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ADMINISTRATIVE TRAIN SCHEDULE Strategic Planning 2014-2016 for the Secretariat–General of the European Parliament Completing the Legislative Cycle Building Operation Capacity Strengthening Resource Effi ciency Strengthening Internal Cooperation MANUSCRIPT The Secretary–General December 2016 THE SECRETARY-GENERAL Strategic Planning for the Secretariat-General of the European Parliament Completing the Legislative Cycle *** Building Operation Support Capacity *** Strengthening Resource Efficiency *** Strengthening Internal Cooperation This document was firstly assembled for presentation to the Members of the Bureau of the European Parliament during the Away Day meeting held on 1 and 2 October 2014 in Houjarray, France. This manuscript is its 4th edition. THE EDITOR: Klaus Welle The Secretary-General European Parliament B-1047 Brussels Email contact: [email protected] RESPONSIBLE ADMINISTRATORS: Franck Debié Team leader Cabinet of the Secretary-General, Foresight & Innovation Team Katarzyna Sochacka Cabinet of the Secretary-General, Foresight & Innovation Team With support of Philipp M. Schulmeister Cabinet of the Secretary-General, Resource Management Team European Parliament B-1047 Brussels Email contact: [email protected] LINGUISTIC VERSIONS: Original: EN DOCUMENT COMPILED BY: Foresight & Innovation Team Cabinet of the Secretary-General ___________ Manuscript as completed in December 2016 Brussels, © European Parliament, 2016 PE 539.927 ver. 4.0 (Fourth Edition) ___________ DISCLAIMER Reproduction and translation for non-commercial purposes are authorized, provided the source is acknowledged and the publisher is given prior notice and sent a copy. - 2 - Table of content: Introduction ............................................................................................ 4 Comparing SEF 2014-16 .......................................................................... 6 1. Completing the Legislative Cycle ....................................................... 15 2. Operation Support Capacity Building Strategy .................................. 85 3. Resource Efficiency Measures Strategy ........................................... 117 4. Internal Cooperation Strategy ......................................................... 145 Notes .................................................................................................. 179 - 3 - Introduction For more than five years, the Bureau of the European Parliament has steadily supported a long term administrative strategy whose keyword is 'Save and innovate'. The purpose of this strategy has been to constantly identify throughout the administration of the European Parliament further organisational efficiency gains, which could be achieved without undermining the quality of the work performed by Parliament. The additional resources derived from those efforts could then be re- invested into new priorities and be redeployed to strengthen independent, for instance, scientific advice and the capacity for scrutiny of the Parliament. They could also help to enhance the logistical and the local support for Members. With directors general and directors, we have attempted to summarise the strategies followed in different domains according to this common principle. They are presented in this document with their achievements as well as with the next steps, which we wish to execute in accordance with the Bureau's decisions. The present document describes in some details four strategies: 1) Completing the Legislative Cycle 2) Building Operation Capacity 3) Strengthening Resource Efficiency 4) Strengthening Internal Cooperation The strategy on 'Completing the Legislative Cycle' is based on the conviction that the European Parliament should make use - and indeed influence - the whole legislative cycle, i.e. not only the area of classic legislation, but starting from agenda setting and also covering consultation and scrutiny. In the context created by the negotiated 'Better Law Making agreement', enlarging Parliament's capacity in all these areas along the whole legislative cycle of course means that a thorough analysis is necessary where shortcomings still exists and to address them accordingly. The second strategic wheel deals with issues of 'Operation Support Capacity Building'. Core to this strategy are indeed building questions, but creating additional capacities for operational support is also about communication capabilities of Members through all physical and digital channels possible. In order to support a vibrant democracy in the European Union, we have to improve the working conditions of Members and of the political groups. - 4 - The third strategy concerns 'Resource Efficiency Measures' - very much in line with the basic concept of 'Save to Innovate'. Yet savings are to be achieved not only on the supply side, but also on the demand side. Last, but not least, the strategy on 'Internal Cooperation' focusses on possible improvements regarding the administration's culture and structure to become more efficient. The hierarchy has to be complemented by horizontal structures of cooperation across DGs to achieve better results and services. The four strategic wheels presented here are being streamlined into concrete projects according to a common framework which provides a comprehensive and measurable 'Parliament Project Portfolio'. Klaus Welle Secretary-General January 2016 - 5 - - 6 - - 7 - (2) Operation Support Capacity Building Strategy September 2014 - 8 - (2) Operation Support Capacity Building Strategy December 2016 - 9 - (3) Resource Efficiency Measures Strategy September 2014 - 10 - (3) Resource Efficiency Measures Strategy December 2016 - 11 - (4) Internal Cooperation Strategy September 2014 - 12 - (4) Internal Cooperation Strategy December 2016 - 13 - - 14 - Completing the Legislative Cycle - 15 - ADMINISTRATIVE TRAIN 12.2016 1 COMPLETING THE LEGISLATIVE CYCLE CONTENT Since the previous inter-institutional agreement on better law making, ten years ago, the Lisbon Treaty has entered into force; the EP co-decides across almost every policy field; trilogue negotiations play an increasing role; Parliament exercises influence on financial instruments and spending programmes, as well as on delegated acts. With new developments in the Eurozone the scrutiny role of the Parliament is becoming reality when it comes to banking supervision and check on the implementation of Country Specific Recommendations adopted in the context of the European Semester. For these reasons, the European Parliament has been rethinking its role in the new context. The big difference with the past is that Parliament is now present and active throughout the whole legislative cycle and claims it is right to be so. The Members cannot limit themselves to amendments on the Commission's legislative proposals while the other institutions are dealing with the rest. Claiming that the complete legislative cycle is within the remit of Parliament means that: 1. Parliament is also interested in agenda setting from the very early stage and wishes to impact in a significant fashion the Commission's annual work programme and the multi-annual programme; 2. Parliament also has to conduct its own consultation when it gets to know on what files the Commission proposes to work; 3. Parliament has to play fully its full role in legislation and budget matters and make sure that all Members and their political groups are able to involve themselves to their best throughout the process; 4. Parliament has to check on implementation of the legislation and the decisions taken at European level. This means as a consequence that one cannot limit the cooperation with other institutions only to a short phase of the process but one rather has to look at the whole legislative process. Parliament is becoming a relevant and respected player in every phase. So when looking at the whole legislative cycle, we could subdivide it into four phases: • Agenda setting; • Consultation; • Legislation; • Scrutiny. - 16 - ADMINISTRATIVE TRAIN 09.2014 1 COMPLETING THE LEGISLATIVE CYCLE DEPARTURE DEMANDS 3 COST OF NON-EUROPE INTER-INSTITUTIONAL SCRUTINY ON THE RESPECT OF REPORTS (STANDARD PROGRAMMING THE RULE OF LAW METHODOLOGY) DEPARTURES 17 REVIEW OF REVIEW CLAUSES PETITIONS REVIEW COST OF NON-EUROPE MAP COURT OF AUDITORS' PERFOMANCE AUDITS ADVISORY COMMITTEES CONSULTATION WITH EP'S STAKEHOLDER DIALOGUE EXPERT GROUPS CONTRIBUTIONS OF NATIONAL PARLIAMENTS STANDING DELEGATIONS EP’S OWN EX-ANTE IMPACT MEMBERS' RESEARCH IMPLEMENTATION REPORTS SCRUTINY ON DELEGATED COMMITTEE SCRUTINY ASSESSMENT SERVICE AND IMPLEMENTING ACTS EUROPEAN COUNCIL EP'S OWN EX-POST IMPACT SCRUTINY ON EXTERNAL SCRUTINY ASSESSMENT POLICIES - 17 - EXPECTED ARRIVALS 8 EUROPEAN STRATEGY AND POLITICAL WORK LEGISLATIVE OWN-INITIATIVE LEGALITY CHECK POLICY ANALYSIS SYSTEM PROGRAMME REPORTS (ESPAS) TRILOGUE NEGOTIATIONS PLENARY EUROZONE SCRUTINY SCRUTINY ON SPENDING PROGRAMMES ON HOLD 0 ARRIVED 4 OWN-INITIATIVE REPORTS COMMITTEE HEARINGS POLICY DEPARTMENT STUDIES WORKSHOPS DERAILED 0 LEGEND AGENDA SETTING DEPARTED CONSULTATION EUROPARL LEGISLATION EUROPEAN COURT OF JUSTICE SCRUTINY COUNCIL COMMISSION ADMINISTRATIVE TRAIN 09.2014 1 COMPLETING THE LEGISLATIVE CYCLE - 18 - ADMINISTRATIVE TRAIN 12.2016 1 COMPLETING THE LEGISLATIVE CYCLE DEPARTURE DEMANDS 1 SCRUTINY ON THE RESPECT OF THE RULE OF LAW DEPARTURES 1 SCRUTINY ON TRANSPOSITION EXPECTED ARRIVALS 6 COST OF NON-EUROPE ADVISORY COMMITTEES CONSULTATION WITH SCRUTINY ON DELEGATED REPORTS (STANDARD NATIONAL PARLIAMENTS