Thompson-Nicola Regional District
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THOMPSON-NICOLA REGIONAL DISTRICT Electoral Area Directors Meeting - Thursday, September 18, 2014 A G E N D A Time 10:00 a.m. Place: Board Room 4th Floor 465 Victoria Street Kamloops, BC Page Agenda Item 1. ELECTION OF CHAIR 2. ADDITIONS TO OR DELETIONS FROM THE AGENDA 3. MINUTES 3 - 10 (a) Minutes of the Electoral Area Committee Meeting dated March 13, 2014 Minutes of the Electoral Area Committee Meeting dated March 13, 2014, attached. Recommendation: That the minutes of the Electoral Area Committee meeting dated March 13, 2014 be adopted. 4. UNFINISHED BUSINESS 5. NEW BUSINESS 6. REPORTS 11 - 54 (a) Proposed Weed Control Bylaw Report by the Director of Environmental Services dated September 9, 2014, attached. Recommendation: That the Proposed Weed Control Bylaw report from the Director of Environmental Services dated September 9, 2014 be received for information. Page 1 of 64 THOMPSON-NICOLA REGIONAL DISTRICT Electoral Area Directors Meeting Thursday, September 18, 2014 Page 2 of 2 55 - 59 (b) Establishment of Service Areas Report form the Corporate Officer dated September 8, 2014, attached. Recommendation: That the New Service Establishment report by the Corporate Officer be received. (c) Gas Tax and Community Involvement Topic for discussion. (d) Remote Electronic Building Inspections Topic for discussion. 60 - 64 (e) Reserves – Building Standards and E911 Report form the Director of Finance dated September 11, 2014, attached Recommendation: That the Reserves – Building Standards and E911 report by the Director of Finance dated September 11, 2014 be received for information only. 7. ADJOURNMENT Page 2 of 64 THOMPSON - NICOLA REGIONAL DISTRICT ELECTORAL AREA DIRECTORS MEETING Thursday, March 13, 2014 MINUTES of a Meeting of the Board of Directors of the ELECTORAL AREA DIRECTORS MEETING held in the Boardroom on Thursday, March 13, 2014 commencing at 10:00 AM. PRESENT: Director W. Macdonald Electoral Area "B" (Thompson Headwaters) (Chair) Director T. Pennell Electoral Area "A" (Wells Gray Country) Director S. Rice Electoral Area "I" (Blue Sky Country) Director R. Elliott Electoral Area "J" (Copper Desert Country) Director K. Gillis Electoral Area "L" Director R. Murray Electoral Area "M" Director W. Kershaw Electoral Area "O" (Lower North Thompson) Director J. Sternig Electoral Area "P" (Rivers and The Peaks) Director S. Watson Electoral Area "E" (Bonaparte Plateau) Mr. S. Gill, Chief Administrative Officer Ms. C. Black, Corporate Officer Mr. D. Rae, Director of Finance Ms. R. Sadilkova, Director of Development Services Mr. P. Hughes, Director of Environmental Services Mr. J. Vieira, Manager of Environmental Health Services Mr. D. Labrie, Operations Supervisor, Environmental Health Services Mr. S. Storie, Manager of Community Services Ms. R. Blixrud, Recording Secretary 1. ELECTION OF CHAIR Director Macdonald was acclaimed to the position of Chair. Director Macdonald assumed the role of Chair. 2. MINUTES Moved by Director Pennell Seconded by Director Elliott That the minutes of the Electoral Area Directors meeting dated October 3, 2014 be adopted, as circulated. CARRIED Unanimously Page 1 of 8 Minutes of the Electoral Area Committee Meeting dated March ... Page 3 of 64 Electoral Area Directors Meeting Thursday, March 13, 2014 3. NEW BUSINESS (a) Update on TNRD and New Afton Mine Director Elliott advised that she had met with Peter Milobar, Mayor of Kamloops to discuss the potential City of Kamloops boundary expansion which could include the New Afton Mine property and some properties belonging to Domtar. The Chief Administrative Officer indicated that the City of Kamloops is continuing to consult with affected parties and stakeholders. The City of Kamloops had agreed to continue providing the TNRD with the same requisition amount as the TNRD would have received prior to the proposed boundary expansion. Discussion commenced regarding the proposed City of Kamloops boundary expansion, the reasons for the expansion and the projected financial implications an expansion would have on the City of Kamloops and the TNRD. (b) Discretionary Grant Program - Implementation of a Carry Forward on Unused Balances Discussion commenced regarding changing the discretionary fund to allow an Electoral Area Director to carry forward their remaining discretionary funds to the following year so more than $10,000 can be spent in one year. Projects such as railway safety reports are financed through discretionary funds and are currently paid for over a number of years as they cost more than the annual discretionary fund budget allows. Discussion commenced regarding how the various Electoral Area Directors choose to spend the discretionary funds and if a carry-forward program would be beneficial. The Director of Finance responded to questions regarding requisition of taxes for the discretionary funds and explained how a carry-forward program would result in a requisition increase for taxpayers. Discussion commenced regarding increasing the annual discretionary fund to allow those directors to allow more flexibility for the use of discretionary funds. Moved by Director Gillis Seconded by Director Sternig That on recommendation of the Electoral Area Directors, the Electoral Area discretionary funds be increased by 25% (to $12,500) per electoral area. CARRIED Page 2 of 8 Minutes of the Electoral Area Committee Meeting dated March ... Page 4 of 64 Electoral Area Directors Meeting Thursday, March 13, 2014 (c) Regional Solid Waste Management Committee Meeting Discussion commenced regarding the February 19, 2014 Regional Solid Waste Management Committee meeting. Staff advised that the recommendations from the Regional Solid Waste Management Committee would be taken to the Board of Directors for consideration once more information has been gathered. 4. REPORTS (a) Invasive Plant Function Review The Manager of Environmental Health Services presented the Invasive Plant Function Review report dated March 13, 2014 and provided a presentation providing details on the following topics: - BC Weed Control Act and the responsibilities of land owners to conduct weed control - Weed control on TNRD-owned land - History of the TNRD Invasive Plant Program, detailing why the TNRD ceased coordinating the weed control efforts in the region - Role of the Southern Interior Weed Management Committee (SIWMC) in coordinating weed control in the region - Benefits of providing weed control through SIWMC The Manager of Environmental Health Services provided further details on why there is an issue with weed control in the region, such as each member of SIWMC has a limited budget to treat a large geographic area; Private property owners are treating weeds on their land but the bordering land may be outside of the SIWMC treatment area and therefore weeds continue to spread back on to the private property. The Manager of Environmental Health Services indicated that should TNRD decide to pursue weed control outside of SIWMC, there would be financial and service implications such as hiring additional staff; Should the TNRD decide to take on the role of a coordinating position once again, the TNRD would have to actively solicit funds from other agencies to provide the service to the other agencies, similar to SIWMC’s current activities. The Manager of Environmental Health Services highlighted that the proposed solution is to continue to participate in the weed control service provided by SIWMC and elevate concerns to public agencies, such as the Ministry of Transportation and Infrastructure, the Ministry of Forests and CN Rail, to request that they increase funds and change treatment priority areas to assist private property owners. Discussion commenced regarding the current weed control service provided through SIWMC and what impacts the TNRD would have on the overall issue should the service be offered in-house. On question, the Manager of Page 3 of 8 Minutes of the Electoral Area Committee Meeting dated March ... Page 5 of 64 Electoral Area Directors Meeting Thursday, March 13, 2014 Environmental Health Services indicated that if TNRD were to conduct weed control on its own property and continue to provide the public education on weed control, at least one full-time employee would have to be hired, which would increase the cost to provide the service. Moved by Director Murray Seconded by Director Rice That on recommendation of the Electoral Area Directors, that the TNRD continue to contract with the SIWMC to: a. Coordinate weed control on TNRD owned/controlled lands, b. Carry out a public education program pertaining to invasive plants, and c. Provide biological control on private and public lands. DEFEATED Moved by Director Gillis Seconded by Director Elliott That on recommendation of the Electoral Area Directors, the TNRD continue to contract Purity Feed Co. Ltd to administer the equipment loan- out program. CARRIED Unanimously Moved by Director Gillis Seconded by Director Elliott That on recommendation of the Electoral Area Directors the TNRD continue to administer the landowner rebate programs internally. CARRIED Unanimously Moved by Director Gillis Seconded by Director Sternig That on recommendation of the Electoral Area Directors, upon receiving public complaint the TNRD Board of Directors, at their discretion, elevate concerns about weed control on crown land to the appropriate Ministry by way of letter or UBCM/SILGA resolution. CARRIED Unanimously Page 4 of 8 Minutes of the Electoral Area Committee Meeting dated March ... Page 6 of 64 Electoral Area Directors Meeting Thursday,