through the outer-years. A forensic investigation has been initiated through KZN Provincial Treasury. Additional funding of R 2, 873 million R1 million was allocated for spending on Operation was received from KZN Provincial Treasury to pay-off Sukuma Sakhe initiatives allocated to Goods and services disgruntled suppliers after they made direct representation in Programme 2. These funds were used at the MEC’s to Treasury. Due to numerous challenges in authenticating discretion to improve the daily lives of our people. These the claims from service providers, KZN Provincial Treasury funds were placed within the Sub-Sub Programme: only effected payments to the value of R 1,859 million. The Special Projects. savings of R 1,014 million was requested as a roll-over.

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Sub Programme: Recreation

Sub-Sub Programme: Recreation Services

Purpose: To provide sustainable recreation programmes to create opportunities for citizens to live an active and healthy lifestyle.

Strategic Objectives for Sub-Sub Programme: Recreation Services The strategic objectives for the Sub-Sub Programme: Recreation Services is detailed below:

Strategic Performance Actual Planned Actual Deviation From Comment On Objective Indicator Achievement Target Achievement Planned Target Deviations 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To promote active No. of people 314,565 230,000 15,433 -214,567 Recreation programmes lifestyles through benefi tting from are implemented in mass participation programmes open spaces and and recreation promoting active targets rural areas. programmes at lifestyles There is no mechanism all levels in 190 that can accurately recreation sites count the number of benefi tting 750,000 people benefi tting from people by 2016. programmes but the targets are worked by counting the number of people in a particular area, photographs and registers (where possible). The targets were met but could not be validated through formal methods of calculation. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

134 Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Recreation Services Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation From Comment On objective Indicator Achievement Target Achievement Planned Target Deviations 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To promote active No. of - 12 13 1 Greater demand of senior and healthy Recreation citizens programmes led lifestyles through Entities/ to more senior citizen transfer payments Agencies organizations receiving to Recreation supported transfer payments. This Entities and NGO’s resulted in the target being exceeded. No. of people - 7000 2,941 - 4,059 Delays were experienced benefi tting from in receiving all the relevant support for on- performance reports from the going recreation entities that received funding. programmes Thus performance could not be validated. No. of -1212- Recreation Entities/NGO’s programmes monitored To increase No. of - 37 21 -16 A number of districts were participation by sustainable unable to implement their developing and District programmes as a result of implementing programmes budgets being reprioritized to targeted recreation addressing sustain other programmes. programmes in moral For security reasons certain service delivery regeneration Correctional Centres did not sites in the organised & allow access to their inmates. province. implemented This impacted negatively on achievement against the target. No. of 47 26 57 31 This target was overachieved sustainable as a result of the Provincial/ implementation of the WRIP District at ward/war room level. programmes Additional funding from addressing KZN Provincial Treasury was social cohesion reprioritized to support the organised & WRIP. implemented

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 135 Part B: Performance Information continued

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Recreation Services Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:... continued

Measurable Performance Actual Planned Actual Deviation From Comment On Deviations objective Indicator Achievement Target Achievement Planned Target 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To increase No. of sustainable 74 112 59 -53 A number of districts were unable to participation by Provincial/District implement their programmes as a developing and programmes result of budgets being reprioritized implementing addressing active to sustain other programmes. This targeted healthy lifestyle impacted negatively on achievement recreation organised & against the target. programmes in implemented service delivery No. of ECD 44 147 207 60 The Recreation Sub-Programme sites in the Centres supported placed a greater emphasis on province. programmes promoting “learn and play” There was a greater distribution of support for this programme through supply of equipment and capacity.

No. of Community -1212- Wellness Centres established No. of Provincial 76 98 67 -31 A number of districts did not / District events/ host their festivals as a result of festivals presented limitation of resources. Targets could not be achieved. No of national/ 325250 international health focus campaigns supported No. of people 314 565 230,000 15,433 -214,567 Recreation programmes are actively implemented in open spaces and participating targets rural areas. There is no in organised mechanism that can accurately recreation count the number of people programmes/ benefi tting from programmes events but the targets are worked by counting the number of people in a particular area, photographs and registers (where possible). The targets were met but could not be validated through formal methods of counting. No. of recreational - 172 163 -9 The shortfall of 9 sites were created sites created but could not be validated as no source documents were submitted. The achievement has been adjusted. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

136 Performance Indicators, Planned Targets and Actual Achievements TThe actual achievements of the Recreation Services Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ... continued

Measurable Performance Actual Planned Actual Deviation From Comment On Deviations objective Indicator Achievement Target Achievement Planned Target 2012/13 2013/14 2013/14 To Actual Achievement For 2013/2014 To facilitate No. of 1 566 1,339 1,214 -125 Due to the availability of capacity building, Recreation space and the implementation advocacy & job Leaders trained of WRIP the allocation per creation district to attend the workshop was reduced. This limited opportunities for this target to be achieved. No. of temporary 22 30 29 -1 30 Temporary jobs were jobs created created but one job could not (Recreation be verifi ed. Details submitted Leaders) by authorities came in too late for it to be considered for validation. The achievement was adjusted.

The graph below provides an analysis of the performance of Recreation Services Sub-Sub Programme per percentage of targets achieved in the 2013/14 Ä nancial year:

0% 14%

21% 21%

44%

Recreation Services

>100% 90-99% 70-89% 50-69% <50%

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 137 Part B: Performance Information continued

The following have been the signiƬ cant the various groups and reinforce community values. The achievements for the Recreation main purpose of developing these games is to facilitate Sub-Sub Programme: social cohesion whilst contributing to active healthy South Africa has the highest overweight and obesity rate lifestyle. Priority games include Induku, Dibeke, Khokho, in sub-Saharan Africa: seven out of 10 women and four Incuva, Ingqathu, Mlabalaba, Jukskei, Drie Stokkies. The out of 10 men have signiÄ cantly more body fat than what games can be traced back to the various cultural groups is deemed healthy, according to a ground-breaking new that exist in KwaZulu-Natal, and these can be harnessed study published in the medical journal, the Lancet, in to promote social cohesion. May 2014. Development measures taken in 2013/2014 include These results correlate with a Medical Research Council creation of partnerships with recreation clubs and study (2013), which found that 61% of the South African agencies, capacity building through funding and training, population is overweight or obese. These Ä gures are empowerment of district structures and implementation of frightening because they are predictors of the burden of sustainable leagues. lifestyle diseases such as type 2 diabetes, hypertension, strokes, certain types of cancer and heart disease that The Department has created and partnered with the our country will have to cope with in years to come. KwaZulu-Natal Indigenous Games Council, which has Researchers say that we are living less active lifestyles structures in all the districts. Funding was transferred to and consuming more fast food as we grapple with the the Council during the 2013/14 Ä nancial year and which westernization and urbanization of the South African was used to improve its administrative capacity and to population over the past few decades. In addition some of capacitate district structures. The Department trained 20 the other prevailing challenges facing South Africa include administrators and coaches to support District Indigenous declining health, teenage pregnancy, drug abuse, HIV/ Games Leagues. Indigenous Games are presented at AIDS, unemployment, lack of skills and crime. District, Provincial and National level. The 2013 Department of Sport and Recreation Provincial Indigenous Games was The provision of public recreation services is largely hosted by Uthungulu District Municipality from the 16 -18 motivated by the realization of the need to improve public August at the Veldenvlei Sports Complex in Richards Bay. health, promote social cohesion and improve moral behaviour across cultures. Recreation Services in the KwaZulu-Natal (KZN) claimed bragging rights following the past were rendered as a secondary service but recently successful defence of the title to remain champions of the there has been a shift towards integration and a more Indigenous Games (IGs). The 8th Indigenous Games saw holistic approach. The National Sport and Recreation athletes from different provinces converge on Tshwane to Plan has determined that recreation has a critical role to Ä ght it off in this ever-growing form of the game. play in the promotion of an active nation. In this regard the Department’s Recreation Services Unit has designed The KwaZulu-Natal team made easy work of all competition programmes targeting speciÄ c sectors of the population as they progressed to different stages of the tournament, on with a view to addressing pressing social and health needs their way to retaining the crown, conÄ rming its superiority in aligned to the priorities of government. the IGs. The success of the team from the Zulu Kingdom is a testament to the efforts and resources being invested Recreation Services was delivered through the by the Department on grass root sport development. following programmes implemented through The team’s medal haul included six gold, one silver and recreation sites as ward/war-room level: bronze out of a total of the 9 sporting codes that form part of the games. The gold medals were in Induku (stick Indigenous Games: Ä ghting), Amagende (stones), Dibeke, Juskei, Ingqathu These Games provide insight into the cultural practices of (rope skipping) and Khokho. Drie Stokkies annexed the KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

138 silver medal and Team KwaZulu-Natal won bronze for has shown that the Dundee July injects no less than Umlabalaba (the mind board game). R10 million to the regional economy annually. Dundee July is a culmination of district events where a selection Chef de Mission for Team KwaZulu-Natal, Mr Ndiphiwe Gidi is made from top riders in different municipalities and said KZN’s consistent performance stemmed from good graded accordingly. team preparation and determination shown by individual athletes. KwaZulu-Natal won the National Indigenous The race which has continued to show positive growth Games for the 3rd time in succession was established by the KZN Department of Sport and Recreation in partnership with the Umzinyathi District In 2013/14 Indigenous Games was integrated into the and Endumeni Municipalities. Since its inception 8 years SALGA Games as well as the roll-out of the School Sport ago, the event has rejuvenated the sporting, social and programme. These interventions will promote future growth economic life of the region previously only famed for and sustainability. The programme carried an overall its largest coal reserves in the country and the historic budget of R 4,590m. battleÄ eld memorials.

Rural Horse Riding The event includes a multi-cultural street carnival on the The Department hosted a successful Dundee July Rural eve of the Dundee July.The main theme of the race was Horse Race on 20 July 2013, with a record number of over to promote sport in rural communities and encourage 20,000 people attending this ever-growing event, ensuring youngsters to be more involved in sport, especially after it remains a regular feature in the provincial calendar for the Ä rst black jockey to win the Vodacom Durban July was major sport events. The extravagant and fun-Ä lled Dundee crowned two weeks before this event. July was not only about horses, but it also provided an opportunity for young and upcoming local designers to Traditional Horse Racing is a popular recreational activity showcase their design skills. amongst African communities, particularly in rural areas. Rural horse riding has now been positioned as a means The rural horse racing event may have come to pass, but towards rural development and economic growth. will certainly remain the talk of the town for months to come, Development initiatives in 2013/14 included creation of not only for the locals in the northern KwaZulu-Natal. With partnerships both nationally and internationally. Nationally visitors coming from different provinces and neighbouring partners included Rural Horse Riding Association, Trotting countries like Lesotho, KwaZulu-Natal conÄ rmed its status SA and the Coastal Horse Care Unit. The Department as a destination of choice for major sport events. invested in the training of rural committees on horse care, horse racing technical skills and towards the establishment Dundee July 2013 saw a remarkable increase in the stakes of an Equine Academy in Dundee. During this Ä nancial which increased from R120, 000 to over R310, 000. year, 150 people were empowered with relevant skills and The increased stakes will help both jockeys and horse weekly stakes were held across the districts. International owners prepare better for future races and take care of partnerships were created with France, Sweden, Australia, their horses. Zululand District dominated this year’s race, New Zealand and USA amongst others. Cooperation winning four out of six races including the main race where protocols were signed with France. This was done during the champion horse from Lesotho was dethroned. the World Trotting Conference in France in July 2013. According to this protocol France committed to supporting Local street traders were delighted with the amount of South African development initiatives. business that was brought by this year’s Dundee July and accommodation facilities were fully booked including Golden Games neighbouring towns of Newcastle and Ladysmith. The “We don’t grow older … we grow riper” Department conducted an independent research with Pablo Picasso, Spanish Artist (1881-1973) environmentalist company Urban-Econ and their report The Zulu saying “Kugug’ othandayo” is perhaps proven by

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 139 Part B: Performance Information continued

this programme. Senior citizens have in the recent times with the International Madrid Plan of Action on ageing taken centre stage. The recent spate of killing and rape which encourages new approaches to ageing policies and of seniors has highlighted the need to focus on this sector programmes in order to promote a society for all ages. of the population. Since 2011 the National Golden Games are held at the same time as the South African Older Persons Forum In this regard the Department has invested in senior (SAOPF) National Conference. The SAOPF is a national citizen programmes to improve their health status and forum dedicated to advocating for the rights of older to reinstate their dignity through the Golden Games persons by highlighting their challenges and generating a Development Programme. Partnerships were established voice on key issues affecting them. It lobbies all relevant with both NGOs, in particular Age-in-Action, Provincial stakeholders, including government, on issues of concern Government, Sector Departments such as Health and to older persons. Local Government. Learn And Play The Department entered into a partnership with Age-in- The saying that children are “The Future” of any society is Action and transferred funds to them to train recreation true. In recent times negative criminal activities targeting leaders to deliver ongoing programmes in senior citizens children has highlighted the need to pay particular clubs, purchase of equipment and to support the Golden attention to this group. Reports seem to indicate that Wednesday programme. Annual festivals are held in all children are increasingly becoming victims of rape, killings districts. A budget of R3m was utilised to deliver the and neglect. Their health status is also under scrutiny Golden Games programme and ensure that senior citizens given recent studies that more children are obese due led a more active lifestyle by engaging in regular exercise to the pursuit of a sedentary lifestyle. The Department and activity. Over 300 senior citizen clubs across the together with stakeholders have taken initiatives to arrest province beneÄ tted from the Department’s investment. some of these challenges, in particular, promoting learn During the Golden Games older persons from all nine and play in Early Childhood Development Centres. provinces display their talents in sport, indigenous games, and fun games and show case traditional or cultural Initiatives for 2013/14 included amongst others activities. The Games start at a local level, then graduate cooperation with Children Rights Organisation who trained to district and provincial levels and culminate in the 532 play leaders across the province. This organisation National Golden Games. The Provincial Golden Games received a transfer payment of R160, 000 from the was held in Arbor Park, Amajuba District from 27 to 29 Department and delivered a high level programme. The August 2013. Department further collaborated with the OfÄ ce of the Premier, DSD and Health in reaching out to 151 Early KwaZulu-Natal emerged in second place (497 points) Childhood Development Centres (ECDs) in all 11 districts. losing to Eastern Cape (536 points) in the National Golden An amount of R 610,000 was spent on this programmes Games held in the Boksburg City Stadium in Gauteng through the supply of equipment to ECD centres, training Province, where all nine provinces participated in 13 sport of play leaders and supporting play festivals. codes. The Games were held on the 23/24 October 2013. The Games were held under the theme: “Building a caring Priority has been given to Umzinyathi, Zululand, Uthungulu, society for all ages”. The Games encourage older persons Ugu and Umkhanyakude by the Ifa Labantwana to live healthy lifestyles by participating in sport and other organisation. This organisation is tasked with supporting social activities. The Games are also a way to encourage ECDs centres. It has a budget of R5m over the next 3 all South Africans to provide support to older persons by years set aside for these priority areas. The Department helping them live healthier lives. has signed an MOA with this organisation and other stakeholders to ensure cooperation and greater focus The Golden Games promote active ageing and on children. socialisation amongst older persons and are held in line KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

140 Greater focus will be placed on other areas which are The Provincial Work and Play Games featured football, currently not beneÄ ciaries under the guidance of DSD. netball, volleyball, athletics and Indigenous Sport & Games. Work And Play Perhaps it is true that the saying “Work without Play” • Departmental teams that participate in the leagues also results in some of the work related problems that are participated in the inaugural Club Championships held being experienced today. Recent studies amongst in Richards Bay in March 2014. employees under the Provincial administration has shown that employees suffer from heart disease, diabetes, Interest shown by other employees in the private sector cancers and muscular problems. These diseases can be and municipalities suggests a greater demand for Work prevented and managed with regular physical activities and Play to become entrenched as a viable health and and stress management. The National Employee Health wellness programme of government regular engagement and Wellness Strategic Framework places emphasis on in physical activity is sure to have a positive impact structured programmes in the work place. on employee productivity and limit absenteeism in the workplace. The Work and Play programme seeks to encourage unstructured and structured regular physical activities in Recre-Hab the workplace. In this regard the Department coordinated Recre-hab is a programme designed for the moral programmes across government Departments in all 11 regeneration for special groups such as offenders, districts. A budget of R1, 2m was utilised to promote street children and children in Correctional Centres/ active lifestyles amongst government employees and Sites. The programme is aimed at both rehabilitation and reduce the risk of disease and illness. The following are empowerment. It provides positive, alternative healthy the high level achievements of this programme: options to drug and substance abuse by promoting sport • A draft policy on the Promotion of Physical Exercise, and recreation programmes in these Centres. Sport and Relaxation in the workplace was tabled in the Cabinet Social Sector. The policy is awaiting Ä nal A total of 21 correctional centres beneÄ tted through the approval by Cabinet. training of play leaders, supply of equipment and support of weekly programmes and annual festivals. Offenders • Establishment and training of District structures in all participated in activities such as structured sports, 11 districts inclusive of the training of technical ofÄ cials. recreational games and indigenous games. This was This initiative has seen the implementation of ongoing done in collaboration with the Department of Correctional football and netball leagues in all districts. A total of 120 Services and loveLife. Through these initiatives some of football teams are currently registered with the league. the offenders had the opportunity to participate in the These ongoing leagues in both codes of sport are Provincial Athletics Championships in February 2014 played weekdays from Tuesdays - Thursdays. These and key performers were rewarded with selection to the league programmes culminate in District Games funded Nationals in Kroonstad in May 2013. by the private sector. I-Care were the recipients of R60,000 through a transfer • The Annual Inter-Departmental Work and Play Games payment to implement programmes to rehabilitate street continue to grow in strength with over 5,000 employees children and empower them with skill development thus descending in Northdale, Pietermaritzburg from 3 to 4 restoring their pride and human dignity. I-Care utilized May 2013 to pit their skills against each other. The Games the much needed funding to purchase equipment to are played in the spirit of sustaining an active lifestyle with support weekly programmes for street children. I-Care 24 Departments/government parastatals participating. and Dropping Centre were the major beneÄ ciaries of Departmental support. A total of 34 children beneÄ ted from this programme.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 141 Part B: Performance Information continued

In addition the Department expended funds of R285,000 to both Dare to Dream and the Roselands Trust to develop leadership skills and allow the less privileged to “live out their dreams”. These organisations provided outdoor camping experiences to orphanages and children with life threatening diseases with the view to providing a positive outlook to life. A total of 6 camps were held beneÄ ting 216 children.

Sub-Sub Programme: Community Mass Participation Programme (Siyadlala) Purpose of the Programme: To facilitate sport and recreation participation and empowerment in partnership with relevant stakeholders thus increasing the number of participants with the emphasis on the disadvantaged and marginalized groups including women, children, the youth, elderly and person with disabilities.

Strategic Objectives for Sub-Sub Programme: Community Mass Participation (Siyadlala)

The strategic objectives for the Sub-Sub Programme: Community Mass Participation is detailed below:

Strategic Performance Actual Planned Actual Deviation Comment on Objective Indicator Achievement Target Achievement from planned Deviations 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/2014

To promote mass No. of 117 117 117 - Nil participation in activity hubs 117 activity hubs established to contribute to and active and healthy supported communities by 2016.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the Community Mass ParticipationSub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation Comment on objective Indicator Achievement Target Achievement from planned Deviations 2012/13 2013/2014 2013/2014 target to Actual Achievement for 2013/2014

To promote Total number 117 117 117 - and sustain of Hubs active and established healthy lifestyles through the implementation No. of hubs - 117 100 -17 The achievement had of a Mass provided with to be adjusted back to Participation equipment 100 as support was Programme and attire rendered to the same (Siyadlala) in Hubs more than once. Hubs. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

142 Measurable Performance Actual Planned Target Actual Deviation Comment on Deviations objective Indicator Achievement 2013/2014 Achievement from planned 2012/13 2013/2014 target to Actual Achievement for 2013/2014 To promote and No. of Youth 81212- sustain active Camps hosted and healthy and supported. lifestyles No. of youth - 220 258 38 Success of the previous through the attending the camp at Didima resulted implementation annual youth in great enthusiasm of a Mass camp. from participants. The Participation Department allowed Programme for additional youth to (Siyadlala) in attend based on the Hubs. demand. This resulted in targets being exceeded. No. of outreach 133 - programmes identiÄ ed and supported. No. of 31 128 132 4 The target includes sustainable number of hub active tournaments hosted recreation as well as the Big programmes Walk events in each organized and District. Some Districts implemented. decentralized events to local municipalities resulting in targets being exceeded. Activity 190 196 207 11 Demand for sport coordinators assistants to implement employed programmes at hub level on contract impacted on more youth through EPWP being employed. funding Activity -4141- coordinators employed on contract through Grant funding No. of sport - 12 6 -6 Expenditure for long- staff appointed term and/or permanent on a long-term posts within the grants or permanent has been reprioritized basis within the to respective Units. 6% allocation. Budget available within CMP only made allowance for 6 permanent and/or long-term posts due to the levels of the posts allocated to this Unit,

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 143 Part B: Performance Information continued

Performance Indicators, Planned Targets and Actual Achievements

The actual achievements of the Community Mass Participation Sub-Sub Programme as per the objectives, performance indicators and targets set over the review period is listed below: ...continued

Measurable Performance Actual Planned Actual Deviation Comment on objective Indicator Achievement Target Achievement from planned Deviations 2012/13 2013/2014 2013/2014 target to Actual Achievement for 2013/2014

To promote No. of people 438 250 291 +41 Demand for training and sustain trained as part for coordinators and active and of community implementers of the healthy sport programme exceeded lifestyles the ability of the through the Department to deliver. implementation Additional people were of a Mass allowed to attend so Participation as not to compromise Programme service delivery. (Siyadlala) in Number of The programme has Hubs. 1 138 063 40000 44,613 4,613 people actively grown in popularity participating over the years and in organized this has resulted in active recreation a positive impact on events. achievements. The Department was able to put proper systems of recording in place. No. of females 476 727 17000 16,031 -969 Portfolio of evidence participating submitted did not in organized stipulate whether active recreation participants were male events. or female. Whilst this target was achieved it could not be validated and thus had to be adjusted. No. of people 1 154 200 257 57 The target includes non- with disability funded events taking participating place in Hubs. Due to in organized budgetary constraints active recreation in Stakeholder events. Management this Unit supported the KZN Deaf Federation to the National Deaf Games and this impacted positively on the target. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

144 The graph below provides an analysis of the performance of the Community Mass Participation (Siyadlala) Programme per percentage of targets achieved in the 2013/14 ð nancial year:

8% 8% 8% 0%

Community Mass Participation Programme (Siyadlala)

>100% 90-99% 70-89% 50-69% <50%

The following have been the signiƬ cant unemployed youth to ensure the successful delivery of the achievements for the Community Mass programme. By so doing the Department is supporting the Participation Sub-Programme: implementation of Expanded Public Works Programme The Community Mass Participation Programme (Siyadlala) which is the Government initiative aiming to decrease the is the foundation of community sport in South Africa. level of unemployment particularly the youth in the country. The programme was launched in 2004/2005 to facilitate Effective regular reporting of these jobs to the Social Sector access to sport and recreation by as many South led by the National Department of Public Works has seen Africans as possible, especially those from historically the Department receiving an incentive grant of R8, 058 disadvantaged communities. This programme is funded million for the period 2014/15 Ä nancial year. through conditional grants to Provinces by the National Department of Sport and Recreation. The main goal of Sport and Recreation Programme: The Community the Programme is to see funds used properly and leading Mass Participation Programme (Siyadlala) in an effort to increase in participation in sport and recreation in to address government’s call for an active and healthy the province, with more sport activities being held and nation contributes towards active healthy lifestyle and projects supported. social cohesion by introducing programmes such as Hub Tournaments, Big Walk, Indigenous Games and the Job Creation: In keeping with the Government’s strategic Youth Camp. These programmes seek to get the nation goal as well realising its potential, the programme to play while addressing a high level of lifestyle challenges, created job opportunities to reduce levels of poverty by diseases, including high blood pressure, heart attacks, employing youth between the ages of 18-35 years. A and crime. A total of 131 hub tournaments which is the total number of 958 job opportunities were created for the culmination of the ongoing leagues, have been completed

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 145 Part B: Performance Information continued

in this Ä nancial year. These tournaments are planned and a strong sense of citizenship. As a build up towards the coordinated under the auspices of Federations, Local/ National Camp, all 11 Districts hosted their District camps District sport councils and Municipalities. They mainly in various areas around the Province. Using SRSA criteria involved the participation of communities especially the and guidelines, twenty participants from each District youth in various sporting codes such as soccer, netball, were chosen to participate in the National Youth Camp volleyball, IGs and rugby. They also provide hubs with the which took place at Midmar Dam in Howick on 28 Sept – opportunity to showcase their talent against other hubs 05 Oct 2013. The camp was attended by 258 youth, within their districts. Subsequently all 11 Districts hosted 77% Blacks, 10% coloureds, 10% Indians and 3% whites. the Big Walk in October 2013 as part of the programme The objectives of the camp were as follows: that promotes a healthy living. Research has proven that • To organize an empowering and inclusive youth camp walking reduces the risks of heart disease and stroke. It event with a focus of enabling youth to engage with also lowers the level of bad cholesterol and prevents high issues of nation building, leadership and social cohesion. blood pressure that causes stroke. • To provide an opportunity for youth to get to know each National Youth Camp: Due to the unemployment rate other and stimulate long-term intercultural dialogues for among youth and the several emerging scenarios from bridging religious, cultural, race and ethnic barriers for a the current political contexts in the country, there has better country. been growing divisions among the youth on lines of ethnicity/tribal/cultural, race, religion and class. This is • Unlock adequate opportunities for positive social the opportunity for youth to be informed and engaged interaction through national youth gatherings. in dialogues on nation building and intercultural issues. There has been a limited effort from the sporting • Strengthen, in an organized and coordinated manner, community towards organizing youth in understanding the ability of young people to work cooperatively across the roles they could play in relation to these issues on race, ethnicity, gender, geographical location, class, sport. This project aims at contributing towards Ä lling language and creed. this gap through organizing an intercultural youth camp in the country in order to pave the way for youth from • To keep young people active interested in life with different backgrounds and contexts to start engaging on increased self-esteem, promote patriotism and a strong issues of nation building whilst promoting patriotism and sense of citizenship among young people KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

146 To achieve the objectives as mentioned above, the camp addressed the following themes:

Building My Character Me As A Leader Me in My Community My SA My Pride

• Character Building • Leadership • Social Cohesion • Nation Building • Personal Values • Leadership can be Learned • Teamwork • Knowledge of • Personal Qualities • Leadership Styles • Self-Respect Common Symbols • Self-Responsibility • Leadership Characteristics • How to gain Mutual Respect • South Africa’s • Responsibility for Your Body • Leadership within and Self-Respect Offi cial Languages • Smoking and Drugs a Community • Resposibility • Ethnic Groups • Drinking • According to other Young • Why is being • South African Religions • Responsibility for People Leadership is: responsible important • South African Flag Sexual Health • Tips for Young People to • Examples of Responsibility • South African Money • Responsibility for achieve Leadership • Responsible Young People • My South Africa, My Pride Your Finances • 8 Top Leadership Qualities • Tolerance • South African • Personal Budget • Communication as a Leader • How is South Africa doing National Symbols • Confl ict Resolution as a Non-racial and • The National Anthem Multicultural society • Coat of Arms • Living well with Lesbians, • The Environment Grasslands Gays, Bisexuals, • Environmental Hazards Transgendered and Intersexed • Ecology Community members or learners • Health aatt schschoolool • Recreation and sports

An element of outdoor adventure / activities was integrated in the daily sessions. Each outdoor activity was linked to the theme of the day. The outdoor activities were more challenging and required a lot of teamwork from participants.

Training The programme is designed to promote youth skills development and life-long learning amongst the youth. The Siyadlala Programme focuses on equipping sport assistants/activity coordinators with the necessary skills that are required for the successful implementation of the programme. A successful certiÄ ed SETA accredited training course was conducted from 17-20 September 2013. Training was decentralised to the 4 Regional Centres of Ukhahlamba (Ladysmith), Ethekwini (Durban), Uthungulu (Richards Bay) and Ugu (Margate).

A total of 291 contract employees were trained in the following disciplines:

SAQA CODE TITLE NQF LEVEL No. of Credits

8561 Function in a Team 4 4

252182 Establish sustainable organisational structure 5 8

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 147 Part B: Performance Information continued

Equipment and Attire achieved. It was interesting to note that 68.2% of people The provision of resources is crucial to the promotion, surveyed pointed out that through this programme they development and sustainability of the Community Mass have seen a remarkable change in the behaviour of young Participation Programme. A signiÄ cant part of the budget people in their communities. was utilized to ensure that hubs receive equipment and playing attire in the priority codes of sport (netball, soccer, Strategies to Overcome Areas of rugby, cricket, volleyball, basketball, indigenous games, Under Performance athletics and dance). A total of 100 hubs were provided A multi-faceted approach is being taken to improve with equipment and attire. performance. This includes • Physical site visits to a sample of hubs and recreational Success Stories sites and festivals will be conducted by programme • KwaZulu-Natal were rated by SRSA as the province that management and the M&E Unit where, a site visit report hosted the best Youth Camp in the country. is completed and will be used as evaluation and for • Two players from the Durban Central Hub, male netball future project planning. team, represented South Africa in the Netball World Cup • Desktop veriÄ cation and validation of the project and held in Sun City from 1-5 October 2013. programme close-out reports and the associated • Indigenous Games participants from the Umlazi Hub portfolio of evidence. were selected to participate in the Provincial Indigenous • Regular reporting from a district and programme Games competition. management level. • Participants from Doringkop Hub were selected for trials • Regular management report backs to senior management with Banyana Banyana on the 18 September 2013. to build accountability. • Ndwedwe Central won the Tapewa Kapini Football • Headcount of all sport and activity coordinators (WRIP) Tournament in May 2013. This team was coached by will be conducted twice a year to ensure that delivery of personnel from the Ndwedwe Hub. the programme is not compromised. • Quarterly reviews of performance by Programme Earlier in this year the Department conducted an impact Managers and through the M&E Unit. study on the Siyadlala Mass Participation Programme in order to see whether all its primary objectives were

Linking Performance with Budgets Sub-Programme: Recreation Services was delivered through the Sub-Sub Programmes; Recreation and Community Mass Participation Programme (Siyadlala).

Name 2012/13 2013/14

Final Actual (Over)/Under Final Actual (Over)/Under Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Recreation 42 475 42 475 - 41 014 41 014 -

Total 42 475 42 475 - 41 014 41 014 - KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

148 Changes to Planned Targets of equipment and attire to support the Hubs. Only 100 There were no changes to planned targets at the Budget of 117 hubs beneÄ tted from the provision of equipment Adjustment phase in the 2013/14 Ä nancial year. in the 2013/14 Ä nancial year. Equipment was supplied through a transversal contract managed by SRSA and Recreation Services was overspent on its allocated budget challenges were experienced with the supply of quality of R15, 287 million by R3, 676 million at the end of the equipment/attire by year-end. Savings in Community 2013/14 Ä nancial year. Additional costs incurred as a Mass Participation Programme were reprioritised to the result of Dundee July and Provincial Indigenous Games Mass School Sport Sub-Programme. Allocations as per Championships were major factors influencing over- the conditional grant framework for the support of outreach expenditure. Included in their Ä nal budget Recreation projects in rural/disadvantaged communities were not Services received an allocation of R1, 745 million in fully-spent by year-end. As per the grant breakdown Transfers to Non-ProÄ t Recreation Entities and Agencies. achievement against this indicator was determined by the These funds were transferred subject to Section 38 (1) (j) of visit to the province of the National Minister of Sport. Due the PFMA and were utilised for the purposes of promoting to his tight schedules as a result of the General Election the mass-based recreation programmes with the aim of National Minister was only able to make one ofÄ cial visit to improving the health of communities and addressing social the province. Whilst the target of 3 outreach projects was ills. A total of 13 Recreation Entities/Agencies beneÄ tted achieved the MEC for Sport and Recreation supported the from these funds. Transfers to Non-Profit Recreation two additional projects. Costs related to these two projects Entities/Agencies were fully spent at year-end. were considerably lower.

Whilst this Recreation Services was full-spent at year- Whilst the allocation of 6% for sport staff appointed on a end its performance in respect of achievement against long-term or permanent basis from the MPSD conditional performance indicators/targets was at 43%. The lack of grant was fully-spent by year-end only 50% of the supporting documents to validate its actual performance targets against this performance indicator in the Annual was a serious limiting factor here. In addition the Performance Plan for 2013/14, was met. This was as a implementation of mass-based programmes has made result of the delays in the implementation of the revised it difÄ cult for Recreation Services to verify numbers of organizational structure and the allocation of expenditure people that have participated. Thus the presentation of for higher-level posts within this Sub-Sub Programme. only 15,433 actively participating in organised recreation events is not a true reÅ ection of what has actually occurred. The National Department of Public Works awarded the The Department is grappling with challenges to accurately Department with a Social Sector Incentive Grant of R4, 327 validate performances in rural and mass events. million. The grant was allocated to the Community Mass Participation Programme and utilised for the employed of The Community Mass Participation Programme 207 activity coordinators to support the implementation (Siyadlala) was funded through the MPSD Conditional of the mass participation programme through the activity Grant. Community Mass Participation received a Ä nal hubs. The grant was fully-spent at year-end and regular allocation of R18, 438 million. The Sub-Sub Programme reports to the Department of Public Works was coordinated was under-spent by R1, 264 million by year-end. This through this Unit. under-expenditure was as a result of the non-delivery

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 149 Part B: Performance Information continued

Sub-Programme: School Sport Purpose: To implement an integrated school sport programme in all schools. School sport provides a platform for all learners to develop their potential from an early age. The overall aim of the school sport programme is to increase opportunities for all learners in the province to access sport in schools. The NDP promotes sport and physical education as an integral part of a child’s development. It stipulates that all schools should be supported to participate in organized sports at local, district, provincial and national levels.

Strategic Objectives for Sub-Programme: School Sport The strategic objectives for the Sub-Programme: School Sport is detailed below:

Strategic Performance Actual Planned Actual Deviation Comment on Deviations Objective Indicator Achievement Target Achievement from planned 2012/13 2013/14 2013/14 target to Actual Achievement for 2013/2014

To provide an No. of schools 1,540 3,000 2,740 -260 The process of ensuring that all integrated school benefi tting from forms had been received was sport and recreation the school sport challenging as the Department programme to & recreation relied on DOE for the collection benefi t 6,000 programme from schools. Duplication schools and of performance information 800,000 learners by received in the fi rst quarter had 2016. to be cleared. Rural schools have diffi culty in submitting forms. The target is at 91% achieved.

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the School Sport Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation Comment on objective Indicator Achievement Target Achievement from planned Deviations 2012/13 2013/2014 2013/2014 target to Actual Achievement for 2013/2014

Implementation No. of schools 1 540 3000 2,740 -260 The process of ensuring that of an integrated registered in the all forms had been received school sport programme was challenging as the programme Department relied on DOE for the collection from schools. Duplication of performance information received in the fi rst quarter had to be cleared. Rural schools have diffi culty in submitting forms. The target is at 91% achieved. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

150 Measurable Performance Actual Planned Actual Deviation Comment on objective Indicator Achievement Target Achievement from planned Deviations 2012/13 2013/2014 2013/2014 target to Actual Achievement for 2013/2014

Implementation No. of schools - 500 541 41 Due to the rural nature of of an integrated provided with schools high poverty areas school sport equipment and were targeted for additional programme attire equipment. This resulted in targets being exceeded.

No. of sport focus 146 11 11 - schools supported

No. of school - 12 14 2 Additional codes of sport sport structures were identifi ed by SRSA supported. resulting in additional structures being supported.

No. of provincial -1212- programmes implemented (Disability Games)

No. of learners 492 571 610,000 1,161,709 551,709 This data has been captured participating in through the registration the school sport process. The achievement programme. represents the popularity of the programme at grass-roots level.

No. of female 172 400 215,000 0 -215,000 This data fi eld was not on the learners benefi ting, new registration form and incl. in total. so the numbers could not be collected. Treasury was asked to remove the indicator during the adjustment budget phase but this was not effected. The target was achieved and exceeded but could not be validated and thus achievement was reported back to “0”

No. of disabled 1 077 1,500 1,274 -226 Participants in the DISSA learners benefi ting, workshops/competitions did incl. in total not declare their disability status on registers provided for verifi cation. Whilst the target was achieved it had to be adjusted back to what could be validated.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 151 Part B: Performance Information continued

Performance Indicators, Planned Targets and Actual Achievements The actual achievements of the School Sport Sub-Programme as per the objectives, performance indicators and targets set over the review period is listed below:

Measurable Performance Actual Planned Actual Deviation Comment on Deviations objective Indicator Achievement Target Achievement from planned 2012/13 2013/2014 2013/2014 target to Actual Achievement for 2013/2014

Implementation No. of school 357 109 109 - of an integrated sport coordinators school sport remunerated programme No. of sport staff - 15 4 -11 Expenditure for long-term and/ appointed on or permanent posts within the a long-term or grants has been reprioritized to permanent basis respective Units. Budget available within the 6% within School Sport only made allocation. allowance for 4 permanent and/or long-term posts due to the levels of the posts allocated to this Unit. No. of educators 2 388 1,440 360 -1,080 Exorbitant costs of hosting trained to deliver the Provincial Top Schools the school sport Tournament depleted budgets programmes. within this component and this adversely effected targets. Budgets were reprioritized to meet costs of the Provincial Games. No. of District 12 12 15 3 Additional support was rendered & Provincial to code specifi c tournaments in Tournaments/ athletics and impacted positively Competitions on achievement. delivered No. of learners - 8,000 10,708 2,708 Additional support was rendered participating in to code specifi c tournaments school sport in athletics and this impacted tournaments at positively on achievement. district levels. No. of provincial 27 9 19 10 Additional support was rendered teams supported to code specifi c tournaments in to National athletics and impacted positively Competitions on achievement. No. of learners - 900 772 -128 The withdrawal of hockey from supported to the provincial contingent going participate to the national tournament in national impacted negatively on this school sport target. The target set was over- competitions. exaggerated due to the anticipated number of codes expected to be implemented. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

152 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 153 Part B: Performance Information continued

The graph below provides an analysis of the performance of the School Sport Sub-Programme per percentage of targets achieved in the 2013/14 ð nancial year: 0% 7% 13%

60% 20%

School Sport

>100% 90-99% 70-89% 50-69% <50%

The following have been the signiƬ cant The Department entered into a Collaboration Agreement achievements for the School Sport with the Department of Education on 24 January 2013 in Sub-Programme: Umzimkhulu where both Departments committed to deliver In 2013/14 school sport was implemented as a special a sustainable integrated plan to provide school children intervention dividing clusters of schools into school with opportunities to take part in physical education and sport structures and leagues. A total of 2,740 schools organised sport through the creation of an accessible were registered in the programme with the Department and implementable school sport support system. The successfully hosting the Provincial Top Schools school sport programme encouraged inclusivity through Tournament. the involvement of able-bodied as well as learners with special needs. A total of 1,274 learners with special In the period under review the Department continued needs beneÄ tted from programmes promoting sport for to work with the Department of Education and sport people with disabilities. These specialised codes were also federations to ensure that every child registered in the included in provincial and national competitions. school sport programme was afforded the opportunity to at least participate in one code of sport at school. Whilst One of the biggest challenges facing us in the we provides poor schools with sport equipment and attire, implementation of school sport is the involvement and limited funds at our disposal means that only 541 schools capacity of educators to deliver school sport. In 2013/13 could beneÄ t from this exercise. The Department had little budgetary constraints allowed only 360 out of an annual control over the inferior quality of sport equipment supplied target of 1,440 educators to be trained. Partnerships need in spite of the exorbitant prices being charged by service to be formalised with sport federations to deliver accredited providers that are on a transversal contract by SRSA. training programmes for educators and volunteers. The sport federations will be better equipped to monitor the In order to ensure successful delivery of this programme implementation of the school sport programme. the Department worked closely with school sport code structures which are afÄ liated to sport federations. The In spite of the many challenges facing the implementation Department also continued to integrate the rest of the of school sport the Department has begun to see the fruits priority sporting codes and indigenous games into the of its labour as some districts have shown good progress school sport system over the medium-term. in initiating regular leagues/competitions. Cooperation between Departmental and Education ofÄ cials seem to be more proactive at these levels. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

154 The illustration below shows how the Department has progressed with the implementation of school sport along the Developmental Pathway in 2013/14: y a hw at P Elite Programme t Partnership with Prime Human Performance Institute. n 135 Athletes in high performance programme (LTPD). e R10m over 2-years. m p lo ACADEMY SYSTEM R2,2m transferred to KZN Academy. e R3,2m transferred to UAS. v 33 Sport Scholarships from DSR for talented athletes. e Eight National Ministerial bursary holders recieve support. D

SPORT FOCUS SCHOOLS 11 Sport Focus Schools supported. 772 Learners supported to National Top Schools. Eight National Ministerial bursary holders recieve support. Technical equipment provided to specifi c schools.

FEEDER SYSTEM 2,740 Schools registered. 1,161,709 Learners registered. 10,708 Learners participated in District competitions. 15 District competitions delivered.

KWAZULU-NATAL Department OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 155 Part B: Performance Information continued

Provincial Top Schools Tournament The Provincial Top Schools Championship was a culmination of the Intra, Inter-schools programme as well as the District Top Schools Championships held respectively in all twelve districts within the province. The Provincial Top Schools Championship was held from the 11 – 13 of October 2013 at various venues around Durban with the UKZN hosting most of the codes. The project was coordinated by an LOC through the Joint Provincial Task Team.

A total of 6,015 learners participated with 1,032 LSEN also participating. In total 291 schools registered to participate in the tournament. The project was funded through the MPSD conditional grant budget with all 12 Education Districts participating.

Provincial Top Schools Team Contigency Breakdown Per District

District Females Males LSEN Offi cials Total Number of Schools ILEMBE 205 255 44 82 586 26 UMLAZI 203 313 65 94 675 32 AMAJUBA 270 237 56 80 643 26 UMKHANYAKUDE 211 200 46 54 511 17 UTHUKELA 215 220 18 86 539 24 UMZINYATHI 185 153 14 38 390 14 UGU 268 151 82 85 586 21 UMGUNGUNDLOVU 241 216 0 76 533 31 SISONKE 243 259 32 83 617 27 UTHUNGULU 197 137 128 86 548 28 ZULULAND 299 241 0 78 618 21 PINETOWN 294 259 58 81 692 24 TOTAL 2831 2641 543 923 6938 291

National Top Schools Championships The SA School Sport National Championship was the The Department of Sport and Recreation (DSR) in culmination of the school sport activity and competition collaboration with the Department of Education (DOE) that started from class room level, to school level, inter- coordinated the delivery of Team KZN to the National Top school level, district level, provincial level all the way up Schools Championship held in Bloemfontein from the 10- to national level. The more than seven thousand athletes 14 December 2013. that participated were selected through a rigorous process commencing with school-based leagues and Team KZN comprised of athletes representing 14 sporting competitions. codes. The team selected demonstrated the potential of school sport in fast-tracking transformation in the country, Team KwaZulu-Natal with representation from all districts Team KwaZulu-Natal accentuated the demographics were transported in 21 busses to assemble at Windsor of the province and was composed of both males and Primary School in Ladysmith en route to Bloemfontein. females, LSEN, proportionate representation from all the A send-off function was held on the 5 December 2013 major groupings of people in our province. The team in Ladysmith. The team settled in its base camp at the was representative of remote rural and disadvantaged University of Free State from the 6-10 December 2013. communities in KwaZulu-Natal. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

156 The team coaches and technical staff took this time to nurture and further develop Team KwaZulu-Natal. Accreditations and acclimatization to a tournament of this magnitude was completed at base camp.

The highlight of the games was the grand Opening Ceremony which took place on 10 December 2013 at Culie Human Hall, UFS. The ceremonies were conducted in true Olympic style preceded by a grand parade of all provincial teams and addressed by the Minister of Sport and Recreation SA, Mr Fikile Mbalula. Team KZN emerged in second position after Gauteng and in so doing improved on their 2012/13 results where they Ä nished third.

Eight exceptionally talented able and LSEN learners from Team KwaZulu-Natal were deserved recipients of Ministerial bursaries to the value of R100 000 per year for the duration of their school careers. The KwaZulu-Natal recipients were:

NO. NAME DISTRICT CODE 01 Alwande Sikhosana Harding, UGu District. Wheelchair Tennis (M) 02 Bongani Lucus Mbele Port Shepstone, Ugu Wheelchair Tennis (M) 03 Minenhle Cebekhulu Newcastle, Amajuba Football (M) 04 Mfanelo Zamokuhle Kunene eDumbe, Zululand Netball (F) 05 Lorraine Mbali Madi eDumbe, Zululand Netball (F) 06 Zama Mthalane Pmb, Umgungundlovu Hockey (F) 07 Angeleo Lorenzo Wastroom Kokstad, Harry Gwala Hockey (M) 08 Zanele Gcinile Hadebe Uthukela Table Tennis (F)

The Final Leader-Board at the National Top Schools Championships makes interesting reading. KZN emerged in second position with the following medal haul: 11 17 GOLD MEDALS SILVER MEDALS st 11 nd BRONZE MEDALS 2 1 3rd

The alignment of the school code structures to the federation structures is crucial as we seek to identify, optimize and develop talent to the elite performance level. Our cooperation with the Department of Education is critical in the delivery of the integrated school sports programme.

The introduction of physical education in schools is critical to addressing the lifestyle challenges facing our youth and providing them with opportunities to develop their skills. The introduction of physical education specialist teachers with a dedicated period for physical education period outside of Life Orientation is critical in promoting an alternate lifestyle.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 157 Part B: Performance Information continued

Strategies to Overcome Areas of Under Performance A multi-faceted approach is being taken to improve performance. This includes: • Physical site visits to a sample of school sport festivals will be conducted by programme management and the M&E unit where a site visit report is completed to be used as evaluation and for future project planning. • Desktop veriÄ cation and validation of the project and programme close-out reports and the associated portfolio of evidence. • A formal evaluation study of the full programme will be undertaken to verify the level of participation of schools and the existence of structures and leagues • Regular reporting from a district and programme management level. • Regular management report backs to senior management to build accountability. • Headcount of all school sport coordinators will be conducted twice a year to ensure that delivery of the programme is not compromised. • Quarterly reviews of performance by Programme Managers and through the M&E Unit.

Changes to Planned Targets There were no changes to planned targets at the Budget Adjustment phase in the 2013/14 Ä nancial year.

The following needs to be noted: The Department submitted a motivation to KZN Provincial Treasury to remove the performance indicator: “No. of female learners participating in school sport” from the Annual Performance Plan for 2013/14. The performance indicator was not part of the national indicators submitted by SRSA and the registration forms sent out by the Department of Basic Education nationally did not make an allowance for counting against this indicator. Whilst the Department exceeded achievement against this indicator it had no way of validating this and thus captured it performance back to “0” in its Final Performance Report so as not to obtain an adverse opinion from the Auditor General. KZN Provincial Treasury did not adjust the service delivery tables in the Adjusted EPRE produced for the 2013/14 Ä nancial year.

Linking Performance with Budgets

Name 2012/13 2013/14

Final Actual (Over)/Under Final Actual (Over)/Under Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

School Sport 60 733 59 756 977 60 687 60 955 (268)

TOTAL 60 733 59 756 977 60 687 60 955 (268)

School Sport was a national priority to stem the rising levels of obesity in the country and to inculcate active lifestyles amongst the youth. The programme was implemented in partnership with the Department of Education.

The Sub-Programme received a MPSD conditional grant allocation of R36, 516 million in the 2013/14 Ä nancial year. In an effort to add impetus to efforts to revive school sport in the more than 6,000 schools in the province, the Department KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

158 allocated a further R10, 909 million from Voted Funds to supplement the grant funding at the inception of the Ä nancial year. Due to additional costs incurred for the Provincial and National Top Schools Event, an amount of R 5,133 million was further allocated to the Sub-Programme. At year-end the Sub-Programme was still over-spent by R268,000. Funds were vired from the Sub-Programmes Management and Sport to accommodate the over-spending.

In implementing School Sport the Department had serious challenges in dealing with the lack of coordinating structures and the fact that it did not have control of a number of deliverables as it did not have jurisdiction within schools. In implementing the Provincial Top Schools Tournament in Durban the Department made use of an external service provider to ensure success of this project. The Department incurred exorbitant costs in hosting this championships borne out of mainly the provision of accommodation and catering for the 6,938 participants. Expenditure for the Provincial Top Schools Tournament amounted to R16,513 million and which was 70.83% more than the R9,666 million allocated for this programme in the MPSD conditional grant framework.

The Olympic Pathway of the School Sport Programme as per the National Sport and Recreation Plan was not implemented at a national level. The R15, 990 million allocated from voted funds was utilised to meet the costs of the 772 learners that participated in the National Top Schools Championships in the Free State. Expenditure of R7,613 million was incurred in supporting the Provincial Team to the National Championships and the hosting of a Training Camp to prepare the provincial team for the Nationals held from the 10-14 December 2013.

The exorbitant expenditure in hosting the Provincial Tournament and in supporting the Provincial Team to the National Championships led to other key deliverables as per the Annual Performance Plan for 2013/14, not being achieved. The Sub-Programme achieved only 25% against the target of 1,440 educators that needed to be trained to implement the school sport programme. Whilst this Sub-Programme carried the largest budget from all the programmes implemented through Vote 16 it was only at 60% achievement against its annual targets at year-end.

Whilst the allocation of 6% for sport staff appointed on a long-term or permanent basis from the MPSD conditional grant was fully-spent by year-end only 27% of the targets (15) against the performance indicator in the Annual Performance Plan for 2013/14 was met. This was as a result of the delays in the implementation of the revised organizational structure and the allocation of expenditure for higher-level posts within this Sub-Sub Programme.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 159 Part B: Performance Information continued

• Regular monitoring procedures have been implemented 5. Transfer Payments by the Department. All Close-Out Reports submitted are The responsibility of Transfer Payments to Non-ProÄ t subject to a desktop monitoring and evaluation analysis Institutions was located under the Sub-Programme: and aligned to the entities business/project plans Stakeholder Support. In the period under review the submitted. In addition in the period under review the Department set-up a Transfer Payment Committee to Department submitted 37 monitoring reports on Sport oversee the allocation procedure, process and monitoring Federations and 12 Recreation Entities/Agencies were of close-out reports of Sport and Recreation organizations. monitored.

The Department accelerated transformation by making • The Department’s M&E Unit has conducted scheduled more funds available for sustainable development and unscheduled inspection visits or reviews of programmes especially in disadvantaged and rural areas. performance and the following entities were subjected The funds were prioritised for development programmes to these visits – KZN Rugby Union, KZA Athletics, KZN through talent optimization, high performance and Cricket Union, KZN Sport Federation and KZN Boxing excellence and, for promoting active lifestyles through Association. meaningful recreation programmes.

• Other control measures: The Department has instituted Legislation: an audit of 13 sport and recreation entities using an The Department implemented transfer payments in external service provider. Whilst this was instituted in the accordance with the Public Finance Management Act 2012/13 Ä nancial year the audit was only completed in (1999), Act 1 of 1999 as amended by Act 20 of 1999, 2013/14. The Department also conducted an Internal Department’s Transfer Payment Policy dated 31 August Control investigation into two sport federations who were 2008 and Transfer Payment: Guidelines for Funding dated recipients of funding. KZN Provincial Treasury Internal 30 June 2007. The Department’s Transfer Payment Policy Audit Unit conducted an audit on Transfer Payments as was reviewed, approved by the Accounting OfÄ cer and per their 2013/14 Operational Plan. A sample of 15 Sport implemented on 18 December 2013. This policy became Federations/Recreation Entities were audited. effective for all transfers effected to non-proÄ t entities from 18 December 2013 and replaced the Transfer Payment Before transferring any funds to an entity within and Policy (31 August 2008) and TP: Guidelines for Funding outside government, written assurance was obtained that (30 June 2007). the entity implemented effective, efÄ cient and transparent Ä nancial management and internal control systems. MOA’s In implementing transfers to non-proÄ t institutions the are signed and business plans completed and approved Department complied with Treasury Regulations 8.4.1 read before the new Ä nancial year commences. in terms of Section 38 (1) (j) of the PFMA and which states that: “An accounting ofÄ cer must maintain appropriate Criteria for allocating the funds formed part of the measures to ensure that transfers and subsidies to entities documents that the Transfer Payment Committee are applied for their intended purposes”. In terms of Section considered in finalizing the allocations for 2013/14. 38 (1) (j) non-proÄ t entities that received funding in 2013/14 In applying the above criteria the Transfer Payment have been able to comply with the following: Committee scrutinised the Business Plans from entities • Have reported on funding received in 2012/13 and where before making recommendations to the HOD and MEC. necessary they have submitted project close-out reports Allocations were not recommended for those entities that and quarterly reports. did not comply in terms of the PFMA and where conditions attached to the transfer and subsidy for funds allocated in • Submit Audited Financial Statements for the appropriate the 2012/13 Ä nancial year have not been complied with or, Ä nancial year as per their constitution. where Ä nancial assistance was no longer required. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

160 Allocation The total allocation for the 2013/14 Ä nancial year is summarized in the following table:

TOTAL ALLOCATION AMOUNT ALLOCATED (R’000) Stakeholder Support to Sport Federations 20 774 Recreation Entities 1 745 Conditional Grant 4 692

GRAND TOTAL 27 211

Limited resources within the Department makes it extremely difÄ cult to implement monitoring and inspection visits on a regular basis and this is an area of oversight the Department is looking to strengthen over the 2014/15 MTEF.

There were no material Ä ndings reported by the Auditor General on Transfers and Subsidies (Management Report dated 18 July 2014) however the following matters of emphasis was reported on in his Final Management Report:

In terms of paragraph 5.8 of the Memorandum of Agreement, a statement of receipts and payments for the project, accompanied by a report from independent auditors certifying that the receipts and payments have been prepared should be given by the beneÄ ciary.

In the case of 10 non-proÄ t entities receipts and payment statements may have been supplied but they were not subjected to an external audit. In view of the Department receiving an audited Ä nancial statement before transferring funds it has not enforced audited statements of receipts and payments due to the cost implications for the smaller non-proÄ t entities and where only limited funding is transferred. The Department has addressed this in its reviewed Transfer Payment Policy dated 18 December 2013 and will monitor compliance in 2014/15.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 161 Part B: Performance Information continued

5.1 Non-ProƬ t Entities BeneƬ tting from Transfers The Department has complied with Treasury Regulations 8.4.1 read in terms of Section 38 (1) (j) of the PFMA for all the transfers listed below. All entities receiving transfers from the Department are Non-ProÄ t Institutions. The following are the entities that received funding and the services provided by these entities.

NAME OF TYPE OF PURPOSE OF FUNDS AMOUNT AMOUNT REASONS FOR TRANSFEREE ORGANISATION TRANSFERRED SPENT UNSPENT FUNDS

R’000 R’000

Age in Action- Recreation Agency Promotion of Golden Wednesday Programme 280 280 100% expenditure KZN with Senior Citizens. reported Children’s Recreation Agency Promotion, coordination and facilitation of play 160 160 100% expenditure Rights Centre and holiday programmes in 20 ECD Centres. reported Clare Estate Recreation Agency Senior Citizens Games Day at SM Jhavary 30 30 100% expenditure Senior Citizens School. The participants were Omega Senior reported Citizens, Kennedy Informal Senior Citizens, Quarry Road Senior Citizens and Palmiet Informal Senior Citizens. The Coastal Recreation Agency Horse-Care workshops and workshops 50 50 100% expenditure Horse Care Unit for horse owners and jockeys. reported Job creation for ferriers Dare to Dream Recreation Agency Funding transferred for Easter Camps: 190 190 100% expenditure Children’s Trust Camp 1 held in July 2013 reported Camp 2 held in September 2013 Camp 3 held in December 2013 DISSA Sport Federation Support for Blind Judo SA Trials, II Soccer 1 770 1 770 100% expenditure players to National Squad. Support for major reported competitions – Boccia, Table Tennis coaching to Nationals. Purchase of wheelchair basketball equipment Support for DEAF National Championships & National Champs for Physically Disabled & Visually Impaired Harness Racing Recreation Agency World Trotting Conference was attended in Paris 210 210 100% expenditure Association 11-15 June 2013 Support for Devonne Govender reported who underwent 12 month training program with RWWA in Western Australia. LHC Foundation Recreation Agency Support with equipment for street children in two 60 60 100% expenditure Trust (I-Care) programmes – moral regeneration reported KZN Academy of Sport Federation Support for TID/Talent Optimization and athlete 2 200 2 200 100% expenditure Sport support programme reported Ongoing Scientifi c & Technological support Administration support KZN Aquatics Sport Federation Support for Novice Development Programme 2 087 2 087 100% expenditure Support for development of Synchronized reported Swimming Support for Diving Development Establishment of Centre’s of Excellence KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

162 NAME OF TYPE OF PURPOSE OF FUNDS AMOUNT AMOUNT REASONS FOR TRANSFEREE ORGANISATION TRANSFERRED SPENT UNSPENT FUNDS

R’000 R’000

KZN Athletics Sport Federation Administration Support 5 628 5 628 100% expenditure Schools Relay League reported KZN Elite Squad of 21 athletes supported Hosting of Provincial Primary & Secondary School Champs. Support for Major Events – KZN Youth Run/SPAR Ladies Talent Optimization KZN Baseball Sport Federation Administration Support Camp for U12 – 200 200 100% expenditure U18 for Regional Tournament Capacity reported building of coaches, umpires and scorers Support for Major Events – MLB Elite Camp Talent Optimization KZN Billiards & Sport Federation Hosting of SA Inter-Provincial Championships 50 50 100% expenditure Snooker reported KZN Chess Sport Federation Decentralisation to District Structures 120 120 100% expenditure Union Provision of equipment to 6 newly formed reported districts. Capacity building of 134 coaches KZN Cricket Sport Federation Purchase of new cricket nets in Township 300 300 100% expenditure Union schools Support for Township Programme reported Capacity building of coaches KZN Cycling Sport Federation Support for SA Road Championships 217 217 100% expenditure reported KZN Fly-Fishing Sport Federation Support for Level 1 & 2 coaching. 50 50 100% expenditure Association Set-up of fl y-tying station River clean-up reported KZN Golf Union Sport Federation Capacity building of technical offi cials 160 160 100% expenditure Support for U19 & U21 Inter-Provincial reported Tournament KZN Gymnastics Sport Federation TID/Talent Optimization KZN 508 508 100% expenditure Association General Leaders Training Course reported Hosting of Artistic National Championships KZN Handball Sport Federation Trials for U16 & U18 Coaches & technical 151 151 100% expenditure Association offi cials capacity building reported Hosting of National Beach Handball Champs KZN Sport Federation TID/Talent Optimization Capacity building for 330 330 100% expenditure Hockey(Coastal umpires, coaches reported and Midlands) Hosting of Inter-Provincials KZN Indigenous Recreation Agency Promotion of Indigenous Clubs in wards and 225 225 100% expenditure Games Assn. war-rooms. reported Support for new indigenous games and workshops on rules. KZN Inland Sport Federation TID/Talent Optimization Support for development 378 378 100% expenditure Cricket Union programme reported KFC Mini-Cricket Seminars Support for high performance programme

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 163 Part B: Performance Information continued

Non-ProƬ t Entities BeneƬ tting from Transfers The Department has complied with Treasury Regulations 8.4.1 read in terms of Section 38 (1) (j) of the PFMA for all the transfers listed below. All entities receiving transfers from the Department are Non-ProÄ t Institutions. The following are the entities that received funding and the services provided by these entities ...continued

NAME OF TYPE OF PURPOSE OF FUNDS AMOUNT AMOUNT REASONS TRANSFEREE ORGANISATION TRANSFERRED SPENT FOR UNSPENT FUNDS

R’000 R’000

KZN Olympic Sport Federation Support for boxers to National Trials in 369 369 100% expenditure Style Boxing Mdantsane Township (Eastern Cape). reported Administration support and capacity building. TID/Talent Optimization KZN Rowing Sport Federation Support for UKZN Indoor Rowing Project 100 100 100% expenditure Association Support for Midlands Rowing Club reported Support for Durban Rowing Club Para-Rowing Programme Hosting of coaching conference KZN Rugby Sport Federation Hosting of Talent ID Festival 314 314 100% expenditure Union Support for National U18 Academy Week reported KZN Rural Horse Recreation Agency Farrier Workshop Level II was conducted on 250 250 100% expenditure Riding Assn. 28-30 March 2013, 24 Farriers were trained. reported Horse-Care workshops and development of rural horse riding KZN Sailing Sport Federation TID/Talent Optimization 120 120 100% expenditure Support for development programme reported KZN Softball Sport Federation Purchase of video cameras for 95 95 100% expenditure biomechanical analysis of players. reported Support participation in SA National Champs in Cape Town Support for Inter-Provincial School Games KZN Surfi ng Sport Federation Development programme at New Pier 200 200 100% expenditure Beach & Marine Surf Lifesaving Club reported Support for developmental surfers and SA Junior Surfi ng Champs KZN Triathlon Sport Federation Development Programme including capacity 140 140 100% expenditure Association building Support for SA Long Course Triathlon reported Champs at Midmar Dam KZN Volleyball Sport Federation Support for Inter-Provincial Tournament in 400 400 100% expenditure Polokwane Support for National Club Champs reported Life Saving SA Sport Federation Learn-to-swim campaign 80 80 100% expenditure Development programme for disadvantaged reported communities Water awareness campaign Natal Canoe Sport Federation NCC Development Academy Dusi Canoe Marathon 4 562 4 562 100% expenditure Club (NCC) NCC Development Race reported Transformation & high performance SAFA Amajuba Sport Federation Development workshop for managers, referees 150 150 100% expenditure and coaches. reported KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

164 NAME OF TYPE OF PURPOSE OF FUNDS AMOUNT AMOUNT REASONS TRANSFEREE ORGANISATION TRANSFERRED SPENT FOR UNSPENT FUNDS

R’000 R’000

SAFA Ethekwini Sport Federation Administration support 150 150 100% expenditure Development workshops reported Support for Beach Soccer Inter-Provincial Tournament Support for Inter-Regional Women’s Soccer League SAFA Ugu Sport Federation Administration support 150 150 100% expenditure Talent optimization and development programmes reported SAFA Sport Federation Installation of PASTEL Accounting System. 150 150 100% expenditure Umgungundlovu Referees workshops reported Inter-LFA Tournament for U13 and U15 Junior Leagues Support for Inter-Regional Play-offs. SASCOC Olympic Committee Long-Term Coaches Development Programme 1 196 1 196 100% expenditure implemented in KZN. reported SA Thola Recreation Agency Development programmes for informal games. 75 75 100% expenditure Association Capacity building programmes reported The Roselands Recreation Agency Holiday Camps for children from orphanages. 95 95 100% expenditure Trust Butterfl y project reported Umgungundlovu Sport Federation R750,000 for administration support, salaries 3 221 3 221 100% expenditure Academy of of coaches, transport of athletes to training and reported Sport matches, medical support, medical and scientifi c assessments and uniform, meals and school fees. R2,471m for administration support (R450,000), salary and coaches payment, caches education learning certifi cate, transportation, monitoring of programme (R1,671m), athlete support (R350,000). Verulam Day Recreation Agency Promote the welfare of aged and frail persons, 40 40 100% expenditure and Frail Care (Senior Citizens) by provision of health & reported Centre wellness gym. TOTAL 27 211 27 211

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 165 Part B: Performance Information continued

The table below reƮ ects the transfer payments which were budgeted for in the period 1 April 2013 – 31 March 2014, but where no transfer payments were eƪ ected:

NAME OF TYPE OF PURPOSE FOR WHICH FUNDS AMOUNT AMOUNT REASONS TRANSFEREE ORGANISATION WERE TO BE USED BUDGETED SPENT WHY FUNDS FOR WERE NOT TRANSFERRED R’000 R’000

Deep Sea Recreational Promotion of angling amongst disadvantaged 100 - Non-submission of Angling Federation communities. Workshops to build capacity and fi nal Business and create jobs Project Plans. FEDANSA DanceSport Host the SA Dance Sport Competition 220 - Non-compliance with Feeration Capacity building workshops Administration Section 38 (1) (j) of support the PFMA KZN Badminton Sport Federation TID/Development Programmes High Performance 40 - Non-compliance with Association support Section 38 (1) (j) of the PFMA. KZN Billiards & Sport Federation Hosting of regional and provincial competitions. 50 - Non-submission of Snooker fi nal Business Plans and Audited AFS. KZN Canoe Sport Federation Transport to support development canoeists 360 - Non-compliance with Union to national competitions. Development and Section 38 (1) (j) of transformation programmes in the Valley of a the PFMA Thousand Hills KZN Darts Sport Federation Hosting of regional and provincial competitions. 45 - Non-submission of Audited AFS KZN Karate Sport Federation Unifi cation of the different disciplines 205 - Association placed of Karate under an umbrella body. under administration Administration support by SASCOC. KZN Netball Sport Federation Support representative teams to the Age-Group 1 550 - Non-compliance with Inter-Provincials. Capacity building workshops Section 38 (1) (j) of & administration support to all 11 Regional the PFMA Structures KZN Ten Pin Sport Federation Promotion and development of the sport as a 75 - Non-submission of Bowling recreational activity. Audited AFS KZN Transplant Sport Federation Hosting of programmes to create awareness and 100 - Non-submission of Games promote active lifestyles amongst people who are fi nal Business Plans. organ recipients. Create awareness about organ donation. Uthungulu Sport Federation Set-up costs for the establishment of a 1 000 - The Regional Regional Regional Academy.Launching of TID and high Academy was not set- Academy performance programmes. Coaches’ development up by the Department programmes. and funding was reprioritised. KZN loveLife HIV/AIDS Agency Promote alternative lifestyle programme at Sport 160 - Non-compliance with and Recreation Events. Section 38 (1) (j) of the PFMA

KZN Sport Sport Federation Administration costs. Coaches Education 2 509 - Non-compliance with Confederation Programmes Support for District Sport Section 38 (1) (j) of Confederations. Implementation of Transformation the PFMA Charter. TID/High Performance Programmes. Implementation of monitoring and evaluation. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL In all of the above funds were reprioritised to key strategic projects and to sport federations that were able to motivate for additional funding.

166 Summary of Achievements of Key Teal Muirhead, Guilia Torino, Sonal Redali, Cardine Wenke Non-ProƬ t Institutions Receiving and Ammaarah Seedat achieved the required scores at the SA National Age Group Championships held in December Transfer Payments 2014 and were named as part of the identiÄ ed swimming squad. A total of 20 athletes beneÄ tted from a novice DISSA competition for development and junior squad divers. A total of 63 disabled participants beneÄ tted from transfer A total of 16 individual medals were won at the SA payments for their participation in the following events: Short Course Champs and a number of swimmers from Blind Judo-SA Trials in July 2013, II National Squad Camp KwaZulu-Natal qualiÄ ed to represent South Africa at the for football, SA Squad training for America’s Cup in USA in 2014 Glasgow, Commonwealth Games. August 2013 (Boccia) and World II Swimming Champs in New Caledonia in August 2013. Capacity Building: A total of 85 technical ofÄ cials were trained as Level 1 (time-keepers and judges). A total of 14 The KZN team of 61 elite athletes participated in the Township coaches were trained as part of the Coaches National Championships for the Physically Disabled and Education Programme. Due to this mentorship programme Visually Impaired in Cape Town. The team was proud to one of the coaches from Umlazi Sharks was able to secure return with 80 medals: a job at the Westville Swimming Club

• Boccia – 4 x gold, 1 x silver, 3 x bronze. Overall winning province. Kwazulu-Natal Athletics • Blind judo – 11 x gold, 7 x silver, 1 x bronze. 2nd overall Talent Identið cation: The SA Youth/Junior Championship • Athletics – 19 x gold, 16 x silver, 7 x bronze. 2nd overall was held in Pretoria and attracted more than 650 athletes • Swimming – 6 x gold (2 SA Records), 1 x silver. Gena Lofstrand (Junior) won the 800m/1500m double 2nd overall whilst Sonwabiso Skhosana excelled in the 400m (Junior • Powerlifting – 1 x gold Men). Team KwaZulu-Natal won 59 medals, 17 Gold, 24 • Team Event – CP soccer. Silver Silver and 18 Bronze at the Sub-Youth Championships • Team Event – Blind Goalball Boys. Gold. held in November 2013. The SA 10km Championship • Team Event – Blind Goalball Girls. Silver. was held on 19 May 2013 starting at Kings Park Athletics Stadium, Durban. KZN Aquatics KZN Athletics Elite Squad – The elite squad of 21 Talent Identification: The KZN Senior Synchronised athletes are currently undergoing specialised training and Swimming Team selected Ntokozo Vilakazi as captain and assessment at the Prime Human Performance Institute. 9 swimmers competed at the SA National Age Group in Jenna Lofstrand from this group of athletes was invited Durban. Ntokozo Vilakazi (Open Section) and Nosibusiso to participate in Mauritius in the 800m event in March and Nkosi (16-18 section) achieved the award for Most August 2014. Improved Swimmer.

Sipho Mjoka was named KZN Disabled Sportsman of Baseball the Year and Jennifer Higgins was named KZN Disabled Talent Identið cation: A Training Camp for U12-U15-U18 Sportswoman of the Year at the KZN Sports Awards at the was held on 16 March 2014 at Hoy Park in preparation for Inkosi Albert Luthuli ICC. Shannon Whyte, Lori Niemand, the Regional Tournament – 61 athletes beneÄ tted from the

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 167 Part B: Performance Information continued

programme which had 11 Team Coaches and 11 Specialist Tumelo Elephant won bronze at the SA Schools Sprint Coaches to work with players. Champs 2013 and Nombuso Mzolo achieved a medal at the African Sprint Champs in Tunisia. Four NCC An Elementary Baseball Coaching Course was held on 8 development paddlers were selected to be part of the March 2014 and the Schools Baseball Clinic was held on KwaZulu-Natal Development Team that participated in the 15 March 2014. Educators were issued with a Play-Ball SA River Champs on the Umzimkulu River. Manual and a Major League Baseball Coaching Clinic DVD to assist with the coaching in schools. Various social and employment opportunities have been created directly as a result of the development initiatives. The inaugural HPC (High Performance Centre) sessions These include: came to an end on the 31 August 2013 and can be considered a tremendous success. The 45 athletes • Sam Phungula has been employed on a part time basis who were invited to participate in the program have to manage the NCC Development Academy. He has also all shown remarkable improvement, not only in their been the recipient of a DSR KZN Bursary to study at baseball knowledge and expertise, but also in their overall UKZN, PMB Campus. movement, agility and speed. • Wandile Luthuli has been employed on a full time basis Capacity Building: A total of 18 coaches were trained by the Owners of Camps Drift to assist with general in Level 0 whilst 4 coaches were trained in a Level 1 maintenance. Course. A total of 21 umpires and 58 scorers beneÄ tted from the training programme held in Pinetown. Due to the • Tumelo Elephant has been granted a private mentorship teaching programme being a huge success bursary to attend Alexander High School. Apart from it has now been implemented by the National Body receiving an excellent education he will also be close SABU Scorers. to Camps Drift to pursue his career in canoeing.

MLB African Elite Camp: A total of 40 elite athletes and 10 The event continues to fulÄ l its primary objective of giving coaches beneÄ tted from this Elite Camp. This camp was the NCC Development Team the opportunity of managing a resounding success and a major footprint in the eye of an event and learning additional life-skills. the MLB in the USA. Event management abilities and execution was deÄ nitely Natal Canoe Club improved from 2012. The development paddlers are most Talent Identið cation: A total of 15 paddlers started and certainly learning the art of event management. High quality 13 completed the Dusi Canoe Marathon 2014. The highest paddlers – including 2 World Marathon Champions: Andy placed NCC Development crew achieved a 61st place in Birkett and Cam Schoeman also participated. the Dusi with the Ä rst-time NCC development paddlers placed in the Top 100. Other notable Dusi Canoe results NCC Development Academy: The NCC Development were 70th and 104th placed Ä nishes for our developmental Academy commenced operation in early April 2013 and 5 paddlers. schools in the PMB area were identiÄ ed. Formal proposals were made to the schools. To date the Academy has held numerous training sessions at NCC, Camps Drift as well as KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

168 other locations in KwaZulu-Natal. Approximately 2,550 children of all ages and genders have been educated through the academy and the feedback has been phenomenal.

In addition to the Academy sessions, Mr Sam Phungula has expanded the Academy project to include outreach opportunities in the following areas: Henley Dam, Hopewell Dam and KwaXimba. The Academy initiative is a huge success and is certainly proving popular.

KZN Gymnastics Talent Identið cation and Development: Talent IdentiÄ cation and Development: This programme has been a huge success as it has seen improvement from participants from disadvantaged communities and some of them are set to participate in the mainstream championships. Five more coaches have been identiÄ ed through this project. A total of 66 (30 females) athletes beneÄ tted from the programme. The programme had very good support from UKZN Sports Science.Siphamandla Ngcobo and Siphesihle Biyase were selected for South Africa.

Capacity Building: The KZN General Leaders Coaches Course was held in March 2014 and 38 coaches attended from the following districts: Ethekwini – 9, Umgungundlovu -10, Ugu – 18 and Uthungulu -1.

High Performance: The Artistic National Championships were held in June 2013, where 9 provinces and 2 International teams participated. USA gymnasts were impressed with the community outreach programme in KwaXimba.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 169 Part B: Performance Information continued

6. Conditional Grants 6.1 Conditional Grants and Earmarked Funds Received: In the period under review the Department received a provincial allocation in the form of an equitable share, and national conditional grant allocation of R84,760 million in respect of the Mass Participation & Sport Development Programme (R79,883) and the EPWP Integrated and Incentive Grant (R4,877m) for provinces.

The Mass Participation and Sport Development Programme (MPSDP) is intended to ‘get the nation to become active’ and provide access to a relatively wide variety of activities to impoverished communities. Against the backdrop of relatively low participation Ä gures in a variety of sports, the focus of the Mass Participation Programme is to ‘unearth sporting talent’ and to use sport as a means to achieve social and human development goals. In support of the Millennium Development Goals, the Department has recognised the value of the mass participation programme as a tool for development and has supported programmes to use sport and recreation as a means of empowerment and development.

The programmes encouraged mass participation whilst removing access barriers such as costs, elitism, race, gender and intricacy of both activity and equipment speciÄ cations. The programme is designed to reach broad sectors of populations, including marginalized groups, and affording them access to participation and a share in the wider sport community. The Mass Participation and Sport Development Programme has made a signiÄ cant contribution to providing opportunities for rural and deprived communities to participate actively in sport and recreation with the objectives of promoting good health, self-realisation, community development and social cohesion. It encourages inclusivity through the involvement of able- bodied people, as well those with special needs.

Additional funding in respect of the EPWP integrated grant for provinces in line with DORA, 2012 was allocated to the Department. The Department reports its EPWP job creation initiatives to the Infrastructure Sector (Facilities) and Social Sector (jobs created as a result of the conditional grants). The funding received is as a result of an EPWP incentive. Reporting on jobs created/skills development is the basic criteria used for allocation of the incentive. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

170 Mass Participation and Sport Development Grant (MPSD) The table/s below details the MPSD conditional grants and earmarked funds received during for the period 1 April 2013 to 31 March 2014.

Department who transferred the grant Sport and Recreation South Africa (Vote 20)

Purpose of the grant To facilitate sport and recreation participation and empowerment in partnership with relevant stakeholders

Expected outputs of the grant School sport supported. Community sport and recreation participation.

Actual outputs achieved School Sport • 2,740 Schools registered in the programme. • 541 Schools provided with equipment & attire. • 1,161,709 Learners participating in school sport • 10,708 Learners participating in school sport at district level • 772 Learners supported to National Top Schools

Community Participation • 117 Hubs established and supported • 258 Youth attended the Provincial Youth Camp • 12 Youth Camps at District/Province • 291 People trained as part of Community Sport • 44.613 people participating in active recreation events

Amount per amended DORA (R’000) 79 883

Amount received (R’000) 79 883

Reasons if amount as per DORA was not The amount as per DORA of 79 883 was received received (R’000)

Amount spent by the Department (R’000) 79 883

Reasons for the funds unspent by 100% of available funds spent by the Department the entity

Reasons for deviations on performance • Department is dependent on DoE for registration of schools and implementation of programme up to district level. • Exorbitant cost of staging the Provincial Top Schools Tournament impacted on funds budgeted for other key deliverables within School Sport. Educator training was sacrifi ced as budgets were reprioritised. • Lack of involvement and capacity of educators to deliver school sport. • The Department had little control over the inferior quality of sport equipment supplied in spite of the exorbitant prices being charged by service providers that are on a transversal contract by SRSA.

Measures taken to improve performance • Decentralisation of Provincial Tournament to Code Tournaments. • Sport Federations to play a pivotal role in implementing school sport • Code structures to be fast-tracked in partnership with Sport Federations. • Sport Focus Schools to be formalised.

Monitoring mechanism by the receiving • Site-visits to projects and programmes Department • One-on-one meetings and consultations • Desk-top reviews of close-out reports and POE • Audits and interventions

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 171 Part B: Performance Information continued

EPWP Integrated and Social Sector Grant for Provinces In the period under review the Department received R550, 000 as an Integrated Grant for Provinces and R4, 327 million as a Social Sector EPWP Incentive Grant for Provinces bringing to R4, 877 million the total EPWP Grant received.

The table below details the EPWP Integrated Grant received during for the period 1 April 2013 to 31 March 2014.

Department who transferred the grant National Department of Public Works

Purpose of the grant To facilitate job creation and skills development for unemployed youth

Expected outputs of the grant • Job Creation • Skills Development

Actual outputs achieved • 207 Activity coordinators employed on contract to deliver the Community Mass Participation Programme. • 291 Youth trained as part of Community Sport • 34 Caretakers employed though facility maintenance support grants.

Amount per amended DORA (R’000) 4 877

(Made up of 550 as EPWP Integrated Grant for Provinces and 4 327 as Social Sector EPWP Incentive Grant for Provinces)

Amount received (R’000) 4 877

Reasons if amount as per DORA was not The amount as per DORA of 4 877 was receive received (R’000)

Amount spent by the Department (R’000) 4 877

Reasons for the funds unspent by 100% of available funds spent by the Department the entity

Reasons for deviations on performance • There were no deviations recorded. • Department employed additional youth and funded them though the MPSD Conditional Grant and Voted Funds.

Measures taken to improve performance • Reinforce reporting processes and systems to ensure sustainability of the grant.

Monitoring mechanism by the receiving • Headcount completed twice per year Department • Site-visits to projects and programmes to monitor delivery by activity coordinators. • Monthly reports by District Offi cials • Sport Promotion Offi cers to scrutinize monthly claims before signing. • Audits and interventions KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

172 7. Donor Funds The Department does not receive any Donor Funding 8. Capital Investment

Capital Investment, Maintenance and Asset Management Plan

Infrastructure 2012/13 2013/14 Projects Final Actual (Over)/Under Final Actual (Over)/Under Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R’000 R’000 R’000 R’000 R’000 R’000

New and replacement assets 19 950 15 078 4 487 33 141 29 001 3 829 Existing infrastructure assets 2 163 157 2 006 - - - Upgrades and additions ------Rehabilitation, renovations and refurbishments 2 163 157 2 006 - - - Maintenance and repairs ------Infrastructure transfer 19 860 18 600 1 260 21 885 21 465 420 Current 4 950 4 950 - 3 300 3 300 - Capital 14 910 13 650 1 260 18 585 18 165 420 TOTAL 41 973 33 835 7 753 55 026 50 466 4 249

The provision of sport and recreation facilities is a core The second level within infrastructure development is for function of the Department of Sport and Recreation. the repairs to existing sport and recreation facilities which Funding for this function has been allocated at 3 levels. are considered essential due to the poor condition of certain facilities and, which is as a result of a lack of on- The ð rst level is in the form of New and replacement assets going repairs and maintenance. The Department makes within Purchase of capital assets: Buildings and other Ä xed an allocation for the upgrade and rehabilitation of sport structures. This allocation is utilised to build smaller facilities facilities. e.g. minor sporting facilities, combination courts, futsal courts and ofÄ ce buildings. The Department is responsible The third level relates to Capital and current transfer for managing the entire construction in respect of sporting payments. Capital transfer payments are made to district facilities, whilst the Department of Public Works manages and local municipalities who act as implementing agents. the ofÄ ce buildings. These facilities are handed over to the Agreements are entered into between the municipality and schools and communities once completed. The assets are the Department setting out the conditions of the transfer not recorded on the Department’s Ä xed asset register, as payments. The type of facilities built include athletic it as the Department has no further control over the asset tracks, swimming pools, basic sport facilities, etc. Transfer once it is handed over. payments are based upon achievement of milestones as set out in the agreement. On completion of the facility it

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 173 174 KWAZULU-NATAL Department OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 continued Performance Information Part B: end. Anumberoftheseprojects havebeencarriedoverfrom 2012/13. Note: Projects listedasincompleteare atvariousstagesofcompletionandare expectedtobecompleteby • appointmentofcontractorsforprojects. • andthisgivesrisetopoorlyconstructedfacilities. • disputes,orimplementingagentseffecting shoddyandpoorworkmanship. • Variances: The tablebelowliststheinfrastructure projects thatwasplanned andprogress incomparisontowhatwasplanned: Progress the purchase ofmaintenanceequipment,aswelltheemploymentacaretakers tomaintainexistingsport- To assistthemunicipalitytokick-startmaintenance,current portionofthetransferpaymentfundsisallocatedfor Department’s Plan) asthemunicipalitymustincludecostsofmaintenanceinbudget.Theseassetsare notrecorded onthe municipality. Therefore theselectionofwhere thefacilityisconstructeddependentonIDP’s (IntegratedDevelopment is handedovertothemunicipalityforusebycommunity. Themaintenanceofthefacilityisresponsibility ofthe The DepartmentdoesnothaveaCapital,InvestmentandAssetManagementPlaninplace. Adverse weatherconditionsoftendelayprojects. Service providers oftenhavecash- Municipalities awarding contracts toserviceproviders that don’t havethenecessary capacitytoconstructsportfacilities Delaysasaresult ofmunicipalitiessubmittingSLA’s lateand/orlackofwrittencouncilresolutions, changingsites/politica O PLANNED NO. 6EhkiiSotfied10000 nopee(% LocalMunicipality LocalMunicipality LocalMunicipality LocalMunicipality Incomplete(0%) 0.00 LocalMunicipality LocalMunicipality Incomplete(100%) LocalMunicipality Incomplete(50%) 1050 525 Incomplete(67%) 1050 Incomplete(33%) 1050 Incomplete(67%) 525 Incomplete(67%) 1050 1050 1050 1050 1575 1575 1575 1575 EthekwiniSportsfi eld UphongoloSportsfi eld 16 NewcastleSportsfi eld 15 UmtsheziSportsfi eld 14 MaphumuloSportsfi eld 13 NquthuSportsfi eld 12 IngweSportsfi eld 11 10 lbs prs l 7 5 nopee(7) LocalMunicipality LocalMunicipality DSR DSR Incomplete(67%) LocalMunicipality 1050 Incomplete(0%) LocalMunicipality 0.00 100%Complete LocalMunicipality 100%Complete 103 175 LocalMunicipality 1575 100%Complete DSR 100%Complete 420 1575 1575 100%Complete 103 175 1575 100%Complete 1575 1575 100%Complete 1575 1016 1575 1575 1016 HlabisaSportsfi eld NdwedweSportsfi eld 9 MbazwanaSportsfi eld 8 DukuzaSportsfi eld 7 EzinqolweniSportsfi eld 6 JoziniSportsfi eld 5 MfoloziSportsfi eld 4 MsunduziSportsfi eld 3 ShayamoyaSportsfi eld 2 1 PROJECT INFRASTRUCTURE Ä xed assetregister astheDepartmenthasnofurthercontrol overtheasset,onceitishandedover. Å ow problems. ImplementingAgents(Municipalities) alsounnecessarilydelaythe

VALUE R’000 PAYMENTS EFFECTED R’000 INCOMPLETE COMPLETE/ AGENT IMPLEMENTING Ä Ä elds. elds. nancial year- nancial l The Department is in the process of planning to roll-out The openning balance in respect of asset holdings in the Regional Sport Complexes in the 2015/2016 Ä nancial year. 2013/14 Financial Year was R 35, 052 million. During the All projects that have commenced will be completed. There Ä nancial year assets to the value of R 5,849 million were are no plans to close-down or downgrade any projects. acquired. Of this amount R3, 4 million was expenditure related to the purchase of 14 motor vehicles. R 572 000 Maintenance was invested in purchasing and installing security systems The Department has completed a facilities audit of 2,086 within the Ugu and Umgungundlovu District OfÄ ce. Other facilities in the province. The audit has revealed a lack of purchases related to replacement of computers and maintenance, vandalism and neglect of multi-million rand printers, ofÄ ce furniture for newly acquired Ugu District sport facilities that we have provided in our communities. In OfÄ ce and, audio-visual and ofÄ ce equipment. Obsolete the 2013/14 Ä nancial year the Department provided facility assets and those in a state of disrepair were disposed of maintenance equipment to 14 municipalities. to the value of R1, 938 million.

The Department receives an EPWP Integrated Grant There were no losses in the current Ä nancial year. The for provinces (R500, 000). By supplementing this with closing balance at the end of the 2013/14 Ä nancial year allocations from Voted funds the Department transferred was R39, 200 million. maintenance support grants to 22 municipalities for the employment of caretakers to maintain the facilities. In All assets purchased are captured on the Asset Register period under review 34 caretakers were employed through upon delivery. On a monthly basis, Asset Management facility maintenance grants. To address this challenge the reconciles BAS reports to the Asset Register. Assets Department will have employed 143 caretakers (facility counts are conducted bi-annually (i.e.) September and managers) over a 5 year-period to the end of the 2014/15 March and the Asset Register is updated by recording the MTEF through maintenance support grants transferred to movement of the asset. municipalities where facilities are being provided. The total number of Departmental assets is 5,845 and the We require the intervention of local government if we value is R39, 200 million. There are 40 assets identiÄ ed as expect to address the crisis and catch-up with the backlog being in the state of disrepair. of infrastructure needs. The Department will continue to engage municipalities on how to maximise the utilisation The Department did not undertake major maintenance of the 15% of the MIG for sport and recreation facilities. during the 2013/14 Ä nancial year as the Department leases most of the buildings it occupies and which are maintained The neglect of sport facilities will impact negatively on the by the owners/leasing agencies. In buildings owned by Department’s infrastructure budgets as there is now a the Department maintenance and repairs are undertaken critical need to upgrade/refurbish existing sport facilities. by the Department of Public Works. The Department allocates a maintenance budget based on projections to Capital Investment ensure funds are available to ensure that service delivery The Department developed an asset strategy with the is not compromised. The following maintenance projects aim of establishing systems and processes that support have still not been completed by the Department of Public the development of a Ä ve-year plan encompassing the Works: acquisition, safeguarding, maintenance, redeployment and • Repair/maintenance of air-conditioning and, disposal of asset. • Replacement of locking mechanisms at the Zululand District OfÄ ce.

175 Part C: Governance

Our Ä nancial reporting obligations supported good corporate 1. Introduction governance through internal and external reporting to our Corporate governance is the international term associated Executive Authority, Legislature, Government Portfolio with the trend towards greater corporate responsibility and Committees, Social Sector Clusters, MINMEC, COHOD, the conduct of business within acceptable ethical standards. Senior Management Committee, Provincial Audit and Risk Transparency, accountability and openness in reporting and Committee, internal and external stakeholders, the general disclosure of information, both operational and Ä nancial, are public and taxpayers. Our Ä nancial reporting systems internationally accepted to be vital to the practice of good consisted of timely and regular submission of comprehensive corporate governance. and candid reports on every signiÄ cant matter of Ä nancial administration to all levels of decision-makers. Our Accounting OfÄ cer has embedded the objective of good corporate governance within the Department by All decisions and activities of management were guided by demonstrating our public accountability and conducting our Chief Financial OfÄ cer, that impacted on the control and our business within acceptable ethical standards. utilisation of limited Ä nancial resources entrusted to achieve This demonstration took the form of effective Ä nancial speciÄ ed and agreed strategic outputs. reporting, both internally and externally, and the unqualiÄ ed encouragement of public debate in respect of such Ä nancial reports. 2. Risk Management Risk Management Strategy: The Accounting OfÄ cer Effective corporate governance in the Department has meant has committed the Department to a process of risk that our ofÄ cials were able to demonstrate compliance with management that is aligned to the principles of good the following characteristics: corporate governance, as supported by the Public Finance • The Department is composed of people with the knowledge, Management Act (PFMA), Act 1 of 1999 as amended by ability and commitment to fulÄ l their responsibilities; Act 29 of 1999. • They understood their purpose and that they represent the interest of the public; Risk management is recognized as an integral part of • They understood the objectives and strategies of the responsible management and the Department adopted a Department; comprehensive approach to the management of risk. The • They understood what constitutes reasonable information features of this process are outlined in the Department’s for good government and did everything possible to Risk Management Strategy. All Business Units within the obtain it; Department, including their operations and processes were • They ensured that the Department’s objectives were met subject to the risk management strategy. The strategy and that operational performance was never less than focused on these Units working together in a consistent satisfactory; and and integrated manner, with the overall objective of reducing • They fulÄ lled their accountability obligations to the public risk, as far as reasonably practicable. by regularly and adequately reporting on the Department’s activities and effectiveness. The realization of the objectives of our Strategic Plan was dependent on us being able to take calculated risks in a way KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

176 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 177 Part C: Governance continued

that did not jeopardize the direct interests of stakeholders. completed risk mitigation plans to existing controls and then Sound management of risk enabled the Department to work with the Department to re-rate the risks affected by anticipate and respond to changes in our service delivery this movement. environment, as well as make informed decisions under conditions of uncertainty. Further to the above, the review of the following documents was completed in order to update the risk register: Auditor General’s Management Reports; Assurance Reports; and An entity-wide approach to risk management was adopted Forensic Investigation Reports. This exercise resulted in a list by the Department, which meant that every key risk in each of emerging risks that was shared with the Senior Manager: Business Unit of the Department was included in a structured Strategic Support, and the Assistant Manager: Internal and systematic process of risk management. Whilst the risk Control to enable them to make the necessary consultation management processes has become embedded into the with management internally; the aim was to solicit inputs Department’s systems and processes limitations of human regarding the appropriateness and completeness of the resources, especially in Risk and Integrity has impacted risks from various business units that are affected by these negatively on the Department’s ability to enforce compliance risks prior to the risk workshop. and regularly monitor the controls and action plans in place. In spite of this the Department was still able to ensure that A Risk Assessment Workshop, to update the risk register, our responses to risk remained current and dynamic. All was held on 09 April 2013, and the report was Ä nalised risk management efforts were focused on supporting the by PIAS. Department’s objectives. Equally, our efforts at managing our risks focused on compliance with relevant legislation, The Department assigned the risk management and fulÄ lled the expectations of employees, communities responsibilities to the Senior Manager: Strategic Support and other stakeholders in terms of corporate governance. and Assistant Manager: Internal Control who reports directly The Department has the following in place: to the Head of Department. The Department did not have • Enterprise Risk Management Framework dated an independent Risk Management Assurance Unit that 31 October 2012 could coordinate Risk Management issues.

• Risk Management Policy dated 01 October 2012 The Department had an updated risk register for 2013/14 and used it to monitor the status of implementation of the • Risk Management Implementation Plan dated risk mitigating strategies (action plans). New and emerging 01 October 2013 risks were identiÄ ed and included on the risk register. The Department conducted a separate Fraud Risk Assessment • Risk Management Committee Charter dated on the 8 July 2013 and merged fraud risks identiÄ ed onto 01 October 2012. the composite Risk Register.

Risk Assessments Risk Management Committee During the period under review, the Provincial Internal Audit A Risk Management Committee has been established by the Services (PIAS) worked with the Department to review the Department to assist the Accounting OfÄ cer to fulÄ l her risk 2012/13 risk register in-line with the implementation of risk management and control responsibilities in accordance with mitigation plans as reported by the Department. The aim of prescribed legislation and corporate governance principles. this exercise was to update the risk register through moving KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

178 The primary objective of the Committee is to assist the Accounting OfÄ cer in discharging her accountability for risk management by reviewing the effectiveness of the Department’s risk management systems, practices and procedures, and providing recommendations for improvement. The Committee meets once per quarter.

Permanent members of the Committee were formally appointed by the Accounting OfÄ cer and the names were tabled at the Senior Management Committee of the Department. The members, as a collective, possessed the blend of skills, expertise and knowledge of the Department, including familiarity with the concepts, principles and practice of risk management so that they could contribute meaningfully to the advancement of risk management.

The following were members of the Risk Management Committee:

Name of Member Position

Ms ZK Buthelezi Chief Finance Offi cer Mr V. Balram Senior Manager: Strategic Management Mrs AL Ally General Manager: Corporate Services Mr PR Vayapuri Senior Manager: Stakeholder Support Mr MN Mthembu Senior Manager: Recreation Mr S. Qwabe Senior Manager: Communication (Contract) Ms P. Ntebe Senior Manager: School Sport (Contract)

The Chief Finance OfÄ cer was appointed as chairperson by • Evaluated the effectiveness of mitigating strategies to the Accounting OfÄ cer. The Committee had the requisite address the material risks of the Department; authority to request management to appear before it to account for their delegated responsibilities in respect of • Reported to the Accounting OfÄ cer on a quarterly basis risk management. any material changes to the risk proÄ le of the Department;

The Risk Management Committee was able to • Risk Management was placed on the agenda of the mitigate against the following risk management Senior Management Committee and on a quarterly basis the Committee reviewed any material Ä ndings and initiatives and report on unacceptable levels recommendations by assurance providers (PIAS) on the of risk: system of risk management and provided feedback on • Reviewed the risk management policy and strategy and appropriate action instituted to address the identiÄ ed recommended for approval by the Accounting OfÄ cer; weaknesses;

• Reviewed the risk appetite and tolerance through the • Provided proper and timely reports (quarterly) to the Provincial Internal Audit Services at a Risk Assessment Accounting OfÄ cer on the state of risk management, held on 9 April 2013. At the same assessment the together with aspects requiring improvement accompanied Committee was able to review the Department’s risk by the Committee’s recommendations to address such identiÄ cation and assessment methodologies to obtain issues. These quarterly reports were presented to the reasonable assurance of the completeness and accuracy Cluster Audit and Risk Committee (CARC). of the risk register and developed a new risk register.

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Audit Committee Progress in the management of risks: In 2013/14 CARC The Department reported to the Cluster Audit and Risk noted improvements on the Department’s Risk Management Committee on a quarterly basis. Internal Audit is responsible function and an overall rating of 2 on risk management for combined assurance and the Audit Committee ensured maturity of the Department was given. However the that there was a combined assurance model and plan appointment of a Chief Risk OfÄ cer (CRO) was raised as a in place. Combined assurance is co-ordination of the concern and challenge for the Department. The Department management, internal and external assurance providers. appointed an Assistant Manager: Internal Control to The combined assurance improved reporting and reduces strengthen the Department’s Compliance Unit and embed a assurance costs. The Audit Committee provided oversight continuous, proactive and systematic process and approach and approved the scope of the combined assurance plan. to risk management and internal control throughout the Department. The Risk Management functions within the The Audit Committee provided an independent Department was allocated to the Senior Manager: Strategic and objective view of the eƪ ectiveness of the Management Services in the interim. Department’s risk management. In doing so, it: • Considered the Department’s key risk management The Department reviewed is BCP and DRP in consultation strategy and policy and provided appropriate advice on with the Provincial Internal Audit Services (PIAS) and the Ä nancial reporting risks, internal Ä nancial controls, fraud Cluster Audit & Risk Committee (CARC) during the second risks as it relates to Ä nancial reporting and IT risks as it quarter of 2013/14. The Deputy Manager: IT within the relates to Ä nancial reporting. Department piloted the project of reviewing and updating the BCP and DRP in consultation with external service • Reviewed the risk management plan including the IT provider, Dimension Data. disaster recovery and Business Continuity Plans for the year and provided advice on possible focus areas. The The Risk Rating Tables of the Department were developed Department’s Disaster Recovery Plan (DRC) and Business and was used in deÄ ning and setting the risk appetite of the Continuity Plans (BCP) were reviewed and implemented Department. The ratings on these tables were subject to after it was approved by the Audit Committee. review by the Audit, Risk Management and Fraud Prevention Committees for formal adoption by Senior Management. • Considered the risk management quarterly reports submitted jointly by PIAS and the Department and CURA reports of the Department were obtained from the assessed the measures in place to mitigate the inherent KZN Provincial Internal Audit Services (PIAS) Unit for manual risks identiÄ ed. compilation of the Departmental Risk Register since the Department was not on the electronic CURA Risk • Reviewed on a quarterly basis, the opinion of PIAS Management system. regarding the Department’s risk management systems. A Departmental Risk Register was manually developed on • Reviewed the recommendations made by the Risk Microsoft Excel by the Compliance Unit and was updated Management Committee of the Department. with emerging risks and subsequent risk assessments going forward. This process was conducted in consultation with • Provided quarterly feedback to Cabinet on the adequacy the KZN Treasury Risk Advisory Services (RAS) Unit since and effectiveness of the risk management process. the risk management function was not fully handed over to the Department by PIAS. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

180 This table below provides a high level statistical view of how the Department progressed in implementing risk mitigation plans over the 2013/14 Ƭ nancial year. The statistical progress report covers the whole risk register, including insigniƬ cant risks:

No Magnitude No. of Risks Total Action Plans Completed Action Comments Identifi ed Plans Year To Date 1. Critical 2 6 3 Action plans were at 50% completed. Outstanding action plans are still in the process of being implemented. 2. Major 8 41 23 Action plans were at 56% completed. Outstanding action plans are still in process of being implemented. 3. Moderate 9 10 9 Action plans were at 90% completed. Outstanding action plans are still in process of being implemented. 4. Minor 4 4 2 Action plans were at 50% completed. Outstanding action plans are being still in process of being implemented. 5. Insignifi cant 0 0 0 TOTALS 23 61 37 Action plans were at 61% completed

Register updated at 15 May 2014

The graph below illustrates the Departments progress in mitigating against identið ed risks in the period under review

50% 56% 90% 50% 61%

Critical Major Moderate Minor Total

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 181 Part C: Governance continued

The Department has come a long way in terms of setting • Matrix of tasks and responsibilities. up its Compliance Unit and embedding risk management and internal control throughout its operations. However, we • Code of Conduct and Business Ethics implemented on have to take cognisance of the fact that organisations with 31 October 2013. This document is comprised primarily inappropriate risk cultures will inadvertently Ä nd themselves of the Code of Conduct for the Public Service. The spirit allowing activities that are totally at odds with stated policies of the Code is to support ethical and good business and procedures or operating completely outside these conducted by all individuals covered by it. policies. An inappropriate risk culture means not only that certain individuals or teams will undertake these activities • Disciplinary Code and Procedures implemented on 7 but that the rest of the organisations ignores, condones or November 2012. The purpose of this Code is to provide does not see what is going on. At best this will hamper the supervisors/managers within the Department with achievement of strategic, tactical and operational goals. At guidelines relating to disciplinary procedures applied worst it will lead to serious reputational and Ä nancial damage. with effect from 1 July 1999, as contained in Collective Agreement, 2 of 1999, and amended by Collective 3. Fraud and Corruption Agreement 1 of 2003. Fraud Prevention Plan: Fraud prevention is a process that • Whistle Blowing Policy implemented on 01 October 2012. is adopted by the Department, in putting mechanisms in The policy strives to create a culture which facilitates place, to manage the Department’s vulnerability to fraud. the disclosure of information by employees relating to Such mechanisms were designed to prevent, deter and criminal and other irregular conduct in the workplace in detect fraud. The Department has an approved Fraud a responsible manner by providing clear guidelines for Prevention Plan in place and in terms of the main principles the disclosure of such information and protection against of the Plan; “will not tolerate fraudulent or corrupt activities, reprisals as a result of such disclosure and promotes the whether internal; or external to the Department, and will eradication of criminal and other irregular conduct within vigorously pursue and prosecute any parties, by all legal the Department. means available, which engage in such practices or attempt to do so”. The four key measures to Ä ght fraud within the Department as extrapolated in its Fraud Prevention Plan are fraud The Department has put into place the following policies prevention, early detection, investigation and, legal action and prescripts to prevent, detect and report on fraud and and restitution. corruption: The objectives of the Fraud Prevention Plan were to: • Improve accountability, efÄ ciently and effective • Fraud Prevention Plan implemented on 1 October 2012. administration within the Department. The purpose of this Policy is to articulate the Department’s philosophy on fraud prevention. The Plan recognizes • Support a culture within the Department where all basic fraud prevention initiatives within the Department employees and other stakeholders continuously behave and identiÄ es key risks of fraud that will be addressed, as ethically in their dealings with or on behalf of the these risks could jeopardize the successful implementation Department. of the various components of the Plan. The Department adopts a comprehensive approach to the management • Improve the application of systems, policies, procedures of fraud risk. and regulations.

• Fraud Policy and Response Plan implemented on 7 • Improve relevant aspects of the Department to facilitate November 2012. The purpose and spirit of this document the reporting and monitoring of incidents of fraud; and is to conÄ rm that the Department supports and fosters a culture of zero tolerance to fraud in all its manifestations. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

182 • Encourage all employees and other stakeholders to strive for the deterrence, prevention and detection of fraud impacting or having the potential to impact on the Department.

Implementation of the Fraud Prevention Plan within the Department: • Circulated the approved fraud prevention plan to all executive members, managers and staff. • Has a Fraud Prevention Committee in place and the Fraud Prevention Plan was presented to the Committee for formal adoption • Direction issued all business units including districts, on the implementation of the fraud prevention plan in their respective Units and Districts. • Liaised on a regular basis with the Compliance Unit to discuss Internal Control and Risk Treatment Action Plans. • Conducted a Fraud Risk Assessment with PIAS Forensic Unit on 8 September 2013. Merged fraud risks with the main Risk Register and developed and monitored action plans to mitigate against the fraud risks. • Advertised the Fraud Hot Line through the Departmental website. • Developed a poster campaign aimed at all stakeholders to advertise the Departmental stance to fraud and its expectations with regard to the ethics and integrity of all stakeholders. • Circulated appropriate sections of the Code of Conduct to other stakeholders, e.g. consultants and contractors • Fraud Prevention Plan, Code of Conduct, Disciplinary Codes & Procedures and Business Ethics training workshops were rolled-out on a decentralised basis as follows:

District/Component Date Venue No. of Staff Attending Ethekwini 5 November 2013 First Floor Boardroom, Highway House 9 Uthukela, Umzinyathi, Amajuba 7 November 2013 Ladysmith District Offi ce 22 Zululand 14 November 2013 Zululand District Offi ce 12 Umkhanyakude, Uthungulu 18 November 2013 Uthungulu District Offi ce 18 Head Offi ce (Durban) 20 November 2013 First Floor Boardroom, Highway House 35 Ugu, Umgungundlovu, Sisonke, Head Offi ce (Pmb) 21November 2013 Boardroom, Sport and Recreation House, Pmb. 35

The purpose of these workshops was to: • Assist employees to understand the meaning of fraudulent and corrupt behaviour • Present case studies which assisted in developing behaviour to articulate and encourage attitudes and values which supported ethical behaviour • Assisted employees to understand issues involved in making ethical judgements; and • Communicated the implications of unethical behaviour and its impact for individuals, the workplace, professional relationships to the Department as a whole and external stakeholders including the public.

Mechanisms to report Fraud and Corruption: Although the Department has an Internal Control Unit, there is an internal audit function (Provincial Internal Audit Services – PIAS) centralised within Treasury that also performs audits within the Department. The primary function of the PIAS is to assist the Department in improving the efÄ ciency and effectiveness of operations, risk management, control and governance. This is further intended to promote good corporate governance (including promoting ethical conduct and the prevention, detection and reporting of fraud) within the Department.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 183 Part C: Governance continued

The Department recognised that in order to effectively prevent fraud, all fraudulent activities detected by employees and other stakeholders needed to reported and investigated.

The Department has established a facsimile number is was intended to achieve the following: • Deter potential fraudsters by making all employees and other stakeholders aware that the Department is not a soft target, as well as encouraging their participation in supporting and making use of this facility • Raise the level of awareness that the Department is serious about fraud • Detect incidents of fraud by encouraging whistleblowers to report incidents which they witness. • Manage the requirements of the Protected Disclosures Act by creating a channel through which whistle blowers could report irregularities which they witness or which come to their attention; and, • Assist the Department in identifying areas of risk to fraud in order that preventive and detective controls could be appropriately improved or developed.

The Department put into place mechanisms to ensure that all instances of fraudulent activity were reported to the Internal Control Unit, unless it was a protected disclosure, which then had to be reported as extrapolated in the Whistle Blowing Policy.

The Department responded to and investigated information and ensured that proper records were maintained of all allegations relating to the Department. The Department has reported serious matters of potential fraud to the Forensic Services Unit of PIAS for further investigation. Progress on these cases are reported on quarterly basis at the CARC Meetings. On occasions the Department has utilised the services of external consultants to investigate serious fraud and where the Department has limited resources to conduct its own investigations.

Status of Cases Investigated and Reported On: The Department conducted an investigation by procuring the services of PWC. The following actions have been taken by the Department:

Recommendations Actions Taken by Department

Disciplinary action to be taken against implicated offi cials 5 offi cials resigned and 2 offi cials were dismissed. Criminal case to be registered against offi cials and service providers Criminal cases were registered and the investigation is in progress A number of service providers to be blacklisted This will be done once the criminal case has been fi nalised

Another investigation was done internally by the Department and it involved investigating a misrepresentation made by an ofÄ cial. This ofÄ cial was subjected to a disciplinary hearing and the ofÄ cial was found guilty. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

184 During the period under review, the summarized status of investigations that were referred to the Provincial Internal Audit Unit (Forensic Services) are as outlined in the table below

Number of cases referred Status Comment/Challenges

Confl ict of interest relating to Departmental Completed Disciplinary action: offi cials operating undeclared businesses 5 offi cials resigned during the course of the investigation; which are awarded work by the Department 2 offi cials were dismissed

Criminal action: 6 criminal cases were opened at Mayville Police Station. The investigators were assisting the SAPS in this regard.

Mismanagement of funds relating to KZN Completed The matter was reported to the SAPS at the Durban Central Offi ce. Two offi cials Athletics – National Youth Run at KZNA resigned before disciplinary proceedings were instituted. KZNA have developed fi nancial policies and implementing through their Financial and HR Policies.

The Department has an approved Remunerative Work 4. Minimizing ConƮ ict outside the Public Service Policy (RWOPS) in place. The policy was approved and implemented on 01 October Of Interest 2013. The purpose of the policy was to provide a framework OfÄ cials involved in the SCM process are required to within which employees could perform remunerative work adhere to the institution’s Codes of Conduct for SCM outside the public service. The objectives of the policy are practitioners and Bid Adjudication Committee members. to indicate the: The Department compels SCM ofÄ cials to sign the relevant • Conditions under which the Administration shall grant Code of Conduct on an annual basis with an undertaking permission for remunerative work outside the to adhere to its requirements. Newly appointed ofÄ cials or public service ofÄ cials transferred to the SCM unit are also required to • Action to be taken in the event of the performance of sign the Code of Conduct. In edition all employees in the remunerative work outside the public service Department are compelled to sign the Code of Conduct. without permission. The Department utilizes the prescribed SBD 4 when inviting price quotations, advertising competitive bids, limited bids The Department compels all employees to obtain the or proposals. This prescribed SBD 4 form is used with necessary written approval to perform any remunerative minimum changes that are necessary to address contract work outside his or her employment. The Department does and project speciÄ c issues. its own reference checks on all new employees through a CIPC check and they have to sign a declaration of interest. The Department also uses the SBD 4 form in documentation If the Department identiÄ es employees with registered relating to applications by service providers to be registered businesses that are not trading with the Department they in the lists of potential or prospective suppliers for goods are advised on proper processes to follow in obtaining the and services obtained by means of verbal or written requisite permission to do so. quotations. The SBD 4 form is completed by suppliers for every transaction. Before awarding a bid, the Department No employee is allowed to perform or engage himself/herself veriÄ es the Directors of the Company from the CIPC to perform remunerative work outside his/her employment, Database. If the Department discovers that Directors are except with the written permission of the Executive Authority employees of the State, the bid is not awarded until the or his/her designee. In terms of the policy, should an supplier can submit written proof that he has permission employee be found to be performing remunerative work from the required Delegated Authority to perform the extra outside the public service without approval he/she shall pay remunerative work. into the revenue any remuneration, allowance or reward or value thereof. Where the remuneration allowance or does

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 185 Part C: Governance continued

not consist of money, the value thereof is determined by the prohibited if carried out on behalf of an employee of the Head of Department, at the time of receipt thereof. If the Department by a third party. employee fails to pay into the revenue the amount or value, the Head of Department shall recover it from him/her by way All employees are personally responsible for ensuring that of legal proceedings and pay it into revenue. Disciplinary their conduct is ethical and should bring any possible action is instituted against employees who perform other contraventions of the Code to the attention of their remunerative work without obtaining the necessary approval. supervisor/s. Every employee has the right, and the responsibility to ask questions, and seek guidance and 5. Code Of Conduct express concerns regarding compliance with the Code. The Department has an approved Code of Conduct and The Department’s Code of Conduct and Business Ethics Business Ethics Policy in place. The policy was approved is aligned to the Code of Conduct for Public Servants as by the Accounting OfÄ cer and implemented on 01 October issued by the Public Service Commission of South Africa. 2013. The need exists to provide guidelines to employees with regard to their relationship with the legislature, political The Departmental Code of Conduct is applicable to and executive ofÄ ce-bearers, other employees and the employees within the Department and employed in terms public and to indicate the spirit in which employees should of the Public Service Act, 1994 as amended. It is applicable perform their duties, what should be done to avoid conÅ icts to all contract staff and interns. The Department issued the of interests and what is expected of them in terms of their Code of Conduct as a guideline to employees as to what personal conduct in public and private life. is expected of them from an ethical point of view both in their individual conduct and in their relationship with others. The Department and all its employees have afÄ rmed our Compliance with the Code can be expected to enhance commitment to upholding the values and principles of public professionalism and help to ensure conÄ dence in the Public administration enshrined in Section 195 of the Constitution Service. and other laws, policies and frameworks. In addition we have agreed to uphold the Constitutional responsibility of The integrity of its employees underlies all of the Department’s the State clearly articulated in the Bill of Rights to deliver relationships, including those with customers, suppliers services to the citizenry. The Department has noted the and communities, as well as its internal dynamics. The continued efforts of the State and public servants in building Department requires the highest standard of ethical a developmental state that is inclined towards addressing business conduct of all employees in the execution of their the needs of the majority of the population particularly those responsibilities. that had been historically disadvantaged. Acknowledge the service delivery challenges in the public service. Employees are not allowed to engage in any activity that could create a negative perception in respect of the integrity, Motivated by the proven value of collaboration in building diversity, impartiality or reputation of the Department. Ethical a new South Africa, and encouraged by the willingness of business conduct within the Department includes workplace all the parties in working towards a common goal of Ä nding relationships between employees in terms of the Constitution mutually-beneÄ cial solutions to our common challenges the and requires respect for constitutional rights in employment, Department and its employees have committed ourselves to particularly with regard to human dignity, non-discrimination the Service Charter of the Republic of South Africa (PSCBC and, respect for diversity, impartiality and reputation. Resolution 1 of 2013)

Actions prohibited by the Department’s rules, regulations All employees of the Department are compelled to sign a and policies as well as government prescripts, law or declaration that they have read, are familiar with, understand the Constitution of the Republic of South Africa, remain and will conform to the Code of Conduct and Business KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

186 Ethics. The primary purpose of the Code is a positive one, promote health and Safety this includes OHSAS 18001 viz. to promote exemplary conduct. Notwithstanding this, an which is an Occupational Health and Safety Management employee shall be guilty of misconduct in terms of Section System Standard, ISO 9001 for Quality Management and 20 (t) of the Public Service Act, 1994, and may be dealt with ISO 14001 for Environmental Management. in accordance with the relevant sections of the Act if he or she contravenes any provision of the Code of Conduct or The objective of this policy is to: fails to comply with any provision thereof. • Improve occupational Health and Safety by controlling health hazards in the workplace • Have a health and safe public service environment that 6. Health, Safety and is safe for both public servants and the community at large; Environmental Issues • Have a public service that can identify and manage risks and improve quality of services. Occupational Health & Safety • Guide the public service on how manage risks, eliminate The Department has an approved Occupational Health & illness, diseases and accidents. Safety [OHS] Policy in place. The policy is aligned to the Occupational Health and Safety Act, No. 85 of 1993 which Occupational Health and Safety Representatives: provides and maintain a safe, healthy and comfortable work The Department implements a well-managed health and environment for staff, stakeholders and visitors. safety programme as an integral part of good management practice. The Department has Occupational Health and This policy provides guidelines for the management of hazard Safety Representatives in place and is committed to identiÄ cation, risk assessment and risk control; health & providing safe equipment and working procedures, including safety legislation, regulations and recognised standards; adequate ventilation, safe electrical connections, appropriate speciÄ c health &a safety issues within the workplace and resources, clear passageways, etc. The Department is also regular monitoring and review of the implementation of the committed to providing conducive facilities for the welfare of OHS policy employees such as ergonomically sound furniture, kitchen and dining area, washrooms, Ä rst aid kit. SHERQ The Department has a draft Safety; Health; Environment; The Department supports the functioning of the elected Risk and Quality [SHERQ] Policy. This policy (SHERQ) deals Occupational Health and Safety Representatives. The with the intangible and tangible factors of safety, health Department implements the following: environment, risks and quality management for purposes • Consults with the Health and Safety Representative on of optimal occupational health and safety of employees, the all proposed changes with the workplace and equipment safety of citizens and the sustainability of the environment, and practices used in the workplace that may affect health the management of occupational and general risks and and safety and welfare of staff. quality of government products and services. The pillar is • Provides the health and safety representative with access in response to national legislation that include Occupational to any information on actual or potential hazards and the Health and Safety Act 85 of 1993, Basic Conditions of health, safety and welfare of staff. Employment Equity 75 of 1997 and Employment Equity Act • Permits the health and safety representative to take such 55 of 1998. SHERQ also take into consideration international time off work with pay as is necessary for performing their Organisation for Standardization (ISO) instruments used to functions or taking part in approved training courses.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 187 Part C: Governance continued

The following Occupational Health and Safety Meetings were held:

Dates Of Meeting 10 May 2013 6 August 2013 16 May 2014 Venue Pmb, DSR Boardroom Pmb,DSR Boardroom Pmb, DSR Boardroom Number of H & S Reps 20 21 20

The Department has developed and implemented an Occupational Health and Safety Checklist which is completed by the Staff Representatives and discussed at appropriate meetings where interventions are discussed and implemented through the Occupational Health and Safety OfÄ ce.

Training: The Department has provided training for all Occupational Health and Safety Representatives. The team leader and staff representatives were trained in the principles of Occupational Health and Safety management together with the appropriate hazard controls that are relevant to their respective sub-ofÄ ces. Training was conducted by Pro-Safe Safety and Training Consultants.

Training was conducted as follows:

Dates Of Meeting 12 April 2014 16 April 2014 11 April 2014 Venue Pmb, DSR Boardroom Newcastle, Amajuba District Offi ce Uthungulu District Offi ce Number of H & S Reps 9712

Safety Audit: The Department conducted a Safety Audit on 11 February 2013 and this was conducted by Mr MA Mitchell of Pro-Safe Safety and Training Consultants. The Department began to implement all the desired actions such a Ä re hazards, placement of appropriate signage, servicing of Ä re equipment, provision of Ä rst aid facilities on site and the development of evacuation plans for all its ofÄ ces.

Evacuation Plans: Evacuation plans were prepared and approved as per the Occupational Health and Safety Policy. The following ofÄ ces have been supplied with evacuation plans which are appropriately displayed: Zululand, Uthukela, Uthungulu, Ugu, Amajuba, Highway House, and Pietermaritzburg.

The Department has implemented smoke-free spaces in all public and individual work areas, including all open areas, reception and passageways, ofÄ ces, boardrooms, parking areas. The Department has endeavoured to provide a healthy and safe environment for employees, clients and visitors and promote and support a healthy lifestyle in the Department. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

188 7. Portfolio Committees The Department reports to the Portfolio Committee of Sport and Recreation and has also made budget presentations to the Finance Portfolio Committee. The role of the Portfolio Committees was to: • Deal with Departmental budget votes, • Oversee the work of the Department, and enquire and make recommendations about any aspect of the Department, including its structure, functioning and policy.

The work of Committees was not restricted to government. They met a number of Sport Federation to discuss their funding requirements, transformation agenda and plans for development and high performance.

The Portfolio Committee on Sport and Recreation convened the following meetings:

Date Venue Time Key Matters Raised

26 April 2013 Administration Building, Legislature 09.30 Departmental feedback on the National Top Schools Championships held in the Free State.

3rd Quarter Expenditure & Performance

Departmental roll-out of the Gym Parks to promote healthy lifestyles 25 June 2013 Administration Building, Legislature 13.00 Provincial School’s Athletic team (Primary)

Expenditure & Performance reports for 2012/2013 23 July 2013 Administration Building, Legislature 13.00 First quarter (2014/15) expenditure and performance report.

Auditor General Final Management Report on 2012/13 audit. Department received an unmodifi ed report. 6 August 2013 Administration Building, Legislature 13:00 Youth Parliament Report was presented and adopted. 27 September 2013 Administration Building, Legislature 09:00 Department budget 2014/2015 presented and adopted.

Department response to key matters raised: • Status report on the Organisational Structure: The Department provided a number of status reports on the review process and subsequent approval of the Organizational Structure. The Department reviewed its organizational structure to align to a rapidly changing sport and recreation environment in the province and a new strategy arising from the roll-out of the National Sport and Recreation Plan (NSRP) and the issuing of a new budget structure by National Treasury. Whilst our services have always been delivered as per the municipal demarcation boundaries, the organizational re-structuring and re-alignment process ensured that we align the structure and operations of the Department to the Provincial Spatial and Economic Development Strategy and to delivery of services at the ward/war-room level. The Department has completed the organizational review to align the organization to more efÄ cient delivery of services. The Department’s Organizational Structure has been signed off by the Executive Authority and the process of job evaluation, plac ement and recruitment is underway.

• Status report on Provincial Athletic Team (Primary) that did not travel to the National Code Tournament: The new school sport structure meant that only one National Tournament could be supported, that is, National Top Schools Tournament. School sport was funded through a conditional grant and thus the Department had not allocated

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 189 Part C: Governance continued

any funds to support individual codes of sport. All key on the selection criteria, identiÄ ed venues, security, role-players were informed of the Department’s decision accessibility and volunteers that will be deployed. The which was endorsed at the Joint Task Team Meeting Department reported to the committee that the objective (18 June 2013) where the Department of Education was to provide 11 facilities per year, one per district, with played a key role. Registration of new schools into the the disadvantaged and rural areas being targeted. It was programme was slow and the Department of Education reported that the sites, security and maintenance of parks agreed to assist in fast-tracking the registration process. were provided by the municipalities. Municipalities would The Committee raised a concern that the matter was not provide fencing to the parks to ensure security as well as discussed at the Education Portfolio Committee and they volunteers to guide users of the facility and implement had subsequently not received a report. It was resolved Ä tness programmes. The Department reported that it that both chairpersons of the Portfolio Committee would had completed 11 outdoor gyms in 2012/13 and was discuss and the matter would be raised at the Education in the process of Ä nalizing sites to commence with the Portfolio Committee Meeting of June 2013. tender process.

• Framework for Public Participation: The Committee • Annual Performance Report 2012/2013: requested the Department to submit a report outlining how On 6 June 2013 the Department presented it’s 2012/2013 it involves the public in its decision making processes. Annual Performance Report. Based on the achieved The Department has a Framework for Stakeholder and targets and expenditure incurred during the 2012/2013 Public Participation in place. The Framework provides Ä nancial year the report was adopted by the committee. mechanisms by which stakeholders and the public may participate in the policy development, planning, implementation and monitoring of sport and recreation 8. Scopa Resolutions programmes and activities thereby promoting openness, The Public Accounts Standing Committee considered transparency and accountability on the part of the the 2012/2013 reports of the Auditor-General on certain Department, its political structures and its administration Departments and public entities. The hearings with the by providing for citizens and stakeholders to exercise Department and public entities on the reports were held their rights to public participation. during October and November 2013. The Departments and public entities which appeared before the committee • Open Outdoor Gym Parks: The concept of the Fitness were selected in consultation with the Auditor-General’s Parks (Outdoor Gyms) was presented to the Committee. The provincial office in a preparatory meeting with the committee adopted the concept with the Chairperson of the Committee and support staff on 4 recommendation that the facility be located at a central September 2013. point within the relevant district and requested a report KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

190 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 191 Part C: Governance continued

On the basis of the above, the Public Accounts Standing Committee meeting with the Department of Sport and Recreation was held on 29 October 2013. The following table provides a summary of the Departments responses to the SCOPA resolutions for Vote 16: Sport and Recreation:

Resolution Subject Details Response by the Department Resolve No. (Yes/No)

Resolution Report on That the Accounting Offi cer reports Following a forensic report by PWC the Department initiated No 21/2013 – resignations and/ by 31 January 2014 on all of the disciplinary proceedings against 6 offi cials. During the course or dismissals due to resignations and/or dismissals of the disciplinary proceedings 4 of the 6 offi cials resigned. The SCM irregularities in the SCM unit during the remaining two were found guilty and dismissed. The Department 2012/2013 fi nancial year, the initiated a criminal charge against the offi cials and the case was reasons for these and what action lodged with the Commercial Crimes Unit (CCU). The Department is being taken either criminally or has pursued the matter at all levels within the CCU with no civilly to prosecute the offi cials and fi nality on the matter. The Department has now appealed to the recover misappropriated funds. Department of Community Safety and Liaison to expedite the cases against the offi cials. Resolution Findings of the That the Accounting Offi cers report The IT Governance Framework has been developed. The Master Yes 25/2013 – Auditor-General by 31 January 2014 on what action System Plan has been established and approved. Transversal on Information is being taken in the Departments BCP and DRP are in place. Resolution Technology and public entities to address the Review of Bas User Access rights within the Department is fi ndings of the Auditor-General on conducted bi-annually. A draft network diagram has been Information Technology controls developed by SITA and is in the process of being fi nalised. and to ensure the implementation Password controls had been confi gured on Windows active of the recommendations which directory and HARDCAT. have been made by the Auditor- Administrator access is appropriately assigned, except for the General to mitigate the audit administrator account that has not been renamed. fi ndings. A workshop to enforce security awareness and present reviewed IT policies has been conducted during November 2013. IT Policies have reviewed to incorporate any recent pronouncements. The Department has engaged SITA to implement alerts on the SCOM system. Once implemented the system will fi re-off alerts when access violations are detected. Resolution 2012/2013 Irregular That the total amount of irregular The copy of all irregular expenditure incurred has been submitted 26/2013 – Expenditure expenditure across Departments to Treasury. The Department appointed KPMG to review the Transversal of the Provincial Government transactions that have been classifi ed as irregular and also Resolution remains high in the 2012/2013 identify all the transactions that could be condoned. There was no fi nancial year at R2 287 682 (prior emergency deviation made for the 2012/2013 fi nancial year. year amounts for Departments and The procedure for treatment of irregular expenditure in terms of public entities being R2,7 billion in Practice Note No. 4 of 2008 was followed in that the transaction the 2011/2012 fi nancial year and was disclosed as a note in the Annual Financial Statement. The R1,4 billion in 2010/2011 fi nancial irregular expenditure will be reported to Treasury once KPMG has year). fi nalized. That the Accounting Offi cers of The Department has put systems in place to address the the Departments, the Provincial weaknesses in Supply Chain Management and also to enhance Legislature and the Accounting compliance as follows: Authorities of the public entities • Implementation of procurement tool; that have incurred irregular • Introduced period contracts; expenditure during the 2012/2013 • Filling of vacant posts; and fi nancial year be requested to • Monitoring the implementation of procurement plan report to Provincial Treasury on the The Department keeps a register for irregular expenditure. following matters by 31 January 2014: KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

192 On the basis of the above, the Public Accounts Standing Committee meeting with the Department of Sport and Recreation was held on 29 October 2013. The following table provides a summary of the Departments responses to the SCOPA resolutions for Vote 16: Sport and Recreation: ...continued

Resolution Subject Details Response by the Department Resolve No. (Yes/No)

Resolution Reports on forensic That copies of the reports on the No forensic investigations were conducted during the 12/13 Yes– 27/2013 investigations investigations completed during the fi nancial year. All cases pursued prior 12/13 fi nancial year were pursuing -Transversal 2012/2013 fi nancial year be provided fi nalised. criminal Resolution to the committee by 31 January 2014. cases Resolution Findings on That the Accounting Offi cers of the Technical Indicator descriptions are being drafted for each Yes 29/2013 - Predetermined following Departments report by component. Indicator defi nitions and source documents will be Transversal Objectives 31 January 2014 on what action is identifi ed. The Department has commenced with its quarterly Resolution: being taken in their Departments to verifi cation process. All district close-out reports will now be address the 2012/2013 fi ndings of submitted to Responsibility Managers for checking. the Auditor-General on predetermined The Department has held a workshop with all line function objectives included in the annual offi cials from 22-25 July 2013. performance plans of the Departments All districts will submit close-out reports and portfolio of and public entities to ensure that evidence to Responsibility Managers. these are relevant, accurate and Managers will fi le, verify information and then submit to Strategic measureable and that they are in line Management for authentication. Files will now be maintained by with the strategic plans and budgets all Responsibility Managers. This process has commenced and for the Departments and public will be on going and reports reviewed on a quarterly basis. entities: Resolution Findings on That the Accounting Offi cers of the In Programme 1, this was due to delays in the completion of Yes 30/2013 - achievement of following Departments report by construction of the district offi ces and non-implementation of the Transversal planned targets 31 January 2014 on what action is organisational structure. Non achievement of BBBEA target which resolution: being taken in their Departments to was beyond the control of the Department also contributed to address the 2012/2013 fi ndings of the the non-achievement of targets. Only accredited BEE verifi cation Auditor-General on achievement of certifi cates are accepted for this purpose. planned targets: In Programme 2, the non-achievement was due to staff shortages DSR: Of the total number of 210 as well as incomplete reporting on achieved targets which will be targets planned for the year, 70 addressed as follows: targets (33%) were not achieved • District Heads will ensure the portfolio of evidence is reviewed during the year under review. before close-out reports are signed. These will be implemented on a project-by-project basis. • The M&E Unit will conduct a quarterly verifi cation of performance at district and sub-programme and submit a quarterly report. • The fi rst quarter validation at district level was completed by the M&E Unit. All shortcomings were reported on and sent to district heads. Challenges will need to be rectifi ed by the respective district head/sub-programme manager.

Resolution Human Resources That the Accounting Offi cers of the The Department engaged on restructuring process. The No – In 31/2013 – matters – Filling of relevant Departments report by 31 organizational structure has been approved. Recruitment process progress Transversal key vacancies January 2014 on what action is being has been initiated. Resolution taken in the Departments and public entities to address the fi ndings of the Auditor-General with regard to the fi lling of vacancies in senior management positions.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 193 Part C: Governance continued

9. Prior ModiƬ cations to Audit Reports The table below presents a progress report on matters raised by the Auditor General in the 2012/13 Ä nancial year. This includes all matters in the audit report and a summary of those matters noted as important in the management report:

NATURE OF QUALIFICATIONS, FINANCIAL PROGRESS MADE IN CLEARING / RESOLVING THE MATTER* DISCLAIMER, ADVERSE OPINION AND YEAR IN MATTERS OF NON-COMPLIANCE WHICH IT FIRST AROSE

No prior approval for additional remunerative 2012/13 HRM Circular No.7 “Approval to Perform Remunerative Work Outside Public Service”, work from other state institutions reminding staff of their obligation to obtain approval for RWOPS was circulated to all staff on 15 August 2013. Before orders are issued a Persal check is performed. This SCM process ensures checks are performed with completed forms. Further awareness through training on the RWOPS, Code of Conduct and Business ethics policies was provided to all staff from 5 November to 22 November 2013. The Road show was also confi rmed to have taken place by inspection of the Report and the registers submitted. The aim of the road show was to make District and Head Offi ce offi cials aware of RWOPS and business ethics within the Department. Mater has been resolved. Potential Splitting of Bids and competitive 2012/13 Requirements of related items known to the Department are consolidated and advertised as bidding process not followed a bid. All transaction above the threshold of R500,000 for the 1st six months of 2013/14 have been advertised as bids. All transactions above R500,000 where competitive bidding process was not followed and there was invalid deviations have been declared as irregular. Matter has been resolved. Procurement procedures not followed - 2012/13 This transaction has been declared as irregular. Our audit revealed that inventory Inventory transactions that were processed in 2012/13 which did not meet the requirements had been declared as irregular expenditure.

The Department has implemented QBIX as the procurement tool which will stream line the SCM process in a more effi cient manner. The module contains a fully integrated vendor database to assist the Institution in managing its vendors for goods and services. Users are able to register vendors for different goods and services, and according to their geographical location. Company registration information, contact details, banking details, validity of a vendors tax clearance certifi cate, CIDB registration information, shareholding information and ownership equity statistics are all captured into the vendor database. Vendor searches can be conducted for different goods and/or services, geographical location, CIDB grading, etc. Matter in progress. Supplier Payment in Excess of 30 Days 2012/13 Notwithstanding all those external factors which hinder the payment process of which the Finance Section nor the Department have control over, e.g., the releasing of the BAS Disbursement Runs, etc, a concerted effort has been made to fast track the receipt of supporting documents from the district offi ces. District Managers were advised of the unilateral process that needs to be followed on receipt of services and invoices. This instruction also dictates the use of the courier companies to ferry invoices and the relevant supporting documents to Finance in order to expedite payments. Payments are being made by review of the Supplier Age analysis for December 2013 for the Department. The ageing of the suppliers list showed creditors are being settled within 30 days. Matter is receiving attention with systems and processes being monitored. No Disciplinary Hearing for alleged Financial 2012/13 The Department has not received the Final Forensic Audit Report from Treasury to institute Misconduct disciplinary proceedings. The formal tabling of the report is key to any action that will need to be taken. Matter has been reported to Treasury. Overtime exceeding 30% of monthly salary 2012/13 Manual calculations are being maintained for all overtime claims and no payment is made to individuals that exceed 30% of basic salary. Matter has been resolved and is being monitored. HR plan not in place 2012/13 The Department’s Human Resource Plan was approved by the Head of Department and the Executive Authority on 5 September 2013 and has been fully implemented within the Department. It has been approved by the DPSA. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

194 The table below presents a progress report on matters raised by the Auditor General in the 2012/13 Ä nancial year. This includes all matters in the audit report and a summary of those matters noted as important in the management report: ...continued

NATURE OF QUALIFICATIONS, FINANCIAL PROGRESS MADE IN CLEARING / RESOLVING THE MATTER* DISCLAIMER, ADVERSE OPINION AND YEAR IN MATTERS OF NON-COMPLIANCE WHICH IT FIRST AROSE

Acting period exceeding 12 months for non- 2012/13 The organizational structure has been approved by DPSA and signed-off by the MEC. SMS employees Presently the Department is implementing "matching and placement" and is evaluating key posts simultaneously. The vacant posts will be fi lled once the organizational structure is implemented. Senior Management posts have been advertised and the shortlisting and interview process is being implemented. The process is being fast-tracked. SMS members performance agreements not 2012/13 There are signed performance agreements in place for new and acting staff members in signed timeously the Department. Implementation of the signing of performance agreements is completed annually. Reported performance not reliable 2012/13 Close-out reports are being completed and forwarded to M&E. Technical Indicator descriptions have been drafted for each component. Indicator defi nitions and source documents have been identifi ed. Validation of data is being performed every quarter by the M&E Unit. Data supplied is corrected on the close-out reports as part of the quality control checks by the Monitoring and Evaluation Unit. A workshop involving all sport offi cers was held from 22- 25 July 2013 to address service deliveries challenges and enforce reporting procedure. The matter has been resolved. Irregular expenditure - No monthly reporting 2012/13 The Department has an approved policy on Irregular Expenditure in place. Processes are being put into place for the regular monitoring of irregular expenditure. The combating of irregular expenditure has been prioritized. The Department has implemented voucher control for the purpose of monitoring irregular expenditure which is performed by the fi nance staff. Controls are in place and robust monitoring of irregular expenditure being implemented. Overtime exceeding maximum hours allowed 2012/13 Enforcement of overtime rules are being implemented. The implementation of HRM Circular No. 6 of 2012 is being vigorously enforced. Overtime in excess of 30 hours is not being allowed without prior written approval by the Accounting Offi cer. The Department is re-visiting its overtime policy. The Department's challenge is that sport, by its very nature, is played after-hours and over weekends. The matter has been resolved.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 195 Part C: Governance continued

It was discovered that there was a conÅ ict of interest and 10. Internal Control Unit self-dealing. The Internal Control Unit reports to the Head of Department. The purpose of Internal Control is to provide management The investigation was completed and Ä ndings and with an independent, objective assurance and consulting recommendations were presented to the Responsibility services designed to improve and add value to the Manager and Accounting OfÄ cer for action. Department’s operations. This involves the evaluation of management’s governance, control and risk management Case 2 – SAFA Uthukela Irregularities systems put in place to achieve the Department’s objectives; An investigation was conducted on a Transfer Payment expressing an opinion on the adequacy and effectiveness for SAFA Uthukela. The objectives of the investigation of those systems; and providing recommendations were to investigate the transfer payment and to ascertain for improvement. management that the Department’s funds are utilised for intended purposes; to identify and provide proof of any Internal Control is also responsible for risk management irregularities pertaining the transfer payment; and to report and its purpose is to provide the services relating to risk on the factual Ä ndings resulting from the independent review. management within the Department. Risk Management will Sources of information that were used were an independent continuously identify, evaluate and manage risks to create auditors (PKF) report; audited Ä nancial statements; letter an environment in which management can feel comfortable obtained from PKF; and google maps search engine. in making decisions that include an element of risk. A formal The investigation was completed and Ä ndings and risk assessment was conducted to identify emerging risks recommendations were presented to the Responsibility of the Department. The management of risks identiÄ ed were Manager and Accounting OfÄ cer for action. addressed by taking cognizance of the available resources, the level of risk and the impact of not addressing the risk. It was recommended that the transfer payment be Risk management was integrated into all business strategies, withheld until the matter was resolved with the SAFA activities and management systems. Provincial Council.

The Internal Control Unit was only staffed with one Case 3 – District Irregularities Assistant Manager and forged a partnership with Strategic An informant requested Internal Control to conduct an Management Support to manage risk within the Department. investigation into alleged irregularities at a Departmental The following is a summary of the cases that were District. An investigation was conducted. The objectives of investigated by the Internal Control Unit. All detailed this review were to investigate the procurement of services Ä ndings have been withheld from this report and have been from a speciÄ c supplier; identify and provide proof of any presented to the Accounting OfÄ cer for action. irregular transactions pertaining the delivery of services; and report on the factual Ä ndings resulting from the review. Case 1 – KZN Amateur Boxing Sources of information were project proposals and close An investigation was conducted on a Transfer Payment for out reports; invoices; attendance registers; and training KZN Amateur Boxing. The objectives of the investigation registration and facilitator forms. It was noted that there was were to investigate the transfer payment and to ascertain a possible collusion between an ofÄ cial from the Department management that the Department’s funds were utilised for and a supplier (and possibly an SCM ofÄ cial) because certain intended purposes; to identify and provide proof of any documents were forged. irregularities pertaining the transfer payment; and to report on the factual Ä ndings resulting from the independent review. Internal Control recommended that the Ä ndings of the Sources of information that were examined were minutes of investigation be evaluated by the Human Resources annual general meeting held on March 24 2013; close-out Manager and Labour Relations Manager as delegated by reports; subsistence and travelling claim forms; audited the HOD, and that the approach followed in addressing Ä nancial statements; invoices; and attendance registers. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

196 these allegations as well as Ä ndings be re-assessed to Internal Audit evaluates and improves the overall adequacy ensure compliance with section 51 of the Public Finance and effectiveness of: Management Act (Act No. 1 of 1999). Governance: The internal audit activity assesses and makes appropriate recommendations for improving the governance CASE 4 – Human Resources Management Audit process in its accomplishment of the following objectives: As per the approved internal control implementation plan, an • Promoting appropriate ethics and values within the audit on Human Resources Management was conducted Department; in July 2013. The audit focussed on compliance with acts, • Ensuring effective Department performance management regulations, policies and procedures relating to Human and accountability; Resource Management; the state and management • Communicating risk and control information to appropriate of the authorised staff establishment; the accuracy, areas of the Department; and completeness and validity of PERSAL; new appointments; • Coordinating the activities of and communicating and maintenance of employee Ä les (copies of qualiÄ cations, information among the executive authority, internal and salary increments/adjustments, ID books). external auditors and management.

The only issues noted were those relating to policies Risk Management: The internal audit activity evaluates not being reviewed and appointment letters for the effectiveness and contributes to the improvement of sport coordinators. risk management processes. Determining whether risk management processes are effective is a judgment resulting from the internal auditor’s assessment that: 11. Internal Audit • Organizational objectives support and align with the The Department utilises the Provincial Internal Audit Unit of organization’s mission; KZN Provincial Treasury as a shared service to provide the • SigniÄ cant risks are identiÄ ed and assessed; Department with an assurance that it functions within good • Appropriate risk responses are selected that align risks governance, accounting and audit standards. KZN Treasury with the Department’s risk appetite; and has assigned Ms Kgomotso Nkgabutle, Senior Manager, • Relevant risk information is captured and communicated Social Cluster to oversee the internal audit functions within in a timely manner across the Department, enabling staff, the Department. management, and the Senior Management Committee to carry out their responsibilities. Key Activities/Objectives: The mission of Internal Audit is to provide an independent, Controls: The internal audit activity evaluates the objective assurance and consulting services designed to add adequacy and effectiveness of the internal controls value and improve the Department’s operations and to help and recommendations for improvement, which should accomplish objectives by bringing a systematic, disciplined encompasses the following: approach to evaluate and improve the effectiveness of risk • Reliability and integrity of Ä nancial and operational management, control, and governance processes. The information Internal Audit unit’s formal scope of work is to determine • Effectiveness and efÄ ciency of operations whether the Department’s network of risk management, • Safeguarding of assets control and governance processes as designed and • Compliance with laws, regulations and contracts represented by management, is adequate and functioning in a manner to ensure the achievement of its objectives.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 197 Part C: Governance continued

Summary of Audit Work Done The following is a snapshot overview of the planned Assurance Services audit assignments for the 2013/14 Ä nancial year in terms of the Annual Operational Plan, together with the status of each assignments and amendments where applicable.

# Type of Audit Audit Description Status at Q3 Overall Revised Opinion completion date A: Legislated Audits 1 Legislated Annual Financial Statements Review Finalised 2 2 Legislated Performance Information Finalised 3 3 Legislated Transfer Payments – Carry over Finalised 4 4 Legislated Transfer Payments Finalised 3

5 Legislated Interim Financial Statement Review Finalised B: Follow-Up Audits 6 Follow up Auditor Generals’ Report 2012/13 Finalised 3 7 Follow up Occupational Health and Safety Finalised 4 8 Follow up Recruitment of Sport Co-ordinators (School Sport) Finalised 3

9 Follow up Fleet Management Finalised 2

C: Risk Based Audits 10 Risk Based Supply Chain Management Planning 5

11 Risk Based Human Resource Management Finalised 4

12 Risk Based Safety at Sporting Events Finalised 3

13 Risk Based Asset Management Finalised 5 D: IT Audits 14 IT audit IT Follow-up audit of AG’s report Finalised 3 15 IT audit Post Implementation Review of the Project Management Application System E: Performance Audits 16 Performance Audit Subsistence & Travelling Expenditure Execution Wrap-Up 31 March 2014 17 Performance Audit Youth Development Programme Total Planned 17 Total Completed 13 Percentage completed 76% KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

198 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 20142014 199 Part C: Governance continued Report of the Audit & Risk Committee on Vote 16 – Sport & Recreation

1. Objective and responsibility of the Audit and Risk Committee

The Provincial Audit and Risk Committee (PARC) has been established to assist the KZN Provincial Government in fulÄ lling its oversight responsibilities for the integrity of Ä nancial reporting processes, system of internal control over Ä nancial reporting, audit process for monitoring compliance with laws and regulations and KZN Provincial Government Code of conduct, fraud prevention, the risk management process and any other good governance processes.

The Provincial Audit and Risk Committee reports that it has complied with its responsibilities arising from the Public Finance Management Act, No.1 of 1999 (PFMA), Treasury Regulations 3.1, including all other related prescripts. The Provincial Audit and Risk Committee also reports that it adopted appropriate formal terms of reference as its Provincial Audit and Risk Committee Charter, regulated its affairs in compliance with this charter and discharged all its responsibilities as contained therein.

The Committee is therefore, pleased to present its report for the Ä nancial year ended 31 March 2014. 2. Audit Committee Members and Attendance The KwaZulu-Natal Provincial Government has established the PARC as the shared audit committee for its provincial Departments. The PARC is further sub-divided into three Cluster Audit and Risk Committees (CARCs) to provide oversight to provincial Departments – i.e. with the Department of Sports and Recreation being served by the Social CARC. The PARC and the Social CARC consist of the members listed below. As per its approved terms of reference, the Social CARC and PARC should meet at least 4 times per annum respectively. During the Ä nancial year under review, four (4) PARC and four (4) Social CARC meetings were held as outlined below.

Name of Member PARC Meetings Attended Social CARC Meetings Attended

1. Ms T Tsautse (Chairperson) 4 4 2. Ms M Mothipe 4 N/A

3. Mr V Naicker 2 N/A 4. Ms N Jaxa 4 N/A 5. Mr L Mangquku 4 N/A

6. Mr F Docrat 4 4

7. Mr T Boltman 4 4 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

200 • The Provincial Internal Audit Service capacitates the 3. The Eƪ ectiveness Department and its Risk Management OfÄ cer to enable of Internal Control them to execute the risk management activities on their own. • Establish additional capacity in the Department to ensure The Committee has reviewed the reports of the Internal that each Programme has the risk champion that will Auditors, the Audit report on the Annual Financial be responsible for undertaking the daily risk management Statements and Management Report of the Auditor General responsibilities and report to the Risk Management of South Africa (AGSA) and has noted with concern, the OfÄ cer. weaknesses in controls around the following areas: • Supply Chain Management (i.e procurement and Forensic Investigations contract management) During the period under review, the Committee noted • Asset Management that there were three (3) forensic investigations relating • Human Resource Management to allegations of irregular procurement practices that the • Occupational Health & Safety Department has referred to the Provincial Internal Audit • Expenditure Management( i.e irregular expenditure, Services for investigation. Two (2) of these investigations payments to suppliers) were completed, and the other one (1) was still in progress. The Department and the Provincial Internal Audit Service Risk Management have been urged to promptly Ä nalize the outstanding With regard to risk management, the Committee has noted investigations, and work together to implement that the Department has not taken full responsibility and recommendations on the Ä nalized investigation. ownership for compliance with section 38(1)(a)(i) of the PFMA, which requires the Accounting OfÄ cer to ensure Quality of in-year management and monthly/ the maintenance of an effective system of internal control and risk management. The Department was still assisted quarterly reports by the Provincial Internal Audit Service (Risk and Advisory Based on the audit reviews conducted by Internal Audit, Services) to fulÄ ll its risk management responsibilities. the Committee was satisÄ ed with the content and quality of quarterly reports in respect of in year management During the period under review, we have noted that the and quarterly performance reports submitted in terms of Department updated its risk register, and tabled the same the PFMA and the Division of Revenue Act prepared and during the 2nd Quarter of the 2013/14 Ä nancial year Social issued by the Accounting OfÄ cer of the Department during CARC meeting. The Committee has also reviewed the the year under view. quarterly progress reports on the implementation of risk mitigation during the period under review. The Committee further concurs and accepts the Auditor General’s opinion regarding the information on In order to improve the general control environment in predetermined objectives as reported in the annual report relation to risk management, the Department had been and has noted that no material findings were raised advised to: around the usefulness and reliability thereof. Based on • Ensure that completed risk mitigation plans are validated, the report of Internal Audit, performance information measured and the risk register regularly updated; management processes in the Department had improved. • Report on emerging risks, if any, on a quarterly basis; The Department was encouraged to strive to sustain the • Appoint the Risk Management OfÄ cer to manage the current outcome and constantly enhance the effectiveness function; of internal controls relating to performance information management.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 201 202 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 continued Governance Part C: of theDepartment,aswell the appropriateness ofthe risks associatedwithoperational andstrategicactivities and effectiveness ofcontrols designedtomitigatethe auditreportsinternal issuedafterassessingtheadequacy through theCARCmonitoringprocesses, considered Auditplan. TheCommitteehas, of ariskbasedInternal effective. Thisisachievedthrough theimplementation controlsassurance thattheinternal are adequateand the AuditCommitteeandManagementwithreasonable requirements,Governance AuditFunctionprovides Internal In linewiththePFMAandKingIIIReportonCorporate 5. Internal Audit General. accepted andread together withthereport oftheAuditor- proposes thattheAudited Annual FinancialStatementsbe opinion regarding theAnnualFinancialStatements,and The CommitteeconcursandacceptstheAuditor–General’s • • • • The Committee has: Statements 4. Evaluation ofFinancial Reviewedmaterialadjustmentsresulting from theaudit ReviewedtheDepartment’s processes forcompliance ReviewedtheAuditorGeneral’s ManagementReport ReviewedanddiscussedtheauditedAnnualFinancial Auditor GeneralandtheAccountingOf Statements tobeincludedintheAnnualReport,with weaknesses around urged todeviseimprovement strategiestoaddress the presented foraudit.TheAccounting Of the qualityofAnnualFinancialStatementsthatare However, about the Committeeisgenerallyconcerned able tocorrect thematerial mis-statementsadequately. of theDepartmentandnotedthatwas noted around thenon- with legalandregulatory provisionsis andaconcern and Management’s response thereto; compliance tosupplychainmanagementprescripts. failure toprevent irregular expenditure asaresult ofnon- agreements, failure topaysupplierswithin30daysand months, failure bymanagement tosignperformance Ä nancial reporting. nancial Ä lling ofvacantpostswithin12 Ä cer; Ä cer hasbeen

Department. Auditrecommendationsimplementation ofInternal tothe optimal performance.TheCommitteealsomonitored the continues toaddvaluetheDepartmentandachievesits monitor progress toensureAuditFunction thattheInternal limitations. TheCommitteewillintheforthcomingyear, under review andthere were nounjusti AuditfunctionwaseffectiveThe Internal duringtheperiod the control environment. of corrective actionsprovided bymanagementtoimprove processes. audit are monitored onaquarterlybasisthrough theCARC detailed The Committeewillensure thatcorrective actionsonthe regulatory audit. were nounresolved issuesthatemanatedfrom thecurrent the AuditorGeneralofSouthAfricatoensure thatthere year bytheAuditorGeneral.TheCommitteehasmetwith action planstoaddress the auditissuesraisedintheprior constantly monitored the implementationofcorrective The Committeehasthroughout thefinancialyear, Report 6. Auditor-General’s 11 August2014 Chairman: KZNProvincial AuditandRiskCommittee Ms TTsautse enable ustocompilethisreport. the co-operationandinformationtheyhaveprovided to South Africa,andtheProvincialAuditServicesfor Internal Management oftheDepartment,AuditorGeneral The Committeewishestoexpress itsappreciation tothe 7. Appreciation Ä ndings emanatingfrom thecurrent regulatory Ä ed restrictions or KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 203 Part D: Human Resource Management Introduction The Department’s Human Resource Management Unit strives to develop a diverse, competent and well-managed workforce, capable of and committed to delivering high quality services to our citizens. The Unit is committed to a model of excellence in which service to people stems from commitment instead of compulsion. The management of people is regarded as a signiÄ cant task for those who have been charged with that responsibility and the Unit strives to conduct itself in a professional manner.

The purpose of Human Resource Management is to provide effective human resource transformation interventions to support service delivery and to increase the Department’s capability to understand and predict talent availability and movement in the labour market. Status of Human Resources in the Department The Department has during the course of this Ä nancial year concluded the process of restructuring. Consequently, the Department is currently embarking in a process of matching and placing employees with the view to populating the new structure. The conclusion of this process has created an opportunity for the Department to reduce the high vacancy rate which had always been an issue since the Department could not be able to Ä ll posts regarded as critical for the Department’s service delivery efforts. It is further anticipated that the Ä lling of posts would contribute towards the reduction of overtime which has been excessive in some areas due to staff shortages. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

204 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 205 Part D: Human Resources continued

Areas of under-capacity as a result of the non-Ä lling of posts concluded and the Human Resource process have partially particularly at senior managerial level shall be attended to been completed as Human Resource operating model and as the Department has already initiated processes of Ä lling Human Resource value chain is now in place. posts. The Department is also in the process of Ä nalizing its learning and development strategy whose primary purpose Human Resource has also been seized with the process of is to link service offerings provided in this regard with the overhauling the human resource plan as there was a need Department’s strategic objectives. to align Human Resource strategic priorities with those of the Departmental strategic plan. Part of this alignment The Department is presently initiating and expanding entailed ensuring that Human Resource is able to streamline employee participation in decision-making through the its service offerings in order to ensure that the budget implementation of transformation forums at a cluster and available is prudently spent to focus on interventions that provincial levels. It is anticipated that this intervention are likely to yield improved results for the performance of will help in the streamlining of Human Resource service human resources. offerings and aligning these with strategic priorities of the Department whilst at the same time opening up the space for It can also be reported that the development of the employees to inÅ uence decision-making thereby providing Human Resource Plan for the 2013-2016 Ä nancial years their empowerment. was successfully executed and the plan was accordingly approved by the Executing Authority and submitted to the Part of the restructuring exercise has meant that the Department of Public Service and Administration. Embedded Department is able to reconÄ gure its operations with the in this process has been the redeÄ nition of the manner in view to focusing the Department’s delivery efforts on the which Human Resource delivers its services within the strategic priorities of government and critical service delivery Department. This has led to the total overall of the manner in imperatives. In view of this requirement, the Department which Human Resource service offerings would henceforth is engaged in a process of reconÄ guring and redesigning be delivered. some of its processes of delivery. It is anticipated that this exercise has the potential to improve the level of moral of The other strategic priority has been the customization employees as the reconÄ guration process is seeking to of DPSA’s competency framework with the view that the redesign jobs such that an element of job satisfaction is Department is able to align all Human Resource process brought into the fore. in the context of this competence framework. This key deliverables has not been adequately executed as the Department has not been able to successfully conclude this Human Resource project. It is however anticipated that the work that could not be concluded during the 2013/14 Ä nancial year will be Priorities carried over to the 2014/15 Ä nancial year for conclusion. The Ä nalization of the restructuring process leading up to The other critical focus for the Human Resource function the approval of the new organizational structure has been during the 2013/14 Ä nancial year has been the development one of the most critical priorities of the Human Resource and review of Human Resource policies as many of these directorate in the 2013/2014 Ä nancial year. Inherent in this policies were either not in place and those that were in place restructuring exercise has been the need to reconÄ gure had not been reviewed for some time. The project required a delivery process such that more focus is placed on redeÄ ning closer working relationship between the Department and the and re-engineering Human Resource process of delivery. ofÄ ce of the Premier as it is in the nature of this deliverable Whilst it is the intention to expand this intervention to include that this close working relationship be maintained. It can the mapping out of delivery processes for line function, thus be reported that this project is deemed to have been the year 2013/14 has been prioritized for engaging in this a success as a number of Human Resource policies, those process with regard to Human Resource delivery processes. that were coming into the system for the Ä rst time and those It can thus be reported that the structure was successfully that were being reviewed were approved and implemented. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

206 As indicated in the section dealing with the key priorities selection processes when these processes are commenced for 2013/14, it will be realized that workforce planning during the 2014/15 Ä nancial year. constituted one of the key priorities which formed part of the development of the Human Resource Plan for the Ä nancial years 2013-2016. In respect of the attraction and recruitment Employee Performance of skilled and capable workforce, various strategies and interventions have been earmarked for implementation Management during the 2014/15 Ä nancial year when the Department A reviewed employee performance management and engages in its recruitment and selection exercise. development system approved by COHOD and signed by the Provincial Director-General as at the 01st of April 2012 To the extent that the Department had up until the close of was work-shopped to all staff within the Department. Part the 2013/14 Ä nancial year not been able to recruit due to of the emphasis around the implementation of the reviewed processes that had to be followed in the implementation EPMDS policy has been around seeking to align employee of the organizational structure, these plans have not performance agreements with the Department’s strategic been implemented and tested. However at the centre of priorities contained in the Annual Performance Plans. these interventions is the migration of the Department’s This emphasis acknowledged the fact that previously the recruitment to focus more on competencies that people Department had not been able to successfully achieve bring into the Department rather than placing extraordinary this alignment. emphasis on the job technical abilities at the expense of behavioural competencies. The other area of emphasis has been around moving away from mentioning isolated performance incidences in In this regard, a competency based interview and selection motivating for over and above average performance more methodology is in the process of being developed with the towards focusing on performance indicators that are adding view to being piloted in the near future. The question of value to the operations of the Department and having impact employment equity has also been one of strategies that have on strategic outputs and outcomes. It is anticipated that been looked into and is to be factored into all recruitment and these changes will begin to reÅ ect more on the performance reviews of the Ä nancial year 2013/14 moving ahead.

The table below shows the performance rewards per critical occupation for the period 1 April 2013 – 31 March 2014

Critical Occupation Number of Critical Occupation Number of benefi ciaries benefi ciaries Administrative related 4 Library Mail and related clerks 6 Cleaners in Offi ces/ Workshops/ Hospitals etc. 0 Logistical Support Personnel 1 Finance and Economics related 1 Material-Recording and Transport Clerks 5 Finance and related professionals 1 Motor Vehicle Drivers 1 Financial clerks and credit controllers 6 Other Administrators & Related Clerks and Organizers 30

General Legal Administration & related professionals 1 Risk Management and Security Services 0

Human Resources & Organization Development & related 7 Secretaries & other Keyboard Operating Clerks 9 professionals Human Resource Clerks 4 Senior Managers 1

Human Resource related 2

TOTAL 79

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 207 Part D: Human Resources continued

The table below shows the performance rewards by salary band for the period 1 April 2013 – 31 March 2014:

SALARY BAND NUMBER OF NUMBER OF % OF TOTAL TOTAL COST BENEFICIARIES EMPLOYEES WITHIN SALARY (R’000) BAND Lower Skilled (Levels 1-2) 0 1 0 0 Skilled (Level 3-5) 11 24 45.8 107 Highly Skilled Production (Level 6-8) 49 100 49 701 Highly Skilled Supervision (Level 9-12) 18 37 48.6 596 Senior Management Service (Level 13) 1 5 20 37

The Graph below shows the Normal Distribution of Performance Rewards:

100

90

80

70 49 60 18 701 11 596 50 107

40

1 30 37 % OF TOTAL WITHIN SALARY BAND WITHIN SALARY % OF TOTAL 20

10 0 0 0 0 10 20 30 40 50 60 70 80 90 100

Number of Employees

KEY: Lower Skilled (Levels 1-2)

Skilled (Level 3-5) Number of Highly Skilled Production (Level 6-8) Benefi ciaries Total Cost Highly Skilled Supervision (Level 9-12) (R’000) Senior Management Service (Level 13) KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

208 The Employee Performance Management and Development and Wellness Strategic Framework for the Public Service System (EPMDS) has been designed as a system to released in November 2008. The Employee Health and assist with performance management on salary levels 1 Wellness Framework for the Department was Ä nalized on to 12. The EPMDS provided a standardised framework 28 March 2013. The expected beneÄ ts of implementing for employee performance on salary levels 1 to 12 in the this Policy Framework was to develop healthier and more Department. Three main levels were involved in performance energetic employees; better physical and recreational activity management: At the organisational level the Executive habits among employees; less sickness and long-term health Authority and the Head of Department determined the problems linked to physical inactivity; improved employee strategic priorities and overall key result areas of the relations; reduced absenteeism; and increased productivity. Department, while objectives were identiÄ ed for the priorities The Framework comprised of four pillars; namely; wellness and assigned to components within the Department. At the management; SHERQ; Health and Productivity and HIV/ component level the business units undertook the execution AIDS; STIs and TB Management. of projects and activities that led to the achievement of the integrated business plans. At the employee level each The Wellness Management Policy was approved on 17 employee developed a performance agreement jointly with March 2014. Its implementation emphasizes the promotion her or his supervisor. of physical, social, emotional, occupational, spiritual, and intellectual wellness of individuals. A Wellness Day was The institutional framework determined responsibilities for held on the 4 October 2013 to create awareness of chronic speciÄ c aspects of the EPMDS. With the Strategic Plan as illnesses; stress management; HIV/AIDS and Ä nancial basis, the Department was able to identify high-level priorities wellness. Seminars on work-life balance were held for and speciÄ c objectives to be achieved by business units. all employees as per the following schedule: - 28 August However, all the work done in a Department is not captured in 2013 in Pietermaritzburg; 21 August 2013 in Durban; 26 a strategic plan, which means that performance agreements August 2013 in Ulundi and 19 August 2013 in Ladysmith for employees whose key responsibility areas and activities & Newcastle. In addition Cancer & Diabetes Awareness were not covered in the strategic or operational plan, had Talks were given as per the Health Calendar. Surveys were to reÅ ect their own KRAs and priorities. Performance conducted to evaluate workplace wellness programmes in Agreements enabled the Department to assign speciÄ c March 2014 and will be analysed in June 2014. performance objectives and targets to employees. This also enabled employees in the Department to participate The draft policy for the Promotion of Physical, Sport, meaningfully in the management of their own performance. Recreational and Relaxation Activities for Employees which In order to address the challenges currently experienced will ultimately beneÄ t the public at large was circulated for with the implementation of the performance management comment. The policy also incorporates the participation of system the Department adopted a new approach towards Departmental employees in the Annual Inter-Departmental performance contracting. In terms of this new approach Games. A Work and Play Committee was set-up to the performance agreements of all employees are aligned promote the health and wellness of employees. Team DSR to the operational plans of Business Units and the broader emerged as overall gold medal winners in the 2013/14 Inter- strategic priorities of the Department. Departmental Games held in Pietermaritzburg.

The HIV/AIDS and TB Management Policy was effectively Employee Wellness managed through the operational plan and is supported by the monthly wellness clinics that provide all employees Programme with HCT programmes; blood sugar and pressure testing The delivery of integrated, efÄ cient services to the public as well as cholesterol BMI management. Statistics were is dependent on the degree of health and well-being of sent monthly to the OTP, DPSA and AIDS Councils. Training public service employees. The emergence of Wellness was provided for peer educators in the period under review. Management as a priority in the South African Public Service An EAP workshop was held for senior managers on 8 was highlighted in the introduction of the Employee Health November 2013.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 209 Part D: Human Resources continued

E-Care was launched on 6 December 2013 and provided beneÄ cial health and wellness information electronically to all employees. The Wellness Website was effectively managed and updated regularly and included all policies, legislations, health and wellness information and, articles from medical journals that cover a wide range of illnesses, healthy lifestyle and work-life balance information. Wellness bulletins “Ripple Effect” and “Know Your Money” were distributed to all employees on a monthly basis. This newsletter covers a wide range of health issues and review of legislative policies and acts. Achievements • Human Resource Plan: The Department’s human resource plan, approved by the Head of Department and the Honourable MEC on 5 September 2013, constitutes a comprehensive and integrated Human Resource intervention the Department is rolling-out in the next Medium-Term Expenditure Framework period.

Apart from the repositioning of the human capital component, people management and development, the Departmental Human Resource Plan commits to the achievement of the strategic goals and objectives of the Department through the deployment and utilisation of talent and streamlining and integration of people management and development service offerings in line with the competency framework on human resource management and development issued by the Department of Public Service and Administration.

The design of all interventions found in the Departmental Human Resource Plan is informed by a human resource value chain namely talent planning, talent acquisition, talent development, talent maintenance and talent separation, which will consist of the following stages and form the bases of all HR processes:

HR Value Chain Framework

Talent Talent Talent Talent TalentT TalentT Planning AAquisition DevelopmentDev MMaintenancea SeparationSe RRecyclinge KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

210 • HR Strategy Delivery Model: The introduction of a People Management and Development Strategy aligned to the organisational corporate strategy was implemented. A Human Resource Strategy Delivery Model for the execution of the people management and development strategy and people vision was implemented and is best represented by the illustration below:

HR Design and Development, Strategic Transformational, Strategic and Partneship Interface Advisory services HRHR ooperations,perations, TransformationTransformaT ormaormationatitionon services, services Strategic,StratStraStrategicS Consultative, Consultative HR shared services AAdministrative and Advisory Strategic Transactional, Administrative Partneship Interface and Advisory Services

• Organizational Review: The Department has reviewed its organizational structure to ensure adaptation of its Challenges • A fragmented and non-integrated provisioning of people service delivery activities and capability to respond to management and development service offerings and the new changed operational conditions aligned to the interventions to internal clients and a lack of focus on NDP, PGDP and NSRP. The Department’s Organizational contributing towards the achievement of the strategic Structure was approved by the DPSA on 12 July 2013 goals and objectives of business units and the and subsequently signed off by the Executive Authority. Department as a whole The process of job evaluation, placement and recruitment is underway. The Department has formed a matching • To the extent that the organizational structure has now and placement committee, comprising of DSR ofÄ cials, been concluded, the process of its development has MEC representative, PSA and NEHAWU representatives. had its own difÄ culties. Ultimately, the organizational structure approved is in some instances not optimally • Learner-ships: Increased employability of youth has designed as the process of its development has had been achieved through the Learner-ship and Internship to accommodate interests of various stakeholders who Programmes. An FET CertiÄ cate: Sport Administration formed part of its development. The other challenge (NQF level 4) learner-ship commenced on the 1 July 2013 is linked to the availability of budget to implement with 10 learners. This progamme has been implemented the structure. in partnership with CATHSSETA.

• As a result of this limitation, the structure cannot • Internships: Internships were offered to 23 unemployed be implemented at once but will be implemented in graduates who were placed in various Business Units a staggered fashion over the Mid-Term Expenditure within different service delivery and support units within the Framework to accommodate budget availability. Department. Each intern earned a stipend of R4, 035 pm.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 211 Part D: Human Resources continued

The other difÄ culty relates to the shift in thinking that had to happen amongst stakeholders to accommodate a structure that is process based and as a result of this difÄ culty, the end product is not what was initially envisaged.

• The issue of mapping all Departmental delivery processes was earmarked as a priority area. This project has been more difÄ cult to implement that originally thought. The HR function could not be able to make any recognizable progress in this regard due to a number of reasons among which is the issue of capacity both within HR but also in line function.

• The challenge with the Human Resource Plan that has been developed and approved is the fact that it is not properly costed. To the extent that the plan is designed to be implemented over a three year period, there is no indication that the plan will indeed be implemented in its entirety as the request for increased budget to deal with some of the challenges identiÄ ed in the plan is likely to be unsuccessful as Departments are increasingly required to do more with less.

• The implementation of the Human Resource competency model is also likely to come up against some difÄ culties as this would require more resources to implement. Financial resources would be required in this regard and to the extent that there is in the Human Resource budget for 2014/15 allocation set aside, for instance to embark upon employee assessments in line with the behavioural competencies, at the level both of selection and development; these interventions are expensive.

• The other issue that could be an impediment in the implementation of this competency model is the level of understanding in terms of what this competency framework is intended to achieve and how it is to be effectively implemented. Despite this challenge, it is anticipated that Human Resources will embark on a process of creating awareness around the framework and facilitate capacitation interventions to assist in the effective implementation of the model.

• Arising out of and, itself acting as reinforcement to, such dysfunctional and counter-productive organizational culture is the idea of rankism through which leaders and managers lead and manage respectively, on the basis of power derived from their position in the organization’s hierarchy. The human resource plan proposes targeted sustainable interventions, among which, would be employee loyalty surveys whose primary objective is to forever understand and appreciate the pulse of the Department heartbeat thereby revolutionizing the culture of the Department moving forward. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

212 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 213213 Part D: Human Resources continued

The statistics and information published in the Annual Report are required in terms of Chapter 1, Part 111 J.3 of the Public Service Regulations, as amended, and has been prescribed by the Minister for the Public Service and Administration for all Departments.

3.1. Personnel Related Expenditure The following tables summarises the Ä nal audited personnel related expenditure by programme and by salary bands. In particular, it provides an indication of the following: • amount spent on personnel • amount spent on salaries, overtime, homeowner’s allowances and medical aid.

Table 3.1.1 Personnel expenditure by programme for the period 1 April 2013 and 31 March 2014 Programme Total Personal Training Profesional and Personnel Average Expenditure Expenditure Expenditure Special Services Expenditure Personnel cost Expenditure as a % of total per Employee Expenditure (R’000) (R’000) (R’000) (R’000) Administration 80 712 25 317 1 053 2 383 31 109 Sports and Recreation 325 556 79 498 1 408 4 210 24 341 Total 406 268 104 815 2 461 6 593 26 450

Table 3.1.2 Personnel costs by salary band for the period 1 April 2013 and 31 March 2014 The following tables provide a summary per programme (Table 3.1.2) and salary bands (Table 3.1.4), of expenditure incurred as a result of salaries, overtime, home owners allowance and medical assistance. In each case, the table provides an indication of the percentage of the personnel budget that was used for these items. Salary band Personnel % of total No. of employees Average personnel expenditure personnel cost cost per employee

(R’000) (R’000) Lower skilled (Levels 1-2) 136 0.13 1 136 Skilled (Levels 3-5) 4 786 4.57 24 199 Highly skilled production (Levels 6-8) 29 698 28.33 100 296 Highly skilled supervision (Levels 9-12) 21 352 20.37 37 577 Senior management (Levels 13-16) 6 567 6.27 8 821 Contract (Levels 1-2) 946 0.90 29 33 Contract (Levels 3-5) 1 907 1.82 16 119 Contract (Levels 6-8) 4 219 4.03 17 248 Contract (Levels 13-16) 1 247 1.19 1 1 247 Periodical Remuneration 33 475 31.94 1 308 26 Abnormal Appointment 482 0.46 16 30 Total 104 815 100 1 557 67 319 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

214 Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2013 and 31 March 2014. Programme Salaries Overtime Home Owners Allowance Medical Aid Amount Salaries Amount Overtime Amount HOA as a Amount Medical aid (R’000) as a % of (R’000) as a % of (R’000) % of (R’000) as a % of personnel personnel personnel personnel costs costs costs costs Administration 16 732 66 522 2 735 3 1 052 4 Sport coordination 29 329 37 2 583 3 1 071 1 1 996 3 Total 46 061 44 3 105 3 1 806 2 3 048 3

Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band for the period 1 April 2013 and 31 March 2014 Salary band Salaries Overtime Home Owners Allowance Medical Amount Salaries Amount Overtime Amount HOA as a Amount Medical aid (R’000) as a % of (R’000) as a % of (R’000) % of (R’000) as a % of personnel personnel personnel personnel costs costs costs costs Lower skilled (Levels 1-2) 80 58.8 0 0 11 8.1 28 20.6 Skilled (Levels 3-5) 3 081 64.0 216 4.5 282 5.9 408 8.5 Highly skilled production (Levels 6-8) 17 996 58.3 2 083 6.7 973 3.2 1 905 6.2 Highly skilled supervision (Levels 9-12) 14 147 62.7 467 2.1 470 2.1 609 2.7 Senior management (Levels 13-16) 5 615 86.1 0 0 70 1.1 98 1.5 Contract (Levels 1-2) 593 62.2 0 0 0 0 0 0 Contract (Levels 3-5) 1 506 85.7 99 5.6 0 0 0 0 Contract (Levels 6-8) 2 578 81.5 240 7.6 0 0 0 0 Contract (Levels 13-16) 0 0 0 0 0 0 0 0 Periodical Remuneration 0 0 0 0 0 0 0 0 Abnormal Appointment 465 93 0 0 0 0 0 0 Total 46 061 43.9 3 105 3.0 1 806 1.7 3 048 2.9 3.2. Employment and Vacancies The tables in this section summarise the position with regard to employment and vacancies. The following tables summarise the number of posts on the establishment, the number of employees, the vacancy rate, and whether there are any staff that are additional to the establishment. This information is presented in terms of three key variables: • programme • salary band • critical occupations (see deÄ nition in notes below).

The vacancy rate reÅ ects the percentage of funded posts that are not Ä lled. The Department has 267 posts on the approved establishment. Only the posts which were funded during the period under review are mentioned.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 215 Part D: Human Resources continued

Table 3.2.1 Employment and vacancies by programme as on 31 March 2014 Programme Number of posts on Number of posts fi lled Vacancy Rate Number of employees approved establishment additional to the establishment Administration 118 89 24.6 34 Sport coordination 149 144 3.4 0 Total 267 233 12.7 34 Note: Departments have identiÄ ed critical occupations that need to be monitored. In terms of current regulations, it is possible to create a post on the establishment that can be occupied by more than one employee. Therefore, the vacancy rate reÅ ects the percentage of posts that are not Ä lled.

Table 3.2.2 Employment and vacancies by salary band as on 31 March 2014 Salary band Number of posts Number of posts Vacancy Rate Number of employees approved establishment fi lled additional to the establishment Lower skilled ( 1-2) 1 1 0 0 Skilled (3-5) 29 24 17.2 0 Highly skilled production (6-8) 123 100 18.7 0 Highly skilled supervision (9-12) 42 37 11.9 0 Senior management (13-16) 9 8 11.1 0 Contract (levels 1-2) 29 29 0 29 Contracts (levels 3-5) 16 16 0 5 Contracts (levels 6-8) 17 17 0 0 Contracts (levels 13-16) 1 1 0 0 Total 267 233 12.7 34

Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2014 Critical occupation Number of posts Number of Vacancy Number of employees on approved posts fi lled Rate additional to the establishment establishment Administrative related 24 19 20.8 0 Cleaners in ofÄ ces workshops hospitals etc. 1 1 0 0 Finance and economics related 1 1 0 0 Financial and related professionals 4 2 50 0 Financial clerks and credit controllers 22 22 0 5 General legal administration & rel. professionals 1 1 0 0 Human resources & organisat developm & relate prof 20 17 15 0 Human resources clerks 8 8 0 3 Human resources related 4 4 0 0 Library mail and related clerks 8 8 0 0 Logistical support personnel 3 3 0 0 Material-recording and transport clerks 5 5 0 0 Motor vehicle drivers 2 2 0 0 Other administrat & related clerks and organisers 143 120 16.1 26 Risk management and security services 1 1 0 0 Secretaries & other keyboard operating clerks 11 11 0 0 Senior managers 9 8 11.1 0 Total 267 233 12.7 34 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

216 3.3. Filling of SMS Posts The tables in this section provide information on employment and vacancies as it relates to members of the Senior Management Service by salary level. It also provides information on advertising and Ä lling of SMS posts, reasons for not complying with prescribed timeframes and disciplinary steps taken.

Table 3.3.1 SMS post information as on 31 March 2014 SMS Level Total number Total number of % of SMS posts Total number % of SMS of funded SMS SMS posts fi lled fi lled of SMS posts posts posts vacant vacant

Director-General/ Head of Department 0 0 0 0 0 Salary Level 16 0 0 0 0 0 Salary Level 15 1 1 100 0 0 Salary Level 14 4 3 75 1 25 Salary Level 13 9 5 55.6 4 44.44 Total 14 9 64.28 5 35.72

Table 3.3.2 SMS post information as on 30 September 2013 SMS Level Total number Total number of % of SMS posts Total number % of SMS of funded SMS SMS posts fi lled fi lled of SMS posts posts vacant posts vacant

Director-General/ Head of Department 0 0 0 0 0 Salary Level 16 0 0 0 0 0 Salary Level 15 1 1 100 0 0 Salary Level 14 4 3 75 1 25 Salary Level 13 9 5 55.6 4 44.44 Total 14 9 64.28 5 34.72

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 217 Part D: Human Resources continued

Table 3.3.3 Advertising and Ƭ lling of SMS posts for the period 1 April 2013 and 31 March 2014 SMS Level Total number Total number of % of SMS posts Total number % of SMS of funded SMS SMS posts fi lled fi lled of SMS posts posts vacant posts vacant

Director-General/ Head of 00000 Department Salary Level 16 0 0 0 0 0 Salary Level 15 1 0 0 0 Salary Level 14 4 0 0 1 25 Salary Level 13 9 0 0 4 44.44 Total 14 0 0 5 64.29

Table 3.3.4 Reasons for not having complied with the Ƭ lling of funded vacant SMS - Advertised within 6 months and Ƭ lled within 12 months after becoming vacant for the period 1 April 2013 and 31 March 2014 Reasons for vacancies not advertised within six months

The delay in the Ä nalization of the structure resulted in posts not being advertised within six months. The structure has since been Ä nalized and 7 SMS posts have been advertised.

Reasons for vacancies not fi lled within twelve months The delay in the Ä nalization of the structure resulted in posts not being advertised within six months. The structure has since been Ä nalized and 7 SMS posts have been advertised.

Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for Ƭ lling SMS posts within 12 months for the period 1 April 2013 and 31 March 2014 Reasons for vacancies not advertised within six months

The delay in the Ä nalization of the structure resulted in posts not being advertised within six months. The structure has since been Ä nalized and 7 SMS posts have been advertised.

Reasons for vacancies not fi lled within twelve months The delay in the Ä nalization of the structure resulted in posts not being advertised within six months. The structure has since been Ä nalized and 7 SMS posts have been advertised. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

218 3.4. Job Evaluation The Public Service Regulations, 1999 introduced job evaluation to create consistency across government Departments and to ensure that work of equal value is remunerated equally. Within a nationally determined framework, executing authorities may evaluate or re-evaluate any job in the organisation. In terms of the Regulations all vacancies on salary levels 9 and higher must be evaluated before they are Ä lled. The Department has ensured that all permanent posts are evaluated before being advertised and Ä lled. The following table summarises the number of jobs that were evaluated during the year under review. The table also provides statistics on the number of posts that were upgraded or downgraded.

Table 3.4.1 Job Evaluation by Salary band for the period 1 April 2013 and 31 March 2014 Salary band Number of Number % of posts Posts Upgraded Posts downgraded posts on of Jobs evaluated by approved Evaluated salary bands Number % of posts Number % of posts establishment evaluated evaluated

Lower skilled (Levels1-2) 1 0 0 0 0 0 0 Contract (Levels 1-2) 29 0 0 0 0 0 0 Contract (Levels 3-5) 16 0 0 0 0 0 0 Contract (Levels 6-8) 17 0 0 0 0 0 0 Contract (Band C) 1 0 0 0 0 0 0 Skilled (Levels 3-5) 29 29 100% 0 0 0 0 Highly skilled production (Levels 6-8) 123 49 40% 0 0 0 0 Highly skilled supervision (Levels 9-12) 42 22 52% 0 0 0 0 Senior Management Service Band A 6 6 100% 0 0 0 0 Senior Management Service Band B 3 3 100% 0 0 0 0 TOTAL 267 109 41% 0 0 0 0

The following table provides a summary of the number of employees whose positions were upgraded due to their post being upgraded. The number of employees might differ from the number of posts upgraded since not all employees are automatically absorbed into the new posts and some of the posts upgraded could also be vacant.

Table 3.4.2 ProƬ le of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2013 and 31 March 2014 Gender African Asian Coloured White Total

Female - ---- Male - ---- Total NIL NIL NIL NIL NIL

Employees with a disability NIL

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 219 Part D: Human Resources continued

The following table summarises the number of cases where remuneration bands exceeded the grade determined by job evaluation. Reasons for the deviation are provided in each case.

Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period 1 April 2013 and 31 March 2014 Occupation Number of employees Job evaluation level Remuneration level Reason for deviation

Deputy Manager: Facilities 1 12 13 Retention

Total number of employees whose salaries exceeded the level determined by job evaluation 1 Percentage of total employed 0.59

The following table summarises the beneÄ ciaries of the above in terms of race, gender, and disability.

Table 3.4.4 ProƬ le of employees who have salary levels higher than those determined by job evaluation for the period 1 April 2013 and 31 March 2014 Gender African Asian Coloured White Total

Female - - - - - Male 1 - - - - Total 1 NIL NIL NIL NIL

Employees with a disability 0 0 0 0 0

Total number of Employees whose salaries exceeded the grades determined by job evaluation 1

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

220 3.5. Employment Changes This section provides information on changes in employment over the Ä nancial year. Turnover rates provide an indication of trends in the employment proÄ le of the Department. The following tables provide a summary of turnover rates by salary band and critical occupations. Turnover rates provide an indication of trends in the employment proÄ le of the Department.

Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2013 and 31 March 2014 Salary band Number of employees Appointments and Terminations and transfers Turnover at beginning of period-1 transfers into the out of the Department rate April 2013 Department Lower skilled ( Levels 1-2) 1 0 0 0 Skilled (Levels3-5) 27 0 3 11.1 Highly skilled production (Levels 6-8) 100 4 4 4 Highly skilled supervision (Levels 9-12) 41 0 3 7.3 Senior Management Service Bands A 4 0 0 0 Senior Management Service Bands B 3 0 0 0 Contracts (levels 1-2) 0 34 5 0 Contracts (levels 3-5) 11 5 0 0 Contracts (levels 6-8) 17 0 0 0 Contracts (band C) 1 0 0 0 Total 205 43 15 7.3

Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2013 and 31 March 2014 Critical occupation Number of employees at Appointments Terminations and Turnover beginning of period-April and transfers into transfers out of rate 2013 the Department the Department Administrative related 21 0 0 0 Cleaners in ofÄ ces workshops hospitals etc. 1 0 0 0 Finance and economics related 1 0 0 0 Financial and related professionals 3 0 1 33.3 Financial clerks and credit controllers 17 5 0 0 General legal administration & rel. professionals, Permanent 1 0 0 0 Human resources & organisat developm & relate prof 19 0 2 10.5 Human resources clerks 5 4 1 20 Human resources related 5 0 0 0 Library mail and related clerks 10 0 2 20 Logistical support personnel 3 0 0 0 Material-recording and transport clerks 6 0 1 16.7 Motor vehicle drivers 2 0 0 0 Other administrat & related clerks and organisers 77 34 8 10.4 Other occupations 14 0 0 0 Risk management and security services 1 0 0 0 Secretaries & other keyboard operating clerks 11 0 0 0 Senior managers 8 0 0 0 Total 205 43 15 7.3

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 221 Part D: Human Resources continued

Notes • Critical occupations are deÄ ned as occupations or sub-categories within an occupation –

(a) in which there is a scarcity of qualiÄ ed and experienced persons currently or anticipated in the future, either because such skilled persons are not available or they are available but do not meet the applicable employment criteria; (b) for which persons require advanced knowledge in a speciÄ ed subject area or science or learning Ä eld and such knowledge is acquired by a prolonged course or study and/or specialised instruction; (c) where the inherent nature of the occupation requires consistent exercise of discretion and is predominantly intellectual in nature; and (d) in respect of which a Department experiences a high degree of difÄ culty to recruit or retain the services of employees.

Table 3.5.3 Reasons why staƪ left the Department for the period 1 April 2013 and 31 March 2014 Termination Type Number % of Total Resignations

Death 1 6.7 Resignation 11 73.3 Expiry of contract 1 6.7 Dismissal – operational changes 0 0 Dismissal – misconduct 1 6.7 Dismissal – inefÄ ciency 00 Discharged due to ill-health 0 0 Retirement 1 6.7 Transfer to other Public Service Departments 0 0 Other 00 Total 15 100 Total number of employees who left as a % of total employment 7.3 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

222 Table 3.5.4 Promotions by critical occupation for the period 1 April 2013 and 31 March 2014 Occupation Employees Promotions Salary level Progressions Notch 1 April 2013 to another promotions as a to another progression salary level % of employees by notch within a as a % of occupation salary level employment

Administrative related 21 0 0 8 38.1 Cleaners in ofÄ ces workshops hospitals etc. 1 0 0 0 0 Finance and economics related 1 0 0 1 100 Financial and related professionals 3 0 0 2 66.7 Financial clerks and credit controllers 17 0 0 7 41.2 General legal administration & rel. professionals 1 0 0 2 200 Human resources & organisat developm & relate prof 19 0 0 16 84.2 Human resources clerks 5 0 0 3 60 Human resources related 5 0 0 4 80 Library mail and related clerks 10 0 0 6 60 Logistical support personnel 3 1 33.3 2 66.7 Material-recording and transport clerks 6 0 0 6 100 Motor vehicle drivers 2 0 0 2 100 Other administrat & related clerks and organisers 77 0 0 54 70.1 Other occupations 14 0 0 0 0 Risk management and security services 1 0 0 1 100 Secretaries & other keyboard operating clerks 11 0 0 10 90.9 Senior managers 8 0 0 7 87.5 TOTAL 205 1 0.5 131 63.9

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 223 Part D: Human Resources continued

Table 3.5.5 Promotions by salary band for the period 1 April 2013 and 31 March 2014 Salary Band Employees Promotions Salary bands Progressions to Notch progression 1 April to another promotions as a % another notch as a % of 2013 salary level of employees by within a salary employees by salary level level salary

Lower skilled ( Levels 1-2) 1 0 0 0 0 Skilled (levels 3-5) 27 0 0 16 59.3 Highly skilled production (Levels 6-8) (Level production) 100 0 0 72 72 Highly skilled supervision levels 9-12) 41 0 0 35 85.4 Senior Management (levels 13-16) 7 1 14.3 8 114.3 Contract(levels 3-5) 11 0 0 0 0 Contract (Levels 6-8) 17 0 0 0 0 Contract (Levels 13-16 1 0 0 0 0 Total 205 1 0.5 131 63.9

3.6. Employment Equity The tables in this section are based on formats presribed by the Employment Equity Act, 55 of 1998

Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2014 Occupational category Male Female Total

African Coloured Indian White African Coloured Indian White

Legislators, senior ofÄ cials and managers 2 0 3 0 1 1 1 0 8 Professionals 7 0 1 1 10 1 5 0 25 Technicians and associate professionals 9 0 3 2 8 0 0 0 22 Clerks 67 2 3 2 79 5 14 2 174 Service and sales workers 0 0 1 0 0 0 0 0 1 Plant,machine operators and assemblers 2 0 0 0 0 0 0 0 2 Elementary occupations 0 0 0 0 1 0 0 0 1 Total 87 2 11 5 99 7 20 2 233 Employees with disabilities 0 0 1 0 0 0 2 0 3 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

224 Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2014 Occupational band Male Female Total

African Coloured Indian White African Coloured Indian White

Senior Management 3 0 3 0 1 1 0 0 8 Professionally qualiÄ ed and experienced specialists and mid-management 9 0 5 4 13 1 5 0 37 Skilled technical and academically qualiÄ ed workers, junior management, supervisors, foremen 39 2 3 1 37 5 11 2 100 Semi-skilled and discretionary decision making 7 0 0 0 14 0 3 0 24 Unskilled and deÄ ned decision making 0 0 0 0 1 0 0 0 1 Contract (Top Management) 0 0 0 0 0 0 1 0 1 Contract (Skilled technical) 9 0 0 0 8 0 0 0 17 Contract (Semi-skilled) 7 0 0 0 9 0 0 0 16 Contract (Unskilled) 13 0 0 0 16 0 0 0 29 TOTAL 87 2 11 5 99 7 20 2 233

Table 3.6.3 Recruitment for the period 1 April 2013 to 31 March 2014 Occupational band Male Female Total

African Coloured Indian White African Coloured Indian White Skilled technical and academically qualiÄ ed workers, junior management, supervisors, foremen 4 0 0 0 0 0 0 0 4 Contract (Semi-skilled) 1 0 0 0 4*- 0 0 0 5 Contract (Unskilled) 15 0 0 0 19 0 0 0 34 Total 20 0 0 0 23 0 0 0 43 Employees with disabilities 0

Table 3.6.4 Promotions for the period 1 April 2013 to 31 March 2014 Occupational band Male Female Total African Coloured Indian White African Coloured Indian White Senior Management 2 0 3 0 2 1 1 0 9 Professionally qualiÄ ed and experienced specialists and mid-management 10 0 5 3 11 1 5 0 35 Skilled technical and academically qualiÄ ed workers, junior management, supervisors, foremen 22 2 3 1 27 5 10 2 72 Semi-skilled and discretionary decision making 5 0 0 0 8 0 3 0 16 TOTAL 39 2 11 4 48 7 19 2 132

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 225 Part D: Human Resources continued

Table 3.6.5 Terminations for the period 1 April 2013 to 31 March 2014 Occupational band Male Female Total

African Coloured Indian White African Coloured Indian White

Professionally qualiÄ ed and experienced specialists and mid-management 1 0 1 0 0 0 1 0 3 Skilled technical and academically qualiÄ ed workers, junior management, supervisors, foremen 2 0 0 0 1 0 1 0 4 Semi-skilled and discretionary decision making 0 0 0 0 3 0 0 0 3 Contract (Unskilled) 2 0 0 0 3 0 0 0 5 TOTAL 5 0 1 0 7 0 2 0 15

Table 3.6.6 Disciplinary action for the period 1 April 2013 to 31 March 2014 Disciplinary action Male Female Total

African Coloured Indian White African Coloured Indian White

Disciplinary action / Hearing 4 1 5

Table 3.6.7 Skills development for the period 1 April 2013 to 31 March 2014 Male Female Occupational category Total African Coloured Indian White African Coloured Indian White

Legislators, senior ofÄ cials and managers 2 0 2 0 1 1 0 0 6 Professionals 5 0 1 1 10 1 5 0 23 Technicians and associate professionals 0 0 2 2 0 0 0 0 4 Clerks 27 2 2 2 39 5 10 2 89 Service and sales workers 0 0 1 0 0 0 0 0 1 Skilled agriculture and Ä shery workers 0 0 0 0 0 0 0 0 0 Craft and related trades workers 0 0 0 0 0 0 0 0 0 Plant and machine operators and assemblers 0 0 0 0 0 0 0 0 0 Elementary occupations 0 0 0 0 1 0 0 0 1 Total 34 2 8 5 51 7 15 2 124 Employees with disabilities 0 01000203 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

226 3.7. Signing of Performance Agreements by SMS Members All members of the SMS must conclude and sign performance agreements within speciÄ c timeframes. Information regarding the signing of performance agreements by SMS members, the reasons for not complying within the prescribed time frames and disciplinary steps taken is presented here.

Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2013 SMS Level Total number of funded Total number of Total number of Signed performance SMS posts SMS members signed performance agreements as % of agreements total number of SMS members

Director-General/ Head of Department 0 0 0 0 Salary Level 16 0 0 0 0 Salary Level 15 1 1 1 100% Salary Level 14 3 3 3 100% Salary Level 13 5 5 4 80% Total 9 9 9 100%

Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 May 2013 Reasons

Challenges existed with the use of the Departmental electronic HR system. This resulted in delays in the retrieval of performance agreements once they had been downloaded

Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance Agreements as on 31 May 2013 Reasons

System error - no discipline re-action necessary

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 227 Part D: Human Resources continued

3.8. Performance Rewards To encourage good performance, the Department has granted the following performance rewards during the year under review. The information is presented in terms of race, gender, disability, salary bands and critical occupations (see deÄ nition in notes below).

Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2013 to 31 March 2014 Race and Gender Benefi ciary Profi le Cost

Number of Number of % of total Cost (R’000) Average cost benefi ciaries employees within group per employee

African 00000 Male 20 87 23 315 15 745 Female 25 99 25.3 390 15 588 Asian 00000 Male 6 10 60 147 24 491 Female 15 18 83.3 336 22 376 Coloured 00000 Male 2 2 100 28 13 777 Female 6 7 85.7 108 17 980 White 00000 Male 2 5 40 69 34 514 Female 1 2 50 12 11 728 Employees with a disability 2 3 66.7 37 18 593 Total 79 233 33.9 1 441 18 235

Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2013 to 31 March 2014 Salary band Benefi ciary Profi le Cost Total cost as a % of the total Number of Number of % of total within Total Cost Average cost expenditure benefi ciaries employees salary bands (R’000) per employee Lower Skilled (Levels 1-2) 0 1 0 0 0 0 Skilled (level 3-5) 11 24 45.8 107 9 727 1% Highly skilled production (level 6-8) 49 100 49 701 14 306 1% Highly skilled supervision (level 9-12) 18 37 48.6 595 33 056 1% Contract (Levels 1-2) 0 29 0 0 0 0 Contract (Levels 3-5) 0 16 0 0 0 0 Contract (Levels 6-8) 0 17 0 0 0 0 Periodical Remuneration 0 1 308 0 0 0 0 Abnormal Appointment 0 16 0 0 0 0 Total 78 1 548 5 1 403 17 987 1% KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

228 Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2013 to 31 March 2014 Critical occupation Benefi ciary Profi le Cost

Number of Number of % of total Total Cost Average cost benefi ciaries employees within group (R’000) per employee

Administrative related 4 19 21.1 142 35 500 Cleaners in ofÄ ces workshops hospitals etc. 0 1 0 0 0 Finance and economics related 1 1 100 74 74 000 Financial and related professionals 1 2 50 37 37 000 Financial clerks and credit controllers 6 22 27.3 98 16 333 General legal administration & rel. professionals 1 1 100 47 47 000 Human resources & organisat developm & relate prof 7 17 41.2 178 25 429 Human resources clerks 4 8 50 45 11 250 Human resources related 2 4 50 60 30 000 Library mail and related clerks 6 8 75 65 10 833 Logistical support personnel 1 3 33.3 35 35 000 Material-recording and transport clerks 5 5 100 55 11 000 Motor vehicle drivers 1 2 50 9 9 000 Other administrat & related clerks and organisers 30 120 25 416 13 833 Risk management and security services 0 1 0 0 0 Secretaries & other keyboard operating clerks 9 11 81.8 143 15 889 Senior managers 1 8 12.5 37 37 000 TOTAL 79 233 33.9 1 441 18 228

Notes • Critical occupations are deÄ ned as occupations or sub-categories within an occupation –

(a) in which there is a scarcity of qualiÄ ed and experienced persons currently or anticipated in the future, either because such skilled persons are not available or they are available but do not meet the applicable employment criteria; (b) for which persons require advanced knowledge in a speciÄ ed subject area or science or learning Ä eld and such knowledge is acquired by a prolonged course or study and/or specialised instruction; (c) where the inherent nature of the occupation requires consistent exercise of discretion and is predominantly intellectual in nature; and (d) in respect of which a Department experiences a high degree of difÄ culty to recruit or retain the services of employees;

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 229 Part D: Human Resources continued

Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2013 to 31 March 2014 Salary band Benefi ciary Profi le Cost Total cost as a % of the total Number of Number of % of total within Total Cost Average cost expenditure benefi ciaries employees salary bands (R’000) per employee

Band A 1 5 20 37 37 000 3 944 Band B 0 3 0 0 0 0 Band C 0 1 0 0 0 0 Total 1 9 11.1 37 37 000 3 944

3.9. Foreign Workers No foreign workers were employed by the Department during the period under review.

3.10. Leave Utilisation The Public Service Commission identiÄ ed the need for careful monitoring of sick leave within the public service. The following tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is also provided.

Table 3.10.1 Sick leave for the period 1 January 2013 to 31 December 2013 Salary band Total days % Days with Number of % of total Average days Estimated Cost Medical Employees using employees per employee (R’000) Certifi cation sick leave using sick leave

Skilled (Levels 3-5) 238 85.7 19 18.1 13 103 Highly skilled production (Levels 6-8) 479 90.8 48 45.7 10 331 Highly skilled supervision (Levels 9-12) 180 83.3 25 23.8 7 302 Senior management (Levels 13-16) 46 95.7 5 4.8 9 102 Contract (Levels 1-2) 5 80 3 2.9 2 1 Contract (Levels 3-5) 4 25 2 1.9 2 2 Contract (Levels 6-8) 8 62.5 3 2.9 3 5 TOTAL 960 87.8 105 100 9 846 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

230 Table 3.10.2 Disability leave (temporary and permanent) for the period 1 January 2013 to 31 December 2013 Salary band Total days % Days with Number of % of total Average days Estimated Cost Medical Employees using employees using per employee (R’000) Certifi cation disability leave disability leave

Highly skilled production (Levels 6-8) 119 100 2 66.7 60 85 Highly skilled supervision (Levels 9-12) 5 100 1 33.3 5 11 TOTAL 124 100 3 100 41 96

The table below summarises the utilisation of annual leave. The wage agreement concluded with trade unions in the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at the time of termination of service.

Table 3.10.3 Annual Leave for the period 1 January 2013 to 31 December 2013 Salary band Total days taken Number of Employees using Average per employee annual leave Lower skilled (Levels 1-2) 35 1 35 Skilled Levels 3-5) 480 29 17 Highly skilled production (Levels 6-8) 1 607 98 16 Highly skilled supervision (Levels 9-12) 801 39 21 Senior management (Levels 13- 16) 148 9 16 Contract ( levels 1-2) 54 13 4 Contract (levels 3-5) 63 12 5 Contract (levels 6-8) 75 13 6 Total 3 263 214 15

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 231 Part D: Human Resources continued

Table 3.10.4 Capped leave for the period 1 January 2013 to 31 December 2013 Salary band Total days of Number of Average number Average capped capped leave taken Employees using of days taken per leave per employee capped leave employee as on 31 December 2013

Lower skilled (Levels 1-2) 0 0 0 0 Skilled Levels (3-5) 0 0 0 0 Highly skilled production (Levels 6- 8) 3 1 3 62 Highly skilled supervision (Levels 9- 12) 0 0 0 0 Senior management (Levels 13-16) 0 0 0 0 Total 3 1 3 62

The following table summarise payments made to employees as a result of leave that was not taken. Table 3.10.5 Leave payouts for the period 1 April 2013 and 31 March 2014 Reason Total amount Number of employees Average per employee (R’000) (R’000)

Leave payout for 2013/14 due to non-utilisation of leave for the previous cycle 0 0 0 Capped leave payouts on termination of service for 2013/14 0 5 0 Current leave payout on termination of service for 2013/14 0 0 0 Total 0 5 0

3.11. HIV/AIDS & Health Promotion Programmes Table 3.11.1 Steps taken to reduce the risk of occupational exposure Units/categories of employees identifi ed to be at high risk Key steps taken to reduce the risk of contracting HIV & related diseases (if any)

Sport ofÄ cers and DSR ofÄ cials working in the Ä eld HCT programme held monthly[testing; pre and post counselling]. Condoms distributed throughout year. Wellness day held that focusses on HIV/AIDS. e-Care launched and electronic information sent to all employees. World Aids Day highlighted. Ripple Effect bulletin distributed to all Districts and Head OfÄ ce. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

232 Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the required information) Question Yes No Details, if yes

1. Has the Department designated a member of Yes Mr T R Hlathi : HR Manager the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position. 2. Does the Department have a dedicated unit or Yes Dr A Moodley : Deputy Manager: Employee has it designated speciÄ c staff members to Health & Wellness Budget allocated for annual promote the health and well-being of your wellness day employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose. 3. Has the Department introduced an Employee Yes Wellness Clinic Programme is held every month Assistance or Health Promotion Programme for for every District Services : HCT; blood sugar your employees? If so, indicate the key elements/ & pressure tests; cholesterol; BMI; counselling; services of this Programme. seminars on high risk illnesses eg diabetes; hypertension; stress management 4. Has the Department established (a) committee(s) Yes Wellness Committee has peer educators as contemplated in Part VI E.5 (e) of Chapter 1 representing all districts : Dr A Moodley; Sharon of the Public Service Regulations, 2001? If so, Williams; Mala Rajah’ Saneshri Moonsamy; Lilly please provide the names of the members of Dhlamini; Veronica Naidoo; Magesh Maharaj; N the committee and the stakeholder(s) that they Nxumalo; Linda Ndebele; N Zondi; S Mathaba; B represent. Mlambo; N Zulu; Lilly Dhlamini; Sagren Govender 5. Has the Department reviewed its employment Yes Yes. The HIV & AIDS Policy incorporates policies and practices to ensure that these do the gender mainstreaming and rights based not unfairly discriminate against employees priorities – submitted to OTP & DPSA; HIV/ on the basis of their HIV status? If so, list the AIDS and TB Operational Plan; EHW Strategic employment policies/practices so reviewed. Framework. Operational plan for HIV/AIDS and TB Management includes social justice indicators to ensure compliance. 6. Has the Department introduced measures to Yes Policy address rights of employees and gender protect HIV-positive employees or those mainstreaming.Wellness Day highlights these perceived to be HIV-positive from discrimination? priorities. Implementation plan includes activities If so, list the key elements of these measures. and speciÄ c indicators that address measures to protect vulnerable groups from discrimination. OTP assists by providing training for peer educators to assist with this. 7. Does the Department encourage its employees to Yes HHCT is held every month at every district – at undergo Voluntary Counselling and Testing? If so, the workplace. Reminders to employees through list the results that you have you achieved. e-mails; clinic schedule posters. Number of new infections decreased. Employees with positive HIV status responsibly managing condition with healthy lifestyle. 8. Has the Department developed measures/ Yes Survey conducted by service provider Wellnomix. indicators to monitor & evaluate the impact of Persal Reports analysed. Seminars were planned its health promotion programme? If so, list these & executed by Wellnomix to address areas measures/indicators. of concern. Counselling recommended for employees with wellness challenges.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 233 Part D: Human Resources continued

3.12. Labour Relations Table 3.12.1 Collective agreements for the period 1 April 2013 and 31 March 2014 Total number of Collective agreements None

The following table summarises the outcome of disciplinary hearings conducted within the Department for the year under review.

Table 3.12.2 Misconduct and disciplinary hearings Ƭ nalised for the period 1 April 2013 and 31 March 2014 Outcomes of disciplinary hearings Number % of total

Correctional counselling 0 0 Verbal warning 00 Written warning 1 33% Final written warning 1 33% Suspended without pay 0 0 Fine 00 Demotion 00 Dismissal 1 33% Not guilty 00 Case withdrawn 00 Total 3

Total number of Disciplinary hearings Ä nalised 3

Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2013 and 31 March 2014 Type of misconduct Number % of total

Misuse of state property 3 75% Fraud 1 25% Total 4 100%

Table 3.12.4 Grievances lodged for the period 1 April 2013 and 31 March 2014 Grievances Number % of total

Number of grievances resolved 1 100% Number of grievances not resolved Nil Total number of grievances lodged 1 100% KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

234 Table 3.12.5 Disputes lodged with Councils for the period 1 April 2013 and 31 March 2014 Disputes Number % of Total

Number of disputes upheld 1 17% Number of disputes dismissed 5 83% Total number of disputes lodged 6 100%

Table 3.12.6 Strike actions for the period 1 April 2013 and 31 March 2014 Total number of persons working days lost Nil Total costs working days lost Nil Amount recovered as a result of no work no pay (R’000) Nil

Table 3.12.7 Precautionary suspensions for the period 1 April 2013 and 31 March 2014 Number of people suspended 1 Number of people who’s suspension exceeded 30 days 1 Average number of days suspended 43 Cost of suspension (R’000) R120 391

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 235 Part D: Human Resources continued

3.13. Skills Development This section highlights the efforts of the Department with regard to skills development.

Table 3.13.1 Training needs identiƬ ed for the period 1 April 2013 and 31 March 2014 Occupational category Gender Number of Training needs identifi ed at start of the reporting period employees as at 1 April Learnerships Skills Other forms of Total 2013 Programmes training & other short courses

Legislators, senior ofÄ cials Female 3 0 3 0 3 and managers Male 5 0 5 0 5 Professionals Female 18 0 10 5 15 Male 11 0 4 3 7 Technicians and associate Female 10 0 10 0 10 professionals Male 14 0 13 1 14 Clerks Female 83 0 83 0 83 Male 59 0 59 0 59 Service and sales workers Female 00000 Male 1 0 1 0 1 Skilled agriculture and Ä shery Female 0 0 0 0 0 workers Male 0 0 0 0 0 Craft and related trades Female 0 0000 workers Male 00000 Plant and machine operators Female 0 0000 and assemblers Male 2 0 2 0 2 Elementary occupations Female 1 0 1 0 1 Male 0 0 0 0 0 Sub Total Female 115 0 107 5 112 Male 90 0 84 4 88 Total 205 0 191 9 200 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

236 Table 3.13.2 Training provided for the period 1 April 2013 and 31 March 2014 Occupational category Gender Number of Training provided within the reporting period employees as at 1 April Learnerships Skills Other forms of Total 2013 Programmes training & other short courses

Legislators, senior ofÄ cials Female 30202 and managers Male 5 0 3 1 4 Professionals Female 16 0 15 1 16 Male 9 0527 Technicians and associate Female 4 0000 professionals Male 8 0314 Clerks Female 70 0 56 0 56 Male 51 0 33 0 33 Service and sales workers Female 0 0 0 0 0 Male 1 0 1 0 1 Skilled agriculture and Ä shery Female 0 0 0 0 0 workers Male 0 0 0 0 0 Craft and related trades Female 0 0 0 0 0 workers Male 0 0 0 0 0 Plant and machine operators Female 0 0 0 0 0 and assemblers Male 20000 Elementary occupations Female 1 0 1 0 1 Male 0 0 0 0 0 Sub Total Female 94 0 74 1 75 Male 76 0 45 3 49 Total 170 0 119 4 124

3.14. Injury on Duty The following tables provide basic information on injury on duty.

Table 3.14.1 Injury on Duty for the period 1 April 2013 and 31 March 2014 Nature of injury on duty Number % of total

Required basic medical attention only 0 0 Temporary Total Disablement 0 0 Permanent Disablement 0 0 Fatal 00 Total 00

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 237 Part D: Human Resources continued

3.15. Utilisation of Consultants In terms of the Public Service Regulations “consultant means a natural or juristic person or a partnership who or which provides in terms of a speciÄ c contract on an ad hoc basis any of the following professional services to a Department against remuneration received from any source:

(a) The rendering of expert advice; (b) The drafting of proposals for the execution of speciÄ c tasks; and (c) The execution of a speciÄ c task which is of a technical or intellectual nature, but excludes an employee of a Department.

The following tables relates information on the utilisation of consultants in the Department.

Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April 2013 and 31 March 2014 Project title Total number of Duration Contract value in consultants that worked (work days) Rand on project

Impact Assessment of Siyadladla 5 R375 750.00 VeriÄ cation and Validation of Performance Data 5 80 R297 722.40 VeriÄ cation and Validation of Sport Federations 4 42 R157 662.00 Condonement of Irregular Expenditure 7 R364 316.36

Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2013 and 31 March 2014 Project title Percentage ownership by Percentage management Number of consultants HDI groups by HDI groups from HDI groups that work on the project

Impact Assessment of Siyadladla 100% 100% 5 VeriÄ cation and Validation of Performance Data 100% 100% 5 VeriÄ cation and Validation of Sport Federations 100% 100% 4 Condonement of Irregular Expenditure 100% 100% 7 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

238 3.16. Severance Packages Table 3.16.1 Granting of employee initiated severance packages for the period 1 April 2013 and 31 March 2014 Salary band Number of Number of Number of Number of packages applications received applications referred to applications supported approved by the MPSA by MPSA Department

Lower skilled (Levels 1-2) 0000 Skilled (Levels 3-5) 0000 Highly skilled production (Levels 6-8) 0000 Highly skilled supervision (Levels 9-12) 0000 Senior management (Levels 13-16) 0000 Total 0000

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 239 240 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 Statements Annual Financial Annexures CONTENTS neue5 netr 289 289 289 Work-In-Progress 288 Annexure 6:MovementInCapital Annexure 5:Inventory 286 Annexure 4:Inter-Government Payables 289 Annexure 3:ClaimsRecoverable Contingent Annexure 2:StatementOf Assistance Liabilities 286 Annexure 1E:StatementofAid Subsidies To Households Received Annexure 1D:StatementofTransfers/ 285 To NonProfit Institutions Annexure 1C:StatementofTransfers/Subsidies Departmental AgenciesandAccounts 288 Annexure 1B:Statement ofTransfers to263 272 Grants andTransfers toMunicipalities 288 Annexure 1A:Statement ofUnconditional 257 258 Annual FinancialStatements 256 255 Disclosures Notesto the 246 Financial Statements 254 Notes totheAnnual Statement ofAccountingPolicies 242 251 Cash FlowStatement Statement ofChangesinNetAssets Statement ofFinancialPosition Statement ofFinancialPerformance Notes totheAppropriation Statement Appropriation Statement Report oftheAuditor-General S f KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 241 Part E: Financial Information continued

REPORT OF THE AUDITOR-GENERAL TO THE KWAZULU-NATAL PROVINCIAL LEGISLATURE ON VOTE NO.16: Department OF SPORT AND RECREATION

REPORT ON THE FINANCIAL STATEMENTS

Introduction 1. I have audited the Ä nancial statements of the Department of Sport and Recreation set out on pages 246 to 289, which comprise the appropriation statement, the statement of Ä nancial position as at 31 March 2014, the statement of Ä nancial performance, statement of changes in net assets and cash Å ow statement for the year then ended, as well as the notes, comprising a summary of signiÄ cant accounting policies and other explanatory information.

Accounting ofð cer’s responsibility for the ð nancial statements 2. The accounting ofÄ cer is responsible for the preparation and fair presentation of the Ä nancial statements in accordance with the ModiÄ ed Cash Standard as prescribed by National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999)(PFMA) and Division of Revenue Act of South Africa, 2013 (Act No. 2 of 2013)(DoRA), and for such internal control as the accounting ofÄ cer determines is necessary to enable the preparation of Ä nancial statements that are free from material misstatement, whether due to fraud or error.

Auditor-general’s responsibility 3. My responsibility is to express an opinion on the Ä nancial statements based on my audit. I conducted my audit in accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004)(PAA), the general notice issued in terms thereof and International Standards on Auditing. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance about whether the Ä nancial statements are free from material misstatement.

4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the Ä nancial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the Ä nancial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Department’s preparation and fair presentation of the Ä nancial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Department’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the Ä nancial statements.

5. I believe that the audit evidence I have obtained is sufÄ cient and appropriate to provide a basis for my audit opinion.

Opinion 6. In my opinion, the Ä nancial statements present fairly, in all material respects, the Ä nancial position of the Department of Sport and Recreation as at 31 March 2014 and its Ä nancial KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

242 performance and cash Å ows for the year then ended, in accordance with the ModiÄ ed Cash Standard as prescribed by National Treasury and the requirements of the PFMA and DoRA.

Emphasis of matter 7. I draw attention to the matter below. My opinion is not modiÄ ed in respect of this matter.

Payables 8. Payables which exceed the payment term of 30 days as required in Treasury Regulation 8.2.3 amount to R4,98 million. This amount, in turn, exceeds the voted funds to be surrendered of R1,26 million as per the statement of Ä nancial performance by R3,72 million. The amount of R3,72 million would therefore have constituted unauthorised expenditure had the amounts due been paid in a timely manner.

Additional matter 9. I draw attention to the matter below. My opinion is not modiÄ ed in respect of this matter.

Unaudited supplementary schedules 10. The supplementary information set out on pages 285 to 289 does not form part of the Ä nancial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon

REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS 11. In accordance with the PAA and the general notice issued in terms thereof, I report the following Ä ndings on the reported performance information against predetermined objectives for the selected programmes presented in the annual performance report, non-compliance with legislation as well as internal control. The objective of my tests was to identify reportable Ä ndings as described under each subheading but not to gather evidence to express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters.

Predetermined objectives 12. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information for the following selected programmes presented in the annual performance report of the Department for the year ended 31 March 2014:

• Programme 2: Sport and Recreation on pages 90 to 159.

13. I evaluated the reported performance information against the overall criteria of usefulness and reliability.

14. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned programmes. I further performed tests to determine whether indicators and targets were well deÄ ned, veriÄ able, speciÄ c, measurable, time bound and relevant, as required by the National Treasury’s Framework for managing programme performance information (FMPPI).

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 243 Part E: Financial Information continued

15. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

16. I did not raise any material Ä ndings on the usefulness and reliability of the reported performance information for the selected programme.

Additional matters 17. Although I raised no material Ä ndings on the usefulness and reliability of the reported performance information for the selected programme, I draw attention to the following matters:Achievement of planned targets

18. Refer to the annual performance report on pages 56 to 89 and 90 to159 for information on the achievement of the planned targets for the year.

Adjustment of material misstatements 19. I identiÄ ed material misstatements in the annual performance report submitted for auditing on the reported performance information for the sport and recreation programme. As management subsequently corrected the misstatements, I did not raise any material Ä ndings on the usefulness and reliability of the reported performance information.

Compliance with legislation 20. I performed procedures to obtain evidence that the Department had complied with applicable legislation regarding Ä nancial matters, Ä nancial management and other related matters. My Ä ndings on material non-compliance with speciÄ c matters in key legislation, as set out in the general notice issued in terms of the PAA, are as follows:

Annual ð nancial statements 21. The Ä nancial statements submitted for auditing were not prepared in accordance with the prescribed Ä nancial reporting framework and supported by full and proper records as required by section 40(1) (a) of the PFMA. Material misstatements of disclosure items identiÄ ed by the auditors in the submitted Ä nancial statements were subsequently corrected and the supporting records provided, resulting in the Ä nancial statements receiving an unqualiÄ ed audit opinion.

Procurement and contract management 22. Goods and services with a transaction value below R500 000 were procured without obtaining the required price quotations, as required by Treasury Regulation 16A6.1.

Human resource management and compensation 23. Funded vacant posts were not Ä lled within 12 months as required by Public Service Regulation 1/VII/C.1A.2.

24. Some of the senior managers did not have signed performance agreements for the year under review as required by Public Service Regulation 4/III/B.1.

Expenditure management 25. Effective steps were not taken to prevent irregular expenditure, as required by section 38(1)

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL (c)(ii) of the Public Finance Management Act and Treasury Regulation 9.1.1.

244 26. Contractual obligations and money owed by the Department were not settled within 30 days or an agreed period, as required by section 38(1)(f) of the Public Finance Management Act and Treasury Regulation 8.2.3.

Internal control 27. I considered internal control relevant to my audit of the Ä nancial statements, annual performance report and compliance with legislation. The matters reported below are limited to the signiÄ cant internal control deÄ ciencies that resulted in the Ä ndings on non-compliance with legislation included in this report.

Leadership 28. The accounting ofÄ cer and management did not adequately exercise oversight responsibility regarding Ä nancial reporting and compliance with laws and regulations relating to supply chain management, expenditure management and human resource management.

Financial and performance management 29. Systems and controls were not adequately designed in a manner to prevent, detect and address risks that impact on Ä nancial, performance and compliance reporting. In this regard, the accounting ofÄ cer did not ensure that regular, accurate and complete Ä nancial and performance reports were prepared, which were supported and evidenced by reliable information.This resulted to the material corrections in Ä nancial statements.

OTHER REPORTS

Investigationsigation 30. On Onee investinvestigationigat into allegations of mismanagement of funds was completed during the year, whwhileile two investinvestigationsigatio into allegations of misrepresentation and non-compliance with terms of service level agreemenagreementt araree in progress.

PietermaritzburgPietermaritzburg 31 JulyJuly 20142014

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 245 Part E:

Appropriation Statement for the year ended 31 March 2014

Entire Department - Detail by Programme 2013/14 2012/13

Adjusted Shifting of Virement Final Actual Variance Expenditure Final Actual Appropriation Funds Appropriation Expenditure as % of Appropriation Expenditure fi nal appropriation

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 PROGRAMME 1: ADMINISTRATION

Current payment 66 344 - 146 66 490 66 490 - 100,0% 63 884 63 883 Transfers and subsidies 354 - 2 356 356 - 100,0% 155 156 Payment for capital assets 12 660 - 1 206 13 866 13 866 - 100,0% 8 027 8 027 79 358 - 1 354 80 712 80 712 - 72 066 72 066 PROGRAMME 2: SPORT AND RECREATION

Current payment 249 262 2 873 (204) 251 931 255 120 (3 189) 101,3% 254 132 241 048 Transfers and subsidies 52 347 (2 873) 56 49 530 49 452 78 99,8% 39 507 38 025 Payment for capital assets 26 330 - (1 206) 25 124 20 984 4 140 83,5% 17 884 13 012 327 939 - (1 354) 326 585 325 556 1 029 311 523 292 085 TOTAL 407 297 - - 407 297 406 268 1 029 99,7% 383 589 364 151

Reconciliation with Statement of Financial Performance Add: Departmental receipts - - - 737 - - - 512 - Aid assistance ------720 -

Actual amounts per Statement of Financial Performance (Total Revenue) 408 034 384 821 Add:Aid assistance 501 252

Actual amounts per Statement of Financial Performance Expenditure 406 769 364 403 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

246 Part E:

Appropriation Statement for the year ended 31 March 2014

Entire Department - Detail by Economic Classifi cation 2013/14 2012/13

Adjusted Shifting Virement Final Actual Variance Expenditure Final Actual Appropriation of Funds Appropriation Expenditure as % of fi nal Appropriation Expenditure appropriation

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Current payments Compensation of employees 103 971 - (1 961) 102 010 104 815 (2 805) 102,7% 109 578 96 494 Goods and services 211 635 2 873 1 903 216 411 216 795 (384) 100,2% 208 438 208 437

Transfers & subsidies Provinces & municipalities 21 904 - - 21 904 21 482 422 98,1% 19 870 18 610 Departmental agencies & accounts 96 - - 96 98 (2) 102,1% 101 102 Non-profi t institutions 29 742 (2 873) - 26 869 27 211 (342) 101,3% 18 960 18 960 Households 959 - 58 1 017 1 017 - 100,0% 731 509

Payment for capital assets Buildings & other fi xed structures 32 830 - 311 33 141 29 001 4 140 87,5% 19 950 15 078 Machinery & equipment 5 730 - (231) 5 499 5 499 - 100,0% 5 510 5 510 Intangible assets 430 - (80) 350 350 - 100,0% 451 451 Total 407 297 - - 407 297 406 268 1 029 99,7% 383 589 364 151

Programme 1: Administration: Detail by Sub-Programme 2013/14 2012/13

Adjusted Shifting Virement Final Actual Variance Expenditure Final Actual Appropriation of Funds Appropriation Expenditure as % of fi nal Appropriation Expenditure appropriation

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

1.1 CORPORATE SERVICES Current payment 66 344 - 146 66 490 66 490 - 100,0% 63 884 63 883 Transfers and subsidies 354 - 2 356 356 - 100,0% 155 156 Payment for capital assets 12 660 - 1 206 13 866 13 866 - 100,0% 8 027 8 027 Total 79 358 - 1 354 80 712 80 712 - 100,0% 72 066 72 066

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 247 Part E:

Appropriation Statement for the year ended 31 March 2014

Programme 1: Administration: Detail by Economic Classifi cation 2013/14 2012/13

Adjusted Shifting Virement Final Actual Variance Expenditure Final Actual Appropriation of Funds Appropriation Expenditure as % of fi nal Appropriation Expenditure appropriation

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Current payments Compensation of employees 26 888 - (1 571) 25 317 25 317 - 100,0% 23 568 23 568 Goods and services 39 456 - 1 717 41 173 41 173 - 100,0% 40 316 40 315

Transfers & subsidies Provinces & municipalities 19 - - 19 17 2 89,5% 10 10 Departmental agencies & accounts 96 - - 96 98 (2) 102,1% 101 102 Households 239 - 2 241 241 - 100,0% 44 44

Payment for capital assets Buildings & other fi xed structures 6 500 - 1 517 8 017 8 017 - 100,0% 2 066 2 066 Machinery & equipment 5 730 - (231) 5 499 5 499 - 100,0% 5 510 5 510 Intangible assets 430 - (80) 350 350 - 100,0% 451 451

Total 79 358 - 1 354 80 712 80 712 - 100,0% 72 066 72 066 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

248 Part E:

Appropriation Statement for the year ended 31 March 2014

Detail Per Programme 2 - Sport and Recreation: Details by Sub-Programme 2013/14 2012/13

Adjusted Shifting Virement Final Actual Variance Expenditure Final Actual Appropriation of Funds Appropriation Expenditure as % of fi nal Appropriation Expenditure appropriation

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 2.1 MANAGEMENT Current payment 77 667 - (1 991) 75 676 78 559 (2 883) 103,8% 57 492 47 190 Transfers and subsidies 20 - 54 74 74 - 100,0% 87 87

2.2 SPORT Current payment 87 863 2 873 (5 758) 84 978 83 964 1 014 98,8% 101 035 98 253 Transfers and subsidies 50 032 (2 873) 2 47 161 47 083 78 99,8% 38 641 37 159 Payment for capital assets 18 201 - (1 206) 16 995 13 907 3 088 81,8% 11 060 7 165

2.3 RECREATION Current payment 36 307 - 2 412 38 719 38 719 - 100,0% 41 696 41 696 Transfers and subsidies 2 295 - - 2 295 2 295 - 100,0% 779 779

2.4 SCHOOL SPORT Current payment 47 425 - 5 133 52 558 53 878 (1 320) 102,5% 53 909 53 909 Payment for capital assets 8 129 - - 8 129 7 077 1 052 87,1% 6 824 5 847

Total 327 939 - (1 354) 326 585 325 556 1 029 99,7% 311 523 292 085

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 249 Part E:

Appropriation Statement for the year ended 31 March 2014

Programme 2 - Sport and Recreation: by Economic Classifi cation 2013/14 2012/13

Adjusted Shifting Virement Final Actual Variance Expenditure Final Actual Appropriation of Funds Appropriation Expenditure as % of fi nal Appropriation Expenditure appropriation

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Current payments Compensation of employees 77 083 - (390) 76 693 79 498 (2 805) 103,7% 86 010 72 926 Goods and services 172 179 2 873 186 175 238 175 622 (384) 100,2% 168 122 168 122

Transfers & subsidies Provinces & municipalities 21 885 - - 21 885 21 465 420 98,1% 19 860 18 600 Non-profi t institutions 29 742 (2 873) - 26 869 27 211 (342) 101,3% 18 960 18 960 Households 720 - 56 776 776 - 100,0% 687 465

Payment for capital assets Buildings & other fi xed structures 26 330 - (1 206) 25 124 20 984 4 140 83,5% 17 884 13 012

Total 327 939 - (1 354) 326 585 325 556 1 029 99,7% 311 523 292 085 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

250 Part E:

Notes to the Appropriation Statement for the year ended 31 March 2014

1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-D) to the Annual Financial Statements.

2. Detail of speciƬ cally and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3. Detail on payments for Ƭ nancial assets Detail of these transactions per programme can be viewed in the note to Payments for Ä nancial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after virement):

Final Actual Variance Variance as a % Appropriation Expenditure of Final Approp.

4.1 Per programme: R’000 R’000 R’000 %

Administration 80 712 80 712 - - Sport and Recreation 326 585 325 556 1 029 - Programme 1: Administration was fully spent at year-end. Programme 2: Sport and Recreation refl ected under spending withinTransfers and Subsidies amounting to R 1, 029 million. The under spending was as a result of the non-payment in respect of the additional funding received from Provincial Treasury to support the Sukhuma School managed by the Umgungundlovu Academy of Sport. Provincial Treasury took a decision to effect payments directly to the suppliers providing critical services to the School. Challenges were experienced by Provincial Treasury to source supporting documents from the service providers, as a result payments were not effected for the total ring fenced amount of R 2, 873 million. A rollover request has been made to Provincial Treasury in respect to these funds.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 251 Part E:

Notes to the Appropriation Statement for the year ended 31 March 2014

Final Actual Variance Variance as a % Appropriation Expenditure of Final Approp.

4.2 Per economic classifi cation: R’000 R’000 R’000 %

Current expenditure Compensation of employees 102 010 104 815 (2 805) 103% Goods and services 216 411 216 795 (384) 100%

Transfers and subsidies Provinces and municipalities 21 904 21 482 422 98% Departmental agencies and accounts 96 98 (2) 102% Non-profi t institutions 26 869 27 211 (342) 101% Households 1 017 1 017 - 100%

Payments for capital assets Buildings and other fi xed structures 33 141 29 001 4 140 88% Machinery and equipment 5 499 5 499 - 100% Intangible assets 350 350 - 100% Compensation of employees was over-spent at year-end. The over-expenditure was due to the department’s decision to utilise a portion of the equitable share for the employment of volunteers as a result of a directive from NDoSR to minimize the use of volunteers, and to rather train teachers to implement the tasks of the volunteers, such as coaching. The over-expenditure within Goods and services can be attributed to the new security service contract entered into in respect of the newly constructed Ugu district offi ce. Payment to Provincial Treasury for management of payments to UAS’s service providers on behalf of the organisation. The department withdrew transferring funds to UAS due to their lack of fi nancial control and non-submission of the required documents. The department will shift funds from Transfers and subsidies to: Non-profi t institutions to Goods and services to correct the budget allocation. The under-expenditure within Transfers to Provinces and Municipalities was due to challenges experienced by municipalities such as Umlalazi, Nongoma, Ulundi, Sisonke and Umzimkulu in completing the construction of sport facilities due to adverse weather conditions. Non-profi t institutions was under-spent by R2.531 million at year-end. This can be attributed to non-compliance of sporting federations and other sporting bodies who receive transfers for the promotion and development of sport and recreation. The over-expenditure against Households was in respect of staff exit costs, which are not budgeted for and the unanticipated payments in respect of departmental television licences. It also includes payment in respect of a third party claim against the department. The department will shift funds from Goods and services to this category to accommodate the expenditure incurred. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

252 Part E:

Notes to the Appropriation Statement for the year ended 31 March 2014

Final Actual Variance Variance as a % Appropriation Expenditure of Final Approp.

4.3 Per conditional grant R’000 R’000 R’000 %

Public Works Epwp Inter Grnt Prov 550 550 - 100% Epwp Incent Grn Prov-Soc 4 327 4 327 - 100%

Sport And Recreation SA Mass Sport&Recr Part Prg 79 883 79 883 - 100%

All 3 Grants were fully spent at year-end, therefore no funds will be surrendered to the relevant disbursing Departments

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 253 Part E:

Statement of Financial Performance for the year ended 31 March 2014

Notes 2013/14 2012/13 R’000 R’000 REVENUE Annual appropriation 1 407 297 383 589 Departmental revenue 2 737 512 Aid assistance 3 - 720

TOTAL REVENUE 408 034 384 821

EXPENDITURE Current expenditure Compensation of employees 4 104 815 96 494 Goods and services 5 216 795 208 437 Aid assistance 3 501 252 Total current expenditure 322 111 305 183

Transfers and subsidies 6 49 808 38 181

Expenditure for capital assets Tangible assets 7 34 500 20 588 Intangible assets 7 350 451 Total expenditure for capital assets 34 850 21 039

TOTAL EXPENDITURE 406 769 364 403

SURPLUS FOR THE YEAR 1 265 20 418

Reconciliation of Net Surplus for the year Voted Funds ( Annual Appropriation) 1 029 19 438

Departmental revenue and NRF Receipts 11 737 512 Aid assistance 3 (501) 468 SURPLUS FOR THE YEAR 1 265 20 418 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

254 Part E:

Statement of Financial Position for the year ended 31 March 2014

Notes 2013/14 2012/13 R’000 R’000 ASSETS Current Assets 596 20 218 Cash and cash equivalents 8 - 19 463 Receivables 9 596 755

LIABILITIES

Current Liabilities 385 20 001 Voted funds to be surrendered to the Revenue Fund 10 (4 744) 19 438 Bank overdraft 12 5 030 - Payables 13 99 62 Aid Assistance Repayable 3 - 501

NET ASSETS 211 217

Represented by: Recoverable revenue 211 217

TOTAL 211 217

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 255 Part E:

Statement of Changes in Net Assets for the year ended 31 March 2014

Notes 2013/14 2012/13 NET ASSETS R’000 R’000

Recoverable revenue Opening balance 217 246 Transfers (6) (29) Debts recovered (included in departmental receipts) (24) (29) Debts raised 18 - Closing balance 211 217 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

256 Part E:

Cash Flow Statement for the year ended 31 March 2014

Notes 2013/14 2012/13 R’000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES Receipts 401 877 384 450 Annual appropriated funds received 1.1 401 524 383 589 Departmental revenue received 2 353 141 Aid assistance received 3 - 720

Net (increase)/ decrease in working capital 196 (423) Surrendered to Revenue Fund (20 175) (11 012) Current payments (322 111) (305 183) Transfers and subsidies paid (49 808) (38 181) Net cash fl ow available from operating activities 14 9 979 29 651

CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets 7 (34 850) (21 039) Proceeds from sale of capital assets 2.2 384 371 Net cash fl ows from investing activities (34 466) (20 668)

CASH FLOWS FROM FINANCING ACTIVITIES Increase/ (decrease) in net assets (6) (29) Net cash fl ows from fi nancing activities (6) (29)

Net increase/ (decrease) in cash and cash equivalents (24 493) 8 954

Cash and cash equivalents at beginning of period 19 463 10 509

Cash and cash equivalents at end of period 8 (5 030) 19 463

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 257 Part E:

Accounting Policies for the year ended 31 March 2014

The Financial Statements have been prepared in accordance 1.5 Foreign Currency Translation with the following policies, which have been applied Cash Å ows arising from foreign currency transactions are consistently in all material aspects, unless otherwise translated into South Africa Rands using the exchange rates indicated. prevailing at the date of payment / receipt.

The historical cost convention has been used, except where 1.6 Current Year Comparison otherwise indicated. Management has used assessments and estimates in preparing the annual Ä nancial statements. with Budget These are based on the best information available at the A comparison between the approved, Ä nal budget and actual time of preparation. amounts for each programme and economic classiÄ cation is included in the appropriation statement. Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the Ä nancial 2. Revenue statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 2.1 Appropriated Funds 1999 (as amended by Act 29 of 1999), and the Treasury Appropriated funds comprises of departmental allocations Regulations issued in terms of the PFMA and the annual as well as direct charges against revenue fund (i.e. statutory Division of Revenue Act. appropriation).

1. Presentation of the Appropriated funds are recognised in the statement of Financial Statements Ä nancial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of Ä nancial 1.1 Basis of Preparation performance on the date the adjustments become effective. The Ä nancial statements have been prepared in accordance with the ModiÄ ed Cash Standard. The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as 1.2 Going Concern a payable / receivable in the statement of Ä nancial position. The Ä nancial statements have been prepared on a going concern basis. 2.2 Departmental Revenue Departmental revenue is recognised in the statement of 1.3 Presentation Currency Ä nancial performance when received and is subsequently Amounts have been presented in the currency of the South paid into the relevant revenue fund, unless stated otherwise. African Rand (R) which is also the functional currency of the department. Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of Ä nancial position. 1.4 Rounding Unless otherwise stated all Ä nancial Ä gures have been rounded to the nearest one thousand Rand (R’000). KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

258 Part E:

Accounting Policies for the year ended 31 March 2014

2.3 Accrued 3.3 Accrued Expenditure Payable Departmental Revenue Accrued expenditure payable is recorded in the notes to the Ä nancial statements when the goods are received or, in the Accruals in respect of departmental revenue (excluding case of services, when they are rendered to the department. tax revenue) are recorded in the notes to the Ä nancial Accrued expenditure payable is measured at cost. statements when: • it is probable that the economic beneÄ ts or service potential associated with the transaction will Å ow to the 3.4 Leases department; and • the amount of revenue can be measured reliably. 3.4.1 Operating Leases Operating lease payments made during the reporting period The accrued revenue is measured at the fair value of the are recognised as current expenditure in the statement of consideration receivable. Ä nancial performance on the date of payment. The operating lease commitments are recorded in the notes to the Ä nancial Accrued tax revenue (and related interest and / penalties) statements. is measured at amounts receivable from collecting agents. 3.4.2 Finance Leases 3. Expenditure Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of 3.1 Compensation of Employees Ä nancial performance on the date of payment. The Ä nance lease commitments are recorded in the notes to 3.1.1 Salaries and Wages the Ä nancial statements and are not apportioned between Salaries and wages are recognised in the statement of the capital and interest portions. Ä nancial performance on the date of payment. Finance lease assets acquired at the end of the lease term 3.1.2 Social Contributions are recorded and measured at the lower of: Social contributions made by the department in respect • cost, being the fair value of the asset; or of current employees are recognised in the statement of • the sum of the minimum lease payments made, including Ä nancial performance on the date of payment. any payments made to acquire ownership at the end of the lease term, excluding interest. Social contributions made by the department in respect of ex-employees are classiÄ ed as transfers to households in the statement of Ä nancial performance on the date of payment. 4. Aid Assistance

3.2 Other Expenditure 4.1 Aid Assistance Received Other expenditure (such as goods and services, transfers Aid assistance received in cash is recognised in the and subsidies and payments for capital assets) is recognised statement of Ä nancial performance when received.In-kind in the statement of Ä nancial performance on the date of aid assistance is recorded in the notes to the Ä nancial payment. The expense is classiÄ ed as a capital expense if statements on the date of receipt and is measured at the total consideration paid is more than the capitalisation fair value. threshold.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 259 Part E:

Accounting Policies for the year ended 31 March 2014

Aid assistance not spent for the intended purpose and any 8. Payables unutilised funds from aid assistance that are required to be Loans and payables are recognised in the statement of refunded to the donor are recognised as a payable in the Ä nancial position at cost. statement of Ä nancial position. 9. Capital Assets 4.2 Aid assistance Paid Aid assistance paid is recognised in the statement of 9.1 Immovable Capital Assets Ä nancial performance on the date of payment. Aid assistance Immovable capital assets are initially recorded in the notes payments made prior to the receipt of funds are recognised to the Ä nancial statements at cost. Immovable capital assets as a receivable in the statement of Ä nancial position. acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. 5. Cash and Cash Where the cost of immovable capital assets cannot be Equivalents determined accurately, the immovable capital assets are Cash and cash equivalents are stated at cost in the measured at R1 unless the fair value of the asset has been statement of Ä nancial position. reliably estimated, in which case the fair value is used.

Bank overdrafts are shown separately on the face of the All assets acquired prior to 1 April 2002 (or a later date as statement of Ä nancial position. approved by the OAG) are recorded at R1.

For the purposes of the cash Å ow statement, cash and cash Immovable capital assets are subsequently carried at cost equivalents comprise cash on hand, deposits held, other and are not subject to depreciation or impairment. short-term highly liquid investments and bank overdrafts.

Subsequent expenditure that is of a capital nature is 6. Prepayments and Advances added to the cost of the asset at the end of the capital Prepayments and advances are recognised in the statement project unless the immovable asset is recorded by another of Ä nancial position when the department receives or department in which case the completed project costs are disburses the cash. transferred to that department.

Prepayments and advances are initially and subsequently 9.2 Movable Capital Assets measured at cost. Movable capital assets are initially recorded in the notes to the Ä nancial statements at cost. Movable capital assets 7. Impairment of acquired through a non-exchange transaction is measured Financial Assets at fair value as at the date of acquisition. Where there is an indication of impairment of a Ä nancial Where the cost of movable capital assets cannot be asset, an estimation of the reduction in the recorded carrying determined accurately, the movable capital assets are value, to reÅ ect the best estimate of the amount of the future measured at fair value and where fair value cannot be economic beneÄ ts expected to be received from that asset, determined; the movable assets are measured at R1. is recorded in the notes to the Ä nancial statements. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) are recorded at R1. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

260 Part E:

Accounting Policies for the year ended 31 March 2014

Movable capital assets are subsequently carried at cost and in the past and it is probable that an outÅ ow of resources are not subject to depreciation or impairment. embodying economic beneÄ ts or service potential will be required to settle the obligation and a reliable estimate of Subsequent expenditure that is of a capital nature is the obligation can be made. The provision is measured as added to the cost of the asset at the end of the capital the best estimate of the funds required to settle the present project unless the movable asset is recorded by another obligation at the reporting date. department/entity in which case the completed project costs are transferred to that department. 10.2 Contingent Liabilities Contingent liabilities are recorded in the notes to the 9.3 Intangible Assets Ä nancial statements when there is a possible obligation Intangible assets are initially recorded in the notes to the that arises from past events, and whose existence will be Ä nancial statements at cost. Intangible assets acquired conÄ rmed only by the occurrence or non-occurrence of through a non-exchange transaction are measured at fair one or more uncertain future events not within the control value as at the date of acquisition. of the department or when there is a present obligation that is not recognised because it is not probable that an outÅ ow Internally generated intangible assets are recorded in the of resources will be required to settle the obligation or the notes to the Ä nancial statements when the department amount of the obligation cannot be measured reliably. commences the development phase of the project. 10.3 Contingent Assets Where the cost of intangible assets cannot be determined Contingent assets are recorded in the notes to the Ä nancial accurately, the intangible capital assets are measured at statements when a possible asset arises from past events, fair value and where fair value cannot be determined; the and whose existence will be conÄ rmed by the occurrence intangible assets are measured at R1. or non-occurrence of one or more uncertain future events not within the control of the department. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) are recorded at R1. 11. Commitments Intangible assets are subsequently carried at cost and are Commitments are recorded at cost in the notes to the not subject to depreciation or impairment. Ä nancial statements when there is a contractual arrangement or an approval by management in a manner that raises a Subsequent expenditure that is of a capital nature is valid expectation that the department will discharge its added to the cost of the asset at the end of the capital responsibilities thereby incurring future expenditure that will project unless the intangible asset is recorded by another result in the outÅ ow of cash. department/entity in which case the completed project costs are transferred to that department. 12. Unauthorised Expenditure Unauthorised expenditure is recognised in the statement of 10. Provisions and Ä nancial position until such time as the expenditure is either: Contingents • approved by Parliament or the Provincial Legislature with funding and the related funds are received; or 10.1 Provisions Provisions are recorded in the notes to the Ä nancial • approved by Parliament or the Provincial Legislature statements when there is a present legal or constructive without funding and is written off against the appropriation obligation to forfeit economic beneÄ ts as a result of events in the statement of Ä nancial performance; or

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 261 Part E:

Accounting Policies for the year ended 31 March 2014

• transferred to receivables for recovery. Unauthorised Irregular expenditure receivables are measured at the expenditure is measured at the amount of the conÄ rmed amount that is expected to be recoverable and are de- unauthorised expenditure. recognised when settled or subsequently written-off as irrecoverable. 13. Fruitless and Wasteful Expenditure 15. Related party transactions Fruitless and wasteful expenditure is recorded in the notes SpeciÄ c information with regards to related party transactions to the Ä nancial statements when conÄ rmed. The amount is included in the disclosure notes. recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. 16. Inventory Inventories that qualify for recognition must be initially Fruitless and wasteful expenditure is removed from the notes reÅ ected at cost. Where inventories are acquired at no to the Ä nancial statements when it is resolved or transferred to receivables for recovery. cost, or for nominal consideration, their cost shall be their fair value at the date of acquisition. Fruitless and wasteful expenditure receivables are measured All inventory items at year-end are reÅ ected using the at the amount that is expected to be recoverable and are weighted average cost or FIFO cost formula. de-recognised when settled or subsequently written-off as irrecoverable. 17. Prior Period Errors Adjustments were made to prior year balances as follows:- 14. Irregular Expenditure (a) Due to SCOA reclassiÄ cation payment for TV Licences Irregular expenditure is recorded in the notes to the Ä nancial of R 1 000.00 was reclassiÄ ed from Goods and services statements when conÄ rmed. The amount recorded is equal to Transfer and subsidies to Agencies. to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor (b) Debt receivable interest of R 12 000.00 was reclassiÄ ed are provided in the note. from Receivables staff debt to Net assets recoverable revenue. Irregular expenditure is removed from the note when it (c) Irregular expenditure recorded incorrectly was reduced is either condoned by the relevant authority, transferred by R 29, 299 million. to receivables for recovery or not condoned and is not recoverable. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

262 Part E: Notes to the Annual Financial Statements for the year ended 31 March 2014

2013/14 1. Annual Appropriation Final Actual Funds not Appropriation Appropriation Funds Received requested/ Received not received 2012/13 R’000 R’000 R’000 R’000

1.1 Annual Appropriation Programme Administration 80 712 80 712 - 72 066 Sport and Recreation 326 585 320 812 5 773 311 523 Total 407 297 401 524 5 773 383 589

The total adjusted budget appropriation was R 407, 297 million of which only R 401, 524 million was transferred as per the exchequer grant account. The amount of R 5,773 million was not received from Provincial Treasury as at year-end. Provincial Treasury advised that Cabinet had not approved the additional funding(second adjustment) given to the Department therefore funds could not be transferred.

Notes 2013/14 2012/13

R’000 R’000 1.2 Conditional grants** Total grants received 27 84 760 91 548 (** It should be noted that the Conditional grants are included in the amounts per the Final Appropriation in Note 1.1)

2. Departmental Revenue Sales of goods and services other than capital assets 2.1 241 38 Sales of capital assets 2.2 384 371 Transactions in fi nancial assets and liabilities 2.3 112 103 Total revenue collected 737 512

2.1 Sales of goods and services other than capital assets 2 Sales of goods and services produced by the department Other sales 241 38 Total 241 38

2.2 Sales of capital assets 2 Tangible assets Machinery and equipment 384 371 Total 384 371

2.3 Transactions in fi nancial assets and liabilities 2 Receivables 112 103 Total 112 103

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 263 Part E: Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 3. Aid Assistance 3.1 Aid assistance received in cash from other sources Local Opening Balance 501 33 Revenue - 720 Expenditure (501) (252) Current (501) (252) Closing Balance - 501

3.2 Aid assistance repayable other sources - 501 Closing Balance - 501

4. Compensation of Employees 4.1 Salaries and wages Basic salary 46 061 38 236 Performance award 1 441 1 102 Service Based 99 21 Compensative/circumstantial 3 495 4 532 Periodic payments 34 027 35 359 Other non-pensionable allowances 10 555 8 749 Total 95 678 87 999

4.2 Social Contributions Employer contributions Pension 5 386 4 889 Medical 3 048 2 886 UIF 691 711 Bargaining council 12 9 Total 9 137 8 495

Total compensation of employees 104 815 96 494

Average number of employees 1 526 1 740 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

264 Part E: Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 5. Goods and services Administrative fees 39 35 Advertising 1 245 2 811 Minor assets 5.1 604 328 Bursaries (employees) 117 157 Catering 10 961 8 835 Communication 3 568 2 655 Computer services 5.2 4 557 5 552 Consultants, contractors and agency/outsourced services 5.3 14 484 11 764 Audit cost – external 5.4 2 172 2 377 Fleet services 2 436 1 620 Inventory 5.5 37 226 36 179 Consumables 5.6 3 400 3 161 Operating leases 6 376 5 898 Property payments 5.7 3 831 3 167 Transport provided as part of the departmental activities 14 868 19 071 Travel and subsistence 5.8 10 997 9 864 Venues and facilities 95 743 89 124 Training and development 2 461 2 907 Other operating expenditure 5.9 1 710 2 932 Total 216 795 208 437

5.1 Minor assets 5 Tangible assets Machinery and equipment 604 328 Total 604 328

5.2 Computer services 5 SITA computer services 4 149 5 046 External computer service providers 408 506 Total 4 557 5 552

5.3 Consultants, contractors and agency/outsourced services 5 Business and advisory services 6 593 5 271 Legal costs 302 513 Contractors 2 242 1 749 Agency and support/outsourced services 5 347 4 231 Total 14 484 11 764

5.4 Audit cost – external 5 Regularity audits 2 172 2 377 Total 2 172 2 377

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 265 Part E: Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 5.5 Inventory 5 Materials and supplies 37 226 36 179 Total 37 226 36 179

Within the 2013/14 fi nancial year there were changes in SCOA classifi cation i.r.o Inventory and Consumable Items. In the 2012/13 AFS, inventory purchased amounted to R 39, 340 million. This included Sport and Recreation Consumables(Sports Kits) and stationery. In order to relign the previous year amount taking into account the reclassifi cation, the inventory amount reduces to R 36,179 million.

Notes 2013/14 2012/13

R’000 R’000 5.6 Consumables 5 Consumable supplies 115 274 Uniform and clothing 1 - Household supplies 17 13 Communication accessories 39 - IT consumables 39 261 Other consumables 19 - Stationery, printing and offi ce supplies 3 285 2 887 Total 3 400 3 161

5.7 Property payments 5 Municipal services 1 711 1 177 Other 2 120 1 990 Total 3 831 3 167

5.8 Travel and subsistence 5 Local 10 778 9 746 Foreign 219 118 Total 10 997 9 864

5.9 Other operating expenditure 5 Learnerships - 1 035 Professional bodies, membership and subscription fees 14 31 Resettlement costs 92 60 Other 1 604 1 806 Total 1 710 2 932 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

266 Part E: Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 6. Transfers and Subsidies Provinces and municipalities 28, Annexure 1A 21 482 18 610 Departmental agencies and accounts ANNEXURE 1B 98 102 Non-profi t institutions ANNEXURE 1C 27 211 18 960 Households ANNEXURE 1D 1 017 509 Total 49 808 38 181

Unspent funds transferred to the above benefi ciaries 7 721 1 650

7. Expenditure for capital assets Tangible assets 34 500 20 588 Buildings and other fi xed structures 26 29 001 15 078 Machinery and equipment 24 5 499 5 510

Intangible assets 350 451 Software 25 350 451

Total 34 850 21 039

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 267 Part E: Notes to the Annual Financial Statements for the year ended 31 March 2014

Voted Funds Aid Assistance Total

R’000 R’000 R’000 7.1 Analysis of funds utilised to acquire 34 500 - 34 500 capital assets - 2013/14 Tangible assets Buildings and other fi xed structures 29 001 - 29 001 Machinery and equipment 5 499 - 5 499

Intangible assets 350 - 350 Software 350 - 350

Total 34 850 - 34 850

7.2 Analysis of funds utilised to acquire capital assets - 2012/13 Tangible assets 20 588 - 20 588 Buildings and other fi xed structures 15 078 - 15 078 Machinery and equipment 5 510 - 5 510

Intangible assetst 451 - 451 Software 451 - 451

Total 21 039 - 21 039 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

268 Part E: Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 8. Cash and Cash Equivalents Consolidated Paymaster General Account - 19 463 Total - 19 463

Notes 2013/14 2012/13 Less than one One to three Older than Total year years three years R’000 R’000 R’000 R’000 R’000 9. Receivables Claims recoverable 9.1 Annex 3 15 - - 15 - Staff debt 9.2 223 254 49 526 502 Other debtors 9.3 55 - - 55 253 Total 293 254 49 596 755

Notes 2013/14 2012/13

R’000 R’000 9.1 Claims recoverable Provincial departments 9 15 - Total 15 -

Interdepartmental claim - Department of Social Development - reimbursement for salary payment in respect of staff member being transferred.

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 269 Part D: Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 9.2 Staff debt 9 Debt Account 383 366 Salary Tax Debt 143 136 Total 526 502

9.3 Other debtors 9 Salary Income Tax 55 253 Total 55 253

10. Voted Funds to be Surrendered to the Revenue Fund Opening balance 19 438 10 497 Transfer from statement of fi nancial performance (as restated) 1 029 19 438 Voted funds not requested/not received 1.1 (5 773) - Paid during the year (19 438) (10 497) Closing balance (4 744) 19 438

11. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Opening balance - 3 Transfer from Statement of Financial Performance (as restated) 737 512 Paid during the year (737) (515) Closing balance - -

12. Bank Overdraft Consolidated Paymaster General Account 5 030 - Total 5 030 -

13. Payables - current Clearing accounts 13.1 95 56 Other payables 13.2 4 6 Total 99 62

13.1 Clearing accounts 13 Salary ACB Recalls 95 56 Total 95 56

13.2 Other payables 13 Pension Recoverable 4 6 Total 4 6 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

270 Part D: Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 14. Net cash fl ow available from operating activities Net surplus/(defi cit) as per Statement of Financial Performance 1 265 20 418 Add back non cash/cash movements not deemed operating activities 8 714 9 233 (Increase)/decrease in receivables – current 159 (245) Increase/(decrease) in payables – current 37 (178) Proceeds from sale of capital assets (384) (371) Expenditure on capital assets 34 850 21 039 Surrenders to Revenue Fund (20 175) (11 012) Voted funds not requested/not received (5 773) - Net cash fl ow generated by operating activities 9 979 29 651

15. Reconciliation of cash and cash equivalents for cash fl ow purposes Consolidated Paymaster General account (5 030) 19 463 Total (5 030) 19 463

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 271 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 16. Contingent liabilities and contingent assets 16.1 Contingent liabilities Liable to Nature Claims against the department Annex 2 34 038 - Intergovernmental payables (unconfi rmed balances) Annex 4 2 549 702 Total 36 587 702

17. Commitments Current expenditure Approved and contracted 13 073 4 181 Approved but not yet contracted 5 873 - 18 946 4 181 Capital Expenditure Approved and contracted 28 120 26 088 Approved but not yet contracted - - 28 120 26 088 Total Commitments 47 066 30 269

2013/14 2012/13 R’000 R’000

30 days 30+ days Total Total 18. Accruals and payables not recognised Listed by economic classifi cation Goods and services 6 121 4 983 11 104 17 945 Transfers and subsidies 13 - 13 - Capital assets 44 - 44 614 Total 6 178 4 983 11 161 18 559

Listed by programme level Programme 1 : Administration 1 758 2 954 Programme 2 : Sport and Recreation 9 403 15 605 Total 11 161 18 559

Confi rmed balances with departments Annex 4 4 1 459 Total 4 1 459 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

272 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 19. Employee benefi ts Leave entitlement 4 561 3 508 Service bonus (Thirteenth cheque) 1 743 1 621 Performance awards - 460 Capped leave commitments 4 853 4 737 Other 635 726 Total 11 792 11 052

All performance award payments were effected during the year.

Buildings and other Machinery and Total fi xed structures equipment

R’000 R’000 R’000

20. Lease commitments 20.1 Operating leases expenditure 2013/14 Not later than 1 year 4 602 609 5 211 Later than 1 year and not later than 5 years 6 771 701 7 472 Later than fi ve years - - - Total lease commitments 11 373 1 310 12 683

2012/13 Not later than 1 year 5 208 147 5 355 Later than 1 year and not later than 5 years 9 411 84 9 495 Later than fi ve years - - - Total lease commitments 14 619 231 14 850

20.2 Finance leases expenditure 2013/14 Not later than 1 year - 142 142 Later than 1 year and not later than 5 years - 78 78 Later than fi ve years - - - Total lease commitments - 220 220

2012/13 Not later than 1 year - 142 142 Later than 1 year and not later than 5 years - 41 41 Later than fi ve years - - - Total lease commitments - 183 183

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 273 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 21. Irregular expenditure 21.1 Reconciliation of irregular expenditure Opening balance 163 964 53 081 Add: Irregular expenditure - relating to prior year - 87 003 Add: Irregular expenditure - relating to current year 16 398 63 630 Less: Prior year amounts condoned (80 369) (39 750) Irregular expenditure awaiting condonation 99 993 163 964

Analysis of awaiting condonation per age classifi cation Current year 16 398 63 630 Prior years 83 595 100 334 Total 99 993 163 964

Provincial Treasury embark on an exercise to reconcile the disclosures with the departmental registers and to investigate each case with the responsible departments. Provincial Treasury consulted and assisted departments in verifying the amounts involved and the circumstances prevailing at the time of the transgression. The payments were individually evaluated and recommended for condonement by a committee consisting of the Acting Accountant General and representatives of the Supply Chain Management and the Internal Audit units at Provincial Treasury. Where the information was insuffi cient to make recommendation the case was referred back to departments for further investigation. Cases that are under forensic or other investigations were not considered at this stage pending the outcome of such investigations. Prior year misclassfi cation of irregular payments were corrected as per the outcome of Provincial Treasury Investigations. In evaluating each case the Provincial Treasury considered the following: (a) the circumstances of the transgression; (b) the extent of the expenditure involved; (c) the nature and seriousness of the transgression; (d) outstanding investigations or court proceedings; (e) the effect of compliance on service delivery; (f) whether the service was provided and a check on value for money; (g) the potential cost involved in further investigations into old cases; (h) steps taken by departments to rectify the matters; (i) the extent of possible misinterpretation of the prescript; and (j) the practical challenges to adhere to all the prescripts. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

274 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14

R’000 21.2 Details of irregular expenditure - current year Incident Disciplinary steps taken/criminal proceedings 3 quotes not obtained 107 3 quotes not requested 11 760 No tax clearance certifi cate or expired tax clearance certifi cate 244 Other deviations from SCM processes 954 Non compliance with transfer payment policy 3 221 SBD 4 forms not completed correctly 3 Acting period exceeds 12 months 109 16 398 21.3 Details of irregular expenditure condoned Incident Condoned by (condoning authority) 3 quotes not obtained 231 3 quotes not requested 31 585 Competitive bidding process not followed 5 682 No tax clearance certifi cate or expired tax clearance certifi cate 38 279 SBD 4 form not completed 1 693 Transfer payments not in accordance with SLA 2 899 80 369 21.4 Details of irregular expenditure not recoverable (not condoned) Incident 3 quotes not obtained 7 126 3 quotes not requested 15 023 Competitive bidding process not followed 576 Delegations not adhered to 323 No tax clearance certifi cate or expired tax clearance certifi cate 5 979 Other Deviations from SCM Processes 61 806 Overtime > 30% of salary 722 Purchase out of the Transversal Contract 1 462 Salary levels higher than job evaluation 403 SBD 4 form not completed 993 Transfer payments not in accordance with SLA 2 250 Non compliance with transfer payment policy 3 221 Acting allowance exceeding 12 months 109 99 993

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 275 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

Notes 2013/14 2012/13

R’000 R’000 22. Related party transactions Revenue received Tax revenue - - Sales of goods and services other than capital assets - - Fines, penalties and forfeits - - Interest, dividends and rent on land - - Sales of capital assets - - Transactions in fi nancial assets and liabilities - - Transfers - - Total - -

Payments made Goods and services - - Interest and rent of land - - Purchases of capital assets - - Transactions in fi nancial assets and liabilities - - Transfers - - Total - -

Year end balances arising from revenue/payments Receivables from related parties - - Payables to related parties - - Total - -

Loans to/from related parties Non-interest bearing loans to/(from) - - Interest bearing loans to/(from) - - Total - -

Guarantees issued/received Guarantees issued/received - - List other contingent liabilities between department and related party - - Total - -

In kind goods and services provided/received List in kind goods and services between department and related party - - Total - -

List related party relationships • During the year, the department occupied offi ces at Highway House in Durban. No rental was paid for the occupation of these offi ces. Highway House is a government owned building and the Department of Health is the custodian of this building as they occupy the majority of the building. • The legislative and executive powers for the Department of Sport and Recreation and, Arts and Culture are bestowed upon a single MEC. KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

276 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

No. of Individuals 2013/14 2012/13

R’000 R’000 23. Key management personnel Political offi ce bearers (provide detail below) Offi cials: Level 15 to 16 1 1 310 1 069 Level 14 (incl CFO if at a lower level) 3 2 929 2 676 Family members of key management personnel 1 310 283 Total 4 549 4 028

Opening Curr year Additions Disposals Closing balance adjustments balance to prior year balances

R’000 R’000 R’000 R’000 R’000 24. Movable Tangible Capital Assets MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014

MACHINERY AND EQUIPMENT Transport assets 4 973 - 3 404 1 261 7 116 Computer equipment 12 100 (195) 1 136 614 12 427 Furniture and offi ce equipment 3 300 - 284 51 3 533 Other machinery and equipment 2 960 - 674 11 3 623

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 23 333 (195) 5 498 1 937 26 699

Cash Non-Cash Capital work Received Total in progress current Current costs & Not paid Finance Lease (Paid current payments year received Prior Year) R’000 R’000 R’000 R’000 R’000 Additions 24.1 ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014

MACHINERY AND EQUIPMENT Transport assets 3 404 - - - 3 404 Computer equipment 1 136 - - - 1 136 Furniture and offi ce equipment 284 - - - 284 Other machinery and equipment 674 - - - 674

TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS 5 498 - - - 5 498

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 277 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

Sold for cash Transfer out or Total disposals Cash received destroyed or Actuals scrapped

R’000 R’000 R’000 R’000 24.2 DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014

MACHINERY AND EQUIPMENT Transport assets 1 261 - 1 261 384 Computer equipment 614 - 614 - Furniture and offi ce equipment 51 - 51 - Other machinery and equipment 11 - 11 -

TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS 1 937 - 1 937 384

Opening Curr year Additions Disposals Closing balance adjustments balance to prior year balances

R’000 R’000 R’000 R’000 R’000 24.3 Movement for 2012/13 MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

MACHINERY AND EQUIPMENT Transport assets 3 045 - 2 650 722 4 973

Computer equipment 10 888 - 1 212 - 12 100 Furniture and offi ce equipment 3 204 - 96 - 3 300 Other machinery and equipment 1 408 - 1 552 - 2 960

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 18 545 - 5 510 722 23 333 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

278 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

Intangible assets Machinery and Total equipment

R’000 R’000 R’000 24.4 Minor assets MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014

Opening balance 1 255 5 940 7 195 Curr Year Adjustments to Prior Yr Balances - 195 195 Additions - 603 603 Disposals - 364 364 TOTAL MINOR ASSETS 1 255 6 374 7 629

Number of R1 minor assets - 545 545 Number of minor assets at cost - 4 118 4 118 TOTAL NUMBER OF MINOR ASSETS - 4 663 4 663

Minor assets MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

Opening balance 1 255 5 613 6 868 Additions - 327 327 TOTAL MINOR ASSETS 1 255 5 940 7 195

Number of R1 minor assets - 612 612 Number of minor assets at cost - 4 201 4 201 TOTAL NUMBER OF MINOR ASSETS - 4 813 4 813

24.5 Movable assets written off MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2013

Assets written off - 50 50 TOTAL MOVABLE ASSETS WRITTEN OFF - 50 50

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 279 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

Opening Curr year Additions Disposals Closing balance adjustments balance to prior year balances

R’000 R’000 R’000 R’000 R’000 25. Intangible Capital Assets MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014

Software 4 574 - 350 - 4 924 TOTAL INTANGIBLE CAPITAL ASSETS 4 574 - 350 - 4 924

Cash Non-cash Development Received Total Work-in- current progress Not paid Current Costs (Paid current year received Prior Year) R’000 R’000 R’000 R’000 R’000 25.1 Additions ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014

Software 350 - - - 350 TOTAL ADDITIONS TO INTANGIBLE 350 - - - 350 CAPITAL ASSETS

Opening Curr year Additions Disposals Closing balance adjustments balance to prior year balances

R’000 R’000 R’000 R’000 R’000 Movement for 2012/13 25.2 MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

Software 4 123 - 451 - 4 574 TOTAL INTANGIBLE CAPITAL ASSETS 4 123 - 451 - 4 574 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

280 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

Opening Curr year Additions Disposals Closing balance adjustments balance to prior year balances

R’000 R’000 R’000 R’000 R’000 26. Immovable Tangible Capital Assets MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014

BUILDINGS AND OTHER FIXED STRUCTURES Non-residential buildings 23 466 (7 762) 12 436 - 28 140 TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 23 466 (7 762) 12 436 - 28 140

Cash Non-cash (Capital work-in- Received current Total progress current Not paid costs and fi nance (Paid current lease payments) year received Prior Year)

R’000 R’000 R’000 R’000 R’000 Additions 26.1 ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014

BUILDINGS AND OTHER FIXED STRUCTURES Non-residential buildings 29 001 - (16 565) - 12 436 TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS 29 001 - (16 565) - 12 436

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 281 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

Opening Curr year Additions Disposals Closing balance adjustments balance to prior year balances

R’000 R’000 R’000 R’000 R’000 Movement for 2012/13 26.2 MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

BUILDINGS AND OTHER FIXED STRUCTURES Non-residential buildings 8 388 - 15 078 - 23 466 TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 8 388 - 15 078 - 23 466 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

282 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

GRANT ALLOCATION SPENT 2012/13

Division of Total Amount Amount Under / % of Division of Amount Revenue Act/ Available received by spent by (overspending) available Revenue Act spent by NAME OF DEPARTMENT Provincial department department funds spent department Grants by dept R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000

27. STATEMENT OF CONDITIONAL GRANTS RECEIVED

Mass Participation and Sport Development Grant 79 883 79 883 79 883 79 883 - 100% 90 548 90 548 EPWP Integrated Grant for Provinces 550 550 550 550 - 100% 1 000 1 000 Social Sector EPWP Incentive Grant for Provinces 4 327 4 327 4 327 4 327 - 100% - - 84 760 84 760 84 760 84 760 - 91 548 91 548

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 283 Part E: Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2014

GRANT ALLOCATION TRANSFER SPENT 2012/13

Amount Total Actual Transfer % of Amount Amount % of Division of Available Available received by spent by available Revenue Act NAME OF PROVINCE / funds department department funds spent GRANT Transferred by dept

R’000 R’000 R’000 % R’000 R’000 % R’000

28. STATEMENT OF UNCONDITIONAL GRANTS PAID TO THE PROVINCES

Payment of Motor 19 19 17 89% 17 17 100% 10 Vehicle Licences 19 19 17 17 17 10 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

284 Part E: Annexures to the Annual Financial Statements for the year ended 31 March 2014

Annexure 1A Statement of Unconditional Grants and transfers to Municipalities GRANTAnnexures ALLOCATION to TRANSFER SPENT 2012/13 Amount Roll Overs Adjustments Total Actual % of Amount Amount % of Total Available Transfer Available received by spent by available Avialable the funds Municipality municipality funds Transferred spent by municipality R’000 R’000 AnnualR’000 R’000 R’000 % R’000 R’000 % R’000 ETH Ethekwini 1 050 - - 1 050 - - - - - 525 KZN211 Vulamehlo - Financial------150 KZN212 Umdoni 150 - - 150 150 100% 150 39 26% 150 KZN213 Umzumbe - Statements- - - 525 - 525 - - 150 KZN214 uMuziwabantu 150 - - 150 150 100% 150 52 35% - KZN215 Ezinqoleni 1 725 - - 1 725 1 725 100% 1 725 1 705 99% 525 KZN216 Hibiscus Coast 150 - - 150 675 450% 675 70 - 150 KZN223 MPofana 150 - - 150 150 100% 150 67 45% 150 KZN224 IMPendle ------150 KZN225 Msunduzi 1 725 - - 1 725 1 725 100% 1 725 1705 99% 2 100 KZN226 Mkhambathini ------150 KZN232 Emnabithi(ladysmith) ------150 KZN234 Umtshezi 1 725 - - 1 725 1 200 70% 1 200 857 71% 525 KZN235 Okhahlamba 150 - - 150 150 100% 150 66 44% 150 KZN236 Imbabazane ------150 KZN241 Endumeni 150 - - 150 150 100% 150 17 11% 150 KZN242 Nquthu 1 725 - - 1 725 1 200 70% 1 200 1 200 100% 1 515 KZN244 Msinga 150 - - 150 150 100% 150 11 7% 1 200 KZN245 Umvoti ------150 KZN252 NeWCastle 1 050 - - 1 050 525 50% 525 - - 525 KZN253 Emadlangeni - - - - 525 - 525 - - 150 DC25 Amajuba ------1 575 KZN262 uPongolo 1 200 - - 1 200 1 200 100% 1 200 1 119 93% 525 KZN263 Abaqulusi 150 - - 150 675 450% 675 40 - - KZN265 Nongoma 150 - - 150 150 100% 150 102 68% - KZN266 Ulundi 150 - - 150 150 100% 150 83 55% 150 KZN271 Umhlabuyalingana - - - - 525 - 525 - - 150 KZN272 Jozini 1 725 - - 1 725 1 725 100% 1 725 1725 100% 675 KZN273 The Big Five False Bay ------150 KZN274 Hlabisa 1 725 - - 1 725 1 200 70% 1 200 1 200 100% 675 KZN275 Mtubatuba 570 - - 570 1 095 192% 1 095 541 - 570 KZN281 Umfolozi 1 725 - - 1 725 1 725 100% 1 725 1 655 96% 675 KZN283 Ntambanana - - - - 525 - 525 - - 150 KZN284 Umlalazi - - - - 525 - 525 - - - KZN286 Nkandla ------1 200 KZN291 Mandeni ------150 KZN292 Kwadukuza ------150 KZN293 Ndwedwe 570 - - 570 150 26% 150 109 73% 570 KZN294 Maphumulo 1 725 - - 1 725 1 200 70% 1 200 286 24% 675 KZN431 Ingwe 1 575 - - 1 575 1 050 67% 1 050 1050 100% 675 KZN432 Kwa Sani ------150 KZN433 Greater Kokstad ------150 KZN434 Ubuhlebezwe 570 - - 570 570 100% 570 45 8% 570 KZN435 Umzimkhulu ------150 21 885 - - 21 885 21 465 - 21 465 13 744 - 18 600

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 285 Part E: Annexures to the Annual Financial Statements for the year ended 31 March 2014

ANNEXURE 1B Statement of Transfers to Departmental Agencies and Accounts

TRANSFER ALLOCATION TRANSFER 2012/13

Adjusted Roll Adjustments Total Available Actual Transfer % of Available Appropriation appropriation Overs funds Actt transferred

R’000 R’000 R’000 R’000 R’000 R’000 R’000 Theta - Tourism, Hospitality & Education 96 - - 96 96 100% 101 Training Authority SABC-TV Licence - - - - 2 - 1 96 - - 96 98 - 102

ANNEXURE 1C Statement of Transfers to Non-Profi t Institutions

TRANSFER ALLOCATION EXPENDITURE 2012/13

Adjusted Roll Overs Adjustments Total Available Actual Transfer % of Available Appropriation appropriation funds Act Act transferred

R’000 R’000 R’000 R’000 R’000 R’000 R’000 Transfers Age in Action-KZN 250 30 280 280 100% 220 Amajuba Regional Academy - Children Rights Centre 160 160 160 100% 150 Clare Estate Senior Citizens 30 30 30 100% The Coastal Horse Care Unit 50 50 50 100% Comrades Marathon - 550 CSIR - 500 Dare to Dream Children's Trust 160 30 190 190 100% 150 Deep See Angling 100 (100) - DISSA 220 1 550 1 770 1 770 100% 410 Durban Rowing Club - Fedansa 220 (220) - Giba Gorge BMX Track and Academy - Harness Racing Association 210 210 210 100% 215 Higher Ground 60 (60) - 44 LHC Foundation Trust (I-Care) 60 60 60 100% 50 KZN Academy of Sport 3 500 (1 300) 2 200 2 200 100% 900 KZN Aquatics 2 087 2 087 2 087 100% 575 KZN Athletics(including national youth run) 2 668 2 960 5 628 5 628 100% 350 KZN Badminton Associatioon 40 (40) - KZN Baseball 200 200 200 100% 175 KZN Baketball 200 (200) - KZN Billiards and Snooker 50 50 50 100% Natal Canoe Club 4 922 (360) 4 562 4 562 100% 1 050 KZN Chess Union 120 120 120 100% KZN Canoe Union - 225 KZN Cricket Union 300 300 300 100% 1 450 KZN Cycling 50 167 217 217 100% 1 850 KZN Darts 45 (45) - KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

286 Part E: Annexures to the Annual Financial Statements for the year ended 31 March 2014

ANNEXURE 1C ...continued Statement of Transfers to Non-Profi t Institutions

TRANSFER ALLOCATION EXPENDITURE 2012/13 Adjusted Roll Overs Adjustments Total Available Actual Transfer % of Available Appropriation appropriation funds Act Act transferred R’000 R’000 R’000 R’000 R’000 R’000 R’000 Transfers KZN Flyfi shing Association 50 50 50 100% 20 KZN Golf Union 160 160 160 100% 100 KZN Gymnastics 508 508 508 100% 325 KZN Handball Association 151 151 151 100% 75 KZN Hockey(Coastal and Midlands) Association 150 180 330 330 100% 300 KZN Indigenous Games Association 225 225 225 100% 200 KZN Inland Cricket Union 408 (30) 378 378 100% 175 KZN Karate 205 (205) - New LoveLife Trust 160 (160) - 150 KZN Netball 1 550 (1 550) - KZN Olympic Style Boxing 369 369 369 100% 325 KZN Rowing Association 100 100 100 100% KZN Rugby Union 314 314 314 100% 3 475 KZN Rural Horse Riding Association 190 60 250 250 100% 180 KZN Sailing 120 120 120 100% KZN Softball 95 95 95 100% 75 KZN Sport Confederation 2 509 (2 509) - KZN Surfi ng 200 200 200 100% 150 KZN Table Tennis - KZN Tennis - KZN Triathlon Association 140 140 140 100% KZN Volleyball 400 400 400 100% Life Saving SA 80 80 80 100% 70 Marine Lifesaving - Natal Deep Sea Angling Association - 40 Sisonke Netball Association - 70 Umzinyathi Netball Association - 70 Northern KZN Aquatics - SAFA - Amajuba 150 150 150 100% 110 SAFA - Ethekwini 150 150 150 100% 110 SAFA-KZN 1 650 (1 650) - SAFA - Ilembe - 110 SAFA - Ugu 150 150 150 100% 110 SAFA - Umgungundlovu 150 150 150 100% 110 SAFA - Uthukela - 110 SAFA - Uthungulu - 110 SASCOC 1 196 1 196 1 196 100% SA Thola Association 75 75 75 100% 70 SA World Transplant - 2 500 KZN Sports Council - 900 Ten Pin Bowling 75 (75) - The Roselands Trust 65 30 95 95 100% 56 Transplant Games 100 (100) - Triathlon 140 (140) - Umgungundlovu Academy of Sport 3 221 3 221 3 221 100% USSA -

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 287 Part E: Annexures to the Annual Financial Statements for the year ended 31 March 2014

ANNEXURE 1C ...continued Statement of Transfers to Non-Profi t Institutions

TRANSFER ALLOCATION EXPENDITURE 2012/13

Adjusted Roll Overs Adjustments Total Available Actual Transfer % of Available Appropriation appropriation funds Act Act transferred R’000 R’000 R’000 R’000 R’000 R’000 R’000 Uthukela Regional Academy 1 000 (1 000) - Uthungulu Regional Academy - Verulam Day and Frail Care Centre 40 40 40 100% Total 29 742 - (2 531) 27 211 27 211 - 18 960

ANNEXURE 1D Statement of Transfers to Households

TRANSFER ALLOCATION EXPENDITURE 2012/13

Adjusted Roll Overs Adjustments Total Available Actual Transfer % of Available Appropriation appropriation funds Act Act transferred R’000 R’000 R’000 R’000 R’000 R’000 R’000 Transfers Access paid for vehicles - - - - 3 - 3 OTP Bursary Scheme - - - - 702 - 378 Leave Gratuity for Resignations and Retirement - - - - 307 - 128 Injury on Duty - - - - 2 - - Third Party Claim(vehicle damages) - - - - 3 - - Total - - - - 1 017 - 509

ANNEXURE 1E Statement of Aid Assistance Received

Name of donor Purpose Opening Balance Revenue Expenditure Closing Balance

R’000 R’000 R’000 R’000 Theta Funding for Learnerships/Internships 501 - 501 -

TOTAL 501 - 501 -

ANNEXURE 2 Statement of Contingent Liabilities as at 31 March 2014

Nature of liability Opening balance Liabilities incurred Liabilities paid/ Liabilites recoverable Closing balance 1 April 2013 during the year cancelled/ reduced (Provide details 31 March 2014 during the year hereunder)

R’000 R’000 R’000 R’000 R’000 Claims against the department Institution of Legal Action by Service Provider - 34 000 - - 34 000 Third Party Claim - 38 - - 38

TOTAL - 34 038 - - 34 038 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

288 Part E: Annexures to the Annual Financial Statements for the year ended 31 March 2014

ANNEXURE 3 Claims Recoverable

Confi rmed balance Unconfi rmed balance Total Cash in transit at year end outstanding outstanding 2013/14* 31/03/2014 31/03/2013 31/03/2014 31/03/2013 31/03/2014 31/03/2013 Receipt date Amount up to six (6) working days R'000 R'000 R'000 R'000 R'000 R'000 after year end R'000 Department KZN Department of Social Development 15 - - - 15 - - -

Total 15 - - - 15 - - -

ANNEXURE 4 Inter-Government payables

Government Entity Confi rmed balance Unconfi rmed balance Total Cash in transit at year end outstanding outstanding 2013/14* 31/03/2014 31/03/2013 31/03/2014 31/03/2013 31/03/2014 31/03/2013 Payment date Amount up to six (6) working days R'000 R'000 R'000 R'000 R'000 R'000 after year end R'000 DEPARTMENTS KZN- Department of Works - 905 2 548 632 2 548 1 537 - 44 Offi ce of the Premier - - - 63 - 63 - 500 Department of Arts and Culture 4 554 - - 4 554 - 1 335 KZN-Department of Transport - - 1 - 1 - - 533

Total 4 1 459 2 549 695 2 553 2 154 - 2412

ANNEXURE 5 Inventory 2013/14 2012/13

Quantity R'000 Quantity R'000 Inventory Opening balance - 5 241 - 2 608 Add: Additions/Purchases - Cash - 37 226 - 36 179 (Less): Issues - (39 931) - (36 707) Add/(Less): Adjustments ----

Closing balance - 2 536 - 2 080

ANNEXURE 6 Movement in Capital Work-in-Progress

MOVEMENT IN CAPITAL WORK-IN-PROGRESS FOR THE Opening balance Current Year Completed Closing YEAR ENDED 31 MARCH 2014 Capital WIP Assets balance R’000 R’000 R’000 R’000 BUILDINGS AND OTHER FIXED STRUCTURES Non-residential buildings 2 663 7 873 576 9 960 Other fi xed structures 5 696 8 692 5 538 8 850

TOTAL 8 359 16 565 6 114 18 810

KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 289 in memory of... burry stander 1987 - 2013

burry stander’s passion was racing bicycles and he became a cycling phenomenon as one of the most brilliant cyclists to come out of kwazulu-natal. his many exploits on the track saw him climb to the top of the ramp as one of south africa’s most versatile cycling stars. he was able to challenge for victory in any bike race he entered – his, was a heart as strong as the frame of his bike, sturdy, courageous and fearless. he rode them all - one day road race, road stage race, mountain bike marathon race, mountain bike stage race, mountain bike cross-country race and mountain bike single-speed race. rushing through the pack he often came from oblivion to sprint to the front earning him the nickname, “the dart”

this ‘africanmtbkid’ became a household name in the rural villages through which he rode his training bike. he grew up in umtentweni, a small resort town near port shepstone and was destined to become a world famous cyclist. by 10, he was mountain biking with his dad and older brothers on a farm near his hometown … his passion drove him, burry strove to be the best he could be! in 2005 he won 3 out of 4 races in the national series in the usa and in so doing grabbed the attention of the pro-international mountain-bike team gt factory, and was offered a spot on their world-class team.

in 2006 burry placed 10th in the melbourne commonwealth games and 17th in the under 23 union cycliste internationale (uci) mountain bike world championships in new zealand. this proli½ c rider continued to improve over the year, notching up a number of victories whilst riding all over the world. burry stander represented south africa at the 2008 beijing olympics where he ½ nished 15th in the cross-country mountain bike race, and at the 2012 london olympics ½ nishing in 5th place for the same event. he was the 2009 uci mountain bike world cup under-23 cross-country champion and competed in numerous prestigious races both in south africa and beyond its borders, garnering a number of awards. in 2011, together with swiss partner christoph sauser, burry became the ½ rst south african to win the cape epic race.

burry gave back to the riding community by mentoring and supporting upcoming junior riders and became a patron of the songo charity that supports underprivileged township cyclists.

south african sport was robbed of one of its brightest stars on 3 january 2013 when burry was hit by a minibus taxi in shelly beach and was killed. he was 25 years old. as we remember our fallen hero… this enigmatic champion was destined to become a towering legend!

burry stander never bothered using capital letters when he wrote anything – this is the reason that all caps have been removed from this tribute … he made us feel proud to be south african … KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

290 images obtained from veloroom.com images obtained from

KWAZULU-NATALKWAZULU-NATAL DEPARTMENT DEPARTMENT OF OF SPORT SPORT AND AND RECREATION RECREATION - -ANNUAL ANNUAL REPORT REPORT 2013 2013 / 2014/ 2014 291 KWAZULU-NATAL DEPARTMENT OF SPORT AND RECREATION - ANNUAL REPORT 2013 / 2014 - ANNUAL REPORT AND RECREATION OF SPORT DEPARTMENT KWAZULU-NATAL

292 Above Action from the 2014 Dusi Canoe Marathon 135 Pietermaritz Street, Pietermaritzburg, 3200 Private Bag X9141, Pietermaritzburg, 3200

Tel : 033-897 9400 F ax : 033-342 4982/6

www.kzndsr.gov.za